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10 October 27, 2008 Plans and ProgramsRECORDS RIVERSIDE COUNTY TRANSPORTATION COMMISSION PLANS AND PROGRAMS COMMITTEE MEETING AGENDA TIME: 1:30 p.m. DATE: Monday, October 27, 2008 LOCATION: BOARD ROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside *** COMMITTEE MEMBERS *** Frank West, Chair / Charles White, City of Moreno Valley Michael H. Wilson, Vice Chair / Gene Gilbert, City of Indio Bob Botts / Brenda Sales, City of Banning Jeff Miller / Eugene Montanez, City of Corona Robin Lowe / Eric McBride, City of Hemet Patrick Mullany / City of Indian Wells Frank Hall / Malcolm Miller, City of Norco Dick Kelly / Cindy Finerty, City of Palm Desert Ginny Foat / Steve Pougnet, City of Palm Springs Daryl Busch / Mark Yarbrough, City of Perris Chris Carlson / Jim Ayres, City of San Jacinto Scott Farnam / Bridgette Moore, City of Wildomar Bob Buster, County of Riverside, District I Roy Wilson, County of Riverside, District IV Marion Ashley, County of Riverside, District V *** STAFF *** Anne Mayer, Executive Director Cathy Bechtel, Project Development Director * * * AREAS OF RESPONSIBILITY * * State Transportation Improvement Program Regional Transportation Improvement Program New Corridors Intermodal Programs (Transit, Rail, Rideshare) Air Quality and Clean Fuels Regional Agencies, Regional Planning Intelligent Transportation System Planning and Programs Congestion Management Program Comments are welcomed by the Committee. if you wish to provide comments to the Committee, please complete and submit a Speaker Card to the Clerk of the Board. 11.36.15 RIVERSIDE COUNTY TRANSPORTATION COMMISSION PLANS AND PROGRAMS SIGN -IN SHEET OCTOBER 27, 2008 NAME AGENCY E MAIL ADDRESS `fM-40leie.- /11� 4,6 -,2Y /.g-'0(04-.) ‘,64z_c.zi lVORC'-O 71.--/c-4- _e:4N,K VI e. 1��` .It j-es-n( G /74 6=l— � �YIII z-S-D fi P LU 7 r1 s51:. /vw"' ,L._ 62--r—C t_C_.— 1 d ri l (C7/4 frV /) (... ft cif l i s vx. c\ e .. 0.C.( T Fj / � �%tx }`"�l, \ r - y / OP•,1 S ( ��l� W t LT:s0 0.4 - p P&—N.)11. \ RIVERSIDE COUNTY TRANSPORTATION COMMISSION PLANS AND PROGRAMS COMMITTEE ROLL CALL October 27, 2008 County of Riverside, District Courr.._ ' _ IV County of Riverside, District V City of, City of Corona City ',o#:, " City of Indian Wells City o City of Moreno Valley City offiforgio r City of Palm Desert Ci-ty of w City of Perris City of =, City of Wildomar Present RY 21;, • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION PLANS AND PROGRAMS COMMITTEE www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 1:30 p.m. Monday, October 27, 2008 BOARD ROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission's website, www.rctc.org. In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in a Committee meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENTS - Each individual speaker is limited to speak three (3) continuous minutes or less. The Committee may, either at the direction of the Chair or by majority vote of the Committee, waive this three (3) minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. Also, the Committee may terminate public comments if such comments become repetitious. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Committee shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda items. Plans and Programs Committee Agenda October 27, 2008 Page 2 Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. 5. APPROVAL OF MINUTES — August 25, 2008 6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) 7. AGREEMENT WITH CORNERSTONE STUDIOS TO PROVIDE ON -CALL DESIGN AND ENGINEERING SERVICES FOR THE COMMUTER RAIL STATION REHABILITATION AND MAINTENANCE PLAN Overview This item is for the Committee to: 11 Award Agreement No. 09-33-009-00 to Cornerstone Studios to provide on -call design and engineering support services for the Commuter Rail Station Rehabilitation and Maintenance Plan (Plan), for a not to exceed amount of $300,000; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. 8. NORTH MAIN CORONA SATELLITE PARKING AGREEMENT Overview This item is for the Committee to: 11 Approve Agreement No. 09-33-47-00 between Princeland Properties International, Inc. (Princeland) and the Commission to provide for over 200 leased parking spaces as a satellite parking lot during the remaining construction of the North Main Corona parking structure construction for a not to exceed amount of $48,000; and 2) Forward to the Commission for final action. • • • • • Plans and Programs Committee Agenda October 27, 2008 Page 3 9. COMMUTER RAIL PROGRAM UPDATE Overview This item is for the Committee to: 1) Receive and file an update on the Commuter Rail Program; and 2) Forward to the Commission for final action. 10. STATE ROUTE 91 COMMUTER EXPRESS BUS - ROUTE 794 Overview This item is for the Committee to: 1) Approve continued demonstration funding of State Route 91 Commuter Express Bus - Route 794 service using Measure A Commuter Assistance Program funds in an amount not to exceed $142,000; and 2) Forward to the Commission for final action. 11. UPDATE ON PORTS OF LOS ANGELES AND LONG BEACH'S EXPANSION PROJECTS Overview This item is for the Committee to: 1) Receive and provide input on the San Pedro port's proposed expansion projects; and 2) Forward to the Commission for final action. 12. ITEMS PULLED FROM CONSENT CALENDAR AGENDA 13. COMMISSIONERS / STAFF REPORT Overview This item provides the opportunity for the Commissioners and staff to report on attended and upcoming meetings/conferences and issues related to Commission activities. Plans and Programs Committee Agenda October 27, 2008 Page 4 14. ADJOURNMENT The next Plans and Programs Committee meeting is scheduled to be held at 1:30 p.m., Monday, November 24, 2008, Board Chambers, First Floor, County Administrative Center, 4080 Lemon Street, Riverside. • AGENDA ITEM 5 • MINUTES • • • • RIVERS/DE COUNTY TRANSPORTATION COMMISSION PLANS AND PROGRAMS COMMITTEE Monday, August 25, 2008 MINUTES 1. CALL TO ORDER The meeting of the Plans and Programs Committee was called to order by Chair Frank West at 1:32 p.m., in the Board Room at the County of Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside, California, 92501. 