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05 May 21, 2007 Technical advisory commitee9 80448 • • • TIME: DATE: LOCATION: TECHNICAL ADVISORY COMMITTEE MEETING MEETING AGENDA* fi 10:00 A.M. i May 21, 2007 it Banning City Hall Civic Center Large Conference Room 99 East Ramsey Street Banning, CA P Records *By request, agenda and minutes may be available in alternative format; i.e. large print, tape. n COMMITTEE MEMBERS i i Ahmad Ansari, City of Perris Dave Barakian, City of Palm Springs Bill Bayne, City of Cathedral City Tom Boyd, City of Riverside Duane Burk, City of Banning Bill Gallegos, City of Coachella Mike Gow, City of Hemet Mark Greenwood, City of Palm Desert Bruce Harry, City of Rancho Mirage Bill Hughes, City of Temecula George Johnson, County of Riverside Tim Jonasson, City of LaQuinta Jim Kinley, City of Murrieta Eunice Lovi, SunLine Transit Steven Mendoza, City of Desert Hot Springs I Amir Modarressi, City of Indio Habib Motlagh, Cities of Canyon Lake, (Perris) and San Jacinto Les Nelson, PVVTA Juan Perez, County of Riverside Amad Qattan, City of Corona Jim Rodkey, City of Blythe Anne Schneider, City of Calimesa Ken Seumalo, City of Lake Elsinore Mark Stanley, Riverside Transit Agency Ruthanne Taylor Berger, WRCOG Bill Thompson, City of Norco Chris Vogt, City of Moreno Valley Allyn Waggle, CVAG Tim Wassil, City of Indian Wells John Wilder, City of Beaumont Sean Yeung, Ca!trans District 8 Anne Mayer, Deputy Executive Director 11.36.02 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION TECHNICAL ADVISORY COMMITTEE MEETING AGENDA* *Actions may be taken on any item listed on the agenda. TIME: 10:00 A.M. DATE: May 21, 2007 LOCATION: Banning City Hall Civic Center Large Conference Room 99 East Ramsey Street Banning, CA In compliance with the Americans with Disabilities Act and government Code Section 54954.2, if you need special assistance to participate in a Committee meeting, please contact Riverside County Transportation Commission at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. SELF -INTRODUCTIONS 3. APPROVAL OF MINUTES 4. PUBLIC COMMENTS (This is for comments on items not listed on agenda. Comments relating to an item on the agenda will be taken when the item is before the Committee.) 5. SB 821 Update/Request for Selection Committee Volunteers (Attachment) 6. FY 2008-2012 Measure A Local Streets and Roads CIP Reminder (Attachment) • • MINUTES • TECHNICAL ADVISORY COMMITTEE MEETING MINUTES Monday, March 19, 2007 1. Call to Order Tom Boyd, Chair, called the meeting of the Riverside County Transportation Commission (RCTC) Technical Advisory Committee (TAC) to order at 10:00 A.M. ` at Riverside County Transportation Commission, 4080 Lemon Street, Riverside, CA. 2. Self -Introductions Members. Present: Dave. Barakian, City of Palm Springs Bill Bayne, City of Cathedral City Tom Boyd, City of Riverside Mike Gow, City of Hemet Mark Greenwood, City of Palm Desert Bruce Harry, City of Rancho Mirage Bill Hughes, City of Temecula Ned Ibrahim, City of Corona George Johnson, County of Riverside Tim Jonasson, City of LaQuinta Eldon Lee, City of Desert Hot Springs Amir Modarressi, City of Indio Russ Napier, City of Murrieta Craig Neustaedter, City of Moreno Valley Kahono Oei, City of Banning Juan Perez, County of Riverside Evita Premdas, Caltrans District 8 Jim Rodkey, City of Blythe Eric Skaugset, Cities of Perris, San Jacinto, Canyon Lake Tim Wassil, City of Indian Wells John Wilder, City of Beaumont Technical Advisory Committee Meeting March 19, 2007 Page2 Others Present: Paul Blackwelder, RCTC Marlin Feenstra, RCTC Shirley Gooding, RCTC Eric Haley, RCTC Ken Lobeck, RCTC Tanya Love, RCTC Shirley Medina, RCTC Mila Nelson, RTA Stephanie Wiggins, RCTC . Approval of Minutes — February 5, 2007 M/SIC (Perez/lbrahim) to approve the February 5, 2007 minutes Abstain: Wassil 4. Public Comments There were no public comments. 5. TAC MEMBERSHIP Ken Lobeck, RCTC.,reminded the TAC rnembers to review the TAC membership roster and provide updates to the primary and: alternate to ensure RCTC maintains a current roster. He requested that agencies update the list with an email or letter notifying RCTC of the change as soon as possible since only the primary or alternate can vote and are counted for a quorum. ACE GRADE SEPARATION FUNDING RECOMMENDATION Stephanie Wiggins, RCTC, provided a presentation on the proposed Riverside County Grade Separation Funding Strategy and referred to the"Grade Separation Funding Strategy: A Blueprint for Advancing Projectsthat was provided with the agenda. She said that the first major step to improve goods movement is to address the numerous grade separation needs throughout the county. Technical Advisory Committee Meeting March 19, 2007 Page 3 She provided background information relating to freight and rail traffic in Riverside County. Of the total needed 61 identified grade separation projects that are part of the Alameda Corridor East (ACE) in Riverside Country, the "Blueprint identifies 18 priority grade separation projects that total $ 561 million. Currently, $199 million of the $561 million is planned or programmed, but a funding gap of $362 million still remains. The "Blueprint" also identifies other funding sources available for grade separations. _'Ms. Wiggins outlined the pros and cons concerning the uses and availability of the other identified funds. The staff recommendation seeks to expand the RCTC funding policy to earmark funds to support grade separation projects in . Riverside County as outlined in today's staff report. If approved, the funding policy could provide for a minimum of $77 million (or 21 % of the unfunded need) to support the efforts of the cities and the county in delivering grade separation projects. Approval of thefunding recommendations will serve as a clear demonstration to the Congressional delegation of the high priority of the projects and provides, the lead agencies (city and county) support in leveraging these funds in order to advance a substantial local commitment of funds. TAC members raised several questions about the ability .to leverage local funds{ and how best to develop the identified projects to be "shelf -ready." Discussion ensued about potential project trade-offs in leveraging funds against the need to complete the numerous priority grade separation projects: M/S/C (lbrahim/Perez). to approve "off the top" allocation of 25% of CMAQ and STP federal funds from the next transportation bill (anticipated after 2009) for ACE grade separation projects, contingent upon a "use it or lose it" provision and approve ACE grade separation projects as eligible projects for Measure A (2009) Economic Development funds with an allocation . of 25%. Technical Advisory Committee Meeting March 19, 2007 Page 4 CMIA PROGRAM . •2006 STIP AUGMENTATION Agenda items. 