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08 August 23, 2010 Western Riverside County Programs and Projects• RECORDS 89773 RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE MEETING AGENDA TIME: 1:30 p.m. DATE: Monday, August 23, 2010 LOCATION: BOARD ROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside 'P- COMMITTEE MEMBERS -'? Karen Spiegel, Chair / Steve Nolan, City of Corona Bonnie Flickinger, Vice Chair / Jesse Molina, City of Moreno Valley Bob Botts / Don Robinson, City of Banning Wallace Edgerton / Darcy Kuenzi, City of Menifee Malcolm Miller / Kathy Azevedo, City of Norco Daryl Busch / Al Landers, City of Perris Steve Di Memmo / Vacant, City of San Jacinto Scott Farnam / Bridgette Moore, City of Wildomar Bob Buster, County of Riverside, District I Marion Ashley, County of Riverside, District V 10- STAFF -V Anne Mayer, Executive Director John Standiford, Deputy Executive Director *0- AREAS OF RESPONSIBILITY -V Air Quality, Capital Projects, Communications and Outreach Programs, Congestion Management Program (CMP), Intermodal Programs, Motorist Services (ie. SAFE/Freeway Service Patrol), New Corridors, Regional Agencies/Regional Planning, Regional Transportation Improvement Program (RTIP), State Transportation Improvement Program (STIP), and Transportation Uniform Mitigation Fee (TUMF) Program related to Western Riverside County and other areas as may be prescribed by the Commission. Comments are welcomed by the Committee. If you wish to provide comments to the Committee, please complete and submit a Speaker Card to the Clerk of the Board. 11.36.54 RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE ROLL CALL August 23, 2010 Present Absent County of Riverside, District I .2(-- O County of Riverside, District V O City of Banning P' 0 City of Corona �' 0 City of Menifee )A' 0 City of Moreno Valley � 0 City of Norco � O City of Perris � 0 City of San Jacinto � 0 City of Wildomar 0 0 , RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS SIGN -IN SHEET AUGUST 23, 2010 NAME \ fir *9An SO Pete,� bob -5 PiktcA cyzy i-oN- co m nale,r AGENCY E MAIL ADDRESS e nr\- n ?JOY) RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 1:30 p.m. Monday, August 23, 2010 BOARD ROOM County Administrative Center 4080 Lemon Street, First Floor Riverside, California In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission's website, www.rctc.org. in compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in a Committee meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENTS - Each individual speaker is limited to speak three (3) continuous minutes or less. The Committee may, either at the direction of the Chair or by majority vote of the Committee, waive this three minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. Also, the Committee may terminate public comments if such comments become repetitious. In addition, the maximum time for public comment for any individual item or topic is thirty (30) minutes. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Committee shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items. Western Riverside County Programs and Projects Committee August 23, 2010 Page 2 Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. 5. APPROVAL OF MINUTES — JUNE 28, 2010 6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) 7. AMENDMENT TO AGREEMENT WITH JACOBS CIVIL INC. FOR THE COMPLETION OF THE RECIRCULATED DRAFT ENVIRONMENTAL IMPACT REPORT/SUPPLEMENTAL ENVIRONMENTAL IMPACT STATEMENT AND PROJECT REPORT FOR THE MID COUNTY PARKWAY PROJECT Page 1 Overview This item is for the Committee to: 1► Approve Agreement No. 04-31-018-05, Amendment No. 5 to Agreement No. 04-31-018, with Jacobs Civil Inc. (Jacobs) to perform additional studies and design support for the completion of the recirculated draft environmental impact report/supplemental draft environmental impact statement (RDEIR/SDEIS) and project report for the Mid County Parkway (MCP) project in the amount of $6,375,515, plus a contingency amount of $658,077, for a total amendment amount of $7,033,592; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director to approve contingency work as may be required for the project; 4) Authorize the Executive Director, pursuant to legal counsel review, to execute non -funding related agreements for the environmental clearance and design of the project; and 5) Forward to the Commission for final action. Western Riverside County Programs and Projects Committee August 23, 2010 Page 3 8. CITY OF TEMECULA REQUEST FOR FUNDS FOR INTERSTATE 15/ FRENCH VALLEY PARKWAY PHASE 1 AND INTERSTATE 15/STATE ROUTE 79 SOUTH INTERCHANGE IMPROVEMENT PROJECTS Page 58 Overview This item is for the Committee to: 1) Approve up $20,000,000 of Transportation Uniform Mitigation Fee (TUMF) Community and Environmental Transportation Accountability Program (CETAP) funds in place of TUMF Regional Arterial funds currently programmed for the I-15/French Valley Parkway Phase 1 interchange improvement project; 2) Approve up to $5.4 million of Measure A Western County CETAP funds in place of TUMF Regional Arterial funds for the 15/79 South interchange improvement project; 3) Remove the I-15/French Valley Parkway and 15/79 South interchange improvements from the TUMF Regional Arterial program as they will be funded under the CETAP Winchester to Temecula Corridor; 4) Authorize the Chair, pursuant to legal counsel review, to execute agreements on behalf of the Commission with the city of Temecula to reflect above funding commitments; and 5) Forward to the Commission for final action. 9. AGREEMENT WITH CALTRANS FOR THE STATE ROUTE 91 HIGH OCCUPANCY VEHICLE PROJECT FROM ADAMS STREET TO STATE ROUTE 60/ INTERSTATE 215 INTERCHANGE Page 61 Overview This item is for the Committee to: 1) Approve Agreement No. 1 1-31-016-00 with Caltrans for the construction of the State Route 91 high occupancy vehicle (HOV) project from Adams Street to State Route 60/Interstate 215 interchange; 2) Authorize the Executive Director, pursuant to legal counsel review, to execute the cooperative agreement and future non -funding related amendments to this agreement; and 3) Forward to the Commission for final action. Western Riverside County Programs and Projects Committee August 23, 2010 Page 4 10. AGREEMENT FOR UTILITY RELOCATION FOR THE STATE ROUTE 60/ INTERSTATE 215 EAST JUNCTION HIGH OCCUPANCY VEHICLE LANES CONNECTOR Page 83 Overview This item is for the Committee to: 1) Approve Agreement No. 1 1-31-018-00 with Santa Fe Pacific Pipeline, LP (SFPP), for utility protection and inspection for the 60/215 East Junction high occupancy vehicle (HOV) lanes connector project; 2) Authorize the Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. 11. METROLINK POSITIVE TRAIN CONTROL AND BUDGET UPDATE Overview This item is for the Committee to: Page 85 1) Authorize the Executive Director to take all actions necessary to support a letter of no prejudice (LONP) from the Southern California Regional Rail Authority (SCRRA) under the California High -Speed Passenger Train Bond Program, known as Proposition 1 A (Prop 1 A), for the Positive Train Control (PTC) project; 2) Amend the FY 2010/11 Commuter Rail Short Range Transit Plan (SRTP) to reflect the allocation and use of $10,369,021 in 1989 Measure A rail capital funds in advance of SCRRA's receipt of Prop 1 A funds; 3) Approve an increase to the FY 2010/1 1 budget for interfund transfers and expenditures for $10,369,021; 4) Authorize the Executive Director to negotiate and execute a memorandum of understanding or other agreements as needed with SCRRA and other entities to allow for the programming and allocation of funds as requested along with appropriate measures to ensure the reimbursement of Measure A funds; 5) Amend the FY 2010/1 1 Commuter Rail SRTP to reflect the allocation and use of $9,975,000 in Measure A funds for the remaining balance of the SCRRA Metrolink rail car option #3 purchase of seven cars; 6) Approve an increase to the FY 2010/1 1 budget for interfund transfers and expenditures for $9,975,000; 7) Receive an update on current Metrolink Budget initiatives and capital projects and explore their implications; and 8) Forward to the Commission for final action. Western Riverside County Programs and Projects Committee August 23, 2010 Page 5 12. AGREEMENT WITH ALCORN FENCE COMPANY AND CROWN FENCE COMPANY TO FURNISH AND INSTALL FENCING AT THE PEDLEY AND NORTH MAIN CORONA COMMUTER RAIL STATIONS Page 90 Overview This item is for the Committee to: 1) Approve Agreement No. 10-24-1 12-00 with Alcorn Fence Company to furnish and install perimeter fencing at the Pedley Metrolink station for an amount of $38,773, plus a 10% contingency of $3,877, for a total not to exceed amount of $42,650; 2) Approve Agreement No. 11-24-017-00 with Crown Fence Company to furnish and install perimeter fencing and barrier gates at the North Main Corona Metrolink station for an amount of $48,200, plus a 10% contingency of $4,820, for a total not to exceed amount of $53,020; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 4) Approve budget adjustments to increase interfund transfers for the matching Local Transportation Fund (LTF) contribution of $20,000, to decrease maintenance expenditures by $45,670, and to increase property improvements expenditures by $45,670; and 5) Forward to the Commission for final action. 13. COMMISSIONERS / STAFF REPORT Overview This item provides the opportunity for the Commissioners and staff to report on attended and upcoming meeting/conferences and issues related to Commission activities. 14. ADJOURNMENT AND NEXT MEETING The next Western Riverside County Programs and Projects Committee meeting is scheduled to be held at 1:30 p.m., Monday, September 27, 2010, Board Chambers, First Floor, County Administrative Center, 4080 Lemon Street, Riverside. AGENDA ITEM 5 MINUTES RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE Monday, June 28, 2010 MINUTES 1. CALL TO ORDER The meeting of the Western Riverside County Programs and Projects Committee was called to order by Vice Chair Bonnie Flickinger at 1:30 p.m., in the Board Room at the County of Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside, California, 92501. 2. PLEDGE OF ALLEGIANCE At this time, Commissioner Malcolm Miller led the Western Riverside County Programs and Projects Committee in a flag salute. 3. ROLL CALL Members/Alternates Present Members Absent Steve Di Memmo Karen Spiegel Marion Ashley* Bob Botts Daryl Busch Bob Buster Wallace Edgerton Scott Farnam Bonnie Flickinger Malcolm Miller *Arrived after the meeting was called to order. 4. PUBLIC COMMENTS There were no requests to speak from the public. 5. APPROVAL OF MINUTES - MAY 24, 2010 M/S/C (Farnam/Edgertonl to approve the minutes of May 24, 2010, as submitted. RCTC WRC Programs and Projects Committee Minutes June 28, 2010 Page 2 6. ADDITIONS/REVISIONS There were no additions or revisions to the agenda. 7. STATE ROUTE 91 TRAFFIC AND REVENUE STUDY SERVICES Khalid Bazmi, Toll Projects Manager, presented an overview of the scope of work for the SR-91 traffic and revenue study services. In response to Commissioner Buster's questions regarding contract costs, Greg Moore, Procurement and Assets Manager, clarified this procurement is a qualifications based process, therefore California law requires cost to be omitted as an initial basis. Cost is negotiated after the qualifications have been established. He then provided details regarding the negotiation process including analyses and audits. M/S/C (Buster/Botts) to: 1) Award Agreement No. 10-31-099-00 to Stantec Consulting Services, Inc. (Stantec) to provide an investment -grade traffic and revenue study for the SR-91 Corridor Improvement Project ISR-91 UP). At this time, the contract is still in negotiations and staff expects to bring a final contract to the July Commission meeting; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director to approve contingency work up to the total not to exceed amount as required for the agreement; and 4) Forward to the Commission for final action. At this time, Commissioner Marion Ashley arrived at the meeting. RCTC WRC Programs and Projects Committee Minutes June 28, 2010 Page 3 8. AMENDMENT TO AGREEMENT FOR ON -CALL STRATEGIC PARTNERSHIP ADVISOR SERVICES WITH KPMG CORPORATE FINANCE, LLC Khalid Bazmi presented a brief overview of the scope of work for the amendment with KPMG Corporate Finance LLC for on -call strategic partnership advisor services. M/S/C (Edgerton/Busch) to: 1) Approve Agreement No. 06-66-026-08, Amendment No. 7 to Agreement 06-66-026-00, for toll feasibility and strategic partnership advisor services with KPMG Corporate Finance, LLC (KPMG) for the Interstate 15 Corridor Improvement Project (1-15 CIP) for the amount of $250,000; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. 9. AGREEMENT WITH SOUTHSTAR ENGINEERING & CONSULTING, INC. FOR CONSTRUCTION MANAGEMENT SERVICES AND COOPERATIVE AGREEMENT WITH CALTRANS FOR CONSTRUCTION OF THE INTERSTATE 215 WIDENING PROJECT FROM MURRIETA HOT SPRINGS ROAD TO SCOTT ROAD, NORTH OF THE CITY OF MURRIETA Lisa DaSilva, Capital Projects Manager, presented an overview of the 1-215 South widening project, the agreement with Southstar Engineering & Consulting, Inc. for construction management services, and the cooperative agreement with Caltrans for project construction. In response to Commissioner Bob Buster's question regarding the complexity of the project, Lisa DaSilva clarified this is a straightforward project that focuses on paving, traffic handling, and safety. It is not a highly technical project. She then discussed the measures to handle traffic and maintain safety due to lane and ramp closures during construction. M/S/C (Busch/Ashley) to: 1) Award Agreement No. 10-31-079-00 to Southstar Engineering & Consulting, Inc. (Southstar) to perform construction management (CM) services, materials testing, and construction surveying for the 1-215 widening, Murrieta Hot Springs Road to Scott Road project, in the city of Murrieta, for the base amount of $4,097,564, plus a contingency amount of $402,436, for a total not to exceed amount of $4.5 million; RCTC WRC Programs and Projects Committee Minutes June 28, 2010 Page 4 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director to approve contingency work as may be required for the project; 4) Approve the Cooperative Agreement No. 10-31-110-00 with Ca!trans for construction of the project; 5) Authorize the Executive Director, pursuant to legal counsel review, to execute the cooperative agreement and future non -funding related amendments to this agreement; and 6) Forward to the Commission for final action. 10. AGREEMENT WITH HDR ENGINEERING INC. FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE PERRIS VALLEY LINE PROJECT Marlin Feenstra, Project Delivery Director, presented an overview of the scope of work for the agreement with HDR Engineering Inc. for construction management services for the Perris Valley Line project. M/S/C (Busch/Edgerton) to: 1) Award Agreement No. 10-31-058-00 to HDR Engineering Inc. (HDR), pending completion of negotiations, to provide construction management (CM) services for the Perris Valley Line (PVL) project in the amount to be agreed upon between the Commission and HDR at the end of negotiations; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director to approve contingency work up to the total not to exceed amount as requested for the project; 4) Authorize the Executive Director, pursuant to legal counsel review, to execute related utility and other local agency agreements necessary for the design and construction of the project; and 5) Forward to the Commission to final action. RCTC WRC Programs and Projects Committee Minutes June 28, 2010 Page 5 11. FISCAL YEAR 2010/11 AGREEMENTS FOR REGIONAL RIDESHARE SERVICES Brian Cunanan, Commuter Assistance Manager, presented a brief overview of the FY 2010/11 agreements for regional rideshare services. M/S/C (Farnam/Miller) to: 1) Award Agreement No. 10-41-029-01, Amendment No. 1 to Agreement No. 10-41-029-00, with the San Bernardino Associated Governments (SANBAG) as part of the Commission's continuing bi-county partnership with SANBAG to deliver commuter/employer rideshare services, regional ridematching services, and operation of an Inland Empire 511 system for FY 2010/11; 2) Award Agreement No. 07-41-115-02, Amendment No. 2 to Agreement No. 07-41-115-00, with Orange County Transportation Authority (OCTA) and Agreement No. 06-41-082-05, Amendment No. 5 to Agreement No. 06-41-082-00, with the Ventura County Transportation Commission (VCTC) for regional ridematching services; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreements on behalf of the Commission; and 4) Forward to the Commission for final action. 12. AGREEMENT WITH THE DEPARTMENT OF CALIFORNIA HIGHWAY PATROL FOR OPERATION OF THE CALL BOX SYSTEM Brian Cunanan presented an overview of the agreement with the Department of California Highway Patrol for operation of the call box system. M/S/C (Busch/Farnam) to: 1) Approve Agreement No. 10-45-109-00 with the California Highway Patrol (CHP) for the operation of the call box system for a three-year term, and one one-year option to extend the agreement in the amount of $15,900; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. RCTC WRC Programs and Projects Committee Minutes June 28, 2010 Page 6 13. COMMISSIONERS / STAFF REPORT 13A. John Standiford announced Committee Chair Spiegel and Supervisor Benoit are in Sacramento testifying on behalf of the Commission for AB 2098 to clarify the Commission's design -build authority. 13B. Commissioner Wallace Edgerton requested staff agendize a discussion item regarding monorail and other rail options at a future meeting. 14. ADJOURNMENT There being no further business for consideration by the Western Riverside County Programs and Projects Committee, the meeting was adjourned at 2:07 p.m. Respectfully submitted, Jennifer Harmon Clerk of the Board AGENDA ITEM 7 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 23, 2010 TO: Western Riverside County Programs and Projects Committee FROM: Cathy Bechtel, Project Development Director Mark Massman, Bechtel Project Manager Gustavo Quintero, Bechtel Project Coordinator THROUGH: Anne Mayer, Executive Director SUBJECT: Amendment to Agreement with Jacobs Civil Inc. for the Completion of the Recirculated Draft Environmental Impact Report/Supplemental Environmental Impact Statement and Project Report for the Mid County Parkway Project STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 04-31-018-05, Amendment No. 5 to Agreement No. 04-31-018, with Jacobs Civil Inc. (Jacobs) to perform additional studies and design support for the completion of the recirculated draft environmental impact report/supplemental draft environmental impact statement (RDEIR/SDEIS) and project report for the Mid County Parkway (MCP) project in the amount of $6,375,515, plus a contingency amount of $658,077, for a total amendment amount of $7,033,592; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director to approve contingency work as may be required for the project; 4) Authorize the Executive Director, pursuant to legal counsel review, to execute non -funding related agreements for the environmental clearance and design of the project; and 5) Forward to the Commission for final action. BACKGROUND INFORMATION: The MCP project is a proposed new east -west transportation corridor planned to improve mobility in Western Riverside County. The original draft environmental impact report/environmental impact statement (EIR/EIS) for the MCP project was circulated for a 90-day public review period on October 10, 2008. During this time, six public meetings/hearings were held: three public information meetings in Agenda Item 7 1 late October 2008, two public hearings in November 2008 and a 1s` Supervisorial District public meeting in December 2008. The Commission accepted public comments for the record at all of these meetings, along with written comments submitted during the comment period. Comments submitted on the draft EIR/EIS raised environmental and community concerns regarding the portion of the project between 1-15 and 1-215 and funding concerns about the entire project. In response to these comments, the Commission took action on July 8, 2009, to refocus the project limits to the portion between 1-215 and SR-79. Since the Commission's action last summer, staff has been working with its consultant team and its project partners, Federal Highway Administration (FHWA), Caltrans, and the local agencies, to rescope the project. Also, staff has completed, or is in the process, of the following: • Updated the project purpose and need statement; • Defined the traffic methodology for the modified project and received concurrence from all partners on approach; • Refined the engineering at 1-215 (still underway, will be finalized upon completion of traffic study); • Worked with the city of Perris and Caltrans on interchange locations in the city; • Worked on engineering drawings in support of the geometric approval and new connections to the interstate system; and • Continued to work with Metropolitan Water District staff with regard to the MCP's vicinity to the Colorado River Aqueduct. A RDEIR/SDEIS evaluating the modified alternatives is being prepared and will be circulated for public review in Summer 2011. The RDEIR/SDEIS will include discussions of the process to date and how the comments received during public review of the original draft EIR/EIS led to a decision to refine the project purpose statement to focus on the area between 1-215 and SR-79. Construction phasing plans will be developed for the modified build alternatives (1-215 to SR-79) to disclose the proposed project implementation to the public and how construction will be broken up into phases. In addition to including the analysis of up to three modified build alternatives and inclusion of a phasing plan and associated environmental analysis, the recirculated document will also be revised to address public comments received on the draft EIR/EIS. Following completion of public review of the recirculated document, a final EIR/EIS will be prepared. Agenda Item 7 2 Contract Amendments At its December 13, 2003 meeting, the Commission approved Agreement No. 04-31-018 for a total amount of $5,030,501 for Phase I work with Jacobs, for the development of the project study report/project development study and preliminary phases of the project report and environmental document (PR/ED). At its January 12, 2005 meeting, the Commission approved Agreement No. 05-31-530, Amendment No. 1 to Agreement No. 04-31-018, for Phase II of the project, development and completion of the PR/ED, for a not to exceed amount of $26,134,384. This brought the total project cost for Phase I and Phase II of the MCP project to $31,164,885. At its November 9, 2005 meeting, the Commission approved Agreement No. 06-72-555, Amendment No. 2 to Agreement No. 04-31-018, for incorporation of three new alternatives identified during a value analysis study process for the MCP project in the amount of $4,845,385. Both schedule and budget were impacted due to the need to conduct the required environmental and engineering studies for the new alternatives. Amendments 3 and 4, which covered work for the geometric approval drawings and initial work on project re-evaluation, were funded using contingency included in Amendment No. 1. The contract value was $36,010,270 through Amendment No. 4. CONCLUSION: When the Commission took action last year to modify the project, it was with the understanding that a contract amendment would be necessary to fund the revised technical reports, develop the recirculated/supplemental environmental document, modify