HomeMy Public PortalAbout03 March 22, 2010 Western Riverside County Programs and Projects88823
RECORDS
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE
MEETING AGENDA
TIME: 1:30 p.m.
DATE: Monday, March 22, 2010
LOCATION: BOARD ROOM
County of Riverside Administrative Center
4080 Lemon Street, First Floor, Riverside
!� COMMITTEE MEMBERS -V
Karen Spiegel, Chair / Steve Nolan, City of Corona
Bob Botts, Vice Chair / Don Robinson, City of Banning
Wallace Edgerton / Darcy Kuenzi, City of Menifee
Bonnie Flickinger / Jesse Molina, City of Moreno Valley
Malcolm Miller / Kathy Azevedo, City of Norco
Daryl Busch / Al Landers, City of Perris
Steve Di Memmo / Vacant, City of San Jacinto
Scott Farnam / Bridgette Moore, City of Wildomar
Bob Buster, County of Riverside, District I
Marion Ashley, County of Riverside, District V
W. STAFF
Anne Mayer, Executive Director
John Standiford, Deputy Executive Director
W. AREAS OF RESPONSIBILITY
Air Quality, Capital Projects,
Communications and Outreach Programs,
Congestion Management Program (CMP),
Intermodal Programs,
Motorist Services (ie. SAFE/Freeway Service Patrol),
New Corridors,
Regional Agencies/Regional Planning,
Regional Transportation Improvement Program (RTIP),
State Transportation Improvement Program (STIP), and
Transportation Uniform Mitigation Fee (TUMF) Program
related to Western Riverside County and other
areas as may be prescribed by the Commission.
Comments are welcomed by the Committee. If you wish to provide comments to the Committee,
please complete and submit a Speaker Card to the Clerk of the Board.
11.36.54
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E
w w w . r c t c . o r g
A G E N D A *
* A c t i o n s m a y b e t a k e n o n a n y i t e m l i s t e d o n t h e a g e n d a
1 : 3 0 p . m .
M o n d a y , M a r c h 2 2 , 2 0 1 0
B O A R D R O O M
C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r
4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e
I n c o m p l i a n c e w i t h t h e B r o w n A c t a n d G o v e r n m e n t C o d e S e c t i o n 5 4 9 5 7 . 5 , a g e n d a
m a t e r i a l s d i s t r i b u t e d 7 2 h o u r s p r i o r t o t h e m e e t i n g , w h i c h a r e p u b l i c r e c o r d s r e l a t i n g t o
o p e n s e s s i o n a g e n d a i t e m s , w i l l b e a v a i l a b l e f o r i n s p e c t i o n b y m e m b e r s o f t h e p u b l i c p r i o r
t o t h e m e e t i n g a t t h e C o m m i s s i o n o f f i c e , 4 0 8 0 L e m o n S t r e e t , T h i r d F l o o r , R i v e r s i d e , C A ,
a n d o n t h e C o m m i s s i o n ' s w e b s i t e , w w w . r c t c . o r g .
I n c o m p l i a n c e w i t h t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t a n d G o v e r n m e n t C o d e S e c t i o n
5 4 9 5 4 . 2 , i f y o u n e e d s p e c i a l a s s i s t a n c e t o p a r t i c i p a t e i n a C o m m i t t e e m e e t i n g , p l e a s e
c o n t a c t t h e C l e r k o f t h e B o a r d a t ( 9 5 1 ) 7 8 7 - 7 1 4 1 . N o t i f i c a t i o n o f a t / e a s t 4 8 h o u r s p r i o r t o
m e e t i n g t i m e w i l l a s s i s t s t a f f i n a s s u r i n g t h a t r e a s o n a b l e a r r a n g e m e n t s c a n b e m a d e t o
p r o v i d e a c c e s s i b i l i t y a t t h e m e e t i n g .
1 . C A L L T O O R D E R
2 . P L E D G E O F A L L E G I A N C E
3 . R O L L C A L L
4 . P U B L I C C O M M E N T S - E a c h i n d i v i d u a l s p e a k e r i s l i m i t e d t o s p e a k t h r e e ( 3 )
c o n t i n u o u s m i n u t e s o r l e s s . T h e C o m m i t t e e m a y , e i t h e r a t t h e d i r e c t i o n o f
t h e C h a i r o r b y m a j o r i t y v o t e o f t h e C o m m i t t e e , w a i v e t h i s t h r e e ( 3 ) m i n u t e
t i m e l i m i t a t i o n . D e p e n d i n g o n t h e n u m b e r o f i t e m s o n t h e A g e n d a a n d t h e
n u m b e r o f s p e a k e r s , t h e C h a i r m a y , a t h i s / h e r d i s c r e t i o n , r e d u c e t h e t i m e o f
e a c h s p e a k e r t o t w o ( 2 ) c o n t i n u o u s m i n u t e s . A l s o , t h e C o m m i t t e e m a y
t e r m i n a t e p u b l i c c o m m e n t s i f s u c h c o m m e n t s b e c o m e r e p e t i t i o u s . S p e a k e r s
m a y n o t y i e l d t h e i r t i m e t o o t h e r s w i t h o u t t h e c o n s e n t o f t h e C h a i r . A n y
w r i t t e n d o c u m e n t s t o b e d i s t r i b u t e d o r p r e s e n t e d t o t h e C o m m i t t e e s h a l l b e
s u b m i t t e d t o t h e C l e r k o f t h e B o a r d . T h i s p o l i c y a p p l i e s t o P u b l i c C o m m e n t s
a n d c o m m e n t s o n A g e n d a I t e m s .
Western Riverside County Programs and Projects Committee Agenda
March 22, 2010
Page 2
Under the Brown Act, the Board should not take action on or discuss matters
raised during public comment portion of the agenda which are not listed on
the agenda. Board members may refer such matters to staff for factual
information or to be placed on the subsequent agenda for consideration.
5. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda
after making a finding that there is a need to take immediate action on the
item and that the item came to the attention of the Committee subsequent to
the posting of the agenda.. An action adding an item to the agenda requires
2/3 vote of the Committee. if there are less than 2/3 of the Committee
members present, adding an item to the agenda requires a unanimous vote.
Added items will be placed for discussion at the end of the agenda.)
6.
ELECTION OF THE VICE CHAIR FOR 2010
Overview
This item is for the Western Riverside County Programs and Projects
Committee to conduct an election of the Vice Chair for 2010.
Page 1
•
7• AGREEMENT FOR ENVIRONMENTAL DOCUMENT PREPARATION, Alk
PRELIMINARY AND FINAL ENGINEERING DESIGN, AND CONSTRUCTION
SUPPORT SERVICES FOR THE RIVERSIDE DOWNTOWN METROLINK
LAYOVER FACILITY PROJECT
Page 2
Overview
This item is for the Committee to:
1) Approve the consultant selection process and award Agreement
No. 10-33-031-00 to HDR Engineering Inc. (HDR), pending completion
of negotiations, to provide environmental document preparation,
preliminary engineering, final engineering design, and construction
support services for the Riverside Downtown Metrolink layover facility
project in the amount to be agreed upon between the Commission and
the consultant at the end of negotiations (to be provided at the
Committee meeting);
2) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission;
3) Authorize the Executive Director to approve contingency work up to
the total not to exceed amount as requested for the project;
4) Authorize the Executive Director, pursuant to legal counsel review, to
execute non -funding related agreements necessary for the design and
construction of the project; and
5) Forward to the Commission for final action.
•
"
"
"
W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e A g e n d a
M a r c h 2 2 , 2 0 1 0
P a g e 3
8 .
A M E N D M E N T T O A G R E E M E N T W I T H O W E N D E S I G N G R O U P , I N C . T O
P R O V I D E C O N S T R U C T I O N M A N A G E M E N T S E R V I C E S F O R T H E N O R T H
M A I N C O R O N A P A R K I N G S T R U C T U R E A N D T H E P E R R I S M U L T I M O D A L
F A C I L I T Y
P a g e 6
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e A g r e e m e n t N o . 0 8 - 3 3 - 0 1 1 - 0 2 , A m e n d m e n t N o . 2 t o
A g r e e m e n t N o . 0 8 - 3 3 - 0 1 1 - 0 0 , w i t h O w e n D e s i g n G r o u p , I n c . ( O w e n
G r o u p ) f o r c o n s t r u c t i o n m a n a g e m e n t s e r v i c e s f o r t h e N o r t h M a i n
C o r o n a ( N M C ) p a r k i n g s t r u c t u r e a n d t h e P e r r i s M u l t i m o d a l ( P M M )
f a c i l i t y i n a n o t - t o - e x c e e d a m o u n t o f $ 4 9 0 , 0 0 0 ;
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e
a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ;
3 ) A p p r o v e a n e x p e n d i t u r e t r a n s f e r o f $ 4 9 0 , 0 0 0 f r o m t h e R i v e r s i d e
D o w n t o w n l a y o v e r f a c i l i t y r i g h t o f w a y a c q u i s i t i o n t o t h e P M M f a c i l i t y
c o n s t r u c t i o n m a n a g e m e n t ; a n d
4 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
Western Riverside County Programs and Projects Committee Agenda
March 22, 2010
Page 4
9.
AMENDMENT TO AGREEMENT WITH LA ENGINEERING TO INCREASE THE
CONTRACT EXPENDITURE AUTHORIZATION FOR THE PERRIS
MULTIMODAL FACILITY
Page 72
Overview
This item is for the Committee to:
1) Approve Agreement No. 09-33-046-01, Amendment No. 1 to
Agreement No. 09-33-046-00, with LA Engineering to increase the
expenditure authorization for the Perris Multimodal (PMM) facility by
$262,000, increasing the total not to exceed contract amount to
$5,662,000;
2) Approve addition of four external extra work requests: two by the city
of Perris, one by Southern California Regional Rail Authority (SCRRA),
and one by Riverside Transit Agency (RTA);
3) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission;
4) Authorize Executive Director to execute necessary contract change
orders to implement these requests;
5) Approve an increase to budgeted revenues of $140,000 and an
expenditure transfer of $262,000 from the Riverside Downtown
layover facility right of way acquisition to PMM facility construction;
and
6) Forward to the Commission for final action.
10. AGREEMENT WITH SUNESYS LLC FOR THE NO COST PROVISION OF FIBER
OPTIC SERVICES IN EXCHANGE FOR A NO COST LICENSE AGREEMENT
Page 17
Overview
This item is for the Committee to:
1) Approve Agreement No. 10-25-086-00 with Sunesys LLC for the
provision of no cost fiber optic services in exchange for a no cost
license agreement;
2) Authorize the Chair, pursuant to legal .counsel review, to execute the
agreements, including option years, on behalf of the Commission; and
3) Forward to the Commission for final action.
•
•
•
Western Riverside County Programs and Projects Committee Agenda
March 22, 2010
Page 5
• 11. AGREEMENT WITH EPIC LAND SOLUTIONS, INC. TO PROVIDE PROPERTY
MANAGEMENT SUPPORT SERVICES
•
•
Page 41
Overview
This item is for the Committee to:
1) Approve Agreement No. 10-51-074-00 with Epic Land Solutions, Inc.
(Epic), for property management support services for Commission -
owned parcels for two years at a not to exceed amount of $970,000
and one option year for an additional $485,000;
2) • Authorize the Chair, pursuant to legal counsel review, to execute the
agreement, including the option year, on behalf of the Commission;
and
3) Forward to the Commission for final action.
12. COMMISSIONERS / STAFF REPORT
Overview
This item provides the opportunity for the Commissioners and staff to report
on attended and upcoming meetings/conferences and issues related to
Commission activities.
13. ADJOURNMENT
The next Western Riverside County Programs and Projects Committee
meeting is scheduled to be held at 1:30 p.m., Monday, April 26, 2010, Board
Chambers, First Floor, County Administrative Center, 4080 Lemon Street,
Riverside.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS
COMMITTEE
ROLL CALL
March 22, 2010
P e� sent Absent
O
O
City of San Jacinto
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS SIGN -IN SHEET
MARCH 22, 2010
NAME
AGENCY
E MAIL ADDRESS
—
eo« A 1"A0- NA cm
IGE`NCY
tl
Q t T.1 et• U3 t 1.A00-tA2-.
1.15- 4//f//�/P,e/•veG-YZ
/%/�'->ri0 v-it�t- --Y
�. �; C.0 (w. Mn tte{
NNt-0
i (--9,4 i1,eild_E- e o c..E2me)
F_iti r`
`jr - i �, VhY ,4-7 D
0 i Fj% 5 (-t—.i;4
:!5.
1 -)-(—
PA (
d�5A
I
z.—t
ry
,6:%,
1�Tema.
"
"
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E
M o n d a y , F e b r u a r y 2 2 , 2 0 1 0
M I N U T E S
1 . C A L L T O O R D E R
T h e m e e t i n g o f t h e W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s
C o m m i t t e e w a s c a l l e d t o o r d e r b y C h a i r P r o T e m B o b B o t t s a t 1 : 3 3 p . m . ,
i n t h e B o a r d R o o m a t t h e C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r ,
4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e , C a l i f o r n i a , 9 2 5 0 1 .
2 . P L E D G E O F A L L E G I A N C E
A t t h i s t i m e , C o m m i s s i o n e r B o b B u s t e r l e d t h e W e s t e r n R i v e r s i d e C o u n t y
P r o g r a m s a n d P r o j e c t s C o m m i t t e e i n a f l a g s a l u t e .
3 . R O L L C A L L
M e m b e r s / A l t e r n a t e s P r e s e n t M e m b e r s A b s e n t
M a r i o n A s h l e y
B o b B o t t s
D a r y l B u s c h
B o b B u s t e r
S t e v e D i M e m m o
S c o t t F a r n a m
B o n n i e F l i c k i n g e r
R o b i n L o w e
M a l c o l m M i l l e r
K a r e n S p i e g e l
4 . P U B L I C C O M M E N T S
T h e r e w e r e n o r e q u e s t s t o s p e a k f r o m t h e p u b l i c .
5 . A D D I T I O N S / R E V I S I O N S
A n n e M a y e r , E x e c u t i v e D i r e c t o r , n o t e d a n a d d i t i o n t o A g e n d a I t e m 9 ,
" A g r e e m e n t w i t h E p i c L a n d S o l u t i o n s , I n c . t o P r o v i d e P r o p e r t y M a n a g e m e n t
S u p p o r t S e r v i c e s " .
RCTC WRC Programs and Projects Committee Minutes
February 22, 2010
Page 2
6. ELECTION OF OFFICERS
At this time, Chair Pro Tem Botts opened nominations for the slate of
officers.
Commissioner Robin Lowe, seconded by Comrnissioner Daryl Busch,
nominated Commissioner Karen Spiegel for the Chair position. No other
nominations were received. Chair Pro Tem Botts closed the nominations.
Commissioner Spiegel was unanimously elected as the Western Riverside
County Programs and Projects Committee's Chair.
At this time, Commissioner Spiegel assumed the Chair.
Chair Spiegel, seconded by Commissioner Marion Ashley, nominated
Commissioner Botts for the Vice Chair position. No other nominations were
received. Chair Spiegel closed the nominations. Commissioner Botts was
unanimously elected as the Western Riverside County Programs and Projects
Committee's Vice Chair.
7. AMENDMENT TO AGREEMENT FOR ON -CALL STRATEGIC PARTNERSHIP
ADVISOR SERVICES WITH PB AMERICAS, INC.
Khalid Bazmi, Toll Project Manager, presented an overview of the terms of
the amendment to the agreement for on -call strategic partnership advisor
services with PB Americas, Inc.
Commissioner Busch expressed concern that rate information was not
included in the agenda item. He suggested for this agenda item as well as
Agenda Items 9, 10, and 11, and based on the economic climate, staff
renegotiate with the contractors to reduce the cost of the contract if that
has not already been done.
Anne Mayer replied that related to this agenda item, the hours and labor
rates for this work are included in the agenda item. For contracts that are
being extended, there are controls within the contract for an allowable
annual increase. She noted the rates for professional services have not
experienced the same decreases seen in construction. Additionally, the
lower bids in construction are attributable to reduction in overhead, not
hourly rates for employees. She believes the focus should be on the
overhead rate and what those reductions can be, noting that those are
audited rates.
"
"
R C T C W R C P r o g r a m s a n d P r o j e c t s C o m m i t t e e M i n u t e s
F e b r u a r y 2 2 , 2 0 1 0
P a g e 3
C o m m i s s i o n e r A s h l e y c o n c u r r e d w i t h C o m m i s s i o n e r B u s c h ' s c o m m e n t s a n d
r e c o m m e n d e d s t a f f s e e k a r e d u c t i o n o f t h e c o s t o f t h e s e c o n t r a c t s , a n d
s u g g e s t e d a 5 % t o 1 0 % r e d u c t i o n f o r c o n t r a c t r e n e w a l s .
C o m m i s s i o n e r L o w e c o n c u r r e d w i t h C o m m i s s i o n e r A s h l e y ' s c o m m e n t s a n d
s t a t e d t h a t a n y c o n t r a c t s t h a t w e r e o r i g i n a l l y n e g o t i a t e d m o r e t h a n t w o t o
t h r e e y e a r s a g o s h o u l d b e r e n e g o t i a t e d t o s e e k a c o s t r e d u c t i o n .
M / S / C ( A s h l e y / F a r n a m ) t o :
1 ) A p p r o v e A g r e e m e n t N o . 0 6 - 6 6 - 0 2 7 - 2 0 , A m e n d m e n t N o . 9 t o
A g r e e m e n t N o . 0 6 - 6 6 - 0 2 7 - 0 0 , w i t h P B A m e r i c a s , I n c . ( P B ) f o r
o n - c a l l s t r a t e g i c p a r t n e r s h i p a d v i s o r s e r v i c e s t o c o n t i n u e
p r o v i d i n g s e r v i c e s f o r t h e p r o p o s e d S t a t e R o u t e 9 1 a n d
I n t e r s t a t e 1 5 c o r r i d o r i m p r o v e m e n t p r o j e c t s i n t h e a m o u n t o f
$ 6 7 1 , 6 6 7 , c o n t i n g e n t u p o n s t a f f r e t u r n i n g t o t h e c o n t r a c t o r
a n d r e n e g o t i a t i n g f o r a r e d u c t i o n i n t h e o v e r a l l c o s t o f t h e
c o n t r a c t ;
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o
e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ; a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
8 . C O N F L I C T O F I N T E R E S T P O L I C Y F O R T H E S T A T E R O U T E 9 1 C O R R I D O R
I M P R O V E M E N T P R O J E C T
K h a l i d B a z m i p r e s e n t e d a n o v e r v i e w o f t h e c o n f l i c t o f i n t e r e s t p o l i c y f o r t h e
S R - 9 1 C o r r i d o r I m p r o v e m e n t P r o j e c t ( S R - 9 1 C I P ) .
A t V i c e C h a i r B o t t s ' r e q u e s t f o r c l a r i f i c a t i o n , A n n e M a y e r s t a t e d t h a t t h e
c o n f l i c t o f i n t e r e s t p o l i c y o n l y a p p l i e s t o t h e S R - 9 1 C I P a n d i t s p u r p o s e i s t o
e s t a b l i s h a l e v e l p l a y i n g f i e l d .
M / S / C ( L o w e / A s h l e y ) t o :
1 ) A p p r o v e t h e C o n f l i c t o f I n t e r e s t p o l i c y f o r t h e S R - 9 1 C I P ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
RCTC WRC Programs and Projects Committee Minutes
February 22, 2010
Page 4
9. AGREEMENT WITH EPIC LAND SOLUTIONS, INC. TO PROVIDE PROPERTY
MANAGEMENT SUPPORT SERVICES
Min Saysay, Right of Way Manager, presented an overview of the agreement
with Epic Land Solutions, Inc. to provide Phase 3 property management
support services.
At Commissioner Lowe's request, Min Saysay described the responsibilities
of the relationship manager.
Commissioner Lowe expressed concern regarding the hourly rate of the
relationship manager based on its responsibilities and requested staff seek a
reduction of the cost of this contract.
Anne Mayer stated staff will follow the committee's direction from the
previous agenda item, as well as the following agenda items, to return to the
contractor and renegotiate for a reduction in the overall cost of the contract.
Commissioner Buster stated the importance and complexity of the property
management support services and asked if staff is satisfied with Epic's
performance.
Min Saysay confirmed.
Based on his review, Commissioner Buster stated his belief that the level of
service being provided is worth the proposed contract value. Additionally,
he believes that when a contract is renegotiated, these factors need to be
taken into account.
M/S/C (Buster/Ashley) to:
1) Approve Agreement No. 10-51-074-00, with Epic Land
Solutions, Inc.lEpic), for property management support services
for Commission -owned parcels for two years at a not to exceed
amount of $1 million and one option year for an additional
$500,000, contingent upon staff returning to the contractor
and renegotiating for a reduction in the overall cost of the
contract;
2) Authorize the Chair, pursuant to legal counsel review, to
execute the agreement, including the option year, on behalf of
the Commission; and
3) Forward to the Commission for final action.
•
RCTC WRC Programs and Projects Committee Minutes
February 22, 2010
Page 5
10. AGREEMENTS WITH QUALIFIED CONTRACTORS TO PROVIDE ON -CALL
RIGHT OF WAY APPRAISAL SERVICES FOR RESIDENTIAL, COMMERCIAL,
INDUSTRIAL, AND AGRICULTURAL PROPERTIES
Min Saysay presented Agenda Items 10 and 11 concurrently. He provided a
brief summary of the scope to work for the agreements with qualified
contractors to provide on -call right of way appraisal services and review
appraisal services for residential, commercial, industrial, and agricultural
properties.
At Anne Mayer's request, Min Saysay clarified the appraisal process,
including how the value of an appraisal is determined.
M/S/C (Lowe/Busch) to:
1) Award the following agreements to provide on -call right of way
appraisal services for a three-year period, and two one-year
options to extend the agreements, in an amount not to exceed
an aggregate value of $950,000, contingent upon staff
returning to the contractor and renegotiating for a reduction in
the overall cost of the contract;
a) Agreement No. 10-51-048-00 with Lidgard and
Associates;
b) Agreement No. 10-51-064-00 with Mason & Mason Real
Estate Appraisers & Consultants;
c) Agreement No. 10-51-065-00 with Donahue Hawran &
Malm LLC;
d) Agreement No. 10-51-066-00 with R.P. Laurain &
Associates;
e) Agreement No. 10-51-067-00 with Riggs & Riggs, Inc.;
and
f) Agreement No. 10-51-068-00 with Hennessey &
Hennessey LLC;
2) Authorize the Executive Director, or designee, to execute task
orders awarded to contractors under the terms of the
agreements;
3) Authorize the Chair, pursuant to legal counsel review, to
execute the agreements, including option years, on behalf of the
Commission; and
4) Forward to the Commission to final action.
RCTC WRC Programs and Projects Committee Minutes
February 22, 2010
Page 6
11. AGREEMENTS WITH QUALIFIED CONTRACTORS TO PROVIDE ON -CALL
RIGHT OF WAY APPRAISAL REVIEW SERVICES FOR RESIDENTIAL,
COMMERCIAL, INDUSTRIAL, AND AGRICULTURAL PROPERTIES
M/S/C (Lowe/Busch) to:
1) Award the following agreements to provide on -call right of way
appraisal review services for a three-year period, and two one-
year options to extend the agreements, in an amount not to
exceed an aggregate value of $500,000, contingent upon staff
returning to the contractor and renegotiating for a reduction in
the overall cost of the contract;
a) Agreement No. 10-51-051-00 with Donahue Hawran &
Maim LLC;
b) Agreement No. 10-51-070-00 with R.P. Laurain &
Associates;
c) Agreement No. 10-51-071-00 with Mason & Mason Real
Estate Appraisers and Consultants;
d) Agreement No. 10-51-072-00 with Hennessey &
Hennessey LLC; and
e) Agreement No. 10-51-073-00 with Overland Pacific &
Cutler Inc.;
2) Authorize the Executive Director, or designee, to execute task
orders awarded to contractors under the terms of the
agreements;
3) Authorize the Chair, pursuant to legal counsel review, to
execute the agreements, including option years, on behalf of the
Commission; and
4) Forward to the Commission for final action.
12. COMMISSIONERS / STAFF REPORT
12A. Commissioner Lowe briefed the Committee on the Surface
Transportation Reauthorization Outreach meeting held on February 19.
12B. Anne Mayer announced the I-10/Bob Hope Drive/Ramon Road and
1-10/Palm Drive/ Gene Autry Trail interchanges ground breaking event
will be held on February 26 at 10:00 a.m.
"
"
"
R C T C W R C P r o g r a m s a n d P r o j e c t s C o m m i t t e e M i n u t e s
F e b r u a r y 2 2 , 2 0 1 0
P a g e 7
1 3 . A D J O U R N M E N T
T h e r e b e i n g n o f u r t h e r b u s i n e s s f o r c o n s i d e r a t i o n b y t h e W e s t e r n R i v e r s i d e
C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e , t h e m e e t i n g w a s a d j o u r n e d a t
2 : 1 6 p . m .
R e s p e c t f u l l y s u b m i t t e d ,
J e n n i f e r H a r m o n
C l e r k o f t h e B o a r d
RIVERSIDE
COUNTY TRANSPORTATION COMM/SS/ON
DATE:
March 22, 2010
TO:
Western Riverside County Programs and Projects Committee
FROM:
Jennifer Harmon, Office and Board Services Manager
THROUGH:
John Standiford, Deputy Executive Director
SUBJECT:
Election of the Vice Chair for 2010
STAFF RECOMMENDATION:
This item is for the Western Riverside County Programs and Projects Committee to
conduct an election of the Vice Chair for 2010.
BACKGROUND INFORMATION
At its February 22 meeting, the Western Riverside County Programs and Projects
Committee conducted an election of officers for 2010 for the Chair and Vice Chair
positions - Commissioners Karen Spiegel and Bob Botts, respectively.
Since this election took place, Commissioner Botts graciously decided to resign his
position as Vice Chair since he served as the Chair of the former Plans and.
Programs Committee in 2009. His action provides a leadership opportunity for
another Commissioner to serve as Vice Chair of the Western County Programs and
Projects Committee.
Agenda Item 6
1
REVISED AGENDA ITEM 7
RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
March 22, 2010
TO:
Western Riverside County Programs and Projects Committee
FROM:
Edda Rosso, Capital Projects Manager
Richard Bryan, Bechtel Manager of Rail Projects
Erik Galloway, Bechtel Project Coordinator
THROUGH:
Cathy Bechtel, Project Development Director
SUBJECT:
Agreement for Environmental Document Preparation, Preliminary
and Final Engineering Design, and Construction Support Services
for the Riverside Downtown Metrolink Layover Facility Project
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Approve the consultant selection process and award
Agreement No. 10-33-031-00 to HDR Engineering Inc. (HDR), to provide
environmental document preparation, preliminary engineering, final
engineering design, and construction support services for the Riverside
Downtown Metrolink layover facility project in the amount of $2,140,325
plus a contingency amount of $259,675 to cover potential changes for a
total not to exceed amount of $2.4 million;
2) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission;
3) Authorize the Executive Director to approve contingency work up to the total
not to exceed amount as requested for the project;
4) Authorize the Executive Director, pursuant to legal counsel review, to
execute non -funding related agreements necessary for the design and
construction of the project; and
5) Forward to the Commission for final action.
BACKGROUND INFORMATION:
The Riverside Downtown Metrolink station acts as a layover facility for a number of
Metrolink trains operating on the Riverside, Inland Empire -Orange County (IE0C),
and 91 lines. Since the station is at the end of the line, each evening most of
these trains need to be stored and serviced overnight at the station. The station
has the capability to store train sets on the station tracks on both the northern and
southern sides of the station, which is shown in detail in Attachment 1. In
addition, there is currently a single storage track on the northern side to store trains
Agenda Item 7
and two short tracks on the southern side along Commerce Street to store and
service trains overnight. The designated storage tracks on the southern side
include the necessary utilities, train staff parking, and storage of consumables for
train maintenance and operations. Currently, all available storage space at the
Riverside Downtown Metrolink station is being utilized and there is limited flexibility
for current staging of trains and no opportunity for adding train service without
developing storage capacity at the station. This project seeks to expand this
capacity on available Commission -owned property.
Working together for the past year, the Southern California Regional Rail Authority
(SCRRA), in conjunction with Commission staff, performed a conceptual
engineering study to expand the Riverside Downtown Metrolink station to allow for
the layover, cleaning, and light maintenance of the current train sets and to
accommodate future trains. In addition, the design allowed for the connection of
the Perris Valley Line (PVL) with both the current access on the Burlington Northern
Santa Fe Railroad (BNSF) third track and future access on the proposed fourth main
track. The facility will be designed to accommodate layover capacity for all the
routes serving Riverside.
The proposed facility would place a second track within the existing northern
layover area to allow for the proper storage and light maintenance of two train sets
(six to seven cars per set) with connections to the necessary utilities. This phase
of the work is relatively straightforward and can be expedited to meet existing
demands and allow more flexibility with trains parked at the station.
The major portion of the expansion will occur on the southern side of the BNSF
tracks along Commerce Street. The existing layover tracks will be extended across
Mission Inn Avenue onto Commission -owned property and extend northerly to
3'd Street. This expansion will include the placement of three sets of layover tracks
with the capability of storing five train sets (six to seven cars per set). This facility
will include the necessary utilities and infrastructure for the secure layover of the
trains. This portion of the project will require close coordination with the city of
Riverside and the Public Utilities Commission for the necessary grade crossing
improvements at Mission Inn Avenue. The project will be designed for the full
length to 3rd Street, but the construction of the facility will be phased depending on .
funding conditions and the schedule for the 3'd Street grade separation project.
Discussions were held between SCRRA and Commission staff to determine how
the design of the layover expansion could be expedited, especially for the northern
area. It was agreed that the Commission has the capabilities to expedite the
procurement of a design engineer to perform the environmental document
preparation, preliminary engineering, final engineering design, and construction
support services.
Agenda Item 7
Selection Process
A request for qualifications for environmental document preparation, preliminary
engineering, final engineering design, and construction support services for the
Riverside Downtown Metrolink layover facility project was issued on November 20,
2009, and a pre -submittal conference was held on
December 8, 2009, to present the project and answer any questions for the
interested parties. The consultants' statements of qualifications (SOQ) were
submitted on December 22, 2009.
An evaluation committee was appointed to review the two submitted SOQ's
received and to conduct interviews of the firms. The evaluation committee
members included representatives from the Commission staff, Bechtel, SCRRA, and
the city of Riverside. After evaluation of the SOQ's by the evaluation committee,
both firms were notified on January 11, 2010, that interviews would be
conducted. The firms included:
• HDR Engineering, Inc.
• JL Patterson & Associates, Inc.
Interviews of firms were conducted on January 28, 2010, and HDR was selected
by the evaluation committee as the most qualified firm.
Commission staff requested that HDR submit a scope, cost, and schedule proposal
for environmental document preparation, preliminary engineering, final engineering
design, and construction support services for the Riverside Downtown Metrolink
layover facility project. Staff received HDR's scope, cost, and schedule proposal
on February 26, 2010, and negotiations commenced on March 1, 2010.
