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08 August 25, 2008 Plans and Programs84698 RECORDS RIVERSIDE COUNTY TRANSPORTATION COMMISSION PLANS AND PROGRAMS COMMITTEE MEETING AGENDA TIME: 1:30 p.m. DATE: Monday, August 25, 2008 LOCATION: BOARDROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside *** COMMITTEE MEMBERS *** Frank West, Chair / Charles White, City of Moreno Valley Michael H. Wilson, Vice Chair / Gene Gilbert, City of Indio Bob Botts / Brenda Salas, City of Banning Jeff Miller / Karen Spiegel, City of Corona Robin Lowe / Eric McBride, City of Hemet Patrick Mullany / City of Indian Wells Frank Hall / Malcolm Miller, City of Norco Dick Kelly / Cindy Finerty, City of Palm Desert Ginny Foat / Steve Pougnet, City of Palm Springs Daryl Busch / Mark Yarbrough, City of Perris Chris Carlson / Jim Ayres, City of San Jacinto Scott Farnam / Bridgette Moore, City of Wildomar Bob Buster, County of Riverside, District Roy Wilson, County of Riverside, District IV Marion Ashley, County of Riverside, District V *** STAFF *** Anne Mayer, Executive Director Cathy Bechtel, Project Development Director *** AREAS OF RESPONSIBILITY *** State Transportation Improvement Program Regional Transportation Improvement Program New Corridors lntermodal Programs (Transit, Rail, Rideshare) Air Quality and Clean Fuels Regional Agencies, Regional Planning intelligent Transportation System Planning and Programs Congestion Management Program Comments are welcomed by the Committee. if you wish to provide comments to the Committee, please complete and submit a Speaker Card to the Clerk of the Board. A.01.04 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION PLANS AND PROGRAMS COMMITTEE www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 1:30 p.m. Monday, August 25, 2008 BOARD ROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside /n compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission's website, www.rctc.org. In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in a Committee meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENTS - Each individual speaker is limited to speak three (3) continuous minutes or less. The Committee may, either at the direction of the Chair or by majority vote of the Committee, waive this three (3) minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. Also, the Committee may terminate public comments if such comments become repetitious. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Committee shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items. Plans and Programs Committee Agenda August 25, 2008 Page 2 Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not fisted on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. 5. APPROVAL OF MINUTES - June 23, 2008 6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. /f there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) 7. CONSENT CALENDAR - All matters on the Consent Calendar will be approved in a single motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled from the Consent Calendar will be placed for discussion at the end of the agenda. 8. AGREEMENT WITH KLEINFELDER TO PROVIDE SUPPLEMENTAL GEOTECHNICAL FIELD EXPLORATION, TESTING SERVICES AND TECHNICAL EVALUATIONS FOR THE PROPOSED IRVINE TO CORONA EXPRESSWAY PROJECT Pagel Overview This item is for the Committee to: 1) Approve Agreement No. 07-65-105-04, Amendment No. 4 to Agreement No. 07-65-105-00, with Kleinfelder to provide geotechnical field exploration, testing services and technical evaluations for the proposed Irvine to Corona Expressway project based on the negotiated project scope, schedule and cost that is attached to this agenda item for a not to exceed amount of $743,652; 2) Authorize the Executive Director, pursuant to legal counsel review, to execute amendments for non -cardinal changes to the scope of work up to a maximum of $250,000 for unforeseen optional tasks bringing this total request to $993,652; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 4) Authorize the Executive Director or designee to approve contingency work of optional tasks as may be required for the project; and 5) Forward to the Commission for final action. • • • Plans and Programs Committee Agenda August 25, 2008 Page 3 9. COMMUTER RAIL STATION REHABILITATION AND SECURITY PLAN CONTRACTS Overview This item is for the Committee to: Page 11 1) Approve Agreement No. 08-24-050-07, Amendment No. 2 to Agreement No. 08-24-050-00, with Tropical Plaza Nursery, Inc. to provide landscape maintenance services related to the rehabilitation plan in the amount of $200,000; 2) Approve Agreement No. 08-24-049-09, Amendment No. 1 to Agreement No. 08-24-049-00, with Process Communication Developers Inc. to provide on -call general maintenance services related to the rehabilitation and security projects in the amount of $ 300, 000; 3) Approve Agreement No. 04-25-962-05, Amendment No. 5 to Agreement No. 04-25-962-00, with Inland Vault and Security to provide maintenance and expansion of the closed circuit security system at the stations for the security project in the amount of $150,000; 4) Approve Agreement No. 09-33-014-00 with Burlington Northern Santa Fe to provide for right-of-way related maintenance and support activities related to the rehabilitation and security projects in the amount of $150,000; and 5) Forward to the Commission for final action. 10. COMMUTER RAIL PROGRAM UPDATE Overview This item is for the Committee to: Page 14 1) Receive and file an update on the Commuter Rail Program; and 2) Forward to the Commission for final action. Plans and Programs Committee Agenda August 25, 2008 Page 4 11 CALIFORNIA HIGH-SPEED RAIL BALLOT PROPOSITION AND POTENTIAL IMPACTS ON RIVERSIDE COUNTY Overview This item is for the Committee to: Page 22 1) Receive a status report on Proposition 1 — the Safe, Reliable High - Speed Passenger Train Bond Act for the 215t Century; 2) Provide direction to staff regarding a policy position for the Commission regarding Proposition 1 and related high-speed rail issues for future consideration; and 3) Forward to the Commission for final action. 12. TRADE CORRIDOR IMPROVEMENT FUND — WORKING GROUP Overview This item is for the Committee to: Page 26 1) Allocate $7,778 to the Southern California Association of Governments (SCAG) to secure the services of Green Tech Coast, LLC in support of the Trade Corridor Improvement Fund (TCIF) projects; and 2) Forward to the Commission for final action. 13. INLAND EMPIRE GOODS MOVEMENT INITIATIVES Overview This item is for the Committee to: Page 31 1) Approve Memorandum of Understanding (MOU) No. 09-67-012-00 with the Western Riverside Council of Governments (WRCOG) and the Southern California Association of Governments (SCAG) for work related to advancing goods movement through the Inland Empire; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. 14. ITEMS PULLED FROM CONSENT CALENDAR AGENDA • • • Plans and Programs Committee Agenda August 25, 2008 Page 5 • 15. COMMISSIONERS / STAFF REPORT Overview This item provides the opportunity for the Commissioners and staff to report on attended and upcoming meetings/conferences and issues related to Commission activities. 16. ADJOURNMENT The next Plans and Programs Committee meeting is scheduled to be held at 1:30 p.m., Monday, September 22, 2008, Board Chambers, First Floor, County Administrative Center, 4080 Lemon Street, Riverside. • • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION PLANS AND PROGRAMS COMMITTEE Monday, June 23, 2008 MINUTES 1. CALL TO ORDER The meeting of the Plans and Programs Committee was called to order by Chair Frank West at 1:32 p.m., in the Board Room at the County of Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside, California, 92501. 2. PLEDGE OF ALLEGIANCE At this time, Commissioner Marion Ashley led the Plans and Programs Committee in a flag salute. 3. ROLL CALL Members/Alternates Present Marion Ashley Bob Botts Daryl Busch Bob Buster Chris Carlson Ginny Foat Frank Hall Dick Kelly Eugene Montanez Patrick Mullany Frank West Roy Wilson 4. PUBLIC COMMENTS Members Absent Michael Wilson Robin Lowe There were no requests to speak from the public. RCTC Plans and Programs Committee Minutes June 23, 2008 Page 2 5. APPROVAL OF MINUTES - April 28, 2008 M/S/C (Buster/Mullany) to approve the minutes of April 28, 2008 as submitted. Abstain: Montanez 6. ADDITIONS / REVISIONS There were no additions or revisions to the agenda. 7. CONSENT CALENDAR - All matters on the Consent Calendar will be approved in a single motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled from the Consent Calendar will be placed for discussion at the end of the agenda. M/S/C (R. Wilson/Kelly) to approve the following Consent Calendar item: 7A. COMMUTER RAIL PROGRAM UPDATE 1) Receive and file an update on the Commuter Rail Program; and 2) Forward to the Commission for final action. 8. 2008 STATE ROUTE 91 IMPLEMENTATION PLAN UPDATE Tony Rahimian, Rahimian Management and Consulting representing the Orange County Transportation Authority (OCTA), presented an update on the SR-91 Implementation Plan, discussing the following areas: • Incorporates the Commission's Measure A and 10-Year Delivery Plan, OCTA's renewed Measure M, Proposition 1B, and project development efforts; • Projects grouped by implementation year; • Traffic analysis and summaries; • Project summary; and • Recommendations. In response to Commissioner Bob Buster's question regarding possible adjustments due to increasing gas prices, Tony Rahimian responded that he believes it is too early to tell if that could be a factor. He stated that there will be opportunities to update the traffic data. There will also be decision • • • • RCTC Plans and Programs Committee Minutes June 23, 2008 Page 3 points that will be brought before the Commission to allow for periodic review of the project. At Commissioner Buster's request, Tony Rahimian provided a brief update on the status of the viaduct along SR-91. At Commissioner Eugene Montanez's request, Tony Rahimian clarified with regard to the Metrolink short-term expansion plan, additional service will be added. M/S/C (R. Wilson/Ashley) to: 1) Receive and file the 2008 State Route 91 Implementation Project Update; and 2) Forward to the Commission for final action. 