HomeMy Public PortalAbout01 January 26, 2009 Budget & Implementation86262
RECORDS
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
MEETING AGENDA
TIME: 9:30 a.m.
DATE: Monday, January 26, 2009
LOCATION: BOARD ROOM
County of Riverside Administrative Center
4080 Lemon Street, First Floor, Riverside
4P- COMMITTEE MEMBERS -d
Steve Adams, Chair / Andy Melendrez, City of Riverside
Roger Berg, Vice Chair / Jeff Fox, City of Beaumont
Joseph DeConinck / Robert Crain, City of Blythe
Ray Quinto / Jim Hyatt, City of Calimesa
Mary Craton / Jordan Echrenkranz, City of Canyon Lake
Gregory S. Pettis / Kathleen DeRosa, City of Cathedral City
Eduardo Garcia / Steven Hernandez, City of Coachella
Scott Matas / Russell Betts, City of Desert Hot Springs
Terry Henderson / Don Adolph, City of La Quinta
Darcy Kuenzi / Scott Mann, City of Menifee
Rick Gibbs / Kelly Bennett, City of Murrieta
Gordon Moller / Alan Seman, City of Rancho Mirage
Ron Roberts / Jeff Comerchero, City of Temecula
John F. Tavaglione, County of Riverside, District 11
Jeff Stone, County of Riverside, District III
4P. STAFF
Anne Mayer, Executive Director
Theresia Trevino, Chief Financial Officer
!P. AREAS OF RESPONSIBILITY '11)
Annual Budget Development and Oversight
Countywide Strategic Plan
Legislation
Measure A Implementation and Capital Programs
Public Communications and Outreach Programs
Competitive Federal and State Grant Programs
SAFE/Freeway Service Patrol
TUMF Program
Comments are welcomed by the Committee. If you wish to provide comments to the Committee, please
complete and submit a Speaker Card to the Clerk of the Board.
11.36.06
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
ROLL CALL
JANUARY 26, 2009
County ou � District 11 r
County of Riverside, District III
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City of Blythe
City of Canyon Lake
City of Coachella
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City of La Quinta
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City of Murrieta
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City of Riverside
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
COMMISSIONER SIGN -IN SHEET
JANUARY 26, 2009
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BUDGET AND IMPLEMENTATION COMMITTEE
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AGENDA*
*Actions may be taken on any item listed on the agenda
9:30 a.m.
Monday, January 26, 2009
BOARD ROOM
County Administrative Center
4080 Lemon Street, First Floor
Riverside, California
In compliance with the Brown Act and Government Code Section 54957.5, agenda
materials distributed 72 hours prior- to the meeting, which are public records relating to
open session agenda items, will be available for inspection by members of the public prior
to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA,
and on the Commission's website, www.rctc.org.
In compliance with the Americans with Disabilities Act and Government Code Section
54954.2, if you need special assistance to participate in a Committee meeting, please
contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior
to meeting time will assist staff in assuring that reasonable arrangements can be made to
provide accessibility at the meeting.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. PUBLIC COMMENTS - Each individual speaker is limited to speak three (3)
continuous minutes or less. The Committee may, either at the direction of
the Chair or by majority vote of the Committee, waive this three minute time
limitation. Depending on the number of items on the Agenda and the number
of speakers, the Chair may, at his/her discretion, reduce the time of each
speaker to two (2) continuous minutes. Also, the Committee may terminate
public comments if such comments become repetitious. M addition, the
maximum time for public comment for any individual item or topic is thirty
(30) minutes. Speakers may not yield their time to others without the
consent of the Chair. Any written documents to be distributed or presented
to the Committee shall be submitted to the Clerk of the Board. This policy
applies to Public Comments and comments on Agenda Items.
Budget and Implementation Committee
January 26, 2009
Page 2
Under the Brown Act, the Board should not take action on or discuss matters
raised during public comment portion of the agenda which are not listed on
the agenda. Board members may refer such matters to staff for factual
information or to be placed on the subsequent agenda for consideration.
5. APPROVAL OF MINUTES - OCTOBER 27, 2008 AND NOVEMBER 24, 2008
6. ELECTION OF OFFICERS
Overview
Page 1
This item is for the Budget and Implementation Committee to conduct an
election of officers for 2009 - Chair and Vice Chair.