Subsequent meetings were held on March 10 and March 17, 2010, to review
revisions made by HDR and to continue the negotiation process.
During the three weeks of negotiations, HDR submitted three proposals consisting
of its scope, cost, and schedule. A finalized summary of the scope is included in
Attachment 2. Table A summarizes the submittals and the associated costs.
TABLE A
Proposal
Submittal Date
Northern
Facility
Commerce
Street Facility
CEQA BNSF
Fourth Main
Track
Grand Total
March 10, 2010
$488,333
$1,180,652
N/A
$1,668,985
March 17, 2010
$473,297
$1,137,025
N/A
$1,610,322
March 18, 2010
$463,936
$1,117,700
$558,690
$2,140,326
CEQA: California Environmental Quality Act
Note: The March 18, 2010 proposed costs only for the layover facilities totals S1,581,635.96
Agenda Item 7
Some of the austerity measures undertaken by HDR during the negotiation process,
and the office locations of the consultants on this project are listed in Table B.
TABLE B
Firm
Office Locations
Proposed Austerity Measures
HDR Engineering, Inc.'
Riverside
Reduce Profit by 20% and
Change Personnel
Assignments
Birge Engineering, Inc.'
Upland
Change Personnel
Assignments
David Evans & Assoicates'
Ontario
Reduce Profit by 20% and
Reduction in Hours
ICF Jones & Stokes'
Los Angeles
Reduce Profit 10% and
Reduce Overhead from 1.93
to 1.75
Ian Davidson Landscape
Architecture
Riverside
Reduce Profit by 20%
Leighton Consulting'
Rancho Cucamonga
Reduce Profit by 20% and
Reduce Overhead from
1.999 to 1.719
Pacific Rail Enterprises'
Riverside
Reduce profit by 20%
Prime Consultant
2 Sub -Consultant
These austerity measures along with other clarifications in the scope of work have
resulted in a $87,349 decrease in the cost from HDR's March 10, 2010. This total
is only for the layover facilities and does not include the cost for the BNSF fourth
main.
The Commission is responsible for completing the CEQA environmental clearance
for the BNSF fourth main track as an item of agreement in the recent term sheet
between BNSF and the Commission. Per the agreement with BNSF, the fourth
main track from Downtown Riverside to Highgrove is not needed for the PVL
project and has been deleted from the PVL project scope. At the March 17, 2010
negotiations meeting, HDR was directed to provide a separate scope and cost to
perform the environmental document preparation for the BNSF fourth main track.
This work will need to be completed to accommodate BNSF's construction of the
future fourth main track and for a future tail track into the Commerce Street
facility, which would allow for layover of PVL commuter trains. Incorporating this
scope into this contract will result in savings to the Commission, since it will not
require an additional procurement process and the necessary environmental field
work can be performed concurrently with that for the Commerce Street facility,
thereby reducing additional field mobilization costs. The scope and cost for this
work will remain separate from the layover facilities. HDR provided the scope and
Agenda Item 7
cost for this work on March 18, 2010, and it has been reviewed by staff and found
to be within the range of costs for similar type of work on other Commission
projects. The cost for this work is $558,690.
Based on the results of the evaluation committee and completion of the
negotiations, staff recommends that Agreement No. 10-33-031-00 be awarded to
HDR to perform environmental document preparation, preliminary engineering, final
engineering design, and construction support services for the Riverside Downtown
Metrolink layover facility project in the city of Riverside based on the submitted
scope, schedule, and cost for the base amount of $2,140,325 plus a contingency
amount of $259,675 to cover potential changes for a total not to exceed amount
of $2.4 million.
Financial Information
In Fiscal Year Budget:
Yes
Year:
FY 2009/10
FY 2010/11 +
Amount:
$250,000
$2,150,000
Source of Funds:
Measure A Rail Funds
Budget Adjustment:
No
GL/Project Accounting No.:
003822 81101 221 33 81101
Fiscal Procedures Approved:
\1414,4:0y4,
Date:
3/15/10
Attachments:
1) Aerial photos
2) Scope of services
Agenda Item 7
!.#
1 $1 i/ it f 1 ...t.1.1,14 IF isii$1 .1-$31-11,1,1,34.)
i
- -7...-4
*III-
.Z1 .7.i. eii, , .i...06, ,•,,,:,
r A
I.,. 1.1 ,,, op .•., al •;21.1, • 1
i
.., 0
I , •,‘ '
1
, 9
• ' a. ,......... . a itit
' I ' ' .1. I 111 • ) I 9 .. 1 ....I. `1 11 $1
. ! r I
... 1 II 1
1 t i • . I
• 1
" 1 " .11. t .. '•,..11011
.1.1 0110 •I 11 .1.1 .1.1 .
t I
' 7 43 .1? '.I 11
11
.• +•• ...is,,, 1,1,
.11
••1 , p
• o •• - ,. ... . - .
11 .111
111 Mil
• 4pf
IWO
•
11111111
`W`'
- try, 'Yoe"
• ikp • aft
'
I vii.11111.1” sat Ai us 1,
I
. Orlin
11 7 ".1; itz
,. er
111 •
toe . •
10 T. 1
ass 1 .411 1;1111
11
1.1.; 11 1-1
r• ,
I -.4 " ..113 11 Ian .1
3.1 •• 'AB 01 3.10 t; •;11,1
ry
I-10
lisi1lI at,
r,
• .
1 4111i'l J
ft
ATTACHMENT 1
" 0
)
r • .
la
‘,„lk
;
a ) a •
, NORTHERN LAYOVER FACILITY
cia 0
Vann
41,0 • 0
Aka
a° a° 4111111111‘1
v 0 o v D 1111.11111110
I0.
6140 1101 na II
lige) $1111 WAD
"1 tie
--r`..T.1-
.,...01.1••=rommaa9.••••.
r•-r,
rim 7'
r
,i1111!
'44
hi 4.41
o
•---•
11)
• )
‘11V-111* * ;
11
S
t
-
ori* • ...to
• 1.
INt
4
• 4/1/P'
11
-!'-;
qrF I F.7. 11.
Ai
tir • "v.
IIf '.r t VI II I • 7 'WI • a ' 1 'PS .I
1 -70/0 NV •.1 1 • 1 11 r Cal
M.; it *94 1 SP ts-ra.
r ii•
6
-1
I I .7.7.0 11
4 , -1 Inn.
VIP -In
1110111 .111 ..11". .',1)
- • i, -r• 1 • 11 on
h .., pi ----, 0, II, • *71 rip -BM -11 --,
1 .., 'TV -1i1' it/ -s-v ammo
. . -111 -•-• -roil --• •
--r• -co
. (' :111.111111 -.MB
. ,
,.c...-1
'U • 1 --.1
in,
7,
•i i r .71, .1 'II
TO 1 ., --ii
rim
i . -
,') -
sit•L--`
Mee
• 1
I, 126' 7
•
. 44
4 I I 1, • 9
MEV _ DATE
_oeliCaPirood
It-4. ore
1.01.01.1010•101.10.1.1.
1.1 14.0.1. ~tot 1.4.1.114.
=•••41911, 0101.••••01.
erot I
01143:21.6:0,
WO =WO lear
lalr721.99t."
DT SOW 10
MAI* 10
OMNI° BY
lei SOUTHERN CALFORHIA REGIONAL RAIL AUTHORITY
SCRRA
WOMB By
DATC nor r, Boor
ts Kc 0:9699111.
0,...ormatma I NW
RIVERSOE LAYOVER FACLiTY
SHEET 1 OF 3
CONTRACT NO.
°RAVING NO.
REVISION I SHE( T
SCALE
1".60.
W
J
N
N
I
0
1
.
1
i
c
0
1
N
1
V
M
/
/
a
/
1-
i2m
a .Y fur
Q104
1n!P-
rY�'pM
61
aC
k
I
1
i
3
i
i
1, e 1411„N
'" ri '.
•
011111
Att
� u
AliplAXGUY/ wkDkGe "
i} �• I M.
i �.-
a 1.:,3...._... 91
;r
m VIP
'AP
OEM TION
$44.4100. 41411r11•41•0
w1 •Nr. �'aY•• •IM,11•
SNO � .
▪ Of/ovV
�� y hp111.rw.�
• 1•IPN 1 a.OVik
%Me
�00 lab
I= KOS ■µtr kM
3140
e
');ts `. • 1..
r
li •VI -VI
11* II • ,f
:ll• .i 1
Kxa
d ;kr,- o
s' M *..�.
44
0#01111) .�
3440
]
JI
Irv))'
,I
"l,
I Rl
I ,
3140
-1.1011110.
17 � '1
i ablei
-i
1 �.
I r °`m I
I
t •� r 1
I.1111."
i1}�ilI1f 1f1 �f1 1 3 Ohl 314?
f: 40,
t4r :i7 •, .,,n
I� r.1111111 y
. a • =114 • II
• ,. x`.
a ¢ .Ij :, .1.3.. .
- - L—•-----r - --
I
i
-a
t f
•
�m
4%4 ,V •
tMN
-'- dtog
'T.... D -- a O e e Cif
--7115;7
•t
14
.r.�_.1
/ l (Iry -' ?
II IL'fi\k#1
ri{1�651 I ] rr
! l ` �,y
�/
�, w..4.
"' «Z ,-
WARN DT
CN[OCTD sr
INf6;15 iv
!. 4 .1� a f?
66MMERCE,StR'EET
COIOIpCI LAYOVER FACILITYu §
Q LICKSSTANDARD :�� 7 `%'e 4 t ja T
i 1 f l
- ig
r I 1 Aor
,
Ar
V "-101.2
in It
���,.
A�1 j�l i
y
ty a„ "
e
T, li�"4 .pia
s iN<71
l t D SOUTHERN CALFORtMA REGIONAL RAC. AUTHORITY
SCRRA
M;
{
E+
Mt
—11
ti
a" I'` ; .
'I I111
;1'
r;_
i
1, y+ )
DATE ►HITNN r 6.200
LPN,
INC EN4-`� "
RIVERSIDE LAYOVER FACLITY
SHEET 2 OF 3
CONTRACT NO.
ORAwuO NO.
REvIS10N ISNEET NO. 2
SCALE
1"•60'
"
4 "
"
I
( f ) X I H " 0 0
1
. . .
l i k M a l
? ?
r
I ' - - " % ? ?
- ? . .
f l i t I ) p i t y 1 1
; I . "
,
1 W .
1 . ' ;
. , - I . 4 . . . _ ; - , I " , "
. .
, " s . , ' I I 4 i 1 . . i . X ' , 1 ;
) , 1 ) ' : 4 0 1 * I i r l , 4 7 , - - - , " e . - , , ; - -
" , , , ) , I ) i
" I
, 1 i 1 i ' A . � A r a , I ' * " - " " "
. . ' . " . t . t A v 0
t ' r J ' - . i 7 " n r 4 I , t t . ' ? " : ' s .
S " " f " " " i
I I l I i k f - ` l t . ; ,
?
. " " ; ; .
M i 7 / 1 1 $ , . 7 4 , )
r P
r
! ' ' i t
- . t J t " l ' . 4 . k i i , " . , . , . V ' i i j , ' ' ' ' 1
1 - , ' 7
0 4 0
" " M o e - t D i
1
a " N . I A
Z ' I =
' 1 / r r
. , . . . , . . . . ,
4 , 1 4 . . ,
) ; . . )
r t ,
F u t u r e T a i l T r a c k
( n o t i n c l u d e d i n t h i s p r o j e c t )
. " " " " "
5 1 . 1 0 0 A D D
4 6 : 0
, t
A
C O M M E R C E S T R E E T L A Y O V E R F A C I L I T Y
O i s e
1
1 1 . 1
- r
'
) I '
? . 1
E " "
T i m I k k
1 4 0 , * r ;
"
" .
a
) 0 1
)
I
T "
N l i b t i , , V
, ,
" ) )
, , I v , - - 3 1 1 i 1 1 , 1
1 . 1 i l l - W m + a \ 1 -
I ' 1 \ V I 1 . 1 4 � I t 1
'
2 . 1 1 1 4
k ' ' , , , , .
" " ' - _ > ,
4 " 1 1 1 : 1
I M
_ L l e r " : 1 = 4 1 .
: 4 4 ,
. 4 . s o w s * i b r
I W " 0
A C V
o A V E
0 ( s a t e l l o w - 1 , 1 4 O p p
0 1 1 0 1 4 0
O k r a S Y
0 1 1 0 , 1 0
" " " " " " 1 1 ! `
, ? A /
? .
;
O l e r
'
"
S h o
4 : " .
i " ` r " ` ' ' t
t r
, N k , I
4 1 4
r
q .
f . r m
" " k
"
C Z / 7 1
m e m r i m
" " " " i , "
? , "
1 . ; 2
3 1 4 4 1 : 4 4 : a k
S P *
g e r a s
f t q v
\
i t *
: 7 7 - r
I f I t )
: 1 k ) '
r , 1 1 1 , v
" " " " " "
I
a
. . , 1 6 , , v . " - 0 0 1 . "
\
'
" " " l a D i m r . v o
- t 1
0
" 1 4 3 $ 1 " 1 5
1 '
1
l e i S O U T H E R N C A L F O R M A R E G I O N A L R A N . A U T H O R I T Y
S C R R A
,
- -
. . - ' I I " - - - T - . 1
1 - z y
O P P N O V E 0
I r t I P U A l t i " 0 . 2 0 0 .
P t i n f i l 5 0 1 . 1
E n t O O u I M r "
R I V E R S I D E L A Y O V E R F A C L I T Y
S I P E E T 3 O F 3
C O N T R A C T H o ,
O r t A r m i 0
R E W S I O N I S H E E T N O ,
3
S C A L E
1 " " 6 0 1
Attachment B
Summary of Scope of Services
Introduction and Overview of Services
This document provides a summary of the proposed Scope of Services related to the development of
two independent projects known as the Riverside Downtown Metrolink Northern and Commerce Street
Layover Facilities located in the City of Riverside. This document provides a summary of the proposed
Scope of Services for design and construction of the two projects as well as the scope of the proposed
Services. The Scope of Services generally consists of the following:
• Environmental Document Preparation and Permitting
-Northern Facility
- Commerce Street Facility
-BNSF 4rth Main
• Preliminary Engineering
- Northern Facility
- Commerce Street Facility
• Final Engineering Design
- Northern Facility
- Commerce Street Facility
• Design Support Services during Construction
- Northern Facility
- Commerce Street Facility
Three sketches are provided which indicate the general areas of work. Project work includes upgrade of
the grade crossing at Mission Inn Avenue.
A summary schedule for this effort is provided as an attachment.
The Project Team is lead by prime contractor HDR Engineering, Inc. (HDR) and supported by six
subconsultant firms:
• Birge Engineering, Inc.(Birge): utility design and coordination
• David Evans & Associates (DEA): Surveying, mapping and right-of-way services
• ICF Jones & Stokes (J&S): environmental document preparation and permitting
• Leighton Consulting (Leighton): geotechnical investigation
• Ian Davidson: landscape architecture
• Pacific Railway Services: railroad signals and communications
Related but Excluded Work
The following projects within the vicinity of the Project are not a part of this Scope of Services:
• City of Riverside Grade Separation Project at 3rd Street, shoofly track design. HDR will
coordinate with the City; however, no design activities will be included in this scope.
• BNSF Railway Company future fourth main track will not be designed as part of this project. HDR
will coordinate with BNSF.
• Tail track exiting the top end of the proposed Commerce Street Facility.
Northern Facility
The project location is on the northerly portion of the existing westerly depot track at the Riverside -
Downtown Metrolink Station. The goal of this project is to relocate the existing layover track just south
of University Avenue and add one parallel layover track in the existing layover right-of-way..
Commerce Street Facility
The project location is on undeveloped property currently owned by the COMMISSION parallel to
Commerce Street between Mission Inn Avenue and 3rd Street. The new tracks will connect to the
existing layover tracks located between 9th street and Mission Inn Avenue. The existing layover tracks
are active and the project design will be based on the layover tracks remaining operational during
construction.
The Project will be designed and constructed to accommodate the planned City of Riverside 3rd Street
grade separation project which is anticipated to occur during or after the proposed start of construction
of this project.
The 3rd Street grade separation project is planned to include the placement of a shoofly to route the
BNSF mainline tracks around the 3rd Street crossing. This shoofly would encroach onto THE
COMMISSION's property and would impact the last 550 feet of the layover facility. Therefore, this phase
will anticipate the shoofly and thus would shorten the layover facility. The goal of this phase is to
provide environmental permitting documents and design for the full length of the facility to 3rd Street,
but the construction plans will be developed with the facility terminating 550 feet prior to 3rd Street.
This phase will require the grade crossing modifications at Mission Inn Avenue along with CPUC
coordination and development of CPUC application materials. Coordination with the CPUC shall
commence as early as practicable. Construction documents will delineate future work required for
ultimate build -out of the Commerce Street Facility.
HDR Engineering, Inc.
RCTC Riverside Downtown Layover Facility
Scope of Services
Page 2 of 4
Outline of Scope of Services
This detailed Scope of Services for each project are generally organized as follows:
1.0 Management and Administration
1.1 Project Management
1.2 Project Administration
1.3 Project Control
1.4 Training and Safety
2.0 General Tasks, Coordination, and Planning Elements
2.1 Agency, Utility, Freight Railroads, and Jurisdiction Interface Requirements
2.2 Permits
2.3 Environmental Assessment / Environmental Clearance
2.4 Surveying and Mapping
2.5 Right -Of -Way Definition and Certification
2.6 Baseline Analysis, Data Collection, Data Review, and Existing Utility Locations
2.7 Civil/Structural Design Criteria, Construction Methods, and Track and Systems
Design Criteria
3.0 Engineering Reports, Studies and Technical Memoranda
3.1 Layover Facility Layout and Track Alignment Study
3.2 Layover Facility Requirements Technical Memorandum
3.3 Structural Studies — Riverside Canal
3.4 Utility Technical Memorandum
3.5 Preliminary and Final Geotechnical and Hazardous Materials Investigations and
Laboratory Analysis
• Initial Site Assessment (ISA)
• Records Review
• Site Reconnaissance
• Interviews
• Report Preparation
• Geotechnical Study
• Geotechnical Impact Evaluation Study Report
• Preliminary Engineering Analyses and Report Preparation
• Geotechnical and Geoenvironmental Investigation for PS&E Phase
• Prefield Activities
• Field Activities
• Geotechnical Report
• Geoenvironmental Report
• Geotechnical Construction Support Services
3.6 Traffic Report
3.7 Value Engineering Reports
3.8/3.9 Preliminary and Final Engineering Reports
• Preliminary Engineering Report Contents
• Final Design Report Contents
4.0 Plans, Specifications and Estimates
• Design Submittals and Reviews
• Specific Features of Civil/Structural Plans
• Specific Features of Utility Plans
• Specific Features of Grade Crossing Plans
HDR Engineering, Inc.
RCTC Riverside Downtown Layover Facility
Scope of Services
Page 3 of 4
" S p e c i f i c F e a t u r e s o f S y s t e m s P l a n s
4 . 1 C o n c e p t u a l D e s i g n ( 1 0 % )
4 . 2 P r e l i m i n a r y D e s i g n ( 3 0 % )
4 . 3 I n t e r i m D e s i g n ( 6 0 % )
4 . 4 P r e - F i n a l D e s i g n ( 9 0 % )
4 . 5 F i n a l D e s i g n ( 1 0 0 % )
4 . 6 C a m e r a - R e a d y D e s i g n
" C o s t E s t i m a t e s
" S p e c i f i c a t i o n s
5 . 0 B i d / A w a r d a n d D e s i g n S e r v i c e s d u r i n g C o n s t r u c t i o n
5 . 1 B i d A w a r d S u p p o r t
5 . 2 B i d S u p p o r t
5 . 1 . 2 A d d e n d a a n d C l a r i f i c a t i o n s
5 . 1 . 3 C o n f o r m e d D o c u m e n t s
5 . 2 D e s i g n S e r v i c e s d u r i n g C o n s t r u c t i o n
5 . 2 . 1 R e q u e s t s f o r I n f o r m a t i o n
5 . 2 . 2 C h a n g e O r d e r R e v i e w a n d D e s i g n R e v i s i o n s
5 . 2 . 3 C o n t r a c t o r S u b m i t t a l s a n d S h o p D r a w i n g s
5 . 2 . 4 N o n - C o n f o r m a n c e R e p o r t s
5 . 2 . 5 S y s t e m s I n s p e c t i o n , T e s t i n g a n d S t a r t - U p
5 . 2 . 6 C l a i m s R e v i e w a n d R e s p o n s e
5 . 2 . 7 A s - B u i l t D r a w i n g D e v e l o p m e n t
5 . 2 . 8 P r o j e c t C l o s e O u t
5 . 3 C o n s t r u c t i o n P l a n n i n g a n d C o n s t r u c t a b i l i t y R e v i e w
5 . 4 C o n s t r u c t i o n S t a k i n g
H D R E n g i n e e r i n g , I n c .
R C T C R i v e r s i d e D o w n t o w n L a y o v e r F a c i l i t y
S c o p e o f S e r v i c e s
P a g e 4 o f 4
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
M a r c h 2 2 , 2 0 1 0
T O :
W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
F R O M :
E d d a R o s s o , C a p i t a l P r o j e c t s M a n a g e r
R i c h a r d B r y a n , B e c h t e l R a i l P r o j e c t s M a n a g e r
E r i k G a l l o w a y , B e c h t e l P r o j e c t C o o r d i n a t o r
T H R O U G H :
C a t h y B e c h t e l , P r o j e c t D e v e l o p m e n t D i r e c t o r
S U B J E C T :
A g r e e m e n t f o r E n v i r o n m e n t a l D o c u m e n t P r e p a r a t i o n , P r e l i m i n a r y
a n d F i n a l E n g i n e e r i n g D e s i g n , a n d C o n s t r u c t i o n S u p p o r t S e r v i c e s
f o r t h e R i v e r s i d e D o w n t o w n M e t r o l i n k L a y o v e r F a c i l i t y P r o j e c t
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e t h e c o n s u l t a n t s e l e c t i o n p r o c e s s a n d a w a r d
A g r e e m e n t N o . 1 0 - 3 3 - 0 3 1 - 0 0 t o H D R E n g i n e e r i n g I n c . ( H D R ) , p e n d i n g
c o m p l e t i o n o f n e g o t i a t i o n s , t o p r o v i d e e n v i r o n m e n t a l d o c u m e n t p r e p a r a t i o n ,
p r e l i m i n a r y e n g i n e e r i n g , f i n a l e n g i n e e r i n g d e s i g n , a n d c o n s t r u c t i o n s u p p o r t
s e r v i c e s f o r t h e R i v e r s i d e D o w n t o w n M e t r o l i n k l a y o v e r f a c i l i t y p r o j e c t i n t h e
a m o u n t t o b e a g r e e d u p o n b e t w e e n t h e C o m m i s s i o n a n d t h e c o n s u l t a n t a t
t h e e n d o f n e g o t i a t i o n s ( t o b e p r o v i d e d a t t h e C o m m i t t e e m e e t i n g ) ;
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e
a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ;
3 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r t o a p p r o v e c o n t i n g e n c y w o r k u p t o t h e t o t a l
n o t t o e x c e e d a m o u n t a s r e q u e s t e d f o r t h e p r o j e c t ;
4 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o
e x e c u t e n o n - f u n d i n g r e l a t e d a g r e e m e n t s n e c e s s a r y f o r t h e d e s i g n a n d
c o n s t r u c t i o n o f t h e p r o j e c t ; a n d
5 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
T h e R i v e r s i d e D o w n t o w n M e t r o l i n k s t a t i o n a c t s a s l a y o v e r f a c i l i t y f o r a n u m b e r o f
M e t r o l i n k t r a i n s o p e r a t i n g o n t h e R i v e r s i d e , I n l a n d E m p i r e - O r a n g e C o u n t y ( I E 0 C ) ,
a n d 9 1 l i n e s . S i n c e t h e s t a t i o n i s a t t h e e n d o f t h e l i n e , e a c h e v e n i n g m o s t o f
t h e s e t r a i n s n e e d t o b e s t o r e d a n d s e r v i c e d o v e r n i g h t a t t h e s t a t i o n . T h e s t a t i o n
h a s t h e c a p a b i l i t y t o s t o r e t r a i n s e t s o n t h e s t a t i o n t r a c k s o n b o t h t h e n o r t h e r n a n d
s o u t h e r n s i d e s o f t h e s t a t i o n . I n a d d i t i o n , t h e r e i s c u r r e n t l y a s i n g l e s t o r a g e t r a c k
o n t h e n o r t h e r n s i d e t o s t o r e t r a i n s a n d t w o s h o r t t r a c k s o n t h e s o u t h e r n s i d e a l o n g
A g e n d a I t e m 7
2
Commerce Street to store and service trains overnight. The designated storage
tracks on the southern side include the necessary utilities, train staff parking, and
storage of consumables for the trains' maintenance and operations. Currently, all
available storage space at the Riverside Downtown station is being utilized and
there is limited flexibility for current staging of trains and no opportunity for adding
train service without developing storage capacity at the station. This project seeks
to expand this capacity on available Commission owned property. Historically,
these types of projects require a long lead time prior to construction, so it is
important to begin the process to meet current and future needs.
Working together for the past year, the Southern California Regional Rail Authority
(SCRRA) in conjunction with Commission staff performed a conceptual engineering
study to expand the Riverside Downtown Metrolink station to allow for the layover
of the current train sets currently and to accommodate future trains. In addition,
the design allowed for the connection of the Perris Valley Line with both the
current access on the Burlington Northern Santa Fe Railroad (BNSF) third track and
future access on the proposed fourth main track. The facility will be designed to
accommodate layover capacity for all the routes serving Riverside.
The proposed facility would place a second track within the northern layover area
to allow for the proper storage and light maintenance of two trains sets (six to
seven cars per set) with connections to the necessary utilities. This phase of the
work is relatively straightforward and can be expedited to meet existing demands
and allow more flexibility with trains parked at the station.
The major portion of the expansion will occur on the southern side of the BNSF
tracks along Commerce Street. The existing layover tracks will be extended across
Mission Inn Avenue onto Commission -owned property and extend northerly to
3,d Street. This expansion will include the placement of three sets of layover tracks
with the capability of storing five train sets (six to seven cars per set). This facility
will include the necessary utilities and infrastructure for the secure layover of the
trains. This portion of the project will require close coordination with the city of
Riverside and the Public Utilities Commission (PUC) for the necessary grade
crossing improvements at Mission Inn Avenue. The project will be designed for the
full length to 3`d Street but the construction of the facility will be phased depending
on funding conditions and the schedule for the 3`d Street grade separation project.
Discussions were held between SCRRA and Commission staff to determine how
the design of the layover expansion could be expedited, especially for the northern
area. It was agreed that the Commission has the capabilities to expedite the
procurement of a design engineer to perform the environmental document
preparation, preliminary engineering, final engineering design, and construction
support services.
Agenda Item 7
•
3
"
S e l e c t i o n P r o c e s s
A r e q u e s t f o r q u a l i f i c a t i o n s ( R F Q ) f o r e n v i r o n m e n t a l d o c u m e n t p r e p a r a t i o n ,
p r e l i m i n a r y e n g i n e e r i n g , f i n a l e n g i n e e r i n g d e s i g n , a n d c o n s t r u c t i o n s u p p o r t S e r v i c e s
f o r t h e R i v e r s i d e D o w n t o w n M e t r o l i n k l a y o v e r f a c i l i t y p r o j e c t w a s i s s u e d o n
N o v e m b e r 2 0 , 2 0 0 9 , a n d a p r e - s u b m i t t a l c o n f e r e n c e w a s h e l d o n
D e c e m b e r 8 , 2 0 0 9 , t o p r e s e n t t h e p r o j e c t a n d a n s w e r a n y q u e s t i o n s f o r t h e
i n t e r e s t e d p a r t i e s . T h e c o n s u l t a n t s ' s t a t e m e n t s o f q u a l i f i c a t i o n s ( S O O ) w e r e
s u b m i t t e d o n D e c e m b e r 2 2 , 2 0 0 9 .
A n e v a l u a t i o n c o m m i t t e e w a s a p p o i n t e d t o r e v i e w t h e t w o s u b m i t t e d S O Q ' s
r e c e i v e d a n d t o c o n d u c t i n t e r v i e w s o f t h e f i r m s . T h e e v a l u a t i o n c o m m i t t e e
m e m b e r s i n c l u d e d r e p r e s e n t a t i v e s f r o m t h e C o m m i s s i o n s t a f f , B e c h t e l , S C R R A , a n d
t h e c i t y o f R i v e r s i d e . A f t e r e v a l u a t i o n o f t h e S O Q ' s b y t h e E v a l u a t i o n C o m m i t t e e ,
b o t h f i r m s w e r e n o t i f i e d o n J a n u a r y 1 1 , 2 0 1 0 , t h a t t h e y w o u l d b e i n t e r v i e w e d .
T h e f i r m s i n c l u d e d :
" H D R E n g i n e e r i n g , I n c .
" J L P a t t e r s o n & A s s o c i a t e s , I n c .
I n t e r v i e w s o f f i r m s w e r e c o n d u c t e d o n J a n u a r y 2 8 , 2 0 1 0 , a n d H D R w a s s e l e c t e d
b y t h e e v a l u a t i o n c o m m i t t e e a s t h e m o s t q u a l i f i e d c o n s u l t a n t .
C o m m i s s i o n s t a f f r e q u e s t e d t h a t H D R s u b m i t a s c o p e , c o s t , a n d s c h e d u l e p r o p o s a l
f o r e n v i r o n m e n t a l d o c u m e n t p r e p a r a t i o n , p r e l i m i n a r y e n g i n e e r i n g , f i n a l e n g i n e e r i n g
d e s i g n , a n d c o n s t r u c t i o n s u p p o r t s e r v i c e s f o r t h e R i v e r s i d e D o w n t o w n M e t r o l i n k
l a y o v e r f a c i l i t y p r o j e c t . S t a f f r e c e i v e d H D R ' s s c o p e , c o s t , a n d s c h e d u l e p r o p o s a l
o n F e b r u a r y 2 6 , 2 0 1 0 , a n d n e g o t i a t i o n s c o m m e n c e d o n M a r c h 1 , 2 0 1 0 . H D R w a s
p r o v i d e d c o r r e c t i o n s a n d c o m m e n t s o n i t s s c o p e , c o s t , a n d s c h e d u l e a t t h e M a r c h
m e e t i n g a n d w a s r e q u e s t e d t o r e v i s e a n d a d d r e s s t h e c o r r e c t i o n s a n d c o m m e n t s .
A s u b s e q u e n t m e e t i n g w a s h e l d o n M a r c h 1 0 , 2 0 1 0 , t o d i s c u s s t h e r e v i s i o n s m a d e
b y H D R a n d t o c o n t i n u e t h e n e g o t i a t i o n p r o c e s s . S t a f f i s e v a l u a t i n g H D R ' s
p r o p o s e d c o s t s , r a t e s , a n d f e e s f o r t h e p r o j e c t t o e n s u r e t h e y a r e c o m p a r a b l e t o
o t h e r c o n s u l t a n t s f o r s i m i l a r t y p e s o f w o r k a n d t h a t t h e c o s t s r e f l e c t t h e c u r r e n t
e c o n o m i c c o n d i t i o n s .