7 and 8 were combined. ` Shirley Medina, RCTC, .provided a "STIP Augmentation Available Funding" document and `'stated that at the March 14, 2007 Commission meeting staff recommended projects for the }. STIP Augmentation. The STIP Augmentation is an element ;from Prop. 1 B that provides $2 billion to the STIP. Riverside County's share is $167 million for highways and $22 million for transit/rail projects. Juan Perez, Riverside County, expressed concern over how funding would emerge to initiate the 1-15 needed improvements since it appeared the projects would be pushed out to later years without the requested STIP or CMIA funding. Eric Haley, RCTC Executive Director, indicated that the RCTC 10-Year Measure A Delivery Plan would address some of the funding needs to complete needed initial environmental and design work, but also explained that RCTC needed to first move forward with legislation to allow :the HOT lanes project to be initiated. . STIP TE PROGRAMMING Shirley Medina pointed out the TE Programming tableattached to the staff report. She reviewed the projects and their status to' date and requested an update of each agency's schedule by month and year. She further stated that the current programming in the TEA reserve is an amount for each fiscal year, not specific projects. She reminded TAC members that it is very important for FY 2007/08 projects to be reviewed for timely allocation: If not allocated in the year the funds are programmed, the TE funds will lapse. It is also important to advise her of any changes as quickly as possible. The process to allocate TE funds through the CTC will take two months to complete. 10. 2006 RTIP UPDATE Ken Lobeck, RCTC, provided TAC members with an updateon the regular first quarterly RTIP.. amendment (submitted to SCAG during November 2006) along with a status of the second quarterly RTIP amendment (submitted in March 2007). Technical Advisory Committee Meeting March 19, 2007 Page 5 First Quarterly Amendment - The administrative amendment portion to the first quarterly amendment was designated as Amendment #03 and was approved on February 1, 2007. The formal portion was designated as Amendment #04 and is currently at FHWA` undergoing final review and approval. Expected approval for Amendment #04 should occur by the end of March. . Second Quarterly Amendment - The second -quarterly. amendment was submitted , to SCAG during early March. The amendment contained the usual requested changes along .with several of the 2006 STIP Augmentation project updates and CMIA awarded projects. Mr. Lobeck indicated; that the second quarterly amendment wound' most likely be split into three different amendments. He anticipated that as long as no major issues emerge, all three amendments should be approved by early to mid July •2007. 11. .2008 RTP UPDATE Ken Lobeck explained that SCAG had completed an updated list of Plan Section projects for the draft 2008 RTP. SCAG has sent the County Transportation Commissions thenew project list, which contains Mainline system projects, arterial projects, grade separation projects, a list of Intelligent Transportation (ITS) projects, and an added "deleted projects section. The project list will be sent out to the TAC members with a request for lead agencies to review the arterial projects and respond directly back to SCAG. A preliminary review of the Arterial section indicates that most of the SCAG comments focus on requests for updated project cost information. Mr. Lobeck indicated that RCTC and Caltrans would. review the. Mainline system projects and coordinate a reply to SCAG. He expressed some concerns about the level of project details SCAG was requesting, adding that some of, the details may not be feasible. Mr.. Lobeck explained that including ramp., configuration `details for interchange projects was one example where this type .of projectdetail may not be feasible to be included in the RTP as this detail is not available for projects that have not completed: design. He indicated that RCTC and Caltrans would be meeting shortly to, address SCAG's comments. Technical Advisory Committee Meeting March 19, 2007 Page 6 12 FY; 06/07 DELIVERY PLAN Shirley Medina provided TAC members with an updated FY ' 2006/07 Obligation Delivery Plan. She highlighted that projects included in the obligation plan in the October version and this version have significantly decreased. About half of the projects identified last Octobernow will not be ready to obligate their federal funds by the end of FY 2006/07 Ms. Medina stated. that Riverside County (as: a whole)has a .large unobligated balance. The unobligated fund balances are atrisk if projects do not obligate in the required timeframe. She advised TAC members to contact RCTC if further adjustments or delays will occur preventing any identified project from obligating its federal funds by the end of FY 2006/07 (September 30, 2007). 13. LOCAL ASSISTANCE REPORT There was no Local Assistance report due to Caltrans training.; Sean Yeung, Caltrans, District Local Assistant Engineer, sent an e-mail to relay three items' at the TAC meeting. One item was a reminder that .project obligation requests (Request for Authorization) for the remainder of FY 2006/07 need to be submitted early. Local Assistance has a July 2, 2007 deadline to have the completed RFA packages sent to Caltrans HQ. Therefore, Local Assistance has established a June 1, 2007 deadline for the local agencies to submit their completed RFA. Mr. Yeung strongly . recommended that the local agencies submit prior'to June so in the event, that questions arise time is still available to properly address the RFA submittal Second, the South Tehachapi meeting that District 8 Local Assistance is hosting will be in late April or early May. Local Assistance will e-mail TAC members with additional information. • Third," from March 19 to March 23, Local Assistance_ will be in Sacramento. Paul Blackwelder, RCTC, indicated that Caltrans provided a list of the active projects in Riverside County and is posted on RCTC's` website To access the list, go to the homepage, doing business with RCTC, federal and state funding opportunities, Caltrans project status spreadsheet. The sheet gives the latest status of the projects that are going to Local Assistance, indicating comments. He also encouraged members to review and if there are - any inaccuracies to notify District 08. Technical Advisory Committee Meeting March 19, 2007 Page 7 14. COMMISSION CONNECTION/COMMISSION HIGHLIGHTS Eric Haley indicated that the RCTC budget's goals and objectives document was approved at the March meeting. This will go to the voters in 2008. Eric further highlighted the STIP Augmentation and CMIA funding contributions that boost the implementation of the 10-year delivery plan approved in December _2006. 