7. PUBLIC HEARING PROPOSAL TO OFFER AN EARLY RETIREMENT
INCENTIVE UNDER GOVERNMENT CODE SECTION 20903
Overview
This item is for the Committee to:
Page 2
1) Open a public hearing in order to receive input and comments on
the proposed early retirement incentive in accordance with
Government Code Section 7507;
2) Discuss the costs and savings generated from offering an early
retirement incentive pursuant to Government Code Section
20903;
3) Approve a budget adjustment for the potential payout of benefit
accruals related to an early retirement incentive; and
4) Forward to the Commission for final action.
8. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda
after making a finding that there is a need to take immediate action on the
item and that the item came to the attention of the Committee subsequent to
the posting of the agenda. An action adding an item to the agenda requires
2/3 vote of the Committee. If there are less than 2/3 of the Committee
members present, adding an item to the agenda requires a unanimous vote.
Added items will be placed for discussion at the end of the agenda.)
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Budget and Implementation Committee
January 26, 2009
Page 3
9. CONSENT CALENDAR - All matters on the Consent Calendar will be
approved in a single motion unless a Commissioner(s) requests separate
action on specific item(s). Items pulled from the Consent Calendar .will be
placed for discussion at the end of the agenda.
9A. QUARTERLY FINANCIAL STATEMENTS
Overview
This item is for the Committee to:
Page 13
1) Receive and file the Quarterly Financial Statements for the period
ended December 31, 2008; and
2) Forward to the Commission for final action.
9B. INTERFUND LOAN ACTIVITY REPORT
Overview
This item is for the Committee to:
1) Receive and file the Interfund Loan Activity Report; and
2) Forward to the Commission for final action.
9C. QUARTERLY SALES TAX ANALYSIS
Overview
This item is for the Committee to:
Page 19
Page 21
1) Receive and file the sales tax analysis for Quarter 3, 2008; and
2) Forward to the Commission for final action.
Budget and Implementation Committee
January 26, 2009
Page 4
10. PROJECT MANAGEMENT SERVICES TO ASSIST WITH THE •
IMPLEMENTATION OF EDEN FINANCIAL MANAGEMENT SOFTWARE
SYSTEM
Page 29
Overview
This item is for the Committee to:
1) Approve Agreement No. 09-19-055-00 with Tyler Technologies, Inc.
for the purchase of the EDEN financial management software system;
2) Direct staff to present its award recommendation to the Commission
for Agreement No. 09-19-056-00 for project management support for
the development and implementation of the EDEN financial
management software system;
3) Authorize the Chair, pursuant to legal counsel review, to execute the
agreements on behalf of the Commission; and
4) Forward to the Commission for final action.
11. REVISED PROJECT BUDGET AND PROGRAMMING FOR THE STATE ROUTE
91 HIGH OCCUPANCY VEHICLE LANE PROJECT
Overview
This item is for the Committee to:
Page 80 4.
1) Receive and file an update on the State Route 91 High Occupancy
Vehicle (HOV) lane project;
2) Authorize the Executive Director, pursuant to legal counsel review, to
execute the Cooperative Agreement Amendment Nos. 05-31-527-02
and 08-31-002-01 and Corridor Mobility Improvement Account (CMIA)
baseline certification amendment that will reflect an update to the
project funding; and
3) Forward to the Commission for final action.
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Budget and Implementation Committee
January 26, 2009
Page 5
12. REVISED PROJECT SCOPE AND BUDGET FOR THE INTERSTATE 215
BI-COUNTY HIGH OCCUPANCY VEHICLE GAP CLOSURE PROJECT
Page 83
Overview
This item is for the Committee to:
1) Approve the inclusion of the 1-215 Bi-County HOV Gap Closure project
in the Commission's 2009 Measure A 10-Year Delivery Plan;
2) Approve Agreement No. 09-31-060-00 with San Bernardino
Associated Governments (SANBAG) for the project approval and
environmental document (PA&ED) phase for the interim project in the
amount not to exceed $1,305,396;
3) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission; and
4) Forward to the Commission for final action.
