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06 June 18, 2007 Technical advisory commitee80675 • • • TIME: DATE: LOCATION: TECHNICAL ADVISORY COMMITTEE MEETING MEETING AGENDA* 10:00 A.M. June 18, 2007 Records Banning City Hall Civic Center Large Conference Room 99 East Ramsey Street Banning, CA *By request, agenda and minutes may be available in alternative format; i.e. large print, tape. COMMITTEE MEMBERS Ahmad Ansari, City of Perris Dave Barakian, City of Palm Springs Bill Bayne, City of Cathedral City Tom Boyd, City of Riverside Duane Burk, City of Banning Bill Gallegos, City of Coachella Mike Gow, City of Hemet Mark Greenwood, City of Palm Desert Bruce Harry, City of Rancho Mirage Bill Hughes, City of Temecula George Johnson, County of Riverside Tim Jonasson, City of LaQuinta Jim Kinley, City of Murrieta Eunice Lovi, SunLine Transit Steven Mendoza, City of Desert Hot Springs Amir Modarressi, City of Indio Habib Motlagh, Cities of Canyon Lake, (Perris) and San Jacinto Les Nelson, PVVTA Juan Perez, County of Riverside Amad Qattan, City of Corona Jim Rodkey; City of Blythe Anne Schneider, City of Calimesa Ken Seumalo, City of Lake Elsinore Mark Stanley, Riverside Transit Agency Ruthanne Taylor Berger, WRCOG Bill Thompson, City of Norco Chris Vogt, City of Moreno Valley Allyn Waggle, CVAG Tim Wassil, City of Indian Wells John Wilder, City of Beaumont Sean Yeung, Ca!trans District 8 Anne Mayer, Deputy Executive Director 11.36.02 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION TECHNICAL ADVISORY COMMITTEE MEETING AGENDA* *Actions may be _taken on any item listed on the agenda. TIME: 10:00 A.M. DATE: June 18, 2007 LOCATION: Banning City Hall Civic Center Large Conference Room 99 East Ramsey Street Banning, CA In compliance with the Americans with Disabilities Act and government Code Section 54954.2, if you need special assistance to participate in a Committee meeting, please contact Riverside County Transportation Commission at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. SELF -INTRODUCTIONS 3. APPROVAL OF MINUTES. 4. PUBLIC COMMENTS (This is forcomments on items not listed on agenda. Comments relating to an item on the agenda will be taken when the item is before the Committee.) 5. Caltrans HQ SB121O/Emminent _Domain Implementation Issues (Verbal Presentation) • Inactive Project List Update — Look Ahead and Questions • Initiating Project and Federal Aid Numbers and Form 7B (Field Review Form) Reminders • Emergency Relief (ER) Questions and Reminders 6. Infrastructure Contributions to MSHCP (Attachment) 7. Measure A ClP Maintenance of Effort (MOE) (Attachment) Technical Advisory Committee Meeting June 18, 2007 Page 2 8. FY 06107 Obligation Plan Update (Verbal Presentation) 9. Local Assistance Report (Verbal Presentation) 10. STIP Augmentation and CMIA Update (Verbal Presentation} 11. TE — FY 07/08 TE Projects (Attachment) 12. RTIP Update: Status of 2006 RTIP Amendments and Proposed 2008 RTIP Update Workshop (Attachment) 13. Project. Milestone Reports — Judy 2007 Update (Attachment) 14. Measure A Call for Regional Projects (Verbal Presentation) 15. COMMISSION CONNECTION/COMMISSION HIGHLIGHTS 16. OTHER BUSINESS 17. ADJOURNMENT (The next meeting will be July 16, 2007, 10:00 A.M. in Riverside.) • • • MINUTES • TECHNICAL ADVISORY COMMITTEE MEETING MINUTES Monday, May 21, 2007 1. Call to Order. Dave Barakian, Vice Chair, called the meeting of the Riverside County Transportation Commission (RCTC) Technical Advisory Committee (TAC) to order at 10:05 A.M. at Banning City Hall Civic Center, 99 East Ramsey Street, Banning, CA. 2. Self -Introductions Members Present: Dave Barakian, City of Palm Springs Bruce Harry, City of Rancho Mirage Eldon Lee, City of Desert Hot Springs Mike McCoy, RTA Amir Modarressi, City of Indio Russ Napier, City of Murrieta Nick Nickerson, City of La Quinta Juan Perez, County of Riverside Amad Qattan, City of Corona Jim Rodkey, City of Blythe Eric Skaugset, Cities of Perris, San Jacinto, Canyon Lake Alana Townsend, City of Palm Desert Tim Wassil, City of Indian Wells John _Wilder, City of Beaumont Sean. Young, Caltrans District 8 . Others Present: Ruby Arellano, RCTC Ken Lobeck, RCTC Anne Mayer, RCTC Shirley Medina, RCTC Mila Nelson, RTA 3. Approval of Minutes - March 19, 2007 M/S/C (Harry/Lee) to approve the March 19, 2007 minutes 4. Public Comments There were no public comments. 5. Local Assistance Report Sean Yeung announced that within the last month three mass a -mails ha,d been sent . to all the agencies. The first .of these dated April 19, 2007 Technical Advisory Committee Meeting May 21, 2007 Page 2 contained a new assignment sheet for District 8 Local Assistance staff. Previously each area coordinator was assigned only by city, now they are also assigned a program. If there are questions regarding a specific program, please contact the staff member assigned to the program rather than the staff member assigned to the particular city. The next e-mail sent out on May 1, 2007 concerned inactive projects. ' An inactive project is defined as those that have one, two, or three years in which there has been no financial activity. Once a project becomes inactive, the cities/counties have two options in which to process their projects to prevent FHWA from removing the assigned funds. , The most convenient option is to submit a progress invoice. Cities are responsible for tracking their .invoice to make sure it is complete, submitted to the proper locations and are accepted. No rejection notice is sent or posted on the website If an invoice is rejected, the next option is to submit a justification form.: All justifications are due to Caltrans District 8 office no later than May 24, 2007. In the last e-mail