HomeMy Public PortalAbout01 January 13, 2010 Executive88485
RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON
EXECUTIVE COMMITTEE
(COMMISSIONERS STEVE ADAMS, MARION ASHLEY, JOHN BENOIT,
BOB BUSTER, MARY CRATON, TERRY HENDERSON, BOB MAGEE
GREG PETTIS, KAREN SPIEGEL, JEFF STONE, JOHN TAVAGLIONE)
PLEASE NOTE TIME CHANGE
8:30 A.M.
WEDNESDAY, JANUARY 13, 2010
County of Riverside Administrative Center
Conference Room A
4080 Lemon Street, Third Floor, Riverside
In compliance with the Brown Act and Government Code Section 54957.5, agenda
materials distributed 72 hours prior to the meeting, which are public records relating to
open session agenda items, will be available for inspection by members of the public prior
to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA,
and on the Commission's website, www.rctc.org.
In compliance with the Americans with Disabilities Act and Government Code Section
54954.2, if you need special assistance to participate in an Executive Committee meeting,
please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours
prior to meeting will assist staff in assuring that reasonable arrangements can be made to
provide accessibility at the meeting.
1. CALL TO ORDER
2. PUBLIC COMMENTS
3. APPROVAL OF MINUTES - DECEMBER 9, 2009
4. ADDITIONS/REVISIONS - The Committee may add an item to the Agenda after
making a finding that there is a need to take immediate action on the item and
that the item came to the attention of the Committee subsequent to the
posting of the agenda. An action adding an item to the agenda requires 2/3
vote of the Committee. If there are less than 2/3 of the Committee members
present, adding an item to the agenda requires a unanimous vote. Added
items will be placed for discussion at the end of the agenda.
11.36.21
RCTC Executive Committee Agenda
January 13, 2010
Page 2
5. PROPOSED COMMITTEE RESTRUCTURING
Overview
This item is for the Committee to:
1) Review and approve disbanding the Plans and Programs Committee;
2) Approve the formation of the Coachella Valley Programs and Projects
Committee and the Western Riverside County Programs and Projects
Committee;
3) Review and approve the restructuring of the Budget and Implementation
Committee; and
4) Forward to the Commission for discussion at its annual workshop on
January 29, 2010 and return for final action at the February Executive
Committee meeting.
6. UPDATE ON FEDERAL REQUIREMENTS FOR PROCUREMENT AND FUNDING
ELIGIBILITY
Overview
This item is for the Committee to receive an oral report on the Federal Transit
Administration and Federal Highway Administration requirements for
procurement and funding eligibility.
7. ADJOURNMENT
The next Executive Committee meeting is scheduled to be held at 9:00 a.m.,
Wednesday, February 10, 2010, 4080 Lemon Street, Third Floor, Conference
Room A, Riverside.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
ROLL CALL
JANUARY 13, 2010
Absent
County of Riverside, District I �� 0
County of Riverside, District II
County of Riverside, District III
County -of 3 ` , District IV
County of Riverside, District V
City +r anyonLake
City of Cathedral City
City of-Corona-
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE MEETING
COMMISSIONER SIGN -IN SHEET
JANUARY 13, 2010
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RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON
EXECUTIVE COMMITTEE
December 9, 2009
Minutes
1. CALL TO ORDER
The meeting of the Executive Committee was called to order by
Chair Bob Magee at 8:45 a.m. in Conference Room A at the County of
Riverside Administrative Center, 4080 Lemon Street, Third Floor, Riverside,
California, 92501.
Commissioners Present Commissioners Absent
Marion Ashley
John Benoit
Bob Buster
Mary Craton
Terry Henderson
Bob Magee
Greg Pettis
Jeff Stone
Steve Adams
Karen Spiegel
John Tavaglione
2. PUBLIC COMMENTS
There were no requests to speak from the public.
3. APPROVAL OF MINUTES
M/S/C (Henderson/Craton) to approve the minutes of January 14,
2009, as submitted.
4. ADDITIONS/REVISIONS
There were no additions or revisions to the agenda.
RCTC Executive Committee Minutes
December 9, 2009
Page 2
5. BUSINESS CONTINUITY/DISASTER RECOVERY PLAN
Jennifer Harmon, Office and Board Services Manager/Clerk of the Board,
presented the proposed Business Continuity and Disaster Recovery Plan.
