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Home My Public Portal About08 August 24, 2009 Budget & Implementation87812 RECORDS RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE MEETING AGENDA TIME: 9:30 a.m. DATE: Monday, August 24, 2009 LOCATION: BOARD ROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside 4P- COMMITTEE MEMBERS eV Mary Craton, Chair / Jordan Ehrenkranz, City of Canyon Lake Greg Pettis, Vice Chair / Kathleen DeRosa, City of Cathedral City Roger Berg / Jeff Fox, City of Beaumont Joseph DeConinck / Robert Crain, City of Blythe Ray Quinto / Jim Hyatt, City of Calimesa Eduardo Garcia / Steven Hernandez, City of Coachella Scott Matas / Russell Betts, City of Desert Hot Springs Terry Henderson / Don Adolph, City of La Quinta Darcy Kuenzi / Scott Mann, City of Menifee Rick Gibbs / Kelly Bennett, City of Murrieta Ron Meepos / Alan Seman, City of Rancho Mirage Steve Adams / Andy Melendrez, City of Riverside Ron Roberts / Jeff Comerchero, City of Temecula John F. Tavaglione, County of Riverside, District II Jeff Stone, County of Riverside, District III SP- STAFF -0.1 Anne Mayer, Executive Director Theresia Trevino, Chief Financial Officer %P- AREAS OF RESPONSIBILITY 41d Annual Budget Development and Oversight Countywide Strategic Plan Legislation Measure A Implementation and Capital Programs Public Communications and Outreach Programs Competitive Federal and State Grant Programs SAFE/Freeway Service Patrol TUMF Program Comments are welcomed by the Committee. if you wish to provide comments to the Committee, please complete and submit a Speaker Card to the Clerk of the Board. 11.36.06 " " RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE www.rctc.org AGENDA * 'Actions may be taken on any item listed on the agenda 9:30 a.m. Monday, August 24, 2009 BOARD ROOM County Administrative Center 4080 Lemon Street, First Floor Riverside, California in compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission's website, www.rctc.org. In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in a Committee meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENTS - Each individual speaker is limited to speak three (3) continuous minutes or less. The Committee may, either at the direction of the Chair or by majority vote of the Committee, waive this three minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. Also, the Committee may terminate public comments if such comments become repetitious. In addition, the maximum time for public comment for any individual item or topic is thirty (30) minutes. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Committee shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items. Budget and Implementation Committee August 24, 2009 Page 2 Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. 5. APPROVAL OF MINUTES - JUNE 22, 2009 6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. if there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) 7. CONSENT CALENDAR - All matters on the Consent Calendar will be approved in a single motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled from the Consent Calendar will be placed for discussion at the end of the agenda. 7A. SINGLE SIGNATURE AUTHORITY REPORT Overview Page 7 • This item is for the Committee to receive and file the Single Signature Authority Report for the fourth quarter ended June 30, 2009. 7B. QUARTERLY INVESTMENT REPORT Overview This item is for the Committee to: Page 3 1) Receive and file the Quarterly Investment Report for the quarter ended June 30, 2009; and 2) Forward to the Commission for final action. Budget and Implementation Committee August 24, 2009 Page 3 8. AGREEMENT WITH URS CORPORATION FOR THE DEVELOPMENT OF PLANS, SPECIFICATIONS, AND COST ESTIMATE FOR THE INTERSTATE 215 WIDENING PROJECT FROM SCOTT ROAD TO NUEVO ROAD IN THE CITY OF PERRIS Page 16 Overview This item is for the Committee to: 1) Award Agreement No. 10-31-001-00 to URS Corporation (URS) to perform final engineering services and prepare plans, specifications, and cost estimates (PS&E) for the Interstate 215 widening project from Scott Road to Nuevo Road, in the city of Perris, based on the project scope and cost included withthe attached agreement, for the base amount of $12,400,303, plus a contingency amount of $2,099,697, to cover potential changes in scope for a total not to exceed amount of $14.5 million; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director or designee to approve contingency work as may be required for the project; and 4) Forward to the Commission for final action. 9. SURPLUS OF REAL PROPERTY LOCATED AT VAN BUREN BOULEVARD AND INDIANA AVENUE IN THE CITY OF RIVERSIDE Overview This item is for the Committee to: Page 112 1) Declare the real property located at Van Buren Boulevard and Indiana Avenue as surplus; 2) Authorize staff to initiate the 60-day public agency notification period and, if no interest is expressed, authorize the Executive Director to offer the surplus property for sale; and 3) Forward to the Commission for final action. Budget and Implementation Committee August 24, 2009 Page 4 10. SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM REALLOCATION • FOR THE CITY OF CORONA Page 115 Overview This item is for the Committee to: 1) Grant the city of Corona (Corona) a reallocation of unused SB 821 funds for the installation of concrete sidewalk and handicap ramps along Tenth Street; and 2) Forward to the Commission for final action. 11. FEDERAL AND STATE LEGISLATIVE UPDATE Overview This item is for the Committee to: 1) Receive and file the federal and state legislative update; and 2) Forward to the Commission for final action. 12. ITEM(S) PULLED FROM CONSENT CALENDAR AGENDA 13. COMMISSIONERS / STAFF REPORT Overview Page 119 This item provides the opportunity for the Commissioners and staff to report on attended and upcoming meeting/conferences and issues related to Commission activities. 14. ADJOURNMENT AND NEXT MEETING The next Budget and Implementation Committee meeting is scheduled to be held at 9:30 a.m., Monday, September 28, 2009, Board Chambers, First Floor, County Administrative Center, 4080 Lemon Street, Riverside. • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE ROLL CALL AUGUST 24, 2009 PreseAbsent Cod±% County of `Riverside, District III fit Be City of Blythe ..... iri of Tai City of Canyon Lake City of Coachella City of La auinta City of Murrieta City of Riverside City a eft* RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE SIGN -IN SHEET AUGUST 24, 2009 Na AG CY E MAIL ADDRESS (�(.i�A4-a ,(2-(-e 63-L_ K1‘)LIIrAt ' 0-0 A RCS' JA G /le�J ©a-,er3 ��N�tEGvLg �� n l , / e.�,�J h' � s ee s o,) ,LSE CA) �� v / ,J '" l - / � - /C L� • /((yy//�,Y��I��))jj��,,�1,((//' I J1{'j^11- / /Cinu,,_0 V�l f Y AGENDA ITEM 5 MINUTES " " " RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION Monday, June 22, 2009 MINUTES 1. CALL TO ORDER Chair Mary Craton called the meeting of the Budget and Implementation Committee to order at 9:31 a.m., in the Board Room at the County of Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside, California, 92501. 2. PLEDGE OF ALLEGIANCE At this time, Commissioner Ray Quinto led the Budget and Implementation Committee in a flag salute. 3. ROLL CALL Members/Alternates Present Steve Adams Roger Berg Mary Craton Terry Henderson Darcy Kuenzi Scott Matas Greg Pettis Ray Quinto Ron Roberts Jeff Stone John Tavaglione 4. PUBLIC COMMENTS Members Absent Joseph DeConinck Eduardo Garcia Rick Gibbs Ron Meepos There were no requests to speak from the public. Budget and Implementation Committee Minutes June 22, 2009 Page 2 5. APPROVAL OF MINUTES — APRIL 27, 2009 M/S/C (Stone/Adams) to approve the minutes of April 27, 2009, as submitted. 6. ADDITIONS / REVISIONS There were no additions or revisions to the agenda. 7. "RESOLUTION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION ESTABLISHING THE COMMISSION'S APPROPRIATIONS LIMIT FOR FISCAL YEAR 2009/10" Michele Cisneros, Accounting and Human Resources Manager, presented a brief overview of the Commission's appropriations limit for Fiscal Year 2009/10. M/S/C (Stone/Kuenzi) to: 1) Adopt Resolution No. 09-014, "Resolution of the Riverside County Transportation Commission Establishing the Commission's Appropriations Limit for Fiscal Year 2009/10 and 2) Forward to the Commission for final action. 8. SELECTION OF UNDERWRITERS AND DISCLOSURE COUNSEL Theresia Trevino, Chief Financial Officer, presented the selection of the underwriters and disclosure counsel. M/S/C (Kuenzi/Stone) to: 1) Approve the selection of Backstrom McCarley Berry & Co., LLC (Backstrom); Barclays Capital; De La Rosa & Co. (De La Rosa); Goldman Sachs; J.P. Morgan; and Merrill Lynch to perform the services of underwriters to the Commission in connection with long-term debt financings; 2) Approve the selection of Barclays Capital to perform the services of senior managing underwriter and Backstrom and De La Rosa as co -managing underwriters to the Commission in connection with the proposed 2009 bonds financing; 3) Approve the selection of Fulbright & Jaworski LLP and Agreement No. 09-19-072-00, to perform the services of disclosure counsel in an amount not to exceed $55,000; e " Budget and Implementation Committee Minutes June 22, 2009 Page 3 4) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 5) Forward to the Commission for final action. 9. FISCAL YEARS 2010-14 MEASURE A FIVE-YEAR CAPITAL IMPROVEMENT PLANS FOR LOCAL STREETS AND ROADS Andrea Zureick, Senior Staff Analyst, presented an overview on the FYs 2010-14 Measure A Five -Year Capital Improvement Plans (CIP) for Local Streets and Roads. M/S/C (Adams/Kuenzi) to: 1) Approve the FYs 2010-14 Measure A Five -Year CIP for Local Streets and Roads as submitted; 2) Authorize the Executive Director to approve minor amendments to CIPs at the request of the local agency; and 3) Forward to the Commission for final action. 10. 2009 MEASURE A MAINTENANCE OF EFFORT BASE YEAR Shirley Medina, Programming and Planning Manager, presented an overview of the establishment of the 2009 Measure A Maintenance of Effort (MOE) base year. At Commissioner Ron Roberts' request, Shirley Medina clarified the MOE amount for cities incorporated after the 1989 Measure A election will use the Proposition 42 MOE. In response to Commissioner Darcy Kuenzi's concern regarding new cities, Shirley Medina replied a new city's MOE requirement will be established once there is an historical trend of approximately three years. However, a new city is eligible for funding. M/S/C (Adams/Stone) to: 1) Approve using the 1989 Measure A MOE base year amount for FY 2009/10 only; 2) For cities incorporated after 1989, approve using the Proposition 42 MOE amount for FY 2009/10 only; and 3) Forward to the Commission for final action. At this time, Commissioner Jeff Stone left the meeting. Budget and Implementation Committee Minutes June 22, 2009 Page 4 11. AMENDMENTS WITH ZAMISKI CONSTRUCTION AND REAL ESTATE CONSULTING SERVICES, INC., FOR PROPERTY MAINTENANCE SERVICES Min Saysay, Right of Way Manager, presented an overview of the amendments with Zamiski Construction and Real Estate Consulting Services, Inc., for property maintenance services. He outlined the scope of services and provided background information related to the original request for proposal (RFP). Commissioner Roger Berg expressed strong concern regarding issues with the contractors' license, scope of work, and costs. He recommended preparing a new RFP for property maintenance services. Min Saysay replied staff is in the process of preparing an RFP to procure these services. He noted the California State Licensing Board does not require a contractor license for these services. Commissioner Berg reiterated strong concern for the contractors' costs and recommended not extending the agreements. Commissioner Ron Roberts verified that Zamiski Construction has held a business license since 2001 with no complaints filed. Commissioner Terry Henderson commended the Commissioners for their comments as the Commission's financial commitments are very important. She clarified these amendments are extended on a month -to -month basis. Min Saysay concurred. Cheryl Johns, Procurement and Assets Manager, stated the scope of work for these services is almost complete. Upon completion, the RFP will be released, noting there is a new bidders list that evolved from the county of Riverside and local cities. She explained that one requirement for at least one of the service providers is to have railroad protective insurance, which Zamiski Construction. has. In response to Commissioner Quinto's question regarding the timing of the RFP, Cheryl Johns replied the RFP will be open for 30 days and return to the Commission for award in September 2009. Commissioner Berg suggested approving the extension only for Zamiski Construction and not Real Estate Consulting due to lack of a contractor license, scope of work, and costs. • Budget and Implementation Committee Minutes June 22, 2009 Page 5 Cheryl Johns replied Zamiski Construction is used more often, however it is necessary to utilize Real Estate Consulting Services Inc. when Zamiski Construction is not available and work must be performed. Additionally, a competitive bid for each job is submitted from the two contractors before staff issues a task order. Commissioner Kuenzi concurred with Commissioner Berg's concerns and the preparation of a new bidders list and RFP for these services. M/S/C (Kuenzi/Matas) to: 1) Approve Agreement No. 07-51-089-20, Amendment No. 1 to Agreement No. 07-51-089-00, with Zamiski Construction to extend the current agreement on a month -to -month basis; 2) Approve Agreement No. 07-52-088-11, Amendment No. 1 to Agreement No. 07-52-088-00, with Real Estate Consulting and Services, Inc. to extend the current agreement on a month -to - month basis; 3) Approve additional funding in the combined amount of $950,000 for the services to be provided by Zamiski Construction and Real Estate Consulting and Services, Inc.; 4) Authorize the Executive Director, pursuant to legal counsel review, to execute the agreements on behalf of the Commission; and 5) Forward to the Commission for final action. 12. FISCAL YEAR 2009/10 SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM FUNDING RECOMMENDATIONS Brian Cunanan, Commuter Assistance Manager, presented the FY 2009/10 SB 821 Bicycle and Pedestrian Facilities program funding recommendations. In response to Commissioner Greg Pettis' question regarding the composition of the evaluation committee, Brian Cunanan replied staff obtains volunteers from the Citizens Advisory and Technical Advisory Committees to participate in the evaluation, noting that Michael Shoberg, Coachella Valley Association of Governments' Transportation Program Manager and Technical Advisory Committee member, participated this year. • Budget and Implementation Committee Minutes June 22, 2009 Page 6 M/S/C (Roberts/Matas) to: 1) Approve the FY 2009/10 SB 821 Bicycle and Pedestrian Facilities program recommended funding as shown in the attached schedule; and 2) Forward to the Commission for final action. 13. SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM EXTENSION FOR THE CITY OF LAKE ELSINORE Brian Cunanan presented the request from the city of Lake Elsinore for an extension of the SB 821 Bicycle and Pedestrian Facilities program for sidewalk projects. M/S/C (Adams/Henderson) to: 1) Grant the city of Lake Elsinore (Lake Elsinore) an extension to June 30, 2011, for approved SB 821 program funds for the Lewis Street, Silver Street, and Mill Street "Missing Link" sidewalk projects; and 2) Forward to the Commission for final action. 14. STATE AND FEDERAL LEGISLATIVE UPDATE Aaron Hake, Government Relations Manager, provided an overview of the state and federal legislative activities and various bill positions. Commissioner Henderson expressed concern if the fuel excise tax is cut from local governments and stated there could be legal action. Commissioner Berg expressed that local contractors are competent to bid on design -build projects and suggested the Commission's lobbyist lobby for the Caltrans district levels to have full design -build authority. Aaron Hake replied this has been an ongoing issue in Sacramento regarding the implementation of the design -build program and discussed the concerns of the Administration and the Legislature. He stated the Commission's lobbyist has been directed to be involved on a daily basis and has been dealing with the Governor's office and leaders in the Senate. Commissioner Steve Adams suggested an oppose position on SB 474 until additional information is received. He believes the bill will make it difficult to hire the most qualified contractor. • Budget and Implementation Committee Minutes June 22, 2009 Page 7 M/S/C (Pettis/Henderson) to: 1) Receive an update on state and federal legislative activities; 2) Adopt a MONITOR position on SB 474 (Ducheny); 3) Adopt a SUPPORT position on H.R. 2164 (Blumenauer); and 4) Forward to the Commission for final action. 15. COMMENTS BY COMMISSIONERS/STAFF 15A. John Standiford, Executive Director, announced the North Main Corona parking structure grand opening will be held on Thursday, July 16, 2009, at 9:00 a.m. 16. ADJOURNMENT There being no further business for consideration by the Budget and Implementation Committee, the meeting was adjourned at 10:23 a.m. The next meeting of the Budget and Implementation Committee is scheduled for August 24, 2009 at 9:30 a.m. Respectfully submitted, Jennifer Harmon Clerk of the Board • AGENDA ITEM 7A " " " RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: August 24, 2009 TO: Budget and Implementation Committee FROM: Matt Wallace, Procurement and Assets Administrator THROUGH: Theresia Trevino, Chief Financial Officer SUBJECT: Single Signature Authority Report STAFF RECOMMENDATION: This item is for the Committee to receive and file the Single Signature Authority Report for the fourth quarter ended June 30, 2009. BACKGROUND INFORMATION: The attached report details all professional services and administrative contracts that have been executed for the fourth quarter ended June 30, 2009, under the Single Signature Authority granted to the Executive Director by the Commission. The unused capacity at June 30, 2009 is $387,375. Attachment: Single Signature Authority Report as of June 30, 2009 Agenda Item 7A 1 ep990000e00nawale-Slen0-Neaem4-3Nn0orno • 00'000'00 8S'9l£'1 00'SZl'9 00'0 00'0 Z9'S89'Z 00'0 z usuenb qunol a4; ul Pelee sloe!Woo eau sluesefdeu ewe pepe40:a;oN'. 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BACKGROUND INFORMATION: Attached are the quarterly investment and cash flow reports as required by state law and Commission policy. The county of Riverside's Investment Report for the month ended June 30, 2009, is also attached for review. Attachments: 1) Quarterly Investment Report for the quarter ended June 30, 2009 2) County of Riverside Investment Report for the month ended June 30, 2009 Agenda Item 7B 3 " " Statement of Compliance All of the above investments and any investment decisions made for the quarter ended June 30, 2009 were in full compliance with the Commission's investment policy as adopted on May 13, 2009. The Commission has adequate cash flows for six months of operations. 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NI Ol3H SOMA 0E9'698'6LE spun j 6u11eJed0 IelotgnS V/N Poiea loN LZO'Z45'E (divi) purl j luewlsenul Aoue6y pool V/N 1.+AM0V/IaW1eeV 61.E'81.E'9LE pund luewlsenul pelpod s,JeJnsewl Alunoo V/N +888/£V 48 C6 sllsodao Hues leuopery App SONnd ONI1tl213d0 (SS01) 3111VA 1SOD AlIan1VW 31V0 IWO 3n1Vn 31Va d8S H011d/SA000W 3111VA LIIVd MVO 03211V3LINn 13NaVN! 3SVHDand 010131A kuan1VW 3SVHOand ayd N0d1100 ONI1Va 600Z'0£ aunp :pepu3 pouad poda i ogopod luawlseAul uolsslwwop uogelJodsuwl Aiunoo aplsienly • • " SA RINCIPAL= > LIQUIDIT MAX��111411 V1 RAte ,y *TF, RETU f .RN * �r Dan, Kent- Peasurer-Tax Collectors,; Jon,; Christensen Assast at Trerfsurer Tax Collector GYbvanePi 'Investment 24" Jun 30-Jun 02-Jul Durable Goods Orders (1.8% actual vs. " 0.9% survey) Consumer Confidence (49.3 actual vs.55.3 survey) Unemployment Rate (9.5% actual vs. 9.6% survey ) Payroll change(-467000 actual vs.-365000 survey) Month End Market Value(1) The Treasurer's Pooled Invest May March January " "IOU, You Owe Me, Who Owes Who?" Just when we thought it couldn't get any worse with the condition of our state, it does; the latest talk is that the issuance of IOUs, also known as regis- tered warrants, is imminent. The last time this occurred was 1992, a step taken only once before since the Great Depression. Califomia's budget stalemate and multibillion dollar deficit will create serious headaches for local governments and anyone that receives money from the stale. The fly in the ointment of this "backdoor bond deal" is the banks, and whether or not they're willing to honor the IOUs past their commitment date of July 10th. After that date, billions of dollars in payments will be effectively delayed until the redemption date of October 2nd, placing additional stress on local government coffers Month End Book Paper Gain or Value Loss (w) " already suffering from a deep recession. We here in the County Treasury are working diligently with our col- leagues in the Auditor -Controller's office to work out the details of handling what will amount to millions of dollars worth of state receivables. On a positive note, the Board of Supervisors has adopted our new budget. There was a lot of pain and consternation that went into what Is arguably River- side County's toughest budget year, but in the end, they made the tough decisions and forged ahead. Although revisions are forthcoming, the framework is in place; let's hope the state follows suit soon as the clock Is ticking with potentially more damage being done. Paper Gain or Don Kent Treasurer -Tax Collector c V"JF'M Madifled Loss (%) Y ield(2) (Yrs.) Duration ment Fund is composed of County, Schools, Special Districts and other Discretionary Depositors 5,204 112 528 68 5,235,456,106.33 5, 385,163, 320.51 'sts i P'ma e 5,177,433,264 28 5,210,792,645.57 5, 358, 303, 229.12 6 26,679 264 40 ti a 24,663,460.76 26,860,091.39 0 52% 1.57 1.00 0.96 0.47% 1.97 0.89 0.85 0.50% 2.27 0.95 0.91 t The Fed maintained the target rate at a range of 0 to 25 bps. The 2 year T-Note was yielding 1.05% (up 13bps). while the 10 year T•Note was yielding 3.55% (up 8bps.) For June, the Pool had a decrease of lbps, in the average monthly yield. r.� 3 Mo US Treasury Bill 6 Mo US Treasury Bill 0.17 0 03 0.33 0.03 2 Yr US Treasury Note 105 0.-6 5 Yr US Treasury Note 2.51 0.17 .D Yr US Treasury Note 3.55 0.08 FED Fund Rate 0.25 Crude Oil (barrel) 69.89 3.58 Gold (Ounce) 926.60 (52.55) DJIA 8,447.00 S&P 500 919.32 NASDAQ 1,835.04 (53.33) 0.18 60.71 Page 1 • Cash Equivalent &MMF Negotiable CDs M unicipal Bonds Local Agency Obligation TOTAL 443,000,000 77.628.762 0.05 0.81 87,309,000 0.54 5,137,795,368 1.06 Maturity Distribution 40% 35% 30% 25% 20% 15% 10% 5% O% 30days or 30- 90 Days 90 Days -1 1 - 2 Years 2- 3 Years Oyer 3 Credit Quality AAA, 11.22%fS. A.-1 / 11,-1 or better, 0.97% reder.-11AE)ency , 78 85% 12 Month Gross Yield Trends' 4 3.5 32.5 1.5 0.5 Jun-08 Jul-08 Aug-08 Sap-08 Oct-08 Nov-08 Dea-08 Jan-09 Fob-09 Mar-09 Apr-09 May-09 Jun-09 Cash Flows2 iiilblla ri a9 ISlunit( li.el b2ecQi pis Di.sbrn i3i IT,:'a�n nee :ldo:a I Illy 763(rri11.1y . ,b.."a5 1,1 v. 6. 141 [ov ♦a�tl� E 2'r. '1'O'1'ALS 8., 1:1.008.8 • I Treasurer's Institutional Money Market Jnde.x (TIMM° is compiled and reported by the Riverside . County Treasurer's Capital Markets division. It is a composite index derived from the average of three multi -billion dollar AAA rated Prime (funds that invest in a diversified portfolio of U.S. dollar denominated money market instruments including U.S. Treasuries, government agencies, bankers' acceptances, commer- cial paper, certificates of deposits, repurchase agree- ments, etc.) portfolios that the Treasurer tracks. Fur- ther details available upon request. 2The Pooled Investment Fund cash flow requirements are based upon a 12 month historical cash flow model. Based upon projected cash receipts and maturing investments, there are sufficient funds to meet future cash flow disbursements over the next 12 months. • y veed 6£'Z 9Z2 Bf'£ 00'OOE'St 00'00E'960'S 6£'Z 9Z'Z 8E'£ 00'00£'St 00'00 940'9 9E'Z ZZ'2 9Z'Z ZVZ 40'Z 06'l 46'L l8't 99'E Z91 SZ'Z SB'l LL'L 94'E re tf1 L9't 9L't L9'L £9'L £9' 1. 99' 1. 94'l 56'L LE' 9Z1 L£' L 92' L 6Z'L LZ't SZ' ZZ' L 8L'L OZ'L c L Et'L 9L'L 09'L OZ'E ZL't 9Z'£ SZ'£ EZ'l 84' Ore 54'E 91. L St'1. 18'0 WI. 60'l LO'L figalinniMinnW 90'L 40'L OE'E 90'L ZO'L 00'1. L6'0 96'0 06'0 E8'0 06'0 22'0 L2'0 EZ'o ZZ'o 9E'£ 9Z'£ 00'Z 00'0 113 04'0 80'0 80'0 OL'0 900 90'0 SO'4 COT 80'0 S8'0 00'054'86 00'OOZ'S4 8Z'69l'85 00'00L'L 00'054'860'9 00096'9£0'9 49'9LV606'9 00'00t'9L6'6 1.6"001 00'000'000'9 6'OOL 00'000000S L6'00L ZL'00 oa'000'0oo's 00'O9 066'6 99'901. 