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HomeMy Public PortalAboutSnow Fence Grant 2-26-01 I State of Georgia Grant Certification Form Local Government Recipient LINE A Local Govemment Tybee Island, Georgia B State Awarding Agency Department of Community Affairs C Grant Identification Number 01 -C -L -806 D Grant Title Snow Fence E Grant Award Date 02/26/01 F Grant Amount ... $50,000.00 COLUMN 1 \ COLUMN 2 Current Year Activity Cumulative Grant Activity For the Year Ended: 12/31/2004 Through the Year Ended: 12/31/2002 G Balance - Prior Year (Cash or Accrued or Deferred H Revenue) $12,500.00\ Grant Receipts or Revenue I Recognized $0.00 50.00 Grant Disbursements or Expenditures EXCLUDING J AUDIT FEES $12,500.00 50.00 Disbursements or Expenditures �\ K for Audit Fees \\ $0.00 Balance - Current Year (Cash or Accrued or Deferred Revenue) [Line H (col 1 only) + Line I - Line L J - Line KJ $0.00 \ $0.00 EDIT CHECKS IF FORM COMPLETED ON EXCEL SPREADSHEET: Column 1, Line L equals Column 2, Line L. Line A Is Completed. Grant Receipts /Revenue Does Not Exceed Grant Award. Line B Is Completed. Date Must Be Provided in Line G, Column 1. Line C Is Completed. Date Must Be Provided in Line G, Column 2. Line D Is Completed. Year End Dates On Line G Agree. Line E Is Completed. Column 1, Line L Foots Correctly. Line F Is Completed. Column 2, Line L Foots Correctly. Audit Fee is Within Legal Limit (5250). Certification of Local Government Officials I have reviewed the information presented above and certify that it is accurate and correct. I further Certify that the proceeds of the grant award identified above were used solely for the express purpose or purposes for which the grant was made. I understand that failure to comply with the provisions of the law applicable to this grant award shall result in a forfeiture of such grant and the return to the state of any such grant funds received. AO"' Imo// / / Signature of Chief Elected Official I Date / �� Signature of Chief Financial Officer Date f//0 -C STATE OF GEORGIA GRANT CERTIFICATION FORM A Local Government Tybee Island, Georgia B Information of Year Ended December 31, 2002 C State Awarding Agency Department of Community Affairs D Grant Identification Number 01 -C -L -806 E Grant Title Snow Fence F Grant Award Date 2/26/2001 G Grant Amount • • 50,000 H Balance — Prior Year (Cash or Accrued or Deferred Revenue) 37,500 I Grant Receipts or Revenue Recognized 0 J Grant Disbursements or Expenditures 0 K Balance - Current Year (Cash or Accrued or Deferred 37,500 Revenue) (Line H + Line I — Line J) Certification of Local Government Officials I have reviewed the information presented above and certify that it is accurate and correct. I further certify that the proceeds of the grant award identified above were used solely for the express purpose or purposes for which the grant was made. I understand that failure to comply with the provisions of the law applicable to this grant award shall result in a forfeiture of such grant and the return to the state of any such grant funds received. Signature of Chief Elected Official Date Signature of Chief Financial Officer Date DEC -19 -2005 12:42 FROM:SQUTHEASTT WOOD PR 770- 412 -6231 TO :1' ?7865737 P.4 . UTHEASTERN P.O. BOX I F N, GE 1AFt8�l2 S0 13DRIVE GRIF - KALAi i. A 3002 D WOOD PRODUCTS COMPANY TFIPPH ME ,O22? -7186 I- 800 -72 :147486 DIVISION OF GRIFFIN FENCE COMPANY, INCORPORATED FAX(7704124291 O -U -N -S 328 -C40t • WOOD AND WIRE PICKET FENCE SOLD TO DATE City of 'fyhee island Public Works 5-31-05 P.O. Box 2749 INVOICENO. 1ybee Island, GA 31328 12442 DATE SHIPPED SHIPPED TO 5. 31-05 City of Tybee Island Public Works cuss ORDER NO. 78 t SAborr a Street PO# 05 -00595 Tybee Island, GA 31328 TERMS; VIA Est 30 Freight ShakersjKotimem QUANTITY DESCRIPTION OF MERCHANDISE UNIT PRICE TOTAL 396 Roils 4 50 natural frond /snow fence - $29.813 $11832.48 (delincred) A R D JUN 2 0 2005 5l 9SS 44- .2 361-1 • c / • DEC-19-2005 12: 42 FROM: SOUTHEASTF WOOD PR 770-412-6231 TO: IP P. 3 _ ( SOUTHEASTERN BOX PO. t u - KALAMAZOO DRIVE • i G a ill r F p FIN HO I, N C I TAG o itib 7. 