HomeMy Public PortalAbout09 September 28, 2009 Plans and Programs88007
RECORDS
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
PLANS AND PROGRAMS COMMITTEE
MEETING AGENDA
TIME: 1:30 p.m.
DATE: Monday, September 28, 2009
LOCATION: BOARD ROOM
County of Riverside Administrative Center
4080 Lemon Street, First Floor, Riverside
4P- COMMITTEE MEMBERS ago
Bob Botts, Chair / Don Robinson, City of Banning
Karen Spiegel, Vice Chair / Steve Nolan, City of Corona
Robin Lowe / Eric McBride, City of Hemet
Patrick Mullany / Larry Spicer, City of Indian Wells
Glenn Miller / Ben Godfrey, City of Indio
Jesse Molina / Bonnie Flickinger, City of Moreno Valley
Frank Hall / Malcolm Miller, City of Norco
Jim Ferguson / Cindy Finerty, City of Palm Desert
Steve Pougnet / Ginny Foat, City of Palm Springs
Daryl Busch / Al Landers, City of Perris
James Potts / Jim Ayres, City of San Jacinto
Scott Farnam / Bridgette Moore, City of Wildomar
Bob Buster, County of Riverside, District I
To Be Appointed, County of Riverside, District IV
Marion Ashley, County of Riverside, District V
W. STAFF
Anne Mayer, Executive Director
Cathy Bechtel, Project Development Director
� AREAS OF RESPONSIBILITY
State Transportation Improvement Program
Regional Transportation Improvement Program
New Corridors
Intermodal Programs (Transit, Rail, Rideshare)
Air Quality and Clean Fuels
Regional Agencies, Regional Planning
Intelligent Transportation System Planning and Programs
Congestion Management Program
Comments are welcomed by the Committee. if you wish to provide comments to the Committee,
please complete and submit a Speaker Card to the Clerk of the Board.
11.36.15
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
P L A N S A N D P R O G R A M S C O M M I T T E E
w w w . r c t c . o r g
A G E N D A *
* A c t i o n s m a y b e t a k e n o n a n y i t e m l i s t e d o n t h e a g e n d a
1 : 3 0 p . m .
M o n d a y , S e p t e m b e r 2 8 , 2 0 0 9
B O A R D R O O M
C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r
4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e
I n c o m p l i a n c e w i t h t h e B r o w n A c t a n d G o v e r n m e n t C o d e S e c t i o n 5 4 9 5 7 . 5 , a g e n d a
m a t e r i a l s d i s t r i b u t e d 7 2 h o u r s p r i o r t o t h e m e e t i n g , w h i c h a r e p u b l i c r e c o r d s r e l a t i n g t o
o p e n s e s s i o n a g e n d a i t e m s , w i l l b e a v a i l a b l e f o r i n s p e c t i o n b y m e m b e r s o f t h e p u b l i c p r i o r
t o t h e m e e t i n g a t t h e C o m m i s s i o n o f f i c e , 4 0 8 0 L e m o n S t r e e t , T h i r d F l o o r , R i v e r s i d e , C A ,
a n d o n t h e C o m m i s s i o n ' s w e b s i t e , w w w . r c t c . o r g .
I n c o m p l i a n c e w i t h t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t a n d G o v e r n m e n t C o d e S e c t i o n
5 4 9 5 4 . 2 , i f y o u n e e d s p e c i a l a s s i s t a n c e t o p a r t i c i p a t e i n a C o m m i t t e e m e e t i n g , p l e a s e
c o n t a c t t h e C l e r k o f t h e B o a r d a t ( 9 5 1 ) 7 8 7 - 7 1 4 1 . N o t i f i c a t i o n o f a t l e a s t 4 8 h o u r s p r i o r t o
m e e t i n g t i m e w i l l a s s i s t s t a f f i n a s s u r i n g t h a t r e a s o n a b l e a r r a n g e m e n t s c a n b e m a d e t o
p r o v i d e a c c e s s i b i l i t y a t t h e m e e t i n g .
1 . C A L L T O O R D E R
2 . P L E D G E O F A L L E G I A N C E
3 . R O L L C A L L
4 . P U B L I C C O M M E N T S - E a c h i n d i v i d u a l s p e a k e r i s l i m i t e d t o s p e a k t h r e e ( 3 )
c o n t i n u o u s m i n u t e s o r l e s s . T h e C o m m i t t e e m a y , e i t h e r a t t h e d i r e c t i o n o f
t h e C h a i r o r b y m a j o r i t y v o t e o f t h e C o m m i t t e e , w a i v e t h i s t h r e e ( 3 ) m i n u t e
t i m e l i m i t a t i o n . D e p e n d i n g o n t h e n u m b e r o f i t e m s o n t h e A g e n d a a n d t h e
n u m b e r o f s p e a k e r s , t h e C h a i r m a y , a t h i s / h e r d i s c r e t i o n , r e d u c e t h e t i m e o f
e a c h s p e a k e r t o t w o ( 2 ) c o n t i n u o u s m i n u t e s . A l s o , t h e C o m m i t t e e m a y
t e r m i n a t e p u b l i c c o m m e n t s i f s u c h c o m m e n t s b e c o m e r e p e t i t i o u s . S p e a k e r s
m a y n o t y i e l d t h e i r t i m e t o o t h e r s w i t h o u t t h e c o n s e n t o f t h e C h a i r . A n y
w r i t t e n d o c u m e n t s t o b e d i s t r i b u t e d o r p r e s e n t e d t o t h e C o m m i t t e e s h a l l b e
s u b m i t t e d t o t h e C l e r k o f t h e B o a r d . T h i s p o l i c y a p p l i e s t o P u b l i c C o m m e n t s
a n d c o m m e n t s o n A g e n d a I t e m s .
Plans and Programs Committee Agenda
September 28, 2009
Page 2
Under the Brown Act, the Board should not take action on or discuss matters
raised during public comment portion of the agenda which are not listed on
the agenda. Board members may refer such matters to staff for factual
information or to be placed on the subsequent agenda for consideration.
5. APPROVAL OF MINUTES - AUGUST 24, 2009
6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda
after making a finding that there is a need to take immediate action on the
item and that the item came to the attention of the Committee subsequent to
the posting of the agenda. An action adding an item to the agenda requires
2/3 vote of the Committee. if there are less than 2/3 of the Committee
members present, adding an item to the agenda requires a unanimous vote.
Added items will be placed for discussion at the end of the agenda.)
7.
STATE ROUTE 91 PROJECT AND CONSTRUCTION MANAGER SERVICES
Page 1
Overview
This item is for the Committee to:
1) Approve the consultant selection process and award Agreement •
No. 09-31-081-00 to Parsons Transportation Group, Inc. to provide
project and construction management (PCM) services for phase 1 of
the SR-91 widening and extension of the 91 Express Lanes design -
build project in the total not to exceed amount of $39.8 million
including contingency of $4,260,701;
2) Authorize staff to proceed with a portion of the phase 1 work through
a limited notice to proceed (NOP) in the amount of $1,974,656;
3) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission;
4) Authorize the Executive Director or designee to approve contingency
work up to the total not to exceed amount as required for the project;
5) Approve an expenditure transfer within the existing project budget of
$13 million from right of way acquisition to PCM services;
6) Authorize staff to proceed with the balance of phase 1 work following
successful completion of the first portion of phase 1 work;
7) Authorize staff to negotiate the scope and fee for phase 2 work and
bring back to the Commission at a later date a separate request for
authorization of the phase 2 work; and
8) Forward to the Commission for final action.
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Plans and Programs Committee Agenda
September 28, 2009
Page 3
• 8.
9.
AMENDMENT TO AGREEMENT FOR ON -CALL STRATEGIC PARTNERSHIP
ADVISOR SERVICES WITH KPMG CORPORATE FINANCE, LLC
Overview
This item is for the Committee to:
Page 115
1) Approve Agreement No. 06-66-026-07, Amendment No. 6 to
Agreement 06-66-026-00, for On -Call Strategic Partnership Advisor
Services with KPMG Corporate Finance, LLC (KPMG) to continue
providing on -call financial advisory services for the proposed State
Route 91 and Interstate 15 corridor improvement projects for the
amount of $329,736;
2) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission; and
3) Forward to the Commission for final action.
PUBLIC TRANSPORTATION MODERNIZATION, IMPROVEMENT, AND
SERVICE ENHANCEMENT ACCOUNT FUNDS TO PUBLIC TRANSIT
OPERATORS
Page 131
Overview
This item is for the Committee to:
1) Adopt Resolution No. 09-016, "Resolution of the Riverside County
Transportation Commission for the Purpose of Applying and/or
Accepting Grants Awarded to the Commission's Rail Program from
the Proposition 1B - Public Transportation Modernization,
Improvements, and Service Enhancement Account Program ";
2) Allocate FY 2008/09 Public Transportation Modernization,
Improvement, and Service Enhancement Account (PTMISEA) funds as
follows:
• $178,536 to the city of Banning;
• $120,000 to the city of Beaumont;
• $312,552 to the city of Corona;
• $1,500,000 to the city of Riverside;
• $2,828,307 to the Commission's Commuter Rail Program;
• $140,067 to the Palo Verde Valley Transit Agency (PVVTA);
• $2,700,735 to Riverside Transit Agency (RTA);
• $2,273,111 to SunLine Transit Agency (SunLine);
3) Approve a budget adjustment to increase revenues and other
financing sources for a net total of $685,000 and transfers out by
$ 7 29, 000;
Plans and Programs Committee Agenda
September 28, 2009
Page 4
4) Amend the Commission's Rail Program FY 2009/10 Short Range
Transit Plan (SRTP) to reflect the Proposition 1 B funds of $870,637
for the La Sierra Multimodal Station Project; and
5) Forward to the Commission for final action.
10. FEDERAL FISCAL YEAR 2009 FEDERAL TRANSIT ADMINISTRATION'S
SECTION 5310 CAPITAL GRANT APPLICATIONS
Overview
This item is for the Committee to:
Page 139
1) Adopt the Federal Fiscal Year 2009 Federal Transit Administration's
(FTA) Section 5310 Riverside County project rankings as
recommended by the Local Review Committee;
2) Include the projects in the Regional Transportation Improvement Plan
(RTIP);
3) Certify by Resolution No. 09-018, "Resolution of the Riverside County
Transportation Commission Certifying Project Consistency With
Regional Transportation Plan", that the projects are derived from a
locally developed, coordinated public transit -human services
transportation plan; and
4) Forward to the Commission for final action.
11. COMMUTER RAIL PROGRAM UPDATE
Overview
This item is for the Committee to:
Page 145
1) Receive and file an update on the Commuter Rail Program; and
2) Forward to the Commission for final action.
12. COMMISSIONERS / STAFF REPORT
Overview
This item provides the opportunity for the Commissioners and staff to report
on attended and upcoming meetings/conferences and issues related to
Commission activities.
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Plans and Programs Committee Agenda
September 28, 2009
Page 5
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13. ADJOURNMENT
The next Plans and Programs Committee meeting is scheduled to be held at
1:30 p.m., Monday, October 26, 2009, Board Chambers, First Floor;
County Administrative Center, 4080 Lemon Street, Riverside.
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
PLANS AND PROGRAMS COMMITTEE
ROLL CALL
September 28, 2009
Present Absent
County of Riverside, District I 0 0
County of Riverside, District IV O To be appointed
County of Riverside, District V 0
City of Banning � 0
City of Corona 0 0
City of Hemet �. 0
City of Indian Wells � O
City of Indio k., O
City of Moreno Valley 0
City of Norco )71` 0
City of Palm Desert 0
City of Palm Springs 0 ,�
City of Perris Rr./ 0
City of San Jacinto O k7'
City of Wifdomar 0
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
PLANS AND PROGRAMS SIGN -IN SHEET
SEPTEMBER 28, 2009
AGENDA ITEM 5
MINUTES
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
P L A N S A N D P R O G R A M S C O M M I T T E E
M o n d a y , A u g u s t 2 4 , 2 0 0 9
M I N U T E S
1 . C A L L T O O R D E R
T h e m e e t i n g o f t h e P l a n s a n d P r o g r a m s C o m m i t t e e w a s c a l l e d t o o r d e r b y
C h a i r B o b B o t t s a t 1 : 3 1 p . m . , i n t h e B o a r d R o o m a t t h e C o u n t y o f R i v e r s i d e
A d m i n i s t r a t i v e C e n t e r , 4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e , C a l i f o r n i a ,
9 2 5 0 1 .
2 . P L E D G E O F A L L E G I A N C E
A t t h i s t i m e , C h a i r B o t t s l e d t h e P l a n s a n d P r o g r a m s C o m m i t t e e i n a
f l a g s a l u t e .
3 . R O L L C A L L
M e m b e r s / A l t e r n a t e s P r e s e n t
B o b B o t t s
D a r y l B u s c h
S c o t t F a r n a m
F r a n k H a l l
R o b i n L o w e
G l e n n M i l l e r
J e s s e M o l i n a
P a t r i c k M u l l a n y
J a m e s P o t t s
K a r e n S p i e g e l
4 . P U B L I C C O M M E N T S
M e m b e r s A b s e n t
M a r i o n A s h l e y
B o b B u s t e r
J i m F e r g u s o n
S t e v e P o u g n e t
C o u n t y o f R i v e r s i d e , D i s t r i c t 4 *
* t o b e a p p o i n t e d
T h e r e w e r e n o r e q u e s t s t o s p e a k f r o m t h e p u b l i c .
RCTC Plans and Programs Committee Minutes
August 24, 2009
Page 2
5. APPROVAL OF MINUTES — June 22, 2009
M/S/C (Busch/Miller) to approve the minutes of June 22, 2009, as
submitted.
Abstain: Botts
6. ADDITIONS / REVISIONS
There were no additions or revisions to the agenda.
7. MEMORANDUMS OF UNDERSTANDING WITH THE SOUTHERN CALIFORNIA
REGIONAL RAIL AUTHORITY FOR THE CONTINUING DEVELOPMENT AND
SUPPORT OF ACTIVITIES DURING THE ADVANCED PRELIMINARY
ENGINEERING, FINAL DESIGN, PROCUREMENT OF CONSTRUCTION
MATERIALS AND CONTRACTOR, AND CONSTRUCTION OF THE PERRIS
VALLEY LINE
Edda Rosso, Capital Projects Manager, presented an overview of the
memorandums of understanding with the Southern California Regional Rail
Authority for the continuing development and support of activities during the
advanced preliminary engineering, final design, procurement of construction
materials and contractor, and construction of the Perris Valley Line.
M/S/C (Lowe/Busch) to:
1) Approve Memorandum of Understanding (MOU)
No. 10-33-014-01, Amendment No. 1 to MOU No. M-23-011,
with the Southern California Regional Rail Authority (SCRRA) for
the development of the San Jacinto Branch Line
(Perris Valley Line) in the amount of $130,000, plus a general
contingency amount of $70,000 for a total not to exceed
amount of $200,000;
2) Approve MOU No. 10-33-012-00 with the SCRRA for the
continuing development and support of activities essential to
initial operations of the Perris Valley Line (PVL) during the
advanced preliminary engineering (APE), final design,
procurement of construction materials, and construction with
cost reimbursement in the amount of $9,425,105, plus a
general contingency amount of $944,895 for a total not to
exceed amount of $10.37 million;
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R C T C P l a n s a n d P r o g r a m s C o m m i t t e e M i n u t e s
A u g u s t 2 4 , 2 0 0 9
P a g e 3
3 ) A p p r o v e M O U N o . 1 0 - 3 3 - 0 1 3 - 0 0 w i t h t h e S C R R A f o r t h e
c o n t i n u i n g d e v e l o p m e n t a n d s u p p o r t o f a c t i v i t i e s n o t e s s e n t i a l
t o i n i t i a l o p e r a t i o n s o f t h e P V L d u r i n g t h e A P E , f i n a l d e s i g n ;
p r o c u r e m e n t o f c o n s t r u c t i o n m a t e r i a l s a n d c o n t r a c t o r , a n d
c o n s t r u c t i o n w i t h c o s t r e i m b u r s e m e n t i n t h e a m o u n t o f
$ 3 , 3 4 2 , 5 9 1 , p l u s a g e n e r a l c o n t i n g e n c y a m o u n t o f $ 3 3 7 , 4 0 9
f o r a t o t a l n o t t o e x c e e d a m o u n t o f $ 3 . 6 8 m i l l i o n ;
4 ) A m e n d t h e C o m m i s s i o n ' s R a i l P r o g r a m F Y 2 0 0 9 / 1 0
S h o r t R a n g e T r a n s i t P l a n ( S R T P ) t o r e f l e c t a n a d d i t i o n a l
$ 1 4 . 0 5 m i l l i o n i n M e a s u r e A f u n d s f o r t h e P e r r i s V a l l e y L i n e
p r o j e c t ;
5 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o
e x e c u t e t h e M O U s o n b e h a l f o f t h e C o m m i s s i o n ;
6 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r o r d e s i g n e e t o a p p r o v e t h e u s e
o f t h e c o n t i n g e n c y a s m a y b e r e q u i r e d f o r t h e p r o j e c t ; a n d
7 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
8 . A M E N D M E N T T O A G R E E M E N T W I T H O W E N D E S I G N G R O U P , I N C . T O
P R O V I D E C O N S T R U C T I O N M A N A G E M E N T S E R V I C E S F O R T H E N O R T H
M A I N C O R O N A P A R K I N G S T R U C T U R E A N D P H A S E 1 - P E R R I S
M U L T I M O D A L T R A N S P O R T A T I O N F A C I L I T Y
E d d a R o s s o p r o v i d e d a n u p d a t e o n t h e a m e n d m e n t t o t h e a g r e e m e n t w i t h
O w e n D e s i g n G r o u p , I n c . t o p r o v i d e c o n s t r u c t i o n m a n a g e m e n t s e r v i c e s f o r
t h e N o r t h M a i n C o r o n a p a r k i n g s t r u c t u r e a n d P h a s e 1 - P e r r i s M u l t i m o d a l
T r a n s p o r t a t i o n F a c i l i t y .
A t C o m m i s s i o n e r K a r e n S p i e g e l ' s r e q u e s t , E d d a R o s s o c l a r i f i e d t h a t t h e
c h a r g e s a n d a s s e s s m e n t s f o r e a c h p r o j e c t a r e k e p t s e p a r a t e . S p e c i f i c a l l y ,
c o s t s i n c u r r e d d u e t o t h e l a t e s t a r t o f t h e P e r r i s M u l t i m o d a l T r a n s p o r t a t i o n
F a c i l i t y w i l l b e c h a r g e d a c c o r d i n g l y .
M / S / C ( B u s c h / S p i e g e l ) t o :
1 ) A p p r o v e A g r e e m e n t N o . 0 8 - 3 3 - 0 1 1 - 0 1 , A m e n d m e n t N o . 1 t o
A g r e e m e n t N o . 0 8 - 3 3 - 0 1 1 - 0 0 , w i t h O w e n D e s i g n G r o u p I n c .
( O w e n G r o u p ) f o r C o n s t r u c t i o n M a n a g e m e n t S e r v i c e s f o r t h e
N o r t h M a i n C o r o n a p a r k i n g s t r u c t u r e a n d t h e P h a s e 1 -
P e r r i s M u l t i m o d a l T r a n s p o r t a t i o n F a c i l i t y i n t h e a m o u n t o f
$ 3 1 3 , 6 7 9 , p l u s a g e n e r a l c o n t i n g e n c y a m o u n t o f $ 3 1 , 3 2 1 f o r a
t o t a l n o t t o e x c e e d a m o u n t o f $ 3 4 5 , 0 0 0 ;
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o
e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ;
RCTC Plans and Programs Committee Minutes
August 24, 2009
Page 4
3) Authorize the Executive Director or designee to approve the use
of contingency as may be required for the project; and
4) Forward to the Commission for final action.
9. COMMUTER RAIL PROGRAM UPDATE
Henry Nickel, Staff Analyst, presented an overview of the Commission's
Commuter Rail Program and discussed Metrolink's measures to address
decreased ridership.
John Standiford, Deputy Executive Director, noted that ridership is indicative
of the economy.
Commissioner Daryl Busch concurred with John Standiford's comment and
added the other factor that impacts ridership is fuel costs.
M/S/C (Hall/Miller) to:
1) Receive and file an update on the Commuter Rail Program; and
2) Forward to the Commission for final action.
10. PUBLIC TRANSPORTATION MODERNIZATION, IMPROVEMENT, AND
SERVICE ENHANCEMENT ACCOUNT FUNDS TO PUBLIC TRANSIT
OPERATORS
Martha Durbin, Staff Analyst, presented an overview of the public
transportation modernization, improvement, and service enhancement
account funds to public transit operators.
M/S/C (Busch/Miller) to:
1) Adopt Resolution No. 09-016, "Resolution of the Riverside
County Transportation Commission for the Purpose of Applying
and/or Accepting Grants Awarded to the Commission's Rail
Program from the Proposition 1B - Public Transportation
Modernization, Improvements, and Service Enhancement
Account Program ";
2) Allocate FY 2008/09 Public Transportation Modernization,
Improvement, and Service Enhancement Account (PTMISEA)
funds as follows:
• $178,536 to the city of Banning;
• $120,000 to the city of Beaumont;
• $312,552 to the city of Corona;
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RCTC Plans and Programs Committee Minutes
August 24, 2009
Page 5
• $1,500,000 to the city of Riverside;
• $3,628,307 to the Commission's Commuter Rail
Program;
• $140,067 to the Palo Verde Valley Transit Agency
(PVVTA);
• $1,900,735 to Riverside Transit Agency (RTA); and
• $2,273,111 to SunLine Transit Agency (SunLine);
3) Amend the Commission's Rail Program FY 2009/10 Short
Range Transit Plan (SRTP) to reflect an additional $473,198 in
Proposition 18 funds for the Station Rehabilitation and
Renovation Plan;
4) Approve a budget adjustment to increase revenues for a net
total of $1,219,300 and expenditures by $800,000; and
5) Forward to the Commission for final action.
11. COMMISSIONERS / STAFF REPORT
11A. John Standiford announced:
• Commissioner Bob Buster, Executive Director Anne Mayer, and
Chief Financial Officer Theresia Trevino are in New York
meeting with the rating agencies. An update will be provided at
the next Commission meeting; and
• Commissioner Roy Wilson's retirement from the Board of
Supervisors and therefore the Commission, noting the display of
his name sign in honor and respect for his service.
12. ADJOURNMENT
There being no further business for consideration by the Plans and Programs
Committee, the meeting was adjourned at 1:54 p.m.
Respectfully ssuubpmitted,
x �L \-\ --
Jennifer Harmon
Clerk of the Board
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AGENDA ITEM 7
RIVERS/DE COUNTY TRANSPORTATION COMMISSION
DATE:
September 28, 2009
TO:
Plans and Programs Committee
FROM:
Michael Blomquist, Toll Program Director
THROUGH:
Anne Mayer, Executive Director
SUBJECT:
State Route 91 Project and Construction Manager Services
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Approve the consultant selection process and award Agreement
No. 09-31-081-00 to Parsons Transportation Group, Inc. to provide project
and construction management (PCM) services for phase 1 of the SR-91
widening and extension of the 91 Express Lanes design -build project in the
total not to exceed amount of $39.8 million including contingency of
$4, 260,701;
2) Authorize staff to proceed with a portion of the phase 1 work through a
limited notice to proceed (NOP) in the amount of $1,974,656;
3) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission;
4) Authorize the Executive Director or designee to approve contingency work
up to the total not to exceed amount as required for the project;
5) Approve an expenditure transfer within the existing project budget of
$13 million from right of way acquisition to PCM services;
6) Authorize staff to proceed with the balance of phase 1 work following
successful completion of the first portion of phase 1 work;
7) Authorize staff to negotiate the scope and fee for phase 2 work and bring
back to the Commission at a later date a separate request for authorization
of the phase 2 work; and
8) Forward to the Commission for final action.
SR-91 CORRIDOR MISSION AND GOALS:
Based on the Commission's leadership, direction, and desire to quickly deliver
projects, staff has pursued methods to complete much -needed improvements to
the SR-91 corridor. Funding a major portion of the SR-91 corridor work through
toll revenue bonds provides a funding source not previously used in the
Inland Empire. This funding source will enable the Commission to leverage
Measure A funds with future toll revenue to build a much larger project to better
Agenda Item 7
1
meet the needs for greater capacity and reduced congestion. Another first for
Riverside County will be the use of the design -build method of project delivery to
expedite the SR-91 corridor improvements by approximately three years. These
methods reflect the Commission's desire to be resourceful and inventive to deliver
transportation improvements for Riverside County.
Consistent with the Commission's vision, staff developed a mission for the SR-91
corridor projects: '9n partnership with our stakeholders, develop a breakthrough
mobility project for State Route 91 which meets Measure A commitments, creates
a long-term revenue source for transportation improvements, is delivered with a
businesslike efficiency, and maintains public and agency support." The PCM role is
consistent with this mission and the Commission's goals.
BACKGROUND INFORMATION:
SR-91 Corridor Projects and the 10-Year Delivery Plan
Due to the passage of the 2009 Measure A, in December 2006 the Commission
adopted the 2009 Measure A Western County Highway 10-Year Delivery Plan
110-Year Delivery Plan). In this action, the Commission also directed staff to
proceed with developing a project report/environmental document for all of the new
projects identified in the plan. The SR-91 corridor improvement project (SR-91 CIP)
and the SR-91 /71 interchange project were included in the 10-Year Delivery Plan
and given high priority by the Commission.
Both SR-91 corridor projects (SR-91 CIP and SR-91 /71 interchange project) started
the project approval/environmental document phase of work and are proceeding
with preliminary engineering work and environmental studies. Both projects are
scheduled to have state and federal environmental approval by the spring of 2011.
State and federal environmental approval is a key milestone that must be realized
prior to acquiring right of way, award of a design -build contract for final
engineering and construction, and the sale of toll revenue bonds.
The Commission resources necessary to successfully deliver the SR-91 corridor
projects are significant. The current environmental phase of work requires
approximately four years and $40 million to obtain the required environmental
approvals and to perform preliminary engineering for both SR-91 corridor projects.
Commission and Bechtel staff currently oversees this phase of work and manage
these contracts.
The effort and cost of the next phase of work for final engineering and construction
is significantly greater in order of magnitude. The final engineering and
construction for both projects is planned to be performed under a single
design -build contract to be procured in 2011. However, there remains major work
Agenda Item 7
•
2
"
p r i o r t o h i r i n g t h e d e s i g n - b u i l d e r t o p r e p a r e f o r a l a r g e , d e s i g n - b u i l d c o n t r a c t a s w e l l
a s a c t u a l l y o v e r s e e i n g t h e d e s i g n a n d c o n s t r u c t i o n w o r k d u r i n g t h e d e s i g n - b u i l d
p h a s e . A t i t s F e b r u a r y 6 , 2 0 0 9 w o r k s h o p , t h e C o m m i s s i o n a u t h o r i z e d s t a f f t o i s s u e
a s o l i c i t a t i o n f o r t h e p r o c u r e m e n t o f t h e P C M .
D e f i n i n g t h e P C M F i r m R o l e
S t a f f p r o p o s e s t o h i r e a P C M f i r m d e d i c a t e d t o d e l i v e r i n g t h e S R - 9 1 c o r r i d o r
p r o j e c t s u n d e r a s i n g l e , d e s i g n - b u i l d c o n t r a c t i n a t i m e l y a n d c o s t - e f f e c t i v e m a n n e r .
T h e P C M f i r m w o u l d b e a n e x t e n s i o n o f t h e C o m m i s s i o n w i t h a s i n g l e f o c u s
d e l i v e r t h e S R - 9 1 c o r r i d o r p r o j e c t s t h r o u g h t h e f i n a l e n g i n e e r i n g , c o n s t r u c t i o n , a n d
t o l l o p e r a t i o n s t a r t u p p h a s e s .
S c o p e o f W o r k
T h e P C M f i r m w i l l p r o v i d e s k i l l e d a n d e x p e r i e n c e d p r o f e s s i o n a l s t o p e r f o r m
e n g i n e e r i n g , m a n a g e m e n t , c o n s t r u c t i o n o v e r s i g h t , a n d o t h e r s e r v i c e s . S t a f f h a s
s o u g h t t h e h i g h e s t q u a l i t y , " A - t e a m " f r o m f i r m s w i t h n a t i o n a l r e s o u r c e s a n d
e x p e r i e n c e . T h e s e r e s o u r c e s w i l l b e s c a l e d u p o r d o w n a s n e e d e d t o m e e t t h e
s t a f f i n g n e e d s d u r i n g t h e c o u r s e o f t h i s c h a l l e n g i n g p r o j e c t . T h e P C M f i r m w i l l
b r i n g i n t h e r i g h t r e s o u r c e a t t h e r i g h t t i m e r e s u l t i n g i n e f f i c i e n t u s e o f p e o p l e a n d
m o n e y . I n i t i a l l y , t h e s e r e s o u r c e s w i l l w o r k o n i n t e r a g e n c y a g r e e m e n t s , r i g h t o f
w a y a c q u i s i t i o n , u t i l i t y r e l o c a t i o n s , a d v a n c e d f i n a l e n g i n e e r i n g a n d p r o c u r e m e n t o f
a d e s i g n - b u i l d e r . O n c e t h e d e s i g n - b u i l d c o n t r a c t i s a w a r d e d , t h e P C M f i r m w i l l a l s o
p e r f o r m e n g i n e e r i n g p l a n r e v i e w s , i n s p e c t m a t e r i a l s a n d c o n s t r u c t i o n , a d m i n i s t e r
t h e d e s i g n - b u i l d c o n t r a c t , a n d o t h e r d u t i e s s u m m a r i z e d i n T a b l e 1 b e l o w .
T A B L E 1 S c o p e o f W o r k S u m m a r y f o r t h e P C M F i r m
P C M D U T I E S
A g r e e m e n t s a n d A g e n c y C o o r d i n a t i o n ( C a l t r a n s [ f r a n c h i s e
a g r e e m e n t , d e s i g n / r i g h t o f w a y / c o n s t r u c t i o n , m a i n t e n a n c e ] ,
O r a n g e C o u n t y T r a n s p o r t a t i o n A u t h o r i t y ( O C T A ) [ t o l l i n g
c o o p e r a t i v e a g r e e m e n t , t o l l i n g o p e r a t i o n a g r e e m e n t ] , u t i l i t y
c o m p a n i e s , r a i l r o a d s , C a l i f o r n i a H i g h w a y P a t r o l [ t o l l v i o l a t i o n
e n f o r c e m e n t ] , C a l i f o r n i a T o l l O p e r a t o r s C o m m i t t e e [ u s e r f e e
p r o c e s s i n g ] , T o l l C o r r i d o r A u t h o r i t y [ F a s t r a k l i c e n s i n g , c o s t
s h a r i n g ] , F e d e r a l C o m m u n i c a t i o n s C o m m i s s i o n [ R F a n t e n n a s t o l l
t a g r e a d e r s ]
T o l l R e v e n u e
B o n d S a l e
( m i d - 2 0 1 1 )
( B e f o r e
B o n d
S a l e )
P h a s e 1
X
( A f t e r
B o n d
S a l e )
P h a s e 2
X
A g e n d a I t e m 7
3
Right of Way Acquisition (right of way engineering, appraisals,
fee acquisitions, utility easements, relocations, etc.)
X
X
Utility Relocation (agreements, coordination, and advanced
utility relocation plans)
X
X
Procurement of Design -Builder (risk analysis, procurement
strategy, industry review, request for qualifications, request for
proposal, one-on-one meetings, alternate technical proposals,
design -build contract provision input, selection process,
contract negotiations, contract award process, NOP)
X
Advanced Engineering to Support the RFP and Agreements
(Perform limited, advanced engineering in several areas
including long lead time bridges, surveying, stage construction,
geotechnical explorations/reports, etc. prior to the procurement
of a design -builder. Coordinate with existing PA/ED firm(s) as
necessary for information and engineering work in support of
the design -build RFP)
X
Project Controls and Implementation Planning (schedule,
budget, document control system, forecasting, reporting,
project management plans, project procedures)
X
X
Toll Team Office (provide interim, co -located office for all
project staff)
X
Design -Build Industry Outreach (Associated General
Contractors, consultants, suppliers)
X
Design -Build Contract Administration (safety program, owner-
controlled insurance program, invoice reviews, quality
assurance/quality control program adherence, contract
amendments, etc.)
X
Design Plan Reviews (review all permanent and temporary
engineering plans and specifications, contract compliance)
X
Design Oversight (represent the Commission with Caltrans and
the design -builder on all engineering issues, facilitate other
agency reviews/approvals)
X
Construction Quality Assurance (independent owner verification
through inspection and material sampling, final owner
acceptance, safety reviews, etc.)
X
Project Closeout (project records, right of way transfer, punch
list activities, Caltrans project approval, etc.)
X
Identify Technology Requirements (tolling, information
technology services, etc.)
X
X
Toll Operation Startup
X
Partnering (aid in partnering between the Commission and the
design -builder)
X
Agenda Item 7
4
"
P u b l i c I n f o r m a t i o n / O u t r e a c h ( w e b s i t e s , p u b l i c m e e t i n g s ,
n e w s l e t t e r s , m e d i a r e p o r t s , c o m m u n i t y o u t r e a c h p r e s e n t a t i o n s ,
e t c . )
X
X
E n v i r o n m e n t a l M i t i g a t i o n I m p l e m e n t a t i o n ( c o n s t r u c t i o n a n d
m a i n t e n a n c e o f c o m m i t m e n t s m a d e d u r i n g t h e N E P A / C E Q A
p r o c e s s )
X
T w o - P h a s e P l a n o f W o r k f o r P C M
S t a f f p r o p o s e s t o s t r u c t u r e t h e P C M s c o p e o f s e r v i c e s i n t w o p h a s e s . P h a s e 1 i s
p l a n n e d t o e x t e n d a p p r o x i m a t e l y t w o y e a r s ( f a l l 2 0 0 9 t o f a l l 2 0 1 1 ) , w h i l e p h a s e 2
h a s a p l a n n e d d u r a t i o n o f a p p r o x i m a t e l y f i v e y e a r s ( f a l l 2 0 1 1 t o 2 0 1 6 ) t h r o u g h
p r o j e c t c l o s e o u t . T a s k s f o r e a c h p h a s e a r e r e f l e c t e d i n t h e t w o c o l u m n s i n T a b l e 1 .
S t a f f i s r e q u e s t i n g a p p r o v a l o f a c o n t r a c t f o r p h a s e 1 i n t h i s a g e n d a r e p o r t .
P h a s e 2 w o r k w o u l d b e a c c o m p l i s h e d t h r o u g h a s e p a r a t e c o n t r a c t o r a c o n t r a c t
a m e n d m e n t a t a l a t e r d a t e a n d a p p r o v e d b y t h e C o m m i s s i o n a t t h a t t i m e .
S t r u c t u r i n g t h e w o r k i n t w o p h a s e s w o u l d r e s u l t i n a k e y d e c i s i o n p o i n t f o r t h e
C o m m i s s i o n . T h e i n i t i a l p h a s e 1 w o u l d c o v e r a l l w o r k n e c e s s a r y f r o m t h e P C M
f i r m p r i o r t o t h e s a l e o f t o l l r e v e n u e b o n d s . T h e s u c c e s s f u l s a l e o f t o l l r e v e n u e
b o n d s e s t i m a t e d i n f a l l 2 0 1 1 / w i n t e r 2 0 1 2 i s p a r a m o u n t i n o r d e r t o c o m m e n c e
p h a s e 2 a c t i v i t i e s . P h a s e 2 c o n t r a c t a u t h o r i z a t i o n c o u l d b e p r o v i d e d u p o n a
s u c c e s s f u l s a l e o f t o l l r e v e n u e b o n d s . A t w o - p h a s e a p p r o a c h a l l o w s t h e
C o m m i s s i o n t o c o n t r o l w h e t h e r a n d w h e n t o b e g i n p h a s e 2 a c t i v i t i e s .
S c h e d u l e o f W o r k o f t h e P C M
A t i t s F e b r u a r y 6 , 2 0 0 9 w o r k s h o p , t h e C o m m i s s i o n a u t h o r i z e d s t a f f t o i s s u e a
s o l i c i t a t i o n f o r t h e p r o c u r e m e n t o f t h e P C M . T h e s c h e d u l e f o r t h e P C M r o l e o n t h e
p r o j e c t i s a s f o l l o w s :
C u r r e n t M i l e s t o n e s
F e b r u a r y 6 , 2 0 0 9
F e b r u a r y 1 6 , 2 0 0 9
O c t o b e r 1 4 , 2 0 0 9
F u t u r e M i l e s t o n e s
S p r i n g / S u m m e r ' 1 1
S u m m e r / F a l l ' 1 1
F a l l ' 1 1 / W i n t e r ' 1 2
2 0 1 6
2 0 1 6 / 2 0 1 7
A g e n d a I t e m 7
C o m m i s s i o n
S t a f f i s s u e d
C o m m i s s i o n
P h a s e 1
a u t h o r i z e d i s s u a n c e o f a s o l i c i t a t i o n f o r a P C M
P C M s o l i c i t a t i o n
t o a w a r d P C M c o n t r a c t a n d a u t h o r i z e w o r k f o r
C o m p l e t e e n v i r o n m e n t a l a p p r o v a l - f e d e r a l r e c o r d o f d e c i s i o n
C o m p l e t e p r o c u r e m e n t o f d e s i g n - b u i l d e r a n d a w a r d c o n t r a c t
S a l e o f t o l l r e v e n u e b o n d s , a u t h o r i z e P C M p h a s e 2 w o r k
t h r o u g h n e w c o n t r a c t o r a m e n d m e n t , d e s i g n - b u i l d c o n t r a c t
N O P
C o m p l e t i o n o f p r o j e c t
C o m p l e t i o n o f P C M c o n t r a c t
5
Cost of Work
When using the design -build method of project delivery, contracts for final
engineering and construction are combined into a single, design -build contract
rather than two, separate contracts per traditional project delivery. Additionally,
the construction quality role performed by the owner is split between the owner
and the design -builder on a design -build contract. Table 2 below presents an
illustrative example of the project delivery roles and relative project costs between
the owner and design -builder. The gray -shaded area represents the PCM role, the
subject of this agenda report. The PCM role is significant in scope, responsibility,
and cost.
TABLE 2 Roles and Relative Project Costs
RELATIVE PROJECT COSTS
* %CC
OWNER
Owner Management
1%
Environmental Studies and Preliminary Engineering
Right of way Acquisition
OWNER SUBTOTAL
2%
7%
20%
DESIGN -BUILDER
Final Engineering
5%
Construction
72%
Construction Quality Control
DESIGN -BUILDER SUBTOTAL
3%
80%
CORRIDOR TOTAL
100%
Notes:
1) * %CC = cost of work as a percentage of the total SR-91 corridor cost including
environmental studies and preliminary engineering, PCM, right of way acquisition,
final engineering, construction, owner management, etc.
2) Percentages are estimates only.
3) Costs for the sale of toll revenue bonds, legal services, owner contingency, and
other costs are not included for simplicity and clarity.
PCM services during phase 1 (approximate two-year period before the toll revenue
bond sale) are vital to advance the development of the project. Upon Commission
approval of the phase 2 work through a new contract or amendment, the remainder
of the PCM services would be performed from FY 2011/12 through FY 2016/17
(five years), which approximately corresponds to the design -build contract term.
Agenda Item 7
•
6
"
P r o c u r e m e n t P r o c e s s f o r t h e P C M
P r o c u r e m e n t S t e p s
A t i t s F e b r u a r y 6 , 2 0 0 9 w o r k s h o p , t h e C o m m i s s i o n a u t h o r i z e d s t a f f t o i s s u e a
s o l i c i t a t i o n f o r P C M s e r v i c e s . S i n c e t h a t t i m e , s t a f f a n d t h e p r o p o s a l e v a l u a t i o n
p a n e l h a v e c o m p l e t e d t h e f o l l o w i n g p r o c u r e m e n t a c t i v i t i e s :
" I s s u e d a s o l i c i t a t i o n f o r P C M s e r v i c e s t o i n d u s t r y ;
" C o n d u c t e d a p r e - s u b m i t t a l c o n f e r e n c e f o r a l l i n t e r e s t e d p a r t i e s ;
" R e c e i v e d a n d a n s w e r e d i n d u s t r y q u e s t i o n s r e l a t e d t o t h e p r o c u r e m e n t ;
" I s s u e d a d d e n d u m s t o t h e s o l i c i t a t i o n a s a p p r o p r i a t e ;
" R e c e i v e d w r i t t e n p r o p o s a l s f r o m t h e f o l l o w i n g f i r m s :
o C A L T R O P C o r p o r a t i o n
o P a r s o n s T r a n s p o r t a t i o n G r o u p , I n c .
o P B A m e r i c a s , I n c .
o U R S W a s h i n g t o n D i v i s i o n
" R a t e d w r i t t e n p r o p o s a l s a n d q u a l i f i e d t w o f i r m s f o r i n t e r v i e w s :
o P B A m e r i c a s , I n c .
o P a r s o n s T r a n s p o r t a t i o n G r o u p , I n c .
" C o n d u c t e d i n t e r v i e w s a n d f o r m e d a s t a f f r e c o m m e n d a t i o n f o r t h e s e l e c t i o n ;
" N e g o t i a t e d a n d p r e p a r e d a f i n a l c o n t r a c t , s c o p e o f w o r k , s c h e d u l e , a n d f e e ;
" C o n d u c t e d a p r e - a w a r d a u d i t o f s e l e c t e d f i r m ; a n d
" P r e p a r e d s t a f f r e c o m m e n d a t i o n f o r c o n t r a c t a w a r d f o r C o m m i s s i o n
c o n s i d e r a t i o n .
T h e f i v e - p e r s o n p r o p o s a l e v a l u a t i o n p a n e l c o n s i s t e d o f t w o C o m m i s s i o n s e n i o r s t a f f
a n d a s i n g l e , k e y r e p r e s e n t a t i v e f r o m t h r e e m a j o r s t a k e h o l d e r s : C a l t r a n s , O C T A ,
a n d t h e c i t y o f C o r o n a .
N e g o t i a t i o n o f C o n t r a c t T e r m s , S c o p e , S c h e d u l e , a n d F e e
I m m e d i a t e l y a f t e r t h e s e l e c t i o n p a n e l f o r m e d a c o n t r a c t a w a r d r e c o m m e n d a t i o n o f
P a r s o n s T r a n s p o r t a t i o n G r o u p , I n c . , s t a f f b e g a n n e g o t i a t i o n s t o f i n a l i z e c o n t r a c t
t e r m s , s c o p e , s c h e d u l e , a n d f e e . A t t a c h e d t o t h i s a g e n d a r e p o r t i s t h e c o n t r a c t
i n c l u d i n g a t t a c h m e n t s f o r w o r k s c o p e ( E x h i b i t A ) , s c h e d u l e ( E x h i b i t B ) , a n d f e e
( E x h i b i t C ) .
P r e v i o u s s e c t i o n s o f t h i s a g e n d a r e p o r t s u m m a r i z e t h e P C M s c o p e o f w o r k a n d
s c h e d u l e f o r t h e c o n t r a c t . S t a f f n e g o t i a t e d a b a s e c o n t r a c t v a l u e o f $ 3 5 , 5 3 9 , 2 9 9
f o r p h a s e 1 s e r v i c e s w i t h a c o n t i n g e n c y o f $ 4 , 2 6 0 , 7 0 1 ( 1 2 % o f t h e b a s e c o n t r a c t
v a l u e ) f o r a t o t a l n o t t o e x c e e d a m o u n t o f $ 3 9 . 8 m i l l i o n . B a s e d o n i n d u s t r y
i n f o r m a t i o n f o r s i m i l a r d e s i g n - b u i l d p r o j e c t s a n d p r e l i m i n a r y n e g o t i a t i o n s w i t h
P a r s o n s T r a n s p o r t a t i o n G r o u p , I n c . , s t a f f i s e s t i m a t i n g p h a s e 2 s e r v i c e s t o c o s t i n
A g e n d a I t e m 7
7
the range of $130-$155 million over the estimated five-year phase 2 duration.
Staff will bring a phase 2 contract or an amendment to the phase 1 contract for
phase 2 services to the Commission for approval at a later date. Therefore, both
phases combined are estimated to cost $170-$195 million over the seven-year
period. Given the magnitude of the estimated cost for both phases of this major
undertaking for SR-91 corridor improvements, staff wanted to provide an estimated
total cost to allow the Commission a fuller understanding of staff's
recommendation and its implications to the Commission.
Parsons Transportation Group Qualifications and Background
Parsons Transportation Group, Inc. is recommended by staff for the contract
because it was rated as the most qualified firm by the selection panel who
evaluated both the written proposals and the interviews. Selection criteria
included:
• Corporate qualifications, resources, and experience;
• Qualifications of key personnel including the project manager;
• Project management organization and approach;
• Design management, design organization, and approach;
• Right of way acquisition and utility relocation approach;
• Construction management organization and approach; and
• Community/government relations team and approach.
Parsons Transportation Group, Inc., headquartered in Pasadena, is an internationally
recognized engineering and construction company with over 11,500 employees
working on more than 5,000 projects in 50 states and 30 countries. Therefore, it
can provide the full range of services as well as depth of resources needed to meet
the challenges of the SR-91 corridor improvements. The company brings national
"A -team" expertise to bear in design -build, tolling, and complex freeway
construction projects.
Locally, Parsons Transportation Group, Inc. has offices in Ontario, Irvine, and
San Diego and has teamed with other firms including HDR, Inc.; Arellano
Associates, Overland, Pacific & Cutler, Inc.; Psomas; and Southstar Engineering
and Consulting, Inc. all with offices in the city of Riverside. Therefore, it is
knowledgeable of the myriad of SR-91 corridor issues and has established
relationships and reputations throughout the area. Parsons Transportation Group,
Inc. has significant, Southern California experience in large, design -build projects
including its role as the PCM for the recently completed SR-22 design -build project
in Orange County and the SR-125 Southbay Expressway toll road project in
San Diego County.
Agenda Item 7
•
8
"
R e c e n t E c o n o m i c E v e n t s
T h e c u r r e n t n a t i o n a l e c o n o m i c d o w n t u r n h a s r e s u l t e d i n u n c e r t a i n t y i n t h e t o l l
r e v e n u e b o n d m a r k e t , R i v e r s i d e C o u n t y d e v e l o p m e n t a n d d e m o g r a p h i c t r e n d s , a n d
r e l a t e d f a c t o r s t h a t i m p a c t t h e f i n a n c i n g o f t h i s t o l l p r o j e c t . T h e s e e x t e r n a l t r e n d s
c o u p l e d w i t h t h e m a g n i t u d e o f t h e p r o j e c t ' s c u r r e n t s c o p e h a v e c o l l e c t i v e l y h a d a n
e f f e c t o n t h e p r o j e c t ' s f u n d i n g a n d f i n a n c i a l f e a s i b i l i t y r e l a t i v e t o t h e f e a s i b i l i t y
s t u d y c o m p l e t e d i n F Y 2 0 0 6 / 0 7 . S t a f f i s c u r r e n t l y w o r k i n g c l o s e l y w i t h t h e
C o m m i s s i o n ' s t o l l i n g a n d e n g i n e e r i n g c o n s u l t a n t s t o u p d a t e f i n a n c i a l f e a s i b i l i t y a n d
e n g i n e e r i n g w o r k t o m a i n t a i n a p r o j e c t t h a t i s f e a s i b l e t o f i n a n c e a n d c o n s t r u c t
u n d e r t h e s e c h a n g e d c o n d i t i o n s .
T h i s f i n a n c i a l f e a s i b i l i t y a n d e n g i n e e r i n g w o r k i s o n g o i n g . S t a f f i s e x p e c t i n g
c o m p r e h e n s i v e r e s u l t s i n e a r l y 2 0 1 0 . I n l i g h t o f t h i s o n g o i n g w o r k a n d t h e g r e a t e r
e c o n o m i c u n c e r t a i n t y t h a t c u r r e n t l y e x i s t s , s t a f f i s p r o p o s i n g t o t a k e a m o r e
m e a s u r e d a p p r o a c h i n t h e n e x t s i x t o t w e l v e m o n t h s r e g a r d i n g t h e d e s i g n - b u i l d
p h a s e o f w o r k a n d s p e c i f i c a l l y t h i s P C M c o n t r a c t . T h i s m e a s u r e d a p p r o a c h w i l l
c o n t i n u e t o m o v e t h e S R - 9 1 p r o j e c t f o r w a r d t o m a i n t a i n c o n s i s t e n t p r o g r e s s
t o w a r d c o m p l e t i o n w h i l e m a i n t a i n i n g c o n t r o l o f c o n t r a c t c o s t s . T h e r e f o r e , s t a f f i s
r e c o m m e n d i n g t h e C o m m i s s i o n a w a r d t h e f u l l c o n t r a c t f o r p h a s e 1 s e r v i c e s w h i l e
a l s o r e c o m m e n d i n g m e t e r i n g t h e c o n t r a c t e x p e n s e s t h r o u g h a l i m i t e d N O P i n t h e
a m o u n t o f $ 1 , 9 7 4 , 6 5 6 .
S t a f f r e c o m m e n d s p r o c e e d i n g w i t h l i m i t e d b u t k e y e l e m e n t s o f t h e d e s i g n - b u i l d
p h a s e t o m a i n t a i n t h e p r o j e c t d e l i v e r y s c h e d u l e w h i l e a l l o w i n g f o r f i n a n c i a l
f e a s i b i l i t y a n d e n g i n e e r i n g w o r k t o p r o c e e d s i m u l t a n e o u s l y . K e y e l e m e n t s o f t h e
d e s i g n - b u i l d p h a s e 1 t h a t w o u l d p r o c e e d u n d e r t h e l i m i t e d N O P i n c l u d e :
" C r e a t e a c o m p r e h e n s i v e p r o j e c t i m p l e m e n t a t i o n p l a n , r e v i e w o f e x i s t i n g
p r o j e c t i n f o r m a t i o n , a n a l y s i s o f i m p l e m e n t a t i o n s t r a t e g i e s , a n d a n a l y s i s o f
f i n a n c i n g s t r a t e g i e s ;
" D e v e l o p a r i g h t o f w a y a c q u i s i t i o n p l a n ( i n c l u d i n g a d v a n c e a c q u i s i t i o n s ) a n d
a c q u i s i t i o n s c h e d u l e s t o s u p p o r t t h e p r o j e c t ' s i m p l e m e n t a t i o n s c h e d u l e ;
" P r e p a r e a c o m p r e h e n s i v e r i s k a s s e s s m e n t c o n s i s t e n t w i t h F H W A ' s m a j o r
p r o j e c t r e q u i r e m e n t s , c o n d u c t a r i s k w o r k s h o p t o m i t i g a t e p r o j e c t r i s k s ;
" D e v e l o p a n d f i n a l i z e s t a k e h o l d e r a n d t h i r d p a r t y a g r e e m e n t s t h a t c l a r i f y t h e
r o l e s , r e s p o n s i b i l i t i e s , a n d o b l i g a t i o n s o f t h o s e t h a t m a t e r i a l l y a f f e c t t h e
s u c c e s s f u l i m p l e m e n t a t i o n , c o m p l e t i o n a n d a f f o r d a b i l i t y o f t h e p r o j e c t ;
" D e v e l o p t o l l i n g s t r a t e g i e s , p o l i c i e s , b u s i n e s s a n d o p e r a t i o n a l r u l e s , a n d
t e c h n i c a l r e q u i r e m e n t s f o r t h e s u c c e s s f u l o p e r a t i o n o f t h e t o l l f a c i l i t y ;
" D e v e l o p a m a s t e r u t i l i t y p l a n f o r h i g h r i s k u t i l i t i e s , c o n d u c t u t i l i t y
c o o r d i n a t i o n m e e t i n g s w i t h k e y u t i l i t y o w n e r s a n d d e v e l o p m a s t e r u t i l i t y a n d
r a i l r o a d a g r e e m e n t s ; a n d
A g e n d a I t e m 7
9
" C o m p i l e " l e s s o n s l e a r n e d " a n d b e s t p r a c t i c e s l o c a l l y a n d n a t i o n a l l y , c o n d u c t
a f o r m a l " l e s s o n s l e a r n e d " w o r k s h o p , a n d p r e p a r e a n a c t i o n p l a n f o r
i m p l e m e n t a t i o n .
S t a f f a n t i c i p a t e s i s s u i n g a N O P f o r t h e b a l a n c e o f t h e p h a s e 1 w o r k w i t h i n t h e n e x t
s i x t o t w e l v e m o n t h s .
S t a f f R e c o m m e n d a t i o n
S t a f f r e c o m m e n d s t h e C o m m i s s i o n a p p r o v e t h e c o n s u l t a n t s e l e c t i o n p r o c e s s a n d
a w a r d A g r e e m e n t N o . 0 9 - 3 1 - 0 8 1 - 0 0 t o P a r s o n s T r a n s p o r t a t i o n G r o u p , I n c . t o
p r o v i d e P C M s e r v i c e s f o r p h a s e 1 o f t h e S R - 9 1 f r e e w a y w i d e n i n g a n d e x t e n s i o n o f
t h e 9 1 E x p r e s s L a n e s d e s i g n - b u i l d p r o j e c t i n t h e t o t a l n o t t o e x c e e d a m o u n t o f
$ 3 9 . 8 m i l l i o n i n c l u d i n g a c o n t i n g e n c y o f $ 4 , 2 6 0 , 7 0 1 .
