HomeMy Public PortalAbout12 December 10, 2008 Executive85958
RECORDS
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
(COMMISSIONERS STEVE ADAMS, MARION ASHLEY, BOB BUSTER,
MARY CRATON, TERRY HENDERSON, BOB MAGEE, JEFF STONE,
JOHN TAVAGLIONE, ROY WILSON)
8:45 A.M. - PLEASE NOTE THE TIME CHANGE
WEDNESDAY, DECEMBER 10, 2008
County of Riverside Administrative Center
Conference Room A
4080 Lemon Street, Third Floor, Riverside
In compliance with the Brown Act and Government Code Section 54957.5, agenda
materials distributed 72 hours prior to the meeting, which are public records relating to
open session agenda items, will be available for inspection by members of the public prior
to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA,
and on the Commission's website, www.rctc.org.
In compliance with the Americans with Disabilities Act and Government Code Section
54954.2, if you need special assistance to participate in an Executive Committee meeting,
please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours
prior to meeting will assist staff in assuring that reasonable arrangements can be made to
provide accessibility at the meeting.
7 CALL TO ORDER
2. PUBLIC COMMENTS
3. APPROVAL OF MINUTES — MAY 14 AND SEPTEMBER 10, 2008
4. ADDITIONS/REVISIONS - The Committee may add an item to the Agenda after
making a finding that there is a need to take immediate action on the item and
that the item came to the attention of the Committee subsequent to the
posting of the agenda. An action adding an item to the agenda requires 2/3
vote of the Committee. If there are less than 2/3 of the Committee members
present, adding an item to the agenda requires a unanimous vote. Added
items will be placed for discussion at the end of the agenda.
11.36.21
RCTC Executive Committee Agenda
December 10, 2008
Page 2
5. ORDINANCE NO. 08-002 TO AMEND THE COMMISSION'S ADMINISTRATIVE
CODE
Overview
This item is for the Committee to adopt Ordinance No. 08-002, "An Ordinance
Amending the Riverside County Transportation Commission Administrative
Code Related to the Composition of the Executive Committee and Other
Housekeeping Items"
6. CLOSED SESSION — EXECUTIVE DIRECTOR
6A. Public Employee Performance Evaluation
Title: Executive Director
6B. Conference with Labor Negotiators Pursuant to Section 54957.6
Agency Representative: Chair
Employee: Executive Director
7. EXECUTIVE DIRECTOR — EMPLOYMENT CONTRACT
Overview
This item is for the Committee to discuss and take possible action on
amendment to Executive Director's employment contract.
8. ADJOURNMENT
The next Executive Committee meeting is scheduled to be held at 9:00 a.m.,
Wednesday, January 14, 2009, 4080 Lemon Street, Third Floor, Conference
Room A, Riverside.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
ROLL CALL
DECEMBER 10, 2008
Present
County of Riverside, District I
County of Riverside District II
County of Riverside, District III
C unty. of Riverside District IV
County of Riverside, District V
City of La Quinta
:y of Lake snore
City of Riverside
Absent
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE SIGN -IN SHEET
DECEMBER 10, 2008
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RIVERS/DE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
May 14, 2008
Minutes
1. CALL TO ORDER
The meeting of the Executive Committee was called to order by Vice Chair
Bob Magee at 9:05 a.m. in Conference Room A at the County of Riverside
Administrative Center, 4080 Lemon Street, Third Floor, Riverside, California,
92501.
Commissioners Present
Bob Buster
Mary Craton
Terry Henderson
Bob Magee
John Tavaglione
Michael Wilson
Roy Wilson
Commissioners Absent
Steve Adams
Marion Ashley
Jeff Stone
2. PUBLIC COMMENTS
There were no requests to speak from the public.
3. APPROVAL OF MINUTES
M/S/C (Craton/M. Wilson) to approve the minutes of January 9 and
February 13, 2008 as submitted.
4. ADDITIONS/REVISIONS
There were no additions or revisions to the agenda.
RCTC Executive Committee Minutes
May 14, 2008
Page 2
5. PERSONNEL POLICIES AND PROCEDURES
Michele Cisneros, Accounting and Human Resources Manager, provided an
overview of the proposed changes to the Personnel Policies and Procedures
Manual.
M/S/C (Craton/Tavaglione) to approve the revised Personnel Policies
and Procedures Manual; and Adopt Resolution No. 08-012,
"Resolution of the Riverside County Transportation Commission
Adopting the Personnel Policies and Procedures Manual".
6. CLOSED SESSION
Conference with Labor Negotiators Pursuant to Section 54957.6
Agency Designated Representative: Executive Director
Unrepresented Employees: All Commission employees other than Executive
Director
7. CLASSIFICATION AND COMPENSATION STUDY
M/S/C IR. Wilson/Buster) to approve the adjustment to salaries and
ranges of Commission employees based on Classification and
Compensation Study.