9. PUBLIC OPINION SURVEY RESULTS FOR THE STATE ROUTE 91 CORRIDOR IMPROVEMENT PROJECT Michael Blomquist, Toll Project Manager, provided a brief overview of the SR-91 corridor improvement project. Mary McCormick, MBI Media, presented the results of the public opinion survey for the project. In response to Commissioner Buster's question regarding polling, Mary McCormick stated that 1,000 people were polled, which was broken down by age and several other demographics. Additionally, the group was determined by zip code and contacted by land lines, not cellular lines. Commissioner Buster stated that these surveys need to ensure contact with the younger demographic that will be impacted by mid and long-term projects. M/SIC (Carlson/Ashley) to: 1) Receive and file the results of the Public Opinion Survey for the SR-91 corridor improvement project; and 2) Forward to the Commission for final action. RCTC Plans and Programs Committee Minutes June 23, 2008 Page 4 10. AMENDMENT WITH KLEINFELDER TO DEEPEN COREHOLES DURING THE SUPPLEMENTAL GEOTECHNICAL FIELD EXPLORATION, TESTING SERVICES, AND TECHNICAL EVALUATIONS FOR THE PROPOSED IRVINE TO CORONA EXPRESSWAY PROJECT M/SIC (Busch/Mullany) to: 1) Approve Agreement No. 07-65-105-03, Amendment No. 3 to Agreement No. 07-65-105-00, with Kleinfelder for a not to exceed amount of $650,000 to deepen two coreholes during the supplemental geotechnical field exploration, testing services, and technical evaluations for the proposed Irvine to Corona Expressway project; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director or designee to approve optional tasks as may be required for the project; and 4) Forward to the Commission for final action. Abstain: Ashley 11. MEMORANDUM OF UNDERSTANDING WITH THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS FOR JOBS ACCESS REVERSE COMMUTE AND NEW FREEDOM GRANT PROGRAMS Robert Yates, Multimodal Services Director, provided on overview of the memorandum of understanding (MOU) with the Southern California Association of Governments (SCAG) for the Job Access Reverse Commute (JARC) and New Freedom grant funds. M/S/C (R. Wilson/Foat) to: 1) Approve MOU No. 09-62-001-00 with SCAG for the JARC and New Freedom grant programs; and 2) Forward to the Commission for final action. • • • RCTC Plans and Programs Committee Minutes June 23, 2008 Page 5 12. FISCAL YEAR 2008/09 ALLOCATION OF FUNDING FOR RIVERSIDE COUNTY TRANSIT SERVICES Fina Clemente, Staff Analyst, presented the FY 2008/09 allocation of funding for Riverside County transit services and announced that there will be a public hearing regarding the proposed Section 5307 Program of Projects (POP) at the July Commission meeting. She then discussed the request to allocate interim funding to the city of Beaumont (Beaumont). Commissioner Chris Carlson expressed concern regarding Beaumont's submittal of its FY 2010/11 Short Range Transit Plan (SRTP). Fina Clemente responded that staff is continuing to work with Beaumont to complete its SRTP. Commissioner Carlson requested additional information to clarify the circumstances with Beaumont. Anne Mayer, Executive Director, responded that staff is working with Commissioner Roger Berg and Beaumont to complete the SRTP. The $270,000 will provide interim funding for one quarter of the fiscal year. Commissioner Carlson expressed concern that this is a habitual issue with Beaumont. She requested milestones be established if interim funding is provided to ensure the Commission is not subject to exposure on how these funds are distributed. Anne Mayer responded that staff will work with Beaumont to set milestones that will be defined in an action plan and included in the staff report that is presented to the Commission. In response to Commissioner Marion Ashley's concern that Beaumont may opt out of the TUMF program, Anne Mayer explained that if Beaumont were to remove itself from the TUMF program, it would be ineligible for Measure A funding as well. Additionally, opting out would impact the Commission's TUMF Regional Arterial program. • RCTC Plans and Programs Committee Minutes June 23, 2008 Page 6 M/S/C (Carlson/Busch) to: 1) Allocate up to $270,000 of interim Local Transportation Fund (LTF) funds to the city of Beaumont in place of its annual allocation pending submittal and approval of its FY 2008/09 through FY 2010/11 SRTP; 2) Approve the FY 2008/09 Federal Transit Administration's (FTA) Section 5307 and 5311 Program of Projects (POP) for Riverside County; 3) Conduct a public hearing at the July Commission meeting on the proposed Section 5307 POP as attached; 4) Direct staff to add projects into the Regional Transportation Improvement Plan (RTIP); 5) Approve the FY 2008/09 LTF and State Transit Assistance (STA) fund allocations for transit as attached; 6) Adopt Resolution No. 08-018, "Resolution of the Riverside County Transportation Commission to Allocate State Transit Assistance Fund and 7) Forward to the Commission for final action. 13. FISCAL YEAR 2008/09 MINIMUM FARE REVENUE RATIO FOR RIVERSIDE TRANSIT AGENCY AND SUNLINE TRANSIT AGENCY Fina Clemente provided a brief overview of the minimum fare revenue ratio for Riverside Transit Agency (RTA) and SunLine Transit Agency (Sunline). M/S/C (Foat/Hall) to: 1) Reaffirm the methodology used to calculate the required fare box recovery ratio; 2) Approve the FY 2008/09 minimum fare revenue to operating cost ratio of 17.58% for Riverside Transit Agency and 17.82% for Sunline Transit Agency; and 3) Forward to the Commission for final action. 14. COMMUTER RAIL COMPREHENSIVE STATION SECURITY UPGRADE Sheldon Peterson, Rail Manager, presented the comprehensive station security upgrade program for the rail stations funded by Proposition 1 B. • • • • RCTC Plans and Programs Committee Minutes June 23, 2008 Page 7 In response to Commissioner Carlson's question regarding the distribution of funds between the upgrade projects, Sheldon Peterson responded that 60% is allocated to the CCTV system, 20% to fencing, and 20% to security monitoring. At Commissioner Carlson's request, Sheldon Peterson clarified that most of the security issues are property issues with vehicles and monitoring of the parking lots. M/S/C (Busch/Carlson) to: 1) Approve Amendment No. 1 to the Commission's Commuter Rail Program FY 2008/09 Short Range Transit Plan (SRTP) for the Comprehensive Station Security Upgrade Program to reflect the Proposition 1B California Transit Security Grant Program — California Transit Assistance Funds (CTSGP-CTAF) and Local Transportation Fund (LTF) funds; 2) Amend the Commission's FY 2008/09 budget for Rail Capital to include $347,852 in Proposition 1B funds and $20,000 in LTF funds to be used for the Station Security Upgrade Program; and 3) Forward to the Commission for final action. 15. FISCAL YEAR 2008/09 MEASURE A COMMUTER ASSISTANCE BUSPOOL SUBSIDY FUNDING CONTINUATION REQUESTS Brian Cunanan, Commuter Assistance Manager, provided a brief overview of buspool subsidy funding continuation requests. M/S/C (Carlson/Busch) to: 1) Authorize payment of $1,645/month maximum per buspool for the period July 1, 2008 to June 30, 2009 to the existing Riverside, Corona and Mira Loma buspools; 2) Require subsidy recipients to meet monthly buspool reporting requirements as supporting documentation to receive payments; and 3) Forward to Commission for final action. 16. ITEMS PULLED FROM CONSENT CALENDAR AGENDA No items were pulled from the consent calendar for discussion. RCTC Plans and Programs Committee Minutes June 23, 2008 Page 8 17. COMMISSIONERS / STAFF REPORT There were no reports from Commissioner or staff. 18. ADJOURNMENT There being no further business for consideration by the Plans and Programs Committee, the meeting was adjourned at 2:37 p.m. Respectfully submitted, Jennifer Harmon Clerk of the Board • RIVERSIDE COUNTY TRANSPORTATION COMMISSION PLANS AND PROGRAMS COMMITTEE ROLL CALL AUGUST 25, 2008 Present Absent County of Riverside, District I 21' 0 Covnty ° , , District IV-Si0 County of Riverside, District V 0 0 City of .fa' p City of Corona ,0' 0 City of Meta Ala D City of Indian Wells ,D� 0 City of Witt C] City of Moreno Valley 0 cty'a D City of Palm Desert ,' 0 City of _ " 'C, City of Perris 00/ Cky of CIl" RIVERSIDE COUNTY TRANSPORTATION COMMISSION PLANS AND PROGRAMS SIGN -IN SHEET AUGUST 25, 2008 AGENCY E MAIL ADDRESS AIA 16 (3 z//G,L 4-0(./ 7 �� /-1�,,, /0(� �J�n 0-1 � 1 1 1 cr ,e_d // (-Li_ c. 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So 1.17770 $0s AGENDA ITEM NO.: SUBJECT OF (AS LISTED ON THE AGENDA) NAME: AGENDA ITEM: bfAu CozkisiLaT' PHONE NO.: 151 le:0 311215 ADDRESS: i*O-107 /40$ putcc PF,i2 4s "2570 STREET CITY ZIP CODE REPRESENTING: &AMAX/ Niits - 0 pci NAME OF AGENCY / ORGANIZATION / GROUP BUSINESS ADDRESS: - 54114G" STREET PHONE NO.: 114 F,126942- CITY ZIP CODE RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 25, 2008 TO: Plans and Programs Committee FROM: Cathy Bechtel, Project Development Director Mark Massman, Bechtel Project Manager Gustavo Quintero, Bechtel Project Coordinator THROUGH: Anne Mayer, Executive Director SUBJECT: Agreement with Kleinfelder to Provide Supplemental Geotechnical. Field Exploration, Testing Services and Technical Evaluations for the Proposed Irvine to Corona Expressway Project STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 07-65-105-04, Amendrnent No. 4 to Agreement No. 07-65-105-00, with Kleinfelder to provide geotechnical field exploration, testing services and technical evaluations for the proposed Irvine to Corona Expressway project based on the negotiated project scope, schedule and cost that is attached to this agenda item for a not to exceed amount of $743,652; 2) Authorize the Executive Director, pursuant to legal counsel review, to execute amendments for non -cardinal changes to the scope of work up to a maximum of $250,000 for unforeseen optional tasks bringing this total request to $993,652; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 4) Authorize the Executive Director or designee to approve contingency work of optional tasks as may be required for the project; and 5) Forward to the Commission for final action. BACKGROUND INFORMATION: In 2006, the Commission executed a cooperative agreement with the Orange County Transportation Authority (OCTA) and the Foothill/Eastern Transportation Corridor Agency (TCA) to develop and manage geotechnical feasibility studies for a potential transportation and utility corridor linking Riverside and Orange Counties. The purpose of the agreement is to jointly exercise the common powers of its parties as the Riverside Orange Corridor Authority (ROCA). The Commission is charged with administering the cooperative agreement and is responsible for the Agenda Item 8 1 receipt and expenditure of federal and state funds to accomplish the geotechnical studies. At its February 14, 2007 meeting, the Commission awarded Agreement No. 07-65-105-00 to Kleinfelder to provide supplemental geotechnical field exploration, testing services, and technical evaluations for the proposed Irvine to Corona Expressway project for a total not to exceed amount of $6,158,608. Administrative Amendment Nos. 07-65-105-01, 07-65-105-02, and 07-65-105-03 were issued within the currently authorized budget to Kleinfelder on August 2007, June 2008, and August 2008, respectively. Amendment No. 1 covered additional costs for the web -based management system. Amendment No. 2 covered the costs associated with bringing in fire monitors required by the forest Service. Amendment No. 3 covered the cost associated with bringing in the Technical Advisory Panel to determine tunnel feasibility for this project. These three amendments did not increase the approved budget of $6,158,608 by the Commission at its February 14, 2007 meeting. At its July 9, 2008 meeting, the Commission authorized an additional $650,000 for the deepening of two corehole locations as requested by Congressman Calvert, ROCA Board and Metropolitan Water District. These additional funds {originally identified as part of Amendment 3) will be rolled into this requested Amendment 4. To date, two out of the five coreholes have been drilled to their projected depth. Two of the coreholes have been drilled to an approximate half way of their projected depth leaving one corehole that is scheduled to commence drilling during the week of August 25, 2008. Since at least half of the proposed work has been completed to date, staff and the consultant team have a better understanding of tasks and effort it will take to complete the geotechnical work. The actual drilling field work started in April 2008 at a rate of 27 feet per day. This rate was below the expected drilling rate of 35 feet per day. Due to this drilling rate, the duration of the drilling program is being lengthened, which in turn lengthens the duration of the field geologist and support staff. In addition, monthly meetings have been taking place with Forest Service staff to keep them informed on activities currently been performed on forest lands. At the request of Forest Service staff, additional water