Commissioner Mary Craton briefly discussed the importance of life and
safety.
In response to Commissioner John Benoit's question regarding the
development of the plan, Jennifer Harmon responded that the plan was a
template developed by TechTarget and modified by staff, with the assistance
of the Riverside County Information Technology department, to suit the
Commission's needs.
M/S/C (Henderson/Craton) to adopt Resolution No. 09-020,
"Resolution of the Executive Committee of the Riverside County
Transportation Commission Adopting a Business Continuity/Disaster
Recovery Plan".
6. CLOSED SESSION
6A. Public Employee Performance Evaluation
Title: Executive Director
There was no announcement from the closed session item.
7. ADJOURNMENT
There being no other items to be considered, the Executive Committee
meeting adjourned at 9:23 a.m.
Respectfully submitted,
)UNt`b--&— \-1/41.4ucnOr--
Jennifer Harmon
Clerk of the Board
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
January 13, 2010
TO:
Executive Committee
FROM:
Anne Mayer, Executive Director
SUBJECT:
Proposed Committee Restructuring
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Review and approve disbanding the Plans and Programs Committee;
2) Approve the formation of the Coachella Valley Programs and Projects
Committee and the Western Riverside County Programs and Projects
Committee;
3) Review and approve the restructuring of the Budget and Implementation
Committee; and
4) Forward to the Commission for discussion at its annual workshop on
January 29, 2010 and return for final action at the February Executive
Committee meeting.
BACKGROUND INFORMATION:
Upon expansion of the Commission in 1999, the existing committee structure was
defined and implemented per the Administrative Code. Budget and Implementation
and Plans and Programs have served as two primary Commission committees that
provide policy and program direction. A summary of the existing committee
responsibilities and 2009 appointments are attached.
The following observations have been made by staff and/or Commissioners
regarding these two standing committees.
• Many of the Commission's programs overlap and specific project decisions
could come under the purview of either committee;
• There can be an imbalance in the number of agenda items for each
committee;
• Committees are occasionally canceled due to lack of substantive items;
• Due to the Coachella Valley Association of Governments (CVAG) active role
and authority in administering the Coachella Valley's share of transportation
funding, the Commission's committee agenda items are often Western
County related; and
" C o a c h e l l a V a l l e y C o m m i s s i o n e r s h a v e e x p r e s s e d c o n c e r n r e g a r d i n g t r a v e l
a n d t i m e c o m m i t m e n t s f o r c o m m i t t e e i t e m s u n r e l a t e d t o t h e i r g e o g r a p h i c
a r e a o r t h e c o u n t y a s a w h o l e .
D I S C U S S I O N ;
M e a s u r e A c o n t a i n s a u n i q u e f e a t u r e i n p r o v i d i n g a g e o g r a p h i c r e t u r n t o s o u r c e o f
f u n d i n g b e t w e e n W e s t e r n R i v e r s i d e C o u n t y , t h e C o a c h e l l a V a l l e y , a n d t h e
P a l o V e r d e V a l l e y . T h e e x i s t e n c e o f t h i s p r o v i s i o n r e c o g n i z e s t h e e c o n o m i c
i m p o r t a n c e o f t h e e a s t e r n p a r t o f R i v e r s i d e C o u n t y i n s p i t e o f i t s s m a l l e r p o p u l a t i o n
a n d f e w e r m u n i c i p a l j u r i s d i c t i o n s . T e n o f R i v e r s i d e C o u n t y ' s c i t i e s a r e l o c a t e d i n
t h e e a s t e r n p o r t i o n o f t h e c o u n t y , o n e c o u n t y s u p e r v i s o r i a l d i s t r i c t i s l o c a t e d
e n t i r e l y i n t h e e a s t e r n p a r t o f t h e c o u n t y , a n d a n o t h e r s u p e r v i s o r i a l d i s t r i c t i s
p a r t i a l l y l o c a t e d w i t h i n t h e C o a c h e l l a V a l l e y .