0 7 : . t 0 24 6 WOOD PRODUCTS COMPANY t 400 DIVISION OF GRIFFIN F•NOF COMPANY, INCORPORATED FAX frli) 4 I 24231 D-U-N-S 328-0401 WOOD AND WIRE PICKET FENCE - SOLD TO City ef Tybee Island DATE 3-22-00 P.O. Box 2749 Tybee )land, CA. 31328 INVOICE NO. 10149 DAT 511 1.° City of Tybee lelised 3-20-00 Public Works Dept. CUST. ORDER NO, Pent Street P01 Verbal Mr. Pye Tybee Island, Ga. 31328 TRMS: VIA ShereLine Net 30 ......._.- .........__,_ ..—...._ ...._____. , QUANTITY 1 DESCRIVI ION OF MERCHANDISE UNIT P.ICE ..... Tam ., • ,...,....,..,.:-.._---- ______ •...,:- --- --.... ------ ti 11 Ili . 396 1 Rolls 4'830' Natural Sand/Snow Fence $23 35 j $9246.60 10 i (Delivered) i 1 j 1,3r I I I i • d irt* • 1 . II i os si 1 iy go to° 1 1 1 • il i l 1 1 i [ 1 .1 i: • 1 • DEC -19 -2005 12:42 FROM: SOUTHEAST" WOOD PR 770 - 412 -6231 TO: 191 27865737 P.2 v ' 4 (Jr P.[3. � x 113 - �.A1.a�n�.a: ?ats DRIVE E AS 1 'E " GRIFFIN. GEORGIA 30214 WOOD PRODUCTS COMPANY TELEPHOIsIF U70) 2274486 1.800- 722 =71!86 DIVISION OF GRIFFIN FENCE COMPANY, INCORPORATED Fox (770)412 „ 6:231 D -U -N -S 320 -0401 WOOD AND WIRE PICKET FENCE SOLD TO DATE City of Tybee Island 6 - - P.O. Box 2749 INVOICE NO. Tybee Island, Ga. 31328 9134 DATE SHIM %) SHIPP11DTOCitty of Tybee Island 6 -9-98 Public Works Dept. COST ORDER NO. Polk Street 9946 ' t'+,ybee Island, Ga. 31328 TERMS: VIA Net 30 Shoreline Q13ANTITY DESCRIPTION OF MERCHANDISE UNFI' PRIF^E. TOTAL i r i 396 Rolls 4'X50' Natural Snow Fence $23.35 $9246.60 61-., Ji- 126 (( /jr`n 6eD .=*‘ ccr 1 bg c ,fits. • • • Fax :4046790589 Jan 31 '06 16:13 P. 02 •:::.-..;;; v::: -- ...,•,.::.. 4:........ .!..:...!, :''. • ',..!..::.?. '.. . _ ...*:.... ... 1 ,.....:g.::-. ..,,......:. i : GEORGIA DEPARTMENT OF ..1..........;aii::... : 1 .:.....-.-;.i....7. . COMMUNITY AFFAIRS 60 Executive Park South, N.E. • Atlanta, Georgia 30329-2231 . i.t:i :•_,•:--:- - ••••;',•, LA GRANT • 1 ...PV: CITY OF TYBEE ISLAND • AGREEMENT u i-C-L-806 RECIPIENT: • NUMBER: I....4;4. . . LOCAL ASSISTANCE GRANT . REQUEST FOR FINAL PAYMENT _ . ............ . :...... .. • GENERAL This forto. is to be completed once you have fulfilled the scope of ••••44:;:::. INSTRUCTIONS: •-•-•); work as oudinecl in your grant agreement Be sure to indicate the. .,,q..„ name of the Local Assistance Grant (LAG) recipient and the LAG: 1 grant number at the top of this form. The grant tecipient is the entity' . ..:"' . ..31k. that appears in the grant agreement and the grant number appears in : the upper kft-hand corner of the grant agreement. .: The certification statement below must be signed by the Chief Elected Official or by someone who is officially authorized to signon the recipient's behalf. Please return the form to the above listed address. If you hair any questions, please contact Bobby Stevens at; (404) 679-4943 or Any Hill at (404) 679-3154. • :::).,,•;: • .,. . • .:...).>:, . ::•:...,i:i.i5 . CERTIFICATION: This is to request final payment on the Local Assistance Grant of the above referenced grant number_ In making this request, i liciereby certify that the "Scope of the Project" as identified in Estbibit A of the above referenced Grant Agreement numbet has been completed. I: furthet certify that all funds provided by this grant have been spent in'', accordance with the terms and conditions of the Ao-reetnent and that :-•:.::.:'.V:: 2z> :•! :: all the inforniadon stated herein is true and accurate. ' • ••••;:.*:::••'': -----".-7"-- . •••• - : ... •vii . ;::: : ' ...17•: - Authorized . ., S • tute mi :1 " : -_,., ..- - , . . Nalite. and Title MAYOR 1 • • Date JANUARY20, '2004 • . :: • _ " .....r.g.,'' , • . ••••••': !, ..:••:, i•,: • . • • ::::: rii- , Fax :4046790589 Jan 31 '06 16:14 F. 03 . . 