monitoring sites were added to the scope of work. These additional sites required monitoring equipment and multiple visits to gather the requested water data. Table 1(attached) describes other reasons for the extended duration for the completion of this project. Staff recommends that the Commission approve Amendment No. 4 to Kleinfelder for the continuation of the drilling of coreholes to provide geotechnical field exploration, testing services, and technical evaluations for the proposed Irvine to Corona Expressway project. This request for $993,652 brings the total contract Agenda Item 8 • • 2 • • • amount to $7,802,260. Funding for this work is available from the federal funds identified specifically for this geotechnical work. The Commission matching funds are available from State Planning, Programming and Monitoring Funds. Financial Information In Fiscal Year Budget: No Year: FY 2008/09 Amount: $993,652 Source of Funds: Federal, STIP, and Local Funds Budget Ad ustment: Yes 106 65 41501 P2310 STIP Revenues $99,365 GLA No.: 106 65 41203 P2310 Local Agency Revenues $99,365 106 65 41409 P2310 Federal Agencies $794,922 106 65 81501 P2310 Special Studies $993,652 Fiscal Procedures Approved: \ ;.r,yaLom�o Date: 8/19/08 Attachments: 1) Table 1 2) Project Cost Breakdown 3) Revised Schedule Agenda Item 8 3 ! KLE/NFELOER Table 1 Irvine Corona Expressway Summary of Assumptions for Revised Basis of Cost 1 Adm f PM 1.2 Project Management and Control Begin 3-16-07; End 3-15-09 24 months Begin 4-24-07; End 1-31-10 (33 months). Increased participation by PM and assistance to cover project demands. * 1.3. Coordination Meetings with RCTC 12 Monthly; 24 Bimonthly; PM and PM Assistant Attend (36 Mtgs total) 12 meetings thru 4-9-08; 21 more monthly plus 3 Bimonthly thru 1-31- 10; PM and PM Assistant Attend and Lead Principal Geol or Engr (36 Mtgs total).* 1.4 Quarterly ROCA Mtgs, PM Attends (6 Mtngs total) PM and Principal Engineer Attends (6 Mtngs total)* 1.5 Local, State, Fed Meetings, PM and PM Assistant attends(10 Mtgs Total) Monthly meetings from December 2007 through 12-24-09 (24 Mtgs Total), Includes some Water Monitoring Meetings. 1.6 Coordination with other Agencies Agency Coordination as needed No Change* 1.7 Document Control Document Control Set Up No Change 1.8 Web Based Management System; License fee and maintenance of Web Based Management System (21 months) License fee and maintenance of Web Based Management System (30 months). 2 Special Use Permit 2.1 Special Use Permit Assistance Assist Special Use Permit by October 1, 2007 Assist Special Use Permit, End in April 2008.* 3 Field & Testing 3.1 Existing Data Summary Report Includes existing RC-OC MIS Docs, CPA , Tri-Tunnel Project does Includes RC-OC MIS Docs, CPA and CPA Tunnel Project including 2007 Data* 3.2 Field Reconnaissance Five site visits; Four visits per hole for ICE team including PB America and ; coordinating with USFS and planning field program. Includes revisions to field USFS operation and exploration plan. No significant Change.* 3.3 Field Exploration Plan Field Exploration Plan to be Final after Special Use Permit Field Exploration Plan to be Final after Special Use Permit. Delay in USFS Special Use Permit. USFS Review and Comments to be included.* 3.4 Personnel Mobilization and Set Up Mobilizing Kleinfelder personnel and equipment to each drill site and coordination with drillers. Additional site visits for biological clearances* 3.5 AK 3, 5, 6 and 7 Drilling and Sampling Drilling 10 days followed by 4 days rest. Site Security needed during drill crew absence. Drilling rate 035 ft per day Drilling Alt 1, 5, 6 and 7. Drilling 10 days followed by 4 days rest. Site Security needed during drill crew absence_ Deepening of Alt. 1 and Alt 8406411RV8L0 Copyright 2008 KleiMekler August 13, 2008 4 KZNFELDER S.AMORS. average 7 for sharing data with MWD tunnel Drilling rate @ 27 ft per day average; lengthened duration of drilling program. Revised 2008 Drilling Charges.** 3.6 Alt 3, 5, 6 and 7 Logging of core infield. 10 days Alt 1, 5, 6 and 7 Logging 10 days Logging followed by 4 days rest. followed by 4 days rest. Deepening of Alt. 1 and Alt 7 for sharing data with MWD tunnel. Lengthened duration for field geologists attending to drilling program.* 3.7 Alt 4 Drilling Drilling 10 days followed by 4 Drilling 10 days followed by 4 days rest and Sampling days rest. Site Security needed for both day and night work shifts. Site during drill crew absence. Security needed during drill crew Drilling rate @ 35 ft per day absence. Drilling rate @ 27 ft per day average. average, Lengthened Duration of drilling program.** 3.8 Alt 4 Logging Logging of core in field. 10 days followed by 4 days rest. Logging 10 days followed by 4 days rest for both day and night work shifts. Lengthened Duration for field geologists attending to drilling program.* 3.9 Core Evaluation / Core Photography QC and documentation of core. Core Storage 12 months, 5,000 sq ft; RCTC to assume core storage afterward. Increased depths of Alt 1 and Alt 7 with Increased core handling and QC efforts.* 3.10 Corehole Video / Geophysics ATV or OTV to identify packer test locations and geologic structure. Two days per site with two senior geologists to assist. Increased depths of Alt 1 and Alt 7 with increased time and efforts for geophysics.* 3.11 Hydraulic Conductivity Testing Approximately 140 Inflations @ 4 per day. Increased depths of Alt 1 and Alt 7 with increased number of tests (approx.155 inflations).* 3.12 Well and Transducer Installation 14 Pressure Transducers; Two or three in each hole with one additional in open casing hole at each site. 18 Pressure Transducers due to greater depths of Alt 1 and Alt 7.* 3.13 Laboratory Testing Laboratory test schedule for per contract. Increased number of tests due to deepening of Alt 1 and Alt 7.* 3.14 Fire Monitor Two Fire Monitors as Optional but subject to USFS Special Use Permit conditions. Prevailing Wage applies. One Fire Monitor per drill rig per shift (Four with night shift) per USFS Special Use Permit conditions. Prevailing Wage increases implemented by State. 3.15 Geotechnical Data Report Summarize field investigations, laboratory testing, methods, and data. Review comments on Draft within three weeks. Increased amount of logging data and test data due to deepened Alt 1 and Alt 7.* 84064/IRV8L0 Copyright 2008 Meinfekter T1 - 2 August 13, 2008 5 • 1 KLE/NFELOER Wrglitfpopk.@gMSgY6ad 3.16 Final GDR Addressing review comments will not require additional field investigations. Final report to be signed by Califomia Civil or Geotechnical engineer and Engineering Geologist. GDR final to be issued four weeks following comments. 20 copies and one camera ready copy and one CD/DVD. s.°L 3 Increased amount of logging data and test data due to deepened Alt 1 and Alt 7.* 3.17 Geotechnical Data Analysis Analysis of corehole video/geophysics surveys and hydraulic conductivity Increased effort due to deepening of Alt 1 and Alt 7.* 3.18 Draft Geotechical Analysis Report Geotechical Assessment Report to evaluate likely impacts of site conditions on geotechnical tunnel feasibility. Review comments on Draft by RCTC within four weeks. Increased effort due to deepening of Alt 1 and Alt 7.* 3.19 Final Geotechical Analysis Report Addressing review comments will not require additional field investigations. Final report to be signed by California Civil or Geotechnical engineer and Engineering Geologist. GAR final to be issued four weeks following comments. 20 copies Increased effort due to deepening of Alt 1 and Alt 7.* 3.20 Technical Advisory Panel Task is Optional Implement Technical Advisory Panel Participation. 3.21 Develop Groundwater Monitoring Plan. Locations of resources to be identified and develop map with coordinate measurements. One reproducible and 20 copies. Greater than anticipated number of potential water resources to be catalogued. Additional reviews by USFS. Closure of forest. 3.22 Set up Monitoring Program and Initiate first Monitoring. Groundwater resources limited to 50 for surveying. Initiate monitoring program. Automated data down load at some sites; minimal site modifications. GeoPentech attends USFS meetings throughout project as needed (Assume 24 meetings). Coordination for developing access strategy. 3.23 Monthly Monitoring Surveys of water resources done in pairs for safety. Access by hiking. No Change. 3.24 Groundwater Technical Memorandum Water resources data to be summarized in Groundwater Technical Memorandum. Some data to be collected after the Memorandum completion due to schedule No Change. 84064/IRV8L0 Copyright 2008 Kleinfelder T1-3 6 August 13, 2008 KLE/NFELOER �, .�� 3.25 Groundwater Modeling Modeling to evaluate one or two No Change. construction methods. 3.26 4 QA/QC Biological Assessment Optional Task was eliminated. 4.1 GA/QC of all project documents Increased effort as requested by RCTC. Notes: *All Labor costs based on actual rates which included annual escalation per contract. ** Escalation of Driller rates due to field start delay into 2008. 84064/IRV8L0 T1 - 4 August 13, 2008 Copyright 2008 Kleinfelder 7 TABLE, Irvine -Corona Expresseay - Proejct Costs and W BS Cost Breakdown 2007 Contract Budget Expended thru Apr 27 •08 Estitn2te to , ' Complete 4/27/08 to vain° Total Project, Completion Cost Estimate Project Cost Summary $4,961,429.00 $686,895.11 $6,865,365 $7,552,260 4101 Task No., and W BS No. and Title „r11jn5t#eYr4kr 1.1 and, jro,lecl Management Project Staffing Task Costs 1,2 Project Management and Control $229,829.88 $109,212.84 $370,280.76 $479,494 Project Management Plan Coordination and Administration of the Project 1.3 Bi-Weekly Coordination Meetings with RCTC $38,026.08 $20,405.56 $70,638.58 $91,044 1.4 Quarterly ROCA Committee Meetings $4,617.36 $2,441.53 $17,374.69 $19,816 1,5 Meetings with Local, State, Federal Agencies $7,695.60 $6,114.89 $54,777.21 $60,892 1.6 Coordination with Other Agencies $17,913.20 $1,813.61 $14,976.69 $16,790 1.7 Document Control $50,035.20 $41,985.98 $41,986 1.8 Web -based Mane ement S stem $35,000.00 $105,000.00 $140,000 TeaksSPeOlai 2.1 USe Peralk Assistance S+ecial Use Permit Assistance $24,844.20 $10,603.09 $8,249.10 $18,852 �gsk;J 3.1 eolech neat Reid Expbrotio r er d Teshng ervices Existing Data Summary Data Report $20,691.72 $18,640.74 $12,955.03 $31,596 3.2 Field Reconnaissance $61,426.18 $29,023.15 $30,690.12 $59,713 3.3 Field Exploration Plan $48,693.46 $38,741.83 V5,918.41 $54,660 3.4 Personnel Mobilization and Setup $30,303.60 $25,736.63 $6,397.27 $32,134 3.5 Alt 3, 5, 6 & 7 - Crux Drilling and Sampling $1,475,275.60 $181,171.00 $1,442,521.00 $1,623,692 3..6 Alt 3, 5, 6 & 7 Kleintelder Logging $402,374.70 $42,019.78. $503,050.90 $545,071 3.7 Alt 4 - CRUX Drilling & Sampling - $567,751.00 $557,599.00 $557,599 3.8 Alt 4 - Kleinfelder Logging $108,681.94 $3,145.48 $151,105.46 $154,251. 