the engineering design in support of the project report, and conduct another series of public meetings/hearings. Commission staff has been working with the consultant team on Amendment No. 5 for the past two months related to negotiating the scope, schedule, and cost for the RDEIR/SDEIS and project report for the MCP project. During the negotiation process, some of the austerity measures undertaken by Jacobs were a fee reduction from 10% to 7% resulting in a savings of $149,000 and a 6% reduction in the overhead rate resulting in an additional savings of $116,000. Also in the past year, Jacobs held salary increases for its employees resulting in a savings of $35,000. Staff recommends approval of Agreement No. 04-31-018-05, Amendment No. 5 to Agreement No. 04-31-018, with Jacobs to perform the additional work scope to complete the final environmental and engineering services associated with preparing a RDEIR/SDEIS and project report for the MCP project for the additional Agenda Item 7 3 amount of $6,375,515 plus a contingency amount of $658,077 for a total requested amount of $7,033,592. The total authorized funding by the Commission for the MCP project, with the addition of this request, will be $43,043,862. Financial Information In Fiscal Year Budget: NO N/A Year: FY 2010/11 FY 201 1 /12 Amount: $4,000,000 $3,033,592 Source of Funds: TUMF CETAP Budget Adjustment: Yes GL/Project Accounting No.: 002302 81 101 210 73 81 101 Fiscal Procedures Approved: \164,4n Date: 08/16/10 Attachments: 1) Scope of Services 2) Project Schedule 3) Budget Summary 4) Budget Summary by Firm 5) Detail Budget Summary by Firm Agenda Item 7 4 ATTACHMENT 1 MID COUNTY PA:RKV+PAY PROJECT SCOPE OF SERVICES AMENDMENT 5 MID COUNTY PARKWAY SERVICES ENVIRONMENTAL DOCUMENTATION AND BASIC ENGINEERING JE August 2, 2010 JACOBS 5 MID COUNTY PARKWAY CORRIDOR —ENVIRONMENTAL DOCUMENTATION AND BASIC ENGINEERING Amendment 5 In response to comments received from the public on the Draft Environmental Impact Report / Environmental Impact Statement, released in October 2008, for the proposed Mid County Parkway, the Riverside County Transportation Commission (RCTC) took action on July 8, 2009 to focus the project limits to the portion between 1-215 and SR-79. As a result of this project modification and delay associated with making this decision, a Recirculated Draft Environmental Impact Report / Supplemental Draft Environmental Impact Statement (RDEIR/SDEIS) and all associated documents is required extending the schedule to December 2012. All Work Breakdown Structure numbers (WBS) with letter "A" appended, represent additional scope of work added as a result of this project change. t 6 SCOPE OF SERVICES FOR TASK NO. 1 — PROJECT MANAGEMENT AMENDMENT 5 MID COUNTY PARKWAY CORRIDOR —ENVIRONMENTAL DOCUMENTATION AND BASIC ENGINEERING 1.0 PROJECT MANAGEMENT 1.1 A Project Management This task includes overall project management, Project Development Team (PDT) leadership, progress monitoring, and maintenance of project files for 12 months of the project re-evaluation. Jacobs Civil Engineering (Jacobs) will supervise, coordinate, monitor, and review the Draft, Recirculated/Supplemental project report and Environmental Impact Statement/Environmental Impact Report (EIS/EIR) and all associated documents for conformance with the Federal Highway Administration (FHWA), the California Department of Transportation (Caltrans), and local agency standards, policies, and procedures. Monthly progress reports will be prepared to document progress on the project. This task also incorporates the management and project integration required for each of the subconsultants on this very large and complicated project. The consultant will provide Quality Assurance/Quality Control (QA/QC) for the project re-evaluation. The job -specific QA/QC plan includes includes the type and timing of checks and reviews, the designation of personnel involved, and specific procedures. These procedures apply to all team members and will be regularly audited by our designated QA/QC manager to ensure compliance. All documents and papers for external use will be reviewed for completeness and consistency. A technical editor will be used for all external documents. 1.2A Project Scheduling and Project Controls Jacobs will prepare a detailed work breakdown structure (WBS) and integrate project milestones in the critical path schedule. All activities will be resource loaded for the team. The schedule will be updated bimonthly or more frequently as required, and a variance analysis will be provided in our monthly report. Primavera Scheduling Software, tied into the Jacobs Accounting System, will be used for this task. 1 7 Jacobs will provide the Project Controls for this project to ensure proper financial controls to the project. Earned value will be used along with schedule updates to maintain project budget and schedule. 1.3A Project Meetings The Jacobs Team will organize and attend a number of meetings as specified below: Project Development Team (PDT) The PDT and Jacobs will meet monthly. These progress meetings will be used to coordinate the work effort and resolve problems and will be conducted by the Consultant. The Jacobs Team will meet with RCTC and others, including Caltrans, Riverside County, and the affected cities (Corona, Hemet, Moreno Valley, Perris, Riverside and San Jacinto) as necessary. Jacobs will provide discussion materials and agendas and will prepare and distribute meeting notes. Jacobs will develop an action item matrix, document all project decisions, and distribute correspondence copies to all project team members as appropriate. The meetings will also review the following: 1. Activities completed since the last meeting 2. Problems encountered 3. Anticipated strategic problems and possible solutions 4. Information or items required from other cities or the agencies 5. Schedule `look -ahead" discussion Small Working Group (SWG) Meetings Small Working Group meetings will continued to be scheduled quarterly for the SWG and monthly as needed, including representatives of local government and private sector agencies along the corridor, along with the FHWA, the U.S. Environmental Protection Agency (EPA), the U.S. Army Corps of Engineers (Corps), U.S. Fish and Wildlife Service (USFWS), Caltrans, California Department of Fish and Game (CDFG), Metropolitan Water District (MWD), Riverside County, and RCTC. This group will meet to provide environmental and engineering technical input in order to move the environmental process forward and to gain concurrence on a least environmentally damaging practicable alternative (LEDPA). The consultant will prepare the agenda and meeting notes and conduct a pre -meeting with RCTC to prepare for the monthly meeting. Trend Meetings The Jacobs Team will organize and attend the monthly "Trend" meetings to discuss current issues and strategize for and anticipate potential project problems in the future. Jacobs will invite subconsultants based on the topic of discussion. z 8 Budget and Schedule Meetings The Jacobs Team will meet monthly with RCTC to review schedule, scope and budget. The team will report on the estimate to complete or earned value of the project. The team will identify any potential out of scope items and areas where budget has been saved and can be utilized elsewhere. Development Coordination Meetings The Jacobs Team will attend development coordination meetings with local agency partners and / or developers, to coordinate alignments, right-of-way, developer tracts, etc., as needed. These meetings are to facilitate a means of communication between the local agencies, developers and RCTC in order to minimize impacts to the alignment and proposed developments. Caltrans Monthly Workshop Meetings — (Caltrans Technical Coordination Meetings) The Jacobs Team will attend monthly Caltrans workshop meetings to review and resolve engineering issues, share information, seek input, provide interim reviews of data, etc. Internal Team Meetings The Jacobs Team will run and attend semi-monthly internal team meetings to develop, discuss, review, and implement task assignments and coordinate tasks. Other Agency Meetings Other agency meetings include anticipated meetings with federal, State, and local agencies. These include coordination and support for the environmental streamlining process, the Habitat Conservation Plan (HCP) integration process, Special Area Management Plan (SAMP) development, and coordination with the SR-79 realignment projects. These agency meetings are anticipated as an average of one per month. 3 9 SCOPE OF SERVICES FOR TASK NO.2 — PUBLIC OUTREACH AMENDMENT MID COUNTY PARKWAY CORRIDOR —ENVIRONMENTAL DOCUMENTATION AND BASIC ENGINEERING 2.0 PUBLIC OUTREACH 2.1 A Support for Public Meetings Attend outreach team meetings to prepare for public information and hearing associated with release of RDEIR/SDEIS; attend two trend meetings before each round of public meetings and hearing. Provide and/or review Draft support materials in the form of maps, newsletters, mail pieces, web site updates, newspaper ads, PowerPoints, and presentation materials for public meetings, hearing and any additional meetings with stakeholders. Assumption: Attend 10 meetings and review/produce support materials as needed. Scope includes associated team meetings to support this effort. Product: o Draft support documents for Public Meetings, hearing and any additional meetings with stakeholders o Timeline for deliverables leading up to Public Meetings 2.3A Message Development and Media Relations Update key message document to reflect new project issues (environmental documents, project design, final route selection). The key message document is utilized for attending stakeholder meetings and in response or discussions to media inquiries. Message development includes preparing RCTC spokesperson on key message for briefings with local and regional transportation reporters prior to public meetings, release of Draft REIS/SEIR and other project milestones. Develop an MCP message document as needed for discussions with local, regional and federal partners and stakeholders. 1 10 Assumption: Includes items in original Task 2.3A to support a public information meetings and a newsletter. 2.6A Public Informational Meetings and Website (3 Total) This task includes final documents for Public Information Meetings associated with modified project and release of RDEIR/SDEIS and includes maintenance and update to website. Assumptions: One public information meeting for project modification in late 2010 or early 2011 and two meetings for RDEIR/SDEIS — prior to public hearings for RDEIR/SDEIS. This task assumes one newsletter, including mailing. 2.6.1A Support Review and provide comments on final display materials, newsletters, and PowerPoint presentations. Attend public informational meetings. Includes 4 renderings for modified project -revised cad files, new boards, pdfs but no new flights or photos. 2.6.2A Communications Final presentation materials for RCTC spokesperson at public meetings. 2.6.3A Logistical and Public Information Support Meeting setup including researching venue locations and booking. 2.6.4A Hold Meetings Meeting attendance. 2.6.5A Web site Update of website for new materials related to public meetings, hearings and release of RDEIR/SDEIS. Load of all environmental documents for RDEIR/SDEIS to website. Review and assist with update of website for public meeting. Products for all 2.6A tasks: • Talking points document • CAA document products • Comments and reviews on materials, newsletters, and PowerPoint presentations • Letter and envelope 2 11 • Newsletter • Email announcement • List updates • Newspaper ads 2.7A Recirculated DEIR 1 Supplemental DEIS Hearings Assumption: One public hearing 2.7.1A Support Review and provide comments to display materials, newsletters, and draft PowerPoint presentations. Attend hearings. 2.7.2A Communications Draft talking points for RCTC spokesperson at public meetings. Draft Q&A document to help RCTC spokesperson prepare for public questions during meeting. 2.7.3A Logistical and Public Information Support Coordinate site locations and provide logistical support for up to 2 informational meetings. Prepare exhibits, newsletters, direct mailing, PowerPoint presentation, and advertising; place advertising. 2.7.4A Hold Meeting Attend meeting Products for all 2.7A tasks: • Presentation materials • Comments and reviews on materials, newsletters, and PowerPoint presentations • Attend hearings • Web site update • Letter and envelope • Newsletter • Email announcement • List updates (1) for the first round • Newspaper ads 3 12 SCOPE OF SERVICES FOR TASK NO.3 — SURVEY, RIGHT -OF -ENTRY (ROE), AND RIGHT-OF-WAY (ROW) AMENDMENT 5 MID COUNTY PARKWAY CORRIDOR —ENVIRONMENTAL DOCUMENTATION AND BASIC ENGINEERING 3.0 SURVEY, RIGHT -OF -ENTRY (ROE), AND RIGHT-OF-WAY (ROW) 3.3.A Early ROW Studies Additional Work due to modified project includes work for ongoing requests from RCTC to include periodic studies for right of way estimates and other studies regarding acquisition cost and relocation impacts needed. In addition, to inspect alignments, and make note of special problems or unusual circumstances, identify and verify sensitive issues. Products: Maps, data and information in format as requested by RCTC 3.4A Prepare Recirculated Draft Relocation Impact Report Additional Work due to modified project includes preparation of Recirculated Draft Relocation Impact Report, as supporting documentation to the RDEIR/SDEIS. The report will be prepared using same methodology and data assumptions as the previously prepared Draft Relocation Report. Product: Recirculated Draft Relocation Impact Report for three alternatives, Alternatives 4, 5, 9 from I-215 to SR-79 (10 copies of each report). 3.5A Prepare ROW Data Sheets Additional Work Due to Recirculated EIR/EIS will require updated ROW Data Sheets for Alts 4, 5 & 9. An estimated 1,250 parcels are impacted. Due to Project Modification leading to a Recirculated Draft EIR/ Supplemental Draft EIS in order to perform ROW Data Sheets, parcel -level GIS data will be created to visualize and track parcel geometry and estimate the percentage of the anticipated take area. Provide GIS mapping services for the anticipated 1,250 parcels impacted. Utility Coordination - Ongoing Additional Work due to modified project includes preparation of Utility Cost Estimates. Prepare preliminary utility engineering documents as part of the t 13 environmental clearance document in the planning stage. Determination of prior rights will be coordinated with Jacobs. Obtain and analyze data to allocate cost between the utility owner and local agency for all required utility adjustment work and to clearly document, support and set forth the basis of this finding in a Report of Investigation. The Team will prepare a Utility Matrix identifying utility owners, descriptions of facilities, dispositions (i.e. protect, relocate, abandon), utility relocation designer and utility contractor, and initial cost liability determinations. Preparation of utility relocation estimate will also include railroad construction costs. z 14 SCOPE OF SERVICES FOR TASK NO.4 — ENVIRONMENTAL AMENDMENT 5 MID COUNTY PARKWAY CORRIDOR —ENVIRONMENTAL DOCUMENTATION AND BASIC ENGINEERING 4.0 ENVIRONMENTAL SERVICES 4.0A ENVIRONMENTAL SERVICES The scope for Task 4.0A assumes the limits on 1-215 stay within the current survey limits, Harley Knox Blvd (Oleander Street) on the north to north of Nuevo Road to the south. Task 4.4A Technical Studies to support RDEIR/SDEIS In this task, the technical studies and documents prepared in original Task 4.2 will be revised or supplemented in response to RCTC, Caltrans, and FHWA's decision to modify the MCP project. Revised or supplemented technical studies will be prepared that will accompany the submittal of the Recirculated Draft EIR/Supplemental Draft EIS (RDEIR/SDEIS) for approval to circulate. Each revised or supplemented technical study will include a description of up to three modified Build Alternatives, as well as a description of the process leading to development of the modified Build Alternatives. The ability to secure Caltrans and FHWA approval of technical studies on these submittals is predicated upon: 1) The draft reports being revised and/or supplemented and submitted as complete reports with no contingencies or placeholders based upon information pending from the Traffic, Engineering, or Right -of -Way tasks, 2) A review process involving the Consultant, RCTC, and Caltrans to meet to discuss prior to drafting the revisions or supplemental reports to agree upon process and no changes in process being made by Caltrans or FHWA once the type of document is agreed to at these meetings, 3) Two concurrent reviews by RCTC, Caltrans, and FHWA (draft and final), 4) Supplemented reports will include a CD of the previously approved report with the submittal to RCTC, Caltrans, and FHWA, and 5) No changes in the survey area. l 15 4.4.1 A Biological Resources (NES/JD) The Environmental Team will prepare a technical supplement to the approved Natural Environment Study (NES; July 2008) and will include: • A summary of the results for each modified alternative of the delineation of waters subject to jurisdiction of the Corps, California Department of Fish and Game (CDFG), and Regional Water Quality Control Board (RWQCB). The approved jurisdictional delineation will not need to be updated. • An assessment of impacts of each modified alternative to biological resources, including sensitive plants, small mammals, burrowing owl, riparian birds, fairy shrimp, jurisdictional waters, sensitive habitats, wildlife crossings/habitat fragmentation, MSHCP Criteria Area and an updated table that summarizes occurrence potential of regional species of concern. • Discussion of MSHCP coverage/consistency will be revised based on removing western portion of MCP. Additional discussion will be added to preserve the coverage for a CETAP alignment for future actions. • An update of the avoidance and minimization efforts. • Recommendations for mitigation (such measures will be included upon completion of coordination with the project team, including Caltrans representatives; these mitigation measures will not include construction -level documents such as specific restoration plans) The technical supplement to the NES will identify the need for any additional biological surveys (i.e., focused surveys that may need to be updated at the time of construction). The technical supplement to the NES will also identify regulatory permits that may be required for project approval and construction (i.e. a Corps Section 404 permit, CDFG 1602 Agreement, and Regional Water Quality Control Board (RWQCB) Section 401 Certification. The processing of required permits is not included within this scope of services. Product: 11 hard copies each of draft and final technical supplement to the NES 22 CD copies of the approved NES and appendices (July 2008) 4.4.2A Cultural Resources Technical Reports 4.4.2.1 A Identification. 2 16 Agency Coordination. LSA will coordinate with Caltrans, FHWA, and the State Historic Preservation Officer (SHPO) throughout the execution of this task. This consultation will focus on ensuring that work completed under this scope of services complies with the requirements of these agencies for reporting, researcher qualifications, documentation, etc., while adhering to the proposed schedule. Revised APE Map Development. These design drawings will be used to develop the modified project Area of Potential Effect (APE) map for the undertaking. LSA will coordinate with District 8 staff in the development of appropriate APE limits for the modified project. All elements of this scope and budget are based on no changes to the APE that would add new unsurveyed areas to the APE. Native American and Interested Parties Consultation. LSA recognizes that the federal government has a unique relationship with federally recognized tribes and that Caltrans/FHWA has the ultimate responsibility in Native American consultation. LSA will coordinate with Caltrans/FHWA to determine the level of involvement LSA will have in the Native American consultation process to review the modified project with the tribes. In consultation with District 8, LSA will contact the seven tribal entities that have been involved with MCP to solicit their concerns and input about the modified project. This initial contact will be made through a verifiable letter system (e.g., Certified Letter). Subsequently, LSA will contact those entities by up to two phone calls to ensure each group has an opportunity to comment on the modified project. LSA will then coordinate up to two meetings with such groups (as needed), documenting comments provided during those meetings, and developing responses to comments as appropriate. Consultation will continue throughout the Section 106 compliance effort. 