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11 November 17, 2008 Technical advisory commitee85875 Records • TIME: DATE: LOCATION: TECHNICAL ADVISORY COMMITTEE MEETING AGENDA* 10:00 A.M. November 17, 2008 Riverside County Transportation Commission Riverside County Administrative Center 4080 Lemon Street, Riverside, CA Conference Room A, 3rd Floor *By request, agenda and minutes may be available in alternative format; i.e. large print, tape. COMMITTEE MEMBERS Dave Barakian, City of Palm Springs Bill Bayne, City of Cathedral City Tom Boyd, City of Riverside Duane Burk, City of Banning Ron Carr; City of Perris Mike Gow, City of Hemet Mark Greenwood, City of Palm Desert Patrick Nally, Ca!trans District 8 Bruce Harry, City of Rancho Mirage Jonathan Hoy, City of Desert Hot Springs Bill Hughes, City of Temecula Tim Jonasson, City of La Quinta Eunice Lovi, SunLine Transit Habib Motlagh, Cities of Canyon Lake & San Jacinto Les Nelson, PVVTA Juan Perez, County of Riverside Amad Qattan, City of Corona Tom Rafferty, City of Indio Jim Rodkey, City of Blythe Anne Schneider, City of Calimesa Ken Seumalo, City of Lake Elsinore Mark Stanley, Riverside Transit Agency Ruthanne Taylor Berger, WRCOG Patrick Thomas, City of Murrieta Bill Thompson, City of Norco Paul Toor, City of Coachella Chris Vogt, City of Moreno Valley Allyn Waggle, CVAG Tim Wassil, City of Indian Wells John Wilder, City of Beaumont Commission Staff Anne Mayer, Executive Director Shirley Medina, Programming and Planning Manager 11.36.02 • RIVERSIDE COUNTY TRANSPORTATION COMMISSION TECHNICAL ADVISORY COMMITTEE MEETING AGENDA* *Actions may be taken on any item listed on the agenda. TIME: 10:00 A.M. DATE: November 17, 2008 LOCATION: Riverside County Transportation Commission Riverside County Administrative Center 4080 Lemon Street, Riverside, CA Conference Room A, 3rd Floor In compliance with the Americans with Disabilities Act and government Code Section 54954.2, if you need special assistance to participate in a Committee meeting, please contact Riverside County Transportation Commission at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. SELF -INTRODUCTIONS 3. APPROVAL OF MINUTES 4. PUBLIC COMMENTS (This is for comments on items not listed on agenda. Comments relating to an item on the agenda will be taken when the item is before the Committee.) 5. PROP 1A HIGH SPEED RAIL UPDATE (Verbal Presentation) 6. GRADE SEPARATION FUNDING PLAN (Attachment) 7. SUNLINE/CVAG AUDIT RESOLUTION (Verbal Presentation) 8. PROGRAMMING UPDATE (STIP, RTIP, ETC.) (Verbal Presentation) 9. OTHER BUSINESS Technical Advisory Committee Meeting November 17, 2008 Page 2 10. ADJOURNMENT (The next meeting will be January 12, 2009, 10:00 A.M., in Riverside.) • • MINUTES • TECHNICAL ADVISORY COMMITTEE MEETING MINUTES Monday, October 20, 2008 1. Call to Order The meeting of the Riverside County Transportation Commission (RCTC) Technical Advisory Committee (TAC) was called to order at 10:05 A.M. at Banning City Hall Civic Center, 99 East Ramsey Street, Banning, CA. 2. Self -Introductions Members Present: Dave Barakian, City of Palm Springs Bill Bayne, City of Cathedral City Tom Boyd, City of Riverside Greg Butler, City of Temecula Mike Gow, City of Hemet Mark Greenwood, City of Palm Desert Patrick Flatly, Caltrans District 8 Bruce Harry, City of Rancho Mirage Jonathan Hoy, City of Desert Hot Springs Tim Jonasson, City of La Quinta Prem Kumar, City of Moreno Valley Amad Qattan, City of Corona Tom Rafferty, City of Indio Jim Rodkey, City of Blythe Patty Romo, County of Riverside Anne Schneider, City of Calimesa Ken Seumalo, City of Lake Elsinore Eric Skaugset, Cities of Canyon Lake, Perris & San Jacinto Bret Teebken, RTA Patrick Thomas, City of Murrieta Paul Toor, City of Coachella Tim Wassil, City of Indian Wells John Wilder, City of Beaumont Others Present: Grace Alvarez, RCTC Cathy Bechtel, RCTC Shirley Gooding, RCTC Brian Guillot, City of Banning Technical Advisory Committee Meeting October 20, 2008 Page 2 Eric Lewis, City of Moreno Valley Shirley Medina, RCTC Sheldon Peterson, RCTC Mike Romo, Caltrans Alex Serena, WRCOG Andrea Zureick, RCTC 3. Approval of Minutes September 15, 2008 Minutes were approved as submitted. 4. Public Comments There were no public comments. 