3.9 Core Evaluation/ Core Photography $182,567.76 $1,489.81 $207,062.08 $208,552 40 Corehole Video/ Geophysical Surveys $100,951.64 $124,879.60 $124,880 Hydraulic Conductivity Testing $133,689.84 $178,022.82 $178,023 3.12 Welland Transducer Installation $110,514.72 $180,413.16 $180,413 3.13 Laboratory Testing $62,221.64 $87,057.66 $87,058 3.14 Fire Monitor I $54,978.06 $543,080.03 $598,058 3.15 Draft Geotechnical Data Report $84,782.40 $100,572.77 $100,573 3.16 Final Geotechnical Data Report $55,161.44 $66,362.48 $66,362 3,17 Geotechnical Data Analysis $71,586.60 $92,308.00 $92,308 3.18 Draft Geotechnical Assessment Report $117,158.00 $134,484.95 $134,485 3.1 g Final Geotechnical Assessment Report $63,656.32 $71,856.82 $71,857 3,20 Technical AdvisonjPanel (Qptional4167,588) j $165,524.65 $165,525 3.21 Develop Groundwater Monitoring Plan $34,954.67 $32,937.03 $9,758.59 $42,696 3.22 Setup Monitoring Program & Initial Month's Monitoring $262,338.03 $280,052.44 $280,052 3.23 Progressive MontNy Monitoring $201,337.52 $202,159.23 $202,159 3.24 Groundwater Technical Memo $41,106.38 $42,003.85 $42,004 3.25 Groundwater Modeling $116,729.96 $117,004.21 $117,004 Authorized Funding for Deepening Alts 1 and 7 $650,000.00 $650,000 1Ta��l4,CIA3:1�,s, 4.1 ... QA/QC $121,575.20 $23,848.28 $107,377.37 $131,226 Administrative Fee on Subconsukant Labor (5%) $111,582.82 $7,585.82 $141,793.28 $149,379 Administrative Fee on Laboratory Testing (396) $1,354.11 $2,056.97 $2,057 Sub Totals $4,961,429 $686,895.11 $6,865,365 $7,552,260 gApproved Amount (2007) '$ 6,158,608' Board Approved Funding for Deepening Atts 1 and 7 $ 650,000 Requested Budget Increase (Above Previously Board Approved Amount) 8 $743,652 5.1.41 Rattling Data Collodion gndltA mr Dela Shammy Report Preparation Date 8uiunary Relran.S'ybnglla�( • .... RGTC ReWmY of DW.Summaly Report 3.2 F7eki Reematag9anee 3.31 Field Raplapdog-Plan 98 3a.1i Plaid Explore(Ion-WI-ming aisdayaj en WW1 Men 3Fl1,00 99 3:3.2, -NM PIeM Aplora�it om Phn Sub01-1&1 _"_.._."'g WaY0 Fn if29/091- Fd maid -06- -9'33--'[CR4wfew aroma-maexp ../Ion Pion 32 adays: Fan172Aer •1712/29038 949 edam MonM23/6 PO 11l2rA9 .D4g'adaa_MM__•jjjj..-Mona}13/07 F'.i111R7A9. 1795edaycl... WeCBB1T17 • -re efarg. 905 edayai Wed 66107i en11/27/09. 343 days! Man.4339) Mon 3131403 343 edsy1l Mon Mar 3/3108. 840.33days!' Wad QlTl97 Fri Mena 303.33 dye+ Ww swim ri adami Well 8/2/07� Mon 7/18107 254.36 .days --u�aa'3 Fd 1n5A9 6edaya .. _..kdiflfEi 32 alleys Mon .1/ S= all eilmal Wed 8(7207 Pni125ioe FA 2F4 401 FrI Srt4/08 97 390 baysir- irnI 107 Men.3MMA9 . 101 9.$/ AlalRattoo ofa Fleld Exploration Plan 14 eq -I- / ye: Fd3/29A87 Fri 3/14Ne 102 9,35 FlnsI FMM RapI f�M rr7lpn liubrNgal "g Bdayai. kd 0yi4AM-"'ryj3'j14!0`e 103 34, Personnel Mo981sstion and Set GP 26 adayal Ma13/3/A i Hi 412&08 104 00 6; Alta, 4, 6 a r -Crvi 7)nMng and Sampling 166 days,Mon.4461 rue SAMS f03 " 1...a. -- All tna raring ardV10•110g •__..__.._...�. -- 79 Mey:I Man 4/25/081 Wa4MT6W6 -fa �2'3� n9 6 Crud atlam amMing d3`edeyc Mon'i7�m`9;.. 771u r: 101 3031 Mt tram (AN endse¢Iplu1G ._.__. _...i0 adiii."."%a'!-/2L178 ...-twesNaB 109 3,8.4: M 7 emu 0AMIg and Sampl/ip. ... .. ... ..YBCdaes did:Mika ,-_ca,-B2rea -m7 ao: Alt 3, 6, 6 a 7 KIM0Mdet 1000100 166-days Mom 4/28020, TW 9M0100 110 3.6.11 Mt 3 KI41nfeM4r Ldg0kg 79.mys Mon itniOr, Wel 7/16/08 111 3.8.21 A46 K1edeldar Lapping 00 mays Mon 4/26/04� T1w.7f3100 11£ 3.6.1 �..--•_Alt 8 Klein-- togging .._•.._ 113 --333;1AI(7 Klelnreldor Logging 114 _ ...3.11 ARi- Ruen Drably 4,Sampling `.... 116 ..-2781-• Alt -KbBdeMef Logging 118 3.91 Coro EM•Ma9aNCrrePha/o9161992 117 --0,101 Core9Wabldeatt:eoWyaleel Swale 118 3-17.- '! rdariullu FGtondualvliy Testing-_.._.. 119� 3.12 Well and YmreducerWlellMlm 70 Meiji Sun 7113/081 'Sto19/21/00 730 e0aYit Mon l20/09 1 • __. ���. _.• ....130edam, A1en4/2SID6Fd9/Sg6 140 ddayei Mon.51260 Mon for13A8 88 adaysf Thun3/06 Man 9/20r0if. lµ edaysj' mol55na b._. Fd ia1M96 i il6 edsys;- Tue 7/8/00 Sat 1111109 • ?f21 • • atiom • • • sa O ♦ • i • • 1 • • •i• • i • • i r • • •• • ••a•4•• • i • •4.a4 • • • O iYMnl➢IEtllL'31LrSI11/31 ttJ00111WILORMIttleN. (anntnitlretmlklnmlYM1114I1):: uxti0110r 10111tIMU010610Li :MIIM 2en11x111{ga111LN1011! 1 nl.n11nt11ml ` ' - - -...Imm.9uluxnnarmnrulnrcn�xlnbnicliin•rRnnnmmlilmm 1 f9DIlmIL111mr14nirm:1 1 1 • OA i 7 i i 119mmnl111101 nIM111hN t11mOn1091f11-010n I Srt11M91111111l9n lnlL !nlrIM3lALnr lAxp P100101d0pN..nn9:4:106 pitlnnlntbilmg1 pa 01p9nt99nlln0nllin Lb1Pl'tl19xII0nlma [fkalma@ranP00lr EnhI9LIU!!090!!1 1100.0IbnI011b:JE111 1b4A1/N/1tl!ICllt a0p110,101:1710H1,1011:KMI L'0OMPPJp n60tl10tl0091001n1!n0! (I umliftilimma 11101mattlpo q: Project. PMP SU1661.•am0 10 2 4 6 7 "13 94 99 87 88 69 90 e 1.2 yoiad Staffing Mott Management and Centro; 1, .1 ProMel FApnaganlen1Plen PreparaSion 72.2 PriabeMwlagartenl Plan SlrMdW ._..j.�_... _..__ - 10.1: RCTCRev/Ewa P2lPSubmittal _.__._.- 1241 Project Managomanl Plan hylementagm 1.22.54 MaMMy Progress Reports 1.$1 &.Weekly Cootdlnatlen Meetings midi RCTG 1,4 Suarfany ROCA Comodltsrtlaoling* raj Meetings With Lain Scala. erdes Duabon Sian - Feetll 949.33 days Mon 4123/0- Fri /1/27 949 edys) Mob 4123/071 Frill/2TM 949.33'dayl Mon 4123107Fd 1=7169 30edaysi Mona/23/071 -WAd BP. _ j 0 eay M923/01 Wed 923107 . ... 30caeys; N4d.52:g07. Ftj 6R4A7 570 edayy Welogr71 Fn 11/27A9 905:edam: Wed0Moir FA irtt2/A9 699 days. Wed 4f26/87 We010/7/09 644 days Rrl OleMy `}'d3111A9 1 i.7 13pcunlenl Cerro'W 1.8 Web43aaed Management MENA) System =gpeaial Ilse Permit Assistance 2,11 Speaal 4130Pmnit.AMllana itammoe0nicatMold Rapmrallen and Tosdng Smetes L11 Relating Data Sommani Date Roport 91 3.1.21 e nmama Tad; NM/L.11mwn•1/V) Progress Summary External Tasks January Dale: Fri i/te/08 • 8 .lams Garry `08 Update SpIK Milestone ♦ Ptejxi Smldmry 6✓ �. s,P EMernel M9aTssa 6 1�1y • RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: August 25, 2008 TO: Plans and Programs Committee FROM: Sheldon Peterson, Rail Manager THROUGH: Robert Yates, Multimodal Services Director SUBJECT: Commuter Rail Station Rehabilitation and Security Plan Contracts STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 08-24-050-07, Amendment No. 2 to Agreement No. 08-24-050-00, with Tropical Plaza Nursery, Inc. to provide landscape maintenance services related to the rehabilitation plan in the amount of $ 200, 000; 2) Approve Agreement No. 08-24-049-09, Amendment No. 1 to Agreement No. 08-24-049-00, with Process Communication Developers Inc. to provide • on -call general maintenance services related to the rehabilitation and security projects in the amount of $300,000; 3) Approve Agreement No. '04-25-962-05, Amendment No. 5 to Agreement No. 04-25-962-00, with Inland Vault and Security to provide maintenance and expansion of the closed circuit security system at the stations for the security project in the amount of $150,000; 4) Approve Agreement No. 09-33-014-00 with Burlington Northern Santa Fe to provide for right-of-way related maintenance and support activities related to the rehabilitation and security projects in the amount of $150,000; and 5) Forward to the Commission for final action. • BACKGROUND INFORMATION: At its April 8, 2008 meeting, the Commission approved the "Green" Metrolink Station Rehabilitation Plan to upgrade the stations using $2,477,714 of Proposition 1 B Public Transportation Modernization, Improvement, and Service Enhancement Account (PTMISEA) funds. This was followed by a separate action on July 9, 2008 with the Commission approving the Comprehensive Station Security Upgrade Plan using $347,852 of Proposition 1 B California Transit Security Grant Program - California Transit Assistance Funds (CTSGP-CTAF). With this funding in place for the plan, contract amendments with current contractors as well as new contracts to be awarded competitively are required to commence the rehabilitation and security project. To expedite the rehabilitation Agenda Item 9 11 project and meet the Proposition 1 B grant funding emphasis on utilizing the funds in a timely manner, staff identified the following competitively awarded contracts as candidates for amendments in order to immediately begin implementing the station rehabilitation plan. Staff plans to issue several competitive solicitations for additional rehabilitation work, such as glass replacement, and bring these contract awards to the Commission at a future date. Tropical Plaza Nursery, Inc. In January 2008, as a result of a competitive solicitation, the Commission entered into an agreement with Tropical Plaza Nursery, Inc. (Tropical) to provide landscape maintenance services at the five Metrolink stations. The current agreement is for a single year term with options for a value of $225,000, which includes $135,000 for monthly maintenance and $90,000 for repairs on an as needed basis. The work performed to date by Tropical has been satisfactory; therefore, it is requested to increase the Tropical contract to address the landscape rehabilitation needs for a not to exceed amount of $100,000 a year for the first year and $100,000 for the second year if the option is exercised. The new total amount of the contract after the proposed increase and if all the options were exercised would be $650,000. Process Communication Developers Inc. In January 2008, as a result of a competitive solicitation, the Commission entered into an agreement with Process Communication Developers, Inc. to provide for on -call general commuter rail station maintenance for $100,000 a year for three years. Since that time the contractor has demonstrated an ability to be responsive and perform quality work. Staff has deemed this contractor to be vital to the successful implementation of the rehabilitation and security plans for this project and as such, is recommending that its contract be amended for an increase of $300,000 to account for the additional work. Process would provide the type of maintenance activities currently being performed under the existing contract such as, installation of fencing, bollards, lighting upgrades, window replacement, station access and platform improvements, signage, and a variety of other general requirements identified in the plan. The new total amount of the contract after the proposed increase and if all the options were exercised would be $600,000. Inland Vault and Security Since June 2004, the Commission has utilized Inland Vault. and Security as the primary contractor to maintain, repair, and expand the commission's closed circuit security system (CCTV). The original contract for CCTV maintenance was for $30,000 a year and since then it has been amended four times, due to the contractor's quality work and the need to increase the scope to address additional repairs. This contractor has intimate knowledge of the commission's complex CCTV system and would be the most capable vendor to provide for an expanded Agenda Item 9 • • 12 • • CCTV network as identified in the security plan. This contractor will be utilized for the security plan and the contract will need to be increased for a not to exceed amount of $150,000, with the work performed before the contract expires in June 2009. The work this contractor would perform includes installation of video cameras, upgrade of recording and monitoring equipment, upgrade of fiber optic connections, and redesign of the entire video monitoring configuration. The new total amount of the contract after the proposed increase would be $360,000. Burlington. Northern Santa Fe A new contract needs to be developed with Burlington Northern Santa Fe (BNSF) to provide for assistance for security and rehabilitation projects that fall within its right-of-way. Because BNSF is the only entity permitted to work within its right-of-way, award of a sole source contract with BNSF is requested to provide for certain projects along its property. One of the major projects identified for BNSF to perform is expansion of the track fencing the keeps pedestrians from crossing the track in and around our stations. This work was identified in the Commission's security plan and BNSF has provided direction that its maintenance crews are willing and able to do the work. In addition, BNSF maintenance crews will be required for flagging services to protect workers completing other aspects of the security and rehabilitation projects. The proposed agreement with BNSF will be for a term of two years in an amount not -to -exceed $150,000. The work this contractor would perform includes