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05 May 13, 2009 Commission87207 RECORDS • RIVERSIDE COUNTY TRANSPORTATION COMMISSION MEETING AGENDA TIME: 9:30 a.m. DATE: Wednesday, May 13, 2009 LOCATION: BOARD ROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside Commissioners Chair: Bob Magee 1' Vice Chair: Bob Buster 2nd Vice Chair: Dick Kelly Bob Buster, County of Riverside John F. Tavaglione, County of Riverside Jeff Stone, County of Riverside Roy Wilson, County of Riverside Marion Ashley, County of Riverside Bob Botts / Don Robinson, City of Banning Roger Berg / Jeff Fox, City of Beaumont Joseph DeConinck / Robert Crain, City of Blythe Ray Quinto / Jim Hyatt, City of Calimesa Mary Craton / Jordan Echrenkranz, City of Canyon Lake Gregory S. Pettis / Kathleen DeRosa, City of Cathedral City Eduardo Garcia / Steven Hernandez, City of Coachella Karen Spiegel / Steve Nolan, City of Corona Scott Matas / Russell Betts, City of Desert Hot Springs Robin Lowe / Eric McBride, City of Hemet Patrick J. Mullany / Larry Spicer, City of Indian Wells Glenn Miller / Ben Godfrey, City of Indio Terry Henderson / Don Adolph, City of La Quinta Bob Magee / Melissa Melendez, City of Lake Elsinore Darcy Kuenzi / Scott Mann, City of Menifee Jesse Molina / Bonnie Flickinger, City of Moreno Valley Rick Gibbs / Kelly Bennett, City of Murrieta Frank Hall / Malcolm Miller, City of Norco Dick Kelly / Cindy Finerty, City of Palm Desert Steve Pougnet / Ginny Foat, City of Palm Springs Daryl Busch / Al Landers, City of Perris Gordon Moller / Alan Seman, City of Rancho Mirage Steve Adams / Andy Melendrez, City of Riverside James Potts / Jim Ayres, City of San Jacinto Ron Roberts / Jeff Comerchero, City of Temecula Scott Farnam / Bridgette Moore, City of Wildomar Raymond Wolfe, Governor's Appointee Anne Mayer, Executive Director John Standiford, Deputy Executive Director Comments are welcomed by the Commission. If you wish to provide comments to the Commission, please complete and submit a Speaker Card to the Clerk of the Board. 11.36.00 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 9:30 a.m. Wednesday, May 13, 2009 BOARD ROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside, CA /n compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission's website, www.rctc.org. In compliance with the. Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in a Commission meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENTS — Each individual speaker is limited to speak three (3) continuous minutes or less. The Commission may, either at the direction of the Chair or by majority vote of the Commission, waive this three minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. in addition, the maximum time for public comment for any individual item or topic is thirty (30) minutes. Also, the Commission may terminate public comments if such comments become repetitious. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Commission shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items. Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. Riverside County Transportation Commission Agenda May 13, 2009 Page 2 5. APPROVAL OF MINUTES — FEBRUARY 5 — 6 AND APRIL 8, 2009 6. PUBLIC HEARING — RESOLUTION• OF NECESSITY FOR THE ACQUISITION OF FEE INTEREST IN CERTAIN REAL PROPERTY, LOCATED IN RIVERSIDE COUNTY, CALIFORNIA, BY EMINENT DOMAIN, MORE PARTICULARLY DESCRIBED AS ASSESSOR PARCEL NUMBER 229-082-002, FOR THE CONSTRUCTION AND MAINTENANCE OF IMPROVEMENTS TO THE STATE ROUTE 91 HIGH OCCUPANCY VEHICLE PROJECT FROM ADAMS STREET TO THE 60/91/215 INTERCHANGE, IN RIVERSIDE COUNTY, CALIFORNIA Page 1 Overview This item is for the Commission to: 1 } Conduct a hearing to consider the adoption of a Resolution of Necessity, including providing all parties interested in the affected property and their attorneys, or their representatives, an opportunity to be heard on the issues relevant to the Resolution of Necessity; 2) Make the following findings as hereinafter described in this report: a) The public interest and necessity require the proposed project; b) The project is planned or located in a mariner that will be most compatible with the greatest public good and the least private injury; c) The real property to be acquired is necessary for the project; d) The offer of just compensation has been made to the property owner; and 3) Adopt Resolution No. 09-009, "Resolution of Necessity for the Acquisition of Fee Interest in Certain Real Property, Located in Riverside County, California, by Eminent Domain, More Particularly Described as Assessor Parcel number 229-082-002 (Caltrans Parcel No. 20406-1), is Necessary for the Construction and Maintenance of Improvements to the State Route 91 High Occupancy Vehicle Project from Adams Street to the 60/91/215 Interchange, in Riverside County, California". • • • • • Riverside County Transportation Commission Agenda May 13, 2009 Page 3 7. PUBLIC HEARING - PROPOSED BUDGET FOR FISCAL YEAR 2009/10 Overview This item is for the Commission to: Page 18 1) Discuss, review, and provide guidance on the proposed Budget for FY 2009/10; and 2) Open the public hearing in order to receive input and comments on the proposed FY 2009/10 Budget on May 13, 2009, and on June 10, 2009, and close the public hearing. 8. ADDITIONS/REVISIONS — The Commission may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Commission subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Commission. If there are less than 2/3 of the Commission members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda. 9. CONSENT CALENDAR — All matters on the Consent Calendar will be approved in a single motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled from the Consent Calendar will be placed for discussion at the end of the agenda. 9A. ANNUAL INVESTMENT POLICY REVIEW Overview This item is for the Commission to: Page 38 1) Adopt the Annual Investment Policy; and 2) Adopt Resolution No. 09-008, "Resolution of the Riverside County Transportation Commission Regarding the Revised Investment Policy" 9B. QUARTERLY INVESTMENT REPORT Page 53 Overview This item is for the Commission to receive and file the Quarterly Investment Report for the quarter ended March 31, 2009. Riverside County Transportation Commission Agenda May 13, 2009 Page 4 9C. REVISIONS TO THE 2009 MEASURE A LOCAL STREETS AND ROADS PROGRAM MAINTENANCE OF EFFORT GUIDELINES Overview This item is for the Commission to: Page 66 1) Approve the proposed revisions to the 2009 Measure A Local Streets and Roads Program Maintenance of Effort (MOE) guidelines; and 2) Adopt Resolution No. 09-007, "Resolutionof the Riverside County Transportation Commission Regarding Revisions to the 2009 Measure A Local Streets and Roads Maintenance of Effort Guidelines". 9D. CITY OF RIVERSIDE TRANSPORTATION UNIFORM MITIGATION FEE PROGRAMMING REQUEST FOR THE CONSTRUCTION OF STATE ROUTE 91 / VAN BUREN BOULEVARD INTERCHANGE Page 80 Overview This item is for the Commission to: 1) Approve the city of Riverside's request to program $2 million of Transportation Uniform Mitigation Fee (TUMF) funds from the Regional Arterial Program for the construction phase of the State Route 91/Van Buren Boulevard interchange improvement project; 2) Approve Agreement No. 06-72-036-01, Amendment No. 1 to Agreement No. 06-72-036-00, between the city of Riverside and the Commission to reflect $2 million of construction funds; and 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission. 9E. RECURRING CONTRACTS FOR FISCAL YEAR 2009/10 Page 83 Overview This item is for the Commission to approve the recurring contracts for FY 2009/10. • • Riverside County Transportation Commission Agenda May 13, 2009 Page 5 9F. AGREEMENT WITH ELITE ELECTRIC INC. TO PROVIDE ELECTRICAL LIGHTING MAINTENANCE FOR THE FIVE METROLINK STATIONS IN RIVERSIDE COUNTY Page 87 Overview This item is for the Commission to: 1) Approve selection of and award Agreement No. 09-24-059-00 to Elite Electric Inc. to provide electrical lighting maintenance services at the five Commission -owned Metrolink stations for a total contract amount of $262,000; and 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission. 9G. AMENDMENT TO AGREEMENT WITH PB AMERICAS, INC., FOR ADDITIONAL PRELIMINARY ENGINEERING AND ENVIRONMENTAL SERVICES REQUIRED FOR THE PREPARATION OF A PROJECT REPORT AND ENVIRONMENTAL DOCUMENT FOR THE STATE ROUTE 91 CORRIDOR IMPROVEMENT PROJECT ON STATE ROUTE 91, FROM STATE ROUTE 241 TO PIERCE STREET, AND ON INTERSTATE 15 FROM HIDDEN VALLEY PARKWAY TO CAJALCO ROAD Page 101 Overview This item is for the Commission to: 1) Approve Agreement No. 08-31-001-03, Amendment No. 3 to Agreement No. 08-31-001-00, with PB Americas, Inc. (PB) to perform additional preliminary engineering and environmental services required for the preparation of a Caltrans Project Report and Environmental Document (PR/ED) for the development of proposed improvements to the State Route 91 corridor, from SR-241 to Pierce Street, and on Interstate 15, from Hidden Valley Parkway to Cajalco Road, for the amount of $2,536,181; 2) Approve an adjustment to the project budget for the amount of $2,536,181, for a total not to exceed amount of $35,077,485; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 4) Authorize the Executive Director to execute future amendments from the proposed contingency balance. Riverside County Transportation Commission Agenda May 13, 2009 Page 6 9H. AMENDMENT TO AGREEMENT WITH DAVID EVANS AND ASSOCIATES FOR THE DEVELOPMENT OF PLANS, SPECIFICATIONS, AND COST ESTIMATE FOR THE CONSTRUCTION OF THE STATE ROUTE 74/INTERSTATE 215 INTERCHANGE IMPROVEMENT PROJECT IN THE CITY OF PERRIS Page 126 Overview This item is for the Commission to: 1) Approve Agreement No. 07-31-122-01, Amendment No. 1 to Agreement No. 07-31-122-00, with David Evans and Associates, Inc. (DEA) to perform additional work scope to complete the final engineering services and prepare plans, specifications, and cost estimate (PS&E) for the construction of the SR-74/I-215 interchange improvement project in the city of Perris for the additional amount of $700,000; 2) Approve an adjustment to the project budget in the amount of $790,000, from the previously approved base amount of $2,091,662 plus a contingency amount of $218,338 for a total amount of $2,310,000, to a revised base amount of $2,791,662 plus a contingency amount of $308,338 to cover potential future changes in scope for a total not to exceed amount of $3.1 million; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 4) Authorize the Executive Director or designee to execute future amendments from the proposed contingency balance for additional work as required for the project. e Riverside County Transportation Commission Agenda May 13, 2009 Page 7 91. AMENDMENT TO MEMORANDUM OF UNDERSTANDING WITH SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY TO INCLUDE RIVERSIDE TRANSIT AGENCY'S NORTH MAIN CORONA METROLINK SHUTTLE SERVICE TERM EXTENSION AND FUNDING INCREASE Page 144 Overview This item is for the Commission to: 1) Approve Memorandum of Understanding (MOU) No.-03-25-303-02, Amendment No. 2 to MOU No. 03-25-303, with the Southern California Regional Rail Authority (SCRRA) for an extension of the term and increased funding of the Riverside Transit Agency (RTA) North Main Corona Metrolink Station shuttle service; and 2) Authorize the Chair, pursuant to legal counsel review, to execute the MOU on behalf of the Commission. 9J. AGREEMENT WITH DELCAN CORPORATION TO CONDUCT A STUDY TO ASSESS AND RECOMMEND SECURITY, SURVEILLANCE, AND EMERGENCY RESPONSE ENHANCEMENTS TO THE COMMISSION'S METROLINK STATIONS AND SELECT PARK AND RIDE FACILITIES Page 149 Overview This item is for the Commission to: 1) Award Agreement No. 09-25-061-00 to Delcan Corporation to conduct a study to assess and recommend security, surveillance, and emergency response enhancements to the Commission's existing as well as proposed Metrolink stations and select park and ride facilities for a not to exceed amount of $200,000; and 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission. • Riverside County Transportation Commission Agenda May 13, 2009 Page 8 9K. MEMORANDUM OF UNDERSTANDING BETWEEN PERRIS AND THE COMMISSION FOR THE CONSTRUCTION OF RAIL MUSEUM IMPROVEMENTS MULTIMODAL TRANSPORTATION FACILITY Overview This item is for the Commission to: THE CITY OF DESIGN AND AT THE PERRIS Page 157 1) Approve the Memorandum of Understanding (MOU) No. 09-33-070-00 between the city of Perris and the Commission for design and construction of Orange Empire Rail Museum's (OERM) rail museum improvements at the Perris Multimodal Transportation Facility in an amount not to exceed $ 150,000; and 2) Authorize the Executive Director or designee, pursuant to legal counsel review, to execute the MOU on behalf of the Commission. 9L. COMMUTER RAIL PROGRAM UPDATE Overview Page 173 • This item is for the Commission to receive and file an update on the Commuter Rail Program. • • • Riverside County Transportation Commission Agenda May 13, 2009 Page 9 9M. AMENDMENT TO SUNLINE TRANSIT AGENCY'S FISCAL YEAR 2008/09 SHORT RANGE TRANSIT PLAN Overview This item is for the Commission to: Page 183 1) Approve modification to SunLine Transit Agency's (SunLine) FY 2008/09 operating assistance funding by allocating an additional $1,177,483 in Local Transportation Fund (LTF) funds and $6,517 in federal Section 5311 funds to cover the shortfall in Measure A funding and federal Section 5307 allocations; 2) Approve modification to SunLine's FY 2008/09 capital improvement program resulting in a reduction of $3,006,837 in State Transit Assistance (STA), $751,231 in Section 5307, and $1,836,997 in Congestion Mitigation Air Quality (CMAQ) expenditures; 3) Include $4,714,391 in federal Section 5307 and $452,696 in Section 5311 funds from the American Recovery and Reinvestment Act (ARRA) Stimulus Package of 2009 to the SRTP; 4) Approve a budget adjustment of $3,006,837 to the FY 2008/09 budget to decrease STA expenditures; and 5) Approve amendment no. 1 to SunLine's FY 2008/09 Short Range Transit Plan (SRTP) to reflect these changes. 9N. AMENDMENT TO PALO VERDE VALLEY TRANSIT AGENCY'S FISCAL YEAR 2008/09 SHORT RANGE TRANSIT PLAN Overview This item is for the Commission to: Page 187 1) Approve Amendment No. 1 to Palo Verde Valley Transit Agency's (PVVTA) FY 2008/09 Short Range Transit Plan (SRTP) to reflect a reduction in the agency's FY 2008/09 State Transit Assistance (STA) capital funding from $591,198 to $126,997 due to the revenue shortfall in the revised STA apportionment; and 2) Reallocate $1 14,401 of the available STA amount to the new transit office project and $12,596 for a bus engine replacement project. Riverside County Transportation Commission Agenda May 13, 2009 Page 10 90. AGREEMENTS FOR FREEWAY SERVICE PATROL TRUCK SERVICE Overview This item is for the Commission to: Page 189• 1) • Agreement No. 06-45-005-01, Amendment No. 1 to Agreement No. 06-45-005-00, with Pepe's Towing to add an additional tow truck to Beat No. 25 effective May 2009; 2) Agreement No. 06-45-004-02, Amendment No. 2 to Agreement No. 06-45-004-00, with Hamner Towing to add an additional tow truck to Beat No. 26 effective May 2009; 3) Agreement No. 06-45-531-02, Amendment No. 2 to Agreement No. 06-45-531-00, with Hamner Towing to extend the term of the agreement for Beat No. 1; 4) Agreement No. 06-45-004-03, Amendment No. 3 to Agreement No. 06-45-004-00, with Hamner Towing to extend the term of the agreement for Beat No. 26; 5) Agreement No. 06-45-005-02, Amendment No. 2 to Agreement No. 06-45-005-00, with Pepe's Towing to extend the term of the agreement for Beat No. 25; and 6) Agreement No. 06-45-046-01, Amendment No. 1 to Agreement No. 06-45-046-00, with Tri-City Towing to extend the term of the agreement for Beat No. 2. 9P. AGREEMENT WITH THE CITY OF RIVERSIDE FOR FREEWAY SERVICE PATROL SERVICES Page 192 Overview This item is for the Commission to approve Agreement No. 09-45-069-00 with the city of Riverside (City) for Freeway Service Patrol (FSP) services during the construction of the Van Buren Boulevard/State Route 91 interchange reconstruction. • • • • Riverside County Transportation Commission Agenda May 13, 2009 Page 11 9Q. RADIO COMMUNICATIONS FACILITY LEASE AGREEMENT WITH THE COUNTY OF RIVERSIDE FOR THE RIVERSIDE COUNTY FREEWAY SERVICE PATROL PROGRAM Page 194 Overview This item is for the Commission to approve Agreement No. 09-45-068-00 with the county of Riverside, Department of Facilities Management, for the lease of a radio communications site on Box Springs Mountain for the Riverside County Freeway Service Patrol (FSP) program. 9R. COLUMBIA AVENUE GRADE SEPARATION PROJECT Page 196 Overview This item is for the Commission to allocate $500,000 in Rail Local Transportation Fund (LTF) funds to the city of Riverside for the Columbia Avenue Grade Separation project. 9S. STATE AND FEDERAL LEGISLATIVE UPDATE Overview This item is for the Commission to: Page 198 1) Receive and file an update on state and federal legislative activities; and 2) Approve the following bill positions: a) AB 798 (Nava) - SUPPORT; b) AB 266 (Carter) - MONITOR; c) AB 732 (Jeffries) - SUPPORT; d) AB 729 (Evans) - SUPPORT; e) AB 1403 (Eng) - SUPPORT; f) ACA 15 (Arambula) - SUPPORT; g) SB 372 (Kehoe) - OPPOSE; h) SB 679 (Wolk) - OPPOSE; and i) H.R. 947 (Calvert) - SUPPORT. Riverside County Transportation Commission Agenda May 13, 2009 Page 12 10. AMENDMENT WITH STV INCORPORATED TO PROVIDE ADVANCED PRELIMINARY ENGINEERING, FINAL DESIGN, AND PROCUREMENT AND CONSTRUCTION SUPPORT FOR THE PERRIS VALLEY LINE PROJECT Page 206 Overview This item is for the Commission to: 1) Approve development of a federal supplemental environmental assessment (SEA) and a state environmental impact report (EIR); 2) Approve Agreement No. 07-33-123-04, Amendment No. 4 to Agreement No. 07-33-123-00, with STV, Incorporated (STV) for advanced preliminary engineering (APE), final design, support for the procurement of construction materials, and design support during construction of the Perris Valley Line (PVL) in a not to exceed amount of $14,247,935, for a total contract value of $30,858,812 plus a general contingency amount of $1.9 million for a total not to exceed amount of $32,758,812; 3) Authorize the Executive Director or designee, pursuant to legal counsel review, to issue a notice to proceed (NTP) for final design and construction support contingent on receiving Federal Transit Administration (FTA) approval of the environmental document and the project construction grant agreement (PCGA), respectively; 4) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 5) Authorize the Executive Director or designee, pursuant to legal counsel review, to approve the use of the contingency as may be required for the project. 11. COMMUTER RAIL AND MULTIMODAL FACILITY DESIGN CRITERIA MANUAL Page 250 Overview This item is for the Commission to review and provide comments on the draft Commuter Rail and Multimodal Facility Design Criteria Manual. • • • • • Riverside County Transportation Commission Agenda May 13, 2009 Page 13 12. IMPLEMENTATION OF INLAND EMPIRE 511 Overview This item is for the Commission to: Page 366 1) Approve the implementation of Inland Empire 511 in partnership with the San Bernardino Associated Governments (SANBAG) and direct staff to begin updating the telephone and website systems required to support the project; 2) Approve a set aside amount of $32,500 for costs related to telephone company (AT&T and Verizon) land line switching charges to enable the operation of the 511 number; 3) Approve Agreement No. 09-41-066-00 with lteris Corporation (lteris) to update the existing traffic map and Interactive Voice Recognition (IVR) telephone system in the amount of $503,500; 4) Approve Agreement No. 09-45-067-00 with Iteris for operations and maintenance services for the traffic map and IVR telephone system including monthly per call usage charges for a three-year term in the amount of $1,080,000; and 5) Authorize the Chair, pursuant to legal counsel review, to execute the agreements on behalf of the Commission. 13. ITEM(S) PULLED FROM CONSENT CALENDAR AGENDA 14. COMMISSIONERS / EXECUTIVE DIRECTOR REPORT Overview This item provides the opportunity for the Commissioners and the Executive Director to report on attended meetings/conferences and any other items related to Commission activities. 15. ADJOURNMENT The next Commission meeting is scheduled to be held at 9:30 a.m., Wednesday, June 10, 2009, Board Room, County of Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside. RIVERSIDE COUNTY TRANSPORTATION COMMISSION COMMISSIONER SIGN -IN SHEET MAY 13, 2009 NAME AGENCY E MAIL ADDRESS i ' t "I- 'Pt` gn_ 6gru, 6-62111'1._9+mil 2 p<S1,-ti-- ?.6P �5 /. 6 U ZenXt1/4-GL- y r( ✓W. Po T i3 5-4 so �jfl e' r aU i a 171-C---/ /r t•cc-c, ,C7 ..,e,..ft J 'cd .----4 / � JL I--/e , 1 cil e,t' S O ,„j 4 r:»V r .J '7 ,1 �z,,,e c,4_L ii�i, gi„ ( i(� / /�Z 4:4: ` _44 cL /`` de. �a/L�eG;Q�Ci�—. 0. CL.eN,,i - (V\,WE., 1i...) [ ; d (..J ‘ l-S K \r v Cb -r-Ze_.? M,01,..,46`, /I1 u/ 44) ee--�-s .Sr✓e Pdu4 de T 124-ias s'00h,,✓4.j. G k r`b PE ,� CJ�-t�J 2�LCe ir �5� p //— A�`�C-ei�AU: '�/ !l �/ 4-0/ � I D/zo te,..„_77±—#1,-..ti,c)/1-2f/ �rt� 1"1!'r\.-Z( tAfke ft r RIVERSIDE COUNTY TRANSPORTATION COMMISSION ROLL CALL MAY 13, 2009 Present County of Riverside, District I ,17 County of Riverside, District II O County of Riverside, District III County of Riverside, District IV County of Riverside, District V City of Banning ,l° City of Beaumont 0 City of Blythe City of Calimesa City of Canyon Lake 17t° City of Cathedral City �' City of Coachella O City of Corona ,� City of Desert Hot Springs .2r; City of Hemet City of Indian Wells City of Indio City of La Quinta City of Lake Elsinore City of Menifee ,� City of Moreno Valley 1.01 City of Murrieta City of Norco .egi;jr City of Palm Desert City of Palm Springs !On( City of Perris ,0' City of Rancho Mirage City of Riverside ,1� City of San Jacinto City of Temecula City of Wildomar ..21 Governor's Appointee, Caltrans District 8 XPI Absent O a O O O a a a 71 O O O O O O Rr CJ" a O a O a AGENDA ITEM 5 MINUTES • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION MINUTES Thursday, February 5, 2009 WELCOME AND WORKSHOP OVERVIEW The Riverside County Transportation Commission Workshop was called to order by Chair Bob Magee at 2:30 p.m., at the Embassy Suites Hotel Palm Desert, 74-700 Highway 111, Palm Desert, CA. Chair Magee provided welcoming comments. Anne Mayer, Executive Director, provided an overview of the topics for discussion at the workshop. FINANCING TRANSPORTATION John Standiford, Deputy Executive Director, provided a brief overview of the Commission's revenue sources and introduced the Commission's legislative advocates, Kathy Ruffalo and Mark Watts. Mark Watts updated the Commission on the state budget, current legislature - related issues regarding transportation, and Proposition 42. Kathy Ruffalo updated the Commission on the economic stimulus package, federal funding, and the next federal authorization bill. Anne Mayer provided an overview of the Commission's sources of revenue; 2009 Measure A expenditure plan; 10-Year Western County Delivery Plan priority list through 2019; and toll legislation. The Commissioners, staff, and advocates then discussed opportunities to address constraints on revenues; project readiness and environmental streamlining related to the economic stimulus package; elements of a fuel tax increase; and toll legislation. GOODS MOVEMENT ACTIVITIES Tanya Love, Goods Movement Manager, presented an update regarding Commission -related goods movement activities during the past year, discussing the following areas: Riverside County Transportation Commission Minutes February 5-6, 2009 Page 2 • Ports of Los Angeles and Long Beach expansion projects; • Containerized cargo projections; • Potential increase in train and truck traffic; • Projected vehicle hours of delay; • Air quality impacts; • Intermodal container transfer facility; • Clean air action plan; • Infrastructure cargo fee — collection, construction phase, framework; • Container fees; • TCIF funding; • Grade Separation Funding Strategy: A Blueprint for Advancing Projects; • Colton Crossing; and • Advocacy groups. ADJOURNMENT There being no further business for consideration by the Riverside County Transportation Commission, the workshop adjourned at 5:15 p.m. The Commission workshop will continue at 8:30 a.m., Friday, February 6, 2009, Salon Room I and II, Embassy Suites Hotel Palm Desert, 74-700 Highway 111, Palm Desert. Respectfully submitted, C Jennifer Harmon Clerk of the Board Riverside County Transportation Commission Minutes February 5-6, 2009 Page 3 RIVERSIDE COUNTY TRANSPORTATION COMMISSION MINUTES Friday, February 6, 2009 The Riverside County Transportation Commission Workshop was called to order by Chair Bob Magee at 8:30 a.m., at the Embassy Suites Hotel Palm Desert, 74-700 Highway 111, Palm Desert, CA. PRESENTATION BY RAYMOND WOLFE, CALTRANS DISTRICT 8 DIRECTOR Raymond Wolfe, Caltrans District 8 Director, provided an update on the status of the following five interchange projects in the Coachella Valley: • Indian Avenue; • Palm Drive/Gene Autry Trail; • Date Palm Drive; • Ramon Road/Bob Hope Drive; and • Jefferson Street. He discussed the basic scope, current schedule, and associated risks to successful delivery for these projects. He then discussed the efforts with the city of Temecula regarding the French Valley Parkway interchange. RAIL ISSUES REVIEW Sheldon Peterson, Rail Manager, presented an overview of rail issues facing the Commission, discussing the following areas: • Update on the Perris Valley Line (PVL) project; • High -Speed Rail — project area and technical working group; • Metrolink strategic work session — PVL overview, Orange County 30-minute service, positive train control, and commuter rail safety peer review; • Perris Multimodal Transportation Facility; • Commission station standards; and • BNSF 4' main update. Anne Mayer provided an update on high-speed rail. Commissioner Ron Roberts briefed the Commission on Metrolink discussions regarding safety and operational issues. • Riverside County Transportation Commission Minutes February 5-6, 2009 Page 4 OVERVIEW OF WESTERN RIVERSIDE COUNTY DELIVERY PLAN Anne Mayer presented a brief overview of the Western Riverside County 10-Year Delivery Plan. OVERVIEW OF THE COMMISSION'S TOLL PROGRAM Michael Blomquist, Toll Program Director, presented an overview of the Commission's toll program, discussing the following areas: • Measure A and tolling; • Project funding; • Toll feasibility; • State and federal tolling authority; • 1-15 corridor improvement project; and • SR-91 corridor improvement project. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Pursuant to Subdivision (b) of Government Code Section 54956.9 Number of cases: One There were no announcements for Closed Session items. PROJECT AND CONSTRUCTION MANAGEMENT FIRM Michael Blomquist presented an overview of the proposal for a project and construction management firm for the SR-91 corridor projects. • Project and Construction Manager (PCM) role; • Scope of work; • Contract phasing and cost; • Procurement schedule; and • Commission goals. M/S/C to issue a request for proposal and commence a competitive selection process for project and construction management services. • • • Riverside County Transportation Commission Minutes February 5-6, 2009 Page 5 MID COUNTY PARKWAY UPDATE Cathy Bechtel, Project Development Director, provided an update on the Mid County Parkway project. OVERVIEW OF CURRENT HIGHWAY PROJECTS Marlin Feenstra, Project Delivery Director, presented an overview of the current highway projects for which the Commission is the lead agency, highlighting the following areas: • Project schedules; • Highway costs by project with and without toll projects; • Project delivery costs by phase with and without toll projects; and • Highway project funding by source with and without toll projects. ADJOURNMENT There being no further business for consideration by the Riverside County Transportation Commission, the workshop adjourned at 12:30 p.m. Respectfully submitted, Jennifer Harmon Clerk of the Board • • RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON MINUTES Wednesday, April 8, 2009 1. CALL TO ORDER The Riverside County Transportation Commission was called to order by Chair Bob Magee at 9:31 a.m., in the Board Room at the County of Riverside Administrative Center, 4080 Lemon Street, Riverside, California, 92501. 2. PLEDGE OF ALLEGIANCE At this time, Commissioner Bob Buster led the Commission in a flag salute. 3. ROLL CALL Commissioners/Alternates Present Commissioners Absent Steve Adams Marion Ashley Bob Botts Daryl Busch Bob Buster Mary Craton Joseph DeConinck Scott Farnam Rick Gibbs Terry Henderson Steven Hernandez Frank Hall Darcy Kuenzi Robin Lowe Bob Magee 4. PUBLIC COMMENTS Glenn Miller Scott Matas Jesse Molina Patrick J. Mullany Gregory Pettis James Potts Steve Pougnet Ray Quinto Ron Roberts Karen Spiegel Jeff Stone Raymond Wolfe Roger Berg Richard Kelly Gordon Moller John F. Tavaglione Roy Wilson Barney Barnett, Highgrove Municipal Advisory Council representative, expressed that the Commission should abandon the recommendation for a proposed Metrolink station at Palmyrita Avenue and UC Riverside and suggested the Commission purchase the 19 acres of vacant land located at Citrus Street and Iowa Avenue for a proposed Metrolink station in Highgrove. Riverside County Transportation Commission Minutes April 8, 2009 Page 2 5. APPROVAL OF MINUTES — MARCH 11, 2009 M/S/C (Adams/Stone) to approve the minutes of March 11, 2009. Abstain: Hernandez and Pougnet 6. ADDITIONS/REVISIONS Anne Mayer, Executive Director, requested that the Commission add "Priority Projects for the New Authorization Bill" to the agenda as an urgency item. This item arose after the agenda was posted and mailed, and there is a need that this item be addressed by the Commission at this time. This item is being forwarded from the Federal Authorization Legislative Ad Hoc Committee that met this morning. M/S/C (Stone/Adams) to add the agenda item to the agenda as Agenda Item 11. 7. CONSENT CALENDAR M/S/C (Henderson/Stone) to approve the following Consent Calendar items: 7A. SINGLE SIGNATURE AUTHORITY REPORT Receive and file the Single Signature Authority Report for the second quarter ended December 31, 2008. 7B. ANNUAL LOCAL TRANSPORTATION FUND PLANNING ALLOCATION TO COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR FISCAL YEAR 2008/09 Approve an allocation of Local Transportation Fund (LTF) planning funds totaling $315,000 to the Coachella Valley Association of Governments (CVAG) to support transportation planning programs and functions as identified in the attached work program. • • • Riverside County Transportation Commission Minutes April 8, 2009 Page 3 7C. AMENDMENT WITH ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA FOR DESIGN OF THE LA SIERRA STATION PARKING LOT EXPANSION 1) Approve Agreement No. 02-33-029-07, Amendment No. 7, to Agreement No. 02-33-029, with Engineering Resources of Southern California (ERSC) to perform station design services for an increase of $12,362 for a total not -to -exceed amount of $909,603; 2) Authorize the Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Approve a budget adjustment to increase preliminary engineering expenditures by $108,300. 7D. COMMUTER RAIL PROGRAM UPDATE Receive and file an update on the Commuter Rail Program. 7E. PROPOSITION 16 FISCAL YEAR 2008/09 CALIFORNIA TRANSIT SECURITY GRANT PROGRAM - CALIFORNIA TRANSIT ASSISTANCE FUND AND SUPPORTING RESOLUTIONS 1) Adopt Resolution No. 09-005, "Resolution of the Riverside County Transportation Commission Approving the Allocation of FY 2008/09 Proposition 1B-6161-0002 California Transit Security Grant Program - California Transit Assistance Funds (CTSGP-CTAF) Population Funds"; 2) Adopt Resolution No. 09-006, "Resolution of the Riverside County Transportation Commission Appointing Individuals to Act on Behalf of the Commission for the Purpose of Applying and/or Accepting Grants Awarded to the Commission's Rail Program."; and 3) Allocate the CTSGP-CTAF discretionary funds totaling $1,553,822 for the lead project sponsors per Attachment 3. Riverside County Transportation Commission Minutes April 8, 2009 Page 4 7F. RIVERSIDE TRANSIT AGENCY CAPITAL PROJECT REPROGRAMMING 1) Approve Riverside Transit Agency's (RTA) request to reprogram federal and local funds remaining on completed and yet -to -be started capital projects from FY 2004/05 — 2007/08 grant years to cover immediate FY 2008/09 capital needs originally programmed primarily with State Transit Assistance (STA) funds; 2) Approve the $783,382 excess and unassigned STA funds resulting from the reprogramming structure be retained by RTA to be utilized for other capital projects that will be identified in later years; and 3) Amend RTA's FY 2008/09 Short Range Transit Plan (SRTP) to reflect these changes. 7G. DISBANDMENT OF THE PROPERTY COMMITTEE Adopt Ordinance No. 09-001, "An Ordinance Amending the Riverside County Transportation Commission Administrative Code' to disband the Property Committee and direct property acquisition issues to the appropriate policy committee. 8. ENVIRONMENTAL JUSTICE ANALYSIS AND COMMUNITY OUTREACH STUDY John Standiford, Deputy Executive Director, briefly discussed why the Environmental Justice draft toolkit was developed. Andy Pendoley, Project Manager, Moore lacofano Goltsman, Inc. (MIG), presented an overview of the `Healthy Communities and Healthy Economies — A Toolkit for Goods Movement", highlighting the following areas: • Study partners, goals and objectives; • Advisory structure; • Goods movement facilities; • Impacts analysis; and • Strategies, solutions, and study outcomes. Commissioner Bob Buster expressed appreciation for the study effort. He suggested examining the interplay between rail freight and trucks, while cautioning how fees may impact that relationship. • • • Riverside County Transportation Commission Minutes April 8, 2009 Page 5 Commissioner Steve Adams clarified the fees being discussed are on all containers going in and out of the Ports of Los Angeles and Long Beach, whether the cargo is loaded on trucks or trains. He suggested shifting the long haul trucks from daytime hours to evening hours. Commissioner Bob Botts noted significant environmental issues related to goods movement also impact the Pass area. MIS/C (Adams/Stone) to receive the EJ toolkit entitled Healthy Communities and Healthy Economies - A Toolkit for Goods Movement. 9. AMERICAN RECOVERY AND REINVESTMENT ACT FORMULA 5307/5311 TRANSIT FUNDING ALLOCATION AND DISTRIBUTION Robert Yates, Multimodal Services Director, provided an overview for the American Recovery and Reinvestment Act (ARRA) formula 5307/5311 transit funding allocation and distribution, highlighting the project justifications for the following transit providers: • City of Corona; • City of Riverside; • Commission/Metrolink; • Riverside Transit Agency; and • SunLine Transit Agency. M/S/C (Busch/Spiegel) to: 1) Approve the project list recommendations for the ARRA formula 5307 funding allocation for Riverside County transit projects; and 2) Approve amendment of the FY 2008/09 Short Range Transit Plans (SRTP) for the city of Corona, city of Riverside, Commission/Metrolink, Riverside Transit Agency, and SunLine Transit Agency to reflect the inclusion of the ARRA projects. Riverside County Transportation Commission Minutes April 8, 2009 Page 6 10. LEGISLATIVE UPDATE: FEDERAL APPROPRIATIONS AND AMERICAN RECOVERY AND REINVESTMENT ACT Aaron Hake, Government Relations Manager, provided an update on the FY 2009 and FY 2010 Federal Appropriations cycles, addressing the following areas: • FY 2009 Appropriations — project list; and • FY 2010 Appropriations — recommended priorities: Perris Valley Line (PVL) and Alameda Corridor East (ACE) grade separations in Riverside County. Shirley Medina, Programming and Planning Manager, provided an update on the distribution of the ARRA highway funds, addressing the following areas: • ABX3 20, Commission approved project list, and the Transportation Enhancement projects list; and • Transparency and accountability requirements. M/S/C (Adams/Lowe) to: 1) Receive and file an update on the Omnibus Appropriations Act of 2009; 2) Adopt PVL and ACE grade separations in Riverside County as the priorities for the FY 2010 federal appropriations cycle; 3) Review and discuss the status of the ARRA highway funding; and 4) Authorize the Executive Director, pursuant to legal counsel review, to execute a certification statement under Section 1511 of ARRA that the Commission's investment of ARRA funds is in compliance with federal law. 11. PRIORITY PROJECTS FOR THE NEW AUTHORIZATION BILL Aaron Hake provided an update on the new authorization bill and the request for priority corridor projects. He then discussed the Federal Authorization Legislative Ad Hoc Committee and staff recommendation to adopt the ACE and Interstates 215 and 10 as the Commission's High Priority Projects. • • • Riverside County Transportation Commission Minutes April 8, 2009 Page 7 Anne Mayer, stated per the Federal Authorization Legislative Ad Hoc Committee's request, staff will provide each Riverside County jurisdiction with information on the Commission -approved high priority projects for Federal Authorization. M/S/C (Lowe/Henderson) to: 1) Adopt High Priority Projects for Federal Authorization: a) Alameda Corridor East Grade Separations in Riverside County; b) Interstate 215 Corridor Improvements; and c) Interstate 10 Corridor Improvements; 2) Direct staff to work cooperatively with Coachella Valley Association of Governments and San Bernardino Associated Governments on High Priority Project requests; and 3) Direct staff to work cooperatively to support Riverside Transit Agency and SunLine Transit Agency on those agencies' project requests. 12. ITEM(S) PULLED FROM CONSENT CALENDAR FOR DISCUSSION There were no agenda items pulled from the Consent Calendar. 13. COMMISSIONERS/EXECUTIVE DIRECTOR'S REPORT 13A. Commissioner Adams encouraged all cities within Riverside County to send letters of support for the Commission's approved high priority projects. 13B. Commissioner Robin Lowe announced the Southern California Association of Governments' (SCAG) 2009 General Assembly Workshop will be held on Thursday and Friday, May 7-8, 2009, at the La Quinta Resort and Club in La Quinta. 13C. Commissioner Darcy Kuenzi announced at the SCAG 2009 General Assembly Workshop on May 7 at 7:00 p.m., Senator Denise Ducheny will be the keynote speaker and Anne Mayer will be receiving a Regional Champions Award. 13D. Anne Mayer: • Announced the Inland Empire Traffic Management Center's groundbreaking ceremony will be held on Thursday, April 9, at 1 1:00 a.m. at the Fontana park and ride lot; Riverside County Transportation Commission Minutes April 8, 2009 Page 8 • Provided an update on the California Transportation Commission meeting and announced Bilma Rhinehart was appointed as its Executive Director; and • Announced staff will be in Washington, D.C., April 21-23, 2009, to discuss strategies and policy issues. 14. ADJOURNMENT There being no further business for consideration by the Riverside County Transportation Commission, the meeting adjourned at 10:31 a.m. The next Commission meeting is scheduled to be held at 9:30 a.m., Wednesday, May 13, 2009, in the Board Room at the County of Riverside Administrative Center, 4080 Lemon Street, Riverside, California, 92501. Respectfully submitted, Jennifer Harmon Clerk of the Board LOS ANGELES OFFICE LIBRARY TOWER 633 WEST FIFF11 STREET, 51ST FLOOR LOS ANGELES, CA 90071 TEL.: (213) 239-9400 FAX.: (213) 239.9409 VIA FACSIMILE AND MAIL (951) 787-7906 LEE & KAUFMAN, LLP LAWYERS www.tltlaw.aet May 7, 2009 Jennifer Harmon Clerk of the Board Riverside County Transportation Commission 4080 .Lemon Street, 3' :Floor Riverside, CA 92501 CIRANGE COUNTY OFFICE 2600 MICHELSON DR3VE,17TH FLOOR IRYINE. CA. 92612 TEL.; (949) 252-9467 FAX.; (949) 250-1343 RE: Eminent Domain Matter of Our Clients Ms. Hee Park/Mr. Ro Sun Park Our File No. 705.08.10 Dear Ms. Harmon: This letter is to confirm our telephone conversation of earlier today in which you informed me that the hearing to be held on. Wednesday, May 13, 2009 regarding the possible eminent domain. action to be taken on our clients' property will not deal with the issue of just compensation for our clients, and will solely address whether the proposed actions are in fact necessary and in the public interest. As such, you also confirmed that our clients will. in no way waive their right to challenge the proposed compensation amount at a later date by failing to appear at this hearing. Thank you for your attention to this matter. Very Truly Yours, LEE 4s KAUFMMA�N, LLP Matthew A. Slater, Esq. AGENDA ITEM 6 PUBLIC HEARING RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Min Saysay, Right -of -Way Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Resolution of Necessity for the Acquisition of Fee Interest in Certain Real Property, Located in Riverside County, California, by Eminent Domain, More Particularly Described as Assessor Parcel Number 229-082-002, for the Construction and Maintenance of Improvements to the State Route 91 High Occupancy Vehicle Project from Adams Street to the 60/91 /215 Interchange, in Riverside County, California STAFF RECOMMENDATION: This item is for the Commission to: 1) Conduct a hearing to consider the adoption of a Resolution of Necessity, including providing all parties interested in the affected property and their attorneys, or their representatives, an opportunity to be heard on the issues relevant to the Resolution of Necessity; 2) Make the following findings as hereinafter described in this report: a) The public interest and necessity require the proposed project; b) The project is planned or located in a manner that will be most compatible with the greatest public good and the least private injury; c) The real property to be acquired is necessary for the project; d) The offer of just compensation has been made to the property owner; and 3) Adopt Resolution No. 09-009, "Resolution of Necessity for the Acquisition of Fee Interest in Certain Real Property, Located in Riverside County, California, by Eminent Domain, More Particularly Described as Assessor Parcel number 229-082-002 (Caltrans Parcel No. 20406-1), is Necessary for the Construction and Maintenance of Improvements to the State Route 91 High Occupancy Vehicle Project from Adams Street to the 60/91/215 Interchange, in Riverside County, California". Agenda Item 6 1 BACKGROUND INFORMATION: The Commission is being asked to consider the adoption of a Resolution of Necessity declaring intent to acquire fee interest in real property through eminent domain proceedings for the construction and maintenance of a high occupancy vehicle (HOV) lane on the SR-91 in the city of Riverside (Project). The immediate need for the property acquisition is to proceed with the construction of the Project. The acquisitions are required for, and will benefit, the community by reducing congestion, improving existing operation conditions, and enhancing safety. The Project completes the HOV lanes from the Orange County line to the 60/91 /215 interchange. Litigation guarantees were ordered from Stewart Title Company to confirm and to determine the identity of the record owner. The Commission then served the affected property owner with a notice of the Commission's decision to appraise the property. The Commission had the property appraised and made an offer to the record owner. Negotiations have been unsuccessful for the purchase of APN 229-082-002; however, negotiations will continue. This hearing is necessary in order for the Commission to initiate the eminent domain process and obtain possession of the property, for certification in August, 2010. Since an agreement has not been reached with the owner of APN 229-082-002, it may be necessary to acquire the parcel described in Exhibit "A" by eminent domain. The initiation of the eminent domain process is accomplished by the Commission's adoption of a Resolution of Necessity. Description of Property to be Acquired APN 229-082-002 (CPN 20406-1) is owned by Ro Sun Park, a married man as his sole and separate property. This property is located at the northeast quadrant of Indiana Avenue and Jane Street in the city of Riverside, Riverside County, California. This parcel is improved with an automotive repair business (Feola Automotive Repair), a fast food restaurant (Baker's) and a truck rental operation (Budget Rental). Agenda Item 6 • 2 • Project Description The Project calls for the construction of two HOV lanes on the SR-91 between Adams Street and the 60/91 /215 interchange, improves ramps, bridges, access, and modifies interchanges. Hearings and Required Findings The action requested of the Commission at the conclusion of this hearing concerns the acquisition of real property from the property owner listed below, and further identified in the legal description and depicted on the map attached hereto and marked as Exhibit "A". California eminent domain law provides that a public entity may not commence with eminent domain proceedings until its governing body has adopted a Resolution of Necessity, which resolution may only be adopted after the governing body has given each party with an interest in the affected properties, or their representatives, a reasonable opportunity to appear and be heard on the following matters: 1) The public interest and necessity require the proposed project; 2) The project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury; 3) The real property to be acquired is necessary for the project; and 4) The offer of just compensation has been made to the property owner. A notice of hearing was mailed by first class mail to the property owners and stated the Commission's intent to consider the adoption of the resolution, the right of each person to appear and be heard on these issues, and that failure to file written request to appear would result in a waiver of the right to appear and be heard. The Commission has scheduled this hearing at which all persons who filed a written request within 15 days of the date of notice was mailed may appear and be heard. The Commission's legal counsel mailed the required notice to the property owners on April 24, 2009 in accordance with California Code of Civil Procedure, section 1245.235. Agenda Item 6 3 The above four required findings are addressed as follows: 1) Public Interest and Necessity Require the Proposed Project The acquisition of the properties is necessary to construct the Project, which will close the gap that exists in the HOV lanes on the SR-91 between the Orange County line and the 60/91 /215 interchange, improves ramps, bridges and access and modifies interchanges in the city of Riverside, Riverside County, California. Construction of the Project will reduce traffic congestion and enhance safety. 2) The Project is Planned or Located in a Manner that will be Most Compatible with the Greatest Public Good and the Least Private Injury The Project was initiated by the Commission, in cooperation with Caltrans as part of the regional and countywide transportation improvement program to increase traffic capacity, relieve traffic congestion, reduce energy consumption, and improve air quality. A thorough analysis was conducted to find the single best location for this Project. Environmental analysis and findings indicated that this site uniquely satisfies the engineering, .public health, and environmental issues, and this location is the most compatible with public good. It is also the location with the least private injury. The project alternatives consisted of a No Build Alternative and two Build Alternatives. The preferred alternative was chosen because it minimized property acquisition (displacing eight instead of 14 businesses) and socioeconomic impacts. 3) The Real Property Sought to be Acquired is Necessary for the Proposed Project As described above, a careful analysis of location and property acquisition was performed, and this parcel meets all the desired characteristics for the construction of the improvements for the Project. The property improvements are impacted by the construction of a new, eastbound on ramp at the intersection of Indiana Avenue and Jane Street. The new on ramp is located near the existing off ramp and will enhance safety and improve traffic operations at the existing Arlington Avenue/Indiana Avenue/SR-91 intersection. 4) The Offer of Just Compensation Has Been Made An appraisal was prepared by Commission's appraiser, Donahue Hawran and Malm, LLC to establish fair market value of the real property the Commission is seeking to acquire from the property owned by Ro Sun Park. On Agenda Item 6 • 4 November 26, 2008, an offer of just compensation was made to the property owner to purchase the real property, based on the approved appraisal, as required by Section 7267.2 of the California Government Code. Although a negotiated settlement may still be possible, it would be appropriate to commence the procedures to acquire the property through eminent domain, to ensure that the real property will be available to meet the time frames associated with the construction of the Project. Environmental Analysis Compliance with the California Environmental Quality Act (CEQA) has been satisfied by the adoption of the SR-91 HOV Project Initial Study (Mitigated Negative Declaration/Environmental Assessment with finding of No Significant Impact) in August, 2007. Fiscal Impact There is no fiscal impact from this action. Notice of Public Hearing The Commission's legal counsel mailed the required notice of public hearing to the property owners of record on April 24, 2009 in accordance with California Code of Civil Procedure, section 1245.235. Attachments: 1) Resolution No. 09-009 2) Notices of Hearing to Property Owner Agenda Item 6 • 5 • • • RESOLUTION NO. 09-009 A RESOLUTION OF NECESSITY FOR THE ACQUISITION OF A FEE INTEREST IN CERTAIN REAL PROPERTY, LOCATED IN RIVERSIDE COUNTY, CALIFORNIA, BY EMINENT DOMAIN, MORE PARTICULARLY DESCRIBED AS ASSESSOR PARCEL NUMBER 229-082-002 (CALTRANS PARCEL NO. 20406-1), FOR THE CONSTRUCTION AND MAINTENANCE OF IMPROVEMENTS TO THE STATE ROUTE 91 HIGH OCCUPANCY VEHICLE LANE PROJECT, FROM ADAMS STREET TO THE 60/91/215 INTERCHANGE, IN RIVERSIDE COUNTY, CALIFORNIA WHEREAS, the Riverside County Transportation Commission (the "Commission") proposes to acquire a fee interest in certain real property, located in Riverside County, California, more particularly described as Assessor Parcel No. 229-082-002 (Ca!trans Parcel No. 20406-1), for the construction and maintenance of improvements to the State Route 91 High Occupancy Vehicle Lane Project from Adams Street to the 60/91/215 Interchange, in Riverside County, Califomia, pursuant to the authority granted to it by section 130220.5 of the California Public Utilities Code; and WHEREAS, pursuant to section 1245.235 of the California Code of Civil Procedure, the Commission scheduled a public hearing for Wednesday, May 13, 2009, at 9:30 a.m., at the County Administration Building, Board of Supervisors Chambers, at 4080 Lemon Street, Riverside, California, and gave to each person whose property is to be acquired and whose name and address appeared on the last equalized county assessment roll, notice and a reasonable opportunity to appear at said hearing and be heard on the matters referred to in section 1240.030 of the California Code of Civil Procedure; and WHEREAS, said hearing has been held by the Commission, and each affected property owner was afforded an opportunity to be heard on said matters; and WHEREAS, the Commission may now adopt a Resolution of Necessity pursuant to section 1240.040 of the California Code of Civil Procedure; NOW, THEREFORE, THE COMMISSION DOES HEREBY RESOLVE AND DECLARE AS FOLLOWS: Section 1. Compliance with California Code of Civil Procedure. There has been compliance by the Commission with the requirements of section 1245.235 of the California Code of Civil Procedure regarding notice and hearing. R V L1TTBA RN ES1744869.1 Section 2. Public Use. The public use for which the fee interest in the property is to be acquired is for the construction and maintenance of improvements to the State Route 91 High Occupancy Vehicle Lanes Project from Adams Street to the 60/91/215 Interchange, in Riverside County, Califomia. Section 130220.5 of the California Public Utilities Code authorizes Commission to acquire by eminent domain property necessary for such purposes. Section 3. Description of Property. Attached and marked as Exhibit "A" is the legal description and plat map of the real property to be acquired by the Commission, which describe the general location and extent of the property with sufficient detail for reasonable identification. Section 4. Findings. The Commission hereby finds and determines each of the following: (a) The public interest and necessity require the proposed project; (b) The proposed project is planned or located in the manner that will be most compatible with the greatest public good and least private injury; (c) The property described in Exhibit "A" is necessary for the proposed project; and (d) The offers required by section 7267.2 of the California Government Code were made. Section 5. Use Not Unreasonably Interfering with Existing Public Use(s). Some or all of the real property to be acquired is subject to easements and rights -of -way appropriated to existing public uses. The legal descriptions of these easements and rights -of -way are on file with the Commission and describe the general location and extent of the easements and rights -of -way with sufficient detail for reasonable identification. In the event the herein described use or uses will not unreasonably interfere with or impair the continuance of the public use as it now exists or may reasonably be expected to exist in the future, counsel for the Commission is authorized to acquire the herein described real property subject to such existing public use(s) pursuant to section 1240.510 of the California Code of Civil Procedure. Section 6. More Necessary Public Use. Some or all of the real property to be acquired is subject to easements and rights -of -way appropriated to existing public uses. To the extent that the herein described use or uses will unreasonably interfere with or impair the continuance of the public use as it now exists or may reasonably be expected to exist in the future, the Commission finds R V L1TIPBA RN ES1744869.1 7 • and determines that the herein described use or uses are more necessary than said existing public use. Counsel for the Commission is authorized to acquire the herein described real property appropriated to such existing public use(s) pursuant to section 1240.610 of the California Code of Civil Procedure. Staff is further authorized to make such improvements to the real property being acquired that it determines are reasonably necessary to mitigate any adverse impact upon the existing public use. Section 7. Further Activities. Counsel for the Commission is hereby authorized to acquire the hereinabove described real property in the name of and on behalf of Commission by eminent domain, and counsel is authorized to institute and prosecute such legal proceedings as may be required in connection therewith. Legal counsel is further authorized to take such steps as may be authorized and required by law, and to make such security deposits as may be required by order of court, to permit the Commission to take possession of and use said real property at the earliest possible time. Counsel is further authorized to correct any errors or to make or agree to non -material changes in the legal description of the real property that are deemed necessary for the conduct of the condemnation action, or other proceedings or transactions required to acquire the subject real property. Counsel is further authorized to reduce or modify the extent of the interests or property to be acquired so as to reduce the compensation payable in the action where such change would not substantially impair the construction and operation for the project for which the real property is being acquired. Section 8. Effective Date. This Resolution shall take effect upon adoption. APPROVED AND ADOPTED this 13th day of May, 2009. Robert E. Magee, Chair Riverside County Transportation Commission ATTEST: Jennifer Harmon, Clerk of the Board Riverside County Transportation Commission R V Ln1PBARN ES1744869. I 8 • 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 08*Riv=91-17.7 PM Parcel:20406 (20406-1) For freeway purposes, that portion of Lots 1, 2 and 3 itr Block 12 of ORANGE ACRES No. 3, in the City of Riverside, County of Riverside, State of California, as shown by Map on file in Book 16 of Maps, page 47, Records of said County, said portion being all that real property as conveyed to Ra Silt Park by GRANT DEED recorded. July 31, 2006, as Document No. 2006- °560678, Official RemviS of said County,; described as follows:: BEGINNING at a point innthe northwestedy line of that certain strip of land 4.00 feet wide, as conveyed to the City of Riverside by GRANT DEED recorded April 27, 1962 as Instrument No. 39225, Official Records of said County, distant South 49°50'42" West 502.37 feet along said line from the intersection thereof with the northeasterly line of Lot 9 in said Block 12, said northwesterly line being parallel and 4.00 fed northwesterly from the southeasterly lines of Lots 1 through 9 inclusive of said Block 12, said point being the most easterly comer of that certain parcel as described in said GRANT DEED to Ro Sun Park; thence continuing South 49'50'42" West 129.45 feet to the most southerly corner of said parcel; thence along the southerly line of said parcel and along the right-of-way of State Route.91 North 85°09'35" West 50.44 feet; thence along the southwesterly line of said parcel and along said right- of-way North 60°24'42" West 79.42 feet; thence along said rigLt-of-way North 40°14'48" West 42.06 feet to the most westerly corner of said parcel; thence along said right-of-way and along the northwesterly line of said parcel North 49°50'53" Fast 155.00 feet; thence North 82°55'35" East 61.43 feet to the most northerly corner of said parcel; thence South 33°42'57" East 119.80 feet to the POINT OF BEGINNING. The bearings and distances shown in the above description are on the California Coordinate System of 1983, Zone 6. Multiply distances in the above description by 1.0000285 to obtain ground distances. J 1 This real property description has been prepared by me, or under my direction, in conformance with the Professional Land Surveyors Signature: Date: April 29, 2009 Exhibit 9 \4N N01100 01 16415 AL 9 1181HX8 • :44fsh4i..4u,lel, 110 4S P m N II. sr r H A N .\ '1S 11021130 r:cirn:r-- 11 r .mart. l,:� 11���n1111L �.u111ivu1nanm�� iiiim :1mlwnmmo ..gs:.r�-�r�,•as�:J� as:,�a�:MN/MMLAIMMIL;ss:t=Mas. .M1 am CA xn C-4 mo 0y!'\ br 111 rMva I. - 90t7O z -3 EM 2ICIIS112[Aili AJLID MIS)12[AM A LNI103 L'LI 16 Ala 80 TOW 1S0d 3inu AMMO '1S10 '1S 1r YN01100 01 •rnr ,xria 11 6SZ 1181HX3 L-901170Z ON 1301:11fd 311N3AY NVI�I.- - - -- M„Zb,OS°6b5 ao b -- ,�fi ZOS _ µit i ,,,, 1.11. 0I x3o7s 4-/ 9 1jrErICU E 'ON 87uoy 7Jf vuo T- 95Z 95Z • e•o•d - ,5b_6ZL lh 3„s .ss'9 bSZ SSZ i6-MS dill 3 -- _ 6 s bs,s °ero - - ,00'55I 3„ 65,05 °60N £5Z HUTS ..I HAI A® .11,13 M 0 NOTICE OF HEARING TO PROPERTY OWNERS Pursuant to Section 1245.235 of the California Code of Civil Procedure, you are hereby notified that at a regular meeting to be held on Wednesday, May 13, 2009, at 9:30 A.M., at the Riverside County Administration Building, Board of Supervisors Chambers, 4080 Lemon Street, Riverside, California, the Commission of the Riverside County Transportation Commission intends to consider adopting a Resolution of Necessity, authorizing the commencement of eminent domain proceedings for the acquisition of fee and temporary construction easement interests in portions of certain real property for public use which, according to the last equalized county assessment roll, is owned by you. The public use for which this resolution of necessity will be considered is for the construction and maintenance of improvements to the State Route 91 High Occupancy Vehicle Project from Adams Street to the SR-60/I-215 Interchange, in Riverside County, California. The description of the property to be acquired is attached as Exhibit "A" to this notice. A hearing will be held at the time and place mentioned above. You have the right to appear and be heard on the following matters: 1. Whether the public interest and necessity require the project for which the property is sought to be acquired. 2. Whether the project is planned or located in the manner that will be most compatible with the greatest public good and least private injury. 3. Whether the property is necessary for the proposed project. 4. Whether the offer required by Section 7267.2 of the California Government Code has been made. R V I ITIPRAR NHSt744862. 12 Your failure to file a written request to appear and be heard within 15 days after the mailing of this notice will result in the waiver of your right to appear and be heard'. ALL COMMUNICATIONS SHOULD BE ADDRESSED TO: Jennifer Harmon Clerk of the Board Riverside County Transportation Commission 4080 Lemon Street, 3`1Floor Riverside, California 92501 DATE OF HEARING: PLACE OF HEARING: DA I ED: April 24, 2009 R V LITIPBARNES\744862.1 Wednesday, May 13, 2009 9:30 a.m. Riverside County Administration Building Board of Supervisors Chambers 4080 Lemon Street Riverside, California 92501 BEST BEST & KRIEGER LLP By: Kendall H. MacVey Attorneys for Riverside County Transportation Commission 13 Exhibit "A" That portion of Lots 1, 2 and 3 in Block 12 of ORANGE ACRES No. 3, in the City of Riverside, County of Riverside, State of California, as shown by Map on file in Book 16 of Maps, page 47, Records of said County, said portion being all that real property as conveyed to Ro Sun Park by GRANT DEED recorded July 31, 2006, as Document No. 2006-0560678, Official Records of said County, described as follows: BEGINNING at a point in the northwesterly line of that certain strip of land 4.00 feet wide, as conveyed to the City of Riverside by GRANT DEED recorded April 27, 1962.as Instrument No. 39225, Official Records of said County, distant South 49°50'42° West 502.37 feet along said line from the intersection thereof with the northeasterly line of Lot 9 in said Block 12, said northwesterly line being parallel and 4.00 feet northwesterly from the southeasterly lines of Lots 1 through 9 inclusive of said Block 12, said point being the mast easterly corner of that certain parcel as described in said GRANT DEED to Ro Sun Park; thence continuing South 49°50'42" West 129.45 feet to the most southerly comer of said parcel; thence along the southerly line of said parcel and along the right-of-way of State Route 91 North 85°09'35 West 50.94 feet; thence along the southwesterly line of said parcel and along said right- of-way North 60°24'42" West 79.42 feet; thence along said right-of-way North 40°14'48" West 42.06 feet to the most westerly corner of said parcel; thence along said right-of-way and along the northwesterly line of said parcel North 49°50'53" East 155.00 feet; thence North 82°55'35" East 61.43 feet to the most northerly comer of said parcel; thence South 33°42'57" East 119.80 feet to the POINT OF BEGINNING. Together with underlying fee interest, if any, contiguous to the above -described property in and to the adjoining public way (Indiana Avenue). The bearings and distances shown in the above description are on the California Coordinate System of 1983, Zone 6. Multiply distances in the above description by 1.0000285 to obtain ground distances. This real property has been described by me, or under my direction, in conformance with the Professional Land Survsr's Act. Signature arry David Gill, L.S. 7814 License expires 12-31-09 Date (�ifieeht l z, 7 % Qta, 08-R1V-91-PM 17.70-20406(20406-1) L{20071070121T0-ULEGAL DESGRIP7IONSOEGMENT t1204061RW6-IA_20405.Joc 14 PROOF OF MAILING NOTICE I, Margaret L. Barnes, acting on behalf of the Riverside County Transportation Commission, hereby certify that on April 24, 2009, I mailed a copy of the attached notice by first-class mail to the following owners) of real property located in the County of Riverside, State of California, more particularly described as Assessor Parcel No. 229-082-002 (Project Parcel No. 20409). Ro Sun Park 235 North Plymouth Boulevard Los Angeles, CA 90004 Ro Sun Park Hee Sun Park Feola Automotive Repair 6691 Indiana Avenue Riverside, CA 92506 Ro Sun Park Hee Sun Park Budget Truck Rental LLC 6691 Indiana Avenue Riverside, CA 92506 Edward Thurm Julie Elizabeth Thurm Wesco Automotive Car Sales 6691 Indiana Venue, Unit B Riverside, CA 92506 -and- Edward Thurm Julie Elizabeth Thurm Wesco Automotive Car Sales 23659 Bundy Canyon Road Wildemar, CA 92595 RV LITIPBARNESV 44862.1 Record Owner Tenant Feola Automotive Repair Tenant Budget Truck Rental LLC Tenant Wesco Automotive Car Sales 15 • • Terry Talley Neal T. Baker Enterprises 1875 Business Center Drive San Bernardino, CA 92408 DATED: April 24, 2009 - R V LITTBARNESV 44862.1 Tenant Baker's Burgers, Inc. ar et L. Barnes. s�,es 16 SUPPLEMENTAL PROOF OF MAILING NOTICE AS TO NEAL T. BAKER ENTERPRISES, ONLY I, Margaret L. Barnes, acting on behalf of the Riverside County Transportation Commission, hereby certify that on April 24, 2009, I mailed a copy of the attached notice by first-class mail to the following owner(s) of real property located in the County of Riverside, State of California, more particularly described as Assessor Parcel No. 229-082-002 (Project Parcel No. 20409). Neal T. Baker Enterprises 235 North Plymouth Boulevard Los Angeles, CA 90004 DAIED: April 24, 2009 R V LITT BAR Nib S\744 862.2 Tenant Baker's Burgers, Inc. 17 'aaunno Apedoad eqi epew uaaq seq uoResuedwoo isnf to aawo eql (p pue `pera d all aoj kesseoeu si paimboe eq Apeda d leaf eql funfui alenad seal pue poo6 oignd isaleai6agum algiiedwoo isow eq lag aauuew a ui paleooi ao pauueld si perad eql 43efoid pesodoad iti!sseoeu pue lswei.ui oiignd eql s6uipuy 6uinnoilod aye a)ieW paisanbaH si uoissiwuaoo (0 (q (e Mis5Xn Blvd aN s S! St e C y co cd r _a 4z. :J v 4a st_ r4,,- V a k�'r✓e 9Ye Y'n/ t Santa Ana River pP e c i Regional Park G` of % cr. a `amino Howl A'llmxr St • State Route 91 High Occupancy Vehicle Lane Project Map 4/an ei N ww 3yony�9y, }�` Yry_ y mo nt g c e Park 3 r a . k. r Me. ci �gv. Reid Park \ � 04 4 N ii m e Ofi �w's6 g 41. 5 `wy as vg � d L',IVO,. Ave '.kru9a Ava, Ilural rk C'kev. m a Riverside rT v °qe ▪ MuricipalAnpon • I'Pernende rgran AveAre ` tor CYPress Ave %kin Ave G € m J' %,, ; � r. IS Re 9. t % verside a kdv'}'P 4 VI e� ro Anagtnn Ave P`" rn a e P 43e e &o+,on Ave d 16 � � F • tr y O P� F Q Adams Street Gulley Haske.V. S tl: �1 YT Jurupa Ave Fo At Dewey Ave ° Beatty DI Beaty Dr Central Ave :Join Au.: Sorra SI Ceartada Ave --- Aarrwn Ave •rya 1 ... F R Cscs y"` `tip P Sr 5\ Don Derr Park Q= S 4� 91 nuuruwer •+yh o S ^ F Z - . a Flabob 2� 4o ` Airport 4''4Poo so, �•*4 a Mt Ruhidoux O, r? R4,y `'S Sr C M Parkor ial a RIVerSlde an d 'aster Rancho ,45 s/ •i- $ �r ,� c Park Jurupa 4• Sy` �£ �, y Sr E cl ;1 � � �! s 'rh, y S. ` 4ln Si Of Se d" ' Ivy s e el St e a144 Q cc P� C S� a Y •� l s A 9b Eoncre Rd Location of Real Property to be Acquired to gsVer Tao a „, Vila St Citrus SI H rrter SR-60/ 1-215 Interchange �i Tee `I s 0 5 Sake St •;9 W Main St Main St Flynn SI Cenlev St °Nighgrove p E Main SI o W Spag SI E SOMA Et v i Ralmynta Ave celumda Ave german Ave fennel 0r W Maeee SI pT W'Linden 3. Jofvvxaily Ave m G z J •uloha � LeCome or ark 1 A"e ? ° I Cenrnd Ave a 6p 'a 4 f� H^ `�" -x' Viet- �"e '¢ 5j�a 9 0, Q �ry Cub Cr A i ss 9, CALIFORN I A '/e u, FaP W Sane sl E m s Islander Park Q } Cerlce SI Box Springs Mountains Park kr California. a University DE o Riverside Cp� T U RI v E R S I C E Sycamore Canyon Wilderness Park Pro ect Limits 3 e hAha Gr0've Pw14.2 �ory, `^1Ro Berry Rd Q e 9 �e .Qc Box Springs EastnOgc Ave �3 b E AtesKerdro 9ivd —_ r &u Spr.ogi �d MOIBEtn V e aHeY A uy'.aeay Dr Ave a - `°1 Jane St. 1 Arlington Ave. Exit Ro Sun Park Property APN 229-082-002 (CPN 20406-1) Ground View of Ro Sun Park Property from the East Side of Jane Street 5 a: "SF_ rr 250+00 irt 2 3 +T ---/Ir.1_ 4 f t _ fi 1 � ,"+ A T 255+Co OId H¢E �a FNTRANGR 5 6 5r00 T r -z� st--__---',_� 1 ._..,.ice \C` \ \\\\ \ \0 \—N.- -�' *---FXIS7TINO FS • L� -oNT g Tr c' ' R7f �`�•J �~ li 7,'17 m Ohr. 4/111 n� fi .� 3 T 1S .3 - , 1� 4.: 117 —\\ •i`�\•- otti . .\' ik \ \• \ -. rQa ,/ ./1,- ,,, / f .. i ;,r ,.�� f T 4 r The Real Property to be Acquired is Necessary for the Project r7'T 4 'aaunno Apadoad ay} apew ueaq seq uoResuedwoo isnf io Jai.o aql (p pue !pafoad aye aoj kiesseoeu si papboe aq o} 4,1adoid pal aqi `knfui aienpd iseal aye pue pooh ougnd isaleaab aye ylinn apledwoo Tsow aq von Jauuew a ui paleool Jo peuueld si }oafoid aul :�oafoad pasodoad aye eimbaa Apseoeu pue ;maw! ovind ayl : s6ulpuu 6upollod auk uo pasa8 AijssaoeN Jo uoploseH a'dopy uops!wwoo auk faun spuewwooa� a�S (0 (q (e • AGENDA ITEM 7 PUBLIC HEARING • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Theresia Trevino, Chief Financial Officer THROUGH: Anne Mayer, Executive Director SUBJECT: Proposed Budget for Fiscal Year 2009/10 BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to: 1) Discuss, review, and provide guidance on the proposed Budget for FY 2009/10; and 2) Open the public hearing in order to receive input and comments on the proposed FY 2009/10 Budget on May 13, 2009, and on June 10, 2009, and close the public hearing. BACKGROUND INFORMATION: Staff has completed the initial budget preparation process, and attached is an executive summary for the proposed Budget for FY 2009/10. The goals and objectives approved by the Commission on March 11, 2009, were the basis of this budget. The goals and objectives considered during the preparation of the budget relate to mobility initiatives, goods movement, improved system efficiencies, environmental stewardship, economic development, intermodalism and accessibility, and public and agency communications. Staff will present highlights of significant items included in the budget and is seeking review of and input on the proposed Budget for FY 2009/10. Based on input received from Commissioners, staff will update the document, as necessary, and present the proposed budget for public hearing and for the Commission's review on May 13, 2009. As a result of input received from the public and the Commission, staff will make any necessary changes to the budget document for final review, close of the public hearing, and adoption at the June 10, 2009 Commission meeting. The executive summary document contains a summary of all departmental budgets and summarizes the information for the entire Commission. The department budgets present the goals and objectives, the resources needed to accomplish the Agenda Item 7 18 goals, and the appropriations required to accomplish the tasks. Staff has also included the fund budgets that provide the budgeted revenues and expenditures from a fund perspective. At its June 10, 2009 Commission meeting, staff will present the entire budget with detailed narratives. A summary of the proposed Budget for FY 2009/10 is as follows: FY 2009/10 Budget Revenues and other financing sources: Sales taxes -Measure A and Local Transportation Funds $ 214,671,900 Reimbursements (federal,', state, and other) 50,263,500 Transportation Uniform Mitigation Funds, including reimbursements 11,475,000 State Transit Assistance Other revenues 506,100 Interest on investments 3,564,700 Debt proceeds 260,000,000 Transfers in 245,209,500 Total revenues and other financing sources 785,590,700 Expenditures and other financing uses: Personnel salary and fringe benefits Professional services Support services Projects and operations Capital outlay Debt service (principal, interest and costs of issuance) Transfers out Total expenditures and other financing uses Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 6,142,100 16,806,400 3,430,600 417, 246, 500 1,110,500 198,255,000 245,209,500 888, 200,600 (102,509,900) Beginning fund balance 408,259,100 Ending fund balance $ 305,749,200 Attachment: FY 2009/10 Proposed Budget Executive Summary Agenda Item 7 • • 19 Financial • Maintain administrative program delivery costs below the policy threshold of 4% of Measure A revenues. The current Management Services budget is 2 80% of Measure A revenues. • Maintain administrative salaries and benefits at less than 1 % of Measure A revenues, The current administrative salaries and benefits is .93% of Measure A revenues. • Continue to maintain prudent cash reserves to provide some level of insulation for unplanned expenditures. • Maintain current positive bond ratings with rating agencies. • Move forward on Measure A projects for highways and regional arterials using sales tax revenues, TUMF revenues, and state and federal funding as well as financing altematives such as commercial paper, sales tax revenue bonds,, and other financing strategies such as toll revenue bonds. • Look for opportunities, funding sources, and innovative approaches to address transportation needs that extend beyond Measure A. • Leverage and protect past Measure A investments in rail with state and federal funding for additional rail improvements, including the Perris Valley Line. • Replace the financial software system to better integrate project accounting needs and improve accounting efficiency. Budget Overview Chart 1 — Revenues: Major Categories TUMF Revenue 4% Intergovemmenta 1 18% Other Revenue 0% LTF Sales Tax 32% Investment Income 1% Measure A Sales Tax 45% Total revenues are budgeted at $280,481,200, which are an increase of 6% over FY 2008/09 projected revenues and a 9.3% decrease over the FY 2008/09 budget. The projected fund balance at June 30, 2009 available for expenditures (excluding reserves for debt service of $26,393,400 and loans receivable of $14,700,000 is $367,165,700. Total funding sources available for the FY 2009/10 budget, including commercial paper proceeds of $75,000,000, amount to $722,646,900. • • 21 • • Chart 2 — Commission Revenue Trend Sro ep0,00S sS00000noo S200A0 ao $150,000.000 S100.000,000 SSQcco.000 S-- FY UT/08 FY OBA0 FISCAL YEARS FY OBHO n4mpenenl Forme t one. Revenue DTUbF Revenue DFlemovemmm.bl ■ LTF Saes Tea eMeeeun ASeles Tax The local economy has been significantly impacted by the housing, subprime mortgage, and credit crisis. Population growth has slowed down, there have been significant job losses, and consumers have decreased spending. These factors have resulted in declines in Measure A and LTF sales tax revenues and TUMF fees. The outlook for 2010 is guarded with some expectations for an economic recovery beginning in late 2010 or in 2011. The State Board of Equalization recently provided cities and other agencies its projections for statewide taxable sales over the next fiscal year to decrease 4.8%. This economic slowdown was unanticipated in the 2006 UCLA Anderson Forecast of taxable sales revenues for Riverside County through the 2009 Measure A; accordingly, the Commission has revised the long run forecast to include the current decline in sales tax revenues. After taking these economic factors and the state of the local economy into consideration, staff has projected that Measure A sales tax revenues will be the same as the FY 2008/09 revised budget of $126,000,000. On behalf of the County, the Commission administers the LTF for public transportation needs, local streets and roads, and bicycle and pedestrian facilities. The majority of LTF funding received by the County and available for allocation is distributed to all public transit operators in the County, and the Commission receives allocations for administration, planning, and programming in addition to funding for rail operations included in the commuter rail Short Range Transit Plan (SRTP). The LTF sales tax revenue received from the State is budgeted based on the LTF sales tax revenue projections, which are also projected to remain flat with the FY 2008/09 revised estimate of $60,000,000. Additional FY 2009/10 budgeted LTF revenues for allocations to the Commission's general fund include $750,000 for administration; $1,800,000 for planning and programming; $6,750,000 for grade separation jump-start funding award allocations to the cities of Corona and Riverside and the County; and $19,155,300 for rail operations and station maintenance. An additional LTF revenue allocation of $216,600 is to fund rail capital rehabilitation projects. Intergovernmental revenues include reimbursement revenues from federal sources of $24,434,000, state sources of $23,830,700, local agencies of $1,938,800, and others of $60,000 for highway and rail capital, rail operations and station maintenance, commuter assistance, and motorist assistance programs as well as planning and programming activities. Reimbursement revenues vary from year to year depending on project activities and funding levels. STA funds generated from the statewide sales tax on motor vehicle fuel were allocated in prior years by formula by the State Controller to the Commission for allocations to the County's public transit operators. The STA transit allocation for FY 2009/10 is $0 due to a suspension in the state's FY 2009/10 budget. 22 As a result of an amended Memorandum of Understanding (MOU) with the Western Riverside Council of Governments (WRCOG), the Commission will receive 48.7% of TUMF revenues (as updated by the most recent Nexus study). TUMF represents fees assessed on new residential and commercial development in Westem County. FY 2009/10 TUMF fees are expected to remain flat at $5,000,000 based on a weakened housing market in the Inland Empire, and these revenues also include TUMF zone reimbursements of $6,475,000 for the SR-74/G Street to 1-215 project. Other revenue is projected to decrease 73.7% from the prior year's budget primarily because of the termination of approximately $1,430,0,00 in debt service payments from CVAG related to bonds issued for 1989 Measure A Coachella Valley regional arterial projects. Investment income is anticipated to decrease 55.3% in FY 2009/10 as a result of declining interest rates and declining cash balances. Staff continues to actively, manage its resources and make appropriate investments to maximize the return to the Commission without sacrificing security and affecting short-term cash requirements. Table 1 — Revenues FY 2008-2010 FY 07/08 FY 08/09 FY 08/09 FY 09/10 Dollar Percent Actual Revised Budget Projected Budget Change Change Measure A Sales Tax $ 142,537,500 $ 126,000,000 $ 126,000,000 $ 126,000,000 $ 0.0% LTF Sales Tax 82,118,800 78,599.000 73,609,300 88,671,900 10,072,900 12.8% Intergovernmental 34,856,600 87,166,500 45,815,300 50.263.500 (36,903.000) -42.3% TUMF Revenue 14,556,000 7,730,000 9,999,000 11,475,000 3,745,000 48.4% Other Revenue 2,073,000 1,927,200 528,200 506,100 (1,421,100) -73.7% Investment Income 23,744 300 7 980 000 8 537 000 3 564 700 (4.415,3002 -55.3% TOTAL Revenues $ 299.886 20Q $ 309.402.700 $ 264 488 80Q $ 280 481 20Q $ (_ 88,,..1 s,� -9 3°,4 Chart 3 — Expenditures: Major Categories Public and. Specialized Transit 11% Local Streets and Roads 6% Management Other Programs Services 7% 1% Debt Service 31% Capital Highway. Regional Arterial. and Rail 44% Total expenditures are budgeted at $642,991,100, a decrease of 1.2% from the prior year budget amount of $650,807,200. Program expenditures totaling $438,949,500 represent 68.3% of total budgeted expenditures in FY 2009/10. Program costs have decreased by 26.1 % from $594,297,800 in FY 2008/09 primarily as a result of the completion of construction for several highway and rail projects and of Western County land mitigation acquisitions for the next ten years. Planning and Programming Department budgeted expenditures of $3,632,400 reflect a 53.6% decrease from the FY 2008/09 budget of $7,836,700 as a result of the completion of geotechnical borings in the Cleveland National Forest related to feasibility analysis of a future Irvine -Corona Expressway. • 23 i • The $14,918,000 increase in Rail Department budgeted expenditures of $24,040,100 is primarily due to a $944,400 increase in Metrolink operating subsidies and a $13,300,000 capital subsidy for rail cars. Significant highway projects include SR-74/G Street to 1-215 interchange, SR-91 corridor improvements, SR-91 HOV lanes/Adams Street to SR-60/SR-91/1-215 interchange, SR- 91Nan Buren Boulevard and SR-91/La Sierra Avenue interchange, 1-15 corridor improvements, 1-215 corridor projects, and Mid County Parkway. Approved Western County regional arterial projects will be in various phases of engineering, construction, and right of way. The Penis Valley Line and other related projects and the Riverside Downtown layover facility represent significant rail capital projects in FY 2009/10. The commercial paper program for 2009 Measure A projects will fund land acquisition for the MSHCP as well as highway and regional arterial projects in the Coachella Valley. Highway and regional arterial projects in the Coachella Valley will be funded by a single program, which expenditures are included in regional arterials, compared to the 1989 Measure A which had separate funding programs. Local streets and roads expenditures of $37,174,900 decreased $12,910,400 from the FY 2008/09 expenditures of $50,085,300 primarily as a result of a decrease in Western County funding under the 2009 Measure A program as well as a decrease in overall Measure A sales tax revenues. Debt Service of $198,255,000 has increased significantly as a result of the refinancing of the 2008 bonds in connection with the commencement of $185,000,000 in forward starting interest rate swaps as well as a portion of the commercial paper program outstanding balance. Management Services expenditures of $5,786,600 have decreased 9.3% compared to the FY 2008/09 budget due to reductions in administration support and capital outlay costs. Table 2 — Program Expenditures FY 2008-2010 FY 07108 FY 08/09 FY 08/09 FY 09/10 Dollar Percent Actual Revised Budget Projected Budget Change Change Management Services S 4,646.000 b 6,383,000 S 5,059,500 $ 5,786,600 b (596.400) -9.3% Regional Issues 893,300 5,979,700 1,841800 7,535,300 1,555,600 26.0% Planning and Programming 4,68030 7,836,700 7,078,500 3,632,400 (4,204,300) 53.6% Rail 9,050.930 9,122,100 8,865,000 24,040,100 14,918,00D 163.5% Right of Way Management 551,900 1,212,000 816,800 1.364,400 152,40D 12.6% Public and Specialized Transit 88,484,200 110,736,300 84,276,100 73,907.300 (36,829,000) -33.3% Commuter Assistance 1453.900 6,487,500 6,271,200 6,242,000 (245,500) -3.8% Motorist Assistance 3,983,300 3,353.100 2,532,700 3,385,800 32,700 1.0% Capital Highway, RegonaI Arterial, and Rail 149,295,900 390,703,800 279,303,200 265,311,700 (125,392,100) -32.1% Local Streets and Roads 54,516,400 50,085,300 46,562,300 37,174,900 (12.910,400j -258% Regional Arterials-Coachetb Valley 9,906.100 8,781,300 8,781.300 16,355600 7,574,300 85.3% Debt Service 149.789200 50126.400 45 883 40Q 198255.000 148.1213400 29555(r TOTAL b 479 251 700 b 6.50.807 2Q4 S 447 27 . A00 S 642 4A1.111n b 17 8161001 -1 ni Note: Management Services include Executive Management, Administration, Legislative Affairs and Communications, and Finance. 