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11 November 26, 2007 Budget & ImplementationRIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE MEETING AGENDA TIME: 9:30 a.m. DATE: Monday, November 26, 2007 LOCATION: BOARD ROOM County of Riverside Administrative Center 4080 Lemon Street, 1' Floor, Riverside ***COMMITTEE MEMBERS*** Rick Gibbs, Chair / Kelly Bennett, City of Murrieta Steve Adams, Vice Chair / Dom Betro, City of Riverside Barbara Hanna / Brenda Salas, City of Banning Roger Berg / Jeff Fox, City of Beaumont Joseph DeConinck / Charles Grotke, City of Blythe Mary Craton / John Zaitz, City of Canyon Lake Gregory S. Pettis / Kathleen DeRosa, City of Cathedral City Eduardo Garcia / Steven Hernandez, City of Coachella Alex Bias / Yvonne Parks, City of Desert Hot Springs Bob Magee / Robert L. Schiffner, City of Lake Elsinore Gordon Moller / Alan Seman, City of Rancho Mirage Ron Roberts / Jeff Comerchero, City of Temecula John F. Tavaglione, County of Riverside, District II Jeff Stone, County of Riverside, District III ***STAFF*** Anne Mayer, Executive Director Theresia Trevino, Chief Financial Officer ***AREAS OF RESPONSIBILITY*** Annual Budget Development and Oversight Countywide Strategic Plan Legislation Measure A Implementation and Capital Programs Public Communications and Outreach Programs Competitive Grant Programs: TEA 21-CMAQ & STP, Transportation Enhancement and SB 821-Bicycle & Pedestrian SAFE/Freeway Service Patrol TUMF Program and other areas as may be prescribed by the Commission RECORDS 82617 Comments are welcomed by the Committee. If you wish to provide comments to the Committee, please complete and submit a Speaker Card to the Clerk of the Board. 11.36.06 • RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 9:30 a.m. Monday, November 26, 2007 BOARD ROOM County Administrative Center 4080 Lemon Street, First Floor Riverside, California In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in a Committee meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENTS - Each individual speaker is limited to speak three (3) continuous minutes or less. The Committee may, either at the direction of the Chair or by majority vote of the Committee, waive this three minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. Also, the Committee may terminate public comments if such comments become repetitious. In addition, the maximum time for public comment for any individual item or topic is thirty (30) minutes. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Committee shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items. Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. Budget and Implementation Committee November 26, 2007 Page 2 5. APPROVAL OF MINUTES - OCTOBER 22, 2007 6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to theposting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) 7• CONSENT CALENDAR - All matters on the Consent Calendar will be approved in a single .motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled from the Consent Calendar will be placed for discussion at the end of the agenda. 7A. QUARTERLY INVESTMENT REPORT Overview This item is for the Committee to: PAGE 1 1) Receive and file the Quarterly Investment Report for the quarter ended September 30, 2007; and 2) Forward to the Commission for final action. 8. AWARD OF AGREEMENT FOR TRANSACTIONS AND USE TAX AUDIT AND REPORTING SERVICES PAGE 14 Overview This item is for the Committee to: 1) Award Agreement No. 08-19-039-00 to MuniServices, LLC for the amount of $60,000 for quarterly sales tax reporting services plus additional fees contingent on additional sales tax revenue generated from the transactions and use tax (sales tax) audit services; 2) Adopt Resolution No. 08-007, "Authorization of the Riverside County Transportation Commission to Examine Transactions Sales and Use Tax Records"; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 4) Forward to the Commission for final action. • • Budget and Implementation Committee November 26, 2007 Page 3 9. COUNTY OF RIVERSIDE FUNDING REQUEST FOR THE DEVELOPMENT OF A COUNTYWIDE TRANSPORTATION MODEL Overview This item is for the Committee to: 1) Approve up to $84,000 of Local Transportation Fund the development of a countywide transportation model; 2) • Authorize the Chair, pursuant to legal counsel review, agreement on behalf of the Commission; and 3) Forward to the Commission for final action. • PAGE 19 (LTF) funds for to execute the 10. CONTRACT AMENDMENT FOR FREEWAY SERVICE PATROL TOW TRUCK SERVICE Overview This item is for the Committee to: PAGE 31 1) Amend Agreement No. 07-45-133-00 with Armada Towing for tow truck service on Beat No. 4 of the Freeway Service Patrol program to provide construction service during the La Sierra Interchange Improvement project; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. 11. COOPERATIVE AGREEMENT WITH CALTRANS FOR PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT ON THE STATE ROUTE 91 CORRIDOR IMPROVEMENT PROJECT FROM STATE ROUTE 241 TO PIERCE STREET WITH A DIRECT MEDIAN CONNECTOR TO INTERSTATE 15 PAGE 33 Overview This item is for the Committee to: 1) Approve Agreement No. 08-31-026-00 with Caltrans for Project Approval and Environmental Document (PA&ED) for the SR-91 corridor improvement project from SR-241 to Pierce Street with a direct median connector to 1-15; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreements on behalf of the Commission; and 3) Forward to the Commission for final action. Budget and Implementation Committee November 26, 2007 Page 4 12. RESOLUTION NO. 08-005 TO MAKE RESPONSIBLE AGENCY FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND ADOPT MITIGATED NEGATIVE DECLARATION FOR THE STATE ROUTE 91 HIGH OCCUPANCY VEHICLE PROJECT AND APPROVE THE PROJECT IN A RESPONSIBLE AGENCY CAPACITY Overview PAGE 35 This item is for the Committee to: 1) Adopt Resolution No. 08-005, "Resolution of the Riverside County Transportation Commission to Make Responsible Agency Findings Pursuant to. the California Environmental Quality Act for the State Route 91 High Occupancy Vehicle Project, Adopt a Mitigated Negative Declaration (MND) for the State Route 91 High Occupancy Vehicle (HOV) Project, and Approve the Project in a Responsible Agency Capacity"; and 2) Forward to the Commission for final action. 13. AMENDMENT WITH REAL ESTATE CONSULTING & SERVICES, INC. TO PROVIDE ON -CALL RIGHT-OF-WAY PROPERTY MANAGEMENT SERVICES PAGE 42 Overview This item is for the Committee to: 1) Approve Agreement No. 07-33-153-02, Amendment No. 2 to Agreement No. 07-33-153-00, with Real Estate Consulting & Services, Inc. to provide On -Call Right -of -Way Property Management Services for an amount not to exceed $200,000; 2) Authorize the Chair, pursuant to legal review, to execute the agreement on behalf of the Commission; 3) Approve a budget adjustment of $200,000 for right-of-way support services in Fiscal Year 2007/08 budget; and 4) Forward to the Commission for final action. • Budget and Implementation Committee November 26, 2007 Pa'ae 5 14. STATE ROUTE 86 AND HIGHWAY 111 PROJECTS Overview This item is for the Committee to: PAGE 44 1) Approve the revised listing of Coachella Valley 1989 Measure A Highway Program improvement funding for SR-86 and Highway 111 projects; 2) Approve amendments to the previously approved Coachella Valley 1989 Measure A highway project agreements to make them consistent with the revised funding .plan as follows; a) M23-005-01 in the amount of $159,196; b) M23-006-01 in the amount of $1,358,000; c) 06-31-017-01 in the amount of $2,914,267; d) 07-31-097-01 in the amount of $916,872; e) 07-31-159-01 in the amount of $109,054; f) 07-31-158-01 in the amount of $706,165; g) 08-31-051-00 in the amount of $24,851; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreements on behalf of the Commission; and 4) Forward to the Commission for final action. 15. STATE AND FEDERAL LEGISLATIVE UPDATE Overview This item is for the Committee to: 1) Receive and file the State and Federal Legislative Update; and 2) Forward to the Commission for final action. 16. ITEM(S) PULLED FROM CONSENT CALENDAR AGENDA 17. COMMISSIONERS / STAFF REPORT Overview PAGE 50 This item provides the opportunity for the Commissioners and staff to report on attended and upcoming meeting/conferences and issues related to Commission activities. Budget and Implementation Committee November 26, 2007 Page 6 18. ADJOURNMENT AND NEXT MEETING The next Budget and Implementation Committee meeting is scheduled to be held at 9:30 a.m., Monday, January 28, 2008, Board Chambers, First Floor, County Administrative Center, 4080 Lemon Street, Riverside. RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE SIGN -IN SHEET NOVEMBER 26, 2007 ,'f NAME AGPNCY E MAIL ADDRESS (7i...e , .?-, C-/1=-Yr_42____- A , ii it,..,,,- Gl. U if t�G� 6 , 74' D 1 � � J , iK a__ ( (_ _ P.1Gie 6 /A /. Aydti2,,iUl j "L} 1 L�%ilivi_cs /5 S,J ✓ill DV)-- 6 i , 5 �,,,tie/���i� �ICE�l �/)-- TA I)24 I S I i i i RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE ROLL CALL NOVEMBER 26, 2007 County of Riverside, District II lo_�°ll�iu,erside,��� City of Banning Cit City of Blythe an't City of Cathedral City rik}f`,`Caachella City of Desert Hot Springs r' i11�I� ic: iy afLal�4 ,�cli1l1 City of Murrieta a,n coIGIa' City of Riverside 11 1111111111111,E Present O 11 O Absent i I 4111111 1111 '11111 zIH liA#'ii 'ii�t i �111111', JI O cv:IS c.. , (r` • Riverside County Transportation Commission TO: Riverside County Transportation Commission 1FROM: Jennifer Harmon, Clerk of the Board !DATE: November 26, 2007 SUBJECT: Possible Conflicts of Interest Issues - RCTC Budget and Implementation Agenda of November 26, 2007 The October 26, 2007 Budget and Implementation agenda of the Riverside County Transportation Commission includes items which may raise possible conflicts of interest. An RCTC member may not participate in any discussion or action concerning a contract or amendment if a campaign contribution of more than $250 is received in the past 12 months from any entity or individual listed. Agenda Item No. 13: Amendment with Real Estate Consulting & Services, Inc, to Provide On -Call Right -of -Way Property Management Services Consultant(s): Real Estate Consulting & Services, Inc. Paul Studer 635 E. First Street, #418 Tustin, CA 92780 Environmental Construction Group, Inc. Darrin McElroy 5375 E. Second Street, Suite 3 Long Beach, CA 90803 APEX Companies, LLC Steven Atkins 5482 Complex Street, Suite 110 San Diego, CA 92123 AGENDA ITEM 5 MINUTES • RIVERS/DE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE Monday, October 22, 2007 MINUTES CALL TO ORDER The meeting of the Budget and Implementation Committee was called to order by Chair Rick Gibbs at 9:35 a.m., in the Board Room at the County of Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside, California, 92501. 2. PLEDGE OF ALLEGIANCE At this time, Chair Gibbs led the Budget and Implementation Committee in a flag salute. 3. ROLL CALL Members/Alternates Present Members Absent Steve Adams Roger Berg Mary Craton Joseph DeConinck Eduardo Garcia Rick Gibbs Bob Magee Ron Roberts John Tavaglione 4. PUBLIC COMMENTS Alex Bias Barbara Hanna Gordon Moller Gregory Pettis Jeff Stone There were no requests to speak from the public. Budget and Implementation Committee Minutes October 22, 2007 Page 2 5. APPROVAL OF MINUTES — SEPTEMBER 24, 2007 M/S/C (Craton/Adams) to approve the minutes of September 24, 2007 as submitted. 6. ADDITIONS / REVISIONS There were no additions or revisions to the agenda. 7. CONSENT CALENDAR - All matters on the Consent Calendar will be approved in a single motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled from the Consent Calendar will be placed for discussion at the end of the agenda. M/S/C (Adams/Craton) to approve the following Consent Calendar item(s): 7A. INTERFUND LOAN ACTIVITY REPORT 1) Receive and file the Interfund Loan Activity Report for the first quarter ended September 30, 2007; and 2) Forward to the Commission for final action. 7B. SINGLE SIGNATURE AUTHORITY REPORT 1) Receive and file the Single Signature Report for the first quarter . ended September 30, 2007; and 2) Forward to the Commission for final action. 7C. QUARTERLY FINANCIAL STATEMENTS 1) Receive and file the Quarterly Financial Statements for the period ended September 30, 2007; and 2) Forward to the Commission for final action. 