5. MCP UPDATE Cathy Bechtel, ROTC, provided Volume 6, October 2008 Mid County Parkway Question and Answer newsletter. She reminded the TAC about the efforts to create a new east/west transportation corridor, which is a project level environmental document to construct a 32 mile facility between SR-79 and I-15. She outlined the environmental streamlining project. On a map, she pointed out the alternatives that are evaluated in the environmental document, which is available for viewing on the internet at www.midcountyparkway.orq. She indicated that the back of the newsletter provides locations where the draft EIR/EIS may be reviewed, e.g., at RCTC, Caltrans District 8, etc. She further indicated that the pamphlet was mailed to every property owner and renter within 300 feet of any of the alternatives. Notices were also sent to approximately 1,500 people who had been to MCP meetings or otherwise expressed interest. Half page notifications have been placed in the Press Enterprise, the Valley Chronicle and other newspapers of three public information meetings that will be held next week as well as two public hearings. Ms. Bechtel said that alternative 9 is the least environmentally damaging alternative, the southern most alignment, affects about 200 homeowners in the City of Perris. She explained the alternatives, their impacts on the environment and the number of freeway lanes involved. Once the alternative has been environmentally cleared, funding will be secured. She encouraged attendance at public hearings or writing comment letters. • • • • Technical Advisory Committee Meeting October 20, 2008 Page 3 6. RCTC REQUEST TO AMEND TE APPLICATION FOR PVL GREENWAY CORRIDOR PROJECT Shirley Medina, RCTC, introduced Sheldon Peterson, RCTC. Mr. Peterson stated that the TE grant for the Perris Greenway Project originally was brought to the TAC as three separate right of way or scenic landscaping improvements along the Perris Valley Line. The locations are UCR Watkins Drive, Moreno Valley/March Field, and downtown Perris. He proposed transferring the TE grant funds away from the right of way improvements at two of the locations and have the funds used as station improvements at all the stations. The landscaping would continue along Watkins Drive. M/S/C (Qattan/Tour) to amend the TE grant application as requested. 7. CTC STATE AND LOCAL PARTNERSHIP GUIDELINES Shirley Medina stated that Proposition 1B includes the state and local partnership program (SLPP) and provides funding so it can be matched with other projects that are typically nominated through the STIP process. The program funding is $1 billion and it will be spread out over several years. The CTC will review the guidelines and approve projects and funding for FY 2008/09 by April 2009. The funds are designed to help agencies which are generating funds for transportation through voter -approved dedicated sales tax measures or uniform developer fees. The draft State -Local Partnership Program guidelines included in the agenda package explains how the formula was derived to generate the funding shares. She further described the discretionary grant program as indicated in the guidelines. For the FY 2008/09 it will be about $10 million. Grants will be submitted by the Regional Transportation Planning Agencies with $1 million maximum per grant. The TAC subcommittee will be convened to look at the types of projects that will compete well. The draft SLPP guidelines will be discussed at the California Transportation Commission (CTC) meeting October 29, starting at 1:00 and October 30, starting at 9:00, at the County Board of Supervisors Board Room in Riverside. She will send an agenda to the TAC as a reminder. Cathy Bechtel encouraged attendance to see the CTC in action. Technical Advisory Committee Meeting October 20, 2008 Page 4 8. RTP/RTIP UPDATE • MODEL YEARS AND AIR QUALITY CONFORMITY ISSUES Andrea Zureick, RCTC, said that the first amendment to the RTP and the corresponding amendment to the RTIP are out for public comment until November 7 and that on Thursday, October 23rd, SCAG will hold a public hearing on the amendments. Attendance is available by videoconference at the Riverside office. Projects may be reviewed on SCAG's website www.scag.ca.gov. Grace Alvarez, RCTC, stated that the 2008 RTIP Amendment 2 has approximately 100 projects, a combination of local and state highway and transit projects. The amendment is due at SCAG on Wednesday, October 22, 2008. SCAG anticipates approval by Federal Highways by the beginning of February 2009. She requested that any last minute changes be forwarded to her today. Shirley Medina said that as time nears to the federal action, whether it is an environmental document sign -off or an obligation of funding, each agency should look at the project schedules, the funding and what's programmed in the current TIP. Regarding the completion date years, the requirement of SAFETEA-LU is to make sure that the completion year is consistent with the environmental document. She indicated that she asked SCAG to put together a fact sheet to explain to city managers or elected officials why it is necessary to amend a model year. When she receives the fact sheet, she will forward it to the TAC. 9. FY 2008/09 OBLIGATION DELIVERY PLAN Andrea Zureick drew attention to her staff report in the agenda that pertains only to STP, CMAQ and TE funds. The plan was brought together based on the milestone reports that were submitted last month. Caltrans requires the information annually to know how much the region intends to obligate. The plan gives general schedules of when the RFA is expected to be submitted to Caltrans. Last year Caltrans had a deadline of June 