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BACKGROUND INFORMATION: At its July 2007 meeting, the Commission awarded Agreement No. 08-31-006-00 to Post, Buckley, Schuh and Jerrigan, Inc. (PBS&J) to provide project reports and environmental documents (PRIED) for the proposed improvements to the 1-215 corridor, from the 1-215/1-15 interchange to Nuevo Road. Agenda Item 8 16 To expeditethe completion of the CMIA funded segment from Murrieta Hot Springs Road to Scott Road (segment 1 on the map at right), PBS&J has been providing a separate PR/ED for each segment. The PR/ED for segment 1 was completed in November 2008, and the PR/ED for segment 2 is underway and scheduled completion is in June 2010. Selection Process At its October 8, 2008 meeting, the Commission approved a ranked list of consultant firms for on -call engineering and environmental services for Measure A highway projects. The Commission also authorized staff to enter into negotiations with these firms as new consultant services are required, with the condition that final contracts will be individually returned to the Commission for approval. The first ranked firm on the approved on - call list is URS. At its December 10, 2008 meeting, the Commission awarded Agreement No. 09-31-045-00 to URS to prepare PS&E for the segment 1 project. In addition, the Commission authorized the Executive Director the option to request a proposal from URS to provide PS&E services for segment 2 if URS's performance was acceptable. URS has been making excellent progress in completing the PS&E work. Therefore, staff requested that URS submit a scope, cost, and schedule proposal for the PS&E work for segment 2. Project Description Segment 2 includes the addition of one mixed flow lane in each direction, requiring inside and outside widening along the 12.9 mile project length. The project also includes replacement of two bridge structures, modifications to four additional bridge structures, and construction of new sound walls, retaining walls and drainage structures. Much of the design for this segment is similar in nature to segment 1 already being designed by URS. In addition, the same reviewers and Agenda Item 8 17 " " " stakeholders 'apply; therefore there is an advantage to the Commission to have the same consultant provide PS&E services for both segments. Recommendation Staff is recommending that the PS&E work for segment 2 be awarded prior to the completion of the project approval/environmental document PA/ED phase, which will allow the design consultant's team to complete the site survey work and data collection, and complete other preliminary work that will be required prior to proceeding with the final design. In addition, the ranked list of on -call consultant firms that was approved by the Commission at its October 8, 2008 meeting will expire in October 2009. Readvertisement at this time would not result in any cost savings to the Commission, because as a professional services contract the cost is negotiated just prior to award of the contract by the Commission. Staff has reviewed the scope of work, cost proposal, and schedule submitted by URS for the PS&E for segment 2 and has completed negotiations with URS. The final scope, cost, and schedule documents are attached. The PS&E final design schedule duration is 26 months. Staff recommends that Agreement No. 10-31-001-00 be awarded to URS to perform final engineering services and PS&E for the 1-215 widening project from Scott Road to Nuevo Road, segment 2, in the city of Perris, based on the project scope and cost included with the attached Agreement, for the base amount of $12,400,303, plus a contingency amount of $2,099,697, to cover potential changes in scope for a total not to exceed amount of $14.5 million. Financial Information In Fiscal Year Budget: Yes Year: FY 2009/10 FY 2010/11 Amount: $300,000 $14,200,000 Source of Funds: Measure A Budget Adjustment: Yes (transfer only) GLA No.: 262 31 81102 P3023 $300,000 262 31 81102 P3024<$300,000> Fiscal Procedures Approved: \.1./w.,,,,,,,,1,,, , Date: 08/18/2009 Attachment: Agreement No. 10-31-001-00 Agenda Item 8 18 " " " Agreement No. 10-31-001-00 RIVERSIDE COUNTY TRANSPORTATION COMMISSION AGREEMENT WITH URS CORPORATION FOR PLANS, SPECIFICATION & ESTIMATES ("PS&E") FOR THE 1-215 WIDENING PROJECT FROM SCOTT ROAD TO NUEVO ROAD ADD ONE MIXED FLOW LANE IN EACH DIRECTION 1. PARTIES AND DATE. This Agreement is made and entered into as of , 2009 by and between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION ("the Commission") and URS CORPORATION, a Nevada Corporation which will do business in California as URS CORPORATION AMERICAS ("Consultant"). 2. RECITALS. 2.1 On November 8, 1988 the Voters of Riverside County approved Measure A authorizing the collection of a one-half percent 11/2%) retail transactions and use tax (the "tax") to fund transportation programs and improvements within the County of Riverside, and adopting the Riverside County Transportation Improvement Plan (the "Plan"). 2.2 Pursuant to Public Utility Code Sections 240000 et seq., the Commission is authorized to allocate the proceeds of the Tax in furtherance of the Plan. 2.3 On November 5, 2002, the voters of Riverside County approved an extension of the Measure A tax for the continued funding of transportation and improvements within the County of Riverside. 2.4 A source of funding for payment for professional services provided under this Agreement may be State Transportation Improvement Funds (STIP) from the California Department of Transportation ("Ca!trans"). 2.5 Consultant desires to perform and assume responsibility for the provision of certain professional services required by the Commission on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in URS PS&E for I-215 Page 1 19 providing professional engineering services to public clients, is licensed in the State of California (if necessary), and is familiar with the plans of the Commission. 2.6 The Commission desires to engage Consultant to render such services for the 1-215 Median Widening Project from Scott Road to Nuevo Road project ("Project"), as set forth in this Agreement. 3. TERMS. 3.1 General Scope of Services. Consultant shall furnish all technical and professional services, including labor, material, equipment, transportation, supervision and expertise, and incidental and customary work necessary to fully and adequately supply the professional engineering services necessary to provide Plans, Specifications and Estimates ("PS&E") for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.2 Commencement of Services. The Consultant shall commence work upon receipt of a written Notice to Proceed from Commission. 3.3 Term. The term of this Agreement shall be from the date first specified above or the date of issuance of the Notice to Proceed by the Commission, whichever occurs first, through May 31, 2013, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement. 3.4 Commission's Representative. The Commission hereby designates the Commission's Executive Director, or her designee, to act as its Representative for the performance of this Agreement ("Commission's Representative"). Commission's Representative shall have the authority to act on behalf of the Commission for all purposes under this Agreement. Commission's Representative shall also review and give approval, as needed, to the details of Consultant's work as it progresses. Consultant shall not accept direction or orders from any person other than the Commission's Representative or his or her designee. 3.5 Consultant's Representative. Consultant hereby designates Jeff Chapman to act as its Representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to act on behalf of Consultant for all purposes under this Agreement. The URS PS&E for 1-215 Page 2 20 • • • " " " Consultant's Representative shall supervise and direct the Services, using his or her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. Consultant shall work closely and cooperate fully with Commission's Representative and any other agencies which may have jurisdiction over or an interest in the Services. Consultant's Representative shall be available to the Commission staff at all reasonable times. Any substitution in Consultant's Representative shall be approved in writing by Commission's Representative. 3.6 Substitution of Key Personnel. Consultant has represented to the Commission that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval by the Commission. In the event that the Commission and Consultant cannot agree as to the substitution of the key personnel, the Commission shall be entitled to terminate this Agreement for cause, pursuant to the provisions of Section 3.14. The key personnel for performance of this Agreement are: Jeff Chapman 3.7 Preliminary Review of Work. All reports, working papers, and similar work products prepared for submission in the course of providing Services under this Agreement shall be submitted to the Commission's Representative in draft form, and the Commission may require revisions of such drafts prior to formal submission and approval. In the event that Commission's Representative, in his or her sole discretion, determines the formally submitted work product to be inadequate, Commission's Representative may require Consultant to revise and resubmit the work at no cost to the Commission. 3.8 Appearance at Hearings. If and when required by the Commission, Consultant shall render assistance at public hearings or other meetings related to the Project or necessary to the performance of the Services. However, Consultant shall not be required to, and shall not, render any decision, interpretation or recommendation regarding questions of a legal nature or which may be construed as constituting a legal opinion. 3.9 Standard of Care; Licenses. Consultant represents and maintains that it is skilled in the professional calling necessary to perform all Services, duties and obligations required by this Agreement to fully and adequately complete the Project. Consultant shall perform the Services and duties in conformance to and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Consultant further represents and warrants to the Commission that its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and URS PS&E for 1-215 Page 3 21 that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the Commission, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein, and shall be fully responsible to the Commission for all damages and other liabilities provided for in the indemnification provisions of this Agreement arising from the Consultant's errors and omissions. Any employee of Consultant or its sub -consultants who is determined by the Commission to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the Commission, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.10 Opportunity to Cure. Commission may provide Consultant an opportunity to cure, at Consultant's expense, all errors and omissions which may be disclosed during Project implementation. Should Consultant fail to make such correction in a timely manner, such correction may be made by the Commission, and the cost thereof charged to Consultant. 3.11 Inspection of Work. Consultant shall allow the Commission's Representative to inspect or review Consultant's work in progress at any reasonable time. 3.12 Final Acceptance. Upon determination by the Commission that Consultant has satisfactorily completed the Services required under this Agreement and within the term set forth in Section 3.3, the Commission shall give Consultant a written Notice of Final Acceptance. Upon receipt of such notice, Consultant shall incur no further costs hereunder, unless otherwise specified in the Notice of Final Acceptance. Consultant may request issuance of a Notice of Final Acceptance when, in its opinion, it has satisfactorily completed all Services required under the terms of this Agreement. 3.13 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all applicable Caltrans funding requirements and Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the Commission, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold Commission, its officials, directors, officers, employees and agents free and harmless, pursuant to the URS PS&E for 1-215 Page 4 22 • • • " " " indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.14 Termination. 3.14.1 Notice; Reason. Commission may, by written notice to Consultant, terminate this Agreement, in whole or in part, at any time by giving written notice to Consultant of such termination, and specifying the effective date thereof ("Notice of Termination"). Such termination may be for Commission's convenience or because of Consultant's failure to perform its duties and obligations under this Agreement, including, but not limited to, the failure of Consultant to timely perform Services pursuant to the Schedule of Services described in Section 3.15 of this Agreement. Consultant may not terminate this Agreement except for cause. 3.14.2 Discontinuance of Services. Upon receipt of the written Notice of Termination, Consultant shall discontinue all affected Services as directed in the Notice or as otherwise provided herein, and deliver to the Commission all Documents and Data, as defined in this Agreement, as may have been prepared or accumulated by Consultant in performance of the Services, whether completed or in progress. 3.14.3 Effect of Termination For Convenience. If the termination is to be for the convenience of the Commission, the Commission shall compensate Consultant for Services fully and adequately provided through the effective date of termination. Such payment shall include a pro -rated amount of profit, if applicable, but no amount shall be paid for anticipated profit on unperformed Services. Consultant shall provide documentation deemed adequate by Commission's Representative to show the Services actually completed by Consultant prior to the effective date of termination. This Agreement shall terminate on the effective date of the Notice of Termination. 3.14.4 Effect of Termination for Cause. If the termination is for cause, Consultant shall be compensated for those Services which have been fully and adequately completed and accepted by the Commission as of the date the Commission provides the Notice of Termination. In such case, the Commission may take over the work and prosecute the same to completion by contract or otherwise. Further, Consultant shall be liable to the Commission for any reasonable additional costs incurred by the Commission to revise work for which the Commission has compensated Consultant under this Agreement, but which the Commission has determined in its sole discretion needs to be revised, in part or whole, to complete the Project. Termination of this Agreement for cause may be considered by the Commission in determining whether to enter into future agreements with Consultant. URS PS&E for I-215 Page 5 23 3.14.5 Cumulative Remedies. The rights and remedies of the Parties provided in this Section are in addition to any other rights and remedies provided by law or under this Agreement. 3.14.6 Procurement of Similar Services. In the event this Agreement is terminated, in whole or in part, as provided by this Section, the Commission may procure, upon such terms and in such manner as it deems appropriate, services similar to those terminated. 3.14.7 Waivers. Consultant, in executing this Agreement, shall be deemed to have waived any and all claims for damages which may otherwise arise from the Commission's termination of this Agreement, for convenience or cause, as provided in this Section. 3.15 Schedule and Progress of Services. 3.15.1 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "Er attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, the Commission shall respond to Consultant's submittals in a timely manner. Upon request of Commission's Representative, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.15.2 Modification of the Schedule. Consultant shall regularly report to the Commission, through correspondence or progress reports, its progress in providing required Services within the scheduled time periods. Commission shall be promptly informed of all anticipated delays. In the event that Consultant determines that a schedule modification is necessary, Consultant shall promptly submit a revised Schedule of Services for approval by Commission's Representative. 3.15.3 Trend Meetings. Consultant shall conduct trend meetings with the Commission's Representative and other interested parties, as requested by the Commission, on a bi-weekly basis or as may be mutually scheduled by the Parties at a standard day and time. These trend meetings will encompass focused and informal discussions concerning scope, schedule, and current progress of Services, relevant cost issues, and future Project objectives. Consultant shall be responsible for the preparation and distribution of meeting agendas to be received by the Commission and other attendees no later than three (3) working days prior to the meeting. URS PS&E for 1-215 Page 6 24 • • • 3.15.4 Progress Reports. As part of its monthly invoice, Consultant shall submit a progress report, in a form determined by the Commission, which will indicate the progress achieved during the previous month in relation to the Schedule of Services. Submission of such progress report by Consultant shall be a condition precedent to receipt of payment from the Commission for each monthly invoice submitted. 3.16 Delay in Performance. 3.16.1 Excusable Delays. Should Consultant be delayed or prevented from the timely performance of any act or Services required by the terms of the Agreement by reason of acts of God or of the public enemy, acts or omissions of the Commission or other governmental agencies in either their sovereign or contractual capacities, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes or unusually severe weather, performance of such act shall be excused for the period of such delay. 3.16.2 Written Notice. If Consultant believes it is entitled to an extension of time due to conditions set forth in subsection 3.16.1, Consultant shall provide written notice to the Commission within seven (7) working days from the time Consultant knows, or reasonably should have known, that performance of the Services will be delayed due to such conditions. Failure of Consultant to provide such timely notice shall constitute a waiver by Consultant of any right to an excusable delay in time of performance. 3.16.3 Mutual Agreement. Performance of any Services under this Agreement may be delayed upon mutual agreement of the Parties. Upon such agreement, Consultant's Schedule of Services shall be extended as necessary by the Commission. Consultant shall take all reasonable steps to minimize delay in completion, and additional costs, resulting from any such extension. URS PS&E for I-215 Page 7 25 3.17 Status of Consultant/Subconsultants. 3.17.1 Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. Commission retains Consultant on an independent contractor basis and not as an employee, agent or representative of the Commission. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries and other amounts due such personnel in connection with their performance of Services and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel, including but not limited to, social security taxes, income tax withholdings, unemployment insurance, disability insurance, and workers' compensation insurance. 3.17.2 Prevailing Wages. By its execution of this Agreement, Consultant certifies that it is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. The Commission shall provide Consultant with a copy of the prevailing rate of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. Consultant shall defend, indemnify and hold the Commission, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.17.3 Eight -Hour Law. Pursuant to the provisions of the California Labor Code, eight hours of labor shall constitute a legal day's work, and the time of service of any worker employed on the work shall be limited and restricted to eight hours during any one calendar day, and forty hours in any one calendar week, except when payment for overtime is made at not less than one and one-half the basic rate - for all hours worked in excess of eight hours per day ("Eight -Hour Law"), unless Consultant or the Services are not subject to the Eight -Hour Law. Consultant shall forfeit to Commission as a penalty, $50.00 for each worker employed in the execution of this Agreement by him, or by any sub -consultant under him, for each calendar day during which such workman is required or permitted to work more than eight hours in URS PS&E for I-215 Page 8 26 " " any calendar day and forty hours in any one calendar week without such compensation for overtime violation of the provisions of the California Labor Code, unless Consultant or the Services are not subject to the Eight -Hour Law. 3.17.4 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein, without the prior written consent of the Commission. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.17.5 Subcontracting. Consultant shall not subcontract any portion of the work or Services required by this Agreement, except as expressly stated herein, without prior written approval of the Commission. The Commission hereby approves the use by the Consultant of the five (5) subconsultants identified in Exhibit "C" Part 2 for Project delivery ("Subconsultants"). Further included in Exhibit "C" Part 2 are the multiplier, overhead rates and salary additives to be applied by Consultant to each Subconsultant. Consultant acknowledges that approval of Consultant's utilization of the identified Subconsultants together with the incorporation of the Subconsultants' rate schedules into this Agreement shall in no way be construed to create any contractual relationship between any Subconsultant and the Commission. The Subconsultants' rate schedules contained herein are for accounting purposes only. In the event that any Subconsultant shall bring any action, claim or proceeding purporting to enforce any right purportedly arising under this Agreement, the Consultant shall be responsible for the Commission's reasonable legal fees without regard to the merits of any such claim. Consultant may invoice the Commission for Services provided by the identified Subconsultants as provided for herein. Consultant may charge an administration fee of not more than five percent (5%) of the direct labor costs incurred and invoiced by approved Subconsultants. Any such subcontractor administration fee shall be invoiced as a separate line item on all invoices. Any subcontract, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.18 Ownership of Materials/Confidentiality. 3.18.1 Documents & Data. This Agreement creates an exclusive and perpetual license for Commission to copy, use, modify, reuse, or sub- license any and all copyrights and designs embodied in plans, specifications, studies, drawings, estimates, materials, data and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). URS PS&E for 1-215 Page 9 27 Consultant shall require all subcontractors to agree in writing that Commission is granted an exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to grant the exclusive and perpetual license for all such Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the Commission. Commission shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at Commission's sole risk. 3.18.2 Intellectual Property. In addition, Commission shall have and retain all right, title and interest (including copyright, patent, trade secret and other proprietary rights) in all plans, specifications, studies, drawings, estimates, materials, data, computer programs or software and source code, enhancements, documents, and any and all works of authorship fixed in any tangible medium or expression, including but not limited to, physical drawings or other data magnetically or otherwise recorded on computer media ("Intellectual Property") prepared or developed by or on behalf of Consultant under this Agreement as well as any other such Intellectual Property prepared or developed by or on behalf of Consultant under this Agreement. The Commission shall have and retain all right, title and interest in Intellectual Property developed or modified under this Agreement whether or not paid for wholly or in part by Commission, whether or not developed in conjunction with Consultant, and whether or not developed by Consultant. Consultant will execute separate written assignments of any and all rights to the above referenced Intellectual Property upon request of Commission. Consultant shall also be responsible to obtain in writing separate written assignments from any subcontractors or agents of Consultant of any and all right to the above referenced Intellectual Property. Should Consultant, either during or following termination of this Agreement, desire to use any of the above -referenced Intellectual Property, it shall first obtain the written approval of the Commission. All materials and documents which were developed or prepared by the Consultant for general use prior to the execution of this Agreement and which are not the copyright of any other party or publicly available and any other computer applications, shall continue to be the property of the Consultant. However, unless otherwise identified and stated prior to execution of this Agreement, Consultant URS PS&E for 1-215 Page 10 28 • • • " " " represents arid warrants that it has the right to grant the exclusive and perpetual license for all such Intellectual Property as provided herein. Commission further is granted by Consultant a non-exclusive and perpetual license to copy, use, modify or sub -license any and all Intellectual Property otherwise owned by Consultant which is the basis or foundation for any derivative, collective, insurrectional, or supplemental work created under this Agreement. 3.18.3 Caltrans' Right to Documents and Data. If required by any funding provided by Caltrans and utilized for payment of Services provided under this Agreement, Consultant agrees that Caltrans shall have a non-exclusive, royalty -free and irrevocable right to reproduce, publish, or otherwise use Documents and Data prepared or caused to be prepared by Consultant, or its subconsultants, under this Agreement, unless such Documents and Data are otherwise deemed confidential by the Commission. 3.18.4 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of Commission, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use Commission's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of Commission. 