I t i s s t a f f ' s i n t e n t t o c o m p l e t e t h e n e g o t i a t i o n p r o c e s s p r i o r t o t h e M a r c h 2 2 , 2 0 1 0 ,
C o m m i t t e e m e e t i n g , a n d a t t h a t t i m e , p r o v i d e a n u p d a t e d a g e n d a i t e m d e t a i l i n g t h e
r e s u l t s o f t h e n e g o t i a t i o n p r o c e s s a n d p r o v i d e a r e c o m m e n d a t i o n f o r a w a r d t o H D R .
T h i s i t e m w i l l i n c l u d e t h e a g r e e d s c o p e , c o s t , a n d s c h e d u l e a n d w i l l p r o v i d e t h e
C o m m i t t e e w i t h t h e d e t a i l s f r o m t h e n e g o t i a t i o n p r o c e s s .
I f s t a f f i s u n a b l e t o r e a c h a n a g r e e m e n t w i t h H D R a t t h e c o m p l e t i o n o f t h e
n e g o t i a t i o n p r o c e s s , s t a f f w i l l r e q u e s t t h e s e c o n d r a n k e d c o n s u l t a n t , J L P a t t e r s o n
A g e n d a I t e m 7
4
& Associates, Inc., to submit its scope, cost, and schedule for review and
negotiations. This will result in the recommendation for award being rescheduled
to the April Committee/ May Commission cycle.
Financial Information
In Fiscal Year Budget:
Yes
Year:
FY2009/10
FY2010/1 1 +
Amount:
$250,000
TBD
Source of Funds:
Measure A Rail Funds
Budget Adjustment:
No
GL/Project Accounting No.:
003822 81 101 221 33 81 101
Fiscal Procedures Approved:
\hto
Date:
3/15/10
Agenda Item 7
•
•
5
"
"
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
M a r c h 2 2 , 2 0 1 0
T O :
W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
F R O M :
E d d a R o s s o , C a p i t a l P r o j e c t s M a n a g e r
R i c h a r d B r y a n , B e c h t e l R a i l P r o j e c t s M a n a g e r
S t e p h e n B e n n e t t , B e c h t e l C o n s t r u c t i o n M a n a g e r
T H R O U G H :
C a t h y B e c h t e l , P r o j e c t D e v e l o p m e n t D i r e c t o r
S U B J E C T :
A m e n d m e n t t o A g r e e m e n t w i t h O w e n D e s i g n G r o u p , I n c . t o
P r o v i d e C o n s t r u c t i o n M a n a g e m e n t S e r v i c e s f o r t h e N o r t h M a i n
C o r o n a P a r k i n g S t r u c t u r e a n d t h e P e r r i s M u l t i m o d a l F a c i l i t y
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e A g r e e m e n t N o . 0 8 - 3 3 - 0 1 1 - 0 2 , A m e n d m e n t N o . 2 t o A g r e e m e n t
N o . 0 8 - 3 3 - 0 1 1 - 0 0 , w i t h O w e n D e s i g n G r o u p , I n c . ( O w e n G r o u p ) f o r
c o n s t r u c t i o n m a n a g e m e n t s e r v i c e s f o r t h e N o r t h M a i n C o r o n a ( N M C ) p a r k i n g
s t r u c t u r e a n d t h e P e r r i s M u l t i m o d a l ( P M M ) f a c i l i t y i n a n o t - t o - e x c e e d a m o u n t
o f $ 4 9 0 , 0 0 0 ;
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e
a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ;
3 ) A p p r o v e a n e x p e n d i t u r e t r a n s f e r o f $ 4 9 0 , 0 0 0 f r o m t h e R i v e r s i d e D o w n t o w n
l a y o v e r f a c i l i t y r i g h t o f w a y a c q u i s i t i o n t o t h e P M M f a c i l i t y c o n s t r u c t i o n
m a n a g e m e n t ; a n d
4 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
A t i t s S e p t e m b e r 2 0 0 7 m e e t i n g , t h e C o m m i s s i o n a w a r d e d O w e n G r o u p a n
a g r e e m e n t t o p e r f o r m c o n s t r u c t i o n m a n a g e m e n t s e r v i c e s t o s u p p o r t p r e - b i d a n d b i d
p h a s e s , a n d t o m a n a g e c o n s t r u c t i o n o f t h e N M C p a r k i n g s t r u c t u r e a n d P M M f a c i l i t y
p r o j e c t s . T h e a g r e e m e n t w a s e x e c u t e d a n d w o r k s t a r t e d o n O c t o b e r 1 5 , 2 0 0 7 .
T h e c o n t r a c t f o r t h e c o n s t r u c t i o n o f t h e N M C p a r k i n g s t r u c t u r e w a s a w a r d e d t o
M c C a r t h y B u i l d i n g C o m p a n i e s o n N o v e m b e r 1 4 , 2 0 0 7 , w i t h a n a u t h o r i z e d a m o u n t
o f $ 2 1 . 2 m i l l i o n . W o r k s t a r t e d o n J a n u a r y 2 , 2 0 0 8 , a n d w a s s u b s t a n t i a l l y
c o m p l e t e d o n J u n e 1 9 , 2 0 0 9 . C l o s e o u t a c t i v i t i e s i n v o l v i n g c o n t r a c t c h a n g e o r d e r
n e g o t i a t i o n s a r e n e a r i n g c o m p l e t i o n a n d a r e f o r e c a s t t o b e c o m p l e t e b y
A g e n d a I t e m 8
6
April 15, 2010. The design engineer for the NMC parking structure was Stantec
Architects.
The contract for construction of the PMM facility was awarded to LA Engineering
on November 12, 2008, with an authorized amount of $5.4 million. Work started
on January 5, 2009, and was substantially completed by January 10, 2010. Close
out activities, including change order negotiations, are underway and are forecast
to be complete by June 30, 2010. Psomas was the design engineer for the PMM
facility.
Numerous changes on both construction projects and the delayed start of
construction work on the PMM facility have increased the effort required by the
construction manager (CM).
Amendment No. 1 in the amount of $345,000 was approved by the Commission
on September 9, 2009, and provided for additional services through the then
estimated completion and contract closeout date of March 2010, for NMC parking
structure and PMM facility. The services required in Amendment No. 1 are
described below:
At the North Main Corona Parking Structure
• Additional field testing services for:
o Testing of unsuitable material at the east road for replacement of a
section of Blaine Street; and
o Unanticipated costs for steel welding inspection for the pedestrian
bridge.
• Extensive revisions to the plans to accommodate unforeseen field conditions
and to improve the functionality of the parking structure. This included
revisions to the south road to widen and improve the grade from that of the
original plan.
• Completion of design elements such as Closed Circuit Television (CCTV),
which were only generally described in the bid documents, and additional
engineering was required to upgrade the CCTV to a digital system that will
provide an improved path for future Commission CCTV expansion.
• Unanticipated source inspection requirements for precast concrete panels
that were fabricated in Bakersfield and required source inspection to
minimize the risk of delay due to quality issues.
• Construction delays due to storm water interceptor conflicts with existing
storm water drainage and installation of waterline blow off valves in three
locations that prolonged the schedule at NMC parking structure and resulted
in extensive field -engineered revisions.
• The close out process has been extended due to the effort to evaluate
change orders for the construction delays described above.
Agenda Item 8
•
•
•
7
At the Perris Multimodal Facility
• The original schedule contemplated that the NMC parking structure and PMM
facility would be constructed in parallel. However, work at the PMM facility
did not get started until the NMC parking structure project was 80%
complete. The ability to share resources as originally anticipated did not
occur.
• Major changes on the project include extending the platform 100' to a total
length of 900' and the addition of the Orange Empire Railway Museum
IOERM► work.
• Widening of San Jacinto Avenue between C Street and the BNSF tracks to
match work underway on the other side of the tracks by the city of Perris.
• Underestimated costs for compaction and concrete cylinder testing.
• Revisions in the electrical design to better serve the project and future Perris
Valley Line work.
• Additional work associated with late agreements with Southern California
Edison for the undergrounding of utilities.
• Work required at residences that are located adjacent to the C Street
improvements, which were insufficiently detailed on the plans due to the late
receipt of temporary construction easement information and not fully
coordinated in the design phase.
Additional Services For Amendment No. 2
Additional construction management support efforts beyond what was originally
anticipated in Amendment No. 1 have occurred thereby requiring Amendment No. 2
in the amount of $490,000. The reasons for this increase are itemized below:
At North Main Corona Parking Structure ($150,0001
• Additional support for processing contract change orders and project
closeout activities. There have been numerous changes and delay analyses
that required review and reconciliation assistance from Owen Group. The
time required to resolve these contract close out matters was
underestimated.
At the Perris Multimodal Facility 0340,0001
• Major changes on the project included revision of the electrical and CCTV
requirements and a traffic signal interface with BNSF.
o Electrical revisions that were identified in Amendment No. 1 have
required extensive changes to the construction details, which were
coordinated by the CM and underestimated in Amendment No. 1.
Agenda Item 8
8
o CCTV revisions and unforeseen difficulties in configuration and
integration of the system with the Commission security control center
at the Riverside Downtown station have required more resources than
was anticipated.
o The interface between the newly installed traffic signals at
4t'' Street/SR 74 and C Street and BNSF's grade crossing signals was
not completely coordinated during design and has resulted in
additional time by the CM to assist in resolution on this issue.
• Revisions to the temporary construction easements along the properties on
C Street were required.
o Revising details for masonry retaining walls, boundary fencing and
gates, and landscaping changes have required extensive time by the
CM to coordinate and resolve.
• The fencing required along the north and south boundaries of the site was
redesigned to comply with the city of Perris' Conditions of Approval. These
requirements were not detailed in the original plans. The CM prepared the
details for these changes.
• Late requirements by RTA for digital bus signage required additional
resources for the design of signage supports and provision for electrical
power. The CM developed these revisions and coordinated its review and
approval by the design engineer.
• Improvements to the platform design were undertaken by the CM to
facilitate maintenance.
• Numerous changes described in Amendments No. 1 and 2 need to be
negotiated and settled with the contractor.
Time Adjustment
The time set forth in the original agreement was insufficient due to the later than
anticipated start of the PMM facility project. The original completion date of CM
services of August 31, 2009, was revised to March 31, 2010, by Amendment
No. 1. As CCTV configuration and traffic signal interface issues remain at PMM
facility, this amendment will further extend the time to August 31, 2010, to
complete the work at PMM facility and to cover charges that might extend beyond
the completion of CM services.
Recovery of Costs
Much of the CM's work at NMC parking structure and PMM facility has been
completing missing design details or correcting design errors. For example, delays
in the construction at the NMC parking structure were largely due to incomplete
design of a storm water interceptor system. Similarly, drainage, platform,
electrical, and traffic signal details for the PMM project were incomplete and
Agenda Item 8
•
9
required the CM to resolve. A large percentage of the additional costs are due to
the following:
1. Owen Group needed to perform significant redesign for the PMM facility
project. Staff is assessing opportunities under the errors and omissions
clauses of the design agreement and will work with legal counsel to evaluate
a basis for recovery;
2. Owen Group needed to perform significant redesign for the NMC parking
structure project. Staff is assessing opportunities under the errors and
omissions clauses of the design agreement and will work with legal counsel
to evaluate a basis for recovery; and
3. The later start by LA Engineering on construction of the PMM facility
resulted in a schedule delay. Staff has assessed $52,700 in liquidated
damages against LA Engineering, a 31-day delay at $1,700 per day.
Staff is also negotiating any reimbursements due from OERM and RTA, which are
expected to be minimal.
SUMMARY:
The out of scope items and additional work required by the CM team have resulted
in the depletion of the original agreement and amendment's funding earlier than
expected.
The original agreement and the cost estimate provided by Owen Group anticipated
a project completion date of August 31, 2009. Due to the late start of the PMM
facility, the extended change order negotiations at the NMC parking structure, and
the additional work required at both projects, this proposed amendment will extend
the agreement term to August 31, 2010.
The additional funding required is summarized in the table below:
Project
Amount
North Main Corona parking structure
$150,000
Perris Multimodal facility
$340,000
Grand Total
$490,000
The FY 2009/10 rail capital budget includes $500,000 in right of way acquisition
expenditures for the Riverside Downtown layover facility expected to be expended
during the year. Accordingly, staff recommends the Commission approve an
expenditure transfer of $490,000 from the layover facility project to the PMM
facility project.
Agenda Item 8
10
Financial Information
In Fiscal Year Budget:
No
Year:
FY 2009/10
Amount:
$490,000
Source of Funds:
1989 Measure A Rail and Commuter
Assistance Funds
Budget
Adjustment:
Yes
(transfer
only)
GLA No.:
003808 81302 221 33 81301 $ 150,000
003816 81302 221 33 81301 $ 340,000
003822 81401 221 3381401 ($ 490,000)
Fiscal Procedures Approved:
`/_/L","jtiLvt
Date:
3/15/10
Agenda Item 8
•
•
11
i
•
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
March 22, 2010
TO:
Western Riverside County Programs and Projects Committee
FROM:
Edda Rosso, Capital Projects Manager
Richard Bryan, Bechtel Rail Projects Manager
Stephen Bennett, Bechtel Construction Manager
THROUGH:
Cathy Bechtel, Project Development Director
SUBJECT:
Amendment to Agreement with LA Engineering to Increase the
Contract Expenditure Authorization for the Perris Multimodal
Facility
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Approve Agreement No. 09-33-046-01, Amendment No. 1 to Agreement
No. 09-33-046-00, with LA Engineering to increase the expenditure
authorization for the Perris Multimodal (PMM) facility by $262,000,
increasing the total not to exceed contract amount to $5,662,000;
2) Approve addition of four external extra work requests: two by the city of
Perris, one by Southern California Regional Rail Authority (SCRRA), and one
by Riverside Transit Agency (RTA);
3) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission;
4) Authorize Executive Director to execute necessary contract change orders to
implement these requests;
5) Approve an increase to budgeted revenues of $140,000 and an expenditure
transfer of $262,000 from the Riverside Downtown layover facility right of
way acquisition to PMM facility construction; and
6) Forward to the Commission for final action.
BACKGROUND INFORMATION:
At its September 12, 2007 meeting, the Commission authorized staff to advertise
for construction bids for the Phase I — PMM facility adjacent to C Street, between
State Route 74 and San Jacinto Avenue in Perris. The PMM facility will serve as a
future Metrolink Perris Valley Line commuter rail station, therefore, the Commission
is the project lead for development, design, and construction of the multimodal
facility in coordination with RTA. The Phase I work included construction of a
multimodal facility with a 141-space park and ride lot, a bus plaza with eight
Agenda Item 9
12
loading bays, closed circuit television (CCTV) system, and a transit platform for
future Metrolink access. Also included as required by the city of Perris were street
improvements along C Street, a traffic signal at the intersection of C Street and
SR-74, undergrounding of Southern California Edison (SCE) and Verizon utilities,
widening of San Jacinto Avenue, and landscaping.
The project was advertised on October 1, 2008, and bids were opened on
November 3, 2008, with LA Engineering submitting the lowest responsive and
responsible bid for the project. At its November 12, 2008 meeting, the
Commission awarded Agreement No. 09-33-046-00 to LA Engineering for
construction of the PMM facility with a contract amount of $4,904,841 with a
contingency of $495,159 for a total not to exceed contract expenditure
authorization of $5.4 million.
Additions of Scope
A number of major scope changes occurred during construction that will require an
increase in the contract authorization. These are items outside the normal scope of
contingency and include the following:
1. Modify the platform design to accommodate future operations by the Orange
Empire Railway Museum (GERM) at the PMM facility. This out of scope
change was requested by the city of Perris. The total estimated cost for this
additional work is $127,000;
2. Widen San Jacinto Avenue between C Street and the BNSF tracks by seven
feet to its ultimate width, at the request of the city of Perris. The total
estimated amount for this additional work is $36,000;
3. Lengthen the platform from 800 feet to 900 feet to accommodate full train
length plus a safety margin, per updated SCRRA standards. The total
amount for this change is $86,000; and
4. Placement of digital bus information signs at the request of RTA. The total
amount for this change is $13,000.
The total of these external scope changes amounts to $262,000 for which
additional authorization for expenditure is sought.
Additional External Scope and Estimated Costs
Item 1 - GERM
At the request of the city of Perris, on behalf of GERM, modifications were made to
the new platform to accommodate OERM's future operations at the transit center.
This work was the subject of a memorandum of understanding (MOU) between the
Agenda Item 9
•
•
•
13
"
"
C o m m i s s i o n a n d t h e c i t y o f P e r r i s f o r m a l i z e d b y A g r e e m e n t
N o . 0 9 - 3 3 - 0 7 0 - 0 0 , w h i c h w a s a p p r o v e d a t t h e M a y 1 3 , 2 0 0 9 C o m m i s s i o n
m e e t i n g . T h i s p r o v i d e d f o r r e i m b u r s e m e n t b y t h e c i t y o f P e r r i s f o r t h e e s t i m a t e d
c o s t s o f t h e O E R M r e v i s i o n s t o t a l i n g $ 1 5 0 , 0 0 0 . T h e M O U r e q u i r e s r e i m b u r s e m e n t
o f t h e a c t u a l c o n s t r u c t i o n c o s t s . T h e c u r r e n t e s t i m a t e d c o s t o f c o n s t r u c t i o n i s
$ 1 2 1 , 0 0 0 . ( C o n s t r u c t i o n M a n a g e m e n t a n d C o m m i s s i o n s t a f f c o s t s a r e n o t
i n c l u d e d i n t h i s a m o u n t ) . A c o n t i n g e n c y o f $ 6 , 0 0 0 ( 5 % ) w a s a d d e d t o t h i s v a l u e
t o c o v e r a n y a d d i t i o n a l c o s t s t h a t m i g h t a r i s e a s t h e c h a n g e o r d e r s a r e f i n a l i z e d
a n d / o r c l a i m s a r e r e s o l v e d . T h e t o t a l e s t i m a t e d a d d e d a l l o t m e n t f o r t h i s i t e m i s
$ 1 2 7 , 0 0 0 . T h e a c t u a l c o n s t r u c t i o n c o s t i s r e i m b u r s a b l e f r o m t h e c i t y o f P e r r i s .
I t e m 2 - S a n J a c i n t o A v e n u e W i d e n i n g
T h e p l a n n e d w i d e n i n g o f S a n J a c i n t o A v e n u e w a s i n c r e a s e d b y s e v e n f e e t t o i t s
u l t i m a t e w i d t h a t t h e r e q u e s t o f t h e c i t y o f P e r r i s , w h o i n d i c a t e d t h a t s u c h f u r t h e r
w i d e n i n g w o u l d b e a c o n d i t i o n f o r t h e f u t u r e P V L p r o j e c t . P e r f o r m i n g t h e w o r k a s
p a r t o f t h i s p r o j e c t a v o i d s a d d i t i o n a l c o s t s a n d t r a f f i c d i s r u p t i o n s d u r i n g t h e P V L
c o n s t r u c t i o n . T h e r e v i s i o n m a t c h e s t h e w o r k o n t h e e a s t s i d e o f t h e B N S F t r a c k s ,
c u r r e n t l y u n d e r c o n s t r u c t i o n a s p a r t o f t h e c i t y ' s D S t r e e t p r o j e c t . T h i s i n c r e a s e d
w i d e n i n g a l s o r e q u i r e d t h e r e l o c a t i o n o f a T i m e W a r n e r ( T W ) f a c i l i t y . T h e c o s t s o f
t h i s w o r k a r e e s t i m a t e d t o b e $ 2 5 , 0 0 0 ( w i d e n i n g ) + $ 8 , 0 0 0 ( T W r e l o c a t i o n ) _
$ 3 3 , 0 0 0 . T h e f i n a l c o s t s f o r t h i s w o r k h a v e n o t y e t b e e n d e t e r m i n e d a n d a r e
s u b j e c t t o f u r t h e r n e g o t i a t i o n s w i t h t h e c o n t r a c t o r . T h e r e f o r e , a c o n t i n g e n c y
a m o u n t o f $ 3 , 0 0 0 h a s b e e n a d d e d t o c o v e r a n y a d d i t i o n a l c o s t s t h a t m i g h t a r i s e
f r o m t h e s e n e g o t i a t i o n s . T h e t o t a l e s t i m a t e d a l l o t m e n t f o r t h i s i t e m i s $ 3 6 , 0 0 0 .
I t e m 3 - L e n g t h e n P l a t f o r m 1 0 0 F e e t
I n l a t e 2 0 0 9 , S C R R A r e v i s e d i t s s t a n d a r d s f o r p l a t f o r m d e s i g n a f t e r t h e
c o n s t r u c t i o n o f t h e P M M f a c i l i t y h a d c o m m e n c e d . C o o r d i n a t i o n w i t h t h e P V L
d e s i g n e r r e v e a l e d t h a t t h e p l a n n e d p l a t f o r m l e n g t h o f 8 0 0 f e e t w o u l d n o t b e i n
c o m p l i a n c e w i t h t h e n e w d e s i g n r e q u i r e m e n t s . T h e p l a t f o r m w a s l e n g t h e n e d b y
1 0 0 f e e t t o m e e t t h e n e w s t a n d a r d . T h i s r e v i s i o n r e s u l t e d i n c i v i l a n d e l e c t r i c a l
c h a n g e s t h a t a r e e s t i m a t e d t o c o s t $ 2 8 , 3 0 0 ( c i v i l ) + $ 5 3 , 2 0 0 ( e l e c t r i c a l ) _
$ 8 1 , 5 0 0 . F i n a l c o s t s f o r t h e s e c h a n g e s a r e s t i l l t o b e a g r e e d w i t h t h e c o n t r a c t o r
a n d a c o n t i n g e n c y a m o u n t o f $ 4 , 5 0 0 i s a d d e d f o r p o s s i b l e a d d i t i o n a l c o s t s . T h e
t o t a l e s t i m a t e d a l l o t m e n t f o r t h i s i t e m i s $ 8 6 , 0 0 0 .
I t e m 4 R T A B u s S i g n s
R T A r e q u e s t e d i n s t a l l a t i o n o f d i g i t a l s i g n s o n t h e c a n o p i e s a l o n g t h e p l a t f o r m t o
a l e r t c u s t o m e r s o f t h e e s t i m a t e d t i m e o f a r r i v a l f o r b u s e s a n d t h e l o c a t i o n f o r
b o a r d i n g . T h i s r e q u e s t c a m e n e a r t h e e n d o f c o n s t r u c t i o n a n d w a s a d d e d b y
c o n t r a c t c h a n g e o r d e r ( C C O ) . A n u n d e r s t a n d i n g w a s r e a c h e d w i t h R T A t o
A g e n d a I t e m 9
1 4
ITEM DESCRIPTION
1 OERM
2 :San Jacinto Widening
3 :Lengthen platform
4 RTA Bus Signs
reimburse these costs, which are estimated to be $11,300. The CCO is based on
actual cost of time and materials and a contingency amount of $1,700. The added
estimated allotment for this item is $13,000. (Construction Management and
Commission staff costs are not included in this amount). The actual construction
cost is reimbursable from RTA.
SUMMARY:
The total of the increased expenditure authorization is $262,000. However, an
estimated amount of $140,000 (for items 1 and 4) is reimbursable from the city of
Perris and RTA, leaving an estimated net cost increase of $122,000 to be funded
by Rail Proposition 19 funds and Measure A funds. The FY 2009/10 rail capital
budget includes $5 million in right of way acquisition expenditures for the Riverside
Downtown facility that are not expected to be expended during the year.
Accordingly, staff recommends the Commission approve an expenditure transfer of
$262,000 from the layover facility project to the PMM facility project.
ADDITIONAL EXPENDITURE AUTHORIZATION
for EXTERNAL SCOPE
EST COST { CONT TOTAL
_.. _-.
y 121,00000 $6,000.00 $127,000.00
$33,000.00) $3,000.00! $36,000.00
$81,500.001 $4,500.00 $86,000.00
$11,300.00 $1,700.00' $13,000.00
_. $262,000.00 '
This adjusts the total expenditure authorization for the PMM facility to
$5,662,000.
Current Project Status
The PMM facility was opened to the public on January 10, 2010, and bus service
started the same day. Staff continues to work with LA Engineering on punch list
items, contract close-out and claims issues. Staff proceeded with the
implementation of the four listed items utilizing existing contingency. With the
addition of the funds requested in this agenda item, staff currently forecasts that
the project will be completed within the originally approved contract amount and
the revised contingency. However, there are final issues to be resolved with the
contractor and a further request for contingency may be needed.
Agenda Item 9
•
•
•
15
Financial Information
In Fiscal Year Budget:
No
Year:
FY 2009/2010
Amount:
$262,000
City of Perris $127,000
Source of Funds:
RTA $13,000
Rail Prop 1 B Funds $79,000
Budget Adjustment:
Yes
Measure A Funds $43,000
003816 416 41203 221 33 41203 $140,000
GLA No.:
003816 81301 221 33 81301 $262,000
003822 81401 221 33 81401 ($262,000)
Fiscal Procedures Approved:
\*.,,
Date:
3/15/10
Agenda item 9
16
"
"
R I V E R S / D E C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N
D A T E :
M a r c h 2 2 , 2 0 1 0
T O :
W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
F R O M :
R o b e r t Y a t e s , M u l t i m o d a l S e r v i c e s D i r e c t o r
T H R O U G H :
J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T :
A g r e e m e n t w i t h S u n e s y s L L C f o r t h e N o C o s t P r o v i s i o n o f F i b e r
O p t i c S e r v i c e s i n E x c h a n g e F o r a N o C o s t L i c e n s e A g r e e m e n t
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e A g r e e m e n t N o . 1 0 - 2 5 - 0 8 6 - 0 0 w i t h S u n e s y s L L C f o r t h e p r o v i s i o n
o f n o c o s t f i b e r o p t i c s e r v i c e s i n e x c h a n g e f o r a n o c o s t l i c e n s e a g r e e m e n t ;
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e
a g r e e m e n t s o n b e h a l f o f t h e C o m m i s s i o n ; a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
C o n s i s t e n t w i t h s e c u r i t y i n s t a l l a t i o n s a t t h e C o m m i s s i o n s ' c o m m u t e r r a i l s t a t i o n s ,
n i n e c l o s e d c i r c u i t t e l e v i s i o n s ( C C T V ) c a m e r a s w e r e i n s t a l l e d a t t h e P e r r i s
M u l t i m o d a l ( P M M ) f a c i l i t y a s p a r t o f t h e c o n s t r u c t i o n c o n t r a c t . E a c h c a m e r a i s
i n t e n d e d t o t r a n s m i t a s i g n a l t o a d i g i t a l v i d e o r e c o r d e r ( D V R ) m a c h i n e l o c a t e d o n
s i t e i n a r e f r i g e r a t e d c a b i n e t a t t h e P e r r i s M u l t i m o d a l f a c i l i t y . T h e r e c o r d e d d a t a i s
t h e n i n t e n d e d t o b e t r a n s m i t t e d t o t h e R i v e r s i d e D o w n t o w n s t a t i o n w h e r e a l l C C T V
i n s t a l l a t i o n s a r e m o n i t o r e d b y s e c u r i t y p e r s o n n e l .
D I S C U S S I O N :
I n r e s e a r c h i n g a v a i l a b l e o p t i o n s t o t r a n s m i t t h e r e c o r d e d d a t a t o t h e R i v e r s i d e
D o w n t o w n s t a t i o n , s t a f f i n v e s t i g a t e d t h r e e o p t i o n s :
1 . U t i l i z a t i o n o f e x i s t i n g D S L s e r v i c e s ;
2 . U t i l i z a t i o n o f h i g h b a n d w i d t h i n t e r n e t s e r v i c e s ; a n d
3 . E n t e r i n g i n t o a m u t u a l a g r e e m e n t w i t h S u n e s y s L L C f o r u s e o f d a r k f i b e r .
I n r e s e a r c h i n g t h e t h r e e o p t i o n s , i t w a s d e t e r m i n e d t h a t D S L s e r v i c e w o u l d n o t
p r o v i d e t h e b a n d w i d t h n e c e s s a r y f o r o p t i m u m v i e w i n g o f t h e c a m e r a d a t a r e s u l t i n g
i n a d e g r a d e d s e c u r i t y i n s t a l l a t i o n . I t w a s a l s o d e t e r m i n e d t h a t h i g h b a n d w i d t h
A g e n d a I t e m 1 0
1 7
internet service, while of sufficient capacity for proper camera operation, was
prohibitively expensive at over $2,700 per month.
The third option was a mutual agreement with Sunesys where, in exchange for a
no cost license agreement for the installation of a dark fiber conduit crossing
Commission -owned property at the PMM facility, fiber optic bandwidth would be
made available by Sunesys at no cost to the Commission.
Sunesys is a company that provides 'dark fiber' or fiber optic services to customers
in the Perris area. Sunesys network is also located along Vine Street in Riverside,
which means that the connection to the Riverside Downtown station should be
relatively simple. Accordingly, it was determined by staff that a connection to the
Sunesys fiber optic system could be made that would provide sufficient bandwidth
necessary for viewing the real-time video images at the Riverside Downtown
station.
In reviewing this option, staff also noted that no other fiber optic company is in the
area, therefore, the only competition to Sunesys would be the previously
mentioned high bandwidth internet connection.
The staff recommends that the Commission approve the mutual agreements with
Sunesys for the no cost license agreement and no cost provision of fiber optic
services. Approval of this recommendation will allow staff to complete the security
installation at the PMM facility and provide security services in a most cost
efficient manner.
Financial Information
In Fiscal Year Budget:
N/A
Year:
FY2009/10+
Amount:
$0
Source of Funds:
None
Budget Adjustment:
No
GL/Project Accounting No.:
Fiscal Procedures Approved:
\lit,,4,,,,,
Date:
3/15/10
Attachments:
1) License Agreement Between the Commission and Sunesys, LLC.
2) Sunesys Dark Fiber License Agreement
Agenda Item 10
•
•
18
ATTACHMENT 1
LICENSE AGREEMENT
BETWEEN
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AND
SUNESYS, LLC
This License Agreement ("Agreement") dated March _, 2010, ("Effective Date"), is
made by and between RIVERSIDE COUNTY TRANSPORTATION COMMISSION ("RCTC")
and SUNESYS, LLC, a Delaware limited liability company ("SUNESYS"), as described below
with respect to the following facts:
RECITALS
WHEREAS, RCTC is the owner of certain real property located in the City of Perris,
County of Riverside, State of California, including a multimodal facility located at 201 C Street,
Perris, California (the "RCTC Facility"); and
WHEREAS, SUNESYS is a competitive telecommunications carrier licensed by the
California Public Utilities Commission; and
WHEREAS, SUNESYS has requested a license to allow it to construct, use, maintain,
operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time
to time an underground fiber optic communications system (hereinafter referred to as "System"),
consisting of wires, underground conduits, cables, vaults, maintenance holes, handholes, and
including enclosures, markers and concrete pads and other appurtenant fixtures and equipment
necessary or useful for transmitting data, in, on, over, under, across and along that certain real
property in the City of Perris, County of Riverside, State of California, described in Exhibit "A,"
and in the location shown on the drawing attached hereto as Exhibit "B". RCTC wishes to grant
the requested license, subject to the terms and conditions set forth below.