15. OTHER BUSINESS ANNOUNCEMENTS Shirley Medina. announced that Ken Lobeck has .been promoted to Senior Staff Analyst. Stephanie Wiggins •indicated that FHWA has approved the application for projects funded in the SAFETEA LU Section 1301 ACE earmark. This will allow the obligation authority to be established enabling the ACE funded projects to move forward to obligate the funds. Mr. Lobeck stated that the PM 10 analysis currently being done may not be sufficient for the projects, and a PM conformity review form mayneed to be completed and submitted to SCAG. He further stated that he will be meeting with Caltrans shortly and will provide additional guidance to the agencies. If an environmental document has been started before March 2006, the project is under a grandfathered clause. If it was started after March 2006, the, project will have to complete the PM 10 requirement under the same: rules projects in the South Coast Air Basin (SCAB) adhere to for a non POAQC finding for PM 2.5. 16. ADJOURNMENT There being no further business for consideration by the Technical Advisory Committee, .the meeting adjourned at approximately 11:25 : A.M... The next meeting is scheduled for April 16, 2007, 10:00 .A.M., Banning City Hall Civic Center, Large Conference Room, 99 East Ramsey Street, Banning, CA. Respectfully submitted, Shirley Medina Program Man AGENDA ITEM 5 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 21, 2007 TO: Technical. Advisory Committee FROM: Ken Lobeck, Senior Staff Analyst THROUGH: Shirley Medina, Program Manager SUBJECT: FY 2007/08 SB 821 ` Bicycle and Pedestrian Facilities Program Project Call Reminder STAFF RECOMMENDATION: This item: 1: Provides a reminder for TAC members that completedapplications seeking FY 2007/08 SB 821 funding are due to RCTC by 2:00 pm, Friday May'25, 2007 and, 2. Solicits a request for volunteers to participate on the SB 821 Evaluation ;Committee. BACKGROUND INFORMATION: Attached is a copy of RCTC's 4/4/07 FY 2007/08 SB 821 :Bicycle and Pedestrian Facilities program letter notifying agencies that completed applications seeking SB821 funding are due to RCTC no later than 2:00 pm. , .Friday May 25, 2007. Approximately $1,491,200 is estimated to be available for the FY 07/08 cycle. The SB821 Evaluation Committee will meet during early June to score and rank the applications. The Evaluation .Committee is normally comprised of a representative from Ca!trans, .WRCOG, CVAG, 2representatives from RCTC's Citizen's Advisory Committee/ Social Services Transportation Advisory Council (CAC) (one person representingeastern and western county areas), and a 2 representatives from non submitting agencies (1 from eastern . and western county areas). Interested persons from non submitting agencies desiring to be on the Evaluation Committee should notify RCTC staff at. the TAC or notify Jerry Rivera, Program Manager, at RCTC before May 25th. Attachment: RCTC 4/4/07 FY 2007/08 B 821 Bicycle and Pedestrian Facilities Program Letter • April 4, .2007 TO: ELIGIBLE AGENCIES IN RIVERSIDE COUNTY FROM: Jerry Rivera; Program Manager SUBJECT: FY 2007/08 SB 821 Bicycle and Pedestrian Facilities Program Section 99233.3 of the State Public Utilities Code (SB " 821) sets aside 2% of the Local Transportation Fund in each County to fund facilities for the exclusive use of pedestrians and bicyclists. Eligible -expenditures are limited to preliminary engineering, right -or -way acquisition, construction and reconstruction. Proposals for SB 821 program funds may be ,filed by citiesand the County of Riverside. For FY 2007/08 beginning July 1, 2007, it is estimated that $1,491,200 will be available`for the program. The Commission has adopted evaluation criteria with which to rate project proposals and establish a priority list for the purpose of allocating available funds. The adopted SB 821 evaluation criteria as well as the program policies are attached for your information. Guidelines for the Commission's SB 821: program are taken from the Caltrans' Highway Design Manual. If you do not have a copy of the manual, please contact Commission staff. An ad hoc committee consisting of three members of both the Commission's Technical and Citizens Advisory Committees will be responsible for evaluating the project proposals in accordance with the adopted criteria. Local agencies wishing to apply for SB 821 funds must submit eight (8) copies of their application to the Commission no later than 2:00 p.m. on Friday, May 25, 2007. Proposals received after 2:00 p.m. on May 25, 2007 will be returned unopened to the agency and will not be considered for funding. The following items must be submitted with the application: • A project description indicating the nature and .type of project(s) proposed, design considerations, transportation purposes to be served, and pertinent information indicating the extent of use by pedestrians, people using mobility assistance devices, and bicyclists. • A project information: form (attached). • An 8 '/z" x 11" map showing the project(s) location and limits. In addition to the attached evaluation criteria, the following program guidelines have been established to facilitate the selection of suitable projects: Page 2 April 4, 2007 Where appropriate, adequate erosion protection facilities (i.e. curb and gutter, rolled curb, asphalt berm, etc.) should exist or be planned for construction to maintain the integrity of the proposed project. • Alignment of bikeways and sidewalks must meet ADA requirements and excessively `meandering facilities are "discouraged". Bikeway projects must be included in adopted regional and/or local bikeway plans to insure that consistency and connectivity is maintained. (See recommendation below regarding support for preparation of regional/local bikeway plans.) Local agencies should require development to provide reasonable. facilities, ,or to bond for such facilities, in order to allow the SB 821 program to fund projects where no other financial support is readily available. Support the allocation of funds to prepare a regional bikeway plan and/or assist local agencies in preparation of local bikeway plans. If your agency submits a project proposal for funding, you will be notified of the time and place the SB 821 Committee will meet to review the proposal. You will be requested to provide a brief presentation on the proposed project(s) to the committee