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04 April 27, 2009 Budget & Implementation87074 RECORDS RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE MEETING AGENDA TIME: 9:30 a.m. DATE: Monday, April 27, 2009 LOCATION: BOARD ROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside 4P- COMMITTEE MEMBERS -mod Mary Craton, Chair / Jordan Echrenkranz, City of Canyon Lake Gregory S. Pettis, Vice Chair / Kathleen DeRosa, City of Cathedral City Roger Berg / Jeff Fox, City of Beaumont Joseph DeConinck / Robert Crain, City of Blythe Ray Quinto / Jim Hyatt, City of Calimesa Eduardo Garcia / Steven Hernandez, City of Coachella Scott Matas / Russell Betts, City of Desert Hot Springs Terry Henderson / Don Adolph, City of La Quinta Darcy Kuenzi / Scott Mann, City of Menifee Rick Gibbs / Kelly Bennett, City of Murrieta Gordon Moller / Alan Seman, City of Rancho Mirage Steve Adams / Andy Melendrez, City of Riverside Ron Roberts / Jeff Comerchero, City of Temecula John F. Tavaglione, County of Riverside, District II Jeff Stone, County of Riverside, District III SP- STAFF -V Anne Mayer, Executive Director Theresia Trevino, Chief Financial Officer SP. AREAS OF RESPONSIBILITY -V Annual Budget Development and Oversight Countywide Strategic Plan Legislation Measure A Implementation and Capital Programs Public Communications and Outreach Programs Competitive Federal and State Grant Programs SAFE/Freeway Service Patrol TUMF Program Comments are welcomed by the Committee. if you wish to provide comments to the Committee, please complete and submit a Speaker Card to the Clerk of the Board. 11.36.06 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 9:30 a.m. Monday, April27, 2009 BOARD ROOM County Administrative Center 4080 Lemon Street, First Floor Riverside, California In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission's website, www.rctc.org. In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in a Committee meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibilityat the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENTS - Each individual speaker is limited to speak three (3) continuous minutes or less. The Committee may, either at the direction of the Chair or by majority vote of the Committee, waive this three minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. Also, the Committee may terminate public comments if such comments become repetitious. In addition, the maximum time for public comment for any individual item or topic is thirty (30) minutes. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Committee shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items. Budget and Implementation Committee April 27, 2009 Page 2 Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. 5. APPROVAL OF MINUTES - FEBRUARY 23, 2009 6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. if there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) 7. CONSENT CALENDAR - All matters on the Consent Calendar will be approved in a single motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled from the Consent Calendar will be placed for discussion at the end of the agenda. 7A. ANNUAL INVESTMENT POLICY REVIEW Overview This item is .for the Committee to: • Page 1 • 1) Adopt the Annual Investment Policy; 2) Adopt Resolution No. 09-008, "Resolution of the Riverside County Transportation Commission Regarding the Revised Investment Policy" and 3) Forward to. the Commission for final action. 7B. QUARTERLY INVESTMENT REPORT Overview This item is for the Committee to: Page 16 1) Receive and file the Quarterly Investment Report for the quarter ended March 31, 2009; and 2) Forward to the Commission for final action. Budget and Implementation Committee April 27, 2009 Page 3 8. PROPOSED BUDGET FOR FISCAL YEAR 2009/10 Overview This item is for the Committee to: 1) Discuss, review and provide guidance on the proposed FY 2009/10; 2) Open the public hearing in order to receive input and proposed FY 2009/10 Budget on May 13, June 10, 2009, and close the public hearing; and 3) Forward to the Commission for final action. Page 28 Budget for comments on the 2009, and on 9• REVISIONS TO THE 2009 MEASURE A LOCAL STREETS AND ROADS PROGRAM MAINTENANCE OF EFFORT GUIDELINES Overview This item is for the Committee to: Page 48 1) Approve the proposed revisions to the 2009 Measure A Local Streets and Roads Program Maintenance of Effort (MOE) guidelines; 2) Adopt Resolution No. 09-007, "Resolution of the Riverside County Transportation Commission Regarding Revisions to the 2009 Measure A Local Streets and Roads Maintenance of Effort Guidelines"; and 3) Forward to the Commission for final action. 10. RECURRING CONTRACTS FOR FISCAL YEAR 2009/10 Overview This item is for the Committee to: 1) Approve the recurring contracts for FY 2009/10; and 2) Forward to the Commission for final action. Page 62 Budget and Implementation Committee April 27, 2009 Page 4 11. AGREEMENT WITH ELITE LIGHTING MAINTENANCE RIVERSIDE COUNTY ELECTRIC INC. TO PROVIDE ELECTRICAL • FOR THE FIVE METROLINK STATIONS IN Page 66 Overview This item is for the Committee to: 1) Approve selection of and award Agreement No. 09-24-059-00 to Elite Electric Inc. to provide electrical lighting maintenance services at the five Commission -owned Metrolink stations for a total contract amount of $262,000; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. 12. CITY OF RIVERSIDE TRANSPORTATION UNIFORM MITIGATION FEE PROGRAMMING REQUEST FOR THE CONSTRUCTION OF STATE ROUTE 91 /VAN BUREN BOULEVARD INTERCHANGE Page 68 Overview This item is for the Committee to: 1) Approve the city of Riverside's request to program $2 million of Transportation Uniform Mitigation Fee (TUMF) funds from the Regional Arterial Program for the construction phase of the State Route 91/Van Buren Boulevard interchange improvement project; 2) Approve Agreement No. 06-72-036-01, Amendment No. 1 to Agreement No. 06-72-036-00, between the city of Riverside and the Commission to reflect $2 million of construction funds; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 4) Forward to the Commission for final action. • Budget and implementation Committee April 27, 2009 Page 5 13. AMENDMENT TO AGREEMENT WITH DAVID EVANS AND ASSOCIATES FOR THE DEVELOPMENT OF PLANS, SPECIFICATIONS, AND COST ESTIMATE FOR THE CONSTRUCTION OF THE STATE ROUTE 74/INTERSTATE 215 INTERCHANGE IMPROVEMENT PROJECT IN THE CITY OF PERRIS Page 71 Overview This item is for the Committee to: 1) Approve Agreement No. 07-31-122-01, Amendment No. 1 to Agreement No. 07-31-122-00, with David Evans and Associates, Inc. (DEA) to perform additional work scope to complete the final engineering services and prepare plans, specifications, and cost estimate (PS&E) for the construction of the SR-74/I-215 interchange improvement project in the city of Perris for the additional amount of $ 700, 000; 2) Approve an adjustment to the project budget in the amount of $790,000, from the previously approved base amount of $2,091,662 plus a contingency amount of $218,338 for a total amount of $2,310,000, to a revised base amount of $2,791,662 plus a contingency amount of $308,338 to cover potential future changes in scope for a total not to exceed amount of $3.1 million; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of. the Commission; 4) Authorize the Executive Director or designee to execute future amendments from the proposed . contingency balance for additional work as required for the project; and 5) Forward to the Commission for final action. 14. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PERRIS AND THE COMMISSION FOR THE DESIGN AND CONSTRUCTION OF RAIL MUSEUM IMPROVEMENTS AT THE PERRIS MULTIMODAL TRANSPORTATION FACILITY Overview This item is for the Committee to: Page 90 1) Approve the Memorandum of Understanding (MOU) No. 09-33-070-00 between the city of Perris and the Commission for design and construction of Orange Empire Rail Museum's (OERM) rail museum improvements at the Perris Multimodal Transportation Facility; 2► Authorize the Executive Director or designee, pursuant to legal counsel review, to execute the MOU on behalf of the Commission; and 3) Forward to the Commission for final action. Budget and Implementation Committee April 27, 2009 Page 6 15. AGREEMENTS FOR FREEWAY SERVICE PATROL TRUCK SERVICE Overview This item is for the Committee to: Page 92 1) Approve Agreement No. 06-45-531-02, . Amendment No. 2 to Agreement No. 06-45-531-00 with Hamner Towing, to extend the term of the agreement for Beat No. 1; 2) Approve Agreement No. 06-45-046-01, Amendment No. 1 to Agreement No. 06-45-046-00 with Tri-City Towing, to extend the term of the agreement and increase the hourly rate from $50.00 to $51.50 for Beat No. 2; 3) Approve Agreement No. 06-45-005-01, Amendment No. 1 to Agreement No. 06-45-005-00 with Pepe's Towing, to add an additional tow truck to Beat No. 25 effective May 2009; 4) Approve Agreement No. 06-45-005-02, Amendment No. 2 to Agreement No. 06-45-005-00 with Pepe's Towing, to extend the term of the agreement for Beat No. 25; 5) Approve Agreement No. 06-45-004-02, Amendment No. 2 to Agreement No. 06-45-004-00 with Hamner Towing, to add an additional tow truck to Beat No. 26 effective May 2009; 6) Approve Agreement No. 06-45-004-03, Amendment No. 3 to Agreement No. 06-45-004-00 with Hamner Towing, to extend the term of the agreement and increase the hourly rate from $50.75 to $52.00 for Beat No. 26; and 7) Forward to the Commission for final action. 16. AGREEMENT WITH THE CITY OF RIVERSIDE FOR FREEWAY SERVICE PATROL SERVICES Overview This item is for the Committee to: Page 95 1) Approve Agreement No. 09-45-068-00 with the city of Riverside (City) for Freeway Service Patrol (FSP) services during the .construction of the Van Buren Boulevard/State Route 91 interchange reconstruction; and 2) Forward to the Commission for final action. • • Budget and Implementation Committee April 27, 2009 Page 7 17. RADIO COMMUNICATIONS FACILITY LEASE AGREEMENT WITH THE COUNTY OF RIVERSIDE FOR THE RIVERSIDE COUNTY FREEWAY SERVICE PATROL PROGRAM Overview Page 97 This item is for the Committee to: 1) Approve Agreement No. 09-45-068-00 with the county of Riverside, Department of Facilities Management, for a radio communications site on Box Springs Mountain for the Riverside County Freeway Service Patrol (FSP) program; and 2) Forward to the Commission for final action. 18. STATE AND FEDERAL LEGISLATIVE UPDATE Overview This item is for the Committee to: Page 99 1) Receive and file an update on state and federal legislative activities; 2) Ap.prove the following bill positions: a. AB 798 (Nava) — SUPPORT b. AB 266 (Carter) — SUPPORT IN CONCEPT c. AB 732 (Jeffries) — SUPPORT d. AB 729 (Evans) — SUPPORT e. AB 1403 (Eng) — SUPPORT f. ACA 15 (Arambula) — SUPPORT g. SB 372 (Kehoe) — OPPOSE h. SB 679 (Wolk) — .OPPOSE i. H.R. 947 (Calvert) — SUPPORT; and 3) Forward to the Commission for final action. 19. ITEM(S) PULLED FROM CONSENT CALENDAR AGENDA 20. COMMISSIONERS / STAFF REPORT Overview This item provides the opportunity for the Commissioners and staff to report on attended and upcoming meeting/conferences and issues related to Commission activities. Budget and Implementation Committee April 27, 2009 Page 8 21. ADJOURNMENT AND NEXT MEETING The next Budget and Implementation Committee meeting is scheduled to be held at 9:30 a.m., Monday, June 22, 2009, Board Chambers, First Floor, County Administrative. Center, 4080 Lemon Street, Riverside. • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE ROLL CALL APRIL 27, 2009 County of verside,:District II County of Riverside, District III City of. Beeumon City of Blythe City of C lirn e.r City of Canyon Lake City of Cathe�.0 ty City of Coachella City of Dso City of La Quinta City of Menefee .. City of Murrieta City of -Rancho Mirage City of Riverside City of Te a tla rings Present Absent RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE SIGN -IN SHEET APRIL 27, 2009 NAME W�NC�Y E MAIL ADDRESS �n & f �' (&_.4i� a %)7,5/7 � 9ss rcT mr sfx, fit � r � �=��w --. � C•c� -r��2.�CC� le S D -J I \ CY3Fi�iS i,i1 e-cuL 4 Q,� �\ ,� lO }-revA-- 4-4-b t' r 1C ae-a r/d c g<.)41;-n- 6-t'v2-L Oto✓,,n7vs • • RIVERS/DE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION Monday, February 23, 2009 MINUTES 1. CALL TO ORDER Chair Mary Craton called the meeting of the Budget and Implementation Committee to order at 9:30 a.m., in the Board Room at the County of Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside, California, 92501. 2. PLEDGE OF ALLEGIANCE At this time, Commissioner Gregory Pettis led the Budget and Implementation Committee in a flag salute. 3. ROLL CALL Members/Alternates Present Members Absent Steve Adams Gordon Moller Roger Berg Joseph DeConinck Eduardo Garcia Rick Gibbs Darcy Kuenzi Gregory Pettis Mary Craton Terry Henderson Scott Matas Ray Quinto Ron Roberts Jeff Stone John Tavaglione 4. PUBLIC COMMENTS There were no requests to speak from the public. Budget and Implementation Committee Minutes February 23, 2009 Page 2 5. APPROVAL OF MINUTES - JANUARY 26, 2009 M/S/C (Henderson/Matas) to approve the minutes of January 26, 2009, as submitted. Abstain: Berg 6. ADDITIONS / REVISIONS There were no additions or revisions to the agenda. 7. CONSENT CALENDAR - All matters on the Consent Calendar will be approved in a single motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled from the Consent Calendar will be placed for discussion at the end of the agenda. M/S/C (Henderson/Matas) to approve the following Consent Calendar item(s): 7A. QUARTERLY INVESTMENT REPORT 1) Receive and file the Quarterly Investment Report for the quarter ended December 31, 2008; and 2) Forward to the Commission for final action. 8. PROPOSED POLICY GOALS AND OBJECTIVES FOR FISCAL YEAR 2009/10 BUDGET Theresia Trevino, Chief Financial Officer, provided an overview of the Commission's budget process and establishing the policy goals and objectives for the Commission for FY 2009/10, highlighting the following areas: • Goals and objectives; • Changes; • Mobility; • Goods Movement; • System efficiencies; • Environmental stewardship; • Transportation choices; • Communications; and • Next steps. Budget and Implementation Committee Minutes February 23, 2009 Page 3 Commissioner Rick Gibbs expressed concern regarding the reference to interest rate swaps and long term bond issuance. Theresia Trevino replied that the Commission has no plans to enter into any new interest rate swaps at this time and it will not be included as one of the initiatives in the next budget cycle. She explained the need to include interest rate swaps in the Commission's policy goals and objectives and provided additional information on the reference to a cash debt reserve for long term bond issuance. Commissioner Roger Berg suggested implementing a bus program for students to increase public transit ridership. Commissioner Terry Henderson replied she recalls discussions at Transit Policy Committee meetings with regard to Commissioner Berg's suggestion and indicated there are reports available for review. She suggested revisiting the rules and regulations governing this type of service to determine if anything has changed. In response to Chair Craton's question regarding design -build, Anne Mayer, Executive Director, discussed the inclusion of design -build in the state budget package. Chair Craton commended Theresia Trevino and staff for the excellent work on the Commission's policy goals and objectives. M/S/C (Henderson/Adams) to: 1) Approve the proposed Commission Policy Goals and Objectives for the FY 2009/10 Budget; and 2) Forward to the Commission for final action. 9. REVISIONS TO THE DEBT MANAGEMENT POLICY Theresia Trevino provided an update on the revisions to the Debt Management Policy. In response to Commissioner Gibbs' request, Theresia Trevino provided clarification on the limit on variable rate debt when variable rate debt has been swapped to a fix rate. Commissioner Gibbs then suggested the following changes to the policy: 1) add the word "prudent" or the like to "Obtain the lowest possible cost of funds for each of the Commission's borrowing programs" on page 1; and Budget and Implementation Committee Minutes February 23, 2009 Page 4 2) replace the word "innovative" in the statement `Explore and implement innovative structuring ideas when they are prudent and consistent with the statements listed above... " on page 2. Theresia Trevino replied that staff will consider the requested modifications. In response to Commissioner Gibbs' question regarding derivatives, Theresia Trevino replied that an interest rate swap is considered a derivative instrument and the Commission has no intent of issuing derivatives. M/S/C (Adams/Stone) to: 1) Approve the revisions to the Debt Management Policy; 2) Adopt Resolution No. 09-003, "A Resolution of the Riverside County Transportation Commission Regarding the Revised Debt Management Policy,' and 3) Forward to the Commission for final action. 10. TRANSPORTATION ENHANCEMENT APPLICATION REVISION FOR THE STATE STREET MULTI -USE BICYCLE AND PEDESTRIAN PATH PROJECT FOR THE CITY OF HEMET Grace Alvarez, Staff Analyst, provided an overview of the Transportation Enhancement (TE) application revision for the State Street multi -use bicycle and pedestrian path project for the city of Hemet. M/S/C (Stone/Henderson) to: 1) Approve the TE Application Revision for the State Street multi -use bicycle and pedestrian path project; and 2) Forward to the Commission for final action. 11. STATE ROUTE 60 EAST JUNCTION TO INTERSTATE 215 HIGH OCCUPANCY VEHICLE LANES CONNECTOR PROJECT RELOCATION PLAN Min Saysay, Right -of -Way Manager, presented the State Route 60 East Junction to Interstate 215 High Occupancy Vehicle (HOV) Lanes Connector Project Relocation Plan (Relocation Plan). Commissioner Jeff Stone stated improvements for the SR-60/I-215 are extremely important and the comprehensive Relocation Plan takes care of the residents that need to be relocated. • • Budget and Implementation Committee Minutes February 23, 2009 Page 5 At Chair Craton's request, Min Saysay explained the process for relocating the tenants and how rental assistance is determined. Commissioner Roger Berg expressed concern for the estimated costs of utilities per month and requested staff review the information to ensureit is accurate. Staff concurred. In response to Commissioner Stone's question regarding disbursement and use of the relocation funds, Min Saysay replied disbursements are made in a lump sum and federal regulations allow the funds to be used for the purchase of a home. M/S/C (Stone/Pettis) to: 1) Adopt the Relocation Plan; and 2) Forward to the Commission for final action. No: Berg 12. FEDERAL ECONOMIC RECOVERY BILL Aaron Hake, Governments Relations Manager, provided an update on the federal economic stimulus bill. In response to Commissioner Stone's concern regarding NEPA and the state's 120-day shovel ready deadline, Anne Mayer stated that all of the qualified Riverside County projects have NEPA clearance. She then discussed the proposed consensus language specific to the fund distribution for Riverside County and its projects. At Commissioner Berg's request, Anne Mayer explained how the Commission could move other funds around by formula and distribute it to the local jurisdictions once the federal stimulus funds are allocated. Staff will be meeting with local jurisdictions to discuss potential strategies. Commissioner Steve Adams suggested Commissioners contact state representatives to stress the importance of directly allocating federal stimulus funds to the local jurisdictions and not the state. Anne Mayer discussed the consensus between the partner agencies that federal stimulus funds need to come directly to the local level. Staff is drafting a letter to be signed by all partner agencies to reflect the consensus. Budget and Implementation Committee Minutes February 23, 2009 Page 6 • 13. ITEMS PULLED FROM CONSENT CALENDAR There were no items pulled from the Consent Calendar. 14. COMMENTS BY COMMISSIONERS/STAFF 14A. Anne Mayer announced: • Perris Valley Line Public Hearing being held on Thursday, February 26, 2009, at 6:00 p.m. in the Board Room at the County Administrative Center, Riverside; and • Union Pacific Open House being held on Monday, March 2, 2009, at 4:30 p.m. in Mira Loma. 15. ADJOURNMENT There being no further business for consideration by the Budget and Implementation Committee, the meeting was adjourned at 10:38 a.m. The next meeting of the Budget and Implementation Committee is scheduled for March 23, 2009 at 9:30 a.m. Respectfully submitted, Jennifer Harmon Clerk of the Board RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: April 27, 2009 TO: Budget and Implementation Committee FROM: Theresia Trevino, Chief Financial Officer THROUGH: John Standiford, Deputy Executive Director SUBJECT: Annual Investment Policy Review STAFF RECOMMENDATION This item is for the Committee to: 1) Adopt the Annual Investment Policy; 2) Adopt Resolution No. 09-008, "Resolution of the Riverside County Transportation Commission Regarding the Revised Investment Policy"; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: Section XIV of the Investment Policy requires an annual investment policy review and specifically states that the "Chief Financial Officer shall annually render to the Board a statement of investment policy, which the Board must consider at a public meeting. Any changes to the policy shall also be considered by the Board at a public meeting." Based on a review of the Investment Policy approved by the Commission on April 11, 2007, and consideration of changes to the California Government Code (Code) as of January 1, 2009, staff in consultation with Fieldman Rolapp, the Commission's financial advisor, has determined that no technical changes are required; however, staff recommends adding municipal bonds and other types of certificates of deposit as permitted investments in order to potentially maximize investment earnings. Staff is recommending adoption of the attached Investment Policy. Attachments: 1) Investment Policy 2) Resolution No. 09-008 Agenda Item 7A 1 INVESTMENT POLICY 1. Introduction The purpose of this document is to identify policies and procedures that enhance opportunities for a prudent and systematic investment program and to organize and formalize investment -related activities. II. Scope It is intended that this Policy cover all funds (except retirement funds) and investment activities under the direction of the Commission. III. Delegation of Authority Pursuant to the Commission's Administrative Code, the Board's management responsibility for the investment program is hereby delegated for a one-year period to the Executive Director who shall monitor and review all investments for consistency with this investment policy. Subject to review, the Board may renew the delegation of authority pursuant to this section each year. The Executive Director may delegate these duties to his designee ("Chief Financial Officer"). The Commission may delegate its investment decision making and execution authority to an investment advisor. The advisor shall follow this Policy and such other written instructions as are provided. IV. Prudence All persons authorized to make investment. decisions on behalf of the Commission are subject to the prudent investor standard. Investments shall be made with care, skill, prudence and diligence under circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Commission that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Commission. Authorized individuals acting in accordance with this Policy and written procedures and exercising due diligence shall be relieved of personal Revised May 13 2009 • Formatted: Left 2 responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion. V. Objective The Commission's primary investment objectives, in priority order, shall be: 1. Safety. Safety of principal is the foremost objective of the investment program. Investments of the Commission shall be undertaken in a manner that seeks to ensure preservation of capital in the portfolio. 2. Liquidity. The investment portfolio of the Commission will remain sufficiently liquid to enable the Commission to meet its cash flow requirements. 