sent out on May 7, 2007, Mr. Yeung discussed Requests for Authorization (RFA). Currently, FHWA is conducting a 50% sequential review which is down from the previous 100% reviews occurring over, the last year. The goal is . to reduce the amount of reviews to 25% or less. Projects that are randomly selected will have a review time of approximately 45-60 days. The new deadline for submission of RFA's to Caltrans HQ is July 2'. Therefore, Local Assistance needs RFAs submitted to them by June 1 st Late submissions will be accepted. However, there is no guarantees the packet will be submitted to FHWA by their deadline. On May 10, 2007 a South Tehachapi meeting was held at the District 8 office. This meeting is for all counties south of the Tehachapi mountains. The topics discussed were NEPA Delegation, Inactive projects, and RFA process. A copy of the agenda and handouts were distributed. Ken Lobeck created and distributed a recap of the meeting. . SB.821 Update/Request for Selection Committee Jerry Rivera asked that everyone be reminded about the May 25th deadline for SB 821 applications. Also, volunteers for the Selection Committee are needed. If there are any representatives from _ cities not submitting an application and would like to volunteer for the committee, please contact Jerry Rivera. at• RCTC.. Technical Advisory Committee. Meeting May 21, 2007 Page 3 7. FY 2008-2012 Measure A Local Streets and Roads CIP Reminder Submissions are due on June 11 the If there are any questions, please contact Jerry Rivera. 8. STIP Augmentation and CMIA Update Shirley Medina reported that the 2006 STIP Augmentation for Riverside County was submitted to the California Transportation Commission (CTC) on March 30, 2007. The CTC is scheduled to adopt it at their June 79' meeting. The staff recommendation was released and does not make any changes to RCTC's submittal. The Corridor Mobility Improvement Account was approved by' the CTC on February 28t"_ The projects funded are. SR 91 HOV, 1-215 widening Scott Rd. to 115, and SR91 auxiliary lane, SR241 to SR71 in conjunction with OCTA. Agreements were signed that establish project milestones. Each . project is required to meet the milestones. A Delivery Council will be established to monitor the progress of each project at each milestone. If a milestone has not been met, the Council will meet with the project sponsor to determine the cause and steps to keep up with the established timeline. 9. FFY 2006/07 Obligation Plan Update A copy of the most recent FFY 2006/07 Obligation Delivery Plan was included in the agenda. This lists which RFA's are submitted and under review or that should be submitted shortly. FRA/Obligation packages are due before June 1, 2007. 10. 2006 RTIP Update Ken Lobeck, RCTC, provided TAC members with an update concerning current 2006 RTIP amendments. There are three amendments that were submitted to SCAG as part of the March 2007 Quarterly Amendment. Formal Amendment 06 began its required 30 day public review at the beginning of May. Once completed SCAG will forward to FHWA to initiate its review and approval portion. Amendment 07 has been approved. It is an administrative amendment and contains projects that are not required to go to FHWA. The special RTP amendment which resulted in RTIP programming updates through Amendment 08 also has begun its required public review. Amendments 06 and 08 are still being reviewed and are estimated to receive approval by .early to mid July. Assuming the recently submitted. SCAG SAFETEA LU Compliance amendment is approved, SCAG will be able to continue regular RTIP quarterly amendments. The next regular quarterly amendment will be divided into three separate amendments. Technical Amendment 09 makes minor changes to projects and Technical Advisory Committee Meeting May 21,2007 Page 4 does not need approval from Caltrans HQ or FHWA. The purpose of Amendment 09. will be to test the new on-line RTIP software. Administrative Amendment 10 is due to SCAG by June 15,2007. Formal Amendment 11 is due to SCAG by the end of July. If there are any projects that need to be amended, or if there are any questions, please contact Ken Lobeck. 11.. Commission Connection/Commission Highlights Anne Mayer announced RCTC has finalized its budget. Ninety-eight percent of the reserve is currently committed and ready for projects. There are significant staffing increases included. The budget went before the Committee last month and approval is expected in June. Grade Separations: Anne Mayer discussed that RCTC is reviewing options to further help fund grade separations identified in the Alameda Corridor East (ACE) strategy plan. The dilemma for lead agencies is a willingness to initiate the environmental process with only partial funding for the project. FHWA's committed funding at environmental document sign -off further complicates the problem to move forward with grade separation projects. 12. Other Business/Announcements Shirley Medina reported that the TAC Project Delivery subcommittee has been meeting on a regular basis. Currently they are working with Caltrans on the Utility Procedure. requirements. The County has provided some examples of problems they are having. The Committee is working with headquarters to work out how to eliminate or streamline some of those issues. At the next meeting there will be a discussion on the SB 1210 Eminent Domain laws that came into effect in January and how it affects the local agencies. 