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HomeMy Public PortalAbout20140709 - Board of Appeals - Meeting MinutesTOWN OF HOPKINTOr' OFFICE OF BOARD OF APPEALS TOWN HALL 18 MAIN STREET— THIRD FLOOR HOPKINTON, MASSACHUSETTS 01748-3209 (508) 497-0012 RORY WARREN, Chairman G. MICHAEL PEIRCE, Vice Chairman Minutes of the Board of Appeals Minutes: July 9, 2014 Town Hall, 2"a Floor J1LiND'd 12 Ail ID:08 W W W.HOPKINTON.ORG ZBA@Hopkintonma.gov Called to Order: 7:00 PM Adjourned: 10:30 PM Members Present: Rory Warren, Chairman; Michael Peirce, Vice Chairman; Michael DiMascio; June Clark; John Savignano; Mark Hyman Members Absent: Michael O'Shea Others Present: Elaine Lazarus, Director of Land Use, Planning and Permitting; Michael Shepard, Assistant Building Inspector; Ray Miyares, Miyares and Harrington 7:00 PM Administrative Session of the Board of Appeals Mr. Warren stated the Board needs to appoint a new Clerk. He stated it doesn't need to be done tonight but the Board should think about it. Lumber Street —Hopkinton Mews LLC Ms. Lazarus stated there was no additional information asked how the Board could get them to provide more information and participate more. Mr. Warren stated he is concerned there is a 6 month hearing process and 2 months have already gone by. He stated they need to have the material and the consultant's comments in advance. 7:15 PM Continuation of Public Hearing 68 East Main Street — Zamora David Click — Attorney Maria Zamora - Applicant Members Sitting: Mr. Warren, Mr. Peirce, Mr. DiMascio, Ms. Clark, Mr. Savignano Members in Attendance: Mr. Hyman, Mr. O'Shea Atty. Click stated the applicant would like to operate a dog daycare at her primary residence. He stated her property abuts Route 135 and a neighbor who is here in support of the proposed dog daycare. He stated they would like the hours to be 7am-8pm. He stated the applicant has a roster of potential customers from a prior daycare she used to work at. He stated this would all take place inside the house. He stated they would like to extend the driveway by 31 feet. He stated no more than one client would be exiting or entering at any one time. He stated there would be no dogs outside without adult supervision. He stated they are located in the RB district. He then read the home occupation bylaw. Atty. Click gave the statistics of the growing industry. He stated there would be no overnight stays. He stated they received no concerns fonn the Animal Control Officer, Mr. Proctor. Mr. Savignano asked if the expansion of the driveway will offer a turn around. Atty. Click stated yes. Mr. DiMascio asked how many dogs would be outside at one time. Atty. Click stated it would be a distribution. Mr. DiMascio stated he is concerned how they will control only one person being in the driveway at one time. Mr. Peirce stated they have only suggested one employee. Atty. Click stated if the business builds there may be the need for a 2nd employee. Atty. Click stated they would need relief for 7am-8pm hours and to expand the driveway. Mr. Hyman asked what the square footage of the house is. Atty. Click stated 1,600 square feet. Ms. Lazarus asked if the dogs would be in the fenced pool area. Atty. Click stated there will be a fence around the pool so the dogs are outside the pool area and inside the back yard. Mr. Shepard gave a background of the property. He then stated there should be a condition about sanitation and waste removal. Mr. Warren asked if there were any public comments. Jane Moran, 70 East Main Street stated that because of the topography she doubts she will hear any of this. She stated she sees it will fit into the neighborhood and supports it. Mr. Peirce stated he would like to have a clear dated plan to reference in the decision regarding the driveway issue and fencing around the pool. He stated he would like the applicant to prepare a written response to the issues addressed and conditions. Mr. DiMascio stated he would like to see the list of conditions from 2002 for the other daycare. Mr. Peirce moved to continue the public hearing until August 13, 2014. The motion was seconded by Mr. Hyman and passed unanimously. Documents Used: Uniform Applications for Special Permit/Petition for Variance with supporting documents July 8, 2014 packet submitted by Atty. Click 8:05 PM Continuation of Public Hearing Lumber Street — Hopkinton Mews LLC Robert Hewitt — Millcreek Residential Trust Deborah Horowitz, Attorney — Goulston & Storrs Brian O'Connor — Cube 3 Studio, LLC Mark Allen — Allen Engineering, LLC Josh Millonig — Stantec, Inc. Phil Paradis — Beta Group, Inc. Brian Basil — Traffic Consultant Members Sitting: Mr. Warren, Mr. Peirce, Mr. DiMascio, Ms. Clark, Mr. Savignano Member in Attendance: Mr. Hyman Atty. Miyares stated the Board requested a list of waivers at the May 14, 2014 hearing and it still has not been provided. He stated on June 3, 2014 Beta requested a list of information they would need to provide cost estimate and it still have not been received. He stated on June 30, 2014 Beta submitted a very long Board of Appeals July 9, 2014 Page 2 of 4 list of things that have not been received. He stated the Board needs key pieces of information to conduct the hearing that we don't have. He stated they are operating on a 6 month time line and a 1/3 of the time has passed and we are not a 1/3 of the way through. Atty. Horowitz stated they have a list of all these things. She stated none of the issues are off the table. She stated they have