3. Return on Investment. The investment portfolio of the Commission shall be designed with the objective of maximizing return on its investments, but only after ensuring safety and liquidity. In order to maximize return on its investments, the Commission seeks an active rather than passive management of portfolio assets. The Commission may from time to time sell securities that it owns in order to better reposition its portfolio assets in accordance with updated cash flow schedules, yield curve optimizations, yield opportunities existing between market sectors, or simply market timing. VI. Investments California Government Code Section 53601 governs the investments permitted for purchase by the Commission. Within the investments permitted by Code, the Commission seeks to further restrict eligible investments to the investments listed in Section VI.1 below. Percentage limitations, where indicated, apply at the time of purchase. Percentage holdings with any one non -governmental issuer are further restricted to a maximum of 10%. Rating requirements where indicated, apply at the time of purchase. In the event a security held by the Commission is subject to a rating change that brings it below the minimum specified rating requirement, the Chief Financial Officer shall notify the Board of the change. The course of action to be followed will then be decided on a case -by -case basis, considering such factors as the reason for the rate drop, prognosis for recovery or further rate drops, and the market price of the security. Revised Mav 13, 2009 { Formatted: Left 1 3 • • • 1. Eligible Investments A. U.S. Government Issues. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. B. Federal Agency Securities. Federal agency or United States government -sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government -sponsored enterprises. C. Municipal Bonds. Registered treasury notes or bonds of any of the other 49 United States, in addition to California, payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by a state or by a department, board, agency or authority of any of the other 49 United States, in addition to California. Such securities must have ratings from at least two of three ratings as follows: "Aa3" by Moody's Investors Service, or "AA-" by Standard & Poor's, or "AA-" by FitchRatings; or as otherwise approved by the Commission. R- egistered general obligation treasury notes or bonds of any of the 50 United States. Such securities must have ratings from two of three ratings as follows: at least "A2" by Moody's Investors Service, or "A" by Standard & Poor's, or "A" by FitchRatings; or as otherwise approved by the Commission. A- djustable rate registered treasury notes or bonds of any of the 50 United States, including bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by a state or by a department, board, agency or authority of any of the other 49 United States, in addition to California. Such securities must have ratings from at least two of three ratings as follows: "P-1 " by Moody's Investors Service, or "A-1 +" by Standard & Poor's, or "F-1 +" by FitchRatings; or as otherwise approved by the Commission. Revised May 13, 2009 A- djustable rate notes or bonds warrants, or other evidences of indebtedness of any local agency within the State of California with a minimum rating of either "P-1 " by Moody's Investors Service, or "A-1 +" by Standard & Poor's, or "F-1 - " { Formatted: Lek 1 4 by FitchRatings, including bonds, notes, warrants, or other evidences of indebtedness payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by either the local agency, a department, board, agency, or authority of the local agency, or of any local agency within this state. Taxable or tax-exempt bonds, notes, warrants, or other evidences of indebtedness of any local agency within the State of California with a minimum rating of either "Aa3" by Moody's Investors Service, or "AA-" by Standard & Poor's, or "AA-" by FitchRatings (the minimum rating shall apply to the local agency, irrespective of any credit enhancement), including bonds, notes, warrants, or other evidences of indebtedness payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by either the local agency, a department, board, agency, or authority of the local agency, or of any local agency within this state. Investments in municipal bonds are further limited to 15% of surplus funds. D. Repurchase Agreements. Repurchase agreements are to be used solely as short-term investments not to exceed 30 days. The Commission may enter into repurchase agreements with primary government securities dealers rated "A" or better by two nationally recognized rating services. Counterparties should also have (i) a short-term credit rating of at least A-1 /P- 1; (ii) minimum assets and capital size of $25 billion in assets and $350 million in capital; OW five years of acceptable audited financial results; and (iv) a strong reputation among market participants. Revised Mav 13, 2009 The following collateral restrictions will be observed: Only U.S. Treasury securities or Federal Agency securities, as described in V.1 A and B, will be acceptable collateral. All securities underlying repurchase agreements must be delivered to the Commission's custodian bank versus payment or be handled under a properly executed tri-party repurchase agreement. The total market value of all collateral for each repurchase agreement must equal or exceed 102 percent of the total dollar value of the money invested by the Commission for the term of the investment. For any repurchase agreement with a term of more than one day, the value of the underlying securities must 1 Formatted: Lek • 5 be reviewed on an on -going basis according to market conditions. Market value must be calculated each time there is a substitution of collateral. The Commission or its trustee shall have a perfected first security interest under the Uniform Commercial Code in all securities subject to repurchase agreement. The Commission shall have properly executed a PSA agreement with each counterparty with which it enters into repurchase agreements. E. U.S. Corporate Debt. Medium -term notes, defined as all corporate and depository institution securities vvith a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or depository institutions licensed by the United States or any state and operating within the United States. Eligible investment shall be rated "AA" or better by one or more nationally recognized rating service. Investments in U.S. Corporate Debt are further limited to 30% of surplus funds. F. Commercial Paper. Commercial paper rated in the highest category by one or more nationally recognized statistical rating organization (NRSRO). The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or paragraph (2): • Revised Mav 13, 2009 • (1) The entity meets the following criteria: (A) Is organized and operating in the United States as a general corporation. (B) Has total assets in excess of five hundred million dollars ($500,000,000). IC) Has debt other than commercial paper, if any, that is rated "A" or higher by a NRSRO. (2) The entity meets the following criteria: (A) Is organized within the United States as a special purpose corporation, trust, or limited liability company. IB) Has program -wide credit enhancements, including, but not limited to, over collateralization, letters of credit, or surety bond. ICI Has commercial paper that is rated "A-1" or higher, or the equivalent, by a NRSRO. Purchases of eligible commercial paper may not exceed 270 days maturity' nor represent more than 10 percent of the outstanding paper of an issuing corporation. Investments in commercial paper are limited to a maximum of 25% of surplus funds. Formatted: Left 6 G. Banker's Acceptances. Banker's acceptances issued by domestic or foreign banks, which are eligible for purchase by the Federal Reserve System. Purchases of banker's acceptances may not exceed 180 days maturity. Eligible banker's acceptances are restricted to issuing financial institutions with short-term paper rated in the highest category by one or more nationally recognized rating service. Investments in banker's acceptances are further limited to 40% of surplus funds with no more than 30% of surplus invested in the banker's acceptances of any one commercial bank. H. Money Market Mutual Funds. Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1, et seq.) and that invest solely in U.S. treasuries, obligations of the U.S. Treasury, and repurchase agreements relating to such treasury obligations. The Commission may invest in shares of beneficial interest issued by accompany shall have met either of the following criteria: (1) Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized rating services. (2) Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($ 500,000, 000). The purchase price of shares of beneficial interest purchased pursuant to this subdivision shall not include any commission that the companies may charge. Investments in Money Market Mutual Funds are further limited to 20% of surplus funds. I. Riverside County Pooled Investment Fund ("RCPIF"). The Commission may invest in the Riverside County Pooled Investment Fund. As on -going due diligence, the Chief Financial Officer shall obtain the information listed below: Revised May 13 2009 • A description of eligible investment securities and a written statement of investment policy. Formatted: Left 7 • A description of the interest calculation, the frequency of interest distributions, and the treatment of gains and losses in the portfolio. • A description of how often the securities are priced, how the securities are safeguarded, and the audit arrangements. • A description of who may invest in the program, how often they may invest, and what size deposits and withdrawals are allowed. • A schedule for receiving statements and portfolio listings. • A fee schedule, and when and how fees are assessed. • The composition of the investment fund for each reporting period. J. State of California Local Agency Investment Fund ("LAIF"). The Commission may invest in LAIF. As on -going due diligence, the Chief Financial Officer shall obtain the information listed below: • A description of eligible investment securities and a written statement of investment policy. • A description of the interest calculation, the frequency of interest distributions, and the treatment of gains and losses in the portfolio. • A description of how often the securities are priced, how the securities are safeguarded, and the audit arrangements. • A description of who may invest in the program, how often they may invest, and what size deposits and withdrawals are allowed. • A schedule for receiving statements and portfolio listings. • A fee schedule, and when and how fees are assessed. • The composition of the investment fund for each reporting period. K. Certificates of Deposit. Negotiable Certificates of Deposit (NCD's): NCDs are money market instruments issued by a bank. They specify that a sum of money has been deposited, payable with interest to the bearer of the certificates on a certain date. NCDs are issued by nationally or state chartered bank or state or federal savings and loan association. All purchases must be from institutions rated by a nationally recognized rating organization, as designated by the U.S. Securities and Exchange Commission. The maturity of Revised May 13 2009 • Formatted: Left 8 key ised May 13, 2009 NCDs shall not exceed 180 days to maturity, and purchases of NCDs shall not exceed fifteen percent 115%) of the Commission's investment portfolio. NCDs shall be evaluated in terms of the credit worthiness of the issuing institution, as these deposits are uninsured and uncollateralized promissory notes. FDIC -insured Certificates of Deposit: The principal amount of the investment must be federally insured through the Federal Deposit Insurance Corporation (FDIC). No more than the prevailing FDIC insured coverage amount may be invested with any one deposit. Certificates of Deposit placed through the Certificate of Deposit Account Registry Service (CDARS) shall be considered fully insured, assuming that the total amount invested with any participating bank is limited to the prevailing FDIC insured coverage amount. Interest on the principal must be paid to the Commission at least annually. The placement of Certificates of Deposit with local banks that qualify in accordance with Government Code section 53601(h) is encouraged. The Commission, at its discretion, may invest a portion of its surplus funds in certificates of deposit at a commercial bank, savings bank, savings and loan association, or credit union using a private sector entity to assist in the placement of such certificates, provided that it complies with Government Code Section 53601.8. Such investments may not exceed in total twenty percent (20%) of the Commission's funds invested pursuant to Government Code Sections 53601.8, 53635.8 and 53601, and shall have a maximum maturity of one year from the date of the deposit. Collateralized Certificates of Deposit: For investments exceeding $100,000, there will be a waiver of collateral for the first $100,000 deposited and protected by FDIC insurance. The remainder of the deposit shall be fully collateralized by 'U.S. Treasury and Federal Agency securities having maturities less than five years. The District must receive written confirmation that these securities have been pledged in repayment of the time deposit. The securities pledged as collateral must have a current market value greater than the dollar amount of the deposit in keeping with the ratio requirements specified in Section 53652 of the Government Code. Additionally, a statement of the collateral shall be provided to the Commission on a monthly basis. Such investments may not exceed in total fifteen percent (15%) of the Commission's funds invested Formatted: Left • 9 • pursuant to Government Code Sections 53601.8, 53635.8 and 53601, and shall have a maximum maturity of one year from the date of the deposit. L. Time Deposits. Federal Deposit Insurance Corporation insured money market savings accounts or time deposits which are deposited through depository institutions which are participants of the Money Market Insured Deposit Account Service I"MMIDAS"I, 2. Eligible Investments for Bond Proceeds Bond proceeds shall be invested in securities permitted by the applicable bond documents. If the bond documents are silent as to permitted investments, bond proceeds will be invested in securities permitted by this Policy. With respect to maximum maturities, the Policy authorizes investing bond reserve fund proceeds beyond the five years if prudent in the opinion of the Chief Financial Officer. 3. Ineligible Investments As provided in California Government Code Section 53601.6, the Commission shall not invest any funds in inverse floaters, range notes, mortgage derived interest -only strips or in any security that could result in zero interest accrual if held to maturity. The purchase of any security not listed in Section VI.1 above, but permitted by the California Government Code, is prohibited unless the Board approves the investment either specifically or as a part of an investment program approved by the Board. VII. Maximum Maturities Maturities of investments will be selected to provide necessary liquidity, minimize interest rate risk, and maximize earnings. Current and expected yield curve analysis will be monitored and the portfolio will be invested accordingly. Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds. Where this Policy does not specify a maximum remaining maturity at the time of the investment, no investment shall be made in any security, other 12eyisect Ivlav 13, 2009 Deleted: time certificates of deposit in financial institutions located in California. Eligible investments are restricted to those issuing institutions that have been in business at least five years and whose senior debt obligations are rated 'AA' or better by one or more nationally recognized rating service. The maximum term for deposits shall be one year. Investments in certificates of deposit are further limited to 20% of surplus funds. All time deposits must be collateralized in accordance with California Government Code section 53561. The Commission, at its discretion, may waive the collateralization requirements for any portion of the deposit that is covered by federal insurance. Formatted: Left 10 than a security underlying a repurchase or reverse repurchase agreement authorized by this section, that at the time of the investment has a term remaining to maturity in excess of five years, unless the Board has granted express authority to make that investment either specifically or as a part of an investment program approved by the Board no less than three months prior to the investment. VIII. Performance Standards The Chief Financial Officer shall continually monitor and evaluate the portfolio's performance. A comparison of the portfolio's performance against a performance benchmark shall be included in the Chief Financial Officer's quarterly report. The Chief Financial Officer shall select an appropriate, readily available market index to use as a performance benchmark. IX. Reporting The Chief Financial Officer shall prepare and provide to the Board and the Executive Director, within 30 days following the end of the quarter, a portfolio report, which includes the following information: • Type of investment • Name of issuer • Date of maturity • Date of purchase • Par value • Original purchase cost • Call date (if applicable) • Current market value of securities • Unrealized market value gain/loss • Coupon rate, if applicable • Yield to maturity • Credit quality, as determined by one or more nationally recognized credit rating services, of each investment • Average duration of portfolio • Listing of all investment transactions during the quarter • A statement that the portfolio complies with the investment policy, or the manner in which the portfolio is not in compliance A statement denoting the ability of the Commission to meet its liquidity requirements for the next six months, or provide an explanation as to why sufficient money shall, or may not be, available. Revised May 13, 2009 "t Formatted: Left l 11 i X. Investment Procedures The Chief Financial Officer, as the Board's designee, is responsible for ensuring compliance with the Commission's investment policies and establishing written procedures and internal controls for the operation of the investment program. No person may engage in investment transactions except as provided under the terms of this Policy and the written procedures established by the Chief Financial Officer. The written procedures should address: delegation of authority to subordinate staff members, control of collusion, separation of transaction authority from accounting and record keeping, written confirmations of transactions, reconciliation of custody statements, and wire transfer procedures and agreements. An independent analysis by an external auditor shall be conducted annually to review internal control, account activity, and compliance with policies and procedures. Xl. Authorized Broker Dealers and Financial Institutions The Chief Financial Officer shall maintain a list of authorized broker/dealers and financial institutions which are approved for investment purposes. It shall be the Commission's policy to purchase securities only from those authorized institutions and firms. Separate lists shall be maintained for broker/dealers and financial institutions approved for repurchase agreements and those approved for the purchase of other securities. If an investment advisor is used, they may use their own list of approved broker/dealers and financial institutions for investment purposes. To be eligible, a firm must meet the following minimum criteria: (i) an institution licensed by the state as a broker -dealer, or from a member of a federally regulated securities exchange, from a national or state -chartered bank, from a federal or state association or from a brokerage firm designated as a primary government dealer by the Federal Reserve bank; and (ii) all broker/dealer firms and individuals must be properly registered with the NASD and/or SEC to transact business in the relevant geographic locations and product sectors. In addition, counterparties for Repurchase Agreements shall be limited to primary government securities dealers rated "A" or better by two nationally recognized rating services. Counterparties shall also have (i) a short-term credit rating of at least A-1/P-1; (ii) minimum assets and capital size of S25 billion in assets and $350 million in capital; (iii) five years of acceptable audited financial results; and (iv) a strong reputation among market participants. The Chief Financial Officer shall select broker/dealers and other financial institutions on the basis of the firm's expertise and credit worthiness. The Commission shall annually send a copy of the current investment policy to all Revised May 13, 2009 { Formatted: Left 12 dealers approved to do business with the Commission. Each broker dealer or financial institution that has been authorized by the Commission shall be required to submit and annually update a Broker/Dealer Questionnaire which includes the firm's most recent financial statements. The Chief Financial Officer shall maintain a file for each firm approved for investment purposes, which includes the most recent Broker/Dealer Questionnaire. XII. Safekeeping and Custody To protect the Commission's assets, all securities owned by the Commission shall be held in safekeeping in the Commission's name by a third party bank trust department, acting as agent for the Commission under the terms of a custody agreement executed by the bank and the Commission. All securities will be received and delivered using standard delivery versus payment (DVP) procedures; the Commission's safekeeping agent will only release payment for a security after the security has been properly delivered. Physical delivery securities shall be avoided whenever possible, as book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. In addition, delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. XIII. Ethics and Conflicts of Interest The Commission adopts the following policy concerning conflicts of interest: 1. Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions. 2. 2. Officers and employees involved in the investment process shall disclose any material financial interest in any financial institution that conducts business with the Commission, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the Commission's portfolio. 3. Officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the Commission. Revised Mav 13. 2009 { Formatted: Left 13 • XIV. Investment Policy Review The Chief Financial Officer shall annually render to the Board a statement of investment policy, which the Board must consider at a public meeting. Any changes to the policy shall also be considered by the Board at a public meeting. 1 Revised May 13. 2009 Formatted: Left 14 RESOLUTION NO. 09-008 RESOLUTION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION REGARDING THE REVISED INVESTMENT POLICY WHEREAS, the Riverside County Transportation Commission (the "Commission") currently retains the authority to add, delete or otherwise modify the Commission's policies and procedures. NOW, THEREFORE, the Riverside County Transportation Commission does hereby resolve as follows: Section 1. The Riverside County Transportation Commission hereby adopts the Investment Policy, as revised on May 13, 2009. APPROVED AND ADOPTED this 13"' day of May, 2009. Robert E. Magee, Chair Riverside County Transportation Commission ATTEST: Jennifer Harmon Clerk of the Board 15 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 27, 2009 TO: Budget and Implementation Committee FROM: Anne Hallberg, Accounting Supervisor THROUGH: Theresia Trevino, Chief Financial Officer SUBJECT: Quarterly Investment Report STAFF RECOMMENDATION: This item is for the Committee to: 1) Receive and file the Quarterly Investment Report for the quarter ended March 31, 2009; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: Attached are the quarterly investment and cash flow reports as required by state law and Commission policy. The county of Riverside's Investment Report for the month ended February 28, 2009, is also attached for review; the county's report for March 2009 was not yet available. Attachments: 1) Quarterly Investment Report for the Quarter ended March 31, 2009 2) County of Riverside Investment Report for the Month ended February 28, 2009 Agenda Item 7B 16 • Nature of invaatmeree OwraiFp Funtla 69 6 11.55X Portfolio investment Type LAsIF o Ao% Coonly POOUGean__ BO GO% 15 5511 Statement of Compliance All of the above investments and any investment decisions made for the quarter ended March 31, 2009 were in full compliance with the Commission's investment policy as adopted on April 9, 2008. The Commission has adequate cash flows for six months of operations. Signed by• �"1t24-6�� Chief Financial Officer 17 • • • Riverside County Transportation Commission Investment Portfolio Report Period Ended: March 31, 2009 OPERATING FUNDS City National Bank DeposRe County Treasurer's Pooled Investment Fund Loral Agency Investment Fund (LAIF) Subtotal Operating Funds FUNDS HELD IN TRUST County Treasurer's Pooled Investment Fund: Local Transportation Fund Subtotal Funds Held in Trust COMMISSION BOND PROJECT FUNDSIDEBT RESERVE First American Treasury Obligations Fund Investment Agreements First American Government Obligation Fund Subtotal Bond Project Funds/Debt Reserve TOTAL All Cash and Investments RATING FAIR VALUE MOODYS/FITCH S&P 10.764 349,067,659 3,525,458 352.603,882 A3/BBB« Aaa/MR1/AAAN*1 Not Rated 58,955,805 Aaa-MR1/AAAV+1 58,955,805 15,921,541 78.737,612 94,659.153 506,218,840 Aaa/AAAm N/A Aaa/AAAm COUPON RATE N/A N/A NIA N/A PAR VALUE PURCHASE MATURITY YIELD TO PURCHASE DATE DATE MATURITY COST N/A 1.97% N/A 1.97% MARKET UNREALIZED GAIN VALUE (LOSS) N/A 6.00% $ 15.926,000 05/24/05 05/28/09 0.18% 215,926,000 $ 15,921,541 1(4,489) N/A Investment Transactions for the Quarter Ended March 31, 2009 Purchases: None Maturities: NONE Par Value a1 Maturity Maturity Dale Coupon Rate 18 SUMMARIZED INVESTMENT TYPE Banks County Pool LAIF Mutual Funds'. 