1 to submit RFA's for obligation in FY 2007/08. This year the deadline has been moved to May 1. After that, funds will be up for grabs around the state. While we don't actually lose money, we may lose access to our federal funds. The sooner you get your RFA's to Caltrans, the better guarantee of having funds obligated this fiscal year. For STP, there is about $20 million planned for obligation next fiscal year. We're allotted only about $15-17 million per year and we will request more than our first allotment. If projects are obligated prior to May 1st, we can get more than our initial share of those funds. • • • • Technical Advisory Committee Meeting October 20, 2008 Page 5 Ms. Zureick requested that staff be notified if any project schedules slip, to allow time for alternate plans for those funds so that as a county we will not lose funds. Ms. Medina indicated that the project milestone reports are updated quarterly. As soon as the agencies realize that they will not be able to deliver in the year programmed or the quarter, let staff know. 10. LOCAL ASSISTANCE REPORT Patrick Nally, Caltrans District 8, provided a letter from FHWA as advance notice that unexpended and expended funds can and will be pulled from the project. He stated that regarding the cooperative work agreement (CWA) on extensions, everyone was notified and that the CWA need to be returned to Caltrans Local Assistance by December 10, 2008 or before. There is also a call for projects on the value pricing pilot program. The applications are required to be submitted by November 7. He further stated that he will send out a DBE reminder. Mr. Nally sent out the Transportation Funding Opportunities Guidebook to review. It may be viewed at http://www.dot.ca.qov/hq/LocalPrograms/diae.htm. Ms. Medina commented that if you do not have a FY 2008/09 DBE plan approved by Caltrans, you cannot get your funds obligated. She requested that Mr. Nally send her a List of all the agencies that have an approved FY 2008/09 plan — submitted but not approved yet. The DBE coordinator is Dannette Silva. 11. OCTOBER 8 COMMISSION ITEMS Shirley Medina reported on RCTC's interest rate swap with Lehmann Brothers. RCTC's CFO reviewed the options and RCTC terminated that agreement. RCTC had to pay approximately $3 million in penalties. RCTC then entered into another agreement with a lower interest rate which will save about $3 million. That action was approved on RCTC's committee day. The 2008 funding strategy was also discussed, a blueprint for advancing projects. It was a draft plan that was shared with the board. Some of the comments were to relook grade separation projects with costs over $100 million. Different funding revenues were discussed in order to fund as many projects as Technical Advisory Committee Meeting October 20, 2008 Page 6 possible. The subject will be brought to the Commission and it is hoped that • next month there will be an update for the TAC. 12. OTHER BUSINESS Ms. Medina said the Measure A Regional Arterial program was put on hold earlier in the year when it was realized that the housing market decline was affecting the TUMF revenues and that Measure A revenues at that time were decreasing. Updates were done to the project schedules and funding over the summer. The state budget was adopted and Proposition 42 was kept in tact; however, there was a hit on the transit side and the state budget continues to have problems which the legislature is still grappling with. This subject will be brought to the RCTC board retreat in early January. In response to Dave Barakian's question concerning Headquarters Right of Way, Ms. Medina indicated that it is still an outstanding issue. She further indicated that a year and a half ago the county started raising issues about utility relocation and the state having a master agreement that superseded the local agency agreement with utilities on local right of way. Staff has been working with Ca!trans and Headquarters to resolve this. She will arrange a sub committee meeting as soon as she receives an update from Ca!trans. 13. ADJOURNMENT There being no further business for consideration by the Technical Advisory Committee, the meeting adjourned at approximately 10:50 A.M. The next meeting is scheduled for November 17, 2008, 10:00 A.M., Riverside County Transportation Commission, 4080 Lemon Street, Riverside, CA. Respectfully subm Shirley Medina Program Manager • • • AGENDA ITEM 5 A presentation will be made but there is no attachment to the agenda for item 5. • AGENDA ITEM 6 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: November 17, 2008 TO: Technical Advisory Committee FROM: Tanya Love, Goods Movement Manager SUBJECT: 2008 Funding Strategy: A Blueprint for Advancing Projects STAFF RECOMMENDATION: This item is for the TAC to receive and file the presentation on the 2008 Funding Strategy: A Blueprint for Advancing Projects. BACKGROUND INFORMATION: The impact of delays caused by freight trains traveling through