been working with peer reviewers as they have been going. She stated it will all be incorporated into the plans including the waivers. Mr. Peirce asked if there will be plans presented this evening. Atty. Horowitz stated yes. Mr. Peirce asked when they were presented to Beta and the Clerk. Atty. Horowitz stated they are the original plans. Mr. Peirce stated he knows it is a work in progress but it is hard to analyze if there is nothing before the meetings. He stated he thinks it is critical to have materials when they come in. Mr. Hewitt stated they have met informally with the Design Review Board. He stated they are working to understand and respond to Beta's peer review letter. Mr. O'Connor presented a power point regarding the architecture, landscaping and design. He stated it will be a total of 250 units. He stated the site plan created 3 neighborhoods. Mr. Peirce asked what the square footage of the clubhouse will be. Mr. O'Connor stated he does not have the exact numbers off the top of his head but it will be around 6,000 to 6,500 square feet. Mr. Allen reviewed the plans. He stated it meets the SU30 turning radius. He stated the width of the travel lane over the wetlands goes from 12 feet to 16 feet. He reviewed the sidewalks and the crosswalks. He stated everyone seems to be on the same page. He reviewed the plans for the snow storage. He stated the snow storage will not be an issue on such a large site. He reviewed the grading plan. He stated there will be 7 different basins and very minimal impact on the wetlands. He stated they met with the Fire Chief about a secondary means of access. He stated they have agreed to take down any mature trees within the right of way so the Fire Chief didn't see the need for a secondary means of access. Mr. Millonig reviewed the plans for site lighting and the landscaping plans. Mr. Shepard asked where the school bus will pick up the kids. Mr. Hewitt stated they haven't spoken with the school yet so they weren't sure. Mr. Shepard stated the busses will not go into the development. He stated they will pick up on Lumber Street and the parents will queue up there. He stated this should be addressed before it is a problem. Mr. Hewitt stated they will look into it. Mr. Peirce asked how big the play area will be. Mr. Millonig stated it will be 40 feet by 60 feet. Mr. Peirce stated he would like to request an analysis or suggestion of how many children are projected to live here. Atty. Horowitz stated they don't provide for projected school children on 40B projects. She stated it is deemed inappropriate from Mass Housing. Atty. Miyares stated the request was made for the number of children not whether they are school children. Mr. Paradis review the issues with the site access. He stated they did an analysis of where people will park based on 1 vehicle per unit. He stated there needs to be some thought about the parking layout. He stated the ratio needs to be thought through. He stated some walkways conflict with the deck plans. He stated he thinks the pedestrian walkways need to be adjusted. He stated he thinks snow piles will be a factor. He stated they have thought out some snow plans but they need to be incorporated with the parking. He stated he looked at the site lighting and generally it is in compliance. He stated there are a number of areas they would like to see a little more screening. He stated they also felt the play area was a small amenity to a large development. He stated they would like to see more of a loop around the facility. Kenneth Weismantal, Planning Board Chairman asked it the shopping center would have access to the road. Mr. Allen stated there will be access to the shopping center. Mr. Weismantal asked if the landscaping would have adequate screening to the shopping center. Mr. Warren asked if there were any public comments and there were none. Mr. DiMascio asked if the lighting meets dark sky requirements and Mr. Allen stated yes. Atty. Miyares asked how they arrived at the number of parking spaces. Mr. Hewitt stated it is based on their experience and is larger than what is required. Mr. Paradis stated the number may be appropriate but it is where they are located. Atty. Miyares recommended an alternative access analysis be done showing second means of Board of Appeals July 9, 2014 Page 3 of 4 egress. Mr. Peirce asked if they have given any thought to assigning spaces. Mr. Hewitt stated with this type of development it's better to not assign parking spaces. Atty. Miyares asked when they would see the list of waivers. Atty. Horowitz stated they would have it next week. Atty. Miyares asked if they could submit something in the next few days with what their plan is for getting information to the Board and Atty. Horowitz stated yes. Ms. Lazarus asked how the Board feels about architectural peer review. Mr. Peirce stated his sole opinion is that this site is isolated so he is less concerned. Mr. Warren stated he agrees with Mr. Peirce. Mr. Peirce moved to continue the public hearing until August 13, 2014 at 7:15pm. The motion was seconded by Mr. DiMascio and passed unanimously. Documents Used: June 30, 2014 letterfrorn Beta Group, Inc regarding Site Design, Lighting & Landscaping Peer Review July 9, 2014 packet from Beta Group, Inc. Mr. DiMascio moved to adjourn the meeting. The motion was seconded and passed unanimously. Meeting Adjourned: 10:30 PM Adina Wright, Administrative Assistant Approved: November 5, 2014 Board of Appeals July 9, 2014 Page 4 of 4