installation of track fencing, pedestrian crossing upgrades, flagging services and rail related improvements as needed. Financial Impact There is no budget adjustment required for these actions as both of the Proposition 1 B funding sources have been included the current FY 2008/09 budget and the expenditures for property improvements and repairs. The proposed contracts total $800,000, which is 28% of the $2,825,566 in Proposition 1B funds. The remaining contracts for implementation of the rehabilitation and security plans will be competitively bid and brought to the Commission for approval at a later date. Financial Information In Fiscal Year Budget: Yes Year: FY 2008f09 Amount: $800,000 Source of Funds: Prop 1 B CTSGP-CTAF funds Prop 1 B PTMISEA Budget Adjustment: No GLA No.: 221 33 73304 P4011 $800,000 Fiscal Procedures Approved: ots Date: 8l15/08 Agenda Item 9 13 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 25, 2008 TO: Plans and Programs Committee FROM: Henry Nickel, Staff Analyst Sheldon Peterson, Rail Manager THROUGH: Robert Yates, Multimodal Services Director SUBJECT: Commuter Rail Program Update STAFF RECOMMENDATION: This item is for the Committee to: 1) Receive and file an update on the Commuter Rail Program; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: Inland Empire -Orange County Weekend Service Performance Q4 FY 07/08 & Q1 FY 08/09 5000 — 4000 — 3000 — 2000 — 1000 - 0 man Last Year IEOC Weekend Passenger Trips —yD-Current Year rf.3 • ti•ti ti Daily passenger trips on the year-round Inland Empire -Orange County llEOC) Metrolink weekend service have continued to grow into the first quarter, providing 15,028 passenger trips quarter to date. This is an increase of over 32.36% over the 11,354 trips provided at this point last year, attributed to increased gasoline prices and continued promotion. The success of this service is due in large part to the coordinated marketing efforts among the Commission, Orange County Transportation Authority and San Bernardino Associated Governments. Most all responsibilities for marketing of the service have transitioned to Metrolink, this has included revised seat drops, branding, and consolidation of the various weekend services under a single promotional umbrella. Agenda Item 10 14 Riverside Line 6,000 5,600 CO n 5,200 F 0 4,800 4,400 4,000 Al 0'l 1 ��`� P, cod° Passenger Trips Riverside Line 55;1/4 Q.'PQ 6 ��' ��' �d doe pe`' )a F0 `Sa Month Daily weekday passenger trips on Metrolink's Riverside Line for the month of July averaged 5,516, an increase of 102, 2% more than the month of June. Compared to one year prior, the line averaged an overall daily increase of 525 passenger trips. This is nearly 10% more than a year ago. On Time Performance (95% Goal) Riverside Line 100 m 95 co 90 c 8 a)5 L 80 G/ a 75 70 Al A'l Al Al 0, A$ 00 qA AQ' 09 A� RJR y0, moo'` �04 O0C' �a° <(�� mac PQc e1`�� Month July on -time performance averaged 98% inbound (no change from June) and 95% outbound (-1 % from June). There were 9 delays greater than five minutes during the month of July. The following are primary causes: Agenda Item 10 Signals/Track/MOW Dispatching Mechanical Operations TOTAL 1 5 0 3 11% 56% 0% 33% 15 • • Inland Empire -Orange County Line Passenger Trips Inland Empire Orange County Line 6,000 5,600 5,200 4,800 4,400 4,000 01 0\ 0\ A` Am A� mot �o9 `o1 � Ao \ j Ni" O� �o� O'a �a Fe �% QQ ��� goo �J Month Daily weekday passenger trips on Metrolinles IEOC Line for the month of July averaged 5,181, a decrease of 141 trips, 3% less than the month of June. The line has increased by 593 daily trips or 13% from a year ago July 2007. 100 m 95 to so d 85 80 o. 75 70 On Time Performance (95% Goal) Inland Empire Orange County Line ',$) NO 0 6,= oao� GAS a� , e�o`� ato$ 04i �� cue �`A� P O pe PQ 4.� �o Month July on -time performance averaged 94% southbound (-4% from June) and 91 % northbound (-3% from June). There were 25 delays greater than five minutes during the month of July. The following are primary causes: Agenda Item 10 Signals/Track/MOW • Dispatching Mechanical Operations TOTAL 2 7 4 1.2 8% 28 % 16% 48 % 16 91 Line Passenger Trips 91 Line 2,800 2,600 2,400 r 0 2,200 2,000 1,800 ,JAB eQ es 04 4Al ecAq' e o� �`ow Q`�¢' �, J°Aw'3A3 4- 0 O \Oe F � 4 �S Month Daily weekday passenger trips on Metrolink's 91 Line for the month of July averaged 2,441 an increase of 40 trips, 2% more than the month of June. The line has increased by 418 daily trips or 21 % from a year ago July 2007. On Time Performance (95% Goal) 91 Line 100 o 2 90 m m 85 L ▪ so 0_ • 75 70 o\ o"\ o\ 6\ A\ A\ Ab o+ o`l) 4' AP o4' �o'1' • �q� sO 1-• c3 0''` o� \Oe'4 J`b Q° mar vt9 �a� ��� Month July on -time performance averaged 94% inbound (-1 % from June) and 96% outbound (no change from June). There were 9 delays greater than five minutes during the month of July. The following are primary causes: Agenda Item 10 Signals/Track/MOW Dispatching Mechanical Operations TOTAL 2 5 0 2 22 % 56% 0% 22 % • • 17 • • • Connecting Transit Service Performance The Commission's role facilitating interconnectivity between Metrolink and connecting transit services is essential to ongoing system viability. Such services address the needs of transit dependent riders as well as help mitigate congestion and the necessity for expensive parking capacity at the Commission stations. The Commission is working to improve the efficiency and effectiveness of transit connections. In order to meet these requirements, the Commission has worked with Metrolink and local transit operators to offer connecting services to and from Riverside County Metrolink stations at no cost for those with valid Metrolink tickets. Within Riverside County, services include free transfers to routes operated by Riverside Transportation Agency (RTA), RTA's Commuter Link service and Corona Cruiser. The following graphs show total monthly Metrolink transfer passenger trips on each of the three services. 3,500 3,000 o a 2,500 r 0 2.000 1,500 1,000 �01 01 01 Passenger Trips RTA Fixed Route 01 O� 0‘ 0$ Ob � 09) 5)9' 0`b 09) cf. ‘yo.1 Ooci �<�'0 �a; pQc �a� yap` Month Monthly Metrolink transfer trips on RTA's connecting fixed routes (1, 3, 15, 16, 21, 29, and 38) totaled 3,417 for the month of July, an increase of 542 trips, and 18.85% less than the month of June. Monthly trips increased by 816 or 31.37% over last year. Agenda item 10 18 10,000 9,000 n 8,000 F 7,000 # 6,000 5,000 4,000 01 �J�o150�0^ `A1 ��` 9� Passenger Trips RTA Commuter Link 0��1 cPc F"15�� Month Monthly Metrolink transfer trips on PTA's Commuter Link routes (202, 204, 206, 208, and 210) totaled 9,376 for the month of July, an increase of 367 trips, and 4.07% more than the month of June. Monthly trips have increased by 4,754 or 102.86% over the last year. Passenger Trips Corona Cruiser 700 600 a. 500 1— ▪ 400 w o 300 200 100 A A A AA 1 1 �0� o� ts) C7Z.„copb` NU oefA ��� ��n �r PQc `gad d Month Monthly Metrolink transfer trips on the Corona Cruiser totaled 616 for the month of July, a decrease of 67, -9.81 % from the month of June. Monthly trips have increased by 122 or 24.70% over the past fiscal year. 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BuR3auuo3 tsNolis3no RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: August 25, 2008 TO: Plans and Programs Committee FROM: John Standiford, Deputy Executive Director THROUGH: Anne Mayer, Executive Director SUBJECT: California High -Speed Rail Ballot Proposition and Potential impacts. on Riverside County STAFF RECOMMENDATION: This item is for the Committee to: 1) Receive a status report on Proposition 1 — the Safe, Reliable High -Speed Passenger Train Bond Act for the 2152 Century; 2) Provide direction to staff regarding a policy position for the Commission regarding Proposition 1 and related high-speed rail issues for future consideration; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: Proposition 1, or the Safe, Reliable High -Speed Passenger Train Bond Act for the 21 st Century will appear on the November 2008 ballot and asks voters to approve the issuance of $9.95 billion of general obligation bonds. This would partially fund a $40 billion, 800-mite high speed train under the supervision of the California High -Speed Rail Authority (CHSRA). The train would run between San Francisco and Los Angeles, with Anaheim designated as the southern terminus of the initial segment of the high-speed rail (HST) system. Estimates are that the rail system would be completed in 2030, and that it would take passengers between San Francisco and Los Angeles in about 2 hours and 40 minutes. A total of $950 million of the bond proceeds would be available for capital projects on other passenger rail lines to provide connectivity to the high-speed rail system and for capacity enhancements and safety improvements to those lines. Proposition 1 came about from the Legislature's approval of SB 1856 back in 2002. That bill directed that the bond measure be put forward to the voters in 2004. Subsequent legislation pushed the election off until 2006 and another postponement moved the item to this year's General Election ballot. Agenda Item 11 22 The delays were the result of various state budget problems in 2004 and the effort was nixed in 2006 because of the Governor's concern that it would divert attention and support away from his infrastucture bond program. Legislative intrigue has not been limited to the two postponements. This year, Assemblywoman Cathleen Galgiani (D-Stockton) introduced AB 3034, which amends and expands descriptions of route segments of the high speed rail system, makes the $9 billion for high-speed trains available on all of the 800 mile high-speed rail route, limits the amount of bond funds that can be spent on preconstruction and preliminary engineering activities, requires detailed funding plans for each corridor or usable segment, and establishes peer review and legislative oversight and approval. Opening up the entire route for funding eligibility means that extensions to San Diego which would likely include an alignment through Riverside County, would make funding available for local rail improvements. This would be Especially, true regarding the $950 million that is being made available for complementary rail services. Without the amendments provided by AB 3034, high-speed rail bond proceeds would only be made available for the initial, priority segment between Anaheim and San Francisco. The Commission took a SUPPORT position on AB 3034 at its June Commission meeting primarily because of the liberalized funding eligibility and because the bill requires greater accountability and oversight over the CHSRA. While the bill has garnered widespread support, prompt action from the Legislature was necessary given the impending election in November. The Legislature finally approved the bill on Wednesday August 13 and immediately sent it to Governor Schwarzenegger, who has vowed to veto all bills from the Legislature until a budget is passed. To further complicate the issue, August 16 is the deadline day for information to rnake it into the voter information book that is sent out by the Secretary of State. If the Governor vetoes the bill, the original form of the high-speed rail bond act will appear on the ballot as Proposition 1. Should he act after the August 16 deadline, it will likely have to appear on the ballot as Proposition 1A and a supplemental ballot pamphlet at greater cost to the state. At the time, the Governor has yet to act on this proposition. Memorandum of Understanding Sought - Action Postponed Although passage of a _$9 billion bond is far from certain and, possible construction still years off into the future, that hasn't stopped some interests from quickly acting to capitalize on the potential opportunities that this bond act could create. The San Diego Association of Governments (SANDAG) is keenly interested in evaluating the high-speed rail alignments that could serve San Diego County and Agenda Item 11 • • • 23 • has been in communication with the CHSRA, San Bernardino Associated Governments (SANBAG), the San Diego Regional Airports Authority, and the Southern California Association of Governments (SLAG) to develop a memorandum of understanding (MOU) for planning studies for what is dubbed as the "Los Angeles to San Diego via Riverside Corridor." While there was limited staff contact, the Commission never received a formal invitation or proposal to develop an MOU. One meeting that would have included the executive directors from the various agencies was scheduled in Los Angeles in June and was cancelled on the morning of the scheduled meeting. .