S t a f f r e c o m m e n d s t o p r o c e e d w i t h a p o r t i o n o f t h e p h a s e 1 w o r k t h r o u g h a l i m i t e d
N O P i n t h e a m o u n t o f $ 1 , 9 7 4 , 6 5 6 a n d t h a t t h e C o m m i s s i o n a u t h o r i z e s t a f f t o
p r o c e e d w i t h t h e b a l a n c e o f p h a s e 1 w o r k f o l l o w i n g s u c c e s s f u l c o m p l e t i o n o f t h e
f i r s t p o r t i o n o f p h a s e 1 w o r k .
S t a f f f u r t h e r r e c o m m e n d s t h a t t h e C o m m i s s i o n a u t h o r i z e s t a f f t o n e g o t i a t e t h e
s c o p e a n d f e e f o r p h a s e 2 w o r k a n d b r i n g b a c k t o t h e C o m m i s s i o n a t a l a t e r d a t e a
s e p a r a t e r e q u e s t f o r a u t h o r i z a t i o n o f t h e p h a s e 2 w o r k . P h a s e 2 c o n t r a c t
a u t h o r i z a t i o n c o u l d b e p r o v i d e d u p o n a s u c c e s s f u l s a l e o f t o l l r e v e n u e b o n d s . A
t w o - p h a s e a p p r o a c h a l l o w s t h e C o m m i s s i o n t o c o n t r o l w h e t h e r a n d w h e n t o b e g i n
p h a s e 2 a c t i v i t i e s .
T h e c u r r e n t F Y 2 0 0 9 / 1 0 b u d g e t f o r S R - 9 1 c o r r i d o r i m p r o v e m e n t s i n c l u d e s
$ 7 . 3 m i l l i o n f o r P C M s e r v i c e s a n d $ 2 4 . 2 5 m i l l i o n f o r r i g h t o f w a y a c q u i s i t i o n
t o t a l i n g $ 3 1 . 5 5 m i l l i o n . S t a f f r e c o m m e n d s t h e C o m m i s s i o n a p p r o v e a n
e x p e n d i t u r e t r a n s f e r w i t h i n t h e e x i s t i n g p r o j e c t b u d g e t o f $ 1 3 m i l l i o n f r o m
r i g h t o f w a y a c q u i s i t i o n t o P C M s e r v i c e s . T h e a d j u s t e d P C M s e r v i c e s b u d g e t o f
$ 2 0 . 3 m i l l i o n a n d a d j u s t e d r i g h t o f w a y a c q u i s i t i o n b u d g e t o f $ 1 1 . 2 5 m i l l i o n w i l l b e
a d e q u a t e t o c o v e r t h e a n t i c i p a t e d F Y 2 0 0 9 / 1 0 c o s t s , r e s p e c t i v e l y .
F u r t h e r , s t a f f r e c o m m e n d s t h a t t h e C o m m i s s i o n a u t h o r i z e t h e C h a i r , p u r s u a n t t o
l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n a n d
a u t h o r i z e t h e E x e c u t i v e D i r e c t o r o r d e s i g n e e t o a p p r o v e c o n t i n g e n c y w o r k u p t o t h e
t o t a l n o t t o e x c e e d a m o u n t a s r e q u i r e d f o r t h e p r o j e c t .
A g e n d a I t e m 7
"
1 0
"
F i n a n c i a l I n f o r m a t i o n
I n F i s c a l Y e a r B u d g e t :
Y e s
Y e a r :
F Y 2 0 0 9 / 1 0
F Y 2 0 1 0 / 1 1 +
A m o u n t :
$ 2 0 , 3 0 0 , 0 0 0
$ 1 9 , 5 0 0 , 0 0 0
S o u r c e o f F u n d s :
C o m m e r c i a l P a p e r a n d
B u d g e t A d j u s t m e n t :
Y e s ( t r a n s f e r o n l y )
N / A
G L A N o . :
2 6 2 3 1 8 1 6 0 1 0 0 3 0 2 8 T a s k 0 9
F i s c a l P r o c e d u r e s A p p r o v e d :
p s i t i
D a t e :
0 9 / 1 7 / 0 9
A t t a c h m e n t : C o n t r a c t w i t h E x h i b i t s f o r W o r k S c o p e , S c h e d u l e , a n d F e e
A g e n d a I t e m 7
1 1
"
A g r e e m e n t N o . 0 9 - 3 1 - 0 8 1 - 0 0
P R O F E S S I O N A L S E R V I C E S A G R E E M E N T
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
A G R E E M E N T W I T H
P A R S O N S T R A N S P O R T A T I O N G R O U P I N C .
F O R
P R O J E C T A N D C O N S T R U C T I O N M A N A G E M E N T S E R V I C E S
F O R T H E S T A T E R O U T E 9 1 C O R R I D O R I M P R O V E M E N T S
1 . P A R T I E S A N D D A T E .
T h i s A g r e e m e n t i s m a d e a n d e n t e r e d i n t o t h i s d a y o f
2 0 0 9 , b y a n d b e t w e e n t h e R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
( " t h e C o m m i s s i o n " ) a n d P A R S O N S T R A N S P O R T A T I O N G R O U P I N C . , a n I l l i n o i s
c o r p o r a t i o n ( " C o n s u l t a n t " ) .
2 . R E C I T A L S .
2 . 1 O n N o v e m b e r 8 , 1 9 8 8 t h e V o t e r s o f R i v e r s i d e C o u n t y a p p r o v e d
M e a s u r e A a u t h o r i z i n g t h e c o l l e c t i o n o f a o n e - h a l f p e r c e n t ( 1 / 2 % ) r e t a i l t r a n s a c t i o n s
a n d u s e t a x ( t h e " t a x " ) t o f u n d t r a n s p o r t a t i o n p r o g r a m s a n d i m p r o v e m e n t s w i t h i n t h e
C o u n t y o f R i v e r s i d e , a n d a d o p t i n g t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n I m p r o v e m e n t
P l a n ( t h e " P l a n " ) .
2 . 2 P u r s u a n t t o P u b l i c U t i l i t y C o d e S e c t i o n s 2 4 0 0 0 0 e t s e q . , t h e
C o m m i s s i o n i s a u t h o r i z e d t o a l l o c a t e t h e p r o c e e d s o f t h e T a x i n f u r t h e r a n c e o f t h e P l a n .
2 . 3 O n N o v e m b e r 5 , 2 0 0 2 , t h e v o t e r s o f R i v e r s i d e C o u n t y a p p r o v e d a n
e x t e n s i o n o f t h e M e a s u r e A t a x f o r a n a d d i t i o n a l t h i r t y ( 3 0 ) y e a r s f o r t h e c o n t i n u e d
f u n d i n g o f t r a n s p o r t a t i o n a n d i m p r o v e m e n t s w i t h i n t h e C o u n t y o f R i v e r s i d e .
A s o u r c e o f f u n d i n g f o r p a y m e n t f o r p r o f e s s i o n a l s e r v i c e s p r o v i d e d u n d e r
t h i s A g r e e m e n t m a y b e f e d e r a l f u n d s f r o m t h e U n i t e d S t a t e s D e p a r t m e n t o f
T r a n s p o r t a t i o n . T h i s A g r e e m e n t s h a l l n o t b e d e e m e d t o b e a p p r o v e d b y t h e
C o m m i s s i o n u n t i l t h e c e r t i f i c a t i o n s s h o w n i n E x h i b i t s " E " a n d " F " a t t a c h e d h e r e t o a n d
i n c o r p o r a t e d h e r e i n b y r e f e r e n c e , a r e e x e c u t e d a n d i n c o r p o r a t e d i n t h i s A g r e e m e n t .
2 . 4 C o n s u l t a n t d e s i r e s t o p e r f o r m a n d a s s u m e r e s p o n s i b i l i t y f o r t h e
p r o v i s i o n o f c e r t a i n p r o f e s s i o n a l s e r v i c e s r e q u i r e d b y t h e C o m m i s s i o n o n t h e t e r m s a n d
c o n d i t i o n s s e t f o r t h i n t h i s A g r e e m e n t . C o n s u l t a n t r e p r e s e n t s t h a t i t i s e x p e r i e n c e d i n
I
1 2
"
p r o v i d i n g p r o j e c t a n d c o n s t r u c t i o n m a n a g e m e n t s e r v i c e s t o p u b l i c c l i e n t s , i s l i c e n s e d i n
t h e S t a t e o f C a l i f o r n i a ( a s n e c e s s a r y ) , a n d i s f a m i l i a r w i t h t h e p l a n s o f t h e C o m m i s s i o n .
2 . 5 T h e C o m m i s s i o n d e s i r e s t o e n g a g e C o n s u l t a n t t o r e n d e r s u c h
s e r v i c e s f o r t h e S t a t e R o u t e 9 1 C o r r i d o r I m p r o v e m e n t s p r o j e c t ( " P r o j e c t " ) , a s s e t f o r t h i n
t h i s A g r e e m e n t .
2 . 6 T h e P r o j e c t i n c l u d e s v a r i o u s a s p e c t s i n c l u d i n g , b u t n o t l i m i t e d t o ,
t h e p r o c u r e m e n t o f a P r o j e c t d e s i g n - b u i l d e r , t h e a c q u i s i t i o n o f r i g h t - o f - w a y a n d t h e s a l e
o f t o l l r e v e n u e b o n d s t o p r o v i d e f u n d i n g f o r t h e P r o j e c t .
2 . 7 T h e C o m m i s s i o n h a s d e t e r m i n e d t h a t t h e P r o j e c t r e q u i r e s t w o
p h a s e s o f p r o j e c t a n d c o n s t r u c t i o n m a n a g e m e n t , r i g h t o f w a y a c q u i s i t i o n a n d o t h e r
S e r v i c e s . T h e f i r s t p h a s e i n c l u d e s t h e S e r v i c e s c o v e r e d u n d e r t h i s A g r e e m e n t , a s s e t
f o r t h i n t h e a t t a c h e d E x h i b i t " A " , w h i c h a r e t o b e p r o v i d e d p r i o r t o t h e s a l e o f t o l l r e v e n u e
b o n d s ( " P h a s e 1 " ) . T h e P h a s e 1 s e r v i c e s a r e r e f e r r e d t o i n t h i s A g r e e m e n t a s t h e
" S e r v i c e s " .
2 . 8 T h e s e c o n d p h a s e s h a l l i n c l u d e t h e s e r v i c e s t o b e p r o v i d e d
f o l l o w i n g t h e s a l e o f t o l l r e v e n u e b o n d s i n c l u d i n g , b u t n o t l i m i t e d t o , c o n s t r u c t i o n
o v e r s i g h t a n d m a n a g e m e n t ( " P h a s e 2 " ) . T h e e x a c t s c o p e o f s e r v i c e s f o r P h a s e 2 s h a l l
b e d e v e l o p e d b y t h e C o m m i s s i o n p r i o r t o c o m m e n c e m e n t o f P h a s e 2 ( t h e " P h a s e 2
S e r v i c e s " ) .
2 . 9 T h e R e q u e s t f o r Q u a l i f i c a t i o n s p r o c e s s c o n d u c t e d b y t h e
C o m m i s s i o n p r i o r t o s e l e c t i n g t h e C o n s u l t a n t c o v e r e d b o t h P h a s e 1 a n d . P h a s e 2 .
2 . 1 0 I t i s t h e i n t e n t o f t h e C o m m i s s i o n t o e i t h e r e n t e r i n t o a n a m e n d m e n t
t o t h i s A g r e e m e n t t o i n c l u d e t h e P h a s e 2 S e r v i c e s , o r t o e n t e r i n t o a n e w a g r e e m e n t
w i t h t h e C o n s u l t a n t f o r P h a s e 2 . N o t w i t h s t a n d i n g t h e f o r e g o i n g n o r a n y t h i n g c o n t a i n e d
i n t h e a t t a c h e d E x h i b i t " A " , t h e C o m m i s s i o n i s n o t i n a n y m a n n e r b o u n d t o s e l e c t t h e
C o n s u l t a n t t o p r o v i d e t h e P h a s e 2 S e r v i c e s .
2 . 1 1 I t i s t h e i n t e n t o f t h e C o n s u l t a n t t o h o n o r t h e o p t i o n g r a n t e d t o t h e
C o m m i s s i o n , p u r s u a n t t o S e c t i o n 3 . 2 . 2 o f t h i s A g r e e m e n t , t o e i t h e r a m e n d t h i s
A g r e e m e n t t o i n c l u d e t h e P h a s e 2 S e r v i c e s o r e n t e r i n t o a n e w a g r e e m e n t w i t h t h e
C o m m i s s i o n f o r P h a s e 2 , s h o u l d t h e C o m m i s s i o n e x e r c i s e s a i d o p t i o n . T h e C o n s u l t a n t
f u r t h e r a c k n o w l e d g e s a n d a g r e e s t h a t s u c h a m e n d m e n t o r n e w a g r e e m e n t s h a l l c o n t a i n
t h e s a m e m a t e r i a l t e r m s c o n t a i n e d i n t h i s A g r e e m e n t , e x c e p t a s s p e c i f i c a l l y s e t f o r t h i n
S e c t i o n 3 . 2 . 2 .
3 . T E R M S .
3 . 1 G e n e r a l S c o p e o f S e r v i c e s . T h e C o n s u l t a n t s h a l l f u m i s h a l l
t e c h n i c a l a n d p r o f e s s i o n a l s e r v i c e s , i n c l u d i n g l a b o r , m a t e r i a l , e q u i p m e n t , t r a n s p o r t a t i o n ,
1 2 4
"
s u p e r v i s i o n a n d e x p e r t i s e , a n d i n c i d e n t a l a n d c u s t o m a r y w o r k n e c e s s a r y t o f u l l y a n d
a d e q u a t e l y s u p p l y t h e p r o f e s s i o n a l p r o j e c t a n d c o n s t r u c t i o n m a n a g e m e n t , r e a l p r o p e r t y
a c q u i s i t i o n a n d o t h e r s e r v i c e s n e c e s s a r y f o r t h e P r o j e c t ( " S e r v i c e s " ) . T h e S e n v i c e s a r e
m o r e p a r t i c u l a r l y d e s c r i b e d i n E x h i b i t " A ' a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y
r e f e r e n c e . A l l S e r v i c e s s h a l l b e s u b j e c t t o , a n d p e r f o r m e d i n a c c o r d a n c e w i t h , t h i s
A g r e e m e n t , t h e e x h i b i t s a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e , a n d a l l
a p p l i c a b l e l o c a l , s t a t e a n d f e d e r a l l a w s , r u l e s a n d r e g u l a t i o n s .
3 . 2 C o m m e n c e m e n t o f S e r v i c e s .
3 . 2 . 1 T h e C o n s u l t a n t s h a l l c o m m e n c e w o r k u n d e r t h i s A g r e e m e n t
u p o n r e c e i p t o f a w r i t t e n " N o t i c e t o P r o c e e d " o r " L i m i t e d N o t i c e t o P r o c e e d " f o r f r o m t h e
C o m m i s s i o n .
3 . 2 . 1 . 1 P r e - A w a r d A u d i t . A s a r e s u l t o f t h e f e d e r a l
f u n d i n g t h a t m a y b e u t i l i z e d f o r t h i s P r o j e c t , a n d t o t h e e x t e n t C a l t r a n s p r o c e d u r e s a p p l y
i n c o n n e c t i o n t h e r e w i t h , i s s u a n c e o f a " N o t i c e t o P r o c e e d " m a y b e c o n t i n g e n t u p o n
c o m p l e t i o n a n d a p p r o v a l o f a p r e - a w a r d a u d i t . A n y d i s c r e p a n c i e s n o t e d i n t h e P r e -
A w a r d a u d i t r e p o r t s h a l l b e r e m e d i e d p r i o r t o s u b m i t t a l o f t h e f i r s t i n v o i c e t o t h e
C o m m i s s i o n . T h e f e d e r a l a i d p r o v i d e d u n d e r t h i s A g r e e m e n t i s c o n t i n g e n t o n m e e t i n g
a l l F e d e r a l r e q u i r e m e n t s a n d c o u l d b e w i t h d r a w n , t h e r e b y e n t i t l i n g t h e C o m m i s s i o n t o
t e r m i n a t e t h i s A g r e e m e n t , i f t h e p r o c e d u r e s a r e n o t c o m p l e t e d . T h e C o n s u l t a n t ' s f i l e s
s h a l l b e m a i n t a i n e d i n a m a n n e r t o f a c i l i t a t e F e d e r a l a n d S t a t e p r o c e s s r e v i e w s . I n
a d d i t i o n , t h e a p p l i c a b l e f e d e r a l a g e n c y , o r C a l t r a n s a c t i n g i n b e h a l f o f a f e d e r a l a g e n c y ,
m a y r e q u i r e t h a t p r i o r t o p e r f o r m a n c e o f a n y w o r k f o r w h i c h F e d e r a l r e i m b u r s e m e n t i s
r e q u e s t e d a n d p r o v i d e d , t h a t s a i d f e d e r a l a g e n c y o r C a l t r a n s m u s t g i v e t o C o m m i s s i o n
a n " A u t h o r i z a t i o n t o P r o c e e d " .
3 . 2 . 2 P h a s e 2 S e r v i c e s . T h e C o n s u l t a n t a c k n o w l e d g e s t h a t t h e
P h a s e 2 S e r v i c e s a r e n o t c u r r e n t l y c o v e r e d u n d e r t h i s A g r e e m e n t . T h e C o m m i s s i o n
m a y a u t h o r i z e t h e C o n s u l t a n t t o c o m m e n c e t h e P h a s e 2 S e r v i c e s b y e i t h e r e n t e r i n g i n t o
a n a m e n d m e n t t o t h i s A g r e e m e n t o r e n t e r i n g i n t o a n e w a g r e e m e n t w i t h t h e C o n s u l t a n t
f o r P h a s e 2 . P r i o r t o c o m m e n c e m e n t o f t h e P h a s e 2 S e r v i c e s , t h e C o n s u l t a n t s h a l l
c o m p l y w i t h a n y a n d a l l p r o v i s i o n s o f t h i s A g r e e m e n t t h a t r e l a t e t h e r e t o , i n c l u d i n g , b u t
n o t l i m i t e d t o , a n y a d d i t i o n a l i n s u r a n c e r e q u i r e m e n t s .
T h e C o n s u l t a n t a c k n o w l e d g e s a n d a g r e e s t h a t t h e C o m m i s s i o n
s h a l l h a v e n o o b l i g a t i o n t o e n g a g e t h e C o n s u l t a n t f o r t h e P h a s e 2 S e r v i c e s , a n d t h e
C o m m i s s i o n m a y , w i t h o u t a n y l i a b i l i t y t o t h e C o n s u l t a n t o r a n y o t h e r p a r t y , d o a n y o f t h e
f o l l o w i n g : t e r m i n a t e t h i s A g r e e m e n t p r i o r t o c o m m e n c e m e n t o f P h a s e 2 , d e t e r m i n e n o t
t o e n t e r i n t o a n a m e n d m e n t t o t h i s A g r e e m e n t t o i n c l u d e t h e P h a s e 2 S e r v i c e s ,
d e t e r m i n e n o t t o e n t e r i n t o a n a g r e e m e n t w i t h t h e C o n s u l t a n t f o r P h a s e 2 .
T h e C o m m i s s i o n h e r e b y r e s e r v e s a n d t h e C o n s u l t a n t h e r e b y
g r a n t s t o t h e C o m m i s s i o n a n o p t i o n t o e i t h e r a m e n d t h i s A g r e e m e n t t o i n c l u d e t h e
"
P h a s e 2 S e r v i c e s o r e n t e r i n t o a n e w a g r e e m e n t w i t h C o n s u l t a n t f o r P h a s e 2 . T h i s
o p t i o n m a y b e e x e r c i s e d b y t h e C o m m i s s i o n , , i n i t s s o l e d i s c r e t i o n . T h e C o n s u l t a n t
a c k n o w l e d g e s a n d a g r e e s t h a t i f t h e . P a r t i e s p r o c e e d t o e n t e r i n t o : a n a m e n d m e n t o r a
n e w a g r e e m e n t f o r P h a s e 2 , t h e m a t e r i a l t e r m s c o n t a i n e d i n t h i s A g r e e m e n t s h a l l a p p l y
t o P h a s e 2 , e x c l u d i n g t h e T o t a l C o m p e n s a t i o n w h i c h s h a l l b e a d j u s t e d b a s e d o n t h e
P h a s e 2 S e r v i c e s . T h e C o n s u l t a n t s h a l l p r o v i d e t h e C o m m i s s i o n w i t h n o l e s s t h a n o n e
( 1 ) y e a r a d v a n c e n o t i c e o f a d e t e r m i n a t i o n b y t h e C o n s u l t a n t n o t t o h o n o r t h e o p t i o n f o r
P h a s e 2 S e r v i c e s .
3 . 3 T e r m . T h e t e r m o f t h i s A g r e e m e n t s h a l l b e t h r e e ( 3 ) y e a r n
c o m m e n c i n g o n t h e d a t e f i r s t s p e c i f i e d a b o v e o r t h e d a t e o f i s s u a n c e o f t h e N o t i c e t o
P r o c e e d b y t h e C o m m i s s i o n , w h i c h e v e r o c c u r s f i r s t , u n l e s s e a r l i e r t e r m i n a t e d a s
p r o v i d e d h e r e i n . C o n s u l t a n t s h a l l c o m p l e t e t h e S e r v i c e s w i t h i n t h e t e r m o f t h i s
A g r e e m e n t , a n d s h a l l m e e t a n y o t h e r e s t a b l i s h e d s c h e d u l e s a n d d e a d l i n e s . A l l
a p p l i c a b l e i n d e m n i f i c a t i o n p r o v i s i o n s o f t h i s A g r e e m e n t s h a l l r e m a i n i n e f f e c t f o l l o w i n g
t h e t e r m i n a t i o n o f t h i s A g r e e m e n t .
3 . 4 C o m m i s s i o n ' s R e p r e s e n t a t i v e . T h e C o m m i s s i o n h e r e b y d e s i g n a t e s
t h e C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r , o r h i s o r h e r d e s i g n e e , t o a c t a s i t s
R e p r e s e n t a t i v e f o r t h e p e r f o r m a n c e o f t h i s A g r e e m e n t ( " C o m m i s s i o n ' s
R e p r e s e n t a t i v e " ) . C o m m i s s i o n ' s R e p r e s e n t a t i v e s h a l l h a v e t h e a u t h o r i t y t o a c t o n
b e h a l f o f t h e C o m m i s s i o n f o r a l l p u r p o s e s u n d e r t h i s A g r e e m e n t . C o m m i s s i o n ' s
R e p r e s e n t a t i v e s h a l l a l s o r e v i e w a n d g i v e a p p r o v a l , a s n e e d e d , t o t h e d e t a i l s o f
C o n s u l t a n t ' s w o r k a s i t p r o g r e s s e s . C o n s u l t a n t s h a l l n o t a c c e p t d i r e c t i o n o r o r d e r s f r o m
a n y p e r s o n o t h e r t h a n t h e C o m m i s s i o n ' s R e p r e s e n t a t i v e o r h i s o r h e r d e s i g n e e .
3 . 5 C o n s u l t a n t ' s R e p r e s e n t a t i v e . C o n s u l t a n t h e r e b y d e s i g n a t e s J e f f
F i e l d e r t o a c t a s i t s R e p r e s e n t a t i v e f o r t h e p e r f o r m a n c e o f t h i s A g r e e m e n t ( " C o n s u l t a n t ' s
R e p r e s e n t a t i v e " ) . C o n s u l t a n t ' s R e p r e s e n t a t i v e s h a l l h a v e f u l l a u t h o r i t y t o a c t o n b e h a l f
o f C o n s u l t a n t f o r a l l p u r p o s e s u n d e r t h i s A g r e e m e n t . T h e C o n s u l t a n t ' s R e p r e s e n t a t i v e
s h a l l s u p e r v i s e a n d d i r e c t t h e S e r v i c e s , u s i n g h i s p r o f e s s i o n a l s k i l l a n d a t t e n t i o n , a n d
s h a l l b e r e s p o n s i b l e f o r a l l m e a n s , m e t h o d s , t e c h n i q u e s , s e q u e n c e s a n d p r o c e d u r e s
a n d f o r t h e s a t i s f a c t o r y c o o r d i n a t i o n o f a l l p o r t i o n s o f t h e S e r v i c e s u n d e r t h i s
A g r e e m e n t . C o n s u l t a n t s h a l l w o r k c l o s e l y a n d c o o p e r a t e f u l l y w i t h C o m m i s s i o n ' s
R e p r e s e n t a t i v e a n d a n y o t h e r a g e n c i e s w h i c h m a y h a v e j u r i s d i c t i o n o v e r , o r a n i n t e r e s t
i n , t h e S e r v i c e s . C o n s u l t a n t ' s R e p r e s e n t a t i v e s h a l l b e a v a i l a b l e t o t h e C o m m i s s i o n s t a f f
a t a l l r e a s o n a b l e t i m e s . A n y s u b s t i t u t i o n i n C o n s u l t a n t ' s R e p r e s e n t a t i v e s h a l l b e
a p p r o v e d i n w r i t i n g b y C o m m i s s i o n ' s R e p r e s e n t a t i v e .
3 . 6 S u b s t i t u t i o n o f K e y P e r s o n n e l . C o n s u l t a n t h a s r e p r e s e n t e d t o t h e
C o m m i s s i o n t h a t c e r t a i n k e y p e r s o n n e l w i l l p e r f o r m a n d c o o r d i n a t e t h e S e r v i c e s u n d e r
t h i s A g r e e m e n t . S h o u l d o n e o r m o r e o f s u c h p e r s o n n e l b e c o m e u n a v a i l a b l e ,
C o n s u l t a n t m a y s u b s t i t u t e o t h e r p e r s o n n e l o f a t l e a s t e q u a l c o m p e t e n c e u p o n w r i t t e n
a p p r o v a l b y t h e C o m m i s s i o n . I n t h e e v e n t t h a t t h e C o m m i s s i o n a n d C o n s u l t a n t c a n n o t
a g r e e a s t o t h e s u b s t i t u t i o n o f t h e k e y p e r s o n n e l , t h e C o m m i s s i o n s h a l l b e e n t i t l e d t o
t e r m i n a t e t h i s A g r e e m e n t f o r c a u s e , p u r s u a n t t o t h e p r o v i s i o n s o f S e c t i o n 3 . 1 4 . T h e k e y
1 1 5
"
p e r s o n n e l f o r p e r f o r m a n c e o f t h i s A g r e e m e n t a r e : J e f f F i e l d e r - P a r s o n s ( P r o j e c t
M a n a g e r ) ; R i c k G r e b n e r P a r s o n s ( P l a n n i n g & D e s i g n M a n a g e r ) ; J a c k M e i f e r t -
P a r s o n s ( C o n s t r u c t i o n : M a n a g e r ) ; , J e f f D a i l e y H D R ( T o i l i n g M a n a g e r ) ; G a r e y F o y t -
H D R ( C o n t r a c t s M a n a g e r ) ; S c o t t B a c s i k i n - H D R ( D e s i g n L e a d ) ; J o e y M e n d o z a - Q P C
( R i g h t o f W a y L e a d ) ; W e n d e l l T a y l o r - T E C ( U t i l i t i e s L e a d ) .
3 7 P r e l i m i n a r y R e v i e w o f W o r k . A l l r e p o r t s , w o r k i n g p a p e r s , a n d
s i m i l a r w o r k p r o d u c t s p r e p a r e d f o r s u b m i s s i o n i n t h e c o u r s e o f p r o v i d i n g S e r v i c e s u n d e r
t h i s A g r e e m e n t s h a l l b e s u b m i t t e d t o t h e C o m m i s s i o n ' s R e p r e s e n t a t i v e i n d r a f t f o r m ,
a n d t h e C o m m i s s i o n m a y r e q u i r e r e v i s i o n s o f s u c h d r a f t s p r i o r t o f o r m a l s u b m i s s i o n a n d
a p p r o v a l . I n t h e e v e n t p l a n s a n d d e s i g n s a r e t o b e d e v e l o p e d a s p a r t o f t h e P r o j e c t ,
f i n a l d e t a i l e d p l a n s a n d d e s i g n s s h a l l b e c o n t i n g e n t u p o n o b t a i n i n g e n v i r o n m e n t a l
c l e a r a n c e a s m a y b e r e q u i r e d i n c o n n e c t i o n w i t h F e d e r a l f u n d i n g . I n t h e e v e n t t h a t
C o m m i s s i o n ' s R e p r e s e n t a t i v e , i n h i s s o l e d i s c r e t i o n , d e t e r m i n e s t h e f o r m a l l y s u b m i t t e d
w o r k p r o d u c t t o b e n o t i n a c c o r d a n c e w i t h t h e s t a n d a r d o f c a r e e s t a b l i s h e d u n d e r t h i s
c o n t r a c t , C o m m i s s i o n ' s R e p r e s e n t a t i v e m a y r e q u i r e C o n s u l t a n t t o r e v i s e a n d r e s u b m i t
t h e w o r k a t n o c o s t t o t h e C o m m i s s i o n .
3 . 8 A p p e a r a n c e a t H e a r i n g s . I f a n d w h e n r e q u i r e d b y t h e C o m m i s s i o n ,
C o n s u l t a n t s h a l l r e n d e r a s s i s t a n c e a t p u b l i c h e a r i n g s o r o t h e r m e e t i n g s r e l a t e d t o t h e
P r o j e c t o r n e c e s s a r y t o t h e p e r f o r m a n c e o f t h e S e r v i c e s . H o w e v e r , C o n s u l t a n t s h a l l n o t
b e r e q u i r e d t o , a n d w i l l n o t , r e n d e r a n y d e c i s i o n , i n t e r p r e t a t i o n o r r e c o m m e n d a t i o n
r e g a r d i n g q u e s t i o n s o f a l e g a l n a t u r e o r w h i c h m a y b e c o n s t r u e d a s c o n s t i t u t i n g a l e g a l
o p i n i o n .
3 . 9 S t a n d a r d o f C a r e : L i c e n s e s . C o n s u l t a n t r e p r e s e n t s a n d m a i n t a i n s
t h a t i t i s s k i l l e d i n t h e p r o f e s s i o n a l c a l l i n g n e c e s s a r y t o p e r f o r m a l l S e r v i c e s , d u t i e s a n d
o b l i g a t i o n s r e q u i r e d b y t h i s A g r e e m e n t t o f u l l y a n d a d e q u a t e l y c o m p l e t e t h e P r o j e c t .
C o n s u l t a n t s h a l l p e r f o r m t h e S e r v i c e s a n d d u t i e s i n c o n f o r m a n c e t o a n d c o n s i s t e n t w i t h
t h e s t a n d a r d s g e n e r a l l y r e c o g n i z e d a s b e i n g e m p l o y e d b y p r o f e s s i o n a l s i n t h e s a m e
d i s c i p l i n e i n t h e S t a t e o f C a l i f o m i a . C o n s u l t a n t w a r r a n t s t h a t a l l e m p l o y e e s a n d
s u b c o n t r a c t o r s s h a l l h a v e s u f f i c i e n t s k i l l a n d e x p e r i e n c e t o p e r f o r m t h e S e r v i c e s
a s s i g n e d t o t h e m . C o n s u l t a n t f u r t h e r r e p r e s e n t s a n d w a r r a n t s t o t h e C o m m i s s i o n t h a t
i t s e m p l o y e e s a n d s u b c o n t r a c t o r s h a v e a l l l i c e n s e s , p e r m i t s , q u a l i f i c a t i o n s a n d
a p p r o v a l s o f w h a t e v e r n a t u r e t h a t a r e l e g a l l y r e q u i r e d t o p e r f o r m t h e S e r v i c e s , a n d t h a t
s u c h l i c e n s e s a n d a p p r o v a l s s h a l l b e m a i n t a i n e d t h r o u g h o u t t h e t e r m o f t h i s A g r e e m e n t .
C o n s u l t a n t s h a l l p e r f o r m , a t i t s o w n c o s t a n d e x p e n s e a n d w i t h o u t r e i m b u r s e m e n t f r o m
t h e C o m m i s s i o n , a n y s e r v i c e s n e c e s s a r y t o c o r r e c t e r r o r s o r o m i s s i o n s w h i c h a r e
c a u s e d b y C o n s u l t a n t ' s f a i l u r e t o c o m p l y w i t h t h e s t a n d a r d o f c a r e p r o v i d e d f o r h e r e i n ,
a n d s h a l l b e f u l l y r e s p o n s i b l e t o t h e C o m m i s s i o n f o r d a m a g e s a n d o t h e r l i a b i l i t i e s
p r o v i d e d f o r i n t h e i n d e m n i f i c a t i o n p r o v i s i o n s o f t h i s A g r e e m e n t a r i s i n g f r o m s u c h e r r o r s
a n d o m i s s i o n s . A n y e m p l o y e e o f C o n s u l t a n t o r i t s s u b - c o n s u l t a n t s w h o i s d e t e r m i n e d
b y t h e C o m m i s s i o n t o b e u n c o o p e r a t i v e , i n c o m p e t e n t , a t h r e a t t o t h e a d e q u a t e o r t i m e l y
c o m p l e t i o n o f t h e P r o j e c t , a t h r e a t t o t h e s a f e t y o f p e r s o n s o r p r o p e r t y , o r a n y e m p l o y e e
w h o f a i l s o r r e f u s e s t o p e r f o r m t h e S e r v i c e s i n a m a n n e r a c c e p t a b l e t o t h e C o m m i s s i o n ,
1 ��5
shall be promptly removed from the Project by the Consultant and shall not be re-
employed to perform any of the Services or to work on the Project.
3.10 Opportunity to Cure. Commission may provide Consultant an
opportunity to cure, at Consultant's expense, all errors and omissions which may be
disclosed during Project implementation. Should Consultant fail to make such
correction in a timely manner, such correction may be made by the Commission, and
the cost thereof charged to Consultant.
3.11 Inspection of Work. Consultant shall allow the Commission's
Representative to inspect or review Consultant's work in progress at any reasonable
time.
3.12 Final Acceptance. Upon determination by the Commission that
Consultant has satisfactorily completed the Services required under this Agreement and
within the term set forth in Section 3.3, the Commission shall give Consultant a written
Notice of Final Acceptance. Upon receipt of such notice, Consultant shall incur no
further costs hereunder, unless otherwise specified in the Notice of final Acceptance.
Consultant may request issuance of a Notice of Final Acceptance when, in its opinion, it
has satisfactorily completed all Services required under the terms of this Agreement In
the event copyrights are permitted under this Agreement, then in connection with
Federal funding, it is hereby acknowledged and agreed that the United States
Department of Transportation shall have the royalty -free non-exclusive and irrevocable
right to reproduce, publish, or otherwise use, and to authorize others to use, the work
for governmental purposes.
3.13 Laws and Regulations. Consultant shall keep itself fully informed of
and in compliance with all local, state and federal laws, rules and regulations in any
manner affecting the performance of the Project or the Services, including all CaUOSHA
requirements, and shall give all notices required by law. For example, and not by way
of limitation, Consultant shall keep itself fully informed of and in compliance with all
implementing regulations, design standards, specifications, previous commitments that
must be incorporated in the design of the Project, and administrative controls including
those of the United States Department of Transportation. Compliance with Federal
procedures may include completion of the applicable environmental documents and
approved by the United States Department of Transportation. For example, and not by
way of limitation, a signed Categorical Exclusion, Finding of No Significant Impact, or
published Record of Decision may be required to be approved and/or completed by the
United States Department of Transportation. For Consultant shall be liable for all
violations of such laws and regulations in connection with Services. If the Consultant
performs any work knowing it to be contrary to such laws, rules and regulations and
without giving written notice to the Commission, Consultant shall be solely responsible
for all costs arising therefrom. Consultant shall defend, indemnify and hold
Commission, its officials, directors, officers, employees and agents free and harmless,
pursuant to the indemnification provisions of this Agreement, from any claim or liability
arising out of any failure or alleged failure to comply with such laws, rules or regulations.
•
167
"
3 . 1 4 T e r m i n a t i o n .
3 . 1 4 . 1 N o t i c e : R e a s o n . C o m m i s s i o n m a y , b y w r i t t e n n o t i c e t o :
C o n s u l t a n t , t e r m i n a t e t h i s A g r e e m e n t , i n w h o l e o r i n p a r t , a t a n y t i m e b y g i v i n g n o l e s s
t h a n t e n ( 1 0 ) d a y s p r i o r w r i t t e n n o t i c e t o C o n s u l t a n t o f s u c h t e r m i n a t i o n , a n d s p e c i f y i n g
t h e e f f e c t i v e d a t e t h e r e o f ( " N o t i c e o f T e r m i n a t i o n " ) . S u c h t e r m i n a t i o n m a y b e f o r
C o m m i s s i o n ' s c o n v e n i e n c e o r b e c a u s e o f C o n s u l t a n t ' s f a i l u r e t o p e r f o r m i t s d u t i e s a n d
o b l i g a t i o n s u n d e r t h i s A g r e e m e n t , i n c l u d i n g , b u t n o t l i m i t e d t o , t h e f a i l u r e o f C o n s u l t a n t
t o t i m e l y p e r f o r m S e r v i c e s p u r s u a n t t o t h e S c h e d u l e o f S e r v i c e s d e s c r i b e d i n S e c t i o n
3 . 1 5 o f t h i s A g r e e m e n t . C o n s u l t a n t m a y n o t t e r m i n a t e t h i s A g r e e m e n t e x c e p t f o r c a u s e . .
3 . 1 4 . 2 D i s c o n t i n u a n c e o f S e r v i c e s . U p o n r e c e i p t o f t h e w r i t t e n
N o t i c e o f T e r m i n a t i o n , C o n s u l t a n t s h a l l d i s c o n t i n u e a l l a f f e c t e d S e r v i c e s a s d i r e c t e d i n :
t h e N o t i c e o r a s o t h e r w i s e p r o v i d e d h e r e i n , a n d d e l i v e r t o t h e C o m m i s s i o n a l l
D o c u m e n t s a n d D a t a , a s d e f i n e d i n t h i s A g r e e m e n t , a s m a y h a v e b e e n p r e p a r e d o r
a c c u m u l a t e d b y C o n s u l t a n t i n p e r f o r m a n c e o f t h e S e r v i c e s , w h e t h e r c o m p l e t e d o r i n
p r o g r e s s .
3 . 1 4 . 3 E f f e c t o f T e r m i n a t i o n F o r C o n v e n i e n c e . I f t h e t e r m i n a t i o n i s
t o b e f o r t h e c o n v e n i e n c e o f t h e C o m m i s s i o n , t h e C o m m i s s i o n s h a l l c o m p e n s a t e
C o n s u l t a n t f o r S e r v i c e s f u l l y a n d a d e q u a t e l y p r o v i d e d t h r o u g h t h e e f f e c t i v e d a t e o f
t e r m i n a t i o n . S u c h p a y m e n t s h a l l i n c l u d e a p r o r a t e d a m o u n t o f p r o f i t , i f a p p l i c a b l e , b u t
n o a m o u n t s h a l l b e p a i d f o r a n t i c i p a t e d p r o f i t o n u n p e r f o r m e d S e r v i c e s . C o n s u l t a n t s h a l l
p r o v i d e d o c u m e n t a t i o n d e e m e d a d e q u a t e b y C o m m i s s i o n ' s R e p r e s e n t a t i v e t o s h o w t h e
S e r v i c e s a c t u a l l y c o m p l e t e d b y C o n s u l t a n t p r i o r t o t h e e f f e c t i v e d a t e o f t e r m i n a t i o n .
T h i s A g r e e m e n t s h a l l t e r m i n a t e o n t h e e f f e c t i v e d a t e o f t h e N o t i c e o f T e r m i n a t i o n .
F o l l o w i n g r e c e i p t o f a N o t i c e o f T e r m i n a t i o n f o r c o n v e n i e n c e o f t h e C o m m i s s i o n ,
C o n s u l t a n t s h a l l m e e t w i t h C o m m i s s i o n s t a f f t o d e v e l o p a " w r a p u p " p l a n f o r t h e P r o j e c t .
I f t h e C o m m i s s i o n d e t e r m i n e s t h a t t h e s e r v i c e s r e q u i r e d a s p a r t o f t h e " w r a p u p " p l a n
c a n n o t b e c o m p l e t e d p r i o r t o t h e e f f e c t i v e d a t e o f t e r m i n a t i o n , t h e P a r t i e s s h a l l a g r e e i n
w r i t i n g t o t h e a d d i t i o n a l s e r v i c e s t o b e p r o v i d e d b y C o n s u l t a n t f o l l o w i n g t e r m i n a t i o n , a n d
C o n s u l t a n t s h a l l b e e n t i t l e d t o r e i m b u r s e m e n t f o r i t s D i r e c t L a b o r C o s t s , a s t h a t t e r m i s
d e f i n e d i n S e c t i o n 1 . 1 o f E x h i b i t " C " , a s s o c i a t e d w i t h s u c h s e r v i c e s , a n d a n y o t h e r c o s t s
a g r e e d u p o n b y t h e P a r t i e s .
3 . 1 4 . 4 R e i m b u r s a b l e N o n - L a b o r D i r e c t C o s t s ( " R e c o v e r a b l e
C o s t s " ) R e l a t e d t o T e r m i n a t i o n f o r C o n v e n i e n c e . I f C o m m i s s i o n e x e r c i s e s i t s r i g h t t o
t e r m i n a t e t h e A g r e e m e n t f o r c o n v e n i e n c e , C o n s u l t a n t s h a l l b e e n t i t l e d t o r e c e i v e
r e i m b u r s e m e n t f o r R e c o v e r a b l e C o s t s i n c u r r e d b y C o n s u l t a n t r e s u l t i n g f r o m c e s s a t i o n
o f S e r v i c e s p r o v i d e d t h a t C o n s u l t a n t c a n d e m o n s t r a t e t h a t t h e c o s t s w e r e i n c u r r e d a s a
d i r e c t r e s u l t o f t h e t e r m i n a t i o n . R e c o v e r a b l e C o s t s s h a l l b e l i m i t e d t o t h e f o l l o w i n g ,
p r o v i d e d t h a t s u c h c o s t s r e s u l t d i r e c t l y f r o m t h e t e r m i n a t i o n : r e l o c a t i o n o f p e r s o n n e l ,
c o s t a s s o c i a t e d w i t h t e r m i n a t i o n o f s u b c o n t r a c t s , l e a s e s a n d o t h e r a g r e e m e n t s
a s s o c i a t e d w i t h t h e P r o j e c t , c o s t s a s s o c i a t e d w i t h d e l i v e r i n g a n y d o c u m e n t a t i o n t o t h e
C o m m i s s i o n , t h e c o s t o f p r e p a r i n g r e c o r d s f o r s t o r a g e , a n d o t h e r s i m i l a r n o n - l a b o r
1 8
direct costs if approved by the Commission. Under no circumstances will lost profits,
lost opportunities, severance fees or charges of a similar nature be compensabee.
Consultant shall consult with the Commission prior to incurring any significant cost
during the Project for which reimbursement may be requested upon a termination by
Commission for convenience.
3.14.5 Effect of Termination for Cause. If the termination is for
cause, Consultant shall be compensated for those Services which are acceptable to the.
Commission and have been fully and adequately completed as of the date the
Commission provides the Notice of Termination. In such case, the Commission may
take over the work and prosecute the same to completion by contract or otherwise.
Further, Consultant shall be liable to the Commission for any reasonable additional
costs incurred by the Commission to revise work for which the Commission has
compensated Consultant under this Agreement, but which the Commission has
determined in its sole discretion needs to be revised, in part or whole, to complete the
Project because it did not meet the standard of care established in Section 32.
Termination of this Agreement for cause may be considered by the Commission in
determining whether to enter into future agreements with Consultant.
3.14.6 Cumulative Remedies. The rights and remedies of the
Parties provided in this Section are in addition to any other rights and remedies
provided by law or under this Agreement.
3.14.8 Procurement of Similar Services. in the event this
Agreement is terminated, in whole or in part, as provided by this Section, the
Commission may procure, upon such terms and in such manner as it deems
appropriate, services similar to those terminated.
3.14.9 Cooperation Following Termination/Determination Not to
Proceed with Phase 2. If this Agreement is terminated either for cause or for
convenience, or if the Parties, or either one of them, determine not to enter into an
amendment for the Phase 2 Services or a new agreement for Phase 2, upon request of
the Commission, the Consultant shall work in good faith to transfer the lease for the
Consultant's dedicated Project office to the Commission.
3.14.10 Waivers. Consultant, in executing this Agreement, shalt
be deemed to have waived any and all claims for damages which may otherwise arise
from the Commission's termination of this Agreement, for convenience or cause, as
provided in this Section.
• 3.15 Schedule and Progress of Services.
3.15.1 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "13" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel to perform
•
•
B9
"
"
t h e S e r v i c e s i n c o n f o r m a n c e w i t h s u c h c o n d i t i o n s . I n o r d e r t o f a c i l i t a t e C o n s u l t a n t ' s
c o n f o r m a n c e w i t h t h e S c h e d u l e , t h e C o m m i s s i o n s h a l l r e s p o n d t o C o n s u l t a n t ' s
s u b m i t t a l s i n a t i m e l y m a n n e r . U p o n r e q u e s t o f C o m m i s s i o n ' s R e p r e s e n t a t i v e ,
C o n s u l t a n t s h a l l p r o v i d e a m o r e d e t a i l e d s c h e d u l e o f a n t i c i p a t e d p e r f o r m a n c e t o m e e t
t h e S c h e d u l e o f S e r v i c e s . T h e a t t a c h e d S c h e d u l e o f S e r v i c e s m a y b e a m e n d e d a t t h e
d i r e c t i o n o f t h e C o m m i s s i o n ' s R e p r e s e n t a t i v e , w i t h c o n c u r r e n c e o f t h e C o n s u l t a n t .
3 . 1 5 . 2 M o d i f i c a t i o n o f t h e S c h e d u l e . C o n s u l t a n t s h a l l r e g u l a r l y
r e p o r t t o t h e C o m m i s s i o n , t h r o u g h c o r r e s p o n d e n c e o r p r o g r e s s r e p o r t s , i t s p r o g r e s s i n
p r o v i d i n g r e q u i r e d S e r v i c e s w i t h i n t h e s c h e d u l e d t i m e p e r i o d s . C o m m i s s i o n s h a l l b e
p r o m p t l y i n f o r m e d o f a l l a n t i c i p a t e d d e l a y s . I n t h e e v e n t t h a t C o n s u l t a n t d e t e r m i n e s t h a t
a s c h e d u l e m o d i f i c a t i o n i s n e c e s s a r y , C o n s u f t a n t s h a l l p r o m p t l y s u b m i t a r e v i s e d
S c h e d u l e o f S e r v i c e s f o r a p p r o v a l b y C o m m i s s i o n ' s R e p r e s e n t a t i v e .
3 . 1 5 . 3 T r e n d M e e t i n g s . C o n s u l t a n t s h a l l c o n d u c t t r e n d m e e t i n g s
w i t h t h e C o m m i s s i o n ' s R e p r e s e n t a t i v e a n d o t h e r i n t e r e s t e d p a r t i e s , a s r e q u e s t e d b y t h e
C o m m i s s i o n , o n a b w e e k l y b a s i s o r a s m a y b e m u t u a l l y s c h e d u l e d b y t h e . P a r t i e s a t a
s t a n d a r d d a y a n d t i m e . T h e s e t r e n d m e e t i n g s w i l l e n c o m p a s s f o c u s e d a n d i n f o r m a l
d i s c u s s i o n s c o n c e m i n g s c o p e , ' s c h e d u l e , a n d c u r r e n t p r o g r e s s o f S e r v i c e s , r e l e v a n t
c o s t i s s u e s , a n d f u t u r e P r o j e c t o b j e c t i v e s . C o n s u l t a n t s h a l l b e r e s p o n s i b l e f o r t h e
p r e p a r a t i o n a n d d i s t r i b u t i o n o f m e e t i n g a g e n d a s t o b e r e c e i v e d b y t h e C o m m i s s i o n a n d
o t h e r a t t e n d e e s n o l a t e r t h a n t h r e e ( 3 ) w o r k i n g d a y s p r i o r t o t h e m e e t i n g .
3 . 1 5 . 4 P r o g r e s s R e p o r t s . A s p a r t o f i t s m o n t h l y i n v o i c e , C o n s u l t a n t
s h a l l s u b m i t a p r o g r e s s r e p o r t , i n a f o r m d e t e r m i n e d b y t h e C o m m i s s i o n , w h i c h w i l l
i n d i c a t e t h e p r o g r e s s a c h i e v e d d u r i n g t h e p r e v i o u s m o n t h i n r e l a t i o n t o t h e S c h e d u l e o f
S e r v i c e s . S u b m i s s i o n o f s u c h p r o g r e s s r e p o r t b y C o n s u l t a n t s h a l l b e a c o n d i t i o n
p r e c e d e n t t o r e c e i p t o f p a y m e n t f r o m t h e C o m m i s s i o n f o r e a c h m o n t h l y i n v o i c e
s u b m i t t e d .
3 . 1 6 D e l a v i n P e r f o r m a n c e : S u s p e n s i o n .
3 . 1 6 . 1 E x c u s a b l e D e l a y s . I f C o n s u l t a n t i s d e l a y e d o r p r e v e n t e d
f r o m t h e t i m e l y p e r f o r m a n c e o f a n y a c t o r s e r v i c e s r e q u i r e d b y t h e t e r m s o f t h e
A g r e e m e n t b y r e a s o n o f ( i ) a c t s o f G o d o r o f t h e p u b l i c e n e m y , i n c l u d i n g w i t h o u t
l i m i t a t i o n , f i r e s , f l o o d s , e p i d e m i c s , q u a r a n t i n e r e s t r i c t i o n s , s t r i k e s , f r e i g h t e m b a r g o e s o r
u n u s u a l l y s e v e r e w e a t h e r , o r ( i i ) a c t s o r o m i s s i o n s o f t h e C o m m i s s i o n o r o t h e r
g o v e m m e n t a l a g e n c i e s i n e i t h e r t h e i r s o v e r e i g n o r c o n t r a c t u a l c a p a c i t i e s , o r ( i i i ) a c t s o r
o m i s s i o n s o f u n r e l a t e d t h i r d p a r t i e s , p r o v i d e d t h a t C o n s u l t a n t h a s n o t c o n t r i b u t e d , e i t h e r
d i r e c t l y o r i n d i r e c t l y t o s u c h d e l a y b y n o t p e r f o r m i n g t o i n d u s t r y s t a n d a r d s a n d t h e
s t a n d a r d o f c a r e , p e r f o r m a n c e o f s u c h a c t s h a l l b e e x c u s e d f o r t h e p e r i o d o f s u c h d e l a y .
F o r p u r p o s e s o f t h i s p r o v i s i o n , u n r e l a t e d t h i r d p a r t i e s s h a l l i n c l u d e a n y p e r s o n o r e n t i t y
t h a t i s n o t s u b j e c t t o t h e d i r e c t i o n o r c o n t r o l o f C o n s u l t a n t .
"
3 . 1 6 . 2 W r i t t e n N o t i c e . I f C o n s u l t a n t b e l i e v e s i t i s e n t i t l e d t o a n .
e x t e n s i o n o f t i m e d u e t o c o n d i t i o n s s e t f o r t h i n s u b s e c t i o n 3 . 1 6 . 1 , C o n s u l t a n t s h a l l
p r o v i d e w r i t t e n n o t i c e t o t h e C o m m i s s i o n w i t h i n s e v e n ( 7 ) w o r k i n g d a y s f r o m t h e t i m e
C o n s u l t a n t k n o w s , o r r e a s o n a b l y s h o u l d h a v e k n o w n , t h a t p e r f o r m a n c e o f t h e S e r v i c e s
w i l l b e d e l a y e d d u e t o s u c h c o n d i t i o n s . F a i l u r e o f C o n s u l t a n t t o p r o v i d e s u c h t i m e l y
n o t i c e s h a l l c o n s t i t u t e a w a i v e r b y C o n s u l t a n t o f a n y r i g h t t o a n e x c u s a b l e d e l a y i n t i m e
o f p e r f o r m a n c e .
3 . 1 6 . 3 M u t u a l A g r e e m e n t . P e r f o r m a n c e o f a n y S e r v i c e s u n d e r t h i s
A g r e e m e n t m a y b e d e l a y e d u p o n m u t u a l a g r e e m e n t o f t h e P a r t i e s . U p o n s u c h
a g r e e m e n t , C o n s u l t a n t ' s S c h e d u l e o f S e r v i c e s s h a l l b e e x t e n d e d a s n e c e s s a r y b y t h e
C o m m i s s i o n . C o n s u l t a n t s h a l l t a k e a l l r e a s o n a b l e s t e p s t o m i n i m i z e d e l a y i n
c o m p l e t i o n , a n d a d d i t i o n a l c o s t s , r e s u l t i n g f r o m a n y s u c h e x t e n s i o n .