NOW, THEREFORE, in consideration of the mutual covenants and promises set forth in
this Agreement and other valuable consideration, receipt of which is hereby acknowledged, and
intending to be legally bound, RCTC and SUNESYS agree as set forth below.
1. Grant of License. Subject to the terms and conditions set forth herein, RCTC hereby grants
to SUNESYS a non-exclusive, revocable License to enter upon the RCTC's property in order
to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and
remove at any time and from time to time, the System in, on, over, under, across and along
that certain real property in the City of Perris, County of Riverside, State of California,
described in Exhibit "A," and in the location shown on the drawing attached hereto as
Exhibit "B". The License granted to SUNESYS is (i) subject to all existing covenants,
conditions, reservations, contracts, leases, licenses, easements, encumbrances, restrictions of
rights of way with respect to the RCTC Facility, whether or not of record; and (ii)
conditioned upon SUNESYS' complying with all of the terms and conditions of this
Agreement and RCTC's terms and conditions regarding the performance of work upon the
RCTC Facility.
19
2. Term and Termination.
2.1 Term. The term of this Agreement shall begin upon the Effective Date and shall expire
twenty (20) years thereafter ("Term"). Upon the expiration of the initial term, this
Agreement shall be renewed for up to five (5) additional terms of five (5) years each
upon the terms and conditions set forth herein, unless either RCTC or SUNESYS shall
have given the other party at least one hundred eighty (180) days written notice of its
intent not to renew this Agreement prior to the expiration of the initial term or the then
current renewal term.
2.2. Termination.
2.2.1. Termination for Material Breach. In the event of a material breach of this
Agreement, the aggrieved party must give written notice to the breaching party
which shall specify the nature of such breach, and shall further state that the
breaching party shall have ten (10) days from the effective date of such notice to
cure such breach, or if such cure cannot be completed within such period, such
additional time as is reasonably determined by the aggrieved party to be necessary
for the breaching party to complete such cure, at which time, if the breach is not
cured, this Agreement shall be terminated immediately.
3. Conditions Precedent — As conditions precedent to this Agreement, SUNESYS shall have
fulfilled the following requirements:
3.1. Approval of Plans. — SUNESYS shall have prepared plans and specifications for the
portions of the Work to be performed on RCTC's Facility, and shall have obtained
written approval of plans and specifications pertaining to the portions of the Work to be
performed on RCTC's Facility from ROTC.
4. Improvements.
4.1. SUNESYS' Installation of Improvements. SUNESYS shall construct and install the
Improvements as specified in Article 1 of this Agreement.
4.2. RCTC's Use of and Access to Improvements. During the Term, SUNESYS shall provide
to RCTC, under the terms of a separate dark fiber license agreement (the "Dark Fiber
License Agreement") which the parties are entering into contemporaneously herewith,
use of two (2) strands of fiber being installed in that portion of the System shown on the
drawing attached hereto as Exhibit B.
4.3. Ownership of Improvements. SUNESYS shall be the owner of its own personal
property and equipment installed and used in the conduct of its business ("Equipment"),
with all rights associated therewith, unless such Equipment shall have been abandoned
by SUNESYS and ownership assumed by RCTC.
20
"
"
"
5 . C o n s i d e r a t i o n . I n c o n s i d e r a t i o n o f t h e L i c e n s e g r a n t e d h e r e i n , S U N E S Y S s h a l l e n t e r i n t o a n d
p e r f o r m i t s o b l i g a t i o n s u n d e r t h e t e r m s o f t h e s e p a r a t e D a r k F i b e r L i c e n s e A g r e e m e n t
b e t w e e n S U N E S Y S a n d R C T C , a n d a d h e r e t o a l l o t h e r a p p l i c a b l e p r o v i s i o n s o f t h i s
A g r e e m e n t .
6 . O p e r a t i o n a l P r o v i s i o n s
6 . 1 . P e r m i t t e d U s e . S U N E S Y S s h a l l u s e t h e R C T C F a c i l i t y s o l e l y f o r t h e p u r p o s e o f
c o m p l e t i n g t h e W o r k , a n d p r o v i d i n g t e l e c o m m u n i c a t i o n s s e r v i c e s t o i t s c u s t o m e r s
( " P e r m i t t e d U s e " ) . N e i t h e r t h e R C T C F a c i l i t y n o r t h e p o r t i o n s o f t h e S y s t e m l o c a t e d o n
R C T C ' s F a c i l i t y s h a l l b e u s e d b y S U N E S Y S f o r a n y o t h e r p u r p o s e . N o t h i n g h e r e i n
s h a l l b e d e e m e d t o l i m i t S U N E S Y S ' u s e o f a n y p o r t i o n o f t h e S y s t e m n o t l o c a t e d u p o n
R C T C ' s F a c i l i t y f o r a n y p u r p o s e , a s l o n g a s s u c h u s e d o e s n o t i n t e r f e r e w i t h R C T C ' s
u s e a n d e n j o y m e n t o f t h e p o r t i o n o f t h e S y s t e m u s e d t o p r o v i d e s e r v i c e s t o R C T C u n d e r
t h e D a r k F i b e r L i c e n s e A g r e e m e n t .
6 . 2 . S U N E S Y S ' A c c e s s t o R C T C F a c i l i t y . S U N E S Y S ' a c c e s s t o t h e R C T C F a c i l i t y s h a l l b e
s u b j e c t t o a l l p r o c e d u r e s r e a s o n a b l y a d o p t e d f r o m t i m e t o t i m e b y t h e R C T C ( " A c c e s s
P r o c e d u r e s " ) . O n l y S U N E S Y S ' e m p l o y e e s , a g e n t s , a n d / o r c o n t r a c t o r s r e t a i n e d b y
S U N E S Y S a n d w h o a r e i d e n t i f i e d i n w r i t i n g t o R C T C b y S U N E S Y S f r o m t i m e t o t i m e
s h a l l b e p e r m i t t e d a c c e s s t o t h e R C T C F a c i l i t y . S U N E S Y S s h a l l b e p e r m i t t e d t o a c c e s s
t h e R C T C F a c i l i t y t w e n t y - f o u r ( 2 4 ) h o u r s a d a y , s e v e n ( 7 ) d a y s a w e e k f o r e m e r g e n c y
p u r p o s e s a s r e a s o n a b l y d e t e r m i n e d b y S U N E S Y S .
6 . 3 . M a i n t e n a n c e a n d R e p a i r s .
6 . 3 . 1 . D u r i n g t h e T e r m , S U N E S Y S s h a l l m a i n t a i n a n d r e p a i r t h e S y s t e m i n g o o d o r d e r ,
c o n d i t i o n a n d r e p a i r .
6 . 3 . 2 . M a i n t e n a n c e , R e p a i r a n d R e s t o r a t i o n S y s t e m .
6 . 3 . 2 . 1 M a i n t e n a n c e - R C T C F a c i l i t y . I f S U N E S Y S f a i l s t o m a i n t a i n t h e S y s t e m
i n g o o d o r d e r , c o n d i t i o n a n d r e p a i r , R C T C s h a l l g i v e S U N E S Y S n o t i c e t o
d o s u c h a c t s a s a r e r e a s o n a b l y r e q u i r e d t o m a i n t a i n t h e S y s t e m . l f , w i t h i n
t h r e e ( 3 ) d a y s t h e r e a f t e r , S U N E S Y S f a i l s t o p r o m p t l y c o m m e n c e s u c h
w o r k a n d d i l i g e n t l y p r o s e c u t e i t t o c o m p l e t i o n , t h e n , i n a d d i t i o n t o i t s
o t h e r r e m e d i e s u n d e r t h i s A g r e e m e n t , R C T C s h a l l h a v e t h e r i g h t t o d o
s u c h w o r k a n d e x p e n d s u c h f u n d s a t t h e e x p e n s e o f S U N E S Y S a s a r e
r e a s o n a b l y r e q u i r e d t o p e r f o r m s u c h w o r k . A n y a m o u n t s o e x p e n d e d b y
R C T C s h a l l b e p a i d b y S U N E S Y S p r o m p t l y u p o n d e m a n d a n d i n t e r e s t
s h a l l a c c r u e o n a n y u n p a i d p o r t i o n o f s u c h a m o u n t a t t h e p r i m e r a t e t h e n
e s t a b l i s h e d b y B a n k O f A m e r i c a N . E . S . & A p l u s t w o p e r c e n t ( 2 % ) p e r
a n n u m , f r o m t h e d a t e o f s u c h w o r k , b u t n o t t o e x c e e d t h e m a x i m u m r a t e
t h e n a l l o w e d b y l a w .
2 1
6.3.2.2. Repair and Restoration. If SUNESYS, its agents or contractors cause any
damage to RCTC's roads, infrastructure or other property and
improvements (collectively "Property") in connection with the exercise
of this License, SUNESYS shall repair and restore the Property to its
original condition prior to SUNESYS' use of the RCTC Facility pursuant
to this License. SUNESYS shall perform the repair and restoration
required hereunder prior to the expiration of this license, or within three
(3) days of the earlier termination of SUNESYS' rights hereunder.
Relocation Right. Notwithstanding any provision of the Agreement to the contrary, RCTC
shall have the right to require that SUNESYS permanently relocate the System from the
initial location upon the RCTC Facility to another available location on the RCTC Facility at
any time during the Term if deemed necessary by RCTC pursuant to the provisions of this
Article 7. In order to exercise this right of relocation, RCTC shall deliver to SUNESYS at
least six (6) months prior written notice (the "Relocation Notice") setting forth RCTC's
exercise of such right and a description of the proposed relocation site (the "Proposed Site").
The Proposed Site shall be subject to SUNESYS' reasonable approval as a site feasible for
the operation of System. SUNESYS shall have the right to disapprove of the new site if in
SUNESYS' good faith judgment the new site will not be suitable for SUNESYS' use and
operations as contemplated on the Effective Date. RCTC shall reimburse SUNESYS for the
reasonable costs incurred by SUNESYS in relocating the System at RCTC's request.
7. Permits and Regulations. SUNESYS shall comply with all applicable laws, ordinances and
regulations, including but not limited to all applicable environmental and safety
requirements, and shall be responsible for securing any required approvals, permits and
authorizations from any federal, state, or local agencies, at SUNESYS' sole cost and
expense.
8. No Transfer or Assignment. This License is personal to the SUNESYS. Any attempt to
transfer or assign this License without prior written consent from RCTC, except to a person
controlling, controlled by or under common control with SUNESYS or acquiring
substantially all of the assets of Sunesys used to provide services in the market in which the
System is located shall terminate it.
9. Lien Free Condition. SUNESYS shall not cause or permit any liens to be placed against the
RCTC Facility or against RCTC's other property as a result of construction, installation, or
maintenance by or behalf of SUNESYS. In the event of the filing of any such liens,
SUNESYS shall promptly (but in no event more than thirty (30) days) cause such liens to be
removed or bonded off the RCTC Facility.
10. Indemnification.
To the fullest extent permitted by law, SUNESYS shall indemnify, defend and hold harmless
RCTC, its officers, agents, and employees from and against any claims, damages, costs,
expenses, or liabilities (collectively, "Claims") arising out of or in any way connected with
this License, including without limitation, Claims for loss or damage to any property or for
•
22
death or injury to any person or persons, except that SUNESYS shall not be obligated to
indemnify, defend or hold harmless the ROTC, its officers, agents and employees for Claims
caused by the sole negligence of the RCTC.
11. Insurance.
11.1. SUNESYS' Insurance. SUNESYS, at its sole cost and expense, shall insure its
activities in connection with this Agreement and obtain, keep in force and maintain
insurance as follows:
11.1.1. Commercial Form General Liability Insurance (contractual liability included)
with minimum limits as follows:
(i) Each Occurrence $5,000,000
(ii) Products/Completed Operations Aggregate $5,000,000
(iii)Personal and Advertising Injury $2,000,000
(iv)General Aggregate $5,000,000
If such insurance is written on a claims -made form, it shall continue for three
(3) years following termination of this Agreement. The insurance shall have a
retroactive date of placement prior to or coinciding with the commencement
date of this Agreement.
11.1.2. Business Automobile Liability Insurance for owned, scheduled, non -owned,
or hired automobiles with a combined single limit no less than Five Million
Dollars ($5,000,000.) per occurrence.
11.1.3. Worker's compensation and employer's liability insurance in a form and
amount covering SUNESYS' full liability under the Worker's Compensation
Insurance and Safety Act of the State of California, as amended from time to
time.
11.1.4. Property insurance, Special Form (All Risk, including earthquake and flood),
in an amount sufficient to reimburse SUNESYS for all of its Equipment,
fixtures and personal property located on or in the RCTC Facility including
improvements hereinafter constructed or installed. This insurance shall also
include business income/interruption and extra expense coverages, with
coverage amounts that shall reimburse SUNESYS for all direct or indirect loss
of income and charges and costs incurred arising out of perils commonly
insured against including prevention of, or denial of use of or access to the
RCTC Facility as a result of those perils. The business income and extra
expense coverage shall provide coverage for no less than twelve (12) months
of the loss of income, charges and costs contemplated under this Agreement
and shall be carried in amounts necessary to avoid any co-insurance penalty
that could apply.
23
11.1.5. Such other insurance in such amount which from time to time may be
reasonably required by the mutual consent of RCTC and SUNESYS against
other insurable risks relating to performance.
The insurance and the coverage referred to under this Section shall be endorsed to
include the "The Regents of the RCTC of California" as an additional insured.
SUNESYS, prior to execution of this Agreement, shall furnish the RCTC with
Certificates of Insurance and additional insured endorsements evidencing compliance
with the requirements of this Section. Certificates shall provide for thirty (30) days
advance written notice to RCTC of any modification, change or cancellation of any of
the above insurance coverages.
The coverage required herein shall not in any way limit the liability of SUNESYS, its
officers, agents, partners, or employees; provided, however, that neither party shall be
liable for consequential damages, lost profits, or punitive damages for claims arising
under this agreement.
12.Order of Precedence. In the event a conflict arises between these terms of this Agreement and
the provisions of the Dark Fiber License Agreement, this Agreement will govern unless this
Agreement expressly provides otherwise. No term or provision set forth or cross-referenced
in any work order, purchase order or payment documentation will be construed to amend,
add to, or supersede any provision of this Agreement.
13. Miscellaneous.
13.1. Applicable Law. This Agreement and the performance thereof shall be governed,
interpreted, construed, and regulated by the laws of the State of California.
13.2. No Interference. SUNESYS shall not interfere with the normal operation and
activities of RCTC and SUNESYS shall conduct its activities on the RCTC Facility to
minimize damage to the RCTC Facility and inconvenience to RCTC, its agents,
employees and invitees.
13.3. Alteration in Writing. This Agreement supersedes any and all prior understandings
and agreements, whether written or oral, between the parties with respect to the subject
matter of this Agreement. No alteration or variation of this Agreement shall be valid
unless made in writing and signed by RCTC and SUNESYS.
13.4. Notices. Unless otherwise expressly set forth elsewhere in this Agreement, all notices
and other communications required or permitted under this Agreement shall be in
writing and shall be given by United States first class mail, postage prepaid, registered
or certified, return receipt requested, by recognized national overnight service or by
hand delivery (including by means of a professional messenger service) addressed to
the party for whom it is intended at its address set forth below and any such notice or
other communication shall be deemed to be effective on the date given if given by
24
hand delivery, on the day after the date sent if sent by overnight service, or on the date
stated on the certified or registered mail receipt. Either party may by similar notice
given change the address to which future notices or other communications shall be
sent.
To RCTC:
Riverside County Transportation Commission
4080 Lemon Road, 3`d Floor
P.O. Box 12008
Riverside, CA 92502-2208
Attn:
And a copy to:
[Insert Name and Address]
To SUNESYS:
SUNESYS,LLC
185 Titus Avenue
Warrington, PA 18976
Attn: Senior Vice President — Operations
And a copy to:
SUNESYS, LLC
185 Titus Avenue
Warrington, PA 18976
Attn: Senior Counsel
13.5. Authority. Each of the individuals executing this Agreement on behalf of the
SUNESYS and the RCTC represents to the other party that such individual is
authorized to do so by requisite action of the party to this Agreement.
13.6. Attorneys' Fees. SUNESYS shall reimburse RCTC upon demand for any attorneys'
fees and costs incurred by RCTC in connection with the License granted SUNESYS
under this Agreement, including, without limitation, the enforcement of any of its
rights hereunder. Additionally, the prevailing party in any lawsuit or action based
upon this Agreement shall, in addition to any other relief granted therein, be entitled to
its reasonable attorneys' fees and costs.
13.7. Severability. If any term or provision of this Agreement shall be held invalid or
unenforceable to any extent under applicable law by a court of competent jurisdiction,
the remainder of this Agreement shall not be affected thereby, and each term and
provision shall be valid and enforceable to the fullest extent permitted by law.
25
13.8. No Recordation. SUNESYS shall not record this Agreement nor any memorandum or
short -form hereof.
13.9. Time is of the Essence. Time is of the essence with respect to performance of every
provision of this Agreement.
13.10. Nondiscrimination. SUNESYS shall not maintain or provide racially segregated
facilities for employees at any establishment under its control. SUNESYS agrees to
adhere to the requirements set forth in Executive Orders 11246 and 11375, and with
respect to activities occurring in the State of California, to the California Fair
Employment and Housing Act (Government Code section 12900 et seq.) Expressly,
SUNESYS shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, ancestry, medical condition (as
defined by California Code section 129250, marital status, age, physical and mental
handicap in regard to any position for which the employee or applicant for
employment is qualified, or because he or she is a disabled veteran or veteran of the
Vietnam era.
•
26
IN WITNESS WHEREOF,
we have hereunto set our hands this _ day of , 2010.
RCTC:
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
By:
Its:
Date:
SUNESYS:
SUNESYS,LLC
By:
[NAME]
[TITLE]
Date:
27
"
"
"
E X H I B I T A
D E S C R I P T I O N O F T H E P R O P E R T Y O F T H E L I C E N S E D R C T C F A C I L I T Y
2 8
"
"
E X H I B I T B
D R A W I N G S H O W I N G T H E L O C A T I O N O F T H E S Y S T E M
2 9
ATTACHMENT 2"
DARK FIBER LICENSE AGREEMENT
This DARK FIBER LICENSE AGREEMENT (the "Agreement") is made as of
200 between SUNESYS, LLC, having a place of business at 185 Titus Avenue,
Warrington, PA 18976 ("SUNESYS") and RIVERSIDE COUNTY TRANSPORTATION COMMISSION,
having a place of business at 4080 Lemon Street, 3`d Floor P.O. Box 12008, Riverside, CA 92502-2208
("Licensee").
WHEREAS, SUNESYS has or intends to acquire easements, conduit rights, pole attachment and
license agreements to construct, install, operate, maintain, modify, replace or remove a point to point
communications transmission system between and
(the "Route"); and
WHEREAS, SUNESYS has or intends to install, construct, operate and maintain a (redundant)
optical fiber communication transmission system on utility poles or within conduit systems located on the
Route (collectively, "SUNESYS' Conduit System") consisting of at least ( ) strands of optical fiber;
and
WHEREAS, Licensee desires a license to use two (2) strands of such optical fiber along the
portion of the Route shown in the drawing attached hereto as Exhibit A; and
WHEREAS, SUNESYS agrees to grant such license subject to the terms and conditions set forth
in this Agreement.
NOW, THEREFORE, the parties agree as follows:
1. DEFINITIONS
As used in this Agreement:
1.1 "Authorized Use" means a business purpose of Licensee's optical fiber
telecommunications network for telecommunication traffic of Licensee or its employees, officers or agents.
1.2 "Dark Fiber" means one or more fiber optic strands subject to this Agreement through
which an associated light, signal or light communication transmission must be provided to furnish service.
1.3 "Fiber Optic Facilities" means a certain fiber optic cable composed of at least
( ) strands of single mode optical fiber, which cable is owned by SUNESYS and installed along the Route.
1.4 "Hazardous Substances" include any substance the presence of which requires
investigation or remediation under any federal, state or local statute, regulation, ordinance, order, action, policy
or common law or any substance which is or becomes defined as "Hazardous Waste," "Hazardous Substance,"
pollutants, toxic substances, compounds, elements, or chemicals pursuant to the Comprehensive Environmental
Response Act (42 U.S.C. § 651 et seq.), as amended, or any other federal, state or local environmental cleanup
laws. Hazardous Substances also include asbestos, lead paint, Polychlorinated Biphenyls ("PCBs") and radon
gas.
1.5 "Hazardous Discharge" means any releasing, spilling, leaking, pumping, pouring,
emitting, emptying, discharging, injecting, escaping, leaching, disposing, or dumping of Hazardous Substances
from, in, or onto SUNESYS' Conduit System.
1.6 "Licensee's Fiber Optic Facilities" means two (2) Strands, as designated by SUNESYS, of
Dark Fiber within the Fiber Optic Facilities along the portion of the Route shown in the drawing attached hereto
as Exhibit A.
Page 1 of 11
30
1.7 "Strands" means individual fiber optic strands within the Fiber Optic Facilities.
1.8 "faxes" means all sales, use, gross receipts, excise, access, bypass and other local, state
and federal taxes, charges, fees and surcharges (including, without limitation, telecommunications taxes,
universal service fees and other similar charges), however designated, imposed on or based upon the provision,
lease, license, sale or use of Licensee's Fiber Optic Facilities, but excluding any taxes assessed upon the net
income or imposed upon the capital of SUNESYS.
2. GRANT OF LICENSE
SUNESYS grants to Licensee and Licensee accepts from SUNESYS an exclusive and
indefeasible license solely for Authorized Use of Licensee's Fiber Optic Facilities in SUNESYS' Conduit
System (the "License"), as provided in this Agreement. Licensee shall have no further right, title or other
interest in SUNESYS' Conduit System, the Fiber Optic Facilities or in Licensee's Fiber Optic Facilities.
SUNESYS shall have the right to grant and renew rights to any entity to use SUNESYS' Conduit System, the
Fiber Optic Facilities or any other property of SUNESYS; provided, however, that during the term of this
Agreement, SUNESYS shall have no right to grant and renew any rights to any entity with respect to Licensee's
Fiber Optic Facilities.
3. WORK
3.1 SUNESYS shall use best efforts to provide, construct and install the Fiber Optic Facilities
within SUNESYS' Conduit System along the Route on or before 200_ (the
"Completion Date"). SUNESYS covenants that the segments of the Fiber Optic Facilities along the Route that
it constructs pursuant hereto shall be constructed substantially and in all material respects in accordance with
standard outside plant specifications. Work shall include the labor and materials. There are no additional costs
associated with this section of the Agreement and the full license fee detailed in Section 4 below includes the
labor and material described herein.
3.2 SUNESYS shall test all of Licensee's Fiber Optic Facilities to verify that Licensee's Fiber
Optic Facilities are installed and operational in accordance with standard fiber optic specifications. When
SUNESYS has determined that the results of the testing with respect to the entire span show that Licensee's
Fiber Optic Facilities so tested are installed and operating in accordance with such specifications, SUNESYS
shall promptly notify Licensee in writing.
3.3 If and when SUNESYS gives written notice to Licensee that the Fiber Optic Facilities are
complete, Licensee shall provide SUNESYS with written notice accepting (or rejecting by specifying the defect
or faihue in the testing that is the basis for such rejection) Licensee's Fiber Optic Facilities. If Licensee fails to
notify SUNESYS of its acceptance or rejection of the final test results with respect to Licensee's Fiber Optic
Facilities within fifteen (15) days after Licensee's receipt of notice from SUNESYS of such test results,
Licensee shall be deemed to have accepted Licensee's Fiber Optic Facilities. If, during the course of such
construction, installation and testing, any material deviation from standard specifications is discovered, the
construction or installation of the affected portion of the segment shall be repaired to such specification by
SUNESYS. The date of such notice of acceptance (or deemed acceptance) of all Licensee's Fiber Optic
Facilities for the Route shall be the "Acceptance Date" for the Route.
4. LICENSE FEE
4.1 In lieu of payment of a license fee for the Licensee's Fiber Optic Facilities, Licensee and
SUNESYS have entered into a separate License Agreement dated of even date herewith pursuant to which
Licensee, as grantor, has granted to SUNESYS, as grantee, a license to install the System (as such term is
described in the License Agreement) upon the RCTC Facility (as such term is described in the License
Agreement).
Page 2 of 11
31
4.2 In addition to the License fee, Licensee shall pay to SUNESYS all Taxes. Such Taxes may
be separately stated on the applicable invoice.
4.3 Except as otherwise specifically provided, Licensee shall pay all applicable fees and charges
provided for in this Agreement, within thirty (30) days alter receipt of invoice.
4.4 In the event that an invoice remains unpaid by Licensee for a period of forty five (45) days
after Licensee's receipt of invoice, then Licensee shall be subject to a late payment charge of one and one-half
(1 Y2%) percent per month of the unpaid balance or the highest lawful rate, whichever is less.
5. LICENSE TERM
The term of the License shall commence on the Acceptance Date and shall continue for twenty (20)
years from the Acceptance Date. Upon the expiration of the initial term of this Agreement, this Agreement
shall renew for up to five (5) additional terms of five (5) years each upon the terms and conditions set forth
herein unless either party shall give to the other party at least one hundred eighty (180) days prior written
notice of its intent to terminate this Agreement upon the expiration of the then current term or renewal
term.
6. MAINTENANCE AND OPERATION
6.1 SUNESYS shall maintain Licensee's Fiber Optic Facilities. Licensee shall cooperate with
and assist, as may be reasonably required, SUNESYS in perfomring said maintenance. In the event of service
outages or other maintenance request, SUNESYS agrees to use best efforts to respond within two (2) hours of
time of notice.
6.2 Notwithstanding anything to the contrary contained herein, Licensee shall solely be
responsible, at its own expense, for the construction, installation, operation, maintenance, repair and any other
activity engaged by or on behalf of Licensee relating to all light communications transmission equipment and
other terminal equipment and facilities required in connection with the use, electronics or signals of Licensee's
Fiber Optic Facilities.
6.3 SUNESYS shall be responsible for all necessary splicing, including any splicing required
to connect Licensee's Fiber Optic Facilities provided under this Agreement to any other fiber serving Licensee.
Licensee shall pay SUNESYS the cost of SUNESYS' performing such splicing at SUNESYS' then current
rates for such work. Licensee shall be responsible for the construction, installation, maintenance and repair of
any laterals required to connect Licensee's Fiber Optic Facilities provided under this Agreement to any
termination point outside the portion of the Route shown on Exhibit A, attached hereto.
6.4 Should any splices or other work not be placed and maintained in accordance with the
provisions of this Agreement by Licensee or at Licensee's direction, SUNESYS, at its option, may correct said
condition. SUNESYS shall notify Licensee in writing prior to performing such work whenever practicable.
However, when such conditions pose an immediate threat to the physical integrity of SUNESYS' facilities,
SUNESYS may perform such work and take such action that it deems necessary without first giving notice to
Licensee. As soon as practicable thereafter, SUNESYS shall advise Licensee of the work performed and the
action taken and shall endeavor to arrange for re -accommodation of Licensee's Fiber Optic Facilities so
affected. Licensee shall promptly reimburse SUNESYS for all reasonable costs incurred by SUNESYS for all
such work, action and re -accommodation performed by SUNESYS.
6.5 Licensee shall, at its sole cost and expense, promptly respond to and remediate any
Hazardous Discharge to and from SUNESYS' Conduit System resulting from Licensee's operations.
6.6 SUNESYS shall be responsible for obtaining and maintaining from the appropriate public
or private authority any pole attachment agreements, franchises, licenses, state, local or right-of-way permits or
other authorizations required to enter upon the property where SUNESYS' Conduit System is located and to
Page 3 of 11
32
S N
operate and maintain Licensee's Fiber Optic Facilities in SUNESYS' Conduit System. Licensee will not engage
in any activity that affects SUNESYS' right-of-way interests without the written permission of SUNESYS.
6.7 Licensee, at its sole cost and expense, shall (i) use Licensee's Fiber Optic Facilities and (ii)
conduct all work in or around SUNESYS' Conduit System in a safe condition and in a manner reasonably
acceptable to SUNESYS, so as not to physically, electronically or inductively conflict or interfere or otherwise
adversely affect SUNESYS' Conduit System or the facilities placed therein by SUNESYS, or other authorized
licensees of the Fiber Optic Facilities.
6.8 Prior to Licensee's performing any work in or around SUNESYS' Conduit System,
Licensee shall obtain prior written authorization from SUNESYS approving (a) any further work Licensee is
directing to be performed and (b) the party performing such work.
6.9 In the event Licensee receives information that the Fiber Optic Facilities are damaged, it
shall notify SUNESYS of said damage by phone at 800.286.6664. In the event SUNESYS receives
information that Licensee's Fiber Optic Facilities are damaged, SUNESYS will notify Licensee of said damage
by phone at: ( ) - In In each case, the caller shall provide the following information:
1. Name of entity making report.
2. Location reporting problem.
3. Name of contact person reporting problem.
4. Description of the problem in as much detail as possible.
5. Time and date the problem occurred or began.
6. State whether or not the problem presents a jeopardy situation to SUNESYS' Conduit
System or Licensee's Fiber Optic Facilities.
6.10 SUNESYS shall designate the particular Strands of Dark Fiber that will constitute
Licensee's Fiber Optic Facilities and the location and manner in which they will enter and exit SUNESYS'
Conduit System.
7. OWNERSHIP
Licensee's Fiber Optic Facilities shall at all times remain the sole and exclusive property of
SUNESYS and legal title shall be held by SUNESYS. Neither the provision or the use of Licensee's Fiber Optic
Facilities by SUNESYS to Licensee hereunder, nor the payments by Licensee contemplated hereby, shall create
or vest in Licensee any easement, interest, or any other ownership or property right of any nature in Licensee's
Fiber Optic Facilities or Strands, except that SUNESYS agrees to Licensee's right to use Licensee's Fiber Optic
Facilities for Authorized Use during the term of this Agreement. Licensee shall not grant any security interest
in the Licensee's Fiber Optic Facilities or any part or component thereof.
8. EMINENT DOMAIN
If there is a taking of Licensee's Fiber Optic Facilities by right or threat of eminent domain (a
"Taking") which, as agreed by the parties, or in the absence of such agreement as determined pursuant to the
provisions of Section 16 of this Agreement, results in the remainder of Licensee's Fiber Optic Facilities being
unable to be restored to a condition suitable for Licensee's business need within thirty (30) days from the date of
the Taking ("Substantial Taking"), this Agreement shall terminate. In such event any periodic licensee fee
and/or maintenance fee shall abate from the date of Taking. If there shall be a Taking which does not constitute
a Substantial Taking, this Agreement shall not terminate but SUNESYS, with due diligence and its best efforts,
shall restore Licensee's Fiber Optic Facilities as speedily as practical to its condition before the Taking.
Page 4 of 11
33
f 9.