7 •2: : , • • • Grant No. 01-C-1,-306 SPAT OF GEORGIA COUNTY OF DEEALB STATE OF GEORGIA . • D=-Axamwrr OF CONIMUNITY AFFAIRS AGREEMENT FOR GRANTING OF STATE rUND$ THIS AGREEMENT entered into this: 26th day of February 2001, by and betiveen..W • Department of Community Affairs of the State of Georgia (hereinafter referred to as the "Departnie10::: and the City of Tybee Island, a political subdivision of the State of Georgia (hereinafter referd to,•••‘*i." the "Recipient"). • .• - WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; aride.:*: • WHEREAS, mutual cooperation and assistance between the state and its political subiliviSior*: is beneficial to the administration of programs to assist the citizens of the state; and • .•'.2g:••:••• ••.1,,-• • WHEREAS, the Department is authorized by the provisions of 0.C.G.A. 550-8-S to grant administer public funds in furtherance of the public purposes specified therein; and • WHEREAS, the Recipient warrants that it is a validly existing and in good standing under laws of the State of Georgia and has all requisite power and authority to enter into this .A.D - eernenta4 : . expend funds for the purposes set forth herein; . • • NOW, THEREFORE, in consideration of the mutual covenants and warranties contaiiiikf • herein and other good and valuable consideration, the receipt and sufficiency of which is ac , the parties agree and covenant as follows: : v. 1. Scope of Proiect. The Department shall upon the terms and conditions contain*: herein grant to Recipient, and the Recipient hereby accepts, an amount not to exceed $150,000 rtp used solely for the purposes specified in the attached Exhibit A, which is incorporated herein reference and made a part of the Agreement_ 2. AceountabiliM The Recipient agrees to expend said funds solely in conformance • this Agreement and to account for said funds in accordance with generally accepted accountii* principles. Any funds not expended for the purposes provided • herein shall be returned to ' Departrn.ent, no later than completion of the project. • 3. Disbursement of Funds. Subject to the availability of funds for such purpose,:itl*.: Department shall pay the Recipient in accordance with the following payment schedule: . $37,500 Within twenty days of the Department's receipt of the execute,/ Agreenient, • $12.500 Upon receipt by the Department of 'written certification of project • ‘:.:,•::;:;;;:?:, completion in accordance with this Agreement. • $50,000 Total Disbursement Applicable Dates. The effective date of this Agreement is specified on page one •::.'•;;;:,, • • • • • Fax:4046790589 Jan 31 '06 16:14 P.04 • Grant No OI- C-L-806 Page 2 of 5 =° • 5. Conflicts of Interest. ' The Recipient warrants and represents that all of the oils • ' ,, agents and employees of the any PP Recipient have not violated applicable federal. state or Iocal confli P interest laws, ordinances, rules or regulations, including but not limited to O_C_G.A through §45 -10 -28 and O.C.G.A. §36- 67A(1) through §36- 67A(4) and that the aforementioned p. :: {.. shall continuously comply of with the same throughout the ter of this Agreement. Additionally;:: the:; Recipient attests that all officials of the Recipient have certified the same. >t • 6. Enforceable and Legally Binding At The Recipient certifies that it is duly organirN.: �: validly existing and in good standing under the laws of the State of Georgia; that it has alt t requisite power and authority to enter into this q po ty ,Agreement and to assume the responsibilities hei'eii3:••: including the expenditure of funds; and that all necessary actions have been and will be take: i * • conformance with all applicable laws to make this Agreement and actions hereunder valid, enforeea : and legally binding acts of the Recipient. 7. Monitoring and Auditing, Capon request, the Recipient agrees to provide':1 Department with any information, documents and/or photographs the Department deems ;necessai tm ;.: . to monitor performance of this Agreement. The Recipient agrees • to maintain proper and acct.