7D. RESOLUTION REGARDING REVISED APPROPRIATIONS LIMIT FOR FISCAL YEAR 2007/08 1) Adopt Resolution No. 08-006, Resolution of the Riverside County Transportation Commission Establishing the Revised Annual Appropriations Limit"; and 2) Forward to the Commission for final action. Budget and Implementation Committee Minutes October 22, 2007 Page 3 7E. RESOLUTION REGARDING INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND 1) Approve Resolution No. 08-003, Resolution of the Riverside County Transportation Commission to Authorize Investment of Monies in the Local Agency Investment Fund (LAIFJ and 2) Forward to the Commission for final action. REPROGRAMMING OF $796,000 IN SURFACE TRANSPORTATION PROGRAM FUNDS FROM THE PERRIS BOULEVARD WIDENING PROJECT TO THE NASON STREET INTERCHANGE PROJECT Ken Lobeck, Senior Staff Analyst, presented an overview on the reprogramming request from the city of Moreno Valley in the amount of $796,000 in Regional Surface Transportation Program funds from the Perris Boulevard widening project to the Nason Street interchange project. M/S/C (Adams/Craton) to: 1) Approve the reprogramming of $796,000 from an approved $3,184,000 of federal Surface Transportation Program (STP) funds from the Perris Boulevard widening project in the city of Perris (Perris) to the Nason Street interchange improvement project in the city of Moreno Valley (Moreno Valley); 2) Amend the Regional Transportation Improvement Program (RTIP) to reflect the required federal fund reprogramming action; 3) Revise the Commission's Regional Arterial Transportation Uniform Mitigation Fee (TUMF) program to split the Perris Boulevard/Ramona Expressway to Cactus Avenue project and TUMF funding between both agencies based on an agreement between the cities of Perris and Moreno Valley; and 4) Forward to the Commission for final action. 9. AGREEMENT WITH THE CITY OF RIVERSIDE FOR FREEWAY SERVICE PATROL SERVICES Jerry Rivera, Program Manager, provided an overview of the agreement with the city of Riverside for additional Freeway Service Patrol (FSP) services during the construction of the La Sierra Avenue/State Route 91 interchange project. • Budget and Implementation Committee Minutes October 22, 2007 Page 4 In response to Commissioner Roger Berg's question with regard to monitoring the FSP program, Jerry Rivera replied that the Commission is currently in the process of implementing an automatic vehicle locator system for all of the FSP tow trucks. At Commissioner Mary Craton's request, Jerry Rivera explained that the city of Riverside will pay all the costs associated with the additional service plus 8% to cover the Commission's administrative overhead. M/S/C (Adams/Craton) to: 1) Approve Agreement No. 08-45-037-00 with the city of Riverside (City) for Freeway Service Patrol (FSP) services during the construction of the La Sierra Avenue/State Route 91 interchange reconstruction; 2► Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. 10. AGREEMENT FOR CONSTRUCTION OF A SIX -LEVEL PARKING STRUCTURE AT THE NORTH MAIN CORONA METROLINK STATION Hideo Sugita, Deputy Executive Director, provided the status of the contract award for the construction of a six -level parking structure at the North Main Corona Metrolink station. He stated that staff will present a recommendation to the lowest responsive bidder at its November 14, 2007 Commission meeting. Commissioner Steve Adams asked if the Commission will charge for parking at the North Main Corona Metrolink parking structure in order to offset costs and fund security. Hideo Sugita replied that the Commission has undertaken discussions about charging for parking as it relates to some of the cooperative development efforts that may occur at some Metrolink stations; however, there is no recommendation at this time. • • • Budget and implementation Committee Minutes October 22, 2007 Page 5 M/S/C (Adams/Roberts) to: 11 Direct staff to present its award recommendation to the Commission for Agreement No. 08-33-022-00 for construction of a six -level parking structure at the North Main Corona Metrolink Station; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. 11. AMENDMENT NO. 6 AND NO. 7 WITH STANTEC CONSULTING INC. FOR THE NORTH MAIN CORONA PARKING STRUCTURE Hideo Sugita presented a brief overview of the amendments with Stantec Consulting Inc. to provide consultant support services during the construction phase for the North Main Corona parking structure. M/S/C (Adams/Tavaglione) to: 1) Approve Agreement No. 03-31-014-06, Amendment No. 6 to Agreement No. 03-31-014-00, to amend the scope of services and provide for reimbursable costs associated with previous amendments in the amount of $15,900; 2) Approve Agreement No. 03-31-014-07, Amendment No. 7 to Agreement No. 03-31-014-00, to provide for consultant support services during the construction phase in the amount of $560,021, with a 20-month extension to the agreement period; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreements on behalf of the Commission; and 4) Forward to the Commission for final action. 12. AGREEMENT FOR THE REVEGETATION ADJACENT TO STATE ROUTE 74 SEGMENT 11 FROM WASSON CANYON ROAD TO 7T" STREET IN THE CITY OF PERRIS Hideo Sugita provided an overview of the revegetation project adjacent to SR-74 Segment II from Wasson Canyon Road to Th Street in the city of Perris and presented the award recommendation. At Commissioner Mary Craton's request, Hideo Sugita explained the adjustment to the bond requirement. Budget and Implementation Committee Minutes October 22, 2007 Page 6 M/S/C (Adams/Craton) to: 1) Receive bid award recommendations for revegetation adjacent to State Route 74 Segment II from Wasson Canyon Road to 7t Street in the city of Perris; 2) Award Agreement No. 07-31-069-00 for the revegetation adjacent to SR-74 Segment II, from 0.5 km east of Wasson Canyon Road to 7"' Street in the city of Perris, to Pan American Landscaping for the amount of $45,500 plus a 9.8% contingency amount of $4,500 to cover potential change orders encountered during the revegetation project, for a total not to exceed contract authorization of $50,000; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 4) Forward to the Commission for final action. 13. STATE AND FEDERAL LEGISLATIVE UPDATE John Standiford, Public Affairs Director, presented an update on the Trade Corridors Improvement Fund (TCIF), including the Riverside Chamber's Legislative Summit meeting on October 12 and the TCIF Stakeholder meeting on October 19. He reminded the Commissioners about the California Transportation Commission meeting on November 7 and 8 in La Quinta, Mobility 21 on November 5 in Ontario, and Inland Empire Transportation Issues meeting being held by Select Committee on October 31. Commissioner Steve Adams expressed concern that, based on the TCIF Stakeholders meeting, Riverside County may not receive Proposition 18 funds. He believes that Riverside County exceeds the criteria, however, it appeared that Los Angeles and Northern California out rank Riverside County. He does not feel that Riverside County sufficiently presented its need for the TC►F funding. He stated that Riverside County is the most negatively impacted county due to goods movement and any improvements that are made on either side of the county are irrelevant. He asked staff to notify the Commissioners of any meetings in an effort to express how essential TCIF funding is for Riverside County. M/S/C (Adams/Craton) to: 1) Receive and file the State and Federal Legislative Update as an information item; and; 2) Forward to the Commission for final action. 14. ITEMS PULLED FROM CONSENT CALENDAR Budget and Implementation Committee Minutes October 22, 2007 Page 7 There were no items pulled from the consent calendar for discussion. 15. COMMENTS BY COMMISSIONERS/STAFF There were no Commissioners/staff reports. 16. ADJOURNMENT There being no further business for consideration by the Budget and Implementation Committee, the meeting was adjourned at 9:54 a.m. The next meeting of the Budget and Implementation Committee is scheduled for November 26, 2007 at 9:30 a.m. Respectfully submitted, Jennifer Harmon Clerk of the Board • AGENDA ITEM 7A RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON DATE: November 26, 2007 TO: Budget and Implementation Committee FROM: Anne Hallberg, Accounting Supervisor THROUGH: Theresia Trevino, Chief Financial Officer SUBJECT: Quarterly Investment Report STAFF RECOMMENDATION: This item is for the Committee to: 1) Receive and file the Quarterly Investment Report for the quarter ended September 30, 2007; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: Attached are the quarterly investment and cash flow reports as required by state law and Commission policy. The county of Riverside's Investment Report for the month ended September 30, 2007 is also attached for review. Attachments: 1) Quarterly Investment Report for the Quarter ended September 30, 2007 2) County of Riverside Investment Report for the Month ended September 30, 2007 Agenda Item 7A • • Statement of Compliance All of the above investments and any investment decisions made for the quarter ended September 30, 2007 were in full compliance with the Commission's investment policy as adopted on April 11, 2007. The Commission has adequate cash flows for six months of operations. Signed by Chief Financial Officer 2 Riverside County Transportation CommEaton Investment Portfolio Report Period Ended: September 2007 • 11/1B/20074:25 Pk1 RATING COUPON PAR PURCHASE MATURITY YIELD TO PURCHASE MARKET UNREALIZED GAIN FAIR VALUE MOODYS/FITCHIS&P RATE 'VALUE DATE DATE MATURITY COST VALUE (LOSS) OPERATING FUNDS City National Bank Deposits 17,709.58 A3/BBE- N/A NIA County Treasurer's Pooled Investment Fund 376,59E305.02 Aea/MR1/AAANt1 N/A 5,15% Kcal Agency Investment Fund(LAIF) 3331.018.80 Not Rated NIA N/A Agency/Treasury SecurBlea: Money Market Mutual Funds-CNI Charter - 569,507 AAA/AAA N/A 569.507 4.50% 589,507 589,507 Federal National Marigage Association (FNMA) Note -callable 2,299,303 AAAfAAA 4,750% 2250,000 11/15/05 11/09/07 4.80% 2,242,575 2,249.303 6,128 US Treasury Note-nonceliable 2,001,720 AANAAA 4.375%. 2,000,000 02/02/O8 12/31/07 4,40% 1,992,734 2.001.720 6E66 FNMA Note.callable 2,000E00 AAA/AAA 5.125% 0.000.000 02/02/05 01/18/O8 5.10% 2,000,000 2.090.000 FHLB Note•ncncallable 1,989,380 AAA/AAA 4.850% 2.000.000 02/06/06 02/06/08 4.90% 2,000,000 1999,380 (820) General Electric Capkat Carp Mad Term Noteenoncallab!e 1,002.070 AAA/AAA 5.500% 1.000,000 D2/06/06 12/10/07 8.50% 1,026,880 1,002.070 (24,780) RABOBANK Negotiable CD 3,087,860 P1/F1/A1- 5.310% 4,000.000 02/15/07 02/15078 5,31% 4.000,000 3,997.860 (2,120) Subtotal Operating Funds 393,787,893 $ 13.839,507 $ 13,85 t EBB $ 10,500,860 $ 11,867 FUNDS HELD IN TRUST ' County Treasurer's Pooled Investment Fund: Local Transportation Fund Subtotal Funds Held In Trust COMMISSION BOND PROJECT FUNDS/DEBT RESERVE First American Treasury Obligations Fund Investment Agreement First American Government Obligation Fund First American Treasury Obligations Fund • Held in Trust Subtotal Bond Project FundelDebt Reserve TOTAL All Cash end Investments 60,829,292 Aaa-MRI IAAAN-1 N/A 5,15% 136,820.202 17,216,741 Aaa/AAAm N/A 15,831,081 N/A 6.000% 5 15.926.000 05/24/65 11/29/07 3.05% $ 15,9213.000 $ 15,831,061 $ 94,919 11,920,003 Aaa/AAAm N/A Aaa/AAAm N/A 44,978,915 S 5051500,100 Investment Transactions for the Quarter Ended September 30, 2007 Purchases: None Per Value at Coupon Maturities: Maturity Maturity Date Rate FHLMC Reference Notemencalleble 2,000,000 08/17/07 4,000% City of Canyon Lake 300,000 08/01105 4.750% Portfolio SUMMARIZED INVESTMENT TYPE Banks $ 17,710 County Pool 443,428,597 LAIF 3.331,019 Mutual Funds: CNI Charter First American Treasury Obligations Fund -Trust 589,507 17,216,741 First American Government Obligation Fund 11.820,003 Sub • Total Mutual Funds 20,737,341 Federal Agency securities Cerli0cates of Deposit U.S. Treasury securrties Corporate No1e/Commercial Paper Investment Agreements 8,248.683 3.997.880 2.001,720 1,002, 070 15,831,081 TOTAL 505,598,100 (1) Investment with cities h reported as a ban receivable for financial reporting purposes. - V'02007%12 December\8udgel & Implementation VA,A2.TT,CommA015Bept PUY lnvestmentsls 3 :(1'F.(.�il ;ts IiE I.•�i'(.. .>. .ii�l :'I�`,?�4.:�a 66'0 LO'l 91'9 %Ol'0- b0'L £l'l Ll'S %80'0- 179.0 1.6.0 £Z'9 %6l'0 uo!