16. ADJOURNMENT There • being no further business for consideration by the Technical Advisory Committee, the meeting adjourned at approximately 11:35 A.M. The ! next meeting is scheduled for June 18, 2007, 10:00 A.M., Banning City Hall ''Civic Center, Large Conference Room, 99 East Ramsey Street, Banning, CA. Respectfully submitted, Shirley Medin Program Manager • • • • AGENDA ITEM 5 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: June 18, 2007 TO: Technical Advisory Committee FROM: Ken Lobeck, Senior Staff Analyst THROUGH: Shirley Medina, Program Manager SUBJECT: SB1210 Eminent Domain Implementation Issues Presentation STAFF RECOMMENDATION: This item will be a presentation item to the TAC concerning "SB1210 Eminent Domain Implementation Issues". BACKGROUND INFORMATION: A representative from Caltrans HQ will provide a short presentation and discussion of SB1210 Eminent Domain Implementation issues to the TAC. Two related handouts will be distributed in support of the presentation. • • AGENDA ITEM 6 • • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: June 18, 2007 TO: Technical Advisory Committee FROM: Ken Lobeck, Senior Staff Analyst THROUGH: Shirley Medina, Program Manager SUBJECT: Infrastructure Contributions to the MSHCP Requested Discussion STAFF RECOMMENDATION: This is a requested item provided to the TAC for discussion concerning "Infrastructure Contributions to the MSHCP". BACKGROUND INFORMATION: Attached with this item is the February 28, 2007 letter and staff report from the Western Riverside County Regional Conservation Authority (RCA) concerning Infrastructure Contributions to the MSHCP. Habib Motlagh has requested the item be included for discussion and will provide further details at the TAC meeting. Attachment: RCA Feb 28, 2007 Infrastructure Contributions to MSHCP letter PAGE 82 86/86/2887 15: 18 9896543728 BOARD or D1jtecrons Chairman Jeff Stone County cs( Riverside Vice Chairman Eugene Montana City of Ctxona Marion A.ebky County of Riverside WilliamBe ey City cf Moimo Vnl ley born Hare City of Riverside Bole Bruner County of Riverinde Larry Dream/ City of Beaumont Mary Ann ydwards City ofTemecula Prank Hall 410 CitydNorcv Jim »yatt City cf Caliaicea • Robin 1-45Vil City of Heinnet John Meobiate City of Banning Robert sehiffr+.er City of LaW Elsinore Deis Stubblefield CitY of Sari Jacinto John'Tavalione County f Riverside GaryThvmeaen City of Murrieta RoyWibon aitaity of Riverside Lark Yarbrough Ply ofPe is :fty of Canyon lake. tx cimvu STAFF bat Mellen licoeulis r Director mph Richards sway Executive Directns CITY OF SAN JACINTO Western Riverside County Regional Conservation A uthority February28,2007 Mr. Barry McClellan, City Managet City of San Jacinto 201 E. Man Street San Jacinto, CA 92583 RE: Infrastructure Contributions to MSHCP " Funding Dear Mr. McClellan: On. February 5,2007, the RCA Board of Directors endorsed a set of tenets relating to permi.ttce infrastructure contributions.'ibe staff report and Board action are attached for your .reference. This originated from some misunderstandings regarding the level of MSHCP funding associated with infrastructure. The problem is that the provisions relating to infrastructure contributions arc scattered throughout the Plan, and the language is not precise. I think you are familiar with Measure A as a funding source; and if you or your staff participated in the deliberationson TUMF, you know that program has an MSHCP component. However, some public works sty did not understand that permitee-constructed projects arc also subject to a contribution. With the assistance o f WRCOG and the County Transportation reparbrent we met with public works representatives. With their help we were able to draft a set of tenets that. explain, in simple terms, the contributionprovisions. We ask that you inform your staffs. Please feel free to call me or Joe Richards at (95 1) 955-9700, i f you have any questions. Sincerely, 7 ExecutiveDirector Attachment: RCA StaffReport/Board Action 400o Lemon Street tad. floor, Riveids, a1iliornsa, 9aoe • Pa Box 7667, 1tivernide, California 495o2-16u5 Phone: OW 955-9700 • Taxi (9.i) 9 5 73 • seww-wre'rw.ort 06/06/2007 15:10 9096543728 CITY CF SAN JACINTO PAGE 03 STAFF REPORT Staff Contact: Background February 5,2007 Agenda Item No. 8.1: Regional Conservation Authority Joe Richards, Deputy Executive .Director (951) 955-9700 As we have emphasized on many occasions, the MSHCP is intended to expedite the construction of infrastructure, particularly roads, and for that reason many infrastructure projects received "coverage" under the Plan. As a corollary to coverage, permittees agreed to an infrastructure wntribution, however, there is stillsome confusion over these payments. Staff has met several times with representatives' of permittee public works staffs, and believe we have resolved administrative/remittance issues. To clarify the matter, however, we believe that the Board should confirm the Plan provisions relating to covered projects and formally convey that to the permittees. Transirtation Proiects: The Plan calls for $371 million in transportation infrastructure contributions, with $121 million coming from Measure A, and $250 million from local transportation projects. The tatter would include contributions from TUMF. facilities, estimated at $64 million over 25 years. The Plan provides no funding estimate for NON- TUIVF transportation projects, but if the total transportation contribution is $371 million, then an estimate would be $186 million ($250 million minus the $64 million from TUMF). According to the funding section of the Plan, this $186 million would be realized by a contribution of 5% of the capital cost of any new mad; or for a road widening project, 5% of that portion of the cost associated with the widening. Non -Transportation , Public Works: The Plan contains no contribution estimate for " "non - transportation" projects, but the 5%0 of capital " costswould a p apply. However, the