3 . 1 6 . 4 S u s p e n s i o n o f S e r v i c e s . I f t h e S e r v i c e s h e r e u n d e r a r e
d e l a y e d o r s u s p e n d e d b y t h e C o m m i s s i o n f o r m o r e t h a n t h i r t y ( 3 0 ) c a l e n d a r d a y s ,
c o n s e c u t i v e l y , t h r o u g h n o f a u l t o f t h e C o n s u l t a n t o r , a n y p a r t y a c t i n g o n b e h a l f o f
C o n s u l t a n t , t h e n t h e C o n s u l t a n t s h a l l b e e n t i t l e d t o e q u i t a b l e a d j u s t m e n t s o f t h e
S c h e d u l e o f S e r v i c e s a n d t h e c o m p e n s a t i o n p r o v i s i o n s o f t h i s A g r e e m e n t t o r e f l e c t
r e a s o n a b l e c o s t s i n c u r r e d b y t h e C o n s u l t a n t ; i n c o n n e c t i o n w i t h t h e d e l a y o r s u s p e n s i o n
a n d r e a c t i v a t i o n a n d t h e f a d t h a t t h e t i m e f o r p e r f o r m a n c e o f t h e S e r v i c e s h e r e u n d e r
h a s b e e n r e v i s e d .
3 . 1 7 S t a t u s o f C o n s u l t a n t / S u b c o n s u l t a n t s .
3 . 1 7 . 1 I n d e p e n d e n t C o n t r a c t o r . T h e S e r v i c e s s h a l l b e p e r f o r m e d
b y C o n s u l t a n t o r u n d e r i t s s u p e r v i s i o n . C o n s u l t a n t w i l l d e t e r m i n e t h e m e a n s , m e t h o d s
a n d d e t a i l s o f p e r f o r m i n g t h e S e r v i c e s s u b j e c t t o t h e r e q u i r e m e n t s o f t h i s A g r e e m e n t .
C o m m i s s i o n r e t a i n s C o n s u l t a n t o n a n i n d e p e n d e n t c o n t r a c t o r b a s i s a n d n o t a s a n
e m p l o y e e , a g e n t o r r e p r e s e n t a t i v e o f t h e C o m m i s s i o n . C o n s u l t a n t r e t a i n s t h e r i g h t t o
p e r f o r m s i m i l a r o r d i f f e r e n t s e r v i c e s f o r o t h e r s d u r i n g t h e t e r m o f t h i s A g r e e m e n t . A n y
a d d i t i o n a l p e r s o n n e l p e r f o r m i n g t h e S e r v i c e s u n d e r t h i s A g r e e m e n t o n b e h a l f o f
C o n s u l t a n t s h a l l a t a l l t i m e s b e u n d e r C o n s u l t a n t ' s e x c l u s i v e d i r e c t i o n a n d c o n t r o l .
C o n s u l t a n t s h a l l p a y a l l w a g e s , s a l a r i e s a n d o t h e r a m o u n t s d u e s u c h p e r s o n n e l i n
c o n n e c t i o n w i t h t h e i r p e r f o r m a n c e o f S e r v i c e s a n d a s r e q u i r e d b y l a w . C o n s u l t a n t s h a l l
b e r e s p o n s i b l e f o r a l l r e p o r t s a n d o b l i g a t i o n s r e s p e c t i n g s u c h p e r s o n n e l , i n c l u d i n g b u t
n o t l i m i t e d t o , s o c i a l s e c u r i t y t a x e s , i n c o m e t a x w i t h h o l d i n g s , u n e m p l o y m e n t i n s u r a n c e ,
d i s a b i l i t y i n s u r a n c e , a n d w o r k e r s ' c o m p e n s a t i o n i n s u r a n c e .
3 . 1 7 . 2 P r e v a i l i n g W a g e s . B y i t s e x e c u t i o n o f t h i s A g r e e m e n t ,
C o n s u l t a n t c e r t i f i e s t h a t i t i s a w a r e o f t h e r e q u i r e m e n t s o f C a l i f o m i a L a b o r C o d e
S e c t i o n s 1 7 2 0 e t s e q . a n d 1 7 7 0 e t s e q . , a s w e l l a s C a l i f o m i a C o d e o f R e g u l a t i o n s , T i t l e
8 , S e c t i o n 1 6 0 0 0 e t s e g . ( " P r e v a i l i n g W a g e L a w s " ) , w h i c h r e q u i r e t h e p a y m e n t o f
p r e v a i l i n g w a g e r a t e s a n d t h e p e r f o r m a n c e o f o t h e r r e q u i r e m e n t s o n c e r t a i n " p u b l i c
w o r k s " a n d " m a i n t e n a n c e " p r o j e c t s . I f t h e S e r v i c e s a r e b e i n g p e r f o r m e d a s p a r t o f a n
2 0
applicable "public works" or "maintenance" project, as defined by the Prevailing Wage
Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully
comply with such Prevailing Wage Laws. Copies of the prevailing rate of per diem
wages are on file at the Commission's offices. Consultant shall make copies of the
prevailing rates of per diem wages for each craft, classification or type of worker needed
to execute the Services available to 'interested parties upon request, and shall post
copies at the Consultant's principal place of business and at the project site. Consultant
shall defend, indemnify and hold the Commission, its elected officials, officers,
employees and agents free and harmless from any claims, liabilities, costs, penalties or
interest arising out of any failure or alleged failure to comply with the Prevailing Wage
Laws.
3.17.3 Assignment or Transfer. Consultant shall not assign,
hypothecate, or transfer, either directly or by operation of law, this Agreement or any
interest herein, without the prior written consent of the Commission. Any attempt to do
so shall be null and void, and any assignees, hypothecates or transferees shall acquire
no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.17.4 Subcontracting. Consultant shall not subcontract any portion
of the work or Services required by this Agreement, except as expressly stated herein,
without prior written approval of the Commission. If Consultant wishes to use a firm as
a subcontractor which is not specified in the proposal upon which this Agreement was
awarded, prior written approval must be obtained from the Commission. The
Subcontracts, if any, shall contain a provision making them subject to all provisions
stipulated in this Agreement.
Consultant has, as part of its proposal, identified ten (10)
companies/firms that will be subconsultants utilized by Consultant ("Subconsultants") for
Project delivery. A list of said Subconsultants is attached hereto as Exhibit "C" Part 2
and made a part hereof. The Commission hereby approves the use by Consultant of
the Subconsultants identified in Exhibit "C" Part 2. In the event and prior to the
replacement of any Subconsultant approved herein, the Consultant shall seek and
obtain the Commission's written approval. Exhibit "C" Part 2 also sets forth the rates at
which each Subconsultant shall bill the Consultant for Services subject to
reimbursement by the Commission to Consultant.
Consultant acknowledges that approval of Consultant's utilization of
the identified Subconsultants together with the incorporation of Subconsultants' rate
schedules and cost proposals into this Agreement shall in no way be construed to
create any contractual relationship between any Subconsultant and the Commission.
The Subconsultant rate schedules and cost proposals contained herein are for
accounting purposes only. In the event that any Subconsultant shall bring any action,
claim or proceeding purporting to enforce any right purportedly arising under this
Agreement, the Consultant shall be responsible for the Commission's reasonable legal
fees without regard to the merits of any such claim.
22
3.18 Ownership of Materials/Confidentiality.
3.18.1,Documents & Data. This Agreement creates an exclusive
and perpetual license for Commission to copy, use, modify, reuse, or sub -license any
and all copyrights and designs embodied in plans,, ;specifications, studies, drawings,
estimates, materials, data and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement CDocuments & Data").
Consultant shall require all subcontractors to agree in writing that
Commission is granted an exclusive and perpetual license for any Documents & Data
the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal
right to grant the exclusive and perpetual license for all such Documents & Data.
Consultant makes no such representation and warranty in regard to Documents & Data
which were prepared by design professionals other than Consultant or provided to
Consultant by the Commission.
Commission shall not be limited in any way in its use of the
Documents & Data at any time, provided that any such use not within the purposes
intended by this Agreement shall be at Commission's sole risk.
3.18.2Intellectual Property. In addition, Commission: shall have
and retain all right, title and interest (including copyright, patent, trade secret and other
proprietary rights) in all plans, specifications, studies, drawings, estimates, materials,
data, computer programs or software and source code, enhancements, documents, and
any and all works of authorship fixed in any tangible medium or expression, including
but not limited to, physical drawings or other data magnetically or otherwise recorded on
computer media CIntellectual Property") prepared or developed by or on behalf of
Consultant under this Agreement as well as any other such Intellectual Property
prepared or developed by or on behalf of Consultant under this Agreement.
The Commission shall have and retain all right, title and interest in
Intellectual Property developed or modified under this Agreement whether or not paid
for wholly or in part by Commission, whether or not developed in conjunction with
Consultant, and whether or not developed by Consultant. Consultant will execute
separate written assignments of any and all rights to the above referenced Intellectual
Property upon request of Commission.
Consultant shall also be responsible to obtain in writing separate
written assignments from any subcontractors or agents of Consultant of any and all right
to the above referenced Intellectual Property. Should Consultant, either during or
following termination of this Agreement, desire to use any of the above -referenced
Intellectual Property, it shall first obtain the written approval of the Commission.
•
•
"
A l l m a t e r i a l s a n d d o c u m e n t s w h i c h w e r e d e v e l o p e d o r p r e p a r e d b y
t h e C o n s u l t a n t f o r g e n e r a l u s e p r i o r t o t h e e x e c u t i o n o f t h i s A g r e e m e n t a n d w h i c h a r e
n o t t h e c o p y r i g h t o f a n y o t h e r p a r t y o r p u b l i c l y a v a i l a b l e a n d a n y o t h e r c o m p u t e r
a p p l i c a t i o n s , s h a l l c o n t i n u e t o b e t h e p r o p e r t y o f t h e C o n s u l t a n t . H o w e v e r , u n l e s s
o t h e r w i s e i d e n t i f i e d a n d s t a t e d p r i o r t o e x e c u t i o n o f t h i s A g r e e m e n t , C o n s u l t a n t
r e p r e s e n t s a n d w a r r a n t s t h a t i t h a s t h e r i g h t t o g r a n t t h e e x c l u s i v e a n d p e r p e t u a l l i c e n s e
f o r a l l s u c h I n t e l l e c t u a l P r o p e r t y a s p r o v i d e d h e r e i n .
C o m m i s s i o n f u r t h e r i s g r a n t e d b y C o n s u l t a n t a n o n - e x c l u s i v e a n d
p e r p e t u a l l i c e n s e t o c o p y ; u s e , m o d i f y o r s u b - l i c e n s e a n y a n d a l l I n t e l l e c t u a l P r o p e r t y
o t h e r w i s e o w n e d b y C o n s u l t a n t w h i c h i s t h e b a s i s o r f o u n d a t i o n f o r a n y d e r i v a t i v e ,
c o l l e c t i v e , i n s u r r e c t i o n a l , o r s u p p l e m e n t a l w o r k c r e a t e d u n d e r t h i s A g r e e m e n t .
3 . 1 8 . 3 C o n f i d e n t i a l i t y . A l l i d e a s , m e m o r a n d a , s p e c i f i c a t i o n s , p l a n s ,
p r o c e d u r e s , d r a w i n g s , d e s c r i p t i o n s , c o m p u t e r p r o g r a m d a t a , i n p u t r e c o r d d a t a , w r i t t e n
i n f o r m a t i o n , a n d o t h e r D o c u m e n t s a n d D a t a e i t h e r c r e a t e d b y o r p r o v i d e d t o C o n s u l t a n t
i n c o n n e c t i o n w i t h t h e p e r f o r m a n c e o f t h i s A g r e e m e n t s h a l l b e h e l d c o n f i d e n t i a l b y
C o n s u l t a n t . S u c h m a t e r i a l s s h a l l n o t , w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f C o m m i s s i o n ,
b e u s e d b y C o n s u l t a n t f o r a n y p u r p o s e s o t h e r t h a n t h e p e r f o r m a n c e o f t h e S e r v i c e s .
N o r s h a l l s u c h m a t e r i a l s b e d i s c l o s e d t o a n y p e r s o n o r e n t i t y n o t c o n n e c t e d w i t h t h e
p e r f o r m a n c e o f t h e S e r v i c e s o r t h e P r o j e c t . N o t h i n g f u m i s h e d t o C o n s u l t a n t w h i c h i s
o t h e r w i s e k n o w n t o C o n s u l t a n t o r i s g e n e r a l l y k n o w n , o r h a s b e c o m e k n o w n , t o t h e
r e l a t e d i n d u s t r y s h a l l b e d e e m e d c o n f i d e n t i a l . C o n s u l t a n t s h a l l n o t u s e C o m m i s s i o n ' s
n a m e o r i n s i g n i a , p h o t o g r a p h s o f t h e P r o j e c t , o r a n y p u b l i c i t y p e r t a i n i n g t o t h e S e r v i c e s
o r t h e P r o j e c t i n a n y m a g a z i n e , t r a d e p a p e r , n e w s p a p e r , t e l e v i s i o n o r r a d i o p r o d u c t i o n
o r o t h e r s i m i l a r m e d i u m w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f C o m m i s s i o n .
3 . 1 9 I n d e m n i f i c a t i o n .
3 . 1 9 . 1 I n d e m n i f i c a t i o n f o r C l a i m s b y T h i r d P a r t i e s . T o t h e f u l l e s t e x t e n t
p e r m i t t e d b y l a w , C o n s u l t a n t s h a l l i n d e m n i f y a n d h o l d C o m m i s s i o n , i t s d i r e c t o r s ,
o f f i c i a l s , o f f i c e r s , e m p l o y e e s , c o n s u l t a n t s , a n d a g e n t s f r e e a n d h a r m l e s s f r o m a n y a n d
a l l c l a i m s , d e m a n d s , c a u s e s o f a c t i o n , c o s t s , e x p e n s e s , l i a b i l i t y , l o s s , d a m a g e o r i n j u r y ,
i n l a w o r e q u i t y , t o p r o p e r t y o r p e r s o n s , i n c l u d i n g w r o n g f u l d e a t h , i n v e r s e c o n d e m n a t i o n ,
a n d a n y c l a i m s r e l a t e d t o p r o p e r t y a c q u i s i t i o n a n d r e l o c a t i o n r u l e s o r f a i l u r e t o d e t e c t o r
a b a t e h a z a r d o u s m a t e r i a l s , w h i c h a r e b r o u g h t b y a t h i r d p a r t y , a n d w h i c h i n a n y m a n n e r
a r i s e o u t o f o r a r e i n c i d e n t t o a n y n e g l i g e n t a c t s , o m i s s i o n s , o r w i l l f u l m i s c o n d u c t o f
C o n s u l t a n t , i t s o f f i c i a l s , o f f i c e r s , e m p l o y e e s , a g e n t s , c o n s u l t a n t s , a n d c o n t r a c t o r s a r i s i n g
o u t o f p e r f o r m a n c e o f t h e S e r v i c e s , t h e P r o j e c t o r t h i s A g r e e m e n t . T h e o b l i g a t i o n t o
i n d e m n i f y p r o v i d e d b y t h i s p a r a g r a p h i n c l u d e s w i t h o u t l i m i t a t i o n t h e p a y m e n t o f
c o n s e q u e n t i a l d a m a g e s , e x p e r t w i t n e s s f e e s , a n d a t t o m e y s f e e s a n d o t h e r r e l a t e d c o s t s
a n d e x p e n s e s . F o r p u r p o s e s o f t h i s o b l i g a t i o n t o i n d e m n i f y t h e C o m m i s s i o n f o r c l a i m s
b y t h i r d p a r t i e s , t h i r d p a r t i e s d o n o t i n c l u d e a n y a g e n t o r c o n t r a c t o r e m p b y e d
C o m m i s s i o n .
3 4
"
C o n s u l t a n t s h a l l d e f e n d , a t C o n s u l t a n t ' s o w n c o s t , e x p e n s e a n d r i s k , a n y
a n d a l l s u c h a f o r e s a i d s u i t s , a c t i o n s o r o t h e r l e g a l p r o c e e d i n g s o f e v e r y k i n d t h a t m a y
b e b r o u g h t o r i n s t i t u t e d a g a i n s t C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s ,
c o n s u l t a n t s o r a g e n t s . C o n s u l t a n t s h a l l , t o t h e e x t e n t o f i t s o b l i g a t i o n t o i n d e m n i f y
h e r e u n d e r , p a y a n d s a t i s f y a n y j u d g m e n t , a w a r d o r d e c r e e t h a t m a y b e r e n d e r e d
a g a i n s t C o m m i s s i o n o r i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s , c o n s u l t a n t s , o r
a g e n t s , i n a n y s u c h s u i t , a c t i o n o r o t h e r l e g a l p r o c e e d i n g . C o n s u l t a n t s h a l l r e i m b u r s e
C o m m i s s i o n a n d i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s , c o n s u l t a n t s , a n d / o r a g e n t s ,
f o r a n y a n d a l l l e g a l e x p e n s e s a n d c o s t s , i n c l u d i n g r e a s o n a b l e a t t o m e y ' s f e e s , i n c u r r e d
b y e a c h o f t h e m i n e n f o r c i n g t h e i n d e m n i t y h e r e i n p r o v i d e d . C o n s u l t a n t ' s o b l i g a t i o n t o
i n d e m n i f y s h a l l n o t b e r e s t r i c t e d t o i n s u r a n c e p r o c e e d s , i f a n y , r e c e i v e d b y C o m m i s s i o n ,
i t s d i r e c t o r s , o f f i c i a l s o f f i c e r s ; e m p l o y e e s , c o n s u l t a n t s ; o r a g e n t s . N o t w i t h s t a n d i n g t h e
f o r e g o i n g , t o t h e e x t e n t C o n s u l t a n t ' s S e r v i c e s a r e s u b j e c t t o C i v i l C o d e S e c t i o n 2 7 8 2 8 ,
t h e a b o v e i n d e m n i t y s h a l l b e l i m i t e d , t o t h e e x t e n t r e q u i r e d b y C i v i l C o d e S e c t i o n
2 7 8 2 . 8 , t o C l a i m s t h a t a r i s e o u t o f , p e r t a i n t o , o r r e l a t e t o t h e n e g l i g e n c e , r e c k l e s s n e s s ,
o r w i l l f u l m i s c o n d u c t o f t h e C o n s u l t a n t .
3 . 1 9 . 2 I n d e m n i f i c a t i o n f o r D a m a q e s b y C o m m i s s i o n . C o n s u l t a n t s h a l l
i n d e m n i f y t h e C o m m i s s i o n , i t s e m p l o y e e s , a g e n t s a n d c o n t r a c t o r s f o r a l l d a m a g e s ,
c o s t s , e x p e n s e s , o r i n j u r y , i n c l u d i n g c o n s e q u e n t i a l d a m a g e s s u c h a s l o s t t o l l r e v e n u e s
a n d c a p i t a l i z e d i n t e r e s t a c c r u e d o n b o n d f i n a n c i n g , t o t h e e x t e n t c a u s e d b y t h e
n e g l i g e n t a c t s o r f a i l u r e t o a c t o f C o n s u l t a n t o r i t s s u b c o n s u l t a n t s , o f a n y t i e r , a r i s i n g o u t
o f o r i n c o n n e c t i o n w i t h t h e p e r f o r m a n c e o f t h e S e r v i c e s , t h e P r o j e c t o r t h i s A g r e e m e n t .
3 . 1 9 . 3 L i m i t a t i o n o f L i a b i l i t y . E x c e p t f o r t h e o b l i g a t i o n o f f u l l a n d c o m p l e t e
p e r f o r m a n c e o f t h e S e r v i c e s a n d t h e o b l i g a t i o n t o i n d e m n i f y , h o l d h a r m l e s s a n d d e f e n d
C o m m i s s i o n f o r c l a i m s b y t h i r d p a r t i e s a s p r o v i d e d i n S e c t i o n 3 . 1 9 . 1 , C o n s u l t a n t ' s
l i a b i l i t y t o C o m m i s s i o n s h a l l b e l i m i t e d t o T h r e e M i l l i o n D o l l a r s ( $ 3 , 0 0 0 , 0 0 0 ) i n P h a s e 1
( " P h a s e 1 C a p " ) a n d t o F i f t e e n M i l l i o n D o l l a r s ( $ 1 5 , 0 0 0 , 0 0 0 ) i n P h a s e 2 ( " P h a s e 2
C a p " ) . S h o u l d t h e P a r t i e s p r o c e e d w i t h P h a s e 2 , a s o f t h e d a t e o f e x e c u t i o n o f t h e
a m e n d m e n t t o i n c l u d e t h e P h a s e 2 S e r v i c e s o r a n e w a g r e e m e n t f o r P h a s e 2 , a l l
o u t s t a n d i n g l i a b i l i t i e s a n d p o t e n t i a l l i a b i l i t i e s o f C o n s u l t a n t a r i s i n g u n d e r t h i s A g r e e m e n t ,
e x c e p t f o r t h o s e o b l i g a t i o n s a n d l i a b i l i t i e s s p e c i f i c a l l y e x c l u d e d f r o m e i t h e r c a p , s h a l l b e
c o v e r e d u n d e r t h e P h a s e 2 C a p . A n y n e w a g r e e m e n t f o r P h a s e 2 s h a l l s p e c i f i c a l l y
s t a t e t h a t a l l o u t s t a n d i n g l i a b i l i t i e s a n d p o t e n t i a l l i a b i l i t i e s a r i s i n g o u t o f t h e p r o v i s i o n o f
t h e S e r v i c e s f o r P h a s e 1 , a n d u n d e r t h e P h a s e 1 C a p , s h a l l b e c o v e r e d u n d e r t h e n e w
a g r e e m e n t , a n d u n d e r t h e P h a s e 2 C a p .
3 . 2 0 I n s u r a n c e .
3 . 2 0 . 1 T i m e f o r C o m p l i a n c e . C o n s u l t a n t s h a l l n o t c o m m e n c e w o r k
u n d e r t h i s A g r e e m e n t u n t i l i t h a s p r o v i d e d e v i d e n c e s a t i s f a c t o r y t o t h e C o m m i s s i o n t h a t
i t h a s s e c u r e d a l l i n s u r a n c e r e q u i r e d u n d e r t h i s s e c t i o n . I n a d d i t i o n , C o n s u l t a n t s h a l l n o t
a l l o w a n y s u b c o n t r a c t o r t o c o m m e n c e w o r k o n a n y s u b c o n t r a c t u n t i l i t h a s s e c u r e d a l l
i n s u r a n c e r e q u i r e d u n d e r t h i s s e c t i o n .
2 9
"
"
"
3 . 2 0 . 2 M i n i m u m R e q u i r e m e n t s . C o n s u l t a n t s h a l l , a t i t s e x p e n s e ,
p r o c u r e a n d m a i n t a i n f o r t h e d u r a t i o n o f t h e A g r e e m e n t i n s u r a n c e a g a i n s t c l a i m s f o r
i n j u r i e s t o p e r s o n s o r d a m a g e s t o p r o p e r t y w h i c h m a y a r i s e f r o m o r i n c o n n e c t i o n w i t h
t h e p e r f o r m a n c e o f t h e A g r e e m e n t b y t h e C o n s u l t a n t , i t s a g e n t s , r e p r e s e n t a t i v e s ,
e m p l o y e e s o r s u b c o n t r a c t o r s . C o n s u l t a n t s h a l l a l s o r e q u i r e a l l o f i t s s u b c o n t r a c t o r s t o
p r o c u r e a n d m a i n t a i n t h e s a m e t y p e s o f i n s u r a n c e f o r t h e d u r a t i o n o f t h e A g r e e m e n t .
C o n s u l t a n t ' s i n s u r a n c e s h a l l m e e t a t l e a s t t h e f o l l o w i n g m i n i m u m l e v e l s o f c o v e r a g e :
( A ) M i n i m u m S c o p e _ p f I n s u r a n c e . C o v e r a g e s h a l l b e a t
l e a s t a s b r o a d a s t h e l a t e s t v e r s i o n o f t h e f o l l o w i n g : ( 1 ) G e n e r a l L i a b i l i t y : I n s u r a n c e
S e r v i c e s O f f i c e C o m m e r c i a l G e n e r a l L i a b i l i t y c o v e r a g e ( o c c u r r e n c e f o r m C G 0 0 0 1 ) ; ( 2 )
A u t o m o b i l e L i a b i l i t y : I n s u r a n c e S e r v i c e s O f f i c e B u s i n e s s A u t o C o v e r a g e f o r m n u m b e r
C A 0 0 0 1 , c o d e 1 ( a n y a u t o ) ; a n d ( 3 ) i f C o n s u l t a n t h a s e m p l o y e e s , W o r k e r s '
C o m p e n s a t i o n a n d E m p l o y e r ' s L i a b i l i t y . W o r k e r s ' C o m p e n s a t i o n i n s u r a n c e a s r e q u i r e d
a n d E m p l o y e r ' s L i a b i l i t y I n s u r a n c e .
( B ) M i n i m u m L i m i t s o f I n s u r a n c e . C o n s u l t a n t s h a l l
m a i n t a i n l i m i t s n o l e s s t h a n : ( 1 ) G e n e r a l L i a b i l i t y : $ 2 , 0 0 0 , 0 0 0 p e r o c c u r r e n c e f o r b o d i l y
i n j u r y , p e r s o n a l a n d a d v e r t i s i n g i n j u r y a n d p r o p e r t y d a m a g e . I f G e n e r a l L i a b i l i t y
I n s u r a n c e o r i n c l u d e s a g e n e r a l a g g r e g a t e l i m i t , e i t h e r t h e g e n e r a l a g g r e g a t e l i m i t s h a l l
a p p l y s e p a r a t e l y t o t h i s A g r e e m e n t / l o c a t i o n o r t h e g e n e r a l a g g r e g a t e l i m i t s h a l l b e t w i c e
t h e r e q u i r e d o c c u r r e n c e l i m i t ; ( 2 ) a u t o m o b i l e L i a b i l i t y : $ 1 , 0 0 0 , 0 0 0 p e r a c c i d e n t f o r b o d i l y
i n j u r y a n d p r o p e r t y d a m a g e ; a n d ( 3 ) W o r k e r s ' C o m p e n s a t i o n a n d E m p l o y e r ' s L i a b i l i t y :
S t a t u t o r y W o r k e r s ' C o m p e n s a t i o n l i m i t s a s r e q u i r e d b y t h e a p p l i c a b l e L a b o r C o d e a n d
E m p l o y e r ' s L i a b i l i t y l i m i t s o f n o l e s s t h a n $ 1 , 0 0 0 , 0 0 0 p e r a c c i d e n t f o r b o d i l y i n j u r y o r
d i s e a s e .
F o r P h a s e 2 , t h e G e n e r a l L i a b i l i t y r e q u i r e m e n t s h a l l b e
S 1 0 , 0 0 0 , 0 0 0 f o r b o d i l y i n j u r y , p e r s o n a l a n d a d v e r t i s i n g i n j u r y a n d p r o p e r t y d a m a g e
w h i c h m a y b e m e t a s f o l l o w s :
( I ) p r o v i s i o n o f a s t a n d a r d p r i m a r y g e n e r a l l i a b i l i t y p o l i c y
w i t h t h e f o l l o w i n g l i m i t s : $ 1 m i l l i o n p e r o c c u r r e n c e , $ 2 m i l l i o n a g g r e g a t e f o r t h e p r i m a r y
g e n e r a l l i a b i l i t y ( u n l e s s t h e a g g r e g a t e l i m i t i s d e d i c a t e d t o t h e p r o j e c t , i n w h i c h c a s e a n
a g g r e g a t e l i m i t o f $ 1 m i l l i o n w o u l d b e a c c e p t a b l e ) ;
( i i ) P r o v i s i o n o f a n u m b r e l l a / e x c e s s l i a b i l i t y p o l i c y w i t h t h e
f o l l o w i n g l i m i t s : a t l e a s t $ 9 m i l l i o n p e r o c c u r r e n c e , $ 9 m i l l i o n a g g r e g a t e .
3 . 2 0 . 3 P r o f e s s i o n a l L i a b i l i t y . C o n s u l t a n t s h a l l p r o c u r e a n d
m a i n t a i n , a n d r e q u i r e i t s s u b - c o n s u l t a n t s t o p r o c u r e a n d m a i n t a i n , f o r a p e r i o d o f f i v e ( 5 )
y e a r s f o l l o w i n g c o m p l e t i o n o f t h e P r o j e c t , e r r o r s a n d o m i s s i o n s l i a b i l i t y i n s u r a n c e
a p p r o p r i a t e t o t h e i r p r o f e s s i o n . S u c h i n s u r a n c e s h a l l b e i n a n a m o u n t n o t l e s s t h a n
$ 2 , 0 0 0 , 0 0 0 p e r c l a i m . N o t w i t h s t a n d i n g t h e f o r e g o i n g , t h e C o m m i s s i o n m a y c o n s i d e r
w r i t t e n r e q u e s t s t o l o w e r o r d i s p e n s e w i t h t h e e r r o r s a n d o m i s s i o n s l i a b i l i t y i n s u r a n c e
r e q u i r e m e n t c o n t a i n e d i n t h i s S e c t i o n f o r c e r t a i n s u b c o n s u l t a n t s o f C o n s u l t a n t , o n a
case -by -case basis, depending on the nature and scope of the Services to be provided
by the subconsultant. Approval of suchrequest shall be in writing, signed by the
Commission's Representative.
For Phase 2, Consultant shall procure and maintain, for aperiod of.
five (5) years followingcompletion of the Project, errors and omissions liability insurance
appropriate to its profession in an amount not less than $10,000000 per claim.
Subconsultants of Consultant shall obtain such insurance in an amount not less than
$2,000,000 per claim, unless otherwise agreed upon by the Commission as set forth
above.
3.20.4 Aircraft Liability Insurance. Prior to conducting any Services
requiring use of aircraft, Consultant shall procure and maintain„ or cause to be procured
and maintained, aircraft liability insurance or equivalent form, with a single limit: as shall
be required by the Commission. Such insurance shall include coverage for owned,
hired and non -owned aircraft and passengers, and shall name, or be endorsed to name,
the Commission, its directors, officials, officers, employees and agents as additional
insureds with respect to the Services or operations performed by or on behalf of the
Consultant.
3.20.5Insurance Endorsements. The insurance :policies shall
contain the following provisions, or Consultant shall provide endorsements on forms
approved by the Commission to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be
endorsed to state that: (1) the Commission, its directors, officials, officers, employees
and agents shall be covered as additional insureds with respect to the Services or
operations performed by or on behalf of the Consultant, including materials, parts or
equipment fumished in connection with such work; and (2) the insurance coverage shall
be primary insurance as respects the Commission, its directors, officials, officers,
employees and agents, or if excess, shall stand in an unbroken chain of coverage
excess of the Consultant's scheduled underlying coverage. Any insurance or self-
insurance maintained by the Commission, its directors, officials, officers, employees and
agents shall be excess of the Consultant's insurance and shall not be called upon to
contribute with it in any way.
(8) Automobile Liability. The automobile liability policy
shall be endorsed to state that: (1) the Commission, its directors, officials, officers,
employees and agents shall be covered as additional insureds with respect to the
ownership, operation, maintenance, use, loading or unloading of any auto owned,
leased, hired or borrowed by the Consultant or for which the Consultant is responsible;
and (2) the insurance coverage shall be primary insurance as respects the Commission,
its directors, officials, officers, employees and agents, or if excess, shall stand in an
unbroken chain of coverage excess of the Consultant's scheduled underlying coverage.
Any insurance or self-insurance maintained by the Commission, its directors, officials,
•
1�
"
o f f i c e r s , e m p l o y e e s a n d a g e n t s s h a l l b e e x c e s s o f t h e C o n s u l t a n t ' s i n s u r a n c e a n d s h a l l
n o t b e c a l l e d u p o n t o c o n t r i b u t e w i t h i t i n a n y w a y .
( C ) W o r k e r s ' C o m p e n s a t i o n a n d E m p l o y e r s L i a b i l i t y
C o v e r a g e . T h e i n s u r e r s h a l l a g r e e t o w a i v e a l l r i g h t s o f s u b r o g a t i o n a g a i n s t t h e
C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d a g e n t s f o r l o s s e s p a i d
u n d e r t h e t e r n s o f t h e ' i n s u r a n c e p o l i c y w h i c h a r i s e f r o m w o r k p e r f o r m e d b y t h e
C o n s u l t a n t .
( D ) A l t C o v e r a g e s . E a c h i n s u r a n c e p o l i c y r e q u i r e d b y t h i s
A g r e e m e n t s h a l l b e . e n d o r s e d t o s t a t e t h a t : ( A ) c o v e r a g e s h a l l n o t b e s u s p e n d e d ,
v o i d e d o r c a n c e l e d e x c e p t a f t e r t h i r t y ( 3 0 ) d a y s p r i o r w r i t t e n n o t i c e b y c e r t i f i e d m a i l ,
r e t u r n r e c e i p t r e q u e s t e d , h a s b e e n g i v e n t o t h e C o m m i s s i o n , o r t e n ( 1 0 ) d a y s p r i o r
w r i t t e n n o t i c e i n t h e c a s e o f n o n - p a y m e n t o f p r e m i u m ; a n d ( B ) a n y f a i l u r e t o c o m p l y w i t h
r e p o r t i n g o r o t h e r p r o v i s i o n s o f t h e p o l i c i e s , i n c l u d i n g b r e a c h e s o f w a r r a n t i e s , s h a l l n o t
a f f e c t c o v e r a g e p r o v i d e d t o t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s
a n d a g e n t s .
3 . 2 0 . 6 D e d u c t i b l e s a n d S e l f - I n s u r a n c e R e t e n t i o n s . A n y d e d u c t i b l e s
o r s e l f - i n s u r e d r e t e n t i o n s m u s t b e d e c l a r e d t o a n d a p p r o v e d b y t h e C o m m i s s i o n . I f t h e
C o m m i s s i o n d o e s n o t a p p r o v e t h e d e d u c t i b l e s o r s e l f - i n s u r e d r e t e n t i o n s a s p r e s e n t e d ,
C o n s u l t a n t s h a l l g u a r a n t e e t h a t , a t t h e o p t i o n o f t h e C o m m i s s i o n , e i t h e r ( 1 ) t h e i n s u r e r
s h a l l r e d u c e o r e l i m i n a t e s u c h d e d u c t i b l e s o r s e l f - i n s u r e d r e t e n t i o n s a s r e s p e c t s t h e
C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d a g e n t s ; o r ( 2 ) t h e
C o n s u l t a n t s h a l l p r o c u r e a b o n d g u a r a n t e e i n g p a y m e n t o f l o s s e s a n d r e l a t e d
i n v e s t i g a t i o n c o s t s , c l a i m s a n d a d m i n i s t r a t i v e a n d d e f e n s e e x p e n s e s .
3 . 2 0 . 7 A c c e p t a b i l i t y o f I n s u r e r s . I n s u r a n c e i s t o b e p l a c e d w i t h
i n s u r e r s w i t h a c u r r e n t A . M . B e s t ' s r a t i n g n o l e s s t h a n A : V I I I , l i c e n s e d t o d o b u s i n e s s i n
C a l i f o m i a , a n d s a t i s f a c t o r y t o t h e C o m m i s s i o n .
3 . 2 0 . 8 V e r i f i c a t i o n o f C o v e r a g e . C o n s u l t a n t s h a l l f u m i s h
C o m m i s s i o n w i t h o r i g i n a l c e r t i f i c a t e s o f i n s u r a n c e a n d e n d o r s e m e n t s e f f e c t i n g c o v e r a g e
r e q u i r e d b y t h i s A g r e e m e n t o n f o r m s s a t i s f a c t o r y t o t h e C o m m i s s i o n . T h e c e r t i f i c a t e s
a n d e n d o r s e m e n t s f o r e a c h i n s u r a n c e p o l i c y s h a l l b e s i g n e d b y a p e r s o n a u t h o r i z e d b y
t h a t i n s u r e r t o b i n d c o v e r a g e o n i t s b e h a l f . A l l c e r t i f i c a t e s a n d e n d o r s e m e n t s m u s t b e
r e c e i v e d a n d a p p r o v e d b y t h e C o m m i s s i o n b e f o r e w o r k c o m m e n c e s . T h e C o m m i s s i o n
r e s e r v e s t h e r i g h t t o r e v i e w c o m p l e t e , c e r t i f i e d c o p i e s o f a l l r e q u i r e d i n s u r a n c e p o l i c i e s
a t a l o c a l o f f i c e o f C o n s u l t a n t d u r i n g n o r m a l b u s i n e s s h o u r s .
3 . 2 0 . 9 O t h e r I n s u r a n c e . A t i t s o p t i o n C o m m i s s i o n s h a l l r e q u i r e
s u c h a d d i t i o n a l c o v e r a g e ( s ) , l i m i t s a n d / o r d e d u c t i b l e s / r e t e n t i o n s i t c o n s i d e r s r e a s o n a b l e
f o r C o n s u l t a n t ' s o p e r a t i o n s , a n d a r e c o n s i s t e n t w i t h s i m i l a r o p e r a t i o n s . I n r e t a i n i n g t h i s
o p t i o n C o m m i s s i o n d o e s n o t w a r r a n t C o n s u l t a n t ' s i n s u r a n c e p r o g r a m t o b e a d e q u a t e .
C o n s u l t a n t s h a l l h a v e t h e r i g h t t o p u r c h a s e i n s u r a n c e i n a d d i t i o n t o t h e i n s u r a n c e
l g
required in this Section. If :such change results in additional cost to Consultant, the
Commission and Consultant will negotiate additional compensation.
3.21 Safety. Consultant shall execute and maintain its work so as to
avoid injury or damage to any person or property. In carrying out its Services, the
Consultant shall at all times be in compliance with all applicable local, state and federal
laws, rules and regulations, and shall exercise all necessary precautions for the safety
of employees appropriate to the nature of the work and the conditions under which the
work is to be performed. Safety precautions as applicable shall include, but shall not be
limited to: (A) adequate life protection and life saving equipment and procedures; (B)
instructions in accident prevention for all employees and subcontractors, such as safe
walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space
procedures, trenching and shoring, equipment and other safety devices, equipment and
wearing apparel as are necessary or lawfully required to prevent accidents or injuries;
and (C) adequate facilities for the proper inspection and maintenance of all safety
measures.
3.22 Fees and Payment.
3.22.1 Compensation. Consultant shall receive compensation,
including authorized reimbursements, for all Services rendered under this Agreement at
the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference.
The total compensation shall be on the basis of direct costs plus the Fixed Fee as
further set forth in Exhibit "C" and shall not exceed the maximum amount of Thirty Five
Million Five Hundred Thirty Nine Thousand Two Hundred Ninety Nine dollars
($35,539,299.00) ("Total Compensation").
3.22.2 Payment of Compensation. Consultant shall submit a
monthly itemized statement which indicates work completed and hours of Services
rendered by Consultant. The statement shall describe the amount of Services and
supplies provided since the initial commencement date, or since the start of the
subsequent billing periods, as appropriate, through the date of the Statement. Charges
specific to each Milestone listed in the Schedule of Services shall be listed separately
on an attachment to each statement. Each statement shall be accompanied by a
monthly progress report and spreadsheets showing hours expended for each task for
each month and the total Project to date. Each statement shall include a cover sheet
bearing a certification as to the accuracy of the statement signed by the Consultant's
Project Manager or other authorized officer.
3.22.3 Work in Excess of Total Compensation. Consultant shall
notify the Commission as early as possible of any anticipated budget shortfalls and any
need to increase the not to exceed Total Compensation amount set forth above in
Section 3.22.1. If the performance or continuation of any Services shall result in costs
in excess of the not to exceed amount, the Consultant shall immediately notify the
Commission prior to cessation of any Services. The Commission may, in its sole
discretion, provide written authorization to the Consultant for the continued provision of
•
10
"
t h e S e r v i c e s , o r a n y s p e c i f i e d p o r t i o n t h e r e o f . T h e C o m m i s s i o n s h a l l p r o m p t l y p r o c e s s
a n a m e n d m e n t t o t h i s A g r e e m e n t f o r t h e a u t h o r i z e d a d d i t i o n a l c o m p e n s a t i o n . T h e
C o m m i s s i o n s h a l l b e r e s p o n s i b l e a n d s h a l l p a y t h e C o n s u l t a n t f o r S e r v i c e s a d e q u a t e l y
p e r f o r m e d a n d a c c e p t e d p u r s u a n t t o s u c h w r i t t e n a u t h o r i z a t i o n a t t h e h o u r l y r a t e s s e t
f o r t h i n E x h i b i t " C m , u n l e s s o t h e r w i s e a g r e e d t o b y t h e P a r t i e s u n d e r t h e t e r m s o f a
s u b s e q u e n t l y p r o c e s s e d : a m e n d m e n t .
3 . 2 2 . 4 A d d i t i o n a l . W o r k . A n y w o r k o r a c t i v i t i e s t h a t a r e i n a d d i t i o n
t o , o r o t h e r w i s e o u t s i d e o f , t h e S e r v i c e s t o b e p e r f o r m e d p u r s u a n t t o t h i s A g r e e m e n t
s h a l l o n l y b e p e r f o r m e d p u r s u a n t t o a s e p a r a t e a g r e e m e n t b e t w e e n t h e p a r t i e s . .
N o t w i t h s t a n d i n g t h e f o r e g o i n g , t h e C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r m a y m a k e ; a
c h a n g e t o t h e A g r e e m e n t , o t h e r t h a n a C a r d i n a l C h a n g e . F o r p u r p o s e s o f t h i s
A g r e e m e n t , a C a r d i n a l C h a n g e i s a c h a n g e w h i c h i s " o u t s i d e t h e s c o p e " o f t h e
A g r e e m e n t ; i n o t h e r w o r d s , w o r k w h i c h s h o u l d n o t b e ' r e g a r d e d a s h a v i n g b e e n f a i r l y
a n d r e a s o n a b l y w i t h i n t h e c o n t e m p l a t i o n o f t h e p a r t i e s w h e n t h e A g r e e m e n t w a s
e n t e r e d i n t o . A n e x a m p l e o f a c h a n g e w h i c h i s n o t a C a r d i n a l C h a n g e w o u l d b e w h e r e ,
i n a c o n t r a c t t o c o n s t r u c t a b u i l d i n g t h e r e a r e m a n y c h a n g e s i n t h e m a t e r i a l s u s e d , b u t
t h e s i z e a n d l a y o u t o f t h e b u i l d i n g r e m a i n s t h e s a m e . C a r d i n a l C h a n g e s a r e n o t w i t h i n
t h e a u t h o r i t y o f t h i s p r o v i s i o n t o o r d e r , a n d s h a l l b e p r o c e s s e d b y t h e C o m m i s s i o n a s
" s o l e s o u r c e " p r o c u r e m e n t s a c c o r d i n g t o a p p l i c a b l e l a w , i n c l u d i n g t h e r e q u i r e m e n t s o f
F T A C i r c u l a r 4 2 2 0 . 1 D , p a r a g r a p h 9 ( f ) .
( a ) I n a d d i t i o n t o t h e c h a n g e s a u t h o r i z e d a b o v e , a
m o d i f i c a t i o n w h i c h i s s i g n e d b y C o n s u l t a n t a n d t h e C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r ,
o t h e r t h a n a C a r d i n a l C h a n g e , m a y b e m a d e i n o r d e r t o : ( 1 ) m a k e a n e g o t i a t e d
e q u i t a b l e a d j u s t m e n t t o t h e A g r e e m e n t p r i c e , d e l i v e r y s c h e d u l e a n d o t h e r t e r m s
r e s u l t i n g f r o m t h e i s s u a n c e o f a C h a n g e O r d e r , a n d ( 2 ) r e f l e c t o t h e r a g r e e m e n t s o f t h e
p a r t i e s m o d i f y i n g t h e t e r m s o f t h i s A g r e e m e n t ( " B i l a t e r a l C o n t r a c t M o d i f i c a t i o n " ) .
( b ) C o n s u l t a n t s h a l l n o t p e r f o r m , n o r b e c o m p e n s a t e d f o r
a n y c h a n g e , w i t h o u t w r i t t e n a u t h o r i z a t i o n f r o m t h e C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r a s
s e t f o r t h h e r e i n . I n t h e e v e n t s u c h a c h a n g e a u t h o r i z a t i o n i s n o t i s s u e d a n d s i g n e d b y
t h e C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r , C o n s u l t a n t s h a l l n o t p r o v i d e s u c h c h a n g e .
3 . 2 2 . 5 R e i m b u r s e m e n t f o r E x p e n s e s . C o n s u l t a n t s h a l l n o t b e
r e i m b u r s e d f o r a n y e x p e n s e s u n l e s s a u t h o r i z e d i n w r i t i n g b y t h e C o m m i s s i o n ' s
R e p r e s e n t a t i v e .
3 . 2 3 P r o h i b i t e d I n t e r e s t s .
3 . 2 3 . 1 S o l i c i t a t i o n . C o n s u l t a n t m a i n t a i n s a n d w a r r a n t s t h a t i t h a s
n o t e m p l o y e d n o r r e t a i n e d a n y c o m p a n y o r p e r s o n , o t h e r t h a n a b o n a f i d e e m p l o y e e
w o r k i n g s o l e l y f o r C o n s u l t a n t , t o s o l i c i t o r s e c u r e t h i s A g r e e m e n t . F u r t h e r , C o n s u l t a n t
w a r r a n t s t h a t i t h a s n o t p a i d n o r h a s i t a g r e e d t o p a y a n y c o m p a n y o r p e r s o n , o t h e r t h a n
a b o n a f i d e e m p l o y e e w o r k i n g s o l e l y f o r C o n s u l t a n t , a n y f e e , c o m m i s s i o n , p e r c e n t a g e ,
J �
I
brokerage fee, gift or other consideration contingent upon or resulting from the award or
making of this Agreement: For breach or violation of this warranty, the Commission
Ishall have the right to rescind this Agreement without liability.
3.232 Conflict of Interest. For the term of this Agreement, no
member, officer or employee of the Commission, during the term :of his or her service
with the Commission, shall have any direct interest in this Agreement, or obtain any
present or anticipated material benefit arising therefrom.
3.23.3 Conflict of Employment. Employment by the Consultant of
(personnel currently on the payroll of the Commission shall not be permitted in the
performance of this Agreement, even though such employment may occur outside of
the employee's regular working hours or on weekends, holidays or vacation time.
Further, the employment by the Consultant of personnel who have been on the
Commission payroll within one year prior to the date of execution of this Agreement,
where this employment is caused by and or dependent upon the Consultant securing
this or related Agreements with the Commission, is prohibited.
3.23.4 Covenant Against Contingent Fees_ As required in
connection with federal funding, the Consultant warrants that he/she has not employed
or retained any company or person, other than a bona fide employee working for the
Consultant, to solicit or secure this Agreement, and that he/she has not paid or agreed
to pay any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting
from the award or formation of this Agreement. For breach or violation of this warranty,
the Commission shall have the right to terminate this Agreement without liability
pursuant to Section 3.14, or at its discretion to deduct from the Agreement price or
consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift, or contingent fee.
3.23.5 Covenant Against Expenditure of Local Agency, State or
Federal Funds for Lobbying. The Consultant certifies that to the best of his/ her
knowledge and belief no state, federal or local agency appropriated funds have been
paid, or will be paid by or on behalf of the Consultant to any person for the purpose of
influencing or attempting to influence an officer or employee of any state or federal
agency; a Member of the State Legislature or United States Congress; an officer or
employee of the Legislature or Congress; or any employee of a Member of the
Legislature or Congress, in connection with the award of any state or federal contract,
grant, loan, or cooperative agreement, or the extension, continuation, renewal,
amendment, or modification of any state or federal contract, grant, loan, or cooperative
agreement.
a) If any funds other than federal appropriated funds have
been paid, or will be paid to any person for the purpose of influencing or attempting to
influence an officer or employee of any federal agency; a Member of Congress; an
officer or employee of Congress, or an employee of a Member of Congress; in
•
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c o n n e c t i o n w i t h t h i s A g r e e m e n t , t h e C o n s u l t a n t s h a l l c o m p l e t e a n d s u b m i t t h e
S t a n d a r d F o m n - L L L , " D i s c l o s u r e F o r m t o R e p o r t L o b b y i n g , " p r o v i d e d a s p a r t o f t h e
C o m m i s s i o n ' s R e q u e s t f o r P r o p o s a l s p a c k a g e .
b ) T h e C o n s u l t a n t ' s c e r t i f i c a t i o n p r o v i d e d i n t h i s . s e c t i o n i s a
m a t e r i a l r e p r e s e n t a t i o n o f f a c t u p o n w h i c h r e l i a n c e w a s p l a c e d w h e n t h i s A g r e e m e n t
w a s e n t e r e d i n t o , a n d i s a p r e r e q u i s i t e f o r e n t e r i n g i n t o t h i s A g r e e m e n t p u r s u a n t t o
S e c t i o n 1 3 5 2 , T i t l e 3 1 , U S . C o d e . F a i l u r e t o c o m p l y w i t h t h e r e s t r i c t i o n s o n
e x p e n d i t u r e s , o r t h e d i s c l o s u r e a n d c e r t i f i c a t i o n r e q u i r e m e n t s s e t f o r t h i n S e c t i o n 1 3 5 2 ,
T i t l e 3 1 , U S . C o d e m a y r e s u l t i n a c i v i l p e n a l t y o f n o t l e s s t h a n $ 1 0 , 0 0 0 a n d n o t m o r e
t h a n $ 1 0 0 , 0 0 0 f o r e a c h s u c h f a i l u r e .
c ) T h e C o n s u l t a n t a l s o a g r e e s b y s i g n i n g t h i s A g r e e m e n t t h a t
h e / s h e s h a l l r e q u i r e t h a t t h e l a n g u a g e s e t f o r t h i n t h i s S e c t i o n 3 . 2 3 . 5 b e i n c l u d e d i n a l l
C o n s u l t a n t s u b c o n t r a c t s w h i c h e x c e e d $ 1 0 0 , 0 0 0 , a n d t h a t a l l s u c h s u b c o n t r a c t o r s s h a l l
c e r t i f y a n d d i s c l o s e a c c o r d i n g l y .
3 . 2 4 A c c o u n t i n g R e c o r d s . C o n s u l t a n t s h a l l m a i n t a i n c o m p l e t e a n d
a c c u r a t e r e c o r d s w i t h r e s p e c t t o a l l c o s t s a n d e x p e n s e s i n c u r r e d a n d f e e s c h a r g e d
u n d e r t h i s A g r e e m e n t . A s r e q u i r e d i n c o n n e c t i o n w i t h f e d e r a l f u n d i n g , t h e F e d e r a l
A c q u i s i t i o n R e g u l a t i o n s i n T i t l e 4 8 , C F R 3 1 s h a l l b e t h e g o v e r n i n g f a c t o r s r e g a r d i n g
a l l o w a b l e e l e m e n t s o f c o s t . A l l s u c h r e c o r d s s h a l l b e d e a r l y i d e n t i f i a b l e . C o n s u l t a n t
s h a l l a l l o w a r e p r e s e n t a t i v e o f t h e C o m m i s s i o n , t h e S t a t e , t h e S t a t e A u d i t o r , o r a n y d u l y
a u t h o r i z e d r e p r e s e n t a t i v e o f t h e F e d e r a l g o v e m m e n t h a v i n g j u r i s d i c t i o n u n d e r F e d e r a l
l a w s o r r e g u l a t i o n s ( i n c l u d i n g t h e b a s i s o f F e d e r a l f u n d i n g i n w h o l e o r i n p a r t ) d u r i n g
n o r m a l b u s i n e s s h o u r s t o e x a m i n e , a u d i t , a n d m a k e t r a n s c r i p t s o r c o p i e s o f a n y a n d a l l
l e d g e r s a n d b o o k s o f a c c o u n t , i n v o i c e s , v o u c h e r s , c a n c e l e d c h e c k s , a n d a n y o t h e r
r e c o r d s o r d o c u m e n t s c r e a t e d p u r s u a n t t o t h i s A g r e e m e n t . A l l s u c h i n f o r m a t i o n s h a l l b e
r e t a i n e d b y C o n s u l t a n t f o r a t l e a s t t h r e e ( 3 ) y e a r s f o l l o w i n g t e r m i n a t i o n o f t h i s
A g r e e m e n t . F o l l o w i n g f i n a l s e t t l e m e n t o f t h e c o n t r a c t a c c o u n t s w i t h t h e U n i t e d S t a t e s
D e p a r t m e n t o f T r a n s p o r t a t i o n u n d e r t h i s A g r e e m e n t , s u c h r e c o r d s a n d d o c u m e n t s m a y
b e m i c r o f i l m e d a t t h e o p t i o n o f t h e C o m m i s s i o n , b u t i n a n y e v e n t s h a l l b e r e t a i n e d f o r
s a i d t h r e e ( 3 ) y e a r p e r i o d a f t e r p r o c e s s i n g o f t h e f i n a l v o u c h e r b y t h e U n i t e d S t a t e s
D e p a r t m e n t o f T r a n s p o r t a t i o n .
a ) T h e C o n s u l t a n t a l s o a g r e e s t o c o m p l y w i t h F e d e r a l p r o c e d u r e s i n
a c c o r d a n c e w i t h 4 9 C F R , P a r t 1 8 , U n i f o r m A d m i n i s t r a t i v e R e q u i r e m e n t s f o r G r a n t s a n d
C o o p e r a t i v e A g r e e m e n t s t o S t a t e a n d L o c a l G o v e m m e n t s .
b ) A n y c o s t s f o r w h i c h p a y m e n t h a s b e e n m a d e t o t h e C o n s u l t a n t t h a t
a r e d e t e r m i n e d b y s u b s e q u e n t a u d i t t o b e u n a l l o w a b l e u n d e r 4 8 C F R , F e d e r a l
A c q u i s i t i o n R e g u l a t i o n s S y s t e m , C h a p t e r 1 , P a r t 3 1 e t s e q . o r u n d e r 4 9 C F R , P a r t 1 8 ,
U n i f o r m A d m i n i s t r a t i v e R e q u i r e m e n t s f o r G r a n t s a n d C o o p e r a t i v e A g r e e m e n t s t o S t a t e
a n d L o c a l G o v e m m e n t s , a r e s u b j e c t t o r e p a y m e n t b y t h e C o n s u l t a n t t o t h e
C o m m i s s i o n .