-'2Jnp (-sJA) pl3!A pa!J!po4AJ Vitt AA 'vela J013a103 xt,�•aa.tnsoaJJ. aauuoam fined ?roltnit, -00 (%) sso1 Jo u!eJaded 4011eq slyl 80Jo;ugeJ suogoe )ueoeJ Jley) pue y1MOJ6 olwouooa ugelsns o1 eouepl;uoo 6uuolsaJ lnoge pauJeouoo Alan sl pej ey;ley} eseo ey) a>gew pnoo sup •ergn; Jeau ay) ul slno Jeypn;;o eoueyo %oz e ueyl aJOw 6ur!paJd eJe saJn)n; spun] paj awl) Jano yono.16 eleJapow elowoJd of pue s1e>IJew leloueu0 u1 suopdnJsgp eyl =J; aspe asim -Jay)o )y6lw ley) Fwouooe Jepewq ay; uo s;vela¢ ()waive ay1 to adios IlelsaJo; Oleg of pepuelug sg uolpe s,Fepol ApeJeue6 eJow ylMOJ6 olwouooa ule.nseJ o; pue loll -OaJJoo 6ulsnoy ay) Apsualul o; IeOualod ay) sey suog;lpuoO gpaJo ;0 6u1ua146g1 ay; lnq 'JeeA e41 ;0 ;ley mg; ay) 6ul -Jnp aleJepow sem y1MOJ6 olwouooa, 'pej eyl woJ; luew -alels 6ulMollo; ay) ul papnsaJ lsn6ny ul .sdq Og seeJ lunoo -slp ay; 6ugismol pue lelldeo ul u011110 OOZ$ Jano bug ON! se Lions sanow Jay10 pue 'slyl •„y;Mm6 0l >Isq„ of ••>Isp uoge0ule }a auo wos; sem ayl paiwys Fey) 'F6euoglppy vita a41 ul ule6 ;rod gee a 6ullen; '"/[1gL'4 01 Si,2Z'9 • b ! 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NASDAQ 2,701150 D,d55.6o 587.90 - Page 1 • Sector breakdown ',NAM Y mid Lash Equivalent & MMF Negoliable CDs M unicipal8onds Local Agency Obligation • M atket Vaiue 452,000.000 0.08 5.36 370.001852 0.22 5.39 37.209,399 14 5.2 7,595,000 2.29 5.41 Maturity Distribution 50% 30 days or 30 - 90 90 Days - 1 - 2 Years 2 - 3 Years Over 3 Less Days 1 Year Years 12 Month Cross Yield Trends' 5.5 5.25 4.75 4.5 4.25 4 Cash Flows2 ]Inuth Ai, tit lily Re re [tat, t 0/2007 tilnn Ilil} Ibi IA sivu Is 112007 740,5 694.1 46.4 012008 717.7 1 406 1 0588 4) ��.ttxs..ak'�..... 03/2008 730.2 052008 07/2008 09/2008 609,0 762.8•.... 655.7 1,367.9 (82.7) (758.9) i eatoire`i It: its'. Macs- 5.9 AcIaal 3941uririao Puss'% 1 11. 3,0 5.45.4 8330.f1 1 168.9 377.0 0.0 107.5 179.2 :.- +...4.4.,44?e4.,•:.,`-,'.: $z'5 ,:g,r7,'- r . 4 4...>a:� 951.9' 832.5 (189.1) (176.8) 189.1 47.9 0,0 00 75.0 35.0 lu g50,3 4 ti _070 A 1, _7 ou.a11.. • I Treasurer's Institutional Money Market Index (TIMMD is campded and reported by the Riverside County Treas- urer's Capital Markets division. Ir is a composite index derived from the average of three multi -billion dollar AAA rated Prime (funds that invest in a diversified portfolio of us, dollar denominated money market instruments including US. Treasuries, gm'ernment agencies. bankers' acceptances, commercial paper. certificates of deposits, repurchase agreements. erc.) portfolios that the Treasurer hacks. Further details available upon request. 'The Ponied Investment Fund cash flow requirements are based upon a 12 month historical cash floc model. 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BACKGROUND INFORMATION: The Measure A sales tax revenues is the largest revenue source for the Commission. During fiscal years 2003 through 2006, the growth in the Measure A revenues exceeded 10% each year; in fiscal year 2007, Measure A sales tax revenues decreased 1.7% from fiscal year 2006. The subprime mortgage crisis and housing slowdown appear to be having a negative effect on sales tax revenues. In May 2006, the Commission obtained an updated long-term forecast of Measure A revenues through 2039 from the UCLA Anderson Forecast. This forecast is useful for long-term strategic planning purposes; however, Commission staff does not have the resources and tools to analyze short-term trends in taxable sales and related sales tax revenues on a timely basis or to ensure that the Commission is receiving the correct sales tax revenues. Agenda Item 8 14 In order to ensure the correct collection, allocation, and distribution of Measure A sales taxes to the Commission, staff has considered hiring a firm that specializes in revenue enhancement services consisting of sales and use tax audits and providing timely sales tax analysis. It was determined that there are two major firms that provide such services in California; MuniServices, LLC (MuniServices), and the HdL Companies (HdL). MuniServices provides revenue enhancement services to the cities of Coachella, Lake Elsinore, Palm Desert, and Palm Springs; HdL serves the county of Riverside and other local jurisdictions. While both firms perform sales tax audit services for the sales tax revenues allocated to cities and counties, MuniServices specializes in sales tax audit services for the half -cent sales tax for transportation purposes in California. Some of its transportation clients include Orange County Transportation Authority, Los Angeles County Metropolitan Transportation Authority, San Diego Association of Governments, Santa Clara Valley Transportation Authority, and Alameda County Transportation Improvement Authority. Sales tax audit services include the audit of Riverside County businesses' quarterly sales tax reports. When errors are noted for additional sales tax revenues, claims are filed with State Board of Equalization (SBOE) on the Commission's behalf. Upon the SBOE's review and concurrence with the error, which may take several months, the Commission would receive the additional revenues. The fees paid to the consultant for these audit services are contingent on the actual recovery of the additional sales tax revenue. Based on a proposal from MuniServices, recoveries under $3 million will incur a higher fee percentage of 30%, while higher recoveries will be paid at a fee percentage that declines to 20% for recoveries over $10 million. MuniServices has also proposed providing sales tax analysis reporting service (STARS) on a quarterly basis. This would include sales tax analysis reports, sales tax tracking and analysis software updates, short-term sales tax forecast updates, and face-to-face sales tax review and training sessions. The annual fees for the STARS service would be $20,000; however, MuniServices has offered two complementary quarters of the STARS. Additionally MuniServices would provide, at no additional charge, government relations services designed to keep the Commission well-informed of legislative activities that may threaten revenues. The proposed sales tax audit services may result in additional sales tax revenues that may have otherwise not been paid; the STARS will provide useful information regarding the Measure A sales tax trends in a timely manner. Accordingly, staff recommends that Agreement No. 08-19-039-00 be awarded to MuniServices for an initial term of three and a half years plus two one-year option periods for sales tax audit services contingent on sales tax revenue recoveries and for STARS at an annual fee of $20,000, subject to a CPI adjustment in the two option years. A Agenda Item 8 15 • • • resolution must also be adopted by the Board and submitted to the SBOE to designate MuniServices to examine the records of the SBOE. Financial Information In Fiscal Year Budget: NO N/A Year: FY 2007J08 FY 2008/09+ Amount: $O $60,000 Source of Funds: Measure A and LTF Budget Ad ustment: NO N/A GLA No.: S-19-65520 P1001 01 Fiscal Procedures Approved: \A ytz Date: 11/15/2007 Attachment: Resolution 08-007 Agenda Item 8 16 RESOLUTION NO. 08-007 AUTHORIZATION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION TO EXAMINE TRANSACTIONS AND USE TAX RECORDS WHEREAS, pursuant to Ordinance No. 88-1 and No. 02-001 of the Riverside County Transportation Commission (Commission) and Section 7270 of the Revenue and Taxation Code, the Commission entered into a contract with the State Board of Equalization (Board) to perform all functions incident to the administration and operation of the Transactions and Use Tax Ordinance; and WHEREAS, the Commission deems it desirable and necessary for authorized representatives of the Commission to examine confidential transactions and use tax records of the State Board of Equalization pertaining to transactions and use taxes collected by the Board for the Commission pursuant to that contract; and WHEREAS, Section 7056 of the Revenue and Taxation Code sets forth certain requirements and conditions for the disclosure of Board records and establishes criminal penalties for the unlawful disclosure of information contained in or derived from, the transactions and use tax records of the Board; NOW, THEREFORE IT IS RESOLVED AND ORDERED AS FOLLOWS: Section 1. That the Executive Director or Chief Financial Officer of the Commission designated in writing by the Board of Commissioners to the State Board of Equalization is hereby appointed to represent the Commission with authority to examine transactions and use tax records of the Board pertaining to transactions and use taxes collected for the Commission by the Board pursuant to the contract between the Commission and the Board. The information obtained by examination of Board records shall be used only for purposes related to the collection of the Commission's transactions and use taxes by the Board pursuant to the contract. Section 2. That the Executive Director or Chief Financial Officer of the Commission designated in writing by the Board of Commissioners to the State Board of Equalization is hereby appointed to represent the Commission with authority to examine those transactions and use tax records of the Board for purposes related to the following governmental functions of the Commission: a) Review of sales tax records to ensure proper allocation and remittance to the Commission; b) Economic development; and c) Other governmental functions as required by the Commission. -1- 17 The information obtained by examination of Board records shall be used only for those governmental functions of the Commission listed above. Section 3_ That MuniServices, LLC is hereby designated to examine the transactions and use tax records of the Board pertaining to transactions and use taxes collected for the Commission by the Board. The person or entity designated by this section meets all of the following conditions: a) has an existing contract with the Commission to examine those transactions and use tax records; b) is required by that contract to disclose information contained in, or derived. from those transactions and use tax records only to the officer or employee authorized under Section 1 and Section 2 of this resolution to examine the information; c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract; d) is prohibited by that contract from retaining the information contained in, or derived from those transactions and use tax records after that contract has expired. BE IT FURTHER RESOLVED that the information obtained by examination of Board records shall be used only for purposes related to the collection " of Commission's transactions and use taxes by the Board pursuant to the contracts between the Commission and Board. ADOPTED this 12th day of December, 2007. Terry Henderson, Chair Riverside County Transportation Commission ATTEST: Jennifer Harmon, Clerk of the Board Riverside County Transportation Commission -2- 18 • AGENDA ITEM 9 • • RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: November 26, 2007 TO: Budget and Implementation Committee FROM: Shirley Medina, Program Manager THROUGH: Anne Mayer, Executive Director SUBJECT: County of Riverside Funding Request for the Development of a Countywide Transportation Model STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve up to $84,000 of Local Transportation Fund (LTF) Funds for the development of a countywide transportation model; 2) Authorize the Chair and Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 31 Forward to the Commission for final action. BACKGROUND INFORMATION: The county of Riverside is developing a countywide transportation model to be used for planning future transportation improvements and is requesting funding participation from the Commission as well as the Western Riverside Council of Governments (WRCOG), and the Coachella Valley Association of Governments (CVAG). Transportation models simulate traffic patterns and are required by federal agencies to determine air quality impacts along with traffic volume projections. The Southern California Association of Governments (SCAG) has had a regional transportation model for over 20 years, which incorporates all six counties in the SCAG region. However, the SCAG model reflects a vast network of the southern California roadways and performs forecasts at a sub regional level. When the SCAG model is used for local or county level modeling, the results are not as accurate as they are at the sub regional level, which is why the county of Riverside is embarking on an effort to develop a countywide model. The countywide model will be consistent with the SCAG regional model, but will disaggregate the network further to represent a more comprehensive road network than the SCAG model. Development of the countywide model will cost approximately $500,000. The county of Riverside will fund $250,000 of the