Flood Control District pays 3% of capital costs, per the lmplementingAgreement. Developer -Constructed Roads: Some permittees assumed that the acreage within the limits of a General Plan road constructed by the developerwas included in the 06/06/2007 15:10 9096543728 CITY CF SAN JACINTO PAGE 04 • • • Agenda Item 8.1 Staff Report -- Infrastructure Contribution Page2 February 5,2007 calculation of the development impact fee. We do not believe this assumption is correct for the following reasons: • The Nexus Study (the study prepared to support the fees) calculated the MSHCP development mitigation fee based on. the Plan costs less expected revenues from local and regional infrastructure. Therefore, the fee does not assume the road improvement acreage. The Plan' does not distinguish between General Plan roads constructed by a local permittee or those constructed by a developer. The Plan considers both as "public infrastructure". We would conclude that the construction of road impmvements by adeveloper should be subject to the same 5% contribution as a facility constructed by the jurisdiction. However, permittee staffs have pointed out that it would be difficult to calculate the 5% contribution, considering all the variables that may be relevant to a particular improvement We will continue to work with the permfttees on this component of the contribution program. Other Public Facilities: In addition to road contributions, permittees pay the commercial and industrial acreage fee ($6,131 per acre) for facilities such as civic buildings and parks. RECOMMENDATION: That the RCA Board of Directors: 1) Endorse the following tenets regarding MSHCP infrastructure contributions; 2) Direct , staff to forward the tenets to the County Executive Officer and City Managers for action; 3) Work with the. County and Cities to ensure that qualified infrastructure projects contribute to the Plan; Tenets Relatina to Local Infrastructure Contribution A. TUMF: TUMF contributions have been adopted and stand at 5%0 of the facility cost or about $64 million over 25 years. WRCOG is maintaining a separate account for these contributions and will release funds, at our request, for acquisitions. 06/06/2007 15:10 9096543720 CITY CF SAN JACINTO Agenda Item 8.1 Staff Report - Infrastructure Contribution Page 3 February 5, 2007 PAGE 05 e. City and County Roadways Covered by the Plan: These facilities would contribute 5% of the facility construction cost subject to the following: The 5% contribution applies to new facilities, or the widened portions of existing facilities for capacity enhancement. 2. Maintenance and safety projects as defined in Section. 7 the Plan are exempt from the 5% contribution. 3. For projects with multiple fund sources, the 5%0 does not apply to a) Portions paid for by Measure A (contribution already paid directly by RCTC). b) Portions paid for by TUMF (contribution already paid directly by WRCOG). 4 Payment _ of federal funds is contingent on approval by the Federal Highway Administration. 5. Contributions for all Caltrans facilities are covered by the Caltrans mitigation bank, regardless of fund source(s). 6 Contributions for transportation facilities not funded by _ TUMF or Measure A will be remitted to the RCA upon approval of the construction contract by the permittee. C. Local Non Transportation Facilities (i.e. parks and civic buildings):. The - Plan calls for permittees to contribute the appropriate commercial / industrial fee for these types of facilities. D. Covered Projects by Riverside County Flood Control and Water Conservation district: The Implementing Agreement calls for a contribution of 3% of capital costs. The funds are remitted to the RCA annually. 1. FINANCIAL INFORMATION In Fiscal Year 2007 Budget Yes ■ No au Cost $ None Annual Cast: $ None Source.cf Funds Revenue Accounts; Budget Adjustment: None From To City and County Roadways - Plan Covered, Local. Non TransportationFacilities, and Flood Control Covered Projects Approved Date: January 31,2007 c., This item was approved by the RCA Board of Directors at their meeting on February 5, 2007: /C (Lowe/Edwards) to: 1) Endorse the tenets regarding MSHCP infrastructure contributions~ 2) Direct stall to forward the tenets to the County Executive Officerand City Managers !br action; and, 3) Direct staff to work with the County and Cities to ensure that qualified infrastructure projects contribute to the Plan. Ayes: Ashley, Betro, Buster, Dressel, Edwards, Hall, Hyatt Lowe, Machis+c, Schlffner, Stone, Tavaglione, Thomasian, Wilson, Yarbroug , Zaltz Nays: None Abstain: None Absent: Batey. Montanez. Stubblefield • AGENDA ITEM 7 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: June 18, 2007 TO: Technical Advisory Committee FROM: Jerry Rivera, Program Manager THROUGH: Theresia Trevino, Chief Financial Officer SUBJECT: 2009 Measure A Local Streets and Roads Program Maintenance of Effort Guidelines STAFF RECOMMENDATION: This item is for the Committee to: 1) Review and comment on the attached "Draft" 2009 Measure A Local Streets and Roads Program Maintenance of Effort Guidelines, and 2) Direct Commission staff to forward to the Budget and Implementation Committee and the Commission for adoption after consideration of TAC member comments. BACKGROUND INFORMATION: The attached "draft" 2009 Measure A Local Streets and Roads Program Maintenance of Effort (MOE) guidelines have been prepared by Commission staff for review and comment by the TAC members. Basically, staff revised the guidelines developed for the 1989 Measure A, revised the dates, and inserted some clarifying language. In addition, language has been added to establish "base year" maintenance of effort amounts for cities incorporated