4.4.2.2A Documentation and Reports Based on known resources within the modified study area, and with the basis that no new areas will be added to the APE, no additional archaeological resources will be identified for the modified alternatives considered. LSA will develop a revised Historic Property Survey Report (HPSR), which is the Caltrans/FHWA master document for the Section 106 effort. Attached to the HPSR will be the revised Archaeological Survey Report (ASR), the revised Extended Phase I Survey Report (XPI Report), the revised Archaeological Evaluation Report (AER), the revised Archaeological Evaluation Without Phase II Excavations Report (AEPER) and the revised Historic Resources Evaluation Report (HRER) that documents the results of the survey efforts for the modified project. The contents of the report will be coordinated with Caltrans/FHWA. HPSR. Upon completion of the revised engineering plans and consultation with the Native American tribes described above, LSA will complete a revised 3 17 HPSR. The HPSR is the summary document used by Caltrans/FHWA for consultation and decision -making, and serves as the supporting documentation for NEPA and CEQA compliance. The HPSR documents completion of the identification phase, completion of the National Register eligibility evaluation of resources within the APE, and a Finding of No Historic Properties Adversely Affected with Standard Conditions. The revised HPSR will present a summary of findings, document public participation, describe properties identified and their significance/eligibility for the National Register and under CEQA, and the findings for the undertaking as a whole. The revised HPSR will include a modified location map, modified project vicinity map, and modified APE map as exhibits, as well as photographs, plans, and other graphics. The revised HPSR will contain the following attachments as appropriate: revised ASR, revised XPI Report, revised AER, revised AEPER, revised HRER, and letters from any concerned or interested parties. ASR. The revised ASR will document identification and recordation efforts for prehistoric archaeological resources with the modified project APE. The ASR will contain documentation of the research and field methods, an overview of the existing environment, ethnography, and prehistory of the study area, a description of identified prehistoric archaeological resources, and findings and conclusions. XPI Report. The revised XPI Report will document efforts of the XPI. The XPI Report will contain documentation of the research and field methods; a brief overview of the environment, ethnography, and prehistory; description of the prehistoric archaeological resources; and findings and conclusions. The XPI Report will also contain a bibliography, preparer's qualifications, and any other documents that may be necessary such as maps, figures, previously prepared resource records, and archaeological site records. HRER. The revised HRER will document identification, recordation, and evaluation efforts for the built environment and historical archaeological resources within the modified project APE. The revised HRER will contain documentation of the research and field methods, a historical overview, the description and significance of identified historic archaeological and built environment cultural resources (if applicable), and findings and conclusions for the modified project. The HRER will also contain a bibliography, preparer's qualifications, maps, DPR 523 forms for properties not exempted under Attachment 4 of the PA, and any other documents that may be necessary such as maps, figures, previously prepared resource records, and historical archaeological site records. AER. LSA will develop a revised AER. The revised AER will provide the basis for determining whether sites within the revised APE are eligible or ineligible 4 18 for the National Register. It will also discuss the potential for sites to be impacted by the MCP Alternatives. The revised report will document the fieldwork and data analysis required to draw conclusions as to the National Register eligibility of the sites. AEPER. LSA will develop a revised AEPER. The revised AEPER will provide the basis for determining whether sites within the revised APE are eligible or ineligible for the National Register. Sites in the AEPER have not undergone Phase II excavations. It will also discuss the potential for sites to be impacted by the MCP Alternatives. The revised report will document the data analysis required to draw conclusions as to the National Register eligibility of the sites. Development of a Finding of Effect for the Eligible Resources. LSA will work with FHWA/Caltrans to develop a revised Finding of Effect for the resources found to be eligible for the National Register within the modified project. The revised Finding of Effect will be prepared for only those properties listed in or determined eligible for listing in the National Register. The specific format for the revised Finding of Effect will follow the format used in the previous draft FOE prepared for the project. These effects recommendations will be subject to FHWA/ Caltrans and SHPO review and comment. Products: 9 copies each of the draft and final Revised HPSR, ASR, XPI Report, HRER, AER, and FOE 4.4.3A Paleontological Resources Identification and Evaluation Report LSA will prepare a revised Paleontological Resources Identification and Evaluation Report (PIR/PER) that addresses the potential for paleontological resources within the proposed right-of-way for each modified alternative and provides measures to mitigate impacts to significant, nonrenewable paleontological resources that may be encountered and impacted during construction excavation. A revised report will be developed that conforms to Caltrans. Product: 9 copies each of the draft and final Revised PIR/PER 4.4.4A Noise Study Report Noise Study Report. LSA will prepare a Noise Study Report (NSR). The NSR will address the noise requirements of FHWA, Caltrans, Riverside County (County) and any incorporated jurisdictions (cities) along the proposed project alignment of the modified Build Alternatives. LSA will prepare a technical noise impact analysis consistent with applicable procedures and requirements. Projected vehicular traffic volumes on Mid County Parkway and adjacent affected street segments, if any, will be used in preparing the technical noise impact analysis. Additional information required is identified in the discussion below. The report will be prepared to respond 5 19 to the applicable NEPA evaluation criteria, and to meet Caltrans and FHWA requirements. LSA will review the applicable federal (FHWA) and State (Caltrans) criteria for the project area. Noise abatement criteria (NAC) required by Caltrans and FHWA will be identified and used in the analysis. Areas with potential future noise impacts will be identified using land use information, aerial photographs, and field reconnaissance. Discussion of existing and future approved sensitive uses within the Mid County Parkway area will be included. Due to the limited number of noise level measurements between SR-79 and 1-215 previously conducted by team, LSA will conduct short-term (15 minute) ambient noise level measurements to establish the existing noise environment at representative noise -sensitive land uses within the project area. Short-term (15- minute) noise level measurements will be made at up to 55 locations. Concurrent traffic counts will be conducted on a case by case basis depending on the existing traffic within the vicinity of each location. In areas where the existing traffic noise level is low or significant changes in traffic noise in areas where the modified Build Alternatives are proposed, the traffic noise prediction model will not be calibrated. Long-term 24 hour noise level measurements at up to 15 locations will be conducted to identify the peak traffic noise hours. In addition, simultaneous interior/exterior noise level measurements at up to 4 locations will be conducted at classroom buildings located adjacent to the proposed project. Observations of other noise sources, barriers, terrains, building heights, and other site specific information will be noted during each measurement period. Noise impacts from construction sources will be analyzed for each alternative based on the available project -specific information, such as the equipment expected to be used, length of a specific construction task, equipment power type (gasoline or diesel engine), horsepower, load factor, and percentage of time in use. United States Environmental Protection Agency (EPA) -recommended noise emission levels will be used for the construction equipment. Blasting or pile -driving may be required for project construction. The construction noise impact will be evaluated in terms of maximum levels (Lm�), and hourly equivalent continuous noise levels (Leq), and the frequency of occurrence at adjacent sensitive locations. Analysis requirements will be based on the sensitivity of the area and the applicable noise control ordinance specifications of the County and the affected cities. Noise impacts from vehicular traffic will be assessed for modified Build Alternatives are using the Traffic Noise Model (TNM) version 2.5 required by Caltrans and FHWA. Model input data needed include peak hour traffic levels; percentages of autos and medium and heavy trucks; vehicle speeds; ground attenuation factors; and road widths. Peak -hour Continuous Equivalent Noise Level (Leq) along the Mid County Parkway corridor and area roads that would be potentially affected will be 6 20 tabulated. Traffic parameters necessary for the model input will be obtained from the traffic study prepared for this project or use worst -case traffic conditions. Noise abatement measures designed to reduce short- and long-term impacts on noise -sensitive land uses in the vicinity of the Mid County Parkway modified Build Alternatives will be determined where necessary. An evaluation of the potential mitigation measures and a discussion of their effectiveness will be provided. A preliminary feasibility and reasonable allowances will be provided for all noise abatement measures identified, based on Caltrans Traffic Noise Analysis Protocol for Highway Construction and Reconstruction Projects (Caltrans, August 2006). Noise Abatement Decision Report. LSA will prepare a Noise Abatement Decision Report (NADR) for the modified Build Alternatives as defined in the Caltrans Noise Analysis Protocol (August 2006). The report will summarize the preliminary reasonableness determination from the Noise Study Report, present the engineer's cost estimate for the evaluated abatement, evaluation of nonacoustical factors related to feasibility, preliminary noise abatement decision, and secondary effects of abatement (impacts on cultural resources, scenic views, hazardous materials, and biology). The construction cost estimate for the evaluated abatement and the evaluation of nonacoustical factors related to feasibility will be provided to LSA by the engineer. LSA will prepare the NADR consistent with the Caltrans report guidelines with the best information available. Product: 9 copies each of the draft and final Revised Noise Study Report 9 copies each of the Draft and Final Noise Abatement Decision Report 4.4.5A Air Quality Report LSA will prepare a Revised Air Quality Analysis for the modified Build Alternatives in accordance with the Caltrans Transportation Project Level Carbon Monoxide (CO) Protocol, the EPA's fugitive dust conformity rule, and the South Coast Air Quality Management District (SCAQMD) CEQA Handbook air quality guidelines. LSA will conduct the screening analyses specified in the CO protocol and, if required, conduct CALINE4 modeling for CO hot spots for up to 20 receptor locations for the Existing, Future No Build, and the modified Build Alternatives. LSA will evaluate the proposed project's impacts to long-term particulate matter concentrations (PM2.5 and PM10) and mobile source air toxics (MSAT) using the Transportation Conformity Guidance for Qualitative Hot -spot Analysis in PM2.5 and PM10 Nonattainment and Maintenance Areas (EPA, March 2006) and the Interim Guidelines on Air Toxic Analysis in NEPA Documents (FHWA, February 2006). In addition, the proposed project's impact on global warming and climate change will be discussed. LSA will also assist RCTC with the TCWG review process. Product: 10 hard copies each of the draft and final Revised Air Quality Analysis 7 21 4.4.6A Community Impact Assessment A technical supplement to the approved Community Impact Assessment (CIA; June 2008) will be prepared in accordance with the guidelines found in the FHWA Technical Advisory T6640.8A (Guidance for Preparing and Processing Environmental and Section 4(f) Documents, October 30, 1987) and the Caltrans Community Impact Assessment Handbook (June 1997). Impacts to the following socioeconomic topics will be evaluated in the technical supplement for each of the modified alternatives under consideration: Land Use Impacts and Growth Inducement, Farmland Impacts, Social Impacts, Relocation Impacts, and Economic Impacts. Specific issues to be addressed within each topic are discussed in further detail below. Recommendations to avoid, minimize, or mitigate potential socioeconomic impacts related to each topic shall be identified in the technical supplement where feasible. Land Use Impacts and Growth Related Effects. The technical supplement to the CIA will evaluate each modified alternative for its compatibility with and impacts to the existing and planned land uses within the refined study area. The discussion will assess the consistency of each modified alternative with relevant local, regional, and State regulations and plans related to land use and growth. This analysis will include projections of housing stock within the refined study area and a description of housing policies and programs related to each affected jurisdiction. This discussion will include an analysis of each modified alternative's impact on the jobs and housing balance based upon the interrelationship of commuting patterns with the location of future housing and employment centers within the refined study area. The technical supplement to the CIA will consider the ways that each modified alternative could foster economic or population growth or the construction of additional housing (either directly or indirectly) within the refined study area. Planned growth relative to the highway infrastructure capacity throughout the study area will be considered to determine the potential for growth -related effects of the proposed action. This discussion will include a consistency analysis of the proposed modified project with relevant regional/local land use plans and their incorporated population and employment projections. The potential for growth -related effects will be evaluated based upon the potential for exceeding roadway capacity, levels of services, and increases (or decreases) in accessibility to vacant parcels, underutilized land, and agricultural land. The discussion will also include an evaluation and comparison of direct and indirect impacts of growth -related effects. Farmland Impacts. The technical supplement to the CIA will include a revised farmland impacts analysis, including an evaluation of impacts to all four types of farmland, including: (1) prime, (2) unique, (3) farmland of statewide importance, and S 22 (4) farmland of local importance. Early consultation will be initiated with the Natural Resource Conservation Service (NRCS) to prepare Form CPA-106. A map will be prepared identifying the location of all four types of farmlands within the refined study area. Based upon the results of Form CPA-106, the technical supplement to the CIA will: (1) discuss and summarize the impacts to farmlands from each modified alternative under consideration, (2) identify the status and summarize the potential impacts to Williamson Act contract lands, and (3) identify measures to avoid or reduce impacts to farmlands. Social Impacts. The technical supplement to the CIA will include a summary of any additional public outreach efforts conducted for the modified MCP project, including public input received from meetings, newsletters, mailings, and additional community outreach efforts. The technical supplement to the CIA will discuss the following items for each modified alternative under consideration: • Evaluate potential neighborhood -level disruptions or community cohesion of the various social groups as a result of the proposed action. • Properties that may become restricted in access or landlocked. • A description of transit facilities, highways, streets, and bicycle and pedestrian facilities within the study area and changes in travel patterns and accessibility (e.g., vehicular, commuter, bicycle, or pedestrian) as a result of the proposed action. • A description, location, and impact analysis of community services and facilities within the refined study area, including schools, recreation areas, churches, hospitals, police and fire protection facilities, etc. • Availability of parking facilities and any lots or parking spaces that would be affected by the proposed action. Impacts to minority populations and low-income populations will be evaluated in compliance with Executive Order 12898, Environmental Justice for Minority Populations and Low -Income Populations. The effects of the modified project on age -related, transit -dependent, minority and low-income populations will be analyzed at the tract level to determine whether any social group is disproportionately impacted. Potential mitigation measures to avoid or minimize any adverse impacts to these populations will also be identified. Relocation Impacts. The technical supplement to the CIA will include a summary of displacements (residential and commercial), the availability of replacement housing, and relocation assistance as identified in the Revised Relocation Impact Report (see Task 3.4A). The technical supplement to the CIA will also include an evaluation of 9 23 potential impacts to the local housing stock and employment centers within the refined study area based upon the proposed displacements. Economic Impacts. The technical supplement to the CIA will discuss the following for each modified alternative under consideration: • Economic impacts on the regional and local economies, including the effects of the proposed action on development, local property and sales tax revenues, City expenditures, job opportunities, accessibility, and retail sales. Note, previous economic data collected for the approved CIA will be used as a basis for this analysis. • Impacts to the economic vitality of existing and future highway -related businesses (e.g., gasoline stations, motels, etc.) and the resultant impact, if any, on the local economy. • Impacts of the proposed action on established business districts and any opportunities to minimize or reduce such impacts by the public and/or private sectors. Product: 9 copies each of the draft and final technical supplement to the CIA 18 CD copies of the approved CIA (June 2008) 4.4.7A Floodplain Evaluation Report LSA will prepare a revised Floodplain Evaluation Report in accordance with Caltrans guidelines (Environmental Handbook, Volume I, Chapter 17) based on the revised Location Hydraulic Study to be prepared by the engineering team. The report will discuss potential impacts and mitigation measures related to floodplain encroachment, flood -related hazards, natural or beneficial floodplain values, access interruption, and the community floodplain development plan. Product: 9 copies each of draft and final Revised Floodplain Evaluation Report 4.4.8A Hazardous Waste Initial Site Assessment LSA will prepare a technical supplement to the approved ISA (October 2007) to present findings and recommendations for each modified alternative based on the site survey and historical records review conducted for the approved ISA. Recommendations may include site investigations for sites that are considered contaminated sites by the applicable oversight agency. This scope of services does not include: • Review of private records or interviews with private property owners • Sampling for asbestos or aerially deposited lead, or other soil sampling 10 24 • Conducting Preliminary Site Investigations (PSIs) involving soil or groundwater sampling These activities are not recommended until the design phase for the selected alternative due to the potentially large number of properties requiring evaluation (resulting in significant costs to RCTC) and the likelihood that presence or absence of hazardous waste contamination will not influence the selection of a Preferred Alternative. Product: 9 hard copies each of the draft and final technical supplement to the ISA 18 CD copies of the approved ISA (October 2007) 4.4.9A Visual Impact Assessment LSA will prepare a technical supplement to the approved VIA (March 2008) that evaluates the visual impact of each modified alternative consistent with FHWA's Visual Impact Assessment for Highway Projects (1988). This technical supplement shall identify potential visual impacts from project construction. The visual project impacts will be discussed from a qualitative perspective, but will be quantified using the scoring system in the approved VIA for the MCP project. To assist in the assessment of potential visual impacts associated with the modified alternatives proposed within the MCP study area, existing viewsheds and visual resources characterized in the approved VIA will be used again for this analysis (i.e. no additional visual simulations will be prepared). Mitigation measures shall be recommended, if necessary, to reduce significant visual impacts. Product: 9 hard copies each of the draft and final technical supplement to the VIA 18 CD copies of the approved VIA (March 2008) 4.4.10A Section 4(f) Evaluation LSA will prepare a revised Section 4(f) Evaluation to address the effects of the three modified Build Alternatives on the two known 4(f) properties within the revised study limits. The revised Section 4(f) Evaluation will discuss avoidance alternatives and be included as an appendix in the RDEIR/SDEIS. LSA will also assist RCTC in coordination with the City of Perris regarding Paragon Park. Product: 9 hard copies each of the draft and final Revised Draft Section 4(f) Evaluation 1� 25 4.4.12A Water Quality Assessment LSA will prepare a Revised Water Quality Assessment Report in accordance with Caltrans guidelines that discusses watershed characteristics, groundwater hydrology, regulatory requirements, pollutants of concern, and receiving waters conditions, impairments, objectives, and beneficial uses. The report will also be revised to address the new Water Quality Control Plan for the Santa Ana River Basin (February 2008) and will discuss Design Pollution Prevention BMPs, Construction Site BMPs, and Treatment BMPs that are applicable to the modified project alternatives per Caltrans requirements. Each alternative's potential impact on water quality will be evaluated and the mitigation measures necessary to prevent adverse water quality impacts will be identified. For this study, LSA will use the Revised Storm Water Data Report (SWDR) to be prepared by the engineering team in Task 6.0. Product: 9 hard copies each of the draft and final Revised Water Quality Assessment Report 4.4.15A Section 404 (b)(1) Alternative Analysis LSA will prepare a revised Section 404(b)(1) Alternatives Analysis to address the effects of the three modified Build Alternatives. The revised Section 404(b)(1) Alternatives Analysis will discuss avoidance alternatives and be included as an appendix in the RDEIR/SDEIS. Product: 10 hard copies each of the draft and final Revised Section 404(b)(1) Alternatives Analysis 4.5.1.1 A Prepare Administrative Draft Recirculated Draft EIR / Supplemental Draft EIS The results of the revised technical studies and supplements to the approved technical studies will be presented in an Administrative Draft Recirculated Draft EIR/Supplemental Draft EIS (RDEIR/SDEIS). LSA will prepare the Administrative RDEIR/SDEIS, incorporating the findings of the revised technical documents for submittal to RCTC, FHWA, Caltrans, and the Corps for review. Sections of the RDEIR/SDEIS will also be revised to address substantive comments received during public review of the original Draft EIR/EIS. The RDEIR/SDEIS will be prepared in accordance with the requirements of NEPA and CEQA, as well as the most current document formats and guidance posted on Caltrans Standard Environmental Reference Web site (as of May 1, 2009). Both short-term construction and long-term operational effects of each modified alternative will be considered, as well as any potential impacts from a proposed phasing plan. The Administrative RDEIR/SDEIS will also address indirect and 12 26 cumulative effects of each of the modified alternatives, CEQA considerations of level of significance of impacts including the new CEQA Guidelines approved [July 2009], and the mitigation monitoring and reporting program. The EIR/EIS will be organized in a manner intended to reduce the presentation of duplicative information to the extent feasible for areas where the alternatives overlap. Assumption: 36 hard copies of Administrative RDEIR/SDEIS 36 CD sets of the Administrative RDEIR/SDEIS CD copies of approved technical reports Product: Administrative RDEIR/SDEIS 4.6.1.1 A Prepare Recirculated Draft EIR/Supplemental Draft EIS for Approval to Circulate LSA will revise the RDEIR/SDEIS per comments received from RCTC, FHWA, Caltrans and the Corps on the Administrative RDEIR/SDEIS and will prepare an electronic copy of the RDEIR/SDEIS for RCTC, Caltrans, and FHWA final review and one hard copy for approval and signature to circulate the document for public review. LSA will also revise the public distribution list as part of the RDEIR/SDEIS with input from RCTC, Caltrans, and FHWA. LSA will assist the Corps to revise the 404 Preliminary Public Notice and distribute simultaneously with the RDEIR/SDEIS. The RDEIR/SDEIS will be circulated for public review once the list has been approved by the RCTC, Caltrans, and FHWA. LSA will prepare a draft Notice of Availability and Public Hearing for publication by the public outreach team. LSA will prepare and file a Notice of Completion with the State Clearinghouse in accordance with the requirements of CEQA. Products: 36 hard copies of RDEIR/SDEIS 310 CD sets of the RDEIR/SDEIS CD and hard copies of technical reports for RCTC, Caltrans, FHWA and the libraries. 