total amount with the remaining $250,000 funded by WRCOG, CVAG, and the Commission, if approved, at approximately $84,000 each. Agenda Item 9 19 Commission staff recommends participating in the development of the countywide model as it would allow the Commission to utilize the model to provide a more accurate depiction of traffic patterns as the Commission proceeds with implementing the 2009 Measure A projects and Transportation Uniform Mitigation Fee (TUMF) Regional Arterial projects. In addition, staff recommends approving the cooperative funding agreement between the county of Riverside, CVAG, WRCOG, and the Commission. The cooperative funding agreement has been approved by the County, CVAG, and WRCOG. Financial Information In Fiscal Year Budget: No Year: FY 2007/08 Amount: $84,000 Source of Funds: Local Transportation Funds (LTF) Budget Ad ustment: Yes GLA No.: 106 65 86205 Fiscal Procedures Approved: q1 �.ii',24/7,n, Date: 11/15/2007 Attachments: 1) Letter Requesting Funding Participation 2) Cooperative Funding Agreement Agenda Item 9 20 • • COUNTY OF RIVERSIDE TRANSPORTATION AND LAND MANAGEMENT AGENCY Transportation Department October 4, 2007 Mr. Eric Haley, Executive Director Riverside County Transportation Commission Riverside County Regional Complex 4080 Lemon Street, Third Floor Riverside, CA 92502-2208 George A. Johnson, P.E. Director of Transportation DECEOWER OCT 16 2001 VSIDE COUNTY TRANSPORTATI OMMISSION RE: COOPERATIVE FUNDING AGREEMENT FOR THE COUNTYWIDE TRAFFIC MODEL DEVELOPMENT Dear Mr. Haley: The Riverside County Transportation Department is developing a Countywide Traffic Model as part of its update of the Riverside County General Plan. The model will integrate the new Southern California Association of Governments (SCAG) Regional Model. After meeting with your staff, the Transportation Department has prepared a cooperative funding agreement between Riverside County (the "County"), the Riverside County Transportation Commission (RCTC), the Coachella Valley Association of Governments (CVAG) and the Western Riverside Council of Governments (WRCOG). The total project cost is estimated at $500,000. The County has agreed to pay up to one-half of the total costs of the Project or $250,000. We are proposing that CVAG, RCTC, and WRCOG would share equally in paying one-third each of the remaining $250,000, not to exceed $84,000 each. The Scope of Work is limited to the development of the model. We recognize the importance of maintaining the model and will make appropriate arrangements for that at a later date. We appreciate RCTC's consideration of this request. Do not hesitate to have your staff call Farah Khorashadi if you have any questions. Her phone number is (951) 955-2091 or you may e-mail her at fkhorash@ rctlma.org. Gem(ge A. Johns Director of Transportation GAJ:rdf cc: Anne Mayer — Deputy Executive Director - RCTC Juan C. Perez— Deputy Director of Transportation Shirley Medina — Program Manager — RCTC Farah Khorashadi — Engineering Division Manager Y1TRAMDevelopment RevieMForm 11 sWiceard FaMlursNTERISILetter To Eric Haley RCTC requesting funding panicpaaon.aoc 4080 Lemon Street, 8111 Floor • Riverside, California 92501 • (951) 955-6740 P.O. Box 1090 • Riverside, California 92502-1090 • FAX (951) 955-3198 21 Agreement No. COOPERATIVE FUNDINGAGREEMENT COUNTYWIDE TRAFFIC MODEL DEVELOPMENT BETWEEN THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG), THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION (ROTC), THE WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS (WRCOG) AND THE COUNTY OF RIVERSIDE This Cooperative Funding Agreement ("Agreement") is made this day of , 2007 ("Effective Date"), by and between the Coachella Valley Association of Governments ("CVAG"), the Riverside County Transportation Commission ("RCTC"), the Western Riverside Council of Governments ("WRCOG") and the County of Riverside (the "County"). CVAG, RCTC, WRCOG and the County are hereinafter sometimes referred to individually as 'Party" and collectively as 'Parties." BACKGROUND The Riverside County General Plan is scheduled to undergo five-year review cycles for the evaluation of Foundational Components that may result in substantial alterations of the land use allocations of the General Plan. Adequate traffic modeling is required in order to evaluate the traffic growth impacts of any substantial changes proposed during a five-year review cycle to the General Plan's land use allocation. The County desires to use the new SCAG Regional. Model to evaluate any changes proposed to the Land Use Element and Circulation Element of the General Plan during the five-year review cycle that is to be completed in 2008, which will. ensure greater consistency and integration of the General Plan with cwrent regional modeling requirements. The County has approved a contract with hens, Inc., dba Meyer Mohaddes Associates (the "Engineer") on July 31, 2007, for the development of a new and fully integrated • Countywide Subregional Travel Demand Model for the five-year cycle update of the Riverside County General Plan (the "Project"). It is agreed that the need to accommodate additional traffic growth in Riverside County is a regional concern that should be shared among the jurisdictions overseeing regional development and planning. The development of the Project will benefit regional planning agencies within Riverside County in projecting future travel demands on facilities that they may plan, design or construct. CVAG, RCTC, WRCOG and the County wish to cooperate by sharing in the costs of development of the Project and the Parties agree to share such costs pursuant to the terms and conditions of this Agreement. The County of Riverside has traditionally relied on the Regional Transportation Model developed by the Southern California Association of Governments (SCAG) in developing focused transportation models for the analysis of specific matters pertaining to Riverside County, such as the County General Plan and others. In 2003, the County of Riverside developed two YX1RAFRDevetopment ReviewlForm I slRichard FairhurstlITERIS\CVAG RCTC WRCOG Coop I0_16_07.doc 22 separate models, one for the western portion of the County and one for the Coachella Valley area in conjunction with the Riverside County Integrated Project (RCIP) process. These models were based on SCAG's 2025 Regional Transportation Model that had 2025 regional socio-economic projections. RCTC's planning efforts for the SR-79 Re -alignment project and for the Mid - County Parkway project were also developed with the SCAG Regional Transportation Model as the starting point. In conjunction with the preparation of the Regional Transportation Plan (RTP), SCAG periodically updates the Regional Transportation Model, typically every five years. For the 2035 RTP, expected to be adopted early in 2008, SCAG is in the process of developing a new and enhanced Regional Travel Demand Model for the year 2035. The Coachella Valley Area Transportation Study (CVATS) model has been incorporated into and completely integrated into the overall SCAG model, providing a complete and seamless coverage eliminating the need for the two separate models for Riverside County currently in use. The new regional model is far more enhanced in format and coverage and superior in software application compared to the previous generation of the SCAG Regional Model which was the basis for the two (Western Riverside CTP and CVATS) models that are currently being used for the General Plan. Additionally, the new TransCAD software, adopted by SCAG, provides enhanced state-of-the- art integration with GIS, which offers many benefits for advance planning and transportation/land use coordination for transportation and development review processes. Similarly to previous procedures in developing transportation models for specific uses for • Riverside County, it is necessary to introduce refinements into the SCAG 2035 Regional Transportation Model. These refinements to convert the "Regional" model to a "Riverside County" model will include: ➢ Disaggregation of some SCAG Traffic Analysis Zones (TAZ) into smaller geographical areas, called subzones ➢ Disaggregation of socio-economic data to the subzone level ➢ Detailing of the circulation system to represent the County's Circulation Element of the General Plan ➢ Validation of the model at the Riverside County level rather than SCAG's validation at the regional level ➢ Other refinements in data inputs NOW, THEREFORE, the Patties agree as follows: TERMS 1.0 Financial Terms. 1.1 Project Cost. The total project cost is estimated at $500,000. The County has agreed to pay up to one-half of the total costs of the Project or 2 Y:ITRAHRDevelopment ReviewiForm 11s1126chard Feirhurstln'ERISICVAG RCTC WRCOG Coop 10_16_07.doc 23 $250,000. CVAG, RCTC, WRCOG agree to share equally in paying one-third each of the remaining $250,000, not to exceed $84,000 each_ 1.2 Invoicing. CVAG, RCTC and WRCOG shall reimburse the County for its share of costs (up to $84,000 each pursuant to Section 1.1 above) within 30 days of a presentation of an invoice as follows: (A) The invoice shall be signed by a responsible agent of the County and prepared on the County's letterhead, compiled on the basis of the actual cost and expense incurred. (B) The final billing shall be in the form of an itemized statement of the total costs charged pursuant to this Agreement, and less any • amounts covered by previous progress billings. Once the County has received $84,000 in reimbursements from CVAG for the Project, CVAG shall have no further obligations under this Agreement. Once the County has received $84,000 in reimbursements from RCTC for the Project, RCTC shall have no further obligations under this Agreement. Once the County has received $84,000 in reimbursements from WRCOG for the Project, WRCOG shall have no further obligations under this Agreement. 2.0 Traffic Model Policy Committee. Representatives from Riverside County, CVAG, RCTC and WRCOG (the Traffic Model Policy Committee) will monitor progress and provide guidance on project development activities, meeting on an as -needed basis. Riverside County will serve as the lead agency for coordination and oversight of the model development activities_ The County of Riverside as the Contract Manager agrees to provide status reports to the Traffic Model Policy Committee on a quarterly basis. 3.0 Project Schedule. The Project Schedule by Task is attached as Exhibit A and the Project Level of Effort and Cost by Task is attached as Exhibit B. 4.0 Project Cancellation Procedure. If the County's Project is cancelled or modified so as to eliminate the necessity of work by the County, the County will notify CVAG, RCTC and WRCOG in writing within a reasonable period of time and the County reserves the right to terminate this Agreement by Amendment. The Amendment shall provide mutually acceptable terms and conditions for terminating the Agreement. 5.0 Amendment, Modification, or Supplement. The Parties agree to review and abide by the provisions of this Agreement. Should the Parties believe that an amendment, modification, or supplement is necessary to this Agreement, the Parties agree to confer and cooperate in good faith to make the necessary amendment, modification, or supplement. No amendment, modification, or supplement to this Agreement shall be binding unless executed in writing and signed by the Parties. Any valid amendment, modification, or supplement to this 3 YATRAMDevelopmem ReviewkForm 11 skRichard Fairhurst‘I ER151CVAG RCTC WRCOG Coop 10_16_071loc 24 Agreement shall have no effect on any other provision of this Agreement, including all indemnity requirements. 6.0 Indemnification by CVAG. CVAG shall indemnify and hold RCTC, WRCOG and the County, their elected officials, officers, employees, agents, and volunteers free and harmless from and against any and all claims, demands, causes of action, liabilities, losses, obligations, judgments, or damages, including but not limited to property damage, bodily injury or death, or any other element of damage of any kind or nature, arising out of or incident to any negligent act or omission by CVAG, its elected officials, officers, employees, agents, and volunteers pursuant to this Agreement made by CVAG, its elected officials, officers, employees, agents, or volunteers. Indemnification by CVAG includes, without limitation, the payment of all penalties, fines, judgments, awards, decrees, attorneys' fees, and related costs or expenses, and the reimbursement of RCTC, WRCOG and the County, their elected officials, officers, employees, agents, and/or volunteers for all legal expenses and costs incurred by each of them. CVAG's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by RCTC, WRCOG, and the County, their elected officials, officers, employees, agents, or volunteers. 