INDEMNIFICATION
9.1 Except for the gross negligence or willful misconduct of a Party hereto and except where
a specific remedy is provided in this Agreement, the liability of each Party to the other Party for damages will
be limited to the Monthly Lease Payments paid or payable by Licensee for the Lease Term during which the
damages were incurred. In no event will either Party be liable to the other Party for any incidental, indirect,
special, consequential, exemplary, or punitive damages arising out of or relating to this Agreement, the lease
granted hereunder, the leased fiber provided hereunder, including damages based on loss of revenues, profits or
lost business opportunities, regardless of whether the respective Party has been advised of or could have
foreseen the possibility of such damages.
9.2 Each Party agrees to indemnify, defend and hold the other, its officers, directors,
employees, agents, contractors and its successors and assigns from and against any claims, liabilities, losses,
damages, fines, penalties, and costs (including reasonable attomeys' fees), by reason of any claims or actions
by third parties for (I) bodily injury, including death, (II) damage, loss or destruction of any tangible personal
property (including without limitation the Fiber Optic Conduit System) which third party claims arise out of or
relate to (a) any product or services provided by or on behalf of SUNESYS hereunder, (b) a Party's
performance of or faihae to perform any material term, condition or obligation under this Agreement; (c) any
act or omission of a Party's directors, agents, employees, contractors, representatives or invitees, or (d)
Licensee's or its employees', officers', agents' or Affiliates' use of the Fiber Optic Facilities and conduct of
their respective businesses including without limitation the content of any video, voice or data carried by
Licensee or its customers on the Fiber Optic Facilities.
9.3 Except as otherwise set forth in this Agreement, nothing contained herein will operate as a
limitation on the right of either Party to bring action for damages against any third party based on any act or
omission of such third party as such act or omission may affect the construction, operation, or use of the Fiber
Optic Facilities. Each Party agrees to execute such documents and provide such commercially reasonable
assistance, at the claiming Party's sole expense, as may be reasonably necessary to enable the claiming Party to
pursue any such action against such third party.
10. INSURANCE
The Parties shall both obtain and maintain insurance issued by one or more reputable insurance
carriers which protects the Parties from and against all claims, demands; causes of action, judgments, costs,
including attorneys' fees, expenses and liabilities of insurable kind and nature which may arise or result directly
or indirectly from or by reason of such loss, injury or damage that in any way arises from or is related to this
Agreement or activities undertaken pursuant to this Agreement.
11. COMPLIANCE WITH LAWS
Notwithstanding anything to the contrary in this Agreement, the Parties shall ensure that any and
all activities they perform pursuant to this Agreement shall comply with all applicable laws. Without limiting
the generality of the foregoing, the Parties shall comply with all applicable provisions of i) workmen's
compensation laws, ii) unemployment compensation laws, iii) the Federal Social Security Law, iv) the Fair
Labor Standards Act, and v) all laws, regulations, rules, guidelines, policies, orders, permits, and approvals of
any governmental authority relating to environmental matters and/or occupational safety.
12. DISCLAIMER OF WARRANTIES
EXCEPT AS SPECIFICALLY SET FORTH IN THIS AGREEMENT, SUNESYS MAKES NO
WARRANTIES REGARDING THE SERVICES OR DELIVERABLES PROVIDED UNDER THIS
AGREEMENT AND MAKES NO WARRANTIES EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED
WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
13. SUNESYS' SALES OR DISPOSITIONS
Page 5 of 11
34
S~'� S
Nothing in this Agreement shall prevent or be construed to prevent SUNESYS from selling or
otherwise disposing of any portion of SUNESYS' Conduit System, the Fiber Optic Facilities or other property
of SUNESYS used for Licensee's Fiber Optic Facilities, provided, however, that in the event of a sale or other
disposition, SUNESYS shall condition such sale or other disposition subject to the rights of Licensee under this
Agreement. SUNESYS shall promptly notify Licensee of the proposed disposition of SUNESYS' Conduit
System, Fiber Optic Facilities or other property used by Licensee.
14. LIENS
Licensee shall keep SUNESYS' Conduit System, Fiber Optic Facilities (including Licensee's
Fiber Optic Facilities) and other property of SUNESYS flee from all mechanic's, artisans, materiahnan's,
architect's, or similar services' liens which arise in any way from or as a result of Licensee's activities and cause
any such liens which may arise to be discharged or released immediately upon notification that any such lien
has attached to SUNESYS' property.
15. DEFAULT PROVISIONS AND REMEDIES
15.1 Each of the following shall be deemed an Event of Default by Licensee under this
Agreement:
15.1.1 Failure of Licensee to pay the license fee or any other sum required to be paid
under the terms of this Agreement and such default continues for a period of fourteen (14) days after written
notice thereof to Licensee;
15.1.2 Failure by Licensee to perform or observe any other terms, covenant, agreement or
condition of this Agreement on the part of Licensee to be performed and such default continues for a period of
thirty (30) days after written notice thereof from SUNESYS (provided that if such default cannot be cured
within such thirty (30) day period, this period will be extended if Licensee commences to cure such default
within such thirty (30) day period and proceeds diligently thereafter to effect such cure);
15.1.3 The filing of a tax or mechanic's lien against SUNESYS' Conduit System, Fiber
Optic Facilities or other property of SUNESYS which is not bonded or discharged within thirty (30) days of the
date Licensee receives notice that such lien is filed;
15.1.4 An event of Licensee's bankruptcy (whether voluntary or invohntary) or the
finding that Licensee is insolvent or unable to pay its debts as they come due or the appointment of a receiver
for Licensee's properties, if such bankruptcy, finding or appointment is not dismissed or resolved within sixty
(60) days of any official filing of bankruptcy, insolvency or appointment in a court of competent jurisdiction;
15.1.5 If Licensee knowingly uses Licensee's Fiber Optic Facilities in violation of any law
or in aid of any unlawful act or undertaking;
15.1.6 If Licensee occupies any portion of SUNESYS' Conduit System without having
first been issued a license therefore; or
15.2 Upon the occurrence of an Event of Default, SUNESYS, without further notice to
Licensee in any instance (except where expressly provided for below or by applicable law) may do any one or
more of the following:
15.2.1 Perform, on behalf and at the expense of Licensee, any obligation of Licensee
under this Agreement which Licensee has failed to perform and of which SUNESYS shall have given Licensee
notice, the cost of which performance by SUNESYS shall be payable by Licensee to SUNESYS upon demand;
15.2.2 Elect to terminate Agreement by giving notice of such election to Licensee, in
which event all of the remaining recurring license fees payable for the Term of this Agreement shall become
immediately due and payable by Licensee;
Page 6 of 11
35
SUNTE
15.2.3 Exercise any other legal or equitable right to remedy that it may have.
15.3 All rights and remedies of SUNESYS set forth in this Agreement shall be cumulative, and
none shall exclude any other right or remedy, now or hereafter allowed by or available under any statute,
ordinance, rule of court, or the common law, either at law or in equity, or both.
15.4 The following events or occurrences shall constitute a default by SUNESYS under this
Agreement:
15.4.1 Any material noncompliance by SUNESYS with the terms of this agreement,
15.4.2 Any material breach by SUNESYS of a representation or warranty under this
Agreement.
Licensee shall give prompt written notice to SUNESYS of the occurrence of any default under
this Agreement. If such default continues for seven (7) days after receipt of such notice (provided that if such
default cannot be cured within such seven (7) day period, this period will be extended if SUNESYS continues
to cure such default within such seven (7) day period and proceeds diligently thereafter to effect such cure),
Licensee may at its option, terminate this Agreement and pursue any legal remedies it may have at law or
equity.
15.5 Any reasonable costs and expenses incurred by a party (including, without limitation,
reasonable attorneys' fees) in enforcing any of its rights or remedies under this Agreement shall be repaid to the
party by the breaching Party upon demand.
16. DISPUTES RESOLUTION
If a dispute arises out of or relates to this Agreement or its breach and the dispute cannot be
settled through direct negotiation between the parties, the parties agree to submit the dispute to a sole mediator
selected by the parties, or, at any time at the option of a party, to mediation by the AAA. If such dispute is not
resolved as a result of such mediation, it will be referred to a sole arbitrator selected by the parties within thirty
(30) days after the mediation or in the absence of such selection to AAA arbitration which shall be govemed by
the United States Arbitration Act and judgment on the award may be entered in any court having jurisdiction.
The arbitration shall determine issues of arbitrability, but may not limit, expand or otherwise modify the terms
of this Agreement. The parties, their representatives and other participants and the mediator and arbitrator shall
hold the existence, content and results of mediation and arbitration in confidence. Each party will bear its own
attomeys' fees associated with the mediation and arbitration and will pay all other costs and expenses of the
mediation and arbitration as the rules of the AAA provide.
17. FORCE MAJEURE
Except for payment of the license fee and any other amounts agreed to by the parties, neither
party shall have any liability for its delays or its failure to perform due to: fire, explosion, pest damage, power
failures, strikes or labor disputes, acts of God, the elements, war, civil disturbances, acts of civil or military
authorities or the public enemy, inability to secure raw materials, transportation facilities, fuel or energy
shortages, or other causes beyond its control, whether or not similar to the foregoing.
18. SUCCESSION, ASSIGNABILITY
18.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their
respective permitted successors or assigns.
18.2 Licensee shall not assign, transfer, or dispose this Agreement or any of its rights or
obligations hereunder without prior written consent of SUNESYS, which consent shall not be unreasonably
withheld; provided, however, that Licensee may assign or transfer this Agreement to a controlling or controlled
Page 7 of 11
36
affiliate or to a successor in the event of reorganization, including a merger or sale of substantially of all its
assets (an "Affiliate"), without the consent of the other party. An assignment, transfer or disposition of this
Agreement by Licensee shall not relieve Licensee of any of its obligations under this Agreement.
Notwithstanding the foregoing, Licensee shall not have the right to sub -license to any third party the right to use
or the use of Licensee's Fiber Optic Facilities.
18.3 Neither this Agreement, nor any term or provision hereof, nor any inchision by reference
shall be construed as being for the benefit of any person or entity not a signatory hereto.
19. NOTICES
Any demand, notice or other communication to be given to a party in connection with this
Agreement shall be given in writing and shall be given by personal delivery by registered or certified mail,
retum receipt requested, by telecopy or commercial overnight delivery service addressed to the recipient as set
forth as follows or to such other address, individual or telecopy number as may be designated by notice given
by the party to the other:
SUNESYS:
SUNESYS,LLC
185 Titus Avenue
Warrington, PA 18976
Attention: Senior Counsel
Fax Number: 267.927.2099
LICENSEE:
Riverside County Transportation Commission
4080 Lemon Road, 3'd Floor
P.O. Box 12008
Riverside, CA 92502-2208
Attn:
Fax Number: ( )
Any demand, notice or other communication given by personal delivery shall be conclusively deemed to have
been given on the day of actual delivery thereof and, if given by registered or certified mail return receipt
requested on the date of receipt thereof and, if given by telecopy, the day of transmittal thereof if given during
the normal business hours of the recipient and on the next business day if not given during normal business
hours.
20. NON -WAIVER
No course of dealing, course of performance or failure of either party strictly to enforce any term,
right or condition of this Agreement shall be construed as a waiver of any term, right or condition.
21. CHOICE OF LAW
The construction, interpretation and performance of this Agreement shall be govemed by the law
of the State of Califomia without regard to its conflicts of laws provisions.
22. HEADINGS
All headings contained in this Agreement are inserted for convenience only and are not intended to
affect the meaning or interpretation of this Agreement or any clause.
Page 8 of 11
37
"
"
2 3 . C O N F I D E N T I A L I T Y A N D P R O P R I E T A R Y I N F O R M A T I O N
2 3 . 1 I n c o n n e c t i o n w i t h t h i s A g r e e m e n t , e i t h e r p a r t y m a y f u m i s h t o t h e o t h e r c e r t a i n i n f o r m a t i o n
t h a t i s m a r k e d o r o t h e r w i s e s p e c i f i c a l l y i d e n t i f i e d a s p r o p r i e t a r y o r c o n f i d e n t i a l ( " C o n f i d e n t i a l I n f o r m a t i o n " ) .
T h i s C o n f i d e n t i a l I n f o r m a t i o n m a y i n c l u d e , a m o n g o t h e r t h i n g s , p r i v a t e e a s e m e n t s , l i c e n s e s , u t i l i t y a g r e e m e n t s ,
p e r m i t s , o t h e r r i g h t - o f - w a y g r a n t i n g d o c u m e n t s , s p e c i f i c a t i o n s , d e s i g n s , p l a n s , d r a w i n g s d a t a p r o t o t y p e s , a n d
o t h e r t e c h n i c a l a n d / o r b u s i n e s s i n f o r m a t i o n . F o r p u r p o s e s o f t h i s S e c t i o n 2 3 , t h e p a r t y t h a t d i s c l o s e s
c o n f i d e n t i a l I n f o r m a t i o n i s r e f e r r e d t o a s t h e " D i s c l o s i n g P a r t y " , a n d t h e p a r t y t h a t r e c e i v e s I n f o r m a t i o n i s
r e f e r r e d t o a s t h e " R e c e i v i n g P a r t y " .
2 3 . 2 W h e n C o n f i d e n t i a l I n f o r m a t i o n i s f u r n i s h e d i n t a n g i b l e f o r m , t h e D i s c l o s i n g P a r t y s h a l l m a r k
i t a s p r o p r i e t a r y o r c o n f i d e n t i a l . W h e n C o n f i d e n t i a l I n f o r m a t i o n i s p r o v i d e d o r a l l y , t h e d i s c l o s i n g P a r t y s h a l l , a t
t h e t i m e o f d i s c l o s u r e o r p r o m p t l y t h e r e a f t e r , i d e n t i f y t h e C o n f i d e n t i a l I n f o r m a t i o n a s b e i n g p r o p r i e t a r y o r
c o n f i d e n t i a l .
2 3 . 3 W i t h r e s p e c t t o C o n f i d e n t i a l I n f o r m a t i o n d i s c l o s e d u n d e r t h i s A g r e e m e n t , t h e R e c e i v i n g P a r r y
a n d i t s e m p l o y e e s s h a l l :
( a )
h o l d t h e C o n f i d e n t i a l I n f o r m a t i o n i n c o n f i d e n c e , e x e r c i s i n g a d e g r e e o f c a r e n o t l e s s t h a n
t h e c a r e u s e d b y t h e R e c e i v i n g P a r t y t o p r o t e c t i t s o w n p r o p r i e t a r y o r c o n f i d e n t i a l
i n f o r m a t i o n t h a t i t d o e s n o t w i s h t o d i s c l o s e .
( b ) r e s t r i c t d i s c l o s u r e o f t h e C o n f i d e n t i a l I n f o r m a t i o n s o l e l y t o t h o s e o f i t s e m p l o y e e s a n d
s u c h R e c e i v i n g P a r t y ' s c o u n s e l a n d o u t s i d e a u d i t o r s w h o ( i ) h a v e a n e e d t o k n o w i n
c o n n e c t i o n w i t h t h e p e r f o r m a n c e o f t h i s A g r e e m e n t , a n d ( i i ) a g r e e t o b e b o u n d b y t h e
c o n f i d e n t i a l i t y o b l i g a t i o n s s e t f o r t h h e r e i n ; a n d n o t d i s c l o s e t h e C o n f i d e n t i a l I n f o r m a t i o n
t o a n y o t h e r p e r s o n o r e n t i t y w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f t h e D i s c l o s i n g P a r t y ;
( c ) a d v i s e t h o s e e m p l o y e e s o f t h e i r o b l i g a t i o n s w i t h r e s p e c t t o t h e C o n f i d e n t i a l I n f o r m a t i o n ;
a n d
( d ) u s e t h e C o n f i d e n t i a l I n f o r m a t i o n o n l y i n c o n n e c t i o n w i t h t h e p e r f o r m a n c e o f t h i s
A g r e e m e n t , e x c e p t a s t h e D i s c l o s i n g P a r t y m a y o t h e r w i s e a g r e e i n w r i t i n g .
2 3 . 4 C o n f i d e n t i a l I n f o r m a t i o n s h a l l b e d e e m e d t h e p r o p e r t y o f t h e D i s c l o s i n g P a r t y . U p o n w r i t t e n
r e q u e s t o f t h e D i s c l o s i n g P a r t y , t h e R e c e i v i n g P a r t y s h a l l r e t u m a l l C o n f i d e n t i a l I n f o r m a t i o n r e c e i v e d i n
t a n g i b l e f o r m , e x c e p t t h a t e a c h p a r t y ' s l e g a l c o u n s e l m a y r e t a i n o n e c o p y i n i t s f i l e s s o l e l y t o p r o v i d e a r e c o r d
o f s u c h C o n f i d e n t i a l I n f o r m a t i o n f o r a r c h i v a l p u r p o s e s . I f t h e R e c e i v i n g P a r t y l o s e s o r m a k e s a n u n a u t h o r i z e d
d i s c l o s u r e o f C o n f i d e n t i a l I n f o r m a t i o n i t s h a l l n o t i f y t h e D i s c l o s i n g P a r t y a n d u s e r e a s o n a b l e e f f o r t s t o r e t r i e v e
t h e C o n f i d e n t i a l I n f o r m a t i o n .
2 3 . 5 T h e R e c e i v i n g P a r t y s h a l l h a v e n o o b l i g a t i o n t o p r e s e r v e t h e p r o p r i e t a r y n a t u r e o f
C o n f i d e n t i a l I n f o r m a t i o n w h i c h :
( a ) w a s p r e v i o u s l y k n o w n t o t h e R e c e i v i n g P a r t y f r e e o f a n y o b l i g a t i o n t o k e e p i t
c o n f i d e n t i a l ; o r .
( b ) i s o r b e c o m e s p u b l i c l y a v a i l a b l e b y m e a n s o t h e r t h a n u n a u t h o r i z e d d i s c l o s u r e ; o r
( c ) i s d e v e l o p e d b y o r o n b e h a l f o f t h e R e c e i v i n g P a r t y i n d e p e n d e n t l y o f a n y C o n f i d e n t i a l
I n f o r m a t i o n f u r n i s h e d u n d e r t h i s A g r e e m e n t ; o r
( d ) i s r e c e i v e d f r o m a t h i r d p a r t y w h o s e d i s c l o s u r e d o e s n o t v i o l a t e a n y c o n f i d e n t i a l i t y
o b l i g a t i o n t o t h e k n o w l e d g e o f t h e r e c e i v i n g p a r t y .
P a g e 9 o f 1 1
3 8
SUNg .
23.6 If the Receiving Party is required to disclose the Disclosing Party's Confidential
Information by an order or a lawful process of a court or governmental body, the Receiving Party shall
promptly notify the disclosing Party, and shall cooperate with the Disclosing Party in seeking reasonable
protective arrangements before the Confidential Information is produced.
23.7 Each party agrees that the Disclosing Party would be irreparably injured by a breach of this
Section 23 by the Receiving Party or its representatives and that the Disclosing Party may be entitled to
equitable relief, including injunctive relief and specified performance, in the event of any breach of the
provisions of this Section 23. Such remedies shall not be deemed to be the exclusive remedies for a breach of
this Section 23, but shall be in addition to all other remedies available at law or in equity.
24. REQUIRED RIGHTS
SUNESYS covenants that it will, to the best of its knowledge, have obtained by the time the
Licensee's Fiber Optic Facilities are made available to Licensee (and will use commercially reasonable efforts
to cause to remain in effect during the term of this Agreement) easement, leases, licenses, fee interests, rights
of -way, permits, authorizations and other rights necessary and requisite to enable SUNESYS to grant the
License to Licensee ("Required Rights"). Subject to the foregoing obligations of SUNESYS, Licensee is
accepting the License on an "AS IS, WHERE IS" basis and receiving its interests in Licensee's Fiber Optic
Facilities only to the extent such interests are held by SUNESYS.
25. REPRESENTATIONS AND WARRANTIES
Each party represents and warrants that: (i) it has full right and authority to enter into, execute,
deliver and perform its obligations under this Agreement; (ii) this Agreement constitutes a legal, valid and
binding obligation enforceable against such party in accordance with its terms, subject to bankruptcy,
insolvency, creditors' rights and general equitable principles; and (iii) its execution of and performance under
this Agreement shall not violate any applicable existing regulations, rules, statutes or court orders of any local,
state or federal government agency, court, or body.
26. CALIFORNIA PUBLIC UTILITY COMMISSION REVIEW
This Agreement shall not become finally effective until it has been submitted to the California
Public Utility Commission for review and the time for such review has expired.
27. ENTIRE AGREEMENT
The tem.'s and conditions contained in this Agreement supersede all prior oral or written
understandings between the parties and constitute the entire agreement between them conceming the subject
matter of this Agreement. There are no understandings or representations, express or implied, not expressly set
forth in this Agreement. This Agreement shall not be modified or amended except by a writing signed by the
party to be charged.
[Signatures appear on the following page.]
Page 10 of 11
39
SILJN
IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their duly
authorized representatives.
SUNESYS,LLC
By:
Name:
Title:
Date:
RIVERSIDE COUNTY TRANSPORTATION
COMMISSION
By:
Name:
Title:
Date:
Page 11 of 11
40
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
March 22, 2010
TO:
Western Riverside County Programs and Projects Committee
FROM:
Min Saysay, Right of Way Manager
THROUGH:
Marlin Feenstra, Project Delivery Director
SUBJECT:
Agreement with Epic Land Solutions, Inc. to Provide Property
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Approve Agreement No. 10-51-074-00 with Epic Land Solutions, Inc. (Epic),
for property management support services for Commission -owned parcels for
two years at a not to exceed amount of $970,000 and one option year for
an additional $485,000;
2) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement, including the option year, on behalf of the Commission; and
3) Forward to the Commission for final action.
BACKGROUND INFORMATION:
In 1993, the Commission acquired the San Jacinto Branch Line (SJBL) and various
easement rights on the San Bernardino Subdivision from the Atchison, Topeka, and
Santa Fe Railway Company (AT&SF), currently known as the Burlington Northern
Santa Fe Railway Company (BNSF). The purpose of the acquisition was to enable
the future development of commuter rail operations in Riverside County, including
the Perris Valley Line (PVL), which extends from Highgrove to the SJBL intersection
with 1-215 near Romoland.
The SJBL acquisition included over 600 licenses and leases covering private,
government, and utility owned facilities such as wire lines, pipelines, cables, as
well as fee interest in property that was later determined to be in excess of the
Commission's foreseeable needs.
In November 2003, the Commission approved Agreement No. 04-51-030-00 to
Epic for Phase 1 of the property management support services project, focusing
primarily on identifying all private, government, and utility -owned facilities within
the SJBL, maximizing revenue of Commission -owned parcels, reducing liability
exposure, and assessing needs for a comprehensive property inventory database.
Agenda Item 11
41
Under Phase 1 services, Epic:
• Copied and reviewed approximately 370 licenses, leases, and easements
within the PVL;
• Performed field inspections of the 22-mile length of the PVL, leading to
identifying locations covered by the 370 contracts, including GPS
coordinates, non -compliant uses, encroachments, safety related issues and
potential liabilities, and photographs of each facility;
• Marketed and sold properties amounting to $15.5 million in sales proceeds;
• Developed the RCTC Global Application (RGA) database that covers all
Commission -owned properties;
• Reviewed as -built drawings for numerous utility facilities;
• Created aerial photographs of the entire PVL, showing existing contracts and
encroachments;
• Coordinated the consolidation of 19 billboards owned by Lamar Advertising
into one contract and increased annual revenues from $45,000 to
$16 5, 000;
• Initiated a rigorous valuation process that resulted in increasing an offer from
Metropolitan Water District for a pipeline right of way from $171,000 to
$1.1 million;
• Recommended and effected termination of 31 contracts located along the
abandoned right of way that were no longer in use;
• Provided utility information to the PVL design team to assist in identifying
conflicts;
• Began a resolution process to determine which contracts should be updated
(including revenue potential), which should be terminated, and disposition of
encroachments and contract violations; and
• Completed the conveyance to Caltrans of properties along State Route 74
that were needed in the widening of that highway between Lake Elsinore and
Perris;
Phase 2 of Epic's provision of property management support services included the
marketing and sale of various Commission -owned properties, conveyance of
parcels to Caltrans, incorporating GIS and County Assessor data into the RGA
database, and other special project assignments. The various special assignments
were detailed in subsequent amendments to the agreement that were brought
before the Commission for review and authorization, resulting in a total contract
value of $1,616,161 during the six -year period of performance.
Authorization of a proposed third and final phase of the property management
support services project is hereby requested under a separate sole source
agreement with Epic. Phase 3 services are required of Epic in order to close out
the various projects initiated by Epic under the prior phases and to initiate current
requirements including:
Agenda Item 11
42
•
•
•
"
" D e v e l o p a m e t h o d o l o g y t o b e u s e d i n d e t e r m i n i n g a n n u a l f e e s f o r l i c e n s e s
c o v e r i n g u t i l i t i e s a n d o t h e r p r i v a t e u s e s o f t h e C o m m i s s i o n ' s p r o p e r t y ;
" C o m p l e t e t h e r e s o l u t i o n p r o c e s s f o r P V L c o n t r a c t s b e g u n a s d e s c r i b e d
a b o v e , i n c l u d i n g d e v e l o p m e n t o f a c t i o n p l a n s t o i n c r e a s e r e v e n u e s , u p d a t e
c o n t r a c t s , p r e p a r e n e w l i c e n s e s f o r a c c e p t a b l e e n c r o a c h m e n t s , r e m o v e
u n a c c e p t a b l e e n c r o a c h m e n t s , a n d r e s o l v e s a f e t y a n d l i a b i l i t y i s s u e s ;
" D i s p o s e o f e x c e s s l a n d s f r o m t h e S R - 7 4 w i d e n i n g p r o j e c t d e s c r i b e d a b o v e ,
a s w e l l a s o t h e r p o s s i b l e p r o p e r t i e s , i . e . , B o x S p r i n g s , A r l i n g t o n S t a t i o n , a n d
t h e O l d R a m o n a s t a t i o n g r o u n d s ;
" A p p l y a n d c o m p l e t e t h e r e s o l u t i o n p r o c e s s f o r t h e l i c e n s e s , l e a s e s , a n d
e a s e m e n t s a l o n g t h e r e m a i n d e r o f t h e S J B L b e y o n d t h e e n d o f t h e P V L f r o m
R o m o l a n d t h r o u g h W i n c h e s t e r , H e m e t , a n d S a n J a c i n t o , a s w e l l a s t h e
O r a n g e E m p i r e R a i l w a y M u s e u m l i n e i n P e r r i s ; a n d
" P r o v i d e c o n t i n u i n g m a i n t e n a n c e a n d u p d a t i n g o f t h e R G A d a t a b a s e , i n c l u d i n g
t h e c o n t i n u i n g r e c o n c i l i a t i o n o f a s s e s s o r p a r c e l n u m b e r s w i t h t h e r e c o r d s o f
t h e C o u n t y A s s e s s o r a s a n d w h e n t h e y a r e c h a n g e d .
D u e t o i t s a c c u m u l a t e d k n o w l e d g e a n d d e v e l o p m e n t o f v a r i o u s p r o p e r t y
m a n a g e m e n t p r o j e c t s , r e s o u r c e s , a n d d a t a b a s e s a s s o c i a t e d w i t h t h e m u l t i t u d e o f
C o m m i s s i o n - o w n e d p r o p e r t i e s , i n c l u d i n g b u t n o t l i m i t e d t o t h o s e a l o n g t h e S B J L ,
E p i c i s t h e o n l y f i r m t h a t c a n e f f i c i e n t l y c o m p l e t e t h e t a s k s d e s c r i b e d a b o v e .
C o m p l e t i o n o f t h e f o r e g o i n g s e r v i c e s b y E p i c , h o w e v e r , w i l l p r o v i d e t h e
C o m m i s s i o n w i t h t h e t o o l s n e c e s s a r y t o s e e k a c o m p e t i t i v e s o l u t i o n f o r f u t u r e
p r o p e r t y m a n a g e m e n t s u p p o r t s e r v i c e s .
S t a f f d e v e l o p e d a s c o p e o f w o r k a n d a c o s t e s t i m a t e f o r t h e s e r v i c e s c o v e r e d b y
t h e a g r e e m e n t . T h e c o s t e s t i m a t e i s b a s e d o n t h e n u m b e r o f h o u r s t h a t m a y b e
r e q u i r e d t o p e r f o r m t h e s e r v i c e s a n d t h e h o u r l y r a t e s o f E p i c ' s s t a f f .
C O M M I T T E E R E C O M M E N D A T I O N A N D D I R E C T I O N :
D u r i n g c o n s i d e r a t i o n o f t h i s i t e m b y t h e W e s t e r n R i v e r s i d e C o u n t y P r o j e c t s a n d
P r o g r a m s C o m m i t t e e a t i t s F e b r u a r y 2 2 m e e t i n g , s t a f f w a s d i r e c t e d t o r e t u r n t o t h e
c o n t r a c t o r a n d r e n e g o t i a t e f o r a r e d u c t i o n i n o v e r a l l c o s t o f t h e c o n t r a c t . T h e
C o m m i t t e e ' s d i r e c t i o n w a s b a s e d o n t h e e c o n o m i c c l i m a t e a n d c h a l l e n g e s c u r r e n t l y
f a c e d i n R i v e r s i d e C o u n t y . T h e C o m m i t t e e v o i c e d i t s c o n c e r n t h a t s i n c e t h i s
c o n t r a c t h a s b e e n i n p l a c e s i n c e 2 0 0 3 , t h e c o n t r a c t r a t e s h o u l d b e r e v i s i t e d a n d
r e d u c e d f o r t h e e x t e n s i o n p e r i o d .
T h e s e r v i c e s o u t l i n e d a b o v e w i l l b e p r o v i d e d b y E p i c f o r $ 9 7 0 , 0 0 0 f o r t h e t e r m o f
t h e c o n t r a c t a n d $ 4 8 5 , 0 0 0 f o r t h e o p t i o n y e a r . T h i s r e p r e s e n t s a 3 0 % ( o r
$ 4 5 , 0 0 0 ) r e d u c t i o n i n i t s p r o f i t f r o m t h e o r i g i n a l s t a f f r e c o m m e n d a t i o n p r e s e n t e d
t o t h e C o m m i t t e e o n F e b r u a r y 2 2 , 2 0 1 0 .
A g e n d a I t e m 1 1
4 3
The Committee further inquired about the responsibilities of the Relationship
Manager and the basis for its hourly rate. The Relationship Manager for Epic is
Ms. Holly Rockwell, who is the principal/president of the company. The original
summary should have listed her under that title. Relationship Manager is not a title
or job description typically used in Commission contracts and that item has been
corrected. Ms. Rockwell's responsibilities include the following:
• Liaising with federal and state agencies on questions related to Commission -
owned properties;
• Ensuring quality control of all Epic's work product prior to submission to
Commission staff;
• Handling some of the more complex Commission property transactions,
particularly those requiring history of Commission -owned properties;
• Making presentations at public meetings on behalf of the Commission;
• Representing Epic at bi-weekly project reviews with Commission staff; and
• Supporting Commission staff on an as -needed basis.
Ms. Rockwell's billable rate is $178.13, which is based on a rate audited last year
in conformity with Federal Acquisition Regulations. Principals for other right of
way firms of similar size and services, bill at $175 to $200 per hour.