T h e i n t e n t o f t h i s p r o p o s a l i s t o f o r m u l a t e a c o m m i t t e e a n d g o v e r n a n c e s t r u c t u r e t o
s e r v e t h e e n t i r e c o u n t y , b u t t o a l s o p r o v i d e o p p o r t u n i t i e s t o r e c e i v e a d v i c e a n d
c o u n s e l f r o m a l l C o m m i s s i o n e r s a n d e n s u r e t h a t e v e r y C o m m i s s i o n e r h a s a n
o p p o r t u n i t y t o f u l l y p a r t i c i p a t e . A s m e n t i o n e d a b o v e , t h e r e h a v e b e e n t i m e s w h e r e
C o m m i s s i o n d i s c u s s i o n s h a v e o f t e n c e n t e r e d o n t o p i c s t h a t a r e l o c a l i z e d t o t h e
w e s t e r n p o r t i o n o f t h e c o u n t y . A p r i m e e x a m p l e o f t h i s c a n b e s e e n o n d i s c u s s i o n s
r e g a r d i n g t h e W e s t e r n R i v e r s i d e C o u n t y T r a n s p o r t a t i o n U n i f o r m M i t i g a t i o n F e e
( T U M F ) p r o g r a m . T h e m a i n r e a s o n f o r t h e d i c h o t o m y i s t h e s p e c i f i c a u t h o r i t y t h a t
i s g r a n t e d t o C V A G u n d e r M e a s u r e A t o a c t i v e l y p a r t i c i p a t e i n t h e p r o g r a m m i n g o f
M e a s u r e A r e v e n u e s r e t u r n e d t o t h e C o a c h e l l a V a l l e y .
B a s e d o n t h e a b o v e , s t a f f b e l i e v e s t h a t s o m e s l i g h t m o d i f i c a t i o n s o f t h e e x i s t i n g
c o m m i t t e e s t r u c t u r e w i l l b e n e f i t t h e C o m m i s s i o n a s a w h o l e a n d h a s e x p l o r e d t h e
f o l l o w i n g o p t i o n s f o r d i s c u s s i o n :
1 . D i s b a n d t h e e x i s t i n g P l a n s a n d P r o g r a m s C o m m i t t e e a n d f o r m t w o
g e o g r a p h i c a l l y - b a s e d c o m m i t t e e s .
" W e s t e r n C o u n t y P r o g r a m s a n d P r o j e c t s :
R e s p o n s i b i l i t i e s i n c l u d e C a p i t a l P r o j e c t s , T U M F , S T I P , R T I P ,
N e w C o r r i d o r s , A i r Q u a l i t y , R e g i o n a l A g e n c i e s / P l a n n i n g , C l e a n F u e l s ,
C o n g e s t i o n M a n a g e m e n t P r o g r a m r e l a t e d t o W e s t e r n R i v e r s i d e C o u n t y
a n d o t h e r a r e a s a s m a y b e p r e s c r i b e d b y t h e C o m m i s s i o n .
T h i s c o m m i t t e e m e e t s o n t h e f o u r t h M o n d a y o f t h e m o n t h a t
1 : 3 0 p . m . M e m b e r s h i p i s c o m p r i s e d o f 1 0 W e s t e r n C o u n t y
r e p r e s e n t a t i v e s a s a p p o i n t e d b y t h e C h a i r .
" C o a c h e l l a V a l l e y P r o g r a m s a n d P r o j e c t s :
R e s p o n s i b i l i t i e s i n c l u d e C a p i t a l P r o j e c t s , S T I P , R T I P , N e w C o r r i d o r s ,
A i r Q u a l i t y , R e g i o n a l A g e n c i e s / P l a n n i n g , C l e a n F u e l s , C o n g e s t i o n
M a n a g e m e n t P r o g r a m r e l a t e d t o t h e C o a c h e l l a a n d P a l o V e r d e V a l l e y s
a n d o t h e r a r e a s a s m a y b e p r e s c r i b e d b y t h e C o m m i s s i o n .
I t i s p r o p o s e d t h a t t h i s c o m m i t t e e w i l l m e e t d i r e c t l y a f t e r t h e C V A G
T r a n s p o r t a t i o n C o m m i t t e e o n t h e f i r s t M o n d a y o f t h e m o n t h .
M e m b e r s h i p i n c l u d e s a l l o f t h e C o a c h e l l a V a l l e y ' s r e p r e s e n t a t i v e s
i n c l u d i n g t h e F o u r t h a n d F i f t h D i s t r i c t S u p e r v i s o r s .