£ Still, a draft MOU was placed on SCAG's Transportation Committee Agenda on August 7. A copy of the agenda item is attached to this staff report. SCAG Transportation Committee voted to postpone action on the MOU until December when the fate of the bond issue will be known. This action was recommended by Commissioners Ron Roberts and Robin Lowe who were surprised by the proposal after the paucity of outreach from SANDAG and SCAG. Commissioner Roberts also pointed to a number of studies that have been completed regarding this high-speed alignment. A great deal of work has been completed in prior years regarding this alignment and the Commission has previously taken action to support this particular alignment along with a provision suggesting a neutral position regarding the kind of rail technology that might be used. • • The MOU in and of itself does not bind the Commission financially with the exception of the staff time that would be involved. The proposed MOU also has a strong emphasis on. San Diego County's need to develop a Regional Air -Rail Network Study. That was required by state legislation and the county agencies are interested in possible rail links to an airport location. Staff agrees that the Commission needs to be at the table regarding these discussions because of its impact on Riverside County. The MOU could provide a framework for cooperation between various agencies. However staff is also supportive of the action that was taken by the SCAG Transportation Committee to postpone consideration of the MOU until December. Voter approval of this bond measure is far from certain especially if AB 3034 is vetoed. Even with the amendments provided by AB 3034, it is prudent to consider the potential fiscal impacts of issuing $9 billion in debt during trying economic times for the state. Yet another issue to consider regarding the MOU is whether approval of it would be construed as Commission support for this particular bond act. The Commission has not taken a formal position regarding the Safe, Reliable High -Speed Passenger Train Bond Act for the 21' Century and the issue should be considered by the Commission. Staff recommends that a recommendation on the bond act return to the next meeting of the Budget and Implementation Committee in September for Agenda Item 11 24 full Commission action in October. The extra time will be helpful in determining what actually appears on the ballot and legislative items are often under the purview of the Budget and Implementation Committee, although input regarding the MOU and the larger matter of high speed rail would be of great assistance to staff and the Commission in providing guidance on the issue. Agenda Item 11 • 25 MEMO DATE: August 7, 2008 TO: Transportation Committee FROM: Andre Darmanin, Regional Transit Planner, 213-236-1851, darmanin@scag.cagov SUBJECT: High Speed Rail - Preparation of Studies Memorandum of Understanding BACKGROUND: - The Regional Council is being requested to authorize staff to negotiate a Memorandum of Understanding for Preparation of Studies for High Speed Rail Corridor. SCAG, SANDAG, SANBAG, RCTC, California High Speed Rail Authority (CHSRA) and San Diego Regional Airports Authority (SDRAA) will be parties to a Memorandum of Understanding to conduct technical studies for a high speed rail line within the Riverside Corridor connecting Los Angeles and San Diego. CHSRA will be the lead. In conjunction with this study, will also be a Regional Air -Rail Network Study in which SANDAG will be the lead. Both studies will have significant input by SCAG staff. • FISCAL IMPACT: Staff work within this task is budgeted in the FY-08-09 OWP under WBS 09-140.SCGS00121.01 • Reviewed by: Reviewed by: Reviewed by: SOUTHERN CNJFORMIA ASSOCIATION RF GOVERNMENTS 8 • • MEMORANDUM OF UNDERSTANDING BY AND BETWEEN CALIFORNIA HIGH-SPEED RAIL AUTHORITY SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS SAN DIEGO ASSOCIATION OF GOVERNMENTS SAN BERNARDINO ASSOCIATED GOVERNMENTS RIVERSIDE COUNTY TRANSPORTATION COMMISSION & SAN DIEGO COUNTY REGIONAL AIRPORT AUTHORITY REVISED DRAFT 6/29/08 FOR PREPARATION OF STUDIES FOR THE LOS ANGELES TO SAN DIEGO VIA RIVERSIDE PROPOSED HIGH-SPEED PASSENGER RAIL CORRIDOR AND THE REGIONAL AIR -RAIL NETWORK The Memorandum of Understanding (MOU) is entered into by and between the California High Speed Rail Authority (CHSRA), Southern California Association Of Govemments (SCAG), San Diego Association Of Govemments (SANDAG), San Bernardino Associated Govemments (SANBAG), Riverside County Transportation Commission (ROTC), and San Diego Regional Airport Authority (SDCRAA), referred to herein individually as a "PARTY" and collectively as the "PARTIES", regarding the preparation of technical studies for the Los Angeles to San Diego via Riverside High -Speed Passenger Rail Corridor and a Regional Air -Rail Network Study (collectively hereinafter referred to as "PROJECTS" and individually as "PROJECT": RECITALS: WHEREAS, CHSRA in partnership with the Federal Railroad Administration (FRA) has completed and certified a Program Environmental Impact Report/Environmental Impact Statement (EIR/EIS) for a proposed California High -Speed Train (HST) network linking the major metropolitan areas of the State of Cal'rfomia. The HST system approved by CHSRA includes the Los Angeles to San Diego via Riverside corridor (referred to herein as the `Corridor"); and WHEREAS, the authority and responsibility for the planning, construction, and operation of high- speed passenger train service at speeds exceeding 125 mites per hour in California is exdusively granted to CHSRA by Public Utilities Code Section 1850.32.a2; and WHEREAS, CHSRA has the authority to accept grants, fees, and allocations from the state, from political subdivisions of the state and from the federal government, foreign governments, and private sources (Public Unifies Code section 185034(4); and DRAFT MOU: LA to SD via Riverside Corridor - 6129/08 9 WHEREAS, SANDAG adopted the 2007 Regional Transportation Plan (RTP) to identify the facilities, services and programs necessary to meet the San Diego County region's travel needs through the year 2030, and that document recognizes the need for high-speed ground transportation to serve these needs; and WHEREAS, SCAG adopted the 2008 Regional Transportation Plan (RTP) to identify the facilities, services and programs necessary to meet the SCAG's region's travel needs through the year 2035, and that document recognizes the need for high-speed ground transportation to serve these needs; and WHEREAS, SANDAG is considering pursuing a high-speed passenger train service between San Diego and facilities with forecast aviation capacity in neighboring regions including the intemational E border. These services are not included as part of CHSRA's preferred alignment but would be part of a Regional Air -Rail Network Study. Such a potential service could complement the statewide HST system and help to integrate it with other transit services, such as by providing a "feeder" service with potential multi -modal connections in the Corridor to the statewide system. CHSRA involvement in assessing the feasibility of these services will foster and facilitate coordination in design and planning, and review of potential environmental impacts for these different rail services; and WHEREAS, SANDAG, SCAG, RCTC, and SANBAG are involved in the planning for, or operation of and/or considering pursuing commuter train services as well as HST service; and WHEREAS, SANDAG and the San Diego County Regional Airport Authority are required by state law (SB10) to develop an Airport Multimodal Accessibffity Plan and Regional Aviation Strategic Plan by 2013 and 2011 respectively. The Regional Air -Rail Network Study MI be Phase 1 of the Airport Multimodal Accessibility Plan; and WHEREAS, it is the intent and purpose of this MOU to demonstrate the continuing desire of the PARTIES to cooperate, to coordinate, and to share the results of their studies and to share their respective views on the subject of proposed improvements and enhancements to the Los Angeles to San Diego via Riverside HST Corridor in a manner which best enhances state and regional transportation networks, and in a manner which reduces or eliminates unnecessary duplicative efforts. NOW, THEREFORE, it is mutually understood and agreed to by the PARTIES as follows: 1. The PARTIES intend to work together for Corridor improvement and to build upon the initial phases of work to complete planning and technical studies, and environmental review, for HST service in the Corridor. 2. The PARTIES agree to form a project working group administered by the CHSRA to complete the necessary work related to the PROJECTS, including providing technical and policy input, reviewing deliverables and providing comments and approvals and providing technical support in a timely manner. The PARTIES agree that staff for each PARTY will cooperate fully in the exchange of information and will work together, under the oversight of CHSRA. 3. Unless otherwise agreed in writing as an amendment to this MOU, and authorized by competent authority, each PARTY shall bear any costs it incurs in relation to this MOU without expectation of reimbursement or subsidization by any other PARTY, subject to the following understanding: DRAFT MOU: t A to SD via Riverside Corridor - 6/29/08 10 • • (1) The CHSRA will be the lead agency and bear the cost of the preparation and adoption of the Los Angeles to San Diego via Inland Empire Region HST System Environmental/Engineering Work (including the cost of the public involvement program and project ElR/EIS documents and related technical studies for the Corridor defined in the CHSRA's certified Final Program EIR/EIS for the Proposed HST System). (2) SANDAG will be the lead agency and bear the cost of additional tasks required for the Regional Air -Rail Network Study. (3) The San Diego County Regional Airport Authority and SCAG will develop the regional aviation demand. forecast, regional aviation capacity analysis, and regional aviation facilities requirements tasks as such are related to the Regional Air -Rail Network Study and will bear the proportional costs of these tasks. (4) All PARTIES will have the option of requesting additional tasks related to the PROJECTS and each PARTY agrees to bear the costs of the additional work it has requested. (5) If additional tasks are requested by more than one PARTY, those PARTIES agree to pay an equal share of the costs of such additional work, unless they agree to a different allocation of costs among or between them for such work. 4. CHSRA will take into account and coordinate with, to the extent is appropriate to do so, the other technical studies and proposed improvements which have been prepared, and will be prepared, by other PARTIES or other agencies with reference to the Los Angeles to San Diego via Riverside Corridor. CHSRA will be responsible for obtaining the necessary documents to do such. Each other PARTY hereto shall inform CHSRA of such studies and proposed improvements of which it has knowledge during the term of this MOU. 5. The PARTIES recognize that realistic planning for the future of the Corridor requires recognition of existing constraints along this Corridor and also requires recognition of the need for cooperation and coordination among all of interested agencies which have responsibilities to address public transportation needs in and along that Corridor. 