7.0 Indemnification by RCTC. RCTC shall indemnify and hold CVAG, WRCOG :and the County, their elected officials, officers, employees, agents, and volunteers free and harmless from and against any and all claims, demands, causes of action, liabilities, losses, obligations, judgments, or damages, including but not limited to property damage, bodily injury or death, or any other element of damage of any kind or nature, arising out of or incident to any negligent act or omission by RCTC, its elected officials, officers, employees, agents, and volunteers pursuant to this Agreement made by RCTC, its elected officials, officers, employees, agents, or volunteers. Indemnification by RCTC includes, without limitation, the payment of all penalties, fines, judgments, awards, decrees, attorneys' fees, and related costs or expenses, and the reimbursement of CVAG, WRCOG and the County, their elected officials, officers, employees, agents, and/or volunteers for all legal expenses and costs incurred by each of them. RCTC's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by CVAG, WRCOG, and the County, their elected officials, officers, employees, agents, or volunteers. 8.0 Indemnification by WRCOG. WRCOG shall indemnify and hold CVAG, RCTC and the County, their elected officials, officers, employees, agents, and volunteers free and harmless from and against any and all claims, demands, causes of action, liabilities, losses, obligations, judgments, or damages, including but not limited to property damage, bodily injury or death, or any other element of damage of any kind or nature, arising out of or incident to any negligent act or omission by WRCOG, its elected officials, officers, employees, agents, and volunteers pursuant to this Agreement made by WRCOG, its elected officials, officers, employees, agents, or volunteers_ Indemnification by WRCOG includes, without limitation, the payment of all penalties, fines, judgments, awards, decrees, attomeys' fees, and related costs or expenses, and the reimbursement of CVAG, RCTC, and the County, their elected officials, officers, employees, agents, and/or volunteers for all legal expenses and costs incurred by each of them. WRCOG's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by CVAG, RCTC, and the County, their elected officials, officers, employees, agents, or volunteers. 4 YATRAN1Development RevievAForm I 1 s\Richard FairhursPITER1S1CVAG RCTC WRCOG Coop 10_16_07 doc 25 9.0 Indemnification by the County. The County shall indemnify and hold CVAG, RCTC, and WRCOG, their elected officials, officers, employees, agents, and volunteers free and harmless from and against any and all claims, demands, causes of action, liabilities, losses, obligations, judgments, or damages, including but not limited to property damage, bodily injury or death, or any other element of damage of any kind or nature, arising out of or incident to any negligent act or omission by the County, its elected officials, officers, employees, agents, and volunteers pursuant to this Agreement made by the County, its elected officials, officers, employees, agents, or volunteers. Indemnification by the County includes, without limitation, the payment of all penalties, fines, judgments, awards, decrees, attorneys' fees, and related costs or expenses, and the reimbursement of CVAG, RCTC, and WRCOG, their elected officials, officers, employees, agents, and/or volunteers for all legal expenses and costs incurred by each of them. The County's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by CVAG, ROTC, and WRCOG, their elected officials, officers, employees, agents, or volunteers. 10.0 Notices. Notification under this Agreement, except for written notices required or authorized herein, may be made by telephone or such other means as mutually agreed to among the Parties. Any written notice required or authorized under this Agreement shall be delivered in person or sent by registered or certified mail, postage prepaid, as specified below: To County: George Johnson, Director of Transportation Riverside County Transportation Department 4080 Lemon Street, Eighth Floor P.O. Box 1090 Riverside, CA 92502-1090 To CVAG: John Wohlmuth; Executive Director Coachella Valley Association of Governments 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 To RCTC: Eric Haley, Executive Director Riverside County Transportation Commission Riverside County Regional Complex 4080 Lemon Street, Third Floor Riverside, CA 92502-2208 To WRCOG: Rick Bishop, Executive Director Western Riverside Council of Governments Riverside County Regional Complex 4080 Lemon Street, Third Floor Riverside, CA 9250I-3609 Any Party, may, by notice to each and every other Party, change the designation or address of the person so specified as the one to receive notice pursuant to this Agreement. 11.0 Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California. Any lawsuit brought in connection 5 YATRAN\Development Review\Form I lslRichard Fairhurst ITERLS\CVAG RCTC WRCOG Coop 10_16_07.doc 26 with this Agreement shall be brought in the appropriate court in the County of Riverside, California. 12.0 Attorneys' Fees and Costs: If any legal action or other proceeding is brought in connection with this Agreement, the successful or prevailing Party shall be entitled to recover reasonable attorneys' fees and other related costs, in addition to any other relief to which the Party is entitled_ 13.0 Effective Date. This Agreement shall take effect on the date on which this Agreement is approved and executed by all of the Parties ("Effective Date"). 14.0 Term. The term of this Agreement shall be from the Effective Date until the date the Project is completed. 15.0 Agreement Amendment: In the event that the Parties determine that the provisions of this Agreement should be altered, the Parties may execute a contract amendment to add any provision to this Agreement, or delete or amend any provision of the this Agreement. All such Agreement amendments must be in the form of a written instrument signed by the original signatories to this Agreement, or their successors or designees. 16.0 Termination 16.1 Termination by County; Notice. The County may, by written notice to all of the other Parties, terminate this Agreement for cause in whole or in Part at any time, by giving written notice to all of the other Parties of such termination and specifying the effective date thereof. 16.2. Termination by CVAG, RCTC and WRCOG; Notice. CVAG, RCTC and WRCOG may, by written notice to all of the other Parties, terminate this Agreement for cause in whole or in Part at any time, by giving written notice to the Traffic Model Policy Committee of such termination and specifying the effective date thereof. Upon a written notice of termination signed by CVAG, ROTC, and WRCOG, the traffic model Policy Committee shall cease expenditure of funds on the Project. 16.3. Traffic Model Policy Committee's Obligation Upon Termination. Upon termination of this Agreement, the Traffic Model Policy Committee shall provide to all Parties copies of all materials, documents, research, and data produced by the Traffic Model Policy committee, or under the Traffic Model Policy Committees direction, for the Project. 16.4 CVAG, RCTC, and WRCOG Obligations Upon termination. CVAG, RCTC, and WRCOG shall reimburse the County for all Services completed, and for all costs incurred by the County, up to the effective date of the termination, as set forth in the final invoice submitted to ROTC, CVAG, and WRCOG by the County. 6 YATRAMDevelopment Review \Form I Is\Richard Fairhurst9TER[SICVAG RCTC WRCOG Coop 10_16_07.doc 27 17.0 Time is of the Essence. Time is of the essence in this Agreement and the Parties agree to execute all documents and proceed with due diligence to complete all covenants and conditions. 18.0 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original and which collectively shall constitute one instrument. 19.0 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall constitute in full force and effect. 20.0 Entire Agreement. This Agreement contains the entire Agreement between the Parties and supersedes any prior oral or written statements or agreements between the Parties. 21.0 Signature Clause. The signatories hereto represent that they have been appropriately authorized to execute this Agreement on behalf of the Party for whom they sign. [SIGNATURES ON NEXT TWO PAGES] 7 YATRAN\Development Review\Form t lstRichard FairhurstUTERISIC:VAG RCTC WRCOG Coop 10_16_07_doc 28 IN WITNESS WHEREOF, this Agreement was executed on the date first written above. COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS By: Richard Kite, Chairperson Reviewed and Recommended for Approval: By: John Wohlmuth Executive Director RIVERSIDE COUNTY TRANSPORTATION COMMISSION By: Terry Henderson, Chairperson Reviewed and Recommended for Approval: By: Anne Mayer Executive Director Y:ITRAN\Development ReviewlForm l is\Richard FairhurstUTERIS\CYAG RCTC WRC.. Coop 10_16_07.doc 29 WESTERN RIVERSIDE ASSOCIATION OF GOVERNMENTS By: Chuck Washington, Chairperson Reviewed and Recommended for Approval: By: Rick Bishop Executive Director COUNTY OF RIVERSIDE By: John F. Tavaglione, Chairperson Reviewed and Recommended for Approval: By: George A. Johnson Director of Transportation Attest: By: Nancy Romero Clerk of the Board Approved as to Form. - By: Pam Walls Assistant County Counsel 9 - YATRAN\Development Review \Form I Is1Richard Fairhurs[VTER ISACVAG RCTC WRCOG Coop 10_16_07.doe 30 AGENDA ITEM 10 • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: November 26, 2007 TO: Budget and Implementation Committee FROM: Jerry Rivera, Program Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Contract Amendment for Freeway Service Patrol Tow Truck Service STAFF RECOMMENDATION: This item is for the Committee to: 1) Amend Agreement No. 07-45-133-00 with Armada Towing for tow truck service on Beat No. 4 of the Freeway Service Patrol program to provide construction service during the La Sierra Interchange Improvement project; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: The Commission, acting in its capacity as the Riverside County Service Authority for Freeway Emergencies (SAFE), operates a Freeway Service Patrol (FSP) program on nine segments or beats of SR-91, SR-60, 1-215, and 1-15 with 20 roving tow trucks during the morning and afternoon commute hours (5:30 a.m. to 8:30 a.m. and 3:00 p.m. to 7:00 p.m.). The FSP program is funded by the state of California (80%) and local SAFE fees (20%). In addition, the Commission has entered into a cooperative agreement with CaWens to provide FSP service on various freeway segments in Riverside County during construction periods. At its November 14, 2007 meeting, the Commission approved an agreement with the city of Riverside to provide FSP service during the construction of the La Sierra Avenue/SR-91 Interchange reconstruction. The construction will require periodic night-time work, freeway closures, limited ramp closures as well as the elimination of the freeway shoulders during the duration of the project. The Commission's existing tow operator for Beat No. 4, Armada Towing, has agreed to provide the service during the 22-month construction period at its current hourly rate of $50.25. The total cost of the amendment is $188,400 and is reimbursable to the Commission from the city of Riverside. Agenda Item 10 31 Financial Information In Fiscal Year Budget: Yes Year: FY 2007/08 Amount: $72,300 (Exp) $78,100 (Rev) Source of Funds: City of Riverside Budget Ad ustment: No GLA No.: 201 45 81014 $72,300 Fiscal Procedures Approved: \14/4„.4„:0,14„. Date: 11/15/2007 Agenda Item 10 • 32 AGENDA ITEM 11 • • RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: November 26, 2007 TO: Budget and Implementation Committee FROM: Michael Blomquist, Toll Project Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Cooperative Agreement with Caltrans for Project Approval and Environmental Document on the State Route 91 Corridor Improvement Project from State Route 241 to Pierce Street with a Direct Median Connector to Interstate 15 STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 08-31-026-00 with Caltrans for Project Approval and Environmental Document (PA&ED) for