Riverside County is one of the area's most pressing transportation concerns. Almost all freight rail traffic in Riverside County is from trains passing through. In 2003, three million tons of rail freight moved to or from destinations in Riverside County. By contrast, 68 million tons of rail freight - almost 23 times the local amount — passed through the county. By 2030, it is estimated that almost $400 billion worth of goods will flow through the Ports of Long Beach and Los Angeles. The cumulative impact of freight rail growth makes quality of life issues a top priority for communities that are faced with traffic delays, disruptions to public safety and emergency responses as well as an increase in harmful emissions, impacting public health. There are 61 at -grade Alameda Corridor East (ACE) crossings in Riverside County. These crossings present conflicts between rail and highway traffic and are located on the main lines of either the Union Pacific (UP) or Burlington Northern Santa Fe (BNSF) railroads. In October 2005, the Commission requested that staff develop a funding strategy to construct railroad grade separations. During its April 2006 Commission meeting, RCTC ranked the 61 railroad crossings into five priority tiers based upon a set of criteria that included traffic congestion, safety, air quality, noise and local community preferences. At that time, the Commission identified 28 crossings that were ranked in the top two tiers as the highest priority for grade separations. Based on funding availability as well as project deliverability, the 2008 funding strategy up -date (attached) identifies three additional projects for addition to the priority list: Avenue 52, Avenue 56/Airport Blvd, and Avenue 66. The cost of constructing grade separations at the 31 priority locations is currently estimated at $1.7 billion, yet only a small portion of those funds are currently committed through federal, state and local funding sources. As a result, Commission staff working with agency staffs from the cities of Banning, Corona, Riverside, the County of Riverside and the Coachella Valley Association of Governments, identified 20 of the 31 projects as the top priority for the 2008 funding strategy. All 20 of the projects have identified some level of funding and are in various stages of project development. Since the 2006 funding strategy was developed, much progress has been made. Two projects — Avenue 48/Dillon Road and Jurupa Avenue — will be completed in late 2008 or early 2009. In addition, $152.7 million in Proposition 1B funding for 12 railroad grade separations in Riverside County was secured; while significant, much work remains to be done in securing additional funding. The 20 priority crossings in the 2008 strategy have an estimated project cost of $980.5 million. While the revised strategy identifies the use of Transportation Uniform Mitigation Fees, it also includes the Proposition 1B funding as well as the $31.2 million of the SAFETEA-LU funding for Projects of National and Regional Significance. A total of $414.8 million of the $980.5 million is planned or programmed through the use of federal, state and local funding sources. The funding balance of $565.6 million consists of unsecured sources, including railroad contributions, the California Public Utilities Commission, voluntary container premiums or have an unidentified funding source. The purpose of the 2008 funding blueprint is to develop a strategy and funding plan that leverages existing funding commitments of local jurisdictions to close the funding gap by 2019. In doing so, the plan develops a strategy for funding 20 of the 31 crossings for a • total project cost of $980.5 million. The following are critical factors for success: • Lead agency commitment to develop shelf -ready projects in order to compete effectively on a national, state, and local level for discretionary funds; • Project completion of the Proposition 1B funded projects to demonstrate the region's ability to deliver projects in a timely manner; • Legislative action required to streamline the delivery of projects as well as increase the eligibility of grade separation projects for funding; • New sources of revenue supported by user fees such as voluntary container premiums or customs fees; and • Increased role of the railroads to contribute to all grade separations beyond those in the California Public Utilities Section 190 program. Attachment: 2008 Grade Separation Funding Strategy • • • 2 DRAFT RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: November 24, 2008 TO: Budget and Implementation Committee FROM: Shirley Medina, Programming and Planning Manager THROUGH: Cathy Bechtel, Project Development Director SUBJECT: Coachella Valley Association of Governments/Sunline Audit Resolution STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve the Coachella Valley Association of Government's (CVAG) request to deprogram three projects previously approved for Congestion