2 2
c) The Payroll Additives and Overhead Costs, as those terms are
defined in Section 1.1.2.2 and Section 1.1.2.3 of Exhibit "C", shall be adjusted annually
to equal Consultant's audited overhead costs for the preceding year. The adjustment
shall occur when Consultant has published its audited overhead rate and shall apply to
Direct Salary Cost, as defined in Section 1.1.1 of Exhibit "C", incurred thereafter until the
rate for the following year is available upon completion of an independent audit of
Consultant's indirect cost rate.
3.25 Equal Opportunity Employment. Consultant represents that it is an
equal opportunity employer and it shall not discriminate against any subcontractor,
employee or applicant for employment because of race, religion, color, national origin,
ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff or termination.
3.26 Right to Employ Other Consultants. Commission reserves the right
to employ other consultants in connection with the Project.
3.27 Governing Law. This Agreement shall be governed by and
construed with the laws of the State of Califomia. Venue shall be in Riverside County.
3.28 Attorneys' Fees. If either party commences an action against the
other party, either legal, administrative or otherwise, arising out of or in connection with
this Agreement, the prevailing parry in such litigation shall be entitled to have and
recover from the losing party reasonable attorneys' fees and, all other costs of such
actions.
3.29 Time of Essence. Time is of the essence for each and every
provision of this Agreement.
3.30 Headings. Article and Section Headings, paragraph captions or
marginal headings contained in this Agreement are for convenience only and shall have
no effect in the construction or interpretation of any provision herein.
3.31 Notices. All notices permitted or required under this Agreement
shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
CONSULTANT:
Parsons Transportation Group, Inc.
2201 Dupont, Suite 200
Irvine, CA 91612
Attn: Kevin Haboian, Principal
COMMISSION:
Riverside County
Transportation Commission
4080 Lemon Street, 3`d Floor
Riverside, CA 92501
Attn: Executive Director
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228
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S u c h n o t i c e s h a l l b e d e e m e d m a d e w h e n p e r s o n a l l y d e l i v e r e d o r w h e n m a i l e d , f o r t y -
e i g h t ( 4 8 ) h o u r s a f t e r d e p o s i t i n t h e U . S . m a i l , f i r s t c l a s s p o s t a g e p r e p a i d , a n d
a d d r e s s e d t o t h e p a r t y a t i t s a p p l i c a b l e a d d r e s s . A c t u a l n o t i c e s h a l l b e d e e m e d
a d e q u a t e n o t i c e o n t h e d a t e a c t u a l n o t i c e o c c u r r e d , r e g a r d l e s s o f t h e m e t h o d o f s e r v i c e .
3 . 3 2 C o n f l i c t i n g P r o v i s i o n s . I n t h e e v e n t t h a t p r o v i s i o n s o f a n y a t t a c h e d
e x h i b i t s c o n f l i c t i n a n y w a y w i t h t h e p r o v i s i o n s s e t f o r t h i n t h i s A g r e e m e n t , t h e l a n g u a g e ,
t e r m s a n d c o n d i t i o n s c o n t a i n e d i n t h i s A g r e e m e n t s h a l l c o n t r o l t h e a c t i o n s a n d
o b l i g a t i o n s o f t h e P a r t i e s a n d t h e i n t e r p r e t a t i o n o f t h e P a r t i e s ' u n d e r s t a n d i n g c o n c e r n i n g
t h e p e r f o r m a n c e o f t h e S e r v i c e s .
3 . 3 3 A m e n d m e n t o r M o d i f i c a t i o n . N o s u p p l e m e n t , m o d i f i c a t i o n , o r
a m e n d m e n t o f t h i s A g r e e m e n t s h a l l b e b i n d i n g u n l e s s e x e c u t e d i n w r i t i n g a n d s i g n e d b y
b o t h P a r t i e s .
3 . 3 4 E n t i r e A g r e e m e n t . T h i s A g r e e m e n t c o n t a i n s t h e e n t i r e a g r e e m e n t
o f t h e P a r t i e s r e l a t i n g t o t h e s u b j e c t m a t t e r h e r e o f a n d s u p e r s e d e s a l l p r i o r n e g o t i a t i o n s ,
a g r e e m e n t s o r u n d e r s t a n d i n g s .
3 . 3 5 N o T h i r d P a r t y B e n e f i c i a r i e s . T h e P a r t i e s e n t e r i n t o t h i s A g r e e m e n t
f o r t h e s o l e b e n e f i t o f t h e P a r t i e s , t o t h e e x c l u s i o n o f a n y t h i r d p a r t y , a n d n o t h i r d p a r t y
b e n e f i c i a r y i s i n t e n d e d o r c r e a t e d b y t h e e x e c u t i o n o f t h i s A g r e e m e n t .
3 . 3 6 I n v a l i d i t y : S e v e r a b i l i t v . I f a n y p o r t i o n o f t h i s A g r e e m e n t i s d e c l a r e d
i n v a l i d , i l l e g a l , o r o t h e r w i s e u n e n f o r c e a b l e b y a c o u r t o f c o m p e t e n t j u r i s d i c t i o n , t h e
r e m a i n i n g p r o v i s i o n s s h a l l c o n t i n u e i n f u l l f o r c e a n d e f f e c t .
3 . 3 7 P r o v i s i o n s A p p l i c a b l e W h e n F e d e r a l D e p a r t m e n t o f T r a n s p o r t a t i o n
F u n d s A r e I n v o l v e d . T o e n s u r e t h a t t h i s A g r e e m e n t q u a l i f i e s f o r f e d e r a l f u n d i n g f r o m
t h e U n i t e d S t a t e s D e p a r t m e n t o f T r a n s p o r t a t i o n , C o n s u l t a n t s h a l l a l s o f u l l y a n d
a d e q u a t e l y c o m p l y w i t h t h e p r o v i s i o n s i n c l u d e d i n E x h i b i t " D " ( F e d e r a l D e p a r t m e n t o f
T r a n s p o r t a t i o n R e q u i r e m e n t s a n d C a l i f o r n i a D e p a r t m e n t o f T r a n s p o r t a t i o n ( C a ' t r a n s )
D B E p r o g r a m r e q u i r e m e n t s ) a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e .
3 . 3 8 N o W a i v e r . F a i l u r e o f C o m m i s s i o n t o i n s i s t o n a n y o n e o c c a s i o n
u p o n s t r i c t c o m p l i a n c e w i t h a n y o f t h e t e r m s , c o v e n a n t s o r c o n d i t i o n s h e r e o f s h a l l n o t
b e d e e m e d a w a i v e r o f s u c h t e r m , c o v e n a n t o r c o n d i t i o n , n o r s h a l l a n y w a i v e r o r
r e l i n q u i s h m e n t o f a n y r i g h t s o r p o w e r s h e r e u n d e r a t a n y o n e t i m e o r m o r e t i m e s b e
d e e m e d a w a i v e r o r r e l i n q u i s h m e n t o f s u c h o t h e r r i g h t o r p o w e r a t a n y o t h e r t i m e o r
t i m e s .
[ S i g n a t u r e s o n f o l l o w i n g p a g e ]
3 3
SIGNATURE PAGE
TO
PROFESSIONAL SERVICES AGREEMENT
WITH FHWA FUNDING/ASSISTANCE
IN WITNESS WHEREOF, this Agreement was executed on the date first written
above.
RIVERSIDE COUNTY.
CONSULTANT
TRANSPORTATION COMMISSION PARSONS TRANSPORTATION
GROUP, Inc. an Illinois
corporation
By: By:
Robert E. Magee, Chair Signature
Approved as to Form:
By:
Best Best & Krieger LLP
General Counsel
Name
Title
•
"
E X H I B I T " A "
S C O P E O F S E R V I C E S
L A t t a c h e d b e h i n d t h i s p a g e j
E x h i b i t A
3 6
EXHIBIT "A"
SCOPE OF WORK
The following Scope of Work (Scope) is intended to be in support of and complementary
to the implementation of a design -build contract under a "Best Value" procurement for
the SR 91 Improvement Project. This Scope is based on the development,
procurement, management and oversight of a design -build contract based on
Alternative #2 generally defined as adding one general purpose lane in each direction
from SR-241 to Pierce Street as well as auxiliary lanes between most major
interchanges, and the addition of one tolled express lane and the conversion of one
existing high -occupancy vehicle lane to a tolled express lane in each direction to form
two tolled express lanes in each direction in the median from the Orange County line to
1-15 (the Project).
Due to schedule requirements or other special risks, the CONSULTANT will initiate
some project services for later hand-off to the design -build contractor (CONTRACTOR).
These services may include preliminary design of some project elements and right-of-
way engineering. Altematively, the CONSULTANT may continue some services
through Phase 2 without hand-off to the design -build contractor. These services may
include the completion of the design on some high risk project elements or right-of-way
engineering. The CONSULTANT will work with the Commission during Phase 1 to
define the Project areas where such strategies are applicable and beneficial to the
Project.
1. SCHEDULE
The schedule for the Project is presented in Exhibit "B" to this Agreement and forms the
basis for accomplishing the COMMISSION's goals, understanding of the
CONSULTANT Scope and the pricing of the CONSULTANT services.
In order to accomplish the COMMISSION'S goals, the Project has been defined in two
Phases: Phase 1 identified as the Project Development Phase commencing with Notice -
to -Proceed provided to the CONSULTANT and culminating with the close of financing
and the notice to proceed given to the CONTRACTOR; and Phase 2 commencing with
an amendment to this present contract or a new contract for the work in Phase 2
coinciding generally with the notice to proceed provided to the CONTRACTOR and
completing at the end of Project Close -Out (Project Completion), considered to be one-
year from the date of Design -Build Completion (Substantial Completion)
2. SCOPE OF SERVICES
The CONSULTANT shall assist the COMMISSION in the development, procurement,
management, and oversight of the design -build Project. The CONSULTANT will
provide the COMMISSION with the agreed staff, resources, and expertise to manage
the Project.
Exhibit A A-1
37
•
"
T h e p r o j e c t a n d c o n s t r u c t i o n m a n a g e m e n t t a s k s a n d a c t i v i t i e s f o r P h a s e 1 a r e
d e s c r i b e d b e l o w b y f u n c t i o n a l r e s p o n s i b i l i t y . T h e P h a s e 2 s c o p e a n d f e e w i l l b e .
f i n a l i z e d d u r i n g P h a s e 1 a n d m a y b e a d d e d t h r o u g h a c o n t r a c t a m e n d m e n t o r i n c l u d e d
i n a n e w c o n t r a c t .
1 . 0 P h a s e 1 : P r o j e c t D e v e l o p m e n t
A . P r o j e c t M a n a g e m e n t
W o r k i n g w i t h R C T C ' s S R - 9 1 C o r r i d o r t e a m , p r o v i d e l e a d e r s h i p a n d m a n a g e m e n t
o f p r o j e c t a c t i v i t i e s r e l a t i n g t o t h e a c c o m p l i s h m e n t o f m i l e s t o n e s l e a d i n g t o t h e
c l o s e o f f i n a n c i n g , s a l e o f r e v e n u e b o n d s a n d t h e i s s u a n c e o f t h e n o t i c e t o p r o c e e d
t o t h e s e l e c t e d d e s i g n - b u i l d C O N T R A C T O R a n d t h e c o m m e n c e m e n t o f P h a s e 2 .
T h i s w o u l d i n c l u d e :
1 . 1
P r o j e c t M a n a g e m e n t p r o v i d e d a y - t o d a y p r o j e c t m a n a g e m e n t a n d c o n t r a c t
o v e r s i g h t o f t h e P r o j e c t , i n c l u d i n g t h e m a i n t e n a n c e o f q u a l i f i e d s t a f f i n g a n d
m a n a g e m e n t a n d i n t e g r a t i o n o f s t a f f a c t i v i t i e s . A d d i t i o n a l a c t i v i t i e s w o u l d
i n c l u d e :
" P o i n t o f c o n t a c t t o t h e C O M M I S S I O N o n a l l c o n t r a c t u a l m a t t e r s
r e l a t i n g t o t h e d e l i v e r y o f t h e P r o j e c t ;
" A t t e n d a n c e a t m e e t i n g s a n d t h e c o o p e r a t i o n w i t h , a n d c o o r d i n a t i o n o f ,
s t a k e h o l d e r a g e n c i e s i n c l u d i n g O r a n g e C o u n t y T r a n s p o r t a t i o n
A u t h o r i t y ( O C T A ) , C a l i f o m i a D e p a r t m e n t o f T r a n s p o r t a t i o n
( C A L T R A N S ) a n d t h e T r a n s p o r t a t i o n C o r r i d o r A g e n c i e s ( T C A ) . W o r k
w i t h t h e R C T C t o f a c i l i t a t e t h e d e v e l o p m e n t o f s t a k e h o l d e r
a g r e e m e n t s ;
" P r o v i d e f o r t h e c o m m u n i c a t i o n s a n d r e p o r t i n g f o r a l l C O N S U L T A N T
a n d P r o j e c t a c t i v i t i e s t o t h e R C T C a n d o t h e r s t a k e h o l d e r a g e n c i e s a s
d e s c r i b e d i n t h e P r o j e c t M a n a g e m e n t P l a n ( P M P ) ;
" C o o p e r a t e a n d c o o r d i n a t e w i t h o t h e r C O M M I S S I O N c o n s u l t a n t s t o
a c h i e v e c o m p l e t i o n o f P h a s e 1 , i n c l u d i n g t h e s a l e o f b o n d s a n d
i s s u a n c e o f t h e n o t i c e t o p r o c e e d f o r P h a s e 2 ;
" F a c i l i t a t e , c o o r d i n a t e a n d c o o p e r a t e w i t h l e n d e r s a n d o t h e r f i n a n c i a l
i n s t i t u t i o n s t o p r o m o t e a n d s e c u r e t h e i r i n t e r e s t i n a c h i e v i n g t h e
f i n a n c i a l s o l u t i o n f o r t h e P r o j e c t . W o r k t o f i n d i n n o v a t i v e m e a n s f o r
p r o j e c t f i n a n c i n g a n d t h e a c c e l e r a t i o n o f f i n a n c i a l c l o s e / b o n d s a l e ;
" F a c i l i t a t e a n d c o o r d i n a t e a c t i v i t i e s a n d r e q u i r e m e n t s o f t h e t o l l
e x p r e s s w a y s o p e r a t o r a n d o t h e r C O M M I S S I O N c o n s u l t a n t s t o
i n t e g r a t e t h e i r i n v o l v e m e n t a n d r e q u i r e m e n t s i n t o t h e t e c h n i c a l s o l u t i o n
a n d s e c u r e a s u c c e s s f u l f i n a n c i a l c l o s e .
E x h i b i t A A _ 2
3 8
1.2 Safety — provide input and analysis associated with the option to provide an
Owner Controlled Insurance Program (OCIP) or CONTRACTOR Controlled
Insurance Program (CCIP); develop the project -wide safety program and
requirements that will be included into the CONTRACTOR procurement
documents; and perform periodic audits to assess office safety and
ergonomics standards and compliance. Safety planning in Phase 1 would
also include:
• Compliance of the safety program with all federal, state and local laws
including those of Occupational Safety and Health Administration
(OSHA), CALTRANS, COMMISSION and the local agencies and
jurisdictions;
• Identification of the safety training requirements for all CONSULTANT
personnel and review and comment on safety activities of the
COMMISSION and its consultants including requirements for
compliance;
• Requirements for safety's review of the design, and other activities and
work processes on the Project.
1.3 QA/QC — Provide an assessment of the scope, stakeholder requirements
and delivery approach of the Project and based on this assessment propose
to the COMMISSION a recommended approach to establishing a
comprehensive project -wide quality assurance and quality control program;
develop the recommended program as approved by the COMMISSION
including a clear delineation of roles and responsibilities between all
identified parties related to all design, procurement, and construction
activities. Develop the quality assurance and quality control requirements
for inclusion into the CONTRACTOR prequalification process, and the
quality assurance and quality control program for inclusion into the
subsequent request for proposals. The elements of the quality assurance
and quality control program will include:
• Quality assurance and quality control of the design processes,
including other office work processes and activities;
• Quality assurance and quality control requirements and compliance by
the design -build CONTRACTOR, including the requirements of and
independent oversight by the CONSULTANT;
• Requirements and compliance for inspection and testing activities for
materials and equipment in the field and in laboratories and shops;
independent testing requirements as required by CALTRANS; and the
calibration of testing equipment;
• Coordination, communication and reporting to the COMMISSION,
CALTRANS and other stakeholder agencies relating to the quality
assurance and quality control activities.
Exhibit A A-3
39
•
1.4 Insurance Management — Provide an assessment of the Project scope,
criteria and risks necessary to develop a comparative analysis regarding the
options for ,providing project insurance, whether a standard practice
program, OCIP, CCIP or other available and innovative marketable options;
seek market information and pricing for the various options and encourage
market participation; recommend for approval by the COMMISSION a
optimal insurance program and develop the necessary provisions defining
the requirements to be included in the request for qualifications
(prelualfication) and request for proposal documents for the procurement
of a design -build contractor. Provide review, analysis and
recommendations to the COMMISSION regarding, the insurance statements
and proposals submitted by CONTRACTOR as part and in support of the
procurement process.
1.-.5 Toll Financing — In coordination with the COMMISSION and their
consultants, participate in meetings to define the initial financing approach
to the Project including initial market interest and feedback; through the
market interest and feedback, participate in finalizing the financing approach
and submittal of all necessary applications and approvals including defining
the needs of lenders that must be incorporated into the procurement
documents for the CONTRACTOR. Support COMMISSION developing
bonding agreements and securing credit rating on bonds, and work to place
bonds in the market; support any technical or management reviews
requested of the lenders; and attend any meetings with lenders in
developing market interest and presenting the technical and financial
aspects of the Project.
1.6 Labor and DBE Compliance - CONSULTANT will prepare Project
bid/contract specifications containing appropriate and current language
concerning State Prevailing Wage Requirements, Federal Davis -Bacon Act
requirements and Apprentice requirements and provisions to be included in
the design -build RFQ and final design -build contract. Services will include
responding to CONTRACTOR comments and providing technical
assistance on all Labor Compliance requirements, as necessary. Labor
Compliance for Phase 1 would also include:
• Develop a "Federal On -The -Job Training (OJT) Participation" goal, as
necessary and ensure that all required OJT provisions, Labor
Compliance Forms, and applicable Federal Prevailing Wage
Determinations are included in RFP document;
• Develop Processes and Procedures for Labor Compliance Functions in
accordance with State and Federal requirements and the CALTRANS
Local Assistance Procedures Manual (LAPM). Develop Labor
Compliance activities Program Management Procedures (PMP),
including a section on Roles and Responsibilities;
Exhibit A A-4
40
" D e t e r m i n e a n d U p d a t e t h e F e d e r a l ' G e n e r a l W a g e D e t e r m i n a t i o n s , a s
n e c e s s a r y , b a s e d o n W a g e R a t e A m e n d m e n t s a n d t h e F e d e r a l ' 1 0 -
D a y R u l e " f o u n d u n d e r 2 9 C F R S e c t i o n 1 . 6 ( c ) ( 3 ) ;
" D e t e r m i n e a p p l i c a b l e S t a t e P r e v a i l i n g W a g e R a t e D e t e r m i n a t i o n s
a p p l i c a b l e t o t h e P r o j e c t b a s e d o n t h e P r o j e c t s B i d A d v e r t i s e D a t e ;
" P r e p a r e P r e - B i d M e e t i n g c h e c k l i s t d e s i g n e d t o f a c i l i t a t e r e v i e w o f a l l
L a b o r C o m p l i a n c e r e q u i r e m e n t s i n c l u d i n g a p p l i c a b l e P r e v a i l i n g W a g e
r e q u i r e m e n t s w i t h p o t e n t i a l p r o p o s e r s .
D B E C o m p l i a n c e f o r P h a s e 1 w o u l d i n c l u d e :
" P r e p a r e a l l n e c e s s a r y R F P a n d c o n t r a c t b o i l e r p l a t e s i n p r e p a r a t i o n o f
t h e r e l e a s e o f t h e R F P i n c o n f o r m a n c e w i t h 4 9 C F R P a r t 2 6 , D e s i g n -
B u i l d p r o v i s i o n s a n d r e c e n t l y r e l e a s e d C a l t r a n s R a c e - C o n s c i o u s
D i r e c t i v e s ;
" D e v e l o p a U D B E C o n t r a c t o r P e r f o r m a n c e P l a n r e q u i r e m e n t f o r
i n c l u s i o n i n R F P d o c u m e n t ;
D e v e l o p a n A n n u a l D B E R e p o r t i n g U p d a t e r e q u i r e m e n t f o r i n c l u s i o n i n
t h e R F P d o c u m e n t ( t o b e s u b m i t t e d b y a w a r d e d c o n t r a c t o r ) ;
" E n s u r e t h a t a l l f o r m s u t i l i z e d i n t h e R F P a r e i n a c c o r d a n c e w i t h t h e
L A P M a n d a r e t h e l a t e s t v e r s i o n s r e q u i r e d b y C a ! t r a n s ;
" C o n s i d e r a n d d e v e l o p , a s a p p l i c a b l e , a C o n t r a c t - S p e c i f i c U D B E g o a l
f o r t h i s p r o c u r e m e n t i n a c c o r d a n c e w i t h C a f t a n s R a c e - C o n s c i o u s
d i r e c t i v e s ;
" P a r t i c i p a t e i n w o r k g r o u p m e e t i n g s r e l a t i v e t o t h e d e v e l o p m e n t a n d
f i n a l i z a t i o n o f a l l a p p l i c a b l e D B E s o l i c i t a t i o n a n d c o n t r a c t u a l p r o v i s i o n s ;
" I n c o r p o r a t e G o o d F a i t h E f f o r t r e q u i r e d p r o v i s i o n s i n t o t h e R F P ;
" R e v i e w D B E r e l a t e d P r o p o s a l d o c u m e n t s s u b m i t t e d b y P r o j e c t
P r o p o s e r s t o d e t e r m i n e w h e t h e r o r n o t t h e y m e t t h e C o n t r a c t - S p e c i f i c
U D B E g o a l , a s a p p l i c a b l e ;
" C o n f i r m C o n t r a c t o r c l a i m e d U D B E / D B E p a r t i c i p a t i o n c r e d i t i n g i n
c o n f o r m a n c e w i t h 4 9 C F R P a r t 2 6 a n d C a ! t r a n s d i r e c t i v e s , i n c l u d i n g
C o m m e r c i a l l y U s e f u l F u n c t i o n ( C U F ) p r o v i s i o n s ; a n d
" C o n d u c t G o o d F a i t h E f f o r t s r e v i e w s o f p r o p o s e r s f o r c o m p l i a n c e w i t h
a l l U D B E C o n t r a c t - S p e c i f i c g o a l r e q u i r e m e n t s , a s n e c e s s a r y , t o
d e t e r m i n e r e s p o n s i v e n e s s t o a p p l i c a b l e r e q u i r e m e n t s .
E x h i b i t A A - 5
4 1
"
"
"
1 . 7 C l a i m s S u p p o r t P r o v i d e s u p p o r t i n r e v i e w i n g i n t e r n a l w o r k p r o c e s s e s , a n d
p r o c e d u r e s , d o c u m e n t m a n a g e m e n t a n d c o n t r o l s y s t e m s , i n c l u d i n g r e v i e w
o f d e s i g n - b u i l d p r e q u a l i f i c a t i o n a n d r e q u e s t f o r p r o p o s a l d o c u m e n t s t o
i d e n t i f y a n d m i t i g a t e c l a i m s i t u a t i o n s a n d s u p p o r t c l a i r n a v o i d a n c e a c t i v i t i e s
d u r i n g P h a s e 2 .
1 . 8 A g e n c y C o o r d i n a t i o n C O N S U L T A N T s h a l l i d e n t i f y , d e f i n e , s c h e d u l e ,
f a c i l i t a t e a n d c o o r d i n a t e w i t h s t a k e h o l d e r a g e n c i e s i n s u p p o r t o f p r o j e c t
p o l i c i e s , p r o c e d u r e s , p r a c t i c e s a n d s c h e d u l e s , a s w e l l a s w i t h w o r k i n g
t h r o u g h b a r r i e r s a n d e n h a n c i n g o p p o r t u n i t y f o r i n n o v a t i o n s i n t h e d e l i v e r y o f
t h e P r o j e c t . T a k e l e a d i n s e c u r i n g a g e n c y a g r e e m e n t s w i t h s t a k e h o l d e r
a g e n c i e s , e n t i t i e s a n d g r o u p s n e c e s s a r y t o s u p p o r t p r o j e c t a c t i v i t i e s a n d t o l l
o p e r a t i o n s .
1 . 9 P a r t n e r i n g C O N S U L T A N T w i l l e s t a b l i s h a n d i m p l e m e n t a p a r t n e r i n g
p r o g r a m f o r t h e P r o j e c t u s i n g a n i n d e p e n d e n t f a c i l i t a t o r t o s t r u c t u r e a n d
c o n d u c t t h e p r o g r a m . T h e i n t e n t o f t h i s p r o g r a m i s t o b u i l d w o r k i n g
r e l a t i o n s h i p s a m o n g a l l P r o j e c t p a r t i c i p a n t s a n d s t a k e h o l d e r s , i n c l u d i n g t h e
C O M M I S S I O N , C A L T R A N S , C O N S U L T A N T , l o c a l j u r i s d i c t i o n s , a n d o t h e r s .
C O N S U L T A N T w i l l ' h i r e a f a c i l i t a t o r t o d e v e l o p a n d c o o r d i n a t e t h e
p a r t n e r i n g s e s s i o n s a n d p r o g r a m . T h e f i r s t s e s s i o n w i l l b e h e l d s o o n a f t e r
t h e C O N S U L T A N T r e c e i v e s t h e n o t i c e t o p r o c e e d .
1 . 1 0 Q u a l i t y I m p r o v e m e n t P r o g r a m ( Q I P ) P r o v i d e a n d i m p l e m e n t a d e f i n e d
q u a l i t y i m p r o v e m e n t p r o g r a m f o r t h e p r o j e c t t h a t w i l l p r o m o t e e n h a n c e d
c o m m u n i c a t i o n s b e t w e e n a l l p a r t i e s a n d p r o v i d e t h e m e a n s t o c o n t i n u o u s l y
i m p r o v e w o r k p r o c e s s e s a n d r e d u c e c o s t s a n d i n e f f i c i e n c i e s o n t h e P r o j e c t .
1 . 1 1 C o m m u n i t y / G o v e m m e n t R e l a t i o n s P r o v i d e a s s i s t a n c e t o t h e
C O M M I S S I O N i n t h e d e v e l o p m e n t a n d i m p l e m e n t a t i o n o f a p u b l i c
c o m m u n i c a t i o n a n d g o v e m m e n t r e l a t i o n s p l a n f o r t h e P r o j e c t . T h e
C o m m u n i t y a n d G o v e r n m e n t R e l a t i o n s P l a n w i l l p r o v i d e :
" P u b l i c i n f o r m a t i o n a n d r e s p o n s e t o p u b l i c a n d m e d i a q u e s t i o n s a b o u t
t h e P r o j e c t ( n o t r e l a t e d t o t h e C E Q A a n d N E P A p r o c e s s e s ) ;
" P u b l i c i n f o r m a t i o n a b o u t t o l l r o a d s a n d i n i t i a l t o l l f a c i l i t y o p e r a t i o n ;
" O n g o i n g c o m m u n i c a t i o n s w i t h s t a f f a n d b o a r d s o f p u b l i c a g e n c i e s ,
p r o j e c t p a r t n e r s , a n d e l e c t e d o f f i c i a l s .
W o r k w i l l i n v o l v e t h e d i r e c t c o o r d i n a t i o n w i t h t h e C O M M I S S I O N ' S
G o v e r n m e n t R e l a t i o n s M a n a g e r o n a l l p u b l i c i n f o r m a t i o n a c t i v i t i e s o n b e h a l f
o f t h e P r o j e c t , a n d i n c l u d e c o n d u c t i n g a " s i t u a t i o n a n a l y s i s a n d i n f o r m a t i o n
i n v e n t o r y " t o d e t e r m i n e p o t e n t i a l i m p a c t s t o t h e c o m m u n i t y ; e s t a b l i s h i n g
c o n t a c t d a t a b a s e s , p r o j e c t h e l p l i n e a n d k e y m e s s a g e s ; h o s t i n g p u b l i c
m e e t i n g s ; c r e a t i n g c o l l a t e r a l m a t e r i a l a n d w e b / n e w m e d i a p r e s e n c e ;
a s s i s t i n g w i t h m e d i a r e l a t i o n s ; o r g a n i z i n g s t a k e h o l d e r b r i e f i n g s ; f a c i l i t a t i n g
E x h i b i t A A - 6
4 2
presentations to elected officials and agencies; conducting presentations to
community organizations, and maintaining an issues matrix.
1.12 Risk Assessment — CONSULTANT shall perform a probabilistic risk analysis:
in accordance with the FHWA Major Project Requirements; To support this
requirement, CONSULTANT shall be responsible for implementing and
leading a series of Risk Workshops focusing on variables impacting the
Project cost and schedule. Two workshops are anticipated. The first will
occur during the early stages of Phase 1 to identify areas of risk, develop
cost estimates, and work with the COMMISSION in allocation of the
identified Project risk in consideration in the development of the request for
proposals for the design -build CONTRACTOR. A second Workshop shall
occur towards the end of the procurement period to validate and update the
previous results. The CONSULTANT shall work with the COMMISSION to
identify the stakeholders participating in each workshop:
CONSULTANT will maintain a Risk Matrix Logging all risk variables,
outcome of the analysis, and the responsible party.
1_13 Project Labor Agreements — CONSULTANT will identify the most
appropriate labor posture on the Project considering the use of Project
Labor Agreements (PLA) and make its recommendation to the
COMMISSION. Work will involve initial research in assessing the current
economic climate, analyzing past labor practices, meeting with national,
regional and local labor organizations, and gathering input from contractors
and focal stakeholders and other agencies. Work with ,COMMISSION to
develop the appropriate PLA language for the procurement process and the
documents for the selection of the CONTRACTOR.
1.14 Project Policies, Plans, and Procedures — CONSULTANT shall develop the
project policies, plans, and procedures necessary to support project
operational and management processes including the definition of project
requirements; means and methods, roles, responsibilities, and
interrelationship of the various project functions, participants and
stakeholders; and work flow processes. Project policies, plans, and
procedures would include:
• Project Management Plan (PMP) — a living document distributed to all
management personnel providing the foundation or "road map" to the
delivery of the Project and to foster and maintain a team approach;
• Project Procedures — supporting and supplementary procedures to the
PMP describing project processes, communications and work flows;
• Project Close -Out Plan (PCOP) — identifying the requirements to
effectively close-out the design -build contract including submittal by
design -build CONTRACTOR of all record drawings; obtainment of
substantial and final completion including the necessary
Exhibit A A-7
43
•
"
d o c u m e n t a t i o n , a p p l i c a t i o n s , d a t a , s u b m i t t a l s a n d c o m p l e t i o n o f a l l
r e p o r t s .
C O N S U L T A N T s h a l l p r o v i d e t h e o f f i c e - s p a c e f o r t h e t h r e e - y e a r p r o j e c t
d e v e l o p m e n t p e r i o d i n c l u d i n g t h e p r o v i s i o n o f a l l f u m i t u r e , e q u i p m e n t , s u p p l i e s ,
s e r v i c e s , i n c l u d i n g t h e i n f o r m a t i o n s y s t e m s ( I S ) i n f r a s t r u c t u r e n e c e s s a r y f o r t h e
p e r f o r m a n c e o f w o r k u n d e r t h i s p h a s e . T h e s p a c e w i l l b e l o c a t e d i n c l o s e
p r o x i m i t y t o t h e R C T C o f f i c e i n d o w n t o w n R i v e r s i d e a n d w i l l i n c l u d e p r o v i s i o n s
f o r C O M M I S S I O N S ' s s t a f f a n d t h e i r o t h e r c o n s u l t a n t s , a s w e l l p r o v i s i o n s f o r
C O N S U L T A N T s s t a f f a n d i t s s u b c o n s u l t a n t s . T h e o f f i c e s p a c e w i l l i n i t i a l l y
i n c l u d e :
" T e n 1 0 o f f i c e s p a c e s f o r C O M M I S S I O N ( R C T C ) , C A L T R A N S a n d t h e i r
c o n s u l t a n t s ;
" F i f t e e n ( 1 5 ) o f f i c e s p a c e s f o r C O N S U L T A N T s t a f f a n d t h e i r
s u b c o n s u l t a n t s , i n c l u d i n g s i x ( 6 ) a d d i t i o n a l s p a c e s t o a c c o m m o d a t e
t r a v e l e r s ;
" T h e o f f i c e s p a c e s h a l l a l l o w f o r o n e ( 1 ) l a r g e c o n f e r e n c e r o o m a n d o n e
( 1 ) s m a l l c o n f e r e n c e r o o m t o a l l o w f o r m e e t i n g s a n d w o r k s e s s i o n s ;
" O f f i c e s p a c e w i l l b e a c o m b i n a t i o n o f w a l l e d o f f i c e s a n d c u b i d e s
a p p r o p r i a t e f o r t h e p e r s o n n e l a n d t y p e o f w o r k a c t i v i t i e s , a n d c o m p l y
w i t h A D A , S t a t e a n d C O N S U L T A N T e m p l o y e e r e q u i r e m e n t s .
C O N S U L T A N T s h a l l p r o v i d e a n a d e q u a t e n u m b e r o f p r o j e c t v e h i c l e s a n d t y p e s
t o s u p p o r t t r a n s p o r t a t i o n n e e d s f o r p r o j e c t a n d C O M M I S S I O N p e r s o n n e l a n d
t h e i r a c t i v i t i e s .
B . P l a n n i n g a n d D e s i g n
1 . 1
P l a n n i n g a n d D e s i g n M a n a g e m e n t p r o v i d e f o r t h e d a y - t o - d a y m a n a g e m e n t
o f a l l p l a n n i n g a n d d e s i g n a c t i v i t i e s a n d w o r k p r o c e s s e s f o r t h e P r o j e c t i n
a c c o m p l i s h i n g c o m p l e t i o n o f P h a s e 1 . A c t i v i t i e s w o u l d i n c l u d e :
" S t a f f i n g o f t h e p l a n n i n g a n d d e s i g n a c t i v i t i e s w i t h t h e a p p r o p r i a t e a n d
q u a l i f i e d s t a f f , a n d p r o v i d e f o r t h e i n t e g r a t i o n o f t h e d e s i g n
s u b c o n s u l t a n t s a n d a c t i v i t i e s t o a v o i d o r m i t i g a t e t e c h n i c a l g a p s i n t h e
d e v e l o p m e n t o f t h e P r o j e c t ;
" C o o r d i n a t e t e c h n i c a l m e e t i n g s w i t h s t a k e h o l d e r a g e n c i e s , i n c l u d i n g t h e
C O M M I S S I O N , C A L T R A N S a n d l o c a l a g e n c i e s a n d j u r i s d i c t i o n s t o
o b t a i n t h e i r i n v o l v e m e n t a n d a p p r o v a l , a s n e c e s s a r y f o r r e q u i r e d w o r k
a c t i v i t i e s ;
" F a c i l i t a t e a n d c o o r d i n a t e w i t h t h e C O M M I S S I O N ' s c o n s u l t a n t s i n
r e v i e w i n g a n d i n t e g r a t i n g t h e i r w o r k i n t o t h e P r o j e c t , a n d t o a d d r e s s
i n n o v a t i o n s t o t h e t e c h n i c a l a s p e c t s o f t h e P r o j e c t ;
E x h i b i t A A - g
4 4
" P r o v i d e f o r t h e a p p r o p r i a t e s y s t e m s , t o o l s , m e a n s a n d m e t h o d s t o
c o o r d i n a t e , c o m m u n i c a t e , c o l l a b o r a t e , a n d p r o d u c e p r o j e c t d a t a ,
d o c u m e n t a n d d e l i v e r a b l e s .
1 . 2 S u r v e y / R O W E n g i n e e r i n g C O N S U L T A N T s h a h p r o v i d e s u r v e y i n g ,
m a p p i n g a n d R i g h t o f W a y E n g i n e e r i n g s e r v i c e s a s n e e d e d i n s u p p o r t o f
D e s i g n D e v e l o p m e n t d u r i n g P h a s e 1 . A d d i t i o n a l s u r v e y i n g s e r v i c e s w i l l b e
r e q u i r e d d u r i n g P h a s e 2 t o p r o v i d e q u a l i t y a s s u r a n c e o f t h e d e s i g n - b u i l d e r ' s
c o n s t r u c t i o n s u r v e y o n a s - n e e d e d b a s i s a n d t o c o m p l e t e p o s t - c o n s t r u c t i o n
R e c o r d o f S u r v e y . P h a s e 1 S u r v e y T a s k s w i l l c o n s i s t o f t h e f o l l o w i n g :
" P r e - C o n s t r u c t i o n R e c o r d o f S u r v e y C O N S U L T A N T s h a l l p r o v i d e a
p r e - c o n s t r u c t i o n r e c o r d o f s u r v e y f o r t h e l a n d n e t : i n c o n f o r m a n c e w i t h
s t a t u t o r y r e q u i r e m e n t s a n d t o d e l i n e a t e l i m i t s o f e x i s t i n g r e c o r d r i g h t -
o f - w a y . T h e p r o j e c t s u r v e y o r w i l l p r e p a r e a r e c o r d o f s u r v e y i n
c o n f o r m a n c e w i t h e x i s t i n g s t a n d a r d s b y t h e C o u n t y o f R i v e r s i d e
s u r v e y s a n d b y t h e C o u n t y o f O r a n g e s u r v e y s . S i n c e t h i s p r o j e c t l i e s
w i t h i n t h e s a i d t w o c o u n t i e s , C O N S U L T A N T s h a l l f i l e a r e c o r d o f
s u r v e y f o r p a r t s l y i n g w i t h i n t h e r e s p e c t i v e c o u n t i e s . C O N S U L T A N T
s h a l l a l s o . b r e a k t h e p o r t i o n i n R i v e r s i d e C o u n t y i n t o t w o s e p a r a t e
r e c o r d s o f s u r v e y s , a s t h e n u m b e r o f s h e e t s e x c e e d s a c c e p t a b l e l i m i t s .
" U t i l i t y V e r i f i c a t i o n C O N S U L T A N T w i l l p r o v i d e f i e l d s u r v e y s e r v i c e s
d o c u m e n t t h e p o t h o l e l o c a t i o n s .
" A d v a n c e d D e s i g n S u r v e y s C O N S U L T A N T w i l l p r o v i d e f i e l d s u r v e y
s e r v i c e s t o d o c u m e n t t h e g e o t e c h n i c a l b o r i n g s .
" R i g h t - o f - W a y E n g i n e e r i n g C O N S U L T A N T s h a l l p r o v i d e A p p r a i s a l
M a p s ( R i g h t - o f - W a y M a p s ) i n c o n f o r m a n c e w i t h C A L T R A N S , D i s t r i c t 8
g u i d e l i n e s a n d d r a f t i n g s t a n d a r d s t o f a c i l i t a t e R N V a c q u i s i t i o n .
1 . 3 R i g h t - o f - W a y A c q u i s i t i o n C O N S U L T A N T w i l l p r o v i d e o v e r a l l R O W
c o o r d i n a t i o n a n d m a n a g e m e n t w i t h t h e C O M M I S S I O N , C A L T R A N S , F H W A
a n d t h e d e s i g n - b u i l d C O N T R A C T O R ( P h a s e 1 ) a n d a s s i s t w i t h t h e
d e v e l o p m e n t a n d i m p l e m e n t a t i o n o f t h e R O W p r o g r a m w h i c h w i l l g e n e r a l l y
c o n s i s t o f t h e f o l l o w i n g s e r v i c e s u n d e r t h e d i r e c t i o n o f t h e C O M M I S S I O N
s t a f f a n d G e n e r a l C o u n s e l :
" F u l l - t i m e R O W M a n a g e r a n d d e d i c a t e d k e y s t a f f w h o w i l l b e
r e s p o n s i b l e f o r t h e t e c h n i c a l a n d a d m i n i s t r a t i v e f u n c t i o n s r e q u i r e d t o
p r o v i d e R O W o n a p r o j e c t o f t h i s s i z e a n d m a g n i t u d e . T h e d e d i c a t e d
s t a f f s h a l l b e s u f f i c i e n t t o p l a n , o r g a n i z e , s u p e r v i s e , c o o r d i n a t e , a n d
a d m i n i s t e r t h e v a r i o u s e l e m e n t s o f t h e r i g h t - o f - w a y s c o p e o f w o r k ,
i n c l u d i n g c o n t r a c t a n d s u b c o n t r a c t a d m i n i s t r a t i o n , p r e p a r i n g a n d
m o n i t o r i n g s c h e d u l e a n d b u d g e t , r e p o r t i n g , d o c u m e n t c o n t r o l , f e d e r a l
a n d s t a t e a u d i t r e q u i r e m e n t s a n d p r o j e c t c l o s e o u t . R O W M a n a g e r w i l l
d i r e c t , m o n i t o r , m a n a g e a n d o v e r s e e t h e e f f i c i e n t d e l i v e r y a n d a p p r o v a l
o f a l l C A L T R A N S R O W r e q u i r e m e n t s .
E x h i b i t A A - g
4 5
"
"
" D e v e l o p a n d p r e p a r e o f a c o m p r e h e n s i v e R i g h t - o f - W a y A c q u i s i t i o n
P l a n w h i c h w i l l e n c o m p a s s a l l p h a s e s o f w o r k n e c e s s a r y f o r t h e
a c q u i s i t i o n o f r i g h t - o f - w a y f o r t h e P r o j e c t f o r P h a s e 1 a n d P h a s e 2 .
P r o v i d e o n g o i n g g e n e r a l c o n s u l t a t i o n a n d p r o j e c t c o o r d i n a t i o n w i t h t h e
C O M M I S S I O N , C A L T R A N S , P r o j e c t t e a m m e m b e r s , R O W c o n s u l t a n t
t e a m a n d o t h e r s t a k e h o l d e r s .
" S t u d y a n d f a m i l i a r i z e i t s e l f w i t h t h e P r o j e c t e n g i n e e r i n g d e s i g n p l a n s ,
r i g h t - o f - w a y a p p r a i s a l m a p s a n d l e g a l d e s c r i p t i o n s .
" A s d i r e c t e d b y t h e C O M M I S S I O N , a t t e n d m e e t i n g , m a k e p u b l i c
p r e s e n t a t i o n s t o i n d i v i d u a l s a n d o r g a n i z a t i o n s a n d r e p r e s e n t t h e
C O M M I S S I O N i n p r e s e n t a t i o n s a n d p u b l i c h e a r i n g s o n a l l m a t t e r s
p e r t a i n i n g t o t h e a c q u i s i t i o n s / r e l o c a t i o n p r o c e s s .
" C o o r d i n a t e w i t h f e d e r a l a n d s t a t e o v e r s i g h t a g e n c i e s s u c h a s
C A L T R A N S a n d F H W A o n a p p l i c a b l e a c q u i s i t i o n a n d r e l o c a t i o n
p r o c e d u r e s a n d g u i d e l i n e s , i n c l u d i n g a d v a n c e a n d e a r l y a c q u i s i t i o n
p o l i c i e s .
" P r i o r t o C O M M I S S I O N ' s r e c e i p t o f t h e R e c o r d o f D e c i s i o n ( R O D ) ,
C O N S U L T A N T w i l l g e n e r a l l y f o c u s o n a c t i v i t i e s r e q u i r e d t o p r e p a r e f o r
f u l l - t a k e a c q u i s i t i o n s , a d v a n c e a c q u i s i t i o n s a n d e a r l y a c q u i s i t i o n s .
" C u s t o m i z e a p r o j e c t t r a c k i n g d a t a b a s e f o r a c q u i s i t i o n a n d r e l o c a t i o n
a c t i v i t i e s , i n c l u d i n g m o n t h l y w r i t t e n s t a t u s r e p o r t s , p r o j e c t s c h e d u l e s
a n d a s y n c h r o n i z e d G I S t r a c k i n g s y s t e m .
" S e c u r e R i g h t o f E n t r y A g r e e m e n t s , L i c e n s e s a n d / o r P e r m i t s f r o m
a f f e c t e d p r o p e r t y o w n e r s f o r p u r p o s e s o f p e r f o r m i n g h a z a r d o u s w a s t e ,
g e o t e c h n i c a l , s u r v e y , u t i l i t y p o t h o l i n g , a p p r a i s a l i n s p e c t i o n s o r o t h e r
n e c e s s a r y s t u d i e s .
" P r e p a r e R i g h t - o f - W a y D a t a S h e e t s a n d e s t i m a t e s o f t h e p r o b a b l e r i g h t
o f w a y c o s t s , a s n e e d e d .
" S e c u r e p r e l i m i n a r y t i t l e r e p o r t s a n d / o r l i t i g a t i o n g u a r a n t i e s , d e t e r m i n e
t i t l e d e f i c i e n c i e s , d e v e l o p a p l a n t o r e s o l v e a n d c u r e t i t l e d e f i c i e n c i e s
a n d r e m o v e l i e n s a n d e n c u m b r a n c e s f o r t r a n s f e r f r e e a n d c l e a r t i t l e t o
t h e C O M M I S S I O N .
" O b t a i n a p p r a i s a l a n d r e v i e w a p p r a i s a l s e r v i c e s f o r a l l p r o p e r t i e s a n d
p r o p e r t y i n t e r e s t s r e q u i r e d f o r t h e P r o j e c t i n P h a s e 1 , i n c l u d i n g f e e ,
d u a l a n d a p p r a i s a l r e v i e w , F F & E , g o o d w i l l a n d o t h e r t y p e s o f v a l u a t i o n
r e p o r t s t o d e t e r m i n e t h e a m o u n t o f j u s t c o m p e n s a t i o n i n a c c o r d a n c e
w i t h U n i f o r m S t a n d a r d s o f P r o f e s s i o n a l A p p r a i s a l P r a c t i c e ( U S P A P ) ,
t h e U n i f o r m A p p r a i s a l S t a n d a r d s f o r F e d e r a l L a n d A c q u i s i t i o n s , a n d
t h e r e l e v a n t s e c t i o n s o f f e d e r a l , s t a t e a n d l o c a l r e g u l a t i o n s .
E x h i b i t A A - 1 0
4 6
" P e r f o r m i n t e r n a l r e v i e w o f a p p r a i s a l s p r i o r t o s u b m i t t i n g t h e m t o
R e v i e w A p p r a i s e r a n d C A L T R A N S f o r r e c o m m e n d e d e s t i m a t e o f j u s t
c o m p e n s a t i o n .
" O r d e r P h a s e 1 E n v i r o n m e n t a l S o i l A s s e s s m e n t R e p o r t s a n d , i f
r e q u i r e d , o b t a i n P h a s e 2 .
" P r o v i d e p r o p e r t y a c q u i s i t i o n s e r v i c e s r e q u i r e d f o r t h e C O M M I S S I O N t o
a c q u i r e p r o p e r t y f o r t h e P r o j e c t . W o r k s h a l l b e p e r f o r m e d i n
a c c o r d a n c e w i t h C A L T R A N S a n d t h e C O M M I S S I O N ' s p o l i c i e s a n d
p r o c e d u r e s a n d a p p l i c a b l e f e d e r a l , s t a t e a n d l o c a l r e g u l a t i o n s .
" P r e p a r e a c q u i s i t i o n p a c k a g e s , i n c l u d i n g r e c o m m e n d a t i o n o f a m o u n t o f
j u s t c o m p e n s a t i o n , o f f e r l e t t e r p a c k a g e s , a p p r a i s a l s u m m a r y
s t a t e m e n t s , a g r e e m e n t s , d e e d s a n d r e c o m m e n d a t i o n o f a d m i n i s t r a t i v e
s e t t l e m e n t s . M a i n t a i n a p a r c e l n e g o t i a t o r ' s l o g ( p a r c e l d i a r y ) a n d
t r a n s m i t e x e c u t e d a c q u i s i t i o n a g r e e m e n t s f o r a c c e p t a n c e .
" D e v e l o p a n d m a i n t a i n a n e s c r o w s c h e d u l e , d e l i v e r d o c u m e n t s a n d
c h e c k s t o e s c r o w c o m p a n i e s , r e v i e w a l l d o c u m e n t s f o r s u b m i s s i o n a n d
d e l i v e r y t o e s c r o w c o m p a n i e s , r e v i e w P o l i c i e s o f T i t l e I n s u r a n c e , a n d
i d e n t i f y a d v e r s e t i t l e c o n d i t i o n s a n d e n c u m b r a n c e s a n d c o o r d i n a t e
e s c r o w c l o s i n g s f o r a c t i o n b y t h e C O M M I S S I O N _
" A s s i s t t h e C O M M I S S I O N w i t h n e g o t i a t i o n a n d m a n a g e m e n t o f r a i l r o a d
c o n s t r u c t i o n a n d m a i n t e n a n c e a g r e e m e n t s .
" P r o v i d e b i l i n g u a l a c q u i s i t i o n a n d r e l o c a t i o n a g e n t s , a s n e e d e d .
" P e r f o r m r e l o c a t i o n s e r v i c e s t o a s s u r e t h a t d i s p l a c e d i n d i v i d u a l s a n d
b u s i n e s s e s p r o m p t l y r e c e i v e r e l o c a t i o n b e n e f i t s c o n s i s t e n t w i t h
F e d e r a l , S t a t e , a n d L o c a l r e g u l a t i o n s , C A L T R A N S p o l i c i e s a n d
p r o c e d u r e s , a n d t h e C O M M I S S I O N ' s R O W p o l i c i e s a n d p r o c e d u r e s .
" P r e p a r e a c o m p r e h e n s i v e b u s i n e s s r e l o c a t i o n p l a n n i n g d o c u m e n t t o
i d e n t i f y h i g h r i s k / h i g h c o m p l e x i t y b u s i n e s s r e l o c a t i o n s . M e e t w i t h
b u s i n e s s o w n e r s h i p a n d / o r o p e r a t i o n a l r e p r e s e n t a t i v e s o f e a c h
b u s i n e s s t o m a k e a p r e l i m i n a r y d e t e r m i n a t i o n o f l o s s o f b u s i n e s s
g o o d w i l l e x p o s u r e a n d d e t e r m i n e t h e c o m p l e x i t y o f t h e b u s i n e s s m o v e
i s s u e s . F a c i l i t a t e r i s k / r e w a r d d e c i s i o n m a t r i x t o p r o p e r l y c a t e g o r i z e
e a c h b u s i n e s s m o v e .
" P e r f o r m p r o p e r t y m a n a g e m e n t s e r v i c e s f o r a l l a c q u i r e d p r o p e r t i e s : A l l
w o r k w i l l b e p e r f o r m e d i n a c c o r d a n c e w i t h t h e C O M M I S S I O N ' s R O W
p o l i c i e s a n d p r o c e d u r e s a n d F e d e r a l , S t a t e , a n d L o c a l r e g u l a t i o n s .
S e r v i c e s s h a l l i n c l u d e h a z a r d o u s m a t e r i a l s t e s t i n g a n d a b a t e m e n t ,
d e m o l i t i o n , c l e a r a n c e a n d f e n c i n g , m a n a g i n g e x t e n s i o n s o f p o s s e s s i o n
a n d r e n t a l c o n t r a c t s , a n d r e p a i r s a n d m a i n t e n a n c e a s n e e d e d .
E x h i b i t A A - 1 1
4 7
"
"
" A s s i s t C O M M I S S I O N i n a c h i e v i n g C A L T R A N S R O W C e r t i f i c a t i o n .
" A s s i s t w i t h t h e d e v e l o p m e n t o f p r o c u r e m e n t d o c u m e n t s , p a r t i c i p a t e i n
m e e t i n g s w i t h d e s i g n - b u i l d p r o p o s e r s , a n d p r e p a r e a d d e n d a a n d
c l a r i f i c a t i o n s d u r i n g t h e p r o c u r e m e n t p r o c e s s .
" I f r e q u i r e d , p r o v i d e e m i n e n t d o m a i n s u p p o r t a n d e x p e r t t e s t i m o n y i n
a n y c o u r t o r a d m i n i s t r a t i v e p r o c e e d i n g s , a n d a s s i s t a s r e q u i r e d i n l e g a l
m a t t e r s a s d i r e c t e d b y G e n e r a l C o u n s e l , e s p e c i a l l y i n t h e l i t i g a t i o n o f
c a s e s f o r o r a g a i n s t t h e C O M M I S S I O N , i n c l u d i n g b u t n o t l i m i t e d t o
g a t h e r i n g o f d o c u m e n t s a n d i n f o r m a t i o n .