6. All PARTTES wit participate and support CHSRA in seeking federal and state funding for HST studies and environmental and engineering work within the Corridor to the extent appropriate to do so. All PARTIES will provide technical and policy input and technical support, review and comment on documents in a timely manner, and staff of each PARTY will actively work together with other PARTIES for Corridor improvement 7. Each PARTY agrees to encourage public awareness of and involvement in the PROJECTS and decision processes concerning the Corridor in which the PARTIES, or any of them, are engaged. 8. Each PARTY agrees that the primary purpose, intent and spirit of this MOU are to continue and to expand cooperation and coordination among the PARTIES and to develop the framework for future Cooperative Agreements. To this end, the PARTIES agree to share the results of their work, including technical studies, and to confer at regular and frequent intervals. DRAFT MOU: LA to SD via Riverside Corridor - 6/29/08 11 9. Each PARTY intends to use the products of the technical studies as it determines is appropriate, consistent with its respective authority and to the maximum extent possible. 10. Each PARTY to this MOU is responsible for making its own determination as to the usefulness or as to the propriety of its use of or reliance upon the work product of any other PARTY to this MOU. It is not intended by this MOU that any PARTY to this MOU represents or warrants that its work product is sufficient for the purposes to which any other PARTY may wish to apply that work product. This MOU does not reduce, expand, transfer, or alter in any way, any of the statutory or regulatory authorities and responsibiltiies of any of the signatories. 11. It is noted that there may be differences in the nature of what CHSRA is studying and that which other PARTIES will be considering. This MOU does not constitute a decision by CHSRA or by its staff regarding the selection, timing, or phasing of one HST corridor or segment, or any part of such a segment, over another as part of the HST system defined in the certified Program EIRlEIS and approved by CHSRA. This MOU is not intended to constitute and does not constitute any limitation on the CHSRA's decision making, or that of any PARTY. 12. Each PARTY shall identify and inform each other PARTY of the name of and contact information for a technical lead person to exchange information between the PARTIES concerning the PROJECTS. 13. Each PARTY agrees to cooperate and coordinate with each other PARTY, its staff, contractors, consultants, and vendors, providing services required under this MOU to the extent practicable in the performance of the PROJECTS and n conjunction with each PARTY's other respective responsibilities in the Corridor under this MOU. 14. The PARTIES agree to work diligently together and in good faith, using their best efforts to resolve any unforeseen issues and disputes arising out of the performance of this MOU. 15. This MOU may only be modified or amended in writing.. All modifications, amendments, changes, and revisions of this MOU from time to time, in whole or in part, and from time to time, shall be binding upon the PARTIES, so long as the same shall be in writing and executed by each of the PARTIES. 16. This MOU shall be govemed by and construed in accordance with applicable Federal, State, and Local laws. The PARTIES warrant that in the performance of this MOU, each shall comply with all applicable Federal, State, and Local laws, statutes and ordinances and all lawful orders, rules and regulations promulgated thereunder. 17. This MOU, including all exhibits and documents incorporated herein and made applicable by reference, constitutes the complete and exdusive statement of the term(s) and condition(s) of the MOU between the PARTIES and it supersedes al prior representations, understandings, and communications. The invalidity in whole or part of any term or condition of this MOU shall not affect the validity of other terms) or condition(s). 18. Each PARTY shall be excused from performing its obligations under this MOU during the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its control, including but not limited to: any relevant incidence of fire, flood or other emergency; acts of God; commandeering of material, products, plants or facilities by federal, state or beat government; or a DRAFT MOU: LA to SD via Riverside Corridor - 6f29f08 12 • material act or omission by any PARTY, when satisfactory evidence of such cause is presented to the other PARTIES, and provided further such nonperformance is unforeseeable, beyond the PARTY'S control and is not due to the fault or negligence of the PARTY not performing, and does not impair the PARTY's continued participation in the MOU. Additionally, each PARTY shalt be excused from performing its obligations under this MOU during the lime and to the extent that it is prevented from performing by reason of the lack of an adopted State Budget, the lack of sufficient appropriation in the adopted State Budget for: work under this MOU, or the lack of sufficient appropriation of funds for the continuation of this MOU from a PARTY's applicable funding agencies. 19. Any notice sent by first class mail, postage paid, to the addresses and addressees listed below shall be deemed to have been given when in the ordinary course it would be delivered. The ,E representatives of the PARTIES who are primarily responsible for the administration of this MOU, and to whom notices, demands and communications shall be given are listed below: California High -Speed Rail Authority 925 L Street, Suite 1425 Sacramento, CA 95814 Attention: Dan Leavitt, Deputy Director (916) 324-1541, dleavitt an hsr.ca.gov San Bernardino Associated Governments 1170 W. 3°1Street, 2nd Floor San Bernardino, CA 92410-1715 Attention: Michael Bair, Director of Transit/Rail Programs (909) 884-82-76, mbairesanbaq.ca.00v Southern California Association of Governments 818 W. Seventh Street,12th Floor Los Angeles, CA 90017 Attention: Andre Darman, Regional Transit Planner (213) 236-1800, darrrnanin • scag.ca.gov DRAFT MOD: LAto SD via Riverside Corridor - 6/29/08 13 San Diego Association of Governments 401 B Street, Suite 800 San Diego, CA 92101 Attention: Linda Culp, Senior Transportation Planner (619) 699-6957, Icu a@sandamorq Riverside County Transportation Commission 4080 Lemon Street, 3'd Floor Riverside, CA 92501 Attention: Sheldon Peterson, Rail Manager (951) 787-7928, speterson@rctc.org San Diego County Regional Airport Authority P.O. Box 82776 San Diego, CA 92138-2776 Attention: (619)400-2400, If any of the names and/or information listed above should change, the PARTY making such changes shall notify each other PARTY in writing of the changes within five (5) days of effective date of such changes. 20. This MOU may be executed in counterparts. This MOU shall be effective upon the date of full execution of this MOU by all the PARTIES. This MOU shall continue in fuN force and effect through December 31, 2011, unless terminated earlier by mutual written consent of all the PARTIES. Any PARTY may withdraw from and terminate its participation in the MOU upon providing 30 days written notice to each other PARTY hereto, provided that the terminating PARTY shall bear the reasonable costs of terminating work it has requested under this MOU through the date of its withdrawal from the MOU. The term of this MOU may only be extended upon mutual written agreement by the PARTIES. IN WITNESS WHEREOF, the PARTIES hereto have caused this Memorandum of Understanding No. ??? to be executed as of the date opposite their signatures. DRAFT MOU: LA to SD via Riverside Corridor - 6/29/08 14 Date: Date: Date: Date: Date: Date: Date: Date: Date: DRAFT MOU: LA to SD via Riverside Corridor - 6/29/08 15 • • RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: August 25, 2008 TO: Plans and Programs Committee FROM: Tanya Love, Goods Movement Manager THROUGH: John Standiford, Deputy Executive Director SUBJECT: Trade Corridor Improvement Fund — Working Group STAFF RECOMMENDATION: This item is for the Committee to: 1) Allocate $7,778 to the Southern California Association of Governments (SCAG) to secure the services of Green Tech Coast, LLC in support of the Trade Corridor Improvement Fund (TCIF) projects; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: In July 2007, $162.7 million in Proposition 1 B funds were awarded by the California Transportation Commission for 12 grade separation projects and the I-215/Van Buren Interchange — all projects located in Riverside County. Since that time, Commission staff has been working closely with staff from the cities of Banning, Corona, and Riverside and the county of Riverside (project sponsors) to finalize the TCIF baseline agreements and supporting documents. A parallel activity has been continued discussions with the Southern California Working Group, which consists of agency staff from the Commission, SCAG, Los Angeles County Metropolitan Transportation Authority, Orange County Transportation Authority, San Bernardino Associated Governments, Port of Los Angeles, Port of Long Beach, Alameda Corridor Transportation Authority, and the Alameda Corridor East Construction Authority (Working Group). The Working Group was instrumental in securing the TCIF funds for the Los Angeles/Inland Empire Corridor. Since that time, the Working Group has identified a need to provide follow-up activities related to the TCIF funding, including potential assessment of additional data needs as well as continuous outreach activities critical to fully documenting and supporting the TCIF submittals. SCAG, acting as the lead agency, is securing the consultant services of Green Tech Coast at a total not to exceed cost of $70,000. Green Tech's principal, Walter Baker, was a former senior executive with the Los Angeles Economic Development Agenda Item 12 26 Corporation (LAEDC). While at LAEDC, Mr. Baker worked with four of the past governors of California to establish the Southern California Leadership Council - enabling business leaders from six Southern California Counties to address public policy issues critical to the Southern California economy and quality of life. To support the consultant services, staff is requesting an allocation of $7,778 which represents the Commission's proportional share of the consultant work. Following are the highlights of the proposed scope of work: 1) California Public Utilities Commission: Green Tech will develop an expedited utilities relocation process for TCIF projects; 2) Working with the California Air Resources Board, Green Tech will obtain air emission reduction mitigation support letters required for the TCIF environmental clearance process as identified in the project baseline agreements; 3) Preparation of the TCIF project's Economic Benefit 2010 report summary; 4) In support of the TGIF