Mitigation and Air Quality (CMAQ) funds in the amount of $2,636,997; 2) Reduce the Salton Sea Air Basin (SSAB) CMAQ funding by $2,552,971 in the next federal transportation authorization; 3) Authorize the Executive Director to enter into Memorandum of Understanding (MOU) No. 09-66-51-00 with Caltrans regarding payment of disallowable CMAQ funds, pursuant to legal counsel review; and 4) Forward to the Commission for final action. BACKGROUND INFORMATION: CVAG and Sunline have proposed a payment option to address the disallowable costs that were identified in the February 2008 Caltrans Incurred Cost Audit Report. The report disallows $5,189,968 of claimed costs on two federally funded CMAQ projects because the claimed costs were not adequately supported nor in compliance with agreement provisions and State and federal regulations. Caltrans, as the administrator of federal funds, is required to pay back disallowable costs to the Federal Highways Administration (FHWA) and deobligate federal funds associated with the ineligible project(s). Rather than seek direct pay back from CVAG; Caltrans proposed that it retains the deobligated funds and apply them to State Highway System projects. In order to pay back the Riverside County CMAQ program, CVAG and Sunline are proposing the deletion or deprogramming of CMAQ funds for three projects totaling $2,636,997. These projects were the lowest scoring projects in the recent CVAG CMAQ call for projects and are as follows: Agenda Item DRAFT Project Description Amount CNG Bus Purchase (2) for the Fred Waring Bus Service $ 734,799 CNG Bus Purchase (3) for Routes Recommended from the Comprehensive Operation Analysis $1,102,198 Palm Desert — Mid -Valley Bike Path $ 800,000 Total $ 2,636,997 CVAG and Sunline are proposing that the balance of the payment, $2,552,971, be taken out of the next federal transportation authorization act. Therefore, future CMAQ funding for the SSAB will be reduced by the balance amount. The payback to the Riverside CMAQ program is summarized as follows: Fund Source Amount Deobligated projects $2,636,997 Future SSAB funds $2,552,971 Total $5.,189,968 Status of Deleted. Projects — • The Sunline projects that are being deleted from CVAG's CMAQ program have been proposed for Prop 1 B Transit funds. The Commission's role in the; Prop 1B Transit program is to collect the nominated transit projects, review for eligibility and concurrence, and submit them to Caltrans by November 30, 2008. The transit funds are scheduled to be allocated by .the State Controller's Office in January 2009. • The city of Palm Desert will seek other funds to implement the Mid Valley Bike' Path project. Commission staff concurs with the. CMAQ payment option recommended by CVAG and will work with Caltrans on finalizing an MOU regarding the payment recommendation. Resolution of this issue has been a collaborative effort :involving :Sunline;: CVAG; Caltrans, and Commission staff and has minimal impacts on current planning and programming processes. Attachment: October 1, 2008 Letter from CVAG Agenda Item AGENDA ITEM 8 A presentation will be made but there is no attachment to the agenda for item 8. Required Emissions Modeling for Transportation Conformity Conformity is a process mandated in the federal Clean Air Act to insure that federal actions do not impede attainment of the federal health standards. General conformity sets out a process that requires federal agencies to demonstrate that their actions are air quality neutral or beneficial. Transportation conformity sets out a process for transportation projects included in the Regional Transportation Plan (RTP) (long range planning document) and Regional Transportation Improvement Program (RTIP) (short range programming document) that receive federal funding, approvals or permits to demonstrate that their actions are air quality neutral or beneficial. Conformity Links Air Quality and Transportation Planning A conformity determination consists of: • regional emissions analyses (comparison of emissions generated to air quality goals) • financial constraint test • timely implementation of Transportation Control Measures (TCMs) • use of the latest planning assumptions • appropriate documentation of findings • interagency consultation • and public involvement. The results of the RTP/RTIP regional emissions analyses are compared with the emissions budgets included in each air quality plan also referred to as State Implementation Plans (SIPs). Each non - attainment area in the SCAG region has emissions budgets for certain milestone, attainment, and planning horizon years. Riverside County consists of the South Coast Air Basin (SCAB) and Salton Sea Air Basin (SSAB). The following pollutants are analyzed for conformity: 8-hour Ozone, Particulate Matter 2.5 (PM 2.5), Particulate Matter 10 (PM10), Carbon Monoxide (CO), and Nitrogen Oxides (NOx). • AGENDA ITEM 9 A presentation will be made but there is no attachment to the agenda for item 9. •