24 Table 4 — Executive Management Program FY 07/08 Costs Actual Personnel Professional Support. TOTAL . Administration FY 08109 FY 08/09 Revised Budget Projected $ 223,400 $ 131,800 $ 90,600 42,200 75,000 54,700 47,600 58,700 45,700 $ 313,200 $ 265,500 $ 191,000 FY 09/10 Dollar Percent Budget Change Change $128,400 $ (3,400) -2,6% 70,000 (5,000) -6.7% 51,600 (7,100) -12.1% $ 250,000 $ (15,500) -5AZ • Provide high quality support services to the Commission and to internal and extemal customers. • Continue to strengthen the electronic records management system. • Continue to provide timely communications to Commissioners with continued emphasis on the utilization of electronic mail. • Continue to update technology to streamline processes and provide easier access to Commission records. • Support and develop a motivated workforce with a framework of activities and practices that comply with employment laws and regulations. Table 5 — Administration Program FY 07/08 FY 08/09 Costs Personnel Professional Support Capital Outlay TOTAL Legislative Affairs Actual Revised Budget $ 356,900 90600 1,107,700 117,400 $ 1,672.600 FY 08/09 FY 09/10 Projected Budget $ 444,000 $ 560,600 $ 372,100 86,000 88,700 98,000 1,471,400 976,300 1,101,900 350,000 89,000 20,000 $ 2.351.40Q $ 1.714300 $ 1.592.000 and Communications Dollar Percent Change Change $ (71,900) 12,000 (369,500) (330,000) $ (759.4001 -16.2% 14.0% -25.1 % -94.3% -32.3% • Continue efforts to seek greater state and federal investment in transportation infrastructu re_ • Advocate positions in the State Legislature and in Congress that advance the County's transportation interests, especially those related to the implementation of Express Lanes on SR-91 and 1-15 and of the Perris Valley Line. • Continue to develop a broad public information program regarding the Commission's responsibilities and accomplishments through a variety of media formats. • Continue to place an emphasis on providing communications support related to major project development efforts. • Provide new Commissioner orientation meetings and other continuing education opportunities for Commissioners. 26 Table 6— Legislative Affairs and Communications Program FY 07/08 FY 08/09 Costs Actual Revised Budget Personnel Professional Support TOTAL Finance $ 386,100 $ 266,100 170,500 $ 822.700 FY 08109 Projected` FY 09/10 Budget 390,000 $ 340,800 $ 324,300 506,300 457,000 566,000 188,700 126,100 166,400 $ 1.085.000 $ 923.90Q, $ 1.056.700 Dollar Change $ (65,700) 59,700 (22,3001 $ (28,3001. Percent Change • Continue appropriate uses of long and short-term financing to advance 2009.Measure A projects of the Commission and Coachella Valley Association of Governments (CVAG). • Apply the sales tax revenue forecast update to develop a financing plan to support the 10-Year Western County Highway Delivery Plan, including consideration for a recommended increase in the $500 million 2009 Measure -A bonding cap. • Develop and approve internal audit projects related to the organizational accountability program. • Continue to keep abreast of Govemmental Accounting Standards. Board (GASB) technical activities affecting the Commission's accounting and financial reporting activities. • Implement an enterprise resource planning (ERP) system to benefit all staff in the management of accounting and project information and automate a paperless workflow system. • Implement a centralized procurements process in order to strengthen controls and ensure consistency in the application of procurement policies and procedures and adherence to applicable laws and regulations. • Maintain order, safety, and security at the Commission -owned operating properties, including the commuter rail stations. Table 7 — Finance Program Costs Personnel Professional Support Capital Outlay Debt Service TOTAL Regional Issues FY 07/08 FY 08/09 FY 08/09 Actual Revised Budget Projected $ 793,800 $ 699,000 $ 597,700 983,400 1,370,000 1,324,700 60,300 62,100 49,600 550,000 258,000 154,200 3,453.000 3,453,000 $ 1.991.700 $ 6.134.100 $ 5.683.000 FY 09/10 Budget $ 693,700 1,779,600 59,100 355,500 9 500,000 $ 12.387.900 Dollar Change $ (5,300) 409,600 (3,000) (194,500) 6,047,000 $ 6.253.800 Percent Change -0.8% 29.9% -4.8% -35.4% 175.1% Nis ek • Focus on interregional concerns and maintain effective working relationships involving various bi-county transportation issues, including goods movement and the development of a regional infrastructure cargo fee. • Secure funding through the federal transportation bill for goods movement -related needs. • Monitor the Port of Los Angeles and Port of Long Beach's (Ports) projects for impacts on Riverside County. • • 27 Table 10 - Rail Program Costs Personnel Professional Support Projects and Operations Special Studies TOTAL FY 07/08 FY 08/09 Actual: Revised Budget $ 356,800 $ 427.900 167,200 410,500 83,500 145,100 8,410,300 7,938,600 32,700 200,000 $ 9:050.500 S 9.122.100 FY 08/09 Projected $ 378,800 $ 326,900 120,000 8,009,300 30 000 3 8.865.000 $ FY 09/10 Dollar Budget Change 443,900 $ 16,000 409,300 (1,200) 158,200 13,100 22,828,700 14,890,100 200,000 24.040.100 $ 14.918.000 Percent Change 3.7°% -0.3% 9.0°% 187.6% 0.0% 163.5% Right of Way Management Maintain a right of way acquisition and management program in support of capital projects. • Manage right of way acquisition schedules and budget control measures. • Maintain and manage the access, use and security of Commission -owned properties, properties in acquisition process, and income generating properties. Table 11 - Right of Way Management Program FY 07/08 FY 08/09 Costs Personnel Professional Support Projects and Operations Transfer Out TOTAL FY 08/09 Actual Revised Budget Projected $ 140,800 $ 208,800 134,400 67,900 155,000 692,000 285,000 80,000 $ 551.900 $ 1212.000 FY 09/10 Dollar Percent Budget Change Change $ 175,400 $ 111,600 $ (43,400) -28.0% 317,800 700,000 8,000 1.2% 315,200 507,800 222,800 78.2% 8,400 45,000 (35,000) A3.8% - 14.300 14,300 N/A $ 816 800 $ 1 378.700 i 1_66,700 13.8°% Public and Specialized Transit • Support innovative programs that provide transit assistance in hard to serve rural areas or for riders having very special transit needs and monitor funding of these programs. • Provide availability for local matching funds to Western County applicants seeking FTA Section 5310 federal capital grants. • Conduct long-range planning activities to ensure that anticipated revenues are in line with projected levels of service by transit operators. • Monitor public and specialized transit operators' performance through TransTrack program. Table 12 - Public and Specialized Transit Program FY 07/08 FY 08/09 Costs Personnel Professional Support Projects and Operations TOTAL FY 08/09 FY 09/10 Actual Revised Budget Projected Budget $ 265,700 $ 365,200 $ 257,800 $ 116,900 284,900 172,500 12,600 22,800 11,600 88,089,000 110,063,400 83.834.200 $ 83.984.200 $ 110.736.30Q $ 84.276.100 378,900 $ 13,700 342,800 57,900 29,100 6,300 73,156,500 (36,906.900) Dollar Percent Change Change 3.8% 20.3% 27.6% -33.5% $ 73.907.300 $ (36.829 = -33.3% • • 29 Commuter Assistance • Continue to maintain and operate a five -county ridematching database system with partner agencies. • Maintain and grow employer partnerships through value-added services and tools for ridesharing programs. • Improve the suite of services and outreach to rideshare participants and employer partners, including personalized information and electronic access and distribution. • Implement an Inland Empire 511 system in partnership with SANBAG for the dissemination of traffic and traveler information services. • Optimize park and ride facilities to support car/vanpool arrangements and facilitate transit connections. Table 13 - Commuter Assistance Program FY 07108 Costs Actual Personnel Professional Support Projects and Operations Capital Outlay Transfers Out TOTAL Motorist Assistance FY 08/09 FY 08/09 Revised Budget Projected FY 09110 Dollar Percent Budget Change Change $ 195,900 $ 255,500 $ 162,800 $ 220,000 $ (35,500) -13.9% 298,200 467,500 473,400 1,483,500 .1,016,000 217.3% 432,400 512,300 543,100 524,300 12,000 2.3% 2.451,300 5,212,200 5.089,300 3,997,200 (1,215,000) -23.3% 76,100 40,000 2,600 17,000 (23,000) -57.5% - 1,027,800 1,192,900 828,900 (198,900) -19.4% $A-453 9N $ 7 515.300 $ 7,464.100 $ 7 070.900 $ (444 4001 -5.91 • Complete the implementation of the Automatic Vehicle Locator (AVL) system for tow trucks. • Continue to meet with the County's IT Department regarding the radio narrowband conversion. Table 14 - Motorist Assistance Program FY 07/08 Costs Actual FY 08/09 FY 08/09 FY 09/10 Dollar Percent Revised Budget Projected Budget Change Change Personnel $ 89,200 $ 250,300 $ 103,100 $ 140,800 $ (109,500) -43.7% Professional 20,600 34,500 38,500 404,400 369,900 1072.2% Support 39,900 43,000 26,200 41,600 (1,400) -3.3% Projects and Operations 3,833,600 3,025,300 2,364,900 2,799,000 (226,300) -7.5% Transfers Out 490.000 - - 454.900 454.900 N/A TOTAL $ 4.473 311Q $ 3'153.100 $ 2 532 70Q $ 3.840 7_011 $ 487 6n0 14-5% Capital Project Development and Delivery • Continue project development, right of way, and construction activities on remaining 1989 Measure A projects including SR-91 HOV lanes/Adams Street to SR-60/SR-91/1- 215 interchange, SR-74 curve widening, I-215/SR-60 East Junction HOV lane connectors, SR-91 interchange improvements at La Sierra Avenue and Van Buren Avenue, and SR-111 operational improvements. 30 • Continue project development and right of way activities on the 1-215 bicounty highway and Perris Valley Line rail projects, which were included in both the 1989 Measure A and 2009 Measure A programs. • Continue project development and right of way work on the 10-Year Western County Highway Delivery Plan projects, including the SR-91/SR-71 connectors, SR-91 corridor improvements, 1-15 corridor improvements, 1-215 corridor mobility improvement projects, SR-79 realignment; and Mid County Parkway. • Complete construction of the Perris multimodal facility Phase I and the North Main Corona station rail parking structure. • Commence rail project activities for the Riverside Downtown station layover facility, La Sierra station parking expansion, and rehabilitation projects. • Continue final design, acquire right of way, and commence construction related to interchange improvements at SR-74/G Street to 1-215. • Provide Western County TUMF funding and support to local jurisdictions for regional arterial project engineering, right of way acquisition, and construction. • Provide advance funding and support of 2009 Measure A highway and regional arterial projects and for the acquisition for land as mitigation in the Coachella Valley. Table 15 - Capital Project Development and Delivery Program FY 07/08 FY 08109 Costs Actual Revised Budget Personnel Professional Support Projects and Operations Capital Outlay Debt Service Transfers Out TOTAL Table 16 - Projected FY 08/09 FY 09110 Projected Budget $ 1,470,600 $ 2,698,400 $ 1,733,300 $ 2,465,300 1,335,900 2,627,300 2,024,900 10,248,500 86,900 2,044,800 423,500 752,200 210,683,500 441,332,000 329,992,400 304,658,200 141.500 867,900 472,700 718,000 149,635.000 46,673,400 42,430,400 188,755,000 163,573,100 68,097,300 84,336,900 243,911.400 $ 526.926.50Q $ 564.341.10Q 1461 tt14.f DO 1751.508.600 Fund Balances by Program and Geographic Area at June 30, 2010 Reserved: CETAP Commuter Assistance Debt Service Highway Loans Receivable Local Streets and Roads Planning and Programming Rail Regional Arterials Right of Way Management Public and Specialized Transit Unreserved, designated: Motorist Assistance Unreserved, undesignated TOTAL Fund Balance Measure A Western County Coachella Valley Palo Verde Other 10,202,000 • Dollar Percent Change Change $ (233,100) 7,621,200 (1,292,600) (136,673,800) (149,900) 142,081,800 175,814,100 $ 187.167.500 - $ 45,372.500 28,844,800 64,178,300 5,081,600 1,103,700 1,733,600 160,200 85,700 67,500 26,195,500 8252,800 100 8,355,200 318,800 3,024,300 35,900 1,649,700 92,015,500 6,887,300 2,184.200 $ 119 077 600 $ 5167 469 $ 67 504 $ - 181a.C1 00 Total $ 45,372,500 10,202,000 28,844,800 70,363,600 1,733,600 313,400 318,800 29,219,800 8,288,800 1,649.700 100.370,700 6,887,300 2.184.200 $ 305.749.208 -8.6% 290.1 % -63.2% -31. -17. 304.4 258.2% nzza, 31 • CHART 4 — PROJECTED FUND BALANCES BY GOVERNMENTAL FUND TYPE AND PROGRAM AT JUNE 30, 2010 Management Services $2,184,200 Planning and Programming $318,800 Rai $3,024,300 Right of Way Management $1,649,700 • • Western County $164,486,000 �Commuter Assistance 510,202,000 Highway $64,178,300 Loans Receivable $1,733,600 Local Streets and Roads $160,200 �Tl1MF $45,408,400 Public and Specialized Transit $8,355,200 Rail $26,195,500 �Regional Arterial $8,252,800 Coachella Valley $5,167,400 —" Highway $5,081,600 Local Streets and Roads $85,700 Regional Arterials $100 Specialized Transit $0 Pals Verde Valley Loral Streets and Roads $67,500 Motorist Assistance $6,887,300 State Transit Assistance $15,513,200 Local Transportation Fund $76,502,300 32 • TABLE 17 - BUDGET COMPARATIVE BY SUMMAPt2ED LAZE ITEM FY2008. 2010 FY07108 Actual REVENUES Measure A Sales Tax 6 142,537,503 S 126000,013D 3 126,000,000 S 126000.000 S - 0.0% ITF Sales Tax 82,1111,800 78.509000 73,60%300 80.671.903 10,072,900 12.8% VAT/welt Al0aOan 10.923,40D 9,30%000 4.880,400 - (9,300,000)-400:0% Vehicle Replatelbr Fees 1,084,100 1085000 1.338.200 1.450.030 (45,000) -3019 Reimbursement 22,219,100 76,371,500 39.089.700 48013,500 t27;558:000) a6.1% Other Revenue 2.073.000 1027,200 528,2130 500100 (1,421,100) -73-7% TUMF Revenue 14,536,00D 7,73%000 0999.000 11076,030 3.745,000 48.4% Investment income 23244300 - L9n,000 8,537.000 1564,700 M.415.32111 -55'3% TOTAL Reva6ree 299.856200 309.402.700 264.480800 28%481.200 (28.921.500) -9.3% FY 08109 FY 08,09 Revised Budget -Pr tected FY 09110 Dollar Percent Wept Chnge Change ESPENDRURES Personnel Salary and Benefice.-5.460,0130 6242000 5,191,700 8.142.100 000.600 -8.0% Professional and Support Legal Services 1227,600 1,8g8.500 12947.100 4245.5130 2.347.000 117.4% Financial AdvbOry 280,700 120.000 78,000 65,000 Au&1&Moss 445,700 549.000 491.000 600.000 3i.000 9S% Profesainal Semites -Other -2-350.10Q 4:11240 3.100203 11.795.900 7.t199A00 MAX TOTAL Pmiessioaal Costs 4216,100 7,423,400 5.094,300 10006,400 9,383,000 128.4% Support Casts 2.215:60Q 4087.500 2661.400 3 430 600 (1d56.4001 - ter TOTAL Professional one Supper Cosa 6.533.700 12.310.900 8,356,700 1 20,237,00) 7.926.100 64.4% Retinas and opersine Pro)ecbl_, n.J 3,872000 7,020.300 4232.500 1430%100 7,681.000 109.3% Rao 1090200 1,95E.000 1,673.700 2,248.700 ' 2139,700. 1489E Mo(orad Assistance 3033000 3.025,300 2,384,900 2,700,000 (220.300) -7.5%. CammulerAsseiance 2.173000 2.722200 2.09.300 2.777200 55.030 2.0% Enttneert9 29.102,600 71,027.500 70.560,100 55.174.900 (15.852.700) 422% Construction 40,109,800 106,303.600 84,786.600 50,700000 (46.504,800) -43.7% Rigin 01 Way ant Lard 72.524,800 200238.400 117.741,300 122,601).800 (77.520000) -38.8% Ope aeng sae Capiisl Contributions 13012000 10,970,500 7.213.600 27230.000 16.350,400 148.9% Special&edam 3.140,800 6.507.010 5.624.900 2.232.500 M264.2010 -68.2% Measure A DisbuneemeniS 5S37.TOD 7,714;400 4.763.800 10,529000 2.813.600 36.5% Local Streets and Roads 54,516,400 50,085200 45,562,300 37.174,900 (12010!003 -25.8% Region:NA/Wale 0,904100 8,781,300 9.781,300 16.355,600 7.574200 982% LTF Disbursernenls 82304.100 80.431000 65,294.800 55873,500 (24,567000) -30.5% STA Disbursements 1200.400-22.926000 13775,600 7,635000 (15293.000) iie7% TOTAL Prajm4 and Operating Crab 317033,800 57%810030 437.020.700 417,246.500 062.572.500) -28.0% Debi Sevin Principal Payments 141.870,003 330300)0 33,630,000 182,395,000 148,765000 442.4% Interest Payments B811,700 16,496,400 12253400 12,610,000 (2806000) -23,6% Cost ol Issuance 1 107 5QQ _ 3250.000 3.250.000 N/jv TOTAL Debi Service 149289200 50,126.400 45.883.400 198255,000 148,128000 295.5% Capital Outlay 235,300 1.007.900 822 300 1.119.500 (697.400) -366% TOTAL 6pniatwes 470251703 050.607200 497273800 642.991,100 C/0184001 -1.2% Excess (Deficiency) of Reverters Over Cinder)Eanendfiures (179.365.500) (341.404.500) (232.785.000) (362.509,913D) (21.105,400) 62% Oilier Financing Soured (Uses) Transfers in 164.063.100 60.125,100 85.529,600 245.209,500 Transers Out (164,083100) 169,125.100) (85,529000) (245202500) Debt Proceeds 160249 OW 130.000 000 110 000 009 269 000 902 Excess (aetiOerny) of Revenues over (miles) Expenditures and Olfaer Financing Sautes (Uses) 119,116.508 (211404000) (122.785,000) (102,509.9003 Beginning Fund Balance ENDING FUND BALANCE 550,160,600 531,044,100 534044.100 S 5310441QQ 5 319839600 S 40B 7691St 5 176.084.400 254.7% (176084,4010 4254.7% 130 000.000 1000% 108,894,600 51.5% 406259.100 (122.785,030) -23.1% 305.749.20Q S (13 890 4001 -4.3% 33 TABLE -18 CAPITAL AND OPERATING BUDGET FY 2009/10 REVENUES Measure A Sales Tax E 12,916,400 E 113,083,600 E 126,030.000 LTF Sales Tax 88,455,300 216,600 88.671,900 STA Transit Allocation - - Vehicle Registration Fees 1,450,000 - 1,450,000 Reimbursement 11,813,400 37,000,100 48.813500 Other Revenue 505,100 - 506,100 TUMF Revenue - 11,475.000 11,475,000 Inveslmenl income 1,291,700 2273.000 3,564,700 TOTAL Revenues 116.432900 164,048,300 280,481,200 FY2009110 FY 2009/10 FY 2009/10 Operating Budget Capital Budget Trial Budget EXPENDITURES Personnel Salary and Benefits 3.676.800 2,465,303 6,142,100 Professional and Support General Legal Services 541,000 3.804,500 4,345,500 Fronde! Advisory 65,000 65,000 Audit Services 545,000 55,000 600,000 Professional Services - Otper 5,406,900 6,389.000 11,795,900 TOTAL Professional Costs 6.557.900 10.248,500 16,806A00 Support Costs 2.678,400 752,200 3,430,600 TOTAL Professional and Support Costs 9,236200 11.000.700 20,237.000 Projects and Operations: Projects -General 194,100 14,514,000 14,708,100 Rat 2248,700 - 2,248.700 Motorist Assistance - 2.799,000 2,799,000 Commuter Assistance 2.777200 - 2,777200 Engineering - 55,174,900 55,174900 Consb ucton 1,100,000 58.699,000 59.799,000 Right of Way and Land 20,000 122509,800 122,609,800 Operating and Capital Contributions 27,330,000 27,330,000 Special Studies Z082,800 150,000 2232,800 Measure A Disbursements 10528,000 - 10,528,000 Loral Streets and Roads - 37,174,900 37,174,900 Regional Arterials - 16,355,600 16,355,600 LTF Disbursements 55,873.500 - 55,873,500 STA Disbursements 7,635,000 - 7,635,000 TOTAL Project and Operating Costs 112,558,300 304,6511,200 417,246,500 Debt Service Principal Payments - 182,395.000 182.395.000 IMerest Payments - 12610 000 12.610000 Cost of Issuance - 3,250,000 3,250,000 TOTAL Debt Service - 198255,000 198,255,000 Capital Outlay 392,500 718,000 1,110,600 TOTAL Expenditures 125,893.900 517097.200 842,991,100 Excess (Deficiency) of Revenues Over (Under) Expenditures (9,461,000) (353,048,900) (362,509,900) Other Financing Sources (Uses) Transfers 11 1.477,700 243,731,800 245.209,500 Transfers Out (1,298,100) (243911,400) (245,209,500) Debt Proceeds - 260.000,000 260,000.000 Excess (deficiency) of Revenues over (under) Expenditures and Other Financing Sources (Uses) (9,281,400) (93228,500) (102,509,900) Beginning Fund Balance ENDING FUND BALANCE 133,918.400 274,340,700 408,259,100 r4 124 637.014 E 101 112.200 S 305]4921x1 34 Table 19 — Budget Expenditures and Other Uses Summarized by Govemmental Fund Type FY 2009/10 TOTAL BUDGET EXPENDITURES AND OTHER USES SUMMAR ZED BY FUND TYPE General Fund Special Revenue Capital Projects Debt Service Total Personnel Salary and Benefits $ 3,177,000 $ 2,965,100 $ - E - $ 6,142,100 Professional and Support Expenditures Legal Services 481,000 3,864,500 - 4,345,500 Financial Advisory 50,000 - 15,000 65,030 Audit Services 545,000 55,000 600,000 Professional Services - Other 2 618 100 8.324.700 853.10Q 11 795.900 TOTAL Professional Services 3,694,100 12,244,200 868,100 16,806,400 Support Costs 2,097.400 1.333.200 3.430.600 TOTAL Professional and Support Services 5,791,500 13,577,400 868,100 20,237,000 Project and Operations Expenditures Program Management - 5,914,000 - 5,914,000 Projects - General 74,100 8,720,000 - 8,794,100 Rail 2,248,70D 2,248,700 Motorist Assistance - 2,799,000 2,799,000 Commuter Assistance 2,777,200 2,777,200 Engineering - 55,174,900 - 55,174,900 Construction - 50,809,000 8,990,000 59,799,000 Right of Way and Land 20,000 114,589,800 8,000.000 122,609,800 Operating and Capital Contributions 27,330,000 - 27,330,000 Special Studies 2,062,800 170,000 - 2,232,800 Special Transportation/Transit - 10,528,000 10,528,000 Local Streets and Roads - 37,174,900 37,174,900 Regional Arterials- Coachella Valley - 16,355,600 16,355,600 LTF Disbursements 900,000 54,973,500 55,873,500 STA Disbursements - 7 635.000 7.635.000 TOTAL Project and Operations Expenditures 32,635,600 367,620,900 16,990,000 417,246,500 Capital Outlay 375,500 735,000 1,110,500 Debt Service Principal, Interest, and Cost of Issuance 9,500,000 56,360,000 132,395,000 198,255,000 Other Financing Uses: Transfers Out 14,300 10.380 200 234 815.000 245.209.500 TOTAL Expenditures and Other Financing Uses $ 41 993.90Q $ 404 778 60Q $ 304993 10Q 3132.335a31 g 888 2f1f1 Ix10 35 Table 20 • Highway, Regional Anerbl, and Rai Programs FY 2009/10 Derwinlion!derails Presented M Section 7-3. except as Molested) Projects -General Becltd Program Management f 5,316.100 SCRRA Program Mamageme 1 617,000 SR-91 Corridor Improvements (Desgh Build) 8,425,000 General 175,000 TOTAL PROJECTS -GENERAL f 14.563,100 Highway Engineering SR-60 Truk Climbing lames f 300.000 SR-741G Street b F2151merchage 500900 SR-748-15 to T hStreet 20,000 SR-74 Cove Widening MOOD SR•79 Realignment 2.650.000 SR-91/SR-71 Cements 2901.600 SR-91 Corridor Improvements (HOT and Mixed Flow lades) 13250.000 SR•91 HIDY Lanes/Adams Street to SR-601SR-911H215 Interchange 215900 SR-111 City Pmjeck (Cathedral CRY) 584.000 I-15 Corridor Improvements (San Berror6no County Line to 1-215) 12900900 4215/SR•60 East Junction HOY Lanes Connector 315.000 1-215 &cou ty Projesl 500900 1-215 Wax.* HOY Interim 878900 $215 Mixed Flow Lares415 to Scot Road 2,400.000 1-215 Mixed Mow Lanes/Soon Road b Nuevo Road 2400900 1-215 HOY La estNisvo Road b Bar Springs Road 2,009000 1-215 SaTbo rid to 1-15 Connector Widening Gap Closure 600900 Mid CountyPaMway 782.500 SUBTOTAL HIGHWAY ENGINEERING 42226900 RegbnalMaial Engineering Various Westin Corry TUMF Regional Arterial Projects 3,758,000 SUBTOTAL REGIONAL ARTERLAL ENGINEERING 3.758,000 Rae Engineering La Siena Station Paidrg Enpatsion 90.000 Peek Valley Una end Other Relaed Projects 8.300.000 RNersdde Layover Facility 550,000 Slatiah Rehabilitation Projects 150,000 SUBTOTAL RAIL ENGINEERING 9.090.030 TOTAL HIGHWAY. REGIONAL ARTERIAL. AND RAIL ENGINEER/NG f 55.174.900 Highway Construction SR-74/G Street to 1-215 Interchange f /1,600,000 SR-7411-15 b 7015trcet 5,000 SR-74 Cove WHdeeng 1290900 SR-91/La Sierra Interchange 5,000900 SR-91Nan Buren Inbrdlage 7,800,000 SR-111 City Projects (Indio) 200,000 I-215/SR-60 East Junction HOV Lanes ConneCbr 095,000 Pak and Ride ideates presented in Section 7.2. Commuter Assistance) 1.000,000 General (details presented in section 7.2, Commuter Assistance) 100,000 SUBTOTAL HIGHWAY CONSTRUCTOR 27,699000 Regional Arterial Constriction Various Western County TUMF Regional Arterial Projects 10.459900 Various Coachella Valley Regbna Arterial Projects 8,990,000 SUBTOTAL REGIONAL ARTERIAL CONSTRUCTION 19,449,000 Rail Construction La Sierra Station Parking Expansion 2,000,000 North Man Coma Station Parking Structure 1,180,000 Perris M1iRnodal Facility 3480.000 _ Perms Valley Line and Other Related Projects 5200,0D0 Station Rehabilitation Projects 800.000 SUBTOTAL RAIL CONSTRUCTION 12.680,003 TOTAL HIGHWAY, REGIONAL ARTERIAL, AND RAIL CONSTRUCTION f 59.700,000 Highway Right d Way and Laid SR-74/G Steel to 1-215 Interchange f 2,320.000 SR-74415 to 71h Street 2930900 SR-74 Curve Widening 2230.000 SR-79 Realignment 1.030900 SR-91 Corridor Improvements (HOT and Mixed Flow Lanes) 24,250,000 SR-91 FIOV Lanes/Adarns Street In SR-60/SR-91A-215Interchange 25,609,500 1-15 Corridor Improvements (San Bernardino County Line to 1.215) 10900 4215/SR-60 EaslJuxSon NOV Lanes Connector 812.300 1-215 Mixed Flow Larres!$optl Road b Nuevo Road 1.523900 Mid County Parkway 6270,000 SUBTOTAL HIGHWAY RIGHT OF WAY AND LAND 68,584,8011 Regional Anerial Right or Way and Land Various Western County TUMF Regional Arterial Projects 12083.000 Venus GoodrJla Valley Regional Arterial Projects 8.000.000 SUBTOTAL REGIONAL ARTERIAL RIGHT OF WAY AND LAND 20.083,000 Rail Right or Way and Land Perris Mdtinadai Facility 12,000 Penns Valley Line and Other Related Projects 10.295000 Riverside Layover Facility 5.500,000 General (details on f20.000presentedin Secdun 7.2, Right et Way Management) 20,135.000 SUBTOTAL RAIL RIGHT OF WAY AND LAND 35,942,000 TOTAL HIGHWAY, REGIONAL ARTERIAL, AND RAIL FIGHT OF WAY AND LAND f 122,600,800 GRAND TOTAL HIGHWAY, REGIONAL ARTERIAL, AND RAIL PROGRAMS f 252,148900 36 00Z611'90C S 00969e909 S 009990•(C9 4 009'p9m'96S 00YCes 116 S 00Z99909S 009'90Z S(00(SfL) f 009'199'9 4 009'LES'99Z f GO( 9L9'La $ 0096(9'C99$ 006'(90'9 S OOL'Z60'09S 006'969Ok S 3pMfIyO Ouni0N10N3 ample$ W ni Ou6 sBab sen sWed[3 (spun) I0.40 6itW9n9a l0 (Anue981901669,93 009'00i'900 $ ors C09192 S 00P/tt619 f a00'98C'ZCl4 00p 019'0e S 001'co Pe S on sco'60e 4 0006S1'Lt1 S O0i99C'9eZ f 009sit ?Or S 009992 oec f cos 9t2'962 S 006'$66'N $ 009'lEE'E2 S coo 992'61 S span Isaueuli pas s119319101 00169Z 90v 001'MV'C9 009'09('CSS 000,E0E'96 006'909'O9 000'9St IC (Oat'tez) 000'La99 009'808'9L 0009LS'LLE 00/'6(9'C99 009'Lt0'09s COL '660'0( 00t964'O4 000'Bye 6 (000.009281) (00(999LR12 10011(1'0U 00Y19Y6 (009'9911-92 00tEes'e1 COL00s (00Y160/1 (0001011z) (009896100 (00E'Ef0't9) (0090L9'9s) (a0S't1e'1) (00VEDII 00L'LLt 00960Z91L 009.6L9'917 001C9099l • 000009'69 000'910 Kt 000006'et OOL'BLB'921 OOL'O9E'ol 000 eLL'LE 001'990'SC 00E'99 so 9160»91.) 0000561 009'601'1 000'09ZE - 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AmAnoe anuanaa Awru - saoleaado Nsueal aoj spaau 6u!pund o sli jauaq pue sapeies anne4s!u!uupe d aanseaw o spuaal anuanaa xe4 sales - aouen6yn panunuop • sdais IxaN • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Theresia Trevino, Chief Financial Officer THROUGH: Anne Mayer, Executive Director SUBJECT: Annual Investment Policy Review BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to: 1) Adopt the Annual Investment Policy; and 2) Adopt Resolution No. 09-008, Resolution of the Riverside County Transportation Commission Regarding the Revised Investment Policy" BACKGROUND INFORMATION: Section XIV of the Investment Policy requires an annual investment policy review and specifically states that the "Chief Financial Officer shall annually render to the Board a statement of investment policy, which the Board must consider at a public meeting. Any changes to the policy shall also be considered by the Board at a public meeting. Based on a review of the Investment Policy approved by the Commission on April 11, 2007, and consideration of changes to the California Government Code (Code) as of January 1, 2009, staff in consultation with Fieldman Rolapp, the Commission's financial advisor, has determined that no technical changes are required; however, staff recommends adding municipal bonds and other types of certificates of deposit as permitted investments in order to potentially maximize investment earnings. Staff is recommending adoption of the attached Investment Policy. Attachments: 1) Investment Policy 2) Resolution No. 09-008 Agenda Item 9A 38 INVESTMENT POLICY 1. Introduction The purpose of this document is to identify policies and procedures that enhance opportunities for a prudent and systematic investment program and to organize and formalize investment -related activities. II. Scope It is intended that this Policy cover all funds (except retirement funds) and investment activities under the direction of the Commission. III. Delegation of Authority Pursuant to the Commission's Administrative Code, the Board's management responsibility for the investment program is hereby delegated for a one-year period to the Executive Director who shall monitor and review all investments for consistency with this investment policy. Subject to review, the Board may renew the delegation of authority pursuant to this section each year. The Executive Director may delegate these duties to his designee ("Chief Financial Officer"). The Commission may delegate its investment decision making and execution authority to an investment advisor. The advisor shall follow this Policy and such other written instructions as are provided. IV. Prudence All persons authorized to make investment decisions on behalf of the Commission are subject to the prudent investor standard. Investments shall be made with care, skill, prudence and diligence under circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Commission that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Commission. Authorized individuals acting in accordance with this Policy and written procedures and exercising due diligence shall be relieved of personal 1 Revised Mav 13, 2009 Formatted: Left 1 39 responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion. V. Objective The Commission's primary investment objectives, in priority order, shall be: 1. Safety. Safety of principal is the foremost objective of the investment program. Investments of the Commission shall be undertaken in a manner that seeks to ensure preservation of capital in the portfolio. 2. Liquidity. The investment portfolio of the Commission will remain sufficiently liquid to enable the Commission to meet its cash flow requirements. 3. Return on Investment. The investment portfolio of the Commission shall be designed with the objective of maximizing return on its investments, but only after ensuring safety and liquidity. In order to maximize return on its investments, the Commission seeks an active rather than passive management of portfolio assets. The Commission may from time to time sell securities that it owns in order to better reposition its portfolio assets in accordance with updated cash flow schedules, yield curve optimizations, yield opportunities existing between market sectors, or simply market timing. VI. Investments California Government Code Section 53601 governs the investments permitted for purchase by the Commission. Within the investments permitted by Code, the Commission seeks to further restrict eligible investments to the investments listed in Section VI.1 below. Percentage limitations, where indicated, apply at the time of purchase. Percentage holdings with any one non -governmental issuer are further restricted to a maximum of 10%. Rating requirements where indicated, apply at the time of purchase. In the event a security held by the Commission is subject to a rating change that brings it below the minimum specified rating requirement, the Chief Financial Officer shall notify the Board of the change. The course of action to be followed will then be decided on a case -by -case basis, considering such factors as the reason for the rate drop, prognosis for recovery or further rate drops, and the market price of the security. Revised May 13, 2009 Formatted: Left 40 • 1. Eligible Investments A. U.S. Government Issues. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. B. Federal Agency Securities. Federal agency or United States government -sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government -sponsored enterprises. C. Municipal Bonds. Registered treasury notes or bonds of any of the other 49 United States, in addition to California, payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by a state or by a department, board, agency or authority of any of the other 49 United States, in addition to California. Such securities must have ratings from at least two of three ratings as follows: "Aa3" by Moody's Investors Service, or "AA-" by Standard & Poor's, or "AA-" by FitchRatings; or as otherwise approved by the Commission. R- egistered general obligation treasury notes or bonds of any of the 50 United States. Such securities must have ratings from two of three ratings as follows: at least "A2" by Moody's Investors Service, or "A" by Standard & Poor's, or "A" by FitchRatings; or as otherwise approved by the Commission. A- djustable rate registered treasury notes or bonds of any of the 50 United States, including bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by a state or by a department, board, agency or authority of any of the other 49 United States, in addition to California. Such securities must have ratings from at least two of three ratings as follows: "P-1" by Moody's Investors Service, or "A-1 +" by Standard & Poor's, or "F-1 +" by FitchRatings; or as otherwise approved by the Commission. A- djustable rate notes or bonds warrants, or other evidences of indebtedness of any local agency within the State of California with a minimum rating of either "P-1 " by Moody's Investors Service, or "A-1 +" by Standard & Poor's, or "F-1 +" Revised May 13, 2009 Formatted: Left 41 by FitchRatings, including bonds, notes, warrants, or other evidences of indebtedness payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by either the local agency, a department, board, agency, or authority of the local agency, or of any local agency within this state. Taxable or tax-exempt bonds, notes, warrants, or other evidences of indebtedness of any local agency within the State of California with a minimum rating of either "Aa3" by Moody's Investors Service, or "AA-" by Standard & Poor's, or "AA-" by FitchRatings (the minimum rating shall apply to the local agency, irrespective of any credit enhancement), including bonds, notes, warrants, or other evidences of indebtedness payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by either the local agency, a department, board, agency, or authority of the local agency, or of any local agency within this state. Investments in municipal bonds are further limited to 15% of surplus funds. D. Repurchase Agreements. Repurchase agreements are to be used solely as short-term investments not to exceed 30 days. The Commission may enter into repurchase agreements with primary government securities dealers rated "A" or better by two nationally recognized rating services. Counterparties should also have (i) a short-term credit rating of at least A-1/P- 1; (ii) minimum assets and capital size of $25 billion in assets and $350 million in capital; (iii) five years of acceptable audited financial results; and (iv) a strong reputation among market participants. 1 Revised Mav 13, 2009 The following collateral restrictions will be observed: Only U.S. Treasury securities or Federal Agency securities, as described in V.1 A and B, will be acceptable collateral. All securities underlying repurchase agreements must be delivered to the Commission's custodian bank versus payment or be handled under a properly executed tri-party repurchase agreement. The total market value of all collateral for each repurchase agreement must equal or exceed 102 percent of the total dollar value of the money invested by the Commission for the term of the investment. For any repurchase agreement with a term of more than one day, the value of the underlying securities must • { Formatted: Left J 42 • • • be reviewed on an on -going basis according to market conditions. Market value must be calculated each time there is a substitution of collateral. The Commission or its trustee shall have a perfected first security interest under the Uniform Commercial Code in all securities subject to repurchase agreement. The Commission shall have properly executed a PSA agreement with each counterparty with which it enters into repurchase agreements. E. U.S. Corporate Debt. Medium -term notes, defined as all corporate and depository institution securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or depository institutions licensed by the United States or any state and operating within the United States. Eligible investment shall be rated "AA" or better by one or more nationally recognized rating service. Investments in U.S. Corporate Debt are further limited to 30% of surplus funds. F. Commercial Paper. Commercial paper rated in the highest category by one or more nationally recognized statistical rating organization (NRSRO). The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or paragraph (2): Revised May 13, 2009 (1) The entity meets the following criteria: (A) Is organized and operating in the United States as a general corporation. (B) Has total assets in excess of five hundred million dollars (S500,000,000). (C) Has debt other than commercial paper, if any, that is rated "A" or higher by a NRSRO. (2) The entity meets the following criteria: (A) Is organized within the United States as a special purpose corporation, trust, or limited liability company. (B) Has program -wide credit enhancements, including, but not limited to, over collateralization, letters of credit, or surety bond. (C) Has commercial paper that is rated "A-1" or higher, or the equivalent, by a NRSRO. Purchases of eligible commercial paper may not exceed 270 days maturity nor represent more than 10 percent of the outstanding paper of an issuing corporation. Investments in commercial paper are limited to a maximum of 25% of surplus funds. { Formatted: Left 43 G. Banker's Acceptances. Banker's acceptances issued by domestic or foreign banks, which are eligible for purchase by the Federal Reserve System. Purchases of banker's acceptances may not exceed 180 days maturity. Eligible banker's acceptances are restricted to issuing financial institutions with short-term paper rated in the highest category by one or more nationally recognized rating service. Investments in banker's acceptances are further limited to 40% of surplus funds with no more than 30°% of surplus invested in the banker's acceptances of any one commercial bank. H. Money Market Mutual Funds. Shares of beneficial interest issued by diversified management companies that are money' market funds registered with the Securities and Exchange' Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1, et seq.) and that invest solely in U.S. treasuries, obligations of the U.S. Treasury, and repurchase agreements relating to such treasury obligations. The Commission may invest in shares of beneficial interest' issued by accompany shall have met either of the following criteria: 11) Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized rating services. (2) Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($ 500,000,000). The purchase price of shares of beneficial interest purchased pursuant to this subdivision shall not include any commission that the companies may charge. Investments in Money Market Mutual Funds are further limited to 20% of surplus funds. I. Riverside County Pooled Investment Fund ("RCPIF"►. The Commission may invest in the Riverside County Pooled Investment Fund. As on -going due diligence, the Chief Financial Officer shall obtain the information listed below: Revised May 13, 2009 . A description of eligible investment securities and a written statement of investment policy. • Formatted: Left 44 • A description of the interest calculation, the frequency of interest distributions, and the treatment of gains and losses in the portfolio. • A description of how often the securities are priced, how the securities are safeguarded, and the audit arrangements. • A description of who may invest in the program, how often they may invest, and what size deposits and withdrawals are allowed. • A schedule for receiving statements and portfolio listings. • A fee schedule, and when and how fees are assessed. • The composition of the investment fund for each reporting period. J. State of California Local Agency Investment Fund 1"LAIF71. The Commission may invest in LAIF. As on -going due diligence, the Chief Financial Officer shall obtain the information listed below: • A description of eligible investment securities and a written statement of investment policy. • A description of the interest calculation, the frequency of interest distributions, and the treatment of gains and losses in the portfolio. • A description of how often the securities are priced, how the securities are safeguarded, and the audit arrangements. • A description of who may invest in the program, how often they may invest, and what size deposits and withdrawals are allowed. • A schedule for receiving statements and portfolio listings. • A fee schedule, and when and how fees are assessed. • The composition of the investment fund for each reporting period. K. Certificates of Deposit. Negotiable Certificates of Deposit INCD's): NCDs are money market instruments issued by a bank. They specify that a sum of money has been deposited, payable with interest to the bearer of the certificates on a certain date. NCDs are issued by nationally or state chartered bank or state or federal savings and loan association. All purchases must be from institutions rated by a nationally recognized rating organization, as designated by the U.S. Securities and Exchange Commission. The maturity of 1 Revised Mav 13, 2009 Formatted: Left 45 Revised Mav 13, 2009 NCDs shall not exceed 180 days to maturity, and purchases of NCDs shall not exceed fifteen percent (15%) of the Commission's investment portfolio. NCDs shall be evaluated in terms of the credit worthiness of the issuing institution, as these deposits are uninsured and uncollateralized promissory notes. FDIC -insured Certificates of Deposit: The principal amount of the investment must be federally insured through the Federal Deposit Insurance Corporation (FDIC). No more than the prevailing FDIC insured coverage amount may be invested with any one deposit. Certificates of Deposit placed through the Certificate of Deposit Account Registry Service (CDARS) shall be considered fully insured, assuming that the total amount invested with any participating bank is limited to the prevailing FDIC insured coverage amount. Interest on the principal must be paid to the Commission at least annually. The placement of Certificates of Deposit with local banks that qualify in accordance with Government Code section 53601(h) is encouraged. The Commission, at its discretion, may invest a portion of its surplus funds in certificates of deposit at a commercial bank, savings bank, savings and loan association, or credit union using a private sector entity to assist in the placement of such certificates, provided that it complies with Government Code Section 53601.8. Such investments may not exceed in total twenty percent (20%) of the Commission's funds invested pursuant to Government Code Sections 53601.8, 53635.8 and 53601, and shall have a maximum maturity of one year from the date of the deposit. Collateralized Certificates of Deposit: For investments exceeding $100,000, there will be a waiver of collateral for the first $100,000 deposited and protected by FDIC insurance. The remainder of the deposit shall be fully collateralized by U.S. Treasury and Federal Agency securities having maturities less than five years. The District must receive written confirmation that these securities have been pledged in repayment of the time deposit. The securities pledged as collateral must have a current market value greater than the dollar amount of the deposit in keeping with the ratio requirements specified in Section 53652 of the Government Code. Additionally, a. statement of the collateral shall be provided to the Commission on a monthly basis. Such investments may not exceed in total fifteen percent (15%) of the Commission's funds invested 1 Formatted: Left • 46 pursuant to Government Code Sections 53601.8, 53635.8 and 53601, and shall have a maximum maturity of one year from the date of the deposit. L. Time Deposits. Federal Deposit Insurance Corporation insured money market savings accounts or time deposits which are deposited through depository institutions which are participants of the Money Market Insured Deposit Account Service ("MMIDAS")., 2. Eligible Investments for Bond Proceeds Bond proceeds shall be invested in securities permitted by the applicable bond documents. If the bond documents are silent as to permitted investments, bond proceeds will be invested in securities permitted by this Policy. With respect to maximum maturities, the Policy authorizes investing bond reserve fund proceeds beyond the five years if prudent in the opinion of the Chief Financial Officer. 3. Ineligible Investments As provided in California Government Code Section 53601.6, the Commission shall not invest any funds in inverse floaters, range notes, mortgage derived interest -only strips or in any security that could result in zero interest accrual if held to maturity. The purchase of any security not listed in Section VI.1 above, but permitted by the California Government Code, is prohibited unless the Board approves the investment either specifically or as a part of an investment program approved by the Board. VII. Maximum Maturities Maturities of investments will be selected to provide necessary liquidity, minimize interest rate risk, and maximize earnings. Current and expected yield curve analysis will be monitored and the portfolio will be invested accordingly. Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds. Where this Policy does not specify a maximum remaining maturity at the time of the investment, no investment shall be made in any security, other Revised May 13, 2009 Deleted: time certificates of deposit in financial institutions located in California. Eligible investments are restricted to those issuing institutions that have been in business at least five years and whose senior debt obligations are rated "AA" or better by one or more nationally recognized rating service. The maximum term for deposits shall be one year. Investments in certificates of deposit are further limited to 20% of surplus funds. All time deposits must be collateralized in accordance with California Government Code section 53561. The Commission, at its discretion, may waive the collateralization requirements for any portion of the deposit that is covered by federal insurance. Formatted: Left 47 than a security underlying a repurchase or reverse repurchase agreement authorized by this section, that at the time of the investment has a term remaining to maturity in excess of five years, unless the Board has granted express authority to make that investment either specifically or as a part of an investment program approved by the Board no less than three months prior to the investment. VIII. Performance Standards The Chief Financial Officer shall continually monitor and evaluate the portfolio's performance. A comparison of the portfolio's performance against a performance benchmark shall be included in the Chief Financial Officer's quarterly report. The Chief Financial Officer shall select an appropriate, readily available market index to use as a performance benchmark. IX. Reporting The Chief Financial Officer shall prepare and provide to the Board and the Executive Director, within 30 days following the end of the quarter, a portfolio report, which includes the following information: • Type of investment • Name of issuer • Date of maturity • Date of purchase • Par value • Original purchase cost • Call date (if applicable) • Current market value of securities • Unrealized market value gain/loss • Coupon rate, if applicable • Yield to maturity • Credit quality, as determined by one or more nationally recognized credit rating services, of each investment Average duration of portfolio • Listing of all investment transactions during the quarter • A statement that the portfolio complies with the investment policy, or the manner in which the portfolio is not in compliance A statement denoting the ability of the Commission to meet its liquidity requirements for the next six months, or provide an explanation as to why sufficient money shall, or may not be, available. Revised Mav 13, 2009 • Formatted: Left • 48 • X. Investment Procedures The Chief Financial Officer, as the Board's designee, is responsible for ensuring compliance with the Commission's investment policies and establishing written procedures and internal controls for the operation of the investment program. No person may engage in investment transactions except as provided under the terms of this Policy and the written procedures established by the Chief Financial Officer. The written procedures should address: delegation of authority to subordinate staff members, control of collusion, separation of transaction authority from accounting and record keeping, written confirmations of transactions, reconciliation of custody statements, and wire transfer procedures and agreements. An independent analysis by an external auditor shall be conducted annually to review internal control, account activity, and compliance with policies and procedures. XI. Authorized Broker Dealers and Financial Institutions The Chief Financial Officer shall maintain a list of authorized broker/dealers and financial institutions which are approved for investment purposes. It shall be the Commission's policy to purchase securities only from those authorized institutions and firms. Separate lists shall be maintained for broker/dealers and financial institutions approved for repurchase agreements and those approved for the purchase of other securities. If an investment advisor is used, they may use their own list of approved broker/dealers and financial institutions for investment purposes. To be eligible, a firm must meet the following minimum criteria: (i) an institution licensed by the state as a broker -dealer, or from a member of a federally regulated securities exchange, from a national or state -chartered bank, from a federal or state association or from a brokerage firm designated as a primary government dealer by the Federal Reserve bank; and (ii) all broker/dealer firms and individuals must be properly registered with the NASD and/or SEC to transact business in the relevant geographic locations and product sectors. In addition, counterparties for Repurchase Agreements shall be limited to primary government securities dealers rated "A" or better by two nationally recognized rating services. Counterparties shall also have (i) a short-term credit rating of at least A-1 /P-1; (ii) minimum assets and capital size of $25 billion in assets and $350 million in capital; liii) five years of acceptable audited financial results; and (iv) a strong reputation among market participants. The Chief Financial Officer shall select broker/dealers and other financial institutions on the basis of the firm's expertise and credit worthiness. The Commission shall annually send a copy of the current investment policy to all Revised May 13, 2009 { Formatted: Left J 49 dealers approved to do business with the Commission. Each broker dealer or financial institution that has been authorized by the Commission shall be required to submit and annually update a Broker/Dealer Questionnaire which includes the firm's most recent financial statements. The Chief Financial Officer shall maintain a file for each firm approved for investment purposes, which includes the most recent Broker/Dealer Questionnaire. XII. Safekeeping and Custody To protect the Commission's assets, all securities owned by the Commission shall be held in safekeeping in the Commission's name by a third party bank trust department, acting as agent for the Commission under the terms of a custody agreement executed by the bank and the Commission. All securities will be received and delivered using standard delivery versus payment (DVP{ procedures; the Commission's safekeeping agent will only release payment for a security after the security has been properly delivered. Physical delivery securities shall be avoided whenever possible, as book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. In addition, delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. XIII. Ethics and Conflicts of Interest The Commission adopts the following policy concerning conflicts of interest: 1. Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions. 2. 2. Officers and employees involved in the investment process shall disclose any material financial interest in any financial institution that conducts business with the Commission, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the Commission's portfolio. 3. Officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the Commission. 1 Revised Mav 13, 2009 • Formatted: Left • 50 • XIV. Investment Policy Review The Chief Financial Officer shall annually render to the Board a statement of investment policy, which the Board must consider at a public meeting. Any changes to the policy shall also be considered by the Board at a public meeting. • Revised May 13.2009 • { Formatted: left 51 • • RESOLUTION NO. 09-008 RESOLUTION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION REGARDING THE REVISED INVESTMENT POLICY WHEREAS, the Riverside County Transportation Commission (the "Commission") currently retains the authority to add, delete or otherwise modify the Commission's policies and procedures. NOW, THEREFORE, the Riverside County Transportation Commission does hereby resolve as follows: Section 1. The Riverside County Transportation Commission hereby adopts the Investment Policy, as revised on May 13, 2009. APPROVED AND ADOPTED this 13th day of May, 2009. Robert E. Magee, Chair Riverside County Transportation Commission ATTEST: Jennifer Harmon Clerk of the Board 52 AGENDA ITEM 9B RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Anne Hallberg, Accounting Supervisor Theresia Trevino, Chief Financial Officer THROUGH: Anne Mayer, Executive Director SUBJECT: Quarterly Investment Report BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to receive and file the Quarterly Investment Report for the quarter ended March 31, 2009. BACKGROUND INFORMATION: Attached are the quarterly investment and cash flow reports as required by state law and Commission policy. The county of Riverside's Investment Report for the month ended March 31, 2009, is also attached for review. Attachments: 1) Quarterly Investment Report for the Quarter ended March 31, 2009 2) County of Riverside Investment Report for the Month ended March 31, 2009 Agenda Item 9B 53 • Portfolio Investment Type LAIF Cou..ly PooliCa915 80.50% uuBl Fun< 15.5515 3.15% All of the above investments March 31, 2009 were in full adopted on April 9, 2008. 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BACKGROUND INFORMATION: MOE guidelines have been in place for the Local Streets and Roads program since the commencement of the 1989 Measure A. The county of Riverside and the local cities must comply with these guidelines in order to receive Measure A Local Streets and Roads funds. At its September 12, 2007 meeting, the Commission approved the MOE guidelines for the 2009 Measure A Local Streets and Roads program. Significant provisions included in the 2009 Measure A MOE guidelines that were not part of the 1989 Measure A MOE guidelines were as follows: • Requirement for cities incorporated after July 1, 2007, to establish base year MOE amounts; • Reevaluation of the MOE in 2019 and 2029; and • Requirements to participate in the Transportation Uniform Mitigation Fee and Multi -Species Habitat Conservation Plan for Western Riverside County jurisdictions. In December 2008, staff distributed the 2009 Measure A MOE guidelines to the local jurisdictions and requested that the MOE base year calculations be submitted for review. As a result of the economic difficulties being experienced in the Inland Empire, several cities contacted the Commission regarding issues pertaining to the Agenda Item 9C 66 calculation of a base year amount in accordance with the guidelines. Legal counsel was contacted to determine if the MOE requirement could be suspended due to the economic difficulties in the region. Legal counsel indicated that the MOE requirement is part of the state's Public Utilities Code, and that abandoning or suspending the MOE would require changes in state law and approval by the Riverside County voters. All but three jurisdictions responded and submitted their base year MOE calculations. As a result of a preliminary review of the submitted amounts, staff identified a few potential issues related to the 2009 Measure MOE guidelines and consulted with legal counsel regarding revisions to these guidelines provided that such revisions do not conflict with the 2009 Measure A ordinance. As a result, staff proposes the following revisions subject to Commission approval, as per the attachment: • The base year amount shall be no less than the preceding MOE requirement; • A five-year period for averaging of local discretionary funds under 1.6.2a shall be FYs 2002/03 through 2006/07; • The fiscal year for local discretionary funds under 1.6.2b shall be 2006/07; • The fiscal years to be used for the reevaluations and revisions in 2019 and 2029 were updated to be consistent with the changes to 1.6.2; • Jurisdictions that do not meet the full MOE requirement shall not be eligible for Measure A allocations in the following fiscal year; and • A jurisdiction is limited to the three preceding years for the use of local discretionary funds expended for local street and road purposes which were in excess of the full MOE requirement. As a result of the proposed guideline revisions, staff will advise the jurisdictions regarding the changes and allow them to resubmit their 2009 MOE submissions through May 6, 2009. The 2009 MOE submissions, in particular petitions for special consideration, will be reviewed at a special Technical Advisory Committee meeting in May 2009. Staff will then present the 2009 MOE submissions to the Commission for approval at its June 10, 2009 meeting. Upon approval of the MOE requirement, the annual process of gathering MOE certifications and the five-year capital improvement plans for Commission approval in July 2009 can be completed; jurisdictions can then begin receiving FY 2009/10 Measure A Local Streets and Roads allocations in September 2009. Attachments: 1) 2009 Measure A Local Streets and Roads Maintenance of Effort Guidelines (Draft marked with revisions) 2) Resolution No. 09-007 Agenda Item 9C • • 67 • RIVERSIDE COUNTY TRANSPORTATION COMMISSION 2009 MEASURE A LOCAL STREETS AND ROADS MAINTENANCE OF EFFORT GUIDELINES INTENT Ordinance No. 02-001, adopted by the Riverside County Transportation Commission in 2002, approved a county -wide transportation expenditure plan and called for the placement of Measure A on the November ballot to secure voter approval of a 1/2 percent sales tax to fund transportation improvements. On November 5, 2002, Riverside County voters approved Measure A and collection of the sales tax will commence on July 1, 2009. Ordinance No. 02-001, in accordance with state law, imposes specific requirements on local agencies wishing to receive Measure A funds. In particular, in order to ensure continued local effort to maintain local streets and roads, the Ordinance requires that local agencies continue to expend the same amount for construction and maintenance of local roads which they have expended in the past. The guidelines set forth below establish speck maintenance of effort requirements and are intended to satisfy the Commission's responsibility to ensure that local transportation expenditures are maintained. GUIDELINES I. In order to qualify for Measure A funds, each local agency entitled to funding under Ordinance No. 02-001 must demonstrate a continuing commitment of local discretionary funds to local street and road improvements and maintenance. The following actions are required annually to show a continued maintenance of local effort: A. Each local agency must submit to the Riverside County Transportation Commission ("Commission") a list of proposed uses for Measure A funds for the next five fiscal years (5-Year Plan). 68 B. Each local agency must provide a certification to the Commission that Measure A funds will not replace existing local discretionary funds being used for local transportation purposes. Examples of local non -discretionary funds include, but are not limited to, gas tax revenues, federal funding, and local transportation funds (LTF). This certification shall be based on one of the following findings: 1. That the same level of discretionary funds was expended for local streets and roads purposes during the past fiscal year as was reported in the State Controller's Annual Report of Financial Transactions for Streets and Roads for fiscal year 2007/08 (herein referred to as the "base year"); or 2. That extraordinary expenditures made by the local agency during fiscal year 2007/08 make use of the State Controller's Annual Report for that year unrealistic. In this case, the local agency may, upon approval of the Commission, determine its local maintenance of effort requirement using one of the following methods: a. Averaging the amount of local discretionary funds • reported to the State Controller for the five year period of fiscal years ,2002/03 Deleted: three --- Deleted: 2005/06 through,2006/07• or b. Using the amount of local discretionary funds reported to the State Controller for fiscal year 2006/07 or c. Petitioning the Commission for special consideration. The Commission recognizes that there may be cases where the two methods described above will not produce a dollar amount which adequately reflects the agency's past commitment of local revenues to the construction and maintenance of local streets and roads. In such cases, the Commission may establish a new minimum level of local streets and roads expenditures for the local agency based on factors which the Commission determines are relevant. The Commission may also allow, in its sole discretion, a local agency to use developer fees to satisfy its maintenance of effort requirement. A local agency petitioning the Commission under this provision has the responsibility of presenting evidence which shows the need for special consideration and which supports the new Deleted: Subtracting exlraordi� expenditures (including bul not to assessment district funds, redevelopment agency contributions, or other non -recurring contributions) from its total expenditures during the 2007I08 fiscal year. Development impact fees paid by developers constructing new housing to offset the impact of development on local streets and roads may be subtracted only if the local agency does not use such funds to satisfy its maintenance of effort requirement 69 • minimum expenditure limit. The amount determined pursuant to I.13.1 or 1.13.2, above, shall be no less than the Measure A maintenance of effort requirement previously established by the Commission. C. For cities incorporated after July 1, 2007, the base year shall be the average of the first three fiscal years of operations. The maintenance of local effort requirement shall apply to all fiscal years subsequent to the base year. D. The maintenance of local effort shall be reevaluated and revised in 2019 and 2029 using the guidelines in Section 1.B above with the following substitutions: a. In 2019, the fiscal year reference shall be 2017/18, five-year period of fiscal years under I.8.2a shall be2012/13 through_2016/17, and _ the fiscal year under I.B.2b shall be 2016/17. The revised base year will be effective in fiscal year 2019/20; and b. In 2029, the fiscal year reference shall be 2027/28zThe three-year period of fiscal years under I.B.2a shall be 2022/23 through 2026/27,, and the fiscal year under I.B.2b shall be 2026/27. The revised base year will be effective in fiscal year 2029/30. II. The Commission may, in its sole discretion, order an independent audit of a local agency's local streets and roads expenditures to verify that the maintenance of effort requirement has been met. III. When a local agency does not meet its full maintenance of effort` requirement in the fiscal year, $hat agency shall not be eligible for any Measure A Local Streets and Roads funds in the following fiscal year„&venues withheld from a local agency for failure to meet the full maintenance of effort requirement will remain in the Measure A area in which the agency is located, and will be allocated to the local agencies in the area, that are in compliance with the full maintenance of effort requirement, using the allocation formula specified for the area. IV. Ordinance 02-001 also requires that local agencies, in the Western County and Coachella Valley areas must, in addition to meeting the maintenance of effort requirement, implement the Transportation Uniform Mitigation Fee (TUMF) Deleted: and Deleted: t Deleted: 2015/16 Deleted: 2017118 Deleted: and I Deleted: t Deleted: 2 025/26 '( Deleted: 2027/28 Formatted: Bullets and Numbering Deleted: the allocation to Deleted: will be reduced Deleted: The amount of the reduction will be an amount equal to the proportional amount by which the agency's expenditures were below the full maintenance of effort requirement. 70 developed by the Westem Riverside Council of Govemments (WRCOG) or the Coachella Valley Association of Govemments (CVAG), respectively, in order to be eligible to receive Measure A Local Streets and Road Program funds. In addition, local agencies in the Westem County must participate in the Multi Species Habitat Conservation Plan (MSHCP) by endorsing the permit and executing the Implementation Agreement in order to be eligible to receive Measure A Local Streets and Road Program funds. Funds withheld from a local agency in these areas for failure to implement the TUMF or the MSHCP will be disbursed to the Commission or CVAG, as applicable, and must be used by the Commission or CVAG for the regional arterial program. Local Streets and Road Program formula funds disbursed to the Commission or CVAG will be credited as local match funds for the Measure A Regional Arterial Program formula funds. V. For the purpose of determining the amount of local discretionary funds expended by a local agency for local street and road purposes during a fiscal year, the agency may use any local discretionary funds expended for local street and road purposes during the three preceding years which were in excess of the agency's full maintenance of effort requirement as determined by the Commission. APPROVED BY RCTC: JVtay 2009 Deleted: September 12, 2007ii • 71 MAINTENANCE OF EFFORT CERTIFICATION STATEMENT The undersigned hereby agrees and certifies for (the "Agency") that sales tax transportation funds received pursuant to Ordinance No. 02-001 of the Riverside County Transportation Commission (Measure A) shall be used in compliance with the Commission's Maintenance of Effort Guidelines, and that the Agency shall not use such funds to replace discretionary local funds previously expended by the Agency for local transportation purposes. The Agency hereby acknowledges that the failure of the Agency to continue such local expenditure shall result in a reduction or loss of Measure A funds. Dated: City Manager Attest: City Clerk 20 72 • RESOLUTION NO. 09-007 RESOLUTION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION REGARDING REVISIONS TO THE 2009 MEASURE A LOCAL STREETS AND ROADS MAINTENANCE OF EFFORT GUIDELINES WHEREAS, the Riverside County Transportation Commission (the "Commission") has established maintenance of effort guidelines for the 1989 Measure A (Ordinance 88-1) Local Streets and Roads program; and WHEREAS, the 2009 Measure A (Ordinance No. 02-001) was adopted by the Commission in 2002 and approved by Riverside County voters on November 5, 2002 for the collection of the %2 percent sales tax to fund transportation improvements commencing on July 1, 2009 through June 30, 2039; WHEREAS, the 2009 Measure A includes a Local Streets and Roads Program in each of the three geographic area of the county of Riverside; WHEREAS, the 2009 Measure A Local Streets and Roads Program includes a maintenance of effort requirement; WHEREAS, the 2009 Measure A Local Streets and Roads Maintenance of Effort Guidelines were originally adopted on September 12, 2007; and WHEREAS, revisions to the 2009 Measure A Local Streets and Roads Maintenance of Effort Guideline were deemed necessary. THEREFORE BE IT RESOLVED by the Riverside County Transportation Commission, that the Riverside County Transportation Commission has adopted the 2009 Measure A Local Streets and Roads Maintenance of Effort Guidelines set forth in Exhibit A to this Resolution. 73 APPROVED AND ADOPTED this 13t day of May, 2009. ATTEST: Jennifer Harmon Clerk of the Board Robert E. Magee, Chair Riverside County Transportation Commission 74 • RIVERSIDE COUNTY TRANSPORTATION COMMISSION 2009 MEASURE A LOCAL STREETS AND ROADS MAINTENANCE OF EFFORT GUIDELINES INTENT Ordinance No. 02-001, adopted by the Riverside County Transportation Commission in 2002, approved a county -wide transportation expenditure plan and called for the placement of Measure A on the November ballot to secure voter approval of a 1/2 percent sales tax to fund transportation improvements. On November 5, 2002, Riverside County voters approved Measure A and collection of the sales tax will commence on July 1, 2009. Ordinance No. 02-001, in accordance with state law, imposes specific requirements on local agencies wishing to receive Measure A funds. In particular, in order to ensure continued local effort to maintain local streets and roads, the Ordinance requires that local agencies continue to expend the same amount for construction and maintenance of local roads which they have expended in the past. The guidelines set forth below establish specific maintenance of effort requirements and are intended to satisfy the Commission's responsibility to ensure that local transportation expenditures are maintained. GUIDELINES I. In order to qualify for Measure A funds, each local agency entitled to funding under Ordinance No. 02-001 must demonstrate a continuing commitment of local discretionary funds to local street and road improvements and maintenance. The following actions are required annually to show a continued maintenance of local effort: A. Each local agency must submit to the Riverside County Transportation Commission ("Commission") a list of proposed uses for Measure A funds for the next five fiscal years (5-Year Plan). B. Each local agency must provide a certification to the Commission that Measure A funds will not replace existing local discretionary funds being used for local 75 transportation purposes. Examples of local non -discretionary funds include, but are not limited to, gas tax revenues, federal funding, and local transportation funds (LTF). This certification shall be based on one of the following findings: 1. That the same level of discretionary funds was expended for local streets and roads purposes during the past fiscal year as was reported in the State Controller's Annual Report of Financial Transactions for Streets and Roads for fiscal year 2007/08 (herein referred to as the "base year"); or 2. That extraordinary expenditures made by the local agency during fiscal year 2007/08 make use of the State Controller's Annual Report for that year unrealistic. In this case, the local agency may, upon approval of the Commission, determine its local maintenance of effort requirement using one of the following methods: a. Averaging the amount of local discretionary funds reported to the State Controller for the three year period of fiscal years 2005/06 through 2007/08; or b. Subtracting extraordinary expenditures (including but not limited to assessment district funds, redevelopment agency contributions, or other non- recurring contributions) from its total expenditures during the 2007/08 fiscal year. Development impact fees paid by developers constructing new housing to offset the impact of development on local streets and roads may be subtracted only if the local agency does not use such funds to satisfy its maintenance of effort requirement, or c. Petitioning the Commission for special consideration. The Commission recognizes that there may be cases where the two methods described above will not produce a dollar amount which adequately reflects the agency's past commitment of local revenues to the construction and maintenance of local streets and roads. In such cases, the Commission may establish a new minimum level of local streets and roads expenditures for the local agency based on factors which the Commission determines are relevant. The Commission may also allow, in its sole discretion, a local agency to use developer fees to satisfy its maintenance of effort requirement. A local agency petitioning the Commission under this provision has the responsibility of presenting evidence which shows the need for special consideration and which supports the new minimum expenditure limit. C. For cities incorporated after July 1, 2007, the base year shall be the • 76 • average of the first three fiscal years of operations. The maintenance of local effort requirement shall apply to all fiscal years subsequent to the base year. D. The maintenance of local effort shall be reevaluated and revised in 2019 and 2029 using the guidelines in Section 1.6 above with the following substitutions: a. In 2019, the fiscal year reference shall be 2017/18 and the three- year period of fiscal years shall be 2015/16 through 2017/18. The revised base year will be effective in fiscal year 2019/20; and b. In 2029, the fiscal year reference shall be 2027/28 and the three- year period of fiscal years shall be 2025/26 through 2027/28. The revised base year will be effective in fiscal year 2029/30. II. The Commission may, in its sole discretion, order an independent audit of a local agency's local streets and roads expenditures to verify that the maintenance of effort requirement has been met. I I I. When a local agency does not meet its maintenance of effort requirement in the fiscal year, the allocation to that agency in the following fiscal year will be reduced. The amount of the reduction will be an amount equal to the amount which the agency's expenditures were below the maintenance of effort requirement. Revenues withheld from a local agency for failure to meet the maintenance of effort requirement will remain in the Measure A area in which the agency is located, and will be allocated to the local agencies in the area, that are in compliance with the maintenance of effort requirement, using the allocation formula specified for the area. IV. Ordinance 02-001 also requires that local agencies, in the Western County and Coachella Valley areas must, in addition to meeting the maintenance of effort requirement, implement the Transportation Uniform Mitigation Fee (TUMF) developed by the Western Riverside Council of Governments (WRCOG) or the Coachella Valley Association of Governments (CVAG), respectively, in order to be eligible to receive Measure A Local Streets and Road Program funds. In addition, local agencies in the Western County must participate in the Multi Species Habitat Conservation Plan (MSHCP) by endorsing the permit and executing the Implementation Agreement in order to be eligible to receive Measure A Local Streets and Road Program funds. Funds withheld from a local agency in these areas for failure to implement the TUMF or the MSHCP will be 77 disbursed to the Commission or CVAG, as applicable, and must be used by the Commission or CVAG for the regional arterial program. Local Streets and Road Program formula funds disbursed to the Commission or CVAG will be credited as local match funds for the Measure A Regional Arterial Program formula funds. V. For the purpose of determining the amount of local discretionary funds expended by a local agency for local street and road purposes during a fiscal year, the agency may use any local discretionary funds expended for local street and road purposes during the preceding years which were in excess of the agency's maintenance of effort requirement as determined by the Commission. APPROVED BY RCTC: September 12, 2007 • • 78 MAINTENANCE OF EFFORT CERTIFICATION STATEMENT The undersigned hereby agrees and certifies for (the "Agency") that sales tax transportation funds received pursuant to Ordinance No. 02-001 of the Riverside County Transportation Commission (Measure A) shall be used in compliance with the Commission's Maintenance of Effort Guidelines, and that the Agency shall not use such funds to replace discretionary local funds previously expended by the Agency for local transportation purposes. The Agency hereby acknowledges that the failure of the Agency to continue such local expenditure shall result in a reduction or loss of Measure A funds. Dated: , 20 City Manager Attest: City Clerk 79 AGENDA ITEM 9D • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Shirley Medina, Programming and Planning Manager THROUGH: Anne Mayer, Executive Director SUBJECT: City of Riverside Transportation Uniform Mitigation Programming Request for the Construction of State Route Van Buren Boulevard Interchange Fee 91 / BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve the city of Riverside's request to program $2 million of Transportation Uniform Mitigation Fee (TUMF) funds from the Regional Arterial Program for the construction phase of the State Route 91 /Van Buren Boulevard interchange improvement project; • 2) Approve Agreement No. 06-72-036-01, Amendment No. 1 to Agreement No. 06-72-036-00, between the city of Riverside and the Commission to reflect $2 million of construction funds; and 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission. BACKGROUND INFORMATION: In 2004, the Commission approved 24 projects for the Western County TUMF Regional Arterial program. To date, a total of $73 million has been programmed with a majority of funds programmed for project development work. The Western County TUMF program established a first come, first serve basis for programming construction funds as an incentive to the lead agencies to deliver their projects as quickly as possible. The city of Riverside is now requesting the programming of construction funds for the SR-91 /Van Buren Boulevard interchange improvement project. The project is scheduled to be advertised in June 2009, pending the obligation of American Recovery and Reinvestment Act (ARRA) (federal stimulus) funds. A copy of the letter from the city of Riverside requesting these funds is attached. Agenda item 9D 80 Staff recommends approval of $2 million of TUMF Regional Arterial funds for the construction phase and to amend the TUMF agreement to reflect this programming request. Financial Information In Fiscal Year Budget: Yes N/A Year: FY 2009/10 FY 2010/11 Amount: $1,000,000 $1,000,000 Source of Funds: TUMF Western County Regional Arterial Funds Budget Ad ustment: No IGLA No.: 210 72 81301 P5108 Fiscal Procedures Approved: \P/44e,,,e Date: 04/17/2009 Attachment: City of Riverside Letter Request Agenda Item 9D • • 81 86918 AM, SM, PB • Public Works Deportment ..i • i� ._ t:' :I April 13, 2009 Shirley Medina Program Manager Riverside County Transportation Commission 4080 Lemon Street, 3rd Floor Riverside, CA 92501 RE: Van Buren Boulevard at the 91 Freeway Interchange The City of Riverside is requesting that $2,000,000 in TUMF funds be programmed for construction for the Van Buren Boulevard at the 91 Freeway Interchange project 5108. The project will be ready for bid in June 2009 pending Caltrans approval of federal stimulus funding for the project. The original agreement #06-72-036-00, dated April 26, 2006, programmed $10 million in TUMF funding for the project: $2 million for right-of-way and $3 million for construction. Amendment No. 1 to the agreement, #06-72-036-I increased the TUMF funding programmed for right-of-way from $2 million to $8 million. We are requesting that the remaining $2 million in TUMF funding be pmgrammcd for construction as soon as possible. Thomas 1. Boyd Deputy Public Works Director/City Engineer cc: Anne Mayer Paul Blackwelder ai! 13J2009 - pmk 3900 Main Street • Riverside, CA 92522 • 951.826 5341 • Fa, 958226 5542 • wvw.riversideca r3ov 11.36.19.01.05.01 AGENDA ITEM 9E • RCTC Conflict of Interest Form Purpose: This form is provided to assist members of the RCTC Commissioners in meeting requirements of Government Code Section 84308 and 87105 in documenting conflict of interests as related to RCTC Commission/Committee agenda items. Instructions: Under certain circumstances, RCTC Commissioners may be required disclose to and disqualify themselves from participating in, influencing, or voting on an agenda item due to personal income, real property interests, investments, business positions, or receipt of campaign contributions. If applicable, Commissioners must personally state the following information, for entry into the public record, prior to consideration of the involved agenda item(s) and turn in the completed form to the Clerk of the Board prior to leaving the meeting. I. Board Member Information Board Member Name City/County Name Meeting Date dit 5.N-01—, g:.J cp . -ru-- St t11- II. Campaign Contributions (For contracts, permits and other entitlements only) 1. I have a disqualifying campaign contribution of over $250 from g�� Montt the name of the company and/or Individual) and therefore I am abstaining from participation on Agenda item It , Subject: Rec-i'-' ua-....... 