the SR-91 corridor improvement project from SR-241 to Pierce Street with a direct median connector to I-15; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: SR-91 is the only significant highway corridor that provides the home -to -work connection for Riverside County residents working in Orange County. The SR-91 freeway is utilized by more than 280,000 vehicles per day at the Orange/Riverside County line, and this volume continues to grow. At the same time, freeway travel speeds are well below 30 miles per hour during lengthy morning and evening peak periods. Traffic is forecasted to increase by approximately 50 percent by year 2030. At its July 11, 2007 meeting, the Commission awarded Agreement No. 08-31-001-00 to Parsons Brinckerhoff to perform preliminary engineering and environmental services for the preparation of a Caltrans project report and environmental document (PR/ED) for proposed improvements to the SR-91 corridor, from SR-241 to Pierce Street, including the proposed addition of a northbound to westbound SR-91/1-15 median direct connector and proposed improvements to 1-15 from SR-91 to Cajalco Road. Agenda Item 11 33 For the past several months, Commission staff has been working cooperatively with Caltrans District 8 to develop a cooperative agreement between the Commission and Caltrans that defines the respective roles and responsibilities of each for the development and approval of a Caltrans PR/ED. Commission and Caltrans staff, including respective legal counsel for each, have agreed to the respective terms of the cooperative agreement.. The cooperative agreement is for the PA/ED phase only. A subsequent cooperative agreement for the design, right-of-way acquisition and construction phases of the project will be brought back to the Commission for approval at a later date. There is no financial impact related to this cooperative agreement. Financial Information In Fiscal Year Budget: N/A Year: FY 2007/08 Amount: N/A Source of Funds: Each agency to fund its own costs Budget Ad ustment: N/A GLA No.: N/A Fiscal Procedures Approved: \1461,,,iLvot Date: 11 /16/2007 Agenda Item 11 34 • • • AGENDA ITEM 12 • RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON DATE: November 26, 2007 TO: Budget and Implementation Committee FROM: Min Saysay, Right -of -Way Manager THROUGH: Cathy Bechtel, Project Development Director SUBJECT: Resolution No. 08-005 to Make Responsible Agency Findings Pursuant to the California Environmental Quality Act and Adopt Mitigated Negative Declaration for the State Route 91 High Occupancy Vehicle Project and Approve the Project in a Responsible Agency Capacity STAFF RECOMMENDATION: This item is for the Committee to: 11 Adopt Resolution No. 08-005, 'Resolution of the Riverside County Transportation Commission to Make Responsible Agency Findings Pursuant to the California Environmental Quality Act for the State Route 91 High Occupancy Vehicle Project, Adopt a Mitigated Negative Declaration (MND) for the State Route 91 High Occupancy Vehicle (HOV) Project, and Approve the Project in a Responsible Agency Capacity"; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: The Commission and Caltrans District 8, Right -of -Way Department have partnered on acquiring the right-of-way required for the construction of the SR-91 HOV project from Adams Street to the I-215/SR-60 interchange (Project). Pursuant to the partnering agreement, Caltrans is the lead agency and the Commission is the responsible agency under the California Environmental Quality Act (CEQA). The Commission, acting as the responsible agency, will provide right-of-way acquisition services and will hold title to the property and property interests acquired for the Project. Title will be transferred to Caltrans at the completion of the Project. In order to provide right-of-way acquisition services, CEQA requires that the Commission review, consider and adopt the MND that was approved by Caltrans on August 30, 2007. By adopting Resolution No. 08-005, the Commission finds that the. MND has been publicly circulated and completed in compliance with CEQA. The Commission concurs with the environmental findings in the MND and Agenda Item 12 35 reflects the Commission's independent judgment. Additionally, in its limited role as responsible agency, the Commission approves the Project and authorizes staff to carry out all mitigation measures and other responsibilities allocated to the Commission as a responsible agency. Attachment: Resolution No. 08-005 Agenda Item 12 36 • • RESOLUTION NO.08-005 RESOLUTION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION MAKING RESPONSIBLE AGENCY FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT FOR THE STATE ROUTE 91 HIGH OCCUPANCY VEHICLE PROJECT, ADOPTING A MITIGATED NEGATIVE DECLARATION FOR THE STATE ROUTE 91 HIGH OCCUPANCY VEHICLE PROJECT, AND APPROVING THE PROJECT IN A RESPONSIBLE AGENCY CAPACITY WHEREAS, the Riverside County Transportation Commission ("RCTC") has authority over certain types of transportation projects and improvements within Riverside County; and WHEREAS, the Route 91 High Occupancy Vehicle Project is designed to add high occupancy vehicle lanes to Route 91 and includes the construction of other transportation improvements adjacent to Route 91, including off- and on- ramps and similar structures (the "Project'); and WHEREAS, the California Department of Transportation, Division 8 ("Caltrans) is the lead agency for the environmental analysis of the Project under the California Environmental. Quality Act ("CEQA") (Public Res. Code, § 21000 et seq.) and the State CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.); and WHEREAS, pursuant to State CEQA Guidelines sections 15091, 15096, 15381, and «ther provisions of CEQA, RCTC is a Responsible Agency for the Project; and WHEREAS, Caltrans prepared and publicly circulated a Mitigated Negative Declaration ("MND") for the Project in coordination with RCTC as a Responsible Agency; and WHEREAS, Caltrans adopted the MND and approved the Project on August 30, 2007; and WHEREAS, RCTC must make certain Responsible Agency findings as required by CEQA prior to its approval of the Project; and WHEREAS, the Commissioners of RCTC ("Commission"), at a regularly scheduled public meeting on December 12, 2007, independently reviewed and considered the MND and other related documents in the record before it; and WHEREAS, all the procedures of CEQA and the State CEQA Guidelines have been met; and WHEREAS, prior to taking action, the Commission has heard, been presented with, reviewed and considered all of the information and data presented to it, including the MND and other documentation relating to the Project, and all oral and written evidence; and RVPUB\SDEBAUNW39494.1 1 37 WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION AS FOLLOWS: A. The MND for the Route 91 High Occupancy Vehicle Project is hereby received by RCTC in the form attached hereto as Exhibit A, and incorporated herein by this reference. B. The Commission hereby finds and determines that the MND has been circulated and completed in compliance with CEQA and the State CEQA Guidelines and, as the decision -making body for RCTC, the Commission has reviewed and considered the information contained in the MND and all the related comments and other documents contained in the record as a whole. C. The Commission concurs with the environmental findings in the MND and finds that they are a complete and accurate analysis of the Project's potential impacts and that they reflect the Commission's independent judgment. D. The Commission finds that the MND is the appropriate CEQA document for analyzing the Project's potential impacts and that the record as a whole contains no substantial evidence in support of a fair argument that the Project may result in potentially significant environmental impacts. E. In its limited role as Responsible Agency, the Commission hereby approves the Route 91 High Occupancy Vehicle Project and authorizes staff to carry out all mitigation measures and other responsibilities allocated to RCTC as a Responsible Agency. F. The Commission hereby authorizes and directs that a Notice of Determination shall be filed with the Clerk of the County of Riverside within five (5) working days of approval of the Project. PASSED, APPROVED AND ADOPTED this 12th day of December, 2007. Terry Henderson, Chair Riverside County Transportation Commission ATTEST: Jennifer Harmon, Clerk of the Board Riverside County Transportation Commission RVPUB\SDEBAUN1739494.1 2 38 • • • • State of California Department of Transportation SCH Number: 2007071025 08-RIV-91 KP 25.11/34.76 (PM 15.6/21.6) EA# 08-448400 Mitigated Negative De elaration Pursuant to: Division 13, Public Resources Code Project Description The project will be implemented by the Califomia Department of Transportation District 8 (the Department), in partnership with Riverside County Transportation Commission (RCTC) and the city of Riverside. The project will widen existing State Route 91 (SR-91) by adding one high occupancy vehicle (HOV) lane in each direction, adjacent to the median. The project will widen SR-91 between Adams Street (Kilometer Post [K11 25.11 [Post Mile {PM} 15.6]) and University Avenue (KP 32.93 [PM 20.46)) in the city of Riverside by adding a single HOV lane adjacent to the median in each direction. The westbound NOV lane will -begin immediately after the State Route 60/SR-91/ Interstate 215 (SR-60/91/I-215) separation and continue to west of Mary Street. The eastbound HOV lane will connect to the existing HOV lane east of Adams Street, will continue to approximately 1,000 feet west of the SR 60/91/1-215 interchange, and will then merge into the existing mixed -flow lane. The project will include an addition of one eastbound auxiliary lane between Indiana Avenue and Central Avenue and a westbound auxiliary lane between Central Avenue and Arlington Avenue. The project will include reconfiguration of existing interchanges, replacement of existing overcrossings, widening of existing undercrossings, and restriping within existing right-of- way to accommodate the mainline and interchange improvements. SR-91 overcrossings that will be replaced with longer structures as part of this project are 14th Street, Cridge Street, Ivy Street, the lvy Street Overhead (Burlington Northern Santa Fe Railroad), and the Pachappa Underpass (Union Pacific Railroad). SR-9I undercrossings that will be widened as part of the project are Central Avenue, Arlington Avenue, and the Mary Street/Brockton Avenue structure (westbound direction only). Two new bridge structures to accommodate braided SR-91 ramps will be constructed between 14th Street and University Avenue. Other project improvements include retaining walls, sound walls, landscaping, pavement restriping, and the modification and extension of various drainage structures to accommodate the widening of SR-91. Project improvements between University Avenue and the SR-60/91/I-215 interchange consist of pavement restriping only. The project improvements between Brockton Avenue/Mary Street and Adams Street include restriping and construction of one HOV lane on eastbound SR-91 within existing right-of-way and restriping only to add one HOV lane on westbound SR-91. The majority of the construction activities for the . project will occur along an approximately 7.8-kilometer (km) (4.9-mile [mil) long segment of SR-91 between Adams Street and University Avenue. The total project segment is 39 majority of the construction activities for the project will occur along an approximately 7.8-kilometer (Ian) (4.9-mile [m]) long segment of SR-91 between Adams Street and University Avenue. The total project segment is approximately 9.6 km (6 mi) long, including the restriping between University Avenue and the SR-60/91/1-215 interchange and construction of HOV lanes and restriping between Brockton Avenue/Mary Street and Adams Street. Determination The Department has prepared an Initial Study for this project and following public review has determined from this study that the project would not have a significant effect on the environment for the following reasons: • The project will not significantly adversely affect seismic exposure, erosion; floodplains, wetlands, or water quality. • The project will not significantly adversely affect native vegetation; sensitive, endangered, or threatened plant or wildlife species; or agricultural lands. • The project will not significantly adversely affect traffic, air quality, noise, the consumption