3.19 Indemnification. To the fullest extent permitted by law, Consultant shall defend, indemnify and hold the Commission, its directors, officials, officers, employees, consultants, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to alleged negligent acts, omissions, or willful misconduct of the Consultant, its officials, officers, employees, agents, consultants, and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees, and attorney's fees and other related costs and expenses. Consultant shall defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the Commission, its directors, officials, officers, employees, URS PS&E for 1-215 Page 11 29 consultants, volunteers, and agents. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against Commission or its directors, officials, officers, employees, consultants, volunteers, or agents, in any such suit, action or other legal proceeding. Consultant shall reimburse the Commission and its directors, officials, officers, employees, consultants, volunteers, and/or agents, for any and all legal expenses and costs, including reasonable attorney's fees, incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Commission, its directors, officials, officers, employees, consultants, volunteers, or agents. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 3.20 Insurance. 3.20.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the Commission that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. 3.20.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) if Consultant has employees, Workers' Compensation and Employer's Liability: Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit URS PS&E for 1-215 Page 12 30 • • • " " " shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers' Compensation and Employer's Liability: Workers' Compensation limits as required by the Labor Code of the State of California. Employer's Liability limits of $1,000,000 per accident for bodily injury or disease. 3.20.3 Professional Liability. Consultant shall procure and maintain, and require its sub -consultants to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $2,000,000 per claim. 3.20.4 Aircraft Liability Insurance. When appropriate, Consultant shall procure and maintain, or cause to be procured and maintained, aircraft liability insurance or equivalent form, with a single limit of not less than $5,000,000 per each occurrence. Such insurance shall include coverage for owned, hired and non - owned aircraft and passengers, and shall name, or be endorsed to name, the Commission, its directors, officials, officers, employees and agents as additional insureds with respect to the Services or operations performed by or on behalf of the Consultant. 3.20.5 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the Commission to add the following provisions to the insurance policies: (A) General Liability. The general liability policy shall be endorsed to state that: (1) the Commission, its directors, officials, officers, employees and agents shall be covered as additional insureds with respect to the Services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the Commission, its directors, officials, officers, employees and agents, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Any insurance or self- insurance maintained by the Commission, its directors, officials, officers, employees and agents shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in any way. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the Commission, its directors, officials, officers, employees and agents shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the Commission, URS PS&E for 1-215 Page 13 31 its directors, officials, officers, employees and agents, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Any insurance or self-insurance maintained by the Commission, its directors, officials, officers, employees and agents shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in any way. (C) Workers' Compensation and Employers Liability Coverage. The insurer shall agree to waive all rights of subrogation against the Commission, its directors, officials, officers, employees and agents for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the Commission; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the Commission, its directors, officials, officers, employees and agents. 3.20.6 Deductibles and Self -Insurance Retentions. Any deductibles or self -insured retentions must be declared to and approved by the Commission. If the Commission does not approve the deductibles or self -insured retentions as presented, Consultant shall guarantee that, at the option of the Commission, either: (1) the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the Commission, its directors, officials, officers, employees and agents; or, (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 3.20.7 Acceptability of Insurers. Insurance is to be placed with insurers satisfactory to the Commission with a current A.M. Best's rating no less than A:VIII. The insurer shall possess a valid certificate of authority to transact insurance in the State of California issued by the California Department of Insurance. The use of non -admitted (surplus lines) insurers will not be permitted. 3.20.8 Verification of Coverage. Consultant shall furnish Commission with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the Commission. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements must be received and approved by the Commission before work commences. The Commission reserves the right to require complete, certified copies of all required insurance policies, at any time. URS PS&E for 1-21S Page 14 32 • " " " 3.21 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.22 Fees and Payment. 3.22.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The Total Compensation shall not exceed Twelve Million, Four Hundred Thousand, Three Hundred Three ($12,400,303.00) without written approval of Commission's Representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.22.2 Payment of Compensation. Consultant shall submit a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the Statement. Charges specific to each Milestone listed in the Schedule of Services shall be listed separately on an attachment to each statement. Each statement shall be accompanied by a monthly progress report and spreadsheets showing hours expended for each task for each month and the total Project to date. Each statement shall include a cover sheet bearing a certification as to the accuracy of the statement signed by the Consultant's Project Manager or other authorized officer. 3.22.3 Extra Work. At any time during the term of this Agreement, Commission may request Consultant to perform Extra Work. As used herein, "Extra Work" means any work which is determined by the Commission to be necessary for proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written URS PS&E for I-215 Page 15 33 authorization from Commission's Representative in the form of a written Extra Work Order signed by the Commission's Representative. 3.22.4 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by the Commission's Representative. 3.23 Prohibited Interests. 3.23.1 Solicitation. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the Commission shall have the right to rescind this Agreement without liability. 3.23.2 Conflict of Interest. For the term of this Agreement, no member, officer or employee of the Commission, during the term of his or her service with the Commission, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.23.3 Conflict of Employment. Employment by the Consultant of personnel currently on the payroll of the Commission shall not be permitted in the performance of this Agreement, even though such employment may occur outside of the employee's regular working hours or on weekends, holidays or vacation time. Further, the employment by the Consultant of personnel who have been on the Commission payroll within one year prior to the date of execution of this Agreement, where this employment is caused by and or dependent upon the Consultant securing this or related Agreements with the Commission, is prohibited. 3.24 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred and fees charged under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of the Commission during normal business hours to examine, audit, and make transcripts or copies of any and all ledgers and books of account, invoices, vouchers, canceled checks, and any other records or documents created pursuant to this Agreement. All such information shall be retained by Consultant for at least three (3) years following termination of this Agreement. 3.25 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, URS PS&E for I-215 Page 16 34 • • • " " " employee or applicant for employment because of race, religion, color, national origin, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of the Commission's Minority Business Enterprise program, Affirmative Action Plan or other related Commission programs or guidelines currently in effect or hereinafter enacted. 3.26 Employment of Apprentices. This Agreement shall not prevent the employment of properly indentured apprentices in accordance with the California Labor Code, and no employer or labor union shall refuse to accept otherwise qualified employees as indentured apprentices on the work performed hereunder solely on the ground of race, creed, national origin, ancestry, color or sex. Every qualified apprentice shall be paid the standard wage paid to apprentices under the regulations of the craft or trade in which he or she is employed and shall be employed only in the craft or trade to which he or she is registered. If California Labor Code Section 1777.5 applies to the Services, Consultant and any subcontractor hereunder who employs workers in any apprenticeable craft or trade shall apply to the joint apprenticeship council administering applicable standards for a certificate approving Consultant or any sub - consultant for the employment and training of apprentices. Upon issuance of this certificate, Consultant and any sub -consultant shall employ the number of apprentices provided for therein, as well as contribute to the fund to administer the apprenticeship program in each craft or trade in the area of the work hereunder. The parties expressly understand that the responsibility for compliance with provisions of this Section and with Sections 1777.5, 1777.6 and 1777.7 of the California Labor Code in regard to all apprenticeable occupations lies with Consultant 3.27 Right to Employ Other Consultants. The Commission reserves the right to employ other consultants in connection with the Project. 3.28 Governing Law. This Agreement shall be governed by and construed with the laws of the State of California. Venue shall be in Riverside County. 3.29 Attorneys' Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys' fees and, all other costs of such actions. 3.30 Time of Essence. Time is of the essence for each and every provision of this Agreement. URS PS&E for 1-215 Page 17 35 3.31 Headings. Article and Section Headings, paragraph captions or marginal headings contained in this Agreement are for convenience only and shall have no effect in the construction or interpretation of any provision herein. 3.32 Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONSULTANT: URS Corporation Americas 2020 East First Street Suite 400 Santa Ana, CA 92705 Attn: Jeff Chapman COMMISSION: Riverside County Transportation Commission 4080 Lemon Street, 3`d Floor Riverside, CA 92501 Attn: Executive Director Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. mail, first class postage prepaid, and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.33 Conflicting Provisions. In the event that provisions of any attached exhibits conflict in any way with the provisions set forth in this Agreement, the language, terms and conditions contained in this Agreement shall control the actions and obligations of the Parties and the interpretation of the Parties' understanding concerning the performance of the Services. 3.34 Amendment or Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.35 Entire Agreement. This Agreement contains the entire agreement of the Parties relating to the subject matter hereof and supersedes all prior negotiations, agreements or understandings. 3.36 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.37 No Waiver. Failure of Commission to insist on any one occasion upon strict compliance with any of the terms, covenants or conditions hereof shall not be deemed a waiver of such term, covenant or condition, nor shall any waiver or relinquishment of any rights or powers hereunder at any one time or more times be URS PS&E for I-21S Page 18 36 e • " " " deemed a waiver or relinquishment of such other right or power at any other time or times. [Signatures on following page] URS PS&E for 1-21S Page 19 37 SIGNATURE PAGE TO AGREEMENT NO. 10-31-001-00 IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first herein above written. RIVERSIDE COUNTY URS CORPORATION AMERICAS TRANSPORTATION COMMISSION By: Robert E. Magee, Chair Signature APPROVED AS TO FORM: By: Best Best & Krieger LLP General Counsel Name Title URS PS&E for I-215 Page 20 38 " " " EXHIBIT "A" SCOPE OF SERVICES Attached behind this page URS PS&E for I-215 Page 21 39 EXHIBIT A PS&E SCOPE OF WORN I-215 MEDIAN WIDENING PROJECT FROM SCOTT ROAD TO NUEVO ROAD (ADD ONE MIXED FLOW LANE IN EACH DIRECTION) EA NO.OF162 Prepared for ty Transportation Commission 4080 Lemon Street, 3rd Floor Riverside, California 92501 July 2009 Prepared by URS Corporation 2020 East First Street, Suite 400 Santa Ana, CA 92705 (714)835-6886 Fax: (714) 433-7701 URS PS&E for 1-215 Page 22 40 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) TABLE OF CONTENTS SECTION PAGE 1. PROJECT DESCRIPTION AND ASSUMPTIONS 1 2. NON-STANDARD MANDATORY AND ADVISORY DESIGN FEATURES 4 3. ASSUMPTIONS IN ADDITION TO THE PROJECT DESCRIPTION 4 4. PROJECT SCHEDULE -9 5. DETAILED SCOPE OF WORK 9 5.1 DATA COLLECTION 9 5.2 ROADWAY DESIGN 13 5.3 BRIDGE DESIGN 21 5.4 DRAINAGE REPORTS 24 5.5 GEOTECHNICAL ENGINEERING 27 5.6 PERMITTING AND ENVIRONMENTAL 32 5.7 RIGHT OF WAY AND UTILITIES 36 5.8 PROJECT MANAGEMENT 40 i 41 " 1. Project Description and Assumptions The following scope of work is to prepare the Plans, Specifications and Cost Estimate (PS&E) for the addition of one mixed flow lane in each direction between Scott Road and Nuevo Road. Interchange and ramp improvements are generally not contemplated to accomplish the main objective of the Project (one mixed flow lane addition each way). Within this scope of work the project is referred to as the I-215 Median Widening Project Caltrans EA OF162, or the Project for brevity. The work will be performed using current Caltrans guidance provided in documentation such as the Project Development Procedures Manual (PDPM), Highway Design Manual (HDM), CADD Users Manual, Ready To List (RTL) Guide, PS&E Guide, Bridge Design documents, Caltrans 2006 Standard Plans and Caltrans 2006 Standard Specifications. The activities listed in this scope of work are intended to be delivered to support the 30%, 60%, 95% and 100% reviews that are typically used by Caltrans to review PS&E packages led by Local Agencies. Anticipated sheet types and individual deliverables matrixed against the four submittal delivery milestones are listed in Table 1 on the following page. The Project consists of median -only (inside) widening from the southem project limit at Scott Road to approximately Station 815+00 just north of the SR74 East (Matthews Road) interchange. From Station 815+00 to the northern project limit, the proposed improvements consist of a combination of inside and outside widening. A fundamental assumption of this scope of work is that the southern portion of the project, where only inside widening is proposed, will be designed in a manner similar to the I-215 Median Widening project to the south (EA OF161) between Murrieta Hot Springs Road and Scott Road. Some of the key elements of that design include showing existing utilities on the Layout Sheets, elimination of Contour Grading Sheets since there is no 'contour grading" to be constructed relative to inside widening improvements and Pavement Delineation and Sign Layout Sheets are combined onto the same layout sheets since the designs are able to be clearly shown on one set of sheets. There are several different assumptions that apply to the northern segment of the Project since this portion includes outside widening, two overerossing replacements and several ramp realignments. For one, standalone Utility Sheets will be prepared in areas of significant existing utilities. These are assumed to occur in the areas of Perris Boulevard and the realigned D Street northbound entrance ramp. In areas of no, or very minor, existing utilities that cross or are within the Caltrans right of way; standalone Utility Sheets are not necessary and any facilities in these areas will be shown on the Layout Sheets. Contour Grading plans are suggested by Caltrans guidelines when the shapes of the embankments or cuts are variable, warped or complex. Therefore, Contour Grading designs are proposed in the areas of the Perris Boulevard, D Street and Nuevo Road. Contour grading will be shown in the areas of embankment and cut, but are not necessary across the existing or new pavements. Where the contours shown on the Contour Grading plans intersect pavement areas, the contours will be clipped at the pavement/earthwork grading interface. Pavement Delineation and Sign Layouts are combined in the northern segment similar to the southern segment, since these designs will be clear even in the outside widening areas. A-1 42 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) Table 1. Deliverables Deliverable Title Sheet Milestone Delivery Points 30% x 60°% x 95% x 100% x Typical Cross Sections x x x x Key Map and Line Index x x x x Layouts (1" = 50') x x x x Profiles & Superelevation Diagrams x x x x Construction Details x x x Temporary Water Pollution Control Plans (1" = 50') x x x Temporary Water Pollution Control Details x x x Temporary Water Pollution Control Quantities x x x Drainage and BMP Layouts (1" = 50') ("Scott Rd. to Sta. 815+001 x x x Contour Grading, Drainage and BMP Layouts (1" = 50') [Sta. 815+00 to Nuevo Rd 1 x x x Drainage Profiles x x x Drainage and BMP Details x x x Drainage Quantities x x x Utility Plans (1" = 50') rSta. 815+00 to Nuevo Rd. where reg'd.1 x x x x Utility Details & Quantities x x x Construction Area Signs x x x Stage Construction and Traffic Handling Layouts (1" = 50') x x x x Detour Layouts x x x Pavement Delineation and Sign Layouts (1" = 50') x x x x Pavement Delineation Details & Quantities x x x Sign Details & Quantities x x x Overhead Sign Details and Quantities x x x Summary of Quantities x x x Retaining Wall Layouts & Elevations x x Retaining Wall Details & Quantities x x Lighting and Sign Illumination x x x Ramp Metering System x x x Traffic Count Station Tables x x x Traffic Count Station Details x x x Electrical Details x x x Standard Special Provisions (SSPs) x x x & Cost Estimate x x x �Quantities _.. .� ... ur�m.. .. sir. ..., ».. ..... .... .. .. _.., _.._ is Type Selection Report and General Plan x Draft Structure PS&E (Unchecked Details) x Final Structure PS&E Checked Details x x -s>'lst Transportation Management Plan (TMP) Draft Final ._ Updated Storm Water Data Report (PS&E) Draft Final On -Site Roadway Drainage Report Draft Final Bridge Scour Reports (by RCTC) Draft Final Preliminary Foundation Reports (Type Selection) Draft Final Foundation Reports Draft Final Materials Report Draft Final Geotechnical Desi•n Re..rt Retainin. Walls 5 YhSt%'l.HP.Y .�%�Ma'x N` .drt.._.xte Y }t S Jt tt'}.'.�r Draft fi �#�ii's%_ Final {M� tLxat Nationwide 404 Permit Draft Final Clean Water Act 401 Permit Draft Final Streambed Alteration Agreement 1600 Permit Draft Final NPDES Notice of Intent Draft Final A-2 43 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) The Project includes the following improvement elements that have been defined in the Draft Project Report: • This segment of I-215 will be widened from the existing four mixed flow lanes (two lanes in each direction) to six mixed flow lanes (three lanes in each direction). The additional mixed flow lane in each direction will primarily be constructed in the existing median. However, from a point approximately 0.7 mile north of the SR74 East (Matthews Road) interchange, it will be necessary to additionally widen the freeway to the outside. Both directions of flow (northbound and southbound) will typically have ten foot wide left and right shoulders. The left shoulders will be reduced at bridge overcrossings to a minimum of seven feet wide and the right shoulders will be reduced to a minimum of eight feet at the Salt Creek Bridge and Ethanac Overhead structures. • The proposed new lanes will connect directly to the proposed new lanes on I-215 to the south (EA OF161), which requires approximately 100 feet of reconstruction of the northbound lanes south of Scott Road. The proposed new lanes will connect directly to the existing six -lane freeway section to the north. • The existing lanes of I-215 within the project limits, including the shoulders, may be ground and overlaid with HMA pavement to the extent determined to be necessary. • In areas where the existing northbound lanes were constructed as a crown section, the existing number one lane (lane closest to the median) will be re -constructed to provide a consistent cross fall from the inside to the outside. • Storm water quality Best Management Practice (BMP) features will be included as part of the project at select locations where identified benefits outweigh impacts. • A concrete or double metal thrie beam median barrier will be installed throughout the project limits. • Drainage inlets within the median will be abandoned and interfering portions will be removed. New or modified drainage systems within the outside shoulders or new roadside swales (such as biofiltration BMPs) will be utilized to convey both storm water quality flows and peak flows to existing outlets and historically identified off -site drainage facilities. In the areas where superelevated pavement sections exist, new or modified drainage systems will be constructed in the center median. • Existing interchange entrance ramps that are not currently programmed to be metered by others, will be retrofitted with ramp metering systems. • The existing overerossings at Perris Boulevard and D Street will be replaced. • The existing bridges at Salt Creek, Romoland Flood Control Channel and the San Jacinto River bridge (including the eight overflow structures (four south and four north of the river) will be widened. The Salt Crcek bridge widening is expected to include some A-3 44 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) scour retrofit work. The San Jacinto River bridge may require removal of sediment under the existing structure to increase the bridge's hydraulic capacity. • The existing Ethanac overhead structure will be widened in the median. • A small amount of new right of way will be required for the Project. Temporary construction easements will also need to be acquired to construct some of the improvements. A temporary parking lot will need to be constructed to accommodate staging of the realigned D Street entrance ramp. • Several existing utilities will need to be relocated prior to or as part of the proposed Project. • Replacement of impacted trees at a 1:1 ratio will be necessary. 2. NON-STANDARD MANDATORY AND ADVISORY DESIGN FEATURES The Draft Project Report identifies six exceptions to Mandatory Design Standards that occur at 22 specific locations throughout the project limits. The Draft Project Report also identifies three exceptions to Advisory Design Standards that occur at 19 specific locations throughout the project limits. It is assumed that all of these identified nonstandard design features will be documented and approved in Fact Sheets during the Project Approval and Environmental Document (PA&ED) phase of the project and that no additional documentation or standardization will be required during the PS&E phase for these identified nonstandard design features. 3. ASSUMPTIONS IN ADDITION TO THE PROJECT DESCRIPTION The following additional assumptions have been made with regard to the proposed PS&E scope of work for the Project. General Assumptions: 1. The consultant will prepare all reports, studies and plans to meet the requirements of this scope of work. RCTC will provide overall project coordination and will handle and/or provide direction on administrative and policy matters. Caltrans will provide oversight, guidance and interpretation on matters relating to the State. The County of Riverside and City of Perris will provide guidance and interpretation on matters related to non -State facilities to be constructed outside the Caltrans right of way. 2. The Duration of the project to deliver the complete and approved PS&E package is assumed to be 27 months. 3. Geometric Approval Drawings (GAD) and Fact Sheet (Advisory and Mandatory) approvals will be addressed under the PA&ED scope of work. This scope of work A-4 45 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) assumes that the dra GADS will be approved with few, if any, changes to the basic geometric definition of the Project as shown in the draft GADs and Project Report (PR) on which this PS&E scope of work is based. 4. There is one noise wall included in the Project. 5. It is assumed that the PR and Environmental Document (ED) will be approved by June 2010 and that no significant modifications will be required during PS&E. 6. No specific material sites will need to be identified or required for the Project. 7. The design will be prepared in English units. 8. There are no hazardous waste issues that will have to be addressed during final design or that will need to be worked around as part of the Project. 9. Engineering support services during construction are not included and will be negotiated as a separate amendment to this design contract. 