HomeMy Public PortalAbout01 January 9, 2008 ExecutiveRECORDS
82619
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
MEETING AGENDA
TIME: 9:00 a.m.
DATE: Wednesday, January 9, 2008
LOCATION: CONFERENCE ROOM A
County of Riverside Administrative Center
Riverside County Transportation Commission
4080 Lemon Street, Third Floor, Riverside, 92501
* * * COMMITTEE MEMBERS * **
Mary Craton, City of Canyon Lake
Michael Wilson, City of Indio
Terry Henderson, City of La Quinta
Bob Magee, City of Lake Elsinore
Steve Adams, City of Riverside
Bob Buster, County of Riverside District 1
John F. Tavaglione, County of Riverside District 2
Jeff Stone, County of Riverside, District 3
Roy Wilson, County of Riverside District 4
Marion Ashley, County of Riverside District 5
Comments are welcomed by the Committee. if you wish to provide comments to the Committee, please
complete and submit a Speaker Card to the Clerk of the Board.
11.36.21
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
(COMMISSIONERS STEVE ADAMS, MARION ASHLEY, BOB BUSTER,
MARY CRATON, TERRY HENDERSON, BOB MAGEE, JEFF STONE,
JOHN TAVAGLIONE, MICHAEL WILSON, ROY WILSON)
9:00 A.M.
WEDNESDAY, JANUARY 9, 2008
County of Riverside Administrative Center
Conference Room A
4080 Lemon Street, Third Floor, Riverside
In compliance with the Americans with Disabilities Act and Government Code Section
54954.2, if you need special assistance to participate in an Executive Committee meeting,
please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours
prior to meeting will assist staff in assuring that reasonable arrangements can be made to
provide accessibility at the meeting.
1. CALL TO ORDER
2. PUBLIC COMMENTS
3. APPROVAL OF MINUTES - JULY 11, 2007, SEPTEMBER 12, 2007 AND
SEPTEMBER 20, 2007
4. ADDITIONS/REVISIONS - The Committee may add an item to the Agenda after
making a finding that there is a need to take immediate action on the item and
that the item came to the attention of the Committee subsequent to the
posting of the agenda. An action adding an item to the agenda requires 2/3
vote of the Committee. If there are less than 2/3 of the Committee members
present, adding an item to the agenda requires a unanimous vote. Added
items will be placed for discussion at the end of the agenda.
RCTC Executive Committee Agenda
January 9, '2008
Page 2
5. PERSONNEL POLICIES AND PROCEDURES MANUAL UPDATE SECTION 2.3
"VACANCIES", SECTION 2.11 "PROMOTION", SECTION 3.9
"COMPENSATION", AND SECTION 5.3 "HOLIDAY LEAVE"
Overview
This item is for the Committee to:
1) Approve the revision to the Personnel Policies and Procedures Manual
to amend Section 2.3 "Vacancies", Section 2.11 "Promotion", Section
3.9 "Compensation", and Section 5.3 "Holiday Leave"; and
2) Adopt Resolution No. 08-008 "Resolution of the Riverside County.
Transportation Commission Amending Its Personnel Policies and
Procedures Manual.
6. ADJOURNMENT
The next Executive Committee meeting is scheduled to be held at 9:00 a.m.,
Wednesday, February 13, 2008, 4080 Lemon Street, 3'd Floor, Conference
Room A, Riverside.
AGENDA ITEM. 3
MINUTES
EXECUTIVE COMMITTEE MEETING
COMMISSIONER SIGN -IN SHEET
JANUARY 9, 2008
NAME
AGENCY
EMAIL ADDRESS
Q
�/��f C.c.
`.� S-N vc.a cez.(3n S_oJ6,
grn�S-r.'
414
/- a
c3' t7 r`s
a , , L � /S I fir}"
ew c e'/".c 44a5 -e"%
[e
/0-1
1/4 O
a0-/ j' o ki 1_,i4- _6
Jam. Pr n t orb
/) S I
-- --‘5-1
Rv i( r CO . "5- cy ",r #',_S--
® c..)