10,764 408,023,465 3,525,45e First American Treasury Obligations Fund- Trust First American Government Obligation Fund 78.737,612 Sub - Total Mutual Funds 78,737,612 Investment Agreements 15,921.541 TOTAL $ 508,218,840 (1) Investment with cities is reported as a loan receivable for financial reporting purposes. SAFETY OF PRINCIPAL PUBLIC TRUST MAXIMUM RATE ::OF RETURN Don Kent Treasurer -Tax Collector Jon Christensen Assistant Treasurer- Tax Collector Giovane Pizano Investment Manager 26-Feb 24-Feb 06-Mar Durable Goods Orders (-5.2% actual vs. • 2.5% survey) Consumer Confidence (25 actual vs.35.5 survey) Unemployment Rate (8.1% actual vs. 7.9 % survey ) Payroll change(-651000 actual vs.-648000 survey) January DgGPFT.t November Month End li Value* "Magnitude 8.1" 8.1 % is the na- tional unemployment rate for February 2009, not the Rich- ter scale reading, although the ramifications of the two figures may have similar negative effects on the econ- omy. Over 650,000 jobs were lost during the month and close to 600,000 in January for the worst show- ing in a quarter century. This magnitude of job losses has not been seen since the government began keep- ing records in the 1930's. As unemployment continues to increase, so too will the number of foreclosures; over 8 million Americans now owe more money on their houses than what they are worth. This number will continue to in- crease, resulting in a massive write down of property values, ultimately impacting everything from local gov- Ivion tl End Book Value 5,141, 619, 940.83 5,122, 200, 572. 50 4,871,056,515.74 4,876,250,943.87 *Market values do not include accrued interest 19 iaS;.DCi C; ernments and the services they provide to school dis- tricts and the children they teach. Along with our eco- nomic situation, world trade is collapsing with the result being the first global recession since WW II. So far, the mounting economic crisis seems to be overpowering any steps the Obama Administration is taking to correct it; the stock market's recent free fall is good evidence of that. The State of California finally passed its budget on February 20", months late and more than a few dollars short; the County is still sorting out the ef- fects that it will have. Locally, the unemployment pic- ture is pretty grim as well with the latest report showing over 12% here In the Inland Empire. Through the pas- sage of time this pain will pass, but, it looks like there's still a lot more medicine to swallow. Don Kent Treasurer -Tax Collector Der Gain sufie.d Loss (%) fi2id (Yrs.) Duration ii/:TEC The Fed maintained the target rate at a range of 0 to 25 bps. The 2 year T-Note was yielding 1% (up 6bps). while the 10 year T-Note was yielding 3.02% (up 15bps.) For February, the Pool had a decrease of 20bps. in the average monthly yield. pp� 33 YIuV'd 1''tlEt 3 2.5 2 1.5 1 0.5 0 I' 300 6M0'. 2YFt 3 Mo USTreasury Bill 026 0.02 6 M o US Treasury Bill 0.45 0.09 2 Yr US Treasury Note 1 006 5 Yr US Treasury Note 199 014 10Yr US Treasury Note 3.02 0.5 FED Fund Rate 0.25 0 x Y::;Sd• . Crude Oil (barrel) 44.76 3 05 Gold (Ounce) 945.40 2'3.;3', OJIA. S&P 500 NASDAQ 7,062.93 735.09 1,377.84 (937.93) (90.79) 98 58 Pagel • Sector breakdown Cash Equivalent B MMF e�fi�r�,eec�t pape;�i Negotiable CDs sIVI unnicipall Bo nds Local Agency Obligation TOTAL PAarket Vaiuo INA SW Book `I ie Id 635,459,459 0.09 0.75 108,137,885 t% 3.79 87,329.000 0.79 3.17 5,118,966,780 0.95 2.23 A-1 / P-1 or better 4.28% N/R 3.77% Federal Agency 71 07 % Maturity Distribution 30 25% 20% 15% 10% 5% 0% 30 days or 30- 90 Days 90 Days - 1 1 - 2 Years 2 - 3 Years Over 3 12 Month Gross Yield Trendsl Feb-oe Mar-08 Apr-08 May-08 Jun-08 Jul-08 Aug-08 Sep-08 Oct-08 Nov-08 Dec-08 Jan-09 Feb-09 ash F►ows2 3(20o9 807.6 474Wr . 5/2009 592.5 �, Zarat a 7/2009 735.3 9/2009 564.4 11/2009 743.2 955.9 1,341.7 1,107.9 795.9 (148.2) (749.2) (372.6) (231.5) (25.2) 42.5 q y k^ 371.4 372.6 231.5 25.2 850.0 628.9 215.9 86.2 100.6 01/2010 628.9 1,391.0 (762.1) 298.0 53.4 , L a; l.5) a 5.117`N, 57.730., 2,94 3.5 54 93'.6 Treasurer's Institutional Money Market Index (TIMMI) is compiled and reported by the Riverside County Treasurer's Capital Markets division, It is a composite index derived from the average of three multi -billion dollar AAA rated Prime (funds that invest in a diversified portfolio of U.S. dollar denominated money market instruments including U.S. Treasuries, government agencies, bankers' acceptances, commery oral paper, certificates of deposits, repurchase agree- ments, etc.) portfolios that the Treasurer tracks. Fur- ther details available upon request. 2 The Pooled Investment Fund cash flow requirements are based upon a 11 month historical cash flow model. 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SN011V01180 AON3OV 1V001 4.1o5orp luawlsanul •siospuadns 3o pxeog klunop acp Xq panoidde pue aau>ululoD lg21slanp luauzlsanui sAunop alp Xcl filenuue pamatnal st Xoliod spa •apo0 luauzulanoo tynomej alp ump anpouisal 0101.11 9I X0I1Od puaullsanui sAunoo alit •fogod watulsanui 3o �uauza�e�s s,lalnsealZ atp rpim aDNVIIMIATOD 'TrI[L3 ut sem pund watmsanui mood s laznsealZ aqZ • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 27, 2009 TO: Budget and Implementation Committee FROM: Theresia Trevino, Chief Financial Officer THROUGH: John Standiford, Deputy Executive Director SUBJECT: Proposed Budget for Fiscal Year 2009/10 STAFF RECOMMENDATION: This item is for the Committee to: 1) Discuss, review and provide guidance on the proposed Budget for FY 2009/10; 2) Open the public hearing in order to receive input and comments on the proposed FY 2009/10 Budget on May 13, 2009, and on June 10, 2009, and close the public hearing; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: Staff has completed the initial budget preparation process, and attached is an executive summary for the proposed Budget for FY 2009/10. The goals and objectives approved by the Commission on March 11, 2009, were the basis of this budget. The goals and objectives considered during the preparation of the budget relate to mobility initiatives, goods movement, improved system efficiencies, environmental stewardship, economic development, intermodalism and accessibility, and public and agency communications. Staff will present highlights of significant items included in the budget and is seeking review of and input on the proposed Budget for FY 2009/10. Based on input received from Commissioners, staff will update the document, as necessary, and present the proposed budget for public hearing and for the Commission's review on May 13, 2009. As a result of input received from the public and the Commission, staff will make any necessary changes to the budget document for final review, close of the public hearing, and adoption at the June 10, 2009 Commission meeting. The executive summary document contains a summary of all departmental budgets and summarizes the information for the entire Commission. The department budgets present the goals and objectives, the resources needed to accomplish the Agenda Item 8 28 goals, and the appropriations required to accomplish the tasks. Staff has also included the fund budgets that provide the budgeted revenues and expenditures from a fund perspective. At its June 10, 2009 Commission meeting, staff will present the entire budget with detailed narratives. A summary of the proposed Budget for FY 2009/10 is as follows: FY 2009/10 Budget Revenues and other financing sources: Sales taxes -Measure A and Local Transportation Funds $ 214,671,900 Reimbursements (federal, state, and other) 50,263,500 Transportation Uniform Mitigation Funds, including reimbursements 11,475,000 State Transit Assistance - Other revenues 506,100 Interest on investments 3,564,700 Debt proceeds 260,000,000 Transfers in 245,209,500 Total revenues and other financing sources 785,590,700 Expenditures and other financing uses: Personnel salary and fringe benefits 6,142,100 Professional services 16,806,400 Support services 3,430,600 Projects and operations 417,246,500 Capital outlay 1,1 10,500 Debt service (principal, interest and costs of issuance) 198,255,000 Transfers out 245,209,500 Total expenditures and other financing uses 888,200,600 Excess (deficiency) of revenues and other financing sources over junder) expenditures and other financing uses (102, 509, 900) Beginning fund balance 408,259,100 Ending fund balance $ 305,749,200 Attachment: FY 2009/10 Proposed Budget Executive Summary Agenda Item 8 • 29 • • Executive Summary Introduction The budget for Fiscal Year (FY) 2009/10 is presented to the Board of Commissioners (Board) and the citizens of Riverside County. The budget outlines the projects the Commission plans to undertake during the year and appropriates expenditures to accomplish these tasks. The budget also shows the funding sources and fund balances that will be used for these projects. This document will serve as the Commission's monetary guideline. To provide the reader a better understanding of the projects, staff has included descriptive information regarding each department and major projects. The discussion in each department includes a review of major initiatives and key assumptions. Staff used the goals and objectives approved at the Commission meeting on March 11, 2009, to prepare this budget. In addition to the Commission's long-term goals and strategic plan, the short-term factors listed below were used to guide the development of the budget: Operational • Complete projects and programs included in the 1989 Measure A and determine use for unexpended revenues. • Aggressively pursue completion of the environmental and design processes on key components of the 2009 Measure A 10-Year Western Riverside County Highway Delivery Plan (10-Year Western County Highway Delivery Plan). • Continue development of the toll program consistent with the 10-Year Western County Highway Delivery Plan including obtaining federal toll authority for select projects and executing toll program agreements with key partners. • Work closely with local jurisdictions to implement the Transportation Uniform Mitigation Fee (TUMF) Regional Arterial Program and facilitate the delivery of arterial improvements in western Riverside County (Western County). • Continue cooperation with the Federal Transit Administration (FTA) regarding the Small Starts process to support project development activities for the Perris Valley Line Metrolink extension (Perris Valley Line) project. • Improve utilization and increase efficiency of commuter rail lines serving the County. • Support innovative programs that provide transit assistance in hard to serve rural areas or for riders with special transit needs. • Promote program efficiency and harmony between transit operators. • Maintain effective partnerships among commuters, employers, and government to increase the efficiency of our transportation system by encouraging and promoting transportation alternatives. • Continue to provide a motorist aid system that ensures safety and convenience to freeway motorists. • Maintain an active involvement in state and federal legislative matters to ensure that the Commission receives proper consideration for transportation projects and funding. • Maintain close communication with Commissioners and educate policy makers on all issues of importance to the Commission. 30 Financial • Maintain administrative program delivery costs below the policy threshold of 4%A of Measure A revenues. The current Management Services budget is 2.80% of Measure A revenues. • Maintain administrative salaries and benefits at less than 1% of Measure A revenues. The current administrative salaries and benefits is .93% of Measure A revenues. • Continue to maintain prudent cash reserves to provide some level of insulation for unplanned expenditures. • Maintain current positive bond ratings with rating agencies. Move forward on Measure A projects for highways and regional arterials using sales tax revenues, TUMF revenues, and state and federal funding as well as financing alternatives such as commercial paper, sales tax revenue bonds, and other financing strategies such as toll revenue bonds. + Look for opportunities, funding sources, and innovative approaches to address transportation needs that extend beyond Measure A. • Leverage and protect past Measure A investments in rail with state and federal funding for additional rail improvements, including the Perris Valley Line. • Replace the financial software system to better integrate project accounting needs and improve accounting efficiency. Budget Overview Chart 1 — Revenues: Major Categories TUMF Revenue 4% Intergovemmenta I -- 18°% Other Revenue 0°% LTF Sales Tax 32°% Investment Income 1% Measure A Sales Tax 45% Total revenues are budgeted at $280,481,200, which are an increase of 6% over FY 2008/09 projected revenues and a 9.3% decrease over the FY 2008/09 budget. The projected fund balance at June 30, 2009 available for expenditures {excluding reserves for debt service of $26,393,400 and loans receivable of $14,700,000 is $367,165,700. Total funding sources available for the FY 2009/10 budget, including commercial paper proceeds of $75,000,000, amount to $722,646,900. 31 As a result of an amended Memorandum of Understanding (MOU) with the Western Riverside Council of Governments (WRCOG), the Commission will receive 48.7% of TUMF revenues (as updated by the most recent Nexus study). TUMF represents fees assessed on new residential and commercial development in Western County. FY 2009/10 TUMF fees are expected to remain flat at $5,000,000 based on a weakened housing market in the Inland Empire, and these revenues also include TUMF zone reimbursements of $6,475,000 for the SR-74/G Street to 1-215 project. Other revenue is projected to decrease 73.7% from the prior year's budget primarily because of the termination of approximately $1,430,000 in debt service payments from CVAG related to bonds issued for 1989 Measure A Coachella Valley regional arterial projects. Investment income is anticipated to decrease 55.3% in FY 2009/10 as a result of declining interest rates and declining cash balances. Staff continues to actively manage its resources and make appropriate investments to maximize the return to the Commission without sacrificing security and affecting short-term cash requirements. Table 1 — Revenues FY 2008-2010 FY 07/08 FY 08/09 FY 08/09 FY 09/10 Dollar Percent Actual Revised Budget Projected Budget Change Change Measure A Sales Tax $ 142,537,500 $ 126,000,000 $ 126,000,000 $ 126,000,000 $ - 0.0% LTF Sales Tax _ 82,118,800 78,599,000 73,609,300 88,671,900 10,072,900 12.8% Intergovernmental 34,856,600 87,166,500 45,815,300 50,263,500 (36,903,000) -42.3% TUMF Revenue 14,556,000 7,730,000 9,999,000 11,475,000 3,745,000 48.4% Other Revenue - 2,073,000 1,927,200 528,200 506,100 (1,421,100) ,- -73.7% Investment Income - 23,744.300 7,980,000 8.537.000 3,564,700 (4,415,300) -55.3% TOTAL Revenues $ 299.886.200 $ 309 402 7411 $ 264 488 80Q $ 280.48120Q $ (28 921 5001 -9l% Chart 3 — Expenditures: Major Categories Public and Specialized Transit 11% Loral Streets and Roads 6% Management Services 1% Debt Service 31% Other Programs 7% Capital Highway, Regional Arterial, and Rail 44% Total expenditures are budgeted at $642,991,100, a decrease of 1.2% from the prior year budget amount of $650,807,200. Program expenditures totaling $438,949,500 represent 68.3% of total budgeted expenditures in FY 2009/10. Program costs have decreased by 26.1 % from $594,297,800 in FY 2008/09 primarily as a result of the completion of construction for several highway and rail projects and of Western County land mitigation acquisitions for the next ten years. Planning and Programming Department budgeted expenditures of $3,632,400 reflect a 53.6% decrease from the FY 2008/09 budget of $7,836,700 as a result of the completion of geotechnical borings in the Cleveland National Forest related to feasibility analysis of a future Irvine -Corona Expressway. - • 33 • • The $14,918,000 increase in Rail Department budgeted expenditures of $24,040,100 is primarily due to a $944,400 increase in Metrolink operating subsidies and a $13,300,000 capital subsidy for rail cars. Significant highway projects include SR-74/G Street to 1-215 interchange, SR-91 corridor improvements, SR-91 HOV lanes/Adams Street to SR-60/SR-91/1-215 interchange, SR- 91Nan Buren Boulevard and SR-91/La Sierra Avenue interchange, 1-15 corridor improvements, 1-215 corridor projects, and Mid County Parkway. Approved Western County regional arterial projects will be in various phases of engineering, construction, and right of way. The Perris Valley Line and other related projects and the Riverside Downtown layover facility represent significant rail capital projects in FY 2009/10. The commercial paper program for 2009 Measure A projects will fund land acquisition for the MSHCP as well as highway and regional arterial projects in the Coachella Valley. Highway and regional arterial projects in the Coachella Valley will be funded by a single program, which expenditures are included in regional arterials, compared to the 1989 Measure A which had separate funding programs. Local streets and roads expenditures of $37,174,900 decreased $12,910,400 from the FY 2008/09 expenditures of $50,085,300 primarily as a result of a decrease in Western County funding under the 2009 Measure A program as well as a decrease in overall Measure A sales tax revenues. Debt Service of $198,255,000 has increased significantly as a result of the refinancing of the 2008 bonds in connection with the commencement of $185,000,000 in forward starting interest rate swaps as well as a portion of the commercial paper program outstanding balance. Management Services expenditures of $5,786,600 have decreased 9.3% compared to the FY 2008/09 budget due to reductions in administration support and capital outlay costs. Table 2 — Program Expenditures FY 2008-2010 FY 07/08 FY OWN FY 08/09 FY 09/10 Dollar Percent Actual Revised Budget Projected Budget Change Change Management Services - $ 4,646.000 $ 6,383,000 $ 5,059.500 $ 5.786.600 S (596,400) -9.3% Regional Issues 893,300 5.979,700 1,043,800 7,535,300 1.555,600 26.0% Planning and Programming 4,681.000 7,836,700 7.078600 3,632,400 (4,204,300) 53.6% Rail 9,050,500 6122.100 13,865,000 24,040.100 14,918.000 163.5% Right of Way Management 551,900 1212.000 816,800 _1,364,400 152.400 12.6% Public and Specialised Transil 88.484,200 110,736300 64276,100 73,907,300 (36,829,000) -33.3% Commuter Assistance 3,453,900 6.487,500 6271,200 6,242.000 (245,500) 3.8% Motorist Assistance 3,983,300 3,353,100 2,532,700 3,385,800 32,700 1.0% Capital Highway, Regional Arterial, and Rail 149,295,900 393,703,800 279303,200 265,311,700 (125,392,100) -32.1% Local Streets and Roads 54,516.400 50,085,300 46,562300 37,174,900 (12910,400) -258% Regional Arteriats • Coachella Valley 9,906.100 8,781,300 8,781,300 16,355,600 7.574.300 86.3% Debt Service 149.789200 50 126 400 45883.400 198.255.000 148128.600 295.5% TOTAL $ 479 251 7nn x 650 007 209 4- jsz2zuon ,$ 642 991 Inn $ 17,616.1001 -1 2% Note: Management Services include Executive Management, Administration, Legislative Affairs and Communications, and Finance. 34 Commission Personnel The Commission's salary and fringe benefits total $6,142,100 for FY 2009/10. This represents a decrease of 8.9% or $600,900 over the FY 2008/09 budget of $6,743,000. As a cost savings measure, there will be no merit -based salary increases in FY 2009/10 and reductions in certain fringe benefits. The full Time Equivalent (FTE) of 42.0 FTE positions is below the FY 2008/09 level as a result of two retirements related to the implementation of an early retirement incentive and maintaining a position as vacant. Table 3 - Staff Summary by Department FY 2008-2010 FY 07/08 FY 08109 FY 09/10 FTE FTE FTE Executive Management 2.0 0.7 0.7 Administration 4.6 4.7 4.4 Legislative Affairs and Communications 2.5 2.6 2.0 Finance 6.9 6.6 6.5 Regional Issues 2.3 2.0 1.6 Planning and Programming 4.0 3.8 3.8 Rail 3.0 2.9 3.3 Right of Way Management 1.4 1.4 1.0 Public and Specialized Transit 2.6 2.6 2.7 Commuter Assistance 1.5 1.8 1.8 Motorist Assistance 0.7 1,8 1.2 Capital Project Development and Delivery 7g.,5 14.1 13.0 TOTAL 42.0 45.0 42.0 Department Initiatives The preparation of each department's budget was based on key assumptions, accomplishments In FY 2008/09, major initiatives for FY 2009/10, and department goals and related objectives. Following are the key initiatives and summary of expenditures for each department. Executive Management • Continue project development and delivery as the key Measure A priority. • Explore creative financing opportunities due to the impact of the State's general fund and budgetary issues on transportation funding. • Maintain regional cooperation and collaboration as a significant effort consistent with the philosophy and mission of the Commission. • Enhance external communications with media, business and civic groups, and the community. • Maintain and improve administrative efficiency and fiscally sound practices. • Continue to be competitive in the employment market and provide staff training and development opportunities to enhance skills, productivity, and value. • • 35 • • Table 4 — Executive Management Program FY 07/08 Costs Actual Personnel Professional Support TOTAL Administration FY 08109 FY 08/09 FY 09/10 Dollar Percent Revised Budget Projected Budget Change Change $ 223,400 $ 131,800 $ 90,600 $128,400 42200 75,000 54,700 70,000 47,600 58,700 45,700 51,600 $ 313,200 $ 265,500 $191000 $ 250,000 $ (3,400) -2.6% (5,000) -6.7% (7,100) -12.1% $ (15,500)$� • Provide high quality support services to the Commission and to internal and external customers. • Continue to strengthen the electronic records managernent system. • Continue to provide timely communications to Commissioners with continued emphasis on the utilization of electronic mail. • Continue to update technology to streamline processes and provide easier access to Commission records. • Support and develop a motivated workforce with a framework of activities and practices that comply with employment laws and regulations. Table 5 — Administration Program Costs Personnel Professional Support Capital Outlay TOTAL FY 07/08 Actual $ 356,900 90,600 1,107,700 117,400 $1.672.60Q FY 08/09 Revised Budget $ 444,000 86,000 1,471,400 350,000 $ 2.351.400 FY 08/09 FY 09/10 Projected Budget $ 560,600 $ 372,100 88,700 98,000 976,300 1,101,900 89,000 20,000 $ 1.714.600 $ 1.592.000 Dollar Percent Change Change $ (71,900)-16.2°% 12,000 14.0% (369,500) -25.1% (330,000) -94.3% $ L75a400.j -32.3% Legislative Affairs and Communications • Continue efforts to seek greater state and federal investment in transportation infrastructure. • Advocate positions in the State Legislature and in Congress that advance the County's transportation interests, especially those related to the implementation of Express Lanes on SR-91 and 1-15 and of the Perris Valley Line. • Continue to develop a broad public information program regarding the Commission's responsibilities and accomplishments through a variety of media formats. • Continue to place an emphasis on providing communications support related to major project development efforts. • Provide new Commissioner orientation meetings and other continuing education opportunities for Commissioners. 