** books, records and accounts reflecting its administration of Agreement funds and comp'.Liance with*, applicable laws. Such documentation shall be retained for at least three year from the completion;*.:. said project and shall be made available to the .Department upon request.. The Recipient furttier .` • agrees that an accounting of these funds shall be included in the next regularly scheduled audit:,,;• financial statement of the Recipient and any future audits or financial statements until.: expenditures of Agreement funds have been accounted for. The Recipient acknowledges and'''` that any unresolved findings of the Department concerning expenditure of project funds. whet;:' report, financial statement, project completion report or independent invests • •`�„... based on an audit r � p 3 P Po P : :; > of the Department, shall preclude the Recipient from applying for or receiving any further �' l' p p� FP�g g Y gtarits'_g�; . other funds from the Department, until such findings are resolved to the satisfaction of . t` Department. `-a • • S. Open Meetings. The Recipient certifies that in approving this .P.0 it lam: complied with all the open meeting requirements of Chapter 14 of 'FS.tie 50 of the Official Code Georgia Annotated. • • yiv:; 9.. No .Agency or partnership. Nothing herein nor any actions of the parties hereto or tfir.: _ agents or employees shall create any agency relationship, partnership or joint venture. betweeii•.*:.: Department and the Recipient. The Department is not an agent or representative of the Recipient's ; . the Recipient is not an agent or representative of the Department. The Recipient shall be sole' : responsible for performing any and all obligations under this Agreement. 10. Termination. The Department may terminate this Agreement, with or without cavi3e ''c: upon five business days written notice to the Recipient. If at the time of teen nation,. an funds.under this Agreement have not been disbursed to Recipient, said funds shall be retained by the Department ";., • 11. Satisfaction. In the event the Department determines, in its sole discretion, that: ;. Recipient (i) has failed to o ` F� (-) comply with the terms of this Agreement in a timely manner (ii) has failec�..,�ot,' complete all or a portion of the actions required under the Agreement (iii/ . has acted in contrary to the purposes for which the grant was awarded; or (iv) bas , violated any federal, state' ` local. law, ordinance or regulation, the Recipient shall be required to return to the Department:* funds disbursed under this Agreement, upon request • Fax :4046790589 Jan 31 '06 16:14 P.05 •-*.. • Grant No. 01-C-L-806 • Page 3 of 5 • • • • ‘ ..1 1 7trj • : . !: • 12. Sectarian Aid. (a) . One of the constraints imposed by the Georgia. Constitution on the implementation of grants through private parties is the prohibition against sectarian aid. In the of the Constitiition, "No money shall ever be taken from the public treasury, directly or indirectly ,. in aid of any church. sect, cult, or religious denomination . or of any sectarian institution." Ga_ Const.;::'e: • Art_ 1, Sec. 11. Par. VII.. . ••; • (b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for;.•:.;`;;•ii:. services by a religious organization. Bennett v. City of LaGrange, 153 Ga. 428 (1922) (city may not engage Salvation Anny to conduct welfare program). This is true even if the program is conducted : neutrally, without reference to such beliefs and practice S_ 1988 Op. Att'y Gen. Atfy Gen- No_ (c). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court . indicated that "religious" connotes faith in God. 153 Ga. at 433, or, as the dictionary puts ii:, belief in.!lfi the supernatural as creator and governor of the universe. The American Heritage Dictionary Second College Edition 1044 (1982). The tenn 'church' is one of very comprehensive significa.tion., and • ffr imports an organization for religious purposes, for the public worship of God." 153 Ga._ at 433, "Seer, "cult" and "denomination" also relate to "a distinct organization," with "a common ,system of c faith," "holding sentiments or doctrines" which distinguish it. "institution" may have a similar . meaning related to "organization," but may also mean a "custom, practice, relationship, or behaviora*,1 ';. pattern of importance in the life of a community or society." The American Heritage Dictionary Second College Edition 666 (1982). In other words the grant recipients may not contract for services withaiiY1!::: entity organized out of belief in God or other supernatural beings. It is a "comprehensive signification." 