and respond to any question theymay have. If your agency does not attend the Evaluation Committee presentation, your proposal will be evaluated as submitted, and your agency assumes full responsibility for any unanswered' questions or concerns. Should you have any questions concerning this matter, please feel free :to call me at (95.1) 787-7141. JR: Attachments Distribution: Public Works Directors, w/Attachments City 'Managers, w/o Attachments Director, Riverside County Transportation Dept. Coachella Valley Association of Governments Western Riverside Council of Governments \sB821 CFP.It . AGENDA ITEM 6 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 21, 2007 TO: Technical Advisory Committee FROM: Ken Lobeck, Senior. Staff Analyst THROUGH: Shirley Medina, Program Manager SUBJECT: FY 2008-2012 Measure A Local Streets and Roads CIP Reminder STAFF RECOMMENDATION: This item is provided as a reminder for TAC members for the :required updates to the FY 2008-2012 Measure A Local Streets and Roads CIP. BACKGROUND INFORMATION: Attached is a copy of the FY 2008-2012 Measure A . Local 'Streets and Roads CIP letter advising local` agencies that the required updates are due to RCTC by Monday, June 11,. 2007. The April 20, 2007 letter identifies the required documentation that must be submitted. along with the format. If any questions emerge, local agencies should contact Jerry Rivera,, Program Manager, at RCTC. Attachment: RCTC April 20, 2007 2008=2012 Measure A Local Streets and Roads CIP letter • DATE: April. 20, 2007 TO: All Measure A Local Streets and Roads Fund Recipients FROM: Theresia Trevino; Chief Financial Officer SUBJECT: FY 2008-2012 MEASURE A LOCAL STREETS AND ROADS CAPITAL IMPROVEMENT PLANS The attached schedule of FY 2008-2012 Measure A revenue projections for local streets and roads is provided to assist all local jurisdictions in the preparation of .the required Five Year Capital Improvement Plan (CIP). Using the enclosed projections, please prepare and submit your Five Year CIP on the attached forms along with a certification of Maintenance of Effort (MOE). Your certification of Maintenance of Effort should be accompanied by documentation supporting your MOE calculation. You may photocopythe form if additional copies are necessary or reproduce the form on your computer;but the format MUST be identical or your plan will be returned. As recommended by our auditors, the project descriptions should be specific enough to ensure that recipients are properly planning capital expenditures and reporting such plans to the Commission. Accordingly, some projects will require more specific descriptions (e.g. Main Street and 1 st Street;. intersection widening, drainage improvements and new traffic signal) while other projects may only require general descriptions, (e.g. City-wide Street Flurry Seal/Crack Program). If overhead or indirect costs are included as a project description, RCTC's policy is that such costs are limited to the lower of.the jurisdiction's calculated rate or 8% of revenues. Additionally, such overhead costs must be based on actual costs for that fiscal year and are subject to specific audit review: We recommend that you submit your Plan by Monday, "June 11, 2007 for submissionto the Commission's Budget and Implementation Committee at its Monday, June 25, 2007 meeting and'to the Commission on Wednesday, July 11, 2007. Plans received after June 11 will be held for Commission consideration in August. No disbursements can be made for the fiscal year until the Commission has received and approved your Five -Year Capital Improvement Plan along with your MOE certification and supporting documentation. The Commission must also receive a Project Status Report on your prior year Plan (FYE June 30, 2007). The report should document progress to date on engineering, right-of-way acquisition and construction; problems incurred and expected completion date. Any projects listed on prior year plans not yet completed should be included on your current five-year plan, along with funding for those projects identified in prior years and not yet expended. The report should clearly differentiate between prior and current year funds. If you need assistance or have any questions, please feel free to give Jerry Rivera or myself a calf at (951) 787-7141. Attachments: Schedule of 2008-2012 Measure A Revenue Projections Measure A Five -Year CIP Form Certification of Maintenance of Effort WeasACFP.2008.12 WESTERN COUNTY .PORTION BANNING BEAUMONT CALIMESA CANYON LAKES CORONA HEMET . LAKE ELSINORE MORENOVALLEY MURRIETA NORCO PERRIS RIVERSIDE SAN JACINTO TEMECULA RIVERSIDE COUNTY AREA TOTAL COACHELLA VALLEY PORTION CATHEDRAL CITY COACHELLA DESERT HOT SPRINGS` INDIAN WELLS INDIO LA QUINTA PALM SPRINGS PALM DESERT RANCHO MIRAGE RIVERSIDE' COUNTY CVAG AREA TOTAL PALO VERDE PORTION BLYTHE RIVERSIDE COUNTY AREA TOTAL ANNUAL` DISBURSEMENT PROJECTIONS FISCAL YEARS 2008-2012 LOCAL STREETS AND ROADS FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 Total $ 827,000 661,000 205,000 273,000 5,589,000 2,305,000 1,333,000 4,934,000 2,870,000 1,013,000 1,476,000 10,016,000 822,000 3,925,000 11,786,000 $ 48,035,000 $ 872,000 697,000 216,000 288,000 5,894,000 2,431,000 1,406,000 5,203,000 3,027,000 1,069,000 1,557,000 10,563,000 867,000 4,139,000 12,430,000 $ 50,659,000 $ 6.73,000 $ 721,000 . $; 774,000 $ 3,867,000 538,000> 576,000 619,000 3,091,000 ` 167,000 179,000 192,000 959,000 - 222,000 238,000. 256,000 1,277,0W 4,548,000 4,873,000. 5,236,000 26,140,000 1,875,000 2,009,000 2,159,000 10,779,000. 1,085,000 1,162,000 1249,000 6,235,000„ 4,015,000 4,302,000.::.. 4,622,000 23,076,000 2,336,000- 2,503,006 2,689,000 13,425,000 825,000 884,000 949,000 4,740,000 1,201,000 1,287,000 1,383,000 6,904,000 8,150,000 8,733,000' 9,383,000 46,845,000' 669,000 716,000 770,000 3844,000 3,194,000 3,422,000 . ' 3,677,000, 18,357,000 . 9,589,000 10,278,000 11,041,000 55,124,000 $ 39,087,000 $ 41,883,000 ,$ 44,999,000 $ 224663,000 $ 1,779,000 584,000 449,000 270,000 1,796,000 1,989,000 2,839,000 1,044,000 2,055,000 1,420,000 $ 14,225,000 $ 1,877,000 $ 1,997,000 616,000 656,000 473,000 504,000 285,000 304,000 1,894,000 2,016,000 2,098,000 2,232,000 2,995,000 3,187,000 1,101,000 1,172,000 2,168,000 2,307,000 1,496,000 1,591,000 $ 15,003,000 $ 15,966,000 $ 2,140,000 703,000 540,000 325,000 2,160,000 $ 2,299,000 .$ 10,092,000': 755,000 3,314,000::. 580,000 2,546,000 350,000 1,534,000 ' 2,320,000 10,186,000 2,392,000 2,570,000 11,281,000 3,415,000 3,669,000 16,105,000 1,256,000 1,349,000 5,922,000 2,472,000 2,656,000 11,658,000 1,705,000 1,833,000 8,045,000 $ 17;108,000 $ 18,381,000 $ 80,683,000' $ : 906,000 $ 955,000 $'. 