Ms. Rockwell's overall proposed billable time represents around 7% of the overall
contract. Her expertise and history with the Commission give her a unique value
that cannot easily be replaced by another contractor.
Financial Information
Yes
FY 2009l10
$291,000
In Fiscal Year Budget:
N/A
Year:
FY
2010/11 +
Amount:
679,000
Source of Funds:
Measure A, Lease Revenues,
Property Sales
Budget Ad ustment:
No
GL/Project
105 51 65520 $ 776,000
Accounting No.:
105 52 65520 $ 194,000
Fiscal Procedures Approved:
�,ua4mn
Date:
3/15/10
Attachments:
1) Property Management Scope of Work
2) Property Management Cost Estimate
3) Proposed Agreement with Epic Land Solutions, Inc.
Agenda Item 11
44
•
•
Attachment 1
PROPERTY MANAGEMENT SUPPORT SERVICES
SCOPE OF WORK
1. On -Call Services (PMA6)
On -call services covers any ad hoc requests related to existing RCTC properties.
Examples of work performed in the past six years on an ad hoc basis include:
• Analyzing title issues on previously acquired RCTC properties
• Providing real estate or right of way information for insurance, financial,
operational or legal -based issues
• Analyzing impacts resulting from zoning changes on RCTC properties
• Correcting assessor information about RCTC properties
• Resolving right of way issues with BNSF
• Providing relevant real estate or right of way information necessary to evaluate
proposals from developers, associations or other members of the public
• GIS mapping for presentations or exhibits
• Surveys to determine land boundaries or defining access easements (a budget of
$15,000 has been included for small projects; it is assumed that any large projects
will be contracted directly by RCTC)
2. SR-74 Excess Lands (PMA10)
In the last three years, Epic has completed the conveyance to Caltrans of the SR-74
properties. At this stage, Caltrans is identifying the excess lands related to that project.
As of right now, there are anticipated to be 27 excess properties. Some adjacent property
owners have expressed interest in slivers that are unlikely to be sellable to any other
party. We anticipate the following next steps:.
• Coordinating with Caltrans on finalizing documentation related to excess lands
• Preparing background information/presentations for RCTC on each of the excess
properties (including GIS maps)
• Determining which properties qualify for sales to adjacent owners in accordance
with Caltrans and State of California requirements
• Preparing and sending public agency notifications
• Drafting RFP's and preparing marketing information
• Conducting marketing meetings and responding to potential buyer questions
• Reviewing and summarizing bids and making recommendation to RCTC
• Overseeing escrow
3. New Licenses (PMA12)
Epic has supported RCTC staff on preparing new or renewed licenses and anticipates
continuing those activities, including:
• Researching property boundaries and other issues potentially impacting granting
of licenses
• Performing cost estimates for rental values
45
" L i a i s i n g / n e g o t i a t i n g w i t h l i c e n s e a p p l i c a n t s
" P r e p a r i n g l i c e n s e s a n d / o r s u p p o r t i n g d o c u m e n t a t i o n f o r l i c e n s e s a s r e q u e s t e d b y
R C T C
4 . R C T C G l o b a l A p p l i c a t i o n / R G A ( P M C 1 )
T h e G l o b a l D a t a b a s e i s d e v e l o p e d , i n s t a l l e d a n d o p e r a t i n g o n R C T C a n d E p i c c o m p u t e r s
t o m a i n t a i n i n f o r m a t i o n o n R C T C p r o p e r t i e s , l i c e n s e s a n d a p p l i c a t i o n s f o r l i c e n s e s . T h e
a d d i t i o n a l f u n c t i o n a l a d d i t i o n s a n d d a t a b a s e s e r v i c e s a n t i c i p a t e d o v e r t h e n e x t t w o y e a r s
i n c l u d e :
" I n s t a l l i n g a n d t r a i n i n g f o r R G A G I S P h a s e 1 w h i c h a l l o w s u s e r s t o v i e w a l l
R C T C o w n e d p r o p e r t i e s o n a d y n a m i c m a p .
" D e v e l o p m e n t a n d r o l l o u t o f R G A G I S P h a s e 2 w h i c h w i l l d i s p l a y l i c e n s e s t h a t
h a v e a l r e a d y b e e n d i g i t i z e d i n r e s p o n s e t o s p e c i f i c R C T C r e q u e s t s s u c h a s t h e
d o u b l e t r a c k a n a l y s i s
" D e v e l o p m e n t a n d r o l l o u t o f R G A G I S P h a s e 3 , i n c l u d i n g d i g i t i z a t i o n o f
r e m a i n i n g u t i l i t y l i c e n s e s o n P V L a n d S a n J a c r e m a i n d e r
" D e v e l o p m e n t a n d r o l l o u t o f R G A G I S P h a s e 4 w h i c h w i l l i n c l u d e d i g i t i z a t i o n o f
a l l r e m a i n i n g u t i l i t y , g o v e r n m e n t a n d p r i v a t e u s e l i c e n s e s o n R C T C s t a t i o n
p r o p e r t i e s
" D a t a c o m p a r i s o n s w i t h a s s e s s o r t o r e s o l v e a s s e s s o r d i s c r e p a n c i e s
" R G A m a i n t e n a n c e t a s k s ( m o n i t o r i n g s e r v e r s p a c e s i z e f o r a t t a c h m e n t s a n d G I S )
" A d h o c G I S m a p s a n d d a t a b a s e r e p o r t s
" S u p p o r t o f t h u d p a r t y i n s t a l l a t i o n s ( E p i c , B e c h t e l , B B & K a n d f u t u r e t h i r d p a r t i e s )
" A s - n e e d e d d a t a b a s e m o d i f i c a t i o n s o r a d d i t i o n s o f f u t u r e f u n c t i o n s ( i n c l u d e s
d e v e l o p m e n t , t e s t i n g , a n d d e p l o y m e n t )
5 . E x c e s s L a n d S a l e s ( P M D 2 )
I n t h e p a s t , E p i c h a s p e r f o r m e d s e r v i c e s t o a s s i s t R C T C i n p r e p a r i n g , m a r k e t i n g a n d
s e l l i n g e x c e s s l a n d p a r c e l s . P r e v i o u s e x c e s s l a n d s a l e s h a n d l e d b y E p i c i n c l u d e d : P i e r c e
S t r e e t , C o r o n a D e p o t , l - 2 1 5 a b a n d o n e d r a i l r / w , a n d M a d i s o n S t a t i o n . P o t e n t i a l p a r c e l s
t h a t m a y b e d e c l a r e d e x c e s s l a n d i n t h e n e x t t h r e e y e a r s i n c l u d e : P e r r i s W y e , A r l i n g t o n
S t a t i o n , a n d B o x S p r i n g s Q u a r r y . F o r e x c e s s l a n d p a r c e l s , E p i c w i l l :
" P r e p a r e a n d s e n d p u b l i c a g e n c y n o t i f i c a t i o n s
" D r a f t R F P a n d m a r k e t i n g i n f o r m a t i o n
" C o n d u c t m a r k e t i n g m e e t i n g s a n d r e s p o n d s t o p o t e n t i a l b u y e r q u e s t i o n s
" R e v i e w a n d s u m m a r i z e s b i d s a n d m a k e s r e c o m m e n d a t i o n t o R C T C
" O v e r s e e e s c r o w
F o r b u d g e t p u r p o s e s , w e h a v e a s s u m e d o n e p r o p e r t y w i l l b e s o l d i n t h e n e x t t h r e e y e a r s .
6 . E n c r o a c h m e n t R e s o l u t i o n ( P M F 1 )
"
"
4 6
As a public agency, RCTC is always subject to unauthorized uses of its properties: Epic
will assist in monitoring RCTC properties and identifying and resolving encroachments.
Past encroachments which Epic has identified and/or resolved include personal property
and structures on Arlington Station, crops on a future highway 79 parcel in Hemet, a car
dealership on the railroad right of way in Hemet, and unauthorized access over Pedley
station. Specific tasks for this area include:
• Researching rights and property lines to assess encroachments
• Identifying owners of encroachments
• Preparing notification letters for encroachments
• Negotiating for encroachment removal or new license
• Preparing documentation for legal support if eviction or other legal action is
required
7. PVL Tenant Contract Resolution (PMJ1)
Over the past two years, Epic has reviewed all of the contracts (including licenses, leases
and easements) on the Perris Valley Line and performed site visits to determine
adherence to contract terms and identify encroachments. Approximately 410 contracts
and 129 encroachments have been identified on the Perris Valley Line. The efforts have
been tremendously helpful for both the preliminary engineering team and the utility
relocation team in performing design and assessing risk.
Activities anticipated for the next period include resolving the items that were identified
in the review include:
• Upgrading license terms to reflect current indemnification clauses
• Updating the fair market rent of contracts
• Enforcing existing license terms for non -conforming uses
• Entering into new licenses for previously unlicensed uses
• Defining the scope of work for surveys to determine encroachments (for purposes
of this scope and fees, it is assumed that RCTC will contract directly for the
survey work utilizing a scope developed by Epic)
• Working with owners to remove unauthorized, unacceptable encroachments
• Entering into master agreements with utilities
• Providing contract information to the preliminary engineering team and utility
relocation teams
8. Non-PVL Tenant Contract Review and Resolution (PMJ2)
The tenant contracts for the Perris Valley Line have been a higher priority than the San
Jac remainder. As such, the contracts for the non-PVL portions of RCTC property have
not yet been reviewed. We anticipate approximately 200 licenses, leases and easements
for which Epic will perform the following:
• Review contract and input information into RGA
• Perform site visit to confirm use complies with contract
47
" T a k e p i c t u r e s o f f a c i l i t i e s a n d u p l o a d i n t o R G A
" S c a n a n d a t t a c h c o n t r a c t s a n d a d d i t i o n a l d o c u m e n t a t i o n i n t o d a t a b a s e
" I d e n t i f y u n a u t h o r i z e d e n c r o a c h m e n t s
" R e c o m m e n d a n d i m p l e m e n t r e s o l u t i o n s . R e s o l u t i o n s m a y i n c l u d e :
i . U p g r a d i n g l i c e n s e t e r m s t o r e f l e c t c u r r e n t i n d e m n i f i c a t i o n c l a u s e s
i i . E n f o r c i n g e x i s t i n g l i c e n s e t e r m s f o r n o n - c o n f o r m i n g u s e s
i i i . U p d a t i n g t h e f a i r m a r k e t r e n t o f c o n t r a c t s
i v . E n t e r i n g i n t o n e w l i c e n s e s f o r p r e v i o u s l y u n l i c e n s e d u s e s
v . W o r k i n g w i t h 3 ` a p a r t i e s t o r e m o v e u n a u t h o r i z e d e n c r o a c h m e n t s
v i . E n t e r i n g i n t o m a s t e r a g r e e m e n t s w i t h u t i l i t i e s
v i i . D e f i n i n g s c o p e o f w o r k f o r s u r v e y s t o d e f i n e e n c r o a c h m e n t s
9 . P r o p e r t y I n f o r m a t i o n U p d a t e s ( P M J 3 )
E p i c h a s i n p u t a l l p r o p e r t i e s c u r r e n t l y m a i n t a i n e d b y R C T C i n t h e R G A d a t a b a s e . I t i s
a n t i c i p a t e d t h a t t h e r e w i l l b e a d d i t i o n a l w o r k t o b e p e r f o r m e d i n c l u d i n g :
" R e c o n c i l i n g i n f o r m a t i o n i n R G A t o t h e a s s e s s o r i n f o r m a t i o n . O u r e x p e r i e n c e i n
t h e p a s t i s t h a t t h e a s s e s s o r d o e s n o t a l w a y s h a v e c u r r e n t o r a c c u r a t e i n f o r m a t i o n
a b o u t R C T C p r o p e r t i e s . A s a r e s u l t , o f f i c i a l n o t i c e s ( s u c h a s z o n i n g c h a n g e s ,
o r d i n a n c e e n f o r c e m e n t s , e t c ) g o t o i n c o r r e c t a d d r e s s e s a n d p a r t i e s . A l s o ,
f r e q u e n t l y p a r c e l s p l i t s a r e n o t a c c o u n t e d f o r b y t h e a s s e s s o r w h i c h c a u s e s i s s u e s
w h e n R C T C u t i l i z e s o r s e l l s t h e p r o p e r t y .
" I n p u t t i n g n e w l y a c q u i r e d p r o p e r t i e s i n t o t h e d a t a b a s e
" I m p o r t i n g a n d v a l i d a t i n g i n f o r m a t i o n f r o m o t h e r R C T C c o n s u l t a n t s
1 0 . E a s e m e n t t o F e e c o n v e r s i o n ( P M J 4 )
T h e S a n J a c i n t o B r a n c h L i n e w a s o r i g i n a l l y p u r c h a s e d p a r t i a l l y i n f e e a n d p a r t i a l l y i n
e a s e m e n t w i t h a n o p t i o n t o c o n v e r t t o f e e . O v e r t h e p a s t f e w y e a r s , E p i c h a s b e e n
a s s i s t i n g t h e c o m m i s s i o n i n c o n v e r t i n g t h e e a s e m e n t t o f e e . A p p r o x i m a t e l y 1 0 p a r c e l s
r e m a i n t o b e c o n v e r t e d . S p e c i f i c s t e p s i n o r d e r t o c o n v e r t t h e e a s e m e n t t o f e e i n c l u d e :
" D r a f t s c o p e o f w o r k a n d c o o r d i n a t e P h a s e 1 a n d P h a s e 2 r e p o r t s ( a c t u a l
e n v i r o n m e n t a l w o r k t o b e p e r f o r m e d b y R C T C c o n s u l t a n t s )
" L i a i s e w i t h B N S F t o c o n v e r t e a s e m e n t t o f e e
" W o r k w i t h t i t l e c o m p a n y t o p r o v i d e d o c u m e n t a t i o n a n d s u p p o r t i n g i n f o r m a t i o n t o
o b t a i n t i t l e i n s u r a n c e
1 1 . C a l t r a n s E n c r o a c h m e n t / O l e a n d e r S w a p ( P M J 5 )
O v e r t h e p a s t y e a r , E p i c h a s b e e n w o r k i n g w i t h R C T C a n d C a l t r a n s t o r e s o l v e a q u e s t i o n
a s t o t h e c o r r e c t b o u n d a r y l i n e b e t w e e n t h e 2 1 5 a n d t h e S a n J a c i n t o B r a n c h L i n e n e a r
O l e a n d e r e x t e n d i n g n o r t h e r l y t o V a n B u r e n . O v e r t h e u p c o m i n g p e r i o d , E p i c a n t i c i p a t e s :
" P r o v i d i n g b a c k g r o u n d i n f o t o C a l t r a n s a n d l e g a l c o u n s e l t o a s s i s t i n r e s o l u t i o n
" C o o r d i n a t i n g w i t h C a l t r a n s e n g i n e e r i n g t o d e f i n e c o r r e c t b o u n d a r y l i n e
" N e g o t i a t i n g r e s o l u t i o n o f d r a i n a g e c u l v e r t s i n c o n f l i c t w i t h P V L
4 8
"
" C o o r d i n a t i n g f e n c e r e l o c a t i o n s , a s a p p r o p r i a t e
" P a r t i c i p a t i n g i n m e e t i n g s w i t h C a l t r a n s
" P r e p a r i n g a n d c o o r d i n a t i n g e x e c u t i o n o f c o n v e y a n c e d e e d s
1 2 . P r o j e c t M a n a g e m e n t ( P M )
O n g o i n g p r o j e c t m a n a g e m e n t e n c o m p a s s e s a l l t h e a c t i v i t i e s t o r e p o r t , o v e r s e e a n d
m o n i t o r a l l r i g h t o f w a y a c t i v i t i e s u n d e r t h e P r o p e r t y M a n a g e m e n t c o n t r a c t . S p e c i f i c a l l y ,
t h e f o l l o w i n g s t e p s a r e i n c l u d e d u n d e r p r o j e c t m a n a g e m e n t :
" P a r t i c i p a t i o n i n b i - m o n t h l y m e e t i n g s w i t h R C T C
" P r e p a r a t i o n a n d d i s t r i b u t i o n o f s t a t u s r e p o r t s b i - m o n t h l y
4 9
Os
LEZ48'01$
00'001$
0699191
L£'ZbL'OL $
8Z'4£L $
08 1 L96euelq pelwd
1
suen3'NL
3913
009L0'0E$
00'05 LS
0B9019W
00'9Z6'6Z $
£9'641 $
00Z LoSeuelq pelad
Jos!eN.w
49
uopnlosaa
11e9ugoeaou3 'LdWd
111311 '9Z$
19'940'9Z$
P9'1LZ'S$
00'SZ1$
9899111111
48'990'S $
Zing $
SL
1 L01919119000 Wee
L9400'1
o!d3
ZL'ZL0'9$
00'9Z L$
969e19,11
ZL'L46'L $
LIY6L $
001
Loleu!yoo0 mm
LaPuyA 'S
303
£L'£99'4$
00'0E14
86e0IIW
EL'C94'4 $
EL'9LL $
BZ
ledpuud
Ilem3100a 1..1
o!d3
CL' 121'9S
00'9Z13
a6e0II1$
EL'990'8 $
8Z'4C1 $
09
LaBeuely paloLd
suen3 m
o!d3
purl sseox3 'ZOWd
00'09L'1.114
00'OeL`LL LS
one L'SS
00'0E L'S $
0£19 $
001
1sA!eu9 ssegele0
4319M'1
o!d3
9Z'Z99'9$
00'0917$
959911114
9Z714'S $
ZL'b5 $
001
Ls/geuy y!
119903'8
303
00'0017'11S
00'004'11 $
00'411 $
001
LawweLBold
esegele0
L!emoN'!
o!d3
C9'04L'C$
E9'04L'£ $
C9'641 $
SZ
LaBeuelq loafmd
Las!eN •w
o!d3
LE'BLB'CZ$
LC'SLfi$Z $
1.9199 $
OSE
LoleulpLoo0 so
xop 'S
303
09Z9Z'81$
00'094$
e0ee1111
OS'Zi.e'Ll $
90'68 $
00Z
LeBeuell goal
Leuuem8'8
o09
00'000'ZS
00'000'Z $
00'001 $
OZ
SIO
LeWlald T
adeosoa0
00'000'0ES
00'000'0£ $
00'001 $
00E
LawweLOad
asegele0
sggo0.0
sggo0
9Z'901,'LLS
00'005'Z$
Iane31
SZ'906'9 $
EL'BL I. $
OS
La6eueLy/uos!npy
dweoaen0.0
o!d3
YON •LOWd
L L'IZC'OZS
9L'L94'OC$
26102'09$
391bOEb1$
L9'YOE'41 S
L4'BL $
091
Loleu!pLoo3m/8
Lapuyq'g
o1d3
00'966'IZS
00'0S4$
989911l11
00'949'LZ $
£9841 $
941
LeBeueol LoafoLd
Las!eH.w
003
Z1709'41$
ZL'Z09'41 $
9Z'4E1 $
901.
loBeusw baled
suen3'M
303
sesuaoll maN 'Z LtlWd
40'BZA13$
9Z'ZC6'0Z$
021900 IS
694LOL'LC$
69'LOL'LE $
Z6'89 $
049
mAleuy W8
aaNOyy'H
003
Z6191'41$
00'09b$
e69e161
Z6' LOL'CI. $
19'89 $
00Z
Loleu pLoo0 S!0
xo0 •S
o!d3
El'EOL'EZ$
00'000.9$
Buls9aenpy
EL'EOL'91 $
£L'9LL $
901
iedpuod
110”01008'41
003
99'960'6ZS
00'006S
98e911144
99'961'9Z $
9Z'b£L $
OLZ
Le6euew>7afad
suen3 .AA
0!d3
spue1
sseox3 4L-21S'0 Ltl91d
9Z'sts'e4S
Lrwees$
9L11.9'91.1.$
51'9661,Z$
034LL'91.$
"ALnS
St'LZZ'9 $
L9'99 $
OZL
301e1991000 SIJ
xop'S
0!d3
OS'LE.L'LL$
00'0SbS
98e00141
05Y99'01 $
90'68 $
OZ1
LaBeuelq goal
Lauuemg.8
o!d3
LE'E99'9$
004000144
9011
LC'E89'1, $
ZWL9 $
ZL
LolewpLooO%yy
Le4o3 •!
303
89'ZC13'4$
69'ZSO $
191)9 $
ZL
Lo19u!p3000919
xop'S
3913
Z6'LZL'9$
ZB'lZL'S $
Lb'6L S
ZL
LoLeu!pLoo3mgA
Lapum'g
o913
00'61Z'CE$
00'006$
e69e1111l
00'8l£'Z£ $
C9'614 S
91Z
LaBeuelyloafad
Las!eN.w
o!d3
00'9Z8'Z IS
00'SZB'ZL $
EL'8LL $
ZL
!edpuud
!!em>poy'H
3913
Z L'ZOS'b LS
Z1Z091.1 $
BZ'b£l $
901
LaBeueys paled
suen3 m
o!d3
seo!naaS 1193 u0 '911Wd
ZLOZ A0
Jo; peledlopue seaj
LLOZ • OLOZ A3
a0l paled!oque seed
null AO 19101
uosaad Aq leloy
lunowy aeuadx3
sasuadx3
eletuus3 9ej
coley
sLnoH
!enei
aw9N
•dwo0
_ 'milt
Z ZNEWHJVIIV
o iozn ide
S301A1:13S 1N3MOVNdW A1213d02id 210d 31yWI1S31SOO
•
•
COST ESTIMATE FOR PROPERTY MANAGEMENT SERVICES
3/11/2010
Area
Comp.
Name
Level
Hours
Rate
Fee Estimate
Expenses
Expense Amount
Total by Person
Total by Area
Fees anticipated for
CY 2010 - 2011
Fees anticipated for
CY 2012
Epic
H. Rockwell
Prindpai
10
$ 178.13
$ 1,781.25
$1,781.25
$42,698.56
528,465.71
514,232.85
PMJ1. PVL Tenant
Contract Resolution
Epic
K. Starr
Project Manager
800
$ 137.02
$ 82.211.54
Mileage
$1,350.00
$83,561.54
Epic
H. Rockwell
Principal
252
$ 178.13
$ 44,857.50
$44.887.50
Epic
M. Kaiser
Project Manager
600
$ 149.63
$ 89,775.00
Mileage
$1.350.00
$91,125.00
Epic
J. Rodriguez
Senior Agent
100
$ 114.00
$ 11,400.00
Mileage
$1,350.00
$12,750.00
Epic
A. Luna
Agent
940
$ 81.68
$ 57,959.13
Mileage
$1.350.00
$59,309.13
Epic
K. Chace
Agent
1860
$ 61.68
$ 114,885.10
Mileage
$1,350.00
$116,035.10
Epic
L. Rodriguez
Administrative
900
$ 61.66
$ 55,492.79
$55,492.79
$482,861.06
$345,045.79
$ 117,815.26
PMJ2. Non•PVL Tenant
Contract Review and
Resolution
Epic
K. Starr
Project Manager
500
$ 137.02
$ 68,509.62
Mileage
$900.00
$69,409.62
Epic
H. Rockwell
Principal
108
$ 178.13
$ 19,237.50
$19,237.50
Epic
M. Kaiser
Project Manager
365
$ 149.63
$ 54,813.13
Mileage
$1.250.00
$55,863.13
Epic
A. Luna
Agent
730
$ 61.66
$ 45,010.82
Mileage
$900.00
$45,910.82
Epic
K. Chace
Agent
1060
$ 61.86
$ 65,358.17
Mileage
$900.00
$66,258.17
Epic
L. Rodriguez
Administrative
400
$ 61.66
$ 24,663.48
$24,663.46
$281,342.69
$168,805.62
$112,537.08
PMJ3. Property
Information Updates
Epic
M. Kaiser
Project Manager
120
$ 149.83
$ 17,955.00
Mileage
$350.00
$18,305.00
Epic
H. Rockwell
Prindpal
50
$ 178.13
$ 8,906.25
-$8,906.25
Epic
I. Coker
RNV Coordinator
50
5 67.82
$ 3,391.23
$3,391.23
Epic
L. Rodriguez
Administrative
100
$ 81.86
$ 6,165.87
$8,165.87
$36,768.34
$24,51223
$12,256.11
PMJ4. Easement to Fee
Conversion
Epic
M. Kaiser
Project Manager
120
$ 149.63
$ 17,955.00
$17,955.00
Epic
H. Rockwell
Prindpal
10
$ 178.13
$ 1,781.25
$1,781.25
$19,736.25
$19,738.25
PMJ6. Caltrans
Encroachment/ Oleander'
Swap
Epic
M. Kaiser
Project Manager
200
$ 149.63
$ 29,925.00
$29,925.00
Epic
H. Rockwell
Principal
50
$ 178.13
$ 8,906.25
$8,906.25
Epic
W. Evans
Project Manager
100
$ 134.28
$ 13,427.88
$13,427.88
$52,259.13
$52,259.13
PM. Project
Management
Epic
H. Rockwell
Prndpal
300
$ 178.13
$ 53,437.50
Mileage
$2,180.00
$55,597.50
Epic
W. Evans
Project Manager
300
$ 134.28
$ 40,283.85
$40,283.65
Epic
I. Coker
RIW Coordinator
500
$ 67.82
$ 33,912.26
$33.912.26
Epic
H. Swartz
Acct Support
288
$ 68.51
$ 19.730.77
$19,730.77
5149,524.18
$99,682.79
$49,841.39
TOTAL
14,837
$ 1,408,711.00
$ 46,289.00
$ 1,455,000.00
$ 1,455,000.00
$ 970,000.00
$ 485,000.00
51
ATTACHMENT 3
Agreement No. 10-51-074-00
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AGREEMENT WITH
EPIC LAND SOLUTIONS, INC.
PROPERTY MANAGEMENT SUPPORT SERVICES
FOR
COMMISSION -OWNED REAL PROPERTIES
1. PARTIES AND DATE.
This Agreement is made and entered into this _ day of , 20_, by
and between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION ("the
Commission") and EPIC LAND SOLUTIONS, INC. ("Consultant'), a CALIFORNIA
CORPORATION.
2. RECITALS.
2.1 On November 8, 1988 the Voters of Riverside County approved
Measure A authorizing the collection of a one-half percent (2%) retail transactions and use
tax (the "tax") to fund transportation programs and improvements within the County of
Riverside, and adopting the Riverside County Transportation Improvement Plan (the
"Plan").
2.2 Pursuant to Public Utility Code Sections 240000 et seq., the
Commission is authorized to allocate the proceeds of the Tax in furtherance of the Plan.
2.3 On November 5, 2002, the voters of Riverside County approved an
extension of the Measure A tax for the continued funding of transportation and
improvements within the County of Riverside.
2.4 Consultant desires to perform and assume responsibility for the
provision of certain professional services required by the Commission on the terms and
conditions set forth in this Agreement. Consultant represents that it is experienced in
providing Property Management Support services to public clients, is licensed in the State
of California (if necessary), and is familiar with the plans of the Commission.
2.5 The Commission desires to engage Consultant to render such services
for the Commission -owned Real Properties ('Project'), as set forth in this Agreement.
RVPUB\HSHANE\768790.1
52
3.. TERMS.
3.1 General Scope of Services. Consultant shall furnish all technical and
professional services, including labor, material, equipment, transportation, supervision and
expertise, and incidental and customary work necessary to fully and adequately supply the
professional Property Management Support services necessary for the Project ("Services").
The Services are more particularly described in Exhibit "A" attached hereto and
incorporated herein by reference. All Services shall be subject to, and performed in
accordance with, this Agreement, the exhibits attached hereto and incorporated herein by
reference, and all applicable local, state and federal laws, rules and regulations.
3.2 [Intentionally Omitted.]
3.3 The term of this Agreement shall be from the date first set forth above
to January 1, 2011 ("Initial Term"), unless earlier terminated as provided herein. The
Commission, in its sole discretion, shall have the option to extend the Initial Term for an
additional period of one (1) year, ending January 1, 2012 ("First Extended Term"), by
providing written notice to Consultant of such extension. Consultant shall complete the
Services within the term of this Agreement, and shall meet any other established schedules
and deadlines. All applicable indemnification provisions of this Agreement shall remain in
effect following the termination of this Agreement.
3.4 Commission's Representative. The Commission hereby designates
the Commission's Executive Director, or his or her designee, to act as its Representative
for the performance of this Agreement ("Commission's Representative"). Commission's
Representative shall havethe authority to act on behalf of the Commission for all purposes
under this Agreement. Commission's Representative shall also review and give approval,
as needed, to the details of Consultant's work as it progresses. Consultant shall not accept
direction or orders from any person other than the Commission's Representative or his or
her designee.
3.5 Consultant's Representative. Consultant hereby designates Holly
Rockwell to act as its Representative for the performance of this Agreement ("Consultant's
Representative"). Consultant's Representative shall have full authority to act on behalf of
Consultant for all purposes under this Agreement. The Consultant's Representative shall
supervise and direct the Services, using his or her professional skill and attention, and shall
be responsible for all means, methods, techniques, sequences and procedures and for the
satisfactory coordination of all portions of the Services under this Agreement. Consultant
shall work closely and cooperate fully with Commission's Representative and any other
agencies which may have jurisdiction over or an interest in the Services. Consultant's
Representative shall be available to the Commission staff at all reasonable times. Any
substitution in Consultant's Representative shall be approved in writing by Commission's
Representative.
RVPOB\1SHANE\768790.1 2
•
•
53
"
"
3 . 6 S u b s t i t u t i o n o f K e y P e r s o n n e l . C o n s u l t a n t h a s r e p r e s e n t e d t o t h e
C o m m i s s i o n t h a t c e r t a i n k e y p e r s o n n e l w i l l p e r f o r m a n d c o o r d i n a t e t h e S e r v i c e s u n d e r t h i s
A g r e e m e n t . S h o u l d o n e o r m o r e o f s u c h p e r s o n n e l b e c o m e u n a v a i l a b l e , C o n s u l t a n t m a y
s u b s t i t u t e o t h e r p e r s o n n e l o f a t l e a s t e q u a l c o m p e t e n c e u p o n w r i t t e n a p p r o v a l b y t h e
C o m m i s s i o n . I n t h e e v e n t t h a t t h e C o m m i s s i o n a n d C o n s u l t a n t c a n n o t a g r e e a s t o t h e
s u b s t i t u t i o n o f t h e k e y p e r s o n n e l , t h e C o m m i s s i o n s h a l l b e e n t i t l e d t o t e r m i n a t e t h i s
A g r e e m e n t f o r c a u s e , p u r s u a n t t o t h e p r o v i s i o n s o f S e c t i o n 3 . 1 4 . T h e k e y p e r s o n n e l f o r
p e r f o r m a n c e o f t h i s A g r e e m e n t a r e : H o l l y R o c k w e l l .