2. I have a disqualifying campaign contribution of over $250 from (Identify the name of the company and/or. Individual) and therefore I am abstaining from participation on Agenda item , Subject: 3. I have a disqualifying campaign contribution of over $250 from r (Identify the name of the company and/or Individual) and therefore I am abstaining from participation on Agenda item , Subject: 4. I have a disqualifying campaign contribution of over $250 from (Identify the name of the company and/or Individual) and therefore I am abstaining from participation on Agenda item , Subject: III. Financial Interest 1. I have a financial interest of , from/in (state income, real propen y interest, investment or business position) Iddentify name of company or property location) and therefore I am abstaining from participation on Agenda Item , Subject: 2. I have a financial interest of , from/in (State income; red property imerest, investment or business position) (Identify name of company or property locatioM and therefore I am abstaining from participation on Agenda Item , Subject: IV. Signature Board Member Sign e: Date: S-1 1 Please remember you must state the info 'on 1 the public record prior to consideration of the involved agenda itemis) and turn in the completed form to the Clerk o the Board for to leaving the meeting. Please use reverse side of form to include any additional information • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Matt Wallace, Procurement and Assets Administrator Cheryl Johns, Procurement and Assets Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Recurring Contracts for Fiscal Year 2009/10 BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to approve the recurring contracts for FY 2009/10. BACKGROUND INFORMATION: Twelve years ago, the Commission evaluated all recurring contracts to determine when and if to hold a competitive process. As a result of that review, most contracts were rebid. In addition, the Commission required that recurring contracts, that is contracts that have not been rebid, be approved at the beginning of each fiscal year. All other contracts are bid on a periodic basis ranging from three to five years. The following is a listing of recurring contracts proposed for FY 2009/10: Schedule of Recurring Contracts Consultant Name Description of Services Budget FY 08/09 Budget FY 09/10 Dollar Change Percent Change 0% AMMA Assistance with the FTA Section 5310 Application Process $100,000 $100,000 $0 Bechtel Infrastructure Program Management Services 5,434,400 5,316,100 (118,300) (2%) Best Best & Krieger General Legal Services 1,932,500 1,845,500 (87,000) (5%) Case Systems Inc. Call Box Maintenance 296,500 310,000 13,500 5% Inland Vault & Security Closed Circuit Television Security Maintenance Services (Metrolink Stations) 150,000 150,000 0 0% Agenda Item 9E 83 Consultant Name Description of Services Budget FY 08109 Budget FY 09/10 Dollar Change Percent Change Rahimian Management and Consulting, Inc. Project Management Services 200,000 150,000 (50,000) (25%) Ray Gorski Air Quality Technical Services 25,000 25,000 0 0% San Bernardino Associated Governments Call Answering Center Services for Riverside County Call Boxes 35,400 33,000 (2,400) (7%) VRPA Technologies Congestion Management 50,000 60,000 10,000 2% As a result of a request for proposal process, AMMA was selected by the Commission in February 2007 to provide consulting services related to the development of a Coordinated Public Transit -Human Services Transportation Plan and support for the Measure A Western County specialized transit program. During the past two years, AMMA has become very familiar with the Commission's Universal Call for Projects implementation, transit service operators, and. Federal Transit Administration Section 5310 funding cycles. Continuation of AMMA's services will support the administration of these programs and other transportation services planning activities, monitoring of federal and state compliance by the regional operators, and the Commission's goal to improve transit services connectivity by providing enhanced regional mobility for the County's residents. The Bechtel Infrastructure (Bechtel) contract for FY 2009/10 reflects a decrease of $118,300 as a result of completion of the relocation of staff to new office space and substantial completion of the installation of a document management system for the Commission. Bechtel is continuing program management activities for the 2009 Measure A program as well as the wrap up of delivery of the 1989 Measure A program. The projects include Mid County Parkway, State Route 79 realignment, three segments of the Interstate 215 widening, State Routes 71 /91 interchange, Perris Valley Line, North Main Corona parking structure, Perris Multimodal Transportation Facility, SR-91 high occupancy vehicle (HOV) lanes, East Junction HOV connectors, and SR-91 and 1-15 express lanes projects. Bechtel possesses the knowledge and background history of the Commission's capital projects, which is necessary to deliver the Commission's Measure A projects. The flexibility of obtaining additional support from Bechtel as needed for specific project needs is also important and avoids the need to increase Commission staff. The Best, Best & Krieger (BB&K) contract for FY 2009/10 reflects a decrease of $87,000, which is primarily attributable to general legal services for capital project delivery and implementation activities related to highways and commuter rail under Agenda Item 9E 84 • the 1989 and 2009 Measure A programs. General legal services related to management services and regional programs are comparable to amounts budgeted in FY 2008/09. These general legal services exclude reimbursable appraisal costs that may be procured by BB&K for more complex right-of-way acquisitions related to the SR-91 HOV lanes project from Adams Street to the 60/91/215 interchange. Case Systems Inc. (formerly Comarco Wireless Technologies) provides for routine corrective and preventive maintenance of call boxes, including knockdowns and vandalism. Case Systems, Inc. was selected as a result of a competitive procurement in 2001, in which it was the only responsive bidder, and has provided these services since the inception of the call box program. A request for proposal is not anticipated upon contract expiration on December 31, 2009, and Case Systems, Inc. has been included as a recurring contract for the last six months of FY 2009/10. The increase in cost is due to the higher maintenance costs of the new digital/TTY call boxes, and the smart call boxes conversion to digital requires a premium for data links. Inland Vault and Security, Inc. provides security cameras and other security equipment as well as the related installation and maintenance of the equipment at all of the Metrolink stations. This firm has provided equipment and service to the Commission for over 13 years and is familiar with all of the related station wiring and coding. The Commission is conducting a system -wide security study that is anticipated to result in changes to the existing closed circuit television security system. This year's budget reflects moving existing equipment and installation of new equipment at the stations, which should decrease repair services. The budget also includes maintenance services for the additional equipment at all of the locations as well as training for the security guards to improve proficiency in the use of the equipment. Rahimian Management and Consulting, Inc. (Rahimian) provides project management services for the Irvine -Corona Expressway geotechnical feasibility work. Since this work continues, Rahimian's services are still required. Work is anticipated to end in early 2010, resulting in a 25% reduction of the contract amount in the FY 2009/10 budget. Ray Gorski has provided on -call technical services to the Commission primarily in the areas of air quality and alternative fuels. Projects funded with Congestion Mitigation and Air Quality (CMAQ) funds are required to have project level air quality analyses. As the Commission continues to commit CMAQ funds on projects, it is essential to have the ability to utilize Ray Gorski's services. During FY 2009/10, air quality analyses will be needed to continue the efforts of promoting transit and alternative modes of commuting as having a positive carbon footprint and a positive influence on the environment and air quality. Agenda Item 9E 85 The San Bernardino Associated Governments (SANBAG) Service Authority for Freeway Emergencies (SAFE) has provided call box call answering and dispatch services for Riverside County SAFE since July 2001 through a.- contract with Professional Communications Network (PCN). PCN was awarded the contract through a competitive bid process, and the Commission reimburses SANBAG for these services based on the actual number of calls taken at PCN. The decrease of $2,400 is related to the declining call volume as a result of the decrease in the number of call boxes due to the increased use of cellular phones for emergencies. VRPA Technologies (VRPA) provides assistance with activities related to the Congestion Management Program (CMP), including traffic monitoring. VRPA has been working on transitioning the CMP to an enhanced monitoring system and the transition is near completion. VRPA's services for FY 2009/10 are needed to complete the transition and to complete the 2009 CMP update. Financial Information In Fiscal Year Budget: Yes Year: FY 2009/10 Amount: $7,989,600 Source of Funds: Measure A, TDA, TUMF, FSP, SAFE Fees, Interest, and Other Reimbursements Budget Adjustment: No GLA No.: Various Fiscal Procedures Approved: \141„.44:, Date: 04/17/2009 Agenda Item 9E • 86 AGENDA ITEM 9F i • RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Matt Wallace, Procurement and Assets Administrator Cheryl Johns, Procurement and Assets Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Agreement with Elite Electric Inc. to Provide Electrical Lighting Maintenance for the Five Metrolink Stations in Riverside County BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve selection of and award Agreement No. 09-24-059-00 to Elite Electric Inc. to provide electrical lighting maintenance services at the five Commission -owned Metrolink stations for a total contract amount of $262,000; and 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission. BACKGROUND INFORMATION: The Commission owns and operates five Metrolink stations in Riverside County. Station electrical lighting maintenance services are essential to provide continued safety and security for Metrolink commuters as well as preserving the property investments of the Commission. Based on historical information, the Commission has spent approximately $110,000 per year on electrical lighting maintenance services. Since electrical lighting maintenance services have never been competitively bid and service was being provided on an as needed basis, staff decided to test the market to reduce and control cost. Staff developed and released a request for proposal (RFP) for electrical lighting maintenance services for the five Metrolink stations on February 4, 2009. In developing the scope of services, staff quantified the types of services performed at the Metrolink stations. Necessary services included conducting quarterly field inspections of the entire Metrolink station (parking lot/platforms/all areas), providing detailed status reports after each inspection, and on -call availability for other lighting repairs. Repair or replacement of all defective lighting system components and fixtures would be completed during the quarterly inspections. Components Agenda Item 9F 87 include blown lamps, fuses, defective ballasts, controllers, timers, connectors, conduits, circuit breakers, j-boxes, and damaged or unsafe wiring. In addition, lights at the stations with noticeable debris would be cleaned during quarterly inspections. RCTC/Bechtel staff will closely monitor the awarded contractor to ensure required duties are being met. Calendar of Events Distribution of RFP Deadline for Proposal Submittal by 2:00 p.m. Consideration by Budget and Implementation Committee Commission Approval of Selection February 4, 2009 March 4, 2009 April 27, 2009 May 13, 2009 A non mandatory pre proposal conference was held at the downtown Riverside Metrolink station on February 11, 2009, and ten potential offerors attended. A tour of the downtown Riverside station was conducted to point out all lighting needs. A list of each station's lighting inventory was made available to all offerors. Staff encouraged offerors to visit the other Metrolink stations. Selection Process Proposals were received from eight bidders. A selection panel was assembled consisting of representatives from the Commission and Bechtel. The selection panel reviewed all proposals and numerically scored the proposals against evaluation criteria included in the solicitation. Criteria includes qualifications of the firm and staff, work plan, resource allocation, and cost. After reviewing the proposals based on the above criteria, the panel ranked the top two firms as follows: Top Ranked Elite Electric Inc. Second High Light Electric Specialized equipment, such as scissor lifts is necessary to repair lighting at the Metrolink stations. Elite Electric and Highlight Electric own the specialized equipment necessary to repair the hard to reach lights, and both firms demonstrated a clear understanding of all safety precautions. The panel then proceeded to invite Elite Electric Inc. and High Light Electric to a best and final offer phase to clarify technical and cost proposals. After careful evaluation of the best and final offers, the panel selected Elite Electric as the top ranked firm to provide station electrical lighting maintenance services. For one quarterly inspection of the downtown Riverside station which includes the repair and replacement of all defective lighting, Elite Electric quoted $7,420, Agenda Item 9F • • • 88 • Highlight Electric quoted $20,100, and the historical cost was $7,200. The historical cost included repairs for only the parking lot and does not include any reports or other services. Elite Electric expressed a commitment to providing a consistent level of service and a clear understanding of the maintenance needs of the Metrolink stations at a competitive price. Elite is more experienced with parking lot lighting maintenance required for Metrolink stations, while Highlight Electric is mainly experienced with traffic light maintenance. Elite Electric has successfully performed similar work as described in the scope of services for the Jurupa Area Recreation & Parks District and the Orange County Public Works Department. Based on the results of the selection panel evaluations, staff recommends the contract be awarded to Elite Electric for electrical lighting maintenance at the Metrolink stations. Contract cost is based on a fixed fee for quarterly inspections. In addition, a fixed hourly rate and a fixed material mark-up percentage will be charged for equipment requiring special repair. Special repairs include on -call repairs between quarterly inspections. Projects other than quarterly inspections will require the contractor to prepare a proposal that includes labor hours and cost of material. Work cannot begin until RCTC approves the proposal and issues a task order against the awarded contract. The term of the contract is two years with one two year extension option to be exercised at the sole discretion of the Commission. The total contract value for on -call electrical lighting maintenance shall not exceed $262,000. A budget of $30,000 for the balance of FY 2008/09 is included in the current fiscal year's budget. Elite Electric's cost proposal include'§ the cost of carrying a unique inventory of lights needed to repair non -standardized station lighting for quicker replacement to enhance commuter safety and reduce liability. This contract will enable the Commission to control cost as opposed to the current sole source on -call contract because of included fixed fees for quarterly inspections, fixed hourly rates, and a fixed material mark up fee. It also allows the Commission to budget annually, make scheduled repairs, and provide optimal safety for Metrolink commuters. Parking lots will be maintained on a continual basis and no work will be done without prior approval of a priced proposal based on fixed rates. Agenda Item 9F 89 Financial Information In Fiscal Year Budget: Yes Yes Year: FY 2008/09 FY 2009/10 Amount: $ 30,000 $ 232,000 Source of Funds: Local Transportation Funds Budget Ad ustment: No GLA No.: 103 24 73315 P4001, P4002, P4003, P4004, P4006 Fiscal Procedures Approved: \44,,,,,,,,t Date: 04/16/2009 Attachments: 1) B.A.F.O. Cost Proposal 2) Appendix C — Station Lights and Equipment Agenda Item 9F • 90 "VW •67"Vij."40 -121K45. SINCE 1978 3/31/2009 B.A.F.O. Cost Proposal RFP No. 09-24-059-00 Matt Wallace, Thank you for the opportunity to provide RCTC with our best and final offer regarding RFP No. 09-24-059-00 Electrical Lighting Maintenance Services for RCTC Metrolink Commuter Rail Stations. The attached cost proposal including Appendix D, Cost Structure Sheet includes all necessary labor, materials and equipment to perform Electrical Lighting Maintenance services per the scope of work as described in the following. Elite Electric Inc. will provide quarterly inspections at each of 5 RCTC Metrolink Rail Stations in Riverside County to identify and repair deficiencies of the lighting system components and fixtures. During Quarterly inspections we will repair/replace defective components (blown lamps, fuses, defective ballasts, controllers, timers, connectors, conduits, circuit breakers, j-boxes, damaged or unsafe wiring, etc.) with new components. In additions to repairing inoperable light fixtures Elite Electric Inc. will thoroughly clean lenses/globes, reflectors and fixtures being repaired inside and outside for bugs, spiders, webs, debris or other accumulation. We will also clean any other fixtures with noticeable bugs, spiders, webs debris or accumulation during quarterly inspections. Upon completion of each quarterly inspection at each Rail Station Elite Electric Inc. will provide a detailed report identifying the status of each fixture or component, whether repairs or cleaning of the fixtures or other component are required or not. We will also include a description of the cause of any deficiencies of each fixture or other component which required repair or cleaning. Each report will also include a detailed description of any fixture or other component which requires a special repair which could not be completed during the quarterly inspection (missing or severely damaged fixtures or components etc.). Any special repairs will include a cost estimate and require approval by RCTC to be completed per our time and material cost included in Appendix D. Elite Electric Inc. suggests that quarterly inspections and repairs be conducted on Saturdays during evening hours when lights are on automatically to eliminate lighting control deficiencies and minimize interference with Metrolink operations and Metrolink Passengers. Upon the completion of quarterly inspections and repairs as scheduled with RCTC we will be required to provide the written report to RCTC within 5 days notifying RCTC of any and all deficiencies and special repairs recommended. As part of our quality control program we will be using inspection forms which will be created by Elite Electric Inc. to specifically pinpoint the quantity, type and location of all fixtures and controls at rail station. (A sample form for the Riverside Downtown Station is attached.) These forms will be submitted to RCTC along with the written report. Note: Per addendum the North Main Station also includes the new parking structure lighting and components after completion of construction. Page 1 91 Pricing to provide all labor, materials, equipment, and tools for Electrical Lighting Maintenance Services for Metrolink Commuter Rail Stations as described above and in our non cost proposal. Description Field Survey & Report - Field Survey & Report — Field Survey & Report — Field Survey & Report — Field Survey & Report — Journeyman Labor Rate Apprentice Labor Rate Helper Labor Rate Emergency Repair Rate Equipment Rental Rate Mark-up of Material Carl Dawson Vice President Cheryl B es Secretary/Treasurer Downtown Riverside Corona North Main West Corona La Sierra Pedley Unit of Measure Cost Each quarter Each quarter Each quarter Each quarter Each quarter Hourly Hourly Hourly Hourly Hourly/Daily Percentage $7,420.00 $5,940.00 $4,490.00 $4,895.00 $3,660.00 $63.00 $51.00 $35.00 $78.00 $35.00Hr/230.00Day 10% Page 2 CA C-10# 418242 9415 Bellegrave Ave. ■ Riverside, CA 92509 Phone (951) 681-5811 is Fax (951) 681-9543 AZ # 148778 www.elite-electricine.com • • 92 RIVERSIDE COUNTY TRANSPORTATION COMMISSION REQUEST FOR PROPOSALS RFP NO. 09-24-059-00 Electrical Lighting Maintenance Services For Metrolink Commuter Rail Stations APPENDIX D COST STRUCTURE SHEET Description Unit of Measure Cost Field Survey & Report — Downtown Riverside Each 4 -Pao.' Field Survey & Report — Corona North Main Each 4 $qy0, e' Field Survey & Report — West Corona Each 4 iiti9o, o0 Field Survey & Report — La Sierra Each 4$ 4/45. o0 Field Survey & Report — Pedley Each # 366,0. co Journeyman Labor Rate Hourly $ 63, 00 Apprentice Labor Rate Hourly # 51. o0 Helper Labor Rate Hourly is 3S.00 Emergency Repair Rate Hourly 4 76. OG Equipment Rental Rate Hourly/Daily 45g.•7.rA/ L30.0 1070 Mark-up for Material Percentage List Additional Labor Classifications (not listed above) 1) Hourly 2) Hourly Appendix D 93 °ate SINCE 7978 May 6, 2009 Riverside Downtown Station Attn: Matt Wallace Quarterly inspections to be conducted as follows: 'ffEANIKO ff , Upon direction of RCTC on dates of quarterly inspections Elite Electric Inc. will send one supervisor on the Thursday evening, prior to the Saturday field inspection, during non rush hours to assess and document foreseeable repairs and ensure that the quarterly inspection and repair crews are prepared and equipped with all foreseeable equipment and materials necessary to conduct the inspection and make repairs on the following Saturday during non rush hours. The preliminary walk through will take approximately 2 hours on the Riverside Downtown Station. Elite Electric Inc. anticipates approximately 30 minor repairs upon our first quarterly inspection at this station. We will be sending 2 journeymen, 2 apprentices and 2 helpers to the Riverside Downtown Station to complete all inspections, repairs and required cleaning of fixtures. The 2 crews will be equipped with 1 boom lift,2 generators, compressed air and 2 service trucks equipped with a variety of ballasts, lamps, circuit breakers, fuses, contactors, wire connectors, wire, fittings, and j-boxes to accommodate the wide range of repairs necessary. The crews will have all testing equipment, hand tools, ladders, contact cleaner, cleaning supplies, touch up paint and safety equipment necessary. After checking all switch gear and lighting controls for proper operation and making any necessary repairs, the crew will inspect all fixtures and components and repair and clean as necessary per the scope of work. Per Elite Electric Inc. company policy, any inoperable light fixtures being serviced on poles or structures where the fixture is mounted above 14' from finish grade will be checked for proper voltage and termination, then ballasts, lamps, and starters will be replaced to minimize the occurrence of future repairs on the same fixture. On all other inoperable fixtures we will check for proper voltage and termination then test the ballast and replace lamps, ballasts and starters as needed (starters to be used only where applicable). We anticipate that inspections, repairs and necessary cleaning will be made within 8 hours on Saturday but the crews will be ready to stay up to 12 hours to avoid a return trip. Our quality control representative will walk the project upon completion and make at least 1 unannounced visit during progression of work per our NI -IQ Certified Quality program. The quality control representative will spend approximately 3 hours on site. Our site inspection sheet will be submitted along with the report detailing repairs and cleaning to RCTC no more than 5 days after inspection. Notes: Approximately 30 minor repairs including materials Approximately 53 total hours on site Approximately 8 hours equipment cost CA C-10# 418242 9415 Bellegrave Ave. Riverside, CA 92509 Phone (951) 681-581 1 Fax (951) 681-9543 AZ # 148778 www.elite-electricinc.com 94 SINCE 1978 May 6, 2009 North Main Station (including new parking structure) Attn: Matt Wallace Quarterly inspections to be conducted as follows: Upon direction of RCTC on dates of quarterly inspections Elite Electric Inc. will send one supervisor on the Thursday evening, prior to the Saturday field inspection, during non rush hours to assess and document foreseeable repairs and ensure that the quarterly inspection and repair crews are prepared and equipped with all foreseeable equipment and materials necessary to conduct the inspection and make repairs on the following Saturday during non rush hours. The preliminary walk through will take approximately 2 hours on the North Main Station. Elite Electric Inc. anticipates approximately 23 minor repairs upon our first quarterly inspection at this station. We will be sending 2 journeymen, 2 apprentices and 1 helper to the Riverside Downtown Station to complete all inspections, repairs and required cleaning of fixtures. The 2 crews will be equipped with 1 boom lift,2 generators, compressed air and 2 service trucks equipped with a variety of ballasts, lamps, circuit breakers, fuses, contactors, wire connectors, wire, fittings, and j-boxes to accommodate the wide range of repairs necessary. The crews will have all testing equipment, hand tools, ladders, contact cleaner, cleaning supplies, touch up paint and safety equipment necessary. After checking all switch gear and lighting controls for proper operation and making any necessary repairs, the crew will inspect all fixtures and components and repair and clean as necessary per the scope of work. Per Elite Electric Inc. company policy, any inoperable light fixtures being serviced on poles or structures where the fixture is mounted above 14' from finish grade will be checked for proper voltage and termination, then ballasts, lamps, and starters will be replaced to minimize the occurrence of future repairs on the same fixture. On all other inoperable fixtures we will check for proper voltage and termination then test the ballast and replace lamps, ballasts and starters as needed (starters to be used only where applicable). We anticipate that inspections, repairs and necessary cleaning will be made within 7.5 hours on Saturday but the crews will be ready to stay up to 12 hours to avoid a return trip. Our quality control representative will walk the project upon completion and make at least 1 unannounced visit during progression of work per our NHQ Certified Quality program. The quality control representative will spend approximately 2.5 hours on site. Our site inspection sheet will be submitted along with the report detailing repairs and cleaning to RCTC no more than 5 days after inspection. Notes: Approximately 23 minor repairs including materials Approximately 42 total hours on site Approximately 7.5 hours equipment cost CA C-10# 418242 9415 Bellegrave Ave. Riverside, CA 92509 ■ Phone (951) 681-5811 ■ Fax (951) 681-9543 AZ # 148778 www.elite-electricine.com 95 Amaijmolso SINCE 7978 May 6, 2009 West Corona Station Attn: Matt Wallace Quarterly inspections to be conducted as follows: Upon direction of RCTC on dates of quarterly inspections Elite Electric Inc. will send one supervisor on the Thursday evening, prior to the Saturday field inspection, during non rush hours to assess and document foreseeable repairs and ensure that the quarterly inspection and repair crews are prepared and equipped with all foreseeable equipment and materials necessary to conduct the inspection and make repairs on the following Saturday during non rush hours. The preliminary walk through will take approximately 1.5 hours on the West Corona Station. Elite Electric Inc. anticipates approximately 18 minor repairs upon our first quarterly inspection at this station. We will be sending 2 journeymen, 1 apprentice and 1 helper to the Riverside Downtown Station to complete all inspections, repairs and required cleaning of fixtures. The crew will be equipped with 1 boom lift, 1 generator, compressed air and 1 service truck equipped with a variety of ballasts, lamps, circuit breakers, fuses, contactors, wire connectors, wire, fittings, and j-boxes to accommodate the wide range of repairs necessary. The crews will have all testing equipment, hand tools, ladders, contact cleaner, cleaning supplies, touch up paint and safety equipment necessary. After checking all switch gear and lighting controls for proper operation and making any necessary repairs, the crew will inspect all fixtures and components and repair and clean as necessary per the scope of work. Per Elite Electric Inc. company policy, any inoperable light fixtures being serviced on poles or structures where the fixture is mounted above 14' from finish grade will be checked for proper voltage and termination, then ballasts, lamps, and starters will be replaced to minimize the occurrence of future repairs on the same fixture. On all other inoperable fixtures we will check for proper voltage and termination then test the ballast and replace lamps, ballasts and starters as needed (starters to be used only where applicable). We anticipate that inspections, repairs and necessary cleaning will be made within 7.5 hours on Saturday but the crews will be ready to stay up to 12 hours to avoid a return trip. Our quality control representative will walk the project upon completion and make at least 1 unannounced visit during progression of work per our NHQ Certified Quality program. The quality control representative will spend approximately 2.5 hours on site. Our site inspection sheet will be submitted along with the report detailing repairs and cleaning to RCTC no more than 5 days after inspection. Notes: Approximately 18 minor repairs including materials Approximately 34 total hours on site Approximately 7.5 hours equipment cost CA C-10# 418242 9415 Bellcgrave Ave. ■ Riverside, CA 92509 Phone (951) 681-581 1 ■ Fax (951) 681-9543 AZ It 148778 www.eliite-eleclOcinc.com 96 SINCE 1978 May 6, 2009 La Sierra Station Attn: Matt Wallace Quarterly inspections to be conducted as follows: Upon direction of RCTC on dates of quarterly inspections Elite Electric Inc. will send one supervisor on the Thursday evening, prior to the Saturday field inspection, during non rush hours to assess and document foreseeable repairs and ensure that the quarterly inspection and repair crews are prepared and equipped with all foreseeable equipment and materials necessary to conduct the inspection and make repairs on the following Saturday during non rush hours. The preliminary walk through will take approximately 1.5 hours on the La Sierra Station. Elite Electric Inc. anticipates approximately 19 minor repairs upon our first quarterly inspection at this station. We will be sending 2 journeymen, 1 apprentice and 1 helper to the Riverside Downtown Station to complete all inspections, repairs and required cleaning of fixtures. The crew will be equipped with 1 boom lift, 1 generator, compressed air and 1 service truck equipped with a variety of ballasts, lamps, circuit breakers, fuses, contactors, wire connectors, wire, fittings, and j-boxes to accommodate the wide range of repairs necessary. The crews will have all testing equipment, hand tools, ladders, contact cleaner, cleaning supplies, touch up paint and safety equipment necessary. After checking all switch gear and lighting controls for proper operation and making any necessary repairs, the crew will inspect all fixtures and components and repair and clean as necessary per the scope of work. Per Elite Electric Inc. company policy, any inoperable light fixtures being serviced on poles or structures where the fixture is mounted above 14' from finish grade will be checked for proper voltage and termination, then ballasts, lamps, and starters will be replaced to minimize the occurrence of future repairs on the same fixture. On all other inoperable fixtures we will check for proper voltage and termination then test the ballast and replace lamps, ballasts and starters as needed (starters to be used only where applicable). We anticipate that inspections, repairs and necessary cleaning will be made within 8 hours on Saturday but the crews will be ready to stay up to 12 hours to avoid a return trip. Our quality control representative will walk the project upon completion and make at least 1 unannounced visit during progression of work per our NHQ Certified Quality program. The quality control representative will spend approximately 2.5 hours on site. Our site inspection sheet will be submitted along with the report detailing repairs and cleaning to RCTC no more than 5 days after inspection. Notes: Approximately 19 minor repairs including materials Approximately 36 total hours on site Approximately 8 hours equipment cost CA C-10# 418242 9415 Bellegrave Ave. ■ Riverside, CA 92509 ■ Phone (951) 681-5811 ■ Fax (951) 681-9543 AZ ?# 148778 www.ehte-electricinc.eom 97 f rr� ..ij...gf,ylfla SINCE 1978 May 6, 2009 Pedley Station Attn: Matt Wallace Quarterly inspections to be conducted as follows: Upon direction of RCTC on dates of quarterly inspections Elite Electric Inc. will send one supervisor on the Thursday evening, prior to the Saturday field inspection, during non rush hours to assess and document foreseeable repairs and ensure that the quarterly inspection and repair crews are prepared and equipped with all foreseeable equipment and materials necessary to conduct the inspection and make repairs on the following Saturday during non rush hours. The preliminary walk through will take approximately 1.5 hours on the Pedley Station. Elite Electric Inc. anticipates approximately 14 minor repairs upon our first quarterly inspection at this station. We will be sending 1 journeymen, 1 apprentice and 1 helper to the Riverside Downtown Station to complete all inspections, repairs and required cleaning of fixtures. The crew will be equipped with 1 boom lift, 1 generator, compressed air and 1 service truck equipped with a variety of ballasts, lamps, circuit breakers, fuses, contactors, wire connectors, wire, fittings, and j-boxes to accommodate the wide range of repairs necessary. The crews will have all testing equipment, hand tools, ladders, contact cleaner, cleaning supplies, touch up paint and safety equipment necessary. After checking all switch gear and lighting controls for proper operation and making any necessary repairs, the crew will inspect all fixtures and components and repair and clean as necessary per the scope of work. Per Elite Electric Inc. company policy, any inoperable light fixtures being serviced on poles or structures where the fixture is mounted above 14' from finish grade will be checked for proper voltage and termination, then ballasts, lamps, and starters will be replaced to minimize the occurrence of future repairs on the same fixture. On all other inoperable fixtures we will check for proper voltage and termination then test the ballast and replace lamps, ballasts and starters as needed (starters to be used only where applicable). We anticipate that inspections, repairs and necessary cleaning will be made within 8 hours on Saturday but the crews will be ready to stay up to 12 hours to avoid a return trip. Our quality control representative will walk the project upon completion and make at least 1 unannounced visit during progression of work per our NHQ Certified Quality program. The quality control representative will spend approximately 2.5 hours on site. Our site inspection sheet will be submitted along with the report detailing repairs and cleaning to RCTC no more than 5 days after inspection. Notes: Approximately 14 minor repairs including materials Approximately 28 total hours on site Approximately 8 hours equipment cost CA C-10# 418242 9415 Bel legrave Ave. ■ Riverside, CA 92509 ■ Phone (951) 681-5811 ■ Fax (95I) 681-9543 ,AZ. # 148778 www. eli to -el ectricinc.com 98 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION REQUEST FOR PROPOSALS RFP NO. 09-24-059-00 Electrical Lighting Maintenance Services For Metrolink Commuter Rail Stations APPENDIX C STATION LIGHTS AND EQUIPMENT Pedley Station Parking Lot Lights Bus Loop Lights Main Platform Lights Emergency Platform Lights Canopy Lights Flag Pole Lights Bollard post Lights Lighting Control Cabinet (breakers, contactors, relays and time clock)(photocell not used) North Main Corona Station Parking Lot Lights Elevator Car Lights (2 cars) North Platform Lights South Platform Lights Stairwell Lights (2 stairwells) Pedestrian Bridge Walkway Lights Pedestrian Bridge Neon Sign(s) Main Entrance Sign Lights Canopy Lights Flag Pole Lights Electrical Room Lights Mechanical Equipment Room Lights Bathroom Lights Lighting Control Cabinet (breakers, contactors, relays and time clock)(photocell not used) Appendix C 99 La Sierra Station Parking Lot Lights Parking Lot Covered Parking Canopy Lights Elevator Car Lights (2 cars) North Platform Lights South Platform Lights Stairwell Lights (2 stairwells) Pedestrian Bridge Walkway Lights Main Entrance Sign Lights Canopy Lights Mechanical Equipment Room Lights Lighting Control Cabinet (breakers, contactors, relays and time clock)(photocell not used) Riverside Downtown Parking Lot. Lights (main lot, triangle lot, east side lot) Security Office Lights Bathroom Lights Elevator Car Lights (2 cars) North Platform Lights South Platform Lights Stairwell Lights (2 stairwells) Pedestrian Bridge Walkway Lights Pedestrian Walkway Neon Sign Lights Canopy Lights Mechanical Equipment Room Lights 3ea.- Lighting Control Cabinet (breakers, contactors, relays and time clock)(photocell not used) West Corona Metrolink Station Parking Lot Lights Elevator Car Lights (2 cars) North Platform Lights South Platform Lights Stairwell Lights (2 stairwells) Pedestrian Bridge Walkway Lights Flag Pole Lights Canopy Lights Mechanical Equipment Room Lights Lighting Control Cabinet (breakers, contactors, relays and time clock)(photocell not used) • 100 AGENDA ITEM 9G • • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Michael Blomquist, Toll Program Director Khalid Bazmi, Toll Project Manager Karl Sauer, Bechtel Project Coordinator THROUGH: Anne Mayer, Executive Director SUBJECT: Amendment to Agreement with PB Americas, Inc., for Additional Preliminary Engineering and Environmental Services Required for the Preparation of a Project Report and Environmental Document for the State Route 91 Corridor Improvement Project on State Route 91, from State Route 241 to Pierce Street, and on Interstate 15 from Hidden Valley Parkway to Cajalco Road PLANS AND PROGRAMS COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve Agreement No. 08-31-001-03, Amendment No. 3 to Agreement No. 08-31-001-00, with PB Americas, Inc. (PB) to perform additional preliminary engineering and environmental services required for the preparation of a Caltrans Project Report and Environmental Document (PR/ED) for the development of proposed improvements to the State Route 91 corridor, from SR-241 to Pierce Street, and on Interstate 15, from Hidden Valley Parkway to Cajalco Road, for the amount of $2,536,181; 2) Approve an adjustment to the project budget for the amount of $2,536,181, for a total not to exceed amount of $35,077,485; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 4) Authorize the Executive Director to execute future amendments from the proposed contingency balance. BACKGROUND INFORMATION: In early 2006, the Commission directed staff to develop a Western Riverside County Highway Delivery Plan for the first 10 years of the 2009 Measure A Program. Throughout 2006, staff and the Public/Private Financing and Delivery Plan Ad Hoc Committee developed the 10-Year Western Riverside County Highway Delivery Plan (Delivery Plan) and in December 2006, the final Delivery Plan was presented and approved by the Commission. In this action, the Commission also Agenda Item 9G 101 directed staff to proceed with consultant selection services for preliminary engineering and environmental services required for the development of a Caltrans PR/ED to implement all of the new projects identified in the Delivery Plan. The proposed SR-91 corridor improvements, outlined in the Delivery Plan, were given a high priority by the Commission. In July 2007, the Commission approved the selection process and awarded Agreement No. 08-31-001-00 to PB to provide preliminary engineering and environmental services for the preparation of a Caltrans PR/ED for the proposed improvements to the SR-91 Corridor, from SR-241 to Pierce Street, and on 1-15, from Hidden Valley Parkway to Cajalco Road, for a base amount of $26,930,574 with a contingency of $5,610,730 for a total not to exceed amount of $32,541,304. PB was issued a notice to proceed on September 4, 2007, with a 42-month schedule to complete the PR/ED. The scope of services, schedule and respective cost of services negotiated as part of the original agreement was based primarily upon the Delivery Plan and the following three studies: • Caltrans State Route 91 Project Study Report (SR-91 PSR) - Final • RCTC State Route 91 Corridor A Median Viaduct Study (SR-91 Corridor A) • Caltrans Interstate 15 Project Study Report (1-15 PSR) - Draft The Caltrans SR-91 PSR proposed the following improvements: 1. The addition of an eastbound (EB) auxiliary lane from SR-241 to SR-71, a Corridor Mobility Improvement Account (CMIA) project to be developed and constructed by OCTA, and potential EB mixed flow/auxiliary lane by the Commission; 2. The addition of one westbound (WB) mixed flow lane and one WB auxiliary lane from SR-241 to SR-71; 3. Improvements to the existing SR-91 /SR-71 interchange, excluding the EB collector -distributor system from Green River Road to SR-71 and the new direct connector from EB SR-91 to northbound (NB) SR-71; 4. The addition of one mixed flow lane and one auxiliary lane, in each direction, from SR-71 to Pierce Street, in the city of Riverside; 5. Interchange improvements, at all existing interchanges, from SR-241 to Pierce Street, in the city of Riverside; and 6. The addition of a collector -distributor system on SR-91, in both directions, from Lincoln Avenue to 1-15. The original PB SR-91 corridor improvement project scope of services included studies for two base alternatives as follows: Agenda Item 9G • • 102 Alt No. 1 — Addition of one general purpose lane, in each direction, and a direct carpool connector from SR-91 to 1-15. Alt No. 2 — Includes all improvements associated with Alt No. 1 plus the extension of the express lanes, on SR-91 from the Orange County line to Pierce Street, and on 1-15 from north of SR-91 to Cajalco Road. At the time staff presented the original agreement to the Commission for approval, staff recommended a contingency of $5,610,730, approximately 20% of the agreement value, based upon a risk analysis of all the known project variables. PB is currently 44% complete with the PR/ED. Over the past 18 months, PB has worked diligently to develop the preliminary engineering plans and ascertain the environmental impacts associated with the proposed improvements for the two base alternatives. During this development phase, various stakeholders provided input in further refining the base alternatives. This necessitated further analysis and development of additional design variations to the base alternatives. The following is a summary of amendments to date utilizing the contingency: AMENDMENT NO. DESCRIPTION OF ADDITIONAL SERVICES COST Authorized Contingency $5,610,730 Amendment No. 1 Previously approved • Additional survey and mapping. • Develop geometrics for the ultimate SR-91 /I-15 interchange and 1-15 corridor typical section. • Additional tolled median connector from SR-91 to 1-15 North. • Wage rate escalation. • Develop feasibility study for Corona Mid -City Express Lane access. ($2,136,240) Amendment No. 2 Previously approved • Additional work associated with identifying utilities impacted by the project and proposed relocation costs. • Additional hydraulic study. • Additional ramp closure study. • Additional work associated with the development of the Right -of - Way Relocation Impact Report. ($488,196) Total Approved Amendments ($2,624,436) Agenda Item 9G 103 Available Contingency $2,986,294 Proposed Amendment No. 3 • The original scope of the project established two alternatives to be studied which were based on the Caltrans PSR relative to impacts on local interchanges. The baseline alternatives that are now set for the project are significantly more extensive requiring a significant amount of work that was not originally scoped. • Additional design variations have been added at the Maple Avenue and at the Lincoln Avenue interchanges. • At the request of the city of, Corona, an additional mid -city access alternative, at Smith Avenue, is proposed to be studied with Alternative 2. This adds an additional design variation to each of the design variations at Maple Avenue and Lincoln Avenue for a total of four additional variations for Alternative 2. These changes in the scope translate to an increase in effort for a number of project tasks. • The centerline shift of 22' is needed to minimize throwaway costs for improvements that will be constructed as part of the EB lane addition project and mitigate impacts of the Mindeman slide on the south side of SR-91. ($2,536,181) Total Amendment Nos. 1,2and 3 $(5,160,617) Available Contingency $450,113 Proposed Replenishment of Contingency $2,536,181 Proposed Contingency Balance $2,986,294 Agenda Item 9G • 104 • PB is at a point in its schedule where it has substantially completed the details of the two base alternatives for the project to allow for the finalization of all the preliminary engineering and environmental studies required for the Caltrans PR/ED. The original scope of the project included two alternatives which were generally based on the Caltrans SR-91 and 1-15 PSR's and Corridor A Study. The make-up of the baseline alternatives that are now set for the project are significantly greater than what was originally scoped, mainly due to alternate design variations at a majority of the local interchanges along SR-91, in the city of Corona. The city of Corona has also requested that the Commission study mid -city access to the Express Lanes as part of Alternative 2, the Express Lanes alternative. The Corona Mid -City Access Alternative adds additional design variations, to be studied, at Maple Avenue and Lincoln Avenue interchanges. These changes in scope translate to an increased effort in the finalization of the studies required for the SR- 91corridor improvement project PR/ED. It is critical that all alternatives and design variations are thoroughly analyzed prior to completion of the project report and circulation of the environmental document. Omission of a suggested design variation may potentially delay the Record of Decision and approval of the environmental document. Staff requested and received a scope of services and respective cost of services from PB for the additional alternative scope outlined above. Staff has completed negotiations with PB and has come to an agreement for the additional scope and associated cost. Staff is recommending approval of Amendment No. 3, for a not to exceed amount of $2,536,181. Staff is also recommending that the Commission approve an adjustment to the project budget in the amount of $2,536,181 to supplement the project contingency for these additional services. This action, in addition to the previous Amendment Nos. 1 and 2, would bring PB's base amount to $32,091,191 with a remaining contingency of $2,986,294 for a total not to exceed amount of $35,077,485. The SR-91 corridor improvement project is currently scheduled to complete the PR/ED by the spring of 2011. Financial Information In Fiscal Year Budget: NO Yes Year: FY 2008/09 FY 2009/10 Amount: $1,268,091 $1,268,090 Source of Funds: Commercial Paper Budget Ad ustment: Yes GLA No.: 262 31 81101 Task 11 P3026 Fiscal Procedures Approved: \14/4„..4.4 Date: 4/17/09 Attachment: Scope of Work Amendment 3 Agenda Item 9G 105 1613Cla6- )0,417) OCt90,2, SR-91 SCOPE OF WORK Amendment 3 The following document is provided to. supplement the PB fee estimate and describes the scope of work for extra work identify in Amendment 3 of the Project Report and Environmental Document for the State Route 91 (SR-91) Widening project. The original scope of the project established two alternatives to be studied which were both generally based on CaWans PSR relative to impacts on local interchanges. The baseline alternatives that are now set for the project are significantly more extensive than what was originally scoped. In addition, design variations have been added including one additional variation at Maple Avenue and one additional variation at Lincoln Avenue which apply to both alternatives. RCTC has also requested that a Mid -City access point be studied at Smith Avenue with Alternative 2. This adds an additional design variation to each of the design variations at Maple Avenue and Lincoln Avenue for a total of four additional variations for Alternative 2. These changes in the scope translate to an increase in effort for a number of project tasks as listed below. 100.05 Project Coordination/Administration/Management PB will provide overall project management, coordination, and supervision of project staff to facilitate the performance of the work in accordance with the scope and requirements of RCTC. 100.10.10.7 QA/QC Independent Third Party Review PB shall perform quality control reviews in accordance with the approved Quality Assurance Program for the reports, plans, studies, estimates, and other documents submitted for the project. "Continuous" quality control reviews by discipline and task managers and their production staff is included in the respective production tasks. The QA/QC Independent Third Party review is for the separate, milestone independent review of major deliverable documents (e.g., Project Study Report, Project Report, Environmental Document and Technical Studies, etc.). 160.10.10 Prepare Traffic Forecasts/Modeling Traffic forecasts will be prepared through the application of the Riverside County Transportation Commission Transportation Analysis Model developed by PB for application in the Measure A Ten Year Implementation Plan and Toll Feasibility Analysis. Traffic forecasts will be prepared for the various components of the transportation network associated with the proposed mid -city access. Average Daily Traffic (ADT), AM and PM peak hour forecast volumes will be generated for the mid - city access alternative in combination with the various design variations for incorporation into the detailed traffic engineering, environmental analysis, and engineering design tasks. Traffic forecasts will be prepared for 2015 and 2035. 106 160.10.11 Perform Traffic Operational Analysis Traffic analysis will be conducted for the ramp intersections that are likely to be impacted by improvements to the SR-91 Corridor through incorporation of mid -city access. The various combinations of mid -city access and design variations will be evaluated for potential impacts and appropriate mitigation measures identified., 160.10.15 Geometric Plan Development for Project Report PB will develop conceptual layouts for additional toll facilities (i.e. signing and toll gantries) related to a mid -city access point at Smith Avenue. 160.10.16 Prepare Construction Staging Concept Plans PB will prepare concept stage construction plans for the additional design variation at Lincoln Avenue. The construction staging concept plans will depict the overall sequencing of construction for each alternative to balance the construction production, traffic delay impact, and cost affordability. The construction staging concept plans will show where the construction is occurring and where traffic is maintained during construction (i.e. identify opened lanes of travel and general construction areas). 160.10.41 Determine Right of Way Requirements PB will determine Right of Way requirements for the additional design variation at Lincohi Avenue. Right of Way requirements will be established in Microstation format and tabulated in an Excel spreadsheet with parcel number identification and area of take required. 160.10.70 Perform Traffic Studies Capacity analysis will be conducted using methods described in the 2000 Highway Capacity Manual (HCM) for the intersections impacted by the potential implementation of mid -city access. The traffic technical team will work with the project team to develop clear definitions for the geometric assumptions for the interchanges associated with mid - city access. Analysis results will be compared to the alternatives that do not consider mid -city access to evaluate potential impacts to the transportation network. 160.10.85 Structure Advance Planning Study Structure Advance Planning Studies will be prepared for additional structures affected by the increase in scope and additional design variations as follows: • Bridge widening for existing Lincoln Ave OC for ALT 1&2 with DV 1&2 — one APS report • New structure for W91 Off -Ramp E Grand Blvd BOH for ALT 2 (1000 ft long) — one APS report • Bridge widening for existing Main St Overhead Bridge for Alt1&2 — one APS report 160.15.05 Prepare Cost Estimates for Alternatives PB will provide cost estimates for the additional design variation at Lincoln Avenue based on Caltrans Project Development Procedures Manual guidelines for Project Report cost estimates. • • 107 160.15.10 Prepare Fact Sheet for Exceptions to Design Standards PB will identify all non-standard design features based on the Design Checklist (DIB 78- 02) for the additional design variation at Lincoln Avenue. 160.15.20 Prepare Draft Engineering Project Report The Project Report will be expanded to describe the additional design variations and mid - city access. MI information prepared as part of Task 160.10 will be incorporated into the Project Report as required by the PDPM. 165.05.10 Perform Public and Agency Scoping and Community Outreach Process PB will provide responses to public and agency comments related to the mid -city access. 108 SO l9 L'sent 624'4ES Y90'OZ$ L9k`4$$ 06c'YOBS $L4`09k'k$ 9$6'$$$$ Kenn q 1tl101 $$£'69$ llt$ 495$ 59$'Z$ 699'414 %Wen SZ5'L$ .LSO dn-NJVW INH1insNoo ens TE ES4'49$ OS 001$ 000'ES £90.14 00000 009'9Z$ 061;4$ $SSN3dX3 $6£1L4'$$ CLADS 0001k$ reous 619'997$ 998L9L L'LS LZ6'OSZ$ 945'PEP$ 1$001109V11V10)1 8E9'95C$ oul 'OWa Ina W PuawV ii5pne leuolppPV $Z649L14 949'LL$ OZ4'L$ 09S'99$ £2.9'8EZ$ 011'4L$ SOZ'99$ ssaaw FPO pm £E ton 9S9'Lts 09Z'L Ls OZZ'SLs L69'904$ -- L 91 8 L$ $907021 suolLePPKITSsao PaPPV - - L89'269$ Una OS -$6E'OL4$_ 0$ 6L4'$PL$ Pea* adoas — Ielb . an es -: �JS'"��--1V1, aormegd��[ +aplapnont d�21 vsl ad Lal^9atl q VLI' smuld ITV d00L0 adoOS L01 S3S00 JO slewps3 1031'021d 1N3W3A021dWt 2100IN2:100 L6 21S • • LSA LSA ASSOCIATES. INC. BERKELEY FORT COLLINS RIVERSIDE 20 EXECUTIVE PARK. SUITE2OO 949.553.0666 TEL CARL5BAD PALM SPRINGS ROCKLIN IRVINE.CAtiFORN1A 92614 949.551.8076 FAX COtNA POINT RICNMOND SAN LU15 OBISPO November 24, 2008 David Thomas Project Manager PB Americas, Inc. 685 E. Carnegie Dr., Suite 210 San Bemardino, CA 92408 Subject- Amendment to the SR-91 PR/ED Project (RCM Agreement Number 08-31-001-00) to Include Additional Design Variations in the Overall Scope of Work for the Environmental Document Dear Mr. Thomas: LSA Associates, Inc. (LSA) has prepared this amendment to our original contract to include several design variations not originally anticipated in the environmental scope of work for the State Route 91 (SR-91) Project Report (PR)/Environmental Documentation (ED) Project. Amended Scope of Work Based on our understanding of the design variations (described in Attachment A), LSA will prepare environmental documentation that will cover each of the design variations for each of the build alternatives as described in Attachment A. The environmental documentation for the design variations will be included in all mapping, the project description, all technical studies, the environmental document, etc. A list of the specific tasks that will include this additional work is shown as Attachment B. Additional scope is required to evaluate additional areas (parcels and land uses) that are impacted by the expanded project footprint for the design variations. The additional area to be surveyed for each environmental topic, the work required to evaluate the impacts within the additional area, and the additional work required to write the technical reports and the environmental document sections will be completed as each of the build alternatives and their associated design variations are clearly defined by the design team. Amended Budget The amended budget estimates (Attachment C) for the Additional Design Variations is $197,317 and for the Mid -City Access Design Variation, the amended budget estimate is $79,110. The total amended budget estimate for the additional scope of work tasks is $276,427. This budget, when added to the original budget, will not be exceeded without your prior authorization. 1124/08 (PAPAZ07011Project Management\ AmelldmentA.SR-91 Design Variations Amendment rev.doc) PLANNING I ENVIRONMENTAL I DESIGN 110 LSA ASSOCIATES. INC LSA appreciates this opportunity to provide continuing environmental services to PB Americas, Inc. and for the Riverside Transportation Commission. Should you have any questions on the scope or costs, please call me at (949) 553-0666. Sincerely, LSA ASSOCIATES, IN Michael Amling Principal Attachment A: Description of the Design Variations Attachment B: List of Amended Tasks Attachment C: Amended Budget Spreadsheets (by task and individual) IR4/08 (PAPAZ070I\Project ManagemennAmendments1SR-91 Design Variatiuns Amendment rev.doc) 2 • 111 • RBF JN: 65-100361 December 30, 2008 David Thomas Parsons Brinkerhoff, Inc. 685 East Camegie Drive Suite 210 San Bernardino, CA 92408 ■ ■ ■ CONSULTING Subject: Amendment No. 2 SR-91 Corridor Improvement Project (CIP) Compatibility and Value Analysis Development Revised Alternatives for the SR-91 CIP Dear David, RBF Consulting (RBF) respectfully submits this attached scope of work and fee for additional subconsulting support to Parsons Brinkerhoff (PB) for the SR-91 CIP relative to the interface with the Eastbound Lane Addition project being prepared by Caltrans District 12; compatibility between the SR-71 PANED and SR-91 PA/ED projects; geometric alternatives analysis following the Value Analysis held in June ,2008; and additional design variations incorporated into the project altematives. Due to the size and complexity of the SR-91 Corridor Improvement Project, a number of key assumptions and clarifications for the scope of work were documented in the contract negotiation process by the PB Design Team for all areas of work to be performed by the PB Design Team for ROTC. As the SR-91 CIP design has evolved, a significant amount of additional design analysis has been realized to define the project more clearly to meet the goals and objectives of RCTC, Caltrans and the local agencies. This design analysis is outside the limits of the scope of work and fee assumptions that were presented and documented with RCTC during the contract negotiation process. The key assumptions that were presented in the original scope of work included: • Two altematives are to be developed consisting of Altemative No. 1 — Caltrans Approved PSR Alternative 4. and Alternative No. 2 — Caltrans Approved PSR Alternative 4 with Express Lanes. • Conceptual interchange analysis was budgeted for each local interchange affected by the widening of SR-91 and for a County Line HOT ingress/egress configuration. A total of 1500 hours was budgeted for conceptual interchange analysis of Segment 1 to include SR-241/Gypsum Canyon Road, Green River Road (WB on -ramp and EB off -ramp only), Auto Center Dr., Maple St. and one system interchange for HOT ingress/egress at the County Line. • A total of 1000 hours was budgeted for non-standard features analysis. This did not have a defined work program but was included on the assumption that some focused analysis would be needed in the corridor to evaluate possible options for the use of non-standard features in certain areas of the project. • If the SR-91/SR-71 PR/ED effort was to be performed by another consultant then all work within the project limits of the SR-91/SR-71 interchange, except for the Green River WB on -ramp and EB off - ramp, was excluded from the SR-91 CIP work program. The intent was that this work from the SR- 911SR-71 project would be referenced into the SR-91 CIP project. • Project cost estimates were to be prepared for the two Project Report Alternatives (as defined above). • Within the above alternatives, it was assumed no profiles for the mainline widening would be developed or prepared for the Project Report. PLANNING ■ DESIGN ■ CONSTRUCTION 14725 Alton Parkway, Irvine, CA 92618-2027 • PO. Box 57057, Irvine, CA 92619-7057 • 949472.3505 ■ Fax 949.472.8373 Offices located throughout California, Arizona & Nevada • www.RBF.com wM.a on,9 yaYO WOW 112 • Development of geometrics was assumed for one alternative per local interchange and would be generally limited to their existing configurations for both Alternative No. 1 and Altemative No. 2. • 34 layout sheets and 17 profile sheets for Alternative 1 would be developed for the Project Report. • 34 layout sheets and 22 profiles sheets for Alternative 2 would be developed for the Project Report. Federal and State requirements, coupled with the major investment being made by RCTC, required a comprehensive Value Analysis process to be performed. Typically a Value Analysis (VA) session would require attendance and supporting analysis work over the course of the VA session (from 6 — 15 days). Given the cost to be invested in the project and the complex nature of the project (Santa Ana River, Mindemann Slide, separate SR-91/SR-71 project, separate OCTA eastbound lane addition project, and local access interchange deficiencies), ten separate alternatives and/or design variations within Segment 1, such as major local interchange reconfigurations at Auto Center Dr./Maple St., were identified through the VA session. This involved a significant increase in the level of effort to be performed for the Geometric Plan Development task over the 2500 hours budgeted for this type of "back and forth" conceptual plan development that occurs prior to the preparation of the actual Project Report plans. As a result of the Value Analysis implementation meeting, which took place on September 10, 2008, of the 30 value analysis altematives developed, seven were accepted for further development and four were identified as conditionally accepted pending further analysis. Based on further analysis and discussion with the City of Corona and RCTC, the following altematives will be incorporated into the project alternatives and carried forward in the environmental document relative to Segment 1 of the project. TABLE 1 ALTERNATIVE 1 (GP LANES) LOCATION DESIGN VARIATION NAME COUNTY LINE DESIGN VARIATION 2 EXPRESS LANES TO HOV LANES TRANSITION ASYMMETRICAL WIDENING (VA ALTERNATIVE) AUTO CENTER/MAPLE IC DESIGN VARIATION 1 EB BRAID AND WB SPLIT DIAMOND (BASELINE) DESIGN VARIATION 3 EB BRAID AND WB DIRECT CONNECTOR ON -RAMP (VA ALTERNATIVE) TABLE 2 ALTERNATIVE 2 GP+EXPRESS LANES LOCATION DESIGN VARIATION NAME COUNTY LINE ACCESS DESIGN VARIATION 2B AT -GRADE INGRESS/EGRESS ASYMMETRICAL WIDENING (VA ALTERNATIVE) AUTO CENTER/MAPLE IC DESIGN VARIATION 1 EB BRAID AND WB SPLIT DIAMOND (BASELINE) DESIGN VARIATION 2 EB BRAID AND WB SPLIT DIAMOND WITH SMITH DROP RAMPS (BASELINE with Mid -City Access) DESIGN VARIATION 3 EB BRAID AND WB DIRECT CONNECTOR ON -RAMP (VA ALTERNATIVE) DESIGN VARIATION 4 EB BRAID AND WB DIRECT CONNECTOR ON -RAMP WITH SMITH DROP RAMPS (VA ALTERNATIVE with Mid -City Access) RBF Consulting Amendment No. 2 — Revised Altematives for the SR-91 CIP Page 2 of 7 FPF CONSULTING PLANNING • OESIGN CONSTRNCTION 113 Design Variation 2 for Altemative 1 and Design Variation 2B for Altemative 2 were designed to minimize impacts to tieback retaining walls adjacent to the eastbound SR-91 proposed by Caltrans District 12 and avoid impacts to the adjacent Mindemann Slide. The minimization and avoidance is accomplished by shifting the SR-91 approximately 22' to the north. This re -alignment would require re -designing the mainline geometrics and profile. The shift in the SR-91 would require an additional 12 profile sheets, and a more complex geometry design compared to the originally planned outside mainline widening, which was not included in our original scope of work. Due to the non-standard interchange spacing of the Auto Center Drive and Maple Street interchanges, the design variations developed by the team require significant reconfiguration to the existing interchanges. The reconfiguration and additional design variations would require additional effort for geometric development, advance planning studies, determination of environmental impacts and right-of- way requirements, and cost estimates. Preparation of additional layout sheets and profile sheets would be required for the Project Report for each design variation. These tasks were not included in our original scope of work. Based on discussions with RCTC and City of Corona, it was determined that an access point to the Express Lanes within Alternative 2 be provided near the western half of the City of Corona. A feasibility analysis was authorized; conducted under a separate contract amendment; and determined that drop ramps would be provided from the Smith Avenue overcrossing directly into the median of SR-91 to the Express Lanes. The addition of Mid City Access will include additional design variations within the vicinity of the Auto Center Drive and Maple Street interchanges. The additional variations would require additional effort for geometric development, advance planning studies, determination of environmental impacts and right-of-way requirements, and cost estimates. Preparation of additional layout sheets and profile sheets would be required for the Project Report for each design variation. These tasks were not anticipated in our original scope of work. 100.05 Project Coordination/Administration/Management RBF will provide overall project management, coordination, and supervision of project staff to facilitate the performance of the work in accordance with the scope relative to the additional design variations and Mid City Access. 100.10.10.7 QA/QC Independent Third Party Review RBF shall perform quality control reviews in accordance with the approved Quality Assurance Program for the reports, plans, studies, estimates, and other documents submitted for the project. "Continuous" quality control reviews by discipline and task managers and their production staff is included in the respective production tasks. The QA / QC Independent Third Party review is for the separate, milestone independent review of major deliverable documents (e.g., Project Study Report, Project Report, Environmental Document and Technical Studies, etc.). The additional design variations incorporated into Segment 2 and 3 would require additional effort by RBF to perform independent reviews of Geometric and Advance Planning Study submittals. 160.10.15 Geometric Plans Development for Project Report OCTA and Caltrans District 12 are currently preparing PS&E for an additional general purpose lane in the eastbound direction of SR-91. RBF prepared cost estimates to determine the throw away costs of the currently proposed Caltrans District 12 eastbound lane addition project relative to the retaining walls adjacent to the EB SR-91. Geometric development was presented to the PB team and Caltrans to demonstrate the possibility of not constructing the existing EB retaining wall while maintaining the existing lane configuration along SR-91. Parsons Transportation Group (PTG), on behalf of RCTC is currently preparing the Project Report and Environmental Document for the SR-91/SR-71 interchange. RBF prepared maps illustrating the compatibility of the SR-91/SR-71 PA/ED to minimize throw away costs and reduce overlap in the projects. Exhibits, schematics, and comparison charts were prepared to facilitate the decision to change the scope of work of troth the SR-91 PA/ED and SR-71 PA/ED. Several meetings were attended by RBF with RCTC, PB, and PTG in effort to coordinate both projects successfully. As a result of this effort, the RBF Consulting Page 3 of 7 Amendment No. 2 — Revised Alternatives for the SR-91 GIP RIPIF CONSULTING PLANNING • DESIGN • CONSTRGCIION r- 114 auxiliary lanes between SR-71 and Auto Center Drive and the WB Green River Off -ramp was transferred to the SR-91 CIP scope of work. During the VA session, the VA team requested RBF to prepare conceptual engineering design layout drawings, typical cross sections, and profiles using applicable Ca!trans or other agency standards for the following ten (10) value analysis altematives: • Altemative 1.4 — Construct Six HOT Lane Configuration • Alternative 2.0 — Construct Direct Connector for Southbound SR-71 to Westbound SR-91 • Alternative 4.0 — Provide Standard Lane Drop for Westbound SR-91 West of SR-241 • Alternative 5.1 — Reconfigure Auto Center Drive as a Partial Clover Interchange • Alternative 5.2 — Reconfigure Eastbound Auto Center Drive and Eastbound Maple Street Ramps • Alternative 5.3 — Construct Westbound Flyover On -Ramp at Maple Street • Alternative 5.2 & 5.3 — Extension of 6`h Street with Westbound Flyover On -Ramp at Maple Street • Alternative 6.0 — Realign SR-91 between Maple Street and Auto Center Drive • Altemative 7.0 — Realign SR-91 North between SR-241 and Green River Road • Alternative 9.0 — Realign Access Road for Star Ranch Due to the additional effort to coordinate the adjacent projects, such as the OCTA eastbound lane addition project and SR-91/SR-71 project, and the magnitude of the geometric analysis resulting from the Value Analysis sessions; a significant increase in the level of effort was performed for the Geometric Plan Development task over the 2500 hours budgeted for this type of "back and forth' conceptual plan development prior to preparation of the actual Project Report plans. The conceptual plan development within the original work program was to be used to further define the Alternatives that were to be included in the Project Report and Environmental Document. The scope of improvements to be included in the Project Report and Environmental Document of the SR-91 CIP was determined in October 2008 after further analysis of the VA altematives. At that time, RBF performed 4000 hours within the Geometric Plan Development task, resulting in an additional 1500 hours outside our original scope assumptions and work program. Based on the alternatives that were developed during the Value Analysis and discussions with RCTC and City of Corona, additional design variations for the two base altematives have been incorporated into the project for the Project Report and Environmental Document. The additional design variations are referenced in Table 1 and Table 2, above. The original work program assumed no profiles would be prepared as part of the widening of the SR-91 mainline. Additionally, the development of geometrics was assumed for one alternative per local interchange and would be generally limited to their existing configurations. Due to the incorporation of the additional design variations, two to four alternatives at one local interchange would exist within Alternative 1 and Alternative 2, respectively, within the vicinity of Auto Center Drive and Maple Street. The complexity of the additional design variations reconfigures the interchanges outside of their existing configurations. The original scope work assumed 34 layout sheets for each alternative to be prepared for the Project Report, which was a combined total of 68 sheets for both alternatives. The additional design variations near the vicinity of Auto Center Drive and Maple Street interchange will require an additional layout sheets for Alternative 1 and 30 layout sheets for Alternative 2. Profiles will also be provided for the asymmetrical mainline widening utilizing aerial topographic mapping and record drawing information. The shift in the SR-91 would require an additional 12 profile sheets, which was not anticipated in our original scope of work. For ramp profiles, the original scope of work assumed 17 profile sheets for Alternative 1 and 22 profile sheets for Alternative 2. The additional desigh variations near the vicinity of Auto Center Drive and Maple Street interchange and the inclusion of Mid City Access will require an additional 70 profile sheets for Altemative 2. The profiles for the various RBF Consulting Page 4 of 7 Amendment No. 2 — Revised Alternatives for the SR-91 CIP CONSULTING PLANNING • DESIGN • CONSTRUCTION 115 ramps and connectors for Alternative 1 and Alternative 2 will be mostly identical with the primary variation being at the SR-91 gore areas due to the slightly different join point of the ramp or connector resulting from the different SR-91 mainline widths for Altematives 1 and 2. Based on this point and discussions with Ca!trans, profiles for Alternative 1 will not be prepared for the Project Report. As previously mentioned, 17 profiles sheets for Alternative 1 were to be prepared under the original scope of work. These 17 profile sheets will be removed and credited to RCTC under this contract amendment for $66,000. 160.10.41 Determine Right of Way Requirements In support of the cost estimates prepared for the ten (10) value analysis alternatives and the "Baseline" cost estimate, RBF determined the necessary right of way requirements for each of the value analysis alternatives; the "Baseline" Alternative; and calculated full and partial acquisitions of the affected parcels. RBF will assess and determine the physical right-of-way impacts of the additional design variations for Alternative 1 and Alternative 2: Right of Way requirements will be established in Microstation format and tabulated in an Excel spreadsheet with; parcel number identifications and area of take required. 160.10.85 Structure Advance Planning Study Structure Advance Planning Studies will be prepared for the additional design variations. Due to the SR- 91 mainline shift previously prepared APS will need to be revised based on the revised geometries. It was anticipated that advance planning studies would be prepared for the ingress/egress direct connectors at the County Line in the original scope of work. Per direction from ROTC, the grade separated ingress/egress design variation at the County Line has been eliminated from consideration. Therefore, the APS that would not be prepared for County Line will be used for another APS. The following additional structures will be provided based on the design variations: • Auto Center Drive Tieback Walls It is assumed one (1) APS will be prepared for Altemative 1 and one (1) for Alternative 2. • EB Maple Street Off -ramp. It is assumed that only one (1) APS will be prepared for the EB Maple Street Off -ramp due to structural similarities between all of the design variations and altematives. • WB Maple Street On -ramp It is assumed one (1) APS will be prepared for Altemative 1 and one (1) for Alternative 2. For Altemative 2, the "worst -case" structure span and width will be selected to encompass all of the design variations. • Maple Street OC It assumed for Alternative 1, two (2) APS will be prepared, which would include separate APS for the bridge replacement as part of Design Variation 1 and tieback walls for Design Variation 3. For Altemative 2, three (3) APS will be prepared, which would include separate APS for the bridge replacement as part of Design Variation 2 and 4, and tieback walls for Design Variation 3. • Smith Ave OC It is assumed one (1) APS will be prepared for the bridge replacement of Smith Avenue OC due to Mid City Access. • Smith Avenue Drop Ramps It is assumed one (1) APS will be prepared for the Smith Avenue Drop Ramps due to Mid City Access One (1) APS for Alternative 1 and one (1) APS for Alternative 2 will be prepared for the following tieback walls: • EB Tieback Wall 482 (East of SR-241) • EB Tieback Wall 538 (East of Coal Canyon Wildlife Crossing) • EB Tieback Wall 20 (Green River Road EB Off -ramp) • WB Tieback Wall 114 (SR-71 W-N Connector) • WB Wall 44 (Cantilever wall for CHP enforcement area at Green River Road WB On -ramp) RBF Consulting Page 5 of 7 Amendment No. 2 - Revised Altematives for the SR-91 CIP CONSULTIND PLANNING • DESIGN • CONSTRUCTION 116 i Cost estimates will be prepared for the additional design variations for Alternative 1 and Alternative 2 based on Ca!trans Project Development Procedures Manual guidelines for Project Report cost estimates. 160.15.10 Prepare Fact Sheet for Exceptions to Design Standards RBF will identify all non-standard design features based on the Design Checklist (DIB 78-02) for the additional design variations. Fact Sheets will be prepared for exceptions to Mandatory and Advisory standards for the selected alternative. Due to the complexity of the design variations for the interchanges, additional effort will be required to prepare the Fact Sheets for the selected alternative. 180.05.20 Geometric Approval Drawings (GAD) for Selected Alternative Due to the complexity of geometrics at the local interchanges, additional effort will be required to prepare the GAD for the selected alternative. The original scope work assumed 34 layout and 20 profile sheets for the preferred alternative. The additional design variations near the vicinity of Auto Center Drive and Maple Street interchange will require an anticipated additional 2 layout sheets and 28 profile sheets for the preferred alternative. RBF Consulting is requesting a net increase to our contract in the amount of $1,146,965 shown in Exhibit A attached. Should you have any questions please contact myself at (909) 974-4900. We look forward to continuing our efforts on this project and its successful completion. Sincerely, Jeffrey Fromhertz. P.E. Vice President Public WorkslTransportation cc: Steve Huff, RBF Consulting Ron Craig, RBF Consulting CAProjects165100361 (SR-91 PAED)Amendments1SR91AmendmentNo2_Revtdoc RBF Consulting Page 7 of 7 Amendment No. 2 — Revised Alternatives for the SR-91 CIP . . • • CONSULTING PLANNING{ • OC•ION • CONSTRUCTION 118 • April 1€1, 2009 Mr, David Thomas- Project Manager PB Americas, km,' 685 East Catnegle.Orhie,Stike San Bernardino; .M...92409 Re: SR-91 + IP,,Ad? i�d' Dear Mr. Thorn The additional dT� engineering studios~ - i+wie €iuld #1#ie=ti scope of work antFcorre p sndirrg co �e the ;performance o ftbudget'based on the thework We appreciate your consideration and approval of our request and look forward to continue to serve Rcr as part of the PB Team. Should you have any 'questions or require additional information, please.da nat hesitate to contact me. Sincerely, RMC, Inc. Ben Rahimian, PMP 119 • (ITLEINFELDER aright People. Right Sototrom I January 6, 2009 Project No. 91601 Mr. David Thomas, PE PB Americas, Inc. 685 East Camegie Drive, Suite 210 San Bernardino, CA 92408 Subject: Proposal for Geotechnical Investigations Proposed Tieback Walls State Route 91 Corridor Improvement Project Riverside County, California Dear Mr. Thomas: 1220 Research Drive Suite B Redlands, CA 92374 pl 909.793.2691 Q 909.792.1704 kleinfeldeccom via Electronic Mail ThomasD@pbworld.com At your request, Kleinfelder West, Inc. (Kleinfelder) is pleased to submit this letter outlining our proposed additional geotechnical tasks to be performed for the project. Our understanding of the additional tasks is based on discussions with you and our on -going work on the project. Our current services are being performed in accordance with the Professional Services Subcontract Agreement Between PB Americas, Inc. (PB) and Kleinfelder dated January 11, 2008. SCOPE OF SERVICES Our scope of services to support the added scope items will include conducting geotechnical investigations for seven new tieback walls listed below: • Serfas Club Drive Tieback Wall • Maple Street Tieback Wall • SR91 EB Tieback Wall at Lincoln Avenue OC • SR91 EB Wall 482 (Tieback Wall) • SR91 EB Wall 536 (Tieback Wall) • SR91 EB Wall 20 (Tieback Wall) • SR91 WB Wall 127 (Tieback Wall) The purpose of our investigations will be to Evaluate the subsurface conditions and provide recommendations for preliminary geotechnical design in support of Advanced Planning Study (APS) for the proposed walls. Our original contracted project scope did not include these non-standard retaining walls. Recommendations for standard Type 1 retaining walls and Mechanically Stabilized Earth (MSE) walls will be provided in our updated Preliminary Geotechnical Design Report. Our scope of services is outlined in more detail below. 05602PROPlRDL9P001 Copyright 2009 Kleinfelder Page 1 of 4 120 January 6, 2009 KLEYNFELDER .,,i,40,4f+psww..0ei1.24a4.r Task 1 — Literature Review We will review available Caltrans reports and documents pertaining to existing walls and bridges, including as -built drawings and LOTB sheets. We will also review available geologic and geotechnical literature pertaining .to the project alignments including reports and geologic maps prepared by the Califomia Geological Survey, the U.S. Geological Survey, and other govemment agencies. Task 2 — Site Reconnaissance A geologidgeotechnical reconnaissance by a California Certified Engineering Geologist (CEG) and/or a Califomia ,Registered Geotechnical Engineer, (GE) of our firm will be performed along the full length of the proposed improvements, to observe and check for geological conditions and features that could impact design, construction and cost of the proposed improvements. Task 3 — Engineering Analyses and Report Preparation Our findings, conclusions and preliminary geotechnical design recommendations will be presented in stand-alone Preliminary Foundation Reports (PFR), to be prepared in accordance with Caltrans Guidelines for Structures Foundation Reports, Version 2.0, dated March 2006. One report will be prepared for each wall. Our reports will be reviewed internally for quality before submittal to you. Initially, we will send you electronic (pdf) files of the draft reports for your review. We will then incorporate your comments into the reports and send you eight copies of the PFRs for your own use and distribution to Caltrans, Riverside County Transportation Commission (RCTC) and other agencies for review. We have assumed one round of review comments from the reviewing agencies. SCHEDULE We expect to begin our work within one week following receipt of your written amendment to the contract and notice to proceed. Findings can be verbally provided to your design team as soon as practical following completion of our literature review and site reconnaissance to help expedite the design process. We will coordinate our schedule of deliverables with the structural designers of the team to meet the overall project schedule. FEE The anticipated total fee for these added tasks is $81,820 to be billed in accordance with our current contract. A breakdown of our estimated costs is summarized in the table below. } 1 Literature Review $13,680 2 Site Reconnaissance $10,420 3 Engineering Analyses and Report Preparation $57,720 Total: $81,820 ASSUMPTION 05602PROP/RDL9P001 Copyright 2009 Kleintelder Page 2 of 4 January 6, 2009 121 t :EINFELLa2;W We assume that basic project layouts and specific details and cross sections will be provided to Kleinfelder by PB in hard copy and electronic formats, as needed. AUTHORIZATION Our services will be performed in accordance with our current agreement with PB. CONDITIONS Kleinfelder offers a range of assessment and engineering services to suit the varying needs of our Clients. Although risk can never be eliminated, more detailed and extensive assessment or engineering yields more information, which may help understand and manage the degree of risk. Since such detailed services involve greater expense, our clients participate in determining the level of service, which provides adequate information for their purposes at an acceptable level of risk. Acceptance of this proposal will indicate that the Client has reviewed the scope of service and determined that it does not need or want more services than are being proposed at this time. Any exceptions should be noted and may result in a change in fees. Kleinfelder will strive to perform its services in a manner consistent with the standards of care and skill ordinarily exercised by members of the profession practicing under similar conditions in the geographic vicinity and at the time the services will be performed. No warranty or guarantee express or implied, is part of the services offered by this proposal. The proposed study specifically excludes the assessment of environmental characteristics, particularly those involving hazardous waste materials. In the event that obviously suspicious subsurface materials are encountered visually or by odor during our observations, we will stop our study and notify your office. Environmental monitoring is not a part of this proposal. All added costs incurred as a result of suspected hazardous substances would be charged on a time -and -expense basis over and above the estimated fee for the geotechnical study. The Client and/or property owner will be solely responsible for notifying all government agencies, and the public at large, of the existence, release, treatment or disposal of any hazardous materials observed at the project site, either before or during performance of Kleinfelder's services. Kleinfelder will assume no responsibility or liability whatsoever for any claim, loss of property value, damage, or injury that results from pre-existing hazardous materials being encountered or present on the project site, or from the discovery of such hazardous materials. Nothing contained in this proposal should be construed or interpreted as requiring Kleinfelder to assume the status of an owner, operator, generator, or person who arranges for disposal, transport, storage or treatment of hazardous materials within the meaning of any govemmental statute, regulation or order. The safety of our employees is of paramount concem to Kleinfelder. You will be notified if the location of your project represents a potential safety concern to our employees. Unsafe conditions for fieldwork will require a modification of our estimated scope of services and associated fees. We will advise you of the additional costs necessary to mitigate these unanticipated conditions, if applicable. 