1,016,000 $ 1,089,000 $ 264,000 279,000 297,000 318,000 $' 1,170,000 $ 1,234,000 - $ 1,313,000` $ ` 1,407,000 • 1,170,000 $ 5,136,000 342,000' 1,500,000 $ 1,512,000. ; $ , .6,636,000 • RIVERSIDE COUNTY TRANSPORTATION COMMISSION MEASURE A LOCAL FUNDS PROGRAM FY 200 - 200 Agency: Page. of _ Prepared by:: Phone #: Date: item No. Project Name / Limits Project Type Total Cost ($000's) Measure A Funds ($000's) Preprint/users/ri/measureA5yrform MAINTENANCE OF EFFORT CERTIFICATION STATEMENT The undersigned agrees and certifies for (the "Agency") that sales tax transportation funds received pursuant to Ordinance:: No. 88-1 of the Riverside County Transportation Commission ("Measure A") shall be used.in compliance with the Commission's Maintenance of Effort Guidelines, and that the Agency shall not use such funds to replace discretionary local funds previously expended by the Agency for local transportation purposes. The Agency hereby acknowledges that the failure of the Agency`. to continue such local expenditure shall result in a reduction or loss of Measure A funds: Dated: 200 CITY MANAGER ATTEST: SECRETARY AGENDA ITEM 7 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 21, 2007 TO: Technical Advisory Committee FROM: Shirley Medina, Program Manager SUBJECT: 2006 State Transportation Improvement Program (STIP) Augmentation and Corridor Mobility Improvement Account (CMIA) Program Update STAFF RECOMMENDATION: This item provides the TAC with an update regarding the. 2006 STIP Augmentation and Corridor Mobility Improvement Account (CMIA) Program. BACKGROUND INFORMATION: 2006 STIP Augmentation — The 2006 STIP Augmentation for Riverside County was submitted to the California Transportation Commission (CTC) on March 30, 2007. The CTC is scheduled to _adopt the 2006 STIP Augmentation at their June 7, 2007 meeting; however, the . CTC staff recommendation will be available May 18, 2007. Riverside County's new programming capacity for the STIP Augmentation (Proposition 1 B) is $167 million in highway funding and $23 million in transit/rail funding. The programming summary for the 2006 STIP Augmentation is attached. Corridor Mobility. Improvement Account (CMIA) — The CMIA program. (another category under Proposition 1 B) was approved` by the CTC on February 28, 2007. The projects that were funded in Riverside County include: $157.1 M SR 91 HOV project, Adams to 60/91 /21.5 IC Status: Environmental Document clearance, Fall 2007 $ 38.5 M 1-215 widening, 1-15 to Scott Road Status: ,Beginning PA&ED, Summer 2007 $ 73.8 M SR 91 Eastbound auxiliary lane, SR 241 to SR 71 (Project is in Riverside and Orange Counties—..00TA is the lead agency) Status: PA&ED completed. The CTC is requiring the respective project sponsors, Ca!trans Director, and CTC Executive Director to sign agreements that identify project milestones and cost schedules. A Delivery Council is being established as an advisory role to the CTC and will monitor individual project schedules to ensure the. projects meet the milestones included in the agreements. If there are delays to the project schedule, the;: Delivery Council will identify the overall impact to the project schedule and make recommendations to the CTC on whether the delay .can be recovered and if the construction of the project can meet the statutory deadline of December 31, 2012. • Riverside County 2006 STIP Augmentation Programming Summary Agency Rte PPNO Project Description 2006 STIP - 2006 STIP Augmentation Total Fiscal Year 06/07 07/08 I 08/09 1 09/10 f 10111 Comments (Fact and Funding Sheets Attached) Current 2006 STIP Projects: Caltrans 10 7D Ramon/Rd-Interch Improvements (excluding prior Yr S's) 44,327 - • 14,400 58,727 12,615 5,771 40,341 Project Cost Increase and Const delay, Palm Springs 10 7G Indian Av Interch Improvements 13,656 - 13,656 13,656 Includes Local Capital Outlay, city doing triple A.. Caltrans . 15 9991, Calif Oaks/Kalmia lnterch Improv. ' 7,681 14,409 22,090 100 21,990 Increase RIP funds for Cons Supp and Cons Cap. Caltrans 91 92A Adams St-Rt-60/215, HOV lanes 24,263 - '24,263 24,263 Const funds added through CMIA. RCTC. 215' 116F Rt 60/215 East Junction connector (RIP) 7,349 768 8,117 8,117 Project Cost Increase. Murrieta 1 m 9991 Rt 15 Calif Oaks/Kalmia Interchange improvs (2,224) - (2,221) 2,221 Reprogramming funds to Const phase - Riverside. loc 84 Rt 91, Van'Buren BI Interchange 3,465 12,636 16,101. 11,719 Cost Increase, reprogramming funds. Palm Springs loc 7G • Rt 10 Indian Av Interchange, widen OC, ramps 3,383 - 3,383 3,383 No change, allocation request at June 2007 CTC mtg RCTC 9803 Planning, Programming, and monitoring 1,152 • 1,152 • 152 1,000 No change STIP'Augmentation - New Projects RCTC ... 91 . 0077G 91/71 Connector and lnterch Improvements 0 11,885 ' 11,885 5,273 6,612 Programming PA&ED, PS&E, and R/W RCTC 21-5 9991A Widening, 1-15 to Scott Road 0 23,751 23,751 3,623 3,598 16,530 Programming PA&ED, PS&E, R/W Support, and Cons Support RCTC... 215 -9991G Widening, Scott Road to Nuevo Road 0 22,835 22,835 9,392 13,443 Programming PA&ED, PS&E, R/W Support, and R/W Caltrans 15 . 0021K French Valley Parkway Interchange 0 31,545 31,545 31,545 Programming Cons Supp and Cons Cap RlVerside Co • 10' 0007E, Palm'Drlve/Gene Autry Interchange Improv. 0 2,600 2,600 2,600 Programming Cons Cap Riverside Co 10 0012E Date Palm Drive Interchange Improvements,' 0 14,400 14,400 -14,400 Programming Cons Cap . Subtotal, Non-TE/PTA Projects 105,276 149,229 254,505 15,998 48,574 126,979 46,274 16,530 RCTC I • rail. •I. • :1114 Perris Va11eyline, commuter rail extension 1 30,000 22,978 52,978, 52,978 . 'Increase funding from $30M to $52.978M. Subtotal; Public Transportation Account (PTA) 30,000 22,978 ` 52,978,1 _ 52,978 RCTC I res 1112 .ITE Reserve 18,815 I OI 18,815' 737 I . 9,736. I 3,877 I 3,399 I 1,066'Change in programming among fiscal years. Total 2006 STIP Augmentation Subtotal, Transportation Enhancement (TE) 18,815 0 18,815 1 737 9,736 '3,877 3,399 1,066 t Regional Improvement Program 154,o91 - 172,207 326,298 16,735 58,310 183,83,4. 