I s s u e s f o r r e s o l u t i o n r e g a r d i n g C V A G T r a n s p o r t a t i o n C o m m i t t e e :
" T h e e x i s t i n g C V A G C o m m i t t e e w i l l a d j o u r n a n d t h e n t h e C o a c h e l l a V a l l e y
P r o g r a m s a n d P r o j e c t s C o m m i t t e e w i l l c o n v e n e . M e m b e r s h i p a n d p r o c e d u r a l
i s s u e s c a n b e a d d r e s s e d a n d a f o r m a t d e v e l o p e d t h r o u g h d i s c u s s i o n w i t h
r e s p e c t i v e s t a f f a n d l e g a l c o u n s e l .
" C V A G w i l l n e e d t o m o v e t h e c o m m i t t e e d a t e f r o m s e c o n d M o n d a y o f t h e
m o n t h a t 1 2 : 0 0 p . m . t o t h e f i r s t M o n d a y o f t h e m o n t h , e x c e p t w h e n t h e
f i r s t M o n d a y a n d s e c o n d W e d n e s d a y f a l l i n t h e s a m e w e e k , i n o r d e r t o m e e t
C o m m i s s i o n a g e n d a d e a d l i n e s .
2 . R e s t r u c t u r e B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
R e s p o n s i b i l i t i e s i n c l u d e A n n u a l B u d g e t D e v e l o p m e n t a n d O v e r s i g h t ,
C o u n t y w i d e S t r a t e g i c P l a n , L e g i s l a t i o n , M e a s u r e A I m p l e m e n t a t i o n ,
I n t e r m o d a l P r o g r a m s , P u b l i c C o m m u n i c a t i o n s a n d O u t r e a c h P r o g r a m s ,
C o m p e t i t i v e S t a t e a n d F e d e r a l G r a n t P r o g r a m s , S A F E / F r e e w a y S e r v i c e P a t r o l
a n d o t h e r a r e a s a s m a y b e p r e s c r i b e d b y t h e C o m m i s s i o n .
T h i s C o m m i t t e e w i l l s t i l l i n c l u d e m e m b e r s f r o m b o t h t h e w e s t e r n a n d e a s t e r n
p o r t i o n s o f t h e c o u n t y . T h i s C o m m i t t e e m e e t s o n t h e f o u r t h M o n d a y o f
e a c h m o n t h a t 9 : 3 0 a . m . ( n o c h a n g e ) .
T h e C o m m i t t e e w i l l b e c o m p o s e d o f 1 5 r e g u l a r m e m b e r s o f t h e C o m m i s s i o n
s e l e c t e d b y t h e C h a i r t o p r o v i d e a d e q u a t e r e p r e s e n t a t i o n f r o m t h e w e s t e r n
a n d d e s e r t a r e a s o f t h e c o u n t y .
O n e t h i n g t o n o t e i s t h e m e m b e r s f r o m t h e e a s t e r n p a r t o f t h e c o u n t y w i l l b e
r e q u i r e d t o s e r v e o n m o r e t h a n o n e c o m m i t t e e b e c a u s e t h o s e m e m b e r s w i l l
a l s o s e r v e o n t h e C o a c h e l l a V a l l e y P r o g r a m s a n d P r o j e c t s C o m m i t t e e .
IMPLEMENTATION:
If approved by the Executive Committee, staff recommends that this proposal be
discussed by both the CVAG Executive Committee and the full Commission in the
month of January to ensure that there is broad support for these actions. Informal
concerns have been raised that separating discussions based on geography could
lead to less cohesiveness when making countywide decisions.
Upon approval of the Commission and revision of the Administrative Code, staff
recommends immediate implementation of new committee structures. Staff
proposes to have initial committee assignments closely mirror those existing
appointments to minimize impact and inconvenience for Commissioners e.g.,
a Western County Commissioner currently appointed to Plans and Programs would
be appointed to the new Western County Projects and Programs Committee.
Attachments:
1) 2009 Committee Appointments
2) Administrative Code Article 3, Section H
Riverside County Treroperleiion Connission
2009 APPOINTMENTS
BUDGET AND IMPLEMENTATION COMMITTEE - Annual Budget Development and
Oversight, Countywide Strategic Plan, Legislation, Measure A Implementation and
Capital Programs, Public Communications and Outreach Programs, Competitive State
and Federal Grant Programs, SAFE/Freeway Service Patrol, TUMF and other areas as
may be prescribed by the Commission. The Committee meets on the fourth Monday
of each month at 9:30 a.m.