after July 1, 2007, and to re-evaluate the MOE in 2019 (ten years later) and in 2029 (twenty years later). Further, the revised guidelines include language relative to the TUMF and Multi -Species Habitat Conservation Plan (MSHCP) requirements in Western Riverside County. The new guidelines will also establish a "base year" amount for the three cities incorporated after the passage of the 1989 Measure A. The new guidelines will become effective July 1, 2009 for the fiscal year ending June 30, 20010. Legal Counsel has reviewed and concurs with the "draft" guidelines. Attachment: "Draft" 2009 Measure A Local Streets and Roads Maintenance of Effort Guidelines • • RIVERSIDE' COUNTY TRANSPORTATION COMMISSION 2009 MEASURE A LOCAL STREETS AND ROADS MAINTENANCE OF EFFORT GUIDELINES INTENT Ordinance No. ,02-001, adopted by the Riverside County Transportation Commission in ,2002, approved a county -wide transportation expenditure plan and called for the placement of Measure A on the November ballot to secure voter approval of a 1/2 percent sales tax to fund transportation improvements. On November,5, 2002, Riverside County voters approved Measure A and collection of the sales tax ,will commence on July 1, 2009. Ordinance No: Q2-001, in accordance with state law, imposes specific requirements on local agencies wishing to receive Measure A funds. In particular, in order to ensure continued local effort to maintain local streets and roads, the Ordinance requires that local agencies continue to expend the same amount for construction and maintenance of local roads which they have expended in the .past. The guidelines set forth below establish specific maintenance of effort requirements and are intended to satisfy the Commission's responsibility to ensure that local transportation expenditures are maintained. GUIDELINES I. In order to qualify for Measure A funds, each local agency entitled to. funding under .Ordinance No. ,02-001 must demonstrate a continuing commitment of local discretionary funds to local streets and road improvements and maintenance. Thefollowing actions are required annually to show a continued maintenance of local effort: i .. A. Each local agency must submit to the Riverside County Transportation. Commission ("Commission") a list of proposed uses for Measure A funds for the next five fiscal years (5=Year Plan). ( Deleted: 8, 1988 Deleted: has since commenced Deleted: 88-1 Deleted: 88-1 B. Each local agency must provide a certification to the Commission that Measure A funds will not replace existing local discretionary funds being used for local transportation purposes. Examples of local non -discretionary funds include, but are not limited to, gas tax revenues, federal funding, and local transportation funds (LTF). This certification shall be based on one of the following findings: 1. That the same level of discretionary funds were expended for local street and roads purposes during the past fiscal year as was reported in the State Controller's Annual Report of Financial Transactions for Streets .and Roads for fiscal year ..2007/08 (herein referred to as the "base year"); or 2 That extraordinary expenditures made by the local agency during fiscal year 2007/08 make use of the State Controller's Annual Report for that year unrealistic. In this case, the local agency may, upon approval of the Commission, determine its local maintenance of effort requirement using one of the following methods:. a. Averaging the amount of local discretionary funds reported to the State Controller for the three year period of fiscal years .2005/06 through ,2007/08; or. b. Subtracting extraordinary expenditures (including but not limited to Assessment district funds, redevelopment agency contributions, or other non -recurring contributions) from its total expenditures during the 2007/08 fiscal year. Development impact fees paid by developers constructing new housing to offset the impact of development on local streets and roads may be subtracted only if the local agency does not use such funds to satisfy its maintenance of effort . requirement, or c. Petitioning the Commission for special consideration. The Commission recognizes that there may be cases where the two methods described above will not produce a dollar amount which adequately reflects the agency's past commitment of local revenues to the construction and maintenance of local streets and roads: In such cases, the Commission may establish a new minimum level of local streets and roads expenditures for the local f Deleted: 1987-88 Deleted: 1987-88 f Deleted: 1985-86 { Deleted: 1987-88 - f Deleted: SB 300„funds, -{ Deleted: 1987-88 • • agency based on factors which the Commission determines are relevant. The Commission may also allow, in its sole discretion, a local agency to use developer fees to satisfy its maintenance of effort requirement. A local agency petitioning the Commission under this provision has the responsibility of presenting evidence which shows the needfor special consideration and which supports the new minimum expenditure limit. C. For cities incorporated after July 1, 2007, the base year shall be the average of the first three fiscal years of operations. The maintenance of local effort requirement shall apply to all fiscal years subsequent to the base year. D. The maintenance of local effort shall be reevaluated and revised in 2019 and 2029 using the guidelines in Section 1.B above with the following substitutions: a. In 2019, the fiscal year reference shall be 2017/18 and the three-year period of fiscal years shall be 2015/16 through 2017/18. The revised base year will be effective in fiscal year 2019/20; and b. In 2029, the fiscal year reference shall be 2027/28 and the