49,673 17,596 0 AGENDA ITEM 8 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 21, 2007 TO: Technical Advisory Committee FROM: Ken Lobeck, Senior Staff Analyst THROUGH: Shirley Medina, Program Manager SUBJECT: FFY 2006/07 Updated Obligation Delivery Plan STAFF RECOMMENDATION: This item is provides the TAC an updated FFY 2006/07 Obligation Delivery Plan. BACKGROUND INFORMATION: Attached is a copy of the most recent FFY 2006/07 Obligation Delivery Plan (version 4/27/07) for the remainder of FFY 2006/07. The list provides .Ca!trans an estimate of needed Obligation Authority for the remainder of FFY 2006/07. The Obligation Delivery Plan. also provides Local Assistance an overview of the Request for Authorization (RFA) packagesthat recently have been, or will be submitted shortly to obligate the federal funds before the end of the federal fiscal year. TAC members should review the list and. notify RCTC.::of any significant changes. As a reminder, for RFA package submissions need to be received by Local Assistance by June 1, 2007 to ensure they will be part of final end of federal fiscal year obligation submissions. Attachment: FY 06/07 Obligation Delivery Plan Revised 4-27-07 • RCTC TAC Version - FFY 06/07 Obligation Plan (4-27-07) Project/scope description Planned'Totai Project . Q'bligatlons types) Other 1=ed,TE, DEMO, Earmarks( • $) jmonthgear' :tee. A subrnr�sii�n date,S'affer ishsiamed willnvf obligate by a���� mtrvec! t� try �Y o7ros Banning Beaumont RIV031223 RIV031223 Wilson St Palm Ave Rehabilitation Rehabilitation $ 207 $ 115 $ 207 $ 115 11/2006 1 /2007 E-76 pending approval at HQ? Beaumont Calimesa Cathedral City Cathedral City RIV070301 RIV061101 RIV050508 RIV050509 Oak Valley.,Pkwy 3rd Stree Ramon/Date PalmNista'Chino Date PalmNarner Rd Noble Creek bridge replacement Pedestrian Walkway Install Wind Fences Install Wind Fences $, 3,000 $ .170 $ 79 $ 115 $ 79 $ 115 $ 3,000 4/2007 _ Added to RTIP via Amend 06 $ 170 6/2007 TCSP - Shift to PE via Amend 06. 3/2007 6/2007 Corona Coachella Coachella Desert Hot Springs. Desert Hot Springs Indio Moreno Valley Perris RCTC RCTC Riverside Riverside. Riverside Riverside - RIV011241 RIV011209 RIV011204 RIV050304 RIV031223 RIV031223 32300 RIV031223 RIV011211 RIV520111 RIV0084 RlV990703 RIV031223 RIV031223 Auto Center Dr Dillon Road Dillon Rd Grade Sep Various City Blocks Hacienda Ave Ave 46 Nason IC Murrieta Rd Corona N. Main Metrolink Countywide SR 91Nan Buren IC Jurupa Ave at UPRR Orange Terrace Pkwy Arlington Ave Grade Separation Widening Widening Rehabilitate Rehabilitation Rehabilitation Construct IC and Aux Lane Rehabilitation Construct Parking Structure Regional Rideshare IC Improvements Construct UC Rehabilitation Rehabilitation $ . 2,100 $. 2,117 $ 7,056 $ 1,925 $ 196 $ 450 $ 653 $ 3.10 $ 15,000 $ 300 $ 2,181 $ 11,171 $ 603 $ 235 $ 2,117 $ 196 450 653 310 $ 300 $ 1,681 603 235 $ 2,1.00 3/2007 ACE adjusments in Amend 06 5/200.7 $ 4,556 $ 2,500 3/2007 . $ 1,925 5/2007 6/2007 $ 15,000 $ 500 $ 3,171 5/2007 Obligate using EPSP 5/2007 11/2006 Obligated now? 6/2007 Flex transfer to FTA 5/2007 PCE appoval 2/07 6/2006* Co -Op Agreement at Caltrans HQ $ 8,000 Obligated E-76 approved 2/2007 (ACE AC) 3/2007 Supplemental obligation to STPL- 5058(72) 12/2006 Riverside County Riverside County RIV52001 RIV52001 and RIV031223 Van Buren Blvd - Mockingbird Cyn to Wood Ramon Rd: San Miguelito to 1000 Palms Rehabilitation Rehabilitation 132 2,260 $ 132 $ 2,260 5/2007 Supplemental obligation to STPL- 5956(162) Increased funding approved for 5/2007 project: RIV52001 = $1,490 + RIV031223 = $770 Riverside County Riverside County RIV031223 RIV021223 RIV52001 and RIV031223 RIV031223 2 Mid County Roads. Cajalco Rd - Kirpatrick to Lake Mathews Cajalco Rd - La Sierra to Lake Mathews Rehabilitation Rehabilitation Rehabilitation $ 2,569 1,254 1,584 $ 2,569 $ 1,254 $ 1,584 5/2007 Supplmental obligation to STPL- 5/2007 5956(1.66) RIV52001 = $74 + RIV031223 = $1,180 . Supplemental obligation to STPL- 5956(165) 5/2007 Temecula RIV031223 De Portola Ave Rehabilitation $ 417 $ 417 6/2007 55,992 $ 14,876 $ 23,421 $ !17,695 RFA Date Note: RFA submmittal date listed I green font indicates the completed RFA shoal have been submitted to Local Assistance. Need confirmation from Local Assistance. Notes: 1. Corona intends to obligate both PS&E and R/W phase programmed with PNRS'ACE funds for Auto Center Dr. Funds can be obligated under Exepedited Project Selection Process (EPSP), 2. Indio's Ave 46 rehab project has been added to the obligation plan as of 3/30/07. The initial schedule reflected a proposed obligation year in FY 08/09. If now ready, fund obligation can occur using Expedit. Project Selection Project (EPSP) to advance obligation forward to FY 06/07. 3. Cathedral City's Date Palm Dr wind fence project is added based on RFA submission estimate of June 2006 4..4/4/07:update: RCTC's Regional Rideshare project has been re -added to the obligation plan:. = 5. 4/27/07 update: County's 3 Palo Verde Rds rehab project down scoped to 2-roads and removed from obligation plan as project will now be 100% locally funded, 6.:4/27/07.update: County's,4 Mid County roads rehabproject has been downscoped to 2 roads and now consists: of Old Elsinore Rd and Redlands Blvd.:' 7. 4/27/07 update: County's Simoson/Menifee Rd rehab project has been deprogrammed.and removed from,the obligationplan Funding has been shifted to County's Cajalco Rd rehab project FY 06-07 Obligation Delivery Plan Revised 4-27.07.xls ed RCTC TAC Version - FFY 06/07 Obligation Plan (4-27-07) 8. 4/27/07 update: County's Calalco Rd rehab project has been added to the obligation plan for supplemental obligation to STPL-5956(166),- 9.4/26/06 update: County's Ramon Rd rehab, project has approved increased funding. 10: 4/26/07 update: County's Varner Rd Rehab project has been deprogrammed with the funds shifted to their Ramon Rd rehab project and removed from the obli ation plan. 1.1. 4/26/07-update: County's'Caialco Rd - Lake Mathews to Kir•atrick rehab project has increased a• .roved fundin• for a sup•lemental obligation. 12.4/26/07: County's Caialco Rd - ha Sierra -to Lake Mathews rehab project has received increased approved funding for supplemental obligation. Page 2 FY 06-07 Obligation Delivery Plan Revised 4-27-07,xls AGENDA ITEM 9 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 21, 2007 TO: Technical Advisory. Committee FROM: Ken Lobeck, Senior Staff Analyst THROUGH: Shirley :Medina, Program Manager SUBJECT: Inactive Project Lists — March 2007 Update STAFF RECOMMENDATION: This item is provided to the :TAC as an information item. BACKGROUND INFORMATION: Attached is a copy of the Inactive Project Lists from the March 2007 Update. The project lists are available on the Local Assistance website at http://www.dot.ca.gov/hq/LocalPrograms/ and then by selecting the "Inactive Projects — Quarterly Review link. Along with the notification letter, the Carried Over from December 2006 project list is attached along with the New Inactive project list. Lead agencies should review the two lists and address the comments as noted. - Attachments: ` 1. Ca!trans Quarterly Review Inactive List Letter — April 27, 2007 2. Carried Over List from December2006 3. New Local Inactive -March 2007 STATE OF CALIFORNIA—BUSINESS TRANSPORTATION AND HOUSING