Roger Berg / Beaumont
Darcy Kuenzi / Menifee
Joseph DeConinck / Blythe
Rick Gibbs / Murrieta
Ray Quinto / Calimesa
Ron Meepos / Rancho Mirage
Mary Craton / Canyon Lake
Steve Adams / Riverside
Greg Pettis / Cathedral City
Ron Roberts / Temecula
Eduardo Garcia / Coachella
John Tavaglione / District 2
Scott Matas / Desert Hot Springs
Jeff Stone / District 3
Terry Henderson / La Quinta
PLANS AND PROGRAMS COMMITTEE - State Transportation Improvement Program,
Regional Transportation Improvement Program, New Corridors, Intermodal Programs
(Transit, Rail, Rideshare), Air Quality and Clean Fuels, Regional Agencies/Regional
Planning, Intelligent Transportation System Planning and Programs, Congestion
Management Program. The Committee meets on the fourth Monday of each month
at 1: 30 p.m.
Bob Botts / Banning
Steve Pougnet / Palm Springs
Karen Spiegel / Corona
Daryl Busch / Perris
Robin Lowe / Hemet
James Potts / San Jacinto
Patrick Mullany / Indian Wells
Scott Farnam / Wildomar
Glenn Miller / Indio
Bob Buster / District 1
Jesse Molina / Moreno Valley
John Benoit / District 4
To Be Appointed / Norco
Marion Ashley / District 5
Jim Ferguson/ Palm Desert
2009 Appointments
Reappointment Revision
H. COMMITTEES OF THE COMMISSION.
1. The following Committees of the Commission are hereby created:
(a) The Budget and Implementation Committee. This Committee
shall be composed of fourteen regular members of the Commission selected by the Chair to
provide adequate representation from the western and desert areas of the County. Subject to
supervision by the Commission, the jurisdiction of the Committee shall be as follows: annual
budget development and oversight; countywide strategic plan; legislation; Measure A
implementation and capital programs; public communications and outreach programs;
competitive grant programs; TEA 21 (CMAQ & STP); transportation enhancement; SB 821
(Bicycle & Pedestrian); SAFE/freeway service patrol; TUMF; Property Management; and other
areas as may be prescribed by the Commission. Meetings shall be held at 9:30 a.m. on the fourth
Monday of the month at the offices of the Commission, unless otherwise determined by the
Committee or the Commission. At any regular meeting not yet convened because of the lack of
a quorum, the committee members who are present may constitute themselves a "Committee of
the Whole", for purposes of discussing agenda matters or any other matter of interest to the
members present. The Committee of the Whole may act to take recommendations to the
Commission but may take no final actions. Any recommendation presented to the Commission
from a Committee of the Whole and not the whole committee and should state the number of
votes for, against and abstaining in reference to the recommendation. The Committee shall
automatically cease to exist if a quorum of the Commission is present at the meeting.
(b) The Plans and Programs Committee. This Committee shall be
composed of fourteen regular members of the Commission selected by the Chair to provide
adequate representation from the western and desert areas of the County. Subject to supervision
by the Commission, the jurisdiction of the Committee shall be as follows: State Transportation
Improvement Program (STIP); Regional Transportation Improvement Program (RTIP); new
corridors; intermodal programs: transit, rail and ridesharing; air quality and clean fuels; regional
agencies/regional planning; Intelligent Transportation System (ITS) planning and programs;
Congestion Management Program (CMP), and other areas as may be prescribed by the
Commission. Meetings shall be held at 1:30 p.m. on the fourth Monday of the month at the
offices of the Commission unless otherwise directed by the Committee or the Commission. At
any regular meeting not yet convened because of the lack of a quorum, the committee members
who are present may constitute themselves a "Committee of the Whole", for purposes of
discussing agenda matters or any other matter of interest to the members present. The
Committee of the Whole may act to take recommendations to the Commission but may take no
final actions. Any recommendation presented to the Commission from a Committee of the
Whole and not the whole committee and should state the number of votes for, against and
abstaining in reference to the recommendation. The Committee shall automatically cease to exist
if a quorum of the Commission is present.