10. RCTC will provide authorization and assist in arranging access for site reconnaissance, if necessary. Data Collection Assumptions: 1. The aerial topographic mapping, showing the side slopes outside the pavement limits, that was prepared in the PA&ED phase will be adequate for final design outside the pavement limits with no modifications necessary and without requiring new additional field surveys to be conducted. 2. Monument perpetuation surveys, if required, will be obtained by RCTC from the PA&ED phase of the Project. Roadway Design Assumptions: 1. Typical Cross Sections will only be required where significant changes to the cross - sectional geometry occur or where there are changes in the proposed pavement structural sections. Existing pavement structural sections will be presented in a tabular format if as-builts indicate that the existing structural sections vary a lot along the alignment. 2. The existing drainage systems will generally be maintained with the exception of the removal of drainage improvements in the median and relocating facilities in areas of outside widening. 3. There is one noise wall, supported on a retaining wall, near the north end of the Project. No other noise walls are proposed. 4. InRoads cross sections, as generated by the program, will be provided for the Resident Engineer File. These cross sections will be cut approximately every 50 feet and will A-5 46 Plans, Specifications and Estimate I-215 Median Widening Project .(Scott Road to Nuevo Road) show a tough original ground line and proposed graded surfaces. It is assumed that no improvements or betterments to the output files of the InRoads-generated cross sections will be required. 5. The temporary parking lot will be designed as Construction Detail Sheets. The design will include paving, grading and striping designs; but is assumed to not require new drainage improvements, lighting or landscaping. 6. It is assumed that contour grading designs will only be provided in locations where there is complex and irregular grading of embankment or cut slopes. Contour grading designs, where necessary, will be shown on the Drainage Layouts to add clarity to the drainage and storm water BMP designs. 7. Utility Sheets will only be provided in areas of substantial amounts of existing utility facilities crossing or within the Caltrans right of way. In areas of minor amounts of existing utility facilities, the utilities will be shown graphically on the Layout Sheets. 8. Pavement Delineation Layouts and Sign Layouts will be combined into one set of plan sheets. 9. Stage Construction Layouts and Traffic Handling Layouts will be combined onto one set of plan sheets with specific cross sections shown, as necessary, to define the work areas and traffic lanes and shoulders that wilt remain open to the traveling public. 10. There are no electrical modifications or improvements for existing traffic signals, highway lighting, sign illumination and other electrical facilities required, except as specifically noted in this scope of work. 11. New ramp meters will be designed at the McCall Road, Ethanac Road, SR74 East (Matthews Road) and D Street interchange entrance ramps only (7 locations). 12. Traffic count stations impacted by the proposed Project will be designed using tabular data and details rather than preparing a site plan for each location of sensor units to be installed. 13. Planting Sheets will be prepared in areas where the proposed improvements physically impact existing mature trees. Complete corridor or interchange landscaping designs are not included. Irrigation Sheets for permanent irrigation facilities are also not included. Bridge Design Assumptions: 1. The proposed widening of the San Jacinto River bridge will allow for dry animal crossings under the existing bridge at all times during construction. New or temporary dry animal crossings are not included in this scope of work. Drainage Report Assumptions: A-6 47 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) 1. The storm water quality BMP approach discussed in the draft Storm Water Data Report (PA&ED) will be the approved storm water treatment approach carried into the PS&E phase for design and construction. 2. Bridge Hydraulics and Scour Reports suitable for use in the final designs of the Salt Creek, Romoland Flood Control Channel and San Jacinto River and Overflow Bridge widenings are assumed to have been prepared and approved in the PA&ED phase of the Project. 3. Where design flows are required for analysis or design purposes at major flood control facilities that cross the freeway, the necessary design year Qs will be provided by the agency having jurisdiction over the facility so that hydrology of the entire tributary watershed does not need to be evaluated as part of the freeway widening project. Geotechnical Engineering Assumptions: 1. Drilling operations to support the field geotechnical exploration program can be conducted between the hours of 9:00 am and 3:00 pm, including any necessary freeway lane or shoulder closures. 2. Up to 9,000 lineal feet of retaining wall is included in the field exploration, lab testing, Geotechnical Design Report and Log of Test Borings Sheets; as shown in the draft PR. 3. Contaminated materials will not be encountered during drilling and sampling activities. Permitting and Environmental Assumptions: 1. An allowance of $35,000 has been included to cover costs for permit applications and filing fees. Compensatory mitigation costs (such as land acquisition, habitat restoration/enhancement, habitat "banking" payments, etc.) would be paid directly by RCTC through the respective resource agencies. No budget is included in our fee estimate for compensatory mitigation or monitoring costs. 2. United States Fish and Wildlife Service approvals will be obtained as part of the PA&ED phase activities and no additional work is anticipated during final design. 3. This scope assumes that, if required, no difficulties in identifying appropriate mitigation sites and/or banks will occur during permit processing. This scope and budget does not include creation of a compensatory mitigation plan for the Project. 4. No Consultation for special status species will be required. 5. Any wetland impacts identified will remain at less than 0.5 acre and a Nationwide 404 permit will be appropriate. 6. Based upon the information in the NES, it is assumed that the Project would be processed under the United States Army Corps of Engineers (USACE) Nationwide Permit Program A-7 48 Plans, Specifications and Estimate I-215 Median Widening, Project (Scott Road to Nuevo Road) (NWP): This approach is expected to involve authorization of NWP 14 — Linear Transportation Projects. The NWP 14 authorizes the improvement of linear transportation projects, provided that the impacts to jurisdictional waters do not exceed 0.5 acre. If project impacts to jurisdictional waters exceed the USACE NWP thresholds, or if the USACE District Engineer determines that the project would result in a significant adverse impact to the aquatic environment, then an Individual Permit would be required. Preparation of an Individual Permit is not included in this scope of work. 7. This scope does not include any focused/protocol level field surveys for any special status species. 8. If needed, RCTC can provide a current National Pollution Discharge Elimination System Permit and a Storm Water Pollution Prevention Plan that details water quality management measures that ensure that authorized work does not result in water quality degradation. 9. An allowance of $20,000 has been included to cover costs for filing fees related to the NPDES permit Notice of Intent. 10. The jurisdictional waters will remain primarily as shown in the Natural Environment Study that was prepared for the proposed Project and any discrepancies that may be identified will not result in a change in acreage of more than ten percent for federal and state waters. Right of Way and Utilities Assumptions: 1. RCTC will be responsible for title reports, appraisals, right of way acquisition activities (offers, owner coordination, etc.) and the Right of Way Certification. 2. Up to 5 fee acquisitions and 20 temporary construction easements will be acquired for the proposed Project. 3. Impacts to existing utilities only occur in the northern segment of the Project where outside widening is proposed; in particular at the Perris Boulevard overcrossing replacement and the D Street entrance ramp realignment and overcrossing replacement. 4. An allowance of $20,000 has been included for potholing costs if high or low risk utilities are identified later in the PA&ED phase of the Project or during the final designs. Project Management Assumptions: 1. One Project Development Team (PDT) meeting and one Trend Meeting between each of the PDT meetings are anticipated for each of the 27 months of service estimated in the project schedule. 2. Support for up to 18 technical focused meetings will be provided. A-8 49 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) 3. Updates to two Project Fact Sheets (public outreach materials) and the existing Project website are included in the PS&E phase services. 4. PROJECT SCHEDULE A draft project schedule is attached as Attachment A. It depicts a duration of 27 months to perform the PS&E related activities. For the purpose of this draft schedule, we have assumed a PS&E phase start date (formal Notice To Proceed) of April 5, 2010. The draft schedule allows for one week of Caltrans screencheck review, four weeks of formal Caltrans review and one additional week for Caltrans to consolidate the reviewers' comments for each of the four primary submittals (30%, 60%, 95% and 100% submittals). 5. DETAILED SCOPE OF WORK This section provides an assessment of the work tasks required to design the Project and illustrates an understanding of the relationship between the work task items and the role the individual tasks play with respect to achieving the projects goals, meeting RCTC's expectations and the methodology proposed for accomplishing the work. 5.1 DATA COI 1.ECT1ON 5.1.1 EXISTING CONDITIONS AND DESIGN SURVEYS The baseline existing conditions will be identified in this task through assembly of existing aerial topographic mapping (from PA&ED phase) and development of new field design surveys. YeribP Survey Control The existing survey control will be verified in the field and densified as necessary to establish the control network for additional field surveys using a combination of GPS and conventional surveying methods. The results of the verification survey will be reported prior to commencing any further design survey work. It is assumed that the survey control for the project that was established during the PA&ED phase will be provided by RCTC in a format that can be used directly for these design surveys. Drainage Surveys Survey data of existing drainage features (pipe invert elevations, inlets, manholes, headwalls, outlets, channel inverts, etc.) will be obtained. Tie -In (Join) Surveys Field surveys will be performed at the following tie-in locations: • Nuevo Road NB Exit Kamp - Survey join conditions at the NB exit ramp. Work includes detailed survey of the ramp join area at its intersection with Nuevo Road. A-9 50 Plans, Specifications and Estimate 1-215 Median Widening Project (Scott Road to Nuevo Road) _ • D Street SB Exit Ramp - Survey join conditions at the SB exit ramp and driveway location. Up to four cross sections will be surveyed at 25-foot intervals along D Street and a detailed survey of the driveway area will be performed. The centerline of D Street will be established for design purposes from the tie-in area to the nearest intersection or angle point to the south. • Perris Boulevard Overcrossing - Survey join conditions at each end of the new overcrossing. This work includes up to four cross sections at 25-foot intervals beyond each end of the proposed new overcrossing. The centerline of Perris Boulevard will be established at the join locations and across I-215. • SR74 West SB Entrance Ramp - Survey join conditions at the SB entrance ramp. This ramp is currently being design and will be modified by the I-215 Median Widening Project. It is assumed that the interchange improvements will be constructed by the time that this design survey is performed. • BNSF and SR74 East (Matthews Road) — The centerline and top of rail elevations on the BNSF track crossing under the I-215 will be surveyed. Cross sections along SR74 East (Matthews Road) including the edges of pavement and crown elevations will be surveyed. Soffit elevations of the existing I-215 overhead structure over the BNSF tracks and SR74 East (Matthews Road) will also be obtained for vertical clearance calculations. Drainage Channel Cross -Sectional Surveys Field surveys will be performed at the drainage channel locations listed below. Salt Creek Channel Romoland Flood Control Channel • San Jacinto River • South Overflow Crossings • North Overflow Crossings Cross sections will be surveyed at 100-foot intervals, 500 feet upstream and 1,000 feet downstream, of the freeway crossings measured from each side of I-215. Cross sections will include flowline, toe of slope, top of slope and grade breaks within the channel cross sections. At the San Jacinto River south and north overflow crossings, the cross - sectional surveys will extend from the northernmost and southernmost crossings, respectively, to the San Jacinto River crossing on each side of I-215. Monument Perpetuation and Record of Survey (ROTC) If monument perpetuation surveys are necessary and/or filing of a Record of Survey of the project control, then it is assumed that the PA&ED phase contract will complete this work. No level of effort is included in this scope of work to complete these activities. A-10 51 " " Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) 5.1.2 REFERENCE MATERIALS Reference materials will be researched and obtained from the Caltrans, the County of Riverside, the Riverside County Flood Control and Water Conservation District (RCFCDWCD), the City of Perris and other pertinent agencies. Anticipated materials include related previous studies, freeway and local roadway as-builts, existing right of way maps, assessor parcel maps/property data, drainage studies, record drawings and other pertinent information available for the project corridor and adjacent areas. The information will be reviewed and compiled and utilized in the preparation of various contract documents. Site visits and field reviews will be conducted by the design team, as necessary, to investigate existing site conditions and to verify and confirm various field conditions that may assist the design team in advancing the preparation of plans and various design elements to the next stage of development. For the purpose of this scope of work it is assumed that up to 10 site visits will be conducted. 5.1.3 UTILITY DATA Assemble/Review Existing Utility Information It is anticipated that a significant portion of the existing utility data will be available from the PA&ED phase work. This data should include an electronic file of baseline data showing the locations and types of existing utilities that cross or lie within the existing freeway right of way or in areas where new right of way is proposed for acquisition. Research materials received in the PA&ED phase from utility agencies and owners will be provided by RCTC and reviewed for completeness. These materials are expected to include hardcopies of atlas documents, as -built plans and other record drawings that were provided by the various utilities involved in the project. Where it appears that existing utility information is missing, either through field reviews or cross-referencing from other reference documents, utility agencies and owners will be contacted to obtain copies of the missing information. The existing utility information collected and reviewed in this task will be used in the preparation of the existing utility composite base mapping. Pothole Existing Utilities At this time, there are no high or low risk utilities identified in the draft Project Report that would require treatment and processing in accordance with Caltrans Policy on High and Low Risk Utilities. Therefore, potholing of existing utilities is not required at this time. However, an allowance has been included in the level of effort estimate to accommodate a modest amount of potholing that may become necessary later in the PA&ED phase or during final design. If precise locations of existing utilities are required to prepare necessary utility relocation plans, it is assumed that the owning utility companies will pothole their respective facilities and provide the information necessary for final design. Survey Existing Utilities A-11 52 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) Since potholing of existing high and low risk utilities is not anticipated, surveys of positively located (potholed) existing utilities is not anticipated to be necessary. The locations of existing utilities are assumed to be defined by as-builts and other record data and field surveys of those facilities should not be necessary, particularly in areas where potential conflicts are minimal. Field surveying of existing utilities is not included in this scope of work or level of effort estimate. A-12 53 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) 5.2 ROADWAY DESIGN This task includes all activities, from development of the base maps, skeletal layouts, design and inter -disciplinary roadway design coordination necessary to develop roadway plans, specifications and cost estimate for the construction contract. Each of the subtasks listed below will be prepared, checked, and assembled for each of four planned submittal reviews (30%, 60%, 95% and 100%) in accordance with the matrix shown previously in Table 1. 5.2.1 30% CIVIL/ROADWAY PLANS Based on the Project Report, Geometric Approval Drawings and Nonstandard Design Fact Sheets prepared and approved as part of the PA&ED phase of the project, 30% roadway plans will be prepared that conform to the Caltrans District 8 Oversight Guidelines. Base Plan Preparation Based on the design level surveys performed by others and topographic base maps prepared as part of the PA&ED phase of this project, project base plan will be prepared that will be used as the basis for various milestone submittals and other design disciplines. The individual cut sheets will be created at 1"=50' scale for Layouts and 1"=20' scale for Construction Details, as appropriate. Matchlines will be established for the final design drawings. The title block data will be populated for use with various sheets along with required notes and legends. This subtask also includes effort to set-up the project CADD standards, reference files, naming conventions, seed file, global origin, etc. to design and produce the project in Microstation. Bridge Site Data Submittal A-13 54 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) Bridge Site Data Submittals will be prepared mdividually for the bridges involved in the project. These include the following structures: • Salt Creek Bridge (Widen) • Romoland Flood Control Channel Bridge (Widen) • Ethanac Overhead (Widen) • San Jacinto River Bridge (Widen) • San Jacinto River Overflows (Widen) • Perris Boulevard Overcrossing (Replace) • D Street Overcrossing (Replace) Pertinent background information will be attached to the form. In addition to the typical information required in the Bridge Site Data Submittal form, other special circumstances or important information will be noted and included, as appropriate. The Bridge Site Data Submittal forms will be routed through District Design Oversight staff for concurrence prior to issuing them to Caltrans Division of Structures as part of the Type Selection process. Cross Section Improvement Analysis Utilizing data obtained in the pavement elevation surveys, the existing pavement cross sections will be analyzed. It is anticipated that the northbound roadbed will be a crowned typical section and the southbound roadbed will generally be sloped from the median toward the outside edge of shoulder, except in superelevated segments of the freeway. The existing cross slopes will be analyzed with spreadsheets to determine the limits of complete pavement reconstruction (northbound number one lane crowned back toward the median) versus grind and overlay surficial pavement enhancements. The analysis will also be used in determining the available superelevation transition areas and extrapolated profiles and cross slopes for the median widening areas. This effort will be an iterative process used to balance improvement elements with the existing conditions of the 1-215 freeway in the most cost effective manner possible. 30% Civil/Roadway/Traffic Plans The civil/roadway plan set will be prepared in this subtask. The specific plan sheets anticipated for this subtask are itemized in Table 1. The 30% design submittal will essentially consist of skeletal layouts of the primary project elements including the basic geometries (Typical Cross Sections, Layouts and Profiles), the Drainage Layouts with existing storm drain systems depicted, existing Utility Plans, Striping Layouts and conceptual Construction Staging Layouts. This effort will progress the GADS from a preliminary engineering level to a detailed design level that forms the basis for all of the other plan sheets that will prepared in future submittal stages of the project. Specifications and cost estimates are not required at the 30% design level and are not included in the level of effort for this subtask. The 30% civil/roadway/traffic plans will be prepared, checked through the quality control processes and packaged for screencheck submittal to Caltrans. Once the screencheck submittal is determined to be a complete A-14 55 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) submittal by Caltrans, the full 30% review plan set will be reproduced and submitted for review. 5.2.2 60% CIVIL/ROADWAY/TRAFFIC PLANS Responses to 30% Review Comments When the 30% plan review comments are received from Caltrans, they will be consolidated into comprehensive comment response forms and organized by discipline and/or reviewer. The comments will be immediately reviewed and initially dispositioned to identify comments that require clarification before a complete response can be developed and to identify comments that may be particularly difficult to incorporate, which require discussion and compromise between RCTC and Caltrans. The comment response matrix will be utilized as a guide to conduct a Comment Response Meeting with Caltrans reviewers before significant work is initiated on updates/revisions to the plans. After the meeting, the responses will be finalized and incorporated into the final response matrix to form a written record of the agreed upon plan corrections and/or consensus on those comments that were agreed not to be incorporated. The 30% comment response matrix will be submitted with the 60% PS&E submittal. 60% Civil/Roadway/Traffic Plans After agreement is reached on the dispositions of the 30% comments, the design drawings will be advanced a 60% completion level. At the 60% stage, all of the plan sheets that are anticipated in the final plan set will be prepared to some level of completion, as shown in Table 1. Plan sheets submitted in the 30% phase will be updated based on agreed upon comment responses and then progressed to 60%. Certain sheets, for example geometric plans will be carried forward further than 60% completion to support designs in other disciplines. Other sheets will be less than 60% complete, such as details and quantity sheets since a high level of advancement is not necessary and would be premature given the level of completion of the base design. The 60% civil/roadway/traffic plans will be prepared, checked through the quality control processes and packaged for screencheck submittal to Caltrans. Once the screencheck submittal is determined to be a complete submittal by Caltrans, the full 60% review PS&E document set will be reproduced and submitted for review. 60% Edited Standard Special Provisions Caltrans Standard Special Provisions (SSPs) will be downloaded from Caltrans' specifications website for use in developing the technical provisions for the project. The downloaded SSPs will be edited as suggested by the directions in the individual SSPs and as necessary by the specific requirements of the project. These tailored SSPs will be assembled into a complete set of roadway/traffic technical provisions, paginated and a table of contents created. The 60% Edited SSPs will follow the quality control processes along with the plans and will be submitted as part of the 60% PS&E package. 60% Construction Cost Estimate A comprehensive listing of roadway and traffic pay items will be identified and will form the basis of the 60% cost estimate. Quantities will be calculated for each pay item and A-15 56 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) entered into a construction cost estimate spreadsheet. Estimated unit prices will be applied to each pay item, the extension of which will form the cost estimate. The unit prices will be based on the best available data from Caltrans' cost estimating database and/or data from the County of Riverside. Unit prices will be determined taking into account potential economies of scale with respect to each individual pay item. Also, complexity of the work, access, traffic control constraints, etc. will all be considered in the determination of appropriate pay item unit prices. The 60% estimate will follow the quality control processes along with the plans and specifications. The 60% construction cost estimate will be reviewed with RCTC prior to submission to Caltrans, if appropriate. 