36 Table 6 — Legislative Affairs and Communications Program FY 07/08 FY 08/09 Costs Actual Revised Budget FY 08/09 FY 09/10 Dollar Percent • Projected Budget Change Change Personnel $ 386,100 $ 390,000 $ 340,800 $ 324,300 $ (65,700) -16.8% Professional 266,100 506,300 457,000 566,000 59,700 11.8% Support 170 500 188.700 126.100 166,400 (22,300) -11.8% TOTAL $ 822.700 $ 1.085.000 $ 923.900 $ 1.056.700 $ (28.3001 -2,6% Finance • Continue appropriate uses of long- and short-term financing to advance 2009 Measure A projects of the Commission and Coachella Valley Association of Governments (CVAG). • Apply the sales tax revenue forecast update to develop a financing plan to support the 10-Year Western County Highway Delivery Plan, including consideration for a recommended increase in the $500 million 2009 Measure A bonding cap. • Develop and approve internal audit projects related to the organizational accountability program. • Continue to keep abreast of Governmental Accounting Standards Board (GASB) technical activities affecting the Commission's accounting and financial reporting activities. • Implement an enterprise resource planning (ERP) system to benefit all staff in the management of accounting and project information and automate a paperless workflow system. • Implement a centralized procurements process in order to strengthen controls and ensure consistency in the application of procurement policies and procedures and adherence to applicable laws and regulations. • Maintain order, safety, and security at the Commission -owned operating properties, including the commuter rail stations. Table 7 — Finance Program Casts Personnel Professional Support Capital Outlay Debt Service TOTAL FY 07/08 FY 08/09 FY 08/09 Actual Revised Budget Projected $ 793,800 $ 699,000 $ 597,700 983,400 1,370,000 1,324,700 60,300 62,100 49,600 550,000 258,000 154,200 3,453,000 3,453,000 $ 1.991.700 $ 6 134.100 $_ 5.683.004 FY 09/10 Budget $ 693,700 1,779,600 59,100 355,500 9.500,000 � 12.387.900 Dollar Percent Change Change $ (5,300) -0.8% 409,600 29.9% (3,000) -4.8% (194,500) 35.4% 6,047,000 175.1 % $ 6.253.80Q 102.0% Regional Issues • Focus on interregional concerns and maintain effective working relationships involving various bi-county transportation issues, including goods movement and the development of a regional infrastructure cargo fee. • Secure funding through the federal transportation bill for goods movement -related needs. • Monitor the Port of Los Angeles and Port of Long Beach's (Ports) projects for impacts on Riverside County. • 37 • • Table 8 — Regional Issues Program Costs Personnel Professional Support Projects/Operations TOTAL FY O7/08 Actual FY 08/09 FY 08/09 FY 09/10 Revised Budget Projected Budget $420,000 $ 358,100 $ 296,000 $ 313,600 452,200 599,100 255,900 455,000 21,100 22500 11,900 16,700 5,000,000 1,280,000 6,750,000 $893.300 $ 5.979.700 $ 1.843 80 t $ 7-$35.300 Dollar Percent Change Change $ (44,500)-12.4% (144,100) -24.1% (5,800) -25.8% 1,750,0000.35 $ 1 555.600 26.0% Planning and Programming • Monitor funding authority and responsibility related to the State Transportation Improvement Program (STIP) and impacts on the STIP caused by the state budget issues. • Ensure STIP :and Proposition 1 B funded projects are administered and implemented consistent with California Transportation Commission (CTC) and Califomia Department of Transportation (Caltrans) policies. • Continue to strategically program projects and obligate funds in an expeditious manner for the maximum use of all available funding, including monitoring the use of such funding to prevent funds from lapsing. • Coordinate planning efforts with regional and local agencies relating to the development of regional transportation plans (RTP) and green house gas reduction implementation guidelines. • Monitor and track the TUMF regional arterial projects. • Continue development of alternative financing strategies. • Work cooperatively with member agencies to continue the work efforts on the new CETAP corridors. • Continue the Congestion Management Program (CMP) update and traffic monitoring along urban and rural highway systems. • Administer the SB 821 Bicycle and Pedestrian Facilities Program. Table 9 — Planning and Programming Program FY 07/08 FY 08/09 Costs Actual Revised Budget FY 08/09 FY 09/10 Projected Budget Personnel $ 760,800 $ 567,800 $ 494.800 $ 549,500 Professional 336,000 270,300 159,300 249,300 Support 18,700 31,100 12,200 21,700 Projects and Operations 3,565,500 6,967,500 6,412,200 2,811,900 TOTAL $ 4 681.000 $ 7 .36 011 $ 7.078.500 $ 3.632 40Q Rai! Dollar Change $ (18,300) (21,000) (9,400) (4,155,600) 14,204.3001 Percent Change -3.2% -7.8% -30.2% -59.6% zalc% • Continue capital improvements at the commuter rail stations, including multimodal facilities, security and rehabilitation projects, and a layover facility, in Riverside County. • Continue project development and right of way acquisition activities related to the Perris Valley Line project. • Work with the Orange County Transportation Authority (OCTA) and the San Bernardino Associated Governments (SANBAG) to advance additional Inland Empire -Orange County (IEOC) and 91 Line train service by 2011. 38 Table 10 - Rail Program Costs Personnel Professional Support Projects and Operations Special Studies TOTAL FY 07/08 FY 08M9 Actual Revised Budget $ 356.800 $ 167,200 83,500 8,410,300 32.700 427,900 410,500 145,100 7,938,600 200,000 $ 9.050.500 $ 9.122.10(1 Right of Way Management FY 08/09 Projected $ 378,800 326,900 120,000 8,009,300 30,000 FY 09/10 Budget $ 443,900 409,300 158,200 22,828,700 200,000 $ 8.865000 $ 24.040.100 Dollar Percent Change Change $ 16,000 (1,200) 13,100 14,890,10f) $ 14.918.000 3.7% -0.3% 9.0% 187.6% 0_.0% 163.5% Maintain a right of way acquisition and management program in support of capital projects. • Manage right of way acquisition schedules and budget control measures. • Maintain and manage the access, use and security of Commission -owned properties, properties in acquisition process, and income generating properties. Table 11 - Right of Way Management Program FY 07/08 FY 08109 FY 08/09 Costs Actual Revised Budget Projected Personnel Professional Support Projects and Operations Transfer Out TOTAL $ 140,800 $ 208,800 134,400 67,900 155,000 692,000 285,000 80,000 $ 551.900 $ 1.212.000 $ 175,400 317,800 315,200 8,400 $ 816,800 FY 09/10 Budget $ 111,600 $ 700000 507,800 45,000 14,300 ,$ 1378.700 Dollar Percent Change Change (43,400) 28 0% 8,000 1.2% 222,800 78.2% (35,000) -43.8% 14,300 N/A 1...700 13.8% Public and Specialized Transit • Support innovative programs that provide transit assistance in hard to serve rural areas or for riders having very special transit needs and monitor funding of these programs. • Provide availability for local matching funds to Western County applicants seeking FTA Section 5310 federal capital grants. • Conduct long-range planning activities to ensure that anticipated revenues are in line with projected levels of service by transit operators. • Monitor public and specialized transit operators' performance through TransTrack program. Table 12 - Public and Specialized Transit Program Costs Personnel Professional Support Projects and Operations TOTAL FY 07108 FY 08109 Actual Revised Budget $ 265,700 116,900 12,600 88,089,000 $ 365,200 284,900 22,800 110,063.400 $ 110.736.300 FY 08/09 FY 09t10 Projected Budget $ 257,800 $ 172,500 11,600 83,834,200 $ 84.276.100 Dollar Percent Change Change 378,900 $ 13,700 342,800 57,900 29,100 6,300 73,156,500 (36,906,900) $ 73,907.300 $ (36.829.000) 3.8% 20.3% 27.6% -33.5% • 39 • • Commuter Assistance • Continue to maintain and operate a five -county ridematching database system with partner agencies. • Maintain and grow employer partnerships through value-added services and tools for ridesharing programs. • Improve the suite of services and outreach to rideshare participants and employer partners, including personalized information and electronic access and distribution. • Implement an Inland Empire 511 system in partnership with SANBAG for the dissemination of traffic and traveler information services. • Optimize park and ride facilities to support car/vanpool arrangements and facilitate transit connections. Table 13 - Commuter Assistance Program FY 07/08 Costs Actual Personnel Professional Support Projects and Operations Capital Outlay Transfers Out TOTAL Motorist Assistance FY 08/09 FY 08/09 Revised Budget Projected $ 195,900 $ 255,500 $ 162,800 298,200 467,500 473,400 432,400 512,300 543,100 2,451,300 5,212,200 5,089,300 76,100 40,000 2,600 - 1,027,800 1,192,900 $ 45 900 $ 7.516.300 $ 7,464.100 FY 09/10 Dollar Percent Budget Change Change $ 220,000 1,483,500 524,300 3,997,200 17,000 828,900 $ 7 OZ0,900 $ (35.500) -13.9% 1,016,000 217.3% 12,000 2.3% (1,215,000) -23.3% (23,000) -57.5% (198,900)-19.4°% $ (444.400) -5 9la • Complete the implementation of the Automatic Vehicle Locator (AVL) system for tow trucks. • Continue to meet with the County's IT Department regarding the radio narrowband conversion. Table 14 - Motorist Assistance Program FY 07/08 Costs Actual FY 08/09 FY 08109 FY 09/10 Dollar Percent Revised Budget Projected Budget Change Change Personnel $ 20,200 $ 250,300 $ 103,100 $ 140,800 $ (109,500)-43.7°% Professional 20,600 34,500 38,500 404,400 369,900 1072.2% Support 39,900 43,000 26,200 41,600 (1,400) -3.3% Projects and Operations 3,833,600 3,025,300 2,364,900 2,799,000 (226,300) -7.5% Transfers Out 490,000 - - 454.900 454,900 N/A TOTAL $ 4 473.300 $ 3 353100 $ 2 532 7110 $ 3 840 700 $ 487 600 14 5Ya Capital Project Development and Delivery • Continue project development, right of way, and construction activities on remaining 1989 Measure A projects including SR-91 HOV lanes/Adams Street to SR-60/SR-91/1- 215 interchange, SR-74 curve widening, I-215/SR-60 East Junction HOV lane connectors, SR-91 interchange improvements at La Sierra Avenue and Van Buren Avenue, and SR-111 operational improvements. 40 • Continue project development and right of way activities on the 1-215 bicounty highway and Perris Valley Line rail projects, which were included in both the 1989 Measure A and 2009 Measure A programs. • Continue project development and right of way work on the 10-Year Western County Highway Delivery Plan projects, including the SR-91/SR-71 connectors, SR-91 corridor improvements, 1-15 corridor improvements, 1-215 corridor mobility improvement projects, SR-79 realignment, and Mid County Parkway. • Complete construction of the Perris multimodal facility Phase 1 and the North Main Corona station rail parking structure. • Commence rail project activities for the Riverside Downtown station layover facility, La Sierra station parking expansion, and rehabilitation projects. • Continue final design, acquire right of way, and commence construction related to interchange improvements at SR-74/G Street to 1-215. • Provide Western County TUMF funding and support to local jurisdictions for regional arterial project engineering, right of way acquisition, and construction. • Provide advance funding and support of 2009 Measure A highway and regional arterial projects and for the acquisition for land as mitigation in the Coachella Valley. Table 15 - Capital Project Program Costs Personnel Professional Support Projects and Operations Capital Outlay Debt Service Transfers Out TOTAL Table 16 - Projected Fund Reserved: CETAP Commuter Assistance Debt Service Highway Loans Receivable Local Streets and Roads Planning and Programming Rail Regional Arterials Right of Way Management Public and Specialized Transit Unreserved, designated: Motorist Assistance Unreserved, undesignated TOTAL Fund Balance Development and Delivery FY 07f08 FY 08/09 Actual Revised Budget FY 08/09 FY 09/10 Projected Budget $ 1,470,600 $ 2,698,400 $ 1,733,300 1,335,900 2,627,300 2,024,900 86,900 2,044,800 423,500 210,683,500 441,332,000 329,992,400 141,500 867,900 472,700 149,635.000 46,673,400 42,430,400 163,573,100 68,097,300 84,336.900 $ 526.926 500 $ 564.341.100 $ 461.414.100 $ 2,485,300 10,248,500 752,200 304,658.200 718,000 188,755,000 243,911,400 $ 751.508.60Q Balances by Program and Geographic Area at June 30, 2010 Measure A • Dollar Percent Change Change $ (233,100) 7,621,200 (1,292600) (136,673,800) (149.900) 142,081,600 175,814,100 $ 187.167.500 Western County Coachella Valley Pato Verde Other Total 10,202,000 64,178,300 1,733,600 160,200 26,195,500 8,252.800 8.355,200 $ - $ 5.081,600 85,700 67,500 100 • $ 45.372,500 $ 45,372,500 10,202,000 28,844.800 28,844,800 1,103,700 70,363,600 1,733,600 313,400 318,800 - 318,800 3,024,300 29,219,800 35,900 8286,800 1,649,700 1,649,700 92,015,500 100,370,700 6,887,300 6,887,300 2,184,200 2.184,200 S t t 9.077.600 $ 5.16.7 40n $ 67.50Q $ 1814.3610.0 $ 305,749200 -8.6% 290.1 % -63.2% -31,0% -17.3• 304.4 258.2% 33.2% 41 s CHART 4 - PROJECTED FUND BALANCES BY GOVERNMENTAL FUND TYPE AND PROGRAM AT JUNE 30, 2010 Management Services $2,184,200 Planning and Programrnirg $318,800 Rail $3,024,300 —� Right of Way Management $1,649,700 Western County $164,486,000 Commuter Assiistance$10,202,000 Highway $64,178,300 Loans Receivable $1,733,600 local Streets and Roads $160,200 ..,TUMF $45,408,400 Public and Specialized Transit $8,355,200 Rail $26,195,500 Regional Arterial $8252,800 Coachella Valley $5,167,400 Highway $5,081,600 Local Streets and Roads $85,700 Regional Arterials $100 Specialized Transit $0 Pab Verde Valley Loral Streets and Roads $67,500 -- Motorist Assistance $6,887,300 State Transit Assistance $15,513,200 Local Transportation Fund $76,502,300 42 • TABLE 17 BUDGET COMPARATIVE BY SLMWVUZED LINE ITEM FY 2006-2011) FY 07/08 Ar11W REVENUES Measure A Sales Tax $ 12.537.500 $ 126303,000 $ 126,000.000 $ LTF Sales Tax 8231/3300 78,599,000 73,609300 STA Transit Allocation 10,923,000 9,300,000 4.989.400 Vehicle Registration Fees 1,663100 1,195.000 1.336,200 Reimbursement 72,249,100 76,373500 39.569,700 Other Revenue 2373.000 1,927260 528300 TUMF Revenue 14,556,000 3770.000 9,999000 Investment Income 23.744.30D 7.960.000 8 537.600 TOTAL Revenues 299386300 309,402.700 264!88,800 EXPENDITURES Personnel Salary and Benefits Professional and Su13006 Legal Seances Financial Advisory Audit Services Prot. -smog Services - Other TOTAL Fmtessionai Costs Support Casts TOTAL Professional and Support Costs Projects and Operadals: PttOchs-Genera Red Motrist Assistance. Commuter Assistance Engineering Construction Right of Way and Land Opeetng and Capital Cena9mliwn Special Studies Measure A Disbursements Legal Streets and Rode Regional Arterials LTF Disaursemenls STA Disbersetn4m TOTAL Project end Operating Costa Debt Service Pn ricipal Payments interest Payments Cast of Issuance TOTAL Debt Service Capital Ou11ay TOTAL Expenditures FY 08/09 FY 06/09 Revised IMOset Releded FY 09/10 Budget Dollar Percent Change Change 128,000.0D0 $ - 00% 88.671900 10.072.900 12.8% 63,300.00D) -100.0% 1,450,000 (45.000) -30%- 48.813.500 (27.558,000) -39.1% 5118,100 (1,421,100) -73.7% 1 t,475,000 3,745.000 48.4% 7564.700 14 415.3901 -5_1 % 260.481200 (28,21,500) -9.3% 5,460.00D 6,743,000 5,191,7130 6.142.100 (600,900) -8.9% 1,227,13(10 1396.50) 1,947.100 269,700 120300 76,000 445.700 548,000 491.000 2,355,1011 4356900 3,1616206 4.318,100 7,413,400 5,694,300 2215300 4897 503 2.661 400 8.533.700 12,310,900 9,358700 3,872,400 7,016.300 4.232.500 1890900 1359.000 3673,700 3333307 3.028360 2.364,000 2.173,000 2.721200 2.639.300 29,102,600 33017.600 70.566.100 40,109,800 IC6.303300 84.780,600 72.524.860 200238.400 113741,300 6,912,400 10976,600 7,213,600 3349,600 6.597.000 5.624.900 5.537,700 7314.400 4.763.800 64,516,400 50385,310 45,561,300 9,008,100 8,781,300 8.781.300 82.304.100 80.431.000 66,294,800 1200.400 22.910300 13 775 600 317,173.800 579.819,010 437.020,700 141370,000 33.530000 33,530000 6.,811.700 16,496,400 11.253300 1107,s508 - 149,789200 50.126,400 45.883.400 335;000 1 607 906 022 300 470251 700 650 807.208 497 273 800 Reese (Detcisa y) mi Reve ues Over (Under) Expenditures 1179365.500) (341,404.500) 1232,7135.000) Other Financing Sources (Uses) Transfers In 164,06,3.100 69,115300 85,519,800 Transfers Out (164363300) (69, 125,103) (85,329.600) Debt Proceeds /60249 009 130 000 000 310 000 000 Excess Ide7mlan-y) of Revenues over (under) Expenditures and Other Finanang Somas (Uses) 119.116.500) (211,404.500) (122385.000) Beginning Fund Balance ENDING FUND BALANCE 550 160 SOO 533 041100 531.033'00 $ 531 044 106 $ 31983981xt $ 401106A MO 9 4,345,510 2,343300 117,4% 68000 (55.000) -458% 600.000 52,000 9:5% 13796 9013 7339,369 141 1_ns 16,506300 13383,000-/26.4% 3.430,600 (1,4569003 -293% 20.237.000 7,926.100 64.4% 14,708300 7,683800 1097 % 2,248,700 289.700 14,8% 2,709.000 (216.300) .75% 2,777200 55,000 2.0% 55,174300 (15351.700) 72.3% 59,798000 (46.504.600) .e37% 122,609,800 (77,629,600) -368% 27,330,600 16,350,400 748.9% 2.237800 (4.364.2001 -66.2% 10.528300 2.613,600 36.5% 37.174.900 (17910,400) -158% 16,355,600 3573300 883% 55.973.50D (24,557,50C) -30.5% 7635800 (15293.0001 -68d7% 417.246,500 (167572.500) -280% 182,395,000 148,765.000 442.4% 17610,000 (3360300) 336% 3250.000 3 250atg WA 198,255,000 148,128,600- _295.5% 1 116 MO (897,400)-38,673 642001.100 (7316.1001 32% (362.509.900) (21.105.400) 62% 245.109,500 1761104.400 - 254.7% (145.209.500) 076,0844003 -2547% 260000.000 330.000.000 -1000% (102.509000) 108893600 51.5% 408359,100 (127785,000) 73.1% 305.749.206 $ (13 890 4001 A 1% 43 TABLE -18 CAPITAL AND OPERATING BUDGET FY 2009/10 FY2009/10 FY 2009/10 FY 2009/10 , Operating Budget Capital Budget Total Budget REVENUES Measure A Sides Tax $ 12,916,400 $ 113,083500 $ 126,000,000 LTF Sales Tax m3.455200 216.600 86671,900 STA Transti Allocation - - Vehicle Registration Fees 1,450,000 1,450,000 Relnbursemenl 71,813,400 37,006100 48,813,500 Other Revenue 508,100 506.100 TUMF Revenue 11,475,000 11,475,000 ilvestrneM Income 1,291 700 2273.000 3,564,700 TOTAL Revenues 116,432.900 164,048,300 280,481.200 EXPENDITURES Personnel Salary and Benefits 3,676,800 2,465,300 6,142,100 Professional and Support General Legal Services 541,000 3,804,500 4,345,500 Financial Advisory 65600 65,000 Audit Services 545,000 55,000 600.000 Professional Services -Otlror 5,406,900 6,386000 11,795,900 TOTAL Professional Costs 6.557,900 10.240,500 16606,400 Support Costs 2,670,400 752,200 3.430,600 TOTAL Professional and Support Costs 9,236,300 71600,700 20,237,000 Projects and Operations: Projects -General 194,100 14,514,000 14,708,100 Rai 2248,700 - 2,248200 Motorist Assistance 2,799,000 2,799,000 Commuter Assistance 2.777200 2,777200 Engineering 55,174,900 55,174,900 Construction 1,100,000 58,699,000 59,799,000 Right of Way and Land 20,000 122.589.800 122,609,800 Operating and Capital Contributions 27,330,000 - 27,330,000 Special Studies Z082,800 150,000 2232.800 Measure A Disbursements 10,528600 - 10,528,000 Local Streets and Roads - 37,174,900 37,774,900 Regional Adedats 16,355.600 16.355600 LTF Disbursements 55,873,500 55,1373500 STA Disbursements 7,635,000 7,635,000 TOTAL Project and Operating Costs 112,586300 304,658200 417246,500 Debt Service Principal Payments 182,395600 - 182.395,000 Interest Payments - 12,610600 72,610,000 Cost of Issuance - 3,250600 3250,000 TOTAL Debt Service 198,255,000 196255,000 Capital Outlay 392,500 718,000 1,110,500 TOTAL Expenditures. 125,896900 517 097,200 642,991,100 Excess (Deficiency) of Revenues Over (Under) Expenditures (9,461,000) (353,048,900) M62,509600) Other Financing Sources (Uses) Transfers In Transfers Out Debt Proceeds Excess (deficiency) of Revenues over (under) Expenditures and Omer Financing Sources (Uses) Beginning Fund Balance ENDING FUND BALANCE 1,477,70o 243.731800 245,209500 (1,298,100) (243911400) (245,209,500) 260.000.000 260,000600 (9,281,400) (93228,500) (102,509,900) 733,978,400 274,340,700 408,259,100 124 637 00jj $ 787.112200 $ 305 749 700 44 • • • Personnel Salary and Benefits Table 19 — Budget Expenditures and Other Uses Summarized by Governmental Fund Type FY 2009/10 TOTAL BUDGET EXPENDITURES AND OTHER USES SUNNARIZED BY FUND TYPE General Fund Special Revenue Capital Projects Debt Service Total $ 3.177.000 $ 2,965,100 $ - $ - $ 6,142,100 Professional and Support Expenditures Legal Services 481,000 3,864,500 - - 4,345,500 Financial Advisory 50,000 - 15,000 - 65,090 Audit Services 545,000 55,000 - 600.000 Professional Services - Other 2.618.100 8.324 700 853 100 - 11 795.900 TOTAL Professional Services 3,694,100 12,244.200 868,100 16,806,400 Support Costs 2,097.400 1.333.200 - 3,430.600 TOTAL Professional and Support Services 5,791,500 13,577,400 868,100 20,237.000 Project and Operations Expenditures Program Management - 5.914,000 - 5,914.000 Projects -General 74,100 8,720,000 8,794,100 Rail 2,248,700 2,248,700 Motorist Assistance - 2.799,000 2,799,000 Commuter Assistance 2,777,200 2,777,200 Engineering 55,174,900 - - 55,174,900 Construction _ - 50,809,000 8,990,000 - 59,799,000 Right of Way and Land 20,000 114.589,800 8,000,000 - 122.609,800 Operating and Capital Contributions 27,330,000 - 27,330,000 Special Studies 2,062,800 170,000 _ 2,232,800 Special Transportation/Transit 10,528,000 10,528,000 Local Streets and Roads 37,174,900 - 37.174,900 Regional Arterials- Coachella Valley - 16,355,600 16,355,600 LTF Disbursements 900,000 54,973,500 55,873,500 STA Disbursements - 7.635.000 7.635,000 TOTAL Project and Operations Expenditures 32,635,600 367,620,900 16,990,000 417,246,500 Capital Outlay 375,500 735,000 - 1,110,500 Debt Service Principal, Interest, and Cost of Issuance 9,500,000 56,360.000 132,395.000 198,255,000 Other Financing Uses: Transfers Out 14.300 10 380 200 234.815.000 - 245209.500 TOTAL Expenditures and Other Financing Uses $ 41 $3 $12 $ 404 778 6aQ R 1n9 033 100 $ 132 395 00Q $ 888 200 60Q 45 Table 20 - Highway, Regional Arterial, and Rail Programs FY2009/10 Description (details presented in Section 7,3- comsat as MacNeill Projects -General Bechtel Program Management S 5.318.700 SCRRA Program Management 647.000 SR-91 Comdor ImOmve nenls (Deakin Bad) 8.425E00 General 175.000 TOTAL PROJECTS -GENERAL - f 14,563,100 Highway Engineering SR-60 TnnA Climbing Lanes $ 300,000 SR-741G Street to I-2151ntaclage 500,000 SR-7411-1510 7m Steel 20.030 SR-74 Curve Widening 307000 SR-79 Reardpinenl 2,650,000 SR-91/SR-71 Connects 2.901.600 SR-91 Comdor Improvements (NOT and Mixed Flow Lacs) 13250.00E1 SR-01 HOY Lanes/Adams Steel W SR-SO/SR-991-215 Interchange 215,000 SR-111 City Projects (Casiedrat City) 584,030 1-15 Corridor Improvements (tsar Ben aMmo County Une to I-215) 12,000.000 I-21515R-60 East Junction HOY Lanes Connectr 315,090 1-215 Meow* Project 500.000 1.215 Bioounly HOY Interim 878.800 1-215 Mixed Flow Laesg15 ha Scot Road 2.404000 4215 Mixed Flow Laes/SrpO Road lo Nueva Road Z400,000 I-215 HOV Lenes/Numo Road lo Box Springs Road 2,000A00 4215 Southbound to 1.15 Canetta Widening Gap Closure 60E000 Mid County Parkway 782,500 SUBTOTAL HIGHWAY ENGINEERLNG 42,325,900 Regional Arterial Engineering Various Western County TUMF Regional Arterial Projects 3,758.000 SUBTOTAL REGIONAL ARTERIAL ENGINEERING 3,758,000 Rai Engineering La Sierra Station Pa -king Expansion 90.010 Perris Vaeey.Line and Ogre Related Projects 8,300,000 Riverside Layover Facitity 550,000 Station Rehabilitation PnlJeck 150.000 SUBTOTAL RAIL ENGINEERING 9.090.030 TOTAL HIGHWAY, REGIONAL ARTERIAL, AND RAIL ENGINEERING f 55,779,900 Htig@vay Consnxticn SR-74/G Street to I-215 Interchange S 11.603,000 SR-741-15la 7tr Shen 5.000 SR-74 Curve Widening 1,290.000 SR-91/L.a Siena Interchange 5,06 .000 SR-91Nan Buren Interchange 7,600,000 SR-111 City Projects (Indio) 200.000 4215/SR-60 East Junction HOV Lanes Connector 895,000 Park and Ride (detaas prsented in Secam 7.2. Commuter Assistance) 1.000,000 Gerona (details presented in SeHlpn 7.2 ComaderAssishace) 100,000 SUBTOTAL HIGHWAY CONSTRUCTION 27.690.000 Regional Medal Construction Various Western County TUNE Regional Arlerlal Prejeds 10.959.000 Various Coachella Valley Regional Aderiil Profits 8,990,000 SUBTOTAL REGIONAL ARTERIAL CONSTRUCTION 19,449,000 Rail Construction La Siena Station Parking Expaugn 2,000,000 Nam Main Corona Station Parking Stucker 1.180090 Penis MWgmodal Facility 3,480.0130 Pena Valley Linn and One Related Protects 5,200.000 Station Rehabiatatlon Projects B00,000 SUBTOTAL RAIL CONSTRUCTION 12.660,000 TOTAL HIGHWAY, REGIONAL ARTERIAL, AND RAIL CONSTRUCTION f 69,799900 Highway Right of Way and Land SR-741G Street lo I-215 Interchange $ 2,320.000 SR-744-15 to 781Street 2.530.000 SR-74 Curve Widening 2230,000 SR-79 Realignment 17330,000 SR -tit Corridor Improvements (HOT and Mixed Flow Lark) 24250.000 SR-91 HOY Lanes/Adams Street to SRPOSR-91/1-215 Interchange 25.609,500 1-15 Corndar Improvements (San Bemardrm Couty Line to I-215) 10,000 1-215/SR-80 Ease Jurciun HOV Lanes Connecter 812.300 1-215 Mined Flow Lanes/Sco6 Road ad Nuevo Road 1,523.1300 Mid County Parkway 6.270,000 SUBTOTAL HIGHWAY RIGHT OF WAY AND LANE) 66.584.800 Regional Arsenal Right of Way and Land Various W ever n County TUMF Regional Arterial Projects 12,083,000 Various Coachella Valey Regional Medial Projects 17000,000 SUBTOTAL REGIONAL ARTERIAL RIGHT OF WAY AND LAND Rail Right of Way and Lane Peres MuHnNda! Facility 12,000 Perris Valley Line and Omer Related Projects 10,295000 Riverside Layover Facility 5,500,000 General (defa7s on f20.000presented in Siam 7.2 Right or Way Management) 20,135,000 SUBTOTAL RAIL RIGHT OF WAY AND LAND TOTAL HIGHWAY, REGIONAL ARTERIAL. 