05602PROP/RDL9P001 Copyright 2009 Kleinfelder Page 3 of 4 122 January 6, 2009 LIMITATIONS INFE'LDER 11) The scope of work and fee estimates provided in this proposal assumes that Kleinfelder will be provided access to the project site. Our scope of work and fee estimates does not include obtaining right of entry or permitting with any govemment agencies or private landowners in order to gain access to the site. If weather, access or site conditions restrict our field operations, we may need to revise our fee estimate. We request that available survey data be provided including accurate locations of property lines, existing structures, underground utilities and services. CLOSURE We thank you for the opportunity to provide Kleinfelder's professional geotechnical engineering services and look forward to working on this project. Please feel free to call the undersigned should you have any questions. Respectfully submitted, KLEINFELDER WEST, INC. CBIOS-074),Z Carlos V. Amante, PE, GE Geotechnical Group Manager CVA:Ig 05602PROP/RDL9P001 Copyright 2009 Kleinfelder Page 4 of 4 123 January 6, 2009 �arae�v► 1r7:'airtr srs BEd. November 25, 2008 David Thomas Parsons Brinkerhoff Quade & Douglas 685 East Carnegie Drive, Suite 210 San Bernardino, CA 92408 Subject: Change of Scope Request for 10 Additional Right of Way Data Sheets required for the Riverside Corridor Improvement Project Dear Mr. Thomas: The 10 additional Right of Way Data Sheets will require 16 hours each for a total cost of $19,500 as shown on the attached task cost breakdown. We therefore request an increase of $19,500 in our budget. Sincerely, f� lames Rushing, P.E. Right of Way Engineering Manager 5762 Botsa Avenue Suite 201 Huntington Beach, CA 92649-1172 Phone: (714) 379-3376 Fax: (714) 373-1234 info@paragon-partners.com www.paragon-partners.com 124 • EBL. Consulting, Inc. April 9, 2009 Mr. David Thomas Parsons Brinckerhoff 685 East Carnegie Drive, Suite 210 San Bernardino, CA 92408 Subject: RCTC SR-91 Project (I2698A) Request ofAdditional Budget for Added Design Variations and Mid -city Access Dear Mr. Thomas, This is to request additional budget to cover the following tasks for the "added design variations and mid -city access". A brief scope is summarized for each task below as well. WBS Task &Scope hours 160.10.16 Conceptual construction staging plans - Evaluate construction staging plans 4 160.10.95 Preliminary TMP - Support in developing and evaluating detour routes - Support in developing and updating TMP strategies 32 160.10.96 Simulations or TMP - Enhance traffic data, especially for weekend closures - Fine-tune the mainline WZ traffic analysis - Interact with ramp/connector closures 58 160.10.100 Constructability Analysis - Check construability interactions with other widening works - Perform schedule estimate for the project duration 16 Total 110 hours Please call me if you have any questions. Yours sincerely, Eul-Bum (E.B.) Lee Principal Engineer 530Adams Street (# 5), Albany, CA 94706, Tel: (510) 526-8721, Email: eb-lee@pacbeltnet 125 AGENDA ITEM 9H • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Lisa DaSilva, Capital Projects Manager Mark Massman, Bechtel Project Manager Robert Wunderlich, Bechtel Project Coordinator THROUGH: Anne Mayer, Executive Director SUBJECT: Amendment to Agreement with David Evans and Associates for the Development of Plans, Specifications, and Cost Estimate for the Construction of the State Route 74/Interstate 215 Interchange Improvement Project in the City of Perris BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve Agreement No. 07-31-122-01, Amendment No. 1 to Agreement No. 07-31-122-00, with David Evans and Associates, Inc. (DEA) to perform additional work scope to complete the final engineering services and prepare plans, specifications, and cost estimate (PS&E) for the construction of the SR-74/I-215 interchange improvement project in the city of Perris for the additional amount of $700,000; 2) Approve an adjustment to the project budget in the amount of $790,000, from the previously approved base amount of $2,091,662 plus a contingency amount of $218,338 for a total amount of $2,310,000, to a revised base amount of $2,791,662 plus a contingency amount of $308,338 to cover potential future changes in scope for a total not to exceed amount of $3.1 million; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 4) Authorize the Executive Director or designee to execute future amendments from the proposed contingency balance for additional work as required for the project. BACKGROUND INFORMATION: At its July 7, 2007 meeting, the Commission awarded Agreement No. 07-31-122-00 to DEA to perform final engineering services and prepare PS&E for the construction of the SR-74/I-215 interchange improvement project in the city of Perris. Commission approval for this 1989 Measure A project authorized PS&E Agenda Item 9H 126 work to proceed prior to the completion of the environmental document in order to accelerate the project's delivery. PS&E work began at the time of conceptual approval by Federal Highway Administration (FHWA) of the single remaining alternative under consideration. This conceptual approval was obtained from FHWA on March 12, 2008 and a notice to proceed was issued to DEA with an effective date of March 24, 2008. The PS&E for the project is scheduled for completion in August 2009. As DEA has been working to develop the PS&E, design details have been identified requiring work, which is outside of the scope of the original contract. The out of work scope includes additional surveying and mapping, right-of-way engineering, and modifications to approved project features. This additional work was performed to reduce the right-of-way impact and construction cost with a net saving of at least $500,000. By starting the PS&E work prior to final environmental clearance, the project delivery schedule was reduced by approximately 12 months. In turn, this caused some redesign of the project plans. The cost of the PS&E scope of work including this amendment is 8.5% of the construction cost. Staff recommends approval of Agreement No. 07-31-122-01 with DEA to perform additional work scope to complete the final engineering services and the PS&E for the construction of the SR-74/I-215 interchange improvement project in the city of Perris for the additional amount of $700,000 plus an additional contingency of $90,000. Approximately $200,000 is included in the FY 2008/09 budget; therefore, a budget adjustment of $150,000 is recommended. Financial Information In Fiscal Year Budget: Yes/No Yes Year: FY 2008/09 FY 2009/10 Amount: $350,000 $350,000 Source of Funds: Measure A, TUMF Budget Ad ustment: Yes ($150,000) GLA No.: 222 31 81102 P3015 Fiscal Procedures Approved: \ ,11. Date: 04/17/2009 Attachments: 1) Agreement No. 07-31-122-01 2► Request for Amendment No. 1 31 Project Summary 4) Scope of Work and Cost Estimate Agenda Item 9H 127 ATTACHMENT 1 Agreement No. 07-31-122-01 AMENDMENT NO. 1 TO AGREEMENT FOR PLANS, SPECIFICATIONS, AND ESTIMATES FOR THE SR-74/I-215 INTERCHANGE PROJECT IN THE CITY OF PERRIS 1. PARTIES AND DATE This Amendment No. 1 to the Agreement for professional engineering services for the preparation of plans, specifications, and estimates on the SR-74/I-215 Project is made and entered into as of this day of , 2009, by and between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION ("Commission") and DAVID EVANS AND ASSOCIATES, INC. ("Consultant"). 2. RECITALS 2.1 The Commission and the Consultant have entered into an agreement dated December 28, 2007 for the purpose of obtaining plans, specifications, and Estimates for the SR-74/ 1-215 Project (the "Master Agreement"). 2.2 The parties now desire to amend the Master Agreement in order to revise the Scope of Services, and to provide additional compensation in order to address additional design work identified during final design. 3. TERMS 3.1 The Scope of Services for the Master Agreement shall be amended to include Services, as that term is defined in the Master Agreement, required to complete the additional design work, as more fully described in Exhibit "A" attached to this Amendment. 3.2 The Services described in this Amendment, which services integrate and supplement the Consultants existing Services under the Master Agreement, shall be performed expeditiously, within the term of the Master Agreement, and shall be completed on or before unless otherwise agreed to by the Commission. RCTC Agreement 07-31-122-00 SR74/1215 Interchange Project in the City of Perris Page 1 128 3.3 The maximum compensation for Services performed pursuant to this Amendment shall be Seven Hundred Thousand Dollars ($700,000), as further set forth in Exhibit "B" attached to this Amendment. The resulting total not to exceed value of the Master Agreement, as herein modified, is Two Million, Seven Hundred Ninety -One Thousand, Six Hundred Sixty -Two Dollars ($2,791,662). Work shall be performed at the rates set forth in the Master Agreement. 3.4 Except as amended by this Amendment, all provisions of the Master Agreement, including without limitation the indemnity and insurance provisions, shall remain in full force and effect and shall govern the actions of the parties under this Amendment. IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first herein above written. [Signatures on following page] RCTC Agreement 07-31-122-00 SR74/1215 Interchange Project in the City of Perris Page 2 • 129 • SIGNATURE PAGE TO AGREEMENT NO. 07-31-122-01 RIVERSIDE COUNTY DAVID EVANS AND TRANSPORTATION COMMISSION ASSOCIATES By: Robert E. Magee, Chairman Signature APPROVED AS TO FORM: By: Best, Best & Krieger LLP General Counsel Name Title RCTC Agreement 07-31-122-00 SR74/I215 Interchange Project in the City of Perris Page 3 130 • EXHIBIT A Scope of Services RCTC Agreement 07-31-122-00 SR74/1215 Interchange Project in the City of Perris Page 4 131 ATTACHMENT 2 • • DAVIE] EVAMS .,ec Rssry sATes... REQUEST FOR AMENDMENT #1 April 15, 2009 Ms. Lisa DaSilva Capital Projects Program Manager Riverside County Transportation Commission 4080 Lemon Street, 3rd Floor P.O. Box 12008 Riverside, CA 92502-2208 Subject: Request for Amendment #1 SR-74/I-215 Interchange Project Dear Ms. DaSilva Agreement No. 07-31-122-00 As you may know, the "PS&E" Agreement 07-31-122-00 was negotiated and signed between RCTC and David Evans and Associates (DEA) in December 2007. Several significant design changes occurred between December 2007 and June 2008 that were reflected in the 6/28/08 Geometric Approval Drawing (GAD) and the 6/28/08 Draft Project Report (DPR). These significant design changes have caused DEA to perform additional work effort to incorporate these changes into the project design and could not have been anticipated by December 2007. Therefore, please see attached our Request for Additional Services #1 for a total of $700,000. Please feel free to contact us with any comments or questions. Sincerely David Evans and Associates, Inc. Don Bload4vorth, PE, PLS Project Manager / Project Engineer Page 1 of 12 132 Amendment No. 1 SR-74/1-215 Interchange Project AgreeMea No. 0731-122-0 ATTACHMENT 3 M�/215 erchange Project - Request for Amendment N1: Summary Labor Detail Prated Management PM °Ins Design Design Design Survey Duality Tails Task Description Original Cranked Amount AmendmentNw,eger Number One Revised Contract Amount Scope AIL QC P6yPE lead Designer Peel Engineer Asst. Engineer Utility Card. Spec. Engineer Spec. Tech DrNnege Engineer GADD Manager LADD Tech Survey Manager LOP Survey Tech Survey Tech OC Engineer QC checker Taal Hours T0181 DOsI Mt SIR 517< $105 S93 59T 5136 517P Ma 5117 MY 589 5102 $131 5106 MP 5173 SBa 7 Project Management $180,091 $33,213 $213,304 60 31 72 0 0 0 0 0 0 0 0 D 0 0 0 D - 0 0 163 $33,213 $1130,091 $33,213 $213.304 PM, and Coordination, including: 8 additional PDTs, Right of Way engineering locus meetings (8), Maintenance Focus Meeting, Drainage Focus Meeting, Water Pollution Control Plan (WPCP) Focus Meeting, Right of Way Acquisition status Meetings (14), GAD/Geometric Mandatory -Advisory Design Exception Focus Meetings (3), Updated Drainage Focus Meeting. 60 31 72 163 $33,213 _2 Survey and MaPPirg '$122,189 $166,000 6288,189 0 0 0 -. 0 0 0 0 '0. - 0 0 0 0 206 320 460 340 - 36 20 1382 $166,000 185.1 Survey Mapgrg $27352 Sa Dap $72392 Additional topo mapping due to design development, modifications. and verifications resulting revised engineering plan sheets do to the lollowing: • Conforms for Ramp Gores OD HDS Scanning) needed for accurate lie -ins to existing Mainline to minimize constmction change orders and emergency design changes during construction. • Conforms for 4th Street needed for accurate tie-ins to existing street to minimize construction change orders and emergency design changes during construction.52 • Conforms for Redlands Avenue needed for accurate tie-ins to existing street to minimize construction change orders and emergency design changes during construction. • Existing Wa$ (front and back) fronting Mobile Home Park needed to prepare accurate wall design to minimize construction change orders and emergency design changes during construction. •Existing parkinglotlprrvate sign along northwest quadrant to determine the construction limits/extent to the existing parking lot and private sign. The properly appraisal will depend upon the effects due to construction limits and the extent to the existing parking lot and private Sign will be modified. • Drainage verification and additional topo in several locations within project area based on revised and updated drainage design. • Drainage inveds at specified locations in several locations within project area based on revised and updated drainage design. • Confirm pin locations in several locations within project area (packing lots) to minimize construction change orders and emergency design changes during Construction. 82 120 122 8 384 $45,000 �W 1'i1 200.10.15 Utility Surreys $5,781 $5,000 $10,781 4 16 16 4 40 $5,000 220 ROW Engineering $72.490 $40,000 $112,490 ROW engineering and acquisition documents for additional parcels due to design modifications: • Preliminary Title Report review to verily existing right of way and easements for 16 additional parcels. • Develop right of way plaits and legal descriptions for additional acquisition parcels (26 total, originally estimated 10). • Develop right of way plans and legal descriptions for additional TCE requirements (11 total to date, originally estimated 0). • Coordinate with right of way acquistion agents on Government Property Transfers (5 total to date, originally estimated 0). • Review and provide design input for the preparation of Right of Way Cooperative Agreemenls. 32 100 100 82 a 20 342 $40,000 220.2 Prepare Acquisition Documents 618.526 640,000 $58.528 78 120 120 16 334 $40,000 NEW Right of way Appraisal Map $36,000 $36,000 New task. Traditionally this task has been completed by Caltrans right of way engineering. Since RCTC is the lead for the right of way appraisals and acquistions, this task needs to be completed by RCTC's Design firm. The appraisal maps will cover the project foot print focusing on the 26 parcels needed for construction. 40 122 120 282 $36,000 s 4/I6/2009 CH PM N,wemeN,Sprm4y.eei_osoaia nw 0as Page 1 of 3 Amendment No. 1 SR-74/1-215 Interchange Project Agreement No. 07-31-122-0 74/215 Interchange Project for Amendment - Request Description Highway Engineering Original ContractAmendman' &noun $868,845 NUmbef OMMullin' $500,787 Revised Contract 51,359,532 Summary Labor Detail Room Mnagement MPi° Design Coord. Spec. Engineer Design Survey Quality Totals Task 3 Scope MC Qc Manager PM,VE Lead Designer Asst. Engineer Asst.Wilily Engineer Spec. Tech Drainage Engineer GADD Manager GADD Tech Survey Manager LSO' Survey Tech Survey Tech OC Engineer QC Checker Total Kowa Total Coat 5251 S162 Spa St05 Eea S97 ELM E1T2 Sae Ent $IT Sea SIa2 SDI 5106 $ee Ella SW 0 0 656 554 368 339 580 302 478 40 0 0 0 148 40 3918 $500,787 41 236 276 165 Preliminary Engineering $06416 1 $76.000 $190.416 Additional engineering design due to revisions on the approved Geometric Appmval Drawing effecting the engineering design plans including the bridge plans and right of way mapping. Revisions include: • Modified vertical profile design of Redlands Avenue to "tie-in" to 4th Street and to minimize impede to adjacent properties (Chevron, Denny's, Jack in the Box), and to prepare Advisory Design Exception Fact Sheet. • Modified superelevalbn design of Redlands Avenue and "lie -in" to 4th Street and to minimize impacts to adjacent properties (Chevron, Denny's, Jack in the Box), and to prepare Mandalory Design Exception Fact Sheet. • Eliminated superetevation transitions from bridge deck and through 4th Street intersection to minimize non -typical construction methods on bridge and to minimize impacts to adjacent propenies (Chevron, Denny's. Jack in the Box). • Redesign for Ramp Gores based on updated survey/10po data to minimize construction change orders and emergency design changes During construclon. • Redesign for 4th Street based on updated survewtopo data to minimize construction change orders and emergency design changes during construction. • Redesign of Redlands Avenue based on updated survey/topo data to minimize construction change orders. 80 82 82 40 76 76 40 122 32 630 $75,000 IL -P. 200 Vtiriry Coordination$70.972 $97,000 $167,972 Original scope includes the coordinntion for impacting two utility poles. During the detailed design development additional utilities have been identified within the project loot pint. Design coordination with the utility companies on relocation / protect in place options is required for the following utility conflicts: • Above ground Southem California Edison (SCE) electrical distribution boxes. • Underground Southern California Edison (SCE) electrical conduits. • Underground Southern California Edison (SCE) electrical vaults. • City of Perris/Eastern Municipal Water District sewer manholes to be raised to grade. • City of Perris/Eastern Municipal Water District water line to be cut and capped. • City of Perds/Eastem Municipal Water District water value covers to be raised to grade. • Underground Verizon facilities to be relocated. • Underground Time Warner facilities to be relocated. • Southem California Edison (SCE) gas valve covers to be raised to grade. • Street and Ramp light relocatioNsalvage. • Additional Utility Coordination to Adhere to Callrans Process • Additional Utility Conflid Map Elfon • Additional Callrans Fonns, Reports, and Documentation • Additional Review of Easements and Utility Rights of Way • Additional Review of Utility Cooperative Agreements • Additional Preparation of Utility Cooperative Agreements and Meetings 96 82 82 82 304 62 24 732 $97,000 • 4/16/2009 4:26 PM AmwYme t,£qul,heet,YBM13fw: 0. Page 2 of 3 Amendment No. 1 SR-74(1-215 Interchange Project Agreement No.07-31-122-D 1215 terchange Project - Request for Amendment kT: Summary Labor Detail Project nagemenl px we Design Design DeMgn Survey Duaany Totals Teak pa Description 230.05 Prepare Drat Highway Plan Original Contract Amount Amendment Number One Revir ati Comrect AmOunt Scope PIC Maer PM/PE Lead si Degns A99t es Engin Awt. Engineer Dg6ry Gourd. ec. Sp Engineer Spec Teen Drainage EngineerManagertt CADD CA00 Tn Sauey Manager Lstr Survey Tear Survey Tech OC Engineer OC Caier tt Teter Fbars Tulal Coat 6251 $lee 5174 5105 Ma 997 Slay Sin Sae at 17 Sr37 Sea 9192 Mai SIM See S179 PM 8352.823 sies.zez $536610 Additional engineering design due to revisions to Geometric Approval Drawing to reduce construction cost: • Redesign Southbound On Ramp ("C" Line) to eliminate Retaining Wall #4 along APN 310-100-037 Auto Mall. • Redesign location of SOund Wall #2 fronting Mobile Home Park to eliminate "dead space" between State Right of Way and Mobile Home parcel line. Relocated layout line of Sound Wall #2 to coincide with existing right of way line. • Redesign the 4th Street Culde-Sac to avoid private pmpery acquisition of APN 310-100-037 Auto Mall. (The 4th Street Cul-de-Sac was "flipped" to the north side of 4th Street.) • Reduce earthwork embankment from 4;1 side slopes to 2:1 side slopes. Additional Fact Sheets. This horizontal radius change had the following pos8ive effects: • Avoided acquisitions of private property at Dennys Restaurant parcel. • Allowed for improved geometric "tie-in' at the Redlands Avenue/4th Street, especially in the vertical dimension, which maximized the opportunity to maintain access to existing commercial properties. • Allowed for minimized construction traffic staging d-Ismptions by minimizing construction near existing commercial properly access. • Allowed for improved superelevation transitions at 4th Street and near the bridge abutments. This earthwork embankment change had the following positive effects: • Avoided additional right of way acquisitions o1 private properly along the east side of the project, effechvely maximizing private property for future evelopmenl. • Avoided throw -away costs for lulure interim "Central" project and future ultimate' widening project. • Allowed for minimized earthwork import borrow costs in the northwest and southwest quadrants. • Allowed for reduce retaining wall height and length costs for Retaining Walls. • Allowed for re -positioned Retaining Wail 03 (Denny's) to minimize earthwork import, minimize retaining wall costs, and maintain existing drainage course. 320 250 80 85 40 100 100 41 40 150 150 40 60 40 1356 5163,787 NEW Ramp Metering $60.000 Semo00 New task. Callrans requires ramp metering to be Installed al interchanges where significant modifications are proposed. 80 60 64 60 80 24 10 100 16 494 $60,000 NEW Adanionnl Engineering Reports $s5,omo $85,0o0 New task due to Callrans requirements: Soli Percolation Testing. CLOMAR. Updating other reports to incorporate new information: SWDR, Drainage Report, Drainage Plans. 60 80 60 72 80 16 120 76 106 16 706 $85,000 Orawj 7otelsi 62,0s1,66; Voe,000 $2,791,66; i' , ^ .i - ' ..� �' 60' .. L31 473 --. 394 320. 203 580 302 - 41 236 '.276 130' 215 320 460 • 340 104 60-, 4465. ^$584,767: a 4/15/2009 4:26 PM nm.mm«, .., 090..Ea•v OA. Page 3 of 3 ATTACHMENT 4 EXHIBIT "A-1" SCOPE OF SERVICES AMENDMENT 1 Task A1-1.1 Additional Protect Management and Meetings $33,213 As a result of an extended project schedule, DEA will expend additional effort for project management and coordination, including: 8 additional PDTs, Right of Way engineering focus meetings (8), Maintenance Focus Meeting, Drainage Focus Meeting, Water Pollution Control Plan (WPCP) Focus Meeting, Right of Way Acquisition status Meetings (14), GAD/Geometric Mandatory -Advisory Design Exception Focus Meetings (3), Updated Drainage Focus Meeting. Task A1-2.1 Additional Design Surveys $50,000 Perform Desiqn Surveys According to Exhibit "A," Scope of Services, of the signed agreement, page 1 of 11, Perform Design Surveys included 6 field crew days. These days were used to gather data for the plans based on the approved Geometric Approval Drawing (GAD). Since then significant design changes were being considered by the PDT. As a result of the design changes as described in Task 1 Additional Engineering Design, above, DEA has increased the Field Design Surveyeffort for the project in order to provide the topo data needed for revisions to the engineering plan sheets. These additional design surveys were needed for the project, as follows: • Conforms for Ramp Gores (3D HDS Scanning) needed for accurate tie-ins to existing Mainline to minimize construction change orders and emergency design changes during construction. • Conforms for 4th Street needed for accurate tie-ins to existing street to minimize construction change orders and emergency design changes during construction. • Conforms for Redlands Avenue needed for accurate tie-ins to existing street to minimize construction change orders and emergency design changes during construction. • Existing Wall (front and back) fronting Mobile Home Park needed to prepare accurate wall design to minimize construction change orders and emergency design changes during construction. • Existing parking lot/private sign along northwest quadrant to determine the construction limits/extent to the existing parking lot and private sign. The property appraisal will depend upon the effects due to construction limits and the extent to the existing parking lot and private sign will be modified. • Drainage verification and additional topo in several locations within project area based on revised and updated drainage design. • Drainage inverts at specified locations in several locations within project area based on revised and updated drainage design. • Confirm join locations in several locations within project area (parking lots) to minimize construction change orders and emergency design changes during construction. Page 5 of 12 136 Potholing and Additional Field Surveys According to Exhibit "A," Scope of Services, of the signed agreement, page 4 of 11, Potholing and Additional Field Surveys: "At this time no specific ufility conflicts are noted however this scope of services assumes 2 full days of survey and potholing services..." Since the time of this executed agreement (January 2008), and after further, more refined PS&E-level studies, several new utility conflicts were discovered. DEA needed to perform additional field surveys to locate, verify, and quantify new utility conflicts which would affect the PS&E design. • Actual total # of days of design/drainage and utility surveys: 40 days • Original # of days budgeted for design surveys: 17 days • Actual total # of days of additional survey design services: 23 days Task A1-2.2 Additional Right of Way Engineering $116,000 Prepare Right of Way Maps and Acquisition Documents According to Exhibit "A," Scope of Services, of the signed agreement, page 6 of 11, Prepare• Right of Way Maps: "No mapping is anticipated along the SR-74 corridor for this project." "DEA has assumed 10 parcels for acquisition as a part of this scope of services As a result of the design changes as described in Task 1 Additional Engineering Design, above, DEA's effort contains significant right of way mapping along the SR-74 corridor for this project, including: • Preliminary Title Report review to verify existing right of way and easements for 16 additional parcels. • Develop right of way plats and legal descriptions for additional acquisition parcels (26 total, originally estimated 10). • Develop right of way plats and legal descriptions for additional'TCE requirements (11 total, originally estimated 0). • Coordinate with right of way acquisition agents for Govemment Property Transfers (5 total to date, originally estimated 0). • Review and provide design input for the preparation of Right of Way Cooperative Agreements. Page 6 of 12 137 New Task - Right of Way Appraisal Map As a result of PDT Meeting decisions, DEA has been requested to prepare Right of Way Appraisal Maps per Caltrans current requirements. This map will be prepared as directed at the February 2009 Right of Way Focus Meeting or by other Caltrans approved format. This New Task was not included in the original scope of services and is usually prepared by Caltrans right of way engineering.. Task A1-3.1 Additional Engineering Design $258,787 Perform Preliminary Design According to Exhibit "A," Scope of Services, of the signed agreement, page 1 of 11, Perform Preliminary Design: "(David Evans and Associates) DEA will review the final approved Geometric Approval Drawing with Caltrans and RCTC to determine if any additional modifications or revisions are needed for the project." Due to PDT discussions, meetings, and revisions shown on the 6/26/08 approved Geometric Approval Drawing (GAD), the horizontal radius of Redlands Avenue "B" Line Station 23+72 to 27+73 was changed from 850-feet to 600-feet. This horizontal radius change had not yet been incorporated into the 6/26/08 approved Draft Project Report for Preferred Alternative 2. This horizontal radius change represents a significant design modification. This horizontal radius change had the following positive effects: • Avoided acquisitions of private property at Denny's Restaurant parcel. • Allowed for improved geometric "tie-in" at the Redlands Avenue/4th Street, especially in the vertical dimension, which maximized the opportunity to maintain access to existing commercial properties. • Allowed for minimized construction traffic staging disruptions by minimizing construction near existing commercial property access. • Allowed for improved superelevation transitions at 4th Street and near the bridge abutments. However, as a result of this horizontal radius change, DEA needed to perform several additional design modifications and revisions to the PS&E design to accommodate this PDT - approved change. These additional design modifications and revisions are as follows: • Modified vertical profile design of Redlands Avenue and "tie-in" to 4th Street. • Modified superelevation design of Redlands Avenue and "tie-in" to 4th Street. • Eliminated superelevation transitions from bridge deck and through 4th Street intersection. Page 7 of 12 138 Also as a result of this horizontal radius change, DEA needed to perform several new and additional Design Exception Fact Sheets, as follows: Design Exception Location - MANDATORY Superelevation Rate HDMlndex 202.2 Redlands Avenue for 600' radius ADVISORY Design Speed HDMlndex 101.1 Redlands Avenue `B" Line ADVISORY Superelevation Transition HDMlndex 202.5(1) Redlands Avenue at 4"' Street "B" Line 23+71.38 Superelevation Runoff HDMlndex 202.5(2) Redlands Avenue at Ott' Street `B"Line 23+71.38 ADVISORY Superelevation Transition HDMlndex 202.5(1) Redlands Avenue Sta 27+73.17 near Begin Bridge ADVISORY Superelevation Transition HDMlndex 202.5(1) Redlands Avenue Sta 32+75.80 near End Bridge Superelevation Runoff HDMlndex 202.5(2) Redlands Avenue Sta 32+75.80 near End Bridge ADVISORY Superelevation Transition HDMlndex 202.5(1) Redlands Avenue at 4tt' Street `B" Line 38+45.08 • Based on updated design surveys performed for the PS&E phase, DEA needed to perform. several design modifications and revisions to the approved GAD, which where needed for the PS&E design, as follows: • Redesign for Ramp Gores based on updated survey/topo data. • Redesign for 4th Street based on updated survey/topo data. • Redesign of Redlands Avenue based on updated survey/topo data. Based on RCTC review of the Right of Way Requirement Map, DEA needed to perform a design modification and revision to the approved GAD, which was needed for the PS&E design, as follows: • Redesign Southbound On Ramp ("C" Line) to eliminate Retaining Wall #4 along APN 310-100-037 Auto Mall to eliminate need for a Temporary Construction Easement (TCE). Based on RCTC and Caltrans review of the Right of Way Requirement Map, DEA needed to perform a design modification and revision to the approved GAD, which was needed for the PS&E design, as follows: • Redesign location of Sound Wall #2 fronting Mobile Home Park to eliminate "dead space" between State Right of Way and Mobile Home parcel line. Relocated layout line• of Sound Wall #2 to coincide with existing right of way line. Page 8of12 139 • • Based on PDT review of the Right of Way Requirement Map, DEA needed to perform a design modification and revision to the approved GAD, which was needed for the PS&E design, as follows: • Redesign the 4th Street Cul-de-Sac to avoid private property acquisition of APN 310- 100-037 Auto Mall. (The 4th Street Cul-de-Sac was "flipped" to the north side of 4`h Street.) Based on RCTC review of the Right of Way Requirement Map, DEA needed to perform a design modification and revision to the approved GAD, which was needed for the PS&E design, as follows: • Reduce earthwork embankment from 4:1 side slopes to 2:1 side slopes This earthwork embankment change had the following positive effects: • Avoided additional right of way acquisitions of private property along the east side of the project, effectively maximizing private property for future development. • Avoided throw -away costs for future interim "Central' project and future "ultimate" widening project. • Allowed for minimized earthwork import borrow costs in the northwest and southwest quadrants. • Allowed for reduce retaining wall height and length costs for Retaining Walls. • Allowed for re -positioned Retaining Wall #3 (Denny's) to minimize earthwork import, minimize retaining wall costs, and maintain existing drainage course. Also as a result of this earthwork embankment change, DEA needed to perform a new and additional Design Exception Fact Sheet, as follows: ADVISORY Side Slopes HDM Index 304.1 Inside and outside slopes at all ramps Prepare Right of Wav Requirement Maps According to Exhibit "A," Scope of Services, of the signed agreement, page 3 of 11, Prepare Right of Way Requirement Maps: "DEA will prepare the right of way requirement maps based on the approved Geometric Approval Drawing..." Since the approved GAD was modified and revised with changes which were needed for the PS&E design, the level of effort for the Right of Way Requirement Maps also changed. Page 9 of 12 140 As a result of the design changes as described in Task 1 Additional Engineering Design," above, DEA has increased the Right of Way Requirement Map effort for the project. This additional Right of Way Requirement Map effort was needed for the project, as follows: • Additional acquisition parcels identified (26 total, originally estimated 10) • Additional TCE requirements (11 total to date, originally estimated 0) • Government Property Transfers (5 total to date, originally estimated 0) This additional Right of Way Requirement Map effort also includes the following: • Additional Meetings with Caltrans Surveys, Maintenance, Right of Way, and Project Management for approval. Task A1-3.2 Additional Utility Potholing and Coordination $97,000 Utility Coordination According to Exhibit "A," Scope of Services, of the signed agreement, page 3 and 4 of 11, Utility Coordination: "At this time, only two utility poles are anticipated as part of this scope of work." - Since the time of this executed agreement (January 2008), significant utility conflicts hav€41) been discovered as a result of PS&E-level utility investigation and the design changes as described in Task 1 Additional Engineering Design, above. These additional utility conflicts include: • Above ground Southern California Edison (SCE) electrical distribution boxes. • Underground Southern California Edison (SCE) electrical conduits. • Underground Southern California Edison (SCE) electrical vaults. • City of Perris/Eastem Municipal Water District sewer manholes to be raised to grade. • City of Perris/Eastern Municipal Water District water line to be cut and capped. • City of Perris/Eastern Municipal Water District water valve covers to be raised to grade. • Underground utility pull boxes to be relocated. • Underground Verizon facilities to be relocated. • Underground Time Warner facilities to be relocated. • Southern California Edison (SCE) gas valve covers to be raised to grade. • Street light relocation/salvage. • Ramp light relocation/salvage. As a result of the above listed conflicts, additional design coordination with the utility companies is necessary to finalize the construction package. Page ] 0 of 12 141 • • • New Task - SCE Connection for New Service Pedestal As a result of PDT Meeting decisions, DEA has been requested to coordinate with Southem California Edison (SCE) to obtain new electrical connections to provide electrical power to two new service pedestals. These new service pedestals will provide electrical service to the new signalized intersection traffic control systems. This New Task was not included in the original scope of services. New Task - Eastern Municipal Water District (EMWD) Water Connections for Irrigation and Coordination for Reclaimed Water Irrigation System According to Exhibit "A," Scope of Services, of the signed agreement, page 8 of 11, Prepare Highway Planting Plans: "Points of connection for the project (irrigation) are not known at this time." Since the time of this executed agreement (January 2008), significant irrigation coordination has been performed as a result of PS&E-level studies. As a result of PDT Meeting decisions, DEA has been requested to coordinate with Eastem Municipal Water District (EMWD) to obtain two new irrigation service connections to provide irrigation water the project. Subsequent coordination with Eastern Municipal Water District (EMWD) has revealed the intent to install a "Reclaimed Water" Irrigation System for the project for future connection to a future "Reclaimed Water" Main. This New Task was not included in the original scope of services. Task A1-3.3 Additional Engineering Reports New Task - Soil Percolation Testing As a result of PDT Meeting decisions, Testing to analyze soil infiltration rates. of Best Management Practices (BMPs) the original scope of services. $85,000 DEA has been requested to perform Soil Percolation This Soil Percolation Testing will assist in the design for Water Quality. This New Task was not included in Update Storm Water Data Report (SWDR) As a result of the Soil Percolation Testing, the Storm Water Data Report (SWDR) will need to be updated to incorporation new data, results, findings, and any design changes. Update Hydrology and Hydraulics Design (Drainage Report) As a result of the Soil Percolation Testing, the Hydrology and Hydraulics Design will need to be updated to incorporation new data, results, findings, and any designs changes. Update Drainage Design, Profiles, and Quantity Sheets As a result of the. Soil Percolation Testing, the Drainage Design, Profiles, and Quantity Sheets will need to be updated to incorporation new data, results, findings, and any designs changes. Page 11 of 12 142 • New Task - Prepare Conditional Letter of Map Revision (CLOMR-F) Since the project limits are within the 100-year flood plain, a Conditional Letter of Map Revision (CLOMR-F) will need to be prepared. This New Task was not included in the original scope of services. Task A1-3.4 New -Task Add Ramp Metering $60.000 Caftans requires ramp metering to be installed at interchanges where significant modifications are proposed. DEA will develop construction level plans, specifications, and bid documents for this work. This New Task was not included in the original scope of services. • • Page 12 of 12 143 • AGENDA ITEM 91 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Sheldon Peterson, Rail Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Amendment to Memorandum of Understanding with Southern California Regional Rail Authority to Include Riverside Transit Agency's North Main Corona Metrolink Shuttle Service Term Extension and Funding Increase PLANS AND PROGRAMS COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve Memorandum of Understanding (MOU) No. 03-25-303-02, Amendment No. 2 to MOU No. 03-25-303, with the Southern California Regional Rail Authority (SCRRA) for an extension of the term and increased funding of the Riverside Transit Agency (RTA) North Main Corona Metrolink Station shuttle service: and 2) Authorize the Chair, pursuant to legal counsel review, to execute the MOU on behalf of the Commission. BACKGROUND INFORMATION: In January 2008, the Commission began construction of the North Main Corona Metrolink station parking structure. As a result, approximately 239 parking spaces were not available to commuters. To address this shortfall, the Commission leased additional adjacent parking. RTA and the Corona Cruiser have operated highly successful shuttle services to the station from the adjacent parking lot. The funding for the RTA shuttle comes from the MOU between SCRRA and the Commission. At its June 30, 2008 meeting, the Commission approved amending the existing MOU with SCRRA to extend the term to June 30, 2009. Since there is the potential for the opening of the parking structure to be delayed, staff is requesting a new amendment to extend the term until December 31, 2009. Staff at SCRRA agrees with this approach and will accept an amendment to the existing MOU that will allow the RTA North Main Corona shuttle service to continue through December 31, 2009 and be fully funded by the Commission. Agenda Item 91 144 The cost for the RTA service after June 30, 2009 will be up to $26,215 a month, or $157,290 for the duration of the project. Funds have been identified to cover the shuttle operating expenditures in both the current and next year's rail operations budget. Financial Information In Fiscal Year Budget: N/A Year: FY 2009/10 Amount: $157,290 Source of Funds: Local Transportation Funds Budget Adjustment: No GLA No.: 103 25 86101 4199 $157,290 Fiscal Procedures Approved: Date: 4/16/09 Attachment: MOU No. 03-25-303-02 Agenda Item 91 • 145 ATTACHMENT 1 Agreement No. 03-25-303-02 SECOND AMENDMENT TO TRANSIT FUNDING PARTNERSHIP MEMORANDUM OF UNDERSTANDING BETWEEN SCRRA AND RIVERSIDE COUNTY TRANSPORTATION COMMISSION This Second Amendment to Transit Funding Partnership Memorandum of Understanding between SCRRA and Riverside County Transportation Commission ("Memorandum") is made and entered into 1st day of May, 2009 by and between the Riverside County Transportation hereinafter referred to as "RCTC" and the Southern California Regional Rail Authority, a joint powers authority hereinafter referred to as "SCRRA". RECITALS WHEREAS, the parties have established a Memorandum of Understanding, dated July 1, 2003 ("Memorandum") for Transit Funding Partnership; and WHEREAS, the parties entered into Amendment No. 1 dated June 11, 2008 to include the Riverside Transit Agency North Main Corona Shuttles operating exclusively for the duration of construction of the North Main Corona Parking Structure as part of the Transfer Funding Partnership; and WHEREAS, the parties now desire to amend the Memorandum in order to include the continuation of the Riverside Transit Agency North Main Corona Shuttles; and WHEREAS, this Amendment is authorized pursuant to the Memorandum. NOW, THEREFORE, in consideration for the promises set forth herein, the receipt and adequacy of which is hereby acknowledged, the parties hereby agree to amend the Memorandum as follows: TERMS 1. General Scope of Services. The Scope of Services of the Memorandum is hereby amended to include Services, as defined and particularly described in "Attachment A", otherwise Exhibit A of the Transfer Agreement between RTA and Metrolink, attached hereto and incorporated herein by reference. All Additional Services shall be subject to, and performed in accordance with, the Memorandum, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state, and federal laws, rules and regulations. 146 2. Compensation. The compensation of the Memorandum is hereby amended to include compensation, including authorized reimbursements, for all Additional Services rendered under this Amendment and set forth in "Attachment A" attached hereto and incorporated herein by this reference. The total compensation for the applicable term of the Memorandum, as amended, shall not exceed $26,215 (twenty six thousand two hundred fifteen dollars) a month, or $157,290 (One hundred fifty seven thousand seven two hundred ninety dollars) for the extension of up to six months for the duration of the North Main Corona Parking Structure project construction. 3. Effect of Amendment. Except as amended by this First Amendment, all provisions of the Memorandum shall remain in full force and effect and shall govern the actions of the parties under this Amendment. IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date first hereinabove written. RIVERSIDE COUNTY TRANSPORTATION COMMISSION By: Anne Mayer, Executive Director Approved as to Form: By: Best, Best & Krieger LLP General Counsel SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY By: David Solow, Chief Executive Officer Approved as to Form: • 147 Attachment "A" EXHIBIT A (Revised 04/09) SERVICE(S) HONORING METROLINK TICKETS AS OF June 30, 2009 The RIVERSIDE TRANSIT AGENCY (RTA) will accept valid METROUNK fares for a single local boarding only on routes/lines listed below. Station Base Transfer Metrolink Line Route Name/Line Nos. Fare Fee La Sierra IEOC and 91 Route 15 $1.50 0 Pedley Riverside Routes 21, 29 $1.50 0 Riverside Riverside Routes 1, 16, $1.50 0 (Downtown) Commuter Link 208, 210 & 212 $3.00 0 West Corona 1E0C and 91 Route 1 $1.50 0 North Main Corona IEOC and 91 Route 3 $1.50 0 Commuter Link 206* $3.00 0 Montclair San Bernardino Commuter Link 204 $3.00 0 Oceanside Orange County Commuter Link 202 $3.00 0 • Effective January 2002, Paragraphs 1 and 2 of the Agreement are no longer applicable as transfer upgrade tickets will no longer be available at Metrolink ticket vending machines. However, in accordance with Paragraph 5 of the Agreement, agencies with an established transfer fee may continue to include it in the calculation of their reimbursement rate and in the amount invoiced SCRRA. • *During construction of the North Main Corona Metrolink Parking structure, RTA shall receive payment for estimated passenger boardings of 8,738/month or $26,215/month for the Route 206 Hopper with two busses. The construction period started January 7, 2008 and is anticipated to continue through June 30, 2009. This has been extended to include an additional time period of up to six months, ending December 30, 2009. • Transit operators may submit invoices monthly or quarterly intervals. However, all invoices for a fiscal year must be submitted no later than the following July 31S` • Responsibility to notify bus drivers/train conductors hereby acknowledged: RTA SCRRA Larry Rubio, Chief Executive Officer Date Gary Lettengarver, Director of Operations Date Distribution: RTA, SCRRA Archives & Accounting 148 AGENDA ITEM 9,J • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Henry Nickel, Staff Analyst Sheldon Peterson, Rail Manager THROUGH: Anne Mayer, Executive. Director SUBJECT: Agreement with Delcan Corporation to Conduct a Study to Assess and Recommend Security, Surveillance, and Emergency Response Enhancements to the Commission's Metrolink Stations and Select Park and Ride Facilities PLANS AND PROGRAMS COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to: 1) Award Agreement No. 09-25-061-00 to Delcan Corporation to conduct a study to assess and recommend security, surveillance; and emergency response enhancements to the Commission's existing as well as proposed Metrolink stations and select park and ride facilities for a not to exceed amount of $200,000; and 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission. BACKGROUND INFORMATION: At its January 2009 meeting, the Commission authorized the release of a request for proposal (RFP) for the purpose of performing a study to assess and recommend security, surveillance, and emergency response enhancements to the Commission's Metrolink stations and five designated park and ride facilities. On March 5, the Commission released the subject RFP requiring that the consultant conduct a study of subject facilities to address the following key areas of concern: 1) Technical assessment of current closed circuit television (CCTV) equipment and technology especially as it pertains to camera positioning, programming, image quality, signal transmission, coverage area, and retention (Metrolink stations only). Agenda Item 9J 149 2) Recommended improvements to the CCTV system to include additional or modified locations and functions, coverage, frame speed, lighting, lenses, and Pan Tilt Zoom (PTZ) movement, consistent with the American Public Transportation Association Technical Recommended Practice for CCTV operations. 3) Assessment of current physical security including bollards, fencing, lighting, identification of obstructions, signage, methods of surveillance, incident response, evacuation, critical communication, criminal deterrence, identification of deficiencies in existing security protocols and procedures, and security personnel assigned to each site. 4) Recommended improvements to physical security to include additional physical enhancements and equipment; creation of pinch ingress and egress points for pedestrians and vehicles; additional station design considerations; a detailed enhanced security site plan incorporating evacuation routes, congregating areas and recommended enhancements; and suggested revisions to security protocols, surveillance methods, procedures, and personnel policies. The study is anticipated to be completed within three months upon issuance of a notice to proceed. Once completed, the study will provide guidance for future expenditures of Proposition 1 B Transit Security funds, subsequent facility improvements, future facility design, and development of facility emergency response plans. Staff anticipates receiving the final draft of the consultant's study in mid -summer 2009. Selection Process The calendar of events was as follows: Release of Request for Proposal Pre -proposal Conference (not mandatory) Deadline for Receipt of Proposals prior to 2 p. Short Listed Firms were Notified Interviews of Short Listed Firms Selected Firm Notified March 5, 2009 March 12, 2009 March 19, 2009 April 14, 2009 April 16, 2009 May 13, 2009 An evaluation panel of representatives from the Commission, Metrolink, and Western Areas Security Services (the Commission's contracted security service) was assembled to review the eight proposals received. The panel short listed four firms based on quality, experience, and expertise of the bidders. The four firms were interviewed by the panel to determine the qualifications, resource allocation, qualification of staff, work plan, and cost. Rankings of the firms are as follows: Agenda Item 9J • • 150 • • After careful evaluation of the personnel of the proposed project teams, knowledge of the project, and proposed project approach, Delcan Corporation demonstrated that it would be capable of completing the proposed scope of work. Staff recommends that the Commission award this contract to Delcan Corporation to conduct a study to assess and recommend security, surveillance and emergency response enhancements to the Commission's existing as well as proposed Metrolink stations and select park and ride facilities. The amount of the contract is not to exceed $200,000. The funding to cover this project will come from Commuter Rail's Local Transportation Fund (LTF) revenues. Financial Information In Fiscal Year Budget: Yes Yes Year: FY 2008/09 FY 2009/10 Amount: $ 30,000 $170,000 Source of Funds: LTF Budget Ad ustment: No GLA No.: 103 25 81501 P4199 $200,000 Fiscal Procedures Approved: �atimin Date: 4/17/2009 Attachment: Scope of Services Agenda Item 9J 151 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION AGREEMENT NO.09-25-061-00 Study to Assess and Recommend Security, Surveillance and Emergency Response Enhancements to RCTC's Metrolink Stations and Select Park and Ride Facilities SCOPE OF SERVICES 1. BACKGROUND/OBJECTIVE The Riverside County Transportation Commission (RCTC) is the only member agency of Metrolink that owns and operates Metrolink stations and park and ride facilities exclusively. As the network continues to expand, safety and security concerns also increase. Currently, RCTC operates five Metrolink stations throughout Riverside County and an additional five (5) stations are planned as part of the Perris Valley Line Project, the first being Phase I of the Downtown Perris Mutlimodal Transit Center. Construction for this facility commenced in January 2009. Included in the security study will be five park and ride facilities with over 621 total parking spaces operated by RCTC's Commuter Assistance Program and Caltrans. The purpose of this study is to conduct a comprehensive and technically detailed evaluation of current security, surveillance and emergency response measures at RCTC operated public facilities, including an assessment of proposed station properties, and to make recommendations for improvements and enhancements. The selected contractor will deliver a station specific security plan for each specified facility. The study shall include assessments of the following areas: A. CLOSED CIRCUIT TELEVISION (CCTV) SURVEILLANCE: Contractor shall conduct a comprehensive technical and operational assessment of RCTC's closed circuit television surveillance (CCTV) system according to The American Public Transportation Association's (APTA) Model CCTV Technical Assessment Methodology outline provided in Attachment A and The Model Technical Practice for The Selection of Cameras, Digital Recording Systems, Digital High Speed Train -lines and Networks for use in Transit Related CCTV Systems (APTA publication IT-RP-001-08) 152 • Based upon the results of the CCTV Technical Assessment conducted in accordance with the American Public Transportation Association's (APTA) Model Methodology, the Contractor shall develop a camera matrix and corresponding site plan for each station detailing the existing configuration and the recommended configuration. Matrix will include the following camera specific information: (i) Identification: location, DVR assignment and port, make, model, resolution, lens, video output signal (Analog, digital, infrared), mounting (PTZ, static, ceiling, etc.), lenses. (ii) Function: purpose of observation, target speed, frame speed, depth of field, alerts, lighting, etc. (iii) Monitoring: zones, recording, retention, displays, 3rd party access, image quality, metadata, etc. The Contractor shall provide technical recommendations for improving the CCTV System including but not limited to monitoring, equipment maintenance/lifecycle considerations, ensuring a redundant transmission network and software enhancements. B. PHYSICAL SECURITY: The Contractor shall conduct a comprehensive review of specified sites to evaluate obstructions, evacuation routes, risk areas (criminal activity, hazards, congestion, etc.), identify hazards, and recommend reasonable modifications and enhancements to address identified concerns. Contractor shall develop design recommendations for existing and proposed facilities that create surveillable pinch ingress and egress points for pedestrians and vehicles. Assessment shall include evaluation of station sites that recommend the specific placement and location of bollards, gates, lighting, signage, fencing, etc. C. SECURITY PERSONNEL: The Contractor shall review and suggest revisions to security protocols, procedures, shift post orders, training and new hire qualifications by evaluating current security operations and recommend evaluation criteria based upon reasonable assessment of staffing, work load and duties. Contractor shall also recommend equipment and technology to enhance security coverage, surveillance and reporting (golf carts, electronic tour wands, reporting software/hardware, etc.) Findings from this study will allow RCTC staff to better understand the general issues, considerations and cost estimates of security enhancement. Furthermore 153 the study will provide guidance for the expenditure of RCTC's Proposition 1 B Security Funds to ensure that RCTC facilities incorporate the most appropriate security related technologies, policies and procedures. RCTC has a very small staff and, as a result, requires the assistance of a Project Manager to facilitate the study and meet periodically with RCTC staff to update progress. 2. SCOPE OF SERVICES A. PURPOSE: To conduct a comprehensive and technically detailed evaluation of current security, surveillance and emergency response measures at RCTC operated public facilities, including an assessment of proposed station properties, and make recommendations for improvements and enhancements. Contractor will deliver a separate security plan for each specified property. B. DELIVERABLES: The Contractor shall develop a. separate plan, fifteen (15) in all, for each of the following properties and subsequent facilities (see Attachment A): (i) Riverside Downtown Station 4066 Vine St., Riverside (a) Station (walkways, platforms, parking lot) (b) Guard Tower (c) East Side Lot (ii) North Main Corona Station 250 E. Blaine St., Corona (a) Parking Structure (Currently under Construction) (iii) La Sierra Station 10903 Indiana Ave., Riverside (iv) West Corona Station 155 Auto Center Dr., Corona (v) Pedley Station 6001 Pedley Road, Riverside 154 (vi) Perris Multimodal Facility (Currently under Construction) C Street between San Jacinto and Fourth Streets Downtown Perris (vii) Perris Valley Line Proposed Stations (4 stations currently in design) (viii) Five (5) Park and Ride Facilities (a) 20 E. Grand Blvd, Corona (b) 1504 Taber St, Corona (c) 12105 Limonite Ave, Corona (d) 17600 Collier Ave, Lake Elsinore (e) 29141 Vallejo Ave, Temecula C. EACH PLAN MUST CONTAIN THE FOLLOWING: (i) TECHNICAL ASSESSMENT OF CURRENT CCTV EQUIPMENT AND TECHNOLOGY especially as pertains to camera positioning, programming, image quality, signal transmission, coverage area and retention (Metrolink Stations only). (ii) RECOMMENDED IMPROVEMENTS TO THE CCTV SYSTEM to include additional or modified locations and functions, coverage, frame speed, lighting, lenses, Pan Tilt Zoom (PTZ) movement, consistent with the American Public Transportation Association (APTA) Technical Recommended Practice for CCTV operations. (iii) ASSESSMENT OF CURRENT PHYSICAL SECURITY including bollards, fencing, lighting, identification of obstructions, signage, methods of surveillance, incident response, evacuation, critical communication, criminal deterrence, identification of deficiencies in existing security protocols and procedures, and security personnel assigned to each site. (iv) RECOMMENDED IMPROVEMENTS TO PHYSICAL SECURITY to include additional physical enhancements and equipment; creation of pinch ingress and egress points for pedestrians and vehicles; additional station design considerations; a detailed enhanced • • 155 • • security site plan incorporating evacuation routes, congregating areas and recommended enhancements; and suggested revisions to security protocols, surveillance methods, procedures, and personnel policies. D. DOCUMENTATION: Contractor shall provide documentation regarding recommended technologies; including vendor cut sheets and cost estimates. E. LEGAL CONCERNS: Contractor will identify relevant right -to -privacy issues in the security surveillance industry. F. COMPENSATION: Total compensation shall not exceed $200,000.00. G. SCHEDULE: The study shall be completed within 12 weeks of notice to proceed. Contractor's Project Manager shall meet before commencement of work and then once every two weeks with the RCTC Rail Program Manager to discuss progress, problems and recommendations to meet contract requirements. 156 AGENDA ITEM 9K • RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Edda Rosso, Capital Projects Manager Erik Galloway, Bechtel Project Coordinator Richard Bryan, Bechtel Rail Projects Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Memorandum of Understanding Between the City of Perris and the Commission for the Design and Construction of Rail Museum Improvements at the Perris Multimodal Transportation Facility BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve the Memorandum of Understanding (MOU) No. 09-33-070-00 between the city of Perris and the Commission for design and construction of Orange Empire Rail Museum's (GERM) rail museum improvements at the Perris Multimodal Transportation Facility in an amount not to exceed $150,000; and 2) Authorize the Executive Director or designee, pursuant to legal counsel review, to execute the MOU on behalf of the Commission. BACKGROUND INFORMATION: At its November 12, 2008 meeting, the Commission awarded Agreement No. 09-33-046-00 with Los Angeles Engineering, Inc. (L A Engineering) for the construction of the Phase I — Perris Multimodal Transportation Facility (Perris Multimodal) in the city of Perris. On December 30, 2008, staff issued the notice to proceed to L A Engineering to commence work on January 5, 2009. Staff has been requested to integrate OERM's plans for its future station and track development at the Perris Multimodal into the Commission's construction plans. OERM work will be incorporated as part of the Perris Multimodal construction to eliminate potential rework and damage to the transit center by future OERM construction. Having the Commission's contractor perform the work, under a contract change order (CCO), will result in a savings through elimination of Agenda Item 9K 157 potential conflicts between two separate contractors working within the same area and also eliminate additional mobilization and contracting costs to GERM. The city of Perris stated that it, on behalf of OERM, would reimburse the Commission for the costs to construct the improvements as part of the Perris Multimodal project and cover the additional construction management and engineering support to incorporate the improvements. The Commission's Perris Multimodal design engineering firm, Psomas, has provided OERM's engineer with the electronic drawings to ensure OERM's design will match up with the current Perris Multimodal design. Once the city of Perris approves OERM's plans, the plans will be provided to the Commission's contractor, L A Engineering, for review and development of a cost estimate. The cost estimate has been completed and established at $150,000. Commission staff will draft the CCO to incorporate the work with the cost and any schedule impacts for review and signature by the Commission and the city of Perris. A MOU has been drafted and is attached to this item. The MOU outlines the roles and responsibilities of the parties and details the method for reimbursement to the Commission of the costs incurred to incorporate the OERM work as part of the Perris Multimodal project. Financial Information In Fiscal Year Budget: Yes Year: FY 2008/09 Amount: $150,000 Source of Funds: City reimbursement Budget Ad ustment: No GLA No.: 221 33 41203 P3816 221 33 81301 P3816 Fiscal Procedures Approved: \i/tbvo;0,14,2 Date: 04/17/2009 Attachment: MOU No. 09-33-070-00 Agenda Item 9K i 158 MEMORANDUM OF UNDERSTANDING RCTC Agreement No. 09-33-070-00 This Memorandum of Understanding ("MOU"), is made and entered into as of this day of , 2009 ("Effective Date"), by and between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION, a Califomia public entity ("Commission") and the CITY OF PERRIS, a California municipal corporation ("City"). Commission and City are sometimes referred to individually as "Party" and collectively as "Parties." RECITALS WHEREAS, the Commission is the owner of certain real property located in the City of Perris which the Commission is currently improving for use as a public multimodal transportation facility, known as the Perris Multimodal Transportation Facility (the "Property"), pursuant to that construction contract identified as RCTC Agreement No. and dated ("Master Agreement"); WHEREAS, the Orange Empire Rail Museum ("OERM") is a California nonprofit corporation and is registered with the IRS as a 501 (c)(3) organization. OERM owns and operates the Orange Empire Rail Museum which maintains and operates certain historic rail equipment and facilities in and about the City for the benefit of the public; WHEREAS, OERM seeks to install new rail facilities on a portion of the Property and other adjacent property owned by the Commission ("Rail Project"). The Parties agree that installation of any tracks by OERM as part of the Rail Project shall be completed pursuant to a separate Construction and Maintenance Agreement to be entered into between OERM and the Commission; WHEREAS, operation of the Rail Project shall require that OERM and the Commission enter into an agreement, satisfactory to the Commission, to govern the operation and use of the Rail Project including, but not limited to, provision by OERM of adequate insurance, as determined in the Commission's sole discretion, for operation of any trains as part of the Rail Project ("Rail Operations Agreement"); WHEREAS, the Parties understand and agree that notwithstanding anything contained in this MOU nor any expenditures made by the City pursuant to this MOU, operation of any trains as part of the Rail Project shall require and be contingent upon the provision and maintenance by OERM of insurance in the amounts and with coverages as required by the Commission; WHEREAS, the Commission's use of the Property may, in part or in whole, be subject to a certain Shared Use Agreement by and between the Commission and the Burlington Northem Santa Fe Railway ("BNSF"), which is incorporated herein by reference, and it is the intent of the Parties that nothing contained in this MOU conflict or will result in a conflict with the duties and 1 159 obligations owed by the Commission to BNSF thereunder. In the case of any conflict, the terms of the Shared Use Agreement shall govern; WHEREAS, the City wishes to support OERM in its installation of the Rail Project by funding the cost of certain improvements as detailed in the scope of work attached hereto as Exhibit B (the "Improvements") and incorporated by reference herein; WHEREAS, the Improvements include but are not limited to the installation of a pedestrian platform, a drainage inlet and pipelines, foundations for overhead electrical poles, and related grading; WHEREAS, the Improvements will be installed on that portion on the Property generally as shown in Exhibit A attached hereto and incorporated by reference herein; WHEREAS, plans for the Improvements were prepared on behalf of OERM by appropriately licensed and qualified design professionals and are attached hereto as Exhibit C and incorporated herein by reference; WHEREAS, the Commission has hired a contractor under the Master Agreement (the "Contractor") that is available to construct the Improvements in a timely fashion if the work is submitted as an additional change order, and the Commission has agreed to add such work as a change order pursuant to the terms of this MOU; WHEREAS, the City wishes to finance the Improvements under this MOU as the Parties believe it will result in an efficient, economical, and prompt method of accomplishing the Improvements desired by OERM; WHEREAS, the Parties further agree that the Improvements serve no benefit to the Commission and thus, if OERM and the Commission are unable to satisfactorily negotiate, within a reasonable period, the terms for the above referenced Construction and Maintenance and Rail Operations Agreement required for installation, operation and use of the Rail Project and/or if OERM is unable to obtain the required insurance, the Commission shall be entitled to demolish the Improvements at the City's sole cost and expense; WHEREAS, the Parties further agree that the Improvements shall be the sole property of the Commission as further detailed in Section 14 of this Agreement. NOW THEREFORE, in consideration of the preceding Recitals and the mutual covenants hereinafter contained, the parties agree as follows: 1. The Parties agree that the Recitals constitute the factual basis upon which the Parties have entered into this MOU. The Parties each acknowledge the accuracy of the Recitals and agree that that the Recitals are incorporated into this MOU as though fully set forth herein at length. 2 • 160 • • • 2. The City has fully reviewed and approved the Plans. The City further agrees that no additional land use or other discretionary approval is required except for a building permit for the construction of the Improvements which may be picked up by the Contractor, at no cost, prior to construction. 3. The Commission has reviewed the Plans and approve their addition to the Master Agreement as part of a future change order as contemplated by this MOU. Notwithstanding the foregoing, the Parties further understand and agree that the Commission's review of the Plans and construction of the Improvements by the Contractor shall not be construed to imply any compliance with any technical or code requirements by the Commission, and the Commission assumes no responsibility or liability for the design, usability, constructability, or safety of the design. 4. The Commission has provided a copy of the Plans to the Contractor and based upon the Contractor's review and subsequent negotiations, the Contractor has developed a scope of work attached hereto as Exhibit B and incorporated by reference herein, with its applicable price breakdown and details attached as Exhibit D and incorporated by reference herein. 5. The Commission shall, upon the timely execution of this MOU, direct the Contractor to commence construction of the Improvements and shall administer and oversee their completion. 6. The City shall, within 30 days of being invoiced by the Commission, pay to the Commission all administrative and construction costs as detailed in Exhibit D. The costs of the Improvements shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000.00) unless otherwise authorized by the Parties in writing. 7. The Parties agree that all work is to be paid at prevailing wages and shall be deemed a part of a public works project. 8. The Commission agrees to enforce any warranty claim against the Contractor for any work performed pursuant to this MOU. 9. In the event that the Commission fails to enforce any warranty claim or right for any Improvement constructed under this MOU, and as its exclusive remedy against the Commission, the City may directly, or through GERM as its agent, and at no cost to the Commission, subrogate to the warranty rights of the Commission to enforce such claim or right against the Contractor. 10. The City shall• indemnify, defend, and hold harmless the Commission against any cost associated from any enforcement of the warranty provision including, but not limited to, prevailing attomey fees and costs provisions. 3 161 11. The City shall compensate the Commission for the actual cost of paying or defending any claims for direct or consequential damages resulting in delays or costs associated with the Improvements arising under this MOU, including without limitation the cost of paying, defending and appealing such claims, including, but not limited to, reasonable attorney's fees, costs, and disbursements. 12. The Parties intend that the rights and obligations under this MOU shall benefit and burden only the Parties hereto, and do not intend to create any rights in, or right of action to or for the use or benefit of any third party, including any other governmental agency, who is not a party to this MOU. 13. The payment of the cost of the Improvements by the City shall not be construed in anyway to create any lease, license, right, or interest in the possession or use of the Improvements, the Commission's real property or any improvement thereto by the City or GERM. All such rights shall be exclusively controlled by separate documents, either now existing or to be formed, setting forth all terms and conditions. 14. The Parties agree that the Improvements shall be the sole property of the Commission and that the Commission intends to provide use of the Improvements to GERM, free of charge, pursuant to the Rail Operations Agreement. Notwithstanding the foregoing, the Commission shall be entitled to recover from OERM its costs related to maintenance of the Improvements. The Parties further agree that should OERM and the Commission fail to satisfactorily negotiate terms and enter into a Rail Operations Agreement, including the provision by OERM of adequate insurance as determined in the Commission's sole discretion, the Commission shall have the right to demolish the Improvements, and return the property to its original condition, at the City's sole cost and expense. In such case, the Commission shall provide to the City an invoice setting forth the actual costs associated with the demolition work and the City shall pay said invoice within thirty (30) days. 15. Should the Commission exercise its right to demolish the Improvements as specified in the foregoing section and/or should OERM be prohibited from operating the Rail Project because of: (a) the failure of OERM and the Commission to enter into the agreements specified herein, (b) the failure of OERM to provide the required insurance, or (c) any other cause beyond OERM's or Commission's control, the City shall have no right to seek reimbursement from the Commission for any of the costs and expenses arising from construction of the Improvements. 16. The Parties agree that this MOU shall be governed by the laws of the State of California. Venue shall be in Riverside County. 4 162 • 17. This MOU constitutes the entire understanding of the Parties with respect to the subject matter hereof, and there are no other representations, promises, warranties, covenants or undertakings with respect thereto. IN WITNESS WHEREOF, the parties hereto have executed the MOU on the date first herein above written. RIVERSIDE COUNTY CITY OF PERRIS TRANSPORTATION COMMISSION By: By: Robert E. Magee, Chair APPROVED AS TO FORM: By: Best, Best & Krieger LLP General Counsel 5 Its: 163 • • Exhibit A Depiction of Rail Project on Property [Attached behind this page] 6 164 • • • Exhibit B Scope of Work [Attached behind this page] 7 165 • • • Exhibit C Plans [Attached behind this page] 8 166 • • Exhibit D Price Breakdown and Details [Attached behind this page] 9 167 OERM CHANGES PROJECT ESTIMATE DESCRIPTION AMOUNT 1 Draft Change Order $ 107,712 2 Contingency on Change Order $ 12,288 SUB TOTAL 3 Construction Management $ 12,000 SUBTOTAL 4 Staff Cost $ 18,000 ESTIMATE SSS 09746 6-May-09 $ 120,000 $ 132,000 $ 150,000 168 • DRAFT 3 - OERM CHANGE ORDER W D 09438 — 5 May 09 1 SUMMARY SCOPE: Construct work described on the attached drawing prepared by Perris Engineering and approved by the City of Perris. In general, the work revises the 16' space currently reserved for future Orange Empire Railway Museum [OERMJ work which is located west of the platform into a 6'-0" `OERM sidewalk' and a 10'-0" 'OERM Track Space'. 2 SPECIFICATIONS AND EXECUTION. The work of this change order is further described in the attached paper entitled: "OREM Change." [AA 09971] 3 COMPENSATION 3.1 DRAINAGE 3.1.1 Install new 8" PVC storm drain. Estimated Increase in contract quantity at item price: Item 25 —8" PVC Stone Drain (Station) 21 LF @ $35.00 per LF=+$735.00 3.1.2 Connect new 8" PVC storm drain to previously installed 12" PVC storm drain. Protect entrance from intrusion of silt. Excavate and install 8" drain under previously constructed elements. Extra Work at agreed lump sum price = +$2,571.25 3.1.3 Drainage Subtotal = $3,306.25 3.2 OERM TRACK SPACE GRADING 3.2.1 Excavate to 2.6' below platform edge in the area between Platform Station -1+00 and 1+96. Slope excavation at 1.5H:1V at west end and 10H:1V at the south end , south of the platform area Estimated increase in contract quantity at item price: Item 30—Unclassified Excavation 309 CY at $11.55 per CY = +$3,568.95 3.2.2 Prepare subgrade at 90% RC Extra Work at agreed lump sum price = +$ 1,790.80 3.2.3 OERM Track Space Grading Subtotal = $5,359.75 3.3 OERM SIDWALK GRADING AA 09989 (.VD 09438 - 5 May 09 - OERM CCO 9 Draft 3.doc) Page t 169 3.3.1 Excavate 7 A" below current grade Estimated Increase in contract quantity at item price: Item 30 — Unclassified Excavation 24 CY @ $11.55 per CY = +$ 277.20 3.3.2 Prepare subgrade at 90% RC Extra Work at agreed lump sum price = +$ 1,067.22 3.3.3 OERM Sidewalk Grading Subtotal = + $1,344.42 3.4 OERM CUTOFF WALLS 3.4.1 Construct 3'-6" cutoff walls along the O£RM Track Space perimeter. Extra Work at Agreed Unit Price 502 LF at $58.17 per LF = + $ 29,201.34 3.4.2 OERM Cutoff Walls subtotal = + $ 29,201.34 3.5 OERM SIDEWALK 3.5.1 Construct 6' x 196' of concrete sidewalk Estimated Increase of contract quantity at contract item price: Item 49 — Concrete Sidewalk (Station) 1176 SF @ $6.00 per LF = + $7,056.00 3.5.2 Construct Unit payers Estimated Increase in contract quantity at contract item prices: Item 39 — Unit Paving (Platform/Plaza Pavers/Concrete Base) 651 SF @ $14.60 per SF =+ $9,504.60 3.5.3 Block out for future Wire Support Post foundation, install GERM -furnished conduit and install OERM-furnished precast concrete tub Extra Work at Agreed Lump Sum Price = +$968.00 3.5A OERM Sidewalk Subtotal = +$ 17,528.60 M 09989 (W D 09438 - 5 May 09 - OERM CCU 9 Draft 3.doc) Page 2 • 170 • 3.6 TACTILE WARNING STRIPS 3.6.1 Install tactile warning strips along the OERM Track Space perimeter Estimated Increase of contract quantity at contract item price: Item 54 — Tactile Tile — 2' Wide (Station) 1,010 SF @ $40.70 = +$41,107.00 (The price for Tactile Tile warning strips for changed quantities is subject to adjustment per GC section 30. The adjustment shall be determined at the conclusion of work for this item. ) 3.6.2 Tactile Warning Strips Subtotal = +$41,107.00 3.7 GUY POLE FOUNDATION 3.7.1 Excavate foundation install OERM furnished rebar and bolts, install OERM-furnished conduit and place concrete; install OERM-furnished precast tub over the future Guy Pole location Extra Work at Agreed Lump Sum Price=+$2,480.50 3.7.2 Guy Pole Foundation Subtotal = +$2,480.50 3.8 FENCING 3.8.1 Install modified platform edge fencing along the OERM Track Space perimeter Extra Work at Agreed Unit Price 502 LF $35.68/LF =-+$17,911.36 3.8.2 Fencing Subtotal = r$ 17,911.36 3.9 LANDSCAPING 3.9.1 Delete ground cover and landscape irrigation originally planned to occupy_the OERM Track Space Adjustment in Compensation = $ (1.0,527.00) Credit 3.9.3 Landscaping Subtotal = $ (10,527.00) Credit AA 09989 {W D 09438 - 5 May 09.OEI1M CCO 9 Draft 3.doci Page 3 171 • AGENDA ITEM 9L • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Henry Nickel, Staff Analyst Sheldon Peterson, Rail Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Commuter Rail Program Update PLANS AND PROGRAMS COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to receive and file an update on the Commuter Rail Program. BACKGROUND INFORMATION: Metrolink Proposed Fare Increase and Change in Transfer Policy There are several changes being proposed by staff to the Metrolink Board of Directors at its April 24, 2009 Board meeting. While the proposed changes, if approved, would go into effect at different times during the upcoming fiscal year, Metrolink is sharing all of the information with the public in order to obtain final budget approval by each of the five member agencies before the new fiscal year begins on July 1, 2009. While the exact dates for some of these potential changes are not confirmed, especially those linked to new technology, the budget will anticipate that all might occur in the new budget year. The proposed changes fall into two areas - a proposed fare increase and proposed changes to Metrolink's transfer policy. The Metrolink Board will be considering an average annual system wide fare increase ranging from 3.5% to 5.5%. If approved by the Board, the new fares will go into effect on July 1, 2009. In 2004, Metrolink's Board of Directors approved a plan to restructure its fare policy over a 10-year period beginning July 1, 2005. Under the restructuring plan, all ticket prices are now based on a measurement of the driving distance between stations. In March 2007, the Board approved a 3.5% system wide average fare increase effective July 1, 2007 and voted to implement the same 3.5% system wide average fare increase on July 1, 2008 and July 1, 2009. The Board also noted that any increases above the 3.5% system wide average would require a public outreach process prior to Board consideration. Since Metrolink's inception in 1992, Metrolink tickets have included a transfer to connecting transit to nearly all of the transit lines that connect to stations. Agenda Item 9L 173 Participating transit operators have visually inspected Metrolink tickets and billed Metrolink for the Metrolink passengers they carried. Metrolink is one of only three commuter rail services in the country to offer free transfers: As Metrolink is a regional system spanning six counties, interacting with dozens of connecting transit systems, it must consider the ticketing policies and technology of all the operators. Metrolink's new policy will allow for the accommodation of changes in other counties. Each of the connecting transit operators in the six counties Metrolink serves maintains a separate way of collecting revenue from ticket sales. Due to budget factors, Metrolink can no longer afford to provide these connections free of charge, but will continue to subsidize between 60% and 70% of the costs to minimize the impacts to monthly pass and ten -trip ticket riders. Before proposing a change in policy, Metrolink reviewed and rejected several other options, including the potential for customers to pay the entire transfer fare cost for their connection. As a result of the connecting transit fare policy and technology changes with the implementation of the Transit Access Pass or "TAP" smart card fare payment system within Los Angeles County and the installation of fare gates at Los Angeles METRO rail stations, a rider "co -payment" and the following technology related changes are proposed by Metrolink staff and its Board of Directors for implementation: • For customers transferring to METRO bus and rail services in Los Angeles County, Metrolink monthly pass and 10-trip ticket holders would be required to use a registered TAP smart card and pay a portion (between 30% and 40%) of their connecting transfer costs through the TAP smart card program. Metrolink tickets will have a special printed coupon code to be used to purchase connecting transit passes at this special discount rate through the TAP service center either online at www.taptogo.net or by phone. This would also apply to all other connecting transit operators in Los Angeles County as they join the TAP program. • Metrolink one-way and round trip tickets would no longer include the transfer privilege for connections with the EZ Transit Pass, the existing program allowing transferability between Los Angeles County transit operators, or TAP -enabled operators in Los Angeles County. Customers using one-way and round trip tickets would be required to pay the regular fare to use connecting transit services. All Metrolink tickets would continue to be valid for non-EZ Transit Pass transfers to connecting transit services that have not joined the TAP program and to those outside of Los Angeles County (OCTA, Omnitrans, RTA, etc.). Free transfers with valid Metrolink tickets will continue until an operator joins the TAP program or there is any significant increase in the rate charged to Metrolink, at which point a co -payment could be required. Agenda Item 9L • 174 Inland Empire -Orange County Weekend Service Performance Q3 FY 08/09 IEOC Weekend Passenger Trips 2000 — 1600 — 1200 — 800 — 400 — 0 ® Last Year —.—Current Year 530 00 00 00 0�' �' o o It" ,g) Leo aa° Sao <eir �eY .eP ed ��A c1a�o �ev0 4,4 g^' �' ^R ry's' cp.1, tea, ry^, rye, Daily passenger trips on the year-round Inland Empire -Orange County (IEOC) Metrolink weekend service have continued to grow into the third quarter, providing 9,273 trips in the third quarter and 45,472 passenger trips year to date. This is an increase of 21.21 % over the 33,615 trips provided at this point last year, attributed to increased gasoline prices and continued promotion. The success of this service is due in large part to the coordinated marketing efforts among the Commission, Orange County Transportation Authority (OCTA), and San Bernardino Associated Governments. Most responsibilities for marketing of .the service have transitioned to Metrolink, including revised seat drops, branding, and consolidation of the various weekend services under a single promotional umbrella. Riverside Line Passenger Trips Riverside Line 6,000 5,600 5,200 4,800 4,400 4,000 00 09' 00 00 00 ear PQr �e3 V) 5e' 0 �o, Oe� ,a� < e' Month Daily weekday passenger trips on Metrolink's Riverside Line for the month of March averaged 5,122, an increase of 11, no change from the month of February. Compared to one year prior, the line averaged an overall daily decrease of 28 passenger trips. This is nearly 1 % less than a year ago. Agenda Item 9L 175 On Time Performance (95% Goal) Riverside Line 100 w 95 m 90 ro 85 m 80 a 75 70 a�• `0� �Ae OAS J`Aw g how 0� ,A� UAw °Acb `Oa ,54 5g O° �° O° Q° ty`� Month March on -time performance averaged 100% inbound (5% more than February) and 96% outbound (5% more than February). There were five delays greater than five minutes during the month of March. The following are primary causes: Signals/Track/MOW Dispatching Mechanical Operations Inland Empire -Orange County Line 6,000 5,600 5,200 4,800 4,400 4,000 Passenger Trips Inland Empire Orange County Line 1 T r r l 1 -- fir. 04 00 Ab oc6 00 00 O°�°, p°G lac F°.° c1`at Month Daily weekday passenger trips on Metrolink's IEOC Line for the month of March averaged 4,313, a decrease of 109, 2% less than the month of February. Compared to one year prior, the line averaged an overall daily decrease of 671 passenger trips. This is nearly 13% less than a year ago. Agenda Item 9L w 176 • 100 95 90 85 ao 75 70 On Time Performance (95% Goal) Inland Empire orange County Line tl to c m�o�PQ�o4,5 A J�A� A P`0 G�e�o�055 Ks55 o61 AA �e!