153 Ga. at 433- • (d). Without limiting any other provision of this grant agreeinent, it is the responsibility of the Grant Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably:.::: necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to dO so- •14 act or failure to act by DCA in regard to the submission will waive the requirement of compliance prevent the State from asserting noncompliance. • 13. ElattreAgt jnsat.ee This Agreement constitutes the entire agreement among between the parties_ There are no representations, oral or otherwise, other than those expresSt7.*: forth herein. No amendment or modification of this Agreement shall be binding unless both par:if* have agreed to said Modification in writing. • • ••. [Executions on following page] •• • • • .....:::Ifg;•;• • • • . •• ••• • •;. ! • • :Si, Fax:4046790589 Jan 31 '06 16:15 F.06 • • Grant No O - G-LSUfi •age 4 of 5 . K : . IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first ,. above_ `'' y ; .: FOR THE RECIPIENT • FOR THE DEF.A.RTMENT OF COI,V,(MUNNY AFkAI %i4r • . ...., i ..,,,.., ,, By :.� .�.� Ir� r -, By: 4 1 i %. — Mayor 1 xxxx Hi _ , on, Commission €:r ^Nam • U • • • t-; � ..... : . •..,.... • . , :.:.:....0y44:-,! :•:;1: • • Attachme Exhibit A, "Scope of Services" ' 4 • ' rfm7T._ . • 'nw : r ....'7,' 3 x:'4.: • •gib ' ; •y rte • . 4: • • `,,TAI : a r } Fax :4046790589 Jan 31 '06 16:15 F.07 • Grant No. O1-C-L -806 Page 5 of 5 • • E %ffiBIT A The Local .Assistance Grant shall be used by the City of Tybee Island to purchaselinstall snow fen: ", for Tybee Island beach work. • If the preceding statement of purpose designates .a private program or entity for accomplishing its purpose, the purpose must be accomplished through a contract: for services by the named private entity, or the private entity that conducts the named program. If the appropriation specifies not only an implementing entity but also a use of funds by the entity, such as improvement of a facility, Grant Recipient must impose that ' use as a condition in the contract for services. The services must provide the Grant Recipient with a substantial benefit. :.f • • To illustrate, suppose the appropriation is for a grant for renovating the facility of an historical society. An appropriate implementation might be a contract for services in which. the historical society promises that its historical displays will be open to the public during. • stated hours for a stated term. Or a grant for cataloging the society s papers :might be • • : • • implemented by a society promise to conduct public lectures at the Grant F:ecipiertt's own ' . Yt , historical sites. These are illustrations only. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return is substantial. No act or failure to act by DCAwill waive the requirement of compliance or • prevent the State from asserting noxncon pliance- ;kJ • • • • • • • • • • j . it .7z y y F . J FF' Fax :4046790589 Jan 31 '06 16:13 F.01 • 'Y Y j _ is GEORGIA DEPARTMENT OF '` COMMUNITY AFFAIRS ' To: Janice Elliot Date: 1 /31 /06 Time ;:','.! a From: Bobby Stevens Total # of Pages: 7 (Including transmittal page) Special FYI Instructions to :,t1 R ecipient :' % .a1� , . , ,� i •p #x. v.i tS 9.'. • Call: ' If there is a problem with transmission or if you do not receive all pages. •.;.k :.; 404.679.4943 GEORGLA DEPARTMENT OF COMMUNITY AFFAIRS . { 00 IJXECUTIYL PARK DMYL SOUTH - ATLANTA, C3LORGIA 30329 - 2231 - (404) 679 - 4940 • �.:{ui'