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BACKGROUND INFORMATION: MOE guidelines have been in place for the Local Streets and Roads program since the commencement of the 1989 Measure A. The county of Riverside and the local cities must comply with these guidelines in order to receive Measure A Local Streets and Roads funds. At its September 12, 2007 meeting, the Commission approved the MOE guidelines for the 2009 Measure A Local Streets and Roads program. Significant provisions included in the 2009 Measure A MOE guidelines that were not part of the 1989 Measure A MOE guidelines were as follows: • Requirement for cities incorporated after July 1, 2007, to establish base year MOE amounts; • Reevaluation of the MOE in 2019 and 2029; and Requirements to participate in the Transportation Uniform Mitigation Fee and Multi -Species Habitat Conservation Plan for Western Riverside County jurisdictions. In December 2008, staff distributed the 2009 Measure A MOE guidelines to the local jurisdictions and requested that the MOE base year calculations be submitted for review. As a result of the economic difficulties being experienced in the Inland Empire, several cities contacted the Commission regarding issues pertaining to the Agenda Item 9 48 calculation of a base year amount in accordance with the guidelines. Legal counsel was contacted to determine if the MOE requirement could be suspended due to the economic difficulties in the region. Legal counsel indicated that the MOE requirement is part of the state's Public Utilities Code, and that abandoning or suspending the MOE would require changes in state law and approval by the Riverside County voters. All but three jurisdictions responded and submitted their base year MOE calculations. As a result of a preliminary review of the submitted amounts, staff identified a few potential issues related to the 2009 Measure MOE guidelines and consulted with legal counsel regarding revisions to these guidelines provided that such revisions do not conflict with the 2009 Measure A ordinance. As a result, staff proposes the following revisions subject to Commission approval, as per the attachment: • The base year amount shall be no less than the preceding MOE requirement; • A five-year period for averaging of local discretionary funds under I.B.2a shall be FYs 2002/03 through 2006/07; • The fiscal year for local discretionary funds under I.B.2b shall be 2006/07; • The fiscal years to be used for the reevaluations and revisions in 2019 and 2029 were updated to be consistent with the changes to 1.6.2; • Jurisdictions that do not meet the full MOE requirement shall not be eligible for Measure A allocations in the following fiscal year; and • A jurisdiction is limited to the three preceding years for the use of local discretionary funds expended for local street and road purposes which were in excess of the full MOE requirement. As a result of the proposed guideline revisions, staff will advise the jurisdictions regarding the changes and allow them to resubmit their 2009 MOE submissions through May 6, 2009. The 2009 MOE submissions, in particular petitions for special consideration, will be reviewed at a special Technical Advisory Committee meeting in May 2009. Staff will then present the 2009 MOE submissions to the Commission for approval at its June 10, 2009 meeting. Upon approval of the MOE requirement, the annual process of gathering MOE certifications and the five-year capital improvement plans for Commission approval in July 2009 can be completed; jurisdictions can then begin receiving FY 2009/10 Measure A Local Streets and Roads allocations in September 2009. Attachments: 1) 2009 Measure A Local Streets and Roads Maintenance of Effort Guidelines (Draft marked with revisions) 2) Resolution No. 09-007 Agenda Item 9 • 49 • RIVERSIDE COUNTY TRANSPORTATION COMMISSION 2009 MEASURE A LOCAL STREETS AND ROADS MAINTENANCE OF EFFORT GUIDELINES INTENT Ordinance No. 02-001, adopted by the Riverside County Transportation Commission in 2002, approved a county -wide transportation expenditure plan and called for the placement of Measure A on the November ballot to secure voter approval of a 1/2 percent sales tax to fund transportation improvements. On November 5, 2002, Riverside County voters approved Measure A and collection of the sales tax will commence on July 1, 2009. Ordinance No. 02-001, in accordance with state law, imposes specific requirements on local agencies wishing to receive Measure A funds. In particular, in order to ensure continued local effort to maintain local streets and roads, the Ordinance requires that local agencies continue to expend the same amount for construction and maintenance of local roads which they have expended in the past. The guidelines set forth below establish specific maintenance of effort requirements and are intended to satisfy the Commission's responsibility to ensure that local transportation expenditures are maintained. GUIDELINES I. In order to qualify for Measure A funds, each local agency entitled to funding under Ordinance No. 02-001 must demonstrate a continuing commitment of local discretionary funds to local street and road improvements and maintenance. The following actions are required annually to show a continued maintenance of local effort: A. Each local agency must submit to the Riverside County Transportation Commission ("Commission") a list of proposed uses for Measure A funds for the next five fiscal years (5-Year Plan). 50 B. Each local agency must provide a certification to the Commission that Measure A funds will not replace existing local discretionary funds being used for local transportation purposes. Examples of local non -discretionary funds include, but are not limited to, gas tax revenues, federal funding, and local transportation funds (LTF). This certification shall be based on one of the following findings: 1. That the same level of discretionary funds was expended for local streets and roads purposes during the past fiscal year as was reported in the State Controller's Annual Report of Financial Transactions for Streets and Roads for fiscal year 2007/08 (herein referred to as the "base year"); or 2. That extraordinary expenditures made by the local agency during fiscal year 2007/08 make use of the State Controller's Annual Report for that year unrealistic. In this case, the local agency may, upon approval of the Commission, determine its local maintenance of effort requirement using one of the following methods: a. Averaging the amount of local discretionary funds reported to the State Controller for the aye_year period of fiscal years 2002/03 through2006/07; or b. ;Using the amount of local discretionary funds reported to the State Controller for fiscal year 2006/07 or c. Petitioning the Commission for special consideration. The Commission recognizes that there may be cases where the two methods described above will not produce a dollar amount which adequately reflects the agency's past commitment of local revenues to the construction and maintenance of local streets and roads. In such cases, the Commission may establish a new minimum level of local streets and roads expenditures for the local agency based on factors which the Commission determines are relevant. The Commission may also allow, in its sole discretion, a local agency to use developer fees to satisfy its maintenance of effort requirement. A local agency petitioning the Commission under this provision has the responsibility of presenting evidence which shows the need for special consideration and which supports the new • Deleted: 2005/06 Deleted: 2007/08 Deleted: Subtracting exlraordina expenditures (including but not I. to assessment district funds, redevelopment agency contributi or other non -recurring contributions) from its total expenditures during the 2007/08 fiscal year. Development impact fees paid by developers constructing new housing to offset the impact of development on local streets and roads may be subtracted only if the local agency does not use such funds to satisfy its maintenance of effort requirement 51 minimum expenditure limit. The amount determined pursuant to 1.6.1 or I.B.2, above, shall be no less than the Measure A maintenance of effort requirement previously established by the Commission. C. For cities incorporated after July 1, 2007, the base year shall be the average of the first three fiscal years of operations. The maintenance of local effort requirement shall apply to all fiscal years subsequent to the base year. D. The maintenance of local effort shall be reevaluated and revised in 2019 and 2029 using the guidelines in Section 1.13 above with the following substitutions: a. In 2019, the fiscal year reference shall be 2017/18, The , . five-year period of fiscal years under 1.6.2a shall be.2012/13 through,2016/17, and _ the fiscal year under 1.6.2b shall be 2016/17. The revised base year will be effective in fiscal year 2019/20; and b. In 2029, the fiscal year reference shall be 2027/28,The.,_ three-year period of fiscal years under I.B.2a shall be,2022/23 through 2026/27, and the fiscal year under I.B.2b shall be 2026/27. The revised base year will be effective in fiscal year 2029/30. II. The Commission may, in its sole discretion, order an independent audit of a local agency's local streets and roads expenditures to verify that the maintenance of effort requirement has been met. 1 I I . When a local agency does not meet its full maintenance of effort' requirement in the fiscal year, that agency shall not be eligible for any Measure A Local Streets and Roads funds in the following fiscal yea�.,Revenues withheld from a local agency for failure to meet the full maintenance of effort requirement will remain in the Measure A area in which the agency is located, and will be allocated to the local agencies in the area, that are in compliance with the full maintenance of effort requirement, using the allocation formula specified for the area. IV. Ordinance 02-001 also requires that local agencies, in the Western County and Coachella Valley areas must, in addition to meeting the maintenance of effort requirement, implement the Transportation Uniform Mitigation Fee (TUMF) Deleted: 2015/16 Deleted: 2017/18 Deleted: and Deleted: t Deleted: 2025/26 Deleted: 2027/28 Formatted: Bullets and Numbering { Deleted: the allocation to Deleted: will be reduced Deleted: The amount of the reduction will be an amount equal to the proportional amount by which the agency's expenditures were below the full maintenance of effort requirement. 52 developed by the Westem Riverside Council of Govemments (WRCOG) or the Coachella Valley Association of Governments (CVAG), respectively, in order to be eligible to receive Measure A Local Streets and Road Program funds. In addition, local agencies in the Westem County must participate in the Multi Species Habitat Conservation Plan (MSHCP) by endorsing the permit and executing the Implementation Agreement in order to be eligible to receive Measure A Local Streets and Road Program funds. Funds withheld from a local agency in these areas for failure to implement the TUMF or the MSHCP will be disbursed to the Commission or CVAG, as applicable, and must be used by the Commission or CVAG for the regional arterial program. Local Streets and Road Program formula funds disbursed to the Commission or CVAG will be credited as local match funds for the Measure A Regional Arterial Program formula funds. V. For the purpose of determining the amount of local discretionary funds expended by a local agency for local street and road purposes during a fiscal year, the agency may use any local discretionary funds expended for local street and road purposes during the three preceding years which were in excess of the agency's full maintenance of effort requirement as determined by the Commission. APPROVED BY RCTC: Nay , 2009 Deleted: September 12, 2007 • 53 MAINTENANCE OF EFFORT CERTIFICATION STATEMENT The undersigned hereby agrees and certifies for (the "Agency") that sales tax transportation funds received pursuant to Ordinance No. 02-001 of the Riverside County Transportation Commission (Measure A) shall be used in compliance with the Commission's Maintenance of Effort Guidelines, and that the Agency shall not use such funds to replace discretionary local funds previously expended by the Agency for local transportation purposes. The Agency hereby acknowledges that the failure of the Agency to continue such local expenditure shall result in a reduction or loss of Measure A funds. Dated: , 20 City Manager Attest: City Clerk 54 • RESOLUTION NO. 09-007 RESOLUTION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION REGARDING REVISIONS TO THE 2009 MEASURE A LOCAL STREETS AND ROADS MAINTENANCE OF EFFORT GUIDELINES WHEREAS, the Riverside County Transportation Commission (the "Commission") has established maintenance of effort guidelines for the 1989 Measure A (Ordinance 88-1) Local Streets and Roads program; and WHEREAS, the 2009 Measure A (Ordinance No. 02-001) was adopted by the Commission in 2002 and approved by Riverside County voters on November 5, 2002 for the collection of the '/z percent sales tax to fund transportation improvements commencing on July 1, 2009 through June 30, 2039; WHEREAS, the 2009 Measure A includes a Local Streets and Roads Program in each of the three geographic area of the county of Riverside; WHEREAS, the 2009 Measure A Local Streets and Roads Program includes a maintenance of effort requirement; WHEREAS, the 2009 Measure A Local Streets and Roads Maintenance of Effort Guidelines were originally adopted on September 12, 2007; and WHEREAS, revisions to the 2009 Measure A Local Streets and Roads Maintenance of Effort Guideline were deemed necessary. THEREFORE BE IT RESOLVED by the Riverside County Transportation Commission, that the Riverside County Transportation Commission has adopted the 2009 Measure A Local Streets and Roads Maintenance of Effort Guidelines set forth in Exhibit A to this Resolution. 55 APPROVED AND ADOPTED this 13' day of May, 2009. ATTEST: Jennifer Harmon Clerk of the Board Robert E. Magee, Chair Riverside County Transportation Commission 56 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION 2009 MEASURE A LOCAL STREETS AND ROADS MAINTENANCE OF EFFORT GUIDELINES INTENT Ordinance No. 02-001, adopted by the Riverside County Transportation Commission in 2002, approved a county -wide transportation expenditure plan and called for the placement of Measure A on the November ballot to secure voter approval of a 1/2 percent sales tax to fund transportation improvements. On November 5, 2002, Riverside County voters approved Measure A and collection of the sales tax will commence on July 1, 2009. Ordinance No. 02-001, in accordance with state law, imposes specific requirements on local agencies wishing to receive Measure A funds. In particular, in order to ensure continued local effort to maintain local streets and roads, the Ordinance requires that local agencies continue to expend the same amount for construction and maintenance of local roads which they have expended in the past. The guidelines set forth below establish specific maintenance of effort requirements and are intended to satisfy the Commission's responsibility to ensure that local transportation expenditures are maintained. GUIDELINES I. In order to qualify for Measure A funds, each local agency entitled to funding under Ordinance No. 02-001 must demonstrate a continuing commitment of local discretionary funds to local street and road improvements and maintenance. The following actions are required annually to show a continued maintenance of local effort: A. Each local agency must submit to the Riverside County Transportation Commission ("Commission") a list of proposed uses for Measure A funds for the next five fiscal years (5-Year Plan). B. Each local agency must provide a certification to the Commission that Measure A funds will not replace existing local discretionary funds being used for local 57 transportation purposes. Examples of local non -discretionary funds include, but are not limited to, gas tax revenues, federal funding, and local transportation funds (LTF). This certification shall be based on one of the following findings: 1. That the same level of discretionary funds was expended for local streets and roads purposes during the past fiscal year as was reported in the State Controller's Annual Report of Financial Transactions for Streets and Roads for fiscal year 2007/08 (herein referred to as the "base year"); or 2. That extraordinary expenditures made by the local agency during fiscal year 2007/08 make use of the State Controller's Annual Report for that year unrealistic. In this case, the local agency may, upon approval of the Commission, determine its local maintenance of effort requirement using one of the following methods: a. Averaging the amount of local discretionary funds reported to the State Controller for the three year period of fiscal years 2005/06 through 2007/08; or b. Subtracting extraordinary expenditures (including but not limited to assessment district funds, redevelopment agency contributions, or other non- recurring contributions) from its total expenditures during the 2007/08 fiscal year. Development impact fees paid by developers constructing new housing to offset the impact of development on local streets and roads may be subtracted only if the local agency does not use such funds to satisfy its maintenance of effort requirement, or c. Petitioning the Commission for special consideration. The Commission recognizes that there may be cases where the two methods described above will not produce a dollar amount which adequately reflects the agency's past commitment of local revenues to the construction and maintenance of local streets and roads. In such cases, the Commission may establish a new minimum level of local streets and roads expenditures for the local agency based on factors which the Commission determines are relevant. The Commission may also allow, in its sole discretion, a local agency to use developer fees to satisfy its maintenance of effort requirement. A local agency petitioning the Commission under this provision has the responsibility of presenting evidence which shows the need for special consideration and which supports the new minimum expenditure limit. C. For cities incorporated after July 1, 2007, the base year shall be the • • 58 • average of the first three fiscal years of operations. The maintenance of local effort requirement shall apply to all fiscal years subsequent to the base year. D. The maintenance of local effort shall be reevaluated and revised in 2019 and 2029 using the guidelines in Section 1.B above with the following substitutions: a. In 2019, the fiscal year reference shall be 2017/18 and the three- year period of fiscal years shall be 2015/16 through 2017/18. The revised base year will be effective in fiscal year 2019/20; and b. In 2029, the fiscal year reference shall be 2027/28 and the three- year period of fiscal years shall be 2025/26 through 2027/28. The revised base year will be effective in fiscal year 2029/30. II. The Commission may, in its sole discretion, order an independent audit of a local agency's local streets and roads expenditures to verify that the maintenance of effort requirement has been met. I I I . When a local agency does not meet its maintenance of effort requirement in the fiscal year, the allocation to that agency in the following fiscal year will be reduced. The amount of the reduction will be an amount equal to the amount which the agency's expenditures were below the maintenance of effort requirement. Revenues withheld from a local agency for failure to meet the maintenance of effort requirement will remain in the Measure A area in which the agency is located, and will be allocated to the local agencies in the area, that are in compliance with the maintenance of effort requirement, using the allocation formula specified for the area. IV. Ordinance 02-001 also requires that local agencies, in the Western County and Coachella Valley areas must, in addition to meeting the maintenance of effort requirement, implement the Transportation Uniform Mitigation Fee (TUMF) developed by the Western Riverside Council of Governments (WRCOG) or the Coachella Valley Association of Governments (CVAG), respectively, in order to be eligible to receive Measure A Local Streets and Road Program funds. In addition, local agencies in the Western County must participate in the Multi Species Habitat Conservation Plan (MSHCP) by endorsing the permit and executing the Implementation Agreement in order to be eligible to receive Measure A Local Streets and Road Program funds. Funds withheld from a local agency in these areas for failure to implement the TUMF or the MSHCP will be 59 disbursed to the Commission or CVAG, as applicable, and must be used by the Commission or CVAG for the regional arterial program. Local Streets and Road Program formula funds disbursed to the Commission or CVAG will be credited as local match funds for the Measure A Regional Arterial Program formula funds. V. For the purpose of determining the amount of local discretionary funds expended by a local agency for local street and road purposes during a fiscal year, the agency may use any local discretionary funds expended for local street and road purposes during the preceding years which were in excess of the agency's maintenance of effort requirement as determined by the Commission. APPROVED BY RCTC: September 12, 2007 • 60 • MAINTENANCE OF EFFORT CERTIFICATION STATEMENT The undersigned hereby agrees and certifies for (the "Agency") that sales tax transportation funds received pursuant to Ordinance No. 02-001 of the Riverside County Transportation Commission (Measure A) shall be used in. compliance with the Commission's Maintenance of Effort Guidelines, and that the Agency shall not use such funds to replace discretionary local funds previously expended by the Agency for local transportation purposes. The Agency hereby acknowledges that the failure of the Agency to continue such local expenditure shall result in a reduction or loss of Measure A funds. Dated: , 20 City Manager Attest: City Clerk 61 RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: April 27, 2009 TO: Budget and Implementation Committee FROM: Matt Wallace, Procurement and Assets Administrator Cheryl Johns, Procurement and Assets Manager THROUGH: Theresia Trevino, Chief Financial Officer SUBJECT: Recurring Contracts for Fiscal Year 2009/10 STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve the recurring contracts for FY 2009/10; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: Twelve years ago, the Commission evaluated all recurring contracts to determine when and if to hold a competitive process. As a result of that review, most contracts were rebid. In addition, the Commission required that recurring contracts, that is contracts that have not been rebid, be approved at the beginning of each fiscal year. All other contracts are bid on a periodic basis ranging from three to five years. The following is a listing of recurring contracts proposed for FY 2009/10: Schedule of Recurring Contracts Consultant Name Description of Services Budget FY 08/09 Budget FY 09/10 Dollar Change Percent Change AMMA Assistance with the FTA Section 5310 $100,000 $100,000 $0 0% Bechtel Infrastructure Program Management Services 5,434,400 5,316,100 (118,300) (2%) Best Best & Krieger General Legal Services 1,932,500 1,845,500 (87,000) (5%) Case Systems Inc. Call Box Maintenance 296,500 310,000 13,500 5% Inland Vault & Security Closed Circuit Television Security Maintenance Services (Metrolink Stations) 150,000 150,000 0 0% Agenda Item 10 62 Consultant Name Description of Services Budget FY 08/09 Budget FY 09/10 Dollar Change Percent Change Rahimian Management and Consulting, Inc. Project Management Services 200,000 150,000 (50,000), (25%) Ray Gorski Air Quality Technical Services 25,000 25,000 0 0% San Bernardino Associated Governments Call Answering Center Services for Riverside County Call Boxes 35,400 33,000 12,400) (7%) VRPA Technologies Congestion Management 50,000 60,000 10,000 2°% As a result of a request for proposal process, AMMA was selected by the Commission in February 2007 to provide consulting services related to the development of a Coordinated Public Transit -Human Services Transportation