��o \-Vaoo Month March on -.time performance averaged 95% inbound (no change from February) and 98% outbound (4% more than February). There were 12 delays greater than five minutes during the month of March. The following are primary causes: 91 Line co a H w O 4t Signals/Track/MOW Dispatching Mechanical Operations 2,800 2,600 2,400 2,200 2,000 1,800 Passenger Trips 91 Line T o� �o`b �05 ob ,,A� J�o� e�oo G�o� °,5§3 Aw oo e�65 �`oo er PQ �� )� P 5 O O ) Q 4` Month Daily weekday passenger trips on Metrolink's 91 Line for the month of March averaged 2,268, a decrease of seven, no change from the month of February. Compared to one year prior, the line averaged an overall daily decrease of 132 passenger trips. This is nearly 6% less than a year ago. Agenda Item 9L 177 100 m 95 m 90 c 85 d 80 a 75 70 On Time Performance (95% Goal) 91 Line 62) 0t) sp 0) 0) 60 �� ��a p'a � A� O°) Oo6 rev PQc 4e� �J� �� PEA coed oew doslac <<e� lac Month March on -time performance averaged 98% inbound (no change from February) and 99% outbound (4% more than February). There were three delays greater than five minutes during the month of March. The following are primary causes: Signals/Track/MOW Dispatching Mechanical Operations Connecting Transit Service Performance The Commission's role facilitating interconnectivity between Metrolink and connecting transit services is essential to ongoing system viability. Such services address the needs of transit dependent riders as well as help mitigate congestion and the necessity for expensive parking capacity at the Commission stations. The Commission is working to improve the efficiency and effectiveness of transit connections. In order to meet these requirements, the Commission has worked with Metrolink and local transit operators to offer connecting services to and from Riverside County Metrolink stations at no cost for those with valid Metrolink tickets. Within Riverside County, services include free transfers to routes operated by Riverside Transportation Agency (RTA), RTA's Commuter Link service and Corona Cruiser. The following graphs show total monthly Metrolink transfer passenger trips on each of the three services. Agenda Item 9L • 178 • 3,500 3,000 2,500 2,000 1,500 1,000 �a�0 �0 �� 0 , �o J Passenger Trips RTA Fixed Route Pia A� 00 oa osif o� �J • V-# c" CP �4° e Month <oo Fero �atFS6 Monthly Metrolink transfer trips on RTA's connecting fixed routes (1, 3, 15, 16, 21, 29, and 38) totaled 2,768 for the month of March, an increase of 528 trips, and 23.57% more than the month of February. Monthly trips increased by 427 or 18.24% over the year. co) Q. .L F w 0 4t Passenger Trips RTA Commuter Link 10,000 9,000 8,000 7,000 6,000 5,000 4,000 �0 �0 0 oo o° o° o� �o° o�' o, o°' �a PQ �a� ��° �°‘ PJA GP O° Al- o4�a� fie°- far Month Monthly Metrolink transfer trips on RTA's Commuter Link routes (202, 204, 206, 208, and 210) totaled 6,491 for the month of March, an increase of 714 trips, and 12.36% more than the month of February. Monthly trips have increased by 230 or 3.67% over the year. Agenda Item 9L 179 800 700 S. 600 1- 500 w ° 400 It 300 200 Ob lac PQ� �a� )a'( Passenger Trips Corona Cruiser 00 b O� p O`b � O� � 5� Ps> yet 06 �°a q� �acP ��o 4;°.� Month Monthly Metrolink transfer trips on the Corona Cruiser totaled 707 for the month of March, an increase of 63, 9.78% from the month of February. Monthly trips have increased by 171 or 31.90% over the year. 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SHINOW E41831V1 awl j painpayag;o satnum g umm Buinpiv aBewaaiad 391A213S AVON33M - A,UVWWf1S 3aN3213HaV 31111:3HOS NN11021131A1 • • AGENDA ITEM 9M • • • • RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Fina Clemente, Transit Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Amendment to SunLine Transit Agency's Fiscal Year Short Range Transit Plan 2008/09 PLANS AND PROGRAMS COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve modification to SunLine Transit Agency's (SunLine) FY 2008/09 operating assistance funding by allocating an additional $1,177,483 in Local Transportation Fund (LTF) funds and $6,517 in federal Section 5311 funds to cover the shortfall in Measure A funding and federal Section 5307 allocations; 2) Approve modification to SunLine's FY 2008/09 capital improvement program resulting in a reduction of $3,006,837 in State Transit Assistance (STA), $751,231 in Section 5307, and $1,836,997 in Congestion Mitigation Air Quality (CMAQ) expenditures; 3) Include $4,714,391 in federal Section 5307 and $452,696 in Section 5311 funds from the American Recovery and Reinvestment Act (ARRA) Stimulus Package of 2009 to the SRTP; 4) Approve a budget adjustment of $3,006,837 to the FY 2008/09 budget to decrease STA expenditures; and 5) Approve Amendment No. 1 to SunLine's FY 2008/09 Short Range Transit Plan (SRTP) to reflect these changes. BACKGROUND INFORMATION: In June 2008, SunLine's Board of Directors adopted the FY 2008/09 operating and capital budget of $37,530,810 based on the agency's SRTP. Typically, the SRTPs of public operators are based on the latest revenue estimate amounts available at the beginning of the year. Since then, SunLine's main sources for capital and operating funds, namely STA and federal Section 5307 funding, have been reduced significantly. Revision of FY 2008/09 Measure A revenues as of January 2009 also decreased by about 7%. Furthermore, as of April 2009, the Federal Transit Administration has released only about 43% of projected FY 2008/09 Section 5307 federal funds. In response to these funding declines, SunLine reconfigured both its operating and capital projects and reprogrammed actual funding available. Agenda Item 9M 183 It also integrated the additional federal stimulus funds from Sections 5307 and 5311 ARRA programs allocated to SunLine. Operating Assistance Table 1 a of the attachment outlines the original funding structure for operating assistance while Table lb shows the proposed modified funding distribution. SunLine, is requesting approval to modify its operating funding as follows: • Reflect a decrease of $224,000 in Measure A funding and reduce Section 5307 funding by $960,000 • Reflect an additional $6,517 in Section 5311 revenue • Request a total of $1,177,483 in additional LTF to cover'' the remaining shortfall and maintain the same funding level for operating assistance The net change in operating expenses for the FY 2008/09 is $0 and there is no impact to the farebox recovery ratio or other Productivity Improvement Program indicators. There are sufficient LTF reserve funds available in the Coachella Valley apportionment to meet this request. Capital Assistance Table 2a of the attachment shows the original capital requests based on the initial SRTP capital funding plan and 'Table 2b shows the proposed capital project requests based on actual revenue available for the fiscal year. Modification requests are as follows: • Decrease STA capital expenditures by $3,006,837 and reduce Section 5307 expenditures by $751,231 • Decrease CMAQ capital expenditures by $1,836,997 • Include ARRA funding allocated to Coachella Valley for federal Sections 5307 and 5311 in the amounts of $4,714,391 and $452,696, respectively The ARRA stimulus funds applied by SunLine will cover the costs of transit enhancements, facility improvements and the Integrated Transit Service (ITS) project. The ARRA funds do not require any local or state match. Commission staff has reviewed SunLine's reprogramming plan and recommends approval of its operating and capital funding modifications and related amendment to the FY 2008/09 SRTP. SunLine has initiated an update to the FY 2009 Federal Transportation Improvement Program (FTIP) to reflect these changes in funding. • • Agenda Item 9M 184 • • Financial Impact The FY 2008/09 budget is sufficient for the increased LTF expenditures, and an adjustment for the decreased Measure A expenditures was made in January 2009 in connection with the midyear revenue projections. A budget adjustment to reduce STA expenditures by $3,006,837 is required. Financial Information In Fiscal Year Budget: Yes Year: FY 2008/09 Amount: $22,636,469 Source of Funds: Coachella Va ley LTF Measure A Specialized Transit Funds and STA; FTA Section 5307 & 5311 ARRA Funds Budget Adjustment: Yes (STA only) GLA No.: 241 62 86102 ($3,006,837) Fiscal Procedures Approved: \i/114,4„datiez, Date: 4/17/09 Attachment: FY 2008/09 Operating and Capital Assistance by Funding Source Agenda Item 9M 185 SUNLINE TRANSIT AGENCY FY 20013/09 OPERATING and CAPITAL ASSISTANCE BY FUNDING SOURCE Table 1 Operating Assistance Table 13. Origtrial Ocera ATTACHMENT Project Description Total LTF MeasureA 5307 5311 5316 5317 CMAO Farebox Other Operating Assistance $21,535,270 $ 12583,846 $ 3269.000 5 282,730 $ 162,641 5 75,576 $ 309,855 5 4,051,622 $800,000 Preventive Maintenance 1,200,0(70 240,000 0$ 960,000 0 0 0 0 0 Total: Operating 22,735,270 12,823,846 3269,000 960,000 282,730 162.641 75,576 309,855 4,051,622 800,000 Table 1b. Modified Operating Funding Plan Operating Assistance $ 21,535,270 5 12,801,329 8 3,045,000 $ 289247 $ 162641 $ 75576 $ 309,855 $ 4,051,622 $ 800,000 Preventive Maintenance 1 200,000 1,200,000 0 0 0 0 0 0 Total: Operating 22,735270 14,001,329 3,045,000 289247 162,641 75,576 309.855 4,051,622 800.000 DIFFERENCE BET. ORIGINAL 8 MODIFIED OPERATING PLAN $ - $ 1,177,483 $ (224,000) $(960,000) $ 6,517 $ - $ - $ - $ • $ Table 2 - Capital Assistance Table 2a. Original Capital Funding Plan Project Description Total LTF STA Prop 1 B Trailer Security Sec 5307 Indio/Palm& CathedmlC - Section 5307 [ARRA]" Section 5309 Section5311 CMAO AOMD SUnLlne-CalStar9West6tad fuel Cel $ 271,700 $ 54,340 - $ 217,360 ,(ARRA] Transit Hub (Thousand Palms) 830,000 166025 $ 663,975 Bus Rehabilitation 170,000 170,000 Transit Enhancements 750,000 150,000 $ 600,000 - - 16 Expansion Buses - Fixed Route 7,415,000 5,578 003 - - 1836097 1 Replacement Bus - Fixed Route 450,000 341,320 108,680 7 Expansion Buses - Paralransit 665,000 133,000 532,000 3 Support Vehicles (Expensitin) 84,000 16,800 67200 7 Support Vehicles (Replacement) 324,000 64,800 259,200 Computer 8 Office Equipment 110,000 22,000 88,000 ITS Equipment 1,500,000 1,300,000 200,000 Facility Improvement 450,000 90,000 360000 Maintenance Equipment 100,000 20,000 80,000 Tramway 742,500 148,500 594,000 CNG Fuermq Station Improvement 439000 250,000 189,000 Prop 1B Transit Security Project 494.340 92,189 402,151 Total: Capital $ 14,795.540 $ - $ 8,596,977 $ 402,151 $ 2186,400 $ - $ 920,040 $ - $ 2,500,972 $ 189,000 Table 2b. Modified Capital Funding PI Project Description Total LTF STA Prop 1 B Transit Security Sec 5307 Indio/PalmS/ CalhedralC Section 5307 (ARRA] Section 5309 Section 5311 [ARRA] CMAO AOMD SunLine-CalStat/WestSlan Fuel Cel $ 271,700 $ 54,340 $ 217,360 Transit Rub (Thousand Palms) 750,000 86,025 $ 663,975 Bus Rehabilitation 1,160,000 566.000 594000 Transit Enhancements 1,250,000 150,000 $ 600,000 $ 500,000 11 Expansion Buses - Fixed Route 2,940,627 2,940.627 5 Expansion Buses - Fixed Route 1,836,997 1,001828 835,169 1 Replacement Bus - Fixed Route 450000 341,320 108680 2 Expansion Buses-Paratransit 200,000 200,000 CNG Fueling Station Improvement 439,000 250,000 8189000 Facility Improvement 3,250,000 3250000 Prop lB Transit Security Project 402,151 402.151 ITS Project 1,417,087 964,391 452,696 Total: Capital - $ 14,367,562 5 - 5 5.590.140 $ 402.151 $ 1,435,169 $ 4,714,391 $ 920,040 $ 452,696 $ 663,975 $ 189,000 DIFFERENCE BET. ORIGINAL 8 MODIFIED CAPITAL PLAN $ (427,978) $ - $ (3,006,837) $ - $ (751,231) $ 4,714,391 $ - $ 452,696 $ (1,836,997) $ 186 AGENDA ITEM 9N • RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Fina Clemente, Transit Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Amendment to Palo Verde Valley Transit Agency's Fiscal Year 2008/09 Short Range Transit Plan PLANS AND PROGRAMS COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve Amendment No. 1 to Palo Verde Valley Transit Agency's (PVVTA) FY 2008/09 Short Range Transit Plan (SRTP) to reflect a reduction in the agency's FY 2008/09 State Transit Assistance (STA) capital funding from $591,198 to $126,997 due to the revenue shortfall in the revised STA apportionment; and 2) Reallocate $114,401 of the available STA amount to the new transit office project and $12,596 for a bus engine replacement project. BACKGROUND INFORMATION: In March 2009, the FY 2008/09 STA funding allocation for Riverside County was reduced significantly by approximately 80% compared to the original estimate provided by the State Controller's Office at the beginning of the fiscal year. As a result of this shortfall in STA revenues, it has become necessary for PVVTA to modify its capital expenditure plan for FY 2008/09. PVVTA is requesting to amend its FY 2008/09 SRTP by cutting its STA capital expenditure from $591,198 to $126,997, which includes this year's available STA apportionment of $66,623 and $60,374 in STA carryover funds from the previous year. Of this total STA amount available, PVVTA is requesting that $1 14,401 be allocated for the new transit office project, which will be scaled down from the original plan. The new facility will be funded with combined funding sources from Local Transportation Fund (LTF) funds, STA, and Proposition 1 B capital and security funds from FY 2007/08. With the reduced STA amount, total available funding for the project will decrease from $952,878 to $476,081. The remaining $12,596 in STA will be used to cover expenses for a bus engine replacement. Currently, there is an immediate need to replace the engine of one of Agenda Item 9N 187 PVVTA's vehicles that has reached its vehicle life expectancy. This will enable the agency to put this bus in service for an additional three years. The following table shows the original SRTP-approved capital plan and the proposed modification to the plan. The net reduction in total capital expenditures is $464,201. PVVTA Proposed FY 2008/09 Capital Funding Amendment A. Original Capital Plan Funding Sources Project Description Total LTF STA Prop 1 B (Capital) Prop 1 B (Security) Support Vehicle $ 27,000 $ 27,000 New Transit Office 952,878 84,784 $ 591,198 $ 251,718 $ 25,178 TOTAL 979,878 111,784 591,198 251,718 25,178 B. Modified Capital Plan Funding Sources Project Description Total LTF STA Prop 1 B (Capital) Prop 1 B (Security) Support Vehicle 27,000 27,000 New Transit Office 476,081 84,784 114,401 251,718 25,178 Bus Engine Replacement 12,596 12,596 TOTAL 515,677 111,784 126,997 251,718 25,178 Net Change: (B) - (A) $ (464,201) $ - $ (464,201) $ - $ There is no impact to the farebox recovery ratio or other Productivity Improvement Program indicators since the monies are designated for capital expenditures only.. Financial Information In Fiscal Year Budget: Yes Year: FY 2008/09 Amount: $ 464,201 Source of Funds: STA - Palo Verde Va ley Budget Adjustment: Yes GLA No.: 241 62 86102 P2203 ($464,201) Fiscal Procedures Approved: \ii,t4,,,,tavi'>wv ° Date: 4/17/09 • • Agenda Item 9N 188 • AGENDA ITEM 90 • RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Brian Cunanan, Commuter Assistance Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Agreements for Freeway Service Patrol Truck Service BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to approve: 1) Agreement No. 06-45-005-01, Amendment No. 1 to Agreement No. 06-45-005-00, with Pepe's Towing to add an additional tow truck to Beat No. 25 effective May 2009; 2) Agreement No. 06-45-004-02, Amendment No. 2 to Agreement No. 06-45-004-00, with Hamner Towing to add an additional tow truck to Beat No. 26 effective May 2009; 3) Agreement No. 06-45-531-02, Amendment No. 2 to Agreement No. 06-45-531-00, with Hamner Towing to extend the term of the agreement for Beat No. 1; 4) Agreement No. 06-45-004-03, Amendment No. 3 to Agreement No. 06-45-004-00, with Hamner Towing to extend the term of the agreement for Beat No. 26; 5) Agreement No. 06-45-005-02, Amendment No. 2 to Agreement No. 06-45-005-00, with Pepe's Towing to extend the term of the agreement for Beat No. 25; and 6) Agreement No. 06-45-046-01, Amendment No. 1 to Agreement No. 06-45-046-00, with Tri-City Towing to extend the term of the agreement for Beat No. 2. BACKGROUND INFORMATION: The Commission, acting in its capacity as the Riverside County Service Authority for Freeway Emergencies (SAFE), provides Freeway Service Patrol (FSP) service on nine segments or beats on Interstates 15 and 215 and State Routes 60 and 91. Annually, the program provides approximately 45,000 assists to stranded motorists along Riverside County freeways. Agenda Item 90 189 The FSP tow trucks remove disabled vehicles and those involved in minor accidents from the freeway to improve its flow and reduce pollution. FSP operators will change a flat tire, provide jump starts, provide a maximum of one gallon of fuel, temporarily tape cooling system hoses, and refill radiators. If the operator cannot get the vehicle moving, it is towed off the freeway to pre -designated drop locations where the motorist can make arrangements for further assistance. Currently, the program operates 20 tow trucks patrolling over 80 miles of freeway, Monday through Friday during the peak commute hours of 5:30 a.m. to 8:30 a.m. and 3:00 p.m. to 7:00 p.m. The Friday afternoon shifts start two hours earlier at 1:00 p.m. DISCUSS/ON: Additional Trucks for 1-15 Beats The FSP Technical Advisory Committee (TAC) consisting of staff from the Commission, California Highway Patrol (CHP), and Caltrans identified a need to add an additional tow truck along two beats on 1-15. Beat No. 25 runs from the SR-60/I-15 interchange to Hidden Valley Parkway and is serviced by Pepe's Towing. Beat No. 26 runs from Hidden Valley Parkway to Temescal Canyon Road and is serviced by Hamner Towing. Both Beat Nos. 25 and 26 currently operate with two service trucks. Staff concurs with the TAC and recommends that an additional truck be added to both beats to be reflected in an amendment effective this fiscal year. While the additional trucks are budgeted in next fiscal year's proposed budget, a budget adjustment of $32,500 will be required for the remainder of this fiscal year. 2009/10 FSP Contract Management FSP contracts are executed for a three-year period with two one-year options. The Commission has the discretion to either exercise the option year clauses at the current or renegotiated rates or to put the contracts out to bid. Before making this recommendation, staff issued a request for proposal for one of the four beats to test the market place. An evaluation team that included members from San Bernardino Associated Governments, CHP, Caltrans, and the Commission reviewed the four proposals received. The two operators that ranked highest on technical scores, submitted rates of $56.50 and $60.00. After providing their best and final offers the rates came down to $55.75 and $57.00, both of which are still 7% higher than our highest rate of $52.00 per hour. Agenda Item 90 • 190 After careful deliberation and evaluation of the best and final offers, it became apparent that from a business and financial perspective, it would be in the best interest of the Commission to reject all proposals as permitted by the procurement policies and exercise the first year option of the existing contract for Beat No. 2 because it was more cost-effective. Option Years Contracts with three operators for four beats will expire on June 30, 2009. Hamner Towing operates two beats, Beat Nos. 1 and 26, both of which are due to expire at the end of this fiscal year. Staff is recommending that the last and final option to extend the agreement for one additional year through June 30, 2010, be exercised with Hamner Towing for, Beat Nos. 1 and 26, at the current rates of $49.75 and $50.75, respectively. Pepe's Towing operates four beats, one of which, Beat No. 25, is set to expire at the end of this fiscal year. For this beat, staff is recommending that the first option to extend the agreement for one additional year through June 30, 2010, be exercised with Pepe's Towing at the current rate of $48.50. Tri-City Towing operates one beat, Beat No. 2, which is set to expire at the end of this fiscal year. For Beat No. 2, staff is recommending that the first option to extend the agreement for one additional year through June 30, 2010, be exercised with Tri-City Towing at the current rate of $50.00. At the direction of the Budget and Implementation Committee, rates for Beat No. 2 and Beat No. 26 were renegotiated down to maintain current rate levels into next fiscal year. Therefore, staff's recommendation is to exercise all four of the option years for FY 2009/10 at their respective FY 2008/09 rates. All obligations incurred by the Commission under the terms of this award are funded 80% from state funds and 20% from local SAFE fees and are subject to continued funding from the state for the Riverside County FSP program. Funding for these beats is included in the FY 2009/10 proposed Budget. Financial Information In Fiscal Year Budget: No Yes Year: FY 2008/09 FY 2009/10 Amount: $ 32,500 S974,200 Source of Funds: SAFE and FSP Budget Ad ustment: Yes GLA No.: 201 45 81014 Fiscal Procedures Approved: \444,/a, Date: 04/16/2009 Agenda Item 90 191 • AGENDA ITEM 9P • • RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Brian Cunanan, Commuter Assistance Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Agreement with the City of Riverside for Freeway Service Patrol Services BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to approve Agreement No. 09-45-069-00 with the city of Riverside (City) for Freeway Service Patrol (FSP) services during the construction of the Van Buren Boulevard/State Route 91 interchange reconstruction. BACKGROUND INFORMATION: The Riverside County FSP program operates nine beats in Riverside County on segments of Interstates 15 and 215 and State Routes 60 and 91 with 20 roving tow trucks during the morning and afternoon commute hours. The FSP program is funded by the state of California (80%) and local Service Authority for Freeway Emergencies (SAFE) (20%). In addition, the Commission has entered into an agreement with Caltrans to provide construction FSP service on various freeways throughout Riverside County to assist in transportation system management efforts, provide traffic congestion relief, and expedite the removal of freeway impediments, all of which have the added benefit of reducing accidents and improving air quality in the construction zone. DISCUSSION: The City will begin construction on the Van Buren Boulevard/SR-91 interchange improvements to reconstruct Van Buren Boulevard from Andrew Street to Indiana Avenue while enhancing the interchange's capacity and operation. The project is scheduled for completion in December 2010. The construction will require periodic night-time work, freeway closures, limited ramp closures as well as the elimination of the freeway shoulders during the duration of the project. Agenda Item 9P 192 The City is requesting that the Commission provide construction FSP services for the project. An estimated 3,250 hours of service is being proposed to cover the 15-month construction period. The City will reimburse the Commission for the provision of FSP services and the agreement will cover all costs associated with the additional service plus 8% to cover the Commission's administrative overhead. Construction is estimated to start in October 2009, and may be serviced by any existing FSP operator. Given this rotation, staff has determined there is sufficient capacity among the operators' current contracts and that amendments to increase their contract amounts are not needed at this time. Staff will continue to monitor this closely and recommend amendments as needed. Financial Information In Fiscal Year Budget: Yes Year: FY 2009/10 Amount: 577,400 (Exp) $83,600 (Rev) Source of Funds: City of Riverside Budget Ad ustment: No GLA No.: 201 45 81014 $77,400 201 45 41203 $83,600 Fiscal Procedures Approved: \j/it4,4,4 Date: 04/17/2009 Agenda Item 9P • 193 AGENDA ITEM 9Q RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Brian Cunanan, Commuter Assistance Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Radio Communications Facility Lease Agreement with the County of Riverside for the Riverside County Freeway Service Patrol Program BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to approve Agreement No. 09-45-068-00 with the county of Riverside, Department of Facilities Management, for the lease of a radio communications site on Box Springs Mountain for the Riverside County Freeway Service Patrol (FSP) program. BACKGROUND INFORMATION: The Commission, acting in its capacity as the Riverside County Service Authority for Freeway Emergencies (SAFE), provides Freeway Service Patrol (FSP) service on nine segments or beats on Interstates 15 and 215 and State Routes 60 and 91. Annually, the program provides approximately 45,000 assists to stranded motorists along Riverside County freeways. A critical component to the operations of the FSP program is communications. The California Highway Patrol (CHP), which provides the day to day field supervision of the tow operators is in constant radio communications with the tow trucks and dispatches the trucks, as needed, to accidents and other incidents. The Commission has been leasing space at a county radio repeater site at Box Springs Mountain for the FSP program since 1999. The license agreement expired March 14, 2009. Staff is recommending that the Commission enter into another 10-year license agreement with the county of Riverside for a communications site on Box Springs Mountain for the FSP program. On July 1 of every year of the agreed -upon license term, the rental rate will be adjusted based upon the approved rates by the Riverside County Board of Supervisors. The initial lease rate for the remainder of FY 2008/09 is $415.32 per month. Should the need arise, the agreement also will Agenda Item 9Q 194 allow either party to terminate the lease by giving 120 days written notice to the other party. a Financial Information In Fiscal Year Budget: Yes Yes Year: FY 2008/09 FY 2009/10 Amount: $5,700 $6,100 Source of Funds: SAFE and FSP Budget Ad ustment: No GLA No.: 201 45 73201 Fiscal Procedures Approved: \i/ibu.dakickurffi. Dater 04/17/2009 Agenda Item 9Q • 195 AGENDA ITEM 9R RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Tanya Love, Goods Movement Manager THROUGH: Anne Mayer, Executive Director SUBJECT: Columbia Avenue Grade Separation Project PLANS AND PROGRAMS COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to allocate $500,000 in Rail Local Transportation Fund (LTF) funds to the city of Riverside for the Columbia Avenue Grade Separation project. BACKGROUND INFORMATION: In 2001, the Commission approved the policy to support successful California Public Utilities Commission (CPUC) Section 190 Grade Separation projects that are included in the Commission approved Alameda Corridor -East (ACE) Grade Crossing Priority List by funding the CPUC's 10% local match requirement, contingent on funding sources being available. Since the policy was adopted, a total of $1.5 million in funding has been awarded for three grade separation projects: Avenue 48/Dillon Road, Avenue 50 and Jurupa Avenue. The city of Riverside has entered into an agreement to receive $5 million in CPUC funding for the Columbia Avenue grade separation project, located on the Burlington Northern Santa Fe tracks and has requested that the Commission provide $500,000 to serve as the local match requirement. The Columbia Avenue grade separation project meets the Commission's eligibility requirements of having been awarded CPUC funds and is included in the approved ACE Grade Crossing Priority List. As a result, staff recommends that $500,000 be allocated to the city of Riverside, from Rail LTF funds, in support of the Columbia Avenue grade separation project. Agenda Item 9R 196 Financial Information In Fiscal Year Budget: Yes Year: FY 2009/10 Amount: $500,000 Source of Funds: Commuter Rail LTF Budget Ad ustment: No GLA No.: 601 62 86102 106 67 40101 106 67 86102 Fiscal Procedures Approved: \j/te4,,,,,,okiteur Date: 04/16/09 Agenda Item 9R 197 AGENDA ITEM 9S RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Aaron Hake, Government Relations Manager THROUGH: Anne Mayer, Executive Director SUBJECT: State and Federal Legislative Update BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to: 1) Receive and file an update on state and federal legislative activities; and 2) Approve the following bill positions: a) AB 798 (Nava) - SUPPORT; b) AB 266 (Carter) - MONITOR; c) AB 732 (Jeffries) - SUPPORT; d) AB 729 (Evans) - SUPPORT; e) AB 1403 (Eng) - SUPPORT; f► ACA 15 (Arambula) - SUPPORT; g) SB 372 (Kehoe) - OPPOSE; h) SB 679 (Wolk) - OPPOSE; and i) H.R. 947 (Calvert) - SUPPORT. BACKGROUND INFORMATION: Federal Update The transportation world eagerly awaits the introduction of a new authorization bill to succeed the expiring Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) legislation. The House will consider the bill first; Chairman of the House Transportation and Infrastructure Committee has indicated that May and June will feature committee markup and floor action on a new bill. Commission staff has spent the month of April preparing high priority project requests to local Members of Congress for funding designation in the bill. The requests are based on the Commission's action in April to designate Interstate 215, Interstate 10 and Alameda Corridor -East grade separations as three high priority corridors for federal funding. Agenda Item 9S 198 Between April 22-24, Executive Director Anne Mayer and Government Relations Manager Aaron Hake met in Washington, DC with Department of Transportation (DOT) officials, legislators from the Inland Empire and their staffs, as well as key staffers from the committees of jurisdiction that will put together the new authorization legislation. Discussions are also beginning on how $1.5 billion of federal discretionary money appropriated by the American Recovery and Reinvestment Act (ARRA) will be spent. The program is intended to fund major surface transportation projects that have national and regional significance. Guidelines have yet to be written by DOT, but this pot of funding has generated a great deal of interest in the Southern California region to date. The Commission is working with its regional partners and Caltrans to discuss the best strategies to put forward projects that will compete well nationally. State Update Spring is a busy time in Sacramento, as policy committees meet weekly to hold hearings on hundreds of bills. There are several pieces of legislation of interest to the Commission that are in early stages of moving through its first house of the Legislature. Staff analysis of these bills and recommended Commission positions are detailed below. Legislation of Interest AB 798 (Nava): Recommended Position - SUPPORT This bill, reintroduced this year by Assemblyman Pedro Nava, would create the California Transportation Financing Authority (CTFA), an entity that could review and approve public tolling projects financed by revenue bonds. The bill would give the CTFA the ability to fund transportation projects by issuing bonds backed by local governments. The CTFA would be chaired by the State Treasurer, and would also include the Director of Finance, State Controller, Caltrans Director, California Transportation Commission (CTC) Executive Director, and two local agency representatives appointed by the Legislature. This bill has growing significance given the decline in revenues available for transportation purposes and an increasing trend of agencies looking to innovative financing methods. Had this legislation been in place two years ago, the Commission would not have needed to enact two separate pieces of legislation in Sacramento to proceed with public tolling projects on 1-15 and State Route 91. Staff believes that California is in need of a predictable, consistent and Agenda Item 9S • 199 • well -structured process to receive such authority for feasible projects. Consistent with past Commission action on last year's version of this bill, staff recommends a SUPPORT position on this bill. AB 266 (Carter): Recommended Position — MONITOR This bill, reintroduced this year by Assemblywoman Wilmer Amina Carter, would require the creation of a document that would report on the funding sources for and assessment of statewide transportation needs every five years beginning on March 1, 2011. This bill would require the California Transportation Commission (CTC), with the assistance of Caltrans and regional transportation planning agencies, the California Transit Association, the League of California Cities, and the California State Association of Counties, to submit this report. Furthermore, the CTC will make recommendations on how to address the lack of funding for and unmet needs of the transportation projects identified in the report. The bill would make available information necessary to appropriately fund the most critical unfunded transportation projects, significant multiregional transportation projects, and will provide a breakdown of how transportation funds have been spent on funded projects. The report will determine the long-term transportation needs of the state and will help to prioritize funding of future projects. The previous version of this legislation was vetoed by the Governor last year on the grounds that Californians are already aware of the inadequate infrastructure in this state and that another report is not necessary. The Budget and Implementation Committee recommends a MONITOR position. AB 732 (Jeffries): Recommended Position — SUPPORT Sponsored by Caltrans, this bill would extend by two years the state's design -sequencing pilot program. The pilot program allowed 24 projects to utilize the design -sequencing method across two phases of the program; to date there are six slots unused in the second phase of the pilot program. As the Commission is well aware, the 60/91 /215 interchange project was one such project included in the pilot program. By extending the program's sunset date from 2010 to 2012, Caltrans can fill the final six slots with new projects in an effort to further learn and test the design -sequencing procurement method. Assembly Transportation Committee analysis of the bill discusses that design -sequencing has had mixed results in California, ranging from project delays of two months to time savings of 18 months. Caltrans acknowledges that there are lessons to be learned from projects that have been completed under this pilot program. Caltrans seeks to use these final six slots in the program to continue to learn more about design -sequencing, develop procedures, and an agency culture that facilitates the expedited delivery of design -sequencing projects. Agenda Item 9S 200 The bill has unanimously passed the Assembly Transportation Committee and is also supported by the California Association of Councils of Governments (CALCOG). AB 729 (Evans): Recommended Position — SUPPORT This bill would delete the sunset provision on existing law that authorizes transit operators to use the design -build procurement method for transit projects. While the Commission does not qualify as a transit operator, local operators such as Riverside Transit Agency, SunLine Transit Agency, and Metrolink can use this streamlined project delivery method. Under current law, the design -build authority for transit operators expires in 2011. AB 729 would make this authority permanent. Staff recommends a SUPPORT position as an encouragement to move the state towards broad acceptance of design -build for infrastructure projects. AB 7403 (Eng): Recommended Position — SUPPORT This bill is sponsored by the Southern California Association of Governments (SCAG). The bill deletes the $1 million cap on allocations received by SCAG from the Local Transportation Fund (LTF). The LTF is generated from a percentage of the state sales tax. Existing law allows the 19 metropolitan planning organizations (MPO's) in California, such as SCAG, to use up to 1 % of its region's LTF funds for planning and programming. The law also limits SCAG to no more than $1 million in LTF annually for planning and programming. Over the last several federal transportation bills (ISTEA, TEA-21, SAFETEA-LU), SCAG's responsibilities have grown along with the population of the region. This has placed increasing administrative and technical demands on the organization. Allowing SCAG to collect the full 1 % of LTF revenues would increase planning funds to $4.6 million without impacting other MPO's in California. The only impacts would be to the transportation agencies in the SCAG region, including the Commission. Transportation commissions in Los Angeles, Orange, and San Bernardino Counties are in support of this legislation. Staff recommends concurring with regional support of AB 1403 to enable SCAG to collect the necessary funding to carry out its mandates on behalf of Southern California. ACA 15 (Arambula): Recommended Position — SUPPORT This proposed constitutional amendment would require 55% approval from voters to pass a ballot measure imposing, extending, or increasing special taxes, including sales tax measures for transportation such as Measure A. The Constitution currently requires 2/3 of those voting to approve such measures. The amendment would make it easier for other transportation commissions around California to emulate the Commission in becoming a self-help entity that raises local Agenda Item 9S • 201 • funds for transportation. Growing the number of self-help counties, which is currently 19, is critical to increasing the amount of transportation revenue raised in California, especially in such times when state and federal revenue sources are diminishing. Staff recommends a support position on ACA 15 based on the Commission's leadership and participation in the Self Help Counties Coalition and the Commission's cooperative partnership with agencies throughout California who continue to seek ballot measures allowing them to increasingly rely on themselves, rather than on Sacramento or Washington. Riverside County voters first approved Measure A in 1988 and then again in 2002, each time with more than 2/3 support. SB 372 (Kehoe): Recommended Position - OPPOSE This bill would require legislative approval of any modification or removal of state park lands from the state parks system upon recommendation of the State Park and Recreation Commission. While the intent of the legislation is to protect the integrity of state park lands, it will have serious consequences on critical infrastructure projects such as the SR-91 Corridor Improvement Project (CIP), which is adjacent to Chino Hills State Park. Requiring the enactment of legislation for every project that modifies state park land will generally add to project delays and costs, and politicize project decision making. Projects are already required to go through public environmental reviews under the California Environmental Quality Act (CEQA) as well as the National Environmental Protection Act (NEPA). SB 372 would add yet another layer of approval to this complex process, this time without guidelines or criteria — only the judgment of the Legislature and the Governor. The SR-91 CIP has already received legislative approval (SB 1316, Correa) for the collection of tolls; however, SB 372 would require yet another bill to be approved on the subject of the project's impacts to Chino Hills State Park. The Commission's ability to sell toll revenue bonds to finance this $1.4 billion mobility project is contingent upon the market's favorable review of the project's feasibility. Adding another layer of legislative approval will add a significant level of uncertainty to the project and may negatively impact its feasibility. This could add costs and delays to SR-91 improvements. The Orange County Transportation Authority (OCTA) has taken an OPPOSE position, and staff is recommending that the Commission take an OPPOSE position as well. SB 679 (Wolk): Recommended Position - OPPOSE This bill is similar to SB 372 (Kehoe). The bill requires legislative approval for disposal of state park lands for non -state park purposes if the land was donated to the state as a gift or if the land was acquired for the state park system using public Agenda Item 9S 202 funds. The bill would also require that other lands be substituted for the taken park land of equal or environmental value and fair market value and reasonably equivalent usefulness and location. For the same reasons as stated in staff's summary of SB 372, it is recommended that the Commission adopt an OPPOSE position to SB 679. H.R. 947 (Calvert): Recommended Position — SUPPORT Congressman Ken Calvert (R-Corona) has reintroduced legislation originally put forward during the 110' Congress to create a national goods movement funding program. Our Nation's Trade, Infrastructure, Mobility, and Efficiency (ON TIME) Act of 2009 implements an ad valorem fee on all cargo entering or exiting U.S. Customs ports of entry (land, sea, and air). The revenue collected is tied to trade corridors defined by the Secretary of Transportation; Representative Calvert's legislation ensures that fees collected on a certain corridor are spent on infrastructure projects within that same corridor, rather than be open to earmarks and diversions to other parts of the country. Corridors can extend up to 300 miles from the customs port of entry. This legislation would be helpful to funding grade separations and critical highway improvements in Riverside County to facilitate the efficient movement of freight. Currently, there is no national revenue source devoted to goods movement projects. It is expected that a goods movement funding program similar to the ON TIME Act of 2009 will be incorporated into the new transportation authorization that is anticipated to be introduced in the House very soon. Representative Calvert's legislation last year became the first model put forward by a Member of Congress in the discussion of how our nation's goods movement infrastructure ought to be funded. The Commission supported the ON TIME Act in 2008; staff recommends the Commission take the same position on the 2009 version of the bill and encourage Representative Calvert and his House colleagues to include concepts from this bill in new authorization legislation. Attachment: Legislative Matrix Agenda Item 9S • • 203 RIVE COUNTY TRANSPORTATION COMMISSION - POSITION STATE AND FEDERAL LEGISLATION - teglsla'tion/ "s o S Auth. _r, F ,' , , � , �3, ,�� $ y�$ � � a � ��� i, Ix 3 xs -.. „ a t 1 } )* 4 «• ti+4.xtinxwti 4.uve4t�o✓t.._x.�uv �i , >�..�, � h.,. � �., �� i�me� . a ��i��r.,� . c> a.. fi@ 't �I .a._i�.._ac i..�.r_.... i.' ... L3r tz z� AB 266 (Carter) This bill would require the California Transportation Commission, on an every-5-year basis to develop an assessment of the unfunded costs of programmed state projects and federally earmarked projects in the state, as well as an assessment of available funding for transportation purposes and unmet transportation needs on a statewide basis. The bill would require the Department of Transportation to assist in conducting the assessment. The bill would require the commission to submit the first assessment report to the Legislature by March 1, 2011. Mar. 4 Referred to Assembly Transportation Committee Budget & Implementation Committee recommended position "Monitor" _ AB 729 (Evans) This bill repeals the sunset date for design -build authority given to transit operators. Design -build authority for transit operators would be made permanent. Mar. 26 Referred to Assembly Transportation Committee Staff recommended position "Support" AB 732 (Jeffries) This bill extends the sunset date by two years for the State's design- sequencing pilot program. This will allow Caltrans to fill the last six project slots in the pilot program. Apr. 14 Passed Assembly Transportation Committee unanimously, referred to Assembly Appropriations Committee Staff recommended position "Support" AB 798 (Nava) This bill would create the California Transportation Financing Authority (CTFA), which would become the approval body for local jurisdictions seeking authority to sell revenue bonds for the purposes of financing infrastructure. This bill will provide a framework for other agencies to follow the path of RCTC in developing public -public partnership projects that utilize tolling and other innovative financing methods. The bill creates a consistent statewide policy for dealing with these issues. Mar. 23 Referred to Assembly Transportation Committee Staff recommended position "Support" ACA 15 (Arambula) This Constitutional Amendment would lower the voter threshold to approve new (or extensions of) sales tax measures (such as those for transportation purposes) by local jurisdictions from a 2/3 supermajority to 55%. Mar. 11 From printer. May be heard in committee April 11. Staff recommended position "Support" SB 372 (Kehoe) This bill would prohibit the modification or adjustment of state park units, or the removal of state park units from within the state park system, without the recommendation of the State Parks & Recreation Commission and enactment of a statue by the Legislature. This would add delays and cost increases, and potentially jeopardize, transportation projects that touch State Parks, such as SR-91. Apr. 1 Set for hearing April 28. Staff recommended position "Oppose" 204 ' CatiOn cYr Y� `ak � A1.1 r;';», ry, j, , 5 i`✓ ovx 4b v,--1 Y �Q^f14 A 4 p,.�g,,„�k A # SJ t 1 ,� f tma. 4."F AS-»'�`»'�_"i "' .19�i K ..,x.� `'% � U ` 2 fi + ] 4 S t _. 3'4......c�3�1.�:.3t: �'�.:...�C......nt..!.na.�tvt.t�,n9� ... .{' ti J a.:. ,-, � S 1p, SB 679 (Wolk) This bill serves the same purpose as SB 372 (Kehoe) Apr. 1 Set for hearing April 28. Staff recommended position "Oppose" H.R. 947 (Calvert) This bill establishes a national ad valorem cargo fee on all cargo entering or exiting U.S. Customs ports of entry. Revenues are spent on goods movement infrastructure within the trade corridors from which the fees are collected. Feb. 11 Referred to House subcommittee on Highways and Transit. Staff recommended position "Support" AGENDA ITEM 10 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: San Jacinto Branch Line Ad Hoc Committee Edda Rosso, Capital Projects Manager Richard Bryan, Bechtel Rail Projects Manager Erik Galloway, Bechtel Project Coordinator THROUGH: Anne Mayer, Executive Director SUBJECT: Amendment with STV Incorporated to Provide Advanced Preliminary Engineering, Final Design, and Procurement and Construction Support for the Perris Valley Line Project SAN JACINTO BRANCH LINE AD HOC COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to: 1► Approve development of a federal supplemental environmental assessment (SEA) and a state environmental impact report (EIR); 2) Approve Agreement No. 07-33-123-04, Amendment No. 4 to Agreement No. 07-33-123-00, with STV, Incorporated (STV) for advanced preliminary engineering (APE), final design, support for the procurement of construction materials, and design support during construction of the Perris Valley Line (PVL► in a not to exceed amount of $14,247,935, for a total contract value of $30,858,812 plus a general contingency amount of $1.9 million for a total not to exceed amount of $32,758,812; 3) Authorize the Executive Director or designee, pursuant to legal counsel review, to issue a notice to proceed (NTP) for final design and construction support contingent on receiving Federal Transit Administration (FTA) approval of the environmental document and the project construction grant agreement (PCGA), respectively; 4) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 5) Authorize the Executive Director or designee, pursuant to legal counsel review, to approve the use of the contingency as may be required for the project. Agenda Item 10 206 BACKGROUND INFORMATION: The Perris Valley Line (PVL) Metrolink extension continues to be one of the Commission's top priorities. The PVL project was called out and included in both Measure A expenditure plans and has received significant approvals and funding from Congress and the FTA. Most importantly, the project offers a welcome opportunity for renewed transportation investment that establishes a strong transit backbone for Western Riverside County while offering an alternative to Interstate 215. At its September 12, 2007 meeting, the Commission approved the selection process and awarded Agreement No. 07-33-123-00 to STV to provide planning, environmental, and preliminary engineering services for the PVL for a not to exceed amount of $12 million contingent on FTA approval to enter into preliminary engineering (PE). The Commission also authorized the Executive Director, pursuant to legal counsel review, to approve amendments for potential additional work from a contingency fund in the amount of $5.3 million. High profile work on the project has accelerated in the past year including the circulation of an initial study/mitigated negative declaration (IS/MND) environmental document under California Environmental Quality Act (CEQA). This effort included public meetings during February, presentations to community groups and agencies including the Riverside Unified School District and the inclusion of a $45 million earmark as part of the FY 2009 Federal Appropriations Bill. In addition to the more public aspects of the project, significant progress has been made including development of 10% and 30%o design packages, and on a separate contract, construction began on the Perris Multimodal Transportation Facility. Need for Additional Environmental Review One of the more challenging aspects of completing the PVL project has been the need to respond to a wide variety of challenges created by the environmental process. The federal environmental document — a draft environmental assessment (EA) was first released in 2004. Approval of the document was delayed a number of times due to issues related to ridership modeling data. Thanks to the participation of the Commission's engineering team, the concerns were resolved and approval of the EA was expected at the beginning of this year. The hope was to have approval of the federal environmental document completed at about the same time that the Commission launched the CEQA process with the issuance of the IS/MND. Given the amount of time that has elapsed since the draft EA was released, FTA is now directing that a supplemental environmental assessment (SEA) be prepared to refresh the information and be circulated to obtain public comment. This does not Agenda Item 10 • • 207 • require the Commission to start completely anew and should be completed for submittal to the FTA in July. Commission staff believes that the effort will result in the issuance of a funding of no significant impact (FONSI) by the end of this calendar year. In reviewing the comments received from the public on the draft IS/MND, a number of concerns were raised regarding noise, traffic and visual impacts, station locations, and other mitigation concerns. Staff believes it is prudent to pursue development of an EIR under CEQA, in order to clarify these concerns and address new station site options. The added burden of completing an EIR represents a major change in policy direction but will provide greater transparency regarding the Commission's project. The cost to develop the SEA and EIR is estimated at $1.4 million. This can be covered by the existing contingency available on the project and will be included in Amendment No. 3 to the STV contract, which the Executive Director was previously authorized to execute. Much of the scientific analyses that is required for an EIR has already been completed as part of the IS/MND work effort, which helps to ameliorate some of the added time requirements that will be needed to complete the EIR. Since the FTA is already requiring added work for the National Environmental Policy Act (NEPA) process, the impact on overall timing for the project will amount to only three to four months and other time savings will be sought as part of the engineering contract amendments that are being sought as part of the rest of this staff report. EIR and Station Options As mentioned above, the circulation of an EIR provides the Commission with the opportunity to modify, eliminate or identify new station locations for the project. While Commission direction on most of the stations has been consistent, clearer direction is still needed regarding the location of a station in the Hunter Park area of Riverside and at UC Riverside. While the UC Riverside station has been conceived of as- a "kiss and ride" station without parking, it has still met with considerable resistance from the adjacent residential neighborhood. As part of the EIR effort, staff will fully consider the possible elimination of the UC Riverside station from the immediate project as well as other options or phasing it in the future. The final decision will be made by the Commission only after evaluating the input of residents, the city of Riverside and the University. Another station location that needs to be finalized is in the northern portion of Riverside near the Hunter Park Business Center. Hunter Park is also located near to the unincorporated community of Highgrove. The possibility of developing a station in Highgrove has been suggested to the Commission on a number of occasions and a number of Commissioners suggested an analysis of the possibility Agenda Item 10 208 at its February Commission meeting. In response to Commissioner interest, staff directed STV to fully consider the engineering requirements that would be needed to open a station at the location. Staff also organized a tour for members of the San Jacinto Branch Line Ad Hoc Committee to visit the Highgrove location as well as other potential station locations in the immediate area. Those that attended the tour were Commissioners Bob Buster, Mary Craton, Jesse Molina, James Potts, and Ron Roberts. After careful consideration from an engineering perspective and first-hand observance, the development of a station in Highgrove is not considered to be feasible for a variety of reasons. The reasons include access to the station from nearby streets, an unacceptable distance from the parking area to the platform, the need to develop separate access to the platform for persons with disabilities and other engineering concerns that would add to the overall cost of building and operating the station. This was discussed with the San Jacinto Branch Line Ad Hoc Committee on April 27, 2009, and the Ad Hoc Committee accepted this conclusion. Alternative stations in Hunter Park either on Palmyrita Avenue, Columbia Avenue, or Marlborough Street all offer easy access to Metrolink for Highgrove residents while better serving local employers. The EIR will evaluate all of the potential station options in the area leading to a resolution of all outstanding station location issues. Changes in Work Scope Require Contract Amendments Staff is also requesting the Commission approve Amendment No. 4 to the STV contract that will allow STV to: • Advance preliminary engineering beyond 30% for track/systems and stations; • Advance final design of the track/systems and stations. This phase will not commence until the Commission receives FTA approval of the SEA; • Support procurement of construction materials and services; • Support the bid/award phase of construction contractor procurement; • Provide support during construction phase as engineer -of -record; and • Issuance of the NTP for this task is contingent upon receiving FTA approval of the PCGA. Staff is recommending the project continue with STV as the design consultant for the APE, development of the SEA/EIR, final design, and construction, support due to its in-depth knowledge of the project, the rail experience it and its subconsultants bring to the project, its understanding of the environmental constraints and concerns, and the opportunity to continue the project without interruption or delay. If agreement on the final cost cannot be reached, staff will seek Commission approval to procure a new consultant. Agenda Item 10 • 209 • The work proposed for this amendment is consistent with the scope of work anticipated for post -preliminary design services in the procurement and selection process under which STV was selected. The original agreement with STV states that in the case of using a design -bid -build (DBB) procurement, the next phase will be final design and preparation of bid documents for procurement of a construction contract. The intention of this amendment is to formalize this action. In addition, the amendment will include, as engineer -of -record, technical support during the construction phase. During the past year and a half a number of significant issues and decisions have resulted from joint Commission -Southern California Regional Rail Authority (SCRRA►-FTA consultation on the project including: • Decision to double track a portion of the PVL alignment; • Agreement to rehabilitate approximately 3.5 miles of track; • Development of various station alternatives; • Selection of the alignment to connect the PVL to the Burlington Northern Santa Fe Railway (BNSF) Main Line; • Development of the 30% Design of the BNSF 4"' Main and connection to the PVL; • Analysis of various station site alternatives in the Hunter Park area; • Decision to proceed with DBB for the project; • Implementation of upcoming new SCRRA design standards and criteria; and • Analysis of the feasibility of a Highgrove Metrolink station. This has resulted in significant changes in the Commission's needs and deliverables from STV; the resultant cost and scope modifications needed have been addressed through Amendment Nos. 1 and 2 to its contract. Budget Summary Staff is currently working with STV to finalize the detailed scope, cost, and schedule for this proposed Amendment No. 4. The final scope, cost, and schedule will be attached to the amendment, pursuant to legal counsel review, prior to execution of the agreement. At this time, it is anticipated that the cost for the proposed services will be $18.6 million plus a contingency of $1.9 million for a total not to exceed amount of $20.5 million. Unused contract funds of $4,352,065 are available to partially fund this amendment, resulting in a net increase for this amendment to the contract value in the amount of $14,247,935. Federal, state, and Measure A rail funds will fund this amendment. Agenda Item 10 210 The Commission has approved a total of $17,555,000 to STV, of which $5,296,188 has not been utilized. With this amendment, the Commission's approved amount to STV totals $32,758,812. Financial Information In Fiscal Year Budget: Yes Yes Year: FY 2008/09 FY 2009/10 Amount: $1,500,000 $12,000,000 Source of Funds: FTA STIP, Measure A Budget Adjustment: No GLA No.: 221 33 81101 P3823 Fiscal Procedures Approved: \144,4i0,14, Date: 05/072009 Attachment: STV Scope of Work Agenda Item 10 • 211 • Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD; BA/DSDC PERRIS VALLEY LINE Scope of Work Advanced Preliminary Engineering, Final Design, Bid/Award Services, and Design Services During Construction 212 Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD; BA/DSDC TABLE OF CONTENTS List of Exhibits Appendices Acronyms and Abbreviations 1. INTRODUCTION AND OVERVIEW OF WORK 1.1 CONTEXT 1.2 OVERVIEW OF WORK 1.3 REFERENCE DOCUMENTS 1.4 RCTC ORGANIZATION 1.5 CONSULTANT ORGANIZATION AND PERFORMANCE 1.6 BASIS OF CONSULTANT PRICING 2. DESIGN PACKAGING DEFINITION 2.1 Track/Signals Package 2.2 Station Package 2.3 Long Lead Procurement 3. DESIGN SEQUENCING AND SUBMITTALS Task 3.1 CAD Coordination Task 3.2 Task 3.3 Task 3.4 Task 3.5 Task 3.6 4. NOT USED Interim Design Pre -Final Design Final Design Camera Ready Design Reviews S. MANAGEMENT AND ADMINISTRATION Task 5A Task 5A.1 Task 5A.2 Task 5A.3 Task 5A.4 Task 5A.5 Task 5A.6 Task 5B Task 56.1 Design Phase Project Management Project Administration Project Control Project and Baseline Cost and Schedule Definition and Reporting Project Definition Report Training and Safety Bid/Award Phrase Project Management ii 213 Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD;BA/DSDC TABLE OF CONTENTS Task 56.2 Project Administration Task 56.3 Project Control Task 513.4 Bidding Process Assistance Task 5C Construction Phase Task 5C.1 Project Management Task 5C.2 Project Administration Task 5C.3 Project Control Task 5C.4 Training and Safety 6. GENERAL TASKS AND PROJECT COORDINATION Task 6A Task 6B Task 6C Task 6D Task 6E Task 6F Task 6G Task 6H Task 6I Task 63 Agency, Jurisdictions, Utilities, Railroads Coordination Permit Matrix Environmental Permits and Support of NEPA/CEQA Process Field and Property Surveys Right of Way Acquisition Support and Legal Descriptions Geotechnical Program Hazardous Materials Program Construction Planning Value Engineering Long -Lead Procurements 7.0 ADVANCED PRELIMINARY ENGINEERING AND FINAL DESIGN 7A Track/Signals Package Task 7A.1 Track Alignment Task 7A.2 Maintenance of Way Truck Task 7A.3 Layover Yard Track Task 7A.4 Utility Rearrangements Task 7A.5 Systems Design Task 7A.6 Civil/Structural Design Task 7A.7 Traffic and Grade Crossings Task 7A.8 Track/Signal Specifications 7B Station Package Task 76.1 Architectural Design, including Electrical and Mechanical Design Task 76.2 Civil/Structural Design and Systems Interface Task 76.3 Traffic Engineering & Analysis Task 7B.4 Stations Specifications 214 Scope of Work - Perris Valley Line DRAFT 5-4-09 APE,-FD; BA/DSOC TABLE OF CONTENTS 8. BID/AWARD AND DESIGN SERVICES DURING CONSTRUCTION Task 8A Bid and Award Support Task 8A.1 Bid Support Task 8A.2 Addenda Task 8A.3 Conformed Documents Task 8B Design Services During Construction Task 8B.1 Environmental Compliance Pre -Construction Survey Task 86.2 Requests for information Task 86.3 Change Order Review and Design Revisions Task 8B.4 Contractor Submittals and Shop Drawings Task 8B.5 Non -Conformance Reports Task 86.6 Systems Inspection,Testing and Start-up iv 215 Scope of Work — Perris Valley Line DR4Fr5-4-09 APE,-FD;BA/DSDC Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Pricing Matrix Form 60s LIST OF EXHIBITS PAGE Inclusion Chart as of 4/29/09 Operations Timetables (Opening Year 2012 as of 2/09 & Horizon Year 2030 as of 4/09) General Project Schedule Long Lead Item Table Route Map Drawing List (for pricing estimate) Appendices v 216 Scope of Work - Perris Valley Line DRAFi5-4-D9 APE;FD;BA/DSDC ACRONYMS AND ABBREVIATIONS AA Alternatives Analysis APE Advanced Preliminary Engineering BNSF Burlington Northern Santa Fe Railroad CADD Computer -aided design Caltrans California Department of Transportation CEQA California Environmental Quality Act CM Construction Manager or Management (a separate contract) CPUC California Public Utilities Commission CTC Centralized Traffic Control DB Design -Build DBB Design -Bid -Build DSDC Design Support (or Services) During Construction DPM Design Procedure Manual DQAM Design Quality Assurance Manual EA Environmental Assessment EIR Environmental Impact Report ES&H Environmental Safety and Health FD Final Design FFGA Full Funding Grant Agreement FONSI Finding of No Significant Impacts FRA Federal Railway Administration FTA Federal Transit Administration I-215 Interstate 215 IFB Invitation For Bid LPA Locally Preferred Alternative MND Mitigated Negative Declaration MOC Metrolink Operations Center NEPA National Environmental Policy Act NOD Notice of Determination NPDES National Pollution Discharge Elimination System vi 217 Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD;BA/DSDC NTP Notice to Proceed OSHA Occupational Safety Health Administration PCGA Project Construction Grant Agreement PDR Project Definition Report PE Preliminary Engineering PM Project Manager PMOC Project Management Oversight Consultant PVL Perris Valley Line QAP Quality Assurance Plan QA/QC Quality Assurance/Quality Control QC Quality Control RFI Contractor's Request for Information ROE Right of Entry RFP Request for Proposal RIL Riverside Industrial Lead ROW Right of Way SCRRA Southern California Regional Rail Authority SEA Supplemental Environmental Assessment SJBL San Jacinto Branch Line UCR University of California at Riverside UP Union Pacific UPRR Union Pacific Railroad VE Value Engineering WBS Work Breakdown Structure vii 218 • • • Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD;BA/DSDC 1.0 INTRODUCTION 1.1 CONTEXT The San Jacinto Branch Line (SJBL) is located in a key travel corridor in western Riverside County, connecting the cities of Riverside, Moreno Valley, Perris, and San Jacinto. The Project area, referred to as the Perris Valley Line (PVL), extends approximately 24 miles from the City of Riverside to the City of Perris. The PVL Project introduces Metrolink commuter rail service in the corridor, operating on existing, or realigned, at -grade freight railroad tracks, including 18.7 miles on the COMMISSION owned SJBL. New stations are planned for the PVL, where the trains will continue along the existing Metrolink 91 Line connecting to Orange County and Downtown Los Angeles. The COMMISSION issued a Commuter Rail Corridor Study in 1995, documenting the improvements necessary to implement commuter rail service. An Alternatives Analysis (AA) was initiated in 1999 that considered transportation alternatives that included No -Build, Express Bus, and three variations of Commuter Rail. A Locally Preferred Alternative (LPA) was adopted by the COMMISSION Board in June, 2003. A preliminary Environmental Assessment (EA) was conducted identifying potential impacts in 2004. A new LPA was adopted in April 2008 which utilizes the BNSF corridor and a new connection to the SJBL just north of Citrus Street. Also, in March, 2009, the five stations that were preliminarily designed (Palmyrita, UCR, Moreno Valley/March Field, Perris, and South Perris) were reduced to four. UCR will be carried forward as an alternative for purposes of the environmental documents but not for design. Also alternatives for Palmyrita are being studied in the Hunter Park area and if an alternative is chosen, design of the selected station must be started from this conceptual stage. The designs for construction will include essentially all that is required for opening day service per an operations plan provided by the COMMISSION. Future provisions for service in a future year (set at 2030, which assumes a double track) shall be based on that year's projected service per a forecasted operations plan provided by the COMMISSION. Exhibit 2 outlines the latest operations plan for opening year and 2030. These future improvements shall be accounted for in the APE to facilitate their eventual construction. An Inclusion Chart dated 5-1-09 is attached to this Scope of Work by reference, and outlines what items shall be designed and environmentally studied for opening year and what items shall be provided for in the future. The STV team is currently completing the Preliminary Engineering (Work Orders 1 through 4). 1.2 OVERVIEW OF WORK The Commission has determined that an Amendment will be issued to cover the Advanced Preliminary Engineering (APE), Final Design (FD) and Bidding Assistance (BA) / Design Services During Construction (DSDC). 219 8 Scope of Work - Perris Valley Line DRAFT 5-4-09 • APE;FD;BA/DSDC This document defines the scope of services that the STV team will be contracted to provide under this Amendment. The key goal of the scope -of -work is the design development, in keeping with environmental compliance requirements, of two primary contract bid packages plus one or more advanced procurement contracts for long lead items: • Trackway (inclusive of structures, adjacent street work, train signals, and communication systems) and Layover Facility • Stations (inclusive of platforms, canopies, parking lots, ancillary facilities, and adjacent street work) • In addition to the above two packages certain items such as rail and special track work may be procured through a long lead procurement package, or packages. The two primary contract packages are to be developed based on a design -bid -build project delivery. The long lead item procurement package(s) will be supply and delivery contracts. The COMMISSION may decide to merge the two primary contract bid package into a single bid package. This Scope of Work describes the work to perform the Advanced Preliminary Engineering (APE); Final Design(FD); and Bid, Award and Design Support During Construction Services (BA/DSDC). 1.3 REFERENCE DOCUMENTS COMMISSION documents available for review that support this scope of work are: • Southern California Regional Rail Authority (SCRRA) Engineering Standards, Track Charts, Design Procedures Manual, Design Criteria, CADD Manual, CADD Users Guide, QA/QC Manual, and Standard Specifications, January 2003 (note: this version is undergoing change but is not yet published, and may give rise to changes in direction and cost) • PVL Preliminary Engineering Documents (30% Design.Documents for civil/track and stations and 65% for signals and communications, plus the BNSF Mainline 4th Track completed to 10% for systems and grade crossings and 30% for civil/track with the exception of utilities. • All other deliverables from the PE phase. The APE is a continuation of that process (e.g. Existing Conditions Report, various environmental documents, capital cost estimates, schedules, and other studies). • 220 9 • Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD;BA/DSDC • The COMMISSION is in the process of developing new design criteria for Stations. An initial draft is available and has been commented upon toward the end of the PE phase. Further discussion is necessary for the COMMISSION to clearly define the criteria to be used and what should be provisioned for future construction. • TheInclusion Chart, included as Exhibit ldescribes the alternatives that have been included or excluded from the PVL PE documents as of 4-29-09. The Scope of Work incorporates the alternatives defined. 1.4 RCTC ORGANIZATION The PVL Project team is led by a COMMISSION Project Manager (PM), who should provide all direction to the CONSULTANT. A number of consultants are currently retained in support of the Project. Among them are: • Bechtel — program management support • Epic Land Solutions - right of way support • MIG Inc. and °Reilly Public Relations - community outreach support • STV, under a separate contract for Small Starts administration and planning • PB Consult for travel demand forecasting • City of Riverside consultant JMD, Inc. for quiet zone studies The CONSULTANT shall coordinate with and receive input, as directed by the COMMISSION, from firms retained by the COMMISSION in the execution of the work. 1.5 CONSULTANT ORGANIZATION AND PERFORMANCE The CONSULTANT has established an organization dedicated to the performance of the work, led by a Project Manager (PM) who shall be the principal point of contact with the COMMISSION and who shall be responsible for all elements of the work. 1.6 BASIS OF COST ESTIMATE AND PRICING ASSUMPTIONS 1.6.1 The professional services costs estimate contained in this document are based on advancement of the products of the original scope of work (PRELIMINARY DESIGN) as depicted in the 30% design documents submitted to RCTC, the projected estimated drawing list contained in the this cost proposal (Exhibit 6), the deliverables outlined in the scope of work contained in this proposal, the Inclusion Chart (Exhibit 1), the Operations Timetables (Exhibit 2), the General Project Schedule (Exhibit 3), the Long Lead Item Table (Exhibit 4), and the pricing assumptions outlined below. 1.6.2 The scope of work and deliverables follows the 2003 SCRRA Design Criteria Manual and 2003 SCRRA PM Manual which were distributed by RCTC for use in this project. 221 10 Scope of Work - Perris Valley Line DRAFT 5-4-09 • APE;FD;BA/DSDC 1.6.3 There will not be a hiatus between design phases. Formal Design Reviews will be conducted as design work proceeds into the succeeding phase. 1.6.4 An allowance has been made in the direct labor costs to allow for salary escalation during the project based on 40/0 annual increase. Changes to overhead are to be handled per provisions of the contract. 1.6.5 The hours and costs for Bid Assistance and Design Services During Construction represent an allowance based on the following criteria: • Project management hours for STV are based on the estimated bid and construction durations stated on the Form 60's and are coordinated with the schedule under the General Project Schedule (Exhibit 3). • The scope of work assumes that environmental compliance pre - construction field analysis is included to satisfy environmental requirements, preparatory work prior to construction for environmental compliance, and instructions to the Contractor relative to environmental mitigation requirements. • Material Testing is not included in this scope of work. • DSDC Hours for STV, ]LP, AECOM, IMA, and IDLA are based on 28.5% of the hours estimated for APE and Final Design which is equal to 20% of the overall design services (from inception to Camera Ready design documents) which is a common percentage used industry wide. • DSDC hours for PRE are based on their specific estimate of services. • Except for Systems design verification, testing, calibration and certification, hours do not include: any full time field presence; direction by the design staff regarding replacement of ties; flagging; environmental compliance or field work associated with environmental compliance; or other field services. • Field visits are to be limited to periodic field visits not to exceed once a month and participation by phone at weekly job meetings. Minutes for weekly job meetings are by others. • Hours for shop drawing reviews are based on receipt of submittals already reviewed for submittal compliance by the construction manager with an estimate that 15% will require one resubmittal. 1.6.6 No allowance is provided for any permit or permit application fees. 1.6.7 No hours or costs are allowed for formal plan submissions or plan check fees. The hours include the provision for one courtesy review by the governmental agency with jurisdiction over the project for each of the stations and layover facility and attendance at the review session with the agency. 1.6.8 Hours are based on current codes and CPUC practices at the time of the preparation of this proposal. 222 11 • Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD; BA/DSDC 2.0 DESIGN PACKAGING DEFINITION The COMMISSION has determined that the APE and Final Design will be broken into to separate packages for design and award for construction, Track /Signals (Task 7A) and Stations (Tasks 7B). Each package will be advanced through design to an Advanced Preliminary Engineering design level (Pre Final) and a Final Design level (Camera Ready). The COMMISSION is considering making these two construction packages into a single overall construction package. This Scope of Work is a description of the activities and deliverables covered by this document. It is supplemented by the supporting tables and Form 60's that are contained in appendices and are made part of this Scope of Work. The tables contained in the EFFORT SUMMARY tab show a summary of hours and costs for each design task by firm. It also shows a total count of drawings by firm. Refer to the DRAWINGS tab for a detailed list of the drawings to be delivered for APE and FD. The tables in the tabs marked with a firm name are detailed summaries of the hours by individual within each firm for each task in the Scope of Work. The tab marked DRAWINGS is a complete listing of all drawings that will be delivered for APE and FD. It is broken down by firm with a description for each drawing. The appendix marked Form 60s contain the COMMISSION'S official Form 60s detail by firm. The two design packages will follow all SCRRA DPM January 2003 procedures and the following requirements: The APE will proceed to advance the overall design effort to bring the design level to an Interim Design completion and a Pre -Final design completion. The Final Design will advance the design effort through Final Design and Camera Ready for bid. 2.1 TRACK/SIGNALS PACKAGE Prepare track plans and profiles, sections, typical sections, details, tables, analyses, calculations, and technical reports as necessary to achieve APE and FD design for the following track /signal elements and other items as appropriate, including but not limited to: • Alignment • MOW Facility (track only) • Layover Facility (track only) • Utility Plan • Geotechnical review and analysis as needed 223 12 Scope of Work - Perris Valley Line DRAFT 5-4-09 • APE,-FD; BA/DSDC • System design to include all track signal, communications and other items • Civil and structural work including road grade crossings, bridges, and soundwalls. • Hazardous material Phase II Report(s) • Traffic Studies and analysis as required for road grade crossings • Permitting • Cost Estimate revisions • Specifications and documents for submittal to COMMISION • Construction planning Report • APE Report • Design Drawings and Documents (the number of sheets defined in the attached matrix for APE and FD). 2.2 STATION PACKAGE Prepare architectural plans, sections, typical sections, details, tables, analyses, calculations, and technical reports as necessary to achieve APE and FD design for the following station elements and other items as appropriate. These elements include, but are not limited to: • Platforms, railings, ramps, egress, ingress • Station parking and access • Adjacent Streets and Driveways • Layover Facility • Lighting • Signage and message boards • Canopies • Structures • Electrical/Mechanical • Landscaping, • Station furniture and amenities • Civil design • Utilities • Art • Communications Building and ancillary structures. • Design Drawings and Documents (the number of sheets defined in the attached matrix for APE and FD). The two design packages will follow all SCRRA DPM January 2003 procedures and the following requirements: The APE will proceed to advance the overall design effort to bring the design level to an Interim Design completion of and a Pre -Final design completion. The Final Design will advance the design effort through Final Design and Camera Ready. • 224 13 • Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD;BA/DSDC 2.3 LONG LEAD PROCUREMENT Long Lead items have been identified in the Long Lead Item Table (see Exhibit 4). These items will be procured under an advanced procurement contract or contracts in order to provide the material to the Track/Signal Contract in a timely manner and avoid delays to the construction. 3.0 DESIGN SEQUENCING AND SUBMITTALS Design sequencing is outlined below to show the progression of the work. Design submittals are listed under Deliverables for each phase in general terms. The details of the designs that are to be included in the submittals are specified in Task 7, which is consistent with the packaging of anticipated PVL Project implementation contract packages. TASK 3.1 CAD COORDINATION All drawings will follow the CAD Guidelines prepared and utilized to deliver the 30% Preliminary Design Package. CAD Coordination will include: Project Specifications for Design • Naming Conventions • File Names • Level Names • Sheet • Sheet Borders • Fonts and Hatch Patterns • Symbols and Details (Design Center Files) • Template/Seed Files • Sheet layouts for plotting, North Arrows, Standard Notes, etc. • Text and Dimension Styles • Standard Checking Configuration • Referenced Border • Level and their Properties (Color and Line weights) • Plotting Page Setups — Pen Tables Maintain Directory Structure Requirements • Reference Files • Cartoon Set - Pre -Setup • Block Diagram/Drawing Tree • Avoid Replicated Data/Drawings • Collaboration • Multiple Offices • Multiple Stakeholders Plot Configuration Files 225 14 Scope of Work - Perris Valley Line DRAFT 5-4-09 • APE;FD; BA/DSDC • PCFs for Microstation • Color Tables for Microstation • Page Setups • Embed in the Template Files • Plotting • Template file "Layouts" can be preset for single-click and consistent plotting • Batch Plotting • ReproDesk — Oce Production Plotting • Submittals • Schedule Dates — cut-off date for changes - two day buffer margin • PDF • Includes all referenced files, fonts etc. External References • Archive • Project Archive Procedure TASK 3.2 INTERIM DESIGN The purpose of this design submittal is to: • Confirm the designer's approach to the major engineering and functional issues; • Confirm adequate advancement of the design; • Confirm the adequacy program cost estimate and budgets or funding sources; • Confirm that all affected agencies and utilities companies have agreed to the work. • Confirm signal facility layouts (by SCRRA signal consultant); • Update expected construction duration and schedules; • Participate in diagnostic reviews of crossings that will be modified, at meeting(s) with CPUC and affected local and regulatory agencies The submittal for this phase of design will follow the format for Final submittal, except that the design is not advanced to the Final level. In general, all sheets to be included in the final design submittal shall be included at the interim submittal to demonstrate the work complete and the work remaining. Review comments from the Preliminary Design will be incorporated during the progress of the Interim Design work. Deliverable Package shall include: Interim Design Report • Introduction and Outline of Transmittal • Work accomplished • Technical Discussion • Issues for Resolution in the Next Phase Drawings 226 15 i Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD;BA/DSDC • APE Design Drawing List • Drawings shall be as per agreed upon drawing list • Interim Construction Phasing Plans Specifications • Project -Specific Specifications in draft form per Preliminary Engineering Outline Specifications Estimate • Interim Design Capital Cost updated from PE estimate (contingency, soft costs, real property, and escalation shall not be included). Exhibits, Reports and Calculations • Design Submittal Report • Drawings and specifications • Interim Project Cost Estimates • Interim drainage calculations • Interim Geotechnical Report • Interim Traffic Impact Report • Interim Utility Matrix • Interim Permit Matrix (all permits identified) • Engineering Calculations • CPUC related documents • If the COMMISSION requests that a Formal Review of the previous design phase (PE Design), Design Review Comments form, with responses and disposition • Appropriate DQAP checklists • Report of Review based on a Formal Design Review sponsored by the COMMISSION TASK 3.3 PRE -FINAL DESIGN The Pre -Final Design will commence concurrently and proceed as Interim Design Formal Design Review comments from the COMMISSION are received and incorporated by the CONSULTANT. This phase of design will require that the design be advanced to at least Pre Final level of the overall design effort. The purpose of the Pre -Final Design submittal is to: • Confirm adequate advancement and quality of the design and design documents; • Finalize locations of signal facilities and insulated joints; 227 16 Scope of Work - Perris Valley Line DRAFT 5-4-09 • APE;FD; BA/DSDC • Identify all required right of way impacts (including temporary easements, acquisitions, lease revisions); • Identify all required utility protections or relocations; • Obtain required approvals from regulatory agencies; • Refine the project schedule. Deliverables: • The same as the Interim Design submittal except that the Design Review comments to be dispositioned are from the formal review of the Interim Design and the design documents are advanced to the Pre -Final level. TASK 3.4 FINAL DESIGN The Final Design will commence no earlier than receipt of the FONSI (see Exhibit 3, SCHEDULE), and the final Design shall proceed along with incorporation of review comments from the COMMISSION relative to the Pre -Final Design. The purpose of the Final Design submittal is to confirm quality, completeness and adequacy of design for issuance for competitive bidding. This phase of design will require that the Final Design deliverables be made ready for bidding and construction. Deliverables shall comprise complete plans, specifications and shall include: Deliverables: • The same as the Pre -Final Design submittal except that the Design Review comments to be dispositioned are from the formal review of the Pre -Final Design and the design documents are advanced to the Final level plus the addition of Schedule of Quantities and Prices (Draft Bid List). TASK 3.5 CAMERA READY The purpose of the Camera -Ready submittal is to allow the COMMISSION to issue documents for competitive bidding. Deliverables shall be suitable for issue as Invitation for Bids (IFB) and will include: • Final plans, specifications and estimates (one reproducible hardcopy of plans and specifications affixed with seal of licensed engineer in responsible charge of the work) • Schedule of Quantities and Prices (Bid List) • CD containing above documents in native electronic format (i.e. MS Word, MS Excel, MicroStation) 228 17 • • Scope of Work — Perris Valley Line DRAFT 5-4-09 APE;FD; BA/DSDC • Engineer's Estimate (presented on Bid List for purpose of developing a bid tabulation) 229 18 • Scope of Work - Perris Valley Line DRAFT 5-4-09 APE,•FD, BA/DSDC TASK 3.6 DESIGN REVIEWS There will be three formal reviews of design performed under the various tasks in this Scope of Work: The first will be at Interim Design as defined under Section 3.2, Pre Final Design as defined under Section 3.3 and Final Design as defined under Section 3.4 The CONSULTANT shall prepare Reports of Review for all three submittals and design reviews. The Reports of Review shall outline process, design lead(s), QA representative, dates of the review sessions and the participants, remote reviewers, all comments by the reviewers, disposition of the comments, and follow-up (audit that accepted comments are incorporated). There will not be a hiatus between design phases. Formal Design Reviews will be conducted as design work proceeds into the succeeding phase. Deliverables • Interim Design Report of Review t • Pre -Final Report of Review • Final Design Report of Review 4.0 NOT USED 5.0 MANAGEMENT AND ADMINISTRATION TASK SA DESIGN PHASE TASK SA.1 PROJECT MANAGEMENT Management and administration activities shall be provided by the CONSULTANT consistent with the technical scope of services and with the requirements of the COMMISSION. Management includes overview and coordination of the work to assure quality assurance and a quality product delivered within schedule and budget. Elements include coordination, reporting, QA/QC, safety, and cost/schedule monitoring and control. Additional tasks also include agency coordination, document control, and reporting. Project Management CONSULTANT'S PM shall be the single point of contact with the COMMISSION and will be responsible for the quality of the design, and the delivery of the project milestones within schedule and budget Management Activities 230 19 Scope of Work - Perris Valley Line DRAFT 5-4-09 . APE;FD;BA/DSDC • Maintain currency on the Project Management and Execution Plan, staffing plan, and design schedule. • Continue to implement and manage the Quality Assurance Program developed as a Preliminary Engineering task. • Attend and prepare agenda for scheduled Trend Meetings with the COMMISSION for project reporting and coordination. • Attend meetings with ETA's Project Management Oversight Consultant (PMOC). • Support the preparation of quarterly reports as required by the FfA/PMOC. • Maintain currency on the Environmental Safety and Health (ES&H) Plan consistent with the COMMISSION requirements. • Prepare and issue Meeting Notes of management and technical meetings involving the COMMISSION and outside agencies associated with the project, except for FTA and PMOC meetings, the notes of which will be prepared by the COMMISSION itself. TASK 5A.2 PROJECT ADMINISTRATION CONSULTANT shall provide the management and staff needed to plan, organize, direct, supervise, control, and coordinate the administrative aspects of the Project, including contract and subcontract administration, accounting, personnel administration, reporting, and document and drawing control administration. Activities • The Project Management and Executive Plan shall contain project procedures that define the administration of the Project along with processes for reviews, approvals, reports, standard formats, turnaround times, notifications, contact directories, and other routine administrative tasks. • CONSULTANT Contract administration • Support of the COMMISSION'S administrative and financial audit and reporting process to assure compliance with contract terms. • Accounting/Invoicing to assure compliance with the Project's WBS with detailed billing of hours worked and references to the monthly progress report for tasks accomplished. • Cost Control Report that identifies costs for work performed but not yet invoiced, cost to complete and an earned value report. • Utilization of COMMISSION format for cost reporting and invoicing. • Maintain control of documents in accordance with the COMMISSION Document Control requirements. As this has not yet been finalized, the requirements will be abided upon issuance. Previous documentation will follow the CONSULTANT'S document control system. Deliver all project records to the COMMISSION upon completion of the Project. 