235 Notice of Availability 1 Notice of Completion Revised 404 Preliminary Public Notice Product: RDEIR/SDEIS, Notice of Availability, Notice of Completion, & Revised 404 Preliminary Public Notice 13 27 SCOPE OF SERVICES FOR TASK 5 — TRAFFIC ENGINEERING SERVICES AMENDMENT MID COUNTY PARKWAY CORRIDOR —ENVIRONMENTAL DOCUMENTATION AND BASIC ENGINEERING 5.0 TRAFFIC ENGINEERING 5.0A TRAFFIC ENGINEERING This scope of work describes the steps necessary to provide a revised traffic analysis and phasing analysis of MCP Build Alternatives 4, 5, and 9. This traffic analysis will assume that Alternatives 4, 5, and 9 would be built from 1-215 to SR-79 only. Following are assumptions that were made as to how this analysis will be conducted: ♦ The MCP project to be analyzed for traffic analysis purposes would be MCP Alternatives 4, 5, and 9 from 1-215 to SR-79. At the I-215/MCP interchange, it is assumed that roadway connectors to and from the west would be deleted from the project and that the remaining connectors would retain their current design. The design of the MCP facility would be determined so as to avoid precluding a future extension of MCP west of 1-215. Assumptions regarding the design of the individual alternatives are provided below. ♦ The No Build analysis will assume that MCP is not built between 1-215 and SR-79. Separate capacity analysis scenarios will be conducted assuming that Ramona Expressway between 1-215 and SR-79 remains in its current condition and that this roadway is built out to be consistent with the General Plans of Riverside County and local cities. ♦ The horizon year for the MCP traffic analysis will be changed from 2035 to 2040. Traffic forecasts for 2040 will be determined using 2035 traffic model forecasts plus a percent per year growth factor. The assumed opening day for the project will be 2020. In addition to the horizon year (2040) traffic analysis, a traffic analysis will be conducted for opening year (2020) conditions. The 2020 traffic analysis will be conducted using the same assumptions and at the same level of detail as the 2040 traffic analysis, with the clarifications described below regarding the preparation of traffic forecasts for 2020 conditions. 28 Socioeconomic forecasts for 2020 conditions will be determined in consideration of the socioeconomic forecasts from the SCAG regional transportation model and the RIVTAM model for various horizon years. ♦ The 2020 roadway network for the RIVTAM model will be developed by starting with the roadway network in the base year model. Roadway improvements will be added if they fall into one of the following categories: - Roadway improvements are identified in the SCAG Regional Transportation plan as scheduled to occur prior to 2020. - Roadway improvements are listed in City/County five-year capital improvement programs. - Additional roadway improvements will be identified on a case -by -case basis if the responsible agency has a secure funding source and has reasonable assurances that the improvement will be in place by 2020. ♦ In order to provide a detailed analysis of traffic conditions new model runs will be prepared. These model runs will include opening year and horizon year model runs for the No Build Alternative, and MCP Alternatives 4, 5, and 9 and the Alternative 5 and Alternative 9 design variations. The Riverside County Transportation and Analysis Model (RIVTAM) transportation model will be used as the base model for traffic analysis. The RIVTAM model will be updated for use in the MCP corridor as follows: - Key roadways such as 1-15, 1-215, SR-91, and SR-60 will updated to reflect the SCAG 2008 Regional Transportation Plan. The model will be revised to reflect any changes in improvements planned for these roadways between the 2004 and 2008 RTP's. - Contact will be made with Riverside County, March JPA, and the Cities of Corona, Riverside, Moreno Valley, Perris, and San Jacinto to determine whether any major changes have occurred in General Plan land use or development plans since 2004. The transportation model will be updated to reflect any major changes in land use plans. ♦ It is assumed that Caltrans would be the lead review agency in determining the adequacy of the Traffic Technical Report. It is also assumed that the portion of MCP east of 1-215 would still ultimately become a Caltrans facility. 2 29 rctc A program -level phasing analysis will be conducted for the years 2020 and 2030 in order to document expected traffic conditions, traffic impacts, and recommended mitigation measures, assuming that portions of the project are built in 2020 and 2030. This phasing analysis will be conducted separately for Alternatives 4, 5, and 9 and the Alternative 5 and Alternative 9 design variations. In addition, a No Build phasing analysis will be prepared for comparison purposes for 2020 and 2030. The purpose of the phasing analysis will be to provide general information on the expected traffic forecasts and roadway improvements that would be provided if the MCP were built in phases over time. The phasing analysis will be conducted based on Average Daily Traffic conditions. It will specify project impacts and mitigation measures based on roadway segment analysis. Traffic forecasts for the 2020 phasing analysis will be determined using model runs of the 2020 model that was created for use in analyzing opening year traffic conditions. Traffic forecasts for the 2030 phasing analysis will be determined through interpolation of 2020 traffic forecasts and 2040 traffic forecasts. ♦ Two drafts and a final version of the Traffic Technical Report will be prepared in order to achieve Caltrans approval of the traffic analysis. ♦ It is assumed that a revised New Connection Report (NCR) at 1-215 will be needed. ♦ It is assumed that traffic analysis will be needed for the preparation of new and/or modified Design Exception Fact Sheets related to the implementation of the revised roadway design concepts for Alternatives 4, 5, and 9 and the Alternative 5 and Alternative 9 design variations. 5.2A Traffic Technical Report A revised Traffic Technical report will be prepared. The format and content of the Traffic Technical Report will be similar to the previous version, but it will be revised to be consistent with the new project limits and traffic analysis assumptions. 5.2.3A Recommended Improvements/Mitigation The project team will work with Caltrans, RCTC, Riverside County, and local cities to establish significance thresholds for the analysis of traffic impacts. Wherever these thresholds are exceeded, roadway and intersection improvement strategies and/or mitigation measures will be recommended. The roadway improvements/mitigation measures will be described in sufficient detail to provide a clear understanding of the necessary improvements and their feasibility at a preliminary level. In some cases, sketches will be provided for clarification. Scaled drawings will not be prepared. 3 30 In the analysis of recommended roadway improvements/mitigation, the base case for lane geometry assumptions will be the General Plans of Riverside County and the cities within the study area. The roadway lane geometry specified as the General Plan Buildout will form the basis for the No Project traffic analysis. 5.2.5A Draft Traffic Technical Report A second draft of the traffic technical report will be prepared to respond to comments on the administrative draft. Assumption: 50 copies of the Draft Traffic Technical Report will be needed. Product: Draft Traffic Technical Report 5.2.6A Final Traffic Technical Report The final traffic technical report will be included as an Appendix to the project environmental documents. It is assumed that 50 copies will be needed for distribution to FHWA, Ca!trans, RCTC, and project consultant team staff. One original will be prepared for copying and distribution to the public by other members of the project team. Assumptions: • The basis for the capacity analysis will be the latest version of the HCM Manual for the MCP and crossing freeway mainlines, system interchanges, and intersections, and the RCIP for roadway segments • 50 copies Final Report will be needed Products: • Draft Report, and Final Report 5.3A Project Phasing: 2020 and 2030 Analysis A phasing analysis will be conducted for the years 2020 and 2030 to document expected traffic conditions and roadway improvements, traffic impacts, and recommended mitigation measures, assuming that portions of the project are built in 2020 and 2030. This phasing analysis will be conducted separately for Alternatives 4, 5, and 9, and the Alternative 5 and Alternative 9 design variations. It will be conducted based on Average Daily Traffic conditions and will specify project impacts and mitigation measures, based on roadway segment capacity analysis. In addition, a No Build staging analysis will be prepared for comparison purposes for 2020 and 2030. Traffic forecasts for the phasing analysis for 2020 will be based on model 4 31 runs for 2020 conditions. Traffic forecasts for 2030 conditions will be conducted using interpolation of 2020 traffic forecasts and 2040 traffic forecasts. For each of the first two phases, a preliminary engineering level design will be done for the logical termini with connections and access to existing roadways for the three remaining build alternatives — Alternatives 4, 5 and 9. Preliminary plans showing phases and assumed roadway improvements by others and proposed mitigation will be provided and used for conceptual purposes only. These plans are not for the purpose of Caltrans review and approval, but for purposes of disclosing a possible phasing scenario in the RDEIR/SDEIS. In addition, tables will be produced showing construction and right of way costs per phase for one preferred alternative. These tables are for RCTC planning purposes only and will not be included in RDEIR/SDEIS. A set of 11 x17 plans and tables will be combined into a report for RCTC internal planning purposes for the preferred alternative. s 32 SCOPE OF SERVICES FOR TASK NO.6 — ENGINEERING MID COUNTY PARKWAY CORRIDOR —ENVIRONMENTAL DOCUMENTATION AND BASIC ENGINEERING AMENDMENT 5 6.0 ENGINEERING 6.0A Engineering (for RDEIR/SDEIS phase) The scope for Task 6.0A assumes the limits on 1-215 stay within the current survey limits, Harley Knox Blvd (Oleander Street) on the north to north of Nuevo Road to the south. 6.1A Preliminary Engineering (for RDEIR/SDEIS phase) As a result of the project modification, there are three remaining build alternatives between 1-215 and SR-79, with one design variation between Warren Road and SR- 79. Based on the remaining three alternatives, and the results of the revised Traffic Technical Studies, the Consultant will redesign and refine the horizontal and vertical alignments to minimize environmental impacts and reduce construction costs. The consultant will prepare a preliminary alignment plan for each of the three build alternatives, Alternative 4, 5, 9, including San Jacinto North design variation in English units at 1 ":200' scale for agencies' review. Once the alignment plan is reviewed and accepted by Ca!trans, RCTC, County of Riverside, the involved local city jurisdictions, FHWA and other regulatory agencies, it is important that the alignment for each alternative be frozen at this stage. Based on the frozen alignments, the consultant will assess the area of impact for the environmental processing and documentation, the right-of-way requirements, and utility conflicts. In addition the consultant will investigate at a preliminary level alternatives to reduce impacts to homes in the City of Perris and avoid or minimize impacts to Paragon Park. The assumption for this scope is that only one alternative comes out of this investigation to move forward as Alt 9 in the RDEIR/SDEIS. The Consultant will develop an interchange at Redlands Blvd and compare to a Perris Blvd interchange for Alternative 9. Assume that the Redlands Blvd IC advances to environmental document. The consultant will consider existing right of way changes along the Southbound direction of 1-215 and revise all alternatives to match the new right of way line. l 33 6.1.1A Ultimate Buildout - 1-215 to SR-79 (for RDEIR/SDEIS phase) Three build alternatives, Alternative 4, 5, 9 and one design variation, San Jacinto North segment. Alternative 4 and 5 between 1-215 and Antelope Road and San Jacinto North Design Variation — These sections were done in metric units for the Draft Project Report. The consultant will convert these sections from metric units and standards into U.S. customary units and standards.. Alternative 9 between Antelope Road and SR-79 has already been converted from metric to U.S. customary units as part of the GAD effort. Alternatives 4, 5, and 9 between 1-215 and Antelope Road — The Consultant to redesign the segments between 1-215 and Antelope Road for all three build alternatives in U.S. Customary units. The Consultant will consider elimination of the parkway west of 1-215 and the corresponding connector ramps and redesign the 1-215 portion of alternatives, including redesign of freeway -to -freeway interchange at 1-215 and local street interchanges at Perris Blvd and Evans Road as required based on elimination of western leg of project and the new Traffic Technical Study. The consultant will prepare preliminary layout plans, profiles, and typical sections for each alternative in U.S. customary units at 1 ":200' scale. The preliminary plans will be prepared to meet 2040 traffic demand as the ultimate buildout condition including number of lane on the mainline and interchange configurations. These preliminary plans will be developed based on Caltrans Highway Design Manual 6th Edition American Association of State Highway and Transportation Officials (AASHTO) standards, and other applicable county and cities design standards. All proposed nonstandard features will be defined for documentation in design exception fact sheets for Caltrans review and approval. When agreement is given by Caltrans for the preliminary layout, profile and typical section sheets, the geometrics and R/W footprint will be established. for purposes of the RDEIR/SDEIS area of potential effect. The Consultant to generate the following datarnformation for use to determine Right of Way data sheets, Noise model and all impacts for the RDEIR/SDEIS. The data consists of the following microstation elements: 3D cut/fill line, 3D topo, 3D retaining walls, 3D centerline, 3D edge of pavement, roadway striping, plans and profiles. The data consists of the following GIS elements: shape file for the area of potential effect. Products: • Layouts, profiles, and typical sections at 1 ":200' Scale 2 34 • Microstation and GIS elements Alternative 4, 5, and 9 - Antelope Road (Lake Perris) to SR-79 - The alternatives from Antelope Road to SR-79 are on common alignment. At the time of the project modification on July 8th,2009, GADS from Antelope Road to SR- 79 are substantially complete and through Ca!trans review. The GADs have been done in U.S. customary units. For purposes of this scope of work, the team is assuming there will not need to be any changes to this section of the project based on new Traffic Technical Studies. Therefore, the ROW footprint had been established through the GAD effort for purposes of the RDEIR/SDEIS area of potential effect. Consultant to generate the following data/information for use to determine Right of Way data sheets, Noise model and all impacts for the RDEIR/SDEIS. The data consists of the following microstation elements: 3D cut/fill line, 3D topo, 3D retaining walls, 3D centerline, 3D edge of pavement, roadway striping, plans and profiles. The data consists of the following GIS elements: shape file for the area of potential effect. Products: • Copies of GAD Layouts, profiles, and typical sections at 1":100' • Microstation and GIS elements 6.1.2A Interim Build Additional coordination is assumed to be needed with Riverside County and any proposed developer that may be conditioned to build any portions of MCP. Phasing scope of work is under Task 5.3.A. 6.3.1A Utilities Scope for this task is identical to original task 6.3.1 but is in U.S. Customary units and for the modified project limits from 1-215 to SR-79. Utilizing the information and plans already developed for the project and converting the previous information from metric to U.S. customary units, the consultant will verify that the utility information is still current. With all the utility locations confirmed, the consultant will update the utility conflicts based on the redesign. Consultant will contact all affected utility companies to identify the changes in utility conflicts. During this phase, the Consultant will coordinate with the utility company for potential relocation and to determine role and responsibility in the next phases. Products: Utility Maps and Utility Cost Estimates in U.S. customary units 3 35 6.3.2A Right -of -Way Engineering Support Scope for this task is identical to original task 6.3.2 but in U.S. customary units for the segment between 1-215 and SR-79 for the "modified project" of the three remaining build alternatives — Alternatives 4, 5, 9 and San Jacinto North design variation. The work will be completed in two sections, 1-215 to Antelope Road which will consider any redesign and Antelope Road to SR-79 which will consider any changes made during the GAD process. A log will be kept of development status in the planning process, as well as a Cadd layer with this information. This information updated on a monthly basis based on input from County of Riverside, City of Perris and City of San Jacinto. At some point this information is frozen and dated for use in the RDEIR/SDEIS. The consultant will respond to requests from the public via RCTC with 11x17 pdf maps showing requested parcel and MCP alternatives right of way information. Products: Right -of -Way Requirement Plans at 1":200' Scale 6.3.3A Cost Estimates Scope for this task is identical to original task 6.3.3 but in U.S. customary units for the segment between 1-215 and Antelope Road for the "modified project" for the three remaining build alternatives — Alternatives 4, 5 and 9. For the segment between Antelope Road and SR-79 cost estimates will be developed based on the GAD level plans. Products: Cost Estimates in U.S. customary units for each of the remaining three build alternatives 6.3.4A Structures Advance Planning Studies Scope for this task is identical to original task 6.3.4 but in U.S. customary units for the segment between 1-215 and Antelope Road for the "modified project" for the preferred alternative only among the three remaining build alternatives — Alternatives 4, 5 and 9. The APS's that have already been prepared for the bridge structures within the segment between Antelope Road and SR-79 will NOT be converted from metric units to U.S. customary units and have already been approved. Only APS's between 1-215 and Antelope Road will be created based on redesign and converted to U.S. Customary units. Assume: 20 number of APS 4 36 Products: Structures APS Reports (General Plans and APS Checklists) for Preferred Alternative only. 6.3.5A Drainage Report Scope for this task is identical to original task 6.3.5 but applies only to revisions to the Drainage Report directly related to the "modified project". The "modified project" includes new project limits from 1-215 to SR-79. For drainage report update, geometric changes for the segment between 1-215 and Antelope Road for the three remaining build alternatives — Alternatives 4, 5 and 9 and changes made in GAD footprint since the DEIR/DEIS, between Antelope Road and SR-79 will be considered and incorporated into the update. The entire Drainage Report will be converted from metric units to U.S. customary units. Three Location Hydraulic Studies, Perris Valley Storm Drain, San Jacinto River — Lakeview Nueveo and San Jacinto River — SR-79, will be updated based on any design changes and new FEMA mapping Products: Drainage Report in U.S. customary units Three location hydrology studies 6.3.6A Storm Water Data Report (SWDR) Scope for this task is identical to original task 6.3.6 but applies only to revisions to the SWDR directly related to the "modified project". The "modified project" includes new project limits from 1-215 to SR-79. For SWDR update, geometric changes for the segment between 1-215 and Antelope Road for the three remaining build alternatives — Alternatives 4, 5 and 9 and changes made in GAD footprint since the DEIR/DEIS, between Antelope Road and SR-79 will be considered and incorporated into the update. The entire SWDR will be converted from metric units to U.S. customary units. Products: Storm Water Data Report (PR Level) in U.S. customary units 6.3.7A Conceptual Stage Construction & Traffic Management Plan (TMP) Scope for this task is identical to original task 6.3.7 but in U.S. customary units and applies to 1-215 for the "modified project" for the three remaining build alternatives — Alternatives 4, 5 and 9. Conceptual Stage Construction Plans previously completed for SR-79 will be converted from metric units to U.S. customary units and updated per the GADs. Products: Conceptual Stage Construction Plans at 1 ":500' scale; TMP Checklists 5 37 6.3.9A Design Exception Report (Fact Sheet) Scope for this task is identical to original task 6.3.9 but applies only to the segment between 1-215 and Antelope Road, including that of the 1-215 freeway, for the "modified project" for the three remaining build alternatives — Alternatives 4, 5 and 9. This scope assumes no changes to the segment between Antelope Road and SR- 79, that is in progress for approval of fact sheets and the scope is included in 6.3.9. Fact Sheet for SR-79 is already approved. Products: Fact Sheet for Advisory Non -Standard Features in U.S. customary units; Fact Sheet for Mandatory Non -Standard Features U.S. customary units 6.4.8A Preliminary Foundation Reports We have included costs for revising up to twenty PFR's for the project modification. Our scope inserts new bridge APS, and minimal text change. Our scope includes responses to one round of comments from Caltrans if required. 