‘ .�,
‘,K)
f,. \r CA, i
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
July 11, 2007
Minutes
1. CALL TO ORDER
The meeting of the Executive Committee was called to order by Chair Terry
Henderson at 9:14 a.m. in Conference Room A at the County of Riverside
Administrative Center, 4080 Lemon Street, Third Floor, Riverside, California,
92501.
Commissioners Present Commissioners Absent
Marion Ashley
Bob Buster
Mary Craton
Terry Henderson
Bob Magee
Jeff Stone
Michael Wilson
Steve Adams
John Tavaglione
Roy Wilson
2. PUBLIC COMMENTS
There were no requests to speak from the public.
3. APPROVAL OF MINUTES
M/S/C (Ashley/Craton) to approve the minutes of
April 11, 2007 as submitted.
4. ADDITIONS/REVISIONS
There were no additions or revisions to the agenda.
RCTC Executive Committee Minutes
July 11, 2007
Page 2
5. CLOSED SESSION
5A. Public Employee Performance Evaluation
Title: Executive Director
5B. Conference with Labor Negotiators:
Agency Representatives: Chair or designee
Unrepresented Employee: Executive Director
There were no announcements for Closed Session items.
6. EXECUTIVE DIRECTOR'S CONTRACT
M/S/C (Magee/Buster) to amend the Executive Director's contract
pursuant to discussion in closed session.
7. ADJOURNMENT
There being no other items to be considered, the Executive Committee
meeting adjourned at 9:30 a.m. The next Executive Committee meeting is
scheduled to be held at 9:00 a.m., Wednesday, September 12, 2007, .
4080 Lemon Street, Third Floor, Conference Room A, Riverside, California
92501.
Respectfully submitted,
Jennifer Harmon
Clerk of the Board
RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON
EXECUTIVE COMMITTEE
September 12, 2007
Minutes
1. CALL TO ORDER
The meeting of the Executive Committee was called to order by Chair Terry
Henderson at 9:06 a.m. in Conference Room A at the County of ;Riverside
Administrative Center, 4080 Lemon Street, Third Floor, Riverside, California,
92501.
Commissioners Present
Marion Ashley
Bob Buster
Mary Craton
Terry Henderson
Bob Magee
Jeff Stone
John Tavaglione
Michael Wilson
Roy Wilson
2. PUBLIC COMMENTS
Commissioners Absent
Steve Adams
There were no requests to speak from the public.
3. APPROVAL OF MINUTES
The minutes of the July 11, 2007 meeting will be submitted at the next
regular meeting,
4. ADDITIONS/REVISIONS
There were no additions or revisions to the agenda.
RCTC Executive Committee Minutes
September 12, 2007
Page 2
5. CLOSED SESSION — EXECUTIVE DIRECTOR RECRUITMENT
5A. Public Employee Appointment
Title: Executive Director
5B. Conference with Labor Negotiators:
Agency Designated Representative: Chair or subcommittee of
Executive Committee
Unrepresented Employee: Incoming Executive Director
There were no announcements from Closed Session items.
6. ADJOURNMENT
There being no other items to be considered, the Executive Committee
meeting adjourned at 9:36 a.m. The next Executive Committee meeting is
scheduled to be held at 9:00 a.m., Wednesday, October 10, 2007,
4080 Lemon Street, Third Floor, Conference Room A, Riverside, California
92501.
Respectfully submitted,
0-3"•:4514(—
Jennifer Harmon
Clerk of the Board
RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON
EXECUTIVE COMMITTEE
September 20, 2007
Minutes
1. CALL TO ORDER
The special meeting of the Executive Committee was called to order by Chair
Terry Henderson at 12:05 p.m. in Conference Room A at the County of
Riverside Administrative Center, 4080 Lemon Street, Third Floor, Riverside,
California, 92501.
Commissioners Present Commissioners Absent
Steve Adams
Marion Ashley
Bob Buster
Mary Craton
Terry Henderson
Bob Magee
Jeff Stone
John Tavaglione
Michael Wilson
Roy Wilson
None
2. PUBLIC COMMENTS
There were no requests to speak from the public.