of energy, or hazardous materials and wastes. • The project will not significantly adversely affect community character and cohesion, utilities and services, public facilities, or other socioeconomic features. • The project will not significantly adversely affect cultural resources, scenic resources, aesthetics, or open space_ • The project will not result in adverse impacts related to land use, growth, farmlands and timberlands, paleontology, topography, and soils. est A. Figu r Deputy District D. Environmental Plmllling Califomia Department of Transportation, District 8 e,o/a9- Date of Approval 40 • • • CALIFORNIA DEPARTMENT OF TRANSPORTATION FINDING OF NO SIGNIFICANT IMPACT FOR State Route 91— Add High Occupancy Vehicle Lanes through the City of Riverside — Adams Street to 60 / 215 Junction KP 25.11 / 34.76 (PM 15.6 / 21.6) The California Department of Transportation (Department) has determined that Alternative 5 wilI have no significant impact on the human environment. Alternative 5 proposes to widen State Route 91 (SR- 91) between Adams Street and University Avenue by adding a single High Occupancy Vehicle lane in each direction, adjacent to the median_ The westbound HOV lane will begin immediately after the State Rout 60 / SR-91 / Interstate 215 (SR-60/SR-91/I-215) junction and continue west of Mary Street. The eastbound HOV lane will connect to the existing HOV lane east of Adams Street, will continue to approximately 1,000 feet west of the SR-60/SR-91/1-215 junction, and will then merge into the existing mixed -flow lane. One eastbound auxiliary lane between Indiana Avenue, and Central Avenue and a westbound auxiliary lane between Central Avenue and Arlington Avenue will also be constructed. Alternative 5 will also include reconfiguration of existing interchanges, replacement of existing overcrossings, widening of existing undercrossings, and restriping within existing right of way to accommodate the mainline and interchange improvements. SR-91 overcrossings that will be replaced with longer structures as part of this project are 14`s Street, Cidge Street, Ivy Street, the Ivy Street Overhead, (Burlington Northern Santa Fe Railroad), and the Pachappa Underpass (Union Pacific Railroad). SR-91 undercrossings that will be widened as part of the project are Central Avenue, Arlington Avenue, and the Mary Street/Brockton Avenue structure (westbound direction only). Two new bridge structures to accommodate braided SR-91 ramps will be constructed between 14th Street and University Avenue. Other improvements included in Alternative 5 are retaining walls, sound walls, landscaping, pavement restriping, and the modification and extension of various drainage structures to accommodate the widening of SR-91. This Finding of No Significant Impact (FONSI) is based on the attached Environmental Assessment (EA) and the associated Technical Studies, which have been independently evaluated by the Department and determined to adequately and accurately discuss the need, environmental issues, and impacts of the proposed project and appropriate mitigation measures. It provides sufficient evidence and analysis for determining that an Environmental Impact Statement (EIS) is not required. The Department takes full responsibility for the accuracy, scope, and content of the attached EA and associated Tecluncal Studies. The environmental review, consultation, and any other action required in accordance with applicable Federal laws for this project is being, or has been, carried -out by the Department under its assumption of responsibility pursuant to 23 U.S.C. 327. �i3oro7- Date Ernest A. Figuer Deputy Distric Environmental PI California Department of Transportation, District 8 41 AGENDA ITEM 13 • RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON HATE: November 26, 2007 TO: Budget and Implementation Committee FROM: Min Saysay, Right -of -Way Manager THROUGH: Cathy Bechtel, Project Development Director SUBJECT: Amendment with Real Estate Consulting & Services, Inc. Provide On -Call Right -of -Way Property Management Services to STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 07-33-153-02, Amendment No. 2 to Agreement No. 07-33-153-00, with Real Estate Consulting & Services, Inc. to provide On -Call Right -of -Way Property Management Services for an amount not to exceed $200,000; 2) Authorize the Chair, pursuant to legal review, to execute the agreement on behalf of the Commission; 3) Approve a budget adjustment of $200,000 for right-of-way support services in Fiscal Year 2007/08 budget; and 4) Forward to the Commission for final action. BACKGROUND INFORMATION: At its June 13, 2007 meeting, the Commission approved Agreement No. 07-33-153-00 with Real Estate Consulting & Services, Inc. (Real Estate Consulting) for on -call right-of-way property management services in the amount of $140,000. One of the services to be provided by the Real Estate Consulting under the agreement is demolition of improvements and structures. On June 19, 2007, the Commission entered into a purchase and sale agreement to acquire the Mobil gasoline station at the southwest corner of Sanderson Avenue and Ramona Expressway. The improvements at the gas station, consisting of buildings, canopies, septic tank, and four-10,000 gallon underground storage tanks have to be demolished and removed from the site to complete Phase II environmental assessment. The cost for hazardous materials testing, abatement and demolition of these improvements is $178,000. Agenda Item 13 42 Across the street from the gas station and located at the southeast corner of Sanderson Avenue and Ramona Expressway is a property purchased by the Commission with two metal structures. This property is more commonly known as the Guell property. Most recent inspection of this property revealed that birds have nested inside the two metal buildings and have created a health hazard. It is common and good practice for agencies to demolish improvements located on acquired rights -of -way. The cost of pre -demolition hazardous materials testing, abatement, removal of septic tank, one above ground water storage tank and demolition is $105,000. The total cost to test, abate, and demolish the improvements located on both properties is $283,000 plus a contingency of $21,000 or a total budget of $304,000. Staff recommends approval of Amendment No. 2 for $200,000, which will increase the total contract value to $340,000 and a budget adjustment of $200,000 for right-of-way support services in the FY 2007/08 budget. Financial Information In Fiscal Year Budget: No Year: FY 2007/08 Amount: $200,000 Source of Funds: TUMF Budget Ad ustment: Yes GLA No.; 210 73 81403 P5123 - $100,000 210 72 81403 P5127 - $100,000 Fiscal Procedures Approved: \I_Xittsfes5,10 ,7, Date: 11/15/2007 Agenda Item 13 43 • • AGENDA ITEM 14 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: November 26, 2007 TO: Budget and Implementation Committee FROM: Louie Martin, Bechtel Project Controls Manager Hideo Sugita, Deputy Executive Director THROUGH: Anne Mayer, Executive Director SUBJECT: State Route 86 and Highway 111 Projects STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve the revised listing of Coachella Valley 1989 Measure A Highway Program improvement funding for SR-86 and Highway 111 projects; 2) Approve amendments to the previously approved Coachella Valley 1989 Measure A highway project agreements to make them consistent with the revised funding plan as follows; a) M23-005-01 in the amount of $159,196; b) M23-006-01 in the amount of $1,358,000; c) 06-31-017-01 in the amount of $2,914,267; d) 07-31-097-01 in the amount of $916,872; e) 07-31-159-01 in the amount of $109,054; f) 07-31-158-01 in the amount of $706,165; g) 08-31-051-00 in the amount of $24,851; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreements on behalf of the Commission; and 4) Forward to the Commission for final action. BACKGROUND INFORMATION: The 1989 Measure A program includes a state highway element that provides 15% of the Coachella Valley area's Measure A funds to project improvements on SR-86 and Highway 111. In 2003, the Commission provided the Coachella Valley Association of Governments (CVAG) a Measure A revenue forecast, which identified the Coachella Valley Measure A highway funds through the end of the Measure in June 30, 2009 as $12 million. Subsequently CVAG, anticipating higher revenues than the Commission's revenue forecast, allocated $13.828 million for eligible highway projects; however, the Commission approved $12 million Agenda Item14 44 of Measure A funding for the projects in July 2003, based on the former revenue estimate. CVAG indicated at the time that the $1.828 million shortfall would be covered by CVAG Transportation Uniform Mitigation Fee (TUMF) or other Measure A funds, if necessary. Since 2003, the Measure A revenues have been higher than previously forecasted. This action is to revise cash flow and funding commitments for the remaining highway projects on SR-86 and Highway 111. The attachment identifies an estimated $19.65 million of additional Coachella Valley Measure A highway funds over current project funding commitments; however, since the Commission approved a lower amount in 2003, the estimated additional funds are $21.48 million. The revenue estimates used by CVAG in the attachment are consistent with the Commission's current Measure A revenue forecast. In recent actions to update the Coachella Valley 1989 Measure A highway program, CVAG requested jurisdictions with previously approved but not yet completed projects to provide updated costs and completion schedules. The jurisdictions' responses and CVAG's actions are identified in the attachment and the total amount of additional Coachella Valley Measure A highway program funds requested is $10,548,276 over the CVAG approved funding amounts. Considering that the Commission's actual funding was $12 million, the actual total additional funding request is $12,376,810. Staff recommends that the Commission approve the revised funding for the projects, as listed in the attachment, for a total increase of $12,376,810 and amend the individual project agreements for the increase in funding. The agreements include a provision that the jurisdictions are not entitled to any funding after June 30, 2009. To the extent that any projects will require a time extension, staff recommends that such amendments be presented to the Commission individually for approval. If the revised project allocations are approved, approximately $9.1 million of Measure A funds for the Coachella Valley highway program will remain unallocated. CVAG is currently considering potential options, such as a call for projects for the remaining balance of funds and will request Commission action in the near future. Agenda Item14 45 Financial Information In Fiscal Year Budget: NO N/A Year: FY 2007/08 FY 2008/09 + Amount: $6,188,405 $6,188,405 Source of Funds: Measure A Coachella Valley Highway Funds Budget Adjustment: Yes N/A GLA No.: 253 31 81102 P3411 $ 159,196 M23-005-01 253 31 81102 P3413 $1,358,000 M23-006-01 253 31 81102 P3415 $ 916,872 07-31-097-01 253 31 81102 P3416 $2,914,267 06-31-017-01 253 31 81102 P3417 $ 109,054 07-31-159-01 253 31 81102 P3418 $ 706,165 07-31-158-01 253 31 81102 P3999 $ 24,851 08-31-051-00 Fiscal Procedures Approved: \I_AtueL t, � Date:1 1 1 /16/2007 Attachment: CVAG Executive Committee Agenda Item Agenda Item14 46 • • ATTACHMENT DATE: October 29, 2007 TO: EXECUTIVE COMMITTEE FROM: Allyn S. Waggle, Deputy Executive Director SUBJECT: Consider Projects Proposed for Funding by the Dedicated 15% of State Highway Measure A Funds STAFF RECOMMENDED MOTION: That the Executive Committee: 1. Approve the Recommended Distribution of Additional 15% State Highway Measure A Funds for the Authorized State Highway Projects Previously Approved, and; 2. Authorize a "Tier 3" Call for Projects for the Remaining State Highway Measure A Funds. Transportation Technical Advisory Sub -Committee: At their meeting of September 28`h, the TTAS recommended approval of all of the proposed changes to the list of 15% State Highway Measure A projects submitted by the jurisdictions. Technical Advisory Committee: At their meeting of October 12th, the Technical Advisory Committee approved the proposed list of 15% State Highway Measure A projects, and recommended additional changes to projects proposed by the County of Riverside. The TAC recommendation also recognized a revised revenue amount provided by the Riverside County Transportation Commission staff. Transportation