1 . 4 U t i l i t i e s C O N S U L T A N T s h a l l c o o r d i n a t e w i t h t h e C O M M I S S I O M s
E n v i r o n m e n t a l C o n s u l t a n t w h o i s r e s p o n s i b l e f o r d e v e l o p m e n t o f t h e u t i l i t y
c o n f l i c t m a t r i x . C O N S U L T A N T u t i l i t y c o o r d i n a t i o n a c t i v i t i e s i n c l u d e , b u t a r e
n o t l i m i t e d , t o t h e f o l l o w i n g :
" R e v i e w i n g e x i s t i n g u t i l i t y i n f o r m a t i o n , i n c l u d i n g i d e n t i f i c a t i o n o f h i g h -
r i s k u t i l i t i e s ( h i g h p r e s s u r e g a s , h i g h v o l t a g e , e t c . ) f r o m t h e
C O M M I S S I O N , C A L T R A N S , u t i l i t y c o m p a n i e s , a n d a g e n c i e s t h a t m a y
b e i m p a c t e d b y t h e P r o j e c t .
" R e v i e w i n g p r e l i m i n a r y c o n f l i c t m a p s c o n t a i n i n g a l l e x i s t i n g u t i l i t y
i n f o r m a t i o n t o b e u s e d f o r f i n a l d e s i g n .
" P r e p a r a t i o n o f p o t h o l i n g p l a n s p e r f o r m i n g t h e f i e l d v e r i f i c a t i o n a n d
s u r v e y i n g a t c r i t i c a l c o n f l i c t s w i t h e x i s t i n g u t i l i t i e s a s s h o w n o n t h e
u t i l i t y c o n f l i c t m a t r i x .
" C o o r d i n a t i n g w i t h C O M M I S S I O N C o n s u l t a n t s , u t i l i t y c o m p a n i e s a n d
o t h e r e n t i t i e s t o d e t e r m i n e t h e r e l o c a t i o n , p r o t e c t i o n , a n d a b a n d o n m e n t
r e q u i r e m e n t s o f u t i l i t i e s r e q u i r e d t o a c c o m m o d a t e t h e P r o j e c t a n d t o
e s t a b l i s h a n y r i g h t o f w a y a c q u i s i t i o n o r e a s e m e n t r e q u i r e m e n t s f o r
u t i l i t y r e l o c a t i o n s .
A s s i s t i n g t h e C O M M I S S I O N w i t h t h e p r e p a r a t i o n a n d e x e c u t i o n o f
a g r e e m e n t s w i t h u t i l i t y c o m p a n i e s .
" C o o r d i n a t i n g t h e r e l o c a t i o n o f a n y u t i l i t i e s t h a t c a n d o n e p r i o r t o t h e
a w a r d o f t h e d e s i g n - b u i l d c o n t r a c t .
" P r e p a r i n g t e c h n i c a l p r o v i s i o n s f o r u t i l i t y r e l o c a t i o n s i n d e s i g n - b u i l d
c o n t r a c t , r e s p o n d t o C O N T R A C T O R q u e s t i o n s a n d e v a l u a t e b i d s .
" R e v i e w i n g a l l d o c u m e n t a t i o n a n d r e c o n c i l i a t i o n o f u t i l i t y c o s t s .
" I n s p e c t i o n o f e a r l y t h i r d p a r t y r e l o c a t i o n s t h a t o c c u r p r i o r t o t h e
i s s u a n c e o f a N T P t o t h e d e s i g n - b u i l d C O N T R A C T O R .
E x h i b i t A A - 1 2
4 8
1.5 Design Support Activities The CONSULTANT shall organize and consolidate
the Design Concept Drawings to be provided as part of the RFP documents:.
The basis for the Design Concept Drawings shall be the drawings provided by
the COMMISSION's Environmental Consultant. The Phase 1 scope of work
includes:
1.5.1 Roadway — Review of all available project data and information,.
including project reports, plans, estimates, technical and planning
studies cooperative agreements, environmental documentation and
other project information as provided by COMMISSION, CALTRANS
and other stakeholder agencies.
• Engineering to support further definition and refinement of
ROW lines to define ROW requirements for negotiated and
eminent domain acquisition of Project ROW.
• Prepare and submit encroachment permit applications for
surveying, geotechnical investigations, and construction. These
may include, but are not limited to City Encroachment Permits
and Facility Relocation Permits.
• Preliminary design as requested by the COMMISSION to
support high risk project elements, such as utilities necessary
to support the design -build delivery schedule.
• Development of the RFP Technical Provisions
• Evaluations of the CONTRACTOR submitted documents and
provide technical selection recommendations.
1.5.2 Structures — preliminary or final design of long lead time Project
elements, such as railroad bridges, necessary to support the design -
build delivery schedule as requested by the COMMISSION
• Preliminary viaduct layout and design to the extent required to
provide definition to the design build contractor. Type
Selection level of detail is not anticipated, Type Selection
documents for up to four (4) additional bridges as approved by
RCTC staff
• RR Crossing Bridge Type Selection for up to five (5) bridges as
approved by RCTC staff.
• Development of the RFP Technical Provisions
• Evaluations of the CONTRACTOR submitted documents and
provide technical selection recommendations.
Exhibit A A-13
49
•
"
1 . 5 . 3 T M P a n d T r a f f i c T e c h n i c a l P r o v i s i o n s
" R e v i e w T M P p r o v i d e d b y o t h e r s a n d m a k e r e c o m m e n d a t i o n s
o n p o s s i b l e e n h a n c e m e n t s
" D e v e l o p m e n t o f t h e R F P T e c h n i c a l P r o v i s i o n s
" E v a l u a t i o n s o f t h e C O N T R A C T O R s u b m i t t e d d o c u m e n t s a n d
p r o v i d e t e c h n i c a l s e l e c t i o n r e c o m m e n d a t i o n s .
1 . 5 . 4 E n v i r o n m e n t a l - i n c o r p o r a t i o n o f e n v i r o n m e n t a l r e q u i r e m e n t s a n d
a p p r o v e d m i t i g a t i o n c o m m i t m e n t s a n d p l a n s i n t o R F P a n d
p r e p a r a t i o n o f n e c e s s a r y e n v i r o n m e n t a l p e r m i t s f o r e x e c u t i o n b y
t h e C O M M I S S I O N .
" T h e f o l l o w i n g p e r m i t s s h a l l b e p r e p a r e d :
o C l e a n W a t e r A c t S e c t i o n 4 0 4 P e r m i t
o C l e a n W a t e r A c t S e c t i o n 4 0 1 C e r t i f i c a t i o n
o F e d e r a l E n d a n g e r e d S p e c i e s A c t S e c t i o n 7 I n c i d e n t a l
T a k e P e r m i t ( B i o l o g i c a l A s s e s s m e n t p r e p a r e d b y
P B Q & D / L S A t o b e u s e d f o r t h i s a p p r o v a l )
o C a l i f o m i a D e p a r t m e n t o f F i s h & G a m e S e c t i o n 1 6 0 2
S t r e a m b e d A l t e r a t i o n A g r e e m e n t
o C a l i f o m i a D e p a r t m e n t o f F i s h & G a m e S e c t i o n 2 0 8 0 . 1
I n c i d e n t a l T a k e P e r m i t
o W e s t e r n R i v e r s i d e C o u n t y M u l t i p l e S p e c i e s H a b i t a t
C o n s e r v a t i o n P l a n ( M S H C P ) C o n s i s t e n c y A n a l y s i s a n d
R e g i o n a l C o n s e r v a t i o n A u t h o r i t y ( R C A ) C o n c u r r e n c e
" C O N S U L T A N T m a y i n P h a s e 2 , a t t h e d i r e c t i o n o f
C O M M I S S I O N , a s s u m e r e s p o n s i b i l i t y f o r i m p l e m e n t a t i o n o f
b i o l o g i c a l p e r m i t c o n d i t i o n s i n t h e f i e l d ( e . g . , h a b i t a t a n d / o r
w a t e r s / w e t l a n d s r e s t o r a t i o n , r e p l a c e m e n t o r c r e a t i o n ) . T h e
s c o p e o f s u c h s e r v i c e s w i l l b e s p e c i f i e d a s p e r m i t s c o n d i t i o n s .
" D e v e l o p m e n t o f t h e R F P T e c h n i c a l P r o v i s i o n s
" E v a l u a t i o n s o f t h e C O N T R A C T O R s u b m i t t e d d o c u m e n t s a n d
p r o v i d e t e c h n i c a l s e l e c t i o n r e c o m m e n d a t i o n s .
1 . 5 . 5 D r a i n a g e C O N S U L T A N T s h a l l r e v i e w o f a l l a v a i l a b l e p r o j e c t d a t a
a n d i n f o r m a t i o n , i n c l u d i n g p r o j e c t r e p o r t s , p l a n s , e s t i m a t e s , t e c h n i c a l
a n d p l a n n i n g s t u d i e s f o r i n c o r p o r a t i o n i n t o t h e R F P d o c u m e n t s .
E x h i b i t A A - 1 4
5 0
" R e v i e w d r a i n a g e p l a n s a n d r e p o r t s f r o m P A N E D
" I d e n t i f y a r e a s f o r r i s k r e d u c t i o n
" D e v e l o p m e n t o f t h e R F P T e c h n i c a l P r o v i s i o n s
" E v a l u a t i o n s o f t h e C O N T R A C T O R s u b m i t t e d d o c u m e n t s a n d
p r o v i d e t e c h n i c a l s e l e c t i o n r e c o m m e n d a t i o n s .
1 . 5 . 6 G e o t e c h n i c a l C O N S U L T A N T s h a l l o r g a n i z e a n d c o n s o l i d a t e t h e
g e o t e c h n i c a l i n f o r m a t i o n d e v e l o p e d b y t h e C O M M I S S I O N ' s
E n v i r o n m e n t a l C o n s u l t a n t t o d e v e l o p a G e o t e c h n i c a l I n f o r m a t i o n
P a c k a g e t h a t w i l l b e p r o v i d e d t o t h e d e s i g n - b u i l d c o n t r a c t o r s . T h e
p u r p o s e o f t h i s G e o t e c h n i c a l I n f o r m a t i o n P a c k a g e i s t o p r o v i d e
d a t a f o r t h e d e s i g n - b u i l d c o n t r a c t o r s t o p r e p a r e a c o m p e t i t i v e b i d
a n d m i n i m i z e t h e c o n t i n g e n c y i n t h e b i d d u e t o f o u n d a t i o n
u n k n o w n s a n d r i s k . T h e l e v e l o f d e t a i l p r o v i d e d w i l l b e
c o o r d i n a t e d w i t h t h e C O M M I S S I O N a n d C A L T R A N S .
" C o o r d i n a t e w i t h t h e C O M M I S S I O N t o p r o v i d e a d d i t i o n a l
g e o t e c h n i c a l e x p l o r a t i o n a n d t e s t i n g
1 . 5 . 7 G e o t e c h n i c a l O v e r s i g h t C O N S U L T A N T s h a l l r e v i e w t h e
g e o t e c h n i c a l i n f o r m a t i o n d e v e l o p e d b y t h e C O M M I S S I O N ' s
E n v i r o n m e n t a l C o n s u l t a n t a n d p r o v i d e r i s k r e c o m m e n d a t i o n s t o t h e
C O M M I S S I O N .
" D e v e l o p m e n t o f t h e R F P T e c h n i c a l P r o v i s i o n s
" E v a l u a t i o n s o f t h e C O N T R A C T O R s u b m i t t e d d o c u m e n t s a n d
p r o v i d e t e c h n i c a l s e l e c t i o n r e c o m m e n d a t i o n s .
1 . 5 . 8 R a i l r o a d C o o r d i n a t i o n C O N S U L T A N T s h a l l c o o r d i n a t e w i t h t h e
a p p l i c a b l e r a i l r o a d e n t i t y t o f a c i l i t a t e e x e c u t i o n o f t h e n e c e s s a r y
r a i l r o a d a g r e e m e n t s . D e v e l o p R F P T e c h n i c a l P r o v i s i o n s
" E v a l u a t i o n s o f t h e C O N T R A C T O R s u b m i t t e d d o c u m e n t s a n d
p r o v i d e t e c h n i c a l s e l e c t i o n r e c o m m e n d a t i o n s .
1 . 5 . 9 I T S , E l e c t r i c a l a n d H i g h w a y L i g h t i n g C O N S U L T A N T s h a l l
c o o r d i n a t e w i t h t h e C O M M I S I O N , C A L T R A N S , t h e C i t i e s a n d
O C T A t o i d e n t i f y s y s t e m n e e d s a n d t e c h n o l o g y r e q u i r e m e n t s f o r
i n c o r p o r a t i o n i n t o t h e R F P
" D e v e l o p m e n t o f t h e R F P T e c h n i c a l P r o v i s i o n s
" E v a l u a t i o n s o f t h e C O N T R A C T O R s u b m i t t e d d o c u m e n t s a n d
p r o v i d e t e c h n i c a l s e l e c t i o n r e c o m m e n d a t i o n s .
E x h i b i t A A - 1 5
5 1
"
"
"
1 . 5 . 1 0 C o n s t r u c t a b i l i t y R e v i e w s C O N S U L T A N T s h a l l r e v i e w e x i s t i n g
d e v e l o p e d s t a g i n g p l a n s d e v e l o p e d b y t h e C O M M I S S I O N ' s
E n v i r o n m e n t a l C o n s u l t a n t a n d p r o v i d e r e c o m m e n d a t i o n s f o r
i n c o r p o r a t i o n i n t o t h e f i n a l R F P d o c u m e n t s .
1 . 5 . 1 1 L a n d s c a p e a n d A e s t h e t i c s C O N S U L T A N T s h a l l u s e t h e e x i s t i n g
M a s t e r P l a n f o r t h e c o r r i d o r a s t h e b a s i s t o d e v e l o p g u i d a n c e t o
t h e p r o p o s e r s i n t h e R F P d o c u m e n t s .
" D e v e l o p m e n t o f t h e R F P T e c h n i c a l P r o v i s i o n s
" E v a l u a t i o n s o f t h e C O N T R A C T O R s u b m i t t e d d o c u m e n t s a n d
p r o v i d e t e c h n i c a l s e l e c t i o n r e c o m m e n d a t i o n s .
C O N S U L T A N T s h a l l c o m p l y w i t h a l l e x i s t i n g l a w s , r e g u l a t i o n s , p o l i c i e s ; p r o c e d u r e s ,
s t a n d a r d s , p r a c t i c e s a n d r e q u i r e m e n t s o f t h e C O M M I S S I O N , C A L T R A N S a n d
o t h e r f e d e r a l , s t a t e - a n d l o c a l r e g u l a t o r y a g e n c i e s t h a t g o v e m t h e p r o c u r e m e n t ,
d e s i g n a n d c o n s t r u c t i o n o f t h e d e s i g n - b u i l d p r o j e c t .
C . T o l l i n g a n d O p e r a t i o n s
1 . 1 T o l l m a n a g e m e n t T h i s e f f o r t w i l l s u p p o r t t h e C O M M I S S I O N ' s T e a m t o
a n a l y z e , d e v e l o p a n d d o c u m e n t s t r a t e g i e s , p o l i c i e s , p r o c e d u r e s , b u s i n e s s
r u l e s , m a n a g e m e n t r u l e s , a n d t e c h n i c a l r e q u i r e m e n t s f o r t h e t o l l o p e r a t i o n s
a n d f a c i l i t i e s . T h e f i n a l r e s u l t o f t h i s e f f o r t w i l l b e a c o m p r e h e n s i v e O p e r a t i o n
P l a n . T h i s s u p p o r t e f f o r t w i l l i n c l u d e :
" P r o v i d e I n f r a s t r u c t u r e , B u s i n e s s , a n d O p e r a t i n g S y s t e m s A s s e s s m e n t ;
" R e v i e w o f A n a l y s i s o f T o l l i n g S t r a t e g i e s a n d T o l l S c h e m e s ;
" R e v i e w o f t o l l r a t e p o l i c y a n d p r o c e d u r e s e v a l u a t e d a n d d e v e l o p e d t o
m a i n t a i n t h e d e s i r e d l e v e l o f s e r v i c e i n t h e e x p r e s s l a n e s , a n d m a i n t a i n
s u f f i c i e n t r e v e n u e f o r c a p i t a l , o p e r a t i o n , a n d m a i n t e n a n c e c o s t s ;
" R e v i e w m a i n t e n a n c e a n d m o n i t o r i n g p l a n d e v e l o p e d t o d o c u m e n t
r e q u i r e d a c t i v i t i e s a n d m i n i m u m l e v e l s o f s e r v i c e , i n c l u d i n g i n c i d e n t
m a n a g e m e n t a n d i n t e l l i g e n t t r a n s p o r t a t i o n s y s t e m s a s p e c t s a n d
c o o r d i n a t i o n .
1 . 2 T o l l c o l l e c t i o n a n d s y s t e m s R e v i e w d e s i g n c o n c e p t s , s p e c i f i c a t i o n s , a n d
r e q u i r e m e n t s i n i t i a l l y d e v e l o p e d a n d p r o v i d e d b y t h e C O M M I S S I O N T e a m t o
i m p l e m e n t t o l l c o l l e c t i o n , b a c k o f f i c e c e n t e r o p e r a t i o n s , c u s t o m e r s e r v i c e
c e n t e r , a n d e n f o r c e m e n t s y s t e m s . T h e t o l l c o l l e c t i o n a n d e n f o r c e m e n t
s y s t e m w i l l b e f u l l y e l e c t r o n i c a n d t o l l s w i l l b e c a l c u l a t e d u s i n g v a r i a b l e o r
d y n a m i c p r i c i n g .
" R e v i e w e v a l u a t i o n o f c u s t o m e r s e r v i c e e x p e c t a t i o n s a n d r e q u i r e m e n t s
p e r f o r m e d t o d e t e r m i n e t h e n e e d f o r e x p a n d e d l o c a t i o n s a n d
E x h i b i t A A - 1 6
5 2
enhanced service centers. Support identification of toll tag standards
and specifications..
• Support evaluation of the toll policing, administrative collections and
judicial enforcement and collection requirements and development of
an enforcement plan.
• Work with existing toll operator as necessary to define a
consistent/compatible toll operating system in support of
COMMISSION's goals and objectives.
1.3 Implementation and procurement — Implementation and procurement
services necessary to engage the existing toll operator to provide for all
aspects of the toll collection system including management and technical
support, implementation through procurement and award.
• Participate in the preparation of toll system functional testing guidelines
and procedures.
• Support development of a toll system program management plan and
incorporation into the overall Program Management Plan.
• Contribute to an implementation and procurement plan developed for
the toll collection system.
1.4 Design and specifications — Work with toll operator in providing for the
implementation of toll collection system designs, specifications, and
requirements, including the definition of scope to be performed by the toll
operator, CONTRACTOR, or others.
• Review and incorporate into the RFP necessary preliminary plans,
specifications, and requirements for the toll collection system work
required of the CONTRACTOR.
• Review and incorporate into the RFP specifications, layouts and
requirements developed for the implementation of a back office and
customer service center.
• Procure other services as necessary to support implementation of the
toll systems procurement plan.
D. Contracts and Procurement
1.1
RFP Development/Contracts — CONSULTANT shall assist in preparation of
the design -build Request for Qualifications (RFQ) for review and approval by
COMMISSION. CONSULTANT shall review COMMISSION policies and
procedures and legal requirements. CONSULTANT will work with the Project
Team, consisting of CONSULTANT, COMMISSION, CALTRANS, and
COMMISSION's General Counsel and consultants to prepare the
Exhibit A A-17
53
•
"
p r o c u r e m e n t , c o n t r a c t u a l , a n d t e c h n i c a l d o c u m e n t s f o r t h e d e s i g n - b u i l d
R e q u e s t f o r P r o p o s a l ( R F P ) f o r r e v i e w a n d a p p r o v a l b y C O M M I S S I O N .
T h e C O N S U L T A N T s h a l l a s s i s t t h e C O M M I S S I O N a n d w o r k w i t h P r o j e c t
T e a m t o :
" D e v e l o p a R e q u e s t f o r E x p r e s s i o n o f I n t e r e s t ( R F E I ) t o s o l i c i t i n i t i a l
i n p u t a n d i n t e r e s t i n t o t h e d e v e l o p m e n t a n d p r o c u r e m e n t o f t h e
P r o j e c t .
" D e v e l o p t h e R e q u e s t f o r Q u a l i f i c a t i o n s ( R F Q ) u s i n g r e l e v a n t P r o j e c t
i n f o r m a t i o n a n d d a t a d e v e l o p e d b y t h e P r o j e c t T e a m t o s e c u r e a
p o t e n t i a l s h o r t l i s t o f q u a l i f i e d P r o p o s e r s . T h e R F Q s h a l l e m p h a s i z e
g e n e r a l R G T C p h i l o s o p h y a n d p u r p o s e f o r t h e P r o j e c t , s u b m i t t a l
r e q u i r e m e n t o f t h e P r o p o s e r , s e l e c t i o n p r o c e s s a n d p r o c e d u r e .
" D e v e l o p t h e R F Q E v a l u a t i o n M a n u a l t o b e u s e d a s a g u i d e f o r t h e f i n a l
e v a l u a t i o n o f t h e P r o p o s e r ' s s u b m i t t a l s .
" A s s i s t t h e C O M M I S S I O N w i t h t h e f i n a l e v a l u a t i o n o f t h e R F Q
s u b m i t t e d b y p o t e n t i a l P r o p o s e r s .
" C o n d u c t a n I n d u s t r y R e v i e w o f t h e d r a f t R F P d o c u m e n t s .
" A s s i s t t h e C O M M I S S I O N w i t h t h e e v a l u a t i o n o f t h e p r o p o s a l s
s u b m i t t e d b y t h e p r e - q u a l i f i e d d e s i g n - b u i l d f i r m s .
E . P r o j e c t C o n t r o l s
1 . 1 P r o j e c t c o n t r o l s m a n a g e m e n t p r o v i d e a n o v e r a l l p r o j e c t c o n t r o l s
m a n a g e m e n t a n d o v e r s i g h t t h a t w o u l d i n c l u d e t h e i m p l e m e n t a t i o n o f a n
i n t e g r a t e d s y s t e m o f b u d g e t i n g ( e s t i m a t i n g ) , c o s t , s c h e d u l i n g a n d d o c u m e n t
c o n t r o l t o p l a n , d o c u m e n t a n d t r a c k p r o j e c t a c t i v i t i e s a n d p r o g r e s s . D u r i n g
t h e i n i t i a l p a r t o f P h a s e 1 , r e v i e w t h e c u r r e n t P r o j e c t c o s t e s t i m a t e a n d
p r o v i d e c o m m e n t s , p r o v i d e s u p p o r t t o m o b i l i z e k e y s t a f f ; s e t u p p r o j e c t
c o n t r o l s y s t e m s a n d p r o c e d u r e s w h i c h i n c l u d e c h a n g e m a n a g e m e n t ; r e v i e w
p r o j e c t . W B S , b a s e l i n e b u d g e t a n d s c h e d u l e ; r e v i e w t h e p l a n n e d c a s h f l o w
p r o j e c t i o n ; a n d g e n e r a t e a n a g r e e d u p o n r e p o r t i n g f o r m a t . T h r o u g h o u t t h e
d e s i g n p h a s e , p r o v i d e o v e r s i g h t t o t h e p r o c e s s o f c o s t a n d s c h e d u l e c h a n g e
m a n a g e m e n t , a n d i m p l e m e n t a p r o j e c t c o n t r o l s s y s t e m t h a t w i l l b e w e b -
b a s e d a n d r e f l e c t r e a l t i m e p r o j e c t s t a t u s .
1 . 2 P l a n n i n g a n d s c h e d u l i n g e s t a b l i s h a b a s e l i n e m a s t e r / p r o j e c t s c h e d u l e f o r
t h e P r o j e c t t h a t w i l l b e u s e d t o m e a s u r e t h e p e r f o r m a n c e o f t h e p r o j e c t
d e v e l o p m e n t a n d d e s i g n - b u i l d a c t i v i t i e s ; p r e p a r e t e c h n i c a l s p e c i f i c a t i o n s t h a t
d e f i n e t h e s c h e d u l e s u b m i s s i o n r e q u i r e m e n t s f o r i n c l u s i o n i n t h e
q u a l i f i c a t i o n a n d p r o p o s a l d o c u m e n t s ; g e n e r a t e m o n t h l y s c h e d u l e
p e r f o r m a n c e a n d v a r i a n c e r e p o r t s i d e n t i f y i n g p r o b l e m a r e a s a n d
r e c o m m e n d e d c o r r e c t i v e a c t i o n s f o r C O M M I S S I O N r e v i e w a n d a p p r o v a l ;
E x h i b i t A A - 1 8
5 4
and attend regularly scheduled progress meetings with the COMMISSION
and CALTRANS.
1.3 Budgeting and cost control — establish and update the baseline Work
Breakdown Structure (WBS) and baseline budget, develop a: planned cash
flow projection, track and monitor actual project costs, process and track a
cost trending system that will be used as the basis of the project cost
forecast. Generate a monthly progress and cost report that will be submitted
to the client, along with the monthly invoice that reflects the value of the
progress earned.
1.4 Document management and control — work with RCTC and its consultants to
develop or define a document control system for review and approval by the
COMMISSION that provides the necessary systems, security, tools, training
and procedures for real-time communication and collaboration with the
Project team, COMMISSION, their consultants, CALTRANS and other
stakeholders as necessary allowing for the generation, maintenance and
storage of all project documents. The document management and control
system shall include:
• Compatibility with existing systems for the COMMISSION and
CALTRANS and other stakeholders as required;
• Detailed procedures and processes allowing for the effective use and
implementation of the document management and control system,
which shall include: correspondence control and distribution; drawing
control; record retention and archiving; meeting agenda, minutes, and
distribution; and procurement and contract administration document
control;
• Control, storage, and retrieval methods of both hard copies and
electronic records, with handling of documents being developed (in
progress), finalized documents (i.e. contract documents), and
documents representing as -built conditions;
System with a setup and file tracking system to allow Project personnel
and users ready access to all documents stored in specific locations;
• Ability to transfer the appropriate documents to the appropriate parties
in a format that is compatible with existing filing systems.
CONSULTANT shall fumish COMMISSION, within three (3) business days
after mailing or receipt, copies of all written correspondence between
CONSULTANT and any party pertaining specifically to the Project. Drafts of
any letters requiring COMMISSION review shall be submitted to the
COMMISSION within three (3) business days prior to their planned date of
issuance.
Exhibit A A-19
55
•
"
"
C O N S U L T A N T s h a l l b e r e s p o n s i b l e f o r o r g a n i z i n g , s c h e d u l i n g , a n d
p r e p a r i n g a l l m e e t i n g a g e n d a a n d i n f o r m a t i o n . C O N S U L T A N T s h a l l a l s o
r e c o r d a n d d i s t r i b u t e m i n u t e s t o C O M M I S S I O N a n d a l l p a r t i c i p a n t s w i t h i n
t h r e e ( 3 ) b u s i n e s s d a y s a f t e r t h e m e e t i n g .
1 . 5 E s t i m a t i n g C O N S U L T A N T s h a l l r e v i e w t h e c u r r e n t P r o j e c t c o s t e s t i m a t e
a n d b u d g e t , a n d p r e p a r e a n e w c o s t e s t i m a t e a n d f i r m b u d g e t f o r t h e d e s i g n -
b u i l d P r o j e c t , i n c l u d i n g t h e p r o v i s i o n f o r c o n t i n g e n c i e s a n d e s c a l a t i o n s a n d
s u b m i t t o t h e C O M M I S S I O N f o r a p p r o v a l . T h e c o s t e s t i m a t e a n d b u d g e t w i l l
b e u p d a t e d q u a r t e r l y a s n e w i n f o r m a t i o n i s d e v e l o p e d , c h a n g e s t o t h e
b u d g e t w i l l b e t r a c k e d a s v a r i a n c e s , a n d t h e C O M M I S S I O N n o t i f i e d o n a
p r o m p t a n d r e g u l a r b a s i s . A n y c h a n g e o r v a r i a n c e f r o m t h e p r o j e c t b u d g e t
w i l l s u b m i t t e d t o t h e C O M M I S S I O N f o r a p p r o v a l .
C O N S U L T A N T s h a l l p r e p a r e a n d s u b m i t t o C O M M I S S I O N f o r r e v i e w a n d
a p p r o v a l , a m o n t h l y p r o g r e s s r e p o r t w i t h t h e i r m o n t h l y i n v o i c e t h a t i n d i c a t e s
t h e w o r k p r o g r e s s a c h i e v e d b y C O N S U L T A N T d u r i n g t h e p e r i o d . T h e r e p o r t
s h a l l s u m m a r i z e t h e a c t u a l w o r k p r o g r e s s c o m p a r e d w i t h t h e p l a n n e d
p r o g r e s s a n d w i l l i d e n t i f y p r o b l e m a r e a s , p r o v i d e e v a l u a t i o n s ,
r e c o m m e n d a t i o n s , a n d t h e p r o c e s s t h a t C O N S U L T A N T w i l l f o l l o w t o r e c t i f y
t h e p r o b l e m ( s ) . T h e p r o g r e s s r e p o r t s h a l l b e s u b m i t t e d w i t h t h e m o n t h l y
i n v o i c e a n d s h a l l b e r e q u i r e d p r i o r t o p a y m e n t o f a n y i n v o i c e d a m o u n t s b y
C O M M I S S I O N . A t a m i n i m u m , t h e m o n t h l y r e p o r t s h o u l d a d d r e s s t h e
f o l l o w i n g s p e c i f i c a r e a s :
" N a r r a t i v e d i s c u s s i n g p r o g r e s s a n d s t a t u s o f w o r k ;
" G r a p h i c a l c o m p a r i s o n s f o r a c t u a l p r o g r e s s v s . p l a n n e d p r o g r e s s f o r
p h y s i c a l ( % c o m p l e t e ) a n d p e r f o r m a n c e ( h o u r s c o m p l e t e ) ; a n d
" A m e n d m e n t s u m m a r y h i s t o r y .
A P r o j e c t t e a m / p r o g r e s s m e e t i n g b e t w e e n C O N S U L T A N T , C O M M I S S I O N , a n d
C A L T R A N S s h a l l b e h e l d , a t a m i n i m u m , m o n t h l y , t o d i s c u s s P r o j e c t s t a t u s ,
s c h e d u l e , p o t e n t i a l p r o b l e m s , a n d o t h e r p r o g r e s s i s s u e s . C O N S U L T A N T w i l l
e s t a b l i s h t h e d a t e s a n d t i m e s o f t h e s e m e e t i n g s . C O M M I S S I O N , C A L T R A N S o r
C O N S U L T A N T m a y c a l l p r o j e c t c o o r d i n a t i o n m e e t i n g s a t a n y t i m e t h a t a n y p a r t y
r e q u i r e s d i s c u s s i o n o f P r o j e c t i s s u e s .
C O N S U L T A N T s h a l l a t t e n d t h e m o n t h l y t e c h n i c a l P r o j e c t S t e e r i n g C o m m i t t e e
m e e t i n g t h a t m a y b e e s t a b l i s h e d t o i d e n t i f y a n d r e s o l v e p r o j e c t i s s u e s , s t r e a m l i n e
l o c a l p e r m i t t i n g p r o c e s s e s , t r a c k p r o j e c t s t a t u s , a n d r e s o l v e l o c a l c o o r d i n a t i o n
i s s u e s . T h e S t e e r i n g C o m m i t t e e m a y c o n s i s t o f r e p r e s e n t a t i v e s f r o m
C O M M I S S I O N , C A L T R A N S , c i t i e s , a n d o t h e r l o c a l a g e n c i e s . C O N S U L T A N T
s h a l l p r o v i d e a n u p d a t e o f p r o j e c t s t a t u s a n d r e s p o n d t o a n d a d d r e s s a n y
q u e s t i o n s a n d c o n c e r n s o f t h e S t e e r i n g C o m m i t t e e .
C O N S U L T A N T s h a l l a l s o e s t a b l i s h a n d p r o v i d e a f a c i l i t a t o r ( c h a i r ) f o r a n
A e s t h e t i c s C o m m i t t e e , a s u b - c o m m i t t e e o f t h e S t e e r i n g C o m m i t t e e , t h a t m a y b e
E x h i b i t A A - 2 0
5 6
F.
established and meet to address Project landscaping and aesthetic treatment
issues. The Aesthetics Committee may consist of representatives from
CONSULTANT, COMMISSION, CALTRANS, and local agencies.
CONSULTANT shall prepare and submit to COMMISSION, an Aesthetics Plan
which will contain the aesthetics concepts approved and adopted by the
Aesthetics Committee for design -build contractors scope, including landscaping
treatment, structure and wall treatments, and other recommended design
aesthetic features.
Construction Management
1.1 CONSULTANT shall perform constructability reviews during development of
the Design Concept drawings to verify ROW limits, identify any adverse
construction impacts; participate in development of the draft TMP, and
coordinate with the PANED consultant to identify any environmental
commitments that may adversely impact construction. The Construction
Manager shall participate in the evaluation of any received bid alternatives
and shall participate in the evaluation of the design -builder. Tasks include:
• Construction ,planning and design support
• Design -Build RFP development and review
• Development of procedures, policies and manuals
• Construction scheduling support
• Construction Staging Plans support
Deliverables:
The following list of deliverables is required under the
Project Management
• Project Management Plan
• Project Implementation Plan
• Project Safety Plan
• Project Quality Plan
• Public Communication Plan (draft)
• Insurance Certificates
• Project Charter
• Parenting Workshop Reports
• Risk Analysis and Report
• Agency Agreements
Planning and Design
• Type Selection Reports
• Utility Agreements
• RNV Acquisition Schedule
• Business Relocation Plan
Exhibit A A-21
57
Phase 1 scope of services:
NTP + 91 days
NTP + 91 days
NTP + 91 days
NTP + 91 days
NTP + 30 (+ 91 days)
Before NTP
First Partnering Session
Workshop Date + 14 days
Workshop Date + 14 days
Before D/B NTP
Before Final RFP Release
Upon Development
Monthly
NTP + 91 Days w/ updates
•
"
T o l l i n g a n d O p e r a t i o n s
" T o l l i n g S y s t e m s R e p o r t B e f o r e D r a f t R F P
C o n t r a c t a n d P r o c u r e m e n t
" L e t t e r o f I n t e r e s t 1 5 m o ' s < R O D
" R F Q E v a l u a t i o n M a n u a l 1 5 m o ' s < R O D
" D r a f t R F P 1 4 m o ' s < R O D
" F i n a l R F Q 1 4 m o ' s < R O D
" S h o r t l i s t R e c o m m e n d a t i o n s 9 m o ' s < R O D
" F i n a l S e l e c t i o n E v a l u a t i o n M a n u a l 7 m o ' s < R O D
" F i n a l R F P 7 m o ' s < R O D
" A w a r d R e c o m m e n d a t i o n @ ' : R O D
P r o j e c t C o n t r o l s
" P C M M a s t e r S c h e d u l e a n d B u d g e t N T P + 6 0 d a y s
" P r o g r a m M a s t e r S c h e d u l e a n d B u d g e t N T P + 6 m o ' s
" E s t a b l i s h R e p o r t F o r m a t s N T P + 6 0 d a y s
" P r o j e c t S t a t u s R e p o r t s M o n t h l y
" I n v o i c e M o n t h l y
E x h i b i t A A _ 2 2
5 8
EXHIBIT "B"
SCHEDULE OF SERVICES
j Attached behind this page _ j
Exhibit B
59
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EXHIBIT "C"
PART 1
COMPENSATION AND PAYMENT
For the satisfactory performance and completion of the Services under this
Agreement, the Commission will pay the Consultant compensation as set forth herein.
1. ELEMENTS OF COMPENSATION.
Compensation for the Services will be comprised of the following elements: 1.1
Direct Labor Costs; 1.2 Fixed Fee; and 1.3 Additional Direct Costs.
1.1 DIRECT LABOR COSTS.
Direct Labor costs shall be paid in an amount equal to the product of the
Direct Salary Costs and the Multiplier which are defined as follows:
1.1.1 DIRECT SALARY COSTS
Direct Salary Costs are the base salaries and wages actually paid
to the Consultant's personnel directly engaged in performance of
the Services under the Agreement. (The range of hourly rates paid
to the Consultant's personnel appears in Section 2 below.)
1.1.2 MULTIPLIER"
The Office and (Field) Multipliers to be applied to the Direct Salary
Costs to determine the Direct Labor Costs are 2.5252 and (2.2253)
respectively, and are the sum of the following components:
1.1.2.1 Direct Salary Costs
1.1.2.2 Payroll Additives
1.00
0.6502
The decimal ratio of Payroll Additives to Direct Salary Costs.
Payroll Additives include all employee benefits, allowances for
vacation, sick leave, and holidays, and company portion of
employee insurance and social and retirement benefits, all federal
and state payroll taxes, premiums for insurance which are
measured by payroll costs, and other contributions and benefits
imposed by applicable laws and regulations.
Exhibit C-1
61
"
1 . 1 . 2 . 3 O v e r h e a d C o s t s 0 . 8 7 5 0 a n d ( 0 . 5 7 5 1 )
T h e d e c i m a l r a t i o o f a l l o w a b l e O v e r h e a d C o s t s t o t h e C o n s u l t a n t
f i r m ' s t o t a l d i r e c t s a l a r y c o s t s . A l l o w a b l e O v e r h e a d C o s t s i n c l u d e
g e n e r a l , a d m i n i s t r a t i v e a n d o v e r h e a d c o s t s o f m a i n t a i n i n g a n d
o p e r a t i n g e s t a b l i s h e d o f f i c e s , a n d c o n s i s t e n t w i t h e s t a b l i s h e d f i r m
p o l i c i e s , a n d a s d e f i n e d i n t h e F e d e r a l A c q u i s i t i o n s R e g u l a t i o n s ,
P a r t 3 1 . 2 .
1 . 1 . 2 . 4 M u l t i p l i e r , 2 . 5 2 5 2 a n d ( 2 . 2 2 5 3 )
( s u m o f 1 . 1 . 2 . 1 , 1 . 1 . 2 . 2 , a n d 1 . 1 . 2 . 3 )
" T h e P a y r o l l A d d i t i v e s a n d O v e r h e a d C o s t s , a s t h o s e t e r m s a r e
d e f i n e d a b o v e , s h a l l b e a d j u s t e d a n n u a l l y t o e q u a l C o n s u l t a n t ' s
a u d i t e d o v e r h e a d c o s t s f o r t h e p r e c e d i n g y e a r . T h e a d j u s t m e n t
s h a l l o c c u r w h e n C o n s u l t a n t h a s p u b l i s h e d i t s a u d i t e d o v e r h e a d
r a t e a n d s h a l l a p p l y t o D i r e c t S a l a r y C o s t , a s d e f i n e d a b o v e ,
i n c u r r e d t h e r e a f t e r u n t i l t h e r a t e f o r t h e f o l l o w i n g y e a r i s a v a i l a b l e
u p o n c o m p l e t i o n o f a n i n d e p e n d e n t a u d i t o f C o n s u l t a n t ' s i n d i r e c t
c o s t r a t e .
1 . 2 F I X E D F E E .
1 . 2 . 1 T h e F i x e d F e e i s t h e C o n s u l t a n t ' s a n d C o n s u l t a n t ' s s u b c o n s u l t a n t s '
p r o f i t . T h e M a x i m u m F i x e d F e e u n d e r t h i s A g r e e m e n t i s T w o
M i l l i o n T h r e e H u n d r e d F i f t y O n e T h o u s a n d F o u r H u n d r e d T w e n t y
S e v e n D o l l a r s ( $ 2 , 3 5 1 , 4 2 7 . 0 0 ) .
1 . 2 . 2 A p o r t i o n o f t h e F i x e d F e e s h a l l b e p a i d o n a p r o - r a t e d b a s i s , i n
p r o p o r t i o n t o t h e m o n t h l y i n v o i c e d D i r e c t L a b o r C o s t s a n d t h e t o t a l
D i r e c t L a b o r C o s t c o m p e n s a t i o n , a s p a r t o f e a c h m o n t h l y b i l l i n g .
1 . 2 . 3 T h e F i x e d F e e m a y b e a d j u s t e d u p o n w r i t t e n a p p r o v a l o f t h e
C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r , a s f u r t h e r s e t f o r t h i n S e c t i o n 6 .
1 . 3 A D D I T I O N A L D I R E C T C O S T S .
A d d i t i o n a l D i r e c t C o s t s d i r e c t l y i d e n t i f i a b l e t o t h e p e r f o r m a n c e o f t h e
s e r v i c e s o f t h i s A g r e e m e n t s h a l l b e r e i m b u r s e d a t t h e r a t e s b e l o w , o r a t
a c t u a l i n v o i c e d c o s t .
R a t e s f o r i d e n t i f i e d A d d i t i o n a l D i r e c t C o s t s a r e a s f o l l o w s :
E x h i b i t C - 2
6 2
ITEM REIMBURSEMENT RATE
Per Diem
Car mileage
Rental Car
Travel
Photocopies (Black & White)
Photocopies (Color)
Photographs/
other reprographic Services
Postage/Shipping
Courier Service
Other Rentals, supplies, purchases
Actual Cost
0.55 or current IRS rate
Actual Cost
Actual Cost
Actual Cost
Actual Cost
Actual Cost
Actual Cost
Actual Cost
Actual Cost
Travel by air and travel in excess of 100 miles from the Consultant's office
nearest to the Commission's office must have the Commission's prior
written approval to be reimbursed under this Agreement.
2. DIRECT SALARY RATES
Direct Salary Rates, which are the range of hourly rates to be used in
determining Direct Salary Costs in Section 1.1.1 above, are given below and are
subject to the following:
2.1 Direct Salary Rates shall be applicable to both straight time and overtime
work, unless payment of a premium for overtime work is required by law,
regulation or craft agreement, or is otherwise specified in this Agreement.
In such event, the premium portion of Direct Salary Costs will not be
subject to the Multiplier defined in Paragraph 1.1.2 above.
2.2 Direct Salary Rates shown herein are in effect for one year following the
effective date of the Agreement. Thereafter, they may be adjusted
annually to reflect the Consultant's adjustments to individual
compensation. The Consultant shall notify the Commission in writing prior
to a change in the range of rates included herein, and prior to each
subsequent change.
POSITION OR CLASSIFICATION RANGE OF HOURLY RATES
Senior Program Director
Construction Director
Principal Project Manager
Project Engineer
Sr. Project Planner
Sr. Supervising Engineer
Exhibit C-3
63
$67.55 - $148.19/hour
$53.89 - $97.02/hour
$53.89 - $97.02/hour
$34.62 - $60.58 /hour
$42.26 - $76.06 /hour
$42.26 - $76.06/hour
•
"
P r i n c i p a l P r o j e c t E n g i n e e r
P r i n c i p a l E n g i n e e r
S r . E n g i n e e r
P r i n c i p a l D e s i g n e r
E n g i n e e r i n g M a n a g e r
P r i n c i p a l P r o j e c t C o n t r o l s M a n a g e r
D o c u m e n t C o n t r o l S u p e r v i s o r
L e a d T e c h n i c a l W r i t e r / E d i t o r
S r . A d m i n i s t r a t i v e A s s i s t a n t
$ 4 2 - . 2 6 - $ 7 6 . 0 6 / h o u r
$ 3 4 . 6 2 ' $ 6 0 . 5 8 / h o u r
$ 3 0 . 0 5 - $ 5 2 . 6 0 / h o u r
$ 3 0 . 0 5 - $ 5 2 . 6 0 / h o u r
$ 4 7 . 0 7 - . $ 9 7 . 0 2 / h o u r
$ 4 7 . 0 7 - $ 1 0 2 . 7 4 / h o u r
$ 3 0 . 0 5 - ' $ 5 2 . 6 0 / h o u r
$ 2 5 . 1 9 - $ 4 4 . 0 9 / h o u r
$ 1 9 . 2 3 - $ 3 3 . 6 5 / h o u r
2 . 3 T h e a b o v e r a t e s a r e f o r t h e C o n s u l t a n t o n l y . A l l r a t e s f o r s u b c o n s u l t a n t s
t o t h e C o n s u l t a n t w i l l b e i n a c c o r d a n c e w i t h t h e C o n s u l t a n t ' s c o s t
p r o p o s a l :
3 . I N V O I C I N G .
3 . 1 E a c h m o n t h t h e C o n s u l t a n t s h a l l s u b m i t a n i n v o i c e f o r S e r v i c e s p e r f o r m e d
d u r i n g t h e p r e c e d i n g m o n t h . T h e o r i g i n a l i n v o i c e s h a l l b e s u b m i t t e d t o t h e
C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r w i t h t w o ( 2 ) c o p i e s t o t h e C o m m i s s i o n ' s
P r o j e c t C o o r d i n a t o r .
3 . 2 C h a r g e s s h a l l b e b i l l e d i n a c c o r d a n c e w i t h t h e t e r m s a n d r a t e s i n c l u d e d
h e r e i n , u n l e s s o t h e r w i s e a g r e e d i n w r i t i n g b y t h e C o m m i s s i o n ' s
R e p r e s e n t a t i v e .
3 . 3 B a s e W o r k s h a l l b e c h a r g e d s e p a r a t e l y , a n d t h e c h a r g e s f o r e a c h t a s k
a n d M i l e s t o n e l i s t e d i n t h e S c o p e o f S e r v i c e s , s h a l l b e l i s t e d s e p a r a t e l y .
T h e c h a r g e s f o r e a c h i n d i v i d u a l a s s i g n e d b y t h e C o n s u l t a n t u n d e r t h i s
A g r e e m e n t s h a l l b e l i s t e d s e p a r a t e l y o n a n a t t a c h m e n t t o t h e i n v o i c e .
3 . 4 A c h a r g e o f $ 1 , 0 0 0 o r m o r e f o r a n y o n e i t e m o f A d d i t i o n a l D i r e c t C o s t s
s h a l l b e a c c o m p a n i e d b y s u b s t a n t i a t i n g d o c u m e n t a t i o n s a t i s f a c t o r y t o t h e
C o m m i s s i o n s u c h a s i n v o i c e s , t e l e p h o n e l o g s , e t c . C o n s u l t a n t s h a l l
m a i n t a i n f i l e s a n d d o c u m e n t a t i o n , f o r a u d i t i n g p u r p o s e s , s u b s t a n t i a t i n g a l l
A d d i t i o n a l D i r e c t C o s t s c h a r g e d t o t h e C o m m i s s i o n .
3 . 5 E a c h c o p y o f e a c h i n v o i c e s h a l l b e a c c o m p a n i e d b y a M o n t h l y P r o g r e s s
R e p o r t a n d s p r e a d s h e e t s s h o w i n g h o u r s e x p e n d e d b y t a s k f o r e a c h
m o n t h a n d t o t a l p r o j e c t t o d a t e .
3 . 6 E a c h i n v o i c e s h a l l i n d i c a t e p a y m e n t s t o D B E s u b c o n s u l t a n t s o r s u p p l i e s
b y d o l l a r a m o u n t a n d a s a p e r c e n t a g e o f t h e t o t a l i n v o i c e .
3 . 7 E a c h i n v o i c e s h a l l i n c l u d e a c e r t i f i c a t i o n s i g n e d b y t h e C o n s u l t a n t ' s
R e p r e s e n t a t i v e o r a n o f f i c e r o f t h e f i r m w h i c h r e a d s a s f o l l o w s :
E x h i b i t C - 4
6 4
I hereby certify that the hours and salary rates charged in this invoice are
the actual hours and rates worked and paid to the employees listed.
Signed
Title
Date
Invoice No..
4. PAYMENT
4.1 The Commission shall pay the Consultant within four to six weeks after
receipt by the Commission of an original invoice. Should the Commission
contest any portion of an invoice, that portion shall be held for resolution,
without interest, but the uncontested balance shall be paid.
4.2 The final ,payment for Services under this Agreement will be made only
after the Consultant has executed a Release and Certificate of Final
Payment.
5. SAVINGS BONUS
5.1 Definitions
5.1.1 "Savings Bonus" shall mean compensation to be provided to
Consultant, in addition to any other compensation under this Agreement, for Actual
Savings realized by the Commission, in an amount not to exceed $2,000,000.
5.1.3 "Actual Cost" shall mean the actual cost of providing the Services,
as determined at completion of Phase 1, less Other Direct Costs. The Actual Cost shall
be calculated following submission of the final invoice for Phase 1 by Consultant and
final acceptance of the Phase 1 Services by Commission.
5.1.4 "Actual Savings" shall mean the savings achieved by Consultant
as determined at completion of Phase 1 based on the Metrics.
5.1.5 "Metrics" shall mean the set of metrics to be mutually established
and agreed upon by the Parties within ninety (90) days of the effective date of this
Agreement to be used in determining the Actual Savings. The Metrics, if established as
set forth herein and approved in writing by the Commission's Executive Director, shall
be incorporated into the terms of this Section 5.1.5 as though fully set forth herein.
5.2 The Commission desires to encourage and reward Consultant for Project
delivery that is of excellent quality and also timely, efficient and economical. In addition
to any other compensation provided for in the Agreement, Consultant shall be entitled to
Exhibit C-5
65
•
"
a S a v i n g s B o n u s e q u a l t o t w e n t y p e r c e n t ( 2 0 % ) o f A c t u a l S a v i n g s r e a l i z e d b y t h e
C o m m i s s i o n , u p t o t h e n o t t o e x c e e d a m o u n t o f $ 2 , 0 0 0 , 0 0 0 .
I f t h e P a r t i e s a r e u n a b l e t o s u c c e s s f u l l y e s t a b l i s h t h e M e t r i c s , t h e P a r t i e s a g r e e t h a t
C o n s u l t a n t s h a l l n o t b e e n t i t l e d t o a n y S a v i n g s B o n u s . i f t h e M e t r i c s a r e a d o p t e d , t h e
C o m m i s s i o n m a y a d j u s t t h i s S a v i n g B o n u s p r o g r a m , p u r s u a n t t o a w r i t t e n a m e n d m e n t ,
a s r e q u i r e d t o e q u i t a b l y a c c o u n t f o r c h a n g e s i n w o r k a s s i g n e d t o t h e C o n s u l t a n t .
T h e C o n s u l t a n t a c k n o w l e d g e s t h a t i t i s u n d e r a p r e - e x i s t i n g l e g a l o b l i g a t i o n t o d e l i v e r
t h e P r o j e c t a t t h e l o w e s t c o s t t o t h e C o m m i s s i o n . T h e S a v i n g B o n u s i s b e i n g o f f e r e d a s
a n i n c e n t i v e t o C o n s u l t a n t . A n y d i s p u t e a r i s i n g o u t o f t h e a d m i n i s t r a t i o n , c a l c u l a t i o n o r
m e a n i n g o f t h i s S e c t i o n 5 s h a l l b e r e s o l v e d a t t h e s o l e d i s c r e t i o n o f t h e E x e c u t i v e
D i r e c t o r . T h e e x c l u s i v e r e m e d y f o r a n y c l a i m u n d e r t h i s S e c t i o n 5 s h a l l b e a w r i t t e n
a p p e a l t o t h e C o m m i s s i o n , a n d s u c h c l a i m s h a l l n o t b e s u b j e c t t o l i t i g a t i o n o r a n y o t h e r
r e m e d y e i t h e r a t l a w o r i n e q u i t y .
6 . V A R I A B L E F E E I N C E N T I V E
6 . 1 T h e F i x e d F e e , a s d e s c r i b e d i n S e c t i o n 1 . 2 , m a y b e a d j u s t e d b y t h e
C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r o n a s e m i - a n n u a l b a s i s d u r i n g t h e t e r m o f t h i s
A g r e e m e n t b a s e d o n a n e v a l u a t i o n o f C o n s u l t a n t ' s p e r f o r m a n c e o f t h e S e r v i c e s d u r i n g
t h e p r e c e d i n g s i x ( 6 ) m o n t h p e r i o d ( t h e " E v a l u a t i o n " ) .
6 . 2 T h e E v a l u a t i o n s h a l l b e c o n d u c t e d b y a f o u r ( 4 ) m e m b e r E v a l u a t i o n
c o m m i t t e e t o b e d e s i g n a t e d b y t h e C o m m i s s i o n ( t h e " C o m m i t t e e " ) . T h e C o m m i t t e e
s h a l l b e c o m p r i s e d o f C o m m i s s i o n e m p l o y e e s , c o n s u l t a n t s a n d / o r o t h e r p r i m e
s t a k e h o l d e r s i n t h e P r o j e c t . C o m m i t t e e m e m b e r s s h a l l b e s e l e c t e d b a s e d o n t h e i r
i n v o l v e m e n t w i t h t h e P r o j e c t , k n o w l e d g e o f t h e S e r v i c e s , e x p e r i e n c e , a n d o b j e c t i v i t y , a s
d e t e r m i n e d b y t h e C o m m i s s i o n . T h e C o m m i s s i o n s h a l l p r o v i d e t h i r t y ( 3 0 ) d a y s a d v a n c e
w r i t t e n n o t i c e t o C o n s u l t a n t o f t h e s e l e c t e d C o m m i t t e e m e m b e r s . S h o u l d C o n s u l t a n t
h a v e c o n c e r n s r e g a r d i n g t h e s e l e c t i o n o f a n y C o m m i t t e e m e m b e r , C o n s u l t a n t s h a l l
p r o v i d e n o t i c e o f t h e C o n s u l t a n t ' s c o n c e r n s t o t h e C o m m i s s i o n ' s R e p r e s e n t a t i v e w i t h i n
f i f t e e n ( 1 5 ) d a y s o f r e c e i p t o f C o m m i s s i o n ' s n o t i c e . T h e C o m m i s s i o n s h a l l c o n s i d e r
C o n s u l t a n t ' s c o n c e m s a n d s h a l l i n f o r m C o n s u l t a n t o f i t s f i n a l d e c i s i o n r e l a t e d t o
c o m p o s i t i o n o f t h e C o m m i t t e e n o l e s s t h a n f i v e ( 5 ) d a y s b e f o r e t h e d a t e t h e i n i t i a l
E v a l u a t i o n m e e t i n g w i l l b e h e l d .