3 . 7 P r e l i m i n a r y R e v i e w o f W o r k . A l l r e p o r t s , w o r k i n g p a p e r s , a n d s i m i l a r
w o r k p r o d u c t s p r e p a r e d f o r s u b m i s s i o n i n t h e c o u r s e o f p r o v i d i n g S e r v i c e s u n d e r t h i s
A g r e e m e n t s h a l l b e s u b m i t t e d t o t h e C o m m i s s i o n ' s R e p r e s e n t a t i v e i n d r a f t f o r m , a n d t h e
C o m m i s s i o n m a y r e q u i r e r e v i s i o n s o f s u c h d r a f t s p r i o r t o f o r m a l s u b m i s s i o n a n d a p p r o v a l .
I n t h e e v e n t t h a t C o m m i s s i o n ' s R e p r e s e n t a t i v e , i n h i s o r h e r s o l e d i s c r e t i o n , d e t e r m i n e s t h e
f o r m a l l y s u b m i t t e d w o r k p r o d u c t t o b e i n a d e q u a t e , C o m m i s s i o n ' s R e p r e s e n t a t i v e m a y
r e q u i r e C o n s u l t a n t t o r e v i s e a n d r e s u b m i t t h e w o r k a t n o c o s t t o t h e C o m m i s s i o n .
3 . 8 A p p e a r a n c e a t H e a r i n g s . I f a n d w h e n r e q u i r e d b y t h e C o m m i s s i o n ,
C o n s u l t a n t s h a l l r e n d e r a s s i s t a n c e a t p u b l i c h e a r i n g s o r o t h e r m e e t i n g s r e l a t e d t o t h e
P r o j e c t o r n e c e s s a r y t o t h e p e r f o r m a n c e o f t h e S e r v i c e s .
3 . 9 S t a n d a r d o f C a r e ; L i c e n s e s . C o n s u l t a n t r e p r e s e n t s a n d m a i n t a i n s t h a t
i t i s s k i l l e d i n t h e p r o f e s s i o n a l c a l l i n g n e c e s s a r y t o p e r f o r m a l l S e r v i c e s , d u t i e s a n d
o b l i g a t i o n s r e q u i r e d b y t h i s A g r e e m e n t t o f u l l y a n d a d e q u a t e l y c o m p l e t e t h e P r o j e c t .
C o n s u l t a n t s h a l l p e r f o r m t h e S e r v i c e s a n d d u t i e s i n c o n f o r m a n c e t o a n d c o n s i s t e n t w i t h t h e
s t a n d a r d s g e n e r a l l y r e c o g n i z e d a s b e i n g e m p l o y e d b y p r o f e s s i o n a l s i n t h e s a m e d i s c i p l i n e
i n t h e S t a t e o f C a l i f o r n i a . C o n s u l t a n t w a r r a n t s t h a t a l l e m p l o y e e s a n d s u b c o n t r a c t o r s s h a l l
h a v e s u f f i c i e n t s k i l l a n d e x p e r i e n c e t o p e r f o r m t h e S e r v i c e s a s s i g n e d t o t h e m . C o n s u l t a n t
f u r t h e r r e p r e s e n t s a n d w a r r a n t s t o t h e C o m m i s s i o n t h a t i t s e m p l o y e e s a n d s u b c o n t r a c t o r s
h a v e a l l l i c e n s e s , p e r m i t s , q u a l i f i c a t i o n s a n d a p p r o v a l s o f w h a t e v e r n a t u r e t h a t a r e l e g a l l y
r e q u i r e d t o p e r f o r m t h e S e r v i c e s , a n d t h a t s u c h l i c e n s e s a n d a p p r o v a l s s h a l l b e m a i n t a i n e d
t h r o u g h o u t t h e t e r m o f t h i s A g r e e m e n t . C o n s u l t a n t s h a l l p e r f o r m , a t i t s o w n c o s t a n d
e x p e n s e a n d w i t h o u t r e i m b u r s e m e n t f r o m t h e C o m m i s s i o n , a n y s e r v i c e s n e c e s s a r y t o
c o r r e c t e r r o r s o r o m i s s i o n s w h i c h a r e c a u s e d b y t h e C o n s u l t a n t ' s f a i l u r e t o c o m p l y w i t h t h e
s t a n d a r d o f c a r e p r o v i d e d f o r h e r e i n , a n d s h a l l b e f u l l y r e s p o n s i b l e t o t h e C o m m i s s i o n f o r a l l
d a m a g e s a n d o t h e r l i a b i l i t i e s p r o v i d e d f o r i n t h e i n d e m n i f i c a t i o n p r o v i s i o n s o f t h i s
A g r e e m e n t a r i s i n g f r o m t h e C o n s u l t a n t ' s e r r o r s a n d o m i s s i o n s . A n y e m p l o y e e o f
C o n s u l t a n t o r i t s s u b - c o n s u l t a n t s w h o i s d e t e r m i n e d b y t h e C o m m i s s i o n t o b e
u n c o o p e r a t i v e , i n c o m p e t e n t , a t h r e a t t o t h e a d e q u a t e o r t i m e l y c o m p l e t i o n o f t h e P r o j e c t , a
t h r e a t t o t h e s a f e t y o f p e r s o n s o r p r o p e r t y , o r a n y e m p l o y e e w h o f a i l s o r r e f u s e s t o p e r f o r m
t h e S e r v i c e s i n a m a n n e r a c c e p t a b l e t o t h e C o m m i s s i o n , s h a l l b e p r o m p t l y r e m o v e d f r o m
t h e P r o j e c t b y t h e C o n s u l t a n t a n d s h a l l n o t b e r e - e m p l o y e d t o p e r f o r m a n y o f t h e S e r v i c e s
o r t o w o r k o n t h e P r o j e c t .
3 . 1 0 O p p o r t u n i t y t o C u r e . C o m m i s s i o n m a y p r o v i d e C o n s u l t a n t a n
o p p o r t u n i t y t o c u r e , a t C o n s u l t a n t ' s e x p e n s e , a l l e r r o r s a n d o m i s s i o n s w h i c h m a y b e
R V P U B \ H S H A N F . \ 7 6 8 7 9 0 . 1 3
5 4
disclosed during Project implementation. Should Consultant fail to make such correction in
a timely manner, such correction may be made by the Commission, and the cost thereof
charged to Consultant.
3.11 Inspection of Work. Consultant shalt allow the Commission's
Representative to inspect or review Consultant's work in progress at any reasonable time.
3.12 Final Acceptance. Upon determination by the Commission that
Consultant has satisfactorily completed the Services required under this Agreement and
within the term set forth in Section 3.3, the Commission shall give Consultant a written
Notice of Final Acceptance. Upon receipt of such notice, Consultant shall incur no further
costs hereunder, unless otherwise specified in the Notice of Final Acceptance. Consultant
may request issuance of a Notice of Final Acceptance when, in its opinion, it has
satisfactorily completed all Services required under the terms of this Agreement.
3.13 Laws and Requlations. Consultant shall keep itself fully informed of
and in compliance with all local, state and federal laws, rules and regulations in any manner
affecting the performance of the Project or the Services, including all CaUOSHA
requirements, and shall give all notices required by law. Consultant shall be liable for all
violations of such laws and regulations in connection with Services. If the Consultant
performs any work knowing it to be contrary to such laws, rules and regulations and without
giving written notice to the Commission, Consultant shall be solely responsible for all costs
arising therefrom. Consultant shall defend, indemnify and hold Commission, its officials,
directors, officers, employees and agents free and harmless, pursuant to the
indemnification provisions of this Agreement, from any claim or liability arising out of any
failure or alleged failure to comply with such laws, rules or regulations.
3.14 Termination.
3.14.1 Notice; Reason. Commission may, by written notice to
Consultant, terminate this Agreement, in whole or in part, at any time by giving written
notice to Consultant of such termination, and specifying the effective date thereof ("Notice
of Termination"). Such termination may be for Commission's convenience or because of
Consultant's failure to perform its duties and obligations under this Agreement, including,
but not limited to, the failure of Consultant to timely perform Services pursuant to the
Schedule of Services described in Section 3.15 of this Agreement. Consultant may not
terminate this Agreement except for cause.
3.14.2 Discontinuance of Services. Upon receipt of the written Notice
of Termination, Consultant shall discontinue all affected Services as directed in the Notice
or as otherwise provided herein, and deliver to the Commission all Documents and Data, as
defined in this Agreement, as may have been prepared or accumulated by Consultant in
performance of the Services, whether completed or in progress.
3.14.3 Effect of Termination For Convenience. If the termination is to
be for the convenience of the Commission, the Commission shall compensate Consultant
AVPUB\HSHANE\768790.1 4
•
•
•
55
"
f o r S e r v i c e s f u l l y a n d a d e q u a t e l y p r o v i d e d t h r o u g h t h e e f f e c t i v e d a t e o f t e r m i n a t i o n . S u c h
p a y m e n t s h a l l i n c l u d e a p r o - r a t e d a m o u n t o f p r o f i t , i f a p p l i c a b l e , b u t n o a m o u n t s h a l l b e
p a i d f o r a n t i c i p a t e d p r o f i t o n u n p e r f o r m e d S e r v i c e s . C o n s u l t a n t s h a l l p r o v i d e d o c u m e n t a t i o n
d e e m e d a d e q u a t e b y C o m m i s s i o n ' s R e p r e s e n t a t i v e t o s h o w t h e S e r v i c e s a c t u a l l y
c o m p l e t e d b y C o n s u l t a n t p r i o r t o t h e e f f e c t i v e d a t e o f t e r m i n a t i o n . T h i s A g r e e m e n t s h a l l
t e r m i n a t e o n t h e e f f e c t i v e d a t e o f t h e N o t i c e o f T e r m i n a t i o n .
3 . 1 4 . 4 E f f e c t o f T e r m i n a t i o n f o r C a u s e . I f t h e t e r m i n a t i o n i s f o r c a u s e ,
C o n s u l t a n t s h a l l b e c o m p e n s a t e d f o r t h o s e S e r v i c e s w h i c h h a v e b e e n f u l l y a n d a d e q u a t e l y
c o m p l e t e d a n d a c c e p t e d b y t h e C o m m i s s i o n a s o f t h e d a t e t h e C o m m i s s i o n p r o v i d e s t h e
N o t i c e o f T e r m i n a t i o n . I n s u c h c a s e , t h e C o m m i s s i o n m a y t a k e o v e r t h e w o r k a n d
p r o s e c u t e t h e s a m e t o c o m p l e t i o n b y c o n t r a c t o r o t h e r w i s e . F u r t h e r , C o n s u l t a n t s h a l l b e
l i a b l e t o t h e C o m m i s s i o n f o r a n y r e a s o n a b l e a d d i t i o n a l c o s t s i n c u r r e d b y t h e C o m m i s s i o n t o
r e v i s e w o r k f o r w h i c h t h e C o m m i s s i o n h a s c o m p e n s a t e d C o n s u l t a n t u n d e r t h i s A g r e e m e n t ,
b u t w h i c h t h e C o m m i s s i o n h a s d e t e r m i n e d i n i t s s o l e d i s c r e t i o n n e e d s t o b e r e v i s e d , i n p a r t
o r w h o l e , t o c o m p l e t e t h e P r o j e c t . T e r m i n a t i o n o f t h i s A g r e e m e n t f o r c a u s e m a y b e
c o n s i d e r e d b y t h e C o m m i s s i o n i n d e t e r m i n i n g w h e t h e r t o e n t e r i n t o f u t u r e a g r e e m e n t s w i t h
C o n s u l t a n t .
3 . 1 4 . 5 C u m u l a t i v e R e m e d i e s . T h e r i g h t s a n d r e m e d i e s o f t h e P a r t i e s
p r o v i d e d i n t h i s S e c t i o n a r e i n a d d i t i o n t o a n y o t h e r r i g h t s a n d r e m e d i e s p r o v i d e d b y l a w o r
u n d e r t h i s A g r e e m e n t .
3 . 1 4 . 6 P r o c u r e m e n t o f S i m i l a r S e r v i c e s . I n t h e e v e n t t h i s A g r e e m e n t i s
t e r m i n a t e d , i n w h o l e o r i n p a r t , a s p r o v i d e d b y t h i s S e c t i o n , t h e C o m m i s s i o n m a y p r o c u r e ,
u p o n s u c h t e r m s a n d i n s u c h m a n n e r a s i t d e e m s a p p r o p r i a t e , s e r v i c e s s i m i l a r t o t h o s e
t e r m i n a t e d .
3 . 1 4 . 7 W a i v e r s . C o n s u l t a n t , i n e x e c u t i n g t h i s A g r e e m e n t , s h a l l b e
d e e m e d t o h a v e w a i v e d a n y a n d a l l c l a i m s f o r d a m a g e s w h i c h m a y o t h e r w i s e a r i s e f r o m
t h e C o m m i s s i o n ' s t e r m i n a t i o n o f t h i s A g r e e m e n t , f o r c o n v e n i e n c e o r c a u s e , a s p r o v i d e d i n
t h i s S e c t i o n .
3 . 1 5 S c h e d u l e a n d P r o g r e s s o f S e r v i c e s .
3 . 1 5 . 1 S c h e d u l e o f S e r v i c e s . C o n s u l t a n t s h a l l p e r f o r m t h e S e r v i c e s
e x p e d i t i o u s l y , w i t h i n t h e t e r m o f t h i s A g r e e m e n t , a n d i n a c c o r d a n c e w i t h t h e S c h e d u l e o f
S e r v i c e s s e t f o r t h i n E x h i b i t " B " a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e .
C o n s u l t a n t r e p r e s e n t s t h a t i t h a s t h e p r o f e s s i o n a l a n d t e c h n i c a l p e r s o n n e l t o p e r f o r m t h e
S e r v i c e s i n c o n f o r m a n c e w i t h s u c h c o n d i t i o n s . I n o r d e r t o f a c i l i t a t e C o n s u l t a n t ' s
c o n f o r m a n c e w i t h t h e S c h e d u l e , t h e C o m m i s s i o n s h a l l r e s p o n d t o C o n s u l t a n t ' s s u b m i t t a l s
i n a t i m e l y m a n n e r . U p o n r e q u e s t o f C o m m i s s i o n ' s R e p r e s e n t a t i v e , C o n s u l t a n t s h a l l
p r o v i d e a m o r e d e t a i l e d s c h e d u l e o f a n t i c i p a t e d p e r f o r m a n c e t o m e e t t h e S c h e d u l e o f
S e r v i c e s .
R V P U B \ H S H A N F \ 7 6 8 7 9 0 . 1 5
5 6
3.15.2 Modification of the Schedule. Consultant shall regularly report
to the Commission, through correspondence or progress reports, its progress in providing
required Services within the scheduled time periods. Commission shall be promptly
informed of all anticipated delays. In the event that Consultant determines that a schedule
modification is necessary, Consultant shall promptly submit a revised Schedule of Services
for approval by Commission's Representative.
3.15.3 Trend Meetings. Consultant shall conduct trend meetings with
the Commission's Representative and other interested parties, as requested by the
Commission, on a bi-weekly basis or as may be mutually scheduled by the Parties at a
standard day and time. These trend meetings will encompass focused and informal
discussions concerning scope, schedule, and current progress of Services, relevant cost
issues, and future Project objectives. Consultant shall be responsible for the preparation
and distribution of meeting agendas to be received by the Commission and other attendees
no later than three (3) working days prior to the meeting.
3.15.4 Progress Reports. As part of its monthly invoice, Consultant
shall submit a progress report, in a form determined by the Commission, which will indicate
the progress achieved during the previous month in relation to the Schedule of Services.
Submission of such progress report by Consultant shall be a condition precedent to receipt
of payment from the Commission for each monthly invoice submitted.
3.16 Delay in Performance.
3.16.1 Excusable Delays. Should Consultant be delayed or prevented
from the timely performance of any act or Services required by the terms of the Agreement
by reason of acts of God or of the public enemy, acts or omissions of the Commission or
other governmental agencies in either their sovereign or contractual capacities, fires,
floods, epidemics, quarantine restrictions, strikes, freight embargoes or unusually severe
weather, performance of such act shall be excused for the period of such delay.
3.16.2 Written Notice. If Consultant believes it is entitled to an
extension of time due to conditions set forth in subsection 3.16.1, Consultant shall provide
written notice to the Commission within seven (7) working days from the time Consultant
knows, or reasonably should have known, that performance of the Services will be delayed
due to such conditions. Failure of Consultant to provide such timely notice shall constitute
a waiver by Consultant of any right to an excusable delay in time of performance.
3.16.3 Mutual Agreement. Performance of any Services under this
Agreement may be delayed upon mutual agreement of the Parties. Upon such agreement,
Consultant's Schedule of Services shall be extended as necessary by the Commission.
Consultant shall take all reasonable steps to minimize delay in completion, and additional
costs, resulting from any such extension.
RVPUB\HSHANE\769790.1 6
•
•
57
3.17 Status of Consultant/Subconsultants.
3.17.1 Independent Contractor. The Services shall be performed by
Consultant or under its supervision. Consultant will determine the means, methods and
details of performing the Services subject to the requirements of this Agreement.
Commission retains Consultant on an independent contractor basis and not as an
employee, agent or representative of the Commission. Consultant retains the right to
perform similar or different services for others during the term of this Agreement. Any
additional personnel performing the Services under this Agreement on behalf of Consultant
shall at all times be under Consultant's exclusive direction and control. Consultant shall
pay all wages, salaries and other amounts due such personnel in connection with their
performance of Services and as required by law. Consultant shall be responsible for all
reports and obligations respecting such personnel, including but not limited to, social
security taxes, income tax withholdings, unemployment insurance, disability insurance, and
workers' compensation insurance.
3.17.2 Prevailing Wages. By its execution of this Agreement,
Consultant certifies that it is aware of the requirements of California Labor Code Sections
1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section
16000 et seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage
rates and the performance of other requirements on certain "public works" and
"maintenance" projects. If the Services are being performed as part of an applicable
"public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the
total compensation is $1,000 or more, Consultant agrees to fully comply with such
Prevailing Wage Laws. Copies of the prevailing rate of per diem wages in effect at the
commencement of this Agreement are on file at the offices of the Commission. Consultant
shall make copies of the prevailing rates of per diem wages for each craft, classification or
type of worker needed to execute the Services available to interested parties upon request,
and shall post copies at the Consultant's principal place of business and at the project site.
Consultant shall defend, indemnify and hold the Commission, its elected officials, officers,
employees and agents free and harmless from any claims, liabilities, costs, penalties or
interest arising out of any failure or alleged failure to comply with the Prevailing Wage
Laws. Certified Payrolls are to be submitted whenever required by Prevailing Wage laws.
3.17.3 Eight -Hour Law. Pursuant to the provisions of the California
Labor Code, eight hours of labor shall constitute a legal day's work, and the time of service
of any worker employed on the work shall be limited and restricted to eight hours during
any one calendar day, and forty hours in any one calendar week, except when payment for
overtime is made at not less than one and one-half the basic rate for all hours worked in
excess of eight hours per day ("Eight -Hour Law"), unless Consultant or the Services are not
subject to the Eight -Hour Law. Consultant shall forfeit to Commission as a penalty, $50.00
for each worker employed in the execution of this Agreement by him, or by any sub -
consultant under him, for each calendar day during which such workman is required or
permitted to work more than eight hours in any calendar day and forty hours in any one
calendar week without such compensation for overtime violation of the provisions of the
RVPUB\HSHANE\768790.1 7
58
California Labor Code, unless Consultant or the Services are not subject to the Eight -Hour
Law.
3.17.4 Assignment or Transfer. Consultant shall not assign,
hypothecate, or transfer, either directly or by operation of law, this Agreement or any
interest herein, without the prior written consent of the Commission. Any attempt to do so
shall be null and void, and any assignees, hypothecates or transferees shall acquire no
right or interest by reason of such attempted assignment, hypothecation or transfer.
3.17.5 Subcontracting. Consultant shall not subcontract any portion of
the work or Services required by this Agreement, except as expressly stated herein, without
prior written approval of the Commission. Subcontracts, if any, shall contain a provision
making them subject to all provisions stipulated in this Agreement.
Consultant has, as part of its proposal, identified certain
companies/firms that will be subconsultants utilized by Consultant ("Subconsultants") for
Project delivery. A list of said Subconsultants is attached hereto as Exhibit "C" Part 2 and
made a part hereof. The Commission hereby approves the use by Consultant of the
Subconsultants identified in Exhibit "C" Part 2. In the event and prior to the replacement of
any Subconsultant approved herein, the Consultant shall seek and obtain the
Commission's written approval. Exhibit "C" Part 2 also sets forth the rates at which each
Subconsultant shall bill the Consultant for Services and that are subject to reimbursement
by the Commission to Consultant. Additional Direct Costs, as defined in Exhibit "C" Part 1
shall be the same for both the Consultant and all subconsultants, unless otherwise
identified in Exhibit "C" Part 2.
Consultant acknowledges that approval of Consultant's Utilization of
the identified Subconsultants together with the incorporation of Subconsultants' rate
schedules and cost proposals into this Agreement shall in no way be construed to create
any contractual relationship between any Subconsultant and the Commission. The
Subconsultant rate schedules and cost proposals contained herein are for accounting
purposes only. In the event that any Subconsultant shall bring any action, claim or
proceeding purporting to enforce any right purportedly arising under this Agreement, the
Consultant shall be responsible for the Commission's reasonable legal fees without regard
to the merits of any such claim.
3.18 Ownership of Materials/Confidentiality.
3.18.1 Documents & Data. This Agreement creates an exclusive and
perpetual license for Commission to copy, use, modify, reuse, or sub -license any and all
copyrights and designs embodied in plans, specifications, studies, drawings, estimates,
materials, data and other documents or works of authorship fixed in any tangible medium of
expression, including but not limited to, physical drawings or data magnetically or otherwise
recorded on computer diskettes, which are prepared or caused to be prepared by
Consultant under this Agreement ("Documents & Data").
RVPUB\HSHANE\768790.1 8
•
•
59
"
C o n s u l t a n t s h a l l r e q u i r e a l l s u b c o n t r a c t o r s t o a g r e e i n w r i t i n g t h a t
C o m m i s s i o n i s g r a n t e d a n e x c l u s i v e a n d p e r p e t u a l l i c e n s e f o r a n y D o c u m e n t s & D a t a t h e
s u b c o n t r a c t o r p r e p a r e s u n d e r t h i s A g r e e m e n t .
C o n s u l t a n t r e p r e s e n t s a n d w a r r a n t s t h a t C o n s u l t a n t h a s t h e l e g a l r i g h t
t o g r a n t t h e e x c l u s i v e a n d p e r p e t u a l l i c e n s e f o r a l l s u c h D o c u m e n t s & D a t a . C o n s u l t a n t
m a k e s n o s u c h r e p r e s e n t a t i o n a n d w a r r a n t y i n r e g a r d t o D o c u m e n t s & D a t a w h i c h w e r e
p r e p a r e d b y d e s i g n p r o f e s s i o n a l s o t h e r t h a n C o n s u l t a n t o r p r o v i d e d t o C o n s u l t a n t b y t h e
C o m m i s s i o n .
C o m m i s s i o n s h a l l n o t b e l i m i t e d i n a n y w a y i n i t s u s e o f t h e D o c u m e n t s
& D a t a a t a n y t i m e , p r o v i d e d t h a t a n y s u c h u s e n o t w i t h i n t h e p u r p o s e s i n t e n d e d b y t h i s
A g r e e m e n t s h a l l b e a t C o m m i s s i o n ' s s o l e r i s k .
3 . 1 8 . 2 I n t e l l e c t u a l P r o p e r t y . I n a d d i t i o n , C o m m i s s i o n s h a l l h a v e a n d
r e t a i n a l l r i g h t , t i t l e a n d i n t e r e s t ( i n c l u d i n g c o p y r i g h t , p a t e n t , t r a d e s e c r e t a n d o t h e r
p r o p r i e t a r y r i g h t s ) i n a l l p l a n s , s p e c i f i c a t i o n s , s t u d i e s , d r a w i n g s , e s t i m a t e s , m a t e r i a l s , d a t a ,
c o m p u t e r p r o g r a m s o r s o f t w a r e a n d s o u r c e c o d e , e n h a n c e m e n t s , d o c u m e n t s , a n d a n y a n d
a l l w o r k s o f a u t h o r s h i p f i x e d i n a n y t a n g i b l e m e d i u m o r e x p r e s s i o n , i n c l u d i n g b u t n o t l i m i t e d
t o , p h y s i c a l d r a w i n g s o r o t h e r d a t a m a g n e t i c a l l y o r o t h e r w i s e r e c o r d e d o n c o m p u t e r m e d i a
( " I n t e l l e c t u a l P r o p e r t y " ) p r e p a r e d o r d e v e l o p e d b y o r o n b e h a l f o f C o n s u l t a n t u n d e r t h i s
A g r e e m e n t a s w e l l a s a n y o t h e r s u c h I n t e l l e c t u a l P r o p e r t y p r e p a r e d o r d e v e l o p e d b y o r o n
b e h a l f o f C o n s u l t a n t u n d e r t h i s A g r e e m e n t .
T h e C o m m i s s i o n s h a l l h a v e a n d r e t a i n a l l r i g h t , t i t l e a n d i n t e r e s t i n
I n t e l l e c t u a l P r o p e r t y d e v e l o p e d o r m o d i f i e d u n d e r t h i s A g r e e m e n t w h e t h e r o r n o t p a i d f o r
w h o l l y o r i n p a r t b y C o m m i s s i o n , w h e t h e r o r n o t d e v e l o p e d i n c o n j u n c t i o n w i t h C o n s u l t a n t ,
a n d w h e t h e r o r n o t d e v e l o p e d b y C o n s u l t a n t . C o n s u l t a n t w i l l e x e c u t e s e p a r a t e w r i t t e n
a s s i g n m e n t s o f a n y a n d a l l r i g h t s t o t h e a b o v e r e f e r e n c e d I n t e l l e c t u a l P r o p e r t y u p o n
r e q u e s t o f C o m m i s s i o n .
C o n s u l t a n t s h a l l a l s o b e r e s p o n s i b l e t o o b t a i n i n w r i t i n g s e p a r a t e
w r i t t e n a s s i g n m e n t s f r o m a n y s u b c o n t r a c t o r s o r a g e n t s o f C o n s u l t a n t o f a n y a n d a l l r i g h t t o
t h e a b o v e r e f e r e n c e d I n t e l l e c t u a l P r o p e r t y . S h o u l d C o n s u l t a n t , e i t h e r d u r i n g o r f o l l o w i n g
t e r m i n a t i o n o f t h i s A g r e e m e n t , d e s i r e t o u s e a n y o f t h e a b o v e - r e f e r e n c e d I n t e l l e c t u a l
P r o p e r t y , i t s h a l l f i r s t o b t a i n t h e w r i t t e n a p p r o v a l o f t h e C o m m i s s i o n .
A l l m a t e r i a l s a n d d o c u m e n t s w h i c h w e r e d e v e l o p e d o r p r e p a r e d b y t h e
C o n s u l t a n t f o r g e n e r a l u s e p r i o r t o t h e e x e c u t i o n o f t h i s A g r e e m e n t a n d w h i c h a r e n o t t h e
c o p y r i g h t o f a n y o t h e r p a r t y o r p u b l i c l y a v a i l a b l e a n d a n y o t h e r c o m p u t e r a p p l i c a t i o n s , s h a l l
c o n t i n u e t o b e t h e p r o p e r t y o f t h e C o n s u l t a n t . H o w e v e r , u n l e s s o t h e r w i s e i d e n t i f i e d a n d
s t a t e d p r i o r t o e x e c u t i o n o f t h i s A g r e e m e n t , C o n s u l t a n t r e p r e s e n t s a n d w a r r a n t s t h a t i t h a s
t h e r i g h t t o g r a n t t h e e x c l u s i v e a n d p e r p e t u a l l i c e n s e f o r a l l s u c h I n t e l l e c t u a l P r o p e r t y a s
p r o v i d e d h e r e i n .
R V P U R \ H S H A N E \ 7 6 8 7 9 0 . 1 7
6 0
Commission further is granted by Consultant a non-exclusive and
perpetual license to copy, use, modify or sub -license any and all Intellectual Property
otherwise owned by Consultant which is the basis or foundation for any derivative,
collective, insurrectional, or supplemental work created under this Agreement.
3.18.3 Confidentiality. All ideas, memoranda, specifications, plans,
procedures drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Consultant in
connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of Commission, be used by
Consultant for any purposes other than the performance of the Services. Nor shall such
materials be disclosed to any person or entity not connected with the performance of the
Services or the Project. Nothing furnished to Consultant which is otherwise known to
Consultant or is generally known, or has become known, to the related industry shall be
deemed confidential. Consultant shall not use Commission's name or insignia,
photographs of the Project, or any publicity pertaining to the Services or the Project in any
magazine, trade paper, newspaper, television or radio production or other similar medium
without the prior written consent of Commission.
3.19 Indemnification. To the fullest extent permitted by law, Consultant shall
defend, indemnify and hold Commission, its directors, officials, officers, employees,
consultants, volunteers, and agents free and harmless from any and all claims, demands,
causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to
property or persons, including wrongful death, in any manner arising out of or incident to
alleged negligent acts, omissions, or willful misconduct of Consultant, its officials, officers,
employees, agents, consultants, and contractors arising out of or in connection with the
performance of the Services, the Project or this Agreement, including without limitation the
payment of consequential damages, expert witness fees, and attorneys fees and other
related costs and expenses. Consultant shall defend, at Consultant's own cost, expense
and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind
that may be brought or instituted against Commission, its directors, officials, officers,
employees, consultants, agents, or volunteers. Consultant shall pay and satisfy any
judgment, award or decree that may be rendered against Commission or its directors,
officials, officers, employees, consultants, agents, or volunteers, in any such suit, action or
other legal proceeding. Consultant shall reimburse Commission and its directors, officials,
officers, employees, consultants, agents, and/or volunteers, for any and all legal expenses
and costs, including reasonable attorney's fees, incurred by each of them in connection
therewith or in enforcing the indemnity herein provided. Consultant's obligation to
indemnify shall not be restricted to insurance proceeds, if any, received by Commission, its
directors, officials officers, employees, consultants, agents, or volunteers. Notwithstanding
the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8,
the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to
claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Consultant. Consultant's obligations as set forth in this Section 3.19
shall survive expiration or termination of this Agreement.
RVPUB\HSHANE\768790.1
10
•
61
3.20 Insurance.
3.20.1 Time for Compliance. Consultant shall not commence work
under this Agreement until it has provided evidence satisfactory to the Commission that it
has secured all insurance required under this section. In addition, Consultant shall not
allow any subcontractor to commence work on any subcontract until it has secured all
insurance required under this section.
3.20.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries
to persons or damages to property which may arise from or in connection with the
performance of the Agreement by the Consultant, its agents, representatives, employees or
subcontractors. Consultant shall also require all of its subcontractors to procure and
maintain the same insurance for the duration of the Agreement. Such insurance shall meet
at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least
as broad as the latest version of the following: (1) General Liability. Insurance Services
Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile
Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1
(any auto); and (3) if Consultant has employees, Workers' Compensation and Employer's
Liability: Workers' Compensation insurance as required by the State of California and
Employer's Liability Insurance.