2. PLEDGE OF ALLEGIANCE At this time, Commissioner Daryl Busch led the Plans and Programs Committee in a flag salute. 3. ROLL CALL Members/Alternates Present Marion Ashley Bob Botts Daryl Busch Bob Buster Scott Farnam Dick Kelly Robin Lowe Malcolm Miller Eugene Montanez Patrick Mullany Frank West Michael Wilson Roy Wilson Members Absent Chris Carlson Ginny Foat RCTC Plans and Programs Committee Minutes August 25, 2008 Page 2 4. PUBLIC COMMENTS Beau Bramlett, representing Gavilan Hills.org, expressed opposition to Alternative 9 of the Mid County Parkway project as he believes that it does not serve the needs of the Gavilan Hills area. He outlined alternative solutions related to information technology and community center hubs to reduce commutes. 5. APPROVAL OF MINUTES — June 23, 2008 M/S/C (Busch/R.Wilson) to approve the minutes of June 23, 2008 as submitted. Abstain: Farnam, Lowe, Miller 6. ADDITIONS / REVISIONS There were no additions or revisions to the agenda. 7. CONSENT CALENDAR There were no items on the consent calendar. 8. AGREEMENT WITH KLEINFELDER TO PROVIDE SUPPLEMENTAL GEOTECHNICAL FIELD EXPLORATION, TESTING SERVICES AND TECHNICAL EVALUATIONS FOR THE PROPOSED IRVINE TO CORONA EXPRESSWAY PROJECT Cathy Bechtel, Project Development Director, provided an overview of the amendment with Kleinfelder, noting that there have been additions in the scope of work and unforeseen drilling delays. At Commissioner Lowe's request, Cathy Bechtel explained that the type of rock being encountered is harder than anticipated, therefore causing the delays. • • • • • RCTC Plans and Programs Committee Minutes August 25, 2008 Page 3 M/S/C (West/Montanez) to: 1) Approve Agreement No. 07-65-105-04, Amendment No. 4 to Agreement No. 07-65-105-00, with Kleinfelder to provide geotechnical field exploration, testing services and technical evaluations for the proposed Irvine to Corona Expressway project based on the negotiated project scope, schedule and cost that is attached to this agenda item for a not to exceed amount of $743,652; 2) Authorize the Executive Director, pursuant to legal counsel review, to execute amendments for non -cardinal changes to the scope of work up to a maximum of $250,000 for unforeseen optional tasks bringing this total request to $993,652; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 4) Authorize the Executive Director or designee to approve contingency work of optional tasks as may be required for the project; and 5) Forward to the Commission for final action. 9. COMMUTER RAIL STATION REHABILITATION AND SECURITY PLAN CONTRACTS Sheldon Peterson; Rail Manager, presented the agreements and amendments to begin implementation of the rehabilitation and security project. M/S/C (Lowe/M.Wilson) to: 1) Approve Agreement No. 08-24-050-07, Amendment No. 2 to Agreement No. 08-24-050-00, with Tropical Plaza Nursery, Inc. to provide landscape maintenance services related to the rehabilitation plan in the amount of $200,000; 2) Approve Agreement No. 08-24-049-09, Amendment No. 1 to Agreement No. 08-24-049-00, with Process Communication Developers Inc. to provide on -call general maintenance services related to the rehabilitation and security projects in the amount of $300,000; 3) Approve Agreement No. 04-25-962-05, Amendment No. 5 to Agreement No. 04-25-962-00, with Inland Vault and Security to provide maintenance and expansion of the closed circuit security system at the stations for the security project in the amount of $150,000; RCTC Plans and Programs Committee Minutes August 25, 2008 Page 4 4) Approve Agreement No. 09-33-014-00 with Burlington Northern Santa Fe to provide for right-of-way related maintenance and support activities related to the rehabilitation and security projects in the amount of $150,000; and 5) Forward to the Commission for final action. 10. COMMUTER RAIL PROGRAM UPDATE Henry Nickel, Staff Analyst, presented an update on the Commuter Rail Program, highlighting the following areas: • Overview of Metrolink system; • Metrolink routes; • New equipment; • Line performance; and • Connecting transit. M/S/C (Lowe/West) to: 1) Receive and file an update on the Commuter Rail Program; and 2) Forward to the Commission for final action. 11. CALIFORNIA HIGH-SPEED RAIL BALLOT PROPOSITION AND POTENTIAL IMPACTS ON RIVERSIDE COUNTY John Standiford, Deputy Executive Director, provided an update on the Proposition 1 - the Safe, Reliable High -Speed Passenger Train Bond Act and its potential impacts on Riverside County. Commissioner Lowe stated that the Commission did support AB 3034. However, due to the economic situation, she does not support Proposition 1. She requested staff bring the item back to the committee for discussion after the November election. M/S/C (Lowe/M. Wilson) to: 1) Receive a status report on Proposition 1 - the Safe, Reliable High -Speed Passenger Train Bond Act for the 21' Century; 21 Provide direction to staff regarding a policy position for the Commission regarding Proposition 1 and related high-speed rail issues for future consideration; and 3) Forward to the Commission for final action. • • • • • RCTC Plans and Programs Committee Minutes August 25, 2008 Page 5 12. TRADE CORRIDOR IMPROVEMENT FUND - WORKING GROUP John Standiford provided an update on the Trade Corridor Improvement Fund and the activities of the Southern California Working Group. M/S/C (West/Lowe) to: 1) Allocate $7,778 to the Southern California Association of Governments (SCAG) to secure the services of Green Tech Coast, LLC in support of the Trade Corridor Improvement Fund (TCIF) projects; and 2) Forward to the Commission for final action. 