6 . 3 E v a l u a t i o n o f C o n s u l t a n t ' s p e r f o r m a n c e o f t h e S e r v i c e s s h a l l b e b a s e d o n
a 5 p o i n t r a t i n g s c a l e a s f o l l o w s :
A s c o r e o f 1 r e p r e s e n t s p o o r p e r f o r m a n c e ;
A s c o r e o f 2 r e p r e s e n t s b e l o w a v e r a g e p e r f o r m a n c e ;
A s c o r e o f 3 r e p r e s e n t s a v e r a g e p e r f o r m a n c e ;
A s c o r e o f 4 r e p r e s e n t s a b o v e a v e r a g e p e r f o r m a n c e ;
A s c o r e o f 5 r e p r e s e n t s e x c e p t i o n a l p e r f o r m a n c e .
E x h i b i t C - 6
6 6
6.4 The Committee members shall evaluate Consultant's performance of the
Services based on the Evaluation criteria to be mutually established and agreed upon
by the Parties, and approved in writing by the Commission's Executive Director, within
ninety (90) days of the effective date of this Agreement (the "Criteria"). As part of the
Criteria, the Parties shall also mutually establish and agree upon the appropriate fee
adjustments to be made based on the Evaluation.
If the Parties are unable to successfully establish the Criteria, including related fee
adjustments, the Parties agree that Consultant and its subconsultants shall not be
entitled to any fee adjustments, and the Fixed Fee set forth in Section 1.2 of this
Agreement shall remain unadjusted.
6.5 Before the Committee commences scoring, Consultant shall present a
self -assessment, based on the Criteria, to the Committee. Committee meetings shall be
confidential. Committee members may discuss Consultant's performance of the
Services prior to scoring, but each Committee member shall vote independently by
private ballot. Following completion of the Committee's evaluation, Consultant shall be
entitled to meet with the Committee to discuss the Committee's results.
6.6 Fee adjustments made as a result of the Evaluation, if any, shall apply to
the subsequent six (6) month billing period commencing with the first invoice following
the date the relevant Evaluation is complete. Fee adjustments shall apply to the
Consultant and its subconsultants.
6.7 In order to prevent any actual or perceived conflicts of interest, Consultant
and its subconsultants shall be prohibited from providing any "gifts" in excess of Fifty
Dollars ($50), cumulatively, in any calendar year during the term of this Agreement to
any Commission empbYee, or to any consultant of the Commission directly involved in
the Project. As used in this Section, the term "gift" shall have the meaning ascribed to
that term under the Political Reform Act, California Govemment Code section 82028. If
this Section 6.7 is violated, Consultant and its subconsultants shall not be entitled to any
performance based fee adjustment that results in an increase in the Fixed Fee for the
Evaluation period occurring after such violation is discovered.
7. EARLY COMPLETION INCENTIVE
The Parties agree to negotiate, in good faith, the possibility of an early completion
incentive that would apply to Phase 2 of the Project, if awarded to Consultant. This
agreement to negotiate shall in no way bind the Commission to provide such incentive,
and shall not entitle Consultant to rescind the option granted herein for Phase 2
Services.
Exhibit C-7
--67
•
"
E X H I B I T " C "
P A R T 2
A P P R O V E D S U B C O N S U L T A N T S
A N D
A P P R O V E D B I L L I N G R A T E S
E x h i b i t C - 8
6 8
APPROVED SUBCONSULTANTS
EXHIBIT C-Part 2
Finn
Direct
Salary
Cost
Salary
Additives
Overhead
Multiplier
Fee /
Profit
Rate
Total
Multiplier
Arellano Associates
1.00
0
0.6
1.6
0.10
1.76
DG Construction Management
1.00
.41
.76
2.17
0.10
2.387
_
Group Delta Consultants, Inc
1.00
.30
1.8481
3.1481
0.10
3.46291
HDR, Inc
1.00
.4909
1.1860
2.6769
0.10
2.94459
Overland, Pacific 8i Cutler, Inc
1.00
.409
1.046
2.455
0.00
2.7005
Padilla & Associates, Inc
1.00
.8122
.8252
2.6374
0.10
2.9011
Psomas
140
.48
1.43
2.91
0.10
3.20
Southstar Engineering and Consulting, Inc
1.00
0
1.08
2.08
0.10
2.28
_
TEC Management Consultants, Inc
1.00
.33
1.59
2.92
0.10
3.212
Tom Warne and Associates
1.00
0
0
1
0
1"
' Total billable rate as shown in the following table ($300 / hour
Sub -Consultant Reimbursable
Other Direct Cost
ITEM
Per Diem
Car mileage
Travel
Photocopies
Blueline
LD Telephone
Fax
Computer Charges
Photographs
REIMBURSEMENT RATE
$ Actual IRS Rate
$ actual IRS rate for date traveled
$ Actual Cost
$ 0.10/copy
$ 1.10/sheet
$ included in burdened rate
$ included in burdened rate
$ included in burdened rate
$ included in burdened rate
Other Direct Cost Permitted under the FAR and not listed above are reimbursed at
Cost
ARRELLANO ASSOCIATES
POSITION OR CLASSIFICATION
Outreach Principal -in -Charge
Outreach Project Director
Outreach Project Manager
Outreach Project Coordinator
Outreach Project Support
Exhibit C-9
69
RANGE OF HOURLY RATES
$115.00 - $150.00/hour
$100.00 - $135.00/hour
$80.00 - $120.00/hour
$55.00 - $85.00/hour
$35.00 - $60.00/hour
"
P r o j e c t S u p p o r t
A d m i n i s t r a t i v e
D G C O N S T R U C T I O N M A N A G E M E N T .
P O S I T I O N O R C L A S S I F I C A T I O N
P r i n c i p a l
G R O U P D E L T A C O N S U L T A N T S I N C .
P O S I T I O N O R C L A S S I F I C A T I O N
P r i n c i p a l E n g i n e e r
A s s o c i a t e
S e n i o r E n g i n e e r / G e o l o g i s t
P r o j e c t E n g i n e e r / G e o l o g i s t
S t a f f E n g i n e e r / G e o l o g i s t
S e n i o r T e c h n i c i a n
S e n i o r T e c h n i c i a n ( P r e v a i l i n g W a g e )
C A R D
S u p p o r t
H D R I N C
P O S I T I O N O R C L A S S I F I C A T I O N
P r i n c i p a l
S e n i o r P r o j e c t M a n a g e r
S e n i o r P r o j e c t M a n a g e r / P l a n n i n g
P r o j e c t M a n a g e r
P r o j e c t M a n a g e r / P l a n n i n g
C o n t r a c t s M a n a g e r
P r o j e c t M a n a g e r / D e s i g n
F i e l d M a n a g e r
P r o g r a m M a n a g e m e n t
P r o j e c t M a n a g e r / R O W
P r o j e c t M a n a g e r / A l t D e l i v e r y
S e n i o r D e s i g n E n g i n e e r / T o l l i n g
D e s i g n E n g i n e e r / R O W
E n g i n e e r / R a i l
E n g i n e e r / R O W
P r o c u r e m e n t A n a l y s t s
E n g i n e e r / R a i l
S e n i o r P r o j e c t E n g i n e e r
T o l l i n g S p e c i a l i s t s
E c o n o m i s t 3
C A D D / S e n i o r D e s i g n e r
E c o n o m i s t 2
P r o j e c t C o o r d i n a t o r
A d m i n i s t r a t i o n
E c o n o m i s t 1
R O W S p e c i a l i s t s
E x h i b i t C - 1 0
7 0
$ 2 0 . 0 0 - $ 3 5 0 0 / h o u r
$ 1 0 . 0 0 $ 2 5 . 0 0 / h o u r
R A N G E O F H O U R L Y R A T E S
$ 7 9 . 3 3 - $ 8 1 . 7 3 / h o u r
R A N G E O F H O U R L Y R A T E S
$ 8 4 . 1 3 -
$ 5 2 0 0 -
$ 4 4 . 7 1 -
$ 3 5 . 5 8 -
$ 2 8 . 8 5 -
$ 2 7 . 5 0 -
$ 3 6 . 0 6 -
$ 2 8 . 8 5 -
$ 1 4 . 0 0 -
R A N G E O F
$ 1 0 6 . 0 0
$ 1 0 1 . 0 0
$ 1
$ 9 3 . 0 0
$ 8 4 . 0 0
$ 8 0 . 0 0
$ 7 9 . 0 0
$ 7 9 . 0 0
$ 7 4 . 0 0
$ 7 3 . 0 0
$ 6 4 . 0 0
$ 6 1 . 0 0
$ 5 1 . 0 0
$ 5 0 . 0 0 -
$ 4 9 . 0 0
$ 6 3 . 0 0
$ 5 0 . 0 0 -
$ 6 1 . 0 0
$ 5 7 . 0 0
$ 5 5 . 0 0
$ 4 1 . 0 0
$ 3 8 . 0 0
$ 3 4 . 0 0
$ 3 3 . 0 0
$ 3 0 . 0 0
$ 3 0 . 0 0
$ 9 4 . 0 9 / h o u r
$ 5 9 . 4 2 / h o u r
$ 4 6 . 0 5 / h o u r
$ 4 1 . 1 0 / h o u r
$ 3 6 . 1 5 / h o u r
$ 3 3 . 9 9 / h o u r
$ 3 7 . 1 4 / h o u r
$ 2 9 . 7 1 / h o u r
$ 2 7 . 7 3 / h o u r
H O U R L Y R A T E S
- $ 1 1 6 . 0 0 / h o u r
- $ 1 1 1 . 0 0 / h o u r
0 0 . 0 0 - $ 1 1 0 . 0 0 / h o u r
- $ 1 0 3 , 0 0 / h o u r
- $ 9 4 . 0 0 / h o u r
- $ 9 4 . 0 0 / h o u r
- $ 8 9 . 0 0 / h o u r
- $ 8 9 . 0 0 / h o u r
$ 8 4 . 0 0 / h o u r
- $ 8 3 . 0 0 / h o u r
- $ 7 4 . 0 0 / h o u r
- $ 7 1 . 0 0 / h o u r
- $ 6 1 . 0 0 / h o u r
$ 6 0 . 0 0 / h o u r
- $ 5 9 . 0 0 / h o u r
- $ 9 3 . 0 0 / h o u r
$ 6 0 . 0 0 / h o u r
- $ 7 1 . 0 0 / h o u r
- $ 9 0 . 0 0 / h o u r
- $ 6 5 . 0 0 / h o u r
- $ 5 1 . 0 0 / h o u r
- $ 4 8 . 0 0 / h o u r
- $ 4 4 . 0 0 / h o u r
- $ 4 3 . 0 0 / h o u r
- $ 4 0 . 0 0 / h o u r
- $ 4 0 . 0 0 / h o u r
Technician
Design Engineer
OVERLAND, PACIFIC & CUTLER, INC
POSITION OR CLASSIFICATION
Principal
Principal Consultant/Director
Senior Project Manager
Project Manager
Sr. Consultant
Analyst
Consultant
Technician/Project Support
Secretarial/Clerical
PADILLA & ASSOCIATES
POSITION OR CLASSIFICATION
$30.00 - $40.00/hour
$26.00 $36.00/hour
RANGE OF HOURLY RATES
$68.93 - $76.65/hour
$47.04 - $89.53/hour
$39.66 - $51.50/hour
$29.72 - $44,67/hour
$27.48 - $38.68/hour
$23.53 - $42.23/hour
$17.83 - $27.63/hour
$15.85 - $32.961hour
$14.42 $24.49/hour
RANGE OF HOURLY RATES
Labor Compliance PM/Administrator
Sr. Compliance Officer/Deputy PM
Sr. Compliance Analyst
PSOMAS
$91.92 - $94.68/hour
$39.73 - $52.05/hour
$36.71 - $39.72/hour
POSITION OR CLASSIFICATION RANGE OF HOURLY RATES
Project Manager/Technical Manager
Sr. Project Surveyor/Sr. GIS Specialist
Project Surveyors/GIS Specialist
Staff Surveyors
Survey Tech/CADD Tech
Project Administrator
One-man Survey Party
Two -man Survey Party
Three-man Survey Party
Field Supervisor
$70.29 - $85.91 /hour
$49.98 - $70.29/hour
$40.61 - $49.98/hour
$28.12 - $40.61 /hour
$28.12 - $40.61 /hour
$23.43 - $28.12/hour
$51.55 - $54.67/hour
$75.60 - $79.66/hour
$104.65 - $109.34/hour
$39.05 - $42.17/hour
SOUTHSTAR ENGINEERING AND CONSULTING, INC.
POSITION OR CLASSIFICATION
Utility Manager
Agency Coordination Manager
Senior Engineer
Wet Utility Lead/Estimator
Utility Inspector/Field Inspector
Utility Coordinator
Administrator
Exhibit C-11
71
RANGE OF HOURLY RATES
$87.41 - $91.78/hour
$83.04 - $91.78/hour
$65.56 - $78.67/hour
$63.37 - $67.74/hour
$43.71 - $65.56/hour
$34.97 - $61.19/hour
$19.67 - $30.59/hour
•
"
T E C M A N A G E M E N T C O N S U L T A N T S , I N C .
P O S I T I O N O R C L A S S I F I C A T I O N
S e n i o r U t i l i t y E n g i n e e r
C A D D
I n s p e c t o r
T O M W A R N E & A S S O C I A T E S
P O S I T I O N O R C L A S S I F I C A T I O N
P a r t n e r i n g F a c i l i t a t o r
E x h i b i t C - l 2
7 2
R A N G E O F H O U R L Y R A T E S
$ 5 0 . 0 0 - $ 7 5 . 0 0 / h o u r
$ 4 5 . 0 0 - $ 6 5 . 0 0 / h o u r
$ 5 0 . 0 0 - $ 6 5 . 0 0 / h o u r
R A N G E O F H O U R L Y R A T E S
$ 3 0 0 / h o u r
EXHIBIT "C"
PART 3
BASELINE BUDGET
SPREADSHEETS ATTACHED
Exhibit C-13
73
•
41illent No.09.31.081.00
Parson.CM Services
Parsons
HDR
OPC
Psomas
Arellano
Group
Southstar Delta TEC Padilla
Tom.
Warne
DG Const:
Mgt
Total
Project Management
1.1
Project Management $1,517,939
$
$1,517,939
1.2
Safety $65,564
_
$65,564
1.3
CIA/QC $112,737
$112,737
1.4
Insurance/Risk Management $65,967
$65,967
1.5
Toll Financing $128,010
$128,010
1.6 Labor/DBE Compliance
$126,162
$126,162
1.7 Claims Support
$
$31,207
$31,207
1.8 Agency Coordination
----
-
---
$133-��-,442
$133,442
1.9 Partnering
538,453
$40,763
$38,453
$117,668
1.10 Process Improvement
$109,864
_,
$109,864
1.11
Public Outreach
_
5394,604
$394,604
1.12
Cost Risk Assessment
$86,540
$116,950
$203,490
1.13
Project Labor Agreements
530,138
r
$30,1313
1.14
Policies, Plans & Procedures
$298,819
$298,819
all311B3 & Design
1.1
Planning & Design Management
5775,952
$775,952
1.2
Survey/ROW Engineering
$2,593,521
$2,593,521
1.3
ROW Acquisition • OPC
$5,501,478
$5,501,478
1.4
Utilities
$505,771,
$719,143
$1,224,914
1.5.1
Roadway
$1,004,066
$1,004,066
1.5.2
Structures
$2,571,455
$2,571,455
1.5.3
Traffic and TMP
$235,188
$235,188
1.5.4
Environmental
$192,785
$192,785
1.5.5
Drainage
$142,450
$142,450
1.5.6
Geotechinical
$1,130,347
$1,130,347
1.5.7
Geotechnical Oversight
$106,903
$106,903
1.5,8�Design/RR
Coordination
$879,972
$g7g
1.5.9
ITS, Electrical, Lighting
5247,362
-' _ - ..
$247,362
1.5,10
ConstructabilityReviews
_
$64,473
,,47g72
$84
1.5.11
Landscape and Aesthetics
$227,776
$227 775
Tolling Operations
$945,963
_
_...._
5945,963
Contracts & Procurement $663,241
$687,311
51,350,551
Protect Controls 52,824,948
__.h.
$
$ubTotal- Labor -OH -Fee $11,768,578
$2,838,512
$5,501,478
$2,593,521
$394,604
$723,685
$1,130,347
$719,143
$126,162
$38,453
$31,207
ODC's
$411,350
$977,524
$4,739,650
$300,000
$72,119
$551,343.
$249,050
$10,800 $5,030
$20,020
$430, $7,337,316
ODC's (OfficeNehlclesi
$1,549,282
$1,549,282
iSub
Total
$13,729,230
$3,816,036
$10,241,128
52,893,521
$466,723
$1,275,028
$1,379,397
$729,943
$131,192 $58,473
$31,637
$34,752,286
Sub Mark -Up
$133,561
$409,645
$101,273
$16,335
$44,626
$48,279
$25,548
$4592 $2,047
$1,107
$787,013
_
Contract VakebyFirm
_
$14,516,223$3,816,036 $10,241,128
$2,893,521
$466,723
$1,275,028
$1,379,397
$729,943
$131,1921 $58,473
$31,637
$35,539,299
74
"
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Agreement No. 09-31-081-00 Parsons SR91 PCM Services
Proiect,Manaaemg%
Mileage
Plane Tickets
Hotel
Meals
Tolls and Parking_
Relocation
Rental Car
Space Rental
Express Mail
Other
Technology
Repro (81/2 x 11)
Repro (11 x 17)
planning & Design
_ $0.55 per mile
$800.00 per trip
$250.00 per night 23 11 10
$35.00 per day 15 16 _ _ 14
$10.00 per day 15 16 14
$15,000.00 each 1 0 0
560.00 per day 29 16 14
$800.00 per day 0 0 0
$120.00 per month 0 0 0
$80.00'per day 0 0 0
$3.70 per hour 0 0 0
50.10 per copy 0 0 0
50.20 •ercopy 0' 0 0
534,485 $4,430 $7,170
_ Parsons ODC Summary_
1.1 1.2 1.3 1.4 1.5 1.9 1.10 1.12 __1.13
10400 0 0 0' 0 0 0 0'
7 0 4 3 5 7 7 4
6 57 7 14
14 18
10 14
10 14
a D
10
4
0
0
0
0
0
$4,530
0
0
0
0
0
0
$6,300
14
0
0
14 17
0
14 18
0
3
6
6
6
0
1.14
10'
40
50
50
0
50'
Total
14 0
Mileage $0.55 per mile
Plane Tickets $500.00 per trip
Hotel _ $150.00 per night
Meals $50.00 per day
Tolls and Parking $10.00per day
Relocation
Rental Car
Space Rental
Express Mail
Other
1.1
12000 $0.55
7 5250.00
15 $150.00
1.5.1 t 1.5.2
2615i 3000
151 18
30 36
20 $50.00 48
150 $10.00 100
$15,000.00 each 0
$150.00 per trip 10
$800.00 per day 0
Technology
Repro (81/2 x 11)
Repro (11 x 17)
Mileage __
Plane Tickets
Hotel
Meals
Tolls and Parking
Relocation
Rental Car
Space Rental_
Express Mail
Other
Technology
Repro (81/2 x 11)
Repro (11 x 17)
$15,000.00 0
$200.00 15
15.3
11581
0
0
$20,020
1.5.4
0
0
0
0 0 0
0 D 0
0 0 0
0
0
$20,020
0
0
$8,177 54,530
0
0
$23,250
13000
1.5.5
20000
0 0 0
0 0 15
72
150
0 0 30
Oi 25 32.5
1.5.7
2500
7
16
26
$0.55
$800.00
$200.00
$132,912
1.5.9 1.5.11
$50.00
1800 $0.55 7000
2 $600.00 12
6 $150.00 36
10 $55.00 54
68 $10.00 0 $10.00
0 0 0 0
24 0'�. 0 - 0
$800.00 0
$120.00 per month 0
0
$80.001per day
$120.00 0
$3.70 per hour
$0.10 per copy
$0.20 per copy
0
0
0
$16,350
$0.5$ per mile $0.55
$800.00 per trip $800.00
5250.00 per nl; ht $250.001
$35.00 •er day $55.00'
$10.00 per day $10.00.
$80.001y,__, 0
53.70 0
$0.10 0
50.20 a
$16,088
0
0
01
0 535,000.00 0 $15,000.00
100
9 $200.00 5 $200.00
0 0 0 0
0 0 0 0
0 0� 0 0
0
0 0 0
18
$800.00 0 $800.00 __ 0
5120.00 0 $120.00 24
$80.00
0 0; 0 0
0
$21,450
0
$6,370
0 0
0
0
$80.00 0
53.7010 53.70 _ 0
$0.10 0 $0.10 0
$0$0-20 0 $0.20 0
$7,400 $15,075
$10,600
$5,290I $26,900
Contracts & Prolect o a
Pro _ r �n _r r - a. 4 Canaan CM t tM to
2400 0 2400 6000 6t
2 19 4 4
515,000.00 each $15,000.00'
$60.00 per day 560.00
13 76 26
14 95 26
0 95 24
1
14
$800.00 per day_ $800.00 _ _ 0
51200003er month $120.00
$80.00 per day $80.00
53.70 per hour 53.70 6900
$0.10 per copy $0.10
50.20 per copy $0.20
0
0
20000
5000
$51,310
0 2
47
_ 0
0
0
0
0
8 0
12 0
12 300
a o
$125,523
12 0
0
0
0
0 0
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0
0 0
$41,295 $44,250
$9,760', $6,300
$152,915
$411,349
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project Management
f
$0.55
per mile
per trip
� _
1.9
HDR OM Summary
Mileage
_
1.12
Total.
Oj ___
7
0
1
Plane ilckets _ _ _ _� $800.00
H_atei 5250,00
____
5
_ ji
__ _ _ ___
-
.___
per night 7
18
Meals 535A0
per day 14
per day 14
22
23
Tolls and Parking
$10.00
I-
_
Relocation
$15,000.00
each
per day
0 0
Rental Car
$60.00
$800.00
T 14 22
14 0.
-___ _...
_____
-I
Space Rental
per day
Express Mall $120.00
per month
0 0
Other $80.00
per day _
per hour
_ 0
0
0
___
Technology $3.70
0
Repro (8 112 x 11) $0.10 per copy
0
0T-
_
Repro(11 x17)
$0.20 per copy
0
$20,020
_ 0
$10,423
-�
�_
Planning & Design
530,443
Mileage
1.5.8
12000
_
---
$0.55 per mile
Plane Tickets
$800.00
per trip
_
8
Hotel
$150.00
per night
15
Meals
550.00
per day
30
Tolls and Parking
525.00
per day
40
Relocation
S15,000.00
each
0
Rental Car
5200.00
per trip
8
Space Rental
$800.00
$120.00
per day
0
Express Mall
per month
0
Other
$80.00
per day
0
Technology
$3.70
per hour
0
__
Repro (8 V2 x 11)
$0.10
per copy
0
_
$19,350
Repro (11 x 17)
$0.20
per copy
0
$19,350
Vendor -Roy KetrinV
RR Agreement Mgr
$100,000
$100,000
er mile
TORIOg
Contracts &
50.55
Contracts &
PrOturemant
ga
2000
ProcuremeM
Ooerationg
pa
_
Mileage $0.55
2400
Plane Tickets
5800.00 per trip
5250.00 per night
58
$10.00
$800.00
2
_
Hotel
355
$10.00
$250.00
13
Meals
$35.00 per day 355
520.00
$55.00
14
Tolls and Parking
$10.00
per day
_ 3.55,
1
$20.00
$1A:00
_ 24
1
_
_
Relocation
$15,000.00
each
$15,000.00
Rental Car
$60.00
per day 355
$20.00
560.00 14
Space Rental
$800.00
per day
per month
„_
$800...O-D-I'
$120.001
0
Express Mail
$120,00
^ 0
Other
580.00
per day
355
S130.00 0
Technology
$3.70
per hour
$3.70 0
Repro le 1J2 x 11
50.10
per copy
_ _ _
00.10
0
_
_
Repro (11 x 17) $0.20
per copy
$0.20
0
r
$215,825
512,600
$23,020
$1,100
$252,545
Vendor-1D Stokes ;Teeny Procurement
Vendor - Robert Kettle IT Systems
$287,37$
$575,186
$205147
_
$977,524
Vendor -lock Hartman Orations
alnfi t
,Tot
Total Vendors 1 I
$575,186
"
" "
- - _ . - - - - - - . _ . . _ . . - - . _ - - -
O P C C o s t S u m m a r y
_
H o u r s j R a t e T S a l a r y
T o t a l S a l a r y
- - . .
O H I F i x e d F e e i C o s t O D C ' s V e n d o r
_ _ . . . .
T o t a l
P r o j e c t M a n a g e m e n t
1 . 1
P r o j e c t M a n a g e m e n t _ .
. . . . . . . . .
j
_ -
_ - . _
S 0
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-
1 . 3
Q A / Q C S O
_
+ - -
1 . 4
I n s u r a n c e / R i s k M a n a g e m e n t
$ 0
1 . 5
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$ 0
1 . 6
L a b o r / D B E C o m p l i a n c e
$ 0
_ _
1 . 7
C l a i m s S u p p o r t
$ p
1 . 8 A g e n c y C o o r d i n a t i o n _ _
- -
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5 0
1 . 9 P a r t n e r i n g - - -
3 0
1 . 1 0 P r o c e s s I m p r o v e m e n t
$ p
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1 . 1 1 1 P u b l i c O u t r e a c h
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$ 0
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1 . 1 3
P r o j e c t L a b o r A g r e e m e n t s
$ 0
1 . 1 4
P o l i c i e s , P l a n s & P r o c e d u r e s
$ 0 ,
P l t + n n i n & D e s i g n
1 . 1
P l a n n i n g & D e s i g n M a n a g e m e n t
5 0
1 . 2
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$ 0
1 . 3
R O W A c q u i s i t i o n " O P C
P r i n c i p a l
1 2 7 4
$ 7 6 . 6 3
$ 9 7 , 6 2 1 ,
S r P r o j e c t M a n a g e r
_
6 3 8 7
5 6 6 . 2 9 '
$ 4 2 3 , 3 9 4
P r o j e c t M a n a g e r
6 1 0 6
$ 5 8 . 0 0
5 3 5 4 , 1 4 8
S r A c q u i s i t i o n C o n s u l t a n t
6 6 5 0
$ 4 7 . 6 5
$ 3 1 6 , 8 7 3
A c q u i s i t i o n C o n s u l t a n t
1 3 8 1 4
$ 4 3 . 5 0
5 6 0 0 , 9 0 9
R e a l E s t a t e T e c h
7 2 3 5
$ 3 0 . 2 5
$ 2 1 8 , 8 5 9
_
_
$ 2 , 0 1 1 , 8 0 3
$ 2 , . . . . . . . . . . . . .
$ 5 0 0 , 1 3 4 $ 5 , 5 0 1 , 4 7 8
5 0
$ 4 , 7 3 9 , 6 5 0
$ 1 0 , 2 4 1 , 1 2 8
1 . 4
U t i l i t i e s
- -
, 9 8 9 , 5 4 0
$ 0
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S 0
1 . 5 . 2
S t r u c t u r e s
$ 0
1 . 5 . 3
T r a f f i c a n d T M P
$ 0
1 . 5 . 4
E n v i r o n m e n t a l
5 0
1 . 5 . 5
D r a i n a g e
5 0
1 . 5 . 6
G e o t e c h l n i c a l
- 5 0
1 . 5 . 7
G e o t e c h n i c a l O v e r s i g h t
$ p
1 . 5 . 8
D e s i g n / R R C o o r d i n a t i o n
$ 0
- 1 . 5 . 9
I T S , E l e c t r i c a l , L i g h t i n g
. . . .
$ 0
_ 1 . 5 . 1 0
C o n s t r u c t a b i l i t y R e v i e w s
_
_
$ 0
1 . 5 . 1 1
L a n d s c a p e a n d A e s t h e t i c s
- _
-
$ 0
T o i l i n g O p e r a t i o n s
$ 0
C o n t r a c t s & P r o c u r e m e n t
$ 0
p r o e c t c o n t r o l *
5 0
C o n s t r u c t i o n M a n a g e m e n t
$ 0
S u b T o t a l
4 1 , 4 6 6
$ 2 , 0 1 1 , 8 0 3 $ 2 9 8 9 , 5 4 0
$ 5 0 0 ; 1 3 $ 5 , 5 1 , 4 7 8 , $ 0 $ 4 , 7 3 9 , 6 5 0
-
$ 1 0 , 2 4 1 , 1 2 8
S u b M a r k - U p
I
$ 4 0 9 , 6 4 5
8 0
Prolect Management OPC
OM Summary
-- .
—{
Total
Mileage _ ______
Plane Tickets
Hotel
Meals
Tolls and Parking
Relocation
_ $0.55
$500.00
per mile
per trip
per night
$125.00
$50.00
$10.00
$15,000.00
per day
per day
each
_
Rental Car
$60.00
per day
Space Rental
5800.00
per day
Express Mail
$120.00
per month
per day
Other
$80.00
_
Technology
$3.70
per hour
Repro (8 1/2 x 11)
$0.10
$0.20
per copy
per copy
_
$0
Repro (11 x 17)
Planning & Design
T
--1.3
0
..
Mileage $0.55
per mile
per trip
Plane Tickets
L $500.00
$125.00
0
0
Hotel
Meals__
Tolls and Parking
per night
per day
$50.00
0
01
$10.00
per day
Relocation $15,000.00
each
0
Rental Car J
$60.00
per trip
0
Space Rental I
$800.00
per day
0
Express Mail
5120.00
per month
0
Other
580.00
per day
0
Technology
$3.70
per hour
0
Repro (8 1/2 x 11)
$0.10
per copy
0
Repro (11 x 17)
$0.20per
copy
0
_ JJ
Title Servkes
50
$210,000
$0
Vendors
$4,739,650
Phase l & it
EA's $552,000
Appraisal Servkes
$2,850,150
Property Maint
$226,500
Demolition
$876,000
Bilingual Services
$25,000
1
$4,739,650
•
•
"
"
P s o m a s C o s t S u m m a r y
H o u r s R a t e
S a l a r y " T o t a l S a l a r y
O H F i x e d F e e
C o s t
O D C ' s V e n d o r
_
T o t a l
_ _ ^ _ . _ _
p r o l e c t e r t a n a ' r e m i t
1 . 1
_ _
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_
. _ . . . . . .
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_ _ 1 . 2
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T
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- -
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1 . 4
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5 0
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$ 0
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S u p p o r t
$ 0
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_ 1 . 9 1 P a r t n e r n g
i
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P o l i c i e s , P l a n s & P r o c e d u r e s
- - ,
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1 . 1 _ P l a n n i n g
& D e s i g n M a n a g e m e n t
5 0
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P a r t y C h i e f ( 3 p e r s o n c r e w ) 8 8 0
$ 4 7 . 9 5 $ 4 2 , 1 9 4
C h a i n m a n ( 3 p e r s o n c r e w ) 8 8 0
$ 4 2 . 6 2 5 3 7 , 5 0 6
C h a l n m a n ( 3 p e r s o n c r e w ) 8 8 0 $ 4 1 . 9 1 : $ 3 6 , 8 8 1
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t
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$ 9 2 , 9 0 2
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9 2 0 $ 7 7 . 0 7 $ 7 0 , 9 0 7 1
_
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$ 3 0 . 1 9 $ 1 7 , 5 1 0
_
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1 , 3
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$ 0
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_
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I T S , E l e c t r i c a l , L i g h t i n g
_
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$ 0
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_ _ _ _ _
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P r o l e a n a g e m e n t
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T o t a l
1 . 1
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1
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$ 0
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_ _ _
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. _
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6 4
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1 1 1 6
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4 3 6
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. _ _
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H o u r s
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S a l a r y T o t a l S a l a r y O H , F i x e d F e e C o s t : O D C ' s I . V e n d o r T o t a l
P r o j e c t M a n a g e m e n t
1 . 1
P r o j e c t M a n a g e m e n t
-
1
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1 . 2
S a f e t y
- - - - . . . . ` _ _ _ . $ 0
1 . 3
Q A / Q C
- - -
1 . 4
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I $ 0
_ 1 . 5
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S u p p o r t
s Q
1 . 8
A g e n c y C o o r d i n a t i o n
D i s c i p l i n e L e a d
6 4 0
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$ 5 8 , 3 2 2
$ 5 8 , 3 2 2
5 6 2 _ 9 8 8
$ 1 2 4 3 1
$ 1 3 3 , 4 4 2
-
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$ 1 3 6 , 1 4 5
1 , 9
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C o s t R i s k A s s e s s m e n t
_
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P r o j e c t L a b o r A g r e e m e n t s
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P o l i c i e s , P l a n s & P r o c e d u r e s
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1 . 1
P l a n n i n g & D e s i g n M a n a g e m e n t
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1 . 2
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1 . 3
R O W A c q u i s i t i o n - O P C
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_
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6 8 4 $ 4 1 . 2 0
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$ 3 5 , 7 3 5
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5 4 5 , 0 7 9
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1 . 5 . 1
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7
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1 . 1 P r o j e c t M a n a g e m e n t
1 . 2 S a f e t y
- - 1 . 3 G A / G C
_
1 . 4 I n s u r a n c e / R i s k M a n a g e m e n t
1 . 5 T o l l F i n a n c i n g
1 . 6 t a b o r / D B E C o m p l i a n c e
1 . 7 C l a i m s S u p p o r t
1 . 8 e n c y C o o r d i n a t i o n
1 . 9 P a r t n e r i n g
H o u r s R a t e
S a l a r y T o t a l S a l a r y
G r o u p D e l t a C o s t S u m m a r y
O H I F i x e d P e e C o s t
I
O D C s V e n d o r T o t a l
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1 . 1 0 P r o c e s s I m p r o v e m e n t
1 . 1 1 1 P u b t i c O u t r e a c h _
1 . 1 2 C o s t R i s k A s s e s s m e n t
1 . 1 3 P r o j e c t L a b o r g r e e m e n t s
1 . 1 4 P o l i c i e s , P l a n s & P r o c e d u r e s
- - ? t a n n i n s & D e s i g n
1 . 1 P l a n n i n g & D e s i g n M a n a g e m e n t
1 . 2 _ S u r v e y / R O W E n g i n e e r i n g
1 . 3 R O W A c q u i s i t i o n - O P C
1 . 4 U t i l i t i e s _
1 . 5 . 1 R o a d w a y
$ 0
$ 0
$ 0
$ 0
5 0
5 0
$ o
$ o
$ 0
$ 0
$ o
5 0
S o
$ 0
1 . 5 . 2 S t r u c t u r e s
1 . 5 . 3 T r a f f i c a n d T _ M _ P
1 . 5 . 4 E n v i r o n m e n t a l
1 . 5 . 5 D r a i n a g e
1 , 5 . 6 G e o t e c h i n i c a l
I
$ 0
$ 0
$ 0
s 0
$ o
S o
P r i n c i p a l 6 1 4 $ 7 8 . 2 0 $ 4 8 , 0 1 5
S e n i o r 2 2 4 9 $ 4 8 . 4 2 $ 1 0 8 , 8 9 7
P r a e c t 1 7 8 4 $ 4 2 . 8 6 $ 7 6 , 4 6 2
S t a f f 1 0 9 2 $ 3 5 . 6 6 5 3 8 , 9 4 1
l a b T e c h 4 2 2 $ 3 4 . 0 3 $ 1 4 , 3 6 1
D r a f t i n g _ 7 9 0 _ $ 3 2 . 7 2 5 2 5 , 8 4 9
C l e r i c a l 5 9 8 5 2 3 . 2 3 5 1 3 , 8 9 2
1 . 5 . 7 G e o t e c h n i c a l O v e r s i g h t
1 . 5 . 8 D e s i g n / R R C o o r d i n a t i o n
1 . 5 . 9 I T S , E l e c t r i c a l , L i g h t i n g
1 . 5 . 1 0 C o n s t r u c t a b i l i t y R e v i e w s
1 . 5 . 1 1 L a n d s c a p e a n d A e s t h e t i c s
T o l l i n g O p e r a t i o n s
C o n t r a c t s & P r o c u r e m e n t
p r o i e c t ; o n t r o l s
C o n s t r u c t i o n M a n a g e m e n t
S T o t a l
, S u b M a r k - U p
$ 3 2 6 , 4 1 5
$ 7 0 1 , 1 7 3 $ 1 0 2 , 7 5 9 $ 1 , 1 3 0 , 3 4 7 ! $ 0
5 2 4 5 , 0 5 0 $ 1 , 3 7 9 , 3 9 7
$ 0
$ 0
$ 0
$ 0
$ D
7 , 5 4 9 , $ 3 2 6 , 4 1 5
$ 7 0 1 , 1 7 3
$ S D 2 , 7 5 9
S o
$ o
$ 1 , 1 3 0 , 3 4 7
$ 0
5 2 4 9 , 0 5 0
$ 0
$ 0
5 1 , 3 7 9 , 3 9 7
$ 4 8 , 2 7 9
8 8
Proiect Management I Group Delta ODC Summary
Total
Mileage $0.55
per mile
per trip
per night
Plane Tickets
$800.00
$250.00
Hotel
Meals $35.00 per day
Tolls and Parking
Relocation
$10.00 per day
$15,000.00 each
Rental Car $60.001per day
Space Rental
$800.00
per day
_ _ __
Express Mail
Moo
$80.00
per month
per day
Other
Technology
$3.70
per hour
Repro (81/2 x 11)
$0.25
$0.35
per copy
Repro (11 x 17)
per copy
Telephone
S60.00
per month
Postage
$20.00
per month
Sa
Planning & Design
_ -
1.5.6
_ __
Mileage
$0.55
per mile
0
Plane Tickets
Hotel
Meals
__$250.00
S15o.o0
per trip
per night
0
0
$50.00
per day
0
Tolls and Parking
$25.00
per day
0
Relocation
$15,000.00
each
per trip
D
�
Rental Car
$200.00
0
Space Rental
$800.00
per day
0
Express Mail
Other
Snow
per month 0
$80.00
$3.70
per day 0'
per hour 0
Technology
Repro (81/2 x 11) $0.10 per copy 0:
Repro (11x 17)
$o.2o'
per copy
0
$0
$0
$249,050
Vendor • Drilling
_
250 to 350/hour
$82,375
CPTs
$10 per foot
$1800 per day
---
$15,100
$29,150
Traffic Control
Drum Disposal
5250 per drum
$1Z,500
Geotech Testing
$3,750
_
Chemical Testing
_
$14,050
Field Vehicles
$100per cloy
$90,000
Mileage
$5,125
Seismic Refraction
$3,000 . i
Data Search (EDFD
SQ•D00
$249,050
h
•
" " "
P r o i e d M a n a g e m e n t
- 1 . 1 P r o j e c t M a n a g e m e n t
H o u r s ! R a t e S a l a r y T o t a l S a l a r y
- - - - - - L . - ' - - - - -
1 . 2 S a f e t y
1 . 3 Q A / Q C _
1 . 4 I n s u r a n c e / R i s k _ M a n a g e m e n t
1 . 5 T o l l F i n a n c i n g _
1 . 6 L a b o r / D B E C o m p l i a n c e
1 . 7 C l a i m s S u p p o r t
1 . 8 A g e n c y C o o r d i n a t i o n
1 . 9 P a r t n e r i n g
T E C C o s t S u m m a r y
O H F i x e d F e e
C o s t
O O C ' s - - V e n d o r
T o t a l
$ 0
$ 0
$ 0
1 . 1 0 P r o c e s s I m p r o v e m e n t
1 . 1 1 P u b l i c O u t r e a c h
1 . 1 2 C o s t R i s k A s s e s s m e n t
1 . 1 3 P r o j e c t L a b o r A g r e e m e n t s
1 . 1 4 P o l i c i e s , P l a n s & P r o c e d u r e s
P l a n n i n g & D e s i g n
1 . 1 P l a n n i n g & D e s i g n M a n a g e m e n t
1 . 2 S u r v e y / R O W E n g i n e e r i n g
1 . 3 R O W A c q u i s i t i o n - O P C
1 . 4 U t i l i t i e s
1 . 5 . 1
R o a d w a y
1 . 5 . 2 S t r u c t u r e s
$ 0
$ 0
$ o
S r U t i l i t y E n g i n e e r + 2 2 6 2 $ 6 8 . 0 2
C A D D D e s i g n e r 7 8 4 $ 4 6 . 3 5
1 . 5 . 3 T r a f f i c a n d T M P
1 . 5 . 4 E n v i r o n m e n t a l
1 . 5 , 5 D r a i n a g e
1 . 5 . 6 G e o t e c h i n i c a l
1 . 5 . 7
1 . 5 . 8
1 . 5 . 9
1 . 5 . 1 0
1 . 5 . 1 1
I n s p e c t o r
6 6 0 . $ 5 1 . 0 5
$ 1 5 3 , 8 6 1
$ 3 6 , 3 3 8
$ 3 3 , 6 9 3
$ 2 2 3 , 8 9 3
G e o t e c h n i c a l O v e r s i g h t
D e s i g n / R R C o o r d i n a t i o n
I T S , E l e c t r i c a l , L i g h t i n g
C o n s t r u d a b l l i t y R e v i e w s
$ 0
$ 0
$ 0
5 4 2 9 , 8 7 4 $ 6 5 , 3 7 7 $ 7 1 9 , 1 4 3 $ 1 0 , 8 0 0 $ 0 $ 7 2 9 , 9 4 3
$ 0
$ 0
$ 0
$ 0
L a n d s c a p e a n d A e s t h e t i c s
$ 0
$ 0
$ 0
$ 0
$ 0
T o l l i n g O p e r a t i o n s
C o n t r a c t s & P r o c u r e m e n t
P r o i e d C o n t r o l f
C o n s t r u c t i o n M a n a z e m e n (
; u b T o t a l
S u j ? M a r k - U o
3 , 7 0 6
$ 2 2 3 , 8 9 3 $ 4 2 9 , 8 7 4 1 $ 6 5 , 3 7 7 $ 7 1 9 , 1 4 3
I
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 7 2 9 , 9 4 3
$ 2 5 , 5 4 8
9 0
"
0 0 8 ' O T $
0 0 8 ' 0 T $
( L T x T T ) o J d a a
0
p
p
A d o o J a d
A d O D J a d
o r 0 $
O T ' O $
( T T x Z / T 8 ) o J d a a
J n o y J a d
O L ' � $
n o l o u p a '
p
h e p J a d
0 0 ' 0 8 $
J a y l O
p
y l u o w J a d
0 0 ' 0 Z T $
I I e t N s s a J d x 3
p
A e p J a d
0 0 ' 0 0 8 $
l e l u a a a n d s
t i Z
4 4 J a d
0 0 ' 0 0 Z $
J e 0 1 e 1 u a a
0
y e a 0 0 ' 0 0 0 ' S T $
u o l l e 3 o l a a
O S T
A e p a a d 0 0 ' 0 T $
B u l g e d p u e s i l o '
V Z A e p J a d
0 0 ' 0 9 $
s l e a W
N 1 y 8 1 u J a d
0 0 ' O S T $ I a 1 0 1 - 1
9
d 1 J 1 J a d
0 0 ' 0 S Z $
s l a l p l ' a u e l d
p
a l p J a d
S s ' 0 $
a S e a m i
0 5
V T
u g l s a a + 8 N u l u u e l d
r
g l u m J e d r 0 0 ' O Z $
a 8 e l s o d
g l u m J a d
0 0 ' 0 9 $
a u o y d a l a l
A d o 3 J a d
A d o 3 J a d
S � ' 0 $
S Z ' 0 $
( L T x T T ) M a u
( T T x Z / T 8 ) M a u
J n o y J a d
O L ' � $
A B o l o u p a '
A e p J a d
y l u = J a d
0 0 ' 0 8 $ J a y 1 0
0 0 ' S � $ I I e W s s a J d x 3
A e p J a d
- - - A e p J a d
0 0 ' 0 0 8 $ l e l u a a a n d s
0 0 ' 0 9 $ - . J e , l e l u a a
p e a 0 0 ' 0 0 0 ' S T $ u o p . e 3 o l a a
- - -
-
A e p J a d 0 0 ' 0 1 $
A e p J a d 0 0 ' S � $
B u l g e d p u e s i l o '
s l e a W
- - - . .
N S W J a d 0 0 ' 0 S Z $
l a l o H
- -
0 1 J a d
- - - a i m J a d i s s ' 0 $
1 0 0 ' 0 0 8 $
s l a p l ' a u e l d
- - -
a 8 e a l l W
I e 1 4 '
D a 0 o n
l u e w t u n s
l u a w a b e u e w p a l o J d
"
"
P a d i l l a C o s t S u m m a r y
H o u r s
R a t e S a l a r y
T o t a l S a l a r y
O H F i x e d F e e
C o s t O D C ' s V e n d o r
T o t a l
P r o j e c t M a n a g e m e n t
1 . 1 P r o j e c t M a n a g e m e n t
1 . 2
S a f e t y
$ 0
1 . 3
O A / Q C
7
$ 0
1 . 4
I n s u r a n c e / R i s k M a n a g e m e n t
$ 0
1 . 5
T o l l F i n a n c i n g
- "
$ 0
1 . 6
L a b o r / D B E C o m p l i a n c e
P a t P a d i l l a
3 0 6 $ 9 4 . 6 8
$ 2 8 , 9 7 2
_ M i g u e l C a b r a l
3 0 0 $ 5 1 . 0 6
$ 1 5 , 3 1 8
L
F r e d L e u n g
1 6 4 $ 3 8 . 0 2
$ 6 , 2 3 5
r $ 5 0 , 5 2 5
$ 6 4 , 1 6 7
$ 1 1 , 4 6 9
$ 1 2 6 , 1 6 2
$ 5 , 0 3 0
$ 0 $ 1 3 1 , 1 9 2
1 . 7 C l a i m s S u p p o r t
$ 0
1 . 8 A g e n c y C o o r d i n a t i o n
$ 0
1 . 9 P a r t n e r i n g
$ 0
1 . 1 0 P r o c e s s I m p r o v e m e n t
- -
$ 0
1 . 1 1 P u b l i c O u t r e a c h
$ 0
1 . 1 2 C o s t R i s k A s s e s s m e n t
$ 0
1 . 1 3 P r o j e c t L a b o r A g r e e m e n t s
$ 0
1 . 1 4
P o l i c i e s , P l a n s & P r o c e d u r e s
$ 0
P l a n n i n g & D e s i g n
1 . 1
P l a n n i n g & D e s i g n M a n a g e m e n t
$ 0
1 . 2
S u r v e y / R O W E n g i n e e r i n g
$ 0
_ 1 . 3
R O W A c q u i s i t i o n - O P C
$ 0
1 . 4
U t i l i t i e s
$ 0
1 . 5 . 1
R o a d w a y
$ 0
1 . 5 . 2
S t r u c t u r e s
$ 0
1 . 5 . 3
T r a f f i c a n d T M P
$ 0
1 . 5 . 4
E n v i r o n m e n t a l
$ 0
1 . 5 . 5
D r a i n a g e
$ O
1 . 5 . 6
G e o t e c h i n i c e r
$ 0
1 . 5 . 7
G e o t e c h n l c a l O v e r s i g h t
$ 0
1 . 5 . 8
D e s i g n / R R C o o r d i n a t i o n
$ 0
1 . 5 . 9
I T S , E l e c t r i c a l , L i g h t i n g
$ 0
$ 0
$ 0
1 . 5 . 1 0
C o n s t r u c t a b i l i t y R e v i e w s
1 . 5 . 1 1
L a n d s c a p e a n d A e s t h e t i c s
T o l l i n g O p e r a t i o n s
$ 0
C o n t r a c t s & P r o c u r e m e n t
$ 0
P r o i e c t C o n t r o l s
$ 0
$ 0
$ 1 3 1 , 1 9 2
C o n s t r u c t i o n M a n a g e m e n t
S u b T o t a l
7 7 0
$ 5 0 , 5 2 5
$ 6 4 , 1 6 7 $ 1 1 , 4 6 9
$ 1 2 6 , 1 6 2
$ 5 , 0 3 0 $ 0
S u b M a r k - U p
i
i
$ 4 , 5 9 2
9 2
Proiect Management
Padilla ODC Summary
1.6
Total
_
Mileage
$0.55 per mile
3600
$1,980
__
Plane Tickets
$800.00
per trip
$0
Hotel
$250.00
per night
per day
$0
Meals
$35.00
$0
Tolls and Parking
$10.00
per day
72
$720
— _
Relocation
$15,000.00
each
$0
Rental Car _.. _
Space Rental
$60.00
$800.00
per day
$0
-- ______
per day $0
Express Mail
$20.00
per month
24
$480
Other
$80.00
per day
$0
Technology
$3.70
$0.20
per hour
$0
Repro (8 1/2 x 11)
per copy 1000
$200
Repro (11 x 17)
$0.30
$37.50
per copy
500
24
24
$150
Telephone
per month
per month
$900
$240
Postage $10.00
Supplies $0.50 per MH
720
$360
$5,030
$5,030
Planning & Design
Mileage
$0.55
per mile
Plane Tickets
$250.00
per trip
Hotel
$150.00
per night
1
Meals
$50.00
per day
Tolls and Parking
$10.00
per day
Relocation
Rental Car
$15,000.00
each
$200.00
per trip__
per day
_
Space Rental
$800.00
Express Mail
$120.00 per month
Other $80.00 per day
Technology
+
$3.70 per hour
_
Repro (81/2 x 11) $0.10
per copy
Repro (11 x 17) $0.20
per copy
$0
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_ _ . _ _ _ _ _ _ _ _ _ _ . _
D G C o n s t M g t
- - - - - - - - - - - -
C o s t S u m m a r y
H o u r s
7 - -
R a t e
( S a l a r y T o t a l S a l a r y l
O H
- - - - -
F i x e d F e e d C o s t O D C ' s
- - - - -
- - -
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}
- -
V e n d o r
T o t a l
P r o j e c t M a n a g e m e n t
-
-
1 . 1
- -
1 . 2
_ -
P r o j e c t M a n a g e m e n t
- -
S a f e t y _ .
_
- j
_ _ _ .
_ . $ 0
1 . 3
1 . 4
Q A / Q C
- - - -
I n s u r a n c e / R i s k M a n a g e m e n t
- -
-
- - -
- - - -
_ _ _ _
_ _ _ _ _
$ 0
_ _
$ 0
1 . 5
T o l l F i n a n c i n g
$ 0
1 . 6
1 . 7
L a b o r / D B E C o m p l i a n c e
C l a i m s S u p p o r t - - - -
- -
-
- -
- -
- -
$ 0
C l a i m s M a n a g e r 1 6 0 1
$ 8 1 . 7 1
$ 1 3 , 0 7 4
$ 1 3 , 0 7 4
$ 1 5 , 2 9 6
$ 2 , 8 3 7
$ 3 1 , 2 0 7
$ 4 3 0
$ 0 -
$ 3 1 , 6 3 7
- 1 . 8
A g e n c y C o o r d i n a t i o n
1 . 9
P a r t n e r i n g
_ - - - -
��_
$ 0
1 . 1 0
P r o c e s s I m p r o v e m e n t
S 0
1 . 1 1
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"
E X H I B I T " D "
F E D E R A L D E P A R T M E N T O F T R A N S P O R T A T I O N
F H W A A N D A N D " C A L T R A N S R E Q U I R E M E N T S
N o t w i t h s t a n d i n g a n y t h i n g t o t h e c o n t r a r y c o n t a i n e d i n t h e A g r e e m e n t , i n c l u d i n g
t h e o t h e r E x h i b i t s a t t a c h e d t h e r e t o , t h e f o l l o w i n g p r o v i s i o n s s h a l l a p p l y i f f u n d i n g f o r t h e
S e r v i c e s i s p r o v i d e d , i n w h o l e o r i n p a r t , f r o m t h e U n i t e d S t a t e s D e p a r t m e n t o f
T r a n s p o r t a t i o n :
1 . D I S C R I M I N A T I O N
T h e C o m m i s s i o n s h a l l n o t d i s c r i m i n a t e o n t h e b a s i s o f r a c e , c o l o r , n a t i o n a l o r i g i n ,
o r s e x i n t h e a w a r d a n d p e r f o r m a n c e o f a n y D O T - a s s i s t e d c o n t r a c t o r i n t h e
i m p l e m e n t a t i o n o f t h e C a ! t r a n s D B E p r o g r a m o r t h e r e q u i r e m e n t s o f 4 9 C F R P a r t 2 6 .
T h e C o m m i s s i o n s h a l l t a k e a l l n e c e s s a r y a n d r e a s o n a b l e s t e p s u n d e r 4 9 C F R P a r t 2 6
t o e n s u r e n o n d i s c r i m i n a t i o n i n t h e a w a r d a n d a d m i n i s t r a t i o n o f D O T - a s s i s t e d c o n t r a c t s .
C o n s u l t a n t o r s u b c o n t r a c t o r s h a l l n o t d i s c r i m i n a t e o n t h e b a s i s o f r a c e , c o l o r ,
n a t i o n a l o r i g i n , o f s e x i n t h e p e r f o r m a n c e o f t h i s c o n t r a c t . C o n s u l t a n t s h a l l c a r r y o u t
a p p l i c a b l e r e q u i r e m e n t s o f 4 9 C F R P a r t 2 6 a n d t h e C a l t r a n s D B E p r o g r a m i n t h e a w a r d
a n d a d m i n i s t r a t i o n o f D O T - a s s i s t e d c o n t r a c t s , a s f u r t h e r s e t f o r t h b e l o w .