8. ADJOURNMENT
There being no other items to be considered, the Executive Committee
meeting adjourned at 9:25 a.m.
Respectfully submitted,
Osurs-*-1-49-&_ h0.17-Arsipr---
Jennifer Harmon
Clerk of the Board
RIVERS/DE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
September 10, 2008
Minutes
1. CALL TO ORDER
The meeting of the Executive Committee was called to order by Vice Chair
Bob Magee at 9:10 a.m. in Palm Springs Convention Center, Mesquite B,
277 N. Avenida Caballeros, Palm Springs, CA.
Commissioners Present Commissioners Absent
Steve Adams
Marion Ashley
Bob Buster
Mary Craton
Terry Henderson
Bob Magee
John Tavaglione
Michael Wilson
Roy Wilson
Jeff Stone
2. PUBLIC COMMENTS
There were no requests to speak from the public.
3. APPROVAL OF MINUTES
The minutes of May 14, 2008 will be submitted at the next meeting.
4. ADDITIONS/REVISIONS
There were no additions or revisions to the agenda.
RCTC Executive Committee Minutes
September 10 2008
Page 2
5. PERSONNEL POLICIES AND PROCEDURES MANUAL UPDATE SECTION
4.12, "EDUCATION REIMBURSEMENT AND SECTION 5.3 "HOLIDAY
LEAVE"
Michele Cisneros, Accounting and Human Resources Manager, provided an
overview of the proposed changes to the Personnel Policies and Procedures.
M/S/C to:
1) Approve the revision to the Personnel Policies and Procedures
Manual to amend Section 4.12 "Education Reimbursement" and
Section 5.3 "Holiday Leave"; and
2) Adopt Resolution No. 08-021, `Resolution of the Riverside
County Transportation Commission Amending Its Personnel
Policies and Procedures Manual.
6. FLEXIBLE BENEFITS PLAN AMENDMENT
Michele Cisneros provided an overview of the revision to the Flexible Benefit
Plan.
MIS/C to:
1) Approve the revision to the Flexible Benefits Plan;
2) Approve the revision to the Flexible Benefits Plan "Frequently
Asked Questions" for distribution to employees; and
3) Adopt Resolution No. 08-022, "Resolution of the Riverside
County Transportation Commission Amending the Flexible
Benefits Plan".
7. ADOPTION OF ORDINANCE NO. 08-001 TO AMEND THE ADMINISTRATIVE
CODE TO REFLECT THE DISBANDMENT OF THE TRANSIT POLICY
COMMITTEE
Jennifer Harmon, Office and Board Services Manager, provided an overview
of the ordinance to amend the Administrative Code to reflect the
disbandment of the Transit Policy Committee.
RCTC Executive Committee Minutes
September 10 2008
Page 3
MlSiC to:
1) Adopt Ordinance 08-001, An Ordinance Amending the
Riverside County Transportation Commission Administrative
Code", to reflect changes related to the disbandment of the
Transit Policy Committee; and
2) Forward to the Commission for final action.
8. ADJOURNMENT
There being no other items to be considered, the Executive Committee
meeting adjourned at 9:22 a.m.
Respectfully submitted,
05u^/^.49-&-. Ha —
Jennifer Harmon
Clerk of the Board
RIVERSIDE
COUNTY TRANSPORTATION COMMISSION
DATE:
December 10, 2008
TO:
Executive Committee
FROM:
John Standiford, Deputy Executive Director
Jennifer Harmon, Office and Board Services Manager
THROUGH:
Anne Mayer, Executive Director
SUBJECT:
Ordinance No. 08-002 to Amend the Commission's Administrative
Code
STAFF RECOMMENDATION:
This item is for the Committee to adopt Ordinance No. 08-002, "An Ordinance
Amending the Riverside County Transportation Commission Administrative Code
Related to the Composition of the Executive Committee and Other Housekeeping
Items".
BACKGROUND INFORMATION:
Executive Committee Membership -- Larger Cities
The Executive Committee was established in 1999 as a result of the reorganization
of the Commission. The responsibility of the Executive Committee is to oversee
staff functions; recommend staff positions, job descriptions and salaries; appoint,
contract with and determine the compensation of the Executive Director; discipline,
review and terminate the Commission's Executive Director; and oversee
administration of the Commission's office.
Since that time, one regular member that represents the cities of Riverside, Corona,
and Moreno Valley has rotated every two years between these cities. For a
number of years, these cities were the only municipalities in Riverside County to
exceed a population of 100,000. Data from the California Department of Finance
now shows that Murrieta and Temecula have exceeded the 100,000 mark in
population (Attachment 1).