13. INLAND EMPIRE GOODS MOVEMENT INITIATIVES John Standiford provided an update on the Inland Empire goods movement initiatives. M/S/C (Busch/Lowe) to: 1) Approve Memorandum of Understanding (MOU) No. 09-67-012-00 with the Western Riverside Council of Governments (WRCOG) and the Southern California Association of Governments (SCAG) for work related to advancing goods movement through the Inland Empire; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. 14. ITEMS PULLED FROM CONSENT CALENDAR There were no items on the consent calendar. At this time, Commissioner Marion Ashley arrived at the meeting. 15. COMMISSIONERS / STAFF REPORT Chair West welcomed Commissioners Malcolm Miller, city of Norco, and Scott Farnam, city of Wildomar, to the Committee. Anne Mayer, Executive Director, announced that SCAG is hosting its conference in Los Angeles on September 10. Additionally, the next Commission meeting will be held in Palm Springs on the same day. RCTC Plans and Programs Committee Minutes August 25, 2008 Page 6 16. ADJOURNMENT There being no further business for consideration by the Plans and Programs Committee, the meeting was adjourned at 2:07 p.m. Respectfully submitted, Jennifer Harmon Harmon Clerk of the Board • • • AGENDA ITEM 7 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: October 27, 2008 TO: Plans and Programs Committee FROM: Sheldon Peterson, Rail Manager Mark Massman, Bechtel Project Manager Bill Biehl, Bechtel Project Coordinator THROUGH: Robert Yates, Multimodal Services Director SUBJECT: Agreement with Cornerstone Studios to Provide On -Call Design and Engineering Services for the Commuter Rail Station Rehabilitation and Maintenance Plan STAFF RECOMMENDATION: This item is for the Committee to: 1) Award Agreement No. 09-33-009-00 to Cornerstone Studios to provide on -call design and engineering support services for the Commuter Rail Station Rehabilitation and Maintenance Plan (Plan), for a not to exceed amount of $300,000; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: At its April 2008, the Commission approved the Plan and directed staff to implement the recommendations needed to make improvements that increase energy efficiency and reduce water usage, while increasing the life of the assets at the five Riverside County commuter rail stations. To support the project, professional expertise is required to provide direction and guidance for these improvements. On August 14, 2008, the Commission released a request for qualifications (RFQ) to provide on -call design and engineering services in support of the Plan. The Plan requires that the consultant: 1. Evaluate the existing site conditions at the stations. 2. Develop alternative recommendations to improve landscaping, painting, and electrical elements with the overall goal to be energy efficient and conserve resources. Agenda Item 7 1 3. Coordinate with staff to review the recommendations and take direction from: staff as to the best approach for moving forward. 4 Design the station improvements based on staff direction and provide bid ready design and scope specification documents. The evaluation and design process is anticipated to be completed within nine months. Once completed the designs and recommendations will be included in construction bid packages to be publically advertised and awarded. These contracts will be brought back to the Commission for approval. Selection Process The Calendar of events was as follows: Distribution of RFQ Bidders Information Meeting (not mandatory) Proposals were Delivered to the Commission prior to 2 p.m. Short Listed Firms were Notified Interviews of Short Listed Firms Selected Firm Notified August 14, 2008 August 21, 2008 September 4, 2008 September 10, 2008 September 11, 2008 September 18, 2008 An evaluation panel of representatives from the Commission and Bechtel was assembled to review the eight proposals that were received. The panel narrowed the list to two proposals based on quality, experience, and expertise of the bidders. Both firms demonstrated that they would be capable of completing the proposed scope of work and were interviewed. After careful evaluation of the personnel of the proposed project teams, knowledge of the project, and proposed project approach, the panel ranked Cornerstone Studios, Inc. as the most qualified firm followed by VA Consulting, Inc. Staff recommends that the Commission award this contract to Cornerstone Studios to provide on -call design and engineering services in support of the Plan, based on the attached project scope. The amount of the contract is not to exceed $300,000. The funding to cover this project will come from Commuter Rail's Proposition 1 B Public Transportation Modernization, Improvement and Service Enhancement Account (PTMISEA). Agenda Item 7 2 • • • Financial Information In Fiscal Year Budget: Yes Year: FY 2008/09 Amount: $300,000 Source of Funds: Prop 1 B PTMISEA Budget Ad ustment: No GLA No.: 221 33 73304 P4011 $300,000 Fiscal Procedures Approved: \41' Date: 10/15/2008 Attachment: Scope of Services Agenda Item 7 3 • • • STATION REHABILITIATION PLAN ON -CALL DESIGN AND ENGINEERING SCOPE OF SERVICES The scope of services includes: 1. Evaluation of existing landscaping at the five (5) Metrolink stations and propose recommendations, with several alternatives, to replace the existing landscaping with drought -resistant, low-water usage, low maintenance landscaping. Alternatives shall include varying degrees of water conservation, ranging between moderate to low water usage. This includes an irrigation system, such as a bubbler or drip system that will minimize the overspray onto the asphalt parking surfaces. 2. Evaluation of existing painted surfaces — railings, stairways, canopies, platform painting and striping, and pedestrian overcrossings — and propose recommendations for painting and coatings to reduce maintenance costs. 