2 . P R O M P T P A Y M E N T
C o n s u l t a n t a g r e e s t o p a y e a c h s u b c o n t r a c t o r u n d e r t h i s p r i m e c o n t r a c t f o r
s a t i s f a c t o r y p e r f o r m a n c e o f i t s c o n t r a c t n o l a t e r t h a n 1 0 d a y s f r o m t h e r e c e i p t o f e a c h
p a y m e n t t h e p r i m e c o n t r a c t o r r e c e i v e s f r o m t h e C o m m i s s i o n . A n y d e l a y o r
p o s t p o n e m e n t o f p a y m e n t f r o m t h e a b o v e r e f e r e n c e d t i m e f r a m e m a y o c c u r o n l y f o r
g o o d c a u s e f o l l o w i n g w r i t t e n a p p r o v a l o f t h e C o m m i s s i o n . T h i s c l a u s e a p p l i e s t o b o t h
D B E a n d n o n - D B E s u b c o n t r a c t o r s .
3 . R E L E A S E O F R E T A I N A G E
T h e C o m m i s s i o n s h a l l h o l d r e t a i n a g e f r o m t h e p r i m e c o n t r a c t o r a n d s h a l l m a k e
p r o m p t a n d r e g u l a r i n c r e m e n t a l a c c e p t a n c e s o f p o r t i o n s , a s d e t e r m i n e d b y t h e
C o m m i s s i o n o f t h e c o n t r a c t w o r k a n d p a y r e t a i n a g e t o p r i m e c o n t r a c t o r s b a s e d o n
t h e s e a c c e p t a n c e s . T h e p r i m e c o n t r a c t o r o r s u b c o n t r a c t o r s h a l l r e t u m a l l m o n i e s
w i t h h e l d i n r e t e n t i o n f r o m a s u b c o n t r a c t o r w i t h i n 3 0 d a y s a f t e r r e c e i v i n g p a y m e n t f o r
w o r k s a t i s f a c t o r i l y c o m p l e t e d a n d a c c e p t e d i n c l u d i n g i n c r e m e n t a l a c c e p t a n c e s o f
p o r t i o n s o f t h e c o n t r a c t w o r k b y t h e C o m m i s s i o n . F e d e r a l r e g u l a t i o n s ( 4 9 C F R 2 6 . 2 9 )
r e q u i r e t h a t a n y d e l a y o r p o s t p o n e m e n t o f p a y m e n t o v e r 3 0 d a y s m a y t a k e p l a c e o n l y
f o r g o o d c a u s e a n d w i t h t h e C o m m i s s i o n ' s p r i o r w r i t t e n a p p r o v a l . A n y v i o l a t i o n o f t h i s
p r o v i s i o n s h a l l s u b j e c t t h e v i o l a t i n g p r i m e c o n t r a c t o r o r s u b c o n t r a c t o r t o t h e p e n a l t i e s ,
s a n c t i o n s , a n d o t h e r r e m e d i e s s p e c i f i e d i n S e c t i o n 7 1 0 8 . 5 o f t h e C a l i f o m i a B u s i n e s s
E x h i b i t D - 1
9 8
and Professions Code. These requirements shall not be construed to limit or impair any
contractual, administrative, or judicial remedies otherwise available to the prime
contractor or subcontractor in the event of a dispute involving- late payment or
nonpayment by the prime contractor, deficient subcontract performance, or
noncompliance by a subcontractor. This provision applies to both DBE and non -DBE
prime contractors and subcontractors.
4 LEGAL REMEDIES
In addition to those contract remedies set forth under relevant provisions of
Califomia law, either party to this Agreement may, where applicable, seek legal redress
for violations of this Agreement pursuant to the relevant provisions of 49 C.F.R. Parts 23
and 26, to the relevant federal or state statutory provisions governing civil rights
violations, and to the relevant federal and state provisions governing false claims or
"whistleblower" actions, as well as any and all other applicable federal and state
provisions of law.
The Consultant shall include a provision to this effect in each of its agreements
with its subcontractors.
5. DBE PARTICIPATION.
Caltrans has developed a revised statewide DBE program pursuant to 49 C.F.R
Part 26. The requirements and procedures, as applicable, of the Caltrans DBE program
are hereby incorporated by reference into this Agreement. Even if no DBE participation
will be reported, Consultant shall complete Exhibits "G-1 ", "G-2" and "H" of this
Agreement in compliance with the Caltrans DBE program. As part of the revised
program, Caltrans has adopted a mandatory race conscious DBE Goal in addition to the
race -neutral goal. RCTC has established a 4.59% race conscious DBE participation
goal and a 1.35%race neutral participation goal for the Phase 1 and Phase 2 Services,
combined. The race conscious DBE participation goal excludes Subcontinent Asian
and Hispanic Males, per the requirements issued by the Califomia Department of
Transportation on March 4, 2009.
A. This Agreement is subject to Title 49, Part 26 of the Code of Federal
Regulations entitled "Participation by Disadvantaged Business Enterprises in
Department of Transportation Financial Assistance Programs." Bidders who obtain
DBE participation on this contract will assist Caltrans in meeting its federally mandated
statewide overall DBE goal.
B. If the Agreement has an under-utilized DBE (UDBE) goal, the Consultant
must meet the UDBE goal by using UDBEs as subcontractor or document a good faith
effort to meet the goal. If a UDBE subcontractor is unable to perform, the Contractor
must make a good faith effort to replace him/her with another UDBE subcontractor if the
goal is not otherwise met. A UDBE is a firm meeting the definition of a DBE as
specified in 49 CFR and is one of the following groups:
Exhibit D-2
99
•
"
1 . B l a c k A m e r i c a n
2 . A s i a n - P a c f i c A m e r i c a n
3 . N a t i v e A m e r i c a n
4 . W o m e n
C . D B E a n d o t h e r s m a l l b u s i n e s s e s ( S B ) , a s d e f i n e d i n T i t l e 4 9 C F R , P a r t 2 6
a r e e n c o u r a g e d t o p a r t i c i p a t e i n t h e p e r f o r m a n c e o f a g r e e m e n t s f i n a n c e d i n w h o l e o r i n
p a r t w i t h f e d e r a l f u n d s . T h e C o n s u l t a n t , s u b r e c i p i e n t o r s u b c o n s u l t a n t s h a l l n o t
d i s c r i m i n a t e o n t h e b a s i s o f r a c e , c o l o r , n a t i o n a l o r i g i n , o r s e x i n t h e p e r f o r m a n c e o f t h i s
A g r e e m e n t . T h e C o n s u l t a n t s h a l l c a r r y o u t a p p l i c a b l e r e q u i r e m e n t s o f 4 9 C F R , P a r t 2 6
i n t h e a w a r d a n d a d m i n i s t r a t i o n o f U S D O T a s s i s t e d a g r e e m e n t s . F a i l u r e b y t h e
c o n t r a c t o r t o c a n t ' o u t t h e s e r e q u i r e m e n t s i s a m a t e r i a l b r e a c h o f t h i s A g r e e m e n t , w h i c h
m a y r e s u l t i n t h e t e r m i n a t i o n o f t h i s A g r e e m e n t o r s u c h o t h e r r e m e d y a s t h e
C o m m i s s i o n , C a l t r a n s o r t h e D e p a r t m e n t o f T r a n s p o r t a t i o n d e e m s a p p r o p r i a t e
D . A n y s u b c o n t r a c t e n t e r e d i n t o a s a r e s u l t o f t h i s A g r e e m e n t s h a l l c o n t a i n a l l
o f t h e p r o v i s i o n s o f t h i s s e c t i o n .
6 . D B E P A R T I C I P A T I O N G E N E R A L I N F O R M A T I O N .
I t i s C o n s u l t a n t ' s r e s p o n s i b i l i t y t o b e f u l l y i n f o r m e d r e g a r d i n g t h e r e q u i r e m e n t s o f
4 9 C F R , P a r t 2 6 , a n d t h e C a l t r a n s D B E p r o g r a m . P a r t i c u l a r a t t e n t i o n i s d i r e c t e d t o t h e
f o l l o w i n g _
A . A D B E m u s t b e a s m a l l b u s i n e s s f i r m d e f i n e d p u r s u a n t t o 1 3 C F R 1 2 1 a n d
b e c e r t i f i e d t h r o u g h t h e C a l i f o r n i a U n i f i e d C e r t i f i c a t i o n P r o g r a m ( C U C P ) .
B . A c e r t i f i e d D B E m a y p a r t i c i p a t e a s a p r i m e c o n t r a c t o r , s u b c o n t r a c t o r , j o i n t
v e n t u r e p a r t n e r , a s a v e n d o r o f m a t e r i a l o r s u p p l i e s , o r a s a t r u c k i n g c o m p a n y .
C . A D B E j o i n t - v e n t u r e p a r t n e r m u s t b e r e s p o n s i b l e f o r s p e c i f i c c o n t r a c t
i t e m s o f w o r k o r c l e a r l y d e f i n e d p o r t i o n s t h e r e o f . R e s p o n s i b i l i t y m e a n s a c t u a l l y
p e r f o r m i n g , m a n a g i n g a n d s u p e r v i s i n g t h e w o r k w i t h i t s o w n f o r c e s . T h e D B E j o i n t
v e n t u r e p a r t n e r m u s t s h a r e i n t h e c a p i t a l c o n t r i b u t i o n , c o n t r o l , m a n a g e m e n t , r i s k s a n d
p r o f i t s o f t h e j o i n t - v e n t u r e c o m m e n s u r a t e w i t h i t s o w n e r s h i p i n t e r e s t .
D . A D B E m u s t p e r f o r m a c o m m e r c i a l l y u s e f u l f u n c t i o n , p u r s u a n t t o 4 9 C F R
2 6 . 5 5 t h a t i s , m u s t b e r e s p o n s i b l e f o r t h e e x e c u t i o n o f a d i s t i n c t e l e m e n t o f t h e w o r k a n d
m u s t c a n t ' o u t i t s r e s p o n s i b i l i t y b y a c t u a l l y p e r f o r m i n g , m a n a g i n g a n d s u p e r v i s i n g t h e
w o r k , a s m o r e f u l l y d e s c r i b e d i n s e c t i o n 8 b e l o w .
E . T h e C o n s u l t a n t s h a l l l i s t o n l y o n e s u b c o n t r a c t o r f o r e a c h p o r t i o n o f w o r k
a s d e f i n e d i n t h e C o n s u l t a n t ' s b i d / p r o p o s a l a n d a l l D B E s u b c o n t r a c t o r s s h o u l d b e l i s t e d
i n t h e C o n s u l t a n t ' s b i d / c o s t p r o p o s a l l i s t o f s u b c o n t r a c t o r s .
E x h i b i t D - 3
1 0 0
F. A Consultant who is a certified DBE is eligible to claim all of the work in
the Agreement toward the DBE participation except that portion of the work to be
performed by non -DBE subcontractors.
7 . COMMERCIALLY USEFUL FUNCTION.
A. A DBE performs a commercially useful function when it is responsible for
execution of the work of the Agreement and is carrying out its responsibilities by actually
performing; managing, and supervising the work involved. To perform a commercially
useful function, the DBE must also be responsible with respect to materials and
supplies used on the Agreement, for negotiating price, determining quality and quantity,
ordering the material, and installing (where applicable) and paying for the material itself..
To determine whether DBE is performing a commercially useful function, evaluate the
amount of work subcontracted, industry practices; whether the amount the firm is to be
paid under the Agreement is commensurate with the work it is actually performing, and
other relevant factors.
B. A DBE does not perform a commercially useful function if its role is limited
to that of an extra participant in a transaction, Agreement, or project through which
funds are passed in order to obtain the appearance of DBE participation. In determining
whether a DBE is such an extra participant, examine similar transactions, particularly
those in which DBEs do not participate.
C. If a DBE does not perform or exercise responsibility for at least thirty
percent of the total cost of its Agreement with its own work force, or the DBE
subcontracts a greater portion of the work of the Agreement than would be expected on
the basis of normal industry practice for the type of work involved, it will be presumed
that it is not performing a commercially useful function.
8. DBE CERTIFICATION AND DE -CERTIFICATION STATUS.
If a DBE subcontractor is decertified during the life of the Agreement, the
decertified subcontractor shall notify the Contractor in writing with the date of de-
certification. If a subcontractor becomes a certified DBE during the life of the
Agreement, the subcontractor shall notify the Contractor in writing with the date of
certification. Any changes should be reported to the Commission's Representative
within 30 days.
9. DBE RECORDS.
A. The Contractor shall maintain records of materials purchased and/or
supplied from all subcontracts entered into with certified DBEs. The records shall show
the name and business address of each DBE or vendor and the total dollar amount
actually paid each DBE or vendor, regardless of tier. The records shall show the date of
payment and the total dollar figure paid to all firms. DBE prime Contractors shall also
Exhibit D-4
101
•
show the date of work performed by their own forces along with the corresponding
dollar value of the work.
B. Upon completion of the Agreement, a summary of these records shall be
prepared and submittedon the form entitled, "Final Report -Utilization of Disadvantaged
Business Enterprises (DBE)," CEM- 2402F (Exhibit 17-F in Chapter 17 of the LAP),
certified correct by the Contractor or the Contractor's authorized representative and
shall be furnished to the 'Commission's Representative with the final invoice. Failure to
provide the summary of DBE payments with the final invoice will result in twenty-five
percent (25%) of the dollar value of the invoice being withheld from payment until the
form is submitted. The amount will be returned to the Contractor when a satisfactory
"Final Report Utilization of Disadvantaged Business Enterprises (DBE)"is submitted to
the Commission's Representative.
a. Prior to the fifteenth of each month, the Contractor shall submit
documentation to the Commission's Representative showing the amount paid to DBE
trucking companies. The Contractor shall also obtain and submit documentation to the
Commission's Representative showing the amount paid by DBE trucking companies to
all firms, including owner -operators, for the leasing of trucks. If the DBE leases trucks
from a non -DBE, the Contractor may count only the fee or commission the DBE
receives as a result of the lease arrangement.
b. The Contractor shall also submit to the Commission's Representative
documentation showing the truck number, name of owner, Califomia Highway Patrol CA
number, and if applicable, the DBE certification number of the truck owner for all trucks
used during that month. This documentation shall be submitted on the Ca!trans
"Monthly DBE Trucking Verification, CEM- 2404(F) form provided to the Contractor by
the Commission's Representative.
10. REPORTING MATERIAL OR SUPPLIES PURCHASED FROM DBEs.
When Reporting DBE Participation, Material or Supplies purchased from DBEs
may count as follows, and if a DBE is also a UDBE, purchases will count towards the
UDBE goal under the following conditions:
A. If the materials or supplies are obtained from a DBE manufacturer, 100 %
of the cost of the materials or supplies will count toward the DBE participation. A DBE
manufacturer is a firm that operates or maintains a factory or establishment that
produces on the premises, the materials, supplies, articles, or equipment required under
the Agreement and of the general character described by the specifications.
B. If the materials or supplies purchased from a DBE regular dealer, count 60
% of the cost of the materials or supplies toward DBE goals. A DBE regular dealer is a
firm that owns, operates or maintains a store, warehouse, or other establishment in
which the materials, supplies, articles or equipment of the general character described
by the specifications and required under the Agreement, are bought, kept in stock, and
Exhibit D-5
102
regularly sold or leased to the public in the usual course of business. To be a DBE
regular dealer, the firm must be an established, regular business that engages, as its
principal business and under its own name, in the purchase and sale or lease of the
products in question. A person may be a DBE regular dealer in such bulk items as
petroleum products, steel, cement, gravel, stone or asphalt without owning, operating or
maintaining a place of business provided in this section.
C. If the person both owns and operates distribution equipment for the
products, any supplementing of regular dealers' own distribution equipment, shall be by
a long-term lease agreement and not an ad hoc or Agreement -by -Agreement basis.
Packagers, brokers, manufacturers' representatives, or other persons who arrange or
expedite transactions are not DBE regular dealers within the meaning of this section.
D. Materials or supplies purchased from a DBE, which is neither a
manufacturer nor a regular dealer, will be limited to the entire amount of fees or
commissions charged for assistance in the procurement of the materials and supplies,
or fees or transportation charges for the delivery of materials or supplies required on the
job site, provided the fees are reasonable and not excessive as compared with fees
charged for similar services.
11. REPORTING PARTICIPATION OF DBE TRUCKING COMPANIES.
When Reporting DBE Participation, Participation of DBE trucking companies may
count as follows, and if a DBE is also a UDBE, credit will count towards the UDBE goal
under the following conditions:
A. The DBE must be responsible for the management and supervision of the
entire trucking operation for which it is responsible.
B. The DBE must itself own and operate at least one fully licensed, insure,
and operational truck used on the Agreement.
C. The DBE receives credit for the total value of the transportation sences it
provides on the Agreement using trucks it owns, insures, and operates using drivers it
employs.
D. The DBE may lease trucks from another DBE firm including an owner -
operator who is certified as a DBE. The DBE who leases trucks from another DBE
receives credit for the total value of the transportation services the lessee DBE provides
on the Agreement.
E. The DBE may also lease trucks from a non -DBE fimn, including an owner -
operator. The DBE who leases trucks from a non -DBE is entitled to credit only for the
fee or commission it receives as a result of the lease arrangement. The DBE does not
receive credit for the total value of the transportation services provided by the lessee,
since these services are not provided by the DBE.
Exhibit D-6
103
"
F . F o r t h e p u r p o s e s o f t h i s s e c t i o n , a l e a s e m u s t i n d i c a t e t h a t t h e D B E h a s
e x c l u s i v e u s e a n d c o n t r o l o v e r t h e t r u c k : T h i s d o e s n o t p r e c l u d e t h e l e a s e d t r u c k f r o m
w o r k i n g f o r o t h e r s d u r i n g t h e t e r m o f t h e l e a s e w i t h t h e c o n s e n t o f t h e D B E , a s l o n g a s
t h e l e a s e g i v e s t h e D B E a b s o l u t e p r i o r i t y f o r u s e o f t h e l e a s e d t r u c k . L e a s e d t r u c k s
m u s t d i s p l a y t h e n a m e a n d i d e n t i f i c a t i o n n u m b e r o f t h e D B E .
1 . 2 . D E B A R M E N T , S U S P E N S I O N A N D O T H E R I N E L I G I B I L I T Y A N D
V O L U N T A R Y E X C L U S I O N .
I n a c c o r d a n c e w i t h 4 9 C F R P a r t 2 9 , w h i c h b y t h i s r e f e r e n c e i s i n c o r p o r a t e d
h e r e i n , C o n s u l t a n t ' s s u b c o n s u l t a n t s c o m p l e t e d a n d s u b m i t t e d t h e C e r t i f i c a t e o f S u b
C o n s u l t a n t R e g a r d i n g D e b a r m e n t , S u s p e n s i o n a n d O t h e r l n e l e g i b i l i t y a n d V o l u n t a r y
E x c l u s i o n a s p a r t o f t h e C o n s u l t a n t ' s p r o p o s a l . I f i t i s l a t e r d e t e r m i n e d t h a t C o n s u l t a n t ' s
s u b c o n s u l t a n t s k n o w i n g l y r e n d e r e d a n e r r o n e o u s C e r t i f i c a t e , t h e C o m m i s s i o n m a y ,
a m o n g o t h e r r e m e d i e s , t e r m i n a t e t h i s A g r e e m e n t .
E x h i b i t D - 7
1 0 4
EXHIBIT "E"
CERTIFICATE OF CONSULTANT
I HEREBY CERTIFY that I am the and duly
authorized representative of the firm of
whose address is ,
and that, except as hereby expressly stated, neither I nor the above firm that 1 represent
have:
(a) employed or retained for a commission, percentage, brokerage,
contingent fee, or other consideration, any firm or person (other than a
bona fide employee working solely for me or the above consultant) to
solicit or secure this agreement; nor
(b) agreed, as an express or implied condition for obtaining this contract; to
employ or retain the services of any firm or person in connection with
carrying out the agreement; nor
(c) paid, or agreed to pay, to any firm, organization or person (other than a
bona fide employee working solely for me or the above consultant) any
fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this agreement.
I acknowledge that this Certificate is to be made available to the Califomia
Department of Transportation (Caltrans) in connection with this agreement involving
participation of Federal -aid Highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
By:
Signature
Name
Title
Date
Exhibit E
105
•
"
E X H I B I T " F "
C E R T I F I C A T E O F C O M M I S S I O N
H E R E B Y C E R T I F Y t h a t I a m t h e o f t h e
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N , a n d t h a t t h e c o n s u l t i n g f i n e
o f o r i t s r e p r e s e n t a t i v e h a s n o t b e e n r e q u i r e d
( e x c e p t a s h e r e i n e x p r e s s l y s t a t e d ) , d i r e c t l y o r i n d i r e c t l y , a s a n e x p r e s s o r i m p l i e d
c o n d i t i o n i n c o n n e c t i o n w i t h o b t a i n i n g o r c a r r y i n g o u t t h i s A g r e e m e n t t o :
( a ) e m p l o y , r e t a i n , a g r e e t o e m p l o y o r r e t a i n , a n y f i r m o r p e r s o n ; o r
( b ) p a y o r a g r e e t o p a y , t o a n y f i r m , p e r s o n o r o r g a n i z a t i o n , a n y f e e ,
c o n t r i b u t i o n , d o n a t i o n , o r c o n s i d e r a t i o n o f a n y k i n d .
I a c k n o w l e d g e t h a t t h i s C e r t i f i c a t e i s t o b e m a d e a v a i l a b l e t o t h e C a l i f o r n i a
D e p a r t m e n t o f T r a n s p o r t a t i o n ( C a ! t r a n s ) i n c o n n e c t i o n w i t h t h i s A g r e e m e n t i n v o l v i n g
p a r t i c i p a t i o n o f f e d e r a l - a i d H i g h w a y f u n d s , a n d i s s u b j e c t t o a p p l i c a b l e S t a t e a n d
F e d e r a l l a w s , b o t h c r i m i n a l a n d c i v i l .
B y :
S i g n a t u r e
N a m e
T i t l e
D a t e
E x h i b i t F
1 0 6
EXHIBIT "G-1"
Exhibit 10-01 Local Agency Proposer UDBE Commitment (Consultant Contracts)
AGENCY:_Riverside County Transportation Commission LOCATION:- Riverside; CA
PROJECT DESCRIPTION: _Project and Construction Management Services for SR-91 Corridor
improvements
CONTRACT GOAL: $1,631,254 (4.59%) for Phase I and Phase.2 combined
PROPOSAL DATE; April 9, 2009
PROPOSER'S NAME: Parsons Transportation Group,. Inc.
WORK
ITEM
NO.
DESCRIPTION OR SERVICES
TO BE SUBCONTRACTED
1.11 I Public Outreach
1.6 I Labor/DBE Compliance
1.4 I Utilities
DBE
Cert.
No.AND
EXPIRA
TIOND
ATE
NAME OF UDBEs
(Must becertifiedon the
date the proposals are
opened - include UDBE
address and phone
number)
33645 I Arellano Associates
13791 Roswell Ave„ A
Riverside, CA 91710
(909)627-2974
137152 I Padilla & associates, Inc
183 E. City Place Dr.
Santa Ana, CA 92705
(714)577-5340
131859 I TEC Management 400
Goddard Irvine,
CA 92618 (949)450-8200
For Local Agency to Complete:
Local Agency Contract Number.
Federal Aid Project Number.
Federal Share:
Proposal Award Date:
Local Agency certifies that the UDBEeertification(s) has been verified and all
information is complete and accurate.
Print Name
Local Agency Representative
Signature Date
Print Name Signature
Caitrans District Local Assistance Engineer
Date
i
i
I
Total Claimed
Participation
PERCENTAGE
AMOUNT OF
EACH UDBE
1.31%
0.37%
2.05%
$1,327,858_
3.73%
Signature of Proposer
Date (Area Code) Tel. No.
Person to Contact (Please Type or Print)
Local Agency Bidder - UDBE Commitment (Rev 3/09)
Distribution: (1) Copy — If this Proposer is successful fax or scan a copy to the Caltrans District Local Assistance Engineer (DLAE) within 15
days of award. Failure to send a copy to the DLAE within 15 days of award may result in de -obligation of funds for this project.
(2) Original — Local agency files
Exhibit G-1
107
"
I N S T R U C T I O N S - L O C A L A G E N C Y B I D D E R - U D B E C O M M I T M E N T
( C O N S U L T A N T C O N T R A C T S ) ( R e v i s e d 0 3 / 0 9 )
P L E A S E N O T E : I t i s t h e p r o p o s e r ' s r e s p o n s i b i l i t y t o v e r i f y t h a t t h e U D B E ( s ) f a l l s i n t o o n e o f
t h e f o l l o w i n g , g r o u p s i n o r d e r t o c o u n t t o w a r d s t h e U D B E c o n t r a c t g o a l : 1 ) B l a c k A m e r i c a n ; 2 )
A s i a n - P a c i f i c A m e r i c a n ; 3 ) N a t i v e A m e r i c a n ; 4 ) W o m e n . T h i s i n f o r m a t i o n s h a l l b e s u b m i t t e d
w i t h y o u r p r o p o s a l . F a i l u r e t o s u b m i t t h e r e q u i r e d U D B E c o m m i t m e n t w i l l b e g r o u n d s f o r
f i n d i n g t h e p r o p o s a l n o n r e s p o n s i v e
U D B E i s a f i r m m e e t i n g t h e d e f i n i t i o n o f a D B E a s s p e c i f i e d i n 4 9 C F R a n d i s o n e o f t h e
f o l l o w i n g g r o u p s : B l a c k A m e r i c a n ; A s i a n - P a c i f i c A m e r i c a n ; N a t i v e A m e r i c a n ; W o m e n
T h e f o r m r e q u i r e s s p e c i f i c i n f o r m a t i o n r e g a r d i n g t h e c o n s u l t a n t c o n t r a c t : A g e n c y , L o c a t i o n ,
P r o j e c t D e s c r i p t i o n s , F e d e r a l . A i d P r o j e c t N u m b e r ( a s s i g n e d b y C a l t r a n s - L o c a l A s s i s t a n c e ) ,
P r o p o s a l D a t e ; P r o p o s e r ' s N a m e , a n d C o n t r a c t G o a l .
T h e f o r m h a s a c o l u m n f o r t h e W o r k I t e m N u m b e r ( o r I t e m N o ' s ) a n d D e s c r i p t i o n o r S e r v i c e s t o
b e S u b c o n t r a c t e d t o U D B E s . T h e U D B E s h o u l d p r o v i d e a c e r t i f i c a t i o n n u m b e r t o t h e
C o n s u l t a n t . N o t i f y t h e C o n s u l t a n t i n w r i t i n g w i t h t h e d a t e o f t h e d e c e r t i f i c a t i o n i f t h e i r s t a t u s
s h o u l d c h a n g e d u r i n g t h e c o u r s e o f t h e c o n t r a c t . T h e f o r m h a s a c o l u m n f o r t h e N a m e s o f
c e r t i f i e d U D B E s t o p e r f o r m t h e w o r k ( m u s t b e c e r t i f i e d o n t h e d a t e p r o p o s a l s a r e r e c e i v e d a n d .
i n c l u d e U D B E a d d r e s s a n d p h o n e n u m b e r ) . E n t e r t h e U D B E p r i m e c o n s u l t a n t a n d s u b c o n s u l t a n t
c e r t i f i c a t i o n n u m b e r s . P r i m e c o n s u l t a n t s s h a l l i n d i c a t e a l l w o r k t o b e p e r f o r m e d b y U D B E s
i n c l u d i n g , i f t h e p r i m e c o n s u l t a n t i s a U D B E , w o r k p e r f o r m e d b y i t s o w n f o r c e s .
T h e r e i s a c o l u m n f o r t h e t o t a l U D B E p e r c e n t a g e . E n t e r t h e T o t a l C l a i m e d U D B E P a r t i c i p a t i o n
p e r c e n t a g e o f i t e m s o f w o r k s u b m i t t e d w i t h t h e p r o p o s a l p u r s u a n t t o t h e S p e c i a l P r o v i s i o n s . ( I f
1 0 0 % o f i t e m i s n o t t o b e p e r f o r m e d o r f u r n i s h e d b y t h e U D B E , d e s c r i b e e x a c t p o r t i o n o f t i m e t o
b e p e r f o r m e d o r f u m i s h e d b y t h e U D B E . ) S e e N o t i c e t o B i d d e r s / P r o p o s e r s D i s a d v a n t a g e d
B u s i n e s s E n t e r p r i s e I n f o r m a t i o n t o d e t e r m i n e h o w t o c o u n t t h e p a r t i c i p a t i o n o f U D B E f i r m s .
N o t e : I f t h e p r o p o s e r h a s n o t m e t t h e c o n t r a c t g o a l , t h e l o c a l a g e n c y m u s t e v a l u a t e t h e
p r o p o s e r ' s g o o d f a i t h e f f o r t s t o m e e t t h e g o a l i n o r d e r t o b e c o n s i d e r e d f o r a w a r d o f t h e c o n t r a c t .
E x h i b i t " G - 1 " ( C a l t r a n s f o r m ] 0 - 0 1 ) m u s t b e s i g n e d a n d d a t e d b y t h e c o n s u l t a n t p r o p o s i n g .
A l s o l i s t a p h o n e n u m b e r i n t h e s p a c e p r o v i d e d a n d p r i n t t h e n a m e o f t h e p e r s o n t o c o n t a c t .
E x h i b i t G - 1 I n s t r u c t i o n s
1 0 8
EXHIBIT G-2
Exhibit 10-02 Local Agency Proposer DBE Information (Consultant Contracts) —Instructions on following page
AGENCY: Riverside County Transportation commission LOCATION: Riverside, CA
PROJECT DESCRIPTION: -_Project and Construction management Services for SR-9l Corridor
Improvements
TOTAL CONTRACT
PROPOSAL DATE:
PROPOSER'S
NAME:
S35,539,299
April 9, 2009
Parsons Transportation Group, htc.
CONTRACT
ITEM NO.
PERCENTAGE
OF DBE
DESCRIPTION OR
SERVICES TO BE
SUBCONTRACTED
DBE Cert. No.
AND
EXPIRATION
DATE
NAME OF DBEs
(Must be certified on the
date bids are opened -
include DBE address and
phone number)
For Local Agency o Complete_
Total Claimed
Participation
$ �*
'Local Agency Contract Number.
'—
0*. ado
Federal Aid Project
Federal Share:
Number:
Contract Award Date:
Local Agency certifies that the DBE certification(s) has been verified and all
information is complete and accurate.
Signature of Proposer
Print Name Signature Date
Local Agency Representative
Date (Area Code) Tel. No.
Prim Name Signature Date
Caltrans District Local Assistance Engineer
Distribution: (1) Copy — Fax or scan a copy to the Caltrans District Local Assistance Engineer (DLAE) within 15 days of contract execution.
Failure to send a copy to the DLAE within 15 days of contract execution may result in de -obligation of funds for this project.(2) Original — Local
agency files. All DBE Firms qualify as UDBE
Exhibit G-2
•
109
"
I N S T R U C T I O N S - L O C A L A G E N C Y B I D D E R D B E I N F O R M A T I O N
( C O N S U L T A N T C O N T R A C T S ) ( R e v i s e d 0 3 / 0 9 )
S U C C E S S F U L P R O P O S E R :
T h e f o r m r e q u i r e s s p e c i f i c i n f o r m a t i o n r e g a r d i n g t h e c o n s u l t a n t c o n t r a c t : A g e n c y , L o c a t i o n ,
P r o j e c t D e s c r i p t i o n , F e d e r a l A i d P r o j e c t N u m b e r ( a s s i g n e d b y C a l t r a n s - L o c a l A s s i s t a n c e ) ,
P r o p o s a l D a t e , a n d S u c c e s s f u l P r o p o s e r ' s N a m e .
T h e f o r m h a s a c o l u m n f o r t h e D e s c r i p t i o n o r S e r v i c e s t o b e S u b c o n t r a c t e d b y D B E s . T h e D B E
s h o u l d p r o v i d e a c e r t i f i c a t i o n n u m b e r t o t h e p r i m e c o n s u l t a n t . T h e f o r m h a s a c o l u m n f o r t h e
N a m e s o f D B E c e r t i f i e d c o n s u l t a n t s t o p e r f o r m t h e w o r k ( m u s t b e c e r t i f i e d o n t h e d a t e t h e
p r o p o s a l i s r e c e i v e d a n d i n c l u d e D B E a d d r e s s a n d p h o n e n u m b e r ) . E n t e r D B E p r i m e
c o n s u l t a n t ' s a n d s u b c o n s u l t a n t s ' c e r t i f i c a t i o n n u m b e r s . T h e p r i m e c o n s u l t a n t s h a l l i n d i c a t e a l l
w o r k t o b e p e r f o r m e d b y D B E s i n c l u d i n g , i f t h e p r i m e c o n s u l t a n t i s a D B E , w o r k p e r f o r m e d b y
i t s o w n f o r c e s .
E n t e r t h e T o t a l C l a i m e d D B E P a r t i c i p a t i o n p e r c e n t a g e o f i t e m s o f w o r k i n t h e t o t a l D B E D o l l a r
A m o u n t c o l u m n . ( I f 1 0 0 % o f i t e m i s n o t t o b e p e r f o r m e d b y t h e D B E , d e s c r i b e t h e e x a c t p o r t i o n
o f t i m e t o b e p e r f o r m e d b y t h e D B E . ) S e e N o t i c e t o P r o p o s e r s / B i d d e r s D i s a d v a n t a g e d B u s i n e s s
E n t e r p r i s e I n f o r m a t i o n t o d e t e r m i n e h o w t o c o u n t t h e p a r t i c i p a t i o n o f D B E f i r m s .
E x h i b i t " G " ( C a l t r a n s F o r m 1 0 - 0 2 ) m u s t b e s i g n e d a n d d a t e d b y t h e s u c c e s s f u l p r o p o s e r a t
c o n t r a c t e x e c u t i o n . A l s o l i s t a p h o n e n u m b e r i n t h e s p a c e p r o v i d e d a n d p r i n t t h e n a m e o f t h e
p e r s o n t o c o n t a c t .
E x h i b i t G - 2 h i s t r u c t i o n s
1 1 0
EXHIBIT "H"
DISADVANTAGED BUSINESS ENTERPRISE {DBE}
FINAL REPORT OF UTILIZATION OF DBE
[ATTACHED BEHIND THIS PAGE]
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• • •
S:A(r p�CALIFORNIA - DERAIL WE NT OF TRANSPORTATION
FINAL REPORT - UTILIZATION OF DISADVANTAGED BUSINESS ENTERPRISES
{DBE), FIRST -TIER SUBCONTRACTORS
CEN 2a02f MV O2.2000
The form requires specific. information regarding the eonstruction project: Contract Number. County. Route, Post Mlles, Federal.
Aid Project number. the Administering Agency, the Contact Completion Date and the Estimated Contract Amount It requires the
prime contractor name and business address. The locus of the form Is to describe who did what by contract item numbers and
descriptions, asking for specific dollar values of item work completed broken down by subcontractors who performed the work,
both DBE and non -DBE work forces. DBE prime contractors are required to show the date of work performed by their own fortes
along with the corresponding dollar value of work.
The tort has a column to enter the Contract Item No. (or Item No`s) and description of workperformed or materials profiled, as
well as a column for the subcontractor nerve and business address. For those frets who are DBE, there is a:column to enter their
DBE Certification. Number. The DBE should provide their certification number to the contractor and notify the contrareor in Writing
with the date of the decertification if their statics should change during the course of the project_
'Theform has six columns for the dollar value to be entered for the Item work performed by the subcontractor.
The Non -DBE. column is used to enter the dollar value of work performed for firm who are not cerhTced DBE.
The decision of which column to be used for entering the DBE ddlarvalue is based on what program(s) stales the firtn is
certified. This program stares is determined by the California Unified Certification Program by ethnicity, gender,
ownership and control issues at time of certification. To confirm the certification status and grogram status, access the
Department of Transportation Cave Rights website at Mtpaevwvdreca.govlhq/bep or by *Iry (918)-324-1700 or the toll
free number at (888) 810.6346.
Based on this DBE Program status, the following table depicts which column to be used'
DBE Program Status
If program status shows DBE only with no other programs listed -
DBE
Column to be used
If program status shows DBE, Black American BA LOBE
ll program status shows DBE. Aslan-Pacific islander APA UDBE
If program status shows DBE, Native American NA UDBE _
It program status shows DBE, Waman IW UDBE
if a contractor performing work as a DBE on the project becomes decertified and still performs work after their decertification date,
enter the total value performed by this contractor under the appropriate DBE identification emblem
If a contractor performing work as a non -DBE on the project becomes certified as a DBE., enter the dollar value of all work
performed after certification as a DBE under the appropriate identification column.
Enter the total of each of the six columns on Forth CEM-2402(F).
Any changes to DBE certification must also be submitted on Form DEM-240NR.
Enter the Date Work Completed as well as the Date of Final Payment (the dam when the prime contractor made the leaf
payment" to the subcontractor for the portien et work fisted as being completed).
The contractor and the resident engineer sign and date the form indicating that the information provided is complete and correct.
PROOF COPY
RETURN TO HQ FORMS
OK X
Exhibit H Instructions
•
113
"
T O :
E X H I B I T " 1 "
N O T I C E O F M A T E R I A L S T O B E U S E D
R e s i d e n t E n g i n e e r
D A T E :
Y o u a r e h e r e b y n o t i f i e d t h a t m a t e r i a l s r e q u i r e d f o r u s e u n d e r C o n t r a c t N o .
f o r t h e c o n s t r u c t i o n o f i n D i s t r i c t
, R o u t e w i l l b e o b t a i n e d f r o m s o u r c e s
, C o .
h e r e i n d e s i g n a t e d .
C O N T R A C T I T E M N O .
K I N D O F M A T E R I A L
N A M E A N D A D D R E S S W H E R E
M A T E R I A L C A N B E I N S P E C T E D
I t i s r e q u e s t e d t h a t y o u a r r a n g e f o r s a m p l i n g , t e s t i n g a n d i n s p e c t i o n o f m a t e r i a l s p r i o r t o
d e l i v e r y i n a c c o r d a n c e w i t h S e c t i o n 6 o f t h e S t a n d a r d S p e c i f i c a t i o n s w h e r e t h e s a m e i s
p r a c t i c a b l e a n d i n a c c o r d w i t h y o u r p o l i c y . I t i s u n d e r s t o o d t h a t s o u r c e i n s p e c t i o n d o e s
n o t r e l i e v e m e o f t h e f u l l r e s p o n s i b i l i t y f o r t h e i n c o r p o r a t i n g i n t h e w o r k m a t e r i a l s t h a t
c o m p l y i n a l l r e s p e c t s w i t h t h e c o n t r a c t p l a n s a n d s p e c i f i c a t i o n s , n o r d o e s i t p r e c l u d e t h e
s u b s e q u e n t r e j e c t i o n o f m a t e r i a l s f o u n d t o b e u n s u i t a b l e .
Y O U R S T R U L Y ,
A D D R E S S :
P H O N E N O .
E x h i b i t I
1 1 4
9/24/2009
SR-91
Project and Construction Manager
Commission Goals
• Commission desire and direction to quickly deliver
projects
• Much -needed improvements to the SR-91 corridor
require resourcefulness and result in some Inland
Empire firsts"
— Toll revenue bonds as transportation funding source
— Design -build method of project delivery to expedite the project
• SR-91 corridor improvements mission
"In partnership with our stakeholders, develop a breakthrough
mobility project for State Route 91 which meets Measure A
commitments, creates a long-term revenue source for
transportation improvements, is delivered with a businesslike
efficiency, and maintains public and agency support:"
Presentation Overview
• Commission Goals and SR-91 Project Mission
• 10-Year Delivery Plan and the SR-91 Corridor
• Project and Construction Manager (PCM) Role
• PCM Procurement Summary
• Recent Economic Events
• Staff Recommendations
10-Year Delivery Plan
• SR-91 corridor projects
— SR-91 Corridor Improvement Project
• Widen general-purpose lanes and extend the tolled
Express Lanes
- SR-91/SR-71 Interchange Project
• Improve the existing loop connector (SR-91 eastbound to
SR-71 northbound)
• Status of project development
— Mid -way through environmental process
— Starting design -build phase this year
1
9/24/2009
Project and Construction Manage
Why a Project and Construction Mgr. (PCM)?
— Single focus on the SR-91 corridor
• timely and cost-effective project delivery
- Skilled and experienced professionals
• perform engineering, management, construction oversight,
toll startup, and other services
- High-quality, "A -team" firm
• national resources, tolling expertise, and design -build and
"mega" project experience
- Resources
• Scale resources up and down, right resource at the right
time resulting in efficient use of people and money
PCM Contract Phasing
• Typical PCM work in each phase
2011-2016 Phase 2
Engineering (plan reviews : Design oversight
Construction management .lnspecvon
-: Materials testing Project closeout activiges
leSign-build contract administration,
PCM Contract Phasing
• Two Phase Approach
— Phase 1 — approximately two years from October 2009 to
the sale of toll revenue bonds
— Phase 2 — approximately five years for design, construction,
and toll operation startup
• Results in a key decision point for the Commission
— Allows the Commission to control whether and when to
begin phase 2 activities
PCM Procurement Summary
• Commission authorization to solicit services
• Received 4 proposals, conducted 2 interviews
• Five -person selection panel
• Corona, Caltrans, OCTA, and RCTC (2)
• Negotiations
• contract terms, scope, and fee
• Audit
• selected firm's financial information
• to be completed prior to contract award
2
9/24/2009
PCM Procurement Summary
• Selection panel recommendation of Parsons
Transportation Group team
- full range of services, resources, and expertise
- `A" team
• experienced Project Manager, Design Manager,
Construction Manager
- design -build and toll project experience
• SR-22 design -build project (OCTA)
• Southbay Expressway toll (San Diego)
- knowledge of SR-91 corridor challenges and issues
• local work experience, relationships, reputations, and
offices
Staff Recommendations
• Maintain progress by proceeding with
several key elements of SR-91 work
— Project implementation (master) plan
Right-of-way acquisition plan
— Comprehensive risk assessment
Agency and toll agreements
Toll policies, business and operation rules, and
technical requirements
— Utility master plan and utility agreements
I
Recent Economic Events
• National and local economic downtum
• Current feasibility vs. feasibility in 2006/2007
• Updated financial feasibility
— Goal to maintain a project that is feasible to finance and
construct under these changed conditions
— Comprehensive results in eady 2010
• Measured approach to design -build work
— Maintain progress on critical design -build phase 1 work
— Maintain progress toward overall project schedule
— Prudent metering of PCM phase 1 contract costs while updated
financial feasibility work is completed
Staff Recommendations
• Approve PCM selection process
• Award full PCM phase 1 contract
• Authorize staff to proceed
— immediately proceed with key elements
— proceed with the remaining work after
successful completion of key elements and toll
feasibility results are finalized
• Authorize staff to negotiate phase 2
— negotiate scope and fee in the future
— Future request for phase 2 authorization
3
9/24/2009
Project and Construction Manager
thank you....
any questions?
Michael Blomquist, P.E.
Toll Program Director
PCM ySc��..ope of WorkD
}/�
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Project and Conslroclion Manager (PCM) Mattes
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Project and Construction Managed
• Design -Build Phase
— Final engineering, construction, right-of-way,
utilities, toll operations, public outreach, etc.
— Approximately 45 times greater in order of
magnitude than environmental phase
— Final engineering and construction for both SR-91
projects under a single, design -build contract
— Major work prior to hiring the Design -Builder and
throughout the design -build phase of work
Project and Construction Manager
rrAw
• Recent Example and Precedent
- OCTA hired a Project and Construction Manager
(Parsons) to deliver the SR-22 design -build project
» Similar scope of work as the SR-91
— Transportation Corridor Agencies (Orange County
Tollroads) hired two joint venture entities:
» Corridor Design Management Group (CDMG) —
engineering
» Construction Engineering Manager (CEM) -
construction
4
9/24/2009
PCM
Procurement Summary rc"
Proposed Schedule
Proposed Commission approval of PCM Role
2.06.09
Staff Issue Request for Qualifications
2.17.09
Firms submit Statement of Qualifications
4.16.09
Firm Interviews and Selection
5.14.09
Complete Contract Negotiations
6.11.09
Proposed Committee contract approval
6.22.09
Proposed Commission contract approval
7.08.09
Phase 1 Notice to Proceed
July/
August
Project and Construction Manage
• Unique Contract Terms
• Align RCTC's goals with the PCM through
incentives
— Businesslike efficiency
» Schedule alignment
» Underspending budgets
5
AGENDA ITEM 8
•
"
R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
S e p t e m b e r 2 8 , 2 0 0 9
T O :
P l a n s a n d P r o g r a m s C o m m i t t e e
F R O M :
A b u n n a s r H u s a i n , T o l l P r o j e c t M a n a g e r
T H R O U G H :
M i c h a e l B l o m q u i s t , T o l l P r o g r a m D i r e c t o r
S U B J E C T :
A m e n d m e n t t o A g r e e m e n t f o r O n - C a l l S t r a t e g i c P a r t n e r s h i p
A d v i s o r S e r v i c e s w i t h K P M G C o r p o r a t e F i n a n c e , L L C
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e A g r e e m e n t N o . 0 6 - 6 6 - 0 2 6 - 0 7 , A m e n d m e n t N o . 6 t o
A g r e e m e n t 0 6 - 6 6 - 0 2 6 - 0 0 , f o r O n - C a l l S t r a t e g i c P a r t n e r s h i p A d v i s o r S e r v i c e s
w i t h K P M G C o r p o r a t e F i n a n c e , L L C ( K P M G ) t o c o n t i n u e p r o v i d i n g o n - c a l l
f i n a n c i a l a d v i s o r y s e r v i c e s f o r t h e p r o p o s e d S t a t e R o u t e 9 1 a n d I n t e r s t a t e 1 5
c o r r i d o r i m p r o v e m e n t p r o j e c t s f o r t h e a m o u n t o f $ 3 2 9 , 7 3 6 ;
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e
a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ; a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
I n F e b r u a r y 2 0 0 6 , t h e C o m m i s s i o n e n t e r e d i n t o a n a g r e e m e n t w i t h K P M G f o r t h e
p u r p o s e o f p r o v i d i n g S t r a t e g i c P a r t n e r s h i p A d v i s o r S e r v i c e s f o r p r o j e c t f i n a n c i n g
a l t e r n a t i v e s a n d e v a l u a t i o n o f p o t e n t i a l t o l l r o a d c o r r i d o r s i n R i v e r s i d e C o u n t y .
T h e p r o j e c t a p p r o v a l a n d e n v i r o n m e n t a l d o c u m e n t ( P A / E D ) w o r k p h a s e c o m p l e t i o n
f o r t h e S R - 9 1 a n d 1 - 1 5 c o r r i d o r i m p r o v e m e n t p r o j e c t s i s s c h e d u l e d f o r 2 0 1 1 a n d
2 0 1 2 , r e s p e c t i v e l y , u n d e r s e p a r a t e a g r e e m e n t s w i t h e n g i n e e r i n g f i r m s .
T h e c o n t i n u e d s e r v i c e s o f K P M G a r e d e s i r a b l e t o s u p p o r t t h e P A / E D w o r k a n d t o
a s s i s t t h e C o m m i s s i o n i n s u c c e s s f u l l y m o v i n g t h e s e p r o j e c t s f o r w a r d i n t o t h e
d e s i g n , c o n s t r u c t i o n , a n d o p e r a t i o n p h a s e s . T h e m a j o r t a s k s o f K M P G ' s s c o p e o f
w o r k i n c l u d e :
" P r o v i d e f i n a n c i a l a n a l y s i s a s i t r e l a t e s t o a s s e s s i n g p r o j e c t f e a s i b i l i t y a n d
s u b s e q u e n t t r a n s a c t i o n s t r u c t u r i n g .
" P e r i o d i c u p d a t e o f f i n a n c i a l a n a l y s e s t o c o n f i r m v i a b i l i t y o f t h e S R - 9 1 a n d
1 - 1 5 c o r r i d o r i m p r o v e m e n t p r o j e c t s a s c o s t a n d p r o j e c t s c o p e a r e d e v e l o p e d
A g e n d a I t e m 8
1 1 5
and updated. This analysis typically includes review of revenue, cost, and
schedule inputs from the engineering team, modifications to the financing
strategy, and changes to the project phasing or scope and sensitivity runs to
determine the impact of variances in demand, construction costs, and
general inflation.
• Provide input to the milestone schedules, detailed time lines and work plans
for the SR-91 and 1-15 corridor improvement projects, taking into account
project status (environmental, design, etc.), funding priorities and
constraints, project feasibility, internal and external resources, and market
resources.
• Provide research and analysis relating to policy development, procurement
process, proposal evaluation, and tolling framework.
• Review and provide input to project documents, including, for example,
applications for environmental approval, funding programs, and project
description.
• Review and provide input to resolution of key programmatic and project -
specific issues and decisions.
The financial advisory services outlined above will be provided by KPMG for
$329,736. Staff anticipates expending this amount over the remainder of current
FY 2009/10. The amount is already included in the current year's fiscal budget.
This will bring the total contract amount to $1,224,736.
Financial Information
In Fiscal Year Budget:
Yes
Year:
FY 2009/10
Amount:
$329,736
Source of Funds:
Commercial Paper and 2009
Measure A
Budget Ad ustment:
No
GLA No.:
262 31 65520 P3028 $ 205,636
262 31 65520 P3027 $ 124,100
Fiscal Procedures Approved:
\ 4,14.0
Date:
09/17/2009
Attachments:
1► Draft Agreement No. 06-66-026-07
2) Scope and Fee Proposal
Agenda Item 8
•
116
AMENDMENT NO. 6
TO
AGREEMENT FOR STRATEGIC PA
ADVISOR SERVIC
1. PARTIES AND DATE
This Amendment No. 6 to the Aso�
ent for Strate' Partnership Advisor
Services is made and entered into this w> ` day of , 20f+} by and between the
RIVERSIDE COUNTY TRANSPORTATIO MISSgN ("Comr�ion") and KPMG
Corporate Finance LLC ("Consultant").
Attachment 1
Agreement No. 06-66-026-07
ERSHIP
2. RECITALS
2.1 The C
date
Advil
? len and the.:(
r`f'uary $;r2006 fo1
Services =fhe "Mas
ave'entered into an agreement
ooviding Strategic Partnership
greemene).
2.2 &Comrtsion'nY e Consft4.nt have entered into Amendment No. 1
' Master, reemenf; date - vember 14, 2006 for the purpose of
providing=additional compen on for the ongoing provision of Strategic
Partnership°; -Advisor .Services and extending the term of the Master
Agreement until January 31, 2008.
2.3 The Commission and the Consultant have entered into Amendment No. 2
to th'e"Master Agreement dated February 14, 2007 for the purpose of
providing additional compensation for the ongoing provision of Strategic
Partnership,. Advisor Services.
2.4 The Commission and the Consultant have entered into Amendment No. 3
to the Master Agreement dated January 31, 2008 for the purpose of
extending the term of the Master Agreement until February 9, 2012.
2.5 The Commission and the Consultant have entered into Amendment No. 4
to the Master Agreement dated July 11, 2008 for the purpose of making
consulting services available to the San Bernardino Associated
Governments through the Master Agreement.
KPMG Amendment No. 6 (RCTC Doc. No. 06-66-026-07) Page 1
117
2.6 The Commission and the Consultant have entered into Amendment No. 5
to the Master Agreement dated November 12, 2008 for the purpose of
providing additional compensation for the ongoing provision of Strategic
Partnership Advisor Services.
2.7 The parties now desire to amend the Master Agreement to provide
additional compensation for the cont µs d provision of Strategic
Partnership Advisor Services.
3. TERMS
3.1 The maximum compen`n under the r Agreement, as
previously amended, is he increa d by Thy^undred Twenty
Nine Thousand, Seven Hundr Dollars ( 736).
3.2 The total contra
amended, shall no
Thousand, Seven Hit
3.3 Cor
basi
r
3.4 Except 'at4.
.:M,. e
a
ment=Va.
for the
ne Mil
Six D
mission.
ter Agreement, as heretofore
Two Hundred Twenty Four
01,224,736).
Services, on a Task Order
by this Al.mendment, all provisions of the Master
mendments No. 1 through No. 5,
inc litdltag, with ) limitatm , e indemnity and insurance provisions,
shall rerfrain in fOlorce andeffect and shall govern the actions of the
parties under.this Amendment.
(Signatures on following page]
KPMG Amendment No. 6 (RCTC Doc. No. 06-66-026-07) Page 2
•
118
"
S I G N A T U R E P A G E
T O
A M E N D M E N T N O . 6
T O A G R E E M E N T F O R S T R A T E G I C P T N E R S H I P
A D V I S O R S E R V I C E S
I N W I T N E S S W H E R E O F , t h e p a r t i e s " h a v e e x e * - d t h e A g r e e m e n t o n t h e
d a t e f i r s t h e r e i n a b o v e w r i t t e n .