231 20 Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD; BA/DSDC • All deliverable documents will be submitted to the COMMISSION as a package containing the original with 10 copies and one electronic file, unless otherwise specified in this scope of work or agreed by the COMMISSION. TASK 5A.3 PROJECT CONTROL The CONSULTANT shall establish, maintain, and operate necessary systems to provide project control services with respect to design cost and schedule . Activities • WBS for task and subtasks. • Budget for each deliverable, adhering to the COMMISSION procedures for cost trending. • Monthly Progress Report updating key milestone and deliverables. Components shall be: a narrative report of work accomplished and updated planned and actual progress; schedule, critical path and schedule analysis; cost control and forecasts; identification of trending issues and problems; description of measures to recover or assure schedule/budget compliance and resolve issues that are within the CONSULTANT'S control. ; and work plan for next two months as depicted by the schedule,. [The status of major changes, and depicting percent complete by task percent complete and earned value shall be included in the report accompanying the invoices.] Informal Deliverables and Submittals • Monthly Progress Report • Master Project Schedules TASK 5A.4 PROJECT AND BASELINE COST AND SCHEDULE DEFINITION AND REPORTING Project baselines establish control for the PVL project. The baselines for physical scope, cost, and schedule have been substantially completed during Preliminary Engineering. In the early stage of Advanced Preliminary engineering, Value Engineering will be conducted and decisions will be made regarding station locations, track alignment, and other facilities as are discussed in the Inclusion Chart. These efforts will define the physical scope sufficient to support the environmental compliance effort that is being conducted in parallel , and further will define the project sufficient for establishing the baseline cost and baseline project schedule. Using these baselines for comparison purposes, the Commission will be alerted to trends that impact the project cost and schedule. The Consultant shall identify deviations from the baseline and recommended corrective action to the Commission. 232 21 Scope of Work - Perris Valley Line DRAFT 5-4-09 • APE;FD; BA/DSDC The CONSULTANT shall prepare a capital cost estimate at each phase of design completion. The Basis of Cost Estimate shall capture the full range of capital costs related to the project, including: • Construction Costs (Engineer's Estimate) • Owner -Provided Materials Costs (Long Lead Items) Project cost items shall be developed to a level of detail appropriate to the phase of design. A Basis of Cost Estimate, in the form of technical memoranda, shall accompany each phase's capital cost estimate noting inclusions, exclusions, assumptions (e.g. construction complexity), and the source or basis of calculation for the unit price or lump sum price. The Basis of Cost Estimate shall recommend a construction -cost contingency and project -level contingency appropriate to the level of design completion The Basis of Cost Estimate shall be prepared utilizing MS Excel, following the format established in the Preliminary Engineering phase of the work. The Basis of Cost Estimate shall be supported by a detailed Construction Estimate and Materials List as calculations sheets. Any significant changes to a cost item from the preceding submitted estimate shall be supported by a detailed narrative explanation. The CONSULTANT shall prepare a Schedule of Quantities and Prices (Bid Schedule) to accompany the Camera -Ready document submittal. The bid schedule, along with the technical specifications, must provide a clear mechanism for payment of all work that is to be performed under the contract. The CONSULTANT shall prepare an Engineer's Estimate prior to Bid for development of Bid Tabulation. Deliverables: (See Section 3) TASK 5A.5 PROJECT DEFINITION REPORT The CONSULTANT will maintain and update the Project Definition Report (PDR), which defines the major project components, describes the project issues, recommends apreferred design approach, and establishes a Basis of Cost Estimate. This report will serve as the basis for design efforts. Deviation from the conclusions of the Project Definition' Report shall be presented to COMMISSION for review and approval. Deliverable Updated Project Definition Report • 233 22 Scope of Work - Perris Valley Line DRAFT 5-4-09 • APE;FD; BA/DSDC TASK 5A.6 TRAINING AND SAFETY Training of CONSULTANT'S on -site personnel shall be in accordance with the COMMISSION and SCRRA, and BNSF training and safety requirements. Activities • Attendance at a 2 hour video -based SCRRA/BNSF safety training classes; • Adherence to SCRRA/BNSF Safety Regulations; • Adherence to Federal Railroad Administration Safety Regulations; • Adherence to Occupational Safety Health Administration (OSHA) requirements; • Notification and Encroachment permits to enter ROW; and • Arrangement of Flaggers as required for activities within 25 feet of track. Informal Deliverables and Submittals • Maintenance of certification that project personnel entering the railroad right of way are trained in safety requirements. Photocopies of certification shall be maintained in the project records. TASK 5B BID AWARD PHASE TASK 5B.1 PROJECT MANAGEMENT (WBS 5D.1.A) The CONSULTANT shall continue to provide services as outlined in 5A.1 TASK 513.2 PROJECT ADMINISTRATION (WBS 5D.1.A) The CONSULTANT shall continue to provide services as outlined in 5A.2 TASK 56.3 PROJECT CONTROL (WBS 5D.1.A) The CONSULTANT shall maintain the currency of the various documents outlined. The CONSULTANT shall establish, maintain, and operate necessary systems to provide project control services. Task 513.4 Bidding Process Assistance The CONSULTANT shall assist the COMMISSION in developing bid tabulations and analysis of the bids in terms of responsiveness checks. 234 23 Scope of Work - Perris Valley Line DRAFT 5-4-09 • APE;FD;BA/DSDC TASK 5C CONSTRUCTION PHASE (WBS 5D.1.A) TASK 5C.1 PROJECT MANAGEMENT (WBS 5D.1.A) Management and administration activities shall be provided by the CONSULTANT consistent with the scope of services to support the Construction Manager's oversight of the CONTRACTOR's construction of the project consistent with the requirements of the COMMISSION. Management includes coordination of: reviewing submittals, responding to requests for information, and reviewing change order requests. General tasks also include agency coordination, document control, and reporting. CONSULTANT'S PM shall be the single point of contact with the COMMISSION. Activities • Coordinate with the COMMISSION's Construction Manager relative to design issues. • Attend and provide input to construction progress meetings with the COMMISSION • Assist the CM with technical responses to requests for information relative to design issues • Assist the COMMISSION with review of change order requests • Assist the CM with review of submittals and shop drawings as requested • Coordinate with the CM for factory/field inspection and set-up of Contractor Systems equipment. • Support the preparation of quarterly reports as required by the FTA/PMOC. TASK 5C.2 PROJECT ADMINISTRATION (WBS 5D.1.A) The CONSULTANT shall continue to provide services as outlined in 5A.2 and appropriate for the Construction phase of the project. TASK 5C.3 PROJECT CONTROL (WBS 5D.1.A) The CONSULTANT shall assist the CM in monitoring the progress of the Contractor in terms of schedule and cost trending. The CONSULTANT shall also assist the CM in analysis and issuance of change requests by input of estimation of costs and schedules. Informal Deliverables and Submittals • 235 24 • Scope of Work - Perris Valley the DRAFT 5-4-09 APE;FD; BA/DSDC • Cost estimate assistance • Schedule assistance TASK 5C.4 TRAINING AND SAFETY (WBS 5D.1.A) The CONSULTANT shall maintain safety certification of all personnel visiting or assigned to the field. 6.0 GENERAL TASKS AND PROJECT COORDINATION TASK 6A AGENCY, JURISDICTIONS, UTILITIES, RAILROADS COORDINATION (WBS 56.2.A & 5C.2.A) Project implementation and design development coordination will be required with all involved agencies and jurisdictions. Under the lead of the COMMISSION, the CONSULTANT shall support the coordination with external agencies, jurisdictions, and utilities during preliminary design development and shall maintain coordination documents as part of the reference data utilized during the design process. This task defines a continuation of activities undertaken during Preliminary Engineering. Activities • The CONSULTANT shall continue to maintain and update the Permit Matrix, which identifies all permits or other approval documents required by the various agencies, utilities, railroads and jurisdictions that may have review, approval or concurrence authority over any aspect of implementation of the Project. The Permit Matrix shall denote the source of the interface requirement, the Project implementation aspect needing review by that interface, the point in the advancement of the Project that the requirement(s) must be met, the duration of the turnaround cycle, the Project entity (COMMISSION, CONSULTANT, contractor(s), etc.) who will request the permit or approval, and the current status. The Permit Matrix shall be kept current throughout the Project. Environmental Permits (see Task 66) will be included in the Permit Matrix. • Support will require engineering drawings, sketches, technical memoranda, visual presentation materials compiled from other tasks, and attendance at presentations and coordination meetings. Assistance may be required in making presentations. Additionally, technical support may be required for developing and implementing agreements with agencies and jurisdictions. Coordination with existing freight railroads will include planning for freight operations and active freight customers during the construction phase. 236 25 Scope of Work — Perris Valley Line DRAFT 5-4-09 APE;FD;BA/DSDC • The CONSULTANT shall continue to coordinate with the SCRRA and with the California Public Utilities Commission (CPUC) to obtain approval of grade crossing plans, signaling, and active warning devices. • Support activities may be required for, but not be limited to, coordination with the following jurisdictions, organizations and agencies: o BNSF Railway Company, o CPUC, o Caltrans District 8, o City of Riverside, o City of Moreno Valley, o City of Perris, o County of Riverside, o Federal Railroad Administration, o Federal Transit Administration, o Local School Districts, o March Joint Powers Agency, o Riverside Transit Agency, o SCRRA, o UCR, o BNSF Freight Customers; and o All utilities inclusive of power, water, gas, fiber optics, communications, cable TV, and any other utilities currently located within the Project footprint. This effort includes liaison with Epic Land Solutions, a consultant to the COMMISSION for real estate and utility license agreements Informal Deliverables and Submittals • Permit Matrix inclusive of permits resulting from environmental study activity (see Task 6B) • Records of meetings • Technical Documents to support coordination and agreements TASK 6B PERMIT MATRIX (WBS 513.2.13 & 5C.2.6) The CONSULTANT has prepared a Permit Matrix that includes all permits, licenses, easements and other legal agreements that exist, or need to exist for the completion of the project. The Permit Matrix will be updated continually and progress made towards securing all agreements will be reported monthly to the COMMISSION. 237 26 Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD;BA/DSDC TASK 6C ENVIRONMENTAL PERMITS AND SUPPORT OF THE NEPA/CEQA PROCESS (WBS 56.2.C) See Preliminary Engineering Task 3B list of permits for inclusion in Task 6B. The work associated with Supplemental Environmental Assessment (NEPA) and the Environmental Impact Report (CEQA) is contained in a separate Scope of Work and Change Order. The Design Component of the CONSULTANT's team shall support this effort through updating the environmental analysts on design features, preparing special reports and analysis for inclusion in the environmental documents, responding to public comments, and other support necessary to gain approvals of the documents by the FTA and the COMMISSION (FONSI and NOD). Conversely, the CONSULTANT shall incorporate mitigation measures in the design documents and instructions to construction contractors. Deliverables • Special studies and reports for input to the SEA and EIR process. As this is a level of effort, for the purposes of this section, a total of hours is provided for in the hours and cost. TASK 6D FIELD AND PROPERTY SURVEYS (WBS 56.2.D & 5C.2.D) The CONSULTANT has prepared aerial and topographic mapping suitable for APE and for FD. In addition to the S]BL corridor, the mapping includes the connection to the Riverside — Downtown Station and covers areas needed for station parking, storage and maintenance facilities, and adjacent street work. The CONSULTANT has conducted field and topographic surveys to support Preliminary Engineering and has conducted property surveys at street crossings and station areas. Activities • The CONSULTANT shall conduct field surveys and property surveys as necessary to augment the Advanced Preliminary Engineering. This shall include obtaining and plotting additional topographic mapping needs that includes utility locations, potholing locations, geotechnical and hazardous materials drilling locations, and property surveys as necessary to define right-of-way encroachments, street and station boundary locations and to describe property needs if additional property acquisition is required. • The CONSULTANT shall share all survey information and coordinate with the COMMISSION ROW Consultants (Epic Land Solutions) who may utilize this information in acquiring property. Informal Deliverables and Submittals 238 27 Scope of Work - Perris Valley Line DRAFT 5-4-09 • APE,•FD; BA/DSDC • Field surveys • Property surveys, including right-of-way encroachments • Other field surveys and plotting as required to support Advanced Preliminary Engineering For this task, the following assumptions are made: • The time assodated with these activities is an allowance. TASK 6E RIGHT OF WAY ACQUISITION SUPPORT AND LEGAL DESCRIPTIONS (WBS 56.2.E) If the COMMISSION requires additional right-of-way or construction easements not determined during Preliminary Engineering, the CONSULTANT shall conduct surveys as defined under the Surveying task and shall prepare document and legal descriptions as described under Activities, below. Activities • Identification of ROW needs • Assessment of construction easements • Prepare drawings, legal descriptions, and plats as required and conduct field surveying necessary to support the effort under the Surveying task. • Provide information and coordinate closely with the COMMISSION ROW Consultant (Epic Land Solutions). Deliverables • Property plats and legal descriptions (up to 5 parcels, if required) • Right-of-way sketches and related information if required. TASK 6F GEOTECHNICAL PROGRAM (WBS 56.2.F) Most of the PVL's soils conditions are documented by the Preliminary Geotechnical Report, Volume 1, developed during Preliminary Engineering. Further investigation will be conducted during APE and possibly FD. Activities Complete Volume 2 of the Preliminary Geotechnical Report to cover areas of which the rights -of -entry were not in place in time for completion of the PE phase. Geotechnical Reports shall include boring locations, boring logs, soil classifications, laboratory testing results, suitability of materials at existing on -site borrow pit locations if required, geologic and seismic constraints, foundations design data, soils resistance to lateral loads, stability of 239 28 • 5cwpe of Work — Perris Valley Line DRAFT 5-4-09 APE;FD;BA/D5DC excavations, evaluation of corrosivity, suitability of excavated materials for fill or structural backfill, recommendations for earthwork requirements, hazardous materials discovery, structural section thickness of base, subbase, pavement, and trackbed, and other geotechnical-based design recommendations. Perform additional site specific geotechnical explorations as required during APE and FD. This shall involve no more than 50 borings and 4 separate mobilizations. Deliverables • Preliminary Geotechnical Report, Volume 2 • Site Specific Geotechnical Reports • Boring logs TASK 6G HAZARDOUS MATERIALS PROGRAM (WBS SB.2.G) A Hazardous Materials Report was prepared during Preliminary Engineering. No major issues were identified. Further Phase I analysis is required. A Phase II Remediation Plan(s) will be prepared will be conducted during Advanced Preliminary Engineering. Utilizing the Phase I report and laboratory reports (Initial stage of Phase II) and other documents developed during the Preliminary Engineering Phase, the CONSULTANT shall prepare a Hazardous Materials Remediation Plan and conduct a Phase II Report as necessary. The CONSULTANT shall notify the COMMISSION of hazardous materials clean-up requirements and shall support the COMMISSION in procuring clean-up contractor(s) if so required. Phase I shall be conducted for the BNSF 4`h Track, the Miller Property (3`d Street in Riverside), and other areas not covered due to late receipt of ROE's during the previous phase (PE). These too shall be followed up in the Phase II Report specifying the HazMat Remediation Plan as necessary. Deliverables • Phase I Report(s) for properties not covered in the PE Phase • Phase II Remediation Plan(s) per results of the Phase I Report(s) • Support as required for actual clean-up (Phase III) if conducted during the APE/FD phases TASK 6H CONSTRUCTION PLANNING (WBS SB.2J) The CONSUTANT shall update construction planning, addressing materials storage, site access, project staging, traffic maintenance (recognizing that the Construction Contractor will prepare 240 29 Scope of Work - Perris Valley Line DRAFT' 5-4-09 • APE;FD; BA/DSDC detailed traffic plans), long -lead procurements, utility needs, emergency arrPcq, operational access„ staging areas, work window opportunities„ construction sequencing, utilities disruption, spoil disposition, contractor restraints, and other items as necessary to understand and schedule the construction phase of work. The CONSULTANT shall update the Construction Staging Plan with this information in a supporting the Project Master Schedule. Deliverables • Updated Construction Staging Plan TASK 6I VALUE ENGINEERING (WBS 511.2.K) The CONSULTANT shall coordinate with the COMMISSION in establishing the VE session including representatives of the COMMISSION, the design team, local agencies and jurisdictions, and a COMMISSION -enlisted outside specialist as may be determined. At its option, the COMMISSION may engage the services of a VE Specialist to organize and manage the VE process, which will be under separate contract. The VE meeting will be scheduled for approximately 1 or 2 days, will take place after the design advances to a well defined level, soon after the 30% design submittal review, and will address the feasibility of cost and time savings. [Hours included in the cost proposal are for attendance at the kick off meeting limited to one day and attendance at the final session.] Results of VE shall be published by the VE Specialist as a VE Report. The CONSULTANT shall respond to the VE Report as to a) changes to the design documents that are agreed to, and b) changes to the design documents that require further analysis. Changes referred to in b) which do not change the scope of the Project shall be incorporated as part of the design. Changes which alter or are outside the scope of the Project may require adjustment of this Scope of Work, schedule and/or cost. Items identified in a) above shall be incorporated into the APE documents. Items identified in b) above will be studied and analyzed as necessary for life -cycle cost analyses, cost-effectiveness comparisons, aesthetic evaluations, environmental impact assessments, and other factors as appropriate. Alternatives and solutions shall be developed by the CONSULTANT and presented to the COMMISSION, and decisions will be made by the COMMISSION to proceed with the changes. Both a) and b) items will be compiled by the CONSULTANT and addressed in a VE Response Report. Alternatively, the responses by the CONSULTANT shall be incorporated into the VE Report itself. The CONSULTANT shall revise APE documents as appropriate to serve as a basis for final design development. 241 30 Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD;BA/DSDC Deliverables • VE Response Report or responses incorporated into the VE Report. • Revised APE Documents TASK 63 LONG -LEAD PROCUREMENTS (WBS 5B.2.L) The CONSULTANT shall develop specifications, drawings, quantities, and special requirements for long lead items to be procured separately and in advance of the Track/Signals Construction contracts. Refer to Exhibit 4. [Hours in the cost proposal assume that the task involves one long lead procurement contract.] The CONSULTANT shall use standard SCRRA specifications and drawings to the greatest extent possible. Since this early separate procurement of material involves track material per Exhibit 4, the CONSULTANT's work shall not include actual inspection of the manufacture or field work, which will be done by others. Deliverables • Technical portions of Procurement Documents for solicitation of Long Lead items listed in Exhibit 4 for early procurement. 7.0 ADVANCED PRELIMINARY ENGINEERING AND FINAL DESIGN 7A TRACK/SIGNALS PACKAGE TASK 7A.1 TRACK ALIGNMENT (WBS 5B.3.A) Progress and complete the design for the mainline track alignment and profile to include all items as required by the SCRRA DPM January 2003 procedures and in Section 3.1 of this Work Order. Alignment to follow the requirements of the LPA and the Inclusion Chart in Appendix XX. TASK 7A.2 MAINTENANCE OF WAY TRACK (WBS 5B.3.6) Progress and complete the design for Maintenance of Way Facility only the turnouts and track segment. The design of this facility is held at the Preliminary Engineering (300/0) level of design with the exception of turnouts and sidings which shall be advanced to a Pre -Final level of design. TASK 7A.3 LAYOVER YARD TRACK (WBS 56.3.C) 242 31 Scope of Work - Perris Valley Line DRAFT 5-4-09 • APE,•FD, BA/DSDC SHOULD THE L.O. GO INTO STATIONS PACKAGE? Progress and complete the design for the Layover/Storage Yard tracks for SCRRA operations at South Perris. Design for the opening day requirement of 4-8 car trains and provide for future expansion to a complete facility as established by the operations requirements. At the beginning of the APE phase, the COMMISSION shall arrange a workshop with SCRRA to define the configuration for the opening day facility if it is different from the PE (30%) designs. TASK 7A.4 UTILITY REARRANGEMENTS (WBS 56.3.D) Progress and complete the requirements for all utilities requirements and conflicts. Activities • Plans, profiles, and sections depicting the horizontal and vertical location of new utility requirements and the rearrangement of existing utilities that must be relocated or protected. • Utility drawings shall be prepared at a scale consistent with the requirements of utility companies/agencies that may choose to prepare final design documents for the relocation of their utilities • Coordinate utility relocations with Epic Land Solutions and the appropriate franchised and public utility companies • In coordination with Epic Land Solutions, arrange for utility owners to perform location verification by means of die -electric locating tools and/or pot holing of utilities as necessary. The location of potholes shall be field surveyed. • Assist Epic Land Solutions and the COMMISSSION as necessary to effect the early relocation and protection of conflicting utilities. • Maintain the Permit Matrix as defined under a separate task in this scope document. TASK 7A.5 SYSTEMS DESIGN (WBS 56.3.E) Refine the 65% design to incorporate changes and new information on alignment and crossings that occurred toward the end of PE. Progress and complete the Train Signals and Grade Crossing Warning System design to prepare plans, sections, details, tables, analyses, calculations, and technical reports as necessary to advance the design to completion of APE and FD. This work shall include no Quiet Zone crossings. Analyze regional VHF Frequency spectrum of existing FCC licensing to determine availability for a new voice radio frequency for use by the PVL. Coordinate with SCRRA to determine availability of an existing frequency, presently under FCC license. Advance the Communication System Design to the completion of APE and FD. Coordinate and make arrangements on behalf of the COMMISSION for any licensing, leasing and provisioning for use of existing phone lines and communication towers and facilities. Submit these draft agreements to the COMMISSION for review and execution. • 243 32 Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD;BA/DSDC Additional Deliverables (besides those listed in Section 2) • VHF Frequency analysis for PVL Voice Radio • Draft of technical terms of leasing agreements of phone lines and towers for use as necessary for the PVL Communication System TASK 7A.6 CIVIL/STRUCTURAL DESIGN (WBS 5B.3.F) Progress and complete the design to the pre -final level for all grade crossings (none of which are Quiet Zone types), bridges, culverts and drainage facilities, sound walls, retaining walls, miscellaneous structures offsite street improvements as required, and all civil/structural design not included in the Station Package.(The track alignment drawings are developed under a separate task) Activities • Design for Hydraulic structures, including bridges and drainage structures • Design for Grade Crossings and street improvements not in the Station Package. • Design for Sound Walls, Retaining Walls, Miscellaneous Structures • Design for all offsite improvements to include utility connections and street and roadway improvements not included in the Station Package. . • All civil/structural design except those defined in the Station Package. TASK 7A.7 TRAFFIC AND GRADE CROSSINGS (WBS 5B.3.G) Traffic studies and analysis related to NEPA/CEQA requirements and transportation planning endeavors are not included in this task. The CONSULTANT shall prepare Traffic Engineering design for crossings to accommodate projected levels -of -service and street modifications and to support coordination with the jurisdictions, the community, the CPUC and other agencies, and the development of a construction planning strategy. The CONSULTANT shall coordinate with the cities of Riverside and Perris relative to their street widening plans in order to accommodate these plans at crossings as appropriate. TASK 7A.8 TRACK/SIGNAL SPECIFICATIONS (WBS 5B.3.H) 244 33 Scope of Work - Perris Valley Line DRAFT 5-4-09 • APE;FD;BA/DSDC The CONSULTANT shall develop specifications for the track and signals construction which shall be consistent with the MasterFormat 2004. To the greatest extent possible, the CONSULTANT shall refer to standard specifications from SCRRA, Caltrans, and other agencies whose specifications are considered standards nationally and in the region. 7B STATION PACKAGE TASK 7B.1 ARCHITECTURAL DESIGN, INCLUDING ELECTRICAL AND MECHANICAL DESIGN (WBS 5B.4.A) Progress and complete the design for the stations including all platforms, canopies, parking lots, access roads, off site improvements and all other design elements as required by the SCRRA DPM January 2003 procedures and in Section 3.1 of this Scope of Work. Station design to follow the requirements of the LPA and the Inclusion Chart in Appendix XX. TASK 76.2 CIVIL/STRUCTURAL DESIGN AND SYSTEMS INTERFACE DESIGN (WBS 56.4.6) Progress and complete the design for all station locations including all civil design onsite and also miscellaneous structures offsite street improvements as required, and not included in the Track / Signal Package. E Activities • Design for Hydraulic structures, including drainage structures • Design for street improvements not in the Track / Signal Package. • Design for Miscellaneous Structures • STATION PLATFORMS, RAMPS, STAIRS? • CANOPIES • Design for all offsite improvements to include utility connections and street and roadway improvements not included in the Track / Signal Package. • All civil/structural design except those defined in the Track / Signal Package. TASK 7B.3 TRAFFIC ENGINEERING & ANALYSIS (WBS 5B.4.C) The CONSULTANT shall prepare Traffic Engineering design for Station areas to accommodate projected levels -of -service and street modifications and to support coordination, with the jurisdictions, the community, and other agencies, and the development of a construction planning strategy. [The task assumes traffic engineering and studies for no more than 4 245 34 • Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD;BA/DSDC intersections as well as preparation of engineering drawings and specifications.] The CONSULTANT shall coordinate with the cities of Riverside and Perris relative to their street widening plans in order to accommodate these plans at stations as appropriate. TASK 76.4 STATIONS SPECIFICATIONS (WBS 5B.4.D) The CONSULTANT shall develop specifications for the stations which shall be consistent with the MasterFormat 2004. To the greatest extent possible, the CONSULTANT shall refer to standard specifications from RCTC and other agencies whose specifications are considered standards nationally and in the region. 8.0 BID /AWARD AND DESIGN SERVICES DURING CONSTRUCTION TASK 8A BID AWARD SUPPORT (WBS 5D.1.A) TASK 8A.1 BID SUPPORT CONSULTANT shall support the COMMISSION in preparing the following components of the DBB contract documents per the requirements of SCRRA DPM January 2003 and this Work Order.: • Special Conditions • Performance Specifications which exceed the requirements of Standard Specifications • Special Construction Conditions The CONSULTANT shall assist the COMMISSION as necessary in issuing the DBB Tender Documents for bid, by preparation of the listed bid documents as required. The COMMISSION will handle all printing of the Camera Ready documents and distribution to the bidders. The CONSULTANT shall support the COMMISSION in analyzing the bids for responsiveness and in the development of bid tabulations. The CONSULTANT shall support the COMMISSION in preparing Conformed Documents to be issued "For Construction" after Award Deliverables • See 3.5 Deliverables • Bid Tabulations • One reproducible hardcopy set and one CD containing all Conformed Stamped/Sealed Drawings and Documents TASK 8A.2 ADDENDA 246 35 Scope of Work - Perris Valley Line DRAFT 5-4-09 • APE;FD;BA/DSDC Once submitted in camera-ready format, the plans, specifications, and bid form shall be considered controlled documents. Changes to drawings shall be called out in accordance with the requirements of the SCRRA CADD Drafting Standards, Guidelines, and Criteria. Any revisions to the controlled documents resulting from bidder questions or any other reason must follow the following procedure: • Changes to the controlled documents that have been sealed and signed by a licensed engineer shall be made by the original preparer of that document. • No other body except the COMMISION may initiate changes to documents. • The CONSULTANT shall notify COMMISION in writing of any proposed changes to the controlled documents. Changes to controlled documents shall be made by the CONSULTANT only after review and approval by COMMISION. • COMMISION will notify the CONSULTANT in writing of COMMISION -proposed changes to the controlled documents. COMMISION will assign and provide to the CONSULTANT an Addendum number and issue date for use in preparing revised controlled documents. Changes to drawings shall be made and annotated in accordance with the SCRRA CADD Drafting Standards, Guidelines, and Criteria. Changes to textural material be marked in accordance with RCTC procedures for flagging addenda. Deliverables • Addenda TASK 8A.3 CONFORMED DOCUMENTS • After award of the contract by COMMISION, the CONSULTANT shall prepare a consolidated set of contract documents, called the Conformed Set. The purpose of the Conformed submittal is to prepare a single set of contract documents to be issued for construction The Conformed Set shall incorporate the latest revisions made during the bid period by means of addenda into the controlled documents. Clouding, revision diamonds, and other change annotations shall be removed from the documents. Headers and footers shall be revised to reflect contract issuance for construction. The Bid Form, incorporating actual prices of lowest responsive and responsible bidder to whom contract has been awarded, will be provided by the COMMISSION. Deliverables shall be suitable for issuance for construction and shall include: 247 36 • Scope of Work - Perris Valley Line DRAFT 5-4-09 APE;FD;BA/DSDC • Conformed plans and specifications (one reproducible hardcopy plans and specifications affixed with seal of licensed engineer in responsible charge of the work and one CD) • CD containing above documents in native electronic format (i.e. MS Word, MS Excel, MicroStation) • Revised engineering calculations, if any TASK 8B DESIGN SERVICES DURING CONSTRUCTION The CONSULTANT will provide design support as necessary to the COMMISSION and the CM in management and oversight of construction of the project. Material Testing is not included in this scope of work. TASK 88.1 ENVIRONMENTAL COMPLIANCE PRE -CONSTRUCTION SURVEY Prior to NTP for Construction, the CONSULTANT shall perform an environmental compliance pre -construction field analysis to satisfy environmental requirements, preparatory work prior to construction for environmental compliance, and instructions to the Contractor relative to environmental mitigation requirements. Post-NTP the CM will manage this work and perform Contractor -supportive environmental services as required. TASK 8B.2 REQUESTS FOR INFORMATION The CONSULTANT will provide answers to questions that the Contractor may have as it relates to the intent of the design, specifications and any other documents produced by the CONSULTANT. Deliverables • Responses to RFI's. For the purposes of this section, responses to a total of 400 RFI's are provided for in the hours and cost. TASK 8B.3 CHANGE ORDER REVIEW AND DESIGN REVISIONS The CONSULTANT will support the COMMISSION in understanding and clarifying issues surrounding Change Orders that are proposed by the Contractor. As this is a level of effort task, there are no deliverables per se. For the purposes of this section, a total of 350 Hours is provided for in the hours and cost. TASK 88.4 CONTRACTOR SUBMITTALS AND SHOP DRAWINGS The CONSULTANT will review submittals by the Contractor for adherence to the design and specifications as transmitted through the CM. CONSULTANT will have 14 days from the receipt of a Submittal to review, comment and approve/reject the submittal. 248 37 Scope of Work - Perris Valley Line DRAFT 5-4-09 • APE;FD;BA/DSDC Deliverables • Review comments on Contractor submittals. For the purposes of this section, an allowance in accordance with 4.4b is provided for in the hours and cost. TASK 88.5 NON-CONFORMANCE REPORTS Upon request of the COMMISSION or the CM, the CONSULTANT will review work installed by the Contractor and provide input to the CM for disposition. Deliverable: • Input to Non -Conformance Reports. For the purposes of this section, an allowance in accordance with 4.4b is provided for in the hours and cost. TASK 88.6 SYSTEMS INSPECTION, TESTING AND START-UP The CONSULTANT will inspect manufactured Systems (Communication, Train Signals, and Grade Crossing Warning Systems) equipment at the factory an in the filed and conduct and/or verify any Testing and Start-up procedures that are required under the Systems design sections. This section is intended to cover the hours and costs associated with the Systems design verification and start-up only. The CONSULTANT shall verify, on behalf of the CM, that the Contractor's Systems Manufacturer (Signals, Communication, and grade crossing warning device equipment) satisfies the specified quality control requirements at the factory and in the field. The CONSULTANT shall calibrate Systems components to meet requirements and obtain verification and sign -off from the Contractor. The CONSULTANT shall verify and certify that the installation of the Systems equipment satisfies specified requirements at each location and as a total system. This work will involve off -site testing and verification (e.g. remote Communication facilities, agency -owned or leased, and the Metrolink Operations Center). Deliverables: • Factory Visit Reports • Field Notes • Test Reports • Safety Certifications 249 38 2-0 x�0 w oa a i1a iI w rnv o. cac c' o o II0 u6 n wo.o N0a0 �oncn 00 Ia I o2n 'narca a46, Nov,. ^y^ ^n cn o do o N•�a oa o J�,Y ,,)', I,, y,� fl�uyj( lkt, - r 0 I—� L — r 31111111iwC-iIlYtfif11 •x u.-ii�r�lw— — w--�wr-r.�ezr.�ea�cr��..���a��Tiil�pR —_ — — — a� �. - ..��,�uk>oSr,.."- arm '"� ____ .. ,AMIM' 7= 5 -/ '\\ WARE(-1 AND TRUCK " j // /i NOTES OF ISSUES ASSUMING PRESENT CONDITIONS REMAIN: O VILLA STREET GRADE CROSSING ENHANCEMENTS, DELTA - 82 MILLION. O VILLA STREET DEAD END AT BNSF RIGHT-OF-WAY, ONE ENTRANCE/EXIT (TRAFFIC ISSUE) AND THE REQUIRED TWO MEANS OF INGRESS AND EGRESS IS NOT POSSIBLE. O3 PEDESTRIAN CROSSING OVER CITRUS CONNECTION TRACK TO PLATFORM, IS COSTLY ALTERNATIVE. 1,500' DISTANCE FROM PLATFORM TO FARTHEST PARKING: 700' - 800' DISTANCE FROM PLATFORM TO NEAREST PARKING. w 0 VILLA STREET WOULD REQUIRE RECONFIGURATION/UPGRADES AND DRAINAGE IMPACT. O ENVIRONMENTAL JUSTICE ISSUES - TRAFFIC IMPACTS ON ESTABLISHED RESIDENTIAL NEIGHBORHOODS. STREET UPGRADES/WIDENING WOULD BE REQUIRED. POSSIBLE REAL ESTATE ACQUISITION (HOMES) WOULD BE REQUIRED. 0 LIMITED PARKING AT HIGHGROVE SITE, (LESS THAN PALMYRITA), COULD CAUSE LOSS OF RIDERSHIP (AFFECTS CEI). NO POSSIBLE FUTURE EXPANSION OF PARKING. 07 EXISTING WAREHOUSE BUILDINGS, PROPOSED ROADWAY FROM NEW CONSTRUCTION AND DEVELOPMENT, AND ITS OPERATIONS WOULD RESTRICT ACCESS TO PLATFORM AREA. 0 NEED HANDICAP PARKING NEXT TO PLATFORM AND NEW DEVELOPMENT CONSTRICTS ANY PARKING AT PLATFORM AREA. 0 A SECOND PLATFORM WILL NOT FIT WITHIN RIGHT-OF-WAY WITH EXISTING TRACK ALIGNMENT. PER BNSF,IE0C ACCESS TO PLATFORM CANNOT BE ACCOMMODATED DUE TO OPERATIONAL CONGESTION, TRACK SYSTEM CAPACITY, AND SIGNALING ISSUES. 0 SURVEY WOULD BE REQUIRED. BNSF INNER TRACK FENCE AND SHIFTING OF 4TH TRACK EASTWARD REQUIRED. SEVERE MODIFICATION TO CITRUS CONNECTION CURVE (INCREASE IN DEGREE OF CURVE = DECREASED SPEED, HIGH POTENTIAL WHEEL NOISE, AND HIGHER MAINTENANCE COST). 0 BUS CIRCULATION POSSIBLE AT CITRUS STREET ONLY. BUS TRAFFIC WOULD IMPACT THE NEIGHBORHOOD TO THE EAST. 12 CITRUS STREET RECONFIGURATION WOULD BE REQUIRED, PROPOSED IOWA GRADE SEPARATION WOULD IMPACT ACCESS AS WELL. 13 HIGHGROVE STATION MAKES PLANNED DOUBLE TRACK TO MARLBOROUGH AVENUE IMPOSSIBLE. *ROUGH COST ESTIMATE OF THESE ITEMS, OVER WHAT PALMYRITA STATION WOULD COST (EXCLUDING REAL ESTATE ACQUISITION) IS ROUGHLY AT LEAST 86 MILLION IN CONSTRUCTION (812 MILLION IN PROJECT COSTS). 000100.0N CONEIDENTML. M Rw�, dowm s, li Rl'Rns. n "1:4%: do IM wonnY i ue wvantee w,olr. i,PnePmwRun =lnitre,An ma snot ne M1ed ed or My and shot not se usRO foI My R °sf rt. lc°ami°�'r`o a ioilloo Comnewn i DESIGNED BY J. Martinez DRAWN BY J. Martinez 41 fraugmal..),J t/ AIL RIVERSIDE COUNTY TRANSPORTATION COMMISSION CHECKED BY R. Ouirk 2/2T/09 FOCROVE STATION ALTERNATE TO PALIIYRITA STATION JAN APY REV. DATE APP. CURRENT SCRRA CVO DRAFTING STANDARDS. CUOELNES AND CRITERIA WILL BE FOLLOWED TO THE TENT PRACTICABLE FOR EATEST ENGREERNG DESIGN M10 RAN PREPARATION APPROVED BY A. Ventwato DATE 2-2T-09 111 STV Incorporated DUQRS/MUCECIS/PLAYERS/CONSIIAKIION 1.N40CfRS 9130 AIANDAI PLACE, SUITE 210 RANCHO CUCAIONGA, CA. 91730-8540 J —! \ ♦ O' N. v 100 200 1" = 100'-0" RCTC PERRIS VALLEY LINE HIGHGROVE STATION SITE PLAN STUDY CONTRACT NO. 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G3 le lit_ r3� � //�ip94 ��%��`�-��1 �— � '�� � _��333777 i , ! 7 r saris uoi.ei.s nualod 6upogs eaad deW . sapS uogeis *Jed JewnH AGENDA ITEM 11 • • RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: May 13, 2009 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Sheldon Peterson, Rail Manager Erik Galloway, Bechtel Project Coordinator THROUGH: Anne Mayer, Executive Director SUBJECT: Commuter Rail and Multimodal Facility Design Criteria Manual PLANS AND PROGRAMS COMMITTEE AND STAFF RECOMMENDATION: This item is for the Commission to review and provide comments on the draft Commuter Rail and Multimodal Facility Design Criteria Manual. BACKGROUND INFORMATION: The Commuter Rail and Multimodal Facility Design Criteria Manual (Manual) was developed to establish the design guidelines to be used for future facilities. This manual will provide guidelines for developing commuter rail stations, park and ride facilities, and multimodal transit centers developed by the Commission. The most immediate projects are the proposed stations along the Perris Valley Line (PVL) commuter rail extension between Riverside and Perris planned to begin service in 2012. As part of the PVL projects ability to qualify for Federal Transit Administration's (FTA) Small Start funding, the project needs to meet strictly defined Cost Effectiveness Index (CEI) scores and maintain the total project cost below a $250 million cap. The Manual therefore focuses on how to meet the following goals as it relates to the PVL stations and future Commission facilities: • Safety and Security • Environmental Sustainability • Facility Standardization • Compliance with the Cost Effective Index • Reduce Construction Costs • Reduce Operations Costs • Reduce Maintenance Costs • Ease of Maintenance • Ease of Future Expansion (addition of amenities as funding becomes available) Agenda Item 11 250 One of the primary concerns is that funding for stations in the PVL project plan is limited to approximately $6 million per station including parking, yet the last station constructed at North Main Corona in 2002 had a total cost of approximately $10 million. At start up, the stations need to have relatively minimal amenities and features but should be designed to be expanded as additional funding becomes available. A standardized approach to design simple yet attractive stations will help meet this objective. A major challenge will be to work through a city's approval process, which has historically added significant costs to the projects for additional aesthetic treatments and off -site improvements. Unfortunately with the constraints placed on this project by the FTA for project costs and the Commission's available resources, the Commission may not be able to meet the all of a local city's requests and still have a cost effective project. One key element of this plan will be to establish a cap of 10% of the facility construction costs that can be allowed for city requested off -site improvements. This will be important for all facilities that the Commission develops as project funding gets more competitive. Commuter Rail Station Design Criteria Quick Summary Here is an overview of the many elements of the manual: • Commuter rail stations will meet Southern California Regional Rail Authority (SCRRA) design requirements. The manual is based on. SCRRA's design manual format and addresses the same categories in their document. • Stations will meet required codes and standards. • Changes from design criteria will be reviewed by the Capital Projects Manager assigned to rail and Rail Manager prior to any exceptions. • The goal is to develop cost effective stations that will meet the PVL project budget constraints and minimize unnecessary expenses at the stations. • There will be an emphasis on Environmental Sustainability and "Going Green". • The number of parking spaces is defined at a minimum of 500 unless ridership models determine a lower number is acceptable. • Intermodal access issues are addressed with a preference for separated bus loops that do not conflict with pedestrian traffic. Safe and efficient pedestrian and bicycle access is encouraged. • The parking lot layouts will be reviewed by the traffic engineer and include specific traffic flow designs for ease of station access. This includes exit lanes for easy departure and extra turn lanes whenever possible. In addition, parking lots will have gates to restrict access after hours. • Station lighting will be developed to provide a safe environment for passengers. Facility lighting should be standardized between all stations and focus on energy efficiency over aesthetic design. Agenda Item 11 • 251 • • Platforms will be designed to be safe, clear, and free of obstruction with all required safety and ADA features. No ornate materials will be used on future platforms. • There should be one main canopy for ticket machines and passenger waiting. The central area will have conduit for electronic message signs, vending machines, and other amenities. The start up plan for the PVL envisions no canopies on platforms to minimize costs. • The stations will have fencing and gates for security to better control access and protect the tracks. • Pedestrian track crossings will be designed to meet SCRRA's new safer standards. No overcrossings or undercrossings are anticipated at this time on the PVL, but several recommendations are made in this document in case there is a need for them in the future. • Landscaping will focus on water -wise, drought tolerant plantings that will emphasize reduced overall station water use and maintenance costs. The use of decorative hardscapes will be explored. • Station artwork may be allowed but must be funded outside of the project costs and have minimal operating maintenance costs. • Security cameras will be placed at all stations using standardized equipment and monitored at Downtown Riverside station until a future monitoring station can be constructed at South Perris. • There are minimal plumbing requirements for the stations which include, landscape irrigation, drinking fountains and connections to wash the station platforms. No public restrooms will be provided at the stations to minimize liability and maintenance costs. Restrooms for guards may be added in the future; portable facilities will be made available, as required. (Restroom facilities for multimodal stations will be reviewed on a case by case basis.) • The electrical requirements for the station will be planned to allow for future expansion. The focus will be to identify opportunities for energy efficiency and reduced lighting when station is closed. The goal is to also explore solar power options at the stations. • All equipment shall be standardized and designed to minimize maintenance, trash cans with lids will be provided, bike lockers will be provided that allow for users to provide their own locks, newspaper racks, public telephones, vending machines and information kiosks will be provided. Alternative power sources will be explored by the station designer. The Commission will limit offsite improvements to 10% or less of the project budget costs. If required, street improvements should only be completed on 'h of the adjacent street and traffic signal upgrades should be built only if detailed traffic analysis requires it. In addition, utility relocation, storm drain modifications, and street frontage improvements will be limited to only those specific areas that the facility impacts. Commission action will be needed to approve off site improvements in excess of the 10% of the station costs. Agenda Item 11 252 • For the layover facility design the Commission will follow SCRRA's standards for layover facility design. • Park and Ride and Multimodal Centers will be designed using the elements of the rail station plans that apply as well as incorporate design standards from Riverside Transit Agency and other public transit operators. The goal of this effort is to provide the best approach to allow the Commission to build, maintain, and operate cost effective and environmentally sustainable facilities that meet the publics' transportation needs. The recommendation is for the Committee to review the basic manual elements and provide guidance to staff. Staff will incorporate Commissioners comments and present a final version to the Commission highlighting the proposed changes. Attachment: Commuter Rail and Multimodal Facility Design Criteria Manual Agenda Item 11 • 253 Riverside County Transportation Commission Commuter Rail and Multimodal Facility Design Criteria Manual Riverside County Transportation Commission • MI4lMISSION 2.2 RCTC METROLINK COMMUTER RAIL STATIONS SECTION 3 — DES,. N STANDARDS 3.0 DESIGN STANDARDS RCTC Commuter Rail and Multimodal Facility Design Criteria Manual Table of Contents SECTION 1- FORWARD 1.0 FORWARD 1 1.1 PURPOSE 1 2 2 2 1.2 GOALS 1.3 CHANGES AND UPDATES 1.4 TERMS AND DEFINITIONS (Included in Attachment 1) 1.5 ACRONYMS (Included in Attachment 2) SECTION 2 — RIVERSIDE COUNTY TRAfQR ON CO R SION 2.0 RIVERSIDE COUNTY TRANSPORTATI 3 3 2.1 INTRODUCTION 3 5 6 3.1 CODES AND STANDARDS 6 3.2 SITE SELECTION 6 3.2.1 Standard for Track at Station Sites 6 3.2.2 Signal Systems Impacts 6 3.2.3 Approvals 6 3.2.4 Agreements 7 3.3 GOING GREEN ENVIRONMENTAL SUSTAINABILITY 7 3.4 PARKING AND SITE CONFIGURATION 7 3.4.1 Minimum Number of Spaces 7 3.4.2 Bus Loops g 3.4.3 ADA Issues, Platform, Parking Lot and Street Access 8 3.4.4 Intermodal Issues g 3.4.5 Signage g 07_0064 RCTC Facility Design Criteria Manual Table of Contents Page i 255 u.;iandt r.mil;* RCTC Commuter Rail and Multimodal Facility Design Criteria Manual 3.4.6 Parking Lot Layout 10 3.5 PLATFORMS 14 3.5.1 Consideration of Future Track and Platform Length Additions 14 3.5.2 Combination Amtrak/Metrolink Issues 14 3.5.3 Clearances 15 3.5.4 General Configuration 15 3.5.5 Mini -High Platforms 19 3.5.6 Lighting 19 3.5.7 Canopies 20 3.5.7.1 Paint F 21 c 3.5.7.2 Conduits 21 3.5.7.3 Canopy Amenities 22 3.5.8 Benches and Other Platform Furniture �' �� 23 3.5.8.1 Paint 24 4 3.5.9 N24M Pad 3 z; � <-`�,��,, 3.5.10 Ticket Validators 24 3.5.11 Signs :;r �x � �, �r�r.24 3.5.12 Drainage 25 3.6 FENCING _ _ 26 26 3.6.2Parking Lot Gates 26 3.6.3 Removable Inter-Trac.Fe.nce.... 27 3.6.4 Right-of-VVay Fence 27 3.7 PEDESTRIAN CROSSINGS 28 3.7.1 Baggage Cart Routes 28 28 30 30 3.6.1 Parking-Ldf 3.7.2 Overcrossings 3.7.3 Undercrossings 3.7.4 Overcrossings and Undercrossings Special Conditions 3.7.5 At -Grade Crossings 3.8 LANDSCAPE & IRRIGATION 3.8.1 Landscape Clearances 3.8.2 Platform Landscape 0i 0064 RCTC Facility Design Criteria Manual Table of Contents Page u 31 31 33 32 • 256 6=16, RCTC Commuter Rail and Multimodal Facility Design Criteria Manual 3.8.3 Parking Lot Landscape 33 3.8.4 Flardscaping 34 3.9 ARTWORK 35 3.10 COMMUNICATIONS 35 3.10.1 Communication Building 35 3.10.2 Security Camera CCTV Provisions 36 3.10.2.1 Security Monitoring Station 38 3.10.3 Passenger Information Call Boxes �; �� 39 3.10.4 Public Address/Changeable Message Signs ;�� 39 3.10.5 EMP Panel 39 3.11 PLUMBING SYSTEMS 39 3.11.1 Platform Wash Down System 39 3.11.2 Drinking Fountain 40 3.11.3 Restroom Facilities 40 3.12 ELECTRICAL SYSTEMS :6} Rr 40 3.12.1 Electrical Service � 41 3.12.2 Power Require +�rentsFy 41 3.12.3 Conduit System 41 3.12.4 Platform Receptacles ,.42 3 12 5 Safar Power ....... ... „s 42 3.13 OTHER STATION EQUtPMENT 42 3 13.1 Trash Cans 42 3.13.2 Bike Lockers 43 3.13.3 Public Telephones 44 3.13.4 Vending Machines;- 44 3.13.5 Newspaper Racks .44 3.13.6 Kiosks 44 3.13.7 Alternate Power Sources 45 3.13.8 Bird Nesting 45 3.13.9 Canopy Misters 45 3.14 OFF SITE IMPROVEMENTS 46 3.15 SERVICE AND LAYOVER FACILITIES 47 07_0064 RCTC Facility Design Criteria Manual Table of Contents Page iii 257 RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • 3.16 MULTIMODAL AND PARK AND RIDE FACILITIES 47 ATTACHMENT 1: TERMS AND DEFINITIONS TBD TBD APPENDIX A: STATION "KEY HOLE" LAYOUT TBD APPENDIX B: BIKE STORAGE PODS TBD APPENDIX C: RCTC STANDARDIZED SIGNAGE REQUIREMENTS TBD APPENDIX D: ELECTRICAL AND LIGHTING SYSTEM RECOMMENDA >4>, TBD APPENDIX E: DETECTABLE WARNING STRIP PERFORMANCE CR k v( TBD APPENDIX F: PAINT SYSTEM RECOMMENDATIONS � '� F,TBD APPENDIX G: CANOPY OPTIONS ;; '= TBD APPENDIX H: SCRRA ES 4032 STANDARD TBD ATTACHMENT 2: ABBREVIATIONS 07_00E4 RCTC Facility Design Criteria Manual Table of Contents Page iv • 258 • • (.6*, RCTC Commuter Rail and Multimodal Facility Design Criteria Manual 1.0 FORWARD 1.1 PURPOSE This document establishes the design criteria to be used for the design of future Riverside County Transportation Commissions (RCTC) Commuter Rail Stations, Layover Facilities and Multimodal Facilities. The most immediate projects are the stations along the Perris Valley Line (PVL) Commuter Rail extension between Riverside and Perris planned to begin service in 2012. The design and construction of the Stations along the PV Transit Administration (FTA) Small Starts grant monie Effective Index (CEI) Criteria which if exceeded will funding. Therefore, RCTC is limited by this fundin opening day of PVL Commuter Rail Service. T basic Station that can be designed and con remaining within the limits established by t basic design criteria may not address the va expectations for a Commuter Rail Station, inclu features, and amenities. RCTC wi with thes Governments to identify and procu additional Architectural and Aesthetic opening day of the Station and outsides the total station costs in parking to most recent North an Ja Station be funded with Federal se monies are tied to a Cost the reduction or loss of the an be constructed on esign Cri g Manual will outline the d for PVL on o ping day, while A funding. RCTC . nizes that these Cities, A encies, a : Kcal organizations th- itectural lo: .; sthetic , the State, an • s deral unding s: -s to design and construct and ex the the Station Amenities after the unding` :line current budget estimates ximaajy $6 million, this compares ytsyof'$10 million in 2002. The design criteria °unified In thls;' ocument4i s developed based on the project funding constraints and also from OTC's experience �t asigning, building, and managing five (5) Metrolink Cpkmut�r Rail St ior,s'over t)te;past �r years. In 2008 RCTC completed and issued the' RCTC Commuter Raft -Station Rehabilitation and Maintenance Plan, which identified a number of items.that"required repa'rr'and maintenance at each of the five stations. [luring the development of thr„s,plan and through discussions with RCTC Station Management aid Maintenance'staff, a "number of items were identified which have resulted in excessive maintenance costs: These design criteria will identify those items and will provide alternatives ';to.reduce the short and long term operations and maintenance costs of the Stations. These criteria were developed to reduce the Station's construction operations and maintenance costs and Provided environmentally friendly stations, while remaining within the FTA's CEI. These criteria can be readily applied to the future development of Multimodal and Park and Ride facilities. This document will be updated on an as needed basis. Minor changes to this document shall be reviewed and approved prior to incorporation by both the Rail Capital Projects Manager and the Rail Manager. Substantial changes will be reviewed by the Executive Director and presented to the Commission for adoption. Deviations from this plan will be addressed in the same manner. 07 0064 RCTC Facility Design Criteria Manual Page 1 259 r RCTC Commuter Rail and Multimodal Facility Design Criteria Manual 1.2 GOALS The goal of this document is to assist in the development and construction of future ' Commission Facilities including the new Metrolink Commuter Rail Stations along the PVL. These stations in particular will need to be kept within the program's CEI and reduce long term Operations and Maintenance Costs. RCTC has operated five (5) Commuter Rail stations over the past fifteen (15) years. This experience has indicated that the cost to operate and maintain the stations in a condition acceptable to the patrons is constantly rising. The design engineer when implementing these design criteria should focus on the following overall design requirements/goals: • Safety and Security • Environmental Sustainability • Facility Standardization • Compliance with the Cost Effective Index • Reduce Construction Costs • Reduced Operations Costs • Reduced Maintenance Costs • Ease of Maintenance • Ease of Future Expansion (vadition of am >;x nding beco.vailable) 1.3 CHANGES/DEVIATIONS AN TES Any proposed changes or�rteviations fronthes'o c teria musfje submitted to the Rail Capital Projects ManagRail ivahager fe aerisideration. The scope of the change/deviation wily e revieWe by the Rail CaMal Prajocts Manager and the Rail Manager for determination if Conahlission actioytwill be required. If Commission action is determined to not be reiittited, the, hange/deviation will be reviewed by both managers and will only be mplf mented upOn e-consensus votOby the Rail Capital Projects Manager and the Rail Manager. '> Commission_ Action will be required:for the following changes/deviations: • Any change/deviation- m Section 3.14: Off Site Improvements • Any change/deviation which negatively impacts the Project's Cost Effective Index • Any change/deviation which results in the relocation of a station platform • Any change/deviation which affects the "Key Hole" bus loop station approach • Any change/deviation which requires additional funding that cannot be covered by the project, the requesting agency, or is not considered by FTA as a concurrent non - project cost 1.4 TERMS AND DEFINITIONS Technical terms used in this document are defined in A 1.5 ACRONYMS Acronyms used in this document are defined in 07_0064 RCTC Facility Design Criteria Manual ,hrne t t. Page 2 260 • haw. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual 2.0 RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) 2.1 INTRODUCTION RCTC is Riverside County's primary transportation agency charged by state law with the responsibility of planning and funding transportation improvements. On November 8, 1988 the Voters of Riverside County approved Measure A authorizing the collection of a one-half percent (112 %) retail transa_;ons and use tax (the "Tax") L to fund transportation programs and improvements w� t� he County of Riverside, and adopting the Riverside County Transportation ImprPlan (the "Plan"). Pursuant to Public Utility Code Sections 240 seq., RCTC is authorized to allocate the proceeds of the Tax in further aD f the Plan. On November 5, 2002, the voters of Rive County approved' xtension of the Measure A tax for an additional thirty (30) y for ontinued *'' 'ng of transportation and improvement hin the Co iverside. The original Measure A provided arOni spool of fun" necessary to leverage additional state and federal resources to full subs ntlal right of way acquisitions, capital expenditures and investments,in rolling Mocks{p two years California voters approved Bond Propositions 108, 111 en . 116. Fbilowing e`lea ,of Riverside and San Bernardino counties, both Los Angeles andOrange''oyop fr+s conctirrently approved their respective measures, establishing ;the foundation for a re renal commuter rail authority. In June 199Q, the California Legis eture`enacted. enate Bill 1402, Chapter four of Division 12 of the PUbtic Utilities Code: The Wit- required the transportation commissions of the counties °•of'Los Angeles, Orange,,. Riverside sand San Bernardino establish a Joint Powers Authority (JPA) to develop a.plan for regional transit services within the multi -county region. In August 1991,;;responding to SB 1402-these four counties with the addition of Ventura formed the Southern California Regional Rail Authority (SCRRA). The purpose of the newly formed JPA was to ,plan, design, construct and administer the operation of regional passenger rail lines serving . the counties of Los Angeles, Orange, Riverside, San Bernardino and Ventura. Soon after its formation, SCRRA adopted the name 'Metrolink' for the commuter rail system it would operate in the five counties. The process of building the new system proceeded in rapid succession. Having already offered right of way, negotiations with Southland railroads quickly concluded for its first 3 lines. Within a year after its formation, Metrolink took delivery of its first passenger cars and began regular rail service on the Ventura, Santa Clarita and San Bernardino Lines in 1992. of 0 4 RCTC Facility Design Criteria Manual Page 3 261 oro;r.�«wrr.. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual Service on the Riverside Line commenced in 1993, connecting downtown Riverside to downtown Los Angeles. Under the direction of SCRRA, Metrolink rapidly evolved into one of the fastest growing and most recognized inter -regional commuter ,rail systems in the country. Four years after service began, facing significant and consistent growth in ridership, Metrolink increased its number of passenger cars. This growth necessitated the expansion of the RCTC owned and operated Metrolink Commuter Rol Stations from two in 1993 to four by 1995 and five by 2002. In 2002, as Metrolink celebrated its first decade of se it announced the addition of the 91 Line, connecting Riverside and Los Angeles vi ng ounty. Due to this continued success of the Metrolink Commuter Rail syste C has anded the existing stations to accommodate additional riders and addres•s r needs an ems. RCTC, for the most part, has contracted dir' ' t with engineers, a tects, and contractors to design and build their Commuter Rail Sta s. The tions wer signed by various architects following the SCRRA Design Crit f a a" nd other nt codes and regulations, including but not limitir tirlington N: n/Santa Fe Railw (BNSF), Union Pacific Railway (UP), State, City, artt Co>inV ordinan , The stations ire constahtiy„ being expanded to address Perris Valley Line Extens q-, patron's ;needs f`akadditiona� parking, safe access to the "vlatformsi5, and additional do enities to address their The Perris Valley Line will serve the cities of Riverside, Moreno Valley, March Air Reserve Base, Perris, Hemet and San Jacinto, comments or"t 'the seKkes provided. In the original Measure, on he Perris Valley Line (PVL) remains to be completed As,part of its original mandate, RCTC acquired he San Jacmta`:..Branch Line (SJBL) from the Atchison Topeka and „Santa Fe Railroad (now BNSF). This 38.3 "mile corridor will serve Riverside County residents between Riverside and Perris. RCTC °purchased the SJBL and adjacent properties in 1993 with Western County Measure A and state rail bonds. 13NSF retains exclusive freight operating rights, serving its customers along the line, and will continue to maintain the right-of-way until such time as passenger service begins. RCTC has retained a design engineering consultant and is performing the engineering design of the extension of the Metrolink Service to the City of Perris. This Commuter Rail Station Design Criteria Manual will be used as a basis for the design of the new Stations along the PVL, and any additional stations or Multimodal Facilities in Riverside County. 07 0064 RCTC Facility Design Criteria Manual Page 4 • 262 • • ram. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual 3.0 DESIGN STANDARDS The intent of this manual is to provide station designers a basis for design of new RCTC Commuter Rail Stations. This Commuter Rail Station Design Criteria Manual will be used in conjunction with SCRRA Design Criteria Manual and all other relevant codes and requirements. This manual was developed through lessons learned by RCTC over the many years of station operations and maintenance. 3.1 CODES AND STANDARDS RCTC Commuter Rail Station design shall comply wit below. If a conflict between the codes/design manu shall apply. • SCRRA Design Criteria Manual date • Americans with Disabilities Act Acce ility Guidelines • California Title 24 • California Public Utilities Co mission • SCRRA Engineering Desig Bards • Local Building Codes • Local Planning and Zoning Co'" • Other Codes/Agencies odes/design manuals listed , then the most restrictive code 3.2 SITE SELECT 3.2.1 Standard for Tra All requirements outlined in to RCTC Rail Station design. 3.2.2 Signal Systems Impacts; All requirements outlined in SCRRA Design Criteria Manual section 7.3.2 shall be applied to RCTC Station design::, riterfa Manual section 7.3.1 shall be applied 3.2.3 Approvals The proposed Station Sites will be evaluated on impact to freight and commuter rail operations, track geometry, available right-of-way, ridership analysis, accessibility by other modes of transportation, and other factors which will be analyzed in detail as part of planning phase prior to site selection. All proposed sites are subject to review and approval by RCTC and SCRRA. 07 0064 RCTC Facilily Design Criteria Manual Page 6 264 �wraeer�.ra. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual The presence of under and above ground utilities will require close coordination with the utility owners. For the PVL, RCTC has documented most utility encroachments into the SJBL property and this Geographic Information System (GIS) database should be reviewed to determine potential utility impacts to station site selection. This will be performed for future stations as deemed necessary by the particular project. 3.2.4 Agreements Various agreements will be required prior to the construction of a new station or expansion of an existing one. The types and number of agreements wi I be dependent upon the individual project, location, and Cities and Agencies imp RCTC also enters into License Agreements for utili way. These agreements are entered into a GIS da station site selection or modifications to an exis 3.3 "GOING GREEN" Environmental chments along the rail right -of - should be reviewed prior to As part of the overall Station Design, RCTC dent%, for ture Metro tations to be "Green" and to reduce the Station' a< bon foot prtra `environmental i ct. The design engineer should provide recomme ations and their Qciated costs for alternative Green design options or building niVpq a . e use of rgmcled building materials should be encouraged and the design engineb:(,.shouftl look for neir tachnologies, i.e. LEDs, Solar Power, Drought tolerantAbdsca,ping, rur5 ff collection and reuse, systems, etc., that would reduce the station wpgter'Use;'et d;.operati; and mangy 9nce costs. ,,.. The design engineer should also determine if a_ny potential funding sources to supplement the design, construction, operatip and maintenance of "Green" alternatives exist or if any grants eixi�tOat 01A.be usi l*offs6 f e cost tm incorporate these "Green" options. 3.4 PARKING AND SITE CONFIGURATION' 3.4.1 Minimum Number of spaces The minimum of parking spaces.will be determined by three factors: 1) Section 7.4.1 of the SCRRA Design Criteria Manual 2) Ridership and Station Usage studies, which will provide the anticipated number of riders at the station on opening date and also at a future project year. 3) RCTC's discretion to increase the number based on past experience and public comments received about the proposed station. These criteria will be used to determine the minimum number of spaces for each station, which may also be increased or decreased as funding permits. SCRRA requires a minimum of 500 parking spaces on the opening day of the station, if Ridership and Station Usage studies do not justify this number, then discussions will be held with SCRRA to seek a waiver of this requirement. 07_ 0064 RCTC Facility Design Criteria Manual Page 7 • 265 • RCTC Commuter Rail and Multimodal Facility Design Criteria Manual Allowances shall be made for accessible spaces, van and carpool spaces, ride share to rail spaces, kiss and ride spaces, and bicycle racks and/or lockers. Loading and unloading areas for buses, minibuses, vanpools, and cars shall be provided as appropriate for the anticipated vehicle population. 3.4.2 Bus Loops All efforts should be made to separate pedestrian traffic from bus travel ways. RCTC prefers a bus loading/unloading area to be designed as a "Key Hole" layout, similar to the Pedley Metrolink Station. This layout separates the pedest ,r traffic from the station parking lot and the bus routes thereby reducing the ch` ' or conflicts between the two. RCTC prefers, as funding allows, the bus loadin /u 1' dine as to be paved with concrete to reduce future maintenance costs. I been no t the other RCTC Riverside Line stations with asphalt paved Bed A "ops have dev d cracks resulting in water infiltration and subsequent pavement.: re requiring extens, : nd costly repairs, while Pedley's concrete bus loop has not req{ .a any re irs. See Appendix A for how the "Ke 3.4.3 ADA Issues, Platform, Parkin6,Lot aril �2 y. All requirements outtr9, n SORRA Design Cnter a Manu J section 7.4.2 shall be applied to RCTC Station des ,y The stations will aisoi'rneet required Public Utilities Commission safety standards as appropriate. sed on the P tations. 3.4.4 I ntermoda l Issues RCTC will support all forms of alternative access to the stations and will design the stations to encourage pedestrian and bicycle access and ease of transfers off of connecting busses and shuttles. All requirements outlined in SCRRA Design Criteria Manual section 7.4.3 shall be applied to RCTC Station design with the following additional requirements. RCTC will also look at potential "Park and Ride" opportunities for Stations located near major interstate or highway facilities. This option may provide other funding options and allow for the expansion of the stations or placement of additional amenities. This will be analyzed on a case by case basis and will only be implemented if the parking required for Station patrons is not impacted. Pedestrian access o7_ 0064 RCTC Facility Design Cntena Manual Page B 266 6.+.i. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual All requirements outlined in SCRRA Design Criteria Manual section 7.4.3 shall be applied to RCTC Station design with the following additional requirements. Pedestrian access will need to be reviewed and approved by Cities, Local Agencies, and other applicable government agencies. The Pedestrian access to the station should be analyzed to determine what would be the most preferred routes into the station. Pedestrian access should be directed to paved areas and barriers placed around areas where pedestrians should not be walking, i.e. within the railroad right-of-way or through landscaped areas. Pedestrian safety will be a key factor in station design. Bus access All requirements outlined in SCRRA Design Cnteri ion 3.4.2 and 7.4.3 shall be applied to RCTC Station design with the follow dditional - rements. RCTC will work with the local Transit Agent Stations. If additional station amenities are re opening day base station, by the Transit Agenci additional funding sources and/or #ect funding and maintain these additional station amenities. Bicycle access o coordinate the .,:. sted, beyond what I a C11 work wit ` fro Agencies to pment of the vided in the to identify p ase, install, All requirements outlineit SCt2RA Design Criteria Marttp section 7.4.3 shall be applied to RCTC Station deSt4niwith thAbilowing addi4rorial requrements. RCTC has placed bike lockers at the existing Riverside County Stations and if the space allows will accept plecement of bike lockers at thePVL stations. RCTC does require the bike lockers'b"e designed to all'uuirindividuats=to place their own locks to secure the locker. RCTC has also researched;altematives for space savings and is now implementing the placement of Bike Racks crake Storage Pods see Appendix B. Depending on available funding these items may be fcuplemeritedwith the base station design. The University of Riverside Station is a "Kiss and Ride" lot and will be used extensively by the students, therefore Bike Lockers and Bike Racks will be required on opening day for this station. As part of the station design RCTC will review the demand for bike routes within the stations. These routes will be reviewed to determine their impact to and conflict with vehicle and bus traffic. In addition, they will be reviewed to determine if they can fit within the constraints of the property, i.e. station entrance widths. 3.4.5 Signage All requirements outlined in SCRRA Design Criteria Manual section 7.4.3 shall be applied to RCTC Station design with the following additional requirements. o W60 RCTC Facility Design Criteria Manual Page 9 • 267 • RCTC Commuter Rail and Multimodal Facility Design Criteria Manual RCTC is developing standardized signage requirements that will be implemented across all RCTC Stations. The Signage requirements will detail the standard signs to be placed at each station, which is intended to reduce the initial station cost and long term signage replacement costs. The standardization of the signs will allow for RCTC to make bulk purchases of replacement signs that can be used at all stations and will eliminate the high cost to manufacture individual signs for each station. The base station design for PVL shall only incorporate SCRRA and RCTC standard signage, any additional unique signage will need to be fund d by the requesting agency or purchased and installed at a later date when funding bec. available. RCTC's stations located along BNSF's mainlines wi orporate signage as required by BNSF and AMTRAK. The Stations must conform to the SCRRA a completion will be included in Appendix C. 3.4.6 Parking Lot Layout TC Signage S ards which upon As stated in Section 3.4.2, RCTC's'preferred layout : , e parking lot / bus loop configuration is a "Key Hole" approach; -WI tktn Bus L4fontered to the platform with parking on both side of the "Key Hole .4his cb"rt guretlon' ttarates the Bus Traffic from the passenger vehicles r}tl=reduces the petentlal fs / pgenger conflicts. The parking lot layout should als lss-n Rlde, short terry p�ing and Rideshare to Rail long term assigned parkin- _ ` 9 P g' The PVL station layouts a`r YV}i GJ y" Traffic Engtr eer m.Appendix A. The deslgrrfdonsultant shall.consult with a Traffic Engineer (TE) when designing the layout of the parking -lots. The TE wilt review and determine the best flow and routes for vehicles to enter, exit, and circulate through the station. • RCTC prefers the number of entrance and exists to the station to be constrained as much as possible, while still remaining compliant with City, County, State and Federal Requirements, Codes and Regulations. The advantage of constraining the number of entrance/exits to the station will allow for controlled exiting from the station, minimal points of conflict with adjacent City/County Streets, better Security Control of the Station, reduced intersection signalization requirements, reduced construction and operations costs. • Reducing the number of entrance/exists allows RCTC's security consultants to focus their monitoring and better patrol the stations. 07 0064 RCTC Facility Design Criteria Manual Page 10 268 4.411 arakb. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • RCTC intends to provide positive security control at the station's during night time non -operational hours. This positive control will consist of gated entrance/exists to the station, which will be secured by the onsite Security personnel. • The flow of the vehicles through the parking lot can be bi-directional or uni- directional based on the traffic engineer's analysis and recommendations. • The parking lot layout and flow should be reviewed to identify and reduce conflicts with vehicles traveling up/down the lanes and vehicles backing out. Exit Lanes The parking layout should be designed so turning lot are impeded at the neck of the exit lanes, there the parking lot. The Exit Lanes should be desi stacking as possible, so that it does not bac to accom to the whole is from the body of the parking he back up of vehicles into to as much vehicle jfig lot. The station design engineer and TE should d° F n_ the parl4ing layout '„ the exit lanes to provide for controlled exiting and to minimize the ck ucars into th Ydividual parking P 9 �� � _ .. w._.- P 9 lot lanes. Parking Spaces Parking Space size shaltzbobased on Crtjtf County} State, or Federal requirements. The design engineer should alsd include the following RCTC` required specialty parking spaces. • Rideshare to Rails RCTCtyptcally requires 10 parking spaces be identified with this xt Th`spaces `should be located close to the ticket vending canopy. • Kiss-n-Ride — Sornestalls, typically 4 to 6, shall be designated for the short term pick up and drop off parking„These paces are to supplement the Kiss-n-Ride drop off areas hear the platforms. The staffs should be located close to the loading/unloading platform • RCTC will review the potential for identifying one or two parking spaces for Electric Vehicle Recharging.. This will be determined on case -by -case bases for each station. Specialty reserved parking for security and maintenance will also be identified. • Place Car Stops to impede vehicles from hitting light standards or from extending over landscape areas or walkways. The use of recycled materials for Car Stops is preferred. 0 0064 RCTC Facility Design Cntena Manual Page 11 • 269 • • con.m.a.was. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual Pavement Section The parking lot pavement section should be determined through a Geotechnical Investigation of sampling, testing, analysis, and report development with specific recommendations based on the existing soil conditions. The pavement sections should be sized to provide the longest life span with minimal maintenance and rehabilitation. The design engineer should include as part of their design, Recommendations for the pavement, i.e. slurry seal eve every month/year etc. These recommendations show reduce future pavement maintenance costs. The design engineer should review and providommend Pavement alternatives". Some examples ar_erized asphal base etc. perations and Maintenance ears, pavement review the longest life possible and Due to drainage issues at the existing stations, capping materials that would prov', tter draina infiltration. Parking Lot Drainage RCTC's existing Metrolrrrtatjws paver>'ut in excessive maintenge and rffinabilitation resulting from water Infiltration, rutff from tti for the use of "Green cled or miscellaneous gineer sha` k at pavement nate ponding, water n n deteriorate, which is resulting . It appAtS' much of this deterioration is anters, and/or ponding. The station cleSlgrrengineers houid reviewthe sit'eidrainage and determine the best possible way to route the site runoff to drainage facilities, ensure that the site is graded to provide maximum run off and reduce, ponding,-and should review and determine if concrete curb and gutter, and/or concrete drainage swales are necessary to minimize run off damage to the pavement. The design engineer must ensure that the site complies with all Storm Water requirements, including potentially on -site treatment. In addition, the re -use of site drainage for irrigation purposes should be explored "to'determine the viability of this option, including review the construction costs, maintenance costs, and water savings. Parking Lot Striping The materials used for parking lot striping should provide a long term life span and minimal maintenance while also emitting low Volatile Organic Compounds (VOC's). RCTC will require specialty pavement markings for some of the parking spaces which are listed below: • Ride Share to Rails 07 mea RCTC Facility Design Criteria Manual Page 12 270 6w. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • Kiss-n-Ride • Electric Vehicle Recharging Stations • Security & Maintenance Conduit Systems Conduits will be required for electrical, communication, and irrigation systems within the parking lot. • Conduits wherever possible shall be located in landped or under non -paved areas. • The conduits should be routed as close as one another and if possible within the same trench to minimize pave, en repairs are required. • The location of the conduit routes sil ® e logical i.e. no .skews or angles. • The conduit routes should be placed so ,a- If the a;airs are p='g ed only small sections of asphalt or concr*_will need to .,. ed and the r=` ed sections will not result in criss-cross -b. 0 of saw c cross the station. • Pull boxes should be logically an unrfgrTly,placeitfitt,allow ease of access to the wires. • The Design Eglg!neer shouted also e'kpaor,, b poter gel and cost effectiveness of conduit chase v ys that ce► be acces d without the need to saw cut and remove pavement. • The::Statitirr' sign shOU d_anticipate the placement of CCTV cameras at each light Pt1ie ' cr ,This will require a minimum of two (2) Power and two (2) Communication conduits to each light pole.:. Parking Lot Lighting - All requirements outlined in,SCRRA Design Criteria Manual section 7.5.6 Lighting shall be applied to RCTC Station design with the following additional requirements. Safety and security will be a critical factor in determining the amount of lighting required in the parking lots. The light poles and light fixtures should be uniform across all the stations, thereby providing an economy of scale when purchasing the poles and fixtures. This will also reduce RCTC's maintenance costs by allowing RCTC to bulk purchase replacement parts and poles and not require unique items for each station. In addition, light standards should not be chosen based on their aesthetic design if it requires additional fixtures to provide the needed lighting requirements. 07_ 0064 RCTC Facility Design Criteria Manual Page 13 271 • r.nRCTC Commuter Rail and Multimodal Facility Design Criteria Manual Light fixtures should be selected based on their energy efficiency to reduce long term operations costs. In addition, they should also be designed to direct the light onto the parking lot and minimize light pollution to surrounding neighborhoods. Some lighting options that should be explored during the design are — Solar Powered Lights, LED, and any others that will reduce the power usage of the station and reduce operational and maintenance costs. The light fixtures should be manufactured of materials to provide a long service life and not require extraordinary maintenance. The parking lot lighting should be designed on multipl is to allow for a portion of the station lights to be cycled off during non -operational ` tg reduce energy costs. As of the date of the drafting of this Manual, R is review; a existing lighting and electrical systems at the 5 RCTC owned state 'This process k esult in recommendations for modification of the s ►ns to reduce opera and maintenance costs. These recommendations will be Incorp ed into this Manual they are reviewed and approved b the Commission an '` "` pP Y _ d����be i�f�r`t`ded in App � D. Landscaping Refer to Section 3.8.2 x 3.5 PLATFORM' All platforms will be 3.5.1 Consideraffon of Future Track' and Platform Length Additions All requirements outlinedin SCRRADesign Criteria Manual section 7.5.1 Consideration of Future Trask and Platform Length Additions shall be applied to RCTC Station design with the following additional requifements. anual Peking Lo and clear access to the trains. The base station design must include the construction of SCRRA's required 680-foot long platform and must be designed to accommodate the future expansion of the platform to 850-feet with minimal impact to items constructed as part of the base design. The base platform should be designed to accommodate the following: • Ease of future expansion with minimal disturbance and damage to existing conduits and structures. • Conduits placed within the base platform length should be designed for future extension. • Construction and expansion joints should be spaced to accommodate the future extension and also provide a uniform look. • Tactile placed along the platform edge should be spaced to accommodate full sections and maintain a consistent spacing upon expansion of the platform. 0 0064 RCTC Facility Design Criteria Manual Page 14 272 RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • Additional Platform Canopies may be placed in later years after the station becomes operational and the platform should be designed to accommodate them. The platform should be designed for the canopies to be placed equidistant from each other for the future platform length. 3.5.3 Clearances All requirements outline in SCRRA Design Criteria Manual section 7.5.3 shall be applied to RCTC Station design with the following additional requireme ts. �a Along the PVL all attempts should be made to provide intenance road along the track alignment with access points from adjacent City, Cc`' .r meets, or RCTC owned property. 3.5.4 General Configuration Dimensions All requirements outlined in SCRRA Design Crif Configuration shall be applied to ROTC Station de requirements. ection 7.5. neral tthe following a itional • The PVL will be double tracked along somefgf Its alignment and potentially in the future along the fuii alignment BNS;F will bd pKovlding treight service along the PVL with most of their oUstorrters located along the W side of the property. Potentially the westem most_track wilt je allocatedjdt BNSF trei"ght service, with sporadic Metrolink use theme ore thelolattorm design should anticipate this rail usage and the platformfs should baptaced,accordingly • The track usage may be altered in the future and the platforms should be designed to be easily reconfigured to serve the modified usage. This may include the future design and construction of additional full service or emergency platforms. • The platform; locations will also be dependent upon the property acquired for the project and any:, potential' utility conflicts. Detectable Warning Strip All requirements outlined in SCRRA Design Criteria Manual section 7.5.4 General Configuration subsection Detectable Warning Strip shall be applied to RCTC Station design with the following additional requirements. RCTC also requires the Detectable Warning Strip (Tactile tile) meet the performance criteria detailed in Appendix E. CPUC Platform Edge Warning Stripe m 0064 RCTC Facility Design Criteria Manual Page 15 • 273 • c, kook, RCTC Commuter Rail and Multimodal Facility Design Criteria Manual All requirements outlined in SCRRA Design Criteria Manual section 7.5.4 General Configuration subsection CPUC Stripe shall be applied to RCTC Station design with the following additional requirements. • The paint used for the CPUC Stripe and the warning text shall be of a quality to resist scratches, scuffs, pealing, cracking, gum, sun damage(fading), water resistant, and provide for a minimum 10 year life. As of the date of the drafting of this Manual, RCTC is reviewing, sampling, and testing the paint systems used at the 5 RCTC owned stations. This press will result in paint system recommendations for use at all stations. These recomm- yons will be incorporated into this Manual once they are reviewed and approved by _ o a mmission and will be included in Appendix F. CPUC ADA Train Access Ramps All requirements outline in SCRRA Design Configuration subsection CPUC Ramps shal following additional requirements. • The ramps should be design they should be designed in a platform or the tactile tile. Material All platforms will be constructed be designed to include pavers sig nificantortgmnd,rna,intenanc Conduit Systems All requirements outline in SCRRA Design Criteria Manual section 7.5.4 General Configuration subsection ConduitSystems shall be applied to RCTC Station design with the following additional requirements. • Conduits wherever possible shall be located behind the platform, landscaped or under non -paved areas, with only laterals extending under the concrete platform. • The Conduit routes should be placed so that if the repairs are performed only small sections of concrete will need to be removed and the repaired sections will not impact the overall aesthetic look of the platform. of stand& decorative fe concerti' ria Manual section 4 General plied tRCTC Stagy design with the sion of the platforms. Therefore, ill not damage the end of the concrete materials. No future station will es on the platform. These pose a • Pull boxes should be logically and uniformly placed to allow ease of access to the wires. of 0064 RCTC Facility Design Criteria Manual Page 16 274 ram. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • The Design Engineer should also explore the potential and cost effectiveness of conduit chase ways that can be accessed without the need to saw cut the concrete platform. • The Station design should anticipate the placement of CCTV cameras at each light pole and within or affixed to the present and future platform canopies. o This will require a minimum of two (2) Power and two (2) Communication conduits to each light pole. • The number of conduits to each base station design adequate to support the following equipment at th • CCTV Camera/s, minimum one ( future expansion of one (1) or Cameras will require Power anom ■ Ticket Vending Machine;' , minimu day with the addition of the future Communications Con '.:ns. • Ticket Validator, minimu will require Power Connect' Ingle) main canopy shall be Py: era on opening day with the ditional cameras. The CCTV 'cation Connections. (1) Machine on opening T1Tt �11 require Power and p (2) Machines on o g day. Validator • Changeable **age Sign (C � ; rr nimum one (1) MS on opening day potentially'o04iHadditional tntt a future. CMS will require Power and Communicatido cbrjnections • Video Display Monitor (LCtOgne anticipated on opening day, minimum two (2) LCijs in the futtlir . Monitors will require Power and COMinuniGation Conr*Ctigns , • .utdoor rate iTHeaters`for Station patrons, none anticipated on opening day„[nimmuniAwo (2) heating units in the future. Heaters will require Power,tonneetion Powered Informational Kiosk4otentially with LCDs Monitors, one (1) anticipated on opening day pending funding availability, and minimum of one(1) additional Kiosk in the future. Kiosk will require Power and Communication Connection. Vending Machines;, shacks or drinks, minimum one (1) vending machine on opening day and minimum two (2) additional ones in the future. Vending Machines will require Power and Communication Connection.' ■ Public Telephones, minimum one (1) public telephone on opening day and no additional ones in the future. Public Telephone will require Power and Communication Connection. ■ Wi-Fi Base Station none anticipated on opening day, minimum one (1) Wi-Fi Base Station in the future. Wi-Fi will require Power and Communication Connection. • Station Emergency Phone, none anticipated on opening day, minimum one (1) Emergency Phone in the future. Emergency Phone will require Power and Communication Connection. of 6064 RCTC Facility Design Criteria Manual Page 17 • • 275 Conn WOO. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • Water Mister System, system not anticipated on opening day, system to be placed in the future. Mister System may require Power and water Connection. • Electrical Outlets, it should be anticipated to have outdoor rated GFI outlets at the base of each column of the main canopy on opening day. • Electrical Outlet, it should be anticipated to have an outdoor rated GFI outlet at top of one of the canopy columns for potential anti -bird roosting devices. ■ Adequate Power Conduits for Canopy lighting. • The number of conduits to each future station des' ultiple) platform canopies shall be adequate to support the following equi. '`a fi"'at each canopy: • CCTV Camera/s, one (1) Cam °:§ a: r future. CCTV Camera will require Power and Commun'c C. tions. • Changeable Message Si MS), supp�, e potential installation of one (1) CMS on each cas necessary. S will require Power and Communication c ctions • Video Display Monitor (L one a 'plated w s he canopies are installed, but need to have on ecessary • port the installation of �. 1) LCD at nopy at some tim in the future. LCD Monitor tti1,e Power f�ommunication Connections. • Outdoor rated Elel.'f0,„station pan gs; none anticipated when the canopies are instalted, brit e, to have conduits necessary to sua>te installation of a nitntTlum of tvir(2) heating units in the future F)eaa s will require,Pawer �epwecfion. ■ Mier Mista stem, *tern installatai not anticipated when the cani4ues are4stalled, bukheed to have the conduits necessary to suppbrtjhe ii*allation of themister system in the future. Mister System may''requlrePowertannection and water lines. Electrical Outlets, it should be'�anticipated to have outdoor rated GFI outlets at the 'base of each column of the canopy on day of installation. Electrical Outlet, it should be anticipated to have an outdoor rated GFI outlet at top of one of the canopy columns for potential anti -bird roosting devices on day of installation. Adequate Power Conduits for Canopy lighting. • The platform design should anticipate the future placement of platform canopies and should include the placement of the necessary conduits on opening day of the station or allow for their placement with minimal demolition of the concrete platform. • The platform design should also anticipate the future placement of a single TVM at each end of the platform. Potential Future Pedestrian Overcrossinqs RCTC Facility Design Criteria Manual Page 18 276 when the sta The removal andstek tion of the �I tnl Ht k (etformse uld to the platforrniOrlequiros, cuttin'gtor der iolltiori ftthe platf • The Mini-HighiOatform sl e�ld also be designed forthe future canopy, similar to 2iverstd `Vowntown Metrolink Station. • This canopy will also; need ttjp'0 deslgnecl to be removed and Mini HIdh Platform. • The'electrical and.comMOTication conduits in the Mini -High PI be designed to be -cut to gra€�e,of the station platform, taped a box for`future use. 3.5.6 Lighting cwrr �wae.r..i,. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual At the time of issuance of this manual it is not anticipated that pedestrian overcrossings will be required at any of the proposed Stations along the PVL. Even though overcrossings are not envisioned at this time, the platforms should be constructed to allow their placement in the future if necessary.. The platforms should be designed for the potential placement of Pedestrian Overcrossings at the mid -point of the platform. Platform Canopies should not be placed in the area where the potential Overcrossing towers would be constructed. The design should not place any conduits within the area where the Pedestrian Tower would be placed to reduce future relocations. The Station designer should envision how a potential P within the station and how it would be constructed a accordingly. Overcrossings are discussed in more 3.5.5 Mini -High Platforms rian Overcrossing would fit n the station layout tion 3.7.2 of this manual. All requirements outlined in SCRRA Design fla Manu I section 7 Mini -High Platforms shall be applied to RCTC Station des `. ith[lowing ad l nal requirements. tructed salt( ey can be relocated in the future • The Mini -High platforms shout e"drts tion platforms are tended • not result in damage; orm. installation of a relocated with the atform canopy should nd covered with a pull All requirements outlined in SCRRA Design Criteria Manual section 7.5.6 Lighting shall be applied to RCTC Station design with the following additional requirements. Safety and security will be a critical factor in determining the amount of lighting required in the parking lots. The light poles and light fixtures should be uniform across all the stations, thereby providing an economy of scale when purchasing the poles and fixtures. This will also reduce RCTC's maintenance costs by allowing RCTC to bulk purchase replacement parts and poles and not require unique items for each station. In addition, light standards should not be chosen based on their aesthetic design if it requires additional fixtures to provide the needed lighting requirements. o? 0064 RCTC Facility Design Criteria Manual Page 79 w 277 • twe:w.+»ra. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual Light fixtures should be selected based on their energy efficiency to reduce long term operations costs. In addition, they should also be designed to direct the light onto the parking lot and minimize light pollution to surrounding neighborhoods. Some lighting options that should be explored during the design are — Solar Powered Lights, LED, and any others that will reduce the power usage of the station and reduce operational and maintenance costs. The Light fixtures should be manufactured of materials to provide a long service life and not require extraordinary maintenance. The parking lot lighting should be designed on multipl station lights to be cycled off during non -operational its to allow for a portion of the As of the date of the draftingof this Manual, �' R � is review( Y®�. a existing lighting and electrical systems at the 5 RCTC owned station a This process'v . esult in recommendations for modification of the sys e171 to reduce operati nd maintenance costs. These recommendations will be incorpaOted into this Manual o :they are reviewed and approved by the Commission anOltt be (Wed in App D. 3.5.7 Canopies The requirements outlined in SCRRA Design Criteria Martgaksection 7.5.7 Canopies shall be applied to RCTC St tt sign with the following_excepti&i and additions. Exception: • For opening dayr �itenttally!only one (IICanopy will be constructed. This canopy will be centrally loci; d *f.)0 by platforrlror entrance to the platform and will t includ t�o _ticket vending'Machine:and ticket validator. This constraint is directly related to the tt*.EffedtiVe Index Criteria. If additional funding can be located then additional canoplesoan bo`tlesigned and placed on opening day. This additional funding and work must be considered "concurrent non -project costs" by FTA for it to be incorporated for oriShing day. Therefore, Metrolink's suggestion that the canopies cover approximately 20° of the platform length will not be complied with on opening day. As funding becomes available additional canopies will be placed and the suggested coverage will be met. Additions to the criteria: • The Canopies should be designed in a uniform manner to minimize the construction and long term maintenance costs. By having a uniform design it will be easier and cost effective for RCTC to make repairs. • The use of Translucent Ceiling panels is not recommended. The panels were used at the North Main Corona Station and they do not reflect enough light at night from the upward firing light fixtures. 07_ 0064 RCTC Facility Design Criteria Manual Page 20 278 RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • The canopies should be designed to allow for ease of cleaning and maintenance. The design should not be complicated or require special cleaning or maintenance materials or equipment. The electrical elements need to be secured enough so the structure can be pressure washed. • The main central canopy should be designed to allow for future structural expansion as funding becomes available. • The design engineer should explore the use of "off t e shelf Canopies and Shelters, some examples are shown in Appendix G. The "o shelf' canopies would make it easier for RCTC to add canopies as funding b es available and would not require specialized design efforts, which wouyes the overall project cost. In addition, these "off the shelf canopies woul e it Bier to repair or replace one in the future if they become damaged. • Benches shall be placed under the c� pies to allow for throns to sit protected from inclement weather. • The canopies should be desr►ed to addrepeial site specific ather conditions, i.e. excessive wihd�or:-dust. The design engineer should review the oZtkon of sofa(powered canopies to supplement their, electrical needs A cost cofnparison should be provided between a standard cano and $Saar owered cano , pY' : p PY • The canopies shall be designed to impede the roosting of birds. The structure should be designed or haveanti-bind roosting items installed if necessary. Some examples of the canopies. that RCTG, would` -like to have the design engineer review and explore for possible incorporation into the project are included in Appendix G. 3.5.7.1 Paint The paint used for the canopies shall be of a quality to resist scratches, scuffs, pealing, cracking, gum, sun damage(fading), water resistant, chalking, and provide for a minimum 25 year life. The paint selected should minimize future maintenance costs and reduce the need for repainting in the future. To reduce RCTC operational and maintenance costs the canopies should be uniform in color at each station and if possible across all the stations along the PVL. Specialty colors shall not be specified only standard colors shall be used. This will reduce the potential of not being able to match the paint color when touch-ups are required or when acquiring additional paint in the future. 07_ 0064 RCTC Facility Design Criteria Manual Page 21 • 279 • • • a.. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual The paint should be graffiti resistant or have an anti -graffiti coating. As of the date of the drafting of this Manual, RCTC is reviewing, sampling, and testing the paint systems used at the 5 RCTC owned stations. This process will result in paint system recommendations for use at all the stations. These recommendations will be incorporated into this Manual once they are reviewed and approved by the Commission and will be included in Appendix F. 3.5.7.2 Conduits Please refer to Section 3.5.4 General Configuration S ton Conduits for the required Conduits to the Main and Platform Canopies for Po a�'a ommunications. 3.5.7.3 Canopy Amenities The design engineer should plan for the plac canopies. Not all the items will be placed on op becomes available. Main Canopy • CCTV Cameras (One (1) on open°pg dhd_one (_ two (2) additional in the future) • Lights (Openii • Changeable $age Sigit(One (1) opening day kd tional ones in the future) • Future Solar Po red Lighting (Opening or future depending available funding) Heaters F spre `. • ) • LCI 7V—Etispfaye (Futur • M►ster system (F4ttlre) • Signage (Openingd'ay) • Site Specific Signage or Artwork- (Future) • BencheSppening day or, with future expansion) • TVM (One' (`t) opening day and one (1) additional in the future) • Ticket Validator (Two (2) ripening day) • Public Telephone's (One (1) opening day, no additional ones in the future) • Station Emergency Phone (One (1) installed in the future) • Wi-Fi Base Station (One (1) installed in the future) • Vending Machines (One (1) opening day and one (1) or more in the future) • Newspaper Rack (Opening day — adjacent to the canopy not inside or covered by the canopy.) • Information Kiosks (One (1) opening day and one (1) additional in the future) The main canopy area should have a large concrete paved area to allow for the patrons to gather, purchase tickets, use the Ticket Validator, review train schedules, and wait for their train. On opening day this area should be considered the main gathering and waiting area !lowing it e will be on or within the d as funding of 0064 RCTC Facility Design Criteria Manual Page 22 280 RCTC Commuter Rail and Multimodal Facility Design Criteria Manual and should be designed as such. As funding becomes available and as other canopies are added, then the patrons should be encouraged to spread out under the platform canopies, but the main canopy will still house the TVM and Validator. The design engineer should plan for the placement of the following items on or within the future platform canopies. These canopies will not be placed on opening day of the station but will be placed in the future as funding becomes available. Platform Canopies • Benches (Adequate number and size to cover t� ti: n of the canopy when the canopies are installed) • CCTV Cameras (Support the placement of �y`Y1) . n ch canopy, cameras to be placed when the canopies are installed • Lights (When canopy is installed) • Changeable Message Sign (Supports s,placement of one (1 each canopy when the canopies are installed) • Future Solar Powered Lightiig (lnstallatlo �pn on availabding) • Heaters (Support the place4ntat each can ® hen the canopies re installed. System installation dependenton altaitable funtlinn) • Mister system (Support the placement a each canO when the canopies are installed. System installation den'egdent bWavailable funding) t I F . • Signage (When caniij3s installed) • Site Specific pgnage orfArtwork (Inatallatton dependent on available funding) • Station Emerg Ve Phone Olastallation dependent on available funding) 3.5.8 Benches and Other;Rlatforth Furniture, All requirements outlinectin SCRRA Design Criteria Manual section 7.5.8 Benches and Other Platform Furniture shall be applied to RCTC Station design with the following additional requirements. Benches RCTC requires benches have the following: • Individual arm rests to impeded people from laying down across the bench • Have a back to sit against • Can be metal or have recycled plastic slates The newer benches used by the Riverside Transit Agency (RTA) are desirable and should be reviewed for incorporation into the project. The benches should be consistent between the Stations, which will allow RCTC to bulk purchase the benches thereby reducing the cost. Also having consistent Benches between the Stations will allow for ease of maintenance and replacement as needed. 07 00ra RCTC Facility Design Criteria Manual Page 23 281 • (wile RCTC Commuter Rail and Multimodal Facility Design Criteria Manual 3.5.8.1 Paint Any painted surfaces on the benches or other platform furniture should be coated with a paint that is durable and of a quality to resist scratches, scuffs, pealing, cracking, gum, sun damage(fading), water resistant, chalking, and provide for a minimum 25 year life. The paint selected should minimize future maintenance costs and reduce the need for repainting in the future. To reduce RCTC operational and maintenance costs the fu color at each station and if possible across all the station shall not be specified only standard colors shall be us not being able to match the paint color when touch - additional paint in the future. iture should be uniform in g the PVL. Specialty colors s will reduce the potential of equired or when acquiring The paint should be graffiti resistant or have ti-graffiti coa As of the date of the drafting of this Manual, is revi paint systems used at the 5 RCTC owned statlo� hi recommendations for use at all th ions. Thes into this Manual once they are revieyv rhend approv included in Appendix F. 3.5.9 TVM Pad ing, sarri , and testing the ess will rest paint system endations will a A incorporated the Commission and will be All requirements outtined in SC I f A Desigm, d a Man t ection 7.5.9 TVM Pad shall be applied to RCTC Statton4estgn with the following additional requirements. The TVMg hnold-tae located a to main>Genopy area for opening day and in the future. The TVMs l all be protected fr .edverse`-Wather conditions and protected so that they cannot be -removed or tote out bY.yehicles. The area where the TVMs are located should be protecte0y removable end fixed -,concrete bollards. The design engineer should look at the option of using lighted botlerds around the TVMs. 3.5.10 Ticket Validiators All requirements outlined inSCRRA Design Criteria Manual section 7.5.10 Ticket Validators shall be applied to RCTC Station design with the following additional requirements. The station should be designed to allow for the placement of additional validators at the ends of the platform. 3.5.11 Signs Parking Lot 07_0064 RCTC Facility Design Criteria Manual Page 24 282 RCTC Commuter Rail and Multimodal Facility Design Criteria Manual All requirements outlined in SCRRA Design Criteria Manual section 7.5.11 Signs subsection Parking Lot shall be applied to RCTC Station design with the following additional requirements at the end of this section. Platform/Right-of-way All requirements outlined in SCRRA Design Criteria Manual section 7.5.11 Signs subsection Platform/Right-of-way shall be applied to RCTC Station design with the following additional requirements at the end of this section. RCTC is developing standardized signage requirements RCTC Stations. The signage requirements will detail t each station, which is intended to reduce the initial replacement costs. The standardization of the sign purchases of replacement signs that can be use cost to manufacture individual signs for eack n. tall sta The base stations design shall only incorporaCRRA a additional unique signage will need to be funde and installed at a later date when ft, l • g become BNSF specified signage will be require line tracks. Trail Blazer Signs ill be implemented across all dard signs to be placed at ost and long term signage or RCTC to make bulk do d will eliminate the high d RCTC s esting age le. and signage, any r purchased on stations thetb located along the BNSF main °gam Trail Blazer signs are doSigned aria placed to direct people to the Stations. SCRRA can supply these signs on a reimbursethent basis These signs will need to be placed on opening day4t'betStions Staff'wllt need to coordinate with Ca!trans to place signs along the nearbylreewaySidlindicate the new station locations. The Statioiisariust conform`to the SCRRA and RCTC Signage Standards which upon completion wllrbe included iri,Append€k'C. 3.5.12 Drainage All requirements outlined:tn SCRRA Design Criteria Manual section 7.5.12 Drainage shall be applied to RCTC Station design with the following additional requirements. The design engineer shall review each site to determine the existing drainage paths and how they needed to be modified to accommodate the stations. The design engineer shall ensure the drainage achieves the following: • Eliminates ponding • Eliminates water infiltration under the pavement. • Place curb and gutter where needed. • Place concrete drainage swales or cross gutters to eliminate damage to the asphalt paving. 07_0064 RCTC Facility Design Criteria Manual Page 25 283 • • u++.»&mid. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • Contain the runoff and detain it on site so as to control its release and not overwhelm the downstream facilities. • Study the potential for on -site collection of runoff, treatment, and reuse for irrigation purposes. 3.6 FENCING 3.6.1 Parking Lot Fence The stations should be designed with perimeter fencing as _art of the start up design, if financially feasible. If the funding is not available the fence , be installed as part of the initial construction then it should be designed for future Ilation. The fencing should consist of wrought iron coated.Vt4t, wat�nd rust resistant paint. The fence should be located along the station's per' er thereby i cting walking patrons to pedestrian entrances at the station. Any irrigation heads near the fence should beileced so that the spra� es not fall or splash back onto the fencing. Locating the fenc td tr; ibn system s d be coordinated between the Station dgner and Ian architect. The fe de should be designed and located to reduce lontl'(, rnaintenanatccsts and not be exposed to potential water damage.;?. The fence should be 6 #e taI and designed to tnapede peop e plimbing it. The fence should not be designe rlth r ,or barbiVire oritop antt,should be aesthetically designed to blend in with the sn and surrounding #iriili ings or properties. The fence should be pam'tei black to remain consistent with other RCTC stations, thereby reducing maintenance costs'* net requiring specialty paint for each station. As of the date of the drafting of thig tvlanual, RCTC is reviewing, sampling, and testing the paint systems used at the 5RCTC owned stations. This process will result in paint system recommendations for use at all the stations. These recommendations will be incorporated into this Manual once they are reviewed and approved by the Commission and will be included in Appen x F. 3.6.2 Parking Lot Gates: The stations should be designed with entrance/exit gates connecting to the perimeter fencing as part of the start up design, if financially feasible. If the funding is not available for this to be installed as part of the initial construction then it shall be designed for future installation. The gates should be placed at vehicle and pedestrian entrance/exists so that the stations can be secured during off hours. 07 0064 RCTC Facility Design Criteria Manual Page 26 284 RCTC Commuter Rail and Multimodal Facility Design Criteria Manual The gates should consist of wrought iron coated with water and rust resistant paint. The gates can either be swinging or sliding, which ever would be easier to operate by the station guards and would fit within the space available. The gates should be lockable with a standard RCTC pad lock. Any irrigation heads near the gates should be placed so that the spray does not fall or splash back onto the gates. Locating the gates and irrigation system should be coordinated between the Station designer and landscape architect. The gate should be designed and located to reduce long term maintenance costs and not be exposed to potential water damage. The gates should match the fencing and be aesthetical signed to blend in with the station and surrounding buildings or properties. S tti s may need to be painted in a more visible color such as yellow to ensure the ga a cy observed by the drivers. The gates should be painted black to remai reducing maintenance costs by not requiri iistent with otrii faCTC stations, thereby ecialty paint for eactation. As of the date of the drafting of this Manual, RGC�s rang, sampling nd testing the paint systems used at the 5 RCTC iVged stations, process will resul ,, paint system recommendations for use at all the'statlorts. These rec�x emendations will be incorporated into this Manual once they are reviewed and approved bOhe Commission and will be included in Appendix F. - The design engineer Should lopk,at futur6 e ectrieai opera ton Of the gates by remote or vehicle loop detectors: he stationrdesign shOaldnot impede the future installation of electrically operated gates. 3.6.3 Removable Inter -Track Fencei All requirements outlined in SCRR Design Criteria Manual section 7.6.1 Removable Inter - Track Fence shall be applied to RCTC., Station design with the following additional requirements at the end of this section. . The Inter -Track fencing will be required on opening day for the Moreno Valley/March Field Station and the Downtown Perris i Station. The fence style, color and coatings should attempt to match the fencing placed at the station. By standardizing all fencing at the stations it will reduce the initial purchase cost by allowing bulk quantity purchases. In addition, by having similar fencing at all the stations it will allow for easier maintenance, by allowing RCTC to develop standard maintenance procedures for all the stations. Also RCTC will not have to contract with specialized fence manufactures to make any necessary repairs. 3.6.4 Right -of -Way Fencing 07 0069 RCTC Facility Design Criteria Manual Page 27 • 285 • RCTC Commuter Rail and Multimodal Facility Design Criteria Manual All requirements outlined in SCRRA Design Criteria Manual section 7.6.2 Right -of -Way Fencing shall be applied to RCTC Station design with the following additional requirements at the end of this section. For additional requirements please refer to RCTC Commuter Rail Station Design Criteria Manual Sections 3.6.1 and 3.6.2. 3.7 PEDESTRIAN CROSSINGS All requirements outlined in SCRRA Design Criteria Manual. section 7.7 Pedestrian Crossings shall be applied to RCTC Station design with tflowing additional requirements at the end of this section. The design engineer should be aware that SCRRA rr r, revising their design criteria manual. SCRRA has not provided a date whe _; manual wi - available, but has notified RCTC that the Pedestrian Crossing g ements and has substantially changed. RCTC has obtained a prelimina sign layout plan fro e RAA for the new pedestrian crossing requirements and it is in d in Appendix H. 3.7.1 Baggage Cart Routes The requirements outlined in SCRRA d iga Mandatection 7.7.1 Baggage Cart Routes at this time are np�p ltcable to eg PVL ftons ROV does not anticipate Amtrak Service on theOCaT' ent, Atli' tie gh e� Beer should ensure that the station could accom*mate the outes ' much retrrafitting or demolition and reconstruction. RCTC4ill have a heed for station security guard carts to have full access to the station, but not necessarily the platform V ,. SCRRA, asign critehasecfion7v7.1 discusses afgrade crossing configurations which may change with the revised SecttOn 7.7 Pedestrian Crossing, therefore the design engineer should ensure the ;design `Complies with the updated requirements. 3.7.2 Overcrossings At the time of writing the design criteria manual, it was not anticipated that Pedestrian Overcrossings would be required at the PVL stations on opening day. There is a potential in the future that Pedestrian>Overcrossing or Undercrossing will be required, depending on station usage and expansion. At that time all requirements outlined in SCRRA Design Criteria Manual section 7.7.2 Overcrossings shall be applied to RCTC Station design with any future SCRRA amendments or changes to their design criteria manual and the following additional RCTC requirements. RCTC has designed and constructed four (4) Pedestrian Overcrossings at their Riverside stations. From this experience RCTC has developed the following requirement to reduce design, construction, and maintenance costs, these requirements will be expanded as additional maintenance issues or concerns arise. 07_0064 RCTC Facility Design Criteria Manual Page 28 286 RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • The towers and overcrossing should not have a Stucco finish — this is difficult to clean and maintain. • The towers and overcrossing should be made with or covered with materials that reduce initial costs and future maintenance. • Colors selected shall be standard and not special order — thereby reducing the cost to obtain the paint in the future. • As of the date of the drafting of this Manual, RCTC is reviewing, sampling, and testing the paint systems used at the 5 RCTC owned stations. This process will result in paint system recommendations for use at ala stations. These recommendations will be incorporated into this M. a once they are reviewed and approved by the Commission and will be inclu• `� '. Appendix F. • The towers and overcrossing should not hay .. r' olor pallet - the number of colors used should be minimal, 2 to 3, the edu r e maintenance costs when painting has to be performed. • The elevator system should be Overable if possib of the system used must have an extensive record of re li e" use in outdoor co ns. fife£ • The elevator system should be compawith thecisting ele s at the other RCTC stations..� • The elevator shall not have'<proprietary hard`or software. • The elevators system should ha'yOn excellent setvice record and result in minimal maintenance by RCTC. 7 • The tower stairs shoRld have anal slip noshi embedde into the concrete stair deck IP and not be attached�aft`erlthe stair -Treads lrn pond ' • The anti -slip f or coating M ould pro vide " 15 year3,llfe span and not require any maintenance durlm the period. This isscre will also be addressed in RCTC paint and coatings investigation and report in Appendix F. • Wrndo rs shaii not beiproVided'irt the elevator towers. • Saf y-Glass `or,l4oxan windows shallrhot be'provided in the Overcrossing bridges. • In Nteu of Glass orLexan windows, wire rriesh or other materials should be used; the desfOn engineer should review Orange County Metro link Stations with Pedestrian Overcrossings. • The Overcrossing Roofing should be low to no maintenance. • The exterior of the Overcrossing and towers should be designed to be cleaned with a pressure washer and not require man lifts or other equipment to lift people over the tracks. • Any Cameras attached to the overcrossing or towers should be designed so that maintenance can be performed without the need to have a man lift adjacent to the towers or over the tracks. • Elevator equipment room must have a dedicated thermostat controlled Air Conditioning system, window mounted units are not acceptable. • The towers should be designed with sump tanks that are located adjacent to the tower and are accessible for a vacuum truck. The tanks should have a level alarm system and the tanks should be of standard design and size. They should be located in areas where surface run off cannot flow into the tanks. oz 0064 RCTC Facility Design Criteria Manual Page 29 287 • • imbia RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • The concrete around the elevator tower and elevator door area should slope away from the structure so as to not allow water to drain into the elevator pit. • The area under the stair case should be secured with fencing and a locked gate with access only for RCTC security personnel. • The Overcrossing Bridge shall have individual lights, not the light strips that are currently used on the existing overcrossings. The feasibility of constructing a Pedestrian Overcrossing will need to be evaluated at each station. Some special conditions that should be anticipated are listed in section 3.7.4. 3.7.3 Undercrossings At the time of writing the design criteria manual, it Undercrossings would be required at the PVL st potential in the future that Pedestrian Overcro depending on station usage and expansion SCRRA Design Criteria Manual section 7.7 Station design with any future SCRRA amen manual and the following additional ' CTC requ for Under t time all requ dercrossings shal is or cl ges to th ticipated that Pedestrian ng day 2011. There is a ng will be required, Zents outlined in pplied to RCTC esign criteria The feasibility of constructing a Pe vercros ill need to be evaluated of each station. Some special conditions that a::anticlpa%fre listed in section 3.7.4. 3.7.4 Overcrossings,a Downtown Perris Staibin It was determined during Pteliminb. y and Flnak.Engineering design of the Perris Multimodal Transit Facility that the site -Of the posed DoWrt#own Perris Station has extensive drainage antiAtigdfh-g.issues Due'to these site dOl ditions an Undercrossing at this station locationokild not be feasible.` The feasibility -and need of art-Overcrossing will need to be evaluated during future planning and design. South Perris Station . The Preliminary Engineering for the PVL Project determined that the proposed South Perris Station is located in a 100 year flood plain. During a 100 year storm event it was determined that the station would be under 6 feet of water, therefore an Undercrossing at this station location would not be feasible. dercrosit Due to the flooding conditions at this site the construction of a Pedestrian Overcrossing with an elevator would also not be feasible. The Riverside County Flood Control is planning on constructing improvements to eliminate the flooding conditions. The timing for this project is unknown and based on initial discussions it will not be constructed until some far out future date. 07. MU RCTC Facility Design Criteria Manual Page 30 288 iaw.wrc, RCTC Commuter Rail and Multimodal Facility Design Criteria Manual UCR Station The Preliminary Engineering for the PVL Project determined that the proposed UCR Station would be located on a section of single track, with the loading platform on the street side. The station is located between a City Street, Watkins Drive, and private homes. The right of way width for this station limits the potential for an Undercrossing, due to the distance required for ADA compliance. Based on the start up conditions, single track, an Undercrossing at this station location would not be necessary. Based on the site conditions, right of way restrictions, and track geometry it would be difficult to construct an Undercrossing, therefore it unfeasible to anticipate an Undercrossing at this station in the future. The feasibility and need for an Overcrossing will ne planning and design. Some restrictions that could the homes. 3.7.5 At -Grade Crossings All requirements outlined in SCRRA Design Cr Crossings shall be applied to RCTetion desig requirements. evaluated during future ed are the close proximity of kection 7. . r, -Grade e following additional The design engineer should be aware that SC is currerifty_revising their design criteria manual. SCRRA has no oq,iided a date,iiuhen this manual v 11 be available, but has notified RCTC that the Pedestrian_Cross►na equitemst�t and design has substantially changed. RCTC has Obtained a p eliminar06:si�eg� n layoutPla'n from SCRAA and it is included in Appendix Ha � " RCTC was.notified during the Prel minery Engineering for the PVL project that one of the major changes to the SCRRA design critena;secton 7.7.4 was the elimination of the requirement to locate the -at -grade; crossing in the middle of the platform. SCRRA's new design criteria will require of .grade crossings at the ends of the platforms with pedestrian gates and signals. The design engineer will need to design the stations to the newest SCRRA design criteria and should obtain a draft copy of the criteria. Signalized/gated At -grade pedestrian crossings should have the capability to be lowered and locked down at night to prevent access to the platforms. The signals should not be on when the gates are down and locked at night. 3.8 LANDSCAPING & IRRIGATION RCTC's existing Metrolink Commuter Rail Stations have extensive and unique landscaping. Over the fifteen (15) years of operation, RCTC has seen substantial increase in the landscape and irrigation maintenance costs. RCTC requires that the PVL stations reduce the landscape and irrigation maintenance costs through water conservation, more efficient 0 0064 RCTC Facility Design Criteria Manual Page 31 • • • 289 • RCTC Commuter Rail and Multimodal Facility Design Criteria Manual irrigation system i.e. drip system, drought tolerant landscape usage, and increase in hardscape placement. RCTC's general landscape requirements are as follows: • The stations shall not have extensive landscaping to reduce the operational and long term maintenance costs. • Plant species used shall be uniform across all PVL stations, thereby allowing bulk purchases and reducing future maintenance costs. • Unique plant species shall not be used at the stations. • Hardscape shall be placed to supplement landscaplp • Plants/trees shall include native drought tolerant s < s. • Plants or trees requiring excessive water or m ance shall not be used. • No fruit bearing trees will be used. • Sod shall not be placed at the stations. • Loose small rock shall not be used for ktef Soaping due otential vandalism with the rocks. • Desertscape should be reviewed as an' option for the stations • Reduce landscaping barriers between thaiparkin through the landscaping to tie platform wii therefore this should be mi • Landscaping design should s materials. • Irrigation system h Id be a bubbler or root trngation system. • The City of Perris tra'-pproved the use of Desertscape'et their City Hall. The design engineer shallir view anddetermine hoW it'can belniplemented at the PVL stations. • Western Municipal=Water District has also implemented Desertscape at their facility located near the fiV4rolegt.,This should be reviewed and determined how or if it could.also be used as a basis foe the new.stations. • Landscapingshould be placed so as not to obscure or impede CCTV monitoring of fi=i tations and parking lots. • During the design of the stations the engineer shall determine if reclaimed water can be used for irrigation. And/or design the stations irrigation systems for future reclaimed water use. • Design Backflow Preventer cages to meet City standards and to prevent the cage and backflow from being, stolen. As of the date of the drafting of this Manual, RCTC is reviewing the existing landscape and irrigation used at the 5 RCTC owned stations. This process will result in recommendations for use at all the stations to reduce operations and maintenance costs and promote water conservation. These recommendations will be incorporated into this Manual once they are reviewed and approved by the Commission and will be included in A ppen i l 3.8.1 Landscape Clearances 07_0064 l„or eliminafel;` s Water conservation and drought tolerant plant rand the pf m, people walk fs in higher ma Tenance costs, RCTC Facility Design Critena Manual Page 32 290 wad*. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual All requirements outlined in SCRRA Design Criteria Manual section 7.8 Landscape Clearances shall be applied to RCTC Station design with the following additional requirements outlined in Section 3.8.2, 3.8.3, and 3.8.4 of this design manual. 3.8.2 Platform Landscaping Platform Landscaping and/or planters shall not be installed on the platforms for the PVL Stations. This requirement is a result of RCTC's operations of the four (4) Riverside/Corona RCTC Metrolink Stations, where platform landscaping was installed in planters on the platforms. These platform planters required irrigation condi'. s be placed under the concrete platforms. At some stations these lines have deteriorated r °leaked resulting in damage to the platforms. Repairs to these irrigation lines have re in portions of the platform having to be removed to make the necessary repair m g in unsightly repairs and extensive maintenance costs. Therefore, due tot , "pe a landscaping/planters shall not be placed on the station platforms. 3.8.3 Parking Lot Landscaping Parking Lot Landscaping shall be installed with( Parking Lot Diamond Planters r • The number of planters should be Minimized to re��e maintenance and operations costs and irrigation impacts. Irnpa#ion of fhese types 6fiplanters at RCTC's other stations has resulted I%t,runoff ancl_ckamage; o Vine adjacent pavement, resulting in excessive operations ilia maintenance costs :,,. .,= of r<4 • The planters shall not havepop up spnnkiers; drip or bubbler irrigation head shall be used. • The planters shall only tncttcfe #ree plantiri_ to provide shade to the parked vehicles and-rduce the thermal beating of the pavement. • Trees placed in'th'e.,plant€ rs shall not impede CCTV camera coverage and guard observations of the parked ears. • The fulttree height slhall.be nOWeater than 20 feet. • The trees should not have low growth branches, which would result in hazards to the patrons waiving or parking, near the trees. • Root barriers shall be placed around each tree to eliminate the root damage to the adjacent pavement. • The landscaping shall be designed with the principles of CPTED. • Diamond Planters shall be concrete or an environmentally friendly alternative. 'requireme End of Parking Row Planters • The number of planters should be minimized to reduce maintenance and operations costs and irrigation impacts. Irrigation of these types of planters at RCTC's stations has resulted in runoff and damage to the adjacent pavement resulting in excessive operations and maintenance costs. • The planters can include trees, shrubs, or bushes that do not require frequent trimming. 07_ 0064 RCTC Facility Design Criteria Manual Page 33 • 291 RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • Trees placed in the planters shall not impede CCTV camera coverage and guard observations of the parked cars. • The full tree height shall be no greater than 20 feet. • The trees should not have low growth branches, which would result in hazards to the patrons walking or parking near the trees. • Root barriers shall be placed around each tree to eliminate the root damage to the adjacent pavement. • The landscaping shall be designed with the principles of CPTED. • The planters shall not have pop up sprinklers; drip or bubbler irrigation head shall be used. • Hardscape can be placed in lieu of landscaping fo ttional water conservation. • Planters shall be concrete or constructed of and onmentally friendly altemative material. Parking Lot Perimeter Planters • The amount of landscaping should b imized to reduc`intenance and operations costs and irrigation impac tgation of these ty f planters at RCTC's other stations has resulted in r t and d ; gage to the . jacent pavement, resulting in excessive oper s and main osts. • The Station perimeter fenc laced a a ; ' t to these planters and should be located away from irrigation s • The planters can include trees; l rubs btishes, or hedges that do not require frequent trimmin • Trees placed ih. s shall i t impede C l camera coverage and guard observations �+l`tjle parke�ars. • The full tree heig shall bOtho greatei than 20 feet. • The trees should not have w mrowth bC2pches, which would result in hazards to the patroris walking, or parkirttf°rear ttie trees.« • RoOfbarriers shall be placed around -each tree to eliminate the root damage to the adjacent pavement: • The landscaping shall'be designed with the principles of CPTED. • The planters shall nofhave pop up sprinklers; drip or bubbler irrigation head shall be used. • Hardscape 6 r.l.be placed in lieu of landscaping for additional water conservation. • No SOD shall be,placed -,' 3.8.4 Hardscaping Decorative hardscaping should be reviewed as an option to landscaping large open areas. The Hardscape requirements and guidelines are as follows: • Small rocks which can be picked up and thrown shall not be used. • Colored concrete paving can be used as long as the color is a standard and not a special order color. • Decorative brick paving shall not be used due to the high cost associated with purchasing, replacing, and maintaining the pavers. of 0064 RCTC Facility Design Criteria Manual Page 34 292 rr,+,r.Ai, RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • Concrete paving shall not have intricate designs that would be difficult to maintain or repair if damaged, i.e. decorative etchings. • Concrete Paving shall be designed to withstand differential settlement. • Large rocks/boulders may be used for the hardscape layout. • Very fine sand and gravel, less than'/4" maybe used for the hardscape layout. 3.9 ARTWORK All requirements outlined in SCRRA Design Criteria Manu applied to RCTC Station design with the following additi The placement of Artwork for opening day, shall no unless it is funded outside of the PVL project anl`b®=nti cost. ection 7.9 Artwork shall be quirements. ed as part of the design, a concurrent non -project The design engineer should design the static to accommodate t � ; cement of future Artwork as additional funding becomes availaa*Areas ,. •uld be de , .ted in the plan sheets for future Artwork placement.,The locatio a& ,, elected for of retrofitting and close proximity to existing elec%al power. Th selected shout + hot require demolition of existing station features and.should requif inimal trenching within paved areas. The design engineer shouldapticipate the -future placer ent of twork at the UCR Station, Moreno/March Field Station, 64;Wntown R versldeStafiork aqd the South Perris Station. The Moreno Valley/March Field Station should have an area hat could accommodate an aircraft display without ir)pacting o4 occupyingeny parking spaces. 3.10 COMMUNICATIONS 3.10.1 Communication Building All requirementsoutlined in SCRRA Design Criteria Manual section 7.10.1 Communication Building shall be applied to RCTC Station design with the following additional requirements. The Communication Building will be required for opening day service to the stations and should be located on the station layout plan to minimize impact to the station parking and located in an area that will allow for future expansion and placement of other similar structures, including bathroom facilities for security personnel, RCTC staff, and Metrolink Engineers use, a station storage room, future electric security vehicle storage and charging, future Security / CCTV monitoring building, or other future facilities as funding allows. RCTC has been informed that SCRRA is planning on altering the size of their Communications Building. The new building includes a separate area for other Agency use, which is separated from the SCRRA equipment. Communications and CCTV equipment a 0064 RCTC Facility Design Criteria Manual Page 35 • 293 • RCTC Commuter Rail and Multimodal Facility Design Criteria Manual can be placed within this separate area. The building will require power and communication connections. The design engineer will coordinate with SCRRA and RCTC about the size and location of the Communications Building. 3.10.2 Security Camera CCTV Provisions All requirements outlined in SCRRA Design Criteria Manual section 7.10.2 CCTV Provisions shall be applied to RCTC Station design with thefollowing additional requirements. On opening day, all of the PVL Stations shall have operational. In addition, the stations shall be desi in the previous sections, to accommodate the General Design Requirements • The design engineer and a Security Eshall re.mmend µescations and number of CCTV Cameras to be placed. • The number and locations cameras s`eviewed by RC prior to final design. • The proposed equipment shou�Thve a Jong se Fi;Iife and require little to no maintenance. • The equipment£ ` commo and n � ire anyiffnique parts. • The equipmer� all b ' orm acro s PVL § ns. • The equipmen„ 911 easil r rategrate ith#the existing monitoring and control equipment at thegersidepowntown ton. • Any pot ounted c.inera s all -have a' stem to lower the camera for malrfterarite oprepalrsr ROTC s''irdenanee contractor should not have to use a boom truck to serrrice the -cameras. tf4.. rill reduce the maintenance cost to RCTC. • The.equipment should be easily upgradeable. • The equipment specified should be from a reputable company that will remain in businessfor the foreseeable future. • The design engineer should design the system to reduce RCTC operations and maintenance costs. • New Technology should:be investigated and cost estimates provided to RCTC to determine the best equipment to purchase and install. • The system should be easily expandable, adding cameras, in the future. • The cameras should be fiber optic connected, not Coaxial Cable. • Any underground conduits for the system should be water tight, rodent proof, and be easily located by radio detection or other non -intrusive methods. • The equipment will need to be weather resistant and vandal proof. • The cable system shall be Fiber Optic, camera to transmission equipment, and if possible, transmission equipment to receiving station. meras installed and i.eitional conduits as described sion of tuCTV System. 07_0064 RCTC Facility Design Criteria Manual Page 36 294 cm* woo. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • The CCTV equipment room or cabinet shall have a warning system similar SENSA Phone to alert RCTC of any fluctuations in air temperature, moisture, noise, or other environmental conditions. Non -Fiber Transmission System The Caltrans 1-215 corridor does not have a fiber optic backbone that the PVL stations could connect too, like is done on the State Route 91 alignment. Therefore, the stations should be designed to have the following: • On site DVR to record video signal. • On site monitor to review the stored footage. • On site DVD Burner to burn the videos to DV • Hot swappable hard drives to allow for th nrmati: =:,ved on the hard drive to be reviewed off site. • Internet connection for control and ng of the came`rom any off site location. • T-1 or faster connection to transmit the rol an 'deo signalya�the Riverside Downtown Metrolink Station • Modification to and/or plac- ,;; of addition " ipment at the Riverside Downtown Metrolink Station Security Moti ram (RDMSSI ) to monitor the CCTV cameras at the PVL Stations: • The design engineer, shall developkthe ptar(S and spectfirations for the CCTV system and any future r0c,`i Otto s througlrt consuffAtOnoNlth R&C's Station Maintenance Manager and: 3gTC's Cep/ maintenance eontrabtoroi • The design engl er shall*view the Oting equipment and determine if any items need to be upgraded to Incorporate the PVL CCTV video transmission. • Some.otherequlpmentAttft`ge Downtown Station has been upgraded over the past 15 *i but gut'he itemOnay need4o be replaced to allow for the proper reception atltl``tontrol of ti-ib PVL cCTV cameras. • Th6RDMSSMR shalt have control of the PVL CCTV cameras. Fiber Transmission System Discussions have been held about the potential installation of conduit and fiber optic cable along the whole PVL alignment. If this occurs, as part of the 2011 station opening, then the design engineer should design the CCTV cameras to connect to this conduit and allocate 2 fibers for each station, one for video and one for control. The PVL conduit will either extend back to the Downtown Riverside Station or terminate at the BNSF mainline — PVL junction. If the later is the case, then the fiber should be designed to connect to the Caltrans Fiber Vault at the I-215 and SR-60 Junction. RCTC will negotiate with Caltrans and obtain shared use rights to connect to the Caltrans Fiber System, which will extend back to the east bound Route 91 and Vine Street On/off ramp. The new fiber will then be routed in an existing RCTC conduit from the freeway to the Riverside Downtown Metrolink Station Communication Building. 07_ 0064 RCTC Facility Design Cnteria Manual Page 37 • 295 • RCTC Commuter Rail and Multimodal Facility Design Criteria Manual If the Fiber Optic Conduit extends back to the Downtown Riverside Station, then the fibers can be connected directly to the Communication Building at the station. RCTC will require the following items be installed with the Fiber Transmission System: • DVR to record video signal located at the RDMSSMR for the 2011 opening day. This will be relocated to the South Perris Station once the Security Monitoring Station is constructed. • LCD video monitors to view the camera footage at 'MSSMR. • DVD Burner to burn the videos to DVD. • Hot swappable hard drives to allow for the infor,;a n saved on the hard drive to be reviewed off site. • Internet connection for control and monitoin�a'the"eras from any off site location. • Modification to and/or placement of nal equipment :e RDMSSMR to monitor the CCTV cameras at the P tations. • The design engineer shall develop the and s ecificattons ,g he CCTV system and any future modification :through consul t i� RCTC's St �I� a Maintenance Manager and RCTC's h T ` g 'Iratenance c `or. • The design engineer shall re'Vj4itae�exlsting e'cikp;rent and determine if any items need to be upgraded to incorporate`thr yt_ CCTVIOr transmission. • Some of the equtp7 at the DOwritown���(�tion has pert upgraded over the past 15 years but so �ttelxt may neerl:to be reSIapgdtto atro for the proper reception and control otthe-PVL CCTV cameras ' • The RDMSSMR Shall have control of th'PVL CCTV cameras until construction of the South Perris Security Monitoring Station. If funding is available, ;a Security MonitorirtgStation should be planned at the South Perris Station so that the monitoring of the CCTV systems can be split between the Riverside 91 route and the, Perris 1-215 route; this is discussed in more detail in Section 3.10.2.1. 3.10.2.1Security Monitoring Station The design engineer should anticipate the construction, in the future, of a Security Monitoring Station (SMS) at the South Perris Station. The station layout should accommodate the placement of the SMS, which will include a CCTV monitoring Room where all the PVL CCTV cameras will be monitored and controlled from. Once the SMS is constructed all PVL CCTV monitoring will be transferred from the Downtown Riverside Station to the South Perris Station. The SMS shall have an elevated observation area so that the security personnel can visually monitor the South Perris Station and PVL Layover Facility. The SMS will be designed to withstand the 100 year flood. The SMS will have a storage area for items to be use at the Station including, flyers, earthquake kit, emergency equipment, traffic control devices, blankets, flashlights, etc. 07 096a RCTC Facility Design Criteria Manual Page 38 296 uwr»r RCTC Commuter Rail and Multimodal Facility Design Criteria Manual 3.10.3 Passenger Information Call Boxes All requirements outlined in SCRRA Design Criteria Manual section 7.10.3 Passenger Information Call Boxes shall be applied to RCTC Station design with the following additional requirements. This equipment shall be included in the design for opening day. 3.10.4 Public Address/Changeable Message Signs All requirements outlined in SCRRA Design Criteria be applied to RCTC Station design with the followi This equipment shall be included in the desil SCRRA standard for equipment. 3.10.5 EMP Panel All requirements outlined in SCRR Des h Criteria M j be applied to RCTC Station design with, thWTOltowing ad This equipment shall be ribit rigid in the design fore SCRRA standard for egUipMenf r 3.11 PLUMBING SYSTEMS 3.11.1 Platform Wash Down System All requirerents outlined in SCRRA Design Criteria Manual section 7.11.1 Platform Wash Down Systemshall be applied to RCTC Station design with the following additional requirements. section 7.10.4 PA/CMS shall requirements. the most current al section 7.10.5 EMP Panel shall nal requirements. using the most current The water lines shall be located in a manner that will allow for ease of maintenance in the future. The lines should not be: imbedded in the concrete pedestrian platform and they should be constructed in a manner that would allow for ease of locating leaking lines and making necessary repairs. The lines should be located to allow for minimal concrete or asphalt removal. A comprehensive plan should be developed, which shall locate and route all underground conduits and lines in a manner that will reduce future maintenance costs and reduce damage to concrete, structures, paving, tactile tile when repairs are necessary. The design engineer should make all attempts to locate these quick connect couplers in landscaped or non -paved areas. of 0064 RCTC Facility Design Criteria Manual Page 39 • • 297 • RCTC Commuter Rail and Multimodal Facility Design Criteria Manual This equipment shall be included in the design for the 2011 opening day. 3.11.2 Drinking Fountains All requirements outlined in SCRRA Design Criteria Manual section 7.11.2 Drinking Fountains shall be applied to RCTC Station design with the following additional requirements. The water lines should be located in a manner that will allow for ease of maintenance in the future. The lines should not be imbedded in the concrete, T' 'estrian platform and they should be constructed in a manner that would allow fo pease of locating and repairing of leaking lines. The lines should be located to allow fctrr;al concrete or asphalt removal. A comprehensive plan should be developed w ' hall loca e;,and route all underground conduits and lines in a manner that will redu pture maintenano costs and reduce �e FAmA. damage to concrete, structures, paving, to :..f ile when repairs are I�,cessary. The design engineer should make all attempts to locate 'drinking f ntain andltie water lines feeding it adjacent to or in landscaped or non-p d ar All drinking"4Optain water lines will be potable and designed so t • not have w issues. Waterhites should also be provided for future hot drink vend ®rchines antttster systems. This equipment shall be included in th 3.11.3 Restroom FactCities All requirem is outlined in SC F Design Criteria Manual section 7.11.3 Restroom Facilities Oen be appf%ed to RCTC_ Station design with the following additional requirements. w< Restrooms wilk'not be constructed as part of the opening day of the stations, but the station layout should be designed to accommodate the facilities in the future. Unisex restroom facilities will be added as funding allows. These future restroom facilities will only be for use by the station security, Metrolink Crews, and RCTC personnel. Restroom facilities will not be provided for the general; public due to potential vandalism and the extensive maintenance and security costs associated with public restroom facilities. 3.12 ELECTRICAL SYSTEMS General Design Requirements • The electrical equipment shall be designed for ease of future expansion with enclosures large enough to accommodate additional meters. • The electrical equipment should be designed to accommodate the future parking lot expansion and platform extension with minimal retrofitting. 07 0064 RCTC Facility Design Criteria Manual Page 40 298 awmprowwww.RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • The design shall allow for the electrical system to be easily upgraded to accommodate placement of new equipment for potential future parking garages or pedestrian overcrossings at all stations except for the UCR station. • The electrical equipment should be placed in an area away from the rail road right- of-way, so that flaggers are not required when maintenance is performed. • The circuits for the parking lot and station lighting should be separate and the system should be designed to allow for half of the lights, every other one, to be shut off at night. • Optional or supplemental Solar Power supply should be investigated and costs estimates provided to RCTC to determine if it can bcorporated in the opening day design or at a future date. • The Design Engineer should review and provid. C with information on Electric Grants for installation of "green" equipment. . As of the date of the drafting of this Man a IF-CTC iewing the existing lighting and electrical systems at the 5 RCTC ovii stations. rocess will result in recommendations for modification of t ystem to reduc rations and maintenance costs. These recommeatlons will be incorpo into this Manual once they are reviewed and approved b�he Comtision and a included in Appendix D. • Automatic controllers shall fiWalled to all o� the automatic cycling of the lights when the sun is down and when it r>es • Future expansion of the stationhould Vie. taken iri rcount when designing the conduit routes and, rna n power reks. 3.12.1 Electrical Service All requirements outlined in SCRRA Design` Criteria Manual section 7.12.1 Electrical Service shall be applied to RCTC Station design with the following modifications. All station, platform and parking lot, electric bills will be paid for by RCTC, therefore one meter can be placed;for these components. The electrical service for the Metrolink Communication Building shall have a separate meter with the bills sent to Metrolink for payment. Any electrical supply to track signals or gate crossings should be placed on a separate meter with the bills sent to and paid by RCTC. 3.12.2 Power Requirements All requirements outlined in SCRRA Design Criteria Manual section 7.12.2 Power Requirements shall be applied to RCTC Station design with the following modifications. Modifications to the basic SCRRA station power requirements shall be reviewed by SCRRA. 3.12.3 Conduit System 0 0064 RCTC Facility Design Criteria Manual Page 41 • 299 • • u.r,c«m.W.iek. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual All requirements outlined in SCRRA Design Criteria Manual section 7.12.3 Conduit System shall be applied to RCTC Station design with the following modifications. Additional RCTC requirements are outlined in: • Section 3.4.6 Parking Lot layout sub section Conduit Systems of this manual. • Section 3.5.4 General Configuration sub section Conduit Systems of this manual. 3.12.4 Platform Receptacles All requirements outlined in SCRRA Design Criteria Man _ ction 7.12.4 Platform Receptacles shall be applied to RCTC Station design a e following modifications: Lockable receptacles shall also be placed at strate ocatwithin the parking lot for use by maintenance personnel and for special®¢ ts. The pr�&erred locations are at Light Poles, near the signs for the entrance and �, + the station, aiijacent to the Communications building. Additional RCTC requirements are outlined in: • Section 3.5.4 General Confgir on sub sec 3.12.5 Solar Power The design engineer shall=revrew the pot2tttal fom supplement or offset station electrical usaeh Thi onduit Systems o this manual. �llptionbOd use of solar power to engineer shall: • Review the use of Solar Power and proWe cost estimates to RCTC to determine if it can be incorporated in the stationyopening,day or at a future date, depending on funding .constraints. • Design Engineer shall investigate and peov de information to RCTC on any Grants or supplemental funds for the installation of "green" or solar powered equipment. • Solar powered lighting should be reviewed as an option to offset the stations electric usage. • Solar power: irrigation controllers shall be reviewed for incorporation into the stations design. • The design engineer should investigate the potential for joint development of a solar power project at one or more of the Stations. 3.13 OTHER STATION EQUIPMENT 3.13.1 Trash Cans All requirements outlined in SCRRA Design Criteria Manual section 7.13.1 Trash Cans shall be applied to RCTC Station design with the following additional requirements. RCTC Requirements: • The Trash Cans shall not be concrete. o� 0064 RCTC Facility Design Criteria Manual Page 42 300 utha. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • The Trash Cans will be the same type and manufacture at all PVL Stations to reduce the initial purchase cost and long term maintenance costs. • The design engineer should review the attached web link for possible trash cans types to use at the stations. • RCTC is currently reviewing potential trash can designs and manufactures to address RCTC maintenance concerns. • RCTC is reviewing the possibility of replacing all the trash cans across all current RCTC Metrolink stations with the final selected trash can. The results of this selection process will be provided to the Design Consultant once it is complete. • The trash can lids should be secured to the can bod so they cannot be stolen. The lids should be secured in a manner to allow for the- h bags to be removed. • The trash can materials should provide a long se'lre life with little to no maintenance required. • The trash cans colors should be uniform to::^all i w for e h . of maintenance and touch up painting across all PVL stations. • The station should also be designed"a�ve a standard sed trash dumpster enclosure. o This enclosure should be located t Allow w ,ss by tras "' cks. o The enclosure and trasii dumpster st ouldWbcated away the platform and if possible dowali7d of the platform: so the fumes do not impact the station patrons. o The enclosure should becovered to,prevent animals, homeless, weather, and rain from enxering the enclosure and,trash dumpster. o The trash erielosure will have to meetADA-requirements. o The enclosl)re should require little to no long term maintenance. o The walls should be coated with an anti -graffiti` coating to hinder vandalism. o The enclosure gates should be easy to operate and secure. This equlprirent 'shall be included in the design for the opening day. 3.13.2 Bik+Lockers All requirements outlined in SCRRA Design Criteria Manual section 7.13.2 Bike Lockers shall be applied to RCTC Station design with the following additional requirements. RCTC Requirements: • Bike Lockers / Bike Racks shall be placed near the platform. • RCTC is currently testing a Bike Pod system at the North Main Corona Station and this may be used at the PVL stations. • The lockers should be designed to be secured by the user with their own lock and key. • The Bike lockers / racks should not required RCTC management or monthly rentals. • The Bike lockers / racks should be designed to require little to no maintenance. • The Bike lockers / rack should be anticipated to be included as part of the station opening day design. 07_0064 RCTC. Facility Design Criteria Manual Page 43 • 301 • • w:® RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • Future expansion of Bike lockers/racks should be anticipated in the design and areas identified for their placement. • The Bike lockers/rack shall be placed so that they do not interfere or impede station patrons walking on the platform. 3.13.3 Public Telephones All requirements outlined in SCRRA Design Criteria Manual section 7.13.3 Public Telephones shall be applied to RCTC Station design with the following additional requirements. The design should anticipate placement of one (1) pu ephone on opening day of the station. 3.13.4 Vending Machines All requirements outlined in SCRRA Desig eria Manual sectio 3.4 Vending Machines shall be applied to RCTC Station ` e: with tlfollowing ional requirements. The design engineer shall anticipate placement of on day and a minimum two (2) additionakrieSC' e future. adjacent to the main station canopy. 3.13.5 Newspaper RA -rt All requirements outlinecfin,SCRRA Design Criteria Manual section 7.13.5 Newspaper Racks shall be applied to RCTC Station design vuith the following additional requirements. The design engineer shall, anticipate the placement of a Newspaper Rack on opening day adjacent tb the main canopy, not inside or covered by the canopy. The rack maybe provided by an outside agency or RCTC pending funding availability. Vending Machine on opening location should be within or 3.13.6 Kiosks The following are RCTC Kiosk Requirements: • The design engineer shall anticipate the placement of a single Kiosk on opening day, pending funding availability. • Additional Kiosk/s will be placed in the future as funding becomes available. • The Kiosk shall be lighted internally or externally depending on the type selected. • The Kiosk shall be located adjacent to or within the main canopy. • The Kiosk will have secured and weather tight panels for posting of announcements. • The potential for LCD Screened Kiosks should be investigated by the design engineer and cost estimates provided to RCTC. • The design engineer should investigate the use of solar powered Kiosks. 07. 0064 RCTC Facility Design Criteria Manual Page 44 302 RCTC Ikersietwirlogeraft'x.d.d RCTC Commuter Rail and Multimodal Facility Design Criteria Manual • The design engineer shall anticipate providing power and communications to the Kiosks. • The Kiosks shall be located near areas where the station patrons will gather and where they will be most visible. • The Kiosks shall be vandal proof and secured to the platform so they cannot be easily removed. 3.13.7 Alternate Power Sources The design engineer shall review the potential for alternativ power sources for the station including solar, as outline in Section 3.12.5, wind, geothe thermal, or other technologies as they become available. The design engineer shall design the stations to e rreen . uce their carbon foot print, reduce green house emissions, and reduce o dons and nance cost. The design 4 :yt engineer shall review and report to RCTC o viability of vandu ptions to achieve these goals and their associated cost. RCTII review the recom Jations and costs and provide direction on how to proceed. 3.13.8 Bird Nesting The stations shall be designed to reduce a"ree-s.,,avallablelbr birds to nest and roost. Bird nesting is an issue at RCTC's La Sierra MetroliiikStation aird ihe future PVL stations shall be designed to eliminate,bintnesting and,. roostingarees., All options should be reviewed 660 those that dui not endanger the station patrons or create an un-aesthetic look should be implemented with RCTC's concurrence. The options recommendedshould not require connection to'electrical service, unless they have their own solar power cells,, and should only require low to no maintenance. 3.13.9 Canopy Misters As stated in Section 3.5.4 Canopy Water Misters shall be planned for on the Main and Platform Canopies. RCTC requires the canopies be designed to accommodate water mister systems in the future. Due to funding constraints these will not be placed on opening day of the stations. • The canopies should have water conduits routed to the canopy columns and extended to the top of the columns for future connection to a mister system. • The design engineer shall design the canopies to accommodate this system and shall provide recommendations of systems to be used. • Locations and placement for any ancillary equipment necessary to operate the misters should be anticipated and allocated for in the station design. 07 0064 RCTC Facility Design Criteria Manual Page 45 303 • Crab wow. RCTC Commuter Rail and Multimodal Facility Design Criteria Manual 3.14 OFF SITE IMPROVEMENTS As part of the Station design, RCTC recognizes that off -site street and city improvements will be required. The design engineer should coordinate with the local cities to determine what improvements are required and provide the requests to RCTC for review and determination if they will be incorporated into the station design. In all of RCTC's stations designs and construction projects, RCTC has worked together with the impacted Cities to address their issues and concerns, by performing street improvements, beautification projects, street landscaping, art work installation, utility undergrounding, signalization of adjacent intersections, a relocations, and other improvements. Due to the funding constraints on the PVL project, tu'�of these offsite improvements will be severely limited. RCTC ' rk with th=e� impacted Cities to address their concerns, but due to these funding con s some of the rgquested improvements will not be in place upon opening day of th 'ions. Some improv6*n.ts will have to be delayed until additional funding becomes avaif k e or if the,requesting 1 or agency can provide the funding to offset the deficient funds tl the ��•rovements f be implemented. RCTC has reviewed the previous corra(nuer tls the cost for offsite improvements has ed fr6 (Perris Multimodal Trans0071d4on Facthty)'of the constraints on the PV1.4►` 1 oseCt maxtmuri of 1,r be allocated for offsiteimproverrb ts. tatton pfO1ects constructed by RCTC and %(Nortl`Wain Corona Station) to 40% ttytat construction costs. Due to the budget ofthe total station construction cost can Due to these constraints the design engineer shall only focus on the typical offsite improvements RCTC has impletndnted in the pasty for example: • Sidewalk and landscaping improvements limited to the side of the city street where the station is located. • Improvements only for the width of the RCTC owned property. • Street improvements onty'for the % of the street width where the station will be built. • Signalization at entrance/exits to the stations - only if traffic analysis warrants. • Utility Undergrounding only if the utility poles will need to be relocated to accommodate the station. • Storm Drain improvements within the station area. • If the existing downstream storm drain system is undersized, methods should be implemented to contain and control the outflow of storm water from the stations so that they do not over flow the undersized system. • Since restroom facilities will not be constructed as part of the opening day, no sewer improvements will be constructed. • Soundwalls will only be placed if noise studies warrant. Deviations from the list of off -site improvement or an increase in the percentage cap of off - site improvement can only be approved by full Commission Action. The request for 07-0064 RCTC Facility Design Cntena Manual Page 46 304 RCTC Commuter Rail and Multimodal Facility Design Criteria Manual deviations shall be submitted to the Commission at its' monthly meeting, held the second Wednesday of every month. 3.15 SERVICE AND LAYOVER FACILITIES All requirements outlined in SCRRA Design Criteria Manual section 13.6 Service and Layover Facilities shall be applied to RCTC Station design with the following additional requirements. A layover facility will be constructed as part of the opening facility for the PVL project has been located adjacent to t design and construction cost for the layover facility is a therefore any deviation from SCRRA's standard will, All requirements outlined in RCTC Design Crit Improvements shall be applied to the desig facilities. ay service for PVL. The layover uth PerrisStation. The d to the Cost Effective Index, Commission action. iManual se v a,= "construction o 3.16 MULTIMODAL AND PARK AND RIDE FAtLITIE Multimodal and Park and Ride Fachltles;will_ be design- using the elements of the rail station plans that apply as well as incorp44 design srat'idards from Riverside Transit Agency and other public transit operafors as *Owed. • 3.14 Off Site service and layover o7_ 0064 RCTC Facility Design Criteria Manual Page 47 • 305 r., RCTC Commuter Rail and Multimodal Facility Design Criteria Manual (The terms and definitio e:extracted"from the A TERMS7AND DEINITIO 07_0064 RCTC Station Design Criteria Manual R'Atesign Criteria Manual) Attachment 1 Page 48 306 w Worsiga RCTC Commuter Rail and Multimodal Facility Design Criteria Manual All Terms and Definitions as outlined in SCRRA Design Criteria Manual Appendix A shall be applied to RCTC Station design. 