13. STATE ROUTE 91 HIGH OCCUPANCY VEHICLE GAP CLOSURE PROJECT
RELOCATION PLAN
Overview
This item is for the Committee to:
Page 96
1) Adopt the State Route 91 High Occupancy Vehicle (NOV) Gap Closure
Project Relocation Plan (Plan); and
2) Forward to the Commission for final action.
14. FEDERAL ECONOMIC STIMULUS
Overview
This item is for the Committee to:
Page 134
1) Review and discuss Federal Economic Stimulus proposals for Riverside
County; and
2) Forward to the Commission for final action.
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Budget and Implementation Committee
January 26, 2009
Page 6
15. ITEM(S) PULLED FROM CONSENT CALENDAR AGENDA
16. COMMISSIONERS / STAFF REPORT
Overview
This item provides the opportunity for the Commissioners and staff to report
on attended and upcoming meeting/conferences and issues related to
Commission activities.
17. ADJOURNMENT AND NEXT MEETING
The next Budget and Implementation Committee meeting is scheduled to be
held at 9:30 a.m., Monday, February 23, 2009, Board Chambers,
First Floor, County Administrative Center, 4080 Lemon Street, Riverside.
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AGENDA ITEM 5
MINUTES
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E
M o n d a y , O c t o b e r 2 7 , 2 0 0 8
M I N U T E S
1 . C A L L T O O R D E R
C h a i r S t e v e A d a m s c a l l e d t h e m e e t i n g o f t h e B u d g e t a n d I m p l e m e n t a t i o n
C o m m i t t e e t o o r d e r a t 9 : 3 2 a . m . , i n t h e B o a r d R o o m a t t h e C o u n t y o f
R i v e r s i d e A d m i n i s t r a t i v e C e n t e r , 4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e ,
C a l i f o r n i a , 9 2 5 0 1 .
2 . P L E D G E O F A L L E G I A N C E
A t t h i s t i m e , C o m m i s s i o n e r S c o t t M a t a s l e d t h e B u d g e t a n d I m p l e m e n t a t i o n
C o m m i t t e e i n a f l a g s a l u t e .
3 . R O L L C A L L
M e m b e r s / A l t e r n a t e s P r e s e n t M e m b e r s A b s e n t
S t e v e A d a m s
J o h n C h l e b n i k
M a r y C r a t o n
E d u a r d o G a r c i a
R i c k G i b b s
T e r r y H e n d e r s o n
B o b M a g e e
S c o t t M a t a s
R o n R o b e r t s
J o h n T a v a g l i o n e
4 . P U B L I C C O M M E N T S
R o g e r B e r g
J o s e p h D e C o n i n c k
G r e g o r y P e t t i s
G o r d o n M o l l e r
T h e r e w e r e n o r e q u e s t s t o s p e a k f r o m t h e p u b l i c .
Budget and Implementation Committee Minutes
October 27, 2008
Page 2
5. APPROVAL OF MINUTES — SEPTEMBER 22, 2008
M/S/C (Craton/Henderson) to approve the minutes of
September 22, 2008, as submitted.
Commissioner Mary Craton stated per Commissioner John Chlebnik's request
at its September 22, 2008 Budget and Implementation Committee meeting,
Riverside Transit Agency will continue to operate Route 36 at reduced hours
and weekdays only.
6. ADDITIONS / REVISIONS
There were no additions or revisions to the agenda.
7. CONSENT CALENDAR - All matters on the Consent Calendar will be
approved in a single motion unless a Commissioner(s) requests separate
action on specific item(s). Items pulled from the Consent Calendar will be
placed for discussion at the end of the agenda.
M/S/C (Craton/Roberts) to approve the following Consent Calendar
item(s):
7A. SINGLE SIGNATURE AUTHORITY REPORT
1) Receive and file the Single Signature Authority Report for the
first quarter ended September 30, 2008: and
2) Forward to the Commission for final action.
8. SALES TAX REVENUES UPDATE
Theresia Trevino, Chief Financial Officer, provided an update on the sales tax
revenues, discussing the following areas:
• Commission revenue sources;
• Sales tax calendar;
• Recent sales tax trends;
• Quarter 2, 2008 sales tax report: Economic categories and segments;
• Measure A sales taxes; and
• Local Transportation Fund (LTF) sales taxes.