submittals, Green Tech will provide support and work to facilitate publication and distribution of editorial(s); and 5) Green Tech will provide assistance to the Los Angeles/Inland Empire Corridor in the next state budget post appropriation process to coordinate the corridor's interest between the railroads, the Department of Finance, Controller and the Administration's finance staff. Financial Information In Fiscal Year Budget: No Year: FY 2008/09 Amount: $7,778 Source of Funds: LTF Budget Ad ustment: Yes GLA No.: 106 67 65520 P4008 Fiscal Procedures Approved: \idibta,4,3 Date: 8/15/08 Attachment: Scope of Work Agenda Item 12 • • 27 TC1F FOLLOW-UP SUPPORT TASKS CONSULTANT SCOPE OF WORK PRIME CONSULTANT: GREEN TECH COAST, LLC CONTRACT PERIOD: DATE OF NOTICE TO PROCEED— JUNE 30, 2009 TIER 1: RECOMMENDED TASKS DUE TO TIMING/URGENCY/UNIQUE QUALIFICATIONS TASK 1 Consultant will serve as a liaison and coordinate work between the TGIF Working Group and the Califomia Public Utilities Commission (CPUC) to develop an expedited utilities relocation process for TCIF projects. Specific Task 1 activities/deliverables are as follows: Deliverables 1. Meet and organize utility providers, CPUC staff and Caltrans--due by Sept. 1, 2008 2. Develop an expedited problem solving process for relocations --due by Oct. 1, 2008 3. Draft MOU between project sponsors, State and utility providers —due Nov. 1, 2008 Allocation of costs amongst participating agencies for Task 1 activities/deliverables is as follows: Task Total Hours Cost/Hr Total Cost Agency Share* POLA Share* Task 1 110 $225Mr+$250 Bcpetse MO(0.00 $b 125.00 $1100 Each parbcipating agency share only-ROIA WO not patiapate it Task I. Task 2 Consultant will coordinate with the California Air Resources Board (GARB) and CARB staff to obtain 43 letters of air emission reduction mitigation support from CARB for the TCIF nominating agency environmental clearance submittal as specified in the Baseline Agreement and guidelines (consistent with CEQA/NEPA). Specific Task 2 activities/deliverables are as follows: Deliverables 1. Meet with appropriate parties and develop an agreed upon process — ongoing thru June 30, 2009 per agency request 2. Collect data and studies to reach agreement with appropriate parties — ongoing thru June 30, 2009 per agency request 3. Coordinate clearance as specked and walk through process —ongoing thru June 30, 2009 per agency request Task 2 activities will be conducted on an as needed basis per participating agency requests. Hours are not to exceed the estimated allocations by agency as illustrated below unless negotiated amongst participating agencies to shift hours in accordance with actual needs. Final agency share of costs will be based upon actual allocation of hours for Task 2 activities. Task Total Hours CosYFa Total Cost Est. Agency Share* Task 110 $225/Hr+ 1250 Expense $25,000.00 $2,777.78 ' Est. participating agency share only Final agency share subject to actual hours a/ocated peragency needs. 28 Task 2: Estimated Agency Shares & Hours Agency Est. Agency Share Est. Hours` $2,777.78 $2,777.78 $2,777.78 $2,777.70 12.22 12.22 12.22 12.22 12.22 12.22 12.22 12.22 12.22 325,000.00 110.00 'Hours are not to exceed estimated allocations per agency unless negotiated by participating agencies to shift in accordance with needs. Task 3 The LAEDC will prepare a TCIF Projects Economic Benefit 2010 Report summarizing findings and make a presentation to the CM, if requested. Deliverables The report will have three components: 1. Economic impact of construction on an ongoing basis 2. Overall economic climate and growth potential related to the overall regional economic impact of the corridor improvements 3. Analysis of the number of jobs, businesses and households affected by improvements to air quality and traffic circulation Note: This Task Deferred until FY2009-2010. Task Task 3 Total Hours Costitir Total Cost Agency Share $0.00 $0.00 $0.00 Task 4 Consultant will provide support and work as directed by the TCIF Agencies with the regional, state, and national editorial boards, the Governor's office staff and others as directed. Specific Task 4 activities/deliverables are as follows: Deliverables I. Assemble experts to sit with editorial boards at Southern California media outlets to discuss goods movement issues as needed —ongoing activity through June 30, 2009 2. Facilitate publication and distribution of editorial(s) by prominent Southern California leaders regarding urgent topics related to goods movement and trade corridors —ongoing activity through June 30, 2009 3. Expand to other state, national and trade publications as appropriate —ongoing activity through June 30, 2009 Task 4 activities will be conducted on an as needed basis. Hours are not to exceed the budgeted allocations for this Task 4. Final agency share of costs will be based upon actual total allocation of hours for Task 4 activities. Task Total Hours Cost/Fir Total Cost Est. Agency Share' Task 44 $2251Hr+$100Expense $10,000.00 $1,111.11 ' Est agency share based upon total hours budgeted for Task 4: Final agency share subject to actin total hours allocated per Task 4 activrfes. 29 • • • Task 5 In order to better position TGIF funding for the Los Angeles/Inland Empire Corridor in the next state budget post -appropriation process, Consultant will assist in developing competitive intelligence and coordinate corridor's interests as directed by the TCIF Working Group between the railroads, the Department of Finance, Controller, and the Administration's finance staff. Consultant work under Task 5 will assist in successfully completing post process work. Deliverables 1. Develop a presentation around the corridor projects and their meaning to the state economy —ongoing through June 30, 2009 2. Develop fact sheet(s) as a leave behind —ongoing through June 30, 2009 3. Make presentations to state agencies and private entities involved in post - appropriation funding of Southern California projects —ongoing through June 30, 2009 Task Task 5 44 $225/Hr + $100 Expense Total Hours Cost1Hr Total Cost Agency Share $10,000.00 $1,111.11 Tier 1 Summary and Guiding Principles 1. Amount of contract not to exceed $70,000 at an estimated $7,778 per agency, under normal circumstances. 2. On a prorated basis, since POLA is not participating in Task #1, each agency share (other than POLA) would increase by $347 for a total of $8,125 per agency. POLA's share is estimated to total $5,000. Refer to the summary table below. 3. TCIF Working Group reviews deliverables and approves work plan. 4. Consultant will report in writing on activities. Consultant may be requested to make oral reports. 5. Contract Administrator: Invoicing of 9 agencies will be done by SCAG. 6. Nine agencies are: Metro, OCTA, RCTC, SCAG, SANBAG, POLB, POLA, ACTA, and ACE Summary Table • Final agent Total Hours 110 Total Cost $25,000.00 Costilir $225/Hr + $250 Expense Est. Agency Share $3.125.00 Est. POLA Share $0.00 110 $25,000.00 $225/Hr + $250 Expense $2,777.78 $2,777.78 0 $0.00 $0.00 $0.00 44 $10,000.00 $225/Hr+$100 Expense $1,111.11 $1,111.11 44 $10,000.00 $225/Hr + $100 Expense $1,111.11 $1,111.11 308 $70,000.00 $8,125.00 $5,000.00 share subiect to actual hours allocatarl nat. ananr.v merit .. Final agency share subject to actual total hours allocated per Task 4 activities. 30 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 25, 2008 TO: Plans and Programs Committee FROM: Tanya Love, Goods Movement Manager THROUGH: John Standiford, Deputy Executive Director SUBJECT: Inland Empire Goods Movement Initiatives STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Memorandum of Understanding (MOU) No. 09-67-012-00 with the Western Riverside Council of Governments (WRCOG) and the Southern California Association of Governments (SCAG) for work related to advancing goods movement through the Inland Empire; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: In September 2006, WRCOG organized a "first -ever" effort in the Inland Empire to bring together leaders (mayors and members of the Board of Supervisors from Riverside and San Bernardino Counties) in signing a statement of purpose emphasizing the impact of goods movement on the region, and reemphasizing their commitment to regional collaboration with neighboring counties who are, and will be impacted, by the significant growth from increased port activities at the Long Beach and Los Angeles Ports. With more than 70% of the containers coming through the Ports of Los Angeles and Long Beach traveling through the Inland Empire, leaders from the two counties and more than two dozen of the cities met to sign an Elected Officials Statement emphasizing that goods movement must become Southern California's overriding priority. Based on the event, the Boards of Supervisors from both counties passed joint resolutions in support of the effort. Since that time, the Commission, working in partnership with members of the Southern California Consensus Group', has taken a lead role in the goods ' Consists of staffs from the Ports of Los Angeles and Long Beach, Alameda Corridor Transportation Authority, Alameda Corridor East Construction Authority, Riverside County Transportation Commission, San Bernardino Associated Governments, Orange County Transportation Authority, Agenda Item 13 31 movement arena for Riverside County. To date, efforts include the 2006 grade separation funding strategy, the completion of the Multi -County Goods Movement Action Plan = a master plan for goods movement in the region, and the on -going Environmental Justice Analysis and Community Outreach Study effort — a three -county study reviewing the impacts of goods movement. An additional work effort was the submittal of applications to the California Transportation Commission securing $162.7 million in Proposition 1 B funds for 12 grade separations and the I-2151Van Buren Interchange project. Discussion: WRCOG recently received a grant of 070,000 from SCAG to advance the work it started in September 2006. To avoid duplication of work efforts, WRCOG approached the Commission to enter into a MOU to promote goods movement through the Inland Empire. In a letter dated May 30, 2008 from SCAG, SCAG confirmed WRCOG's request to coordinate work efforts by the two agencies and to include SCAG in a three -party MOU. Through preliminary discussions with WRCOG and SCAG, it is anticipated that the work product for the Inland Empire goods movement initiative will include the following elements: • Compendium of studies and accomplishments on goods movement as it relates to the Ports of Los Angeles and Long Beach and other points of entry in Southern California; • Workshop on goods movement to include an overview of goods movement projects, project status, and potential future funding sources from federal, state and local sources; and • Update of the Commission's 2007 goods movement video and circulation of the video to key federal legislators. Over the next several weeks, it is anticipated that the scope of work will be finalized to further refine agency responsibilities. Commission staff is requesting approval to enter into an MOU with WRCOG and SCAG to receive $56,000 of the $70,000 in SCAG funds as a "pass through" to conduct the work. Los Angeles County Metropolitan Transportation Authority, Ventura County Transportation Commission and the Southern California Regional Rail Authority Agenda Item 13 • • 32 Financial Information In Fiscal Year Budget: No Year: FY 2008/09 Amount: $56,000 Source of Funds: SCAG grant funds Budget Ad ustment: Yes GLA No.: 106 67 65520 $56,000 106 67 41204 $56,000 Fiscal Procedures Approved: \ _fiau*A Date: 8/15/08 Agenda Item 13 33