07_0064 RCTC Station Design Criteria Manual Attachment 1 Page 49 • 307 ram, RCTC Commuter Rail and Multimodal Facility Design Criteria Manual ATT (The abbreviations are extracted from th n Criteria Manual) 07 0064 RCTC Station Design Critena Manual Attachment 2 Page 50 308 Imo RCTC Commuter Rail and Multimodal Facility Design Criteria. Manual All Abbreviations as outlined in SCRRA Design Criteria Manual Appendix B shall be applied to RCTC Station design with the following additions. 07_0069 RCTC Station Design Criteria Manual Attachment 2 Page 51 • • 309 o 0064 5.4 mw d..6..+*■ RCTC Commuter Rail and Multimodal Facility Design Criteria Manual RCTC Station Design Criteria Manual Appendix A Page 52 310 .09 = .l 3tns ZSZ !0 60Z '0n 13335 N0150.9e 101-V-Y ax 9xmvu9 00-691-C8-L00'0n 199u.400 Nouontl1SOO 803 ION - AHYNIINfald NYId 311S V NOUV1S VINAW1Vd 3Nn A311VA SMU3d 010d 1x3Nd013A30 3Bnlni 1330Yf0Y '3 ONIN3Yd NIN Oi 0301A0Bd 'f 3000 AB moon NYNl 330N 0301A03d 03Y d001 60B i0 Bathe MOB NO ONINBYd 31E1168300V tl3dY6 'C goal ono d0 slam 3103 NO NU f BBIN 'L '3AY vIBNn100 ONv1Av Y11NAN1Yd 1,3I103N300 AVM3AI30 31YA10d 't IS3HfilV3d A3M SUM, 911 ROL UM 34VOSOWIt OW 54011006100 WO115303e a03 SOWAVVO 1163041 01 113e36 0 ,310N 333 193 03030I31 NO 911 x03 • 033E031 1Sr 911 03331033 0303 3N3A 110E W31 OdJWe 101 OWONd lV lelr301 3341 9313010e O W0YJ01 33b1 i31V0b6 0 ATIO 30NYb1N3 AM 609 IN011w0O O O 30N61SIO 1391111 "9 iO3 are N/tli b •• • • • • • ON3031 a s U G 30N3AV YI8110700 EI! rl. 06 NOfiN31x3 •b011r1e 3pWlf •• `3311 A1abOtld I. 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Imo of al33e, _ AYM3A1110 131IVI93 MCC OW OIX 111015 Ste tin W181001:I 0/150111 _ • ossao NC/1.3303d 3r11111 yo MON C. -- 4.y Zt Ltz,".Z1 " s7 6 - r 3yninJ 3,0 Ali • • • RCTC Commuter Rail and Multimodal Facility Design Criteria Manual RCTC Station Design Criteria Manual Appendix C Page 56 316 L4E 1UO3' pH aN yl wonM ••••amg anoA apia `ams3 anoA *led `a)i8 anoA ap�a Aunaae, epf(!E a eiowgin ayl SWNShS �P!le)119 i i AN 'Ally >poA nnaN yW 'apugweD to'appanw • 1 j 'edwel uo 'pUelliod u.2isaa annenouui 6l£ roped ao >poi-n e >poi a>iq anoA aano alas alp aamoi apriS ow! a>iq anoA �Io� )13o1. 11011. r Hags aLRIP1 • Z p om pig saoa AAOH r wag aapao lopads s! pr! uo lauod 5uinna!A * �uelsisaa Supoiiuow Almoas aoj Suinnone anon ssane we/aid gSnoua Hews si pi! Jo wouoq Al!!igis!A. apHod pue Alptioas Aq papuauawww pue panoaddy. sanaigp pue slepuen WWI Aliannas sapinaad Asap palualed. i3a121 tinoA 3aIH Alpnpas samnaid 6ZE �aued Su!main. saoloo wolsno ao paepuels. aneliene tAsap wolsnD ao OS01. 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RCTC Commuter Rail and Multimodal Facility Design Criteria Manual ance Criteria 07 0064 RCTC Station Design Criteria Manual Appendix E Page 60 330 • ar 0064 (woo RCTC Commuter Rail and Multimodal Facility Design Criteria Manual Performance Specification for Detectable WarninLts ' Warnings- I:tsimcated dome Wes) must mere to A1?A and ADAAD regulations Air429.5,11t 8_1_1,1 08.1_2, 110$:1.3). Tumcated done tiles mist be hi -tech concrete materials thatare set into fresh meanie with an =doling system Truncated dome ides must pew to the fallowing miaimom ASTM fat caneree materials: Tensile sriength stiength Pitaualultimute strength Slip resistance Abrasion • Water absoiptiun Bonne/Thaw FA4.85 0.03 cm(P)/cm19 030% 0_00% per ASTM C 39-04 per ASTM C496 per ASTM C947-03 per ASTMC 102R per ASTM C 418 per S'TM C 97-05 per ASTM C 1262 4. Tile edges are to be sized installed allowing matching edges hi be butted together g ADA/ADA:AG spacing rerpmements. 5- 'Tnmcated dame tiles must be 6mctional and maintain' their chapa for a =mon= of10years. 6: The installation waist be without voids that can cause tripping hazards doe to breaking or cracking- 7- High slip resistance must be maintained at ASTM C 1028 standards. 8- Trtnueated dame tiles must be guide -dog friendly_ Title III, 36.211, requires €hat detectable warnings must be "-.. readily accessible to and usable 5ypersons with disabi iriies--- _ Hot surfaces of a detectable warming could ix jrue a guide -dog. If a guide --dog tends to avoid a detectable warning area, it will no longer be =able by someone wbo is visually wired, RCTC Station Design Criteria Manual Appendix E Page 61 331 6.63. �w RCTC Commuter Rail and Multimodal Facility Design Criteria Manual o 0064 APPEND, Paint Recom „endations (To be includediiRbrr smrpission review �d approval) RCTC Station Design Criteria Manual Appendix F Page 62 332 r.nti ao;(mr, RCTC Commuter Rail and Multimodal Facility Design Criteria Manual 07 0064 RCTC Station Design Criteria Manual Appendix G Page 63 333 Gullwing Shelter Shelter Oetans The Ctueigng bus slater hes been deveopad using Isbast 3D comp:netted deeign manufamoirg teoinclogy to promde astyisb. high quality functional and roctect eleller range. The GUMMI; shaker is cattable 24orldang Plaal Tee Passenger Inletrnatiol (RTPIlaystertS sold car be supplied wthavAde range at infrastructure accessories, including Wm povoered NM% CCTV iracernation <galley& speciatm troerade ascompabto sheer soution innovetve,Futwe Frozfed Design - Modular. Engfreerg Grade Canstructon - insorporaterthe latest in Intelgent. Bectrcrict Transport Hankers - The favice ird Many Meier Cit0 P*.t..aoeta 'tar.wrj haym 4.4 ;Km>. • T e2esse; r 024•334,1 !s•: • trueform • Benefits —` Low Maintenance, Long Lasting Constniction Destr*dfskoroestcpiaral a'aiermrnarrca 'Arrcewodou aseckiocs'daaytoctrge. 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Pviding industry leading environmental protection, signage and display syste... Page 1 of 2 trueform pint page kt Send as an email Bus Shelters, Bespoke Shelters Bespoke Shelters Bespoke Shelters, Canopies & Covered Walkways In addition to a comprehensive off the shelf range of products and services, Truefomu, highly specialised team offer unrivalled expertise in design engineering, manufacture and installation of custom built shelters, display structures, canopies, covered walkways, architectural awnings. Working independently or alongside an existing architectural team, Trueform guarantee a universally professional and value for money service. Trueform have provided hundreds of custom made structures throughout the UK and welcome the opportunity of sharing our expertise in this area with new and existing clients. Please contact our sales team. hltp://www.trueform.eo.uk/trueform-products.asp?Ailuct CypclD=278z.productLcvclID-0... 6/ 11/2008 w aptt4 • a,ennLvel4 JP75LY:1 anAIl�G.j'IUJCd!!elul u l'n 1aJ1' i.�••-.,Rarq_ -0IpMewY,7 ape, Eu0312u3'•' roatN - :415p o peoad air:r j'onnavx n. uorps �a1N45 1Pa1-1100 S.0 aPZ, 4E±H IS!75,1d5 ;kaOsp JoieuJolu Nh, ryx 'E4ey5; :e,a+'nci ceps Eumr.o'�1L.or^nnx aAyrlulseya rc 9&.Y: apw. a •.n.M pe4ns 7 ueo pL^ cwolsAs kit A uone utnµ:1 :aE:4p1sTed Sal L aaH hil:idacce to a-ge eo 1alai s O:;aW 91L_ vtia: leµags 15fr401 plC {eVOI'-Jn{ 'Al lert:64 :if: 0 aoAce ol,a&,pax.:*I eL.p Verae:u uE(sap pesuzuld'tu'm dUl Cvs� cstopeNap isaQ sau ,oip.,s :•na on y^l a:ll sl!eta0 aca;p�ukS aallauS 0.40 • uopsuLojui avoid ao; urea; sales ina loe;uoo asuaid •aBgeUenae ere e,zpean8gLaa puv sails epee e 4eive wnwrxew sep!ecud w3isfs uoguelea Fine kzei6lselG asgepods'senbiu lea; 'etiajeogede xep L4pu aol fjsoweeds s a1�� {s l aetsisa: tSrpJoa6uw enbpn a paPowee u0!sop sey w ;)pru_ }IayS A.aie I.0 ls!saS TselS m Via° Luaopal' Trueform..Prbviding;industry leading environmental protection signage and display syste... Page 7_ of truefarm print page Rail Shelters Rali Shelters Send as an email Robust Stainless Steel Structure Designed specifically for rail platforms and bus waiting applications, the robust Metroplan anti -vandal stainless steel shelters are capable of resisting the most determined of vandals by the introduction of a stainless steel structure and special stainless steel glazing system. Stainless steel shelters have been proven to significantly reduce maintenance costs, particularly on unmanned rail stations and vandal prone bus shelter sites Glazing System The shelter can be supplied with small rubber cushioned toughened glass panels, polycarbonate, GRP or solid embossed stainless panels to suit all requirements. The individual panels are kept to a small size to offer maximum strength and the glazing frames to the edges of the glass panels are sloped to discourage climbing. Easy Clean Surfaces Manufactured from either satin finish or embossed f rigidized} stainless steel to deter marker pen, spray paint graffiti, stickers/fly posting and scratching, the stainless steel surfaces are almost impossible to deface and very easy to clean. Metalwork structure and glass panels can also be supplied with a special graffiti resistant non-stick surface coating making it resistant to weathering, staining and graffiti. Rapid Erection 8 Maintenance Rapid erection and maintenance on site are also key features of the anti vandal shelter range with quick release, tamperproof fixing methods. Long Leafing High Quality Appearance In addition to significant maintenance and operational benefits, the anti -vandal shelters provide long term appearance which helps to promote safe welcoming environments for passengers. http://www.truefortn. co.uk/trueform-products.asp?344 proouctTypeID-59 6 1 112008 Copyright t?. 2000 Trueform. Ail Richts Reserved. Creaiiye tar. Trueform. Providing industry leading environmental protection, signage and display syste... Page 2 of 2 CCTV Security The Metroplan Antl-Vandai shelter range can be supplied with miniaturised CCTV cameras housed covertly within the shelter structure. These CCTV systems have a demonstrable effect on reducing vandalism whilst providing sate envir io congregate. Low Curved Roof The roof structure can be provided in clear or solid stainless steel. Additional Features of the Anti -Vandal Sti Solar Power Lighting, RTI Displays, Journey P Passenger Help Points l Nate: -The anti-urandal stainless steel glazing rr fitted to all shelters within the Truefi nn shell L with powder coated coloured ieg s.Contact our for further details on the FORTRESS shelter range. interested in expanding your transport infrastructure system? See our range of Bus Stops by licking here. You can also check our solar options available bvclicking here. http:!lwww.trucform.co.ukhrueform-products.asp7 roductType1D-59 fill 1 /2008 wiNerul UbIGI.0}7An'.A Itr3t.stsed ssap wp .? D'UO!lOid K; :90^dry A: ar,qu: a ars SiSVG•A sn0, »Saq; 'AWL. "WS s7,G a.:i >r gl>pew_;.x,3q e aiu :vacu�s VIK/ c 44 V.,:uuaoiu OP-9 SR.9 Id1L p'.,opau:oryi :ue.wye: 1-1axwve ='ue sxx 0[14. ptn 6c7Pra7:aot„ 'J0541Np Yd1f2.FS Str.; a>" cisep $W.4.11arUI .t, paa3x PR.;c,a1P.ssnga;s-exi4 p,.Y a+ssa.8u t! a5e4i•uu e:ly Aqua 1eitrMul ire emtau,ivaL. 't.f**p srapi.laN spprpS lewnPV9J tiUuG9apa7a:%co kao a»W^0 ,a, f y;,+ aepunp ;'10L;.9n0A41 ski;eu6 k1111005Q :; pe6aisv, _ue jau5tbrr, Onic ua,gee 4 Sii7P +aagaimS JelleLIS fuanc osu • • • • • ftgel P-WU MO, eAA.A PA ape .0 SA4 MAIM JO.) XV:te$141:01316,1310,JAMA5 AdICCC4CeePAi }MIS kti uogapurioA woos enbitin • ,3t, ,ids 37.5t, f.,,T is.W08 aiia 0 ;7.. =3.64v .•bri °LA rme s..crara s•-t% p-3;00.1d elgePlOW Jo wad-444 e JAN PelVerlAr4 eiciEJTInsrs Ile 410ieseme - ubleAP 11..!vildwoo yro 41:#.1 V - ' illIOAEI 6 rCLCPr"1 'v./ ..012:=0,r.„.s4D-xs ioueLLF.44L'Zi 0.01 map auk+4 ai 04,AVA PA SEWN:LEI fareccozu or.a.0 &n.,11", ISCIAACoeY 5:111/49 kre.JOCILL*W00, funP90 is LZ am1-02-41V rt'Onss9ce33 tx,1 RV; 0 ?TVA rris, 6',sJ_xuretul t ./ 9, £.4 '30.1.; x1�.114r 8:...eu.1•Anu XvecaJ0-.^1 4,r:A 6,a 40,2g satifto, ISICar,./D/2 3.21411304 ii:eZeiri&itiP t3j1.4S!Ul.d 6 SP 6LIRS'el 5L01 MO1 'Ll6!Saa PaieCT-1:61J; 4E— ST4eUee ULUOjefill SolarOne - Shelter Series Comnnercial Solar Powered LED Lighting Page 1 of 1. • SolarOne` HOME PRODUCTS APPLICATIONS HOW MEW Shelter Series Click Below for More Detail: Lamps and Driver fixture Housing & Fittings SO -Bright Controls Power Packages Options Order Number Specifications •F All Night Lighting Options + Offset CO2 Emissions Shelter lighting can be used to Increase the same Of security at transit stops, help drivers to see that passengers are wafting, or increase ridership. Other applications include gazebo lighting,, mart box - shelter illumination, and lighting around buildings and doorways. SolarOne Systems provide bright even lighting that optimizes comfort and visibility. Choose from a variety of configurations and profiles that provide lighting on demand or on a continuous basis: PaneES can be roof mounted or pole mounted to optimize orientation. .44,SaevOne.s}Ys Or as the &Mk -MN z tow paver rs.Q * yoto (NAVY teavn paw brtOrrt Me d9at:. SO RCPNT i SolarOne® Benefits + No Trenching/No Re -Paving + Low Voltage/Low Liability + Low Maintenance -F irnrnune to Power Outages `RESELLEp lie56iirces.. SD -Bright `Felt PhOto Gallery ads Product Overuiev Shelter Series SI Ground Rod KiL Motion Detector Data Logger Spec SolarOne( Nigh Complete List of Literature 2008 Snlaainc, tit: All Igris icr re p'i..,aty 348 http:/ www.solarone.neb'products/shelter.ctin 6/ 10/2008 • 349 Skylark -Nautilus ST-2 Bus Shelter Pap 1 of 2 • • Skylark - Nautilus ST-2 Bus Shelter •,3.4.7"!. • I Skylark Home Page. I I Pamillon_Sheiters I 1 Gazebos I I Toilet Enclosures I I kiosksITIcket Booths I httpl/skylarkshelters.comitransit6.1itm 350 6/10/2008 i-SHELTERTm Solar Shelter Lighting Home Products v Product--iCatalog • Transit Lighting • Solar Power Systems > Carmanah Network > Technology FAQ Customer Feedback 0 Returns and warranty > Case Studies > Photo Album • Join our e-mail lis vie,y ['halo Gallery Purchase Company Contact Us Privacy l Legal I Site t18p I Co • Home > Products.> Transit Lighting > i-SHELTERTM Solar Shelter Lighting i-SHELTERTm Solar Shelter Lighting To help improve the safety, security and convenience of our transportation systems, the transit industry has long embraced effective lighting as a key factor; but in many cases, the costs and logistics of equipping bus routes with adequate, lighting has proven challenging. For locations where grid -based power is unavailable or just too costly to access, Carmanah offers the solar -powered i- SHELTER" bus -shelter light.. The I -SHELTER bus -shelter light is a stand alone, integrated light source, powered solely by the energy of the sun. Using Carmanah's time -tested solar -powered LED technology, the i-SHELTER lighting kit Incorporates all the elements of a full solar -powered lighting system within an attractive, reliable and durable package. Ideal for dark, rural bus routes, busy urban streets or anything in between — the i-SHELTER bus -shelter light provides waiting passengers with a bright, secure night-time environment, illuminate( entirely by the free, renewable energy of the sun. For more product information or to place an order, contact Carmanah. Features Benefits Features • http:.hvww.transitIights.comicontentrproducts/Vies Pitduct%Default.aspx?i=i-Shelter 6/10/2008 i-SHELTERTm Solar Shelter Lighting Page 2 or 2 0ookmark this page. • With no trenching, cabling or permits required, any shelter can be equipped with the solar -powered I -SHELTER lighting kit in minutes, at fraction of the cost of a hard -wired connection • Based on industry -proven solar -powered LED technology • Stand-alone product is suitable for improving any bus stop -- whether the heart of the City or out in the country — anywhere tip to 60° noitt • Rated for reliable performance in ambient temperatures between -22c and +122°F (-30°C and +50°C) • Virtually maintenance free for up to 5 years, on a single set of rechargeable batteries Contact the mamas -ter. 2007 Carmanah Technologies Cer Home Products Purchase Company Contact Us http://www.transitliglits.com/contentproducisfVicagc1ucl/llefault.aspx?i=i-Shelter 6/1012008 • 353 Solar -Powered Bus Shelters Light Up; TreeHuggcr Page I of 2 • • Adsby ramie AwardAlnnino Shelters Solar Powered. Smoking Shelters Custom Designed. Accessories W uvense.00m Solar Panel*. Affordable Solar Panel InstapaGon We Make Switchktg To Solar Easy w.tan trg-war:mm Solar Outdoor Lig Mktg Genes Hogday, Festlyal Park Light Christmas, LEDs, Municipal vnyw:5darpoweraeaos. Ca Solar Roof Tiles Slash your electric bill With Our Solar Power Installation! vermpremterar>wer.ra:m Solar -Powered Bus Shelters Light UP by Justin Mesas, Yagetki on10,26.05 =EWE& TECHNOLOGY (shammy* energy) 01ene1e,p ®Graeaw: tbSfumhleOpon r del idiom: These bus slraters, calledlSHELTERs,. light up with LED.Rgh= Immediately when. someoret walls Maid Thrsywere created IT; a Canadian cleenteof cNNISany,Gatraenah' Tectinologies: The ;solar bus shelters we most recently installe in Echeburgh"Streets. They also have .. Installations it ganada, °Neaga and Seattle and a contract to woods at least 1,200 solar -LED two stops in the London area :: Via Clean Break Emai Pl Cnnunents l Related Tags: I1ttGG.Hu I 7tiltt 3sadl r�If'f' EZI Gel R55 InStalling Solar Power? SolarROP TtteS Cameo with the best Installers free rebate . Stash your electric Ma w0h Our Solar Polder Info, savings and more! Instaeatlont :omments (2) Anybody know where these are kY Chicago? I'd love to see it. October 25, 2005 1:27 PM I r naq a prablma Anonymoue says: I've seen these in several places In Seattle.:} October 27, 2005 5:20 PM IV flag a problem ©en5chienelotman I i 1 Says: http: awy,w.treehuggencom/files/2005/10/solur-powercd_b.php M< by Crux 6/ I I /2008 354 Kaleidoscope has the high -quality design, fit and finish typically aSsociat ed-with custom products. But "unlike - custom alternatives, it offers complete. solutions with no surprises. Kaleidoscope' is fuly designed, engineered end tested. It carves ready to ensemble and install, offering savings in technical and labor casts and time. Kaleidoscope is modular and has replaceable parts. 1t 3s assem- bled, not constructed, and can bo reproved and relocated: It meets stnn- gent wind force and snow toed testing. Footing specifications are supplied. Kaleidoscope is manufactured to Landscape Forms renowned stan- dards of quality and has our durable, weather resistant factory finish. And it is backed by our throe-yoar warranty, Kaleidoscope curved canopies, walls and custom configurations are avail- able as specials. sit iRftdscap terrins.r 4tp !tlittoft�f frCllatlon phaf [iYCotita i YOU t ana§c �ctn� prt3ti�?`��ti 356 Trueforrn. Pity :Wing industry leading cnvironmental protection, signage and display syste... Page 1 of 2 twefvrm print page Send as an email Bus Shelters, Gullwing Gullwing The Gullwing bus shelter hes been developed usin computerised design manufacturing technolegy to quality, functional and robust shelter range. Available iu a ❑umuel i attractive roof designs, the Gullwing shelter is cape �' ` : tl`'y Gases Time Passenger Information (RTPI) systems and �f =:h=t with a wide range of infrastructure accessories, including solar powered liC� htl " and information displays. 1ou can also TOOK alOM o sheet advertising options .Dy y(tctting here. Robust and Operational Functionality Designed in conjunction with UK's Passenger Transport Executive (PTE) C.Ouncifs and bus operators, the Gullwing range offers the ultimate in robust material specification, Nish & operational functionality. Stylish Contemporary Appearance - The Ultimate Marketing Tool The GUllwing shelter range offers its customers both a'High Quality Waiting Environment' and a powerful culling card for the promotion of 'Passenger Transpon Services'. Customisation The Gullwing offers numerous options for seating, lighting, structure style, roofing, materials and finishes. The Gullwing shelter can be supplied in all RAL & BS colours and printed graphics to reflect customer house styles or corporate identities. Environmental Suitability The Gullwing s available in a comprehensive range of attractive finishes and Compliments a wide range of architectural environments: modern, heritage nr rural. Soler Power Lighting The Gullwing can be supplied in both maims and solar powered illumination. Solar energy is a long term, cost effective method of illuminating bus shelters. Trueform is leading the way in the provision of sustainable design and cleaner green energy on street furniture. RTPI Display Systems The Gullwing shelter Call readily accept real time electronic display and/or journey planning systems via a discreet internal cable management system. Rain Water Management The shelter utilises an integral rainwater displacement system channeling water to ground level, thus offering maximum environmental protection. Copyright CP 2C08 Truefotm. All Rights Reserved. Creative Jar Imp:11www.true forni.eo.nldtrue forrn-products.asp`aductTypelD=27&productLcvciCU=O... 6/10/2008 Kaleidoscope is easy to understand and specify. Creating the perfect structure for the particular setting is now as simple as one two three. Select a structure Specify two, three or four posts to create one, two or three bays Standard solid panel offset canopies are Made to fit e O \I/ a V Q. \ Choose a bencl_I (optional) Specify Plexus or Presidio, backed or backless, with or without intermediate arms Tell us how many you want and in which bays you want them plexus backed plexus backless presidia backed presidio backless Specify standard harp -wired or create a Smart Shelter with state-of-the-art soiar powered LED lighting hard -wired lighting ee"~ solar -powered lighting MAR 359 • Apr Ja 4,4A,111mvx. 9� e imiosoa auime.thov0 oww Igor CLIaa513 1:11- ,B gIDSgeMON%ragqna vaSrueammaw Act 04a�aaJ aueaMFTaloq u *imp w u w a`r,a�,w., el 'ua teacmeVt szrs"10 •">BW is ,Y b.10,0 ; SJ{ uui Oct: WB Iuk, yI tiAo L,'S:t'41a1!ey,:'uau NOLA 49qltANL, r SuPArk )tea atgeusA (i+. 1n+011,104,AlrAVa A.;ysw:NFu`1 ,4'Sal ypha. eleM a (tma^aze rout stw, ycozatlJw'aresta xx>t Pa,r waavzwaJiro= 0.nsrat5.,. eauevau;ew8p!^C ootim uogonrlsuoo isrpoN vxfarx;,.AihAu @+e¢n$x w1w o.a:aea:).7 Fa4 cPR aru aFaJ ncssaha+?ucRa,. papcJri a.rl't atilePLJ :++aCporAcc Seri atge rmrg w u1 Awa®ow- ugca opke hru l:uei,ldwoo vo:j >> ae Lz110un:IA1 a,i kl w.arna pw q"4-4 c sx!Ka tuaa}lald eugaaJ8 g BL!lay elN Ja;uralct iv41t1, aae.us:Ha]3 XI:AA'ea A A:,:r.vro Wes.s. a3Jd s18—Pelsal'P o-'a.Jl_ Ii0t12 OJC).13d Lia aid wan ea wetlwy &45.4tAmaAe9Lc stnseRarRarOEBFW GCVO azsraShi Buptas odwawoo. 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BACKGROUND INFORMATION: 511 History - 2000 through 2005 On July 21, 2000, the FCC designated 511 as the national travel information number. The FCC ruling did not provide a funding source for the national number and left all of the implementation and funding decisions to the states and local agencies. In August 2005, the Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) was signed into law. Section 5306 requires that by 2010, a national 511 system will be established that is to include a "user friendly" telephone service as well as a comprehensive website. Currently, 36 states have some form of 511 system either statewide or in major urban areas. Agenda Item 12 366 Southern California 511 Development — September 2006 through May 2008 As a result of the availability of this new designation and beginning in September 2006, the five surrounding Southern California county transportation commissions (CTCs), along with the local Caltrans districts, began discussions as to how to fund and implement a 511 traveler information system throughout the region. In July 2006, the Los Angeles County Service Authority for Freeway Emergencies (LA SAFE) took the lead to develop and release a request for proposal (RFP) for a regional 511 system, in cooperation with the four CTCs and three Caltrans districts. In addition to providing similar services currently offered through 1-800- Commute, the new system would also include a voice activated traffic travel time component and voice activated transit trip planning information. The RFP was released and three proposals were received in early December 2006. The four neighboring CTCs participated as one combined vote in the RFP process. After several scoring changes, seven RFP amendments and three separate best and final offer requests from the proposers, in February 2008, the LA SAFE board approved a 51 1 /MATIS contract for a 10-year period at an amount of $34 million, with an additional 10 percent contingency. Southern California 511 Implementation — May 2008 to December 2008 LA SAFE started work in late May 2008, identifying a January 2009 launch date. Commission staff has participated on the weekly project development team meetings and conference calls, as well as other weekly meetings that have occurred since work started last year. Due to LA SAFE's inability to deliver Los Angeles County Metropolitan Transportation Authority's (Metro) revised trip planner as well as call center contractual issues and traffic map development issues, the planned January 2009 implementation was delayed. LA SAFE's approach is to implement a "soft launch" this summer where the website and phone tree will be implemented and tested, but not promoted. It is entirely possible at this point that the project will launch without the trip planner functionality. A "hard launch" with promotion, advertising, and media would occur several months later after the bugs have been worked out of the system and the missing components deployed. Since LA SAFE began implementation a year ago, Commission staff has stated that a formal commitment to join its program cannot be made until a memorandum of understanding (MOU) is crafted. Staff has been adamant that the MOU must include all costs for development, as well as ongoing operations, and must be brought to all participating CTCs for review and approval. In late December 2008, a draft MOU document was crafted by Commission staff as a means to try and expedite an agreement. This has resulted in several draft agreements being passed Agenda Item 12 367 • • back and forth between the agencies and their attorneys. Initial drafts of the agreement either stated the need for cost parameters to be attached or that they would be identified and amended into the agreement at a later date. At a conference call in late February 2009, LA SAFE staff, rather than identify these costs, offered to fund the entire baseline deployment for the four neighboring CTCs at no cost. This version of the document is currently with LA SAFE's attorneys awaiting final review. Inland Empire 511 Conceptual Planning - January 2009 to Present Because of project delays and ongoing concerns with respect to the products intended to service commuters and travelers, Commission staff along with SANBAG staff began to seriously contemplate the potential for a separate 511 deployment specific to the Inland Empire. To adequately support this concept, it was determined that an analysis that thoroughly evaluated the ramifications, costs, and impacts to implementing a separate 511 program for the Inland Empire would be necessary as a first step before any recommendation could be made. Staff then worked to craft a conceptual design that would leverage existing products, software programs and investments as much as possible in order to create a durable system that could be deployed quickly and efficiently as well as in a cost effective manner. The attachment contains the Feasibility and Planning White Paper (White Paper) that was prepared as a result of this effort. The White Paper reviews all of the necessary components of a separate 511 program, as well as the associated implementation costs and estimated ongoing operational costs. It is from this document that staff considered the pros and cons for implementation of an Inland Empire 511 specific project so that a recommendation could be made to the Commission. DETAILS OF RECOMMENDATION: In this case, staff recommends that the Commission approve the implementation of Inland Empire 511 in partnership with the San Bernardino Associated Governments (SANBAG) and direct staff to begin updating the telephone and website systems required to support the project. Specifics of this recommendation are as follows: 1) Update a previous Commission investment in the traffic map and underlying IVR telephone system as provided by Iteris and as is currently used on www.commutesmart.info. This software was developed specifically for the Commission in 2005 and already includes the entire Southern California region, while also reaching to the Arizona and Nevada borders and including San Diego. Agenda Item 12 368 2) Data population of the traffic map will occur through the use of traffic data provided by Caltrans via District 8 direct feed as well as the Caltrans performance enhancement and monitoring system. The map will display travel times on major highways (where detection is available), changeable message signs as well as display incidents and sig alerts as reported by the California Highway Patrol. It should also be noted that the recent groundbreaking of the District 8 Traffic Management Center (TMC) will provide opportunities for future close collaboration with District 8 and 511 in the dissemination of traveler information for the Inland Empire once the center is complete and operational. 3) Use of the existing IVR as provided by Iteris that will be updated and made specific to www.InlandEmpire511.org. The IVR will provide users with an option to receive real time traffic information or to be referred directly to the transit agency live operator call center of their choice. One hundred fifty points of interest will be added to the 400 points of interest that have already been created, which will provide callers with a richer information base so as to enhance their experience of using the system. It is also proposed to incorporate direct call transfer options to 511 systems operating in the states of Nevada and Arizona as well as with 511 systems in Los Angeles and San Diego. The IVR is currently programmed using voice.xml, which is an open source software product and portable to many different IVR systems thus allowing for maximum flexibility in future contracting decisions as well as for cost efficient design. The proposed system update will follow this protocol as well. 4) It is proposed to utilize two sole source contracts with Iteris for the update to the existing software controlled by the Commission as well as for the support of the ongoing operations and maintenance requirements for the system once it is up and running. The proposed action would be consistent with previous Commission action, which resulted in the Commission entering into an agreement with Iteris in 2005 to modify the traffic map and IVR provided to the Commission by the Los Angeles County Department of Public Works (DPW) to include Riverside and San Bernardino Counties. With respect to the ownership of the intellectual property (the map and IVR software), the Commission previously entered into a no -cost letter agreement with the DPW that allowed the Commission use of the traffic map and underlying IVR for the www.commutesmart.info website. The development of the traffic map was originally commissioned by the DPW through a competitive process that resulted in the original contract award by the DPW to Iteris. Agenda Item 12 • • 369 • • The agreement executed between the Commission and Iteris in 2005 essentially brought -in the Commission with respect to the underlying ownership of the intellectual property associated with the expansion of the map into Riverside and San Bernardino Counties. The proposed new agreement with !tells would reinforce the Commission's ownership stake in the software and result in the Commission receiving a perpetual use license to the traffic map and IVR programming with no further interaction needed with the DPW. 5) The proposed action intends for the use of Google Transit to provide automated transit trip planning information via the website portion of the 511 project. Google Maps is also proposed to be used for the updated map interface as it provides a commonly known base map platform while also allowing for cost efficient design. Both software products are provided by Google at no cost. 6) The proposed action includes an operations and maintenance budget that intends for a call volume baseline of 16,000 callers and 6,400 website hits each month at implementation with the expectation that calls will grow to 81,000 each month by the end of the first year of deployment. Following the same model for how the Commission implements its countywide rideshare program in partnership with SANBAG, it is recommended that the Commission continue to rely on this model of cooperation between the two counties. It is proposed that the Commission take the lead on project design, implementation and operation of the project and contract for the services necessary to both build the system and operate it. SANBAG would reimburse the Commission for 50% of those costs. It should be noted that SANBAG took a request to enter into contract with the Commission to design, build, and implement the Inland Empire 511 on April 15, 2009, and it was unanimously approved by its Plans and Programs Committee with a recommendation for it to be considered by the full SANBAG board for approval in May 2009. The staff recommendation herein is that pending Commission approval, final adoption of the project would be concurrent with the full SANBAG board affirming its desire to participate. DISCUSS/ON: The Commission is now faced with a decision point with respect to how 511 will be deployed in a manner to best serve Riverside County constituents. At issue is the question of whether to execute the pending MOU with LA SAFE or to deploy a 511 system specific to the Inland Empire on its own as described and recommended above. Agenda Item 12 370 As such and in order to present a factual accounting of the two options so that a recommendation and decision can be made, it is best to understand the pros and cons of the decision to implement an Inland Empire 511 system, which are summarized as follows: Implementation of www.InlandEmpire 511.org Option: Pros: 1) All quality and control rests locally, including contractor selection, data integrity, graphic design, and customer service provision. 2) Easy to maintain a smaller system and make program enhancements when needed, as well as any requests from other stakeholders (Ca!trans, transit agencies, and users). 3) Use of Google Transit as the underlying trip planning software is free and covers many different platforms. For instance, Metrolink and Orange County Transportation Authority (OCTA) are already using it, which will allow Inland Empire 511 to provide transit information for both of those agencies without any additional work. Program enhancements can be made easily and quickly and at a low cost. Riverside Transit Agency is currently completing beta testing of its Google Transit implementation and staff has already entered into talks with SunLine Transit Agency. SANBAG has completed a Google build for OmniTrans and is currently investigating the potential for its other smaller service providers to join all of which results in having complete transit coverage for Riverside and San Bernardino constituents. 4) An Inland Empire deployment provides the region with additional redundancy should either system (LA SAFE or Inland Empire) go off-line due to a natural disaster or other cause for outage. 5) Staff working in concert with its operating partners intends to transfer transit related calls directly to the transit providers for service by their live operators. This leverages existing investments and reduces cost by not developing a separate 511 specific call center as is proposed by the LA SAFE project. 6) Ridesharing and alternative commuting programs are highly, emphasized in both Riverside and San Bernardino Counties, and it is proposed that this strategy continue and be a highly visible element of an Inland Empire 511 project. Callers requesting ridesharing and alternative commute information Monday through Friday during business hours would be handled directly by the Commission's rideshare contractor. 7) A deployment done in partnership with SANBAG would continue to leverage 20 plus years of a cooperative relationship that exists between the two agencies with respect to providing rideshare and alternative commute services to our constituents. This partnership would also serve to mitigate the financial burden by splitting the costs to develop, operate, and maintain Agenda Item 12 i • 371 • • the project equally between the Commission and SANBAG. Lastly, with the construction of the Caltrans District 8 TMC, the Inland Empire is not beholden to other Caltrans districts for state of the art traffic and traveler data. This, in concert with a 511 system, results in the ability of our region to provide traveler information specific to the needs of our constituents and commuters. Cons: 1) The Commission would have to commit to current and ongoing funding for the program. While the methodology staff is recommending seeks to leverage existing products as well as "freeware" or open source software so as to minimize costs, there is still a cost to construct the project as well as the expectation by the commuting public that that the project will be operated and maintained for an extended period of time. Accordingly, if approved, there will be an on going financial burden that will need to be absorbed by the Commission. 2) Callers may become confused due to the fact that there would be two 511 deployments in the Southern California region. 3) Purposely and in order to keep initial deployment costs low, a dedicated call center has not been proposed. Use of an IVR without live operator support may be a turn-off to potential users. 4) The Commission and SANBAG take on all liability for implementation and operations. 5) A separate deployment harms the perception of regional cooperation. NEXT STEPS: Pending Commission approval, program development would start in June 2009, with implementation expected by October 2009. Based on what staff understands to be the case with LA SAFE's program, a www.InlandEmpire511.org launch would occur either before, or at the same time of LA SAFE'S anticipated hard launch. This would allow the Commission and SANBAG to take advantage of any marketing dollars expended by LA SAFE to promote the initial launch of its program. In addition, the Mobile Source Air Pollution Reduction Review Committee (MSRC) has allocated $1 million toward enhanced marketing and outreach of a 511 program and it is believed the MSRC may consider redirecting a portion of those funds away from LA SAFE to the Commission and SANBAG to support marketing/outreach specific to our counties. Agenda Item 12 372 One area impacting the decision is the ability to direct cellular 511 calls to a backend 800 number, based on the county origin of the caller. LA SAFE has agreed to work with the various phone providers (land line and cellular) to achieve this county -specific dialing ability. Staff will have to continue to work with LA SAFE and the phone providers to assure that if a caller is calling in Riverside or San Bernardino County, they will be directed to Inland Empire 511. Staff recommends that $32,500 in Commuter Assistance Measure A funds be available for costs. Commission staff as well as SANBAG staff, have been in discussion with the large transit providers from each county to discuss the coordination necessary for a proper implementation. These talks will need to continue. Lastly, no budget adjustment is currently necessary to begin work on Inland Empire 511. As the Commission nears the close out of the current fiscal year, staff has identified available funds of $75,000 within the Commuter Assistance program budget that will suffice for the month of June, should the Commission direct staff to proceed. The remaining costs for design, construction and operations for the full development and deployment of Inland Empire 511 are included in the proposed FY 2009/10 budget with design and construction costs being funded with Commuter Assistance Program Measure A reserves, and operations once deployed, funded with available call box revenues. Financial Information Yes FY 2008/09 $ 75,000 In Fiscal Year Budget: Yes Year: FY 2009/10 Amount: $ 788,500 N/A FY 2010/11 + $ 720,000 Source of Funds: Measure A and SANBAG revenues Budget Ad ustment: No 226 41 65520 P2199 $ 503,500 GLA No.: 202 45 81016 $1,080,000 226 41 65520 $ 32,500 Fiscal Procedures Approved: \1414,4,43,1 Date: 4/16/09 Attachment: Inland Empire 511 Feasibility Analysis and White Paper Agenda Item 12 • 373 i i Attachment 1 INLAND EMPIRE 511 MOTORIST ASSISTANCE Feasibility &Planning White Paper March 2009 374 • TABLE OF CONTENTS 1.0 Existing Conditions 3 1.1 Regionwide Telephone Services 3 1.2 Regionwide Web Services 4 1.3 Inland Empire Services 4 2.0 Motorist Assistance Telephone System 6 2.1 Telephone Call Switching 6 2.2 Call Center and Operator Support 8 2.3 IVR Development 8 3.0 Website 10 3.1 Real Time Traffic 11 3.2 Transit Information and Transit Trip Planning 12 3.3 Rideshare Information and Ridematching 12 3.4 Baseline System 13 3.5 Priority Enhancements 14 3.6 Ongoing Enhancements 14 3.7 Hosting 15 4.0 Volumes 17 4.1 Projected Call Volumes 1-800-COMMUTE Experience 18 4.2 Projected Call Volumes — Other 511 Project Comparison 18 4.3 Conclusions Regarding Call Volumes 19 4.4 Internet Traffic 20 5.0 Marketing Plan 22 6.0 Conclusions and Cost Summary Table 24 375 INLAND EMPIRE 511 MOTORIST ASSISTANCE Feasibility and Planning White Paper The purpose of this Paper is to provide an alternative to the current traveler information systems which exist in the Inland Empire, as well as an alternative to participating in the Los Angeles County Service Authority for Freeway Emergencies (LA SAFE) 511 system that as of now will provide 511 services for Los Angeles, Orange and Ventura Counties (this combined program is referred to as LA511). The Paper will explore existing conditions, current technology, an outline of an Inland Empire only 511 system 0E511) as well as estimated one-time capital costs and ongoing operations and maintenance costs. 1.0 Existing Conditions 1.1 Regionwide Telephone Service Services: Today, motorist assistance information in the Inland Empire is handled through a variety of mechanisms: 1-800-COMMUTE—is a centralized number funded and controlled by Caltrans and operated by the Los Angeles County Metropolitan Transportation Authority (Metro). It provides information through an Interactive Voice Recognition (IVR) system for the following: • Public transportation: transfers callers out to local transit agencies and Metrolink regional rail service • Freeways and state highways: Caltrans road conditions and construction information • Rideshare and Park and Ride lots: transfers callers out to regional rideshare agencies • Metrolink: transfers callers out to a Metrolink IVR • Bicycle information: refers to the www.bikemetro.com or bikela.org websites The web referral for real-time traffic callers is www.commutesmart.info and for regional travelers, the Caltrans website (www.dot.ca.gov/caltrans511). Use: At the beginning of fiscal year 2003-2004, the system fielded 2.6 million annual calls projected to cost $260,000 per year to acquire the calls (MCI (ECR) and $420,000 for toll free number charges or an average of 16.2 cents per call. Planned system cost was $620,000 per year. Since 2003-2004 period, Caltrans has reported that 1-800- COMMUTE IVR costs have decreased to under $300,000 due to changes in telephone vendors and technological improvements/efficiencies. However, this change has also resulted in lack of data as to the call breakout per agency, so the 2003-2004 fiscal year is the last period of any data broken out by county or by agency. 3 376 Anecdotally, at this point in time Inland Empire calls comprise approximately 6,000 calls per month or 72,000 calls per year using this number. 1.2 Regoonwide Web Service Services: Commutesmart:info is a portal website, offering commuters motorist assistance services derived from a variety of partner providers: • Real-time traffic: Through the Los Angeles Department of Public Works CommuteView project, traffic data is derived from Ca!trans'District 7 and District 8 event data, Caltrans District 8 cameras, CHP incident reports, and historical PEMS data. Current map is static and offers pan features. Trip Planning: Socaltransport.org—a project of Metro's trip planner that contains So CA transit information • Ridematching: RideMatch.info operated by RCTC using RidePro, a product of Trapeze software • Park and Ride information: provided by RCTC and SANBAG using Google Maps and Google Earth Use: Commutesmart.info was launched in January 2005 with support from a marketing campaign, primarily radio, funded by the Mobile Source Air Pollution Review Committee (MSRC). Total unique visitors in the launch year numbered 221,018 with 553,130 hits. The average for daily visitors was 563. MSRC-funded radio in January 2005 increased traffic as much as 400% over the average during the launch and as much as 200% to 300% during special campaigns, particularly the Rideshare Week campaign and promotions which in September/October of each year. There has been no regionwide advertising support of the website since 2005. Today, traffic averages 405 visitors per day with 11,326 in January 2009. The strongest driver of website visits appears to be gas prices. During the severe gas price increases of 2008, website visits increased as much as 200%. 1.3 Inland Empire Services There are two I-800-COMMUTE services that are customized by region: public transportation and rideshare and Park and Ride Lot information. Within the Inland Empire, public transportation calls are referred directly to the following transit agencies through 1-800-COMMUTE (note call data is from 2003-2004): 4 • 377 • • • Riverside County: • Riverside Transit Agency (600 calls/month) • SunLine Transit Agency (25 calls/month) • Riverside Special Services: senior and disabled • Banning Municipal • Beaumont Dial -A -Ride • Corona Dial -a -Ride • Palo Verde Transit Agency San Bernardino County: • Omnitrans (1,018 calls/month) • Victor Valley Transit Agency (VVTA) (43 calls/month) • Mountain Area Transit (MARTA) • Barstow Area Transit (BAT) • Morongo Basin Transit Authority (MBTA) • Greater Needles Area Transit (NAT) Several of the transit agencies above also provide call center services: Riverside Transit Agency: Number of Stops: 3,800 Call Center Volume: 30,000/month Hours of Operation: 6 a.m.— 8 p.m. weekdays, 6 a.m.-8 p.m. weekends Trip Planning System: Transtar Google Transit: Validating for launch this summer Major referrals to: Omnitrans, OCTA, Corona Cruiser, Pass Transit, North County Transit District, Metrolink. Omnitrans: Number of Stops: 2,700 Call Center Volume: 12,000-16,000 per month Hours of Operation: 7 a.m.-6 p.m. weekdays, 8 a.m.-5 p.m. weekends Trip Planning System: MTA Trip Planner Google Transit: Yes Major referrals to: RTA, Foothill Transit, Metro, Metrolink SunLine: Number of Stops: 524 Call Center Volume: 3,000/month Hours of Operation: 8 a.m.-5 p.m. weekdays Trip Planning System: MTA (Socaltransport.org) Trip Planner Google Transit: No Major referrals to: RTA, Pass Transit, Omnitrans, MBTA, Greyhound, MTA and OCTA 5 378 Victor Valley Transit Authority (VVTA): Number of Stops: 735 Call Center Volume: 5,440/month Hours of Operation: 5:30 a.m.-10:00 p.m. weekdays; Saturday 5:30 a.m: 8:00 p.m. Trip Planning System: no referral on website Google Transit: No Major referrals to: Omnitrans, Metrolink, Barstow Area Transit, RTA General public rideshare and Park and Ride Lot telephone information is handled through 1-866-RIDESHARE, a joint service of RCTC and SANBAG operated by ROTC, as well as calls from 1-800-COMMUTE. The call center handles approximately, 500 calls per month. A major function of the center is to handle regionwide ridematching services. Approximately 114,000 ridematches are made annually: 110,000 through employers, 3,000 through www.commutesmart.info, and 800, as a result of commuter telephone calls forwarded from 1-866-RIDESHARE and 1-800-COMMUTE. 2.0 Motorist Assistance Telephone System The Baseline System for a motorist assistance telephone system consists of a 511 telephone system serving customers dialing from all land lines and all calls generated and caught by all cell towers within the county boundaries of the Inland Empire plus a website. Within this system, there are services for a traffic IVR, a transit IVR which routes callers to transit provider operated call centers, and rideshare information routes callers to a RCTC/SANBAG operated call center. 2.1 Telephone Call Switching Telephone systems use a network of Central Offices (CO) to interconnect telephone lines. There are approximately 44 COs in the Inland Empire, including both AT&T and Verizon. Switching equipment performs the function of establishing and releasing connections on a per -call basis between stations, telecommunication services, or communications systems. The AT&T costs of implementing 511 include a one-time charge of $750 per switch to do the programming to route calls based on their origin and planned destination. Verizon does not have a switching fee for implementing 511. Location Number of AT&T Switches Riverside County 6 San Bernardino County 6 (incl. Baker, Mtn. Pass) San Diego and Fringes 6 (incl. Fallbrook, Camp Pendleton, Pauma Valley, Shoshone, Inyo Estimated Total IE Switches 18 @ $750 = $13,500 AT&T uses Routing Telephone Numbers (RTN) to identify the Central Office which serves the caller, and route the call to the call center designated as the recipient of 511 calls for the Central Offices in the defined 511 Service Area. Only one RTN can be 6 • 379 • associated with any given Central Office. If a Customer (such as 1E511) utilizes more than one 511 RTN, it must designate the specific stand-alone Central Offices to be served by each RTN. Whether there is one or two geographically defined 511 sub -areas, the ability to have two designated 511 Central Offices does not resolve concerns with cell phone bleed -over. This is, and will remain, a technical issue related to caller location relative to cell tower location and strength/direction of the signal. ISSUE: Agreements and protocols will need to be developed with LA SAFE to address bleed -over calls that are directed to the wrong system. Interoperability in the 511 context refers to the ability to hand off 511 calls between neighboring systems. In many cases this means passing calls from one state's 511 system to the neighboring state's 511 system. Locally, this would refer to the ability to coordinate LA511 with San Diego, for example. In the case of the Inland Empire, this would mean interoperability with Nevada and Arizona systems as well. Furthermore, if LA and the Inland Empire are separate systems, interoperability needs to be addressed. It was recently confirmed that LA does not intend to address interoperability until later stages in their program implementation, based on the assumptions that the Inland Empire counties ARE in the LA system and that interoperability issues would refer to San Diego and other neighboring systems. ISSUE: For the near term, interoperability with LA and Orange counties would be addressed by establishing telephone transfer protocols. If the IE system transfers to the LA system, call charges would be retained by IE. If negotiations with LA result in them providing IE with a back door number to support the transferred calls, LA would then assume the line charges for that portion of the call. Interoperability with bordering states can be addressed in later phases. There may be future options to co -habit data or share systems so that call transfers will be minimal or unnecessary at a later date. RTN for LA, Orange, Ventura Calls pointed to LA511 a� Interoperability TBD 4 RTN for Riverside, San Bernardino Calls pointed to IE511 Firms which provide traffic data, most often purchase a certain number of minutes per month. The rates decrease only marginally as the number of minutes purchased increases. We currently estimate that 1E511 would likely consume 40,000 to 200,000 minutes per month (see Call Volumes below), at an estimated rate of up to 6 cents per minute. Lower usage could cost up to 10 cents per minute initially. 7 380 16,000 calls/month x 2.5 minutes = 40,000 minutes @ 10 cents = $4,000 81,000 calls/month x 2.5 minutes = 202,500 minutes @ 6 cents = $12,150 2.2 Call Centers and Live Operator Support The call center currently available through firms that provide traffic data, only house equipment to support the IVR and databases. There typically are no live operator support function associated with this call center. Transit calls will all be routed to the respective transit agencies or if the transit agency prefers, the caller will hear a recording about service (as done currently with some transit agencies on 1-800-COMMUTE). Rideshare calls will all be routed to the regional rideshare services contractor for the Inland Empire, IECS and questions will be answered by a live operator Monday through Friday excluding holidays from 7 am to 6 pm. After hours, the caller can leave a message and an operator will respond the next business day. Currently, neither the Metropolitan Transportation Commission (MTC) or San Diego (the two other robust 511 systems in California) offer live operator support. The issues surrounding having a live operator, is what exactly is the role of an operator and when can a caller opt to talk to an operator? Shall the live operator transfer the caller to their final destination, or provide the actual information the caller is seeking, or give the caller instructions on how to use the IVR and then put them back into the IVR? If live operator support is deemed valuable, it should be available 24/7 to mirror the hours of the IVR availability. As a result, the costs associated with this support could be substantial. ISSUE: It is recommended that with the initial launch of IE511 a live operator option not be available. Based on experience with the IVR and customer feedback, this option can be reconsidered at a later point in time. Although live operator support is not recommended for an initial IE511 system, the costs for this option have been explored and assumptions have been included in the final table of costs (see Section 6.0). 2.3 IVR Development Since baseline IVR systems are already established for much of the Los Angeles Region, a modification would be needed to fine tune the IVRs to address IE needs. The work could begin in short order, and take six to eight weeks to develop and implement, and would cost between $250,000 and $270,000. Costs include working with telcos on switching and testing, as well as IVR programming and tuning. Activities IVR Set-up and Programming: Additional fine-tuninggrammar Reporting tools VOXEO Cost Assumptions $200,000 including contingencies $30,000 to $50,000 $20,000 $2,500/month 8 381 i 2.3.1 Baseline System The following design would offer the same or better level of service as 1-800- COMMUTE plus real-time traffic. While top-level menu options are charted, it is important to note that barge -in capabilities somewhat negate the need for a specified sequential flow. Each box is a direction or destination that can be reached from any direction or starting point. Note that placement of options within a menu may change — this is a work in progress. Rideshare IE511 Greeting, announcements or instructions and Main Menu Transit i Traffic Option: Live Operator at any time if caller requests or has problems 1 Metrolink 1 LA511 Once the initial call routing has taken p ace through the IVR, calls will be delivered to the appropriate IVRs and Centers as shown below. 511 IE Greeting, announcements or instructions and Main Menu Option: Live Operator at any time if caller requests or has problems Rideshare IVR assistance l Rideshare Call Center 6 am-5 pm M-F After hours message Transit IVR assistance 1 Traffic IVR assistance RTA Call Center 6 am-8 pm M-F 8 am-8 pm S-S After hours message Sunline Call Center 8 am-5 pm M-F After hours message Other Riverside County providers: Banning Beaumont Corona Palo Verde Caltrans Highway Information Network 1 Omnitrans Call Center 7 am-6 pm M-F 8 am-5 pm S-S After hours message Metrolink IVR and Call Center 1 Other transit agencies, such as : V VTA, MARTA, and so on Barstow Morongo Needles LA511 SD511 9 382 23.2 Priority Enhancements The benefits of the Priority Enhancements are to standardize the system regionally, to offer a uniform quality of service, and to improve customer service. They include: Traffic Transit • Spanish language services • Uniform call center hours • Planning multi -modal trips • Planning trips that include services from connecting agencies • Implementing Google Transit at SunLine and other transit providers 2.3.4 Ongoing Enhancements: Later phase enhancements would include after hours IVR for all transit services and overflow IVR for all transit agencies using Google Transit. 3.0 Website The Baseline System consists of a website that provides the same basic services as the existing www.commutesmart.info website but with greater reliability and quality, including: • Real-time traffic • Transit and trip planning • Transit information • Rideshare counseling • Ridematching services In addition to the above, the IE5111 website will also enhance the above with the following: • Comprehensive regionwide traffic everywhere Caltrans data exists using a Google Map interface • Multimodal trip planning using Google Transit for all of Southern California except Los Angeles County • Rideshare benefits calculators for employers and individuals It should be noted that the website services delivered by an IE511 may be several reasons: • Better quality and more reliable traffic information • Trip Planning on start up • Compliance with Section 508 ADA requirements for Trip Planning • Multimodal trip planning • Fully integrated rideshare services preferable for 10 383 • • • 3.1 Real-time Traffic Real-time traffic will use data fed from Caltrans District 7 and 12, and District 8 event data, Caltrans District 8 cameras, CHP incident reports, and historical PEMs data. This data arrives in variable and inconsistent formats and consulting firms have developed tools for its standardization and translation for a map -based product. This data will be translated and applied to a Google Map interface with pan and zoom features. Traffic data will appear on the map as red, yellow, or green congestion lines for areas where data exists. Area for which there is no data will be shown in gray. The consultant would be required to translate its data stream for the new Google Map interface, create a palette of line thickness for the variable zooms on the map, export existing traffic data as XML files and compose it with the map data. The refresh rate for both the data and the map is yet to be determined but is generally ten minutes. Other traffic data will include: • Travel times by direction traveled in minutes and miles per hour • Changeable Message Signs (CMS) • Incident reports • Event reports • Closed Circuit TV (CCTV) • Streaming CCTV The initial cost for the use of a firm's intellectual property, the translation and standardization of the data feeds and its application to a Google Map interface is $90,000. The timeline to provide the IE511 feed is 45 days. In addition, there are costs for ongoing maintenance. From time to time the generators of the raw data change their formats and data types and the translation software requires updates to handle new and inconsistent input. None of the reporting agencies including CHP and Caltrans give subscribers any notice of these changes. To ensure map and real- time traffic functionality, operations and maintenance must be performed as an on -call service with speedy resolution. As the IE511 product will be a new interface with custom aspects, fine-tuning in the initial phases is estimated at $5,000 to $10,000 per month for the first six months, or $30,000 to $60,000 total. Ongoing operations and maintenance (O & M) fees are estimated at $4,000 to $5,000 per month after the initial period. One -Time Capital Cost Capital Months 1-6 Low Capital Months 1-6 High O & M Ongoing Low 0 & M Ongoing High $90,000 $30,000 $60,000 $4,000 $5,000 384 11 3.2 Transit Information and Transit Trip Planning Currently, Onmitrans and RTA will have deployed a Google Transit capability at startup. Sunline is working on a Google interface and other transit agencies are open to such an interface. Within the Southern California region, OCTA and Metrolink will be Google Transit participants at start up as well. Metro has rejected Google Transit participation and, according to Google Transit, has defined barriers to participation that are unlikely to be overcome in the short term. Google Transit will be the default trip planner for the 1E511 website. Near term enhancements should include the geocoding and development of Google Transit services for SunLine as well as potential other transit agencies. Los Angeles trips will be referred to the Metro website. All transit providers within the region, including municipal transit agencies, will be listed with links, as with special transit providers. 3.3 Rideshare Information and Ridematching Rideshare information will include the following subject areas: • General rideshare information o Carpool information o Vanpool information • Online ridematching • Commuter clubs o Application forms o Commuter club promotions • Rideshare cost savings calculator for commuters • Toll roads • Park N Ride lots • Carpool lane maps and information • Employer programs o Application forms o Rideshare benefits calculator While www.commutesmart.info is generally the model for the presentation of the above information, many of the features will be enhanced including: • Commuters who rideshare will be able to sign up for rideshare clubs and participate in promotions • Employers will be able to submit online queries and applications • The commute cost calculator will be expanded to demonstrate rideshare cost savings Ridematching services will continue to be provided through Ridematch.info, a joint project of the regional rideshare agencies. 12 • • 385 3.4 Baseline System The following diagram describes the website services at activation. IE511.com Weather Real-time Traffic - 41 Mau Find a route _piCongestion Solutions -► Transit Rideshare Caltrans Highway Information Network Caltrans Incident Information (CAD) 1 Bus/Rail -4 Google Transit 1 LA Metro Trip Planner -I1 Resources _o]Transit Providers .-►1 Specialized Transit 386 • Rideshare Rideshare Cost Savings Calculator Commuter Services -01 Carpool -41 Vanpool Promos Park N Ride Lots Employers Oueries Sign Up Extras -►I Bicycling ISpecialized Transit -►I Airports -11 Taxis/Shuttles Commuter Clubs Sign Up 13 The costs to develop this basic website, including design development, content development, photography, interactive features, coordination of all data interfaces from others, engineering, server set up and configuration, testing, and final delivery will range from $30,000 to $40,000. The timeline for this work is 90 days. 3.5 Priority Enhancements Priority enhancements should begin with the inclusion of floodgates, a system of warnings for major incidents that can be displayed immediately on the home page. There is a possibility that this function can be added in the near term, perhaps even at start up for the costs already detailed in this study. The next priority should focus on improvements to trip planning, particularly the inclusion of regional transit agencies in Google Transit. SunLine has agreed to be a testbed for geocoding, followed by priority municipal agencies such as Corona Cruiser, Pass Transit, VVTA, and followed by other agencies as prioritized by the partners. Partners should investigate a project using geocoding via Google Earth for feasibility. 3.6 Ongoing Enhancements Completing the geocoding of municipal services is important to offering transit as a regionwide alternative to driving alone. Other ongoing enhancements might include the development of a social networking site for just -in -time ridesharing. Studies show that ridesharers prefer to "meet" their rideshare partners and social networking could provide an alternative to face-to-face meetings. Finally, two enhancements that should be considered are the development of subscription based personal accounts that store routes, traffic map preferences, and transit information, and NextBus or NexTrip services for transit providers. 14 • 387 3.7 Hosting The traffic data and map and the website will be hosted by the current RCTC vendor where RCTC has its existing managed dedicated hosting. Two separate but parallel configurations will be used, one for the traffic data and map and the second for the website as shown below. TRAFFIC MAP Database Server Input from traffic data sources Offline Backup Web server Web server Load Balancer Websi e traffic Firewall IE511 WEBSITE Database Server Website content Direct Connection TBD Web server Web server Load Balancer Website traffic 15 388 The costs to host both the traffic map and IE511 websites, include the following hardware and software: Cisco ASA 5505 Firewall • 100 Mbps • 150 Mbps aggregate and 25,000 concurrent connections • Fully managed, includes 24x7 monitoring, rule changes • 1-hour hardware replacement guarantee Four Dual Core Microsoft Web servers Two Dual Core Microsoft Database Servers One Dual Core Microsoft File Server • OS 64-bit Microsoft Server 2003 standard edition • Single dual core Opteron 1212 • 2 GB RAM • 2 x 250 GB SATA drives • RAID 1 • Standard Drive Partioning: CA -single partition • 100 Mbps • External Storage Connection: Private backup network connection • Managed Backup: unmetered backups: weekly full, daily differential • 1-hour hardware replacement guarantee and two hour commencement of data restore Two Red Hill WebMux Load Balancers • 100 Mbps • Layer 41oad balancing • Supports IP-based persistence • Fully managed, includes 24x7 monitoring, device configuration and updates • 1-hour hardware replacement guarantee IP Address Allocation: 16 dedicated Aggregate Bandwidth Allocation (Free Upgrade): 1000 GB Monthly Fee based on an 18-month contract: $4,000 The website will additionally require maintenance and updates. These costs, based on the ordinary maintenance, online newsletter, and online promos required by www.commutesmart.info, are estimated at $1,500 to 2,500 per month. 16 389 • 4.0 Volumes 4.1 Projected Call Volumes: 1-800-COMMUTE Experience Anecdotally, Inland Empire I-800-COMMUTE calls comprise a small portion of the 2.6 million annual calls, approximately 6,000 per month or 72,000 or 3% per year. Of those, approximately 1,650 are routed to the major transit agencies: RTA, Omnitrans, VVTA and SunLine. Of the balance, some are rideshare calls. Research has shown that the factors below have increased demand for transportation information: • introduction of additional IVR services, • advertising, and • rising gasoline prices. The new availability of real-time traffic information by telephone would likely increase calls over 1-800-COMMUTE for the new IE511 service. Using the initial launch of www.commutesmart.info as a benchmark, real-time traffic information was the third most popular category of information after the home page and the sponsoring agencies and comprised approximately 19% of site use among the top ten pages, excluding the home page. Today, real-time traffic remains a compelling destination, comprising approximately 8% of website traffic, second only to trip planning at 14%. Advertising has also been shown to drive behavior. The MSRC's regionwide Pick -A -Day campaign led to website volumes of four times the year's average on launch and settled out to double the average for special outreach periods. Finally, Southern Califomia's annual spring and summer increases to gasoline prices also drive behavior, doubling website traffic. All three factors will be present at start up of any IE 511 system during the summer of 2009, though it is unlikely that they will compound each other arithmetically. By the time LA SAFE launches its service and its advertising campaign, however, the impact of gas prices will be a known factor and in the current economic climate, may not be such a significant driver of changing behavior as during summer 2008. It is also reasonable to assume that the government will act to curb the impact of high prices on an already reeling economy. Factor Impact Potential Monthly Call Volume at Start Up Baseline call volumes 1-800-COMMUTE 6,000 Availability of real-time traffic +20% 7,200 High gas prices +100% 14,400 Extensive advertising +100% 28,800 17 390 Currently LA SAFE has established a $2 million budget for 511 marketingwith, reportedly, $100,000 going to creative development, baseline research, and media planning, and the balance of $1 million of its own money and $900,000 of MSRC monies to media buys focusing on radio, outdoor (including transit posters), and internet. The majority of the buys will focus on the Los Angeles area with 24% allocated to the IE region based on population. It is assumed that $240,000 of MSRC grant monies would come to the IE region with the institution of an 1E511 service. LA SAFE'S outdoor purchases and intemet purchases will have only a nominal impact on call volumes for an 1E511 service, serving primarily to create top of mind awareness. Outdoor media buys will be primarily in the Los Angeles area and LA SAFE will capture those calls. Internet advertising purchases will target website traffic to the LA SAFE website and only work to create top of mind awareness of telephone services. Of the total projected budget, LA SAFE has allocated 56% to radio. Assuming a final budget of $1.6 million after subtraction of development and research costs and proportional removal of the inland portion of MSRC monies, this would leave a radio buy of approximately $930,000. The Southern California radio market spills over significantly from region to region, as a result, each dollar spent by LA SAFE on radio will drive IE511 calls as well. Assuming that LA SAFE will launch with its most intense campaign media buy of at least one 12- week cycle and follow up with at least two to three six to eight -week pulses during the first year of service, it is reasonable to assume six months of high call volumes, followed by a significant drop off between pulses. During the first year, only the launch period and late spring and early summer of 2010 will coincide with high gas prices. As a result the following 12-month maximum call volume projection is an upper end prediction for an IE511 system, assuming no independent advertising and a summer 2009 launch. Month: A S O N D J F M A M J J Baseline 7,200 7,200 7,200 7,200 7,200 7,200 7,200 7,200 7,200 7,200 7,200 7,200 Gas prices 14,400 14,400 14,400 .14,400 Advertising 28,800 14,400 14,400 14,400 14,400 28,800 28,800 Monthly totals 28,800 14,400 14,400 7,200 7,200 14,400 14,400 7,200 7,200 28,800 28,800 14,400 Total Annual Calls: 187,200 4.2 Projected Call Volumes: Other 511 Project Comparisons In order to logic -check estimates and expectations of user traffic, data was'', examined for two other 511 programs in California: the MTC in the San Francisco Bay Area and San Diego. The MTC program is quite mature, having been in operation as 511 for seven years, and the San Diego program passed its two-year milestone in February 2009. While every program is different, the data is useful in measuring how closely assumptions about Inland Empire user traffic conform to real world experience. 18 • • 391 • Several important differences should be noted. Neither one of these systems provides live operator support for assistance with the 511 IVR or traffic information. The only live operator support is at the call termination point, most commonly a transit operator. Marketing and public information levels and approaches will be different as well, which has an impact on how quickly people find out about the system and start using it. The ratio of telephone calls to web site visits is 2.5 to 1 for MTC, and 2.0 to 1 for San Diego. Measure or Indicator MTC San Diego IE 511 Population 6.8 million 3 mullion 4.2 million Telephone Calls Year 1 1.6 million (133,000/month) Telephone Calls Year 1 and 2 Combined 1.4 million Calls per month 133,000 58,000 81,060 Calls per month/population .0196 .0193 .0193 Website Visits Year 1 644,000 Website Visits Year 1 Plus Year 2 700,000 Website visits per month 53,600 29,100 40,740 Website visits/month/population .0079 .0097 .0097 10-Year Operating Budget $6,202,000 Traffic plus transit including new trip planner Pending TBD 4.3 Conclusions Regarding Call Volumes It is reasonable to assume that the 1-800-COMMUTE experience represents the low end estimate for call volumes, given the anecdotal nature of the Caltrans supplied information and the extrapolation of increased telephone volumes from what is essentially a website model, i.e. www.commutesmartinfo. Averaged over a year, that experience predicts a monthly call volume of approximately 16,000 calls. The nearly identical ratio of calls to over all population between MTC and San Diego is too striking to ignore; however, San Diego probably represents the best and most similar of the two comparisons with its urban and suburban population distribution, the availability and nature of transit services, and the length of commute being the most 19 392 similar to the Inland Empire. Using the San Diego ratio of calls to population, 1E511 could expect 81,000 calls per month. The Inland Empire situation will be unique in one important way as opposed to the San Diego experience; however, this will be one of the few, .if not the only, example of two 511 systems which border each other in a heavily urban area. As a result, 81,000 Inland Empire commuters may call 511, but call volumes will depend on where they are when they call. It is likely that long distance commuters, 25% to 30% of the Inland Empire workforce who travel daily to Los Angeles or Orange counties, will choose to call when they encounter unanticipated congestion. For example, the southbound Interstate 15 from the High Desert is congested, but as long as that congestion appears to be normal, commuters are habituated to it and understand its cause. Calling 511 for information is more likely to occur when a commuter does not already understand the reason for congestion. Accordingly, it is just as likely or more likely that these long distance commuters will call 511 after they have made the transition into the LA SAFE system for Los Angeles or Orange County. In light of this factor it is reasonable to assume that as many as 20% of the calls will be picked up by the LA SAFE system and that a call volume of 81,000 calls per month is a high estimate of total volume. Of course, in the advent of an earthquake or catastrophic fire, volumes will be much higher. 4.4 Internet Traffic Using the experience of www.commutesmart.info as a baseline, it is possible to predict the volume of use of an IE511 website. As stated above, total unique visitors to www.commutesmart.info in the launch year numbered 221,018 with 553,130 hits. The average for daily visitors was 563. MSRC- funded radio in January 2005 increased traffic as much as 400% over the average during the launch and as much as 200% to 300% during special campaigns, particularly the Rideshare Week campaign/promotion which occurs in September/October of each year. Presumably, the proliferation of real-time traffic websites in the subsequent years and www.commutesmart.info itself have reduced the demand created by novelty for a 511- type website service. In January 2009, www.commutesmart.info traffic averages 405 visitors per day with 11,326 for the month. Only 14% of those visits are generated by Inland Empire users, or approximately 1,600 per month. It is unlikely, however, that www.commutesmart.info provides a wholly accurate picture for several reasons, all of which have an underlying common factor —quality. An IE511 20 393 • website promises improved service over both www.commutesmart.info and the anticipated LA511 websites in almost all areas: o Google transit for all but the Metro Service area o Metro's Trip Planner for Los Angeles o Multimodal trip planning that includes Metrolink o Real-time traffic with travel times o Accuracy in real-time traffic ratings o Use of cameras and streaming video for traffic o Fully integrated rideshare information The quality of service that will be delivered by the LA511 website is yet to be determined. At start up, these known factors will undermine its ability to deliver service: o No functioning trip planner o Limited and incomplete traffic information o Lack of travel times for traffic o No camera availability, either live or streaming o Links out to www.commutesmart.info for all rideshare information (which has not been refreshed for three years) and the information is linked out and not embedded within the website Notwithstanding Metro's issues in delivering a functioning Trip Planner for the regional project, Metro staff has conveyed that the Metro Trip Planner has been the subject of a lawsuit for non-compliance with ADA standards. Therefore, it is possible that as a participant in LA511, there may be ongoing issues with legal action should Metro's Trip Planner continue to fail to fully comply with ADA. The website could be continued to be changed and tailored so as to comply with any future settlements/actions. An IE511 website would use Google Transit, which is fully ADA compliant and the IE 511 website would provide a link to Metro's Trip Planners only as a courtesy to commuters with bi- county trips to LA County. In addition, the LA511 website will have the additional ongoing drawbacks for trip planning: o No multimodal trips o Landmark -based rather than address -based trip planning for all service areas other than Los Angeles County Real-time traffic and transit trip planning constitute 23% of the demand for online 511 services. With poor or diminished delivery of these two functions, it appears that users will be drawn to the superior quality and completeness of services offered through an IE511 site. As a result, it is likely that a marketing -supported level of use at launch will be sustained and grows slowly as long as it is periodically supported by top of mind awareness marketing. 21 394 While the www.commutesmart.info model suggests an initial level of 1,600 per month likely to increase to 6,400 during the launch period with marketing support, that estimate is probably low. It is once more useful to use the San Diego example to predict use volumes. San Diego, a similarly urbanized area with similar commute patterns, experiences a ratio of .0097 website visits per person based on population. Based on that model, website volumes could be much higher than the www.commutesmart.info experience and reach more than 40,000 per month. These volumes, however, are easily accommodated using the server configuration proposed for 1E511. 5.0 Marketing Plan The following marketing plan is based on a budget of $240,000, the estimated amount of MSRC funds allocated to the Inland Empire using a split by population of funds currently available for marketing 511 services and based on the full $1 million grant (this is not a guarantee and of course would be at the pleasure of the MSRC to allocate). LA SAFE is correct in evaluating radio, outdoor, and internet advertising as the primary drivers of 511 use. Upon launch, the Los Angeles based 511 service will undertake a significant radio campaign. Radio, listened to in the car, will tend to drive phone calls rather than internet use as only 26% of all cell phone users in the U.S. use their phone to access the internet, although that percentage is growing. The logical course is to position IE511 to ride the spillover coat tails of Los Angeles - based radio advertising for the telephone service part of the project during the launch and let call switching deliver Inland Empire calls to the IE511 service. As a result, no radio is recommended for the IE511 service upon launch. Focus group research has also revealed that the true target market for the service is commuters. Transit users tend to be plugged into existing resources for routing and scheduling. As a result launch advertising should instead rely on outdoor that are positioned to directly address commuters as the primarily initial audience. Billboards on all of the major freeways, particularly focusing on congested routes, will be the most successful. These should express messages that encourage users to go online prior to trips to make their choices. The following are initial estimates for outdoor buys for four months from October 1, 2009 through January 31, 2010 with average prices. All boards will be east facing to capture morning commute traffic. Prices will vary with final location and length of rental and could decrease with negotiation of a block buy. For the same reason, no costs for imaging of vinyl have been included. 22 395 • Examples of placements may include: San Bernardino County Monthly Four Months I-10 (Rialto to Ontario) $6,500 $26,000 I-10/I215 IC $8,500 $34,000 Riverside County Monthly Four Months SR-60 (Mira Loma) $1,500 $6,000 SR-91 $6,500 $26,000 Total cost for billboards $23,000 $92,000 Following launch, periodic radio advertising scheduling one spot per hour during morning drive time five days per week is the best rotation to support the service. Of English language stations, the three formats with the least crossover are classic rock, country, and public radio. Within the top five stations, KOLA (ranked number one) and KFRG (tied for number 3) have the highest ratings in those format categories and KVCR is the Inland Empire's public radio station. Two eight week cycles, one after the holidays and the second in the summer to coincide with rising gas prices are recommended to support the project. Station February —March July —August Total KVCR $10,720 $10,720 $21,440 KOLA $29,600 $29,600 $59,200 KFRG $27,040 $27,040 $54,080 Total for Radio $67,360 $67,360 $134,720 All of the radio buys will be leveraged for internet ads on the radio station websites. Creative expenses are estimated at $8,000 and the balance of available funds, approximately $5,000, will be applied to internet advertising on the websites of area newspapers. 396 23 6.0 Conclusions The development of an IE511 project is feasible and achievable within a four -month period for an October 1, 2009 launch. Capital and ongoing costs are summarized below. ITEM Capital Marketing Operating & Maintenance Low end High End Low End High End Call Translation $13,500 $13,500 Telephone 1VR $200,000 $200,000 VOXEO $2,500 $2,500 Fine -Tuning Grammar $30,000 $50,000 $3,000 $3,000 Reporting Tool $20,000 $20,000 Call costs $4,000 $12,150 Web Traffic Map Development $90,000 $90,000 Map O&M $5K-$10K/mo For months 1 to 6 $30,000 $60,000 Map O&M $4,000 $5,000 Website Development $30,000 $40,000 Website O&M $1,500 $2,500 Website Hosting $4,000 $4,000 TOTALS $413,500 $473,500 $240,000 $19,000 $29,150 Annual O & M $228,000 $349,800 Add Live Operator Option @ Yr. $20,000 $30,000 $37;800 $126,000 TOTALS -Adjusted Cost with Live Operator Option $433,500 $503,500 $265,800 $475,800 24 397 a,r,,,,,n„ anv ,o 0'4 SOUTHERN CALIFORNIA ASSOCIATION OF GOVERN/MTN Governments 1111 I:TT_ WwinX i�yr t lsrr • 1f' ,,Y1.. Mobility IRE ,•1.1.»t1.r.n,ot.,. .N....,..,.. C.A„T,.. Workshop on Advancing Goods Movement through the Inland Empire May 26, 2009 18:30am-1:30pm Marriott Riverside, 3400 Market St., Riverside Cost: $35.00 Join Congressman Ken Calvert, civic leaders and business leaders from throughout Southern California to discuss: • Growing the System —The goods movement system in Southern California will continue to grow in the long term. How will our region manage this growth? What challenges do we face? Managing Impacts, Leveraging Opportunities —Growth of the system will continue to affect the Inland Empire. What are the impacts and opportunities? Taking Action —New funding is on the horizon that could be avail- able to move our region's goods movement projects forward. How can we position the Inland Empire to ensure the region benefits from these opportunities? Congressman Ken Calvert of California's 44th District will be the special keynote speaker during lunch, providing per- spective from the federal level engaging in a dialogue with participants on how to best move forward, including where to concentrate resources and funding. More information about workshop registration is available on the WRCOG website (www.wrcog.cog.ca.us).