HomeMy Public PortalAbout02 February 23, 2009 Budget & Implementation86501
RECORDS
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
MEETING AGENDA
TIME: 9:30 a.m.
DATE: Monday, February 23, 2009
LOCATION: BOARD ROOM
County of Riverside Administrative Center
4080 Lemon Street, First Floor, Riverside
%g., COMMITTEE MEMBERS -t)
Mary Craton, Chair / Jordan Echrenkranz, City of Canyon Lake
Gregory S. Pettis, Vice Chair / Kathleen DeRosa, City of Cathedral City
Roger Berg, / Jeff Fox, City of Beaumont
Joseph DeConinck / Robert Crain, City of Blythe
Ray Quinto / Jim Hyatt, City of Calimesa
Eduardo Garcia / Steven Hernandez, City of Coachella
Scott Matas / Russell Betts, City of Desert Hot Springs
Terry Henderson / Don Adolph, City of La Quinta
Darcy Kuenzi / Scott Mann, City of Menifee
Rick Gibbs / Kelly Bennett, City of Murrieta
Gordon Moller / Alan Seman, City of Rancho Mirage
Steve Adams / Andy Melendrez, City of Riverside
Ron Roberts / Jeff Comerchero, City of Temecula
John F. Tavaglione, County of Riverside, District II
Jeff Stone, County of Riverside, District III
4P., STAFF ..go
Anne Mayer, Executive Director
Theresia Trevino, Chief Financial Officer
‘P- AREAS OF RESPONSIBILITY 0%0
Annual Budget Development and Oversight
Countywide Strategic Plan
Legislation
Measure A Implementation and Capital Programs
Public Communications and Outreach Programs
Competitive Federal and State Grant Programs
SAFE/Freeway Service Patrol
TUMF Program
Comments are welcomed by the Committee. If you wish to provide comments to the Committee, please
complete and submit a Speaker Card to the Clerk of the Board.
11.36.06
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
www.rctc.org
AGENDA*
*Actions may be taken on any item listed on the agenda
9:30 a.m.
Monday, February 23, 2009
BOARD ROOM
County Administrative Center
4080 Lemon Street, First Floor
Riverside, California
/n compliance with the Brown Act and Government Code Section 54957.5, agenda
materials distributed 72 hours prior to the meeting, which are public records relating to
open session agenda items, will be available for inspection by members of the public prior
to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA,
and on the Commission's website, www:rctc.org.
In compliance with the Americans with Disabilities Act and Government Code .Section
54954.2, if you need special assistance to participate in a Committee meeting, please
contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior
to meeting time will assist staff in assuring that reasonable arrangements can be• made to
provide accessibility at the meeting.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. PUBLIC COMMENTS - Each individual speaker is limited to speak three (31
continuous minutes or less. The Committee may, either at the direction of
the Chair or by majority vote of the Committee, waive this three minute time
limitation. Depending on the number of items on the Agenda and the number
of speakers, the Chair may, at his/her discretion, reduce the time of each
speaker to two (2) continuous minutes. Also, the Committee may terminate
public comments if such comments become repetitious. In addition, the
maximum time for public comment for any individual item or topic is thirty
(30) minutes. Speakers may not yield their time to others without the
consent of the Chair. Any written documents to be distributed or presented
to the Committee shall be submitted to the Clerk of the Board. This policy
applies to Public Comments and comments on Agenda Items.
Budget and Implementation Committee
February 23, 2009
Page 2
Under the Brown Act, the Board should not take action on or discuss matters
raised during public comment portion of the agenda which are not listed on
the agenda. Board members may refer such matters to staff for factual
information or to be placed on the subsequent agenda for consideration.
5. APPROVAL OF MINUTES - JANUARY 26, 2009
6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda
after making a finding that there is a need to take immediate action on the
item and that the item came to the attention of the Committee subsequent to
the posting of the agenda. An action adding an item to the agenda requires
2/3 vote of the Committee. if there are less than 2/3 of the Committee
members present, adding an item to the agenda requires a unanimous vote.
Added items will be placed for discussion at the end of the agenda.)
7.
CONSENT CALENDAR - All matters on the Consent Calendar will be approved
in a single motion unless a Commissioner(s) requests separate action on
specific item(s). Items pulled from the Consent Calendar will be placed for
discussion at the end of the agenda.
7A. QUARTERLY INVESTMENT REPORT
Overview
This item is for the Committee to:
Page 1
1) Receive and file the Quarterly Investment Report for the quarter
ended December 31, 2008; and
2) Forward to the Commission for final action.
8. PROPOSED POLICY GOALS AND OBJECTIVES FOR FISCAL YEAR 2009/10
BUDGET
Overview
This item is for the Committee to:
Page 14
1) Approve the proposed Commission Policy Goals and Objectives for the
FY 2009/10 Budget; and
2) Forward to the Commission for final action.