3. Evaluation of existing light fixtures and all other electrical equipment and systems and provide recommendations for appropriate electrical components and equipment to improve energy conservation capabilities, reduce operating costs and reduce maintenance costs. 4. Final PS&E for the landscaping and irrigation systems selected by RCTC. 5. Final PS&E for the painting and coatings selected by RCTC. 6. Final PS&E for the light fixtures and other electrical equipment, components and systems selected by RCTC. 7. Engineering support during the construction and implementation of the PS&E. 8. Optional — RCTC reserves the right to add to the scope. Work Activities The overall action plan will be to obtain PS&E for each of the activities identified above. All work will be performed to meet the latest state and federal standards as they are applicable to the element of work being performed. The RFQ shall discuss how Offeror will address the following components: Preliminary Activities 1 Preliminary engineering (conceptual designs) to support landscaping and irrigation alternatives; 2. Preliminary specifications to support painting and coatings alternatives; 4 3. Preliminary engineering (conceptual designs) to support light fixture and electrical systems alternatives; 4. Preliminary specifications to support electrical component and systems alternatives; and 5. Other miscellaneous studies that Offeror recommends performing in order to expedite project delivery. Activities for Development of PS&E For the PS&E development phase, the Offeror shall submit evidence, in the appendix section of the SOQ that the firm and its proposed subconsultant team members have the expertise, key personal and experience, to successfully complete all activities involved for the development, through completion, of the PS&E. This at a minimum should include the following primary activities: 1. Landscape architecture and irrigation systems; 2. Painting and coatings expertise; 3. Electrical engineering; 4. Utility coordination; 5. Processing all forms and documents for permits (if necessary); 6. Development of the plans, specifications and estimate (PS&E); and 7. Typical schedule of activities. Project Delivery RCTC has established the following milestones to be used in the development of a schedule for the work activities associated with meeting the requirements for the development of PS&E: 1. Consultant notice to proceed; 2. Preliminary evaluations and recommendations; 3. Begin PS&E; 4. Finalize PS&E; 5. Begin construction; and 6. End construction. • 5 • General Requirements The selected consultant shall prepare all reports, studies and plans to meet all requirements of all oversight agencies. RCTC staff will provide overall project coordination, and will handle administrative and policy matters. The county of riverside and affected cities will provide input on the proposed land use requirements and local circulation policies. Interim, draft and progress products The majority of the selected consultant's work in this phase will include data gathering, alternatives analyses and appropriate engineering reports. Specific draft or interim documents that may be required include the following: 1. Agendas, meeting minutes, progress reports and text materials to support meetings, as required; 2. Draft technical reports, for alternative selection; and, 3. Other products to match your work plan. Products - PS&E 1. Develop PS&E for 60% and 95% reviews; 2. Project management; 3. QA/QC plan; 4. Quantities and estimates; and 5. Finalize PS&E. Provide bid and construction support services 6 AGENDA ITEM 8 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: October 27, 2008 TO: Plans and Programs Committee FROM: Sheldon Peterson, Rail Manager THROUGH: Robert Yates, Multimodal Services Director SUBJECT: North Main Corona Satellite Parking Agreement STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 09-33-47-00 between Princeland Properties International, Inc. (Princeland) and the Commission to provide for over 200 leased parking spaces as a satellite parking lot during the remaining construction of the North Main Corona parking structure construction fora not to exceed amount of $48,000; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: The Rail Program is requesting to enter into a new agreement for satellite parking for the North Main Corona Metrolink riders during construction of the parking structure. In October 2007, the Commission approved an agreement with Corona Community LLC, to allow for parking at its closed Edwards Theater property. The satellite parking program has worked extremely well since construction began in January of 2008 with a daily average of 200 cars parked at the overflow lot. The property owner has indicated to the Commission that its development plans are moving forward and it plans to demolish the old theater building and terminate the Commission's lease in January of 2009. The parking structure lot will still be under construction and is not scheduled to be complete until at least September 2009. Therefore, Commission staff entered negotiations with Princeland to use parking spaces at an office parking facility that is not currently being used on the corner of Joy Street and Princeland Avenue. The site can accommodate the demand with over 200 available spaces. The lease payments would be $4,000 a month for up to 12 months in case the parking structure construction is somehow delayed. The lease can be terminated with 30 days notice once the parking structure is ready to open. The new satellite parking lot is available to be used as soon as the agreement is executed. Agenda Item 8 7 Even though the new satellite parking lot is within walking distance, the current shuttle program with Riverside Transit Agency and the city of Corona will continue at the new location for customer convenience. An extensive outreach program will be implemented to let the riders know of the change well in advance