Committee: CONCURS with TAC recommendation (Meeting of October 15, 2007) BACKGROUND: The ballot document accompanying the 1988 approval of Measure A provided that 15% of the Measure A funds returned to the Coachella Valley would be dedicated to the improvement of State Highway facilities. In 2003 the Riverside County Transportation Commission (RCTC) staff provided information which projected the State Highway 15% Measure A funds through July 2009, the end of the current Measure A, would be $12.0 Million. However, anticipating that greater funding than was projected would become available, CVAG staff recommended approval of a list of projects totaling $13.8 Million. Toward that end, in March 2003 the Executive Committee approved a listing of State Highway projects to be funded at 100% of project costs, with amounts specified, from the anticipated 15% of Measure A revenues. The attached matrix, presented at that time, lists the approved "Tier 2" projects with their authorized 100% funding from the 15% Measure A program. The matrix also shows the year in which the funds were authorized for disbursement to the participating jurisdictions for their previously approved projects. At the June, July and September, 2007, TTAS meetings CVAG staff requested that the jurisdictions with uncompleted projects on the list of previously approved projects provide updated costs and 47 construction schedules for their projects. This request anticipated there would be significantly more of the15% Measure A funds available than the approved list of projects initially requested. The following table demonstrates the status of 15% Measure A funds. Dollars shown are in Millions. FISCAL YEAR 03/04 04/05 05/06 06/07 07/08 08/09 TOTAL Budgeted $ 1.600 $ 1.800 $ 1.900 $ 2.100 $ 2.200 $ 2.400 $ 12.000 Revenues Authorized Expenditure s $ 1.600 $ 1.800 $ 1.900 $ 2.100 $ 2.200 $ 4.228 $ 13.828 ACTUAL REVENUES $ 4.467 $ 5.049 $ 5.818 $ 5.688 $ 6.096 $ 6.340 $ 33.478 Actual Revenues of 15% State Highway Measure A Funds for Fiscal Years 03/04 through 05/06 are taken from audit results. The revenue for 06/07 was initially taken from the RCTC budget document for last year, which document also shows close trending to that projection in current year-to-date revenue totals. RCTC staff submitted a revised figure for the Fiscal Year 06/07 based on audit results. The final two fiscal years are projected with 4% annual increases in 15% State Highway Measure A Funds revenue, also taken from RCTC documentation. The revised table projects an excess of revenues over authorized expenditures of approximately $19.678 Million. Staff initially received a request for additional funding, from the City of Indio for its project on Highway 111 between Jefferson Street and Madison Street. At their July meeting the TTAS members recommended the City of Indio project be approved for an additional $4.0 Million of the15% Measure A funds, for a total project cost of $7.2 Million. All remaining jurisdictions have now responded to CVAG's request for additional information. The results of those responses are indicated below. All projects listed are along Highway 111, except the last project, which is on old State Highway 86, now Harrison Street. Project Agency Approved Funding Requested Funding Difference W. Cathedral Cyn. Cathedral City $ 1,584,000 $ 4,300,000 $ 2,716,000 Jefferson to Mad. Indio $ 3,200,000 $ 7,200,000 $ 4,000,000 Simon to Adams La Quinta $ 311,644 $ 630,035 $ 318,391 Adams to Jefferson La Quinta $ 1,860,635 $ 1,860,635 $ 0 West C.L. to Wash. La Quinta $ 321,255 $ 2,155,000 $ 1,833,745 Mag. Falls - Fainvy. Rancho Mirage $ 6,100,000 Project Complete $ 0 Inter. @ Lincoln/ 4t Riverside County $ 80,000 $ 129,703 $ 49,703 Inter. @ Pierce Riverside County $ 100,000 $ 318,107 $ 218,107 Inter. @ Ave. 66 Riverside County $ 271,000 $ 1,683,330 $ 1,412,330 *Riverside County has informed CVAG that the improvements proposed at the intersection on Highway 111 a Lincoln/ 4 Street are no longer being pursued, but that in preparation for the project, the County staff expended approximately $130,000, and is requesting reimbursement under this program. 48 The approximate total of additional 15% State Highway Measure A program funds requested is $10,548,276 which, if granted at 100% of funds requested, will leave a balance of approximately $9,129,724 of 15% State Highway Measure A funds unallocated. There are several obvious options to consider for the remaining funds. A new "Tier 3" calf for projects could be allowed for the 15% Measure A program funds remaining unallocated, and CVAG staff has received many suggestions for qualified projects. The Executive Committee may agree to fund any such newly selected projects at 100% of cost, as the currently approved "Tier 2" list is funded, or use the current 75% Regional funds / 25% Local funds cost split now in effect for regional road construction projects, or, the Executive Committee may select an altemate Regional funds / Local funds cost split depending on the balance between the amount of funding available versus the total funds requested for selected, new "Tier 3" projects. A discussion of the criteria for these potential "Tier 3" projects will be arranged for the Transportation Technical Advisory Sub -Committee (TTAS) in preparation for the call for projects. FISCAL ANALYSIS: The 15% State Highway Measure A program provides a limited revenue stream to a restricted project pool. The 15% Measure A program ends on July 1, 2009, when the original, 20-year Measure A period will end and the 30-year Extended Measure A period, approved in November 2002, will begin. There is no State Highway portion of funds provided for in the Extended Measure A program. 49 i AGENDA ITEM 15 • RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: November 26, 2007 TO: Budget and Implementation Committee FROM: John Standiford, Public Affairs Director THROUGH: Anne Mayer, Executive Director SUBJECT: State and Federal Legislative Update STAFF RECOMMENDATION: This item is for the Committee to: 1) Receive and file the state and federal Legislative Update; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: Federal Update Transportation Appropriations Bill Moves Forward - Veto Likely There is modest progress to report with regard to FY 2008 federal appropriations. The conference committee for the Transportation/Housing and Urban Development appropriations bill met on November 8 and approved a report that contains funding for the following Riverside County projects: • Perris Valley Line Metrolink extension $2,000,000 (Senator Feinstein) • Grade Separations in Riverside, CA $1,420,000 (Representative Ken Calvert, Senator Boxer, Senator Feinstein) • Potrero Boulevard/SR 60 interchange $1,500,000 (Representative Jerry Lewis) • Riverside and Corona Transit Centers $700,000 (Representative Ken Calvert, Senator Feinstein) Congresswoman Mary Bono also secured $2 million for the upgrade of the air traffic control tower at Palm Springs International Airport. The conference report is now subject to approval by the full House and Senate and then will be sent to President Bush. The President has vowed to veto the bill along with all other appropriations measures being crafted by Congress because they spend more than requested by the President's FY 2008 budget. Agenda Item 15 50 Safe, Accountable, Flexible, Efficient Transportation Equity Act -A Legacy for Users Commission Preparing Report Congress created the National Surface Transportation Policy and Revenue Study Commission in 2005 under Section 1909 of the Safe, Accountable, Flexible, Efficient Transportation Equity Act —A Legacy for Users (SAFETEA-LU). The Commission was created because, as Congress declared, "it is in the national interest to preserve and enhance the surface transportation system to meet the needs of the United States for the 21 st century." The Legislation originally required the Section 1909 Commission to complete its work in mid-2007, but the final report is now due in December. The original intent of Congress was to have an impartial analysis of transportation finance and the overall federal transportation system in order to guide the upcoming reauthorization of the federal bill in 2009. Given the precarious state of the federal transportation trust fund, reauthorization discussions will likely begin in the early part of 2008 and the release of the Section 1909 Commission's report will shape some of the debate and deliberations regarding the bill. Staff will return to the Commission with a full analysis of the Section 1909 Commission's report as soon as it is available and made public. State Update California Transportation Commission Approves Guidelines for HOT Lane Applications At its October 24 meeting, the California Transportation Commission (CTC) approved guidelines and application materials for transportation agencies to utilize in applying for eligibility to construct high occupancy toll (HOT) lanes on the state highway system. This action was lauded by the chair of the Assembly Transportation Committee, Pedro Nava (D-Santa Barbara), and represents the first step in the public review process for HOT lanes created by Speaker Nunez's AB 1467. The CTC's action was an important step for the Commission as the agency prepares to submit an application for eligibility to construct the 1-15 HOT lane project approved in December 2006 by the Commission as part of its highway delivery plan. State's Fiscal Outlook Grim Transportation funding from the state in 2008 will be scarce as the Governor is asking all state agencies and departments to examine the impacts of across-the-board 10% budget cuts amid projections of a large deficit. A subsequent presentation from Legislative Analyst Elizabeth Hill provided additional Agenda Item 15 51 • urgency to the crisis. One thing to fear and heed is that Proposition 42, which provides funding to transportation projects, could be recommended for suspension to provide relief to the General Fund. Under Proposition 1 A, approved by voters in 2006, this suspension of Proposition 42 will be a "loan" to the General Fund and must be repaid to the transportation improvement fund before it can be suspended again. Agenda Item 15 52 ADDITIONAL INFORMATION AGENDA ITEM 15 October 31, 2007 Dear Mayor or Chairman of the Board of Supervisors: I am writing to you because you requested Congressionally -directed funding (earmarks) in Fiscal Year 2008 and I understand that you may now be considering what projects to put forward for consideration in Fiscal Year 2009. I anticipate that this will again be a difficult year j for financing local projects and programs with federal funding and would like to inform your decisions on what to request. As you know, the federal government is operating within a very tight budget. Congress, under new leadership, has significantly reduced the number of earmarks included in appropriations bills for local projects. Even so, I received more requests for earmarks in FY2008 than in prior years. While we do not yet know what funding will be available in FY2009, it is likely to remain limited. Due to the size of our state and the incredible needs throughout California, I am asking that you only submit to me projects of regional significance for consideration in FY2009. They must be major public needs that can only be addressed through the federal appropriations process, with broad support and of the most critical nature. Cities and counties should include all items of importance on their request lists, even if another entity is the primary agency involved. For example, flood control projects benefiting a city should be included on the city's list, not just the local flood control district's list. Likewise, a highway widening or mass transit expansion should not only be on the transportation commission or transit agency's list, but on the Mayor's or Board of Supervisors' lists as well. This will ensure that I understand which projects have the greatest support from local officials. You should receive the FY2009 appropriations request forms by February 1, 2008. It might also benefit you to have a field representative from my California offices visit a project location, if they have not already. Thank you for your attention to this matter. It is my hope that with fewer requests and more projects of regional significance, I can be of greater assistance to you. If you have questions or need clarification, please contact Ryan Hunt of my staff at (202) 224-3841. Sincerely, Dianne Feinstein United States Senator