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Budget and Implementation Committee
February 23, 2009
Page 3
9. REVISIONS TO THE DEBT MANAGEMENT POLICY
Overview
This item is for the Committee to:
Page 23
1) Approve the revisions to the Debt Management Policy;
2) Adopt Resolution No. 09-003, "A Resolution of the Riverside County
Transportation Commission Regarding the Revised Debt Management
Policy;" and
3) Forward to the Commission for final action.
10. TRANSPORTATION ENHANCEMENT APPLICATION REVISION FOR THE
STATE STREET MULTI -USE BICYCLE AND PEDESTRIAN PATH PROJECT
FOR THE CITY OF HEMET
Page 41
Overview
This item is for the Committee to:
1) Approve the Transportation Enhancement (TE) Application Revision for
the State Street multi -use bicycle and pedestrian path project; and
2) Forward to the Commission for final action.
11. STATE ROUTE 60 EAST JUNCTION TO INTERSTATE 215 HIGH
OCCUPANCY VEHICLE LANES CONNECTOR PROJECT RELOCATION PLAN
Page 54
Overview
This item is for the Committee to:
1) Adopt the State Route 60 East Junction to Interstate 215 high
occupancy vehicle (HOV) Lanes Connector Project Relocation Plan
(Relocation Plan); and
2) Forward to the Commission for final action.
12. FEDERAL ECONOMIC RECOVERY BILL
Overview
This item is for the Committee to:
Page 87
1) Review and discuss Federal Economic Recovery proposals for Riverside
County; and
2) Forward to the Commission for final action.
Budget and Implementation Committee
February 23, 2009
Page 4
13. ITEM(S) PULLED FROM CONSENT CALENDAR AGENDA
14. COMMISSIONERS / STAFF REPORT
Overview
This item provides the opportunity for the Commissioners and staff to report
on attended and upcoming meeting/conferences and issues related to
Commission activities.
15. ADJOURNMENT AND NEXT MEETING
The next Budget and Implementation Committee meeting is scheduled to be
held at 9:30 a.m., Monday, March 23, 2009, Board Chambers,
First Floor, County Administrative Center, 4080 Lemon Street, Riverside.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
ROLL CALL
FEBRUARY 23, 2009
Present Absent
County Of ersid , ict II L7
County of Riverside, District III 0
City of Bea'
City of Blythe
City o Cafesa
City of Canyon Lake
City of Caf
City of Coachella
City of 7'
City of La Quinta
Cio<
City of Murrieta
City of Rancho Mi
City of Riverside
City of Temec
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
COMMISSIONER SIGN -IN SHEET
FEBRUARY 23, 2009
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
B U D G E T A N D I M P L E M E N T A T I O N
M o n d a y , J a n u a r y 2 6 , 2 0 0 9
M I N U T E S
1 . C A L L T O O R D E R
C h a i r S t e v e A d a m s c a l l e d t h e m e e t i n g o f t h e B u d g e t a n d I m p l e m e n t a t i o n
C o m m i t t e e t o o r d e r a t 9 : 3 0 a . m . , i n t h e B o a r d R o o m a t t h e C o u n t y o f
R i v e r s i d e A d m i n i s t r a t i v e C e n t e r , 4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e ,
C a l i f o r n i a , 9 2 5 0 1 .
2 . P L E D G E O F A L L E G I A N C E
A t t h i s t i m e , C o m m i s s i o n e r T e r r y H e n d e r s o n l e d t h e B u d g e t a n d
I m p l e m e n t a t i o n C o m m i t t e e i n a f l a g s a l u t e .
3 . R O L L C A L L
M e m b e r s / A l t e r n a t e s P r e s e n t M e m b e r s A b s e n t
S t e v e A d a m s
J o s e p h D e C o n i n c k
E d u a r d o G a r c i a
R i c k G i b b s
G r e g o r y P e t t i s
M a r y C r a t o n
T e r r y H e n d e r s o n
S c o t t M a t a s
R a y Q u i n t o
R o n R o b e r t s
J o h n T a v a g l i o n e
4 . P U B L I C C O M M E N T S
R o g e r B e r g
D a r c y K u e n z i
G o r d o n M o l l e r
J e f f S t o n e
T h e r e w e r e n o r e q u e s t s t o s p e a k f r o m t h e p u b l i c .
Budget and Implementation Committee Minutes
January 26, 2009
Page 2
5. APPROVAL OF MINUTES - OCTOBER 27, 2008 AND NOVEMBER 24, 2008
M/S/C (Henderson/Craton) to approve the minutes of October 27, and
November 24, 2008, as submitted.
6. ELECTION OF OFFICERS
At this time, Chair Adams opened nominations for the slate of officers.