of the satellite parking lot switch. Staff is requesting that this agreement be approved in order to continue to serve the Metrolink riders who have been patient during the construction of the North Main Corona parking structure. There are sufficient funds in the budget from the existing parking lot lease to cover the entire 12 months of expenses of up to $48,000 for this project. Financial Information In Fiscal Year Budget: Yes NIA Year: FY 2008/09 FY 2009/10 Amount: $24,000 $24,000 Source of Funds: Local Transportation Funds Budget Ad ustment: No N/A GLA No.: 221 33 73001 3808 $48,000 Fiscal Procedures Approved: \14/24,444,141. Date: 10/16/2008 Agenda Item 8 AGENDA ITEM 9 • • RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON DATE: October 27, 2008 TO: Plans and Programs Committee FROM: Henry Nickel, Staff Analyst Sheldon Peterson, Rail Manager THROUGH: Robert Yates, Multimodal Services Director SUBJECT: Commuter Rail Program Update STAFF RECOMMENDATION: This item is for the Committee to: 1) Receive and file an update on the Commuter Rail Program; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: Inland Empire -Orange County Weekend Service Performance Q1/Q2 FY 08/09 IEOC Weekend Passenger Trips 5000 4000 3000 2000 1000 + 0 Last Year —t—Current Year Apo �pb �p' �o`� po po 00 04 oo e o0 00 00 0o po JDi JOi JA JA Jf e,1 p,,9 P,� 6 vP �P ^�P 1,5P 5oP 65°^�5 `o��5 tx0 O Daily passenger trips on the year-round Inland Empire -Orange County (IEOC) Metrolink weekend service have continued to grow into the first quarter, providing 28,724 passenger trips quarter to date. This is an increase of over 31.07% over the 21,915 trips provided at this point last year, attributed to increased gasoline prices and continued promotion. The success of this service is due in large part to the coordinated marketing efforts among the Commission, Orange County Transportation Authority, and San Bernardino Associated Governments. Most all responsibilities for marketing of the service have transitioned to Metrolink, this has included revised seat Agenda Item 9 9 drops, branding, and consolidation of the various weekend services under a single promotional umbrella. Toy Train to Visit Riverside County November 29 and 30 This year's Metrolink Holiday Toy Express will visit Riverside County November 29 and 30. The Commission staff will be organizing events at each station and accommodating the Southern California Firefighters' Spark of Love Toy Drive. The Commission will sponsor events including food and entertainment at each Riverside County station. Commissioners are welcome to attend and participate in the events. Metrolink's Holiday Toy Express has been delighting audiences for more than ten years — providing a free, enjoyable, community -based holiday experience for the people who live and work in the areas served by Metrolink. This year will be no different as the Holiday Toy Express travels to 50 cities throughout the Southland. The Holiday Toy Express is a 450-ton Metrolink train decorated with giant glittering ornaments, animated displays, and more than 50,000 twinkling lights. 2008 HOLIDAY TRAIN SCHEDULE Saturday, November 29 North Main Corona 5:00 p.m. - 5:45 p.m. Riverside Downtown 6:45 p.m. - 7:15 p.m. La Sierra 7:45 p.m. - 8:15 p.m. Sunday, November 30 Pedley 5:00 p.m.- 5:30 p.m. The train travels to Metrolink station cities throughout southern California presenting a free live musical stage show at each stop; after the show kids of all ages have the opportunity to meet Santa and his friends after the show. The Holiday Toy Express supports the southern California Firefighters' Spark of Love Toy Drive — which collects and distributes toys to needy children encouraging audience members to share their holiday spirit by donating a new unwrapped toy at the show. Thanksgiving Day Service Metrolink will once again provide Thanksgiving Day and Thanksgiving Friday service. One way and round trip fares will be discounted 25% for travel completed on November 27. Metrolink will operate on an abbreviated schedule as follows: Agenda Item 9 10 • • • • 2007 THANKSGIVING DAY SERVICE IEOC Line Special 4 round trip schedule From Riverside Downtown From Laguna Niguel/Mission Viejo M871 M873 M875 M877 M870 M872 M874 M876 8:30 10:00 16:30 18:15 10:10 11:4018:15 20:00 San Bernardino Line Regular Sunday schedule Antelope Valley Line Regular Sunday schedule All Lines Regular weekday schedule Metrolink Establishes Safety Review Panel and Implements Second Engineer Program At its regularly scheduled meeting on September 27, the Metrolink Board of Directors unanimously approved a sweeping set of multi -point motions to move forward on several fronts. Included is the requirement that trains carry an extra engineer in the control cab as a second set of eyes on single track territory. Additionally, the Board Chair now has authorization to create an independent rail safety peer review panel, evaluation of advanced train control technologies, adjust train crew staffing, review the agency's contract with Connex Railroad LLC/Veolia Transportation, and evaluate and update the agency's emergency preparedness and response plans and protocols. The Metrolink Board held a special meeting on October 10 and received a progress report from staff with timelines, cost estimates and other recommendations regarding the safety and emergency preparedness motions. Early Voting Comes to Riverside County Metrolink Stations This fall is election season. The Commission has joined with the Riverside County Registrar of Voters to bring the polls to Riverside County voters. Riverside County's first mobile voter education, outreach, and early voting venue will visit the county's five Metrolink stations beginning October 27, ahead of Election Day on November 4. Financed by a grant from the Morongo Band of Mission Indians, the Registration, Outreach, Voting, and Education Resource, or ROVER, is