three-year period of fiscal years shall be 2025/26 through 2027/28. The revised base year will be effective in fiscal year 2029/30. II. The Commission may, in its sole discretion, order an independent audit of a local agency's local streets and . roads expenditures to verify that the maintenance of effort requirements has been met. III. When a. local agency does not meet its maintenance of effort requirement in the fiscal year, the allocation to that agency in the following fiscal year will be reduced. The amount of the reduction will be an amount equal to the amount which the agency's expenditures were below the maintenance of effort requirement. Revenues withheld from a local agency for failure to meet the maintenance of effort requirement will remain in the Measure A .area in which the agency is located, and will be allocated to the local agencies in the area, that are in compliance with the maintenance of effort requirement, using the allocation formula specified for the area. IV. Ordinance 88-1 also requires that local agencies, in the Western County and Coachella Valley areas must, in addition to meeting the maintenance of effort requirement, implement the Transportation Uniform Mitigation Fee (TUMF) developed by the Western Riverside Council of Govemments (WRCOG) or the Coachella Valley Association of Governments (CVAG), respectively; in order to be eligible to receive Measure A Local Streets and Road Program funds. to addition,. local agencies in the Western County must participate in the Multi Species Habitat_ Conservation Plan (MSHCP) by endorsing the permit and executing the Implementation Agreement in order to be eligible to receive Measure. A Local Streets and. Road Program funds: Funds withheld from a local agency' in these: areas for failure to implement the..TUMF or the MSHCP will be disbursed to the Commission or CVAG, as applicable, and must be used by the Commission or CVAG for the regional arterial program.. Local Streets and Road Program formula funds disbursed to the Commission or CVAG will be credited as local match funds for the Measure A Regional Arterial Program formula funds. V. For the purpose of determining the amount of local discretionary funds expended by a local agency for local street and road purposes during a fiscal year, the agency may use any .local discretionary funds expended for local street and road purposes during the preceding years, which were in excess of the agency's maintenance of effort requirement as determined by the Commission. APPROVED BY ROTC: July , 2007 Deleted: Coachella Valley Area • • • MAINTENANCE OF EFFORT CERTIFICATION STATEMENT The undersigned hereby agrees and certifies for (the "Agency") that sales tax transportation funds received pursuant to Ordinance No. 02-001 of the Riverside County Transportation Commission (Measure A) shall be used in compliance with the Commission's Maintenance of Effort Guidelines, and that the Agency shall not use such funds to replace discretionary local funds previously expended by the Agency for local transportation purposes. The Agency hereby acknowledges that the failure of the Agency to continue such local expenditure shall result in a reduction or loss of Measure A funds. Dated: 20 City Manager Attest: City Clerk -� Deleted: xx-1 Deleted: Secrelary¶ • AGENDA ITEM 8 A presentation will be made but there is no attachment to the agenda for item 8. • • • • AGENDA ITEM 9 A presentation will be made but there is no attachment to the agenda for item 9. • • • AGENDA ITEM 10 A presentation will be made but there is no attachment to the agenda for item 10. • • AGENDA ITEM 11 • • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: June 18, 2007 TO: Technical Advisory Committee FROM: Shirley Medina, Program Manager SUBJECT: FY 2007/08 Transportation Enhancement (TE) Projects STAFF RECOMMENDATION: This item discusses timelines associated with the allocation/obligation of Transportation Enhancement (TE) projects that are programmed in FY 2007/08. BACKGROUND INFORMATION: The TE projects in Attachment A are programmed in the 2006 STIP in FY 2007/08. There is a two-step process for allocating and obligating the TE funds. 1. Request STIP allocation from California Transportation Commission; and 2. Submit Request for Allocation (RFA)/Obligation to Caltrans Local Assistance The TE projects must complete all pre -construction activities in order to request the allocation. In addition, once an allocation is approved by the CTC the project must be awarded within 6 months of the allocation approval date. Therefore, it is imperative that project sponsors coordinate the allocation request and Request for Authorization (RFA) submittals to meet the award deadline. Otherwise, the CTC will rescind the allocation. The STIP allocation request and the RFA must be prepared and submitted concurrently. The CTC meets every five to six weeks and Attachment B illustrates the timeline to submit allocation requests for each meeting. RCTC must receive the allocation request a minimum of one week prior to the Caltrans Local Agency Submittal deadline so that we can review and sign the concurrence section of the request. RCTC staff will be working closely with each local agency to develop a schedule for submittals of the allocation and RFA to identify the following: 1) Submittal of Allocation Request to RCTC and RFA to Caltrans 2) CTC meeting approval date 3) Award deadline 4) Actual award date As a reminder, projects that are not ready to request the allocation in the year they are programmed will lapse funding. Lapsed funds will return to the county share (ROTC TE pot), but won't be available until the last year of the STIP cycle. • Fiscal Year 2007/08 Transportation Enhancement (TE) Projects Local Agency Project Description FY 07/08 Alloc. Beaumont San Timoteo Canyon Bike & Ped. Fac.. $1,416,300` Cathedral City Ramon Rd. Corridor imp. - Date Palm to Landau Blvd. $311,571 Corona EastSixth St. Enhancements $1,416,300 Indio Hwy 1`11 Enhancement Project $1,416,300 Moreno Valley Sunnymead Median Beautification/Enhancement $1,416,300 Perris Perris Gateway Project $428,890 RTA Perris Multi -modal Transit Center- Ph. I $1,352,472 San Jacinto Francisco Estudillo Heritage Park TE $472,100 Temecula Winchester Rd/SR 79 North Corridor Beautification $1,133,040 Total $9,363,273 • • 4NC< CA rn e n f3 PRELIMINARY2007 PREPARATIONSCHEDULE CALIFORNIA TRANSPORTATIONCOMMISSION (CTC) MEETINGS AGENDA ITEM(S) DUE DATES Prepared by: OFFICE OF CTC LIAISON DIVISION CF TRANSPORTATION PROGRAMMING CALIFORNIA DEPARTMENTOF TRANSPORTATION (CALTRANS) httpaiwww. clot.ca.gov/hglhansprogictcllalson.htm Updated: December 2.2.2006 2007 California Transportation Commission (CTC) Meeting Schedule All Local Agency Submittals (incl. STIP Amendments) Due to Caltrans Districts and Prop. 116 Requests Due to C r and CTC Staff Caltrans District Submittals for Funds Requests, and STIP/Program Amendments, ,Due to HQ Divisions/Budgets/ Programming HQ Division Submittals fot Funds Requests Due to Budgets/ Programming i Lead Agency Submittal of TCRP Applications, Amendments, LONPs, Due to Caltrans TGRP and CTC Staff Final Agenda Items Due From HO Divisions to Office of CTC Liaison Final Book items Due from HQ Divisions to Office of CTC Liaison DaWTlme: Location: 10;0o A M District a CTC 10:00 AM MQ OnefeudgetsrProg 10:00 A M BudgetarProg 5:00 P I Wrens TCRP(CTC 10:00 A M CTC Lialaon j 10:00 ALA CTC Liaison Jan 31/Fob 1 • Sacramento Mon, Nov 27`06 Mon, Dec 4, 06 Mon, Jan 22, '07 Mon Dec 11 '06 Mon, Jan 29, '07 Mon, Dec 11, '06 Tue, Jan 2, '07 Mon, Jan 29, '07 I Tue, Feb 20, '07 Fri, Jan 5, '07 Fri, Feb 23, '07 Feb 2$ • Newport Beach/Irvine BOND BUSINESS ONLY March 14/15 • Sacramento Tue. Jan 16,'07 A • ril 25/26. San Luis Obls••o Tue, Feb 20, 07 . Mon, Apr 2, 07 `:Mon, Feb 26, 07 Mon, Apr 9, 07 Mon, Mar 5, '07 Mon, Apr 16, '07 Mon, Mar 5, '07 'Mon, Ayr 16,'07 Mon, Mar 26, '07 Mon, May 7, '07 _ Mon, Jun 25, '07' - Mon, Au- 20,'07- Tue, Oct 9,'07 1 Fri, Mar 30 '07 Fri, May 11, '07 Fri, Jun 29, '07 F►1, Au r 24,'07 Fri, Oct 12,'07 'June 6t7 • Sacramento Jul 25/26 • Glendale 'r'� - S, •t 19f20- Folsom/Roseville , November 718" Coachella Valley Mon Ma 21 '07 `` - :Mon, Jul'16, 07 Tue, Sep 4, '07 Tue, Ma 29, '07 Mon, Jul 23,07 Mon, Sep 10,'07 Mon, Jun 4 '07.. _ Mon, Jul 30,'07 - Mon, Sep 17, '07 i Mon, Jun 4, '07 - Mon, Jul 30,'07- Mon, Sep 17L'07 December 12113 .• Sacramento Tue, Oct9, 07 Mon, Oct 15, 07 Mon, Oct 22, '07 , Mon, Oct 22, '07 Tue, Nov 13.'07 Fri, Nov 16,.'07 . • • AGENDA ITEM 12 • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: June 18, 2007 TO: Technical Advisory Committee FROM: Ken Lobeck, .Senior Staff Analyst THROUGH: Shirley Medina, Program Manager SUBJECT: 2006 RTIP: Status of 2006 RTIP Amendments and Proposed 2008 STAFF RECOMMENDATION: This item provides an update concerning current 2006 RTIP amendments and the proposed workshop for the 2008 RTIP Update. BACKGROUND INFORMATION:. March 2007 Quarterly Amendment Status — Amendments 06 and 08: Both formal . amendments have completed their required 30 day . public review and are currently under review by Caltrans HQ and FHWA. Amendment 06 is the regular quarterly formal amendment while Amendment 08 is the special RTP/CMIA awards amendment. Comparison reports listing the projects are posted on the SCAG website under the RTIP link. Assuming no major issues emerge with either amendment, approval is estimated to occur by early to mid July. Next RTIP Quarterly Amendment — Amendments 09, 10, & 11: Technical Amendment 09: The purpose of Technical Amendment 09 was to test the new web -based RTIP software SCAG has developed. An attempt to complete this amendment on May 29th was not successful and the amendment may be scrapped. Administrative Amendment 10: The original plan was to submit Administrative Amendment 10 using the new software to SCAG by mid June. However, due problems with the software, the County Transportation Commissions may have to submit the amendment usingthe existing RTIP software. This may delay the Amendment submission to SCAG until July. Formal Amendment 11: If the problems with the new RTIP software can be resolved in time, Amendment 11 will be submitted using the new format. If not, the amendment submission will have to use the existing software which will delay submission to SCAG possibly well into mid July. Attached with this agenda item is a summary list of projects to be included in Amendments 10 and 11. Transit projects will be submitted based on Tables 4, 4A, 5, and 5A of the new draft FY 08 SRTP. 0 Proposed RTIP Workshop for the 2008 RTIP Update: Development of the 2008 RTIP will begin in August with updated TIP sheets due to RCTC by early October, 2007. .Development of the 2008 RTIP will utilize the new software. Use of the new software will change several areas of the RTIP including the format of the TIP sheets. Because of the numerous changes, RCTC staff are offering to hold two 2008 RTIP Update workshop/seminars in mid to late July or early August to discuss the 'RTIP update process. One workshop is proposed to occur in the Coachella Valley with the other in western Riverside County. Specific locations, dates and times along with sufficient interest still need to be determined. Proposed topics for the workshop include: a. The RTP and RTIP relationship b. -Overview of the RTIP c. Some programming guidance d. The RTIP programming process e. Basics on RTIP Amendments f.. 2008 RTIP