Overall, there are ten seats on the Executive Committee. The seats are held by the
Chair, First Vice Chair, Second Vice Chair, Past Chair, a representative from
Western Riverside County cities with a population of under 100,000, a
representative from Coachella and Palo Verde Valley cities with a population of less
than 100,000 people, one city representative from Riverside, Corona, or
Moreno Valley, which represent the cities with a population over 100,000,
Agenda Item 5
and three members from the Board of Supervisors. The representatives from the
smaller cities are selected through a caucus process that usually takes place at the
January Commission meeting.
The question now faced by the Commission is whether to change the composition
of the Executive Committee to reflect ongoing population changes within the
county. Commission staff recognizes that there are compelling reasons to review
the composition of various committees to reflect the dynamic nature of a rapidly -
growing county. Murrieta and Temecula won't be the last cities to exceed the
100,000 population mark. It is appropriate for larger cities to be adequately
represented on the Executive Committee, but it is also important to ensure that
smaller cities receive adequate representation.
Commission staff proposes a change in the composition of the Executive
Committee to add an additional voting member from cities over 100,000. In this
case, the cities with a population of over 100,000, which are Riverside,
Moreno Valley, Corona, Temecula and Murrieta, would caucus at the January
meeting and choose two representatives to the Executive Committee.
The combined population of these cities is 829,360 or 39.7 percent of the
county's overall population. The caucus process to select two seats from the five
large cities would replace the current practice of rotating just one seat among three
cities. This would expand the overall Executive Committee to 11 members.
In addition to the major change of adding another member to the Executive
Committee, staff also proposed minor changes in the administrative code to reflect
the recent incorporation of Wildomar and Menifee and has deleted dated references
in the code regarding the time of day that the Commission and Executive
Committee are scheduled to meet. Another change was also made to reflect the
minimum number of Commissioners needed for a special meeting.
Attachments:
1) Population Data for Riverside County Cities
2) Proposed Administrative Code Changes
Agenda Item 5
Department of Finance Population Estimates for Riverside County
Total Population Percent
1/1/2007 1/1/2008 Change
Indian Wells 4,945 5,025 1.6
Calimesa 7,420 7,536 1.6
Canyon Lake 10,979 11,051 0.7
Rancho Mirage 16,957 17,057 0.6
Blythe 22,636 21,695 -4.2
Desert Hot Springs 24,907 26,068 4.7
Norco 27,375 27,255 -0.4
Banning 28,293 28,348 0.2
Beaumont 28,271 31,477 11.3
San Jacinto 34,371 35,672 3.8
Coachella 38,515 40,517 5.2
La Quinta 41,125 42,958 4.5
Palm Springs 46,893 47,251 0.8
Lake Elsinore 47,669 49,807 4.5
Palm Desert 49,789 50,907 2.2
Cathedral City 52,151 52,465 0.6
Perris 50,701 53,605 5.7
Hemet 73,299 74,185 1.2
Indio 77,208 81,512 5.6
Murrieta 97,329 100,173 2.9
Temecula 98,009 101,057 3.1
Corona 146,147 147,428 0.9
Moreno Valley 180,603 183,860 1.8
Riverside 291,611 296,842 1.8
Balance Of County 537,637 554,571 3.1
Riverside 2,034,840 2,088,322 2.6
Department of Finance Population Estimates for Riverside County
Total Population Percent
1/1/2007 1/1/2008 Change
Riverside 2,034,840 2,088,322 2.6
Banning 28,293 28,348 0.2
Beaumont 28,271 31,477 11.3
Blythe 22,636 21,695 -4.2
Calimesa 7,420 7,536 1.6
Canyon Lake 10,979 11,051 0.7
Cathedral City 52,151 52,465 0.6
Coachella 38,515 40,517 5.2
Corona 146,147 147,428 0.9
Desert Hot Springs 24,907 26,068 4.7
Hemet 73,299 74,185 1.2
Indian Wells 4,945 5,025 1.6
Indio 77,208 81,512 5.6
Lake Elsinore 47,669 49,807 4.5
La Quinla 41,125 42,958 4.5
Moreno Valley 180,603 183,860 1.8
Murrieta 97,329 100,173 2.9
Norco 27,375 27,255 -0.4
Palm Desert 49,789 50,907 2.2
Palm Springs 46,893 47,251 0.8
Perris 50,701 53,605 5.7
Rancho Mirage 16,957 17,057 0.6
Riverside 291,611 296,842 1.8
San Jacinto 34,371 35,672 3.8
Temecula 98,009 101,057 3.1
Balance Of County 537,637 554,571 3.1
Proposed Amendments to the RCTC Administrative Code
3. (a) Executive Committee. There shall be created an Executive
Committee. Subject to supervision by the Commission, the Executive Committee shall
oversee staff functions; recommend staff positions, job descriptions and salaries; appoint,
contract with and determine the compensation of the Executive Director; discipline,
review and terminate the Commission's Executive Director; and oversee administration
of the Commission's office. Decisions of the Committee shall be final unless a member
of the Commission, within five (5) days of the date of the decision, requests that the
decision be placed on the agenda of the next regular Commission meeting for
reconsideration. Meetings of the Committee shall be held on the day of the Commission
meeting or as otherwise required and at a place and time to be set by the Executive
Committee, unless otherwise directed by the Commission.