(B) Minimum Limits of Insurance. Consultant shall maintain
limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury,
personal injury and property damage. If Commercial General Liability Insurance or other
form with general aggregate limit is used, either the general aggregate limit shall apply
separately to this Agreement/location or the general aggregate limit shall be twice the
required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury
and property damage; and (3) Workers' Compensation and Employer's Liability: Workers'
Compensation limits as required by the Labor Code of the State of California. Employer's
Liability limits of $1,000,000 per accident for bodily injury or disease.
3.20.3 Professional Liability. Consultant shall procure and maintain,
and require its sub -consultants to procure and maintain, for a period of five (5) years
following completion of the Project, errors and omissions liability insurance appropriate to
their profession. Such insurance shall be in an amount not less than $2,000,000 per claim.
3.20.4 Aircraft Liability Insurance. Prior to the direct or indirect use of
any civil aircraft to provide Services under this Agreement, Consultant shall procure and
maintain, or cause to be procured and maintained, aircraft liability insurance or equivalent
form, with a single limit of not less than $5,000,000 per each occurrence. Such insurance
shall include coverage for owned, hired and non -owned aircraft and passengers, and shall
name, or be endorsed to name, the Commission, its directors, officials, officers, employees
RVPUB\HSHANE\768790.1
11
62
consultants and agents as additional insureds with respect to the Services or operations
performed by or on behalf of the Consultant.
3.20.5 Insurance Endorsements. The insurance policies shall contain
the following provisions, or Consultant shall provide endorsements on forms approved by
the Commission to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be
endorsed to state that: (1) the Commission, its directors, officials, officers, employees and
. agents shall be covered as additional insureds with respect to the Services or operations
performed by or on behalf of the Consultant, including materials, parts or equipment
furnished in connection with such work; and (2) the insurance coverage shall be primary
insurance as respects the Commission, its directors, officials, officers, employees and
agents, or if excess, shall stand in an unbroken chain of coverage excess of the
Consultant's scheduled underlying coverage. Any insurance or self-insurance maintained
by the Commission, its directors, officials, officers, employees and agents shall be excess
of the Consultant's insurance and shall not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy shall
be endorsed to state that: (1) the Commission, its directors, officials, officers, employees
and agents shall be covered as additional insureds with respect to the ownership,
operation, maintenance, use, loading or unloading of any auto owned, leased, hired or
borrowed by the Consultant or for which the Consultant is responsible; and (2) the
insurance coverage shall be primary insurance as respects the Commission, its directors,
officials, officers, employees and agents, or if excess, shall stand in an unbroken chain of
coverage excess of the Consultant's scheduled underlying coverage. Any insurance or
self-insurance maintained by the Commission, its directors, officials, officers, employees
and agents shall be excess of the Consultant's insurance and shall not be called upon to
contribute with it in any way.
(C) Workers' Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the
Commission, its directors, officials, officers, employees and agents for losses paid under
the terms of the insurance policy which arise from work performed by the Consultant.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided or
canceled except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the Commission; and (B) any failure to comply with reporting
or other provisions of the policies, including breaches of warranties, shall not affect
coverage provided to the Commission, its directors, officials, officers, employees and
agents.
3.20.6 Deductibles and Self -Insurance Retentions. Any deductibles or
self -insured retentions must be declared to and approved by the Commission. If the
Commission does not approve the deductibles or self -insured retentions as presented,
RVPUB\HSHANE\768790.1
12
•
63
Consultant shall guarantee that, at the option of the Commission, either: (1) the insurer
shall reduce or eliminate such deductibles or self -insured retentions as respects the
Commission, its directors, officials, officers, employees and agents; or, (2) the Consultant
shall procure a bond guaranteeing payment of losses and related investigation costs,
claims and administrative and defense expenses.
3.20.7 Separation of Insureds; No Special Limitations. All insurance
required by this Section shall contain standard separation of insureds provisions. In
addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the Commission, its directors, officials, officers, employees, and agents.
3.20.8 Acceptability of Insurers. Insurance is to be placed with insurers
with a current A.M. Best's rating no less than A:VIII, licensed to do business in California,
and satisfactory to the Commission.
3.20.9 Verification of Coverage. Consultant shall furnish Commission
with original certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the Commission. The certificates and endorsements
for each insurance policy shall be signed by a person authorized by that insurer to bind
coverage on its behalf. All certificates and endorsements must be received and approved
by the Commission before work commences. The Commission reserves the right to
require complete, certified copies of all required insurance policies, at any time.
3.20.10 Other Insurance. At its option, the Commission may require
such additional coverage(s), limits and/or the reduction of deductibles or retentions it
considers reasonable and prudent based upon risk factors that may directly or indirectly
impact the Project. In retaining this option Commission does not warrant Consultant's
insurance program to be adequate. Consultant shall have the right to purchase insurance
in addition to the insurance required in this Section.
3.21 Safety. Consultant shall execute and maintain its work so as to avoid
injury or damage to any person or property. In carrying out its Services, the Consultant
shall at all times be in compliance with all applicable local, state and federal laws, rules and
regulations, and shall exercise all necessary precautions for the safety of employees
appropriate to the nature of the work and the conditions under which the work is to be
performed. Safety precautions as applicable shall include, but shall not be limited to: (A)
adequate life protection and life saving equipment and procedures; (B) instructions in
accident prevention for all employees and subcontractors, such as safe walkways,
scaffolds, fall protection ladders, bridges, gang planks, confined space procedures,
trenching and shoring, equipment and other safety devices, equipment and wearing apparel
as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate
facilities for the proper inspection and maintenance of all safety measures.
RVPUB\HSHANE\768790.1
13
64
3.22 Fees and Payment.
3.22.1 Compensation.
(A) Consultant shall receive compensation, including authorized
reimbursements, for all Services rendered under this Agreement at the rates set forth in
Exhibit "C" attached hereto and incorporated herein by reference.
(B) The total compensation for the Initial Term shall not exceed
Nine Hundred Seventy Thousand Dollars ($970,000) without written approval of
Commission's Representative.
(C) If the Commission exercises its option to extend the term of this
Agreement for the First Extended Term, as set forth in Section 3.3 above, the total
compensation for the First Extended Term shall not exceed Four Hundred Eighty Five
Thousand Dollars ($485,000) without written approval of the Commission's Representative.
(D) Extra Work may be authorized, as described below, and if
authorized, will be compensated at the rates and manner set forth in this Agreement.
3.22.2 Payment of Compensation. Consultant shall submit a monthly
itemized statement which indicates work completed and hours of Services rendered by
Consultant. The statement shall describe the amount of Services and supplies provided
since the initial commencement date, or since the start of the subsequent billing periods, as
appropriate, through the date of the Statement. Charges specific to each Milestone listed in
the Schedule of Services shall be listed separately on an attachment to each statement.
Each statement shall be accompanied by a monthly progress report and spreadsheets
showing hours expended for each task for each month and the total Project to date. Each
statement shall include a cover sheet bearing a certification as to the accuracy of the
statement signed by the Consultant's Project Manager or other authorized officer.
3.22.3 Extra Work. At any time during the term of this Agreement,
Commission may request Consultant to perform Extra Work. As used herein, "Extra Work"
means any work which is determined by the Commission to be necessary for proper
completion of the Project, but which the parties did not reasonably anticipate would be
necessary at the execution of this Agreement. Consultant shall not perform, nor be
compensated for, Extra Work without written authorization from Commission's
Representative. Extra Work which has been authorized shall be compensated in a total
amount of up to $00 at the rates and in the manner set forth in Exhibit "C" attached hereto
or the Extra Work order, as applicable. However, no compensation for Extra Work shall be
paid except upon. the issuance of a written Extra Work Order by Commission's
Representative. In the event an Extra Work Order is not issued and signed by
Commission's Representative, Consultant shall not provide such Extra Work.
RVPUB\HSHANE\768790.1
14
65
"
3 . 2 2 . 4 R e i m b u r s e m e n t f o r E x p e n s e s . C o n s u l t a n t s h a l l n o t b e
r e i m b u r s e d f o r a n y e x p e n s e s u n l e s s a u t h o r i z e d i n w r i t i n g b y t h e C o m m i s s i o n ' s
R e p r e s e n t a t i v e .
3 . 2 3 P r o h i b i t e d I n t e r e s t s .
3 . 2 3 . 1 S o l i c i t a t i o n . C o n s u l t a n t m a i n t a i n s a n d w a r r a n t s t h a t i t h a s n o t
e m p l o y e d n o r r e t a i n e d a n y c o m p a n y o r p e r s o n , o t h e r t h a n a b o n a f i d e e m p l o y e e w o r k i n g
s o l e l y f o r C o n s u l t a n t , t o s o l i c i t o r s e c u r e t h i s A g r e e m e n t . F u r t h e r , C o n s u l t a n t w a r r a n t s t h a t
i t h a s n o t p a i d n o r h a s i t a g r e e d t o p a y a n y c o m p a n y o r p e r s o n , o t h e r t h a n a b o n a f i d e
e m p l o y e e w o r k i n g s o l e l y f o r C o n s u l t a n t , a n y f e e , c o m m i s s i o n , p e r c e n t a g e , b r o k e r a g e f e e ,
g i f t o r o t h e r c o n s i d e r a t i o n c o n t i n g e n t u p o n o r r e s u l t i n g f r o m t h e a w a r d o r m a k i n g o f t h i s
A g r e e m e n t . F o r b r e a c h o r v i o l a t i o n o f t h i s w a r r a n t y , t h e C o m m i s s i o n s h a l l h a v e t h e r i g h t t o
r e s c i n d t h i s A g r e e m e n t w i t h o u t l i a b i l i t y .
3 . 2 3 . 2 C o n f l i c t o f I n t e r e s t . F o r t h e t e r m o f t h i s A g r e e m e n t , n o m e m b e r ,
o f f i c e r o r e m p l o y e e o f t h e C o m m i s s i o n , d u r i n g t h e t e r m o f h i s o r h e r s e r v i c e w i t h t h e
C o m m i s s i o n , s h a l l h a v e a n y d i r e c t i n t e r e s t i n t h i s A g r e e m e n t , o r o b t a i n a n y p r e s e n t o r
a n t i c i p a t e d m a t e r i a l b e n e f i t a r i s i n g t h e r e f r o m .
3 . 2 3 . 3 C o n f l i c t o f E m p l o y m e n t . E m p l o y m e n t b y t h e C o n s u l t a n t o f
p e r s o n n e l c u r r e n t l y o n t h e p a y r o l l o f t h e C o m m i s s i o n s h a l l n o t b e p e r m i t t e d i n t h e
p e r f o r m a n c e o f t h i s A g r e e m e n t , e v e n t h o u g h s u c h e m p l o y m e n t m a y o c c u r o u t s i d e o f t h e
e m p l o y e e ' s r e g u l a r w o r k i n g h o u r s o r o n w e e k e n d s , h o l i d a y s o r v a c a t i o n t i m e . F u r t h e r , t h e
e m p l o y m e n t b y t h e C o n s u l t a n t o f p e r s o n n e l w h o h a v e b e e n o n t h e C o m m i s s i o n p a y r o l l
w i t h i n o n e y e a r p r i o r t o t h e d a t e o f e x e c u t i o n o f t h i s A g r e e m e n t , w h e r e t h i s e m p l o y m e n t i s
c a u s e d b y a n d o r d e p e n d e n t u p o n t h e C o n s u l t a n t s e c u r i n g t h i s o r r e l a t e d A g r e e m e n t s w i t h
t h e C o m m i s s i o n , i s p r o h i b i t e d .
3 . 2 4 A c c o u n t i n g R e c o r d s . C o n s u l t a n t s h a l l m a i n t a i n c o m p l e t e a n d a c c u r a t e
r e c o r d s w i t h r e s p e c t t o a l l c o s t s a n d e x p e n s e s i n c u r r e d a n d f e e s c h a r g e d u n d e r t h i s
A g r e e m e n t . A l l s u c h r e c o r d s s h a l l b e c l e a r l y i d e n t i f i a b l e . C o n s u l t a n t s h a l l a l l o w a
r e p r e s e n t a t i v e o f t h e C o m m i s s i o n d u r i n g n o r m a l b u s i n e s s h o u r s t o e x a m i n e , a u d i t , a n d
m a k e t r a n s c r i p t s o r c o p i e s o f a n y a n d a l l l e d g e r s a n d b o o k s o f a c c o u n t , i n v o i c e s , v o u c h e r s ,
c a n c e l e d c h e c k s , a n d a n y o t h e r r e c o r d s o r d o c u m e n t s c r e a t e d p u r s u a n t t o t h i s A g r e e m e n t .
A l l s u c h i n f o r m a t i o n s h a l l b e r e t a i n e d b y C o n s u l t a n t f o r a t l e a s t t h r e e ( 3 ) y e a r s f o l l o w i n g
t e r m i n a t i o n o f t h i s A g r e e m e n t .
3 . 2 5 E q u a l O p p o r t u n i t y E m p l o y m e n t . C o n s u l t a n t r e p r e s e n t s t h a t i t i s a n
e q u a l o p p o r t u n i t y e m p l o y e r a n d i t s h a l l n o t d i s c r i m i n a t e a g a i n s t a n y s u b c o n t r a c t o r ,
e m p l o y e e o r a p p l i c a n t f o r e m p l o y m e n t b e c a u s e o f r a c e , r e l i g i o n , c o l o r , n a t i o n a l o r i g i n ,
a n c e s t r y , s e x o r a g e . S u c h n o n - d i s c r i m i n a t i o n s h a l l i n c l u d e , b u t n o t b e l i m i t e d t o , a l l
a c t i v i t i e s r e l a t e d t o i n i t i a l e m p l o y m e n t , u p g r a d i n g , d e m o t i o n , t r a n s f e r , r e c r u i t m e n t o r
r e c r u i t m e n t a d v e r t i s i n g , l a y o f f o r t e r m i n a t i o n . C o n s u l t a n t s h a l l a l s o c o m p l y w i t h a l l r e l e v a n t
p r o v i s i o n s o f t h e C o m m i s s i o n ' s D i s a d v a n t a g e d B u s i n e s s E n t e r p r i s e p r o g r a m , A f f i r m a t i v e
R V P U S \ H S H A N E \ 7 6 5 7 9 0 . 1
1 5
6 6
Action Plan or other related Commission programs or guidelines currently in effect or
hereinafter enacted.
3.26 Employment of Apprentices. This Agreement shall not prevent the
employment of properly indentured apprentices in accordance with the California Labor
Code, and no employer or labor union shall refuse to accept otherwise qualified employees
as indentured apprentices on the work performed hereunder solely on the ground of race,
creed, national origin, ancestry, color or sex. Every qualified apprentice shall be paid the
standard wage paid to apprentices under the regulations of the craft or trade in which he or
she is employed and shall be employed only in the craft or trade to which he or she is
registered.
If California Labor Code Section 1777.5 applies to the Services, Consultant
and any subcontractor hereunder who employs workers in any apprenticeable craft or trade
shall apply to the joint apprenticeship council administering applicable standards for a
certificate approving Consultant or any sub -consultant for the employment and training of
apprentices. Upon issuance of this certificate, Consultant and any sub -consultant shall
employ the number of apprentices provided for therein, as well as contribute to the fund to
administer the apprenticeship program in each craft or trade in the area of the work
hereunder.
The parties expressly understand that the responsibility for compliance with
provisions of this Section and with Sections 1777.5, 1777.6 and 1777.7 of the California
Labor Code in regard to all apprenticeable occupations lies with Consultant
3.27 Right to Employ Other Consultants. The Commission reserves the
right to employ other consultants in connection with the Project. Consultant shall cooperate
fully with any other consultant engaged by the Commission on the Project.
3.28 Governing Law. This Agreement shall be governed by and construed
with the laws of the State of California. Venue shall be in Riverside County.
3.29 Attorneys' Fees. If either party commences an action against the other
parry, either legal, administrative or otherwise, arising out of or in connection with this
Agreement, the prevailing party in such litigation shall be entitled to have and recover from
the losing party reasonable attorneys' fees and, all other costs of such actions.
3.30 Time of Essence. Time is of the essence for each and every provision
of this Agreement.
3.31 Headings. Article and Section Headings, paragraph captions or
marginal headings contained in this Agreement are for convenience only and shall have no
effect in the construction or interpretation of any provision herein.
RVPUB\HSHANE\768790.1
16
•
67
"
3 . 3 2 N o t i c e s . A l l n o t i c e s p e r m i t t e d o r r e q u i r e d u n d e r t h i s A g r e e m e n t s h a l l
b e g i v e n t o t h e r e s p e c t i v e p a r t i e s a t t h e f o l l o w i n g a d d r e s s , o r a t s u c h o t h e r a d d r e s s a s t h e
r e s p e c t i v e p a r t i e s m a y p r o v i d e i n w r i t i n g f o r t h i s p u r p o s e :
C O N S U L T A N T :
E p i c L a n d S o l u t i o n s , I n c .
2 6 0 1 A i r p o r t D r i v e , S u i t e 1 1 5
T o r r a n c e , C A 9 0 5 0 5
A t t n : P r e s i d e n t
C O M M I S S I O N :
R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n
4 0 8 0 L e m o n S t r e e t , 3 ` d F l o o r
R i v e r s i d e , C A 9 2 5 0 1
A t t n : E x e c u t i v e D i r e c t o r
S u c h n o t i c e s h a l l b e d e e m e d m a d e w h e n p e r s o n a l l y d e l i v e r e d o r w h e n
m a i l e d , f o r t y - e i g h t ( 4 8 ) h o u r s a f t e r d e p o s i t i n t h e U . S . m a i l , f i r s t c l a s s p o s t a g e p r e p a i d , a n d
a d d r e s s e d t o t h e p a r t y a t i t s a p p l i c a b l e a d d r e s s . A c t u a l n o t i c e s h a l l b e d e e m e d a d e q u a t e
n o t i c e o n t h e d a t e a c t u a l n o t i c e o c c u r r e d , r e g a r d l e s s o f t h e m e t h o d o f s e r v i c e .
3 . 3 3 C o n f l i c t i n g P r o v i s i o n s . I n t h e e v e n t t h a t p r o v i s i o n s o f a n y a t t a c h e d
e x h i b i t s c o n f l i c t i n a n y w a y w i t h t h e p r o v i s i o n s s e t f o r t h i n t h i s A g r e e m e n t , t h e l a n g u a g e ,
t e r m s a n d c o n d i t i o n s c o n t a i n e d i n t h i s A g r e e m e n t s h a l l c o n t r o l t h e a c t i o n s a n d o b l i g a t i o n s
o f t h e P a r t i e s a n d t h e i n t e r p r e t a t i o n o f t h e P a r t i e s ' u n d e r s t a n d i n g c o n c e r n i n g t h e
p e r f o r m a n c e o f t h e S e r v i c e s .
3 . 3 4 A m e n d m e n t o r M o d i f i c a t i o n . N o s u p p l e m e n t , m o d i f i c a t i o n , o r
a m e n d m e n t o f t h i s A g r e e m e n t s h a l l b e b i n d i n g u n l e s s e x e c u t e d i n w r i t i n g a n d s i g n e d b y
b o t h P a r t i e s .
3 . 3 5 E n t i r e A g r e e m e n t . T h i s A g r e e m e n t c o n t a i n s t h e e n t i r e a g r e e m e n t o f
t h e P a r t i e s r e l a t i n g t o t h e s u b j e c t m a t t e r h e r e o f a n d s u p e r s e d e s a l l p r i o r n e g o t i a t i o n s ,
a g r e e m e n t s o r u n d e r s t a n d i n g s .
3 . 3 6 I n v a l i d i t y ; S e v e r a b i l i t v . I f a n y p o r t i o n o f t h i s A g r e e m e n t i s d e c l a r e d
i n v a l i d , i l l e g a l , o r o t h e r w i s e u n e n f o r c e a b l e b y a c o u r t o f c o m p e t e n t j u r i s d i c t i o n , t h e
r e m a i n i n g p r o v i s i o n s s h a l l c o n t i n u e i n f u l l f o r c e a n d e f f e c t .
3 . 3 7 S u r v i v a l . A l l r i g h t s a n d o b l i g a t i o n s h e r e u n d e r t h a t b y t h e i r n a t u r e a r e t o
b e p e r f o r m e d a f t e r a n y e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t s h a l l s u r v i v e a n y s u c h
e x p i r a t i o n o r t e r m i n a t i o n .
3 . 3 8 N o T h i r d P a r t y B e n e f i c i a r i e s . T h e r e a r e n o i n t e n d e d t h i r d p a r t y
b e n e f i c i a r i e s o f a n y r i g h t o r o b l i g a t i o n a s s u m e d b y t h e P a r t i e s .
3 . 3 9 L a b o r C e r t i f i c a t i o n . B y i t s s i g n a t u r e h e r e u n d e r , C o n s u l t a n t c e r t i f i e s
t h a t i t i s a w a r e o f t h e p r o v i s i o n s o f S e c t i o n 3 7 0 0 o f t h e C a l i f o r n i a L a b o r C o d e w h i c h r e q u i r e
e v e r y e m p l o y e r t o b e i n s u r e d a g a i n s t l i a b i l i t y f o r W o r k e r s ' C o m p e n s a t i o n o r t o u n d e r t a k e
s e l f - i n s u r a n c e i n a c c o r d a n c e w i t h t h e p r o v i s i o n s o f t h a t C o d e , a n d a g r e e s t o c o m p l y w i t h
s u c h p r o v i s i o n s b e f o r e c o m m e n c i n g t h e p e r f o r m a n c e o f t h e S e r v i c e s .
R V P O B \ H S H A N E \ 7 6 8 7 9 0 . 1
1 7
6 8
3.40 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.41 Incorporation of Recitals. The recitals set forth above are true and
correct and are incorporated into this Agreement as though fully set forth herein.
3.42 No Waiver: Failure of Commission to insist on any one occasion upon
strict compliance with any of the terms, covenants or conditions hereof shall not be deemed
a waiver of such term, covenant or condition, nor shall any waiver or relinquishment of any
rights or powers hereunder at any one time or more times be deemed a waiver or
relinquishment of such other right or power at any other time or times.
RVPUB\HSHANE\768790.1
[Signatures on following page]
I
•
69
"
"
S I G N A T U R E P A G E
T O
A G R E E M E N T N O .
I N W I T N E S S W H E R E O F ; t h i s A g r e e m e n t w a s e x e c u t e d o n t h e d a t e f i r s t
w r i t t e n a b o v e .
R I V E R S I D E C O U N T Y E P I C L A N D S O L U T I O N S , I N C .
T R A N S P O R T A T I O N C O M M I S S I O N
B y : B y :
B o b B u s t e r
C h a i r
A p p r o v e d a s t o F o r m :
B y :
B e s t , B e s t & K r i e g e r L L P
G e n e r a l C o u n s e l
R V P U B \ H S H A N E \ 7 6 8 7 9 0 . 1 .
1 9
S i g n a t u r e
N a m e
T i t l e
A T T E S T :
B y :
I t s : S e c r e t a r y
7 0
"
R V P U B T L C 1 6 6 0 5 7 1
R V P U H \ H S H A N E \ 7 6 8 7 9 0 . 1
E X H I B I T " A "
S C O P E O F S E R V I C E S
E I N S E R T j
A - 1
7 1
"
"
R V P O S \ H S H A N E \ 7 6 8 7 9 0 . 1
E X H I B I T " B "
S C H E D U L E O F S E R V I C E S
j I N S E R T j
B - I
7 2
"
"
E X H I B I T " C "
C O M P E N S A T I O N A N D P A Y M E N T
F o r t h e s a t i s f a c t o r y p e r f o r m a n c e a n d c o m p l e t i o n o f t h e S e r v i c e s u n d e r t h i s
A g r e e m e n t , t h e C o m m i s s i o n w i l l p a y t h e C o n s u l t a n t c o m p e n s a t i o n a s s e t f o r t h h e r e i n .
1 . E L E M E N T S O F C O M P E N S A T I O N .
C o m p e n s a t i o n f o r t h e S e r v i c e s w i l l b e c o m p r i s e d o f t h e f o l l o w i n g e l e m e n t s : 1 . 1
D i r e c t L a b o r C o s t s ; 1 . 2 F i x e d F e e ; a n d 1 . 3 A d d i t i o n a l D i r e c t C o s t s .
1 . 1 D I R E C T L A B O R C O S T S .
D i r e c t L a b o r c o s t s s h a l l b e p a i d i n a n a m o u n t e q u a l t o t h e p r o d u c t o f t h e
D i r e c t S a l a r y C o s t s a n d t h e M u l t i p l i e r w h i c h a r e d e f i n e d a s f o l l o w s :
1 . 1 . 1 D I R E C T S A L A R Y C O S T S
D i r e c t S a l a r y C o s t s a r e t h e b a s e s a l a r i e s a n d w a g e s a c t u a l l y p a i d t o t h e
C o n s u l t a n t ' s p e r s o n n e l d i r e c t l y e n g a g e d i n p e r f o r m a n c e o f t h e S e r v i c e s
u n d e r t h e A g r e e m e n t . ( T h e r a n g e o f h o u r l y r a t e s p a i d t o t h e C o n s u l t a n t ' s
p e r s o n n e l a p p e a r s i n S e c t i o n 2 b e l o w . )
1 . 1 . 2 M U L T I P L I E R
T h e M u l t i p l i e r t o b e a p p l i e d t o t h e D i r e c t S a l a r y C o s t s t o d e t e r m i n e t h e D i r e c t
L a b o r C o s t s i s 2 . 5 8 7 a n d i s t h e s u m o f t h e f o l l o w i n g c o m p o n e n t s :
R V P U B \ H S H A N E \ 7 6 8 7 9 0 . 1
1 . 1 . 2 . 1
D i r e c t S a l a r y C o s t s 1 . 0
1 . 1 . 2 . 2 P a y r o l l A d d i t i v e s . 0 3 6 3
T h e d e c i m a l r a t i o o f P a y r o l l A d d i t i v e s t o D i r e c t S a l a r y C o s t s . P a y r o l l
A d d i t i v e s i n c l u d e a l l e m p l o y e e b e n e f i t s , a l l o w a n c e s f o r v a c a t i o n , s i c k
l e a v e , a n d h o l i d a y s , a n d c o m p a n y p o r t i o n o f e m p l o y e e i n s u r a n c e a n d
s o c i a l a n d r e t i r e m e n t b e n e f i t s , a l l f e d e r a l a n d s t a t e p a y r o l l t a x e s ,
p r e m i u m s f o r i n s u r a n c e w h i c h a r e m e a s u r e d b y p a y r o l l c o s t s , a n d
o t h e r c o n t r i b u t i o n s a n d b e n e f i t s i m p o s e d b y a p p l i c a b l e l a w s a n d
r e g u l a t i o n s .
1 . 1 . 2 . 3
O v e r h e a d C o s t s 1 . 2 2 4
T h e d e c i m a l r a t i o o f a l l o w a b l e O v e r h e a d C o s t s t o t h e C o n s u l t a n t
f i r m ' s t o t a l d i r e c t s a l a r y c o s t s . A l l o w a b l e O v e r h e a d C o s t s i n c l u d e
7 3
general, administrative and overhead costs of maintaining and
operating established offices, and consistent with established firm
policies, and as defined in the Federal Acquisitions Regulations, Part
31.2.
Total Multiplier 2.587
(sum of 1.1-2.1, 1,1.2.2, and 1.1.2.3)
1.2 FIXED FEE.
1.2.1 The fixed fee is $0
1.2.2 A pro-rata share of the Fixed Fee shall be applied to the total Direct
Labor Costs expended for services each month, and shall be included
on each monthly invoice.
1.3 ADDITIONAL DIRECT COSTS.
Additional Direct Costs directly identifiable to the performance of the services
of this Agreement shall be reimbursed at the rates below, or at actual
invoiced cost.
Rates for identified Additional Direct Costs are as follows:
ITEM REIMBURSEMENT RATE
Per Diem $ 35/day
Car mileage $ IRS reimburseable
Travel $ at cost
Overnight mail and postage at cost
Travel by air and travel in excess of 100 miles from the Consultant's office
nearest to the Commission's office must have the Commission's prior written
approval to be reimbursed under this Agreement.
2. DIRECT SALARY RATES
Direct Salary Rates, which are the range of hourly rates to be used in determining
Direct Salary Costs in Section 1.1.1 above, are given below and are subject to the
following:
2.1 Direct Salary Rates shall be applicable to both straight time and overtime
work, unless payment of a premium for overtime work is required by law,
RVPUB\HSHANE\768790.1
•
74
regulation or craft agreement, or is otherwise specified in this Agreement. In
such event, the premium portion of Direct Salary Costs will not be subject to
the Multiplier defined in Paragraph 1.1.2 above.
2.2 Direct Salary Rates shown herein are in effect for one year following the
effective date of the Agreement. Thereafter, they may be adjusted annually
to reflect the Consultant's adjustments to individual compensation, The
Consultant shall notify the Commission in writing prior to a change in the
range of rates included herein, and prior to each subsequent change.
POSITION OR CLASSIFICATION RANGE OF HOURLY RATES
Principal $ 62.50 - $ 70.00/hour
Project Manager $ 40.00 - $ 65.00/hour
Assistant Project Manager $ 35.00 - $ 45.00/hour
Senior Agent/ Coordinator $ 26.00 - $ 34.99/hour
Agent/ Analyst $ 15.00 - $ 25.99.00/hour
Technician $ 10.00 - $ 19.00/hour
Accounting Support $ 20.00 - $ 45.00/hour
2.3 The above rates are for the Consultant only. All rates for subconsultants to
the Consultant will be in accordance with the Consultant's cost proposal.
3. INVOICING.
3.1 Each month the Consultant shall submit an invoice for Services performed
during the preceding month. The original invoice shall be submitted to the
Commission's Executive Director with two (2) copies to the Commission's
Project Coordinator.
3.2 Charges shall be billed in accordance with the terms and rates included
herein, unless otherwise agreed in writing by the Commission's
Representative.
3.3 Base Work and Extra Work shall be charged separately, and the charges for
each task and Milestone listed in the Scope of Services, shall be listed
separately. The charges for each individual assigned by the Consultant
under this Agreement shall be listed separately on an attachment to the
invoice.
3.4 A charge of $500 or more for any one item of Additional Direct Costs shall be
accompanied by substantiating documentation satisfactory to the
Commission such as invoices, telephone logs, etc.
RVPUB\HSHANE\768790.1
75
3.5 Each copy of each invoice shall be accompanied by a Monthly Progress
Report and spreadsheets showing hours expended by task for each month
and total project to date.
3.6 Each invoice shall indicate payments to DBE subconsultants or supplies by
dollar amount and as a percentage of the total invoice.
3.7 Each invoice shall include a certification signed by the Consultant's
Representative or an officer of the firm which reads as follows:
I hereby certify that the hours and salary rates charged in this
invoice are the actual hours and rates worked and paid to the
employees listed.
Signed
Title
Date
Invoice No.
4. PAYMENT
4.1 The Commission shall pay the Consultant within four to six weeks after
receipt by the Commission of an original invoice. Should the Commission
contest any portion of an invoice, that portion shall be held for resolution,
without interest, but the uncontested balance shall be paid.
4.2 The final payment for Services under this Agreement will be made only after
the Consultant has executed a Release and Certificate of Final Payment.
RVPUB\HSHANE\768790.1
•
•
•
76