Specific review and update reminders for lead agencies The above items for the workshop are based on a recent workshop provided to Caftans. Based- on the questions and discussion that occurred then, participants can expect the workshop to last about 3 hours. Recommended attendees include lead agency project managers who are responsible for making programming decisions, agency consultants involved in the project development, and agency staff who end involved in the programming process_ Attachment: 2006 RTIP Amendments 10 and 11 Project List • 3` / Quarter Regular 2006 RTIP Amendment July 2007 Administrative Amendment 10 & Formal Amendment 11 Project List RTIP ID Lead Agency Project Needed Changes LO.CaI Highways RIV62000 Palm Springs Gene Autry Tr Widening - Vista Chino to South Side of UPRR Bridge Move construction year and funds from prior obligated to FY 07/08 RIV000103 Palm Springs Belard° Bridge and Missing Gap, Parking Lot and Amenities Funding and schedule adjustments RIV060110 Palm Springs S. Palm Cyn Dr Widening Fund year shift and completion date extension RIV050502 Riverside Grade Separation Plan Shift $1 million of DEMOSTL to Jurupa Ave UC — RIV990703 RIV990703 Riverside Jurupa Ave UC Add $1 million of DEMOSTL (from RIV050502) to FY 07/08 New Riverside County HR3 Lump Sum Add new exempt High Risk Rural Road lump sum New Split Riverside County Potrero Blvd 4 Lane Arterial Split Potrero Blvd segment off from IC in R1V050535. PA&ED only programmed RIV62047 RCTC PPM STIP Augmentation cost adjustments RIV041047 RCTC TE Lump Sum STIP Augmentation cost adjustments Total Local Highways: 9 State Highways Route 10 RIV62036 45580 45590 RIV031208 47520 RIV030901 Route 15' RIV010204 Route 60 RIV041052 RIV050535 Route 91 RIV0084 Route 215 System Palm Springs Riverside County Riverside County Palm Desert Indio Coachella Murrieta Moreno Valley Riverside County Riverside Indian Canyon IC Palm Dr/Gene Autry Dr IC Date Palm Dr IC Monterey Ave IC Jefferson St IC McNaughton Pkwy IC Cal Oaks/Kalmia St IC Moreno Beach Dr/Nason St ICs Potrero Blvd IC and Arterial Van Buren Blvd IC STIP Augmentation cost; adjustments STIP Augmentation cost adjustments STIP Augmentation cost adjustments Correct post mile discrepanc Cost adjustment Cost increase STIP Augmentation cost adjustments Cost increase Split project into separate IC and arterial projects, Change IC lead to be Beaumont, only PA&ED phase can be updated now. Remaining phases and modeling to occur through 2008 RTIP U • date STIP Augmentation cost adjustments • 3r° Quarter Regular 2006 RTIP Amendment July 2007 Administrative Amendment 10 & Formal Amendment 11 Project. List RTIP ID Lead Agency Project Needed Changes RIV010203 Riverside County Clinton Keith Rd IC Cost increase(?) RIV011232 Riverside County Scott Rd IC Cost increase (?) Route 999'(SHOPP Lump Sums) RIVLS01 through R1VLS09 Ca!trans SHOPP Lump Sums Various cost adjustments for FY 07/08 as needed Total State Highways: Approximately 13-17 - Note: Scott Rd and Clinton Keith RdICs have not been submitted for amendment. They are included on the list for now based on feedback from recent PDT meetings Transit System . Various Corona Various projects based on new FY 08 SRTP Possible cost adjustments and new,, exempt project(s) submission Various Riverside Special Services . Various projects based on new FY 08 SRTP Possible cost adjustments and new exempt project(s) submission Various RCTC Various projects based on new FY 08 SRTP Possible cost adjustments and new exempt project(s) submission RIV011211 RCTC Corona N. Main St Parking Structure Decrease CMAQ Various RTP► Various projects based on new FY 08 SRTP Possiblecostadjustments and new; exempt project(s) submission. I Possible project deletions may occur as well. Various SunLine Various projects based on new FY 08 SRTP Possible cost adjustments and new exempt project(s) submission Total Transit System: Approximately up to 50 Approximate'' total number of project amendments for both Amendments: 65-80 AGENDA ITEM 1.3 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: June 18, 2007 TO: Technical Advisory Committee FROM: Ken Lobeck, Senior Staff Analyst THROUGH: Shirley Medina, Program Manager SUBJECT: Project Milestone Reports — July 2007 Update Notification STAFF RECOMMENDATION: This item notifies the TAC that updated Project Milestone Reports will be due during July. BACKGROUND INFORMATION: In order to develop the FY 07/08 Obligation Delivery Plan, a complete milestone update to all unobligated projects for federal funds RCTC monitors needs to occur during July. The last full project milestone report update occurred during August 2006. Since then, partial milestone report updates have been sufficient to keep the FY 06/07 Obligation Delivery Plan current. However, a full update is now required. Updated project milestone reports will be due for projects with the following unobligated funds: 1. Congestion Mitigation Improvement Program (CMAQ) 2. DEMO/ Earmarks (including ACE) 3. Regional STP (STPL) 4. State Transportation Improvement Program (STIP) 5. STIP Transportation Enhancement (TE) funded projects. Reports will again utilize the single -file Excel format as previously used. Milestone reports will be sent out to lead agencies around early to mid July with a due date back to RCTC by the end of July. Projects that have obligated the above funds or will obligate their federal funds by the end of FY 06/07 will not need to be updated or included in the milestone report update. Sample Project Milestone Report A presentation will be made but there is no 'attachment to the agenda for item 14. • 9 OD AGENDA ITEM 15 A presentation will be made but there is no attachment to the agenda for item 15. II •