a 34-foot custom built self- contained vehicle is equipped with touch screen voting equipment, a full complement of voting materials, wheelchair lift, and air conditioning. ROVER allows the Registrar of Voters to bring the county's popular Early Voting program to areas of the county not presently served by its three mall locations. Agenda Item 9 11 ROVER STATIONSCHEDULE Date Time Polling Location October 27 3:00 p.m. to 8:00 p.m. La Sierra Station October 28 3:00 p.m. to 8:00 p.m. North Main Corona Station October 29 3:00 p.m. to 8:00 p.m. Riverside Downtown Station October 30 3:00 p.m. to 8:00 p.m. Pedley Station October 31 3:00 p.m. to 8:00 p.m. West Corona Station ROVER will be located in the parking lot of each applicable station. Campaigning or electioneering of any kind is prohibited within 100 feet of any polling area. Further information is available at www.voteinfo.net. Parking Structure Construction Proceeds as Anticipated at North Main Corona Construction of a new six -story parking structure at the North Main Corona Metrolink station is continuing as anticipated and is officially more than halfway completed. Opening of the structure is scheduled for the fall of 2009. On January 4, 2008, the affected portion of the parking lot was closed. To compensate for the decrease of 239 spaces, the Commission leased 300 spaces as an auxiliary parking lot at the former Edwards movie theater. Corona Cruiser initiated shuttle service on February 26. Riverside Transit Agency (RTA) began providing additional shuttle service on January 7, transporting morning and evening Metrolink commuters to and from the station and auxiliary lot. This shuttle designated by RTA as the 'Route` 206 "Hopper" transported 3,068 North Main Corona Metrolink station patrons during the month of September. This equates to 146 passengers daily. Additionally, RTA augmented Route 3 to now serve as a shuttle for mid -day passengers. Rendering of the completed North Main Corona Parking Structure. Agenda Item 9 12 • • • • Riverside Line o C H w O 6,000 5,600 5,200 4,800 4,400 4,000 Passenger Trips Riverside Line 01 01 O� 0 00 CP 00 O`b Cis 04 461 Oe' tea' 06' )a� �0ro 4,m� Month `cOh 00 00P co 44 Daily weekday passenger trips on Metrolink's Riverside Line for the month of September averaged 5,342, an increase of 5, no change from the month of August. Compared to one year prior, the line averaged an overall daily increase of 79 passenger trips. This is nearly 2% more than a year ago. 100 m 95 R 90 m 85 d 80 a 75 70 On Time Performance (95% Goal) Riverside Line eQ `O^ AA UAL a�53 ego a��� `c3 �Ao o� Joo A 0 Q 0 G Cf � Oe ) � �1` QQ �a )J ) PJ g'6 Month September on -time performance averaged 99% inbound (1 % more than August) and 98% outbound (1 % more than August). There were 4 delays greater than five minutes during the month of September. The following are primary causes: Agenda Item 9 Signals/Track/MOW Dispatching Mechanical Operations 13 Inland Empire -Orange County Line Passenger Trips Inland Empire Orange County Line H a H 0 6,000 5,600 5,200 4,800 4,400 4,000 01 '1/4'6 Al 1 A� pw A� Aq' oa o� CP Cfr �o� Q'Z' sac �m� lac PQ� �a� boa �° �� y� Month Daily weekday passenger trips on Metrolink's IEOC Line for the month of September averaged 5,154, a decrease of 39, 1 % less than the month of August. Compared to one year prior, the line averaged an overall daily increase of 409 passenger trips. This is nearly 9% more than a year ago. 100 m 95 90 m 85 m 80 a 75 70 On Time Performance (95% Goal) Inland Empire Orange County Line e�o� ���� o�A� 0uA1 a�Q� e��� m�0� Q��� a�A� J�A� )`�Nr co �A w Oa0 Month September on -time performance averaged 98% inbound 1+4% from August) and 93% outbound (+2% from August). There were 17 delays greater than five minutes during the month of September. The following are primary causes: Signals/Track/MOW Dispatching Mechanical Operations Agenda Item 9 14 • • • • 91 Line a H O Passenger Trips 91 Line 2,800 2,600 2,400 2,200 2,000 1,800 oA o: A� lb 1 A�' 00 0�' 0 0 A� Ao 0 co° 0 \-\ pmSa' O'C QUA r�°Q Month Daily weekday passenger trips on Metrolink's 91 Line for the month of September averaged 2,462, an increase of 59, 2% more than the month of August. Compared to one year prior, the line averaged an overall daily increase of 268 passenger trips. This is nearly 12% more than a year ago. On Time Performance (95% Goal) 91 Line 100 a - = o 85 a)• 80 a 75 70 T 6\ o1 A� CN,c01 A4' o� 00 o0 `� o- 00 0�' Cr0 co 0 �4 O� lac Qe6 �a� PQ� 4o, ��° �J� e3°' coeQ Month September on -time performance averaged 96% inbound (+2% from August) and 92% outbound (-4% from August). There were 4 delays greater than five minutes during the month of September. The following are primary causes: Agenda Item 9 ®'�{«— ,. Signals/Track/MOW 3 75% Dispatching 0 0% Mechanical 0 0% Operations 1 25% TOTAL 15 Connecting Transit Service Performance The Commission's role facilitating interconnectivity between Metrolink and connecting transit services is essential to ongoing system viability. Such services address the needs of transit dependent riders as well as help mitigate congestion and the necessity for expensive parking capacity at the Commission stations. The Commission is working to improve the efficiency and effectiveness of transit connections. In order to meet these requirements, the Commission has worked with Metrolink and local transit operators to offer connecting services to and from Riverside County Metrolink stations at no cost for those with valid Metrolink tickets. Within Riverside County, services include free transfers to routes operated by Riverside Transportation Agency (RTA), RTA's Commuter Link service and Corona Cruiser. The following graphs show total monthly Metrolink transfer passenger trips on each of the three services. 