(b) The membership of the Executive Committee shall be as
follows:
(4)
(5)
The Chair of the Commission.
The Vice Chair of the Commission.
The Second Vice Chair of the Commission.
The Past Chair of the Commission.
Two regular members of the Commission
representing the cities of Corona, Moreno Valley, Murrieta, Riverside, and Temecula.
(6) A regular member of the Commission representing
one of the following cities: Banning, Beaumont, Calimesa, Canyon Lake, Hemet, Lake
Elsinore, Menifee, Norco, Perris, San Jacinto, and Wildomar. Such member shall be
appointed by majority vote of the members representing the cities referenced in the
previous sentence.
(7) A regular member of the Commission representing
the following cities: Blythe, Cathedral City, Coachella, Desert Hot Springs, Indian Wells,
Indio, La Quinta, Palm Desert, Palm Springs and Rancho Mirage. Such member shall be
appointed by a majority vote of the members representing the cities referenced in the
previous sentence.
(8) Three members of the Commission who are
members of the Riverside County Board of Supervisors. Such members shall be
appointed by the Board of Supervisors.
(c) Actions of the Executive Committee shall require six (6)
affirmatives "yes" votes.
(d) The term of the Executive Committee members, other than
the Chair and Vice Chair and the Second Vice Chair shall be two (2) years. At the end of
their 2-year tern, Executive Committee members shall stand for reappointment as set
forth in Section H.3(b).
(e)
A member of the Executive Committee may be removed by
majority vote of the Commission members responsible for his or her appointment. In the
event of a vacancy in the Executive Committee, the vacancy shall be filled as set forth in
Section H.3(b) above. The new member shall fill out the remainder of the term.
(f) An alternate member of the Commission, as appointed in
Article II.C.2, shall not assume the duties of the regular member on the Executive
Committee when the regular member is absent. In addition, should a member of the
Executive Committee resign or otherwise leave the Commission, the vacancy shall be
filled as set forth in Section H.3 (b), above. The new member shall serve the remainder
of the unexpired term.
4. The Commission's Committees are authorized to establish rules of
procedure relating to the activities and functions of the respective Committee, including
the creation of subcommittees of committee members.
ARTICLE IV
MEETINGS
A. AGENDA. Matters to be placed on the Agenda for any regular meeting
may be filed with the Executive Director of the Commission by any member of the
Commission by the Thursday before such regular meeting. The Agenda for each regular
meeting shall be prepared under the direction of the Executive Director. The Executive
Director shall cause copies of the Agenda to be mailed or delivered to each regular and
alternate member and the General Counsel at least three (3) working days prior to the
regular meeting date.
B. REGULAR MEETING. Regular meetings of the Commission shall be
held at 4080 Lemon Street, Riverside, California in the Board of Supervisors Chambers
or at such other location set in public meeting by the Commission on the second
Wednesday of each month at 9:30 a.m. unless such day is a holiday, in which case the
meeting shall be held on the next business day. Regular meetings may be canceled by
majority vote of the Commission at a regular or special meeting prior to the meeting to be
canceled. A regular meeting may also be canceled by the Chair for lack of a quorum.
The Executive Director shall endeavor to mail or deliver notice of such cancellation to
each regular member and alternate member at least twenty four (24) hours prior to the
time of the meeting.
C. SPECIAL MEETINGS. A special meeting of the Commission may be
called at any time by the Chair, or in his or her absence by the Vice Chair or in the
absence of the Chair and the Vice Chair by the Second Vice Chair, or by any sixteen (16)
regular members by delivering personally or by mail written notice to the Executive
Director and each regular and alternate member. Such notice shall be so delivered at
least twenty-four (24) hours before the time of such meeting as specified in the notice.
The call and notice shall specify the time and place of the special meeting and the
business to be transacted. No other business shall be transacted at such meeting. Such
written notice may be dispensed with as to any member who at or prior to the time the
meeting convenes files with the Executive Director a written waiver of notice. Such
waiver may be given by telegram or fax. Such written notice may also be dispensed with
as to any regular or alternate member who is actually present at the meeting at the time it
convenes.