Plan and support for the Measure A Western County specialized transit program. During the past two years, AMMA has become very familiar with the Commission's Universal Call for Projects implementation, transit service operators, and Federal Transit Administration Section 5310 funding cycles. Continuation of AMMA's services will support the administration of these programs and other transportation services planning activities, monitoring of federal and state compliance by the regional operators, and the Commission's goal to improve transit services connectivity by providing enhanced regional mobility for the County's residents. The Bechtel Infrastructure (Bechtel) contract for FY 2009/10 reflects a decrease of $118,300 as a result of completion of the relocation of staff to new office space and substantial completion of the installation of a document management system for the Commission. Bechtel is continuing program management activities for the 2009 Measure A program as well as the wrap up of delivery of the 1989 Measure A program. The projects include Mid County Parkway, State Route 79 realignment, three segments of the Interstate 215 widening, State Routes 71/91 interchange, Perris Valley Line, North Main Corona parking structure, Perris Multimodal Transportation Facility, SR-91 high occupancy vehicle (HOV) lanes, East Junction HOV connectors, and SR-91 and 1-15 express lanes projects. Bechtel possesses the knowledge and background history of the Commission's capital projects, which is necessary to deliver the Commission's Measure A projects. The flexibility of obtaining additional support from Bechtel as needed for specific project needs is also important and avoids the need to increase Commission staff. The Best, Best & Krieger (BB&K) contract for FY 2009/10 reflects a decrease of $87,000, which is primarily attributable to general legal services for capital project delivery and implementation activities related to highways and commuter rail under Agenda Item 10 63 • the 1989 and 2009 Measure A programs. General legal services related to management services and regional programs are comparable to amounts budgeted in FY 2008/09. These general legal services exclude reimbursable appraisal costs that may be procured by BBK for more complex ,right-of-way acquisitions related to the SR-91 HOV lanes project from Adams Street to the 60/91 /215 interchange. Case Systems Inc. (formerly Comarco Wireless Technologies) provides for routine corrective and preventive maintenance of call boxes, including knockdowns and vandalism. Case Systems, Inc. was selected as a result of a competitive procurement in 2001, in which it was the only responsive bidder, and has provided these services since the inception of the call box program. A request for proposal is not anticipated upon contract expiration on December 31, 2009, and Case Systems, Inc. has been included as a recurring contract for the last six months of FY 2009/10. The increase in cost is due to the higher maintenance costs of the new digital/TTY call boxes, and the smart call boxes conversion to digital requires a premium for data links. Inland Vault and Security, Inc. provides security cameras and other security equipment as well as the related installation and maintenance of the equipment at all of the Metrolink stations. This firm has provided equipment and service to the Commission for over 13 years and is familiar with all of the related station wiring and coding. The Commission is conducting a system -wide security study that is anticipated to result in changes to the existing closed circuit television security system. This year's budget reflects moving existing equipment and installation of new equipment at the stations, which should decrease repair services. The budget also includes maintenance services for the additional equipment at all of the locations as well as training for the security guards to improve proficiency in the use of the equipment. Rahimian Management and Consulting, Inc. (Rahimian) provides project management services for the Irvine -Corona Expressway geotechnical feasibility work. Since this work continues, Rahimian's services are still required. Work is anticipated to end in early 2010, resulting in a 25% reduction of the contract amount in the FY 2009/10 budget. Ray Gorski has provided on -call technical services to the Commission primarily in the areas of air quality and alternative fuels. Projects funded with Congestion Mitigation and Air Quality (CMAQ) funds are required to have project level air quality analyses. As the Commission continues to commit CMAQ funds on projects, it is essential to have the ability to utilize Ray Gorski's services. During FY 2009/10, air quality analyses will be needed to continue the efforts of promoting transit and alternative modes of commuting as having a positive carbon footprint and a positive influence on the environment and air quality. Agenda Item 10 64 The San Bernardino Associated Governments (SANBAG) Service Authority for Freeway Emergencies (SAFE) has provided call box call answering and dispatch services for Riverside County SAFE since July 2001 through a contract with Professional Communications Network (PCN). PCN was awarded the contract through a competitive bid process, and the Commission reimburses SANBAG for these services based on the actual number of calls taken at PCN. The decrease of $2,400 is related to the declining call volume as a result of the decrease in the number of call boxes due to the increased use of cellular phones for emergencies. VRPA Technologies (VRPA) provides assistance with activities related to the Congestion Management Program (CMP), including traffic monitoring. VRPA has been working on transitioning the CMP to an enhanced monitoring system and the transition is near completion. VRPA's services for FY 2009/10 are needed to complete the transition and to complete the 2009 CMP update. Financial Information In Fiscal Year Budget: Yes Year: FY 2009/10 Amount: $7,989,600 Source of Funds: Measure A, TDA, TUMF, FSP, SAFE Fees, Interest, and Other Reimbursements Budget Adjustment: No GLA No.: Various Fiscal. Procedures Approved: \44, Date: 04/17/2009 Agenda Item 10 • 65 • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 27, 2009 TO: Budget and Implementation Committee FROM: Matt Wallace, Procurement and Assets Administrator Cheryl Johns, Procurement and Assets Manager THROUGH: Theresia Trevino, Chief Financial Officer SUBJECT: Agreement with Elite Electric Inc. to Provide Electrical Lighting Maintenance for the Five Metrolink Stations in Riverside County STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve selection of and award Agreement No. 09-24-059-00 to Elite Electric Inc. to provide electrical lighting maintenance services at the five Commission -owned Metrolink stations for a total contract amount of $262,000; 2) Authorize the Chair, pursuant to legal counsel review, to execute the • agreement on behalf of the Commission; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: The Commission owns and operates five Metrolink stations in Riverside County. Station electrical lighting maintenance services are essential to provide continued safety and security for Metrolink commuters as well as preserving the property investments of the Commission. Staff developed and released a request for proposal (RFP) for electrical lighting maintenance services for the five Metrolink stations on February 4, 2009. Calendar of Events Distribution of RFP Deadline for Proposal Submittal by 2:00 p.m. Consideration by Budget and Implementation Committee Commission Approval of Selection Agenda Item 11 February 4, 2009 March 4, 2009 April 27, 2009 May 13, 2009 66 Selection Process As a result of sending out invitations to prospective electrical lighting firms, staff received proposals from eight bidders. A selection panel was assembled consisting of representatives from the Commission and Bechtel. The selection panel reviewed all proposals and numerically scored the proposals based on qualifications of the firm and staff, work plan, resource allocation, and cost. After reviewing the proposals based on the above criteria, the panel ranked the top two firms as follows: Top Ranked Elite Electric Inc. Second High Light Electric The panel then proceeded to invite Elite Electric Inc. and High Light Electric, to a best and final offer phase to clarify technical and cost proposals. After careful evaluation of the best and final offers, the panel selected Elite Electric as the top ranked firm to provide station electrical lighting maintenance services. Elite Electric expressed a commitment to providing a consistent levelofservice and a clear understanding of the maintenance needs of the Metrolink stations at a competitive price. Based on the results of the selection panel evaluations, staff recommends the contract be awarded to Elite Electric for electrical lighting maintenance at the Metrolink stations. Contract cost is based on a fixed fee for quarterly inspections plus a fixed hourly rate and a fixed material mark-up percentage for equipment requiring special repair. The term of the contract is two years with one two year extension option to be exercised at the sole discretion of the Commission. The total contract value for on -call electrical lighting maintenance shall not exceed $262,000. A budget of $30,000 for the balance of FY 2008/09 is included in the current fiscal year's budget. Financial Information In Fiscal Year Budget: Yes Yes Year: FY 2008/09 FY 2009/10 Amount: $ 30,000 $ 232,000 Source of Funds: Local Transportation Funds Budget Ad ustment: No GLA No.: 103 24 73315 P4001, P4002, P4003, P4004, P4006 Fiscal Procedures Approved: Date: 04/16/2009 Agenda Item 11 • 67 • RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: April 27, 2009 TO: Budget and Implementation Committee FROM: Shirley Medina, Programming and Planning Manager THROUGH: Cathy Bechtel, Project Development Director SUBJECT: City of Riverside Transportation Uniform Mitigation Programming Request for the Construction of State Route Van Buren Boulevard Interchange Fee 91 / STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve the city of Riverside's request to program $2 million of Transportation Uniform Mitigation Fee (TUMF) funds from the Regional Arterial Program for the construction phase of the State Route 91 /Van Buren Boulevard interchange improvement project; 2) Approve Agreement No. 06-72-036-01, Amendment No. 1 to Agreement No. 06-72-036-00, between the city of Riverside and the Commission to reflect $2 million of construction funds; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 4) Forward to the Commission for final action. BACKGROUND INFORMATION: In 2004, the Commission approved 24 projects for the Western County TUMF Regional Arterial program. To date, a total of $73 million has been programmed with a majority of funds programmed for project development work. The Western County TUMF program established a first come, first serve basis for programming construction funds as an incentive to the lead agencies to deliver their projects as quickly as possible. The city of Riverside is now requesting the programming of construction funds for the SR-91 /Van Buren Boulevard interchange improvement project. The project is scheduled to be advertised in June 2009, pending the obligation of American Recovery and Reinvestment Act (ARRA) (federal stimulus) funds. A copy of the letter from the city of Riverside requesting these funds is attached. Agenda Item 12 68 Staff recommends approval of $2 million of TUMF Regional Arterial funds for the construction phase and to amend the TUMF agreement to reflect this programming request. Financial Information In Fiscal Year Budget: Yes N/A Year: FY 2009/10 FY 2010/11 Amount: $1,000,000 $1,000,000 Source of Funds: TUMF Western County Regional Arterial Funds Budget Ad ustment: No GLA No.: 210 72 81301 P5108 Fiscal Procedures Approved: Vtift4,440,1j,m Date: 04/17/2009 Attachment: City of Riverside Letter Request Agenda Item 12 • 69 86918 AM, SM, PB Public Works Deportment 1+ n I ;_, i r- 1-• ..i • g !i tL kll1 I: J April 13, 2009 Shirley Medina Pmgram Manager Riverside County Transportation Commission 4080 Lemon Street, 3'd Floor Riverside, CA 92501 RE: Van Buren Boulevard at the 91 Freeway Interchange The City of Riverside is requesting that $2,000,000 in TUMF funds be programmed for construction for the Van Buren Boulevard at the 91 Freeway Interchange project 5108. The project will be ready for bid in June 2009 pending Caltrans approval of federal stimulus funding for the project. The original agreement #06-72-036-00, dated April 26, 2006, programmed $10 million in TUMF funding for the project: $2 million for right-of-way and $8 million for construction. Amendment No. 1 to the agreement, #06-72-036-1 increased the TUMF funding programmed for right-of-way from $2 million to $8 million. We are requesting that the remaining $2 million in TUMF funding be programmed for construction as soon as possible. Thomas J. Boyd Deputy Public Works Director/City Engineer cc: Acme Mayer Paul Blackwelder ail13;2009 - pnmk 3900 Mem Street • @rrerside, CA 92522 • 951.826 5341 • foe 951626 5542 • www riversidem gov 11.36.19.01.05.01 • RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON DATE: April 27, 2009 TO: Budget and Implementation Committee FROM: Lisa DaSilva, Capital Projects Manager Mark Massman, Bechtel Project Manager Robert Wunderlich, Bechtel Project Coordinator THROUGH: Marlin Feenstra, Project Delivery Director SUBJECT: Amendment to Agreement with David Evans and Associates for the Development of Plans, Specifications, and Cost Estimate for the Construction of the State Route 74/Interstate 215 Interchange Improvement Project in the City of Perris STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 07-31-122-01, Amendment No. 1 to Agreement No. 07-31-122-00, with David Evans and Associates, Inc. (DEA) to perform additional work scope to complete the final engineering services and prepare plans, specifications, and cost estimate (PS&E) for the construction of the SR-74/I-215 interchange improvement project in the city of Perris for the additional amount of $700,000; 2) Approve an adjustment to the project budget in the amount of $790,000, from the previously approved base amount of $2,091,662 plus a contingency amount of $218,338 for a total amount of $2,310,000, to a revised base amount of $2,791,662 plus a contingency amount of $308,338 to cover potential future changes in scope for a total not to exceed amount of $3.1 million; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 4) Authorize the Executive Director or designee to execute future amendments from the proposed contingency balance for additional work as required for the project; and 5) Forward to the Commission for final action. Agenda Item 13 71 BACKGROUND INFORMATION: At its July 7, 2007 meeting, the Commission awarded Agreement No. 07-31-122-00 to DEA to perform final engineering services and prepare PS&E for the construction of the SR-74/I-215 interchange improvement project in the city of Perris. Commission approval for this 1989 Measure A project authorized PS&E work to proceed prior to the completion of the environmental document in order to accelerate the project's delivery. PS&E work began at the time of conceptual approval by Federal Highway Administration (FHWA) of the single remaining alternative under consideration. This conceptual approval was obtained from FHWA on March 12, 2008 and a notice to proceed was issued to DEA with an effective date of March 24, 2008. The PS&E for the project is scheduled for completion in August 2009. As DEA has been working to develop the PS&E, design details have been identified requiring work, which is outside of the scope of the original contract. The out of work scope includes additional surveying and mapping, right-of-way engineering, and modifications to approved project features. This additional work was performed to reduce the right-of-way impact and construction cost with a net saving of at least $500,000. By starting the PS&E work prior to final environmental clearance, the project delivery schedule was reduced by approximately 12 months. In turn, this caused some redesign of the project plans. The cost of the PS&E scope of work including this amendment is 8.5% of the construction cost. Staff recommends approval of Agreement No. 07-31-122-01 with DEA to perform additional work scope to complete the final engineering services and the PS&E for the construction of the SR-74/I-215 interchange improvement project in the city of Perris for the additional amount of $700,000 plus an additional contingency of $ 90, 000. Approximately $200,000 is included in the FY 2008/09 budget; therefore, a budget adjustment of $150,000 is recommended. Agenda Item 13 • 72 • • Financial Information In Fiscal Year Budget: Yes/No Year: FY 2008/09 FY 2009/10 Amount: $350,000 $350,000 Source of Funds: Measure A, TUMF Budget Ad ustment: Yes ($150, 000) GLA No.: 222 31 81102 P3015 Fiscal Procedures Approved: \44,,,,L Date: 04/17/2009 Attachments: 1) Agreement No. 07-31-122-01 2) Scope of Work and Cost Estimate Agenda Item 13 73 Agreement No. 07-31-122-01 AMENDMENT NO. 1 TO AGREEMENT FOR PLANS, SPECIFICATIONS, AND ESTIMATES FOR THE SR-74/I-215 INTERCHANGE PROJECT IN THE CITY OF PERRIS PARTIES AND DATE This Amendment No. 1 to the Agreement for professional engineering services for the preparation of plans, specifications, and estimates on the SR-74/I-215 Project is made and entered into as of this day of , 2009, by and between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION ("Commission") and DAVID EVANS AND ASSOCIATES, INC. ("Consultant"). 2. RECITALS 2.1 The Commission and the Consultant have entered into an agreement dated December 28, 2007 for the purpose of obtaining plans, specifications, and Estimates for the SR-74/ 1-215 Project (the "Master Agreement"). 2.2 The parties now desire to amend the Master Agreement in order to revise the Scope of Services, and to provide additional compensation in order to address additional design work identified during final design. 3. TERMS 3.1 The Scope of Services for the Master Agreement shall be amended to include Services, as that term is defined in the Master Agreement, required to complete the additional design work, as more fully described in Exhibit "A" attached to this Amendment. 3.2 The Services described in this Amendment, which services integrate and supplement the Consultants existing Services under the Master Agreement, shall be performed expeditiously, within the term of the Master Agreement, and shall be completed on or before unless otherwise agreed to by the Commission. RCTC Agreement 07-31-122-00 SR74/1215 Interchange Project in the City of Perris Page 1 74 3.3 The maximum compensation for Services performed pursuant to this Amendment shall be Seven Hundred Thousand Dollars ($700,000), as further set forth in Exhibit "B" attached to this Amendment. The resulting total not to exceed value of the Master Agreement, as herein modified, is Two Million, Seven Hundred Ninety -One Thousand, Six Hundred Sixty -Two Dollars ($2,791,662). Work shall be performed at the rates set forth in the Master Agreement. 3.4 Except as amended by this Amendment, all provisions of the Master Agreement, including without limitation the indemnity and insurance provisions, shall remain in full force and effect and shall govern the actions of the parties under this Amendment. IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first herein above written. [Signatures on following page] RCTC Agreement 07-31-122-00 SR74/I215 Interchange Project in the City of Perris Page 2 • 75 SIGNATURE PAGE TO AGREEMENT NO.07-31-122-01 RIVERSIDE COUNTY DAVID EVANS AND TRANSPORTATION COMMISSION ASSOCIATES By: Robert E. Magee, Chairman Signature APPROVED AS TO FORM: By: Best, Best & Krieger LLP General Counsel Name Title RCTC Agreement 07-31-122-00 SR74/I215 Interchange Project in the City of Perris Page 3 76 EXHIBIT A Scope of Services RCTC Agreement 07-31-122-00 SR74/1215 Interchange Project in the City of Perris Page 4 • • 77 • • REQUEST FOR AMENDMENT #1 April 15, 2009 Ms. Lisa DaSilva Capital Projects Program Manager Riverside County Transportation Commission 4080 Lemon Street, 3rd Floor P.O. Box 12008 Riverside, CA 92502-2208 Subject: Request for Amendment #1 SR-74/I-215 Interchange Project Dear Ms. DaSilva Agreement No. 07-31-122-00 As you may know, the "PS&E" Agreement 07-31-122-00 was negotiated and signed between RCTC and David Evans and Associates (DEA) in December 2007. Several significant design changes occurred between December 2007 and June 2008 that were reflected in the 6/28/08 Geometric Approval Drawing (GAD) and the 6/28/08 Draft Project Report (DPR). These significant design changes have caused DEA to perform additional work effort to incorporate these changes into the project design and could not have been anticipated by December 2007. Therefore, please see attached our Request for Additional Services #1 for a total of $700,000. Please feel free to contact us with any comments or questions. Sincerely David Evans and Associates, Inc. Don Blodd4vorth, PE, PLS Project Manager / Project Engineer Page 1 of 12 78 • • • Amendment No. 1 SR-74f1-215 Interchange Project Agreement No. 07a•.-1220 741215 Interchange Project - Request for Amendment Rl: Summary Labor Detail M eta ana e�in Po a0n [nankin Design Sunray Oozier Totals Task °ascriptlm Original Conhael Amount Am... NUTEer One R2YIelU 4oealract Amount SCOpe PI.. Manager PAYE � Designer east. Engineer Anst Engineer Utility SPx. Engineer INC Tech LTIna9e Engineer C0➢0 rump. CADO Tech Survry Nsager Len %arm um survey Emit OD entree CD fAtthr Talal lions TOW Casf lasi flea elm Vol E33 ier Sue 1172 are Blti 3137 nB {I52 3151 1104 00 3173 630 1 Pmleat Management 4100.e31 $33,213 $213A04 60 31 72 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 163 $33,213 1100,091 133,213 1213..304 PM, and Coordination indedirg: 8 additional PDTs. Right of Way engineering focus meetings (8), Maintenance Focus Meeting, Drainage Focus Meeting, Water PolWan Control Plan IWPCP)Focus Meeting, Right of Way Acquisition status Meetings(14). GAD/Geometric Mandatary -Advisory Design Exception Pows Meetings(3), Updated Drainage Focus Meeting. 60 31 72 163 633,213 2 eumey arw Mapping 1I21,103 $169000 321e,18$ 0 0 0 0 0 0 0 0 0 0 0 0 206 320 460 340 36 20 1382 8166,000 185.1 Survev MaPPM9 $2as92 395,000 $72,392 Additional tope mapping due to design development, modifications. and ratifications resulting revised engineering Plan streets do to the follawing: • Conforms for Ramp G01336 (3D HOS Scanning) needed far accurate tie-ins to existing Mainline to minimize construction charge Orders and emergency design Changes during construction. • Condemns for dal Street needed for aoaxare tle:ns m existing street lo minimize construction flange orders and emergency design Changes duringconstruction. • Conforms for Redlands Avenue needed for accurate liens to existing street to minimize construction charge orders and emergency design changes during construction. • Exiatin0 Well (front and back)fronfing Mobile Home Park needed to prepare accurate wall dealer, to minimize construction charge orders and emergency design changes during construction 82 82 120 122 ' 8 384 $46,000 21A.1p.15 WkN yinere - $3,781 33.000 310761 4 16 16 4 40 60,000 • Existing parking laVprivate sign along nolJn.wl quadrant to deknnina the construction inds/extent ta the existng 11ed1dg'cmard pirate'Sgn. the ProPerry aPPraMed wig depend upon the effects due to conslmdion limas and the extentto Me existing parking lot and private sign will be modified. • Drainage verification and addtioat rope' several locations within project area based on revised and updated drainage design. • °menage Inverts at apedned locations in several locations wpin project area based on revsed and updated drainage design. • Conram join 'maims in several locations within protect area lisefing Iola) to mnimMe 00eMnlWon change Orders and emelnerlcy ddgn cbange3 during construction. 220 ROW Etgm mwin9 4T2pgu 840,n00 st t2pao ROW engineering and acquisition documents for additional parcels die t0 design modifications: • Preliminary Tine Report review to verify wining right of way and easements for 16 adGNorml parcels- • Ilev01013 right of way Wang and legal descdptions for additional acquisition g ego parcels 11 totlo date, lyeWmatedma TCEfagwremanls(5 fohlfodale, Mgireltystimatd 0). •Developtewaf way of waandlegaldesatpeon for Government GovernmentPrcperry Tremkls(5'MI Iodate, originally estimated 0). •Review an proright of wayacotfOr the preparation • Review and provide design Mpinfa the prepam6on of Right dWay Cooperative Agreements. 