3,500 3,000 N Q 2,500 H O 2,000 It 1,500 1,000 OA 01 01 01 � ti a 5° O° �° p� Passenger Trips RTA Fixed Route 0b e?' �� k. CVe PQ��a m Month 00 �00 �00 P� 5e Monthly Metrolink transfer trips on RTA's connecting fixed routes (1, 3, 15, 16, 21, 29, and 38) totaled 3,153 for the month of September, a decrease of 264 trips, and - 7.73% less than the month of August. Monthly trips increased by 187 or 6.30% over last year. Agenda Item 9 16 • • • • 10,000 9,000 i% 8,000 L F' 7,000 F 6,000 5,000 4,000 6\ e O� Al OA po` 454 O05' Passenger Trips RTA Commuter Link 00 Month ,�0b 09 o0 )a QJ) yet Monthly Metrolink transfer trips on RTA's Commuter Link routes (202, 204, 206, 208, and 210) totaled 8,139 for the month of September, a decrease of 1,237 trips, and 13.19% less than the month of August. 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BACKGROUND INFORMATION: At its July 10, 2002 meeting, the Commission approved an allocation of $400,000 in Measure A Commuter Assistance Program (CAP) funds to cover the Commission's share for a two-year demonstration express bus route (Route 794) along the SR-91 Freeway corridor, in partnership with Orange County Transportation Authority (OCTA) and the Riverside Transit Agency (RTA). Additionally, this action put a 50/50 split on the funding responsibility (based on county traveled mileage) for the Riverside County portion of the project evenly between the Commission and RTA while OCTA funds Orange County's share of the total operational costs. Service for the Route 794 demonstration project began in September 2006 and operates weekdays, departing five morning trips from Riverside, along with two additional morning trips departing from Corona destined for Costa Mesa. At its September 13, 2006 meeting, the Commission approved the request from RTA for the Commission to provide 100% of RTA's share of the demonstration project costs from the original allocation in an amount not to exceed $120,000 for FY 2006/07. At its June 13, 2007 meeting, the Commission approved use of the original allocation for a not to exceed amount of $151,000 to cover Riverside County's share (including the RTA share) during FY 2007/08. Commission action also included a requirement for RTA to report back to the Commission on a regular basis Agenda Item 10 20 and to provide a recommendation for the continuation of funding for the project. On October 13, 2008, RTA submitted a letter recommending continuation of funding for the demonstration project. DISCUSSION As of July 1, 2008, $128,800 remains of the original $400,000 set aside by the Commission for the demonstration project. This amount would allow for a continuation of the service until May of 2009. Ridership statistics indicate that Route 794 is productive for both OCTA and RTA. In FY 2008, using shuttle sized coaches, the route carried 10.6 passengers per hour and had a farebox recovery ratio of 57% for OCTA and 100% for RTA. Given that this project is successful and in consideration of the RTA recommendation to continue funding the service, the staff recommendation is for the Commission to approve funding the project to the extent that the original $400,000 approved by the Commission is exhausted. Staff further recommends that an additional $13,200 be allocated to ensure service operation is continued until the end of the current fiscal year. The total FY 2008/09 staff recommended funding for this service is $142,000. At the end of this fiscal year and upon approval of this item, the Commission will have met and exceeded its obligation toward this demonstration project. Should RTA wish to continue the service, staff further recommends that RTA shall then fund the ongoing operation of the route through its traditional transit related allocations with no additional Measure A funding coming from the Commuter Assistance Program. Financial Information In Fiscal Year Budget: Yes Year: FY 2008/09 Amount: $142,000 Source of Funds: Measure A — Commuter Assistance Budget Ad ustment: No GLA No.: 226 41 86101 P2199 Fiscal Procedures Approved: \-o Date: 10/17/2008 Attachment: RTA Letter dated October 13, 2008 Agenda Item 10 • • 21 • To: Robert Yates, Multi -Modal Services Director From: Mark Stanley, Director of Planning Craig Fajnor, Chief Financial Officer Date: October 13, 2008 Re: Support for OCTA Route 794 Riverside Transit Agency 1825 Third Street P.O. Box 59968 Riverside, CA 92517-1968 Phone: (951) 565-5000 RTA has been providing a subsidy to the Orange County Transportation Commission (OCTA) for its commuter express route 794 for over two years. This route serves the western portion of Riverside County and continues with service into neighboring Orange County. The RTA subsidy to OCTA is in the form of Measure A funding provided by RCTC under the Commuter Assistance portion of the program. RCTC passes this funding through RTA to OCTA since RCTC is not a transit provider. RTA records only revenue and expense for this route for PIP and NTD purposes since the 794 is not an RTA-operated route. Route 794 is productive for both OCTA and RTA. In FY08, the route carried 10.6 passengers per hour and had a farebox recovery ratio of 57% for OCTA and 100% for RTA. RTA's subsidy of the 794 is approximately 30% of its cost to operate. This percentage of subsidy is based upon the miles driven in each county. As mentioned before, RTA's subsidy is in the form of Measure A (Commuter Assistance). Since service inception, funding levels have been as follows: $120,525 for FY07 $150,611 for FY08 $142,000 for FY09 (RCTC-approved SRTP) Similar to route 794, RTA operates route 149 which acts as a commuter link -like service between Riverside and Orange counties. OCTA provides a subsidy of approximately 30% of the route's operating cost. This subsidy allows route 149 to be productive with regard to RTA's farebox recovery. With the OCTA subsidy, route 149's farebox recovery was 40% in FY08. Without the subsidy, the route's farebox recovery was 10% in FY08. In addition, the OCTA subsidy allows for the preservation of precious