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Budget and Implementation Committee Minutes
October 27, 2008
Page 3
Anne Mayer stated that staff will continue to monitor the Commission's
revenues and remain engaged in discussions at the state level.
M/SIC (Henderson/Roberts) to:
1) Receive and file the report on Measure A and LTF revenues;
2) Receive and file the sales tax analysis for Quarter 2, 2008; and
3) Forward to the Commission for final action.
9. AMENDMENT TO AGREEMENT FOR ON -CALL STRATEGIC PARTNERSHIP
ADVISOR SERVICES
Michael Blomquist, Toll Programs Director, provided an overview of the
amendment with KPMG Corporate Finance, LLC (KPMG), to continue to
provide on -call financial advisory services for the proposed State Route 91
and Interstate 15 projects.
In response to Commissioner Henderson's question, Michael Blomquist
replied that innovative financing could include user based financing and
selling toll revenue bonds as alternatives to state and federal funding.
Commissioner Henderson stated that while she agrees that the Commission
needs to explore all financing options, she cautioned against any financing
that was too innovative.
Anne Mayer noted that the process the Commission has started with respect
to alternatives to traditional financing and tolling facilities is having a ripple
effect into other counties. It is becoming a crucial part of being able to fund
infrastructure improvements when there are no other sources of funding
available.
M/S/C (Magee/Henderson) to:
1► Approve Agreement No. 06-66-026-06, Amendment No. 5 to
Agreement 06-66-026-00, for On -Call Strategic Partnership
Advisor Services with KPMG to provide continuing on -call
financial advisory services for the proposed SR-91 and 1-15
corridor improvement projects for the amount of $250,000;
2) Authorize the Chair, pursuant to legal counsel review, to
execute the agreement on behalf of the Commission; and
3) Forward to the Commission for final action.
•
Budget and Implementation Committee Minutes
October 27, 2008
Page 4
10. TRANSPORTATION UNIFORM MITIGATION FEE REGIONAL ARTERIAL
PROGRAM UPDATE
Shirley Medina, Programming and Planning Manager, provided an update on
the Transportation Uniform Mitigation Fee (TUMF) Regional Arterial program.
M/S/C (Henderson/Adams) to:
1) Receive and file an update on the TUMF Regional Arterial
program; and
2) Forward to the Commission for final action.
11. RESOLUTION OF NECESSITY FOR THE INTERSTATE 215/STATE ROUTE 60
EAST JUNCTION PROJECT
Min Saysay, Right -of -Way Manager, provided a brief overview of the
Resolution No. 08-026, electing to hear future resolutions of necessity for high
occupancy vehicle (HOV) lane project for the I-215/SR-60 East Junction.
M/S/C (Craton/Henderson) to:
1) Adopt Resolution No. 08-026, "Resolution of the Riverside
County Transportation Commission Electing to Hear Future
Resolutions of Necessity for the High Occupancy Vehicle Lane
Project for the 1-215/SR-60 East Junction and Designation of
Commission General Counsel to Process Resolution of Necessity
Packages for the Project" and
2) Forward to the Commission for final action.
12. RESOLUTION OF NECESSITY FOR THE STATE ROUTE 74/G STREET TO
INTERSTATE 215 INTERCHANGE PROJECT
Min Saysay provided a brief overview of the Resolution No. 08-027, electing
to hear future resolutions of necessity for the SR-74/I-215 interchange project.
M/S/C (Henderson/Craton) to:
1) Adopt Resolution No. 08-027, "Resolution of the Riverside
County Transportation Commission Electing to Hear Future
Resolutions of Necessity for the SR-74/1--215 Project and
Designation of Commission General Counsel to Process
Resolution of Necessity Packages for the Project"; and
2) Forward to the Commission for final action.
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B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e M i n u t e s
O c t o b e r 2 7 , 2 0 0 8
P a g e 5
1 3 . A G R E E M E N T F O R T H E C O N S T R U C T I O N O F P H A S E I P E R R I S
M U L T I M O D A L T R A N S P O R T A T I O N F A C I L I T Y I N T H E C I T Y O F P E R R I S
E d d a R o s s o , C a p i t a l P r o j e c t s M a n a g e r , p r o v i d e d a n u p d a t e f o r t h e a g r e e m e n t
f o r c o n s t r u c t i o n o f P h a s e I P e r r i s M u l t i m o d a l T r a n s p o r t a t i o n F a c i l i t y i n t h e
c i t y o f P e r r i s .