32 100 100 82 8 20 342 840,000 220.2 Plan oaatmmn DoEirmenl $16,626 ilOFa0 556.526 76 12D 120 16 334 $40,000 New dl Way mein RightoBl Me0 APPeals 336.000 836.000 New bask. Traditionally Ole task has been completed by Caltrans right of way engineering. Since ROTC is the lead for the right of way appralsae and acqulstans, this task needs to he completed by RCTCS Design firm. The appraisal maps will cover the project foot print focusing on the 26 parcels needed for construction_ 40 122 120 282 636,000 4110r20091TJ0 PM mendea l.animmaexoewgneram Pagel a s • • • Amendment No. 1 SR-74A-215 hterchange Project Agreement ao.07-31-122-0 74R 15 Interchange PPOjeCI- Request for Amendment 41: Summary Labor Detail Pmbd namgnrnl pM�lp9t noslgn tie len Survw Quality Totals Task Description Or19inal Contract Amount Amendment number One HCViSed Contract ARqunt Scope PY. OC KNge PM/PEE la Designer Am. Engineer Am.. Engineer Vlilili ord exec. Engineer Spec. Tech Oranage Engineer CACO Manager cam Tech swm, Manager �! am.Y Tech survey Tech OC En9inM QC CheWsr TOM, Hours TOUI CosI 2251 5152 517e 5106 %t 597 5135 5172 SU 5117 9197 Sag 4162 5191 9106 tag SI T3 see 230.05 Prepare Oran Highway Plane 8352.923 4163.787 6636,810 Additional engineering design due to revisions to Geomemc Approval Drawing to reduce co souc6on cost: • Redesign Soulhbound On Ramp 1"C' Line) IQ eliminate Retaining Well 44 along APN 310-100-037 Auto Mall. • Redesign locaton of Sound Wall 42 homing Mobile Home Pad to elimirele'dead space" between State Right of Way and Mobile Home parcel line_ Relocated layout line of Sound Wall 42 to coincide with exls6ng right at way line. • Redesign the 4th Street Cd-de-Sac to avoid private property acquisition of APN 310.100.037 Auto Mall. (The 4lh Street Cul-de-Sac was 111Med" to the north side of 4th Street) • Reduce earthwork embankment from 4:1 side slopes to 2:1 side slopes. Additional Fact Sheets. This bodzontal fadies change had the following positive eflects • Avoided acquisitions of private property at Dennlla Restaurant parcel. • Allowed for improved geometric lid -in' at the Redlands Avenue/481Street, especially In the vertical dimension, which maximized the opportunity to maintain access to existing commerical properties. • Alowed for minimized construction traffic staging drsrupdons by minimizing construction near existing commercial Properly access. • Allowed for improved superelevation transitions at 4th Street and near the bridge abutments. This earthwork embankment change had the following positive effects: • Avoided additional tight al way acquisitions of private properlyalong the east side of the protect, electively maximizing pdvate property for future evelopment. • Avoided throwaway costs for future interim 'Centre project and future ultimate' widening project. • Allowed for minimized earthwork import borrow curls in the northwest and southwest quadrants. - Allowed for reduce retaining wall height and length oasts for Retaining Walls. • Allowed for re -positioned Retaining Wall 43 (Denny's) to minimize earthwork Import, minimize retaining wall costs, and mafnlan existing damage course. 320 250 80 85 90 100 100 41 40 150 150 40 80 40 1356 6183,787 NEW Ramp NNering 550,e00 Se0,000 New task_ Catrans requires ramp metering to be metalled at inlerchangee where sgnl6cam modiNCatgng are proposed. 80 60 64 60 80 24 10 100 16 494 $60,000 NEW Mdnbnel Engineering Reacts fas,W] $e5oDn New task due to Caltrans requirements: Soil Percolation Testing. CLOMAR. Updating other reports to incorporate new Information: SWDR, Drainage Report, Drainage Plana. 80 60 60 T2 RO 16 fp 76 106 16 708 $85,000 Grata i1MaH p,aeiysx' t/OA044. iz,5sl,652 .. _ - 60 "31- -'473', 994 820 203 580 302 41 236 .276 130 215 320 460 340 584 60 ..4485 9584,787 4/16R00e4:27 PM Amenfees,8gesn,r_02003Jer e.w Pese3d3 EXHIBIT "A-1" SCOPE OF SERVICES AMENDMENT 1 Task A1-1.1 Additional Proiect Management and Meetings $33,213 As a result of an extended project schedule, DEA will expend additional effort for project management and coordination, including: 8 additional PDTs, Right of Way engineering focus meetings (8), Maintenance Focus Meeting, Drainage Focus Meeting, Water Pollution Control Plan (WPCP) Focus Meeting, Right of Way Acquisition status Meetings (14), GAD/Geometric Mandatory -Advisory Design Exception Focus Meetings (3), Updated Drainage Focus Meeting. Task A1-2.1 Additional Design Surveys $50,000 Perform Design Surveys According to Exhibit "A," Scope of Services, of the signed agreement, page 1 of 11, Perform Design Surveys included 6 field crew days. These days were used to gather data for the plans based on the approved Geometric Approval Drawing (GAD). Since then significant design changes were being considered by the PDT. As a result of the design changes as described in Task 1 Additional Engineering Design, above, DEA has increased the Field Design Survey effort for the project in order to provide the topo data needed for revisions to the engineering plan sheets. These additional design surveys were needed for the project, as follows: • Conforms for Ramp Gores (3D HDS Scanning) needed for accurate tie-ins to existing Mainline to minimize construction change orders and emergency design changes during construction. • Conforms for 4th Street needed for accurate tie-ins to existing street to minimize construction change orders and emergency design changes during construction. • Conforms for Redlands Avenue needed for accurate tie-ins to existing street to minimize construction change orders and emergency design changes during construction. • Existing Wall (front and back) fronting Mobile Home Park needed to prepare accurate wall design to minimize construction change orders and emergency design changes during construction. • Existing parking lot/private sign along northwest quadrant to determine the construction limits/extent to the existing parking lot and private sign. The property appraisal will depend upon the effects due to construction limits and the extent to the existing parking lot and private sign will be modified. • Drainage verification and additional topo in several locations within project area based on revised and updated drainage design. • Drainage inverts at specified locations in several locations within project area based on revised and updated drainage design. • Confirm join locations in several locations within project area (parking lots) to minimize construction change orders and emergency design changes during construction. Page 5 of 12 82 Potholing and Additional Field Surveys • According to Exhibit "A," Scope of Services, of the signed agreement, page 4 of 11, Potholing and Additional Field Surveys: "At this time no specific utility conflicts are noted however this scope of services assumes 2 full days of survey and potholing services..." Since the time of this executed agreement (January 2008), and after further, more refined PS&E-level studies, several new utility conflicts were discovered. DEA needed to perform additional field surveys to locate, verify, and quantify new utility conflicts which would affect the PS&E design. • Actual total # of days of design/drainage and utility surveys: 40 days • Original # of days budgeted for design surveys: 17 days • Actual total # of days of additional survey design services: 23 days Task A1-2.2 Additional Right of Way Engineering $116,000 Prepare Right of Way Maps and Acquisition Documents According to Exhibit "A," Scope of Services, of the signed agreement, page 6 of 11, Prepare Right of Way Maps: "No mapping is anticipated along the SR-74 corridor for this project." "DEA has assumed 10 parcels for acquisition as a part of this scope of services As a result of the design changes as described in Task 1 Additional Engineering Design, above, DEA's effort contains significant right of way mapping along the SR-74 corridor for this project, including: • Preliminary Title Report review to verify existing right of way and easements for 16 additional parcels. • Develop right of way plats and legal descriptions for additional acquisition parcels (26 total, originally estimated 10). • Develop right of way plats and legal descriptions for additional TCE requirements (11 total, originally estimated 0). • Coordinate with right of way acquisition agents for Government, Property Transfers (5 total to date, originally estimated 0). • Review and provide design input for the preparation of Right of Way Cooperative Agreements. Page 6 of 12 83 • • • New Task - Right of Way Appraisal Map As a result of PDT Meeting decisions, DEA has been requested to prepare Right of Way Appraisal Maps per Caltrans current requirements. This map will be prepared as directed at the February 2009 Right of Way Focus Meeting or by other Caltrans approved format. This New Task was not included in the original scope of services and is usually prepared by Caltrans right of way engineering. Task A1-3.1 Additional Engineering Design $258,787 Perform Preliminary Design According to Exhibit "A," Scope of Services, of the signed agreement, page 1 of 11, Perform Preliminary Design: "(David Evans and Associates) DEA will review the final approved Geometric Approval Drawing with Caltrans and RCTC to determine if any additional modifications or revisions are needed for the project" Due to PDT discussions, meetings, and revisions shown on the 6/26/08 approved Geometric Approval Drawing (GAD), the horizontal radius of Redlands Avenue "B" Line Station 23+72 to 27+73 was changed from 850-feet to 600-feet. This horizontal radius change had not yet been incorporated into the 6/26/08 approved Draft Project Report for Preferred Alternative 2. This horizontal radius change represents a significant design modification. This horizontal radius change had the following positive effects: • Avoided acquisitions of private property at Denny's Restaurant parcel. • Allowed for improved geometric "tie-in" at the Redlands Avenue/4th Street, especially in the vertical dimension, which maximized the opportunity to maintain access to existing commercial properties. • Allowed for minimized construction traffic staging disruptions by minimizing construction near existing commercial property access. • Allowed for improved superelevation transitions at 4th Street and near the bridge abutments. However, as a result of this horizontal radius change, DEA needed to perform several additional design modifications and revisions to the PS&E design to accommodate this PDT - approved change. These additional design modifications and revisions are as follows: • Modified vertical profile design of Redlands Avenue and "tie-in" to 4th Street. • Modified superelevation design of Redlands Avenue and "tie-in" to 4`h Street. • Eliminated superelevation transitions from bridge deck and through 4th Street intersection. Page 7 of 12 84 • Based on PDT review of the Right of Way Requirement Map, DEA needed to perform a design modification and revision to the approved GAD, which was needed for the PS&E design, as follows: • Redesign the 4th Street Cul-de-Sac to avoid private property acquisition of APN 310- 100-037 Auto Mall. (The 4th Street Cul-de-Sac was "flipped to the north side of 4`h Street) Based on RCTC review of the Right of Way Requirement Map, DEA needed to perform a design modification and revision to the approved GAD, which was needed for the PS&E design, as follows: • Reduce earthwork embankment from 4:1 side slopes to 2:1 side slopes This earthwork embankment change had the following positive effects: • Avoided additional right of way acquisitions of private property along the east side of the project, effectively maximizing private property for future development. • Avoided throw -away costs for future interim "Central" project and future "ultimate" widening project. • Allowed for minimized earthwork import borrow costs in the northwest and southwest quadrants. • Allowed for reduce retaining wall height and length costs for Retaining Walls. • Allowed for re -positioned Retaining Wall #3 (Denny's) to minimize earthwork import, minimize retaining wall costs, and maintain existing drainage course. Also as a result of this earthwork embankment change, DEA needed to perform a new and additional Design Exception Fact Sheet, as follows: ADVISORY Side Slopes HDM Index 304.1 Inside and outside slopes at all ramps Prepare Right of Way Requirement Maps According to Exhibit "A," Scope of Services, of the signed agreement, page 3 of 11, Prepare Right of Way Requirement Maps: "DEA will prepare the right of way requirement maps based on the approved Geometric Approval Drawing..." Since the approved GAD was modified and revised with changes which were needed for the PS&E design, the level of effort for the Right of Way Requirement Maps also changed. Page 9 of l2 86 As a result of the design changes as described in Task 1 Additional Engineering Design. above, DEA has increased the Right of Way Requirement Map effort for the project. This additional Right of Way Requirement Map effort was needed for the project, as follows: • Additional acquisition parcels identified (26 total, originally estimated 10) • Additional TCE requirements (11 total to date, originally estimated 0) • Government Property Transfers (5 total to date, originally estimated 0) This additional Right of Way Requirement Map effort also includes the following: • Additional Meetings with Caltrans Surveys, Maintenance, Right of Way, and Project Management for approval. Task A1-3.2 Additional Utility Potholing and Coordination $97,000 Utility Coordination According to Exhibit "A," Scope of Services, of the signed agreement, page 3 and 4 of 11, Utility Coordination: "At this time, only two utility poles are anticipated as part of this scope of work." Since the time of this executed agreement (January 2008), significant utility conflicts hall been discovered as a result of PS&E-level utility investigation and the design changes as described in Task 1 Additional -Engineering Design, above. These additional utility conflicts include: • Above ground Southern California Edison (SCE) electrical distribution boxes. • Underground Southern California Edison (SCE) electrical conduits. • Underground Southem Califomia Edison (SCE) electrical vaults. • City of Perris/Eastern Municipal Water District sewer manholes to be raised to grade. • City of Perris/Eastem Municipal Water District water line to be cut and capped. • City of Perris/Eastern Municipal Water District water valve covers to be raised to grade. • Underground utility pull boxes to be relocated. • Underground Verizon facilities to be relocated. • Underground Time Warner facilities to be relocated. • Southern California Edison (SCE) gas valve covers to be raised to grade. • Street light relocation/salvage. • Ramp light relocation/salvage. As a result of the above listed conflicts, additional design coordination with the utility companies is necessary to finalize the construction package. Page 10 of 12 87 • • • New Task - SCE Connection for New Service Pedestal As a result of PDT Meeting decisions, DEA has been requested to coordinate with Southern California Edison (SCE) to obtain new electrical connections to provide electrical power to two new service pedestals. These new service pedestals will provide electrical service to the new signalized intersection traffic control systems. This New Task was not included in the original scope of services. New Task - Eastern Municipal Water District (EMWD) Water Connections for Irrigation and Coordination for Reclaimed Water Irrigation System According to Exhibit "A," Scope of Services, of the signed agreement, page 8 of 11, Prepare Highway Planting Plans: "Points of connection for the project (irrigation) are not known at this time." Since the time of this executed agreement (January 2008), significant irrigation coordination has been performed as a result of PS&E-level studies. As a result of PDT Meeting decisions, DEA has been requested to coordinate with Eastern Municipal Water District (EMWD) to obtain two new irrigation service connections to provide irrigation water the project. Subsequent coordination with Eastem Municipal Water District (EMWD) has revealed the intent to install a "Reclaimed Water" Irrigation System for the project for future connection to a future "Reclaimed Water" Main. This New Task was not included in the original scope of services. Task A1-3.3 Additional Engineering Reports $85,000 New Task - Soil Percolation Testing As a result of PDT Meeting decisions, DEA has been requested to perform Soil Percolation Testing to analyze soil infiltration rates. This Soil Percolation Testing will assist in the design of Best Management Practices (BMPs) for Water Quality. This New Task was not included in the original scope of services. Update Storm Water Data Report (SWDR) As a result of the Soil Percolation Testing, the Storm Water Data Report (SWDR) will need to be updated to incorporation new data, results, findings, and any design changes. Update Hydrology and Hydraulics Design (Drainage Report) As a result of the Soil Percolation Testing, the Hydrology and Hydraulics Design will need to be updated to incorporation new data, results, findings, and any designs changes. Update Drainage Design, Profiles, and Quantity Sheets As a result of the. Soil Percolation Testing, the Drainage Design, Profiles, and Quantity Sheets will need to be updated to incorporat,ion new data, results, findings, and any designs changes. Page 11 of 12 88 New Task - Prepare Conditional Letter of Map Revision (CLOMR-F) Since the project limits are within the 100-year flood plain, a Conditional Letter of Map Revision (CLOMR-F) will need to be prepared. This New Task was not included in the original scope of services. Task A1-3.4 New -Task Add Ramp Metering $60,000 Ca!trans requires ramp metering to be installed at interchanges where significant modifications are proposed. DEA will develop construction level plans, specifications, and bid documents for this work. This New Task was not included in the original scope of services. • Page 12 of 12 89 • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 27, 2009 TO: Budget and Implementation Committee FROM: Edda Rosso, Capital Projects Manager Erik Galloway, Bechtel Project Coordinator Richard Bryan, Bechtel Rail Projects Manager THROUGH: Cathy Bechtel, Project Development Director SUBJECT: Memorandum of Understanding Between the City of Perris and the Commission for the Design and Construction of Rail Museum Improvements at the Perris Multimodal Transportation Facility STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve the Memorandum of Understanding (MOU) No. 09-33-070-00 between the city of Perris and the Commission for design and construction • of Orange Empire Rail Museum's (OERM) rail museum improvements at the Perris Multimodal Transportation Facility; 2) Authorize the Executive Director or designee, pursuant to legal counsel review, to execute the MOU on behalf of the Commission; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: At its November 12, 2008 meeting, the Commission awarded Agreement No. 09-33-046-00 with Los Angeles Engineering, Inc. (L A Engineering) for the construction of the Phase I — Perris Multimodal Transportation Facility (Perris Multimodal) in the city of Perris. On December 30, 2008 staff issued the notice to proceed to L A Engineering to commence work on January 5, 2009. Staff has been requested to integrate OERM's plans for its future station and track development at the Perris Multimodal into the Commission's construction plans. GERM work will be incorporated as part of the Perris Multimodal construction to eliminate potential rework and damage to the transit center by future OERM construction. Having the Commission's contractor perform the work, under a Agenda Item 14 90 contract change order (CCO), will result in a savings through elimination of potential conflicts between two separate contractors working within the same area and also eliminate additional mobilization and contracting costs to OERM. The city of Perris stated that it, on behalf of OERM, would reimburse the Commission for the costs to construct the improvements as part of the Perris Multimodal project and cover the additional construction management and engineering support to incorporate the improvements. The Commission's Perris Multimodal design engineering firm, Psomas, has provided OERM's engineer with the electronic drawings to ensure OERM's design will match up with the current Perris Multimodal design. Once the city of Perris approves OERM's plans, the plans will be provided to the Commission's contractor, L A Engineering, for review and development of a cost estimate. The Commission will draft the CCO to incorporate the work with the cost and any schedule impacts for review and signature by the Commission and the city of Perris. As of the date of writing this Committee item, the amount of the GERM work has not been determined. Staff intends to have the final amount ready to present to the Commission at its May 13 meeting. The MOU will outline the roles and responsibilities of the parties and details the method for reimbursement to the Commission of the costs incurred to incorporate the OERM work as part of the Perris Multimodal project. Financial Information In Fiscal Year Budget: Yes Year: FY 2008/09 Amount: To be determined Source of Funds: City reimbursement Budget Ad ustment: No GLA No.: 221 33 41203 P3816 221 33 81301 P3816 Fiscal Procedures Approved: \0 Date: 04/17/2009 Agenda Item 14 • • 91 • • RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: April 27, 2009 TO: Budget and Implementation Committee FROM: Brian Cunanan, Commuter Assistance Manager THROUGH: Robert Yates, Multimodal Services Director SUBJECT: Agreements for Freeway Service Patrol Truck Service STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 06-45-531-02, Amendment No. 2 to Agreement No. 06-45-531-00 with Hamner Towing, to extend the term of the agreement for Beat No. 1; 2) Approve Agreement No. 06-45-046-01, Amendment No. 1 to Agreement No. 06-45-046-00 with Tri-City Towing, to extend the term of the agreement and increase the hourly rate from $50.00 to $51.50 for Beat No. 2; 3) Approve Agreement No. 06-45-005-01, Amendment No. 1 to Agreement No. 06-45-005-00 with Pepe's Towing, to add an additional tow truck to Beat No. 25 effective May 2009; 4) Approve Agreement No. 06-45-005-02, Amendment No. 2 to Agreement No. 06-45-005-00 with Pepe's Towing, to extend the term of the agreement for Beat No. 25; 5) Approve Agreement No. 06-45-004-02, Amendment No. 2 to Agreement No. 06-45-004-00 with Hamner Towing, to add an additional tow truck to Beat No. 26 effective May 2009; 6) Approve Agreement No. 06-45-004-03, Amendment No. 3 to Agreement No. 06-45-004-00 with Hamner Towing, to extend the term of the agreement and increase the hourly rate from $50.75 to $52.00 for Beat No. 26; and 7) Forward to the Commission for final action. BACKGROUND INFORMATION: The Commission, acting in its capacity as the Riverside County Service Authority for Freeway Emergencies (SAFE), provides Freeway Service Patrol (FSP► service on nine segments or beats on Interstates 15 and 215 and State Routes 60 and 91. Annually, the program provides approximately 45,000 assists to stranded motorists along Riverside County freeways. Agenda Item 15 92 The FSP tow trucks remove disabled vehicles and those involved in minor accidents from the freeway to improve its flow and reduce pollution. Service patrol operators. will change a flat tire, provide jump starts, provide a maximum of one gallon of fuel, temporarily tape cooling system hoses, and refill radiators. If the operator cannot get the vehicle moving, it is towed off the freeway to pre -designated drop locations where the motorist can make arrangements for further assistance. Currently, the program operates 20 tow trucks patrolling over 80 miles of freeway, Monday through Friday during the peak commute hours of 5:30 a.m. to 8:30 a.m. and 3:00 p.m. to 7:00 p.m. The Friday afternoon shifts start two hours earlier at 1:00 p.m. DISCUSS/ON: Additional Trucks for 1-15 Beats The FSP Technical Advisory Committee (TAC) consisting of staff from the Commission, California Highway Patrol (CHP), and Caltrans identified a need to add an additional tow truck along two beats on 1-15. Beat No. 25 runs from the SR-6011-15 interchange to Hidden Valley Parkway and is serviced by Pepe's Towing. Beat No. 26 runs from Hidden Valley Parkway to Temescal Canyon Road and is serviced by Hamner Towing. Both Beat No. 25 and Beat No. 26 currently operate with two service trucks. Staff concurs with the TAC and recommends that an additional truck be added to both beats to be reflected in an amendment effective this fiscal