6.4.9.10A MWD investigation at Colorado River Aqueduct (CRA) Provide geotechnical investigation and report relating to MCP alternative paralleling the CRA on a fill section. Field Investigation Our subsurface exploration will consist of drilling and sampling exploratory borings, and performing Cone Penetrometer Testing (CPT) along the MCP alignment between Warren Road on the west and Highway 79 on the east. Six hollow -stem auger / mud rotary borings will be drilled with a truck -mounted drill rig to a depth of approximately 100 feet below the existing grade or to the practical refusal, whichever occurs earlier. Above groundwater level, the drilling will be performed using either mud rotary or hollow -stem auger techniques while below groundwater only mud rotary techniques will be used. Samples will be collected from the borings at nominal 5-foot intervals. Samples will be collected primarily using the 2-inch outside diameter Standard Penetration Test (SPT) sampler. Samples will also be obtained using the 3-inch outside diameter California split barrel sampler lined with 6-inch brass sleeves. The SPT and California samplers will be driven with a 140-pound hammer dropped a distance of 30 inches in general conformance with ASTM D 6066 and ASTM D 1586. The samples obtained will then be transported to our laboratory for testing. Six CPT's will be performed to supplement our exploratory borings. CPT's will be conducted to a minimum depth of 100 feet below the existing grade or to the practical refusal, whichever occurs earlier. Two of the CPT's will be performed at locations consistent with borings so that boring and CPT data can be correlated. Down -hole shear wave velocity testing will be conducted at 10 foot intervals in 3 CPT's. Soil samples will not be collected for CPT's. 6 38 A Kleinfelder engineer or geologist will supervise the borings and CPT's, observe and classify soil samples, and prepare logs of borings. Groundwater, if encountered, will be measured in the open borehole at the time of drilling. Upon completion, the borings will be backfilled with soil from the excavation. Prior to field exploration, we will contact Underground Service Alert (USA) to identify potential conflicts between our planned boring locations and existing underground utilities. We will also coordinate with Metropolitan personnel to confirm that our boring locations do not impact the operation of the CRA and are located a safe distance away from the pipe. Kleinfelder will arrange for a specialty subconsultant to perform a geophysical survey of shear wave velocity using the spectral analysis of surface waves (SASW) technique. The SASW method is not intrusive and all the work is performed at the ground surface using a seismic source and geophones. This survey will provide data regarding the stiffness of the soils beneath the site. In preparing this proposal, we assume that access to drilling locations can be obtained with a standard truck mounted rig. We also assume that Kleinfelder will be granted access for our work without cost or delay. We assume the cost for encroachment permit for all borings in MWD right-of-way will be waived by MWD. We also assume no borings will be drilled within Caltrans, Riverside County, and City right-of-ways. Therefore, the costs for Caltrans, County, and City encroachment permits are not included in this proposal. The costs for traffic control are not included in this proposal. Laboratory Testing Laboratory testing will be performed on selected samples obtained during field exploration to assess the physical characteristics of the subsurface materials. We anticipate the testing will include in -situ moisture content/density, maximum density, gradation, Plasticity index, consolidation, collapse potential, direct shear, corrosion, expansion potential, and tri-axial compression. Our testing program may be modified based on the actual subsurface materials encountered during exploration. Engineering Analysis o Develop Geotechnical Model Kleinfelder will compile and synthesize the field and laboratory data to develop a geotechnical model of the site. The model will come in the form of subsurface profiles and cross sections with engineering properties developed for the soil layers. These profiles will be used in subsequent geotechnical engineering analyses. o Conventional Settlement Analyses The geotechnical models will be used to perform conventional settlement analyses for three cross sections through the proposed MCP embankment and adjacent CRA. The purpose of the settlement analyses will be to evaluate settlement potential at the 7 39 CRA due to loading imposed by the MCP embankment. Stresses changes due to embankment construction will be calculated using the Bousinesq or Westergaard method. Settlements due to shear strain and volumetric compression will be calculated using elasticity and consolidation theory, respectively. We anticipate using the computer program Settle3D by Rocscience, Inc. to perform these calculations. o Lateral Foundation Load Evaluation The MCP project will involve construction of new interchanges at Warren Road and Highway 79. The new interchanges will require vehicular bridges with foundation units adjacent to the CRA pipeline. This task will involve evaluating the potential of lateral loads imposed on bridge foundations (i.e. from seismic response of the bridge) to impact the CRA. We assume that bridge foundation locations and loads will be provided to Kleinfelder by Jacobs for our use in this analysis. Kleinfelder will perform preliminary foundation type selection evaluations based on the load and soil conditions encountered. Based on our current understanding of the soil conditions, and bridge types and sizes under consideration, we anticipate deep foundations will be necessary for the site. We will perform analyses to evaluate the potential for lateral foundation loads to impact the CRA where it is adjacent to the foundations. Soil -structure interaction analyses will be performed using the finite element method to evaluate load transfer from the foundation to the adjacent soil. We anticipate using the finite element program OpenSeesPL for these analyses. If it is found bridge foundations have the potential to impact the CRA, we will develop preliminary recommendations for mitigation measures such as minimum setback distances for foundations, or use of isolation casing. o Embankment Analyses Kleinfelder will perform two-dimensional deformation analyses of the embankments using the finite difference program FLAC. The analyses will be performed for three representative transverse cross sections through the proposed embankment and adjacent CRA. The three cross sections will be selected to evaluate the range of displacements that could occur due to the MCP embankment construction. These analyses will be similar to the previously performed deformation analysis, except that non -linear soil properties will be more explicitly accounted for. We anticipate accounting for soil non -linearity by using either a linear elastic soil model with an iterative degradation of the soil shear modulus, or by using a fully non -linear soil model. The three cross sections locations will be selected to evaluate the range of displacements that could occur due to the embankment construction. The engineering evaluations will rely on roadway geometry and preliminary bridge layout that will be provided to Kleinfelder by Jacobs. Our scope and fee assume one roadway geometry and configuration of bridges will be evaluated. Any changes to 8 40 roadway geometry or bridge layout that occur during the course of our work may require changes to our scope and fee. Report Preparation The results of our study will be presented in a draft report for review by Jacobs, RCTD, and MWD. After receipt of review comments, Kleinfelder will prepare and submit a final report. Our fee assumes a total of 12 hard copies of the draft and final reports will be needed. We will also provide an Adobe Acrobat pdf copy of the reports. Meetings and Project Management A Kleinfelder representative will attend up to two meetings four hours in duration in Los Angeles, Orange or Riverside County. A Kleinfelder representative will also attend up to six, one to two hour long teleconference meetings. A Kleinfelder Qualified Project Manager will be assigned to manage the budget within budget and on schedule. 6.5.1A "Recirculated"Draft Project Report (RDPR) Scope for this task is identical to original task 6.5.1 but applies only to revisions to the DPR directly related to the "modified project". The "modified project" includes new project limits from 1-215 to SR-79 and geometric changes for the segment between 1-215 and Antelope Road for the three remaining build alternatives — Alternatives 4, 5 and 9. The entire DPR will be converted from metric units to U.S. customary units. Three submittals (Preliminary Draft, Final Draft, Final Draft for Signature) are assumed. Life Cycle Pavement Cost Analysis is not to be included in the DPR. Additional text added to give history from DEIR/DEIS, alternatives eliminated and project modified. Products: Recirculated Draft Project Report in U.S. customary units 25 copies assumed for the Preliminary Draft, 5 copies for the Final Draft and 5 copies Final Draft for Signature, 10 copies of the signed document 6.6A New Connection Report (NCR) Scope for this task is identical to original task 6.6 but applies only to a new connection at the MCP/I-215 interchange associated with the "modified project" and only one NCR will be created for a locally preferred alternative. NCR in U.S. Customary units. A new requirement in 2010 for the NCR is a Conceptual Signing Plan. It is expected that the Conceptual Signing Plan will cover signing between the I-215/MCP systems interchange and a half -mile beyond 2 local street interchanges in each direction. On 1-215, that would cover 4 miles north and 3 miles south of the I-215/MCP interchange. Along MCP, that would cover 3 miles east of the I-215/MCP interchange. Approximately ten (10) Conceptual Sign plan sheets (11 "x17") at scale 1 ":200' will be needed. 9 41 Products: NCR 6.7A Geometric Approval Drawings (GAD) Scope for this task is identical to original task 6.7 above but applies only to revisions to the segment between 1-215 and Antelope Road for the "modified project" of the three remaining build alternatives — Alternatives 4, 5 and 9. GAD will be prepared in U.S. customary units for the preferred alternative only. The segment from Antelope Road to SR-79 is already near completion and final review by Caltrans and covered in scope item 6.7. Product: GAD for the Preferred Alternative only from 1-215 to Antelope Road 10 42 SCOPE OF SERVICES FOR TASK ORDER NO. 7 — GIS DATA BASE SERVICES MID COUNTY PARKWAY CORRIDOR —ENVIRONMENTAL DOCUMENTATION AND BASIC ENGINEERING AMENDMENT 5 7.0A GIS DATA BASE SERVICES Extension in timeline of scope of services to address the modified project and all documents associated with the RDEIR/SDEIS. For this project, the Geographic Information System (GIS) will provide the base structure for data collection and organization. The GIS Team will continue to provide data organization, dissemination, and support for the PDT. There are six main tasks that the GIS team will address: 1. Development and maintenance of data library functions and distribution system 2. Update and publish base data and alignment layer; data standards to be used by project teams 3. Data needs assessment, acquisition, review, and maintenance 4. Analysis utilizing the GIS system as required to support general project needs 5. Generate maps, tables, reports, presentation graphics, and online GIS resources 6. Data archive, documentation, delivery, and training 7.1 A Setup, Development, and Maintenance of Data Library and Distribution System A Project Data Control and Management Library has been established that contains the data collected or generated for the project. RBF will continue to maintain and update this system as necessary for this phase of the project work. This system, which will be maintained and operated in conjunction with the project and document management collaboration site, will serve as a central online repository for project data. Data stored at the site will be registered to the project alignment layer developed by the Survey and Mapping Team, and meta data will be made available to provide users with pertinent information relating to the data's source, level of accuracy, date of completion, and any specific limitations in the use of the data. Additional functionality of the site will maintain a list of data downloads for notification of modifications by the data originator. Base data and data sets too large 43 for distribution from the FTP site will be made available by CD. CD updates will be distributed as warranted throughout the Phase 2 project life. 7.2A Publish Base Data and Alignment Layer; Create Data Standards to be Used by Project Teams Meetings will be held with all teams and individuals working on the project to provide information on how to access data and to describe the data standards that have been set for graphics, feature attributes, symbology, and meta data. The GIS team will provide support to other production teams to assist in maintaining the standards in their data generation and utilization. The data standards created for the project GIS will conform to the data standards currently in use on County systems. Data standards will be determined and established per the data dictionaries provided by the governing agencies and their GIS departments. A base data set has been established and will be maintained and updated by the GIS team in conjunction with the work to be completed by the survey and mapping team, which will be used by the other team members for convergence of data sets. This base data layer will be referred to as the "Data Alignment Layer." The Data Alignment Layer will consist of points, lines, and polygons taken from various data sources at various scales and levels of accuracy. Meta data relating to these geographic features will be of primary importance and will be maintained throughout the life of the project. The datum and projection of the Data Alignment Layer will be based on the County Parcel Data, which is NAD83 California State Plane Zone 6. As new data enters the project in this phase, the project team responsible for the new data will develop the appropriate meta data attributes and align the data to the Data Alignment Layer prior to requesting that the data be placed in the project data library. Data in the project data library will be available for access by other project team members but may only be modified by the responsible team. The GIS team will be responsible for the maintenance of the data library and will provide assistance to the other project teams if required to align and register new data sets. The goal of this task is to have each final data set delivered to the client, whether engineering, planning, or environmental based, to fit the constraints of the overall project coordinate control to make it most useful for future use and assure project quality between disciplines. 7.3A Data Needs Assessment, Acquisition, Review, and Maintenance Data will be the core of all of the project tasks for each of the project teams. This task simply defines how the data will be provided and the basic format and alignment to other data. The data itself is going to be the most important component of the GIS coordination. Whether existing data is received from other sources or new data is developed during the project tasks, most of the project data will be utilized for many disciplines and all segments of the project. Therefore, the timing z 44 and availability of each data set will be important to project team managers. To address this need, the GIS team will coordinate with each project team for identification of required data, adequacy of the available data, and acquisition of the required new data layers. This task will contain the following three components: 7.3.1 Establish the anticipated additional data needs, potential new sources as requested by the other project teams, and availability of the required data sets. 7.3.2 Develop a thorough list, presenting the identified data sets, the anticipated source for the data, any additional work that must be completed prior to use of the data, and the schedule for availability of the data. 7.3.3 Collect data from its source. If the data is among the available data sets at the County or other global project sources, the data will be acquired, checked, and moved to the project data library for use. Other data sets requiring additional work will be acquired by the responsible project team and modified as necessary prior to being forwarded to the GIS team for checking and placement in the project data library. 7.4A Analysis Utilizing the GIS System Once the project data is available in the project data library, the analysis of this data by each of the project teams will be undertaken. The analysis will be completed using the GIS system as a tool for evaluation of data and for the development of new data sets. New GIS data sets and resulting analyses will be maintained in the project data library and available for the other project teams to utilize. Where necessary, the GIS team will provide GIS analysis services to the other project team members. The budget for such analyses is contained in the budget provided for the individual task item by the individual project team. Analysis will be performed using Arc/Info, ArcView, or other GIS, CAD, or modeling software as necessary to achieve the desired results. Data created through this process will follow the same rigorous testing and quality checking as original data before documentation, meta data attribution, and placement in the project data library. A specific budget has been assigned for analysis requested at the specific direction of the project director or the client. Work under this task will be performed only under such specific direction. A summary of the budget expended and remaining will be provided with each monthly progress billing. 7.5A Generate Map, Tables, Reports, Presentation Graphics, and Online GIS Resources Mapping standards, including global project symbol libraries, line styles, color palettes, and standard map layout at various scales will be provided to the project team members for the generation of their GIS map products. These templates will be provided online with the project data library. Where necessary, the GIS team will 3 45 provide GIS map design and creation services to the other project teams. The budget for such map generation is contained in the budget provided for the individual task item by the project team. Map generation will be performed using Arc/Info, ArcView, or other software as necessary to achieve the desired results. Maps created through this process will follow rigorous quality checking procedures for accuracy and completeness. Digital versions of the final map products will be made available to the other team members in the project data library where appropriate. A specific budget has been assigned for map making requested at the specific direction of the project director or the client. Work under this task will be performed only under such specific direction. A summary of the budget expended and remaining will be provided with each monthly progress billing. 7.6A Data Archive, Documentation, Delivery, and Training 7.6.1 Following completion of the project, the project data collected and generated by the project team members will be archived for delivery to the client to support future work. This archiving process will include the verification and documentation of the data structures and meta data for each data set. The data archive will consist of the creation of a permanent data backup such as DVD or CD-ROM. 7.6.2 Agency staff will be provided with training from the project GIS team with up to four two-hour training sessions. This training is to include an introduction and demonstration of the expanded GIS database, the new data structures, and uses identified in the project. Assumptions: 1. All data required for this project that originates from County government or Transportation Agencies will be provided free of charge to the Consultant within the time constraints provided in the approved schedule. Such data will be complete, current, and accurate as required for the analysis and mapping purposes designated for this project. Also, it is assumed that the data sets will have been previously registered to each County's parcel land base or the project data alignment layer. Data layers specified in the RFP to be updated as part of this project are specifically excluded from this assumption. 2. 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OlAON92: 0110012 01130ZZ 09 01d3SZZ OE I podeSu0110a yON 0e9 1+00ey'I000600 dON Neto pompon 00V0ed sue1863i 11690C9pf L9 Ya 4 0LAONGZ P ia�, 11NnR2 010119183`. 0133613 nub 3..•. „ti 11N(1.98 11Nnf£0 0lN0EZ2 �F"e,`'�. lINnCCO 86 _ I ucday 0000a0000110N 616000106n6yl 5E02'9:1. .�PS'sx r. _ ^. - 1.$0010d 10010.id Hoop 01601003 N1000610111 6560t9 "aa 1e0d0tl104(a1d Oro or of common =11—Mill aim 19 y;r .�s i".E '°d , uurn ,) I,�H h��i. 1.1 r{ AiN p`4AWCi 4�5 p w0S waww..a a .81a1f0V A41cpV 1.. �ra,wt� - ens.. aaa ��re,.c�aa�aeaM�A�II�� _ �:, i'-isi'- ATTACHMENT 3 MID COUNTY PARKWAY PROJECT Amendment 5 Date: August 2, 2010 BUDGET SUMMARY Project Budget` Total Project Budget Amendment 5 - Re-evaluation and Additional Scope Total Project Budget Requested $36,010,270 $7,033,592 $43,043,862 PAW9%93900\200 contrace202 mods client amend 5 20101MCP Project Summary Amendment 5080210.x1s Amend 5 Budget Summary 51 ATTACHMENT 4 MID COUNTY PARKWAY PROJECT Amendment 5 Budget Request August 2, 2010 Total Project Bud , Requested, , get = q kt 1 1 Amendment 5 Budget Request 11 [111 b 4 l4799;852 tiaM cited ill': C4r>6X 0gency Total TOTAL PROJECT BUDGET = $43,043,862 $43,043,862 Original Contract (Phase 1) Amendment 1 Additional Budget (Phase 2) Amendment 2 Additional Budget (Phase 2) Amendment 3 Additional Budget (Phase 2) Amendment 4 Additional Budget (Phase 2) Amendment 5 Additional Budget (Phase 2) Budget (Phase 2) Total Contract Budget (Phase 1 & 2) Firm Summary Sheet 080210.x1s Summery Firm Sq 8,077 $7,033,592 $5,030,501 $20,168,608 $4,845,385 $3,563,117 $2,402,659 $7,033,592 $38,013,361 $43,043,862 ATTACHMENT A x a 5 a s S a a a x a 6 t m `x n s 8 2 S G x S k a IX B F F 4 7 a 9 a i i R a R `F d a s A a fi c a a S a s 4 B 3 d x g x IX a E 1 x s A e IX A x F x m f/ S 0 a e A 8 s a a 9; a 3 a 8 F 8 t a g 5 @ 9 r F N B a w m p� Y d 6 s g Y s 4 S e u^ F A d§ r�o 5 E l 52 9. a �5 F e 5 a S[ y3 i 8 8 8 3 3 V 8 �a I a A F g p� 7 B fi e 8 C E g ce a R 6 Q a 3 a R A as �a a a g a 8 s F a a 6 9 3 S 6 A a t� c' a 7 7 8 a 1 3 i a' a K W e e 3 f a i� 4 a a 2 g 8 E 3 a 5� } d :s ; a � � ! � ■ | 42 | | , f } | � } 4 } ƒ ! | K > f | } } | ! ! ! ƒ E ! , ! ; [ } } > | ! ! ! } ƒ ; ! ! I � l : k f ! a | } } l ■ f ! } , ! } } < | , | * | , f ) ■ _ f , , | , f • } , i { f ! ! | !. � ) 6 | f ! f} , | | a } , , f I � I , � ! § \ § � | 1 \ | , } \ ! { | | !. � || ; � || 81 , ! a | | , � i ! > \ I 7 \ : } | � , i ! | J E e a . a E S a R a� r- a a a 9 ti a 8 a 2 RI' a n A 9: n 6 z a R a 9 a a a 9 6 9 4 8 Y °w R a a i R a i s a R W F a i F a a a 6 s a i3b a 8 8 e i a 1� f. �.1 E F 2 as as Ra g9 R d) c z a E a a a b G F �9 d A 8 8 A A A A A a a R s` 8 3 9 s E s A A a A 8 8 e L t)2C +ems 7 8/24/2010 Mid County Parkway Amendment Request August 23, 2010 MiD cot?N'Ct' NA RKYVAV f`! 2003 SOW 1005 2110E 2007 2001 2000 2010 2011 1011 YEARS MID C1,11,iNI 6S�RKtk: Questions/Discussion r+14iit 1 rctc 1 8/24/2010 CETAP MID COUNTY PARKWAY PROJECT retc MN County Prima, • MID COUNTY PARKWAY MCP Ad Hoc Committee and Staff Recommendation: 1j�`To'c8s MCP limits to 1-215 and SR78 in response to comments received on the Draft ElR/EIS; 2) Maintain a long term plan for a future E-W CETAP Corridor between 1-215 and F15; 3) Prioritize up to $7M in Regional Arterial, TUMF, or federal funds to the County of Riverside for the preparation of the environmental document for their Cajalco Road widening project; 4) Consider re -initiation of the CETAP corridor analysis between the 1-215 and 1-15 if the County's Cajalco Rd project is not environmentally cleared by 2013; 5) Prepare a phasing plan for the MCP (east of 1-215) and support the County's efforts to prepare a phasing plan for Cajalco Road (between 1-15 and 1-215) that ensures equity In the funding and capacity improvements on each project; and 8) Reconsider funding priorities for east -west regional arterials as part of the Commission's Measure A Regional Arterial Program, once the economy Improves. 