3. ADDITIONS/REVISIONS
There were no additions or revisions to the agenda.
4. CLOSED SESSION - EXECUTIVE DIRECTOR RECRUITMENT
4A. Public Employee Appointment
Title: Executive Director
RCTC Executive Committee Minutes
September 20, 2007
Page 2
4B. Conference with Labor Negotiators:
Agency Designated Representative: Chair or subcommittee of
Executive Committee
Unrepresented Employee: Incoming Executive Director'
There were no announcements from Closed Session items:
5. ADJOURNMENT
There being no other items to be considered, the Executive Committee
special meeting adjourned at 2:35 p.m.
Respectfully submitted,
�xrL7r�-
Jennifer Harmon
Clerk of the Board
AGENDA ITEM 5
RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
January 9, 2008
TO:
Executive Committee
FROM:
Michele Cisneros, Accounting and Human Resources Manager
THROUGH:
Anne Mayer, Executive Director
SUBJECT:
Personnel Policies and Procedures Manual Update Section 2.3
"Vacancies", Section 2.11 "Promotion", Section 3.9
"Compensation", and Section 5.3 "Holiday Leave"
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Approve the revision to the Personnel Policies and Procedures Manual
to amend Section 2.3 "Vacancies", Section 2.11 "Promotion", Section
3.9 "Compensation", and Section 5.3 "Holiday Leave"; and
2) Adopt Resolution No. 08-008 "Resolution of the Riverside County
Transportation Commission Amending Its Personnel Policies and
Procedures Manual".
BACKGROUND INFORMATION
Staff has completed a review and has revised the Personnel Policies and
Procedures Manual. The revised Personnel Policies and Procedures Manual has
been reviewed and approved by the Executive Director and legal counsel. The
major changes to the Personnel Policies and Procedures Manual include:
Section 2.3 "Vacancies"
Staff is proposing to add language that would allow the Executive Director to
determine if it is in the Commission's best interest to down grade a vacant
position's job classification or the pay grade.
Section 2.11 "Promotion"
The Commission's current policy limits a salary increase of 10% to employees
promoted to a new position. Staff is proposing to add language that _would allow
the Executive Director to authorize a salary increase in excess of 10% to.
employees promoted to a new position as long as the increase is within the salary
range based on the most recent compensation study.
Agenda Item 5
Section 3.9 "Compensation"
The Commission's current compensation policy provides for a merit salary increase
at twelve-month intervals. Staff is proposing to add language that would give the
Executive Director the authority to grant salary equity adjustments outside the
normal merit salary increase intervals. This authority would allow the Executive
Director to address issues related to internal salary compression, retention
considerations, and classification parity. A salary equity adjustment must stay
within the salary range based on the most recent compensation study.
Section 5.3 "Holiday Leave"
Exempt employees who work during a pay period that includes a paid holiday are
granted holiday leave for hours in excess of 80 hours. The holiday leave policy
limits the holiday leave accrual to 80 hours of holiday time. Commission
responsibilities may require employees to work on a paid holiday in order to meet
deadlines. Therefore, staff is proposing to add language that would allow the
Executive Director the discretion to authorize holiday leave hours in excess of the
accrual of 80 hours with the intent that the employee will use the accrued holiday
leave when Commission responsibilities are completed.
Attachment: Resolution No. 08-008
Agenda Item 5
RESOLUTION NO. 08-008
RESOLUTION OF THE
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AMENDING ITS PERSONNEL POLICIES AND PROCEDURES MANUAL
WHEREAS, the Commission has previously adopted personnel policies
and procedures establishing the terms and conditions of employment the
Commission; and
WHEREAS, the Commission wishes to update its personnel policies
and procedures;
NOW, THEREFORE, be it resolved by the Riverside County
Transportation Commission as follows;
Section 1. The previously adopted personnel policies and procedures manual
of the Commission are hereby amended for the revisions of Section 2.3
"Vacancies", Section 2.11 "Promotion", Section 3.9 "Compensation", and
Section 5.3 "Holiday Leave", set forth in Attachment "A", attached hereto
and incorporated herein.