M / S / C ( H e n d e r s o n / R o b e r t s ) t o :
1 ) D i r e c t s t a f f t o p r e s e n t i t s a w a r d r e c o m m e n d a t i o n s t o t h e
C o m m i s s i o n f o r A g r e e m e n t N o . 0 9 - 3 3 - 0 4 6 - 0 0 f o r t h e
c o n s t r u c t i o n o f P h a s e I P e r r i s M u l t i m o d a l T r a n s p o r t a t i o n
F a c i l i t y a d j a c e n t t o C S t r e e t , b e t w e e n S t a t e R o u t e 7 4 a n d
S a n J a c i n t o A v e n u e i n t h e c i t y o f P e r r i s ( P e r r i s ) ;
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o
e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ;
3 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r o r d e s i g n e e , p u r s u a n t t o l e g a l
c o u n s e l r e v i e w , t o e x e c u t e u t i l i t y r e l o c a t i o n a n d u n d e r g r o u n d i n g
a g r e e m e n t s w i t h S o u t h e r n C a l i f o r n i a E d i s o n ( S C E ) a n d V e r i z o n
f o r a t o t a l n o t t o e x c e e d a m o u n t o f $ 1 9 0 , 0 0 0 a n d $ 1 7 5 , 0 0 0
r e s p e c t i v e l y ; a n d
4 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
1 4 . I T E M S P U L L E D F R O M C O N S E N T C A L E N D A R
T h e r e w e r e n o i t e m s p u l l e d f r o m t h e C o n s e n t C a l e n d a r .
1 5 . C O M M E N T S B Y C O M M I S S I O N E R S / S T A F F
1 5 A . A n n e M a y e r a n n o u n c e d :
" T h e l a t e s t n e w s l e t t e r o n t h e M i d C o u n t y P a r k w a y ( M C P ) h a s
b e e n p r o v i d e d t o a l l C o m m i s s i o n e r s ;
" M C P p u b l i c m e e t i n g s w i l l b e h e l d o n O c t o b e r 2 8 - 3 0 , a n d p u b l i c
h e a r i n g s w i l l b e h e l d o n N o v e m b e r 6 a n d 1 2 ;
" T h e C a l i f o r n i a T r a n s p o r t a t i o n C o m m i s s i o n w i l l m e e t i n t h e
C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r B o a r d R o o m o n
O c t o b e r 2 9 - 3 0 . A r e c e p t i o n w i l l b e h e l d o n O c t o b e r 2 9 f r o m
5 : 3 0 p . m . t o 7 : 3 0 p . m . a t t h e M i s s i o n I n n ;
Budget and Implementation Committee Minutes
October 27, 2008
Page 6
16. ADJOURNMENT
There being no further business for consideration by the Budget and
Implementation Committee, the meeting was adjourned at 9:57 a.m.
The next meeting of the Budget and Implementation Committee is scheduled
for November 24, 2008 at 9:30 a.m.
Respectfully submitted,
Jennifer Harmon
Clerk of the Board
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AGENDA ITEM 6
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
J a n u a r y 2 6 , 2 0 0 9
T O :
B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M :
J e n n i f e r H a r m o n , O f f i c e r a n d B o a r d S e r v i c e s M a n a g e r
T H R O U G H :
J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T :
E l e c t i o n o f O f f i c e r s
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e t o c o n d u c t a n e l e c t i o n
o f o f f i c e r s f o r 2 0 0 9 - C h a i r a n d V i c e C h a i r .
B A C K G R O U N D I N F O R M A T I O N :
T h e e l e c t i o n o f o f f i c e r s f o r t h e f u l l C o m m i s s i o n a n d i t s C o m m i t t e e s a r e h e l d o n a n
a n n u a l b a s i s . C o m m i s s i o n e r s S t e v e A d a m s a n d R o g e r B e r g w e r e e l e c t e d a s t h e
B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e '