2 AGENDA ITEM 8 REVISION TO AGENDA ITEM 8 Additions are noted in Bold Italics, Deletions are noted by Striketlreagh RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: August 23, 2010 TO: Western Riverside County Programs and Projects Committee FROM: Shirley Medina, Programming and Planning Manager THROUGH: Cathy Bechtel, Project Development Director SUBJECT: City of Temecula Request for Funds for Interstate 15/French Valley Parkway Phase 1 and Interstate 15/State Route 79 South Interchange Improvement Projects STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve up to $20 million of Transportation Uniform Mitigation Fee (TUMF) Community and Environmental Transportation Accountability Program (CETAP) funds in place of TUMF Regional Arterial funds currently programmed for the I-15/French Valley Parkway Phase 1 interchange improvement project; 2) Approve up to $5.4 million of Mwsurc A Wcstcrn County CETAP TUMF CETAP funds in place of TUMF Regional Arterial funds currently programmed for the 15/79 South interchange improvement project; 3) Remove the I-15/French Valley Parkway and 15/79 South interchange improvements from the TUMF Regional Arterial program as they will be funded under the CETAP Winchester to Temecula Corridor; 4) Authorize the Chair, pursuant to legal counsel review, to execute agreements on behalf of the Commission with the city of Temecula to reflect above funding commitments; and 5) Forward to the Commission for final action. BACKGROUND INFORMATION: The city of Temecula is requesting $20 million in funding for the I-15/French Valley Parkway Phase 1 interchange improvements and $5.4 million for the 15/79 South interchange improvement projects. These projects will be ready for construction in fiscal year 201 1 /12. I-15/French Valley Parkway Interchange Improvements, Phase 1 The I-15/French Valley Parkway project was originally approved for TUMF Regional Arterial funds by the Commission in September 2004. TUMF construction funding was identified at $20 million and was intended to fund a portion of the I-15/French Valley Parkway Ultimate interchange improvement project (Phase 2). At the Commission's January 2010 workshop, the Commission committed to working with the city to explore funding options for Phase 1. The estimated total construction cost for Phase 1 is $24.1 million, which primarily consists of safety improvements including: • Construction of a new southbound off -ramp from 1-15 to French Valley Parkway; • Construction of the western segment of French Valley Parkway from the off - ramp to Jefferson Avenue; and • Widening the 1-15 southbound off -ramp to Winchester Road (SR-79 North). The city of Temecula can fund $4.1 million with local sources and is requesting programming the $20 million of TUMF Regional Arterial funds to cover the balance. The TUMF Regional Arterial program does not have sufficient funding to program $20 million for this project. In fact, no new project programming can be approved this fiscal year as there have been insufficient funds generated from the TUMF program to support programming additional project phases. Staff has reviewed other fund sources and has identified TUMF CETAP funds as a possible source to fund Phase 1. The CETAP Winchester to Temecula Corridor segment extends from the 15/79 South interchange northward to the 15/215 split and on to 1-215 terminating at Newport Road. The I-15/French Valley Parkway project is within these limits. Therefore, staff recommends programming $20 million of TUMF CETAP funds as a replacement fund source for the TUMF Regional Arterial funds, and the I-15/French Valley Interchange will be removed from the TUMF Regional Arterial program. 15/79 South Interchange Improvements The 15/79 South interchange improvement project was also approved for TUMF Regional Arterial funds in the amount of $9.91 million. $5.9 million of the TUMF funds were identified for construction. As previously stated, the TUMF Regional Arterial funds cannot sustain additional project phases. Therefore, the city is requesting replacement funds in the amount of $5.4 million. The total construction cost of the project is estimated at $24.3 million. The improvements will improve circulation, freeway access, and service levels. Federal, Agenda Item 8 state and local funds have been committed in the amount of $8.9 million along with a $10 million contribution from the Pechanga Band of Luiseno Indians. This project is eligible for fvleasvfc—s TUMF CETAP funds since it is located at the southern terminus of the Winchester to Temecula Corridor. Staff recommends programming Measure A TUMF CETAP funds in the amount of $5.4 million and removing the 15/79 South interchange improvement project from the TUMF Regional Arterial program. Funding the above projects with Measure A CETAP and TUMF CETAP funds will not impact the delivery of other CETAP improvements. Staff is supportive of funding construction activities that are eligible for CETAP funds and meet the intention of providing mobility improvements within the Winchester to Temecula corridor. Financial Information In Fiscal Year Budget: N/A Year: FY 2011/12 Amount: $ 25,400,000 Source of Funds: Mcasurc A CETAP $5,400,000 Budget Adjustment: N/A TUMF CETAP $25,400,000 GL/Project Accounting No.: N/A Fiscal Procedures Approved: \141/4,4„,vi, Date: 08/10/10 Agenda Item 8 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 23, 2010 TO: Western Riverside County Programs and Projects Committee FROM: Shirley Medina, Programming and Planning Manager THROUGH: Cathy Bechtel, Project Development Director SUBJECT: City of Temecula Request for Funds for Interstate 15/French Valley Parkway Phase 1 and Interstate 15/State Route 79 South Interchange Improvement Projects STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve up $20 million of Transportation Uniform Mitigation Fee (TUMF) Community and Environmental Transportation Accountability Program (CETAP) funds in place of TUMF Regional Arterial funds currently programmed for the I-15/French Valley Parkway Phase 1 interchange improvement project; 2) Approve up to $5.4 million of Measure A Western County CETAP funds in place of TUMF Regional Arterial funds for the 15/79 South interchange improvement project; 3) Remove the I-15/French Valley Parkway and 15/79 South interchange improvements from the TUMF Regional Arterial program as they will be funded under the CETAP Winchester to Temecula Corridor; 4) Authorize the Chair, pursuant to legal counsel review, to execute agreements on behalf of the Commission with the city of Temecula to reflect above funding commitments; and 5) Forward to the Commission for fina► action. BACKGROUND INFORMATION: The city of Temecula is requesting $20 million in funding for the I-15/French Valley Parkway Phase 1 interchange improvements and $5.4 million for the 15/79 South interchange improvement projects. These projects will be ready for construction in fiscal year 2011/12. I-15/French Valley Parkway Interchange Improvements, Phase 1 The I-15/French Valley Parkway project was originally approved for TUMF Regional Arterial funds by the Commission in September 2004. TUMF construction funding Agenda Item 8 58 was identified at $20 million and was intended to fund a portion of the I-15/French Valley Parkway Ultimate interchange improvement project (Phase 2). At the Commission's January 2010 workshop, the Commission committed to working with the city to explore funding options for Phase 1. The estimated total construction cost for Phase 1 is $24.1 million, which primarily consists of safety improvements including: • Construction of a new southbound off -ramp from 1-15 to French Valley Parkway; • Construction of the western segment of French Valley Parkway from the off - ramp to Jefferson Avenue; and • Widening the 1-15 southbound off -ramp to Winchester Road (SR-79 North). The city of Temecula can fund $4.1 million with local sources and is requesting programming the $20 million of TUMF Regional Arterial funds to cover the balance. The TUMF Regional Arterial program does not have sufficient funding to program $20 million for this project. In fact, no new project programming can be approved this fiscal year as there have been insufficient funds generated from the TUMF program to support programming additional project phases. Staff has reviewed other fund sources and has identified TUMF CETAP funds as a possible source to fund Phase 1. The CETAP Winchester to Temecula Corridor segment extends from the 15/79 South interchange northward to the 15/215 split and on to 1-215 terminating at Newport Road. The I-15/French Valley Parkway project is within these limits. Therefore, staff recommends programming $20 million of TUMF CETAP funds as a replacement fund source for the TUMF Regional Arterial funds, and the I-15/French Valley Interchange will be removed from the TUMF Regional Arterial program. 15/79 South Interchange Improvements The 15/79 South interchange improvement project was also approved for TUMF Regional Arterial funds in the amount of $9.91 million. $5.9 million of the TUMF funds were identified for construction. As previously stated, the TUMF Regional Arterial funds cannot sustain additional project phases. Therefore, the city is requesting replacement funds in the amount of $5.4 million. The total construction cost of the project is estimated at $24.3 million. The improvements will improve circulation, freeway access, and service levels. Federal, state and local funds have been committed in the amount of $8.9 million along with a $10 million contribution from the Pechanga Band of Luiseno Indians. Agenda Item 8 59 This project is eligible for Measure A CETAP funds since it is located at the southern terminus of the Winchester to Temecula Corridor. Staff recommends programming Measure A CETAP funds in the amount of $5.4 million and removing the 15/79 South interchange improvement project from the TUMF Regional Arterial program. Funding the above projects with Measure A CETAP and TUMF CETAP funds will not impact the delivery of other CETAP improvements. Staff is supportive of funding construction activities that are eligible for CETAP funds and meet the intention of providing mobility improvements within the Winchester to Temecula corridor. Financial Information In Fiscal Year Budget: N/A Year: FY 201 1 /12 Amount: $ 25,400,000 Source of Funds: Measure A CETAP $5,400,000 TUMF CETAP $20,000,000 Budget Adjustment: N/A GL/Project Accounting No.: N/A Fiscal Procedures Approved: \,4444w` Date: 08/10/10 Agenda Item 8 60 AGENDA ITEM 9 RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: August 23, 2010 TO: Western Riverside County Programs and Projects Committee FROM: Patti Castillo, Capital Projects Manager THROUGH: Marlin Feenstra, Project Delivery Director SUBJECT: Agreement with Caltrans for the State Route 91 High Occupancy Vehicle Project from Adams Street to State Route 60/Interstate 215 Interchange STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 11-31-016-00 with Caltrans for the construction of the State Route 91 high occupancy vehicle (HOV) project from Adams Street to State Route 60/Interstate 215 Interchange; 2) Authorize the Executive Director, pursuant to legal counsel review, to execute the cooperative agreement and future non -funding related amendments to this agreement; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: The SR-91 HOV lane project, from Adams Street to the 60/215 interchange, constitutes the last segment of the SR-91 freeway to be improved through the 1989 Measure A program. It is also one of the projects included in the Corridor Mobility Improvement Account (CMIA) portion of the Proposition 1 B bond measure passed in 2006. The environmental document for the SR-91 HOV project was approved on August 31, 2007 and Caltrans District 8 completed 100% design on August 19, 2010. Caltrans and the Commission are jointly completing right of way activities. The project is scheduled to go to construction in August 2011. To date, a total of $191,744,000 has been approved for the construction phase. In February 2007, the California Transportation Commission approved $1 57,198,000 of Proposition 1 B CMIA funds for the construction phase. In February 2009, the Commission approved an additional $34,546,000 of Congestion Mitigation and Air Quality funds for the construction phase, completing the funding picture based on estimates as of January 2009. Agenda Item 9 61 Construction Due to the project's complexity and Caltrans' familiarity with the project area from the design sequencing project, Caltrans will advertise, award, and administer the construction contract. This will require a construction cooperative agreement between the Commission and Caltrans. A construction cooperative agreement will define the roles, responsibilities, and funding obligations between the Commission and Caltrans during construction of the project. This agenda seeks the Commission's authorization for the Executive Director, pursuant to legal counsel review, to execute the Caltrans construction cooperative agreement for the project. Financial Information In Fiscal Year Budget: N/A Year: FY 201 1 /12 + Amount: $191,744,000 Source of Funds: CMAQ and CMIA that will flow through to State and not RCTC Budget Adjustment: N/A GL/Project Accounting No.: N/A Fiscal Procedures Approved: \14/4,,44.4 ,� Date: 08/12/10 Attachment: Draft Cooperative Agreement Agenda Item 9 62 Agreement No. 11-31-016-00 08-RIV-91-15.6/21.6 EA:44840 Federal Funds District Agreement 08-1488 CONSTRUCTION COOPERATIVE AGREEMENT This agreement, effective on , is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and: Riverside County Transportation Commission, a political subdivision of the State of California, referred to as RCTC. For the purpose of this agreement, the term PARTNERS collectively refers to CALTRANS and RCTC (all signatory parties to this agreement). The term PARTNER refers to any one of those signatory parties individually. RECITALS 1. California Streets and Highways Code (S&HC) sections 114 and 130 authorize PARTNERS to enter into a cooperative agreement for performance of work within the State Highway System (SHS) right of way. 2. This agreement outlines the terms and conditions of cooperation between PARTNERS to perform and fund the construction capital and construction support for project. for widening State Route 91 (SR-91) to add one High Occupancy Vehicle (HOV) lane in each direction from Admas Street to the 60/91/215 Interchange. For the purpose of this agreement, widening State Route 91 (SR-91) to add one High Occupancy Vehicle (HOV) lane in each direction from Admas Street to the 60/91/215 Interchange will be referred to as PROJECT. All responsibilities assigned in this agreement to perform and fund the construction capital and construction support for project. will be referred to as OBLIGATIONS 3. This agreement is separate from and does not modify or replace any other cooperative agreement or memorandum of understanding between PARTNERS regarding PROJECT. 4. Prior to this agreement, RCTC developed the Project Report (Cooperative Agreement No. 1152); CALTRANS developed the Plans, Specifications and Estimate (Cooperative Agreement No. 1281); and RCTC developed the Right of Way Certification (Cooperative Agreement No. 1372). 5. RCTC prepared the environmental documentation for PROJECT. PACT Version 10.1 5/28/2010 63 District Agreement 08-1488 6. The estimated date for OBLIGATION COMPLETION is December 31, 2018. 7. In this agreement capitalized words represent defined terms and acronyms. The Definitions section contains a complete definition for each capitalized term. 8. From this point forward, PARTNERS define in this agreement the terms and conditions under which they will accomplish OBLIGATIONS. RESPONSIBILITIES 9. RCTC is SPONSOR for 100% of PROJECT. 10. CALTRANS will provide IQA for the portions of WORK within existing and proposed SHS right of way. CALTRANS retains the right to reject noncompliant WORK, protect public safety, preserve property rights, and ensure that all WORK is in the best interest of the SHS. 11. RCTC may provide IQA for the portions of WORK outside existing and proposed SHS right of way. 12. CALTRANS and RCTC will each be a FUNDING PARTNER for this agreement. Their funding commitments are defined in the FUNDING SUMMARY. 13. CALTRANS is the CEQA lead agency for PROJECT. 14. CALTRANS is the NEPA lead agency for PROJECT. 15. CALTRANS is IMPLEMENTING AGENCY for CONSTRUCTION. SCOPE Scope: General 16. PARTNERS will perform all OBLIGATIONS in accordance with federal and California laws, regulations, and standards; FH WA STANDARDS; and CALTRANS STANDARDS. 17. IMPLEMENTING AGENCY for a PROJECT COMPONENT will provide a Quality Management Plan (QMP) for that component as part of the PROJECT MANAGEMENT PLAN. 18. Any PARTNER may, at its own expense, have representatives observe any OBLIGATIONS performed by another PARTNER. Observation does not constitute authority over those OBLIGATIONS. PACT Version 10.1 5/28/10 2 of 20 64 District Agreement 08-1488 19. Each PARTNER will ensure that all of its personnel participating in OBLIGATIONS are appropriately qualified, and if necessary licensed, to perform the tasks assigned to them. 20. PARTNERS will invite each other to participate in the selection and retention of any consultants who participate in OBLIGATIONS. 21. If WORK is done under contract (not completed by a PARTNER's own employees) and is governed by the California Labor Code's definition of a "public work" (section 1720(a)(a)), that PARTNER will conform to sections 1720 — 1815 of the California Labor Code and all applicable regulations and coverage determinations issued by the Director of Industrial Relations. 22. IMPLEMENTING AGENCY for each PROJECT COMPONENT included in this agreement will be available to help resolve problems generated by that component for the entire duration of PROJECT. 23. CALTRANS will issue, upon proper application, the encroachment permits required for WORK within SHS right of way. Contractors and/or agents, and utility owners will not perform WORK without an encroachment permit issued in their name. 24. If any PARTNER discovers unanticipated cultural, archaeological, paleontological, or other protected resources during WORK, all WORK in that area will stop and that PARTNER will notify all PARTNERS within 24 hours of discovery. WORK may only resume after a qualified professional has evaluated the nature and significance of the discovery and a plan is approved for its removal or protection. 25. PARTNERS will hold all administrative draft and administrative final reports, studies, materials, and documentation relied upon, produced, created, or utilized for PROJECT in confidence to the extent permitted by law. Where applicable, the provisions of California Government Code section 6254.5(e) will govern the disclosure of such documents in the event that PARTNERS share said documents with each other PARTNERS will not distribute, release, or share said documents with anyone other than employees, agents, and consultants who require access to complete PROJECT without the written consent of the partner authorized to release them, unless required or authorized to do so by law. 26. If any PARTNER receives a public records request, pertaining to OBLIGATIONS, that PARTNER will notify PARTNERS within five (5) working days of receipt and make PARTNERS aware of any disclosed public records. PARTNERS will consult with each other prior to the release of any public documents related to the PROJECT. PACT Version 10.1 5/28/10 65 3 of 20 District Agreement 08-1488 27. If HM-1 or HM-2 is found during a PROJECT COMPONENT, IMPLEMENTING AGENCY for that PROJECT COMPONENT will immediately notify PARTNERS. 28. CALTRANS, independent of PROJECT, is responsible for any HM-1 found within the existing SHS right of way. CALTRANS will undertake HM MANAGEMENT ACTIVI f1ES related to HM-1 with minimum impact to PROJECT schedule. 29. If HM-1 is found within PROJECT limits and outside the existing SHS right of way, responsibility for such HM-1 rests with the owner(s) of the parcel(s) on which the HM-1 is found. RCTC, in concert with the local agency having land use jurisdiction over the parcel(s), will ensure that HM MANAGEMENT ACTIVITIES related to HM-1 are undertaken with minimum impact to PROJECT schedule. 30. If HM-2 is found within PROJECT limits, the public agency responsible for the advertisement, award, and administration (AAA) of the PROJECT construction contract will be responsible for HM MANAGEMENT ACTIVITIES related to HM-2. 31. CALTRANS' acquisition or acceptance of title to any property on which any HM-1 or HM-2 is found will proceed in accordance with CALTRANS' policy on such acquisition. 32. PARTNERS will comply with all of the commitments and conditions set forth in the environmental documentation, environmental permits, approvals, and applicable agreements as those commitments and conditions apply to each PARTNER's responsibilities in this agreement. 33. IMPLEMENTING AGENCY for each PROJECT COMPONENT will furnish PARTNERS with written monthly progress reports which describes the work performed by CALTRANS and its contractors, including invoices and payroll information, the work and completed during the reporting period with pertinent contract data such as change orders issued, cumulative costs of change orders, progress payments made (reported in dollars), and percentage progress achieved to date, all in accordance with CALTRANS' standard accounting practices. In addition to, or as part of the above progress report, CALTRANS will furnish RCTC with an analysis of current PROJECT risks, including cost, schedule, quality and safety points, as well as a total PROJECT cost and schedule completion forecast. 34. Upon OBLIGATION COMPLETION, ownership and title to all materials and equipment constructed or installed for the operations and/or maintenance of the SHS within SHS right of way as part of WORK become the property of CALTRANS. CALTRANS will not accept ownership of title to any materials or equipment constructed or installed outside SHS right of way. IMPLEMENTING AGENCY for a PROJECT COMPONENT will accept, reject, compromise, settle, or litigate claims of any non - agreement parties hired to do WORK in that component. PACT Version 10.1 5/28110 4 of 20 66 District Agreement 08-1488 35. PARTNERS will confer on any claim that may affect OBLIGATIONS or PARTNERS' liability or responsibility under this agreement in order to retain resolution possibilities for potential future claims. No PARTNER will prejudice the rights of another PARTNER until after PARTNERS confer on claim. 36. PARTNERS will maintain, and will ensure that any party hired by PARTNERS to participate in OBLIGATIONS will maintain, a financial management system that conforms to Generally Accepted Accounting Principles (GAAP), and that can properly accumulate and segregate incurred PROJECT costs, and provide billing and payment support. 37. PARTNERS will comply with the appropriate federal cost principles and administrative requirements outlined in the Applicable Cost Principles and Administrative Requirements table below. These principals and requirements apply to all funding types included in this agreement. 38. PARTNERS will ensure that any party hired to participate in OBLIGATIONS will comply with the appropriate federal cost principles and administrative requirements outlined in the Applicable Cost Principles and Administrative Requirements table below. tirableCast Principles andAdminstra on RngOrements The federal cost principles and administrative requirements associated with each organization type apply to that organization. Organization Type Cost Principles Administrative Requirements Federal Governments 2 CFR Part 225 OMB A-102 State and Local Government 2 CFR, Part 225 49 CFR, Part 18 Educational Institutions 2 CFR, Part 220 2 CFR, Part 215 Non -Profit Organizations 2 CFR, Part 230 2 CFR, Part 215 For Profit Organizations 48 CFR, Chapter 1, Part 31 49 CFR, Part 18 CFR (Code of Federal Regulations) OMB (Office of Management and Budget) Related URLs: • Various OMB Circular: • Code of Federal Regulations: http://www.whitehouse.goviombigrants_circulars http://www.gpoaccess.gov/CFR 39. PARTNERS will maintain and make available to each other all OBLIGATIONS -related documents, including financial data, during the term of this agreement. 