APPROVED AND ADOPTED this 9th day of January, 2008.
Jeff Stone, Chair
Riverside County Transportation Commission
ATTEST:
Jennifer Harmon, Clerk of the Board
Riverside County Transportation Commission
Attachment "A"
Section 2.3 Vacancies
When a vacancy occurs in an authorized position, the first Line supervisor will
submit a request to fill the vacancy to the Human Resources Department. The immediate
supervisor may recommend to fill the vacancy through internal or extemal recruitment.
The Executive Director shall determine the process for selection or in the altemative,
determine that it is in RCTC's best interest to leave the position vacant or that the position
warrants a down grade in the lob classification or pay grade. This section shall not be
construed to limit in any way the Executive Director's right to hire the most qualified
person available to fill any vacancy.
Section 2.11 Promotion
It is the policy of RCTC to fill authorized position vacancies with the most qualified
individual available and to provide promotional opportunities for qualified employees.
Employees interested in promotion to a position vacancy for which they are qualified shall
submit an employment application per the recruitment process. Employees who have not
successfully completed the probationary period for their current position are not eligible
for promotional consideration.
Employees promoted to a new position shall be placed at a location within the
salary range in which the position is classified which represents a ten percent increase in
the employee's current salary. An employee promoted to a new position having a
minimum salary range higher than a ten percent increase over the employee's current
salary shall be placed at the minimum level of the new salary range. The Executive
Director has the discretion to authorize salary levels within the salary range based on the
most recent compensation study.
Deleted: The Executive Director will
be notified of the vacancy and the
recommended process for selection.
The Executive Director may determine
that A is in RCTC's best interest to
leave the position vacant
Section 3.9 Compensation
New employees of RCTC shall normally be hired at the minimum level of the salary
range assigned to the classification. In the event a potential employee possesses
extraordinary skill, training or ability, or where exceptional recruitment difficulties are
encountered, employment offers may be made at a higher rate whenever such would be
in RCTC's best interest. Offers of employment at the minimum to middle step of the
salary range may be made by the Deputy Executive Director for Human Resources in
cooperation with the hiring First Line Supervisor.
Individuals hired shall be eligible for a merit salary increase upon completion of
their probationary periods, and at twelve month intervals thereafter. A completed
performance evaluation with a satisfactory or higher rating shall be required for all salary
increase recommendations. If the probationary period for a probationary employee is
extended, the employee shall be eligible for a merit salary increase upon successful
completion of the probationary period.
Salary equity adjustments outside the normal merit salary increase may be made
by the Executive Director to address issues such as intemal salary compression, retention
considerations, and classification parity. In these instances, equity adjustments may be
approved to remedy a salary inequi�. Equity adjustments are not granted to reward
performance and must stay within the established_pay range determined by the most
recent compensation study. Justification must accompany requests for equity
adjustments including specific outside salary offers in cases of retention, or a specific
analysis of salary relationships in cases of correcting salary inequities.
Section 5.3 Holiday Leave
Exempt employees who work on a holiday shall be granted time for hours worked
on a scheduled holiday and for hours worked in excess of 80 during a work period that
includes a paid holiday. Such time shall accumulate in a holiday time bank and can be
used like vacation. No employee shall accumulate more than eighty (80) hours of holiday
time. Accrual of holiday time will cease once the employee's accumulated holiday hours
equal eighty (80) hours. Accrual of holiday time will not recommence until an employee
has used some holiday time and the accumulated holiday time has once again fallen
below the maximum accumulation limit. The Executive Director has the discretion to
authorize accumulated holiday time in excess of eighty (80) hours. The Executive
Director shall provide payroll with a written notice of approval to accrue holiday time in
excess of eighty (80) hours.
Non-exempt employees required to work on a holiday will receive eight hours of
pay plus overtime.
2