AGENCY ARNOLD SCHW ARZENEGGER. Governor DEPARTMENT OF TRANSPORTATION DIVISION OF LOCAL ASSISTANCE --M.S. 1 1120 N STREET P. O. BOX 942874 SACRAMENTO, CA 94274-0001 PHONE (916) 653-1776 FAX (916) 654-2409 TTY (916) 653-4086 April 27, 2007 To: Metropolitan Planning Organizations Regional Transportation Planning Agencies Transportation Commissions Public Works Directors of All Cities and Counties in California Dear Executive Director: Subject: Potential loss of Federal Funds Quarterly Review of Inactive Obligations — Quarter Ended on March 31, 2007 Flex your power.! Be energy efficient! The California Department of Transportation (Caltrans) has started the quarterly review process of inactive obligations for the quarter period from January 1, 2007 to March 31, 2007 as required under 23CFR 630.106.. To prevent deobligation and/or loss of unexpended federal funds, the local agencies must do the following: 1.. Review the list of currently inactive obligations availableon the Division of Local Assistance website at http://www.dot.ca.gov/hq/LocalPrograms/QuarterlyReviewoflnactiveProjects.htm 2. Submit complete and correct invoice for eligible expenditure to Caltmns Local Program Accounting by May 11, 2007. 3. Identify unneeded project funds and submit deobligation requests to the District Local Assistance Engineer (DLAE) by May 31, 2007. Process project final closeout, if applicable -4. Submit complete justification form (available on the website) along with all backup documentation to DLAE by May 31, 2007 for projects that do not have eligible expenditures to be invoiced or do not have unneeded funds to be deobligated. This. letter will be considered as the first notification to local agencies that their inactive obligations, if any, are availablefor review on the website and the local agencies are required to take one of the actions above by the due dates. In an effort to increase the efficiency of the quarterly review process, a second notification letter will be sent to local agencies that do not respond by the due dates above. If local agencies do not respond within five working days after receipt of the second notification, the non -action will be acknowledged as concurrence to deobligate remaining unexpended federal funds. Furthermore, local agencies might be required to repay any federal funds received to date for the projects. A third notification letter will be sent to the local agencies to notify them of projects that have unexpended federal funds deobligated and the amount of federal funds previously received that are subject to repayment. "Caltrans improves mobility across California" Metropolitan Planning Organizations Regional Transportation Planning Agencies Local Transportation Commissions Public Works Directors of All Cities and Counties in California April 27, 2007 Page 2 The review of inactive obligations is performed each quarter. At the end of each review period, Caltrans meets with the Federal Highway Administration (FHWA) to review all the inactive obligations. Projects without financial transactions (invoice or. deobligation) in FHWA's database (FMIS) would require a justification form to explain the delays in billing federal funds If FHWA does not accept the justification provided by the local agency, the unexpended federal funds would be'deobligated and the local agency might be required to repay any federal funds received. to date. Local Agencies that have indirect cost rate proposal awaiting approval by the Caltrans' Division of Audits should continue to submit invoices for eligible direct cost until the indirect cost rate proposal is approved. In addition to the .currently inactive Iocal projects, a "Look Ahead Report" will also be available on the website. early May. The Look Ahead Report includes projects that will become inactive by end of June 2007 and by end of September 2007 if no expenditures are billed. This report provides an opportunity for Local Agencies to be proactive in preventing projects from becoming inactive and the potential loss of federal funds. Please work with your district and local agencies to ensure all the inactive projects are made active by either. invoicing or deobligating excess funds. Our goal is to prevent projects from becominginactive and not have to depend on FHWA approval of a justification to keep the. project from being deobligated. If you have an questions regarding the quarterly review process, lease contact your DLAE. any g g, q Y P, ,p y , Sincerely, TIERRY L. ABB Chief Division of -Local Assistance c: District Local Assistance Engineers Deputy District Directors for Local Assistance David Youmans Terry. Abbott Laura Quintana Denix Anbiah Barry Learning r) "Caltrans improves mobility across California" LOU 'et I!LdV k 10 1 e6Bd 'l09L1Zl•900E ga OeInAa0e4os.n0/ VW. 0r4: LaBUo uo paln0eyal,nMna w. is 6ulpued 60-900L 10/92,1 605002 u0 0.61,Ouos mains. tlMVid 6ulPged sno64r,topitue01A9y 1e Aq.16e. coop?, aqua 8,1pm,a AO 60102/1 A9 119.4.2016wp sou 9AGmli .0000 01 0.1uu1.00'stool 60.9002 'no6'mtop' utooll.dy4 p A9wO.t aopot, wiry° Matra.. 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BNAWIaj weylnoS. 1411.4111.11.00 Nwolte0 wN1noS OdW gegmt5 M91iiO4.04' Vr LOAM 10 AV ABAO BMWS V10 UPON CMS - ezeete ZBB4ZB V3 SWVal LW rcn Ma Mtl Ma - ARA Al0.0 V10 BO BO BO moral 18t94Z800 18LBrLBBO • 1Bzl10zeBO 1'LSB4LBB0 V3 SOYA 1r10 1d1S 1d1S a3 xu'+Jd V10 Dorn OSZ1 OtZH OBa3 +P+a Otda Iti+P+d LOO»cs ZLOBSOS 21011505 oN WOHAI 0 AGENDA ITEM 10 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE:. May 21, 2007 TO: Technical Advisory Committee FROM: Ken Lobeck, Senior: Staff Analyst THROUGH: Shirley Medina, Program Manager SUBJECT: 2006 RTIP Update: Current Amendment Status and Next Quarterly Amendment STAFF RECOMMENDATION: This item provides the TAC with an update concerning current .2006 RTIP amendmentsand notifies TAC members of the next regular quarterly amendment. BACKGROUND INFORMATION: March 2007 Quarterly Amendment Status: The amended projects submitted to SCAG as part of the March 2007 Quarterly Amendment has now been divided into three separate amendments. The regular "formal amendmenthas`, been designated as Amendment 06. Projects able to be processed an administrative amendment are designated as Amendment 07. Projects included as part of the special RTP amendment are designated as Amendment 08. Project .lists for the three amendments .are attached with this item. °Formal .Amendment 06 'began its required 30 day public review at the beginning of May. Once completed in early June, the SCAG can send the amendment on to Ca!trans HQ and FHWA to initiate its review and approval portion. Administrative Amendment 07 does