LTF funds (approximately $200,000 per year). RTA staff requests and recommends that RCTC continue to fund the OCTA route 794 subsidy at current percentage levels — and corresponding dollar values - with Measure A funds. Please let us know if you have any additional questions. We look forward to moving forward with support of OCTA route 794. Regards, Mark Stanley and Craig Fajnor 22 AGENDA ITEM 11 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: October 27, 2008 TO: Plans and Programs Committee FROM: Tanya Love, Goods Movement Manager THROUGH: John Standiford, Deputy Executive Director SUBJECT: Update on Ports of Los Angeles and Long Beach's Expansion Projects STAFF RECOMMENDATION: This item is for the Committee to: 1) Receive and provide input on the San Pedro port's proposed expansion projects; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: In November 2007, staff was directed to monitor expansion projects proposed by the Ports of Los Angeles and Long Beach in order to research opportunities to mitigate the negative impacts of delays caused by increased freight and truck traffic. Since that time, the ports proposed the following expansion projects: • China Shipping Container Terminal Project - Port of Los Angeles — Berths 97-109; and • Middle Harbor Redevelopment Project — Port of Long Beach. To effectively respond to the environmental impact reports on both expansion projects, staff requested the assistance of the Commission's legal counsel as well as staff from the on -call consulting firm of Kimley-Horn and Associates, Inc. Following is an overview of the written comments submitted to the ports regarding increased rail and truck traffic as well as air quality impacts. China Shipping Container Terminal • Although State Routes 60 and 91 and Interstate 15 serve as key transportation corridors for freight movement to and from the ports; the draft EIS/EIR did not evaluate traffic impacts in Riverside County; • Project is projected to handle 1,164,400 and 1,551,000 twenty -foot equivalent units ITEU► in 2015 and 2030 respectively. About 50% of the Agenda Item 11 23 containers are for local delivery within the South Coast Air Basin (SCAB); approximately 13.5% will be destined for national markets by 2030; • The project will generate 303,996 train trips to and from off -dock rail yards by 2030; • 634,864 annual truck trips within the SCAB and an additional 170,762 annual truck trips outside the SCAB district is projected; • The project's region of influence (R01) is defined as five counties: Los Angeles, Orange, Riverside, San Bernardino and Ventura; however the impact analysis is focused only on the port and its surrounding areas. The following table provides an overview of the cumulative effect of vehicle delay as a result of the additional containers: Vehicle -Hours of Delay (Daily) Year 2005 Year 2030 Without Project 809.5 4,321.8 With Project 845.8 4,441.0 Difference 36.3 119.2 • Although the impact to air quality is significant, the draft document did not address the impacts to Riverside County: Potential Change in Emissions (grams per day) Due to Increased Idling at Rail Crossings in Riverside County Year 2005 Year 2030 Particulate Matter (PMio) 3.8 12.9 Nitrous Oxides (NOx) 213 705 Volatile Organic Compounds (VOC) 613 2,016 Carbon Monoxide (CO) 8,777 28,878 Greenhouse Gases (CO2 Equivalent) 16,611 54,545 Middle Harbor Redevelopment Project • Although SR-60, SR-91, and 1-15 serve as key transportation corridors for freight movement to and from the ports, the draft EIS/EIR did not evaluate traffic impacts in Riverside County; Agenda Item 11 24 • • Project is estimated to handle 2,211,751 and 3,320,000 TEUs in 2015 and 2030 respectively. About 76% of the containers will be moved by trucks; approximately 24% will be moved by trains; • Project will generate an estimated 2,098 annual trains by 2030 and 10,112 daily truck trips by 2030 (1,308,160 annual truck trips); • The project's ROI is defined as five counties: Los Angeles, Orange, Riverside, San Bernardino and Ventura; however the impact analysis is focused only on the port and its surrounding areas. The following table provides an overview of the cumulative effect of the additional containers: Vehicle -Hours of Delay (Daily) Year 2005 Year 2030 Without Project 793.9 4,266.9 With Project 845.8 4,441.0 Difference 51.9 174.1 • Although the impact to air quality is significant, the draft document did not address the impacts to Riverside County that would occur as residents wait for trains at at -grade crossings: Potential Change in Emissions (grams per day) Due to Increased Idling at Rail Crossings in Riverside County Year 2005 Year 2030 Particulate Matter 5.4 18.6 (PM1o) Nitrous Oxides 303.3 1,025.2 (NOx) Volatile Organic 875 2,941.6 Compounds (VOC) Carbon Monoxide 12, 537.4 42,137 (CO) Greenhouse Gases 23749 79,666 (CO2 Equivalent) Staff Recommendation Both projects, although reviewed separately, would have a cumulative negative impact on traffic delays and air quality for Riverside County residents. The Commission's written responses (signed by Chair Stone) urged the ports to consider and analyze all of the potential environmental impacts before determining whether the Board of Harbor Commissioners should certify the EIS/EIR and approve Agenda Item 11 25 the projects. Additionally, the Commission extended an offer to meet with port management to further discuss the impacts that the port's actions are projected to have in order to develop feasible mitigation. Since that time, the Port of Los Angeles has contacted the Commission and Chair Stone requesting a meeting. The Port of Long Beach has not yet responded although the period to receive written responses has passed. Staff's recommendation is to continue to monitor the ports' activities; if the concerns identified are not addressed, staff will seek further direction from the Commission. Agenda Item 11 • 26