5.2.3 95% CIVIL/ROADWAY/TRAFFIC PLANS Responses to 60% Review Comments When the 60% PS&E review continents are received from Caltrans, they will be consolidated into comprehensive continent response forms and organized by discipline and/or reviewer. The comments will be immediately reviewed and initially dispositioned to identify comments that require clarification before a complete response can be developed and to identify comments that may be particularly difficult to incorporate, which require discussion and compromise between RCTC and Caltrans. The comment response matrix will be utilized as a guide to conduct a Comment Response Meeting with Caltrans reviewers before significant work is initiated on updates/revisions to the PS&E package. After the meeting, the responses will be finalized and incorporated into the final response matrix to form a written record of the agreed upon plan corrections and/or consensus on those comments that were agreed not to be incorporated. The 60% comment response matrix will be submitted with the 95% PS&E submittal. 95% Civil/Roadway/Traffic Plans After agreement is reached on the dispositions of the 60% comments, the design drawings will be advanced a 95% completion level. At the 95% stage, all of the plan sheets will be prepared to what is considered 100% completion. From a design standpoint, no additional work is anticipated on the drawings. Plan sheets submitted in the 60% phase will be updated based on agreed upon comment responses and then progressed to 95%. The 95% civil/roadway/traffic plans will be prepared, checked through the quality control processes and packaged for screencheck submittal to Caltrans. Once the screencheck submittal is determined to be a complete submittal by Caltrans, the full 95% review PS&E document set will be reproduced and submitted for review. 95% Edited Standard Special Provisions Similar to the plans sheets, Caltrans comments on the 60% technical provisions will be addressed and the SSPs will be revised accordingly. The Caltrans website will be reviewed for SSPs that had been updated since preparation of the last submittal. Revised or new SSPs will be downloaded and edited, as appropriate. Based on the 60% review comments on the draft special provisions, specifications will be advanced to the 95% level of completion and will be submitted as part of the 95% PS&E package. The 95% A-16 57 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) Edited SSPs will follow the quality control processes along with the 95% plans and will be submitted as part of the 95% PS&E package. 95% Construction Cost Estimate The 60% construction cost estimate will be updated based on agreed upon comment responses. The estimate will also be updated with revised quantities due to changes in the project plans and specifications, potentially adding or deleting pay items. The unit prices will be checked against the most recent available data and adjusted, as necessary. The 95% estimate will follow the quality control processes along with the plans and specifications. Again, the 95% construction cost estimate will be reviewed with RCTC for conformance with the project funding levels prior to submission of the 95% PS&E package. 5.2.4 100% CIVIL/ROADWAY/TRAFFIC PLANS Responses to 95% Review Comments It is anticipated that after the 30% and 60% design reviews, there will be minimal new comments on the 95% PS&E package. If review comments are received on the 95% PS&E submittal, they will be consolidated into comprehensive comment response forms and organized by discipline and/or reviewer. The comments will be immediately reviewed and initially dispositioned to identify comments that require clarification before a complete response can be developed and to identify comments that may be particularly difficult to incorporate, which require discussion and compromise between RCTC and Caltrans. The comment response matrix will be utilized as a guide to conduct a Comment Response Meeting with Caltrans reviewers before significant work is initiated on updates/revisions to the PS&E package. After the meeting, the responses will be finalized and incorporated into the final response matrix to form a written record of the agreed upon plan corrections and/or consensus on those comments that were agreed not to be incorporated. The 95% comment response matrix will be submitted with the 100% PS&E submittal. 100% Civil/Roadway/Traffic Plans After agreement is reached on the dispositions of the 95% comments, the design drawings will be revised to reach the 100% completion level. Plan sheets submitted in the 95% phase will be updated based on agreed upon comment responses. The 100% civil/roadway/traffic plans will be prepared, checked through the quality control processes and packaged for screencheck submittal to Caltrans. Once the screencheck submittal is determined to be a complete submittal by Caltrans, the full 100% review PS&E document set will be reproduced and submitted for review. 100% Edited Standard Special Provisions Similar to the plans sheets, Caltrans comments on the 95% technical provisions will be addressed and the SSPs will be revised, to the extent necessary. The Caltrans website will be checked again for SSPs that had been updated since preparation of the last submittal. Revised or new SSPs will be downloaded and edited, as appropriate. If 95% review comments are received on the draft special provisions they will be updated based on agreed upon comment responses and will be submitted as part of the 100% PS&E A-17 58 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) package. The 100% Edited SSPs will follow the quality control processes along with the 100% plans and will be submitted as part of the 100%" PS&E package. 100% Construction Cost Estimate The 95% construction cost estimate will be updated based on agreed upon comment responses. The estimate will also be updated with revised quantities due to changes in the project plans and specifications, potentially adding or deleting pay items. The unit prices will be checked against the most recent available data and adjusted, as necessary. A Bid Form will be prepared from the 100%" construction cost estimate for use in developing the general provisions in the specifications. The 100% estimate will follow the quality control processes along with the plans and specifications. Roadway Cross Sections Roadway cross sections will be prepared as additional information for bidders and for the Resident Engineer's use in managing the construction project. A proposed ground surface will be generated in CADD from the proposed alignment and profile of the mainline freeway and then overlaid on the existing ground surface from which cross sections will be cut. Cross sections will also be generated on the proposed new alignment of Perris Boulevard, D Street and the Nuevo Road northbound exit ramp. Cross sections along other ramps and/or cross streets are not necessary and efforts are not included in other areas. Cross sections will be labeled "For Earthwork Development Only" and they will not be prepared as plan sheets for use as contract documents. These cross sections will be cut at approximately 50-foot intervals and will show a rough original ground line and proposed surface. Additional annotation beyond that automatically labeled by the CADD design program is not necessary and this effort has not been included. Final CARD 2-D Electronic Plan Submittal Upon completion of the 100% plans, the electronic CADD files will be compiled and formatted to 2-D files with no reference files attached. The final 2-D files will be burned to a disc for delivery to Caltrans and RCTC. These electronic plans will adhere to Caltrans CADD standards and guidelines for electronic plan submittals. 5.2.5 TRANSPORTATION MANAGEMENT PLAN (TMP) This effort includes the activities necessary to develop the project's Transportation Management Plan (TMP) to accompany the project PS&E. The approved TMP Data Sheet developed for the Project Report will be used to establish the TMP for the construction project. The approved TMP Data Sheet (PA&ED) will be included as an attachment to the TMP for information only and will not be further updated during the design phase. The TMP document will provide recommendations on how construction staging and maintenance of traffic should be performed. The TMP will also update the preliminarily proposed TMP strategies from the data sheet the estimated costs associated with recommendations. TMP Strategy Meetings with CT08 and RCTC A-18 • 59 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) To initiate development of the TMP, meetings will be held with Caltrans and RCTC to refine and develop the appropriate TMP strategies. The responsibilities for certain elements of the TMP will be tentatively identified such as who will be responsible for contacts with the public, who arranges for/contracts with CHP for COZEEP, etc. The costs of various TMP strategies will be compared against their value and decisions made regarding inclusion in the TMP. Draft Transportation Management Plan A draft TMP will be developed for inclusion in the 60% PS&E submittal package. The draft TMP will include strategies and traffic handling elements to minimize construction impacts on the travelling public, while maintaining a safe work zone for construction activities. The project is primarily an inside widening project on the mainline freeway. Improvements to existing ramps are expected to be minimal, so ramp and mainline closures and detours are anticipated to be short-term. Traffic volume data and operational analyses will be obtained directly from the PA&ED phase traffic studies. No additional traffic analysis is included for the TMP since all lanes will generally remain open during construction except for short -tern closures less than 10 days each. Final Transportation Management Plan Comments received on the draft TMP will be dispositioned in the same manner as comments received on other PS&E submittal documents. Agreed upon revisions will be incorporated and a final TMP produced. 5.2.6 SUPPLEMENTAL FACT SHEETS This subtask includes efforts to prepare Supplemental Fact Sheets for nonstandard design features that were not identified during the PA&ED phase of the project or to document nonstandard design features that are newly introduced into the project design as the design is advanced. Supplemental Mandatory Fact Sheet Preparatory efforts for this subtask include reviewing the previously approved Mandatory Fact Sheet and the specific locations of nonstandard features that are inherent in the approved GADS. The Supplemental Mandatory Fact Sheet is assumed to address nonstandard features that are similar to previously approved nonstandard project elements. Therefore, the justifications for approving new nonstandard design features are assumed to be similar to the justifications that were previously acceptable reasons for approving the nonstandard design features in the PA&ED phase. The proposed level of effort includes up to two additional nonstandard mandatory design features that will need to be documented in a Supplemental Mandatory Fact Sheet. Supplemental Advisory Fact Sheet Preparatory efforts for this subtask include reviewing the previously approved Advisory Fact Sheet and the specific locations of nonstandard features that are inherent in the approved GADS. The Supplemental Advisory Fact Sheet is assumed to address A-19 60 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) nonstandard features that are similar to previously approved nonstandard project elements. Therefore, the justifications for approving new nonstandard design features are assumed to be similar to the justifications that were previously acceptable reasons for approving the nonstandard design features in the PA&ED phase. The proposed level of effort includes up to two additional nonstandard advisory design features that will need to be documented in a Supplemental Advisory Fact Sheet. 5.2.6 LANDSCAPING DESIGN Planting Plans The landscaping design is assumed to consist of limited replacement planting of existing trees directly impacted by the proposed improvements. These impacts generally occur only in the northern third of the project, where outside widening and overcrossing replacements conflict with existing trees. It is anticipated that tree replacement will be at a ratio of 1:1 and that permanent irrigation facilities will not be installed. Permanent water and electrical points of connection will not be necessary. Monument Plans One entry monument for the City of Perris is proposed adjacent to the northbound freeway at the Ethanac Road interchange. It is assumed that the architectural and structural designs of the entry monument will be provided by RCTC. Work involved in this subtask includes establishment of the site plan for the monument and minor grading and landscaping considerations around the base of the monument. Foundation designs are not included in this subtask. A-20 • 61 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road). 5.3 BRIDGE DESIGN 5.3.1 STRUCTURE TYPE SELECTION This task includes preliminary bridge design efforts required to obtain type selection approvals for the seven bridges impacted by the proposed project. The Type Selection Reports will build upon the approved Advance Planning Studies prepared during the PA&ED phase. The Type Selection Reports will include development of General Plans for each bridge widening or replacement, respectively. Seismic retrofit and bridge maintenance strategies will also be addressed where required. The Type Selection Reports will utilize Preliminary Foundation Reports and Bridge Site Data Submittals as important reference documents that are discussed separately in this scope of work. In accordance with the draft Project Report, structure approach slabs will not be proposed at the new bridge widenings or at replacement bridges nor will approach slabs be retrofitted across existing lanes where the existing bridges are not being modified. The following bridges are understood to be included in the project: • Salt Creek Bridge (Widen) • Romoland Flood Control Channel Bridge (Widen) • Ethanac Overhead (Widen) • San Jacinto River Bridge (Widen) • San Jacinto River Overflows (Widen) • Perris Boulevard Overcrossing (Replace) • D Street Overcrossing (Replace) It is assumed the listed bridge widenings and replacement will be the only structures that require type selection, in other words, other structures (retaining walls, sound walls, reinforced box culverts, etc.) will all be such that Caltrans Standard Plan will apply and special structural designs and calculations will not be necessary. Two Type Selection Reports have been assumed to address the eight San Jacinto River Overflow Bridge widenings. This assumption is based on the fact that two of the overflow bridge widenings are similar in proposed length and construction elements, while the other six overflow bridges are of a shorter length and have slightly different construction elements. It may also be appropriate to combine the San Jacinto River Bridge widening Type Selection Report with the Overflow Bridges reports. Three Type Selection Meetings have been assumed for budgeting purposes. One meeting would cover all of the water crossings (Salt Creek, Romoland Flood Control Channel and the San Jacinto River with Overflows) a second meeting would be focused on the Ethanac Overhead widening and the third Type Selection Meeting would cover the two overcrossing replacements (Perris Boulevard and D Street Entrance Ramp). A-21 62 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) 5.3.2 DRAFT STRUCTURE DESIGN Draft Structure Plans (Unchecked Details) This task includes efforts required to prepare draft Structures plans and quantities. The final product is a draft set of designed, detailed and checked structural plans along with checked quantity calculations for identified contract bid items. The activities include the following bridge design efforts: • Perform structural analysis and develop draft design • Prepare draft structure plan sheets • Perform a constructability review of Unchecked Details • Prepare draft quantities Structure Independent Check Formal Caltrans Independent Checks of the design calculations and quantity take -offs are included in this subtask. The activities include the following: • Perform an independent structural analysis (Independent Check) • Perform an independent check of the draft Quantities Draft Structure Plans (Checked Details) The final draft structure plans will be prepared accounting for the Independent Check comments. The activities include the following: • Reconcile comments from the Independent Check • Prepare Checked Details plan sheets Draft Structures Special Provisions This task includes efforts required to prepare the draft Structures technical provisions. A similar process as described previously for development of the Roadway/Traffic technical provisions will be followed for the structures technical provisions. The Caltrans Standard Special Provisions (SSPs) will be edited for applicability and tailored use on this project. The final product is a draft set of Structure SSPs. Draft Structures Cost Estimate This task includes efforts required to prepare the draft Structures Cost Estimate. The activities include the following: • Generate structure pay item listing • Prepare cost estimate for structure pay items 5.3.3 FINAL STRUCTURE DESIGN This subtask includes efforts required to prepare final Structures plans for incorporation into the final PS&E package. The activities include the following activities: A-22 63 Plans, Specifications and Estimate I-215.Median Widening Project (Scott Road to Nuevo Road) Final Structure Plans • Update plan sheets based on project reviews • Review and incorporate, as appropriate, Caltrans District and Division of Structures comments into final Structures plans and quantity calculations Final Structures Special Provisions and Cost Estimate • Update Structures SSPs • Update quantities for contract bid items Summary Construction Schedule A draft Summary Construction Schedule will be prepared based upon the proposed construction staging and RCTC's input with respect to construction contracts to build the bridge project elements. The schedule will be used to develop a working day estimate for use in defining liquidated damages and other contractual features. A-23 64 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) 5.4 DRAINAGE REPORTS 5.4.1 STORM WATER DATA REPORT (PS&E) The Storm Water Data Report (SWDR) prepared for the PA&ED phase of the work will be updated pursuant to Project Planning and Design Guide (PPDG); Section 7; Appendix E. Treatment BMP/Water Quality Concept Development This subtask includes the development and design of the selected final treatment BMPs and finalizing the Water Quality Concepts. It is assumed that the general storm water treatment philosophy described in the SWDR (PA&ED), which are primarily bio- filtration swales and strips, will be carried forward into final design. Treatment BMPs such as Austin Sand Filters and Infiltration Basins are expected to be infeasible in most locations. Treatment BMP/Water Quality Strategy Meetings Strategy meetings will be coordinated and attended to develop appropriate treatment BMPs/water quality concepts for the project. Up to 10 such meetings are assumed to be included as part of this scope of work. These meetings include coordination and approval meetings with RCTC, Caltrans and other resource agencies such as the Regional Water Quality Control Board. Updated Storm Water Data Report (PS&E) As part of this subtask, an updated SWDR based on an updated project design, will be prepared in accordance with Caltrans guidelines and procedures. 5.4.2 ON -SITE ROADWAY DRAINAGE REPORT Draft Hydrology and Hydraulics Report Final Hydrology and Hydraulics Report 5.4.3 CHANNEL HYDRAULICS AND SCOUR REPORTS (RCTC) These subtasks include the scope of work necessary to perform channel hydraulics, sediment transportation and geomorphologic analyses for the proposed project at three stream crossings. The Bridge Hydraulics and Scour Reports were completed during the PA&ED phase o the Project. The analyses are assumed to have been performed at the following stream crossings: • Salt Creek • Romoland Flood Control Channel • San Jacinto River • San Jacinto River Overflows (8 locations) A-24 65 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) It is assumed that the design 100-year discharge is available at each of these freeway crossings and individually for the San Jacinto overflow structures. Channel Data Collection and Review (RCTC) Meet with project team, finalize approach, coordinate assignments and review baseline data. Members of the team will be assigned to perform the specific tasks and analyses. Site observations, collection of sediment samples and obtaining armoring layer photographs. It is proposed to observe conditions in the project site and obtain sediment and stream armoring samples. The samples will be provided to the laboratory for gradation analysis. Photographs of the armoring layer will be used to determine the size of the gravel and cobbles. Hydraulic and Sediment Transport Analysis (RCTC) Perform hydraulic and sediment transportation analyses using HEC-RAS Version 4.0. Using the latest version of the HEC-RAS model, hydraulic and sediment transportation analyses will be performed at each one of the stream crossings. The analyses will be performed using the cross -sectional survey data at each one of the stream crossings. Results of the analyses will provide the maximum water surface elevation as well as the alluvial geometry of each one of the streams under study. Scour Prevention Design (RCTC) Aggradation/degradation preventive measures will be designed. Based on the reports from the PA&ED phase, the Romoland Flood Control Channel has experienced severe aggradation problems since its construction in 1992. It is understood that sediment removal at this location may be included in the proposed project to a level that is shown on the as -built plans. This may not be a long term solution as the stream in its existing geometric conditions has the tendency to aggrade and revert to its existing level. Stream training structures will be hydraulically designed to ensure the alluvial behavior of the stream is consistent with bridge crossing design requirements. Similarly the report prepared in the PA&ED phase for the Salt Creek Bridge indicates that degradation is expected along the stream. Cost effective revetments will be hydraulically designed to minimize the amount of future scour at the bridge crossing. Similar analysis will be performed at the San Jacinto River and its overflows. Geomorphic Scour Analyses (RCTC) Geomorphic and scour analyses will be performed. Based on the armor material photographs, an armoring size analysis using the GOLDSIZE software will be performed. The results of that analysis, in conjunction with the results of previous subtasks, and using at least four different sedimentation engineering relationships, will determine the limits of scour at each stream crossing. If the resulting scour depth is excessive, cost- effective and appropriate mitigation measures would be designed. A-25 • 66 Plans, Specifications and Estimate I-215 Median Widening. Project (Scott Road to Nuevo Road) Two meetings per drainage stream crossing have been assumed with Caltrans, RCTC and resource agency staff to present the analysis and discuss findings. Preliminary Study Reports (RCTC) In this subtask the preliminary study reports will be prepared. Results of the previous subtasks will be summarized in separate draft reports for each of the stream crossings along the project. It may be possible and desirable to combine the San Jacinto River Bridge Report with the San Jacinto River Overflow Bridge Report. Final Study Reports (RCTC) In this subtask the study reports will be finalized. The preliminary reports will be submitted to Caltrans and RCTC. After receiving the review comments and recommendations, additional analyses will be performed as necessary, and the reports will be finalized. The reports will be in a format with sketches and drawings on the basis of which design plans and specifications can be prepared. The reports can also be used as supporting documents for environmental permit processing. A-26 67 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) 5.5 GEOTECHNICAL ENGINEERING 5.5.1 PRELIMINARY FOUNDATION REPORTS (TYPE SELECTION) This task includes the effort to prepare seven Preliminary Foundation Reports (PFRs), a report for each one of the following structures: • Salt Creek Bridge (Widen) • Romoland Flood Control Channel Bridge (Widen) • Etbanac Overhead (Widen) • San Jacinto River Bridge (Widen) • San Jacinto River Overflow Bridges (Widen) • Perris Boulevard Overcrossing (Replace) • D Street Overcrossing (Replace) These documents are used as part of the Type Selection process. The PFR is used to document existing foundation conditions, make preliminary foundation recommendations and identify the need for additional investigations and studies. The reports are prepared in accordance with the latest version of the Caltrans Guidelines for Foundation Investigations and Reports. Each report will address: • Project Location • Summary of site geology and subsurface conditions. • Preliminary Corrosion evaluation • Preliminary Seismic Study including ARS curve • Preliminary Foundation Recommendations • Evaluation of need for Field Exploration Work and Laboratory Testing 5.5.2 GEOTECHNICAL FIELD EXPLORATION Geotechnical Encroachment Permit Coordination An Encroachment Permit Application will be prepared for Caltrans in order to conduct anticipated field drilling, sampling and geotechnical analysis work within the Caltrans right of way. This is anticipated to be a no fee permit from Caltrans and will cover field activities for geotechnical engineers, drillers, traffic control vendors and other staff that are needed to perform the field geotechnical exploration program. Bridge Design (Deep Foundations) Field Exploration Geotechnical field investigations will be performed for bridge widenings and replacements (to support the Foundation Reports), for Retaining Walls (to support the Geotechnical Design Report) and for pavement and materials (to support the Materials Report). A-27 • 68 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) A Health and Safety plan for use by field personnel during site investigation activities will be prepared. The plan will include a map identifying the approximate boring locations, boring depths, existing facilities, underground and above ground utilities. The plan will include a tabulation of borings by type, number of samples, sample depths and summation of borings by type. For bridge widenings and replacements it is proposed to perform one boring at each bridge support. The borings will extend to between 50 to 80 feet below ground surface depths, depending on anticipated foundation type and depth. There are 46 bridge foundation borings anticipated. Several of the borings will require entering channels and therefore we have assumed using limited access drill rigs in these areas. Because these borings will be in channels, i( is assumed that ground water will be encountered and therefore will use the rotary mud drilling method. Borings will be grouted after completion and drilling fluids/waste will be drummed and hauled to appropriate disposal facility. It is assumed that the cuttings will not be contaminated. Some of the borings will be performed on the I-215 and for these, traffic control will be performed in accordance with Caltrans encroachment permit requirements. Samples will be collected at approximately 5 foot depth intervals using either SPT or California Samplers. Soil samples will be returned to the laboratory where they will be cataloged and tests assigned. Testing will include moisture, density, Atterberg Limits, gradation, direct shear, consolidation and corrosion potential. Pavement Design (R-Value) Field Exploration For the Materials Report, it is proposed to perform shallow borings at approximately 500 foot intervals along the median and outside widening areas where new pavement is anticipated. The borings will be 5 to 10 feet in depth and samples of the subgrade will be collected as bulk samples and with a Califomia Sampler. There are 250 borings assumed to support the pavement. analyses. The borings will be backfilled with cuttings and the surface reinstated. It is assumed that traffic control will be required in accordance with the Caltrans encroachment permit. Soil samples will be returned to the laboratory where they will be cataloged and tests assigned. Testing will include moisture, density, Atterberg Limits, gradation, R-value and corrosion potential. Pavement deflectometer surveys are not included in this scope of work. Wall Design Field Exploration For retaining walls, it is assumed that borings will be performed at approximately 300 foot intervals along the wall alignments shown in the draft GADs and Project Report and that the borings will extend between 30 and 50 feet below ground surface. It is assumed that a hollow stem auger drill will be used and that traffic control will be required in these locations. The borings will be backfilled with drill cuttings mixed with bentonite and the surface will be finished to match the surrounding area. There are 35 borings assumed to support the retaining wall analyses. Samples will be collected at intervals of approximately 5 feet using either SPT or California Samplers. Soil samples will be returned to the laboratory where they will be cataloged and tests assigned. Testing will include moisture, density, Atterberg Limits, gradation, direct shear, and corrosion potential. A-28 69 Plans, Specifications and Estimate 1-215 Median Widening Project (Scott Road to Nuevo Road) _. Percolation Testing for BMPs Percolation tests will be performed at locations of potential infiltration basins related to storm water quality BMP designs. The work involves drilling one boring at each potential site, installing a vertical perforated pipe and filling the pipe with water from a water truck. Then on a following day, the standpipe is refilled with water from a water truck and percolation rates are observed and measured. The standpipe is then decommissioned after the tests are performed. Ten potential sites are included in the level of effort estimate. 5.5.3 FOUNDATION REPORTS This task includes the effort to prepare,seven Foundation Reports (FR), a report for each one of the following structures: • Salt Creek Bridge (Widen) • Romoland Flood Control Channel Bridge (Widen) • Ethanac Overhead (Widen) • San Jacinto River Bridge (Widen) • San Jacinto River Overflow Bridges (Widen) • Perris Boulevard Overcrossing (Replace) • D Street Overcrossing (Replace) This task includes efforts required to produce Foundation Reports (FR). Foundation Reports are required for all structures when new or widening to existing structures is proposed. The FR requires sufficient subsurface exploration to characterize geologic and geotechnical conditions for the structure. Foundation Reports utilize information collected during subsurface exploration to provide recommendations that support both the design and construction of the structure. The Foundation Reports will be prepared in accordance with the Caltrans Guidelines for Foundation Investigations and Reports. The FR will provide the following: • Project Location • Summary of Site Geology and Subsurface Conditions • Ground Water • Scour Evaluation • Corrosion Evaluation • Seismic Study and ARS Curve • As -Built Foundation Data • Foundation Recommendations • Slope Stability Analyses • General Notes to the Designer • Construction Considerations In addition to the FRs, the Log of Test Borings (LOTB) plan sheets, which presents the A-29 70 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) descriptions of the borings m graphic and text format, of the types of soil and rock encountered during the subsurface exploration, is produced for inclusion in contract plans. 5.5.4 MATERIALS REPORT Materials Report•The proposed improvements consist, in general, of widening I-215 from four Mixed Flow (MF) lanes (two in each direction) to six MF lanes (three in each direction). The third lane would be added within the median from Scott Road to a point approximately one -mile north of the State Route (SR) 74 East undercrossing, and occur both in the median as well as along the outside of the existing I-215 paved lanes from there up to Nuevo Road. Based on this, the total length of median widening is 14.3 miles and the total length of outside widening is 9.2 miles (4.6 miles southbound and 4.6 miles northbound). The Materials Report will provide recommendations for new pavement structural sections and address soil corrosivity. The Materials Report will be prepared in accordance with Topic 114 of the Caltrans Highway Design Manual and CT 130. Materials Information Handout The Materials Information Handout is prepared for the use of prospective bidders. The handout includes test data on local materials sources (as available); soil survey sheets showing borings, tests and seismic information (if required). 5.5.5 GEOTECHNICAL DESIGN REPORT Geotechnical Design Report There are retaining walls planned at the northern end of the project between south of Perris Boulevard to Nuevo Road. The total lineal footage of retaining walls has been assumed to be approximately 9,000 lineal feet based upon the draft GADS and Project Report. A Geotechnical Design Report (GDR) will be prepared to describe the project setting and describe any design features that involve geotechnical investigations and engineering geology. The GDR will be prepared in accordance with the Caltrans Guidelines for Preparing Geotechnical Design Reports (2006). Generally, the GDR will summarize soil and groundwater conditions including boring logs and laboratory test results, recommendations for retaining wall foundations, earthwork, temporary shoring, seismic hazard and construction considerations. Foundation type and capacities and Log of Test Boring Sheets for the retaining walls will be included in the report. Geotechnical Information Handout This task includes reviewing the GDR and FRs), laboratory test data and soil samples A-30 71 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) available for viewing that were prepared earlier during the design phase and selecting the necessary sections and information to be included in the Geotechnical Information Handout. The GDR and FR include information such as existing physical setting, geotechnical conditions, geotechnical analysis and design, construction considerations, and recommendations and specifications. A-31 72 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) 5.6 PER )tiIITTING AND ENVIRONMENTAL 5.6.1 404/401/1600 PERMITTING A discrete suite of discretionary permit applications; including United States Army Corps of Engineers (USACE) Clean Water Act (CWA) Section 404 Nationwide Permit, Section 401 Water Quality Certification and Califomia Department of Fish and Game (CDFG) Streambed Alternation Agreement; will be prepared and the environmental documents from the PA&ED phase will be reviewed to facilitate Project implementation. In the absence of CWA Section 404 jurisdiction over isolated waters of Waters of the State (WoS), Califomia Regional Water Quality Control Board (RWQCB) jurisdiction over WoS is extended through the Porter -Cologne Act. If required, documents necessary to demonstrate compliance with the Porter -Cologne Act will be completed. For the purposes of this scope of work, the Project's proposed improvement limits are defined as the physical ground disturbance footprint and a minimal buffer to account for potential changes in engineering alignments and temporary work areas where practical. Where access to the entire project limits is not possible as a result of private property, topographic relief or physical barriers; observations will be made from the nearest appropriate vantage points with binoculars or via photographic interpretation. The project limits are assumed to include no more than 14.3 miles. The proposed permitting requirements for the Project are based on the preliminary information contained in the draft Project Report and draft Initial Study/Environmental Assessment and discussions with the PA&ED project team members. Substantial changes in the permitting requirements that may occur between the draft and final documents may require re- evaluation of this scope and level of effort estimate. Literature Review and Biological Reconnaissance Baseline biological resource data, vegetation mapping, focused survey results and the Project's Initial Study/Environmental Assessment and Natural Environment Study will be reviewed. For purposes of this analysis, "biological resources" arc defined as plants, wildlife and habitats that occur; or have the potential to occur; within the Project's defined limits. Current resource databases, local resource management plans, aerial photos and other readily available commercial data will be reviewed. Available data may include the CDFG Natural Diversity Database, Califomia Native Plant Society Electronic Inventory of Rare and Endangered Vascular Plants of California and United States Fish and Wildlife file information. The above referenced literature review will support the development of all written deliverables within this scope of work. Accordingly, it is assumed that the technical documents, cited reports and geographically referenced data from the PA&ED phase will be provided by RCTC in editable, electronic formats. Primary data collection and data conversion into formats suitable for permit analysis purposes is not included in this scope of work. A-32 73 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road)h„ A pedestrian -based biological reconnaissance of the project area will be conducted to review a representative portion of the data provided in the Initial Study/Environmental Assessment and other supporting documentation. These field activities will include a qualitative habitat assessment within project area boundaries. In general, the field work will be used to evaluate previously identified acreages of various vegetation communities and habitat types that would likely be affected from Project implementation. Permit Applications The Project area includes special aquatic resource areas and Project implementation will likely impact them. Consequently, completion of discretionary permit applications will be needed to execute the Project. For the purpose of this scope of work, "special aquatic resource areas" are being defined as the potential limits of: USACE jurisdiction pursuant to Section 404 of the CWA; the RWQCB legal authority in accordance with Section 401 of the CWA and Porter -Cologne; and CDFG's jurisdiction pursuant to Section 1600 (et seq.) of the California Fish and Game Code (CFGC). It is anticipated that the permit applications can be completed using specific existing project data from the following documents: • Interstate 215 Widening Project from Scott Road to Nuevo Road - Initial Study/Environmental Assessment, and • Interstate 215 Widening Project from Scott Road to Nuevo Road - Natural Environment Study. Upon receipt of final design parameters, a USACE CWA Section 404 Nationwide Permit (NWP) application package will be prepared and submitted. The NWP Program provides applicants with a streamlined USACE evaluation and approval process for certain types of activities that have minimal impacts to jurisdictional aquatic environments. Authorization of intrusive temporary and permanent activities within USACE jurisdictional aquatic environments will be facilitated pursuant to NWP terms and conditions. Furthermore, with the issuance of the NWPs, the California RWQCB has determined that individual 401 water quality certification may be required for most nationwide permits. As such, a CWA Section 401 Water Quality Certification (WQC) application will be prepared and submitted to the RWQCB. The WQC is obligatory for those applicants who seek a federal permit (e.g., CWA Section 404 permit) to discharge fill material into WoS and/or Waters of the United States. The USACE will not grant authorization until the WQC has been obtained or has been waived. A WQC is issued by the RWQCB that states that the applicant will comply with all pertinent water quality standards (both federal and state). In the absence of CWA Section 404 jurisdiction over isolated waters or WoS, RWQCB jurisdiction over WoS is extended through the Porter -Cologne Act. WoS are defined at A-33 74 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) Section-13050(e) of the California Water Code as, any surface or groundwater, including saline waters, within the boundary of the state". Thus, WoS include surface or groundwater, which includes isolated and ephemeral special aquatic resources. The Porter -Cologne Act provides a comprehensive framework to protect water quality in California. It requires that any entity who plans to discharge waste where it might adversely affect WoS must first notify the RWQCB, which may impose requirements to protect water quality, CWC § 13000 (et seq.). If necessary, documentation needed to demonstrate compliance with the Porter -Cologne Act will be prepared. Additionally, the CDFG regulates not only the discharge of dredged or fill material, but all activities that alter streams and lakes and their associated habitats. A CDFG streambed alteration agreement will be required for all activities resulting in impacts to streambeds and their associated habitats. A notification and application package will be prepared and submitted to CDFG, to demonstrate CFGC 1600 (et seq.) compliance. The CFGC 1600 compliance package will include a project description, maps showing project location, construction plans and pertinent project drawings. The following assumptions have been made with respect to the permit applications discussed in this scope of work: • Permit application processing or filing fees in cumulative excess of $35,000 are not included in the fee estimate. • This scope of work does not include creation of a Compensatory Mitigation Plan for the Project. • This scope of work assumes that a CWA NWP is needed to implement the Project because the aforementioned Initial Study/Environmental Assessment and Natural Environment Study showed no deference to 40 CFR Part 230 Section 404 (b)(1) Guidelines. • This scope of work assumes that the 2009 Preliminary Jurisdictional Determination prepared during the PA&ED phase will be deemed data adequate and its contents verified by the USACE and Environmental Protection Agency. • It is assumed that final design of the Project will not permanently impact more than'/z acre of Waters of the United States. Informal Resource Agency Correspondence/Coordination Project staff will informally consult/correspond with the applicable local, state, federal regulatory and resources agencies as needed (e.g., California Department of Fish and Game, United States Army Corps of Engineers, Regional Water Quality Control Board, County of Riverside Environmental Programs Department/Western Riverside County Regional Conservation Agency and United States Fish and Wildlife Service) to identify potential data requirements, mitigation, minimization and avoidance measures needed to A-34 75 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) implement the Project. 5.6.2 NPDES PERMITTING Waste Discharge (NPDES) Permits The Notice of Intent (NOI) will be prepared for RCTC's submittal to the State Water Resources Control Board (SWRCB) to request the National Pollutant Discharge Elimination System (NPDES) permit for project construction. This project is located within the San Jacinto watershed that is regulated by the Santa Ana Regional Water Quality Control Board (SARWCB). An allowance has been included in the level of effort estimate to cover the current NPDES permit application and processing fees. NPDES permit fees have increased substantially in the past 12 months. Because this Project will go to construction two or three years from now, it is possible that the application fees will increase again prior to construction, which may require that his permit fee budget allocation be revisited at a later date. It is noted that at this time the NPDES Statewide General Construction Permit and the Riverside County Municipal Separate Storm Sewer Permit are currently in process of revision by the SWRCB and the SARWCB, respectively. The requirements for these Permits will be revised prior to the start of this Project and Project specifications and requirements may need to be revised accordingly. Also, it is assumed that preparation of a Storm Water Pollution Prevention Plan SWPPP will be required by the selected project construction contractor. Development of the SWPPP during design is not included in the level of effort estimate for design of the Project. 5.6.3 ENVIRONMENTAL UPDATES Updated Environmental Commitments Record It is assumed that the final design will not necessitate any changes to the Environmental Commitments Record that will accompany the final Initial Study/Environmental Assessment. If updates are required, they are expected to be minor and generally editorial in nature. An updated Environmental Commitments Record will be prepared during final PS&E, if appropriate. The level of effort estimate assumes that any updates would be minor and could be completed within the budget allocated. Perform Environmental Revalidation At each major milestone of the Project an environmental revalidation will be preformed. Four such revalidations are assumed to occur at each of the primary PS&E submittals (30%, 60%, 95% and 100%). It is assumed that no substantial changes or substantive new information will be present after approval of the environmental document and that the environmental revalidation form is all that will be required. No analyses or evaluations are assumed to be required or included in this subtask. This subtask assumes that completion of the form from readily available data will be sufficient and that all of the responses to the form's questions will be negative and will not require development of additional supporting documentation. A-35 76 Plans, Specifications and Estimate -215 Median Widening Project (Scott Road to Nuevo Road) 5.7 RIGHT OF WAY AND UTILITIES 5.7.1 RIGHT OF WAY ACQUISITION Right of way impacts of this project are anticipated to include partial fee acquisitions and temporary construction easements. For the purposes of this scope of work, the following assumptions are made: • 5 parcels will require partial fee acquisitions. • 20 parcels will require temporary construction easements. • Appraisals and appraisal reviews will be performed for the 5 parcels requiring partial fee acquisitions. • Appraisals for the 20 parcels requiring temporary construction easements will not require appraisal reviews. • No dual appraisals have been included in this scope of work. • Severance damages have not been accounted for in this project estimate. We will need to have final (or near final) right of way plans and inspect the property to determine if there will be damages. • Acquisition Exhibits and Legal Descriptions will be prepared for the 5 parcels requiring partial fee acquisitions. • No relocations are anticipated at this time. • Up to five contacts during right of way acquisition negotiations are anticipated of various types (mail or in -person) for each of the 5 fee acquisition parcels. • No permits to enter will be required to complete the right of way acquisition activities described in this scope of work. To acquire the new right of way and easements, the following subtasks will be performed. In some cases, RCTC will have primary responsibility for the subtask: Right of Way Requirement Maps The preliminary right of way requirements identified during the PA&ED phase will be reviewed. Using the GADs, the geometric footprint of the project will be refined and the required right of way will be assessed. It is assumed that no new fee acquisition right of way impacts will be identified. Right of Way Requirement Maps will be prepared to A-36 77 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) communicate the right of way needs of the Project to Cain -am and right of way acquisition staff. Right of Way Requirement Maps will be prepared in areas where new right of way is required. In areas of the Project where the proposed design can be accomplished within the existing right of way and no new right of way acquisition is necessary, Right of Way Requirement Maps will not be prepared. Title Reports (RCTC) Preliminary Title Reports for the impacted parcels will be obtained. Litigation Guarantees will be obtained by RCTC for parcels requiring fee acquisitions. The Preliminary Title Reports will be reviewed by RCTC and will include property characteristics, any easements or encumbrances and copies of all deeds, documents and maps. Right of Way Acquisition Exhibits and Legal Descriptions Right of Way Maps will be prepared in the areas that require fee acquisitions. Tbree sheets at 1 "=50' are assumed to accommodate the impacted parcels in the area of the D Street entrance ramp realignment. Exhibits and Legal Descriptions will be prepared for all parcels that involve fee acquisitions or temporary construction easements. Final Right of Way Cost Estimates The right of way costs presented in the PA&ED Right of Way Data Sheet will be reviewed against the final right of way required by the Project. Cost estimates for fee acquisitions and Temporary Construction Easements will be updated, as required, to confirm funding requirements of the Project. The PA&ED Right of Way Data Sheet document itself will not be updated nor re -issued during the PS&E phase. Right of Way Appraisals (RCTC) Right of way appraisals and appraisal reviews will be prepared that meet approved State and federal laws, regulations, rules and other requirements. Appraisals for the estimates of value for proposed property acquisitions will meet the current Uniform Standards of Professional Appraisal Practice (USPAP) requirements and will be in conformance with the market value statutorily defined by Civil Code Section 1263.320 (a), (b), of the Code of Civil procedure. Right of Way Acquisitions (RCTC) Acquisition efforts will be conducted in conformance with the relevant federal, State and local regulations. Some of the governing laws and requirements include the Uniform Relocation and Real Property Acquisition Policies Act of 1970 as amended, Title 49 Code of Federal Regulations (CFR) Part 24, Title VI of the Civil Rights Act (42 U.S.C. 2000d, et seq.), State of California eminent domain law and the Caltrans Right of Way Manual. The following details specific steps involved in the acquisition process. The acquisition team will review supporting information, including preliminary title reports, real property appraisals and other pertinent information. A file folder and Offer A-37 78 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road), Package for each parcel will then be prepared for submission to the Commission for review and approval. Offer Packages will include some or all of the following items: • Offer Letter • Appraisal Summary Statement • List of Fixtures and Equipment to be Acquired • Acknowledgment of Receipt • Tenant Information Statement • Purchase Agreement The following items outline steps that will be taken when conducting negotiations for acquisition of the project properties: • Contact the property owner for an appointment to make the offer. • Present the offer to the property owner and obtain a signed acknowledgment or mail offers to property owners (certified mail, return receipt requested) when personal meetings cannot be arranged. • If the property owner does not accept the offer, any information or appraisal data that property owner may have to support their opinion of value will be obtained. This information will be submitted to the Commission in writing along with a recommended plan of action. • Follow-up contact with the property owner will be made regularly by phone or in person for the remainder of the negotiation schedule. Right of Way Certification (ROTC) Since this is a federally -funded project, a Right of Way Certification, which documents that real property interests have been secured and that all right of way activities were conducted in accordance with the applicable policies and procedures will be prepared for Caltrans approval. During this process, coordination and certification planning meetings will be held with project partners and stakeholders to determine project requirements. The Right of Way Certification package will include the certification form and a compilation of the necessary backup documents. This would generally include deeds, resolutions of necessity, final orders of condemnation, access agreements, cooperative agreements, permits and other relevant documents. 