not require a public review and has been. sent to Ca!trans HQ for review and approval. Amendment 07 may be approved. by the end of May. The special RTP amendment which resulted in RTIP programming updates through Amendment 08 also, has begun its required public review. Both Formal. Amendments 06 and 08 will complete their required public reviews by June 7, 2007. Normally, the RTIP could not be updated until the RTP amendment first was approved. Projects within Amendment 08 were granted a one-time review exception by FHWA allowing the RTIP to be updated concurrently while the RTP amendment is progressing through its review and approval process. Both formal amendments are estimated to receive approval by early to mid July 2007 The amendment approval is conditioned by a needed approval of the SAFETEA LU compliance amendment which must occur first. Next RTIP Quarterly Amendment: Assuming the „submitted SAFETEA LU compliance amendment is approved in early July,: 2007, SCAG viill be able to continue regular RTIP quarterly amendments:. SCAG has now; announced the "schedule for the 3rd quarter regular RTIP amendment 'The amendment will.: actually be divided into three separate amendments: A technical amendmentwhich will be Amendment 09, an administrative amendment which :will be Amendment' 10, and a`'formal amendment which will be Amendment 11. Technical Amendment 09: A technical amendment makes extremelyminor changes to: projects and does not need approval of Caltrans HQ or FHWA.'" A technical amendment is rarely used. Normally, SCAG processes these types of project changes alongwith the administrative amendment. The purpose of Technical Amendment 09 will be to test the new web -based RTIP "software SCAG has developed. County Transportation Commissions (CTCs) will select approximately ten or so projects and make the technical changes to the projects to test how well the software , functions. There is no action by -local agencies. The CTCs will submit the Technical Amendment 09 to SCAG about June 1 2007. Administrative Amendment 10:.= An administrative amendment will be included for minor project changes; that do not require a conformity review, updated financial plan, require; FHWA approval, or are subjectto the 30 day public review. Typical examples of project changes that can be processed as an administrative amendment include: a °.: Lead agency changes b. Fund swaps' from one phase to another phase (e.g:. R/W to construction) in the same year in the same project c _ Fund swaps .between two projects in the same year (e.g. moving CMAQ funds in FY' 07/08 from project a to another project be in FY 2007/08) d. Minor description.: changes that do not change the project scope '(e.g. adding ` an exempt component to the project description such as calling out new signals'as° part of the project scope to an arterial widening project) e. Minor cost changes less than $2 million dollars. The,. secondary: purpose of this amendment is to again test -how well the new RTIP software functions. At this time, ,:most :of the projects that will be included in Administrative Amendment 10 will be transit, project updates based on the new FY 08 Short Range- Transit Plan SCAG has requested the ,CTCs submit their. -Amendment 10 package by June 15, 2007. If a lead; agency believes they have a required minor RTIP change to. their project, please contact RCTC by June 1st to "discuss the needed change and to determine if the change can be processed through an administrative amendment. Formal Amendment 11: The bulk of the 3rd quarter amendment will be part of Formal Amendment 11`. A formal amendment requires a conformity review to determine no impact to conformity finding has occurred, a mandatory 30 day public review period, an updated financial plan verifying. the RTIP's financial constraint finding is still valid, approval by Caltrans _ HQ and final approval: by FHWA. The majority of projects in Amendment 11 will be from the new FY. 08 SRTP and other: identified roadway projects. The type allowable projects that can occur through a formal amendment include: a. Cost changes that exceed $2 million dollars b. Fund swaps among different years • • c. Adding new federal funds to a project d. Adding new exempt projects e. Adding a new capacity enhancing project's exempt phase (e.g. PA&ED) f. Post mile limit change corrections potentially up to 'A mile as long as the change is not due to a scope change g. Minor description corrections to clarify scope limits, but would not affect how the project is modeled h. Splitting a project into two separate projects where the overall modeled elements do not change Changes that can't be.made through a formal or any other type of RTIP amendment and can only be made through the bi-annual RTIP update are listed below. The changes require an updated conformity finding and project remodeling which include the following examples: a. Scope changes that change, the number of capacity through lanes in either direction (e.g. no through increases or decreases) b. Any other type of scope change that would require remodelingthe project (e.g. changing the number of entry ramp lanes). c. Changing project limits that would be interpreted as a scope change to the project ; d. Adding new project elements to the description that would need to be modeled (e.g. latest project alternative now includes a new entry loop ramp to an IC improvement project, or adding auxiliary lanes to the project that were previous not modeled) e. Changing the completion date beyond the model year f. Changing the environmental document type g. Changing the environmental document date Formal Amendment 11 is expected to be fairly large (potentially about 50-60 projects) and. with all the usual transit project updates that will be needed as a result of the FY 08 SRTP: The amendment will primarily address needed changes to federal fiscal year 2007/08. The CTCs are required to transmit Formal Amendment 11 to .SCAG by. July 13t'. RCTC will need all marked -up TIP sheets and required supporting documentation from the lead agency by June 30, 2007. Transit agencies will not need to submit updated TIP sheets as .the new SRTP will be used for the amendment. However, if the needed change to an existing project is outside of the SRTP, the transit agency should contact RCTC immediately to request the TIP sheet to mark it up with the requested changes. Current TIP sheets will be sent out only as requested. If unsure if a project requires an amendment, please contact RCTC immediately. Attachments: 1. Formal RTIP Amendment 06 Project List 2. RTIP Administrative Amend 07 Project List 3. 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