40. PARTNERS will retain all OBLIGATIONS -related records for three (3) years after the final voucher. 4l . PARTNERS have the right to audit each other in accordance with generally accepted governmental audit standards. PACT Version 10.1 5/28/10 67 5 of 20 District Agreement 08-1488 CALTRANS, the state auditor, FHWA, and RCTC will have access to all OBLIGATIONS -related records of each PARTNER, and any party hired by a PARTNER to participate in OBLIGATIONS, for audit, examination, excerpt, or transcription. The examination of any records will take place in the offices and locations where said records are generated and/or stored and will be accomplished during reasonable hours of operation. The auditing PARTNER will be permitted to make copies of any OBLIGATIONS -related records needed for the audit. The audited PARTNER will review the draft audit, findings, and recommendations, and provide written comments within 30 calendar days of receipt. Upon completion of the final audit, PARTNERS have 30 days to refund or invoice as necessary in order to satisfy the obligation of the audit. Any audit dispute not resolved by PARTNERS is subject to dispute resolution. Any costs arising out of the dispute resolution process will be paid within 30 calendar days of the final audit or dispute resolution findings. 42. PARTNERS will undergo an annual audit in accordance with the Single Audit Act of OMB Circular A-133. 43. Any PARTNER that hires another party to participate in OBLIGATIONS will conduct a pre -award audit of that party in accordance with the Local Assistance Procedures Manual. 44. PARTNERS will not incur costs beyond the funding commitments in this agreement. If IMPLEMENTING AGENCY anticipates that funding for WORK will be insufficient to complete WORK, IMPLEMENTING AGENCY will promptly notify SPONSOR. IMPLEMENTING AGENCY has no obligation to perform WORK if funds to perform WORK are unavailable. 45. if WORK stops for any reason, IMPLEMENTING AGENCY will place all facilities impacted by WORK in a safe and operable condition acceptable to CALTRANS. 46. If WORK stops for any reason, each PARTNER will continue to implement all of its applicable commitments and conditions included in the PROJECT environmental documentation, permits, agreements, or approvals that are in effect at the time that WORK stops, as they apply to each PARTNER's responsibilities in this agreement, in order to keep PROJECT in environmental compliance until WORK resumes. 47. Each PARTNER accepts responsibility to complete the activities that it selected on the SCOPE SUMMARY. Activities marked with "N/A" on the SCOPE SUMMARY are not included in the scope of this agreement. PACT Version 10.1 5/28/10 6 of 20 68 District Agreement 08-1488 Scope: Environmental Permits, Approvals and Agreements 48. Each PARTNER identified in the Environmental Permits table below accepts the responsibility to complete the assigned activities. 401 RWQCB Coordinate CALTRANS Prepare CALTRANS Obtain CALTRANS Implement CALTRANS CALTRANS CALTRANS NPDES SWRCB CALTRANS CALTRANS CALTRANS CALTRANS CALTRANS CALTRANS 1602 DFG CALTRANS CALTRANS CALTRANS CALTRANS CALTRANS CALTRANS Scope: CONSTRUCTION 49. CALTRANS will advertise, open bids, award, and approve the construction contract in accordance with the California Public Contract Code and the California Labor Code. CALTRANS will not advertise the construction contract until CALTRANS completes or accepts the final plans, specifications, and estimate package; CALTRANS approves the Right of Way Certification; and SPONSOR verifies full funding of CONSTRUCTION SUPPORT and CONSTRUCTION CAPITAL. By accepting responsibility to advertise and award the construction contract, CAL TRANS also accepts responsibility to administer the construction contract. 50. CALTRANS will provide a RESIDENT ENGINEER and construction support staffs that are independent of the design engineering company and construction contractor. 51. CALTRANS will provide a landscape architect. 52. IMPLEMENTING AGENCY will implement changes to the construction contract through contract change orders (CCOs). PARTNERS will review and concur on all CCOs over $100,000. CALTRANS must approve all CCOs affecting public safety or the preservation of property, all design and specification changes, and all major changes as defined in the CALTRANS Construction Manual prior to implementing the CCO. 53. IMPLEMENTING AGENCY will use a CALTRANS-approved construction contract claims process, will administer all claims through said process, and will be available to provide advice and technical input in any claims process. 54. If the lowest responsible construction contract bid is greater than the funding commitment to CONSTRUCTION CAPITAL, all PARTNERS must be involved in determining how to PACT Version 10.1 5/28/10 69 7 of 20 District Agreement 08-1488 proceed. if PARTNERS do not agree in writing on a course of action within 15 working days, this agreement will terminate. CALTRANS will require the construction contractor to furnish payment and performance bonds naming CALTRANS as obligee and to carry liability insurance in accordance with CALTRANS specifications. CALTRANS will require the construction contractor to add RCTC and its consultants as an additional insure under such liability insurance policies. 55. As IMPLEMENTING AGENCY for CONSTRUCTION, CAL TRANS is responsible for maintenance within PROJECT limits as part of the construction contract. 56. CALTRANS will provide maintenance for those portions of the SHS within WORK limits until COMPLETION OF WORK, after which, CALTRANS assumes full responsibility for maintenance. COST Cost: General 57. The cost of any awards, judgments, or settlements generated by OBLIGATIONS is an OBLIGATIONS COST. 58. CALTRANS, independent of PROJECT, will pay all costs for HM MANAGEMENT ACTIVITIES related to HM-1 found within the existing SHS right of way. 59. Independent of PROJECT, all costs for HM MANAGEMENT ACTIVITIES related to HM-1 found within PROJECT limits and outside the existing SHS right of way will be the responsibility of the owner(s) of the parcel(s) where the HM-1 is located. 60. HM MANAGEMENT ACTIVITIES costs related to HM-2 are CONSTRUCTION SUPPORT and CONSTRUCTION CAPITAL costs. 61. The cost to comply with and implement the commitments set forth in the environmental documentation is an OBLIGATIONS COST. 62. The cost to ensure that PROJECT remains in environmental compliance is an OBLIGATIONS COST. 63. The cost of any legal challenges to the CEQA or NEPA environmental process or documentation is an OBLIGATIONS COST. 64. Independent of OBLIGATIONS COST, CALTRANS will fund the cost of its own IQA for WORK done within existing or proposed future SHS right of way. PACT Version 10.1 5/28/10 8 of 20 70 District Agreement 08-1488 65. Independent of OBLIGATIONS COST, RCTC will fund the cost of its own IQA for WORK done outside existing or proposed future SHS right of way. 66. CALTRANS will provide encroachment permits at no cost. 67. Fines, interest, or penalties levied against a PARTNER will be paid, independent of OBLIGATIONS COST, by the PARTNER whose actions or lack of action caused the levy. That PARTNER will indemnify and defend each other PARTNER. 68. CALTRANS will administer all federal subvention funds identified on the FUNDING SUMMARY. 69. Travel, per diem, and third -party contract reimbursements are an OBLIGATIONS COST only after those hired by PARTNERS to participate in OBLIGATIONS incur and pay those costs. Payments for travel and per diem will not exceed the rates paid rank and file state employees under current California Department of Personnel Administration (DPA) rules current at the effective date of this agreement. If RCTC invoices for rates in excess of DPA rates, RCTC will fund the cost difference and reimburse CALTRANS for any overpayment. 70. The cost of any engineering support performed by CALTRANS includes all direct and applicable indirect costs. CALTRANS calculates indirect costs based solely on the type of funds used to pay support costs. State and federal funds are subject the current Program Functional Rate. Local funds are subject to the current Program Functional Rate and the current Administration Rate. The Program Functional Rate and the Administration Rate are adjusted periodically. 71. Any OBLIGATION COST for which RCTC received payment or credit that is determined to be unallowable by a subsequent state or federal audit are subject to repayment by RCTC within thirty (30) working days of demand or within such other period of time as mututally agreed by PARTNERS. 72. CALTRANS is authorized by S&HC 140.5, and in conjunction with State Administrative Manual 8790 and Government Code 12419.5, to intercept and withhold any future payments due RCTC from CALTRANS or any third party source, including but not limited to, the State Treasurer, the State Controller or the California Transportation Commission. CALTRANS will reserve and exercise such action after all other appropriate and reasonable attempts to resolve any dispute, as provided in this agreement, have been exhausted. 73. The cost to place PROJECT right of way in a safe and operable condition and meet all environmental commitments is an OBLIGATIONS COST. PACT Version 10.1 5/28/10 9 of 20 71 District Agreement08-1488 74. Because IMPLEMENTING AGENCY is responsible for managing the scope, cost, and schedule of a project component, if there are insufficient funds available in this agreement to place the right of way in a safe and operable condition, the appropriate IMPLEMENTING AGENCY accepts responsibility to fund these activities until such time as PARTNERS amend this agreement. That IMPLEMENTING AGENCY may request reimbursement for these costs during the amendment process. 75. If there are insufficient funds in this agreement to implement applicable commitments and conditions included in the PROJECT environmental documentation, permits, agreements, and/or approvals that are in effect at a time that WORK stops, each PARTNER implementing commitments or conditions accepts responsibility to fund these activities, as they apply to each PARTNER's responsibilities, until such time are PARTNERS amend this agreement. Each PARTNER may request reimbursement for these costs during the amendment process. 76. PARTNERS will pay invoices within 30 calendar days of receipt of invoice. Cost: Environmental Permits, Approvals and Agreements 77. The cost of coordinating, obtaining, complying with, implementing, and if necessary renewing and amending resource agency permits, agreements, and/or approvals is an OBLIGATIONS COST. Cost: CONSTRUCTION Support 78. The cost to maintain the SHS within WORK limits is WORK an OBLIGATION cost until COMPLETION OF WORK, after which CALTRANS assumes the cost of maintenance. Cost: CONSTRUCTION Capital 79. CALTRANS will fund the cost of SFM as a CONSTRUCTION CAPITAL cost. SCHEDULE 80. PARTNERS will manage the schedule for OBLIGATIONS through the work plan included in the PROJECT MANAGEMENT PLAN. PACT Version 10.1 5/28/10 10 of 20 72 District Agreement 08-1488 GENERAL CONDITIONS 81. PARTNERS understand that this agreement is in accordance with and governed by the Constitution and laws of the State of California. This agreement will be enforceable in the State of California. Any PARTNER initiating legal action arising from this agreement will file and maintain that legal action in the Superior Court of the county in which the CALTRANS district office that is signatory to this agreement resides, or in the Superior Court of the county in which PROJECT is physically located 82. All OBLIGATIONS of CALTRANS under the terms of this agreement are subject to the appropriation of resources by the Legislature, the State Budget Act authority, and the allocation of funds by the California Transportation Commission. 83. Any PARTNER performing IQA does so for its own benefit. No one can assign liability to that PARTNER due to its IQA activities. 84. PARTNERS will meet the requirements of Government Code Section 8879.20 et al. (Proposition 1 legislation), the governor's Executive Order 2007-S-02-07, and the California Transportation Commission (CTC) program guidelines for the applicable account. 85. Neither RCTC nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CALTRANS under or in connection with any work, authority, or jurisdiction conferred upon CALTRANS under this agreement. It is understood and agreed that CALTRANS will fully defend, indemnify, and save harmless RCTC and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CALTRANS under this agreement. (L.1.42) PACT Version 10.1 5/28/10 11 of 20 73 District Agreement 08-1488 86. Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by RCTC under or in connection with any work, authority, or jurisdiction conferred upon RCTC under this agreement. It is understood and agreed that RCTC will fully defend, indemnify, and save harmless CAL t'RANS and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by RCTC under this agreement. 87. PARTNERS do not intend this agreement to create a third party beneficiary or define duties, obligations, or rights in parties not signatory to this agreement. PARTNERS do not intend this agreement to affect their legal liability by imposing any standard of care for fulfilling OBLIGATIONS different from the standards imposed by law. 88. PARTNERS will not assign or attempt to assign OBLIGATIONS to parties not signatory to this agreement. 89. PARTNERS will not interpret any ambiguity contained in this agreement against each other. PARTNERS waive the provisions of Califomia Civil Code section 1654. 90. A waiver of a PARTNER's performance under this agreement will not constitute a continuous waiver of any other provision. An amendment made to any article or section of this agreement does not constitute an amendment to or negate all other articles or sections of this agreement. 91. A delay or omission to exercise a right or power due to a default does not negate the use of that right or power in the future when deemed necessary. 92. If any PARTNER defaults in its OBLIGATIONS, a non -defaulting PARTNER will request in writing that the default be remedied within 30 calendar days. If the defaulting PARTNER fails to do so, the non -defaulting PARTNER may initiate dispute resolution. 93. PARTNERS will first attempt to resolve agreement disputes at the PROJECT team level. If they cannot resolve the dispute themselves, the CALTRANS district director and the executive officer of RCTC will attempt to negotiate a resolution. If PARTNERS do not reach a resolution, PARTNERS' legal counsel will initiate mediation. PARTNERS agree to participate in mediation in good faith and will share equally in its costs. Neither the dispute nor the mediation process relieves PARTNERS from full and timely performance of OBLIGATIONS in accordance with the terms of this agreement. However, if any PARTNER stops fulfilling OBLIGATIONS, any other PARTNER may seek equitable relief to ensure that OBLIGATIONS continue. PACT Version 10.1 5/28/10 12 of 20 74 District Agreement 08-1488 Except for equitable relief, no PARTNER may file a civil complaint until after mediation, or 45 calendar days after filing the written mediation request, whichever occurs first. PARTNERS will file any civil complaints in the Superior Court of the county in which the CALTRANS district office signatory to this agreement resides. The prevailing PARTNER will be entitled to an award of all costs, fees, and expenses, including reasonable attorney fees as a result of litigating a dispute under this agreement or to enforce the provisions of this article including equitable relief. 94. PARTNERS maintain the ability to pursue alternative or additional dispute remedies if a previously selected remedy does not achieve resolution. 95. If any provisions in this agreement are deemed to be, or are in fact, illegal, inoperative, or unenforceable, those provisions do not render any or all other agreement provisions invalid, inoperative, or unenforceable, and PARTNERS will automatically sever those provisions from this agreement. 96. PARTNERS intend this agreement to be their final expression and supersede any oral understanding or writings pertaining to OBLIGATIONS. 97. If during performance of WORK additional activities or environmental documentation is necessary to keep PROJECT in environmental compliance, PARTNERS will amend this agreement to include completion of those additional tasks. 98. PARTNERS will execute a formal written amendment if there are any changes to OBLIGATIONS. 99. This agreement will terminate upon OBLIGATION COMPLETION or an amendment to terminate this agreement, whichever occurs first. However, all indemnification, document retention, audit, claims, environmental commitment, legal challenge, and ownership articles will remain in effect until terminated or modified in writing by mutual agreement. 100. The following documents are attached to, and made an express part of this agreement: SCOPE SUMMARY, FUNDING SUMMARY. DEFINITIONS CALTRANS — The California Department of Transportation CALTRANS STANDARDS — CALTRANS policies and procedures, including, but not limited to, the guidance provided in the Guide to Capital Project Delivery Workplan Standards (previously known as WBS Guide) available at http://www.dot.ca.gov/hq/projmgmt/guidance.htm. PACT Version 10.1 5/28l10 - 13 of 20 75 District Agreement 08-1488 CEQA (California Environmental Quality Act) — The act (Califomia Public Resources Code, sections 21000 et seq.) that requires state and local agencies to identify the significant environmental impacts of their actions and to avoid or mitigate those significant impacts, if feasible. CFR (Code of Federal Regulations) — The general and permanent rules published in the Federal Register by the executive departments and agencies of the federal govemment CONSTRUCTION CAPITAL — See PROJECT COMPONENT. CONSTRUCTION SUPPORT — See PROJECT COMPONENT. COOPERATIVE AGREEMENT CLOSURE STATEMENT — A document signed by PARTNERS that verifies the completion of all OBLIGATIONS included in this agreement and in all amendments to this agreement. COST — The responsibility for cost responsibilities in this agreement can take one of three assignments: • OBLIGATIONS COST — A cost associated with fulfilling OBLIGATIONS that will be funded as part of this agreement. The responsibility is defined by the funding commitments in this agreement. • PROJECT COST — A cost associated with PROJECT that can be funded outside of OBLIGATIONS. A PROJECT COST may not necessarily be part of this agreement. This responsibility is defined by the PARTNERS' funding commitments at the time the cost is incurred. • PARTNER cost — A cost that is the responsibility of a specific PARTNER, independent of PROJECT. FHWA — Federal Highway Administration FHWA STANDARDS — FHWA regulations, policies and procedures, including, but not limited to, the guidance provided at www.fhwa.dot.gov/topics.htm. FUNDING PARTNER — A PARTNER that commits a defined dollar amount to fulfill OBLIGATIONS. Each FUNDING PARTNER accepts responsibility to provide the funds identified on the FUNDING SUMMARY under its name. FUNDING SUMMARY — The table that designates an agreement's funding sources, types of funds, and the PROJECT COMPONENT in which the funds are to be spent. Funds listed on the FUNDING SUMMARY are "not -to -exceed" amounts for each FUNDING PARTNER. GAAP (Generally Accepted Accounting Principles) — Uniform minimum standards and guidelines for financial accounting and reporting issued by the Federal Accounting Standards Advisory Board that serve to achieve some level of standardization. See http://www.fasab.gov/accepted.html. PACT Version 10.1 5/28/10 14 of 20 76 District Agreement 08-1488 HM-1— Hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law whether it is disturbed by PROJECT or not. HM-2 — Hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law only if disturbed by PROJECT. HM MANAGEMENT ACTIVITIES — Management activities related to either HM-1 or HM-2 including, without limitation, any necessary manifest requirements and disposal facility designations. IMPLEMENTING AGENCY — The PARTNER responsible for managing the scope, cost, and schedule of a PROJECT COMPONENT to ensure the completion of that component. IQA (Independent Quality Assurance) — Ensuring that IMPLEMENTING AGENCY'S quality assurance activities result in WORK being developed in accordance with the applicable standards and within an established Quality Management Plan (QMP). IQA does not include any work necessary to actually develop or deliver WORK or any validation by verifying or rechecking work performed by another partner. NEPA (National Environmental Policy Act of 1969) — The federal act that establishes a national policy for the environment and a process to disclose the adverse impacts of projects with a federal nexus. OBLIGATION COMPLETION — PARTNERS have fulfilled all OBLIGATIONS included in this agreement, and all amendments to this agreement, and have signed a COOPERATIVE AGREEMENT CLOSURE STATEMENT. OBLIGATIONS —All responsibilities included in this agreement. OBLIGATIONS COST — See COST. OMB (Office of Management and Budget) — The federal office that oversees preparation of the federal budget and supervises its administration in Executive Branch agencies. PARTNER — Any individual signatory party to this agreement. PARTNERS — The term that collectively references all of the signatory agencies to this agreement. This tern only describes the relationship between these agencies to work together to achieve a mutually beneficial goal. It is not used in the traditional legal sense in which one PARTNER's individual actions legally bind the other partners. PROJECT — The undertaking to widening State Route 91 (SR-91) to add one High Occupancy Vehicle (HOV) lane in each direction from Admas Street to the 60/91/215 Interchange. PROJECT COMPONENT — A distinct portion of the planning and project development process of a capital project as outlined in California Government Code, section 14529(b). PACT Version 10.1 5/28/10 77 15 of 20 District Agreement 08-1488 • PID (Project Initiation Document) — The activities required to deliver the project initiation document for PROJECT. • PA&ED (Project Approval and Environmental Document) — The activities required to deliver the project approval and environmental documentation for PROJECT. • PS&E (Plans, Specifications, and Estimate) — The activities required to deliver the plans, specifications, and estimate for PROJECT. • R/W (Right of Way) SUPPORT The activities required to obtain all property interests for PROJECT • R/W (Right of Way) CAPITAL — The funds for acquisition of property rights for PROJECT. • CONSTRUCTION SUPPORT — The activities required for the administration, acceptance, and final documentation of the construction contract for PROJECT. • CONSTRUCTION CAPITAL — The funds for the construction contract. PROJECT COST — See COST. PROJECT MANAGEMENT PLAN — A group of documents used to guide a project's execution and control throughout that project's lifecycle. QMP (Quality Management Plan) — An integral part of the Project Management Plan that describes IMPLEMENTING AGENCY'S quality policy and how it will be used. RESIDENT ENGINEER — A civil engineer licensed in the State of California who is responsible for construction contract administration activities. Said engineer must be independent of the design engineering company and the construction contractor. SAFETEA-LU — Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users SCOPE SUMMARY — The attachment in which each PARTNER designates its commitment to specific scope activities within each PROJECT COMPONENT as outlined by the Guide to Capital Project Delivery Workplan Standards (previously known as WBS Guide) available at http://www.dot.ca.gov/hq/projmgmt/guidance.htm. SHS (State Highway System) — All highways, right of way, and related facilities acquired, laid out, constructed, improved, or maintained as a state highway pursuant to constitutional or legislative authorization. SPONSOR — Any PARTNER that accepts the responsibility to establish scope of PROJECT and the obligation to secure financial resources to fund PROJECT. SPONSOR is responsible for adjusting the PROJECT scope to match committed funds or securing additional funds to fully fund the PROJECT scope. If a PROJECT has more than one SPONSOR, funding adjustments will be made by percentage (as outlined in Responsibilities). Scope adjustments must be developed through the project development process and must be approved by CALTRANS as the owner/operator of the SHS. PACT Version 10.1 5128/10 16 of 20 78 District Agreement 08-1488 SFM (State Furnished Material) — Any materials or equipment supplied by CALTRANS. WORK — All scope activities included in this agreement. CONTACT INFORMATION The information provided below indicates the primary contact data for each PARTNER to this agreement. PARTNERS will notify each other in writing of any personnel or location changes. Contact information changes do not require an amendment to this agreement. The primary agreement contact person for CALTRANS is: Nassim Elias, Project Manager 464 West 4th Street San Bernardino, California 92401-1400 Office Phone: 909-383-6713 Mobile Phone: 909-286-6212 Email: nassim_elias@dot.ca.gov The primary agreement contact person for RCTC is: Patricia Castillo, Project Manager 4080 Lemon Street, 3rd Floor Riverside, California 92502 Office Phone: 951-787-7906 Email: pcastillo@rctc.org PACT Version 10.1 5/28/10 17 of 20 79 District Agreement 08-1488 SIGNATURES PARTNERS declare that: I. Each PARTNER is an authorized legal entity under California state law. 2. Each PARTNER has the authority to enter into this agreement. 