year. While the additional trucks are budgeted in next fiscal years proposed budget, a budget adjustment of $32,500 will be required for the remainder of this fiscal year. Contract Extensions FSP contracts are executed for a three-year period with two one-year options to be exercised at the Commission's discretion. Contracts for four beats will expire on June 30, 2009. For Beat No. 1, staff is recommending that the last and final option to extend the agreement for one additional year through June 30, 2010 be exercised with Hamner Towing at the current rate of $49.75. For Beat No. 2, staff is recommending that the first option to extendthe agreement for one additional year through June 30, 2010 be exercised with Tri-City Towing with a rate adjustment from $50.00 to $51.50. Before making this recommendation, staff issued a request for proposal to test the market place. An evaluation team that included members from San Bernardino Associated Governments, CHP, Caltrans, and the Commission reviewed the four proposals received. After careful deliberation and providing an opportunity for the proposers Agenda Item 15 • 93 • to provide best and final offers, it became apparent that from a business and financial perspective, it would be in the best interest of the Commission to reject all proposals as permitted by the Procurement Policies and exercise the first year option of the existing contract. For Beat No. 25, staff is recommending that the first option to extend the agreement for one additional year through June 30, 2010 be exercised with Pepe's Towing at the current rate of $48.50. For Beat No. 26, staff is recommending that the last and final option to extend the agreement for one additional year through June 30, 2010 be exercised with Hamner Towing with a rate adjustment from $50.75 to $52.00. All obligations incurred by the Commission under the terms of this award are funded 80% from state funds and 20% from local SAFE fees and are subject to continued funding from the state for the Riverside County FSP program. Funding for these beats is included in the FY 2009/10 proposed Budget. Financial Information In Fiscal Year Budget: No Yes Year: FY 2008l09 FY 2009/10 Amount: $ 32,500 $974,200 Source of Funds: SAFE and FSP Budget Ad ustment: Yes GLA No.: 201 45 81014 Fiscal Procedures Approved: \Ati,y4d;� Date: 04/16/2009 Agenda Item 15 94 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 27, 2009' TO: Budget and Implementation Committee FROM: Brian Cunanan, Commuter Assistance Manager THROUGH: Robert Yates, Multimodal Services Director SUBJECT: Agreement with the City of Riverside for Freeway Service Patrol Services STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 09-45-068-00 with the city of Riverside (City) for Freeway Service Patrol (FSP) services during the construction of the Van Buren Boulevard/State Route 91 interchange reconstruction; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: The Riverside County FSP program operates nine beats in Riverside County on segments of Interstates 15 and 215 and State Routes 60 and 91 with 20 roving tow trucks during the morning and afternoon commute hours. The FSP program is funded by the state of California (80%) and local Service Authority for Freeway Emergencies (SAFE) (20%). In addition, the Commission has entered into an agreement with Ca!trans to provide construction FSP service on various freeways throughout Riverside County to assist in transportation system management efforts, provide traffic congestion relief, and expedite the removal of freeway impediments, all of which have the added benefit of reducing accidents and improving air quality in the construction zone. DISCUSSION: The*City will begin construction on the Van Buren Boulevard/SR-91 interchange improvements to reconstruct Van Buren Boulevard from Andrew Street to Indiana Avenue while enhancing the interchange's capacity and operation. The project is scheduled for completion in December 2010. The construction will require periodic night-time work, freeway closures, limited ramp closures as well as the elimination of the freeway shoulders during the duration of the project. Agenda Item 16 95 The City is requesting that the Commission provide construction FSP services for the project. An estimated 3,250 hours of service is being proposed to cover the 15-month construction period. The City will reimburse the Commission for the provision of FSP services and the agreement will cover all costs associated with the additional service plus 8% to cover the Commission's administrative overhead. Construction is estimated to start in October 2009, and may be serviced by any existing FSP operator. Given this rotation, staff has determined there is sufficient capacity among the operators' current contracts and that amendments to increase their contract amounts are not needed at this time. Staff will continue to monitor this closely and recommend amendments as needed. Financial Information In Fiscal Year Budget: Yes Year: FY 2009/10 Amount: 577,400 (Exp) $83,600 (Rev) Source of Funds: City of Riverside Budget Ad ustment: No GLA No.: 201 45 81014 $77,400 201 45 41203 $83,600 Fiscal Procedures Approved: \ Date: 04/17/2009 Agenda Item 16 • 96 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 27, 2009 TO: Budget and Implementation Committee FROM: Brian Cunanan, Commuter Assistance Manager THROUGH: Robert Yates, Multimodal Services Director SUBJECT: Radio Communications Facility Lease Agreement with the County of Riverside for the Riverside County Freeway Service Patrol Program STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 09-45-068-00 with the county of Riverside, Department of Facilities Management, for a radio communications site on Box Springs Mountain for the Riverside County Freeway Service Patrol (FSP) program; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: The Commission, acting in its capacity as the Riverside County Service Authority for Freeway Emergencies (SAFE), provides Freeway Service Patrol (FSP) service on nine segments or beats on Interstates 15 and 215 and State Routes 60 and 91. Annually, the program provides approximately 45,000 assists to stranded motorists along Riverside County freeways. A critical component to the operations of the FSP program is communications. The California Highway Patrol (CHP), which provides the day to day field supervision of the tow operators is in constant radio communications with the tow trucks and ' dispatches the trucks, as needed, to accidents and other incidents. The Commission has been leasing space at a county radio repeater site at Box Springs Mountain for the FSP program since 1999. The license agreement expired March 14, 2009. Staff is recommending that the Commission enter into another 10-year license agreement with the county of Riverside for a communications site on Box Springs Mountain for the FSP program. On July 1 of every year of the agreed -upon license term, the rental rate will be adjusted based upon the approved rates by the Riverside County Board of Supervisors. The initial lease rate for the remainder of Agenda Item 17 97 FY 2008/09 is $415.32 per month. Should the need arise, the agreement also will allow either party to terminate the lease by giving 120 days written notice to the other party. Financial Information In Fiscal Year Budget: Yes Yes Year: FY 2008/09 FY,2009/10 Amount: $5,700 $6,100 Source of Funds: SAFE and FSP Budget Ad ustment: No GLA No.: 201 45 73201 Fiscal Procedures Approved: \44,4;4, Date: 04/17/2009 Agenda Item 17 • 98 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 27, 2009 TO: Budget and Implementation Committee FROM: Aaron Hake, Government Relations Manager THROUGH: John Standiford, Deputy Executive Director SUBJECT: State and Federal Legislative Update STAFF RECOMMENDATION. This item is for the Committee to: 1) Receive and file an update on state and federal legislative activities; 2) Approve the following bill positions: a. AB 798 (Nava) - SUPPORT b. AB 266 (Carter) - SUPPORT IN CONCEPT c. AB 732 (Jeffries) - SUPPORT d. AB 729 (Evans) - SUPPORT e. AB 1403 (Eng) - SUPPORT f. ACA 15 (Arambula) - SUPPORT g. SB 372 (Kehoe) - OPPOSE h. SB 679 (Wolk) - OPPOSE i. H.R. 947 (Calvert) - SUPPORT; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: Federal Update The transportation world eagerly awaits the introduction of a new authorization bill to succeed the expiring Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) legislation. The House will consider the bill first; Chairman of the House Transportation and Infrastructure Committee has indicated that May and June will feature committee markup and floor action on a new bill. Commission staff has spent the month of April preparing high priority project requests to local Members of Congress for funding designation in the bill. The requests are based on the Commission's action in April to designate Interstate 215, Interstate 10 and Alameda Corridor -East grade separations as three high priority corridors for federal funding. Agenda Item 18 99 Between April 22-24, Executive Director Anne Mayer and Government Relations Manager Aaron Hake met in Washington, DC with Department of Transportation (DOT) officials, legislators from the Inland Empire and their staffs, as well as key staffers from the committees of jurisdiction that will put together the new authorization legislation. Discussions are also beginning on how $1.5 billion of federal discretionary money appropriated by the American Recovery and Reinvestment Act (ARRA) will be spent. The program is intended to fund major surface transportation projects that have national and regional significance. Guidelines have yet to be written by DOT, but this pot of funding has generated a great deal of interest in the Southern California region to date. The Commission is working with its regional partners and Caltrans to discuss the best strategies to put forward projects that will compete well nationally. State Update Spring is a busy time in Sacramento, as policy committees meet weekly to hold hearings on hundreds of bills. There are several pieces of legislation of interest to the Commission that are in early stages of moving through its first house of the Legislature. Staff analysis of these bills and recommended Commission positions are detailed below. Legislation of Interest AB 798 (Nava): Recommended Position — SUPPORT This bill, reintroduced this year by Assemblyman Pedro Nava, would create the California Transportation Financing Authority (CTFA), an entity that could review and approve public tolling projects financed by revenue bonds. The bill would give the CTFA the ability to fund transportation projects by issuing bonds backed by local governments. The CTFA would be chaired by the State Treasurer, and would also include the Director of Finance, State Controller, Caltrans Director, California Transportation Commission (CTC) Executive Director, and two, local agency representatives appointed by the Legislature. This bill has growing significance given the decline in revenues available for transportation purposes and an increasing trend of agencies looking to innovative financing methods. Had this legislation been in place two years ago, the Commission would not have needed to enact two separate pieces of legislation in Sacramento to proceed with public tolling projects on 1-15 and State Route 91. Staff believes that California is in need of a predictable, consistent and Agenda Item 18 • 100 • • • well -structured process to receive such authority for feasible projects. Consistent with past Commission action on last year's version of this bill, staff recommends a SUPPORT position on this bill. AB 266 (Carter): Recommended Position — SUPPORT This bill, reintroduced this year by Assemblywoman Wilmer Amina Carter, would require the creation of a document that would report on the funding sources for and assessment of statewide transportation needs every five years beginning on March 1, 2011. This bill would require the California Transportation Commission (CTC), with the assistance of Caltrans and regional transportation planning agencies, the California Transit Association, the League of California Cities, and the California State Association of Counties, to submit this report. Furthermore, the CTC will make recommendations on how to address the lack of funding for and unmet needs of the transportation projects identified in the report. The bill would make available information necessary to appropriately fund the most critical unfunded transportation projects, significant multiregional transportation projects, and will provide a breakdown of how transportation funds have been spent on funded projects. The report will determine the long-term transportation needs of the state and will help to prioritize funding of future projects. The previous version of this legislation was vetoed by the Governor last year on the grounds that Californians are already aware of the inadequate infrastructure in this state and that another report is not necessary. Consistent with past Commission action and at the request of this Inland Empire legislator, staff recommends a SUPPORT IN CONCEPT position on this bill. AB 732 (Jeffries) Recommended Position — SUPPORT Sponsored by Caltrans, this bill would extend by two years the state's design -sequencing pilot program. The pilot program allowed 24 projects to utilize the design -sequencing method across two phases of the program; to date there are six slots unused in the second phase of the pilot program. As the Commission is well aware, the 60/91/215 interchange project was one such project included in the pilot program. By extending the program's sunset date from 2010 to 2012, Caltrans can fill the final six slots with new projects in an effort to further learn and test the design -sequencing procurement method. Assembly Transportation Committee analysis of the bill discusses that design -sequencing has had mixed results in California, ranging from project delays of two months to time savings of 18 months. Caltrans acknowledges that there are lessons to be learned from projects that have been completed under this pilot program. Caltrans seeks to use Agenda Item 18 101 these final six slots in the program to continue to learn more about design -sequencing, develop procedures, and an agency culture that facilitates the expedited delivery of design -sequencing projects. The bill has unanimously passed the Assembly Transportation Committeeand is also supported by the California Association of Councils of Governments (CALCOG). AB 729 (Evans): Recommended Position - SUPPORT This bill would delete the sunset provision on existing law that authorizes transit operators to use the design -build procurement method for transit projects. While the Commission does not qualify as a transit operator, local operators such as Riverside Transit Agency, SunLine Transit Agency, and Metrolink can use this streamlined project delivery method. Under current law, the design -build authority for transit operators expires in 2011. AB 729 would make this authority permanent. Staff recommends a SUPPORT position as an encouragement to move the state towards broad acceptance of design -build for infrastructure projects. AB 1403 (Eng): Recommended Position - SUPPORT This bill is sponsored by the Southern California Association of Governments (SCAG). The bill deletes the $1 million cap on allocations received by SCAG from the Local Transportation Fund (LTF). The LTF is generated from a percentage of the state sales tax. Existing law allows the 19 metropolitan planning organizations (MPO's) in California, such as SCAG, to use up to 1 % of its region's LTF funds for planning and programming. The law also limits SCAG to no more than $1 million in LTF annually for planning and programming. Over the last several federal transportation bills (ISTEA, TEA-21, SAFETEA-LU), SCAG's responsibilities have grown along with the population of the region. This has placed increasing administrative and technical demands on the organization. Allowing SCAG to collect the full 1 % of LTF revenues would increase planning funds to $4.6 million without impacting other MPO's in California. The only impacts would be to the transportation agencies in the SCAG region, including the Commission. Transportation commissions in Los Angeles, Orange, and San Bernardino Counties are in support of this legislation. Staff recommends concurring with regional support of AB 1403 to enable SCAG to collect the necessary funding to carry out its mandates on behalf of Southern California. Agenda Item 18 • 102 • ACA 15 (Arambuia): Recommended Position - SUPPORT This proposed constitutional amendment would require 55% approval from voters to pass a ballot measure imposing, extending, or increasing special taxes, including sales tax measures for transportation such as Measure A. The Constitution currently requires 2/3 of those voting to approve such measures. The amendment would make it easier for other transportation commissions around California to emulate the Commission in becoming a self-help entity that raises local funds for transportation. Growing the number of self-help counties, which is currently 19, is critical to increasing the amount of transportation revenue raised in California, especially in such times when state and federal revenue sources are diminishing. Staff recommends a support position on ACA 15 based on the Commission's leadership and participation in the Self Help Counties Coalition and the Commission's cooperative partnership with agencies throughout California who continue to seek ballot measures allowing them to increasingly rely on themselves, rather than on Sacramento or Washington. Riverside County voters first approved Measure A in 1988 and then again in 2002, each time with more than 2/3 support. SB 372 (Kehoe): Recommended Position — OPPOSE This bill would require legislative approval of any modification or removal of state park lands from the state parks system upon recommendation of the State Park and Recreation Commission. While the intent of the legislation is to protect the integrity of state park lands, it will have serious consequences on critical infrastructure projects such as the SR-91 Corridor Improvement Project (CIP), which is adjacent to Chino Hills State Park. Requiring the enactment of legislation for every project that modifies state park land will generally add to project delays and costs, and politicize project decision making. Projects are already required to go through public environmental reviews under the California Environmental Quality Act (CEQA) as well as the National Environmental Protection Act (NEPA). SB 372 would add yet another layer of approval to this complex process, this time without guidelines or criteria — only the judgment of the Legislature and the Governor. The SR-91 CIP has already received legislative approval (SB 1316, Correa) for the collection of tolls; however, SB 372 would require yet another bill to be approved on the subject of the project's impacts to Chino Hills State Park. The Commission's ability to sell toll revenue bonds to finance this $1.4 billion mobility project is contingent upon the market's favorable review of the project's feasibility. Adding another layer of legislative approval will add a significant level of uncertainty to the project and may negatively impact its feasibility. This could add costs and delays to SR-91 improvements. Agenda Item 18 103 The Orange County Transportation Authority (OCTA) has taken an OPPOSE position, and staff is recommending that the Commission take an OPPOSE position as well. SB 679 (Wolk): Recommended Position — OPPOSE This bill is similar to SB 372 (Kehoe). The bill requires legislative approval for disposal of state park lands for non -state park purposes if the land was donated to the state as a gift or if the land was acquired for the state park system using public funds. The bill would also require that other lands be substituted for the taken park land of equal or environmental value and fair market value and reasonably equivalent usefulness and location. For the same reasons as stated in staff's summary of SB 372, it is recommended that the Commission adopt an OPPOSE position to SB 679. H.R. 947 (Calvert): Recommended Position — SUPPORT Congressman Ken Calvert (R-Corona) has reintroduced legislation originally put forward during the 110th Congress to create a national goods movement funding program. Our Nation's Trade, Infrastructure, Mobility, and Efficiency (ON TIME) Act of 2009 implements an ad valorem fee on all cargo entering or exiting U.S. Customs ports of entry (land, sea, and air). The revenue collected is tied to trade corridors defined by the Secretary of Transportation; Representative Calvert's legislation ensures that fees collected on a certain corridor are spent on infrastructure projects within that same corridor, rather than be open to earmarks and diversions to other parts of the country. Corridors can extend up to 300 miles from the customs port of entry. This legislation would be helpful to funding grade separations and critical highway improvements in Riverside County to facilitate the efficient movement of freight. Currently, there is no national revenue source devoted to goods movement projects. It is expected that a goods movement funding program similar to the ON TIME Act of 2009 will be incorporated into the new transportation authorization that is anticipated to be introduced in the House very soon. Representative Calvert's legislation last year became the first model put forward by a Member of Congress in the discussion of how our nation's goods movement infrastructure ought to be funded. The Commission supported the ON TIME Act in 2008; staff recommends the Commission take the same position on the 2009 version of the bill and encourage Representative Calvert and his House colleagues to include concepts from this bill in new authorization legislation. Attachment: Legislative Matrix Agenda Item 18 • 104 RIVE COUNTY TRANSPORTATION COMMI5SION - Legislation) Author AB 266 (Carter) This bill would require the California Transportation Commission, on an every-5-year basis to develop an assessment of the unfunded costs of programmed state projects and federally earmarked projects in the state, as well as an assessment of available funding for transportation purposes and unmet transportation needs on a statewide basis. The bill would require the Department of Transportation to assist in conducting the assessment. The bill would require the commission to submit the first assessment report to the Legislature by March 1, 2011. Mar. 4 Referred to Assembly Transportation Committee Staff recommended position "Support in Concept" AB 729 (Evans) This bill repeals the sunset date for design -build authority given to transit operators. Design -build authority for transit operators would be made permanent. Mar. 26 Referred to Assembly Transportation Committee Staff recommended position "Support" AB 732 (Jeffries) This bill extends the sunset date by two years for the State's design- sequencing pilot program. This will allow Caltrans to fill the last six project slots in the pilot program. Apr. 14 Passed Assembly Transportation Committee unanimously, referred to Assembly Appropriations Committee Staff recommended position "Support" AB 798 (Nava) This bill would create the California Transportation Financing Authority (CTFA), which would become the approval body for local jurisdictions seeking authority to sell revenue bonds for the purposes of financing infrastructure. This bill will provide a framework for other agencies to follow the path of RCTC in developing public -public partnership projects that utilize tolling and other innovative financing methods. The bill creates a consistent statewide policy for dealing with these issues. Mar. 23 Referred to Assembly Transportation Committee Staff recommended position "Support" ACA 15 (Arambula) This Constitutional Amendment would lower the voter threshold to approve new (or extensions of) sales tax measures (such as those for transportation purposes) by local jurisdictions from a 2/3 supermajority to 55%. Mar. 11 From printer. May be heard in committee April 11. Staff recommended position "Support" SB 372 (Kehoe) This bill would prohibit the modification or adjustment of state park units, or the removal of state park units from within the state park system, without the recommendation of the State Parks & Recreation Commission and enactment of a statue by the Legislature. This would add delays and cost increases, and potentially jeopardize, transportation projects that touch State Parks, such as SR-91 . Apr. 1 Set for hearing April 28. 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