5.7.2 UTILITY MAPPING Existing Utility Mapping Based on existing utility research and as -built data collection performed as described earlier, and utilizing the topographic base mapping obtained, composite utility mapping will be prepared for the project. The location of existing utilities will be plotted on the A-38 79 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) utility composite maps and a decision of which of the lines that need to be field located will be made by the design staff. Utility Conflict Mapping The composite utility base mapping prepared earlier as part of the task described above will be used to superimpose the design files and determine areas of potential conflict between the existing utility lines with the design elements. Utility coordination meetings and design meetings will be conducted to discuss potential utility conflicts identified. Utility conflict mapping will be prepared and utilized in developing solutions to identified conflicts. A-39 80 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) 5.8 PROJECT MANAGE MENT 5.8.1 INITIAL PROJECT CONTROLS Project initiation activities will be performed in this subtask to set up the project and establish the project management and administrative controls to maintain the project scope, schedule and budget. Kick -Off Meeting A team kick-off meeting will be initiated and scheduled to include ROTC, Caltrans and other interested parties after the receipt of the Notice to Proceed to confirm lines of communication, introduce team members and to provide an overview of the project controls. Since there may be some time-lag between completion of this scope of work and issuance of a Notice to Proceed, the kick-off meeting will also be used to update the team on the current status of the PA&ED work products and anticipated schedule. Project Management Plan (PMP) At the onset of this project, a Project Management Plan will be prepared. This document meets the requirements for a project work plan and will be tailored to the specific needs and requirements of this project. Quality Assurance/Quality Control Plan A project -specific Quality Assurance/Quality Control Plan will be prepared and included in the PMP. Target Schedule (PS&E) A draft Target Schedule will be prepared that outlines the important tasks and their inter- relationships that are necessary to complete the PS&E. This effort will expand on the approximately 27-month schedule attached to this scope of work. The detailed project activities will be based on the tasks and major subtasks identified in this scope. After reviewing the Target Schedule with RCTC and updating it as necessary, the Target Schedule will be reviewed and discussed with Caltrans to confirm that their staff will be able to meet the milestone obligations that are inherent in the schedule. If changes are necessary, they will be concurred with all parties and a final Target Schedule will be produced and distributed. Progress schedule updates are included under project management and progress reporting elsewhere in this scope of work. Encroachment Permit Application (PS&E) An Encroachment Permit Application will be prepared for Caltrans in order to conduct anticipated field related work within the Caltrans right of way. This is anticipated to be a no fee permit from Caltrans and will cover field activities for roadway, traffic and structures designers that need specific existing condition information from the field. Separate Encroachment Permit Applications will be filed for field work related to land surveying activities and geotechnical field explorations. A-40 81 Plans, Specifications and Estimate 1-215 Median Widening Project (Scott Road to Nue vo Road) 5.8.2 PROJECT MANAGEMENT AND ADMINISTRATION Project Management This subtask includes coordinating staff and other resources to effectively manage and administer the project. This will ensure that the project objectives are being met by monitoring progress and taking corrective action, when necessary. An on -going liaison with the RCTC and Bechtel Project Managers and other affected agencies will be maintained to promote effective coordination during the course of project development. This subtask also includes the oversight and monitoring of subconsultant partners on the team. Some of the anticipated project management and administrative activities are listed below: ■ Status of the project including reporting work results and updating project information. ■ Communication and distribution of project records and information including responses to internal and external requests for information about the project. ■ Executing Change Control, as required • Subconsultant Administration • Assignment of staff ■ Distribution of work among the team members Monthly Invoice and Progress Report Monthly invoices will be prepared and submitted to RCTC throughout the duration of the project. The invoicing process is assumed to be the same as currently underw,gy on the southern segment widening (161). The invoice will include the costs expended the previous month (labor hours and direct expenses), a summary spreadsheet of hours, a listing of staff working on the project and their classifications and a progress report highlighting key achievements from the reporting period and any problems/solutions that could impact the project. The summary spreadsheet of hours will be organized by discipline and will report the budgeted hours, hours spent that reporting period, cumulative hours spent, the percent of hours spent versus the budget and an estimate of the actual percent complete as of the invoice cut-off date. Project Files This subtask includes set up and maintenance of a project filing system to effectively manage the flow of information generated during the life of the project. 5.8.3 PROJECT MEETINGS Project Development Team Meetings Project Development Team (PDT) meetings will be scheduled and conducted with RCTC, Caltrans and other project stakeholders, on a monthly basis for the duration of the project. For the purpose of this scope, it is assumed that a total of 27 PDT meetings will A-41 82 PIans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) be held: Meeting agendas and notes will be prepared for the PDT meetings and materials to support PDT meeting discussions will be assembled for use at the meetings. Trend Meetings Trend meetings will be scheduled and led as needed to monitor, review and discuss progress made on the project and issues that require resolution. For the purpose of this scope, it is assumed that a total of 27 trend meetings will be held. Technical Meetings Technical focus meetings will be scheduled and conducted as needed to resolve specific design/coordination issues that may rise during the design development. For the purpose of this scope, it is assumed that a total of 18 technical focus team meetings will be held. Safety/Constructability Review Meeting This subtask includes effort to support the Caltrans Safety/Constructability Reviews that are expected to occur at the 95% PS&E stage in the project. 5.8.4 DOCUMENT CONTROL AND PROJECT CLOSEOUT This task includes the process of formally bringing the PS&E component to an end. Specific activities anticipated in this subtask include the following: • Finalize open action items • Closeout project filing system ■ Deliver final bid documents ■ • Encroachment Permit Application (Construction) Resident Engineer's Pending File Work involved in preparing the Resident Engineers Pending File/Structures Resident Engineer Pending File is included in this subtask. Work includes assembling of the Environmental Commitments Record (or similar document) and contacts with construction to transmit the file and determine what additional information may be required. This effort also includes preparing and forwarding additional information (such as cross sections/as-builts/structures 4-scales/project documentation) as requested by construction. 5.8.5 QA/QC ACTivmEs This subtask includes quality assurance and quality control activities to ensure a quality set of PS&E documents. These activities are generally global quality assurance efforts. Detailed quality control checking efforts are included in the various document production scope items and are not repeated here. Independent Technical Reviews Independent Technical Reviews are conducted at the 60% and 100% PS&E submittal milestones. The focus of these reviews is to consider the specific technical aspects of the A-42 83 Plans, Specifications and Estimate I-215 Median Widening Project (Scott Road to Nuevo Road) designs"within the various disciplines to make sure current practices and design guidance have been utilized in the development of the designs. Senior experts in their respective fields, who are not working on the day to day development of the designs, will be assigned to conduct the Independent Technical Reviews. Inter -Disciplinary Reviews are primarily conducted at the 60%, 95% and 100% PS&E submittal milestones. These reviews are intended to ensure that the designs from various disciplines are fully coordinated and that there are minimal conflicts between the different elements of work. These reviews will be conducted by the Task Managers, by reviewing each other's designs for consistency with one-another's work. This is also the Project Manager's opportunity to review the entire PS&E package prior to submittal to make sure that comments have been properly addressed, directives fro RCTC or Caltrans have been appropriately incorporated and that the submittal is ready for distribution to oversight reviewers. Internal ConstructabilityReviews An internal constructability review will be performed at the 60% and 100% PS&E phases of the design. The focus of the constructability reviews will be to confirm that the PS&E package is biddable and constructible from a contractor's perspective. The PS&E package will be reviewed by senior staff with field construction experience to complete the constructability reviews. Quality Assurance Documentation and Reporting This subtask includes efforts to document the quality control process in writing for verification and auditing purposes. At each of the four main submittals, the forms and checklists used throughout the checking and quality control processes will be reviewed for completeness. The quality control forms and checklists require multiple signatures and approvals to ensure all quality assurance steps have been taken. After the quality control documents have been checked, they will be bound in a record of the process and included in the submittal. These documents will also be uploaded to RCTC's document control site. 5.8.6 PUBLIC OUTREACH SUPPORT Newsletter/Fact Sheet Updates The PA&ED newsletters/fact sheets will be updated during the PS&E phase of the project. Two separate updates are anticipated at key milestones of the design. The newsletter/fact sheet format and layout used in the PA&ED phase will be continued in PS&E phase. The newsletters/fact sheets will be produced and distributed in a manner consistent with the on- going PA&ED phase efforts. Website Updates and Maintenance Support The website developed in the PA&ED phase of the project will continue to be utilized during the PS&E phase. Up to two updates of the website are budgeted for the design A-43 84 Plans, Specifications and Estimate I-215 Median Widening Project Scott Road to Nuevo Road phase. Modifications of the current website layout are not anticipated. A-44 85 " EXHIBIT "B SCHEDULE OF SERVICES Attached behind this page B-I 86 " " " N+aA��1 W^POWS lascdad Osltl (uN o1 us) OVl1SPlM SLCI ammo s00sta0suati Atua0D spisryu 110 tMaa6 CNA " sun gan sun tune NOV* iiimOsolooloolucimiol na.1.4,2y +Hi 4141 ZMVWLL ZLaetra ZtudVE1 Sun ZtTMWOC SOLD ZLNVnsz Suit: 1103060 stun LMONSZ SOLD 4L1nrcz Sun LMira t SL1(1 tLAVW�L SOLD 01L30S1 sun. O1d3SC0 sun 01311 oconvOZ OLNdd90 Ztudlt0� OL ZLudV9L OL ZLNdvzO OL EOM= OS LLD30Zt OC LLAONSZ OL I rmrs2 LLNnrc1 tLAVWgt OLLDOSL OLd3SS0 OL9nacc j OL ood 00 k oc t 0Z i PSI _ OC , of em o ��yu��'suretsRg atanewud �� eE5l a0lM1'IY aap.R1 01{Idt56 al%AV Y1AMsoi +iwJ Wui. 01Nvn10. +iM uaM 011 of Mau 38Sd is 001'SO 38Sd%Oat MotAaa! OOC'SO WdSd %AOL OCI 00Z'SO 38Sd%00L 3 00CSO Wild %SC lasY.su':, 00C3,0 38Sd %SO 30 00n0 34Sd %SCE 001.1) 34Sd %SO 0,01^stl: 000'CO 34Sd %CO Da I OOZ'CO 35sd %SO'. 00L'CO ueid %St +da oo' 00�'ZO swim 7SC DLO 00Z20 soak'%SC= 00 L70 Paaaatel ol+taaati 001.30 " EXHIBIT "C" COMPENSATION AND PAYMENT PART 1 For the satisfactory performance and completion of the Services under this Agreement, the Commission will pay the Consultant compensation as set forth herein. 1. ELEMENTS OF COMPENSATION. Compensation for the Services will be comprised of the following elements: 1.1 Direct Labor Costs; 1.2 Fixed Fee; and 1.3 Additional Direct Costs. 1.1 DIRECT LABOR COSTS. Direct Labor costs shall be paid in an amount equal to the product of the Direct Salary Costs and the Multiplier which are defined as follows: 1 .1 .1 DIRECT SALARY COSTS Direct Salary Costs are the base salaries and wages actually paid to the Consultant's personnel directly engaged in performance of the Services under the Agreement. (The range of hourly rates paid to the Consultant's personnel appears in Section 2 below.) 1.1.2 MULTIPLIER The Multiplier to be applied to the Direct Salary Costs to determine the Direct Labor Costs is 2.2444, and is the sum of the following components: 1.1.2.1 Direct Salary Costs 1.0000 1.1.2.2 Payroll Additives .4398 The decimal ratio of Payroll Additives to Direct Salary Costs. Payroll Additives include all employee benefits, allowances for vacation, sick leave, and holidays, and company portion of employee insurance and social and retirement benefits, all federal and state payroll taxes, premiums for insurance which are measured by payroll costs, and other contributions and benefits imposed by applicable laws and regulations. C-1 88 1.1.2.3 Overhead Costs .8046 The decimal ratio of allowable Overhead Costs to the Consultant firm's total direct salary costs. Allowable Overhead Costs include general, administrative and overhead costs of maintaining and operating established offices, and consistent with established firm policies, and as defined in the Federal Acquisitions Regulations, Part 31.2. Total Multiplier 2.2444 (sum of 1.1.2.1, 1.1.2.2, and 1.1.2.3) 1.2 FIXED FEE. 1.2.1 The fixed fee is $ 972,758.00 1.2.2 A pro-rata share of the Fixed Fee shall be applied to the total Direct Labor Costs expended for services each month, and shall be included on each monthly invoice as a separate line item. 1.3 ADDITIONAL DIRECT COSTS. Additional Direct Costs directly identifiable to the performance of the services of this Agreement shall be reimbursed at the rates below, or at actual invoiced cost. Rates for identified Additional Direct Costs are as follows: ITEM REIMBURSEMENT RATE Per Diem Car mileage Travel Auto Rental Photocopies CADD Plots/Blueline Color Copies Overnight Mail Presentation Boards Field Vehicle Rental $ 50.00/Day $ 0.550/mile $ 450.00/flight $ 40.00/day $ .10/copy $ 7.00/sheet $ 1.50/copy $ 9.50/each $ 75.00/board $ 90.00/day C-2 89 Travel by air and travel in excess of 100 miles from the Consultant's office nearest to the Commission's office must have the Commission's prior written approval to be reimbursed under this Agreement. 2. DIRECT SALARY RATES Direct Salary Rates, which are the range of hourly rates to be used in determining Direct Salary Costs in Section 1.1.1 above, are given below and are subject to the following: 2.1 Direct Salary Rates shall be applicable to both straight time and overtime work, unless payment of a premium for overtime work is required by law, regulation or craft agreement, or is otherwise specified in this Agreement. In such event, the premium portion of Direct Salary Costs will not be subject to the Multiplier defined in Paragraph 1.1.2 above. 2.2 Direct Salary Rates shown herein are in effect for one year following the effective date of the Agreement. Thereafter, they may be adjusted annually to reflect the Consultant's adjustments to individual compensation. The Consultant shall notify the Commission in writing prior to a change in the range of rates included herein, and prior to each subsequent change. POSITION OR CLASSIFICATION RANGE OF HOURLY RATES Project Manager Task Manager Sr. Project Engineer Project Engineer Design Engineer/Planner Technician/CADD Operator Project Administrator Clerical $70.00 - $100.00/hour $60.00 - $95.00/hour $55.00 - $75.00/hour $40.00 - $60.00/hour $30.00 - $50.00/hour $25.00 - $40.00/hour $30.00 - $40.00/hour $20.00 - $40.00/hour 2.3 The above rates are for the Consultant only. All rates for subconsultants to the Consultant will be in accordance with the Consultant's cost proposal. 3. INVOICING. C-3 90 3.1 Each month the Consultant shall submit an invoice for Services performed during the preceding month. The original invoice shall be submitted to the Commission's Executive Director with two (2) copies to the Commission's Project Coordinator. 3.2 Charges shall be billed in accordance with the terms and rates included herein, unless otherwise agreed in writing by the Commission's Representative. 3.3 Base Work and Extra Work shall be charged separately, and the charges for each task and Milestone listed in the Scope of Services, shall be listed separately. The charges for each individual assigned by the Consultant under this Agreement shall be listed separately on an attachment to the invoice. 3.4 A charge of $500 or more for any one item of Additional Direct Costs shall be accompanied by substantiating documentation satisfactory to the Commission such as invoices, telephone logs, etc. 3.5 Each copy of each invoice shall be accompanied by a Monthly Progress Report and spreadsheets showing hours expended by task for each month and total project to date. 3.6 Each invoice shall indicate payments to DBE subconsultants or supplies by dollar amount and as a percentage of the total invoice. 3.7 Each invoice shall include a certification signed by the Consultant's Representative or an officer of the firm which reads as follows: I hereby certify that the hours and salary rates charged in this invoice are the actual hours and rates worked and paid to the employees listed. Signed Title Date Invoice No. 4. PAYMENT 4.1 The Commission shall pay the Consultant within four to six weeks after receipt by the Commission of an original invoice. Should the Commission contest any portion of an invoice, that portion shall be held for resolution, without interest, but the uncontested balance shall be paid. C-4 • • 91 " 4.2 The final payment for Services under this Agreement will be made only after the Consultant has executed a Release and Certificate of Final Payment. C-5 92 PART 2 Subconsultants: Consultant Labor Salary Additive Overhead Total Multiplier Profit (Fee) Psomas Engineering 1.0000 0.4800 1.4300 2.9100 0.1000 CNS Engineers, Inc. 1.0000 0.3900 1.0100 2.4000 0.1000 Epic Land Solutions, Inc. 1.0000 0.3600 1.2300 2.5900 0.1000 Tatsumi & Partners, Inc. 1.0000 0.0000 1.7200 2.7200 0.1000 Arellano Associates 1.0000 0.0000 0.6000 1.6000 0.1000 Psomas Associates Position Low High Project Manager $50.00 $75.00 QA/QC $60.00 $80.00 Project Surveyor $35.00 $50.00 Office Surveyor $28.00 $42.00 CADD Drafter $25.00 $35.00 Certified Party Chief $40.00 $55.00 Photogrametrist $40.00 $50.00 Chainman $30.00 $45.00 Project Administrator $25.00 $40.00 CNS Engineers, Inc Position Low High Principal Bridge Engineer $60.00 $70.00 Senior Bridge Engineer $50.00 $65.00 Associate Bridge Engineer $41.00 $49.00 Bridge Design Engineer $30.00 $40.00 Senior CARD Technician $38.00 $45.00 CADD Technician $25.00 $34.00 Epic Land Solutions Position Low High Project Manger $35.00 $50.00 Task Manager $55.00 $70.00 Sr. Project Engineer $25.00 $50.00 Technical/CADD $18.00 $32.00 Clerical $15.00 $28.00 C-1 93 Tatsumi Partners Position Low High Senior Principal $85.00 $105.00 Senior Staff $30.00 $45.00 Technical Staff 11 $24.00 $32.00 Technical Staff I $18.00 $25.00 Arellano Associates Position Low High Project Manager $80.00 $100.00 Outreach Specialist $55.00 $70.00 C-2 • 94 " 410 tAsCerporallon Porn** Asseastes CNN Engineers. Inc. PART 3 1-216 Median Widening (162) Scott Road to Nuevo Road sitexo80 Sve,(n3 $328,013 S226.56S , EpicLandSniulions $.51X916 450916 rat rs SITZ.613 S47.513 Arellene Assactatet SO.991 TOTALS S11,668978 ST31.324 S12 A4q. Phase I: Phase II: Phase lltt Phase IV: Phase V: " Final Design Project Management Bidding Support Construction Support SPARE C-1 95 FEE PROPOSAL V' ORKSHEET" Common: - ;SCOPE OF WORK ROACTRS �tta .. ,:4.�R,1.Sr»mary _. OATS PR6lECT: . t-215 Medan WideningiScott Road to ilu0va Road): RUE. Mit.E Ad i'1••aie�- TE)t►ttYAlYt; - DIRECT LABOR si`EC, x .. al •�k. ;.:. -.. :?sw? n`$,..=`k"%�,�E' - i:8IDlrcnaa Ptdlecl.htinagar 5A30 0 588.00 Sz77O:0tt. )D.3tnitli�tTaakAdsna g 2700 0 372A0 1794i400,p0 4. 5. t Pt ; atrond 5r camel Ertytiaor 12114. i9 558.00 3702.012.00 P[[g!d &Omer 108 O 0 $47.00 $0003731/0 0•44491EnOrtelIf 30096 0 S35,00 S1,08 00 ToOmisistdC000 25513 ® $3000 5855.10000 tlifial Adminisi'ala' 1+474 0 $30:00 S4422000 Ctedral 570 0 :S25,00 S14 50.00 - - tam tiouta3(. , Dolts -..... I.. ` TQTALlfiII�CTLit.'�tR.. 14,2 40 , iIR5 }}04tR i. T1Q1'): 2,50%(Rate� :' .. .. ... .- - :d:14bi;'7.1Li3:i. O0atfi5i(RfT) #848i63IlGt .RAToratfNrrctla aw.EsralaSaei S11Kt�1s1Ag .. ,.... - - TO ltl:Mt&: � ... ,SS,490,t0S -..Gti# RW C7 - P srlatAivalCost .•+ .? _ �ti'Yiy' 'fit t°s. t'° LTt i .75,1.`,4I4 °sr¢ '. ',.:, 250d0 MOe 0 SO550 S 3r50:04. We ROM $4,30.00 "Stiti0U0 -eew 542000 10.10 - - 7100 Page S1.50- 0. •!b ? ± _ WOO . stt 4 0 S7.00 S904500.00 tdat c 400 4. SO50 4800;00. Cs49.e6 taT'tAPca 1. LtangStaat 0 U70.101.00 53 7.07 lebnra'MYTi ktaagt-Svm. 6 S7,?wt.816,00 t103o3'65• C+.eD 1` A13G'eA7ta11Tt C 1 1 Cit7t!ii SI;9R: 4 $20.1`42.U0 Sut.5, 0.54 V{aSACb pa3at 1 two sum 0 380.900-00 570,19830 ObOteanicalSkIRASes and Vetsi limp Soon - .0 527XXIDO- S24,106.00 t04140179600Pan*Eveases 1 Waft Soot 0 uSo0000 S35,000:00 WOES PWItiNt EXPelfte3 . - i LtlJagSUM 0, S20.00040 $20,000.00 'Pe1♦1olSm Aromoota i Lump Stun 19 $2g060.00 :520,00040 - - - . - TCTTA4 971it R DlRECT - 51,008 T78I QS£CBiDE S1 RYE5 M1+t taa psanert aatataa 5101.&47.34 Si9K82a.14 52000AO 837a28 4t1SE 6sPer4.4O S6005100 S122400S2 S30Q0:00 t tObR . tand3utRJ nt SBAS+00 $10.277.70 532500:00 549241:70 TatsuraiP St5,022,08 525.1POS5 52 A0 St33,427.23 E4.100,im $2,4e000 52.775A0 Scant» -L .. - TOTAL OUTSIDE SERVICES t, P ..-_ i 8 S£RVMC AOe{ist ttt OCls.00% {at Total Outacie Serra 8: Cneskie Servkns fcrc�� '-tftQ:00§4(Of TOW Direct Latias+TOlrl ). - SWUM CIO : iitrTSi}€. OtOW%01Total Total tMtutgp6er.. .tstrts.fog Cookie S58.370.001 TOTAL PE :. _ 517.32 TOTAL COST $ 2.400 20$1 r-) 96 FEE PROPOSAL II ORKSHEET DIRECT LABOR 1.!ansoor Trek Managers Sr: Roitkel Engineer Prpeci Engineer Design Ernineer Tachnidaniro D Prefect Acitinhral« Ge7iaal CAOO Plats overnight Lak. OonarainicatIon, Etc. Gedteet.rul Mier Osetectr`t'al Labotatay TesO g Omikehnipt Tral6e C6eMnt GeatichrAtet wage Ottpw/f GoottctriteL1 Suppfes Did Vehicles 404/40T/0500 P4rnal Spentcs NPOES Pen* Expenses PaifwL�,�Afaa... 4316516E SERImes (wde fae 436Z $1:_ - 180DO 2004 S72:00 10658 $58.00 18410 S4T00 580649300 20936 535.00 $1447.1%0.00 21029 0 S30oo sm./Poo° oio2 9 53040 S19.000.00 564 14 S25.00 S13,650:00 TOTAL TABOR s 38,10p,00 Page S0.10 $50,030.00 P609 0 s1.50 5070303 Sheet 43 ST,00 - $40,600.00 Toe Each *: s0sp sf,0o©:oo OM Lune Sian @ $776101:00 3326.647.er op tarp Sum 0- 5222.515.OD 5193,566.05- 0A7 1-.umPSkye 0. 5213,24200. 064620.64 0.87 Lotto Sun 9 380,960 CO $70:436.20 OAT Ltanp Sun 0 527,690.00 324,168:00. t LuchPSiin $. :636,000A0 636.000.60. t Lump. sun a S20k00,00 $20,000:03 1 bra Sian ¢ S2040040 520,00000 TOTAL OTHER 1 E(:TEXPENSES S10f,S47_34 003,66100 38.464.03 3f0,277.76 532,500.00 54±1,$4 _.._ s15,ovrea _ $25,a39,85 52,60ffi.co $43,427,29 s4.1p0,00 52,400,00 S[,778.co :69:735.00 f .TO I ALOUT53.`E SERWCES .._..._$00767201. sa.943.30 . FEES rF, t/T&G3E SERVICES AOMIN Mk- 6.00944e1 Tow Outside 8 tltn§tt6:.5srvkp Fee same.001 'URS ctlip'OitADoN g moos (of 1 out Olga Latin • Taal RlWtbferel s007,109:34 1 `O[lTSDE SERVICES * 10A0'% RI Tatst Labtr .- Total Ltsfaker fee Outside Saw, 5.58.37600 j _ TOTAL FEES 1 _ . VOLT27 TOTAL COST r--.-Tymmiri C-3 97 FEE PROPOSAL WORKSHEET 0:PAPAW: 500PtOF WORK ItrolettlianagemOnt P: IREV: 103f200 L P CT: 2-21Scott Road to Nuevo WLEWOTIEWHACEAPROJeCT 5I14ttARY: e H. 01 TABOR -.*:...iiTEMIrSICILM 8 .0 , 00 Tusk khnng s 690 Et 112. . 8.2i Acand SE 14$8 EL 440 Et DPW,Eiglneei ISO O. S38.00 00 Techniame/CADO i 84 148 510-00 $S, Protecthatni 'esteeKe 872 tt $30.00 52l3:16140. ekocel 18 (t. MVO TOT L-- TrYFirrAIWTAIrott 5386,fi34 I iNtil RS 280% (S*14) 52 1 ' . SAO EF 7L i PA , Ev 1 3128.dd1,48 TOOL S870.833 I o pi ri.:132*ZiOlgtarZIZICNN',NioestiTiVarillne r,.,..,Z.M7Ltkl/ Elagain 4,5'6.V.Z'Zift.0 ; sk 11 Roratittto Romr., dW 420:63 POS* WO 600 PAW 8180 Sheet ST.00 200 rash 6. SSW S2.908.00 Lump Sum ttomotto lump sum SVZSMCG tUMP Sum $213.247.00 Lump SUM S80.000.00 Lump SUM SVA10000 i 401t2000 Parma Expenses Lump Sum S3S.000.00 .:EsLump Sash SL4L000.00 Lump Sun: 3:0000.00 T*TAL 6 ', ' 6 ''' 0 tan AtiteirMSTIZZZOIEWW; -.. - .'i fr-S.1_4- r2f...