R I V E R S I D E C O U N T Y
T R A N S P O R T A T I O N C O M M I S S
B y :
A P P R O V E D A S T O F O R M :
B y :
B e s t , B e s t & K r i e g e r L L P
G e n e r a l C o u n s e l
G C o r p o r a n u a n c e
S i g n a t u r e
N a m e
T i t l e
K P M G A m e n d m e n t N o . 6 ( R C T C D o c . N o . 0 6 - 6 6 - 0 2 6 - 0 7 )
P a g e 3
1 1 9
oz�
09 1W*
SL'£4Z'OZl
00'S00'S4l
suogelueseid / s6ugeuq / s6ugeew loe(wd (E)
(01.-I AIleguelod pue 'S l 146-aS) 0102J Aq palsenbei sesAleue leuolllPPN (Z)
slslleuysanpewellHt6-aS (l)
ueRdpasea
i fi75 3
01.0Z dune yline441600Z Jail
# 4sel
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wawpuawb 600Z 3131i
11w40011V
•
•
SR-91 Alternatives Analysis
KPMG project work plan and budget
'Rate(2009)
Hours (All Alternatives)
Total Fees
Estimated fees
Alternative 1
Alternative 2
Meeting to discuss preliminary findings - Alternatives 1 and 2
Alternatives 3, 4, 5
Workshop with RCTC to select combination to study further
Feasibility study for selected combination'
I Briefing meeting with RCTC to present / discuss results for selected combination
iSubtotal - Estimated fees
Estimated expenses
Production and miscellaneous expenses
r
Travel expenses (assumes 3 trips for 2 staff members)
i Subtotal - Estimated expenses
595.00 $ 400.00 $ 325.00
$ 13,042.50
13,702.50
9,455.00
21,557.50
15,747.50
29,190.00
22,310.00
$ 125,005.00
$ 4,500.00
15,500.00
20,000.00
L TOtal`001: 0.est, d,faex er15yyQQ
T. P.
"Assumes only 1-2 alternative combinations analyzed; if more complex analyses are required, budget will need to be revisited.
• •
zz�
•
°TEE) el
S'9Z
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A G E N D A I T E M 9
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R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
S e p t e m b e r 2 8 , 2 0 0 9
T O :
P l a n s a n d P r o g r a m s C o m m i t t e e
F R O M :
R o b e r t Y a t e s , M u l t i m o d a l S e r v i c e s D i r e c t o r
T H R O U G H :
J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T :
P u b l i c T r a n s p o r t a t i o n M o d e r n i z a t i o n , I m p r o v e m e n t , a n d S e r v i c e
E n h a n c e m e n t A c c o u n t F u n d s t o P u b l i c T r a n s i t O p e r a t o r s
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A d o p t R e s o l u t i o n N o . 0 9 - 0 1 6 , " R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n f o r t h e P u r p o s e o f A p p l y i n g a n d / o r A c c e p t i n g
G r a n t s A w a r d e d t o t h e C o m m i s s i o n ' s R a i l P r o g r a m f r o m t h e P r o p o s i t i o n 1 B -
P u b l i c T r a n s p o r t a t i o n M o d e r n i z a t i o n , I m p r o v e m e n t s , a n d S e r v i c e
E n h a n c e m e n t A c c o u n t P r o g r a m " ;
2 ) A l l o c a t e F Y 2 0 0 8 / 0 9 P u b l i c T r a n s p o r t a t i o n M o d e r n i z a t i o n , I m p r o v e m e n t , a n d
S e r v i c e E n h a n c e m e n t A c c o u n t ( P T M I S E A ) f u n d s a s f o l l o w s :
" $ 1 7 8 , 5 3 6 t o t h e c i t y o f B a n n i n g ;
" $ 1 2 0 , 0 0 0 t o t h e c i t y o f B e a u m o n t ;
" $ 3 1 2 , 5 5 2 t o t h e c i t y o f C o r o n a ;
" $ 1 , 5 0 0 , 0 0 0 t o t h e c i t y o f R i v e r s i d e ;
" $ 2 , 8 2 8 , 3 0 7 t o t h e C o m m i s s i o n ' s C o m m u t e r R a i l P r o g r a m ;
" $ 1 4 0 , 0 6 7 t o t h e P a l o V e r d e V a l l e y T r a n s i t A g e n c y ( P V V T A ) ;
" $ 2 , 7 0 0 , 7 3 5 t o R i v e r s i d e T r a n s i t A g e n c y ( R T A ) ;
" $ 2 , 2 7 3 , 1 1 1 t o S u n L i n e T r a n s i t A g e n c y ( S u n L i n e ) ;
3 ) A p p r o v e b u d g e t a d j u s t m e n t s t o i n c r e a s e r e v e n u e s a n d o t h e r f i n a n c i n g
s o u r c e s f o r a n e t t o t a l o f $ 6 8 5 , 0 0 0 a n d t r a n s f e r s o u t b y $ 7 2 9 , 0 0 0 ;
4 ) A m e n d t h e C o m m i s s i o n ' s R a i l P r o g r a m F Y 2 0 0 9 / 1 0 S h o r t R a n g e T r a n s i t P l a n
( S R T P ) t o r e f l e c t t h e P r o p o s i t i o n 1 B f u n d s o f $ 8 7 0 , 6 3 7 f o r t h e L a S i e r r a
M u l t i m o d a l S t a t i o n P r o j e c t ; a n d
5 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
T h e P T M I S E A w a s c r e a t e d b y P r o p o s i t i o n 1 B , t h e H i g h w a y S a f e t y , T r a f f i c
R e d u c t i o n , A i r Q u a l i t y , a n d P o r t S e c u r i t y B o n d A c t o f 2 0 0 6 . O f t h e
$ 1 9 . 9 2 5 b i l l i o n a v a i l a b l e t o t r a n s p o r t a t i o n , $ 3 . 6 b i l l i o n d o l l a r s w a s a l l o c a t e d t o
P T M I S E A f o r t r a n s i t o p e r a t o r s o v e r a 1 0 - y e a r p e r i o d . P T M I S E A f u n d s m a y b e u s e d
f o r t r a n s i t r e h a b i l i t a t i o n , s a f e t y o r m o d e r n i z a t i o n i m p r o v e m e n t s , c a p i t a l s e r v i c e
A g e n d a I t e m 9
1 3 1
enhancements or expansions, new capital projects, bus rapid transit improvements,
or rolling stock (buses and rail cars) procurement, rehabilitation or replacement.
Projects funded from the PTMISEA will help advance the state's policy goals of
providing mobility choices for all residents, reducing congestion, and protecting the
environment. Funds in this account are appropriated annually by the Legislature to
the State Controller's Office (SCO) for allocation in accordance with the
Public Utilities Code formula distribution: 50% allocated to local operators based on
fare -box revenue and 50% to regional entities based on population. Ca!trans is
responsible for the PTMISEA program. Due to the current fiscal state, California
bond funds have not been sold regularly. Projects approved for funding will receive
their request when funding from bond sales become available.
DISCUSS/ON:
On October 10, 2008, the SCO released final revenue projections for the
FY 2008/09 PTMISEA program, with Riverside County slated to receive
approximately $10 million. Table 1 shows PTMISEA funding by apportionment
area as well as the split between non -discretionary (allocated to a specific transit
operator) and discretionary funds (allocated to an apportionment area based on
population within Riverside County).'
Table 1 - PTMISEA Funding by Apportionment Area
FY 2008/09
Western
Coachella
Palo Verde
Total
z },y
Riverside
Valley
Valley
City of Banning
City of Beaumont
City of Corona
City of Riverside
Riverside Transit Agency
RCTC's Commuter Rail
6,659
4,040
14,512
13,108
381,014
473,198
Bus Services: 78%
Rail Services: 22%
6,747,599
5,263,127
1,484,472
1,868,691
134,784
8,751,074
$ 7,640,130
$ 2,273,111
$ 140,067
$10,053,308
Six transit operators, including the Commission's Commuter Rail Program, in the
Western Riverside apportionment area are allocated non -discretionary funding
totaling $892,531. In Western Riverside, the discretionary pool is shared between
Population Source: California Department of Finance, Demographic Research Unit (1/1/07)
Agenda Item 9
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132
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b u s a n d r a i l s e r v i c e s ( 7 8 / 2 2 p e r c e n t r e s p e c t i v e l y ) . S i n c e S u n L i n e a n d P V V T A a r e
t h e s o l e t r a n s i t o p e r a t o r s i n t h e i r a p p o r t i o n m e n t a r e a s , n o n - d i s c r e t i o n a r y a n d
d i s c r e t i o n a r y f u n d s a r e a l l o c a t e d e n t i r e l y t o e a c h a g e n c y .
I n N o v e m b e r 2 0 0 8 , C o m m i s s i o n s t a f f n o t i f i e d t r a n s i t o p e r a t o r s o f P T M I S E A f u n d i n g
a n d r e q u e s t e d e a c h a g e n c y t o s u b m i t p r o j e c t s t o C a l t r a n s b a s e d o n f l e e t
r e p l a c e m e n t / e x p a n s i o n n e e d s , n e w c o n s t r u c t i o n o r r e h a b i l i t a t i o n n e e d s , a n d t h e i r
a b i l i t y t o e n c u m b e r f u n d s i n a t i m e l y m a n n e r . F u n d s m u s t b e a l l o c a t e d b y J u n e
2 0 1 0 a n d a v a i l a b l e f o r e n c u m b r a n c e a n d l i q u i d a t i o n u n t i l J u n e 2 0 1 4 .
W e s t e r n R i v e r s i d e A p p o r t i o n m e n t A r e a
I n W e s t e r n R i v e r s i d e , t h e C o m m i s s i o n ' s C o m m u t e r R a i l P r o g r a m i s r e q u e s t i n g
$ 4 7 3 , 1 9 8 t o c o s p o n s o r a L o s A n g e l e s C o u n t y M e t r o p o l i t a n T r a n s p o r t a t i o n
A u t h o r i t y ( M e t r o ) p r o j e c t t o r e h a b i l i t a t e t h r e e S o u t h e r n C a l i f o r n i a R e g i o n a l R a i l
A u t h o r i t y ( S C R R A ) l o c o m o t i v e s . T h i s i s a j o i n t p r o j e c t o f t h e S C R R A m e m b e r
c o m m i s s i o n s w i t h c o n t r i b u t i o n s b y M e t r o ( $ 1 , 0 2 4 , 8 4 8 ) , O r a n g e C o u n t y
T r a n s p o r t a t i o n A u t h o r i t y ( $ 1 , 2 5 6 , 0 7 9 ) , t h e C o m m i s s i o n ( $ 4 7 3 , 1 9 8 ) , S a n
B e r n a r d i n o A s s o c i a t e d G o v e r n m e n t s ( $ 8 7 0 , 4 7 5 ) , a n d V e n t u r a C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n ( $ 2 7 5 , 4 0 0 ) . T h e C o m m i s s i o n ' s C o m m u t e r R a i l
P r o g r a m a l s o r e q u e s t e d $ 8 0 0 , 0 0 0 t o f u n d i m p r o v e m e n t s t o t h e P e r r i s V a l l e y
M u l t i m o d a l F a c i l i t y a n d $ 6 8 4 , 4 7 2 f o r t h e S t a t i o n R e h a b i l i t a t i o n a n d R e n o v a t i o n
P l a n .
A s i n d i c a t e d i n T a b l e 2 , t h e C o m m i s s i o n a l s o r e c e i v e d r e q u e s t s f r o m t h e c i t i e s o f
B a n n i n g , B e a u m o n t , C o r o n a , a n d R i v e r s i d e a s w e l l a s R T A . T h e s e r e q u e s t s c a n b e
a c c o m m o d a t e d t h r o u g h u s e o f n o n - d i s c r e t i o n a r y a n d d i s c r e t i o n a r y P T M I S E A f u n d s .
T h e c i t y o f B a n n i n g p l a n s t o p u r c h a s e t w o d i a l - a - r i d e r e p l a c e m e n t v e h i c l e s ; t h e c i t y
o f B e a u m o n t p l a n s t o p u r c h a s e a n d i n s t a l l s e c u r i t y c a m e r a s w i t h s u r v e i l l a n c e
e q u i p m e n t ; t h e c i t y o f C o r o n a p l a n s t o p r o c u r e f o u r m e d i u m - s i z e , l i g h t - d u t y
v e h i c l e s , w h i l e t h e c i t y o f R i v e r s i d e i n t e n d s t o c o n s t r u c t a n e w C N G f l e e t b a y .
R T A i s r e q u e s t i n g a p p r o x i m a t e l y $ 1 . 9 m i l l i o n t o f u n d a s o l a r p a n e l p o w e r s y s t e m a t
i t s R i v e r s i d e t r a n s i t f a c i l i t y a n d $ 8 0 0 , 0 0 0 t o f u n d t h e i n s t a l l a t i o n o f a p p r o x i m a t e l y
5 2 f a r e b o x e s a n d a d a t a c o l l e c t i o n s y s t e m . W h i l e t h e R T A B o a r d h a s n o t y e t
f o r m a l l y a p p r o v e d t h e f a r e b o x p r o j e c t , t h e s t a f f r e c o m m e n d a t i o n i s f o r t h e
C o m m i s s i o n t o a p p r o v e t h e p r o j e c t i n a n t i c i p a t i o n o f a n a p p r o v a l b y t h e R T A B o a r d
e x p e c t e d l a t e r i n O c t o b e r .
T h e s t a f f r e c o m m e n d a t i o n f o r t h e b u s t r a n s i t c a t e g o r y a l s o i n c l u d e s a n a p p r o v a l o f
a r e q u e s t i n t h e a m o u n t o f $ 8 7 0 , 6 3 7 t o t h e C o m m i s s i o n ' s C o m m u t e r R a i l P r o g r a m
f o r t h e c o n s t r u c t i o n o f t h e L a S i e r r a M u l t i m o d a l S t a t i o n p r o j e c t . T h i s p r o j e c t
i n t e n d s t o p l a c e a b u s f a c i l i t y a n d p a r k a n d r i d e l o t o n t h e u n u s e d p o r t i o n o f t h e
L a S i e r r a p r o p e r t y o w n e d b y t h e C o m m i s s i o n . G i v e n t h a t t h i s p r o j e c t w i l l b e
c o n s t r u c t e d a t a n e x i s t i n g M e t r o l i n k s t a t i o n , t h e C o m m i s s i o n s ' C o m m u t e r R a i l
A g e n d a I t e m 9
1 3 3
Program is overseeing the planning (with input from RTA) of the facility along with
both its design and construction.
Transit Operator
Capital Request
Prop 1B Funds
Total
Non -Discretionary
Discretionary
City of Banning
2 Dial -A -Ride Vehicles
Security Cameras
4-Medium-size Buses
Fleet Bay
$ 6,659
$ 171,877
$� 178,536
City of Beaumont
4,040
115,960
120,000
City of Corona
14,512
298,040
312,552
City of Riverside
1,486,892
1,500,000
Riverside Transit Agency
Solar Panels
_13,108
381,014
1,519,721
1,900,735
Riverside Transit Agency
52 Fareboxes/System
-
800,000
800,000
RCTC: Commuter Rail
La Sierra Expansion
-
870,637
870,637
Subtotal -Bus
419,333
5,263,127
5,682,460
800,000
684,472
RCTC: Commuter Rail
-
SC_RRA Locomotive
Perris Multimodal�--��
Rehabilitation Plan
473,198
- — ---
473,198
800,000
684,472
Subtotal -Rail
473,198
1,484,472
1,957,670
Total (Bus & Rail)
$ 892,531
$ 6,747,599
$ 7,640,130
Ca!trans requires a resolution to be submitted indicating who has authority to act
on behalf of the agency. Attachment 1 is Resolution No. 09-016 to appoint the
Executive Director and/or the Rail Manager to act on behalf of the Commission for
the purpose of applying for and/or accepting grants awarded to the Commission's
Rail Program. This resolution is necessary to successfully complete the grant
submittal process.
Coachella Valley Apportionment Area
SunLine has requested approximately $2.27 million to purchase five expansion
buses (as shown in Table 3), which will be used in providing fixed route transit
service.
Transit Operator
Capital Request
Prop 1 B Funds
Non -Discretionary
Discretionary
Total
SunLine Transit Agency
5 Full-size Buses
$ 404,420
$ 1,868,691
$ 2,273,111
Total
$ 404,420
$ 1,868,691
$ 2,273,111
Agenda Item 9
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134
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P a l o V e r d e V a l l e y A p p o r t i o n m e n t A r e a
P V V T A h a s r e q u e s t e d $ 1 4 0 , 0 6 7 f o r c o n s t r u c t i o n o f a t r a n s i t f a c i l i t y t h a t w i l l
c e n t r a l i z e a l l o p e r a t i o n a l d e p a r t m e n t s , s t o r a g e o f v e h i c l e s a n d s u p p l i e s ( a s s h o w n i n
T a b l e 4 ) .
T r a n s i t O p e r a t o r
C a p i t a l R e q u e s t
P r o p 1 B F u n d s
N o n - D i s c r e t i o n a r y
D i s c r e t i o n a r y
T o t a l
P a l o V e r d e V a l l e y T r a n s i t A g e n c y
T o t a l
F i n a n c i a l I m p a c t
T r a n s i t F a c i l i t y
$ 5 , 2 8 3
$ 5 , 2 8 3
$ 1 3 4 , 7 8 4
$ 1 3 4 , 7 8 4
$ 1 4 0 , 0 6 7
$ 1 4 0 , 0 6 7
S i n c e t h e f u n d s a r e d i r e c t l y a l l o c a t e d t o t h e p r o j e c t s p o n s o r , t h e o n l y f i n a n c i a l
i m p a c t t o t h e C o m m i s s i o n i s f o r t h e a l l o c a t i o n o f f u n d s t o t h e C o m m u t e r R a i l
P r o g r a m i n R i v e r s i d e C o u n t y , e s t i m a t e d a t $ 2 . 8 m i l l i o n w h i c h i s c o m p r i s e d o f
d i s c r e t i o n a r y a n d n o n - d i s c r e t i o n a r y f u n d s p e r S e c t i o n s 8 8 7 9 . 5 5 ( a ) ( 2 ) a n d
8 8 7 9 . 5 5 ( a ) ( 3 ) . T h e $ 4 7 3 , 1 5 8 o f f u n d s r e l a t e d t o t h e l o c o m o t i v e r e h a b i l i t a t i o n
w i l l n o t b e r e c e i v e d b y t h e C o m m i s s i o n b u t w i l l b e r e c e i v e d d i r e c t l y a n d a c c o u n t e d
f o r b y M e t r o . A p p r o x i m a t e l y $ 2 . 4 m i l l i o n o f t h e s e f u n d s h a v e b e e n i n c l u d e d i n t h e
c u r r e n t F Y 2 0 0 9 / 1 0 C o m m i s s i o n b u d g e t ; h o w e v e r , a b u d g e t t r a n s f e r o f $ 6 8 5 , 0 0 0
f r o m t h e L a S i e r r a M u l t i m o d a l S t a t i o n p r o j e c t t o t h e S t a t i o n R e h a b i l i t a t i o n a n d
R e n o v a t i o n P l a n i s n e c e s s a r y . A d d i t i o n a l l y , t h e L a S i e r r a M u l t i m o d a l S t a t i o n p r o j e c t
P r o p o s i t i o n 1 B b u d g e t e d r e v e n u e s s h o u l d b e r e d u c e d b y a n a d d i t i o n a l $ 4 4 , 0 0 0 t o
a p p r o x i m a t e l y $ 8 7 1 , 0 0 0 , r e f l e c t i n g t h e a p p r o v e d f u n d i n g . I n o r d e r t o r e p l a c e t h e
P r o p o s i t i o n 1 B f u n d s i n c l u d e d i n t h e F Y 2 0 0 9 / 1 0 b u d g e t , s t a f f p r o p o s e s t o t r a n s f e r
$ 7 2 9 , 0 0 0 o f 1 9 8 9 M e a s u r e A C o m m u t e r A s s i s t a n c e f u n d s t o t h e L a S i e r r a
M u l t i m o d a l S t a t i o n p r o j e c t . T h i s i t e m a l s o r e q u i r e s a n a m e n d m e n t t o t h e
C o m m i s s i o n ' s R a i l P r o g r a m F Y 2 0 0 9 / 1 0 S R T P t o r e f l e c t t h e P r o p o s i t i o n 1 B f u n d s
o f $ 8 7 0 , 6 3 7 f o r t h e L a S i e r r a M u l t i m o d a l S t a t i o n p r o j e c t . A t t a c h m e n t 2 i s a
s u m m a r y o f r e c o m m e n d e d P r o p 1 B - P T M I S E A f u n d d i s t r i b u t i o n b y o p e r a t o r .
F i n a n c i a l I n f o r m a t i o n
I n F i s c a l Y e a r B u d g e t :
Y e s / N o
Y e a r :
F Y 2 0 0 9 / 1 0
A m o u n t :
$ 2 , 3 5 5 , 1 0 0
S o u r c e o f F u n d s :
P r o p 1 B F u n d s
B u d g e t A d j u s t m e n t :
Y e s
G L A N o . :
2 6 5 3 3 4 1 5 1 0 0 0 3 8 0 9 ( $ 7 2 9 , 0 0 0 )
2 2 1 3 3 4 1 5 1 0 0 0 4 0 1 1 $ 6 8 5 , 0 0 0
2 6 5 3 3 5 9 0 0 1 0 0 3 8 0 9 $ 7 2 9 , 0 0 0
F i s c a l P r o c e d u r e s A p p r o v e d :
\ i . i f i A , , 1
D a t e :
0 9 / 2 3 / 0 9
A g e n d a I t e m 9
1 3 5
Attachments:
1) Resolution No. 09-016
2) Recommended Prop 1 B-PTMISEA Fund Distribution By Operator
Agenda Item 9
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136
ATTACHMENT 1
RESOLUTION NO. 09-016
RESOLUTION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION FOR
THE PURPOSE OF APPLYING AND/OR ACCEPTING GRANTS AWARDED TO THE
COMMISSION'S RAIL PROGRAM FROM THE PROPOSITION 1 B — PUBLIC
TRANSPORTATION MODERNIZATION, IMPROVEMENT, AND SERVICE
ENHANCEMENT ACCOUNT PROGRAM
WHEREAS, the State Controller's Office requires a resolution regarding
appointing individuals to act on behalf of the Riverside County Transportation
Commission's Commuter Rail Program related to the FY 2008/09 Proposition 1 B-
Public Transportation Modernization, Improvements, and Service Enhancement
Account Funds - Commuter Rail Program.
NOW, THEREFORE IT BE RESOLVED, that the Board of Directors of the
Riverside County Transportation Commission hereby finds that the Executive
Director and/or Rail Manager are hereby authorized to execute for and on behalf of
the Riverside County Transportation Commission, a public entity established under
the laws of the State of California, any actions necessary for the purpose of
obtaining FY 2008/09 Proposition 1 B Public Transportation Modernization,
Improvements, and Service Enhancement Account Funds provided by the State
Controller's Office.
APPROVED AND ADOPTED this 14`" day of October, 2009.
Robert E. Magee, Chair
Riverside County Transportation Commission
ATTEST:
Jennifer Harmon, Clerk of the Board
Riverside County Transportation Commission
137
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"
A T T A C H M E N T 2
F Y 2 0 0 8 / 0 9 P r o p 1 B ( P T M I S E A P r o g r a m ) F u n d i n g A l l o c a t i o n
C a p i t a l F u n d i n g A v a i l a b l e v s . R e q u e s t
8 8 7 9 . 5 5 ( a ) ( 3 ) N o n - D i s c r e t i o n a r y
Y .
8 8 7 9 . 5 5 ( a ) ( 2 ) D i s c r e t i o n a r y
P r o p o s e d
P r o j e c t C o s t " . < .
A v a i l a b l e U s e B a l a n c e
A v a i l a b l e
U s e B a l a n c e
W e s t e r n R i v e r s i d e A p p o r t i o n m e n t A r e a
6 , 7 4 7 , 5 9 9
C i t y o f B a n n i n g 1 7 8 , 5 3 6
6 , 6 5 9 6 , 6 5 9
1 7 1 , 8 7 7
C i t y o f B e a u m o n t 1 2 0 , 0 0 0
4 , 0 4 0 4 , 0 4 0 -
1 1 5 , 9 6 0
C i t y o f C o r o n a 3 1 2 , 5 5 2
1 4 , 5 1 2 1 4 , 5 1 2
2 9 8 , 0 4 0
C i t y o f R i v e r s i d e 1 , 5 0 0 , 0 0 0 " ,
1 3 , 1 0 8 1 3 , 1 0 8 -
1 , 4 8 6 , 8 9 2
R i v e r s i d e T r a n s i t A g e n c y 2 , 7 0 0 , 7 3 5
3 8 1 , 0 1 4 3 8 1 , 0 1 4
2 , 3 1 9 , 7 2 1
R C T C C o m m u t e r R a i l 2 , 8 2 8 , 3 0 7 , ,
4 7 3 , 1 9 8 4 7 3 , 1 9 8
_
2 , 3 5 5 , 1 0 9
S u b t o t a l 7 , 6 4 0 , 1 3 0
8 9 2 , 5 3 1 8 9 2 , 5 3 1 -
, .
6 , 7 4 7 , 5 9 9
6 , 7 4 7 , 5 9 9
S u n L i n e 2 , 2 7 3 , 1 1 1
4 0 4 , 4 2 0 4 0 4 , 4 2 0 -
+
��n
1 , 8 6 8 , 6 9 1 1 , 8 6 8 , 6 9 1 -
P V V T A 1 4 0 , 0 6 7 ` ,
5 , 2 8 3 5 , 2 8 3 -
1 3 4 , 7 8 4 1 3 4 , 7 8 4 -
T O T A L 1 0 , 0 5 3 , 3 0 8 . ' , ` `
1 , 3 0 2 , 2 3 4 1 , 3 0 2 , 2 3 4 -
8 , 7 5 1 , 0 7 4 8 , 7 5 1 , 0 7 4 -
1 3 8
AGENDA ITEM 10
•
•
"
R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
S e p t e m b e r 2 8 , 2 0 0 9
T O :
P l a n s a n d P r o g r a m s C o m m i t t e e
F R O M :
J o s e f i n a C l e m e n t e , T r a n s i t M a n a g e r
T H R O U G H :
R o b e r t Y a t e s , M u l t i m o d a l S e r v i c e s D i r e c t o r
S U B J E C T :
F e d e r a l F i s c a l Y e a r 2 0 0 9 F e d e r a l T r a n s i t A d m i n i s t r a t i o n ' s
S e c t i o n 5 3 1 0 C a p i t a l G r a n t A p p l i c a t i o n s
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A d o p t t h e F e d e r a l F i s c a l Y e a r 2 0 0 9 F e d e r a l T r a n s i t A d m i n i s t r a t i o n ' s ( F T A )
S e c t i o n 5 3 1 0 R i v e r s i d e C o u n t y p r o j e c t r a n k i n g s a s r e c o m m e n d e d b y t h e
L o c a l R e v i e w C o m m i t t e e ;
2 ) I n c l u d e t h e p r o j e c t s i n t h e R e g i o n a l T r a n s p o r t a t i o n I m p r o v e m e n t P l a n ( R T I P ) ;
3 ) C e r t i f y b y R e s o l u t i o n N o . 0 9 - 0 1 8 , " R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n C e r t i f y i n g P r o j e c t C o n s i s t e n c y w i t h R e g i o n a l
T r a n s p o r t a t i o n P l a n " , t h a t t h e p r o j e c t s a r e d e r i v e d f r o m a l o c a l l y d e v e l o p e d ,
c o o r d i n a t e d p u b l i c t r a n s i t - h u m a n s e r v i c e s t r a n s p o r t a t i o n p l a n ; a n d
4 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
I n F e b r u a r y 2 0 0 9 , C a ! t r a n s i s s u e d a c a l l f o r p r o j e c t s t o s o c i a l s e r v i c e a n d p u b l i c
a g e n c i e s f o r t h e F F Y 2 0 0 9 F T A S e c t i o n 5 3 1 0 E l d e r l y a n d D i s a b l e d S p e c i a l i z e d
T r a n s i t P r o g r a m . T h i s p r o g r a m p r o v i d e s c a p i t a l a s s i s t a n c e t o p r i v a t e n o n - p r o f i t
o r g a n i z a t i o n s a n d u n d e r c e r t a i n c o n d i t i o n s , p u b l i c a g e n c i e s i n u r b a n i z e d a n d r u r a l
a r e a s f o r t r a n s p o r t a t i o n s e r v i c e s d e s i g n e d t o m e e t t h e s p e c i a l n e e d s o f e l d e r l y a n d
p e r s o n s w i t h d i s a b i l i t i e s w h e n e x i s t i n g m a s s t r a n s p o r t a t i o n s e r v i c e s a r e
u n a v a i l a b l e , i n s u f f i c i e n t o r i n a p p r o p r i a t e . P r o g r a m f u n d s a r e a p p o r t i o n e d a m o n g
t h e s t a t e s b y a f o r m u l a t h a t i s b a s e d o n t h e n u m b e r o f e l d e r l y a n d p e r s o n s w i t h
d i s a b i l i t i e s i n e a c h s t a t e a c c o r d i n g t o t h e l a t e s t a v a i l a b l e U . S . c e n s u s d a t a . E a c h
s t a t e i s r e s p o n s i b l e f o r s e l e c t i n g l o c a l p r o j e c t s t h r o u g h a s t a t e w i d e c o m p e t i t i o n .
P r o j e c t s f u n d e d b y t h e S e c t i o n 5 3 1 0 p r o g r a m r e q u i r e c o o r d i n a t i o n w i t h o t h e r
f e d e r a l l y - a s s i s t e d p r o g r a m s i n o r d e r t o m a k e t h e m o s t e f f i c i e n t u s e o f f e d e r a l
r e s o u r c e s . P r o g r a m f u n d s m a y b e u s e d t o p r o v i d e u p t o 8 8 . 5 3 % f e d e r a l s h a r e o f
t h e c a p i t a l c o s t a n d r e q u i r e s a t l e a s t 1 1 . 4 7 % i n l o c a l m a t c h .
A g e n d a I t e m 1 0
1 3 9
For the state of California, approximately $12.6 million is available for programming
for the FFY 2009 grant cycle. This represents about 4% increase from last year's
funding amount of $12.1 million. During the FFY 2008 funding cycle,
Riverside County requested approximately one million from Section 5310. Of that
requested amount, about $374,500 in project proposals was funded for six
agencies.
Local review committees in each county quantitatively evaluate all applications
submitted for their area, rank them using state -mandated criteria, and submit a
regional priority list to Caltrans. The Commission's evaluation committee for this
year after putting out a public request for volunteers was comprised of a member
of the Citizens Advisory Committee/Social Services Transportation Advisory
Council (CAC/SSTAC), one AMMA consultant staff and one Commission staff.
The scoring criteria used to evaluate Section 5310 project proposals is as follows:
CALTRANS' EVALUATION CRITERIA
Points
Ability of the Applicant
32
Coordination Planning (12 pts.) and Coordinated Use of Vehicles
(6 pts.)
18
Transportation Service (Replacement, Expansion or Other Equipment)
20
Service Effectiveness
30
Total Points Available to Evaluate FTA Sec 5310 Project Applications
100
A total of eight agencies located in Riverside County submitted grant applications
requesting $1,377,484 in total funding for 27 projects that include 15 replacement
and six expansion vehicles, wheelchair restraints, bridge jacks, mobile radios and
new computer equipment. Following a preliminary scoring earlier this summer,
Commission staff worked with each applicant agency to improve their scores for
the statewide competitive process. Attachment 2 summarizes the Local Review
Committee's (LRC) proposed Regional Priority List (showing the regional scores)
which was forwarded to Caltrans prior to the September 8, 2009 project
submission deadline. This list will become final pending Commission approval of
the staff recommendation along with the Commission's Board Resolution. All
applicants have been notified of the LRC project scores and were given the
opportunity to appeal. No appeals have been received.
Caltrans is due to release the statewide results in November 2009 and it is
anticipated that the California Transportation Commission (CTC) will adopt the final
list of funded projects in January 2010. Upon final grant awards by the CTC, the
Commission will include the FTA funded projects in the FY 2009/10 RTIP. The
Commission is also required to certify by resolution that the projects are derived
from the locally developed Coordinated Public Transit -Human Services
Transportation Plan. The Commission published the Coordinated Plan in April 2008
Agenda Item 10
•
140
"
f o r u s e a s a r e s o u r c e f o r S e c t i o n 5 3 1 0 a s w e l l a s S e c t i o n 5 3 1 6 J o b A c c e s s a n d
R e v e r s e C o m m u t e a n d S e c t i o n 5 3 1 7 N e w F r e e d o m p r o g r a m a p p l i c a n t s .
T h e r e i s n o i m p a c t t o t h e C o m m i s s i o n b u d g e t a s C a ! t r a n s d i s b u r s e s t h e
S e c t i o n 5 3 1 0 f u n d s d i r e c t l y t o t h e r e c i p i e n t s .
A t t a c h m e n t s :
1 ) R e s o l u t i o n N o . 0 9 - 0 1 8
2 ) P r o p o s e d R e g i o n a l P r i o r i t y L i s t
A g e n d a I t e m 1 0
1 4 1
Attachment 1
RESOLUTION NO. 09-018
RESOLUTION OF THE RIVERSIDE
COUNTY TRANSPORTATION COMMISSION
CERTIFYING PROJECT CONSISTENCY
WITH REGIONAL TRANSPORTATION PLAN
WHEREAS, the Local Review Committee of Riverside County
("Committee") is charged with reviewing applications for Federal Transit
Administration's Section 5310 funding for transportation services to meet
the needs of seniors and persons with disabilities for whom public
transportation services are otherwise unavailable, insufficient or
inappropriate; and
WHEREAS, the Committee has received requests for 27 projects from
eight agencies in Riverside County; and
and
WHEREAS, the Committee has scored and ranked each such request;
WHEREAS, the Riverside County Transportation Commission
("Commission"), as the Regional Transportation Planning Agency ("RTPA"),
adopted the scores and ranking of the applications as determined by the
Committee; and
WHEREAS, the Section 5310 process, as interpreted in Federal Transit
Administration Circular 9070.1 F, Section 4, requires the RTPA to include in
the Regional Transportation Improvement Program each request awarded
Section 5310 funding by Caltrans and to certify by resolution that the
evaluated projects are derived from a locally developed, coordinated public
transit -human services transportation plan.
NOW, THEREFORE, the Commission does hereby certify and resolve
as follows:
Section 1. The Commission has determined that the locally evaluated
projects approved by the Committee for Section 5310 funding
are derived from the Riverside County Public Transit - Human
Services Transportation Coordinated Plan (adopted by the
Commission on April 9, 2008).
142
"
S e c t i o n 2 . E a c h o f t h e p r o j e c t s a w a r d e d S e c t i o n 5 3 1 0 f u n d i n g b y C a l t r a n s
w i l l b e i n c l u d e d i n t h e R e g i o n a l T r a n s p o r t a t i o n I m p r o v e m e n t
P r o g r a m a d o p t e d f o r R i v e r s i d e C o u n t y .
A P P R O V E D A N D A D O P T E D t h i s 1 4 t h d a y o f O c t o b e r , 2 0 0 9 .
R o b e r t E . M a g e e , C h a i r
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
A T T E S T :
J e n n i f e r H a r m o n , C l e r k o f t h e B o a r d
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
1 4 3
"
"
R I V E R S I D E C O U N T Y , R e g i o n a l P r i o r i t y L i s t f o r F T A S e c t i o n 5 3 1 0 A p p l i c a t i o n s ( F F Y 2 0 0 9 C y c l e )
"
A T T A C H M E N T
P r o j e c t R e q u e s t
I t R e p l a c e m e n t
V e h i c l e - V I N
S e c t 1
( M a x 3 2 p t s )
S e c t 1 7
( M a x 1 8 p t s ) . _
S e c t I I I
( M a x 2 0 p t s )
S e c t I V
( M a x 3 0 p t s )
a i , t a X
T o t a l P r o j e c t
C o s t
F e d e r a l S h a r e
@ 8 8 . 5 3 %
L o c a l
M a t c h
I
A n g e l V i e w - W h e e l C h a i r R e s t r a i n t s ( 2 0 )
3 2
1 8
2 0
2 2
, w
= '
$ 1 5 , 0 0 0
$ 1 3 , 2 8 0
@ 1 1 . 4 7 %
$ 1 , 7 2 1
2
A n g e l V i e w - L a r g e B u s ( T y p e I I I A )
S E
3 2
1 8
1 9
2 2
` r
7 1 , 5 0 0
6 3 , 2 9 9
8 , 2 0 1
3
M F I R e c o v e r y C e n t e r , I n c . - M e d i u m B u s ( T y p e I I B )
S E
2 8
1 5
2 0
2 8
7 0 , 0 0 0
6 1 , 9 7 1
8 , 0 2 9
4
M o u n t a i n S h a d o w s - L a r g e B u s ( T y p e 1 1 1 A )
S E
3 1
1 6
1 4
3 0
7 1 , 5 0 0
6 3 , 2 9 9
8 , 2 0 1
5
M o u n t a i n S h a d o w s - W h e e l C h a i r R e s t r a i n t s ( 1 2 )
3 1
1 6
1 4
3 0
3 , 8 4 0
3 , 4 0 0
4 4 0
6
M o u n t a i n S h a d o w s - L a r g e B u s ( T y p e I I I A )
S E
3 1
1 6
1 2
3 0
i
-
7 1 , 5 0 0
6 3 , 2 9 9
8 , 2 0 1
7
V a l l e y R e s o u r c e - S m a l l B u s ( T y p e I A )
6 9 0 5 3
3 0
1 8
2 0
2 1
5 7 , 0 0 0
5 0 , 4 6 2
6 , 5 3 8
8
V a l l e y R e s o u r c e - M e d i u m B u s ( T y p e I I A )
3 0 7 8 8
3 0
1 8
2 0
2 1
6 6 , 0 0 0
5 8 , 4 3 0
7 , 5 7 0
9
V a l l e y R e s o u r c e - C o m p u t e r P a c k a g e
3 0
1 8
1 8
2 1
1 , 1 3 2
1 , 0 0 2
1 3 0
1 0
V a l l e y R e s o u r c e - C o m p u t e r P a c k a g e
3 0
1 8
1 6
2 1
1 , 1 3 2
1 , 0 0 2
1 3 0
1 1
P e p p e r m i n t R i d g e - S m a l l B u s ( T y p e 1 B - C h e v )
5 4 3 8 1
3 1
1 6
2 0
1 5
6 4 , 0 0 0
5 6 , 6 5 9
7 , 3 4 1
1 2
P e p p e r m i n t R i d g e - M o b i l e R a d i o
3 1
1 6
2 0
1 5
1 , 0 0 0
8 8 5
1 1 5
1 3
C a r e C o n n e x x u s - S m a l l B u s ( T y p e I B - C h e v )
6 1 6 8 5
3 2
1 6
2 0
1 2
3
6 4 , 0 0 0
5 6 , 6 5 9
7 , 3 4 1
1 4
C a r e C o n n e x x u s - L a r g e B u s ( T y p e I I I A )
9 3 1 0 7
3 2
1 6
2 0
1 2
r
4 '
7 1 , 5 0 0
6 3 , 2 9 9
8 , 2 0 1
1 5
D e s e r t A r c - L a r g e B u s ( T y p e I I I A )
3 1 2 6
3 0
1 7
2 0
1 2
7 1 , 5 0 0
6 3 , 2 9 9
8 , 2 0 1
1 6
D e s e r t A r c - L a r g e B u s ( T y p e I I I A )
5 8 6 8 5
3 0
1 7
2 0
1 2
7 1 , 5 0 0
6 3 , 2 9 9
8 , 2 0 1
1 7
D e s e r t A r c - L a r g e B u s ( T y p e I I I A )
9 9 4 0 1
3 0
1 7
2 0
1 2
7 1 , 5 0 0
6 3 , 2 9 9
8 , 2 0 1
1 8
D e s e r t A r c - L a r g e B u s ( T y p e I I I A )
9 4 4 0 3
3 0
1 7
2 0
1 2
+ '
7 1 , 5 0 0
6 3 , 2 9 9
8 , 2 0 1
1 9
V a l l e y R e s o u r c e - S m a l l B u s ( T y p e I A )
6 3 0 1 6
3 0
1 8
1 0
2 1
5 7 , 0 0 0
5 0 , 4 8 2
6 , 5 3 8
2 0
V a l l e y R e s o u r c e - S m a l l B u s ( T y p e I A )
6 3 0 1 7
3 0
1 8
1 0
2 1
_
5 7 , 0 0 0
5 0 , 4 6 2
6 , 5 3 8
2 1
V a l l e y R e s o u r c e - M e d i u m B u s ( T y p e I I A )
4 1 0 5 8
3 0
1 8
1 0
2 1
6 6 , 0 0 0
5 8 , 4 3 0
7 , 5 7 0
2 2
V a l l e y R e s o u r c e - M i n i v a n ( T y p e I V )
S E
3 0
1 8
1 0
2 1
7
4 8 , 0 0 0
4 2 , 4 9 4
5 , 5 0 6
2 3
C a r e - A - V a n T r a n s i t - M i n i v a n ( T y p e I V )
4 2 1 2 2
2 5
1 8
1 5
1 9
4 8 , 0 0 0
4 2 , 4 9 4
5 , 5 0 6
2 4
C a r e - A - V a n T r a n s i t - S m a l l B u s ( T y p e I B - C h e v )
S E
2 5
1 8
1 5
1 9
6 4 , 0 0 0
5 6 , 6 5 9
7 , 3 4 1
2 5
P e p p e r m i n t R i d g e - B e n d p a k R o l l i n g B r i d g e J a c k s ( 2 )
3 1
1 6
1 5
1 5
c
2 , 8 8 0
2 , 5 5 0
3 3 0
2 6
V a l l e y R e s o u r c e - M i n i v a n ( T y p e I V )
4 0 9 3
3 0
1 8
5
2 1
4 8 , 0 0 0
4 2 , 4 9 4
5 , 5 0 6
2 7
V a l l e y R e s o u r c e - L a r g e B u s ( T y p e I I I A )
7 0 0 1 6
3 0
1 8
5
2 1
_
{ '
7 1 , 5 0 0
6 3 , 2 9 9
8 , 2 0 1
T O T A L $ . ,
` ,
$ 1 ` , 3 7 7 , 4 8 4
$ 1 , 2 1 9 , 4 8 7
;
5 1 5 7 , 9 9 7
1 4 4
AGENDA ITEM 11
"
R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
S e p t e m b e r 2 8 , 2 0 0 9
T O :
P l a n s a n d P r o g r a m s C o m m i t t e e
F R O M :
H e n r y N i c k e l , S t a f f A n a l y s t
T H R O U G H :
S h e l d o n P e t e r s o n , R a i l M a n a g e r
S U B J E C T :
C o m m u t e r R a i l P r o g r a m U p d a t e
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) R e c e i v e a n d f i l e a n u p d a t e o n t h e C o m m u t e r R a i l P r o g r a m ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
I n l a n d E m p i r e - O r a n g e C o u n t y W e e k e n d S e r v i c e P e r f o r m a n c e
4 2 0 0
3 5 0 0
M O
2 1 0 0
1 4 0 0
7 0 0
0
4 1 F Y 0 9 1 1 0 L a s t Y e a r
I E O C W e e k e n d P a s s e n g e r T r i p s . P . C u r r e n t Y e a r
0 0 0 0 0 0 0 0 0 0 0 0 0 0 V ) ' V ) ) V ) V 0 0 . 0 . > 0 J 0 . 0
y N i ; N W . ( V t i P ��Q ^ ��P ����P 0 0 P '
D a i l y p a s s e n g e r t r i p s o n t h e y e a r - r o u n d I n l a n d E m p i r e - O r a n g e C o u n t y ( I E O C )
M e t r o l i n k w e e k e n d s e r v i c e h a v e c o n t i n u e d t o g r o w i n t o t h e f i r s t q u a r t e r , p r o v i d i n g
1 0 , 7 3 4 t r i p s a n d 2 5 , 1 0 7 t o t a l p a s s e n g e r t r i p s f o r F Y 0 9 / 1 0 . T h i s i s a n i n c r e a s e o f
1 4 . 0 4 % o v e r t h e 2 2 , 0 1 5 t r i p s p r o v i d e d i n F Y 0 8 / 0 9 . T h e s u c c e s s o f t h i s s e r v i c e i s
d u e i n l a r g e p a r t t o t h e c o o r d i n a t e d m a r k e t i n g e f f o r t s a m o n g t h e C o m m i s s i o n ,
O r a n g e C o u n t y T r a n s p o r t a t i o n A u t h o r i t y ( O C T A ) , a n d S a n B e r n a r d i n o A s s o c i a t e d
G o v e r n m e n t s . M o s t r e s p o n s i b i l i t i e s f o r m a r k e t i n g o f t h e s e r v i c e h a v e t r a n s i t i o n e d
t o M e t r o l i n k , i n c l u d i n g r e v i s e d s e a t d r o p s , b r a n d i n g , a n d c o n s o l i d a t i o n o f t h e
v a r i o u s w e e k e n d s e r v i c e s u n d e r a s i n g l e p r o m o t i o n a l u m b r e l l a .
A g e n d a I t e m 1 1
1 4 5
Riverside Line
6,000
5,600
,, 5,200
O 4,800
4,400
4,000
Passenger Trips
Riverside Line
�AAq) m4 jgh
(.>' oaA� ec, ac 8NCr mV V a�A� o<<- J�A�
Month
Daily weekday passenger trips on Metrolink's Riverside Line for the month of
August averaged 4,753, a decrease of 126, 3% less than the month of July.
Compared to one year prior, the line averaged an overall daily decrease of
584 passenger trips. This is nearly 11 % less than a year ago.
On Time Performance (95% Goal)
Riverside Line
100
m 95
a 90
..
co 85
1_ 80
co
a. 75
70
0o o`� oo Ao 00 00 00 00 00 00 op opP�4r �eQ O6w boa Oea sac <4eo \V"S Os'40 s.P '0 Pig
Month
August on -time performance averaged 100% inbound (2% more than July) and
98% outbound (3% more than July). There was one delay greater than
five minutes during the month of August. The following are primary causes:
Agenda Item 11
Signals/Track/MOW
Dispatching
Mechanical
Operations
1
1
0
0
50%
50%
0%
0%
TOTAL
•
146
"
I n l a n d E m p i r e - O r a n g e C o u n t y L i n e
5 , 6 0 0
5 , 0 0 0
4 . 4 0 0
3 , 8 0 0
3 , 2 0 0
2 , 6 0 0
P a s s e n g e r T r i p s
I n l a n d E m p i r e O r a n g e C o u n t y L i n e
M o n t h
D a i l y w e e k d a y p a s s e n g e r t r i p s o n M e t r o l i n k ' s I E O C L i n e f o r t h e m o n t h o f A u g u s t
a v e r a g e d 3 , 9 1 8 , a n i n c r e a s e o f 5 0 , 1 % m o r e t h a n t h e m o n t h o f J u l y . C o m p a r e d
t o o n e y e a r p r i o r , t h e l i n e a v e r a g e d a n o v e r a l l d a i l y d e c r e a s e o f 1 , 2 7 5 p a s s e n g e r
t r i p s . T h i s i s n e a r l y 2 5 % l e s s t h a n a y e a r a g o .
O n T i m e P e r f o r m a n c e ( 9 5 % G o a l )
I n l a n d E m p i r e O r a n g e C o u n t y L i n e
1 0 0
y 8 5
8 0
O . 7 5
7 0
5 ) % O c p , 6 , 2 ) O 5 5 O �� O � j O � ' O � ' O 4 : 6 O c % 5 4 � ' 0 0 O � '
g e Q 0 ��- , 0 l a c ? < � ��a p Q t ��a �� ��o ������ P o � i
M o n t h
A u g u s t o n - t i m e p e r f o r m a n c e a v e r a g e d 9 8 % i n b o u n d ( 3 % m o r e t h a n J u l y ) a n d
9 3 % o u t b o u n d ( 2 % l e s s t h a n J u l y ) . T h e r e w e r e 1 2 d e l a y s g r e a t e r t h a n f i v e
m i n u t e s d u r i n g t h e m o n t h o f A u g u s t . T h e f o l l o w i n g a r e p r i m a r y c a u s e s :
A g e n d a I t e m 1 1
S i g n a l s / T r a c k / M O W
D i s p a t c h i n g
M e c h a n i c a l
O p e r a t i o n s
2
7
6
0 %
1 3 %
4 7 %
4 0 %
T O T A L
1 4 7
91 Line
2,800
2,600
o. 2,400
r-
c 2,200
2,000
1,800
Passenger Trips
91 Line
00 �0 0 0 0PJ� { OCR +o, O°G` y
Oo' O°' 0 0 0 Doi 0°3
(C0b ��t P'" for' �, Pig
Month
Daily weekday passenger trips on Metrolink's 91 Line for the month of August
averaged 2,042, a decrease of 24, 1 % less than the month of July. Compared to
one year prior, the line averaged an overall daily decrease of 361 passenger trips.
This is nearly 15% less than a year ago.
100
a+ 95
sT
aa+ 90
w 85
i 80
m
a 75
70
On Time Performance (95% Goal)
91 Line
00 00 0 00 00 00 00 00 0 00 00 00 �0
v. �eQ 0 ��, Om� ,ac <ea fat P4c 47) �J� �J�' ��A
Month
August on -time performance averaged 93% inbound (2% less than July) and
99% outbound (2% more than July). There were three delays greater than
five minutes during the month of August. The following are primary causes:
Agenda Item 11
Signals/Track/MOW
Dispatching
Mechanical
Operations
0
4
1
2
0%
57%
14%
29%
TOTAL
•
148
"
C o n n e c t i n g T r a n s i t S e r v i c e P e r f o r m a n c e
T h e C o m m i s s i o n ' s r o l e f a c i l i t a t i n g i n t e r c o n n e c t i v i t y b e t w e e n M e t r o l i n k a n d
c o n n e c t i n g t r a n s i t s e r v i c e s i s e s s e n t i a l t o o n g o i n g s y s t e m v i a b i l i t y . S u c h s e r v i c e s
a d d r e s s t h e n e e d s o f t r a n s i t d e p e n d e n t r i d e r s a s w e l l a s h e l p m i t i g a t e c o n g e s t i o n
a n d t h e n e c e s s i t y f o r e x p e n s i v e p a r k i n g c a p a c i t y a t t h e C o m m i s s i o n s t a t i o n s . T h e
C o m m i s s i o n i s w o r k i n g t o i m p r o v e t h e e f f i c i e n c y a n d e f f e c t i v e n e s s o f t r a n s i t
c o n n e c t i o n s .
I n o r d e r t o m e e t t h e s e r e q u i r e m e n t s , t h e C o m m i s s i o n h a s w o r k e d w i t h M e t r o l i n k
a n d l o c a l t r a n s i t o p e r a t o r s t o o f f e r c o n n e c t i n g s e r v i c e s t o a n d f r o m
R i v e r s i d e C o u n t y M e t r o l i n k s t a t i o n s a t n o c o s t f o r t h o s e w i t h v a l i d M e t r o l i n k
t i c k e t s . W i t h i n R i v e r s i d e C o u n t y , s e r v i c e s i n c l u d e f r e e t r a n s f e r s t o r o u t e s o p e r a t e d
b y R i v e r s i d e T r a n s p o r t a t i o n A g e n c y ( R T A ) , R T A ' s C o m m u t e r L i n k s e r v i c e a n d
C o r o n a C r u i s e r . T h e f o l l o w i n g g r a p h s s h o w t o t a l m o n t h l y M e t r o l i n k t r a n s f e r
p a s s e n g e r t r i p s o n e a c h o f t h e t h r e e s e r v i c e s .
P a s s e n g e r T r i p s
R T A F i x e d R o u t e
3 . 5 0 3
s . 0 0 0
2 , 5 0 0
g 2 . 0 0 0
e t 1 . 5 0 0
1 . 0 0 0
" 1 1 ) 0 / ��>
M o n t h l y M e t r o l i n k t r a n s f e r t r i p s o n R T A ' s c o n n e c t i n g f i x e d r o u t e s 1 1 , 3 , 1 5 , 1 6 ,
2 1 , 2 9 , a n d 3 8 ) t o t a l e d 2 , 6 8 1 f o r t h e m o n t h o f A u g u s t , a i n c r e a s e o f 5 4 t r i p s , a n d
2 . 0 6 % l e s s t h a n t h e m o n t h o f J u l y . M o n t h l y t r i p s d e c r e a s e d b y 5 6 1 o r - 1 7 . 3 0 %
o v e r t h e y e a r .
A g e n d a I t e m 1 1
1 4 9
Passenger Trips
RTA Commuter Link
10,000
9,0W
b 8,000
7,000
8,000
5.000
4,000
0e12, 01P :40; 0; 41; 0!5
Month
Monthly Metrolink transfer trips on RTA's Commuter Link routes (202, 204, 206,
208, 210 and 212) totaled 5,788 for the month of August, an increase of
153 trips, and 2.72% less than the month of July. Monthly trips have decreased
by 2,841 or-32.92% over the year.
Passenger Trips
Corona Cruiser
SOO
700
800
500
15 M° o
300
2> Off: Clij / 4" OP WV:
Monthly Metrolink transfer trips on the Corona Cruiser totaled 611 for the month of
August, a decrease of 82,-11.83% from the month of July. Monthly trips have
increased by 83 or 15.72% over the year.
Attachments:
1) Metrolink Average Weekday Passenger Trips
2) Metrolink Schedule Adherence Summary - Weekday Service
Agenda Item 11
•
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