3. The people signing this agreement have the authority to do so on behalf of their public agencies. STATE OF CALIFORNIA RIVERSIDE COUNTY TRANSPORTATION DEPARTMENT OF TRANSPORTATION APPROVED By: Raymond W. Wolfe District Director Date: CERTIFIED AS TO FUNDS: By: Lisa Pacheco Budget Manager Date: PACT Version 10.1 2.25.10 COMMISSION APPROVED By: By: Anne Mayer Executive Director Date: Best, Best and Krieger Legal Counsel Date: 18 of 20 80 08-RIV-91-15.6/21.6 EA:44840 Federal Funds District Agreement 08-1488 SCOPE SUMMARY 'Cr � CD ti CO c o . U d O w Z J Q rJ re Q Z 5 270 Construction Engineering and General Contract Administration X 10 Construction Staking Package and Control X 15 Construction Stakes X 20 Construction Engineering Work X 25 Construction Contract Administration Work X 05 Secured Lease for Resident Engineer Office Space or Trailer X 10 Set Up Construction Project Files X 15 Pre -Construction Meeting X 20 Progress Pay Estimates X 25 Weekly Statement of Working Days X 30 Construction Project Files and General Field Office Clerical Work X 35 Labor Compliance Activities X 40 Approved Subcontractor Substitutions X 45 Coordination X 50 Civil Rights Contract Compliance X 99 Other Construction Contract Administration Products X 30 Contract Item Work Inspection X 35 Construction Material Sampling and Testing X 40 Safety and Maintenance Reviews X 45 Relief From Maintenance Process X 55 Final Inspection and Acceptance Recommendation X 60 Plant Establishment Administration X 65 Transportation Management Plan Implementation During Construction X 80 Long -Term Environmental Mitigation/Mitigation Monitoring During Construction Contract X 99 Other Construction Engineering and General Contract Administration X 5 275 Construction Engineering and General Contract Administration of Structures Work X 5 285 Contract Change Order Administration X 5 290 Resolve Contract Claims X 5 295 Accept Contract, Prepare Final Construction Estimate, and Final Report X 4 300 FINAL RIGHT OF WAY ENGINEERING X PACT Version 10.105/28/2010 19 of 20 81 Z8 OZ 10 OZ 01.0Z/9Z/901'0l uoisian l9Vd 0001759`1•61.$ 000'94:1413 000'965'03 0001869'0Z$ 000' 941:6 L 6 $ luauodwoa hq slelolgns Otrl"tr94 O'OO9'9£l$ ktc O4r1.'49tr'4$ 09€1'$$ $ Otr 6 `tr94'4$ 098'££1'91.$ 000'009'9£ L$ I (Bui4oleN1) V/N luawahoadwl Flulgow iopwoa - puns 0108 SNV811Va . Ply! 0033 31V1S; 31d1S -n C y 3 C a N s.0 ch -00 • T 'a o o • a N =n a O o Z '0 T �_ as z� N -n o = o a osz m isz AIIVNIAi11S ONKI al 88n-80 luauma-16V hulsla spund imapa3 04844 :V3 9' 6Z/9'9I.-1.6-A18-80 AGENDA ITEM 10 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 23, 2010 TO: Western Riverside County Programs and Projects Committee FROM: Gina Gallagher, Senior Staff Analyst Min Saysay, Right of Way Manager THROUGH: Marlin Feenstra, Project Delivery Director SUBJECT: Agreement for Utility Relocation for the State Route 60/Interstate 215 East Junction High Occupancy Vehicle Lanes Connector STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 1 1-31-018-00 with Santa Fe Pacific Pipeline, LP (SFPP), for utility protection and inspection for the 60/215 East Junction high occupancy vehicle (HOV) lanes connector project; 2► Authorize the Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: The 60/215 East Junction HOV connector project, between Box Springs Road overcrossing and Day Street, is scheduled to begin construction by fall 2010. This project will close the gap that exists between the SR-60 HOV lanes in Moreno Valley and the HOV lanes on 1-215 that were recently completed as part of the 1-215 interchange and corridor improvement project. In June 2006, a cooperative agreement between Ca!trans and the Commission authorized the Commission to identify and locate, protect, relocate, or remove any utilities that conflicted with the 60/215 East Junction project construction. The project will require a utility agreement with SFPP to protect in place an underground high-pressure petroleum pipeline that is located within the project limits. Inspection of the construction work in the vicinity of the pipeline will also be performed by SFPP personnel. The protection and inspection of the pipeline is scheduled to be performed during construction. As a part of establishing liability for the cost of the utility protection and inspection, a prior rights check has been performed by the utility owner and verified by the Commission's utility coordinator. As this facility is located partially within an Agenda Item 10 83 easement, the project is responsible for 12% of the expense. The estimated cost for the Commission's share of this work is $25,000. Because of the high -risk nature of the utility and due to the fact that the pipeline could not positively be located through potholing, the inspection costs could increase significantly. Therefore, the recommended contingency is 100%, or $25,000 for a total not to exceed value of $50,000. The Commission previously approved right of way funding at its September 2007 Commission meeting. The utility agreement follows Ca!trans' standard format. Staff is recommending the Commission authorize the Executive Director to execute the utility agreement on behalf of the Commission. Financial Information In Fiscal Year Budget: Yes Year: FY 2010/11 Amount: $50,000 Source of Funds: STP, Measure A Budget Adjustment: No GL/Project Accounting No.: 003017 81403 00068 222 31 81401 Fiscal Procedures Approved: \141444,A140, Date: 08/12/10 Agenda Item 10 84 AGENDA ITEM 11 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 23, 2010 TO: Western Riverside County Programs and Projects Committee FROM: Sheldon Peterson, Rail Manager THROUGH: Robert Yates, Multimodal Services Director SUBJECT: Metrolink Positive Train Control and Budget Update STAFF RECOMMENDATION: This item is for the Committee to: 1) Authorize the Executive Director to take all actions necessary to support a letter of no prejudice (LONP) from the Southern California Regional Rail Authority (SCRRA) under the High Speed Passenger Train Bond Act, known as Proposition 1A (Prop 1A), for the Positive Train Control (PTC) project; 2) Amend the FY 2010/11 Commuter Rail Short Range Transit Plan (SRTP) to reflect the allocation and use of $10,369,021 in 1989 Measure A rail capital funds in advance of SCRRA's receipt of Prop 1 A funds; 3) Approve an increase to the FY 2010/11 budget for interfund transfers and expenditures for $10,369,021; 4) Authorize the Executive Director to negotiate and execute a Memorandum of Understanding or other agreements as needed with SCRRA and other entities to allow for the programming and allocation of funds as requested along with appropriate measures to ensure the reimbursement of Measure A funds; 5) Amend the FY 2010/11 Commuter Rail SRTP to reflect the allocation and use of $9,975,000 in Measure A funds for the remaining balance of the SCRRA Metrolink rail car option #3 purchase of seven cars; 6) Approve an increase to the FY 2010/11 budget for interfund transfers and expenditures for $9,975,000; 7) Receive an update on current Metrolink Budget initiatives and capital projects and explore their implications; and 8) Forward to the Commission for final action. Agenda Item 11 85 BACKGROUND INFORMATION: Positive Train Control Funding SCRRA is challenged to implement the PTC safety system by 2012 for Metrolink service. The first major component of this project is hiring a vendor/integrator firm to develop a viable system and begin the process of implementation. SCRRA is far along in the process of hiring this firm and has received bids and is preparing to award the contract. One of the key elements needed to award the contract is to secure the necessary funding. There have been some recent funding concerns that will require Commission action. The High Speed Passenger Train Bond Act for the 21st Century approved by the voters as Prop 1A on November 4, 2008, authorized the California Transportation Commission (CTC) to allocate funds for capital improvements to intercity rail lines, commuter rail lines, and urban rail lines that connect to the proposed high-speed train network. Metrolink is an eligible recipient of $123,700,000 in Prop 1A funding. In order to receive an allocation of these funds from the CTC, the act requires the SCRRA to enter into memoranda of understanding with the five member agencies approving the uses of the Prop 1A funding. SCRRA intends to use a portion of its formula share of Prop 1A for the PTC project. SCRRA plans to award a contract for PTC by September 24, 2010, and is thus pursuing an allocation of its Prop 1A funds or a LONP at the September 2010 CTC meetings. The LONP is required since there is no state budget to authorize the allocation of Prop 1A funds. The memoranda of understanding must be in place prior to the CTC meeting in order for the CTC to approve either the allocation or the LONP. In addition to PTC, SCRRA also plans to use Prop 1A funds for rehabilitation and renovation to keep Metrolink rolling stock and infrastructure in a state of good repair. The Commission has very limited funding available for rehabilitation and renovation, thus staff supports the use of Prop 1 A funds for these uses. If the Commission approves the recommendation, staff will negotiate with SCRRA and the member agencies and enter into a memorandum of understanding directing the use of the Metrolink commuter rail formula share of Prop 1A funds. The Commission will need to allocate $10,369,021 in 1989 Measure A rail capital funds; however, it is anticipated that a CTC allocation or the LONP would result in reimbursement to the Commission based on the terms of the memorandum of understanding reached with SCRRA. Agenda Item 11 86 In addition there is the need for legislation allowing for LONP's under the Prop 1 A program. Assuming legislation is enacted, this recommendation seeks Commission support of Metrolink's Resolution 10-58, which allocates Prop 1 A funding to SCRRA projects including $45 million to PTC. Staff requests a SRTP amendment to allocate $10,369,021 of 1989 Measure A rail capital funds for PTC. A budget adjustment is also requested to transfer $10,369,021 from the 1989 Measure A Rail Capital fund to the Rail Operations fund and to increase transit capital expenditures. New Rail Cars/Fleet Management SCRRA has already received the first 2 of over 107 new Hyundai/Rotem passenger rail cars that are undergoing their final test to be ready for revenue service. The original Hyundai/Rotem contract executed in March 2006 allowed for a series of rail car purchase options. In 2008, the Commission and the San Bernardino Associated Governments agreed to fund option #3 for 10 rail cars to bring the total to 117 cars. The next deadline for rail car option #4 is in October 2010 for 20 additional cars at $1.8 million each. The anticipated cost for adding cars to the order after October 2010 will be at a cost of $2,350,000 each. Based on these deadlines SCRRA staff performed a fleet analysis to determine the best approach for procuring rail cars going forward. The fleet analysis showed that the current equipment is aging with 76% of the coach fleet at, or slightly beyond, the halfway point of the anticipated economic life of 30 years. There would be a cost associated with doing the mid-life rehabilitations. Citing cost savings of foregoing rehabilitation costs of up to $57 million and procuring a single standard vehicle type for maintenance efficiency, SCRRA's recommendation to its Board was to move to a unified Rotem fleet of 160 vehicles and exercise the current option #4 and explore pricing for additional purchases. The SCRRA Board agreed with this approach and advised its Chief Executive Officer to pursue funding of this approach. The cost of the 20 rail cars under option #4 would total $36 million if exercised by October 2010. There are no purchase options for more cars left in the original contract. However, the manufacturer has proposed a new cost of $2,410,000 per car if SCRRA were to purchase 23 more cars for $55.5 million. If both purchases are included the total new cost would be $91.5 million. SCRRA has identified the potential to use Prop 1 A, 1 B, and member agency funds to purchase these cars in various formulas. The challenge is the reliability of the proposition bond sales, which has already been inconsistent, and also the extremely limited member agency funding available. In addition, the use of Prop 1 A and 1 B may again require a LONP, and the Commission may again have to advance the funds with Measure A. Agenda Item 11 87 Staff has some concerns with a number of elements of this proposal. If all the new cars are used only to replace existing equipment, there will be no new equipment available to run the Perris Valley Line. Also, the lack of equipment limits the ability to expand the Riverside Line or Inland Empire Orange County Line, which both have not added any peak period service since 1997. There are concerns regarding whether to store or surplus existing rail car fleet. In addition, there may be federal funding implications with selling cars purchased with federal funds before the end of their useful life. The other member agencies have similar concerns and SCRRA is working to review alternatives and develop funding plans in coordination with the agencies. Due to the recent funding challenges, Commission staff has been exploring alternative funding options for the remaining portion of the option #3 rail car purchase. Unfortunately, the attempt to apply federal funds was not successful due to conflicting Federal Transit Administration direction. Therefore, staff requests a SRTP amendment to apply $9,975,000 of 1989 Measure A rail capital funds toward the rail car purchase. A budget adjustment is also requested to transfer $9,975,000 from the 1989 Measure A Rail Capital fund to the Rail Operations fund and to increase transit capital expenditures. Operations Budget Management SCRRA has proposed a new approach to the management of the operations budget using the funds provided by the member agencies. Historically, during the budget development process the overall expenses are divided among each member agency through a series of formulas to determine each agency's annual subsidy contribution. During the year, changes and modifications to the budget are administered and allocated based on the same formulas. According to SCRRA staff, this process limits its ability to apply cost savings to other budget line items. The argument used is that a $1 million fuel savings that is tied to train operations and agencies via one formula cannot be easily transferred to professional services, which is tied to member agency costs via a separate formula. Generally, revenue estimates and budgeting are conservative so that member agencies potentially pay more up front to avoid going back throughout the year to get additional funding. The remaining balance of surplus funds are returned to the member agency or applied to Metrolink projects at the member agency's discretion. The new approach would allow Metrolink to apply direct savings totals from one line item category to another regardless of formulas, just so at the end of the year the agencies are not charged more than they originally agreed. In addition, the proposal uses a calculated weighted average for total expenses as part of the reporting. SCRRA staff has discussed this with the other member agencies and, with a series of monthly and quarterly reporting updates, is willing to demonstrate the effectiveness of this program in FY 2010/1 1 . Staff has concerns that this new Agenda Item 11 88 method may impact the amount of surplus funds returned to the Commission and potentially increase the net subsidy paid for by Riverside County residents for the service provided by the Metrolink system. Staff will continue to work with SCRRA and monitor the impact of this potential change and update the Commission as necessary. In addition, the operating and capital budget issues are being discussed as part of a larger discussion of updating the SCRRA Joint Powers Agreement. The SCRRA Board has begun a review of the potential changes and a finalized revision will need to come to the Commission for approval. The most recent draft prepared by SCRRA is expected to be reviewed by the member agency CEO's at its next joint meeting. Financial Information In Fiscal Year Budget: No Year: FY 2010/11 Amount: $20,344,021 Source of Funds: Measure A Rail Budget Ad ustment: Yes 21 4199 97001 00000 103 25 97001 $20,344,021 GLA No.: 254199 000 59001 00000 103 25 59001 $20,344,021 254199 86102 00000 103 25 86102 $20,344,021 Fiscal Procedures Approved: viXa,4;4 Date: 08/16/10 Agenda Item 11 89 AGENDA ITEM 12 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: August 23, 2010 TO: Western Riverside County Programs and Projects Committee FROM: Greg Moore, Procurement and Assets Manager Sheldon Peterson, Rail Manager THROUGH; Theresia Trevino, Chief Financial Officer Robert Yates, Multimodal Services Director SUBJECT: Agreement with Alcorn Fence Company and Crown Fence Company to Furnish and Install Fencing at the Pedley and North Main Corona Commuter Rail Stations STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 10-24-112-00 with Alcorn Fence Company to furnish and install perimeter fencing at the Pedley Metrolink station for an amount of $38,773, plus a 10% contingency of $3,877, for a total not to exceed amount of $42,650; 2) Approve Agreement No. 11-24-017-00 with Crown Fence Company to furnish and install perimeter fencing and barrier gates at the North Main Corona Metrolink station for an amount of $48,200, plus a 10% contingency of $4,820, for a total not to exceed amount of $53,020; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 4) Approve budget adjustments to increase interfund transfers for the matching Local Transportation Fund (LTF) contribution of $20,000, to decrease maintenance expenditures by $45,670, and to increase property improvements expenditures by $45,670; and 5) Forward to the Commission for final action. BACKGROUND INFORMATION: The Commission owns and operates five Metrolink commuter rail stations in Riverside County, and it is the Commission's responsibility to maintain and secure the station parking areas utilized by commuters. To that end, the Commission requires the services of a qualified contractor to furnish and install perimeter fencing for the North Main Corona and Pedley Metrolink station parking lots, and three barrier gates for the North Main Corona station parking lot. The installation of the fencing is intended to increase passenger safety and site security, and was Agenda Item 12 90 recommended as part of a recent Station Security Assessment. The installation also facilitates control of pedestrian access to the parking lot areas. For example, the planned removal of hedges along the lot perimeter at North Main Corona with drought resistant plants would allow individuals to avoid designated entrances and exits that are monitored by on -site security staff. Commission staff sought a competitive solution to meet the foregoing requirement. Procurement Process The low bid methodology was deemed to be the most appropriate for this procurement. As the Commission had a complete specification, the procurement lends itself to a firm fixed lump sum contract, and the selection of the successful bidder can be made principally on the basis of price. Accordingly, staff released Invitation for Bids (IFB) No. 10-24-112-00 on July 1, 2010. Services included the procurement, painting, and installation of the specified fence material. A pre -bid meeting and job walk was held on July 8, and four potential bidders attended. Station drawings and fence specifications were made available to all bidders. Commission staff responded to all questions submitted by potential bidders prior to the July 14, request for information deadline. Five firms — Alcorn Fence Company, Crown Fence Company, Econo Fence, Inc., Elrod Fence Company, and Fencecorp Inc., — submitted bids prior to the July 28 bid deadline date. Although both the projects were advertised under the same IFB, the Commission reserved the right to split the two projects between two different bidders. After reviewing the bids, staff determined that it is in the best interest of the Commission to award agreements to two separate responsive and responsible firms. The bid summary in Table 1 below presents the bid amounts of all bids received by the Commission. In order to be considered responsive, each bidder was required to conform to all material terms of the IFB, including the provision of a work plan, pricing information, and references. The basis for award for a public works contract is the lowest responsive and responsible bidder, and staff determined that Alcorn Fence Company (for the Pedley station site) and Crown Fence Company (for the North Main Corona station site) were the responsive and responsible firms offering the lowest price. Three firms — Econo Fence Company, Elrod Fence Company, and Fencecorp, — were deemed non -responsive due to their failure to provide a complete bid submittal. Agenda Item 12 91 TABLE 1 Firm Bid Amount Responsive Pedley Station Site North Main Corona Station Site Alcorn Fence Company $ 38,773.00* $ 62,600.00 Yes Crown Fence Company $ 40,300.00 $ 48,200.00* Yes Econo Fence, Inc. $ 32,150.00 $ 46,920.00 No Elrod Fence Company $ 49,871.00 No Bid No Fencecorp, Inc. $ 25,600.00 $ 43,050.00 No *Lowest responsive, responsible bidder. The amount of the agreement with Alcorn Fence Company is $ 38,773 with a 10% contingency of $3,877 for unanticipated project requirements, for a total amount of $42,650; and the amount of the agreement with Crown Fence Company is $48,