--ottl-MICI(Mr&V iPscroas AstoCittioS i xos fmaneels, let. if* told Solutions }TOASutol i)APSAnO ASsoatoleA TOTAtOldiSbS SEMMES ftEs s000cEsAcoot FM 8.00%Aci 1104 ,outooe 0143410 84. 0:44 8 Oauede Services het) ) foRS CORPORATION E, ISO %(et Teed 084s0 Later . 1 l loursot SERVICP.S 9 to 0.18 of Tow OW . Too Mukoher _ .. _— , [ F I [ TOTAL COST(-- Oft* I 9 8 FEE PROPOSAL WORKSHEET C-5 99 FEE PROPOSAL WORKSHEET • C-6 100 FEE PROPOSAL WORKSHEET C-7 101 17. FEE PROPOSAL WORKSHEET .... . . ..... . . .carnuer= !SCOPE Of waim 7lburni P'�t,.Rs _ HAndscpe Design PAOJEct, - 1�215 Medan %claim (Scan Road lo liver° Raid) POE SiNo Rencipd 20. 6 $9241 Saki Staff 112 g 531:20 taWical-Staff no g -52606 Technical - SUS 1 14e d 314ao MIAMPLIERS OVTF$iEu.)* WRQLL AOt7RNEs * FEES fOt1TSIOE SERVICES AMEN ise irosuMtPRRTNEAs* iQt OIJT5x3E SERVICES g C-8 102 " FEE PROPOSAL WORKSHEET COIeeservr Amiens Asesdetes PROJECT_ 1-21$ &Wen Water Peet Reed It New� Rood) PS&E DOTECT LAaoa OPE OF WORK Peek OIKeseee AIDOCO joEv.1 ltalAsToomoroasforRomor lAit Pomba Chalet Oorottixt Pniect &tenni% 32 a SEKKO PADA� Bsa Aroomaott OietteCh 20 $61.00 $1.220.03 mmonnteas Esc.ALKnoa TOTAL OVERHEAD (1) IPAYROLI. ADDITIVES q OT Total Mott Labe** Eacalidott Oiriet$,Dieect Lebec *Excsipson) " Actual giffiffilikaMirallabliaMIVIWZAWZIMFAiv OUTSIDE SERVICES Web let j<71rMailij=1.=EMen ' " EZTAZSMI:* Rik 044 S3A40.00 TIPLIERS 44 st.soola La a Ei.271.00 31.500,00 31.27500 TOTAL OUTSIDE SE FEES IOVISIDE SERVICES AMEN FEE ri Total Weide Services & Outside Seneuers Fess) ViiRELLAKO ASSOCIATES (oeTOSSONIKt. Labor " Total Multiples) iOUTSIOE SEFHAGES (el Total Labor " Total ktutHator ka'OcAuda &wooer 3693.001 -I - TOTAL FEES I TOTAL "COST 59.01 I C-9 103 t11 916'1 ESt'i :1[ 1E- m- 1 tFt OSS mZ at tub 1.4Es . C War StSa'a. efai'ts ts CZ; aoet. acre uy 149 161 ant Oittet 4111'61 692'01 1,00't i.entewrie Libutivdmarmoy, WW1 &mums 11101141/0/1114111 1t63 119191 141101 1111111,106 A *MO 1111961$ N et Cid • tnawtas vs tski %nal 1 aawc^9'il 10/111d ZYC't rclatan111611,1411 ;WO& **ft 1014.1 WWI 4014t SON & 42NPOIkt mane kdr•tb svri ruit,asetto 1.3111SNISOMNflUt1PNVA WI= b[4 MI VIZ ot .......8.....,... 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R'.e..,. ,.� � ,v'ti� .w „� � 1 , V -. .,m r r -rr r.�,. r rxm✓ —,�. :m„x-..._..n n m- �x..,x.Nwvwum ,n:...w-.s+:q......:.. -.. �. '1' ................ r.n..:.::.:..a..:,.��..,..am,p..�.:.:..�..:..:.««aw.—,:gym_..,__ ..,� .., ,... �.!'"Si V. }ngqupy. pgDy, 13N5 wow LIROHPlVt l� 1 (U AGENDA ITEM 9 " " RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 24, 2009 TO: Budget and Implementation Committee FROM: Min Saysay, Right of Way Manager THROUGH: Marlin Feenstra, Project Delivery Director SUBJECT: Surplus of Real Property Located at Van Buren Boulevard and Indiana Avenue in the City of Riverside STAFF RECOMMENDATION: This item is for the Committee to: 1) Declare the real property located at Van Buren Boulevard and Indiana Avenue as surplus; 2) Authorize staff to initiate the 60-day public agency notification period and, if no interest is expressed, authorize the Executive Director to offer the surplus property for sale; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: Staff is in the process of identifying Commission -owned real estate that is not needed for future projects and is not income generating. Such real estate assets may be declared surplus and sold in accordance with state regulations and the Commission's policies and procedures. One such asset is the real property located at the intersection of Van Buren Boulevard and Indiana Avenue in the city of Riverside and depicted in Attachment 1. This property was acquired by the Commission in March 1993 from Atchison, Topeka, and Santa Fe (ATSF) Railway Company as part of the San Bernardino Subdivision. The property consists of 11 assessor parcel numbers (APN) with a total area of approximately 11.19 acres as follows: Agenda Item 9 112 Proposed Surplus Property APN Acreage 233-150-120 .07 233-150-025 .14 233-150-026 .27 234-240-011 .43 234-250-009 .23 234-250-010 .14 234-250-012 1.26 234-250-016 2.2 234-250-018 .18 234-250-024 1.42 234-250-026 4.85 TOTAL 11.19 This particular location was originally identified as a future Metrolink station site. The problem with the location from a rail operations point of view is that it has limited access and its proximity to the La Sierra station, which would limit the ability to accelerate and decelerate between the two stations. Also, in recent years, the Commission has expanded the parking capacity at the La Sierra and Downtown Riverside stations negating the need for a third station in the city of Riverside on this line. In compliance with state regulations and the Commission's policies and procedures, staff will secure an appraisal of the proposed surplus property, based on its highest and best use. Staff will initiate the 60-day public agency notification period required by state regulations, which require that public agencies notify the city and county of jurisdiction, and other named public entities, when a property has been declared surplus and may be purchased. If no interest is expressed, the Commission may offer the surplus property for sale in the open market. The fiscal impact will be determined upon disposition of the surplus property. Financial Information In Fiscal Year Budget: No Year: FY 2008/09 Amount: TBD Source of Funds: Sale Proceeds Budget Ad ustment: TBD GLA No.: 221 33 59030 P3999 Fiscal Procedures Approved: \141 ,-itte Date: 08/17/09 Attachment: Map Depicting Proposed Surplus Property Agenda Item 9 e 113 401 Ilk ynI:spopnlQB ptlrl alma •sesodtnd Bupeaui6ue cl peen eq 10 uaUe left! Fus 1a1 slseq eyt se amps tau gnosis pue /luo smeodmE uosesoensuk Rep;ol pepuelui sl dew sou vogsuuosui Sued Ps1411a ke;nooe 001 ml Rums:mod= ou'menses,.ow eugenics puei olds vogonpad so eeq NI fl eleellene elaD lesq s16 BuPn pees= sern dew g� r 'fin Sd l's4 alp OZO-OSV£EZ 810-09Z-9EZ 9Z0-OS V££Z SZO.051-££Z 940-NZ-KZ 4Z0-09Z-4£Z 9Z0-05Z-4EZ Z l0-OSZ-4£Z{ teal 005 600-0S Z•4£Z. O W-HZ-KZ u0-o4Z•YEZ OSZ SZI spored uogeas n 602 H0 • Apadoad snidfg pasodoad • AGENDA ITEM 10 " RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 24, 2009 TO: Budget and Implementation Committee FROM: Jillian Edmiston, Staff Analyst Brian Cunanan, Commuter Assistance Manager THROUGH: Robert Yates, Multimodal Services Director SUBJECT: SB 821 Bicycle and Pedestrian Facilities Program Reallocation for the City of Corona STAFF RECOMMENDATION: This item is for the Committee to: 1) Grant the city of Corona (Corona) a reallocation of unused SB 821 funds for the installation of concrete sidewalk and handicap ramps along Tenth Street; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: Each year, 2% of the Local Transportation Fund ILTF) revenue is made available for use on bicycle and pedestrian facility projects through the Commission's SB 821 program. This is a discretionary program administered by the Commission. There are three steps to carry out the program: 1. All cities and the county are notified of the SB 821 program estimate of available funding and are requested to submit project proposals. The Commission's SB 821 program policies, project application, and selection criteria are also provided with the notification. 2. The Commission's SB 821 Evaluation Committee, comprised of members of the Commission's Technical and Citizens Advisory Committees, meets to review and rank the project applications using the evaluation criteria adopted by the Commission and recommends projects and funding amounts to the Commission for approval. 3. The Commission reviews the Committee's recommendations and approves a program of bicycle and pedestrian projects for funding. The agencies then have 24 months to complete the projects. Any unused SB 821 program funds must be returned to the Commission unless that agency can Agenda Item 10 115 a) demonstrate why the costs were substantially lower than the estimate, and b) utilize the unused funds to complete approved but unfunded projects. DISCUSS/ON: In July 2007, the Commission awarded $1,591,765 to fund 16 projects as part of its SB 821 Bicycle and Pedestrian Facilities Program. The agencies that were awarded funds in this cycle had until June 30, 2009 to complete the projects. Within this funding cycle, Corona was awarded $106,500 for the construction of the Taber Street/State Street sidewalk bikeway project. The project was completed in March 2009 and only $64,492 was expended due to extremely competitive bidding. This resulted in a project savings and therefore an unclaimed portion of Corona's FY 2007/08 SB 821 allocation of $42,008. In July 2009, the Commission awarded $1,204,397 in SB 821 funds to 13 projects. Corona's Tenth Street sidewalk gap closure project was ranked 13`h making it the last project to be funded from the available funds. However, a subsequent budget adjustment to the LTF negatively impacted the total SB 821 funds available, ultimately leaving Corona with an allocation of only $32,787 of the $67,112 requested. Per Corona's letter, the city is requesting a $34,325 reallocation of Corona's FY 2007/08 residual SB 821 funds to its approved FY 2009/10 project to make its requested allocation whole. Staff recommends approval of this request given that Corona has demonstrated why the costs were lower than the estimate for the Taber Street project and the Tenth Street project is an approved SB 821 project. Upon Commission approval of the reallocation, Corona will begin preliminary engineering of the Tenth Street project. Financial Information In Fiscal Year Budget: Yes Year: FY 2009/2010 Amount: $34,325 Source of Funds: Local Transportation Fund Budget Ad ustment: No GLA No.: 601 62 86106 Fiscal Procedures Approved: \ ,them Date: 8/17/2009 Attachments: 1) Letter from the City of Corona 2) SB 821 Bicycle and Pedestrian Facilities Program Adopted Policies Agenda Item 10 • 116 (9551)736-2266 (961) 279-3627,(FAX) FtobertM Oci.cnrona.ca:Us DFFICE OF.` 00-13ik 40)41 II0I1tiT►JtEI�T 400 SOUTH VICENTIA AVENUE, ,f",F1..130X940, CORONA, CALIFORNIA 928794194Q CITY ,HALL ,- ONLINE ALL THE TIME (http:/lwww.discovercorana:com) August 11, 2009 Brian Cunanan Commuter Assistance Manager Riverside County Transportation Commission 4080 Lemon St. 3rd-Floor Riverside CA.92502 SUBJECT; FY 2009110 SB-821 Grant aware/ for The City of Corona. Dear Mr. Cunanan: The City of Corona recently received a FY 2009/10 SB-821 Grant Award from RCTC for our Tenth; Street Sidewalk Gap Closure project. The total project estimate was $89,483 and our SB-821 fund request was $67,112, however, because of the cumulative fund allocation to other projects, the recommended allocation from RCTC for our project was $32,787. I had discussed several alternatives with Robert Yates that would allow the City to receive our total requested amount of $67,112. One of those alternatives was to wait until all of the FY2007/08 invoices were received by RCTC to see if any savings from other projects could be applied to our FY 2009/10 allocation. The City of Corona recently completed our FY 2007/G8 SB-821 Taber Avenue Sidewalk Project. Our SB-821 allocation for this project was $106500, but due to extremely competitive bidding, our total project expenditures were only $64,492. This resulted in a $42,008 overall project savings. We hereby request that ROTC allocate $34,325 of the FY 2007/08 SB-821 savings from the Taber Avenue Sidewalk Project to our FY 2009/10 Tenth Street Sidewalk Gap Closure Project, thereby increasing our grant amount from $32,787 to $67,112. If you have any questions or need additional information, feel free to contact me at 951-736-2446. Sincerely, Robert lvlorin, P.E. Principal Civil Engineer Public Works Department C: Nelson Nelson, Assistant Public Works Director Brian Champion, Transportation Planning Supervisor Dana Romeo, Senior Department Accountant 117 " ATTACHMENT 2 RIVERSIDE COUNTY TRANSPORTATION COMMISSION SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM ADOPTED POLICIES " The Commission will not allocate funds to a project in its approved SB 821 Program until the sponsoring agency awards a contract for the construction of the project or until local agency forces begin construction of the project. (12/18/86) " If funds for a project are not claimed prior to the end of the fiscal year, the project will be deleted from the program and the funds will be reprogrammed in the next fiscal year's SB 821 Program. (12/18/86) " A project sponsor may request an extension of time beyond June 30th if substantial progress has been made on the project which, at minimum, would mean completion of preliminary engineering. (12/18/86) " Funds allocated for projects in FY 86/87 and prior years must be spent or encumbered (construction contract awarded) by December 31, 1987, or the funds and interest earned on the funds shall be returned to the SB 821 Account. (12/18/86) ***Following four policies pertain to multi -year projects*** " Cities and the County may submit applications for projects to be funded over a 2-3 year period with engineering in year 1 and construction in years 2 and 3. (9/2/87) " Multi -year projects approved in the Commission's program shall be given priority for funding in years 2-3 over new projects submitted and approved. (9/2/87) " When actual construction and/or right-of-way costs are not more than 15% over the initial application cost estimate, the increase will be funded by SB 821 funds, if requested by the applicant, during the development of the annual program by the Commission. (9/2/87) " When actual construction and/or right-of-way costs are more than 15% above the initial application estimate, the applicant may either fund costs in excess of 15% with local funds or resubmit the project as a new project for consideration by the Commission. (9/2/87) " Any unused SB 821 Program funds must be returned to the Commission unless that agency can a) demonstrate why the costs were substantially lower than the estimate, and b) utilize the unused funds to complete approved but unfunded projects. (12/11/91) " No agency will be allowed to carryover unused funds for projects not previously included in an application (annual project proposals) submitted to the Commission for consideration. (12/11/91) " The Commission will not award funds for projects that do not meet physical accessibility standards (i.e. California Govemment Code 4450, Civil Code 51 Et. Seq., Title 24 of the California Building Code, Americans with Disabilities Act of 1990). (4/12/95) " An agency will have twenty-four (24) months from the time of the allocation to complete the project using local forces or award a construction contract. There will be no time extensions granted unless the project is part of a larger, federally funded project, which has been delayed beyond the agency's control. Also, projects requiring coordination with another public agency that has been delayed beyond the agency's control may receive one twelve-month extension, if necessary. Projects not completed or awarded within the twenty-four months will be deleted from the program, and the funds will be reprogrammed in the next fiscal year's SB 821 Program. (3/12/03) RCTC: 3/20/03 118 AGENDA ITEM 11 • " RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON DATE: August 24, 2009 TO: Budget and Implementation Committee FROM: Aaron Hake, Government Relations Manager THROUGH: John Standiford, Deputy Executive Director SUBJECT: Federal and State Legislative Update STAFF RECOMMENDATION: This item is for the Committee to: 1) Receive and file the federal and state legislative update; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: Federal Update FY 2010 Appropriations Bills Contain Funding for Local Projects, Metrolink Safety Technology The House and Senate Appropriations Committees have each passed their FY 2010 spending bills for Transportation, Housing, and Urban Development (THUD). The bills contain congressionally -directed spending for the following Riverside County transportation projects: " Perris Valley Line - $5,000,000 (Calvert, Bono Mack) " Alameda Corridor East Grade Separations in Riverside County - $750,000 (Calvert, Bono Mack) " Alameda Corridor East Grade Separations $2,000,000 (Feinstein, Boxer) " Metrolink Positive Train Control - $500,000 (Feinstein, Boxer) " Interstate 10/Bob Hope Interchange Project - $500,000 (Bono Mack) " Indio Transportation Center - $750,000 (Bono Mack) " State Route 60/Portrero Boulevard Interchange - $750,000 (Lewis) " Corona Dial -A -Ride Bus Replacement - $208,000 (Calvert) " Riverside Transit Agency Bus Replacement Program - $1,400,000 (Calvert) Agenda Item 11 119 Both bills aw8it Conference Committee where negotiations between the House and Senate could yield changes to funding levels and projects. Completion of this process is expected after Congress returns from August recess. Commission lobbyists and staff will continue to monitor this spending legislation for impact to Commission projects and priorities. Mobility 21 Public/Private Coalition Advocates in Washington, DC for Positive Train Control Funding Legislative staff from regional transportation commissions, AAA of Southern California, and LA Chamber of Commerce traveled to Washington, DC, as Mobility 21 in late July to press key congressional offices and interest groups regarding positive train control (PTC) safety technology for Metrolink. Mobility 21 also discussed Southern California's need for federal goods movement funding in the next authorization bill with key committee staff members. Federal lobbyists representing the Commission and all of the other Mobility 21 partners convened for a meeting to discuss strategies for coordinating the region's advocacy regarding the authorization bill. Commission lobbyists Cliff Madison and Kathy Ruffalo attended and contributed at the meeting. Following the trip, Representative Lucille Roybal-Allard (D-Los Angeles) successfully fought to insert $3 million into the House Appropriations bill for which PTC is eligible. The following week, Senators Dianne Feinstein and Barbara Boxer inserted $50 million for PTC into the Senate Appropriations bill, plus a $500,000 appropriation for Metrolink. These bills are headed for Conference Committee this fall; assuming this funding is retained in the final bill, Metrolink can then compete with rail systems across the country for the PTC funds available. Given the $201 million price tag for PTC on the Metrolink system, Mobility 21, Metrolink, and member agencies including the Commission will continue close coordination of advocacy efforts to secure additional funding. Hanging in the Balance in September: Federal Authorization Bill, Highway Trust Fund Solvency Before adjourning for the August district work period, Congress passed a $7 billion transfer from the general fund to the Highway Trust Fund (HTF) to ensure that the HTF remained solvent through the end of FFY 2009 (September 30) when the Safe, Accountable, Flexible, Efficient, Transportation Equity Act- a Legacy for Users (SAFETEA-LU) expires. President Obama signed this transfer into law, setting the stage for a debate in Congress during the month of September as to the future of the HTF and the federal transportation program beyond October 1, 2009. If Congress does not enact legislation to extend the contract authority for the HTF and the federal transportation program by September 30, federal spending on transportation will cease. Agenda Item 11 • • 120 " There are differing opinions by key players in Washington, DC on the immediate future of the federal surface transportation program. Senator Boxer's Environment and Public Works Committee, as well as the Senate Committees on Finance, Banking, and Commerce, has all passed an 18-month extension of SAFETEA-LU, which is supported by the Obama Administration. Meanwhile in the House, Chairman Jim Oberstar ID -MN) has drafted a new authorization bill, which has been heard and reported out of the Highways and Transit Subcommittee. Representative Oberstar has voiced his intention to proceed with a full authorization bill without any extensions or delays, and intends to pass his bill through the Transportation and Infrastructure Committee and off the House Floor by September 30. To date, Speaker Nancy Pelosi has supported Representative Oberstar's schedule; however, an agreement between the House, Senate, and White House will be necessary for something to be in place by September 30. Above all else, the Commission is concerned with ensuring that there is no lapse in the program, and that there is some stability to the funding if an extension of SAFETEA-LU is necessary. Finally, Commission staff has been analyzing the many provisions of the 700+ page bill by Representative Oberstar for its impact on the Commission. The Federal Authorization Legislative Ad Hoc Committee has met and been kept informed of developments related to the bill. These updates and analyses will continue as the process unfolds. State Update Budget Spares Transportation The July state budget deal did not contain any new raid of transportation funds beyond the diversion of "spillover" transit dollars that has occurred for the last three years. For much of the budget negotiations this spring, the Highway Users Tax Account (HUTA) was on the table for diversion to balance the general fund. As an important source of city and county road funds, the HUTA raid was strongly opposed by many transportation interests in Sacramento. In a cliffhanger vote on the Senate floor, the HUTA raid was defeated. The League of Cities, California State Association of Counties (CSAC), Transportation California, Self -Help Counties Coalition, Mobility 21, the California Alliance for Jobs, and others successfully fought back against the proposed take of transportation funds. During a time when the construction industry is experiencing 25%+ (in some areas, 50%) unemployment, transportation infrastructure projects will create jobs and have a positive impact on the general fund. However, it is expected that the state budget will have to be re -opened again later this year or early 2010, as revenue continues to decline. This will mean that transportation funding is likely to be placed back on the chopping block as Agenda Item 11 121 education and social services took tremendous cuts during the last round. Commission lobbyist Mark Watts will continue to vigilantly monitor the budget situation and inform the Commission on potential threats to transportation funds. Governor's Commission on 21" Century Economy Would Eliminate Proposition 42 Transportation Funds Earlier this year, Governor Arnold Schwarzenegger signed executive orders creating the Commission on the 21' Century Economy. The Commission was charged with reviewing and suggesting changes to the state's tax structure to reduce the volatility that has imperiled recent state budgets. As the Commission finishes its work to meet the Governor's deadline of September 20, there are several concerning aspects to the proposals emerging with regard to transportation funding. Two packages are emerging between the majority and minority factions of the Commission; however, both packages propose to eliminate the state (not local) sales tax. Along with the elimination of the state sales tax comes the elimination of the sales tax on gasoline that has been protected for transportation investment (Proposition 42). The transportation community in California has fought for many years to reserve this funding to guard against the chronic underinvestment in infrastructure by the state when transportation competes for general fund money. Proposition 42 funds the State Transportation Improvement Program (STIP), local roads, and transit. This proposal would also eliminate the sales tax on diesel, which supports the Public Transportation Account. The business net receipts tax (BNRT), which is proposed to replace the sales tax, does not provide funding specifically for transportation. Finally, the plan being put forward by the minority group of the Commission contains a new 18 cents per gallon tax on gasoline that would go towards the general fund, not reserved for transportation purposes as the current state gas tax is. Commission lobbyist Mark Watts has been closely tracking this Commission's work and has reached out to members of the Commission to help them understand the consequences of their proposals on transportation. Mark Watts will be coordinating advocacy with other groups in Sacramento to address the concerns of the transportation community. Furthermore, regional transportation executives will be discussing coordinated responses to the Commission, Governor, and Legislature. The Governor has announced that he will call a special session of the Legislature to enact the Commission's proposals into law this fall. The Commission will continue to keep Commissioners and stakeholders apprised of developments in Sacramento on this very important issue. Agenda Item 11 • 122 " California Transit Association Wins Lawsuit, Schwarzenegger Administration Appeals In 2007, the California Transit Association (CTA) filed a lawsuit against the state alleging that the diversion of funds from the Public Transportation Account (PTA) to balance the general fund violated several statutory and constitutional measures enacted by the voters of California. To date, about $4 billion of transit funds have been diverted. On June 30, the Third District Court of Appeals ruled in favor of CTA, after which the Schwarzenegger Administration appealed to the State Supreme Court. There is no word yet on whether the State Supreme Court will agree to hear the case. If the case is not heard and the appellate court ruling stands, the State will be responsible for repaying $4 billion from the general fund to the PTA, which could further complicate budget matters. Agenda Item 11 123