Commissioner Terry Henderson, seconded by Commissioner Scott Matas,
nominated the following slate of officers for 2009:
Mary Craton for the Chair position; and
Gregory Pettis for the Vice Chair position.
No other nominations were received. Chair Adams closed the nominations.
Commissioners Mary Craton and Gregory Pettis were unanimously elected as
the Budget and Implementation Committee's Chair and Vice Chair,
respectively.
At this time, Commissioner Craton assumed the Chair.
7. PUBLIC HEARING - PROPOSAL TO OFFER AN EARLY RETIREMENT
INCENTIVE UNDER GOVERNMENT CODE SECTION 20903
Michele Cisneros, Accounting and Human Resources Manager, provided an
overview for the proposal to offer an early retirement incentive.
At this time, Chair Mary Craton opened the public hearing. There were no
public comments received and Chair Craton closed the public hearing.
In response to Commissioner Rick Gibbs' concern regarding the impact of the
vacant positions, Anne Mayer replied that staff is confident that only a few
employees who are eligible will take the early retirement offer. Commission
management will reorganize staff and the vacant positions would not be
filled.
M/S/C (Henderson/Adams) to:
1) Approve a budget adjustment for the potential payout of benefit
accruals related to an early retirement incentive; and
2) Forward to the Commission for final action.
•
Budget and Implementation Committee Minutes
January 26, 2009
Page 3
• 8.
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ADDITIONS / REVISIONS
There was revised information for Agenda Item 14, "Federal Economic
Stimulus".
9. CONSENT CALENDAR - All matters on the Consent Calendar will be
approved in a single motion unless a Commissioner(s) requests separate
action on specific item(s). Items pulled from the Consent Calendar will be
placed for discussion at the end of the agenda.
M/S/C (Adams/Roberts) to approve the following Consent Calendar
item(s):
9A. QUARTERLY FINANCIAL STATEMENTS
1) Receive and file the Quarterly Financial Statements for the
period ended December 31, 2008; and
2) Forward to the Commission for final action.
98. INTERFUND LOAN ACTIVITY REPORT
1) Receive and file the Interfund Loan Activity Report; and
2) Forward to the Commission for final action.
9C. QUARTERLY SALES TAX ANALYSIS
1) Receive and file the sales tax analysis for Quarter 3, 2008; and
2) Forward to the Commission for final action.
10. PROJECT MANAGEMENT SERVICES TO ASSIST WITH THE
IMPLEMENTATION OF EDEN FINANCIAL MANAGEMENT SOFTWARE
SYSTEM
Michele Cisneros provided a brief overview on the project management
services to assist with the implementation of EDEN Financial Management
Software System.
Budget and Implementation Committee Minutes
January 26, 2009
Page 4
M/S/C (Henderson/Adams) to:
1) Approve Agreement No. 09-19-055-00 with Tyler Technologies,
Inc. for the purchase of the EDEN financial management
software system;
2) Direct staff to present its award recommendation to the
Commission for Agreement No. 09-19-056-00 for project
management support for the development and implementation
of the EDEN financial management software system;
3) Authorize the Chair, pursuant to legal counsel review, to
execute the agreements on behalf of the Commission;
4) Forward to the Commission for final action.
11. REVISED PROJECT BUDGET AND PROGRAMMING FOR THE STATE ROUTE
91 HIGH OCCUPANCY VEHICLE LANE PROJECT
Shirley Medina, Programming and Planning Manager, provided an overview
for the revised project budget and programming for the SR-91 high
occupancy vehicle (HOV) lane project.
M/S/C (Adams/Henderson) to:
1) Receive and file an update on the SR-91 HOV lane project;
2) Authorize the Executive Director, pursuant to legal counsel
review, to execute the Cooperative Agreement Amendment
Nos. 05-31-527-02 and 08-31-002-01 and Corridor Mobility
Improvement Account (CMIA) baseline certification amendment
that will reflect an update to the project funding; and
3) Forward to the Commission for final action.
12. REVISED PROJECT SCOPE AND BUDGET FOR THE INTERSTATE 215
BI-COUNTY HIGH OCCUPANCY VEHICLE GAP CLOSURE PROJECT
Patricia Castillo, Capital Projects Manager, provided an overview on the revised
project scope and budget for the 1-215 Bi-County high occupancy vehicle
(HOV) gap closure project.
Anne Mayer stated staff has worked with San Bernardino Associated
Governments (SANBAG), Ca!trans, and Federal Highway Administration to
develop a project that is deliverable in the near term on this very important
stretch of the 1-215.
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B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e M i n u t e s
J a n u a r y 2 6 , 2 0 0 9
P a g e 5
M / S / C ( A d a m s H e n d e r s o n ) t o :
1 ) A p p r o v e t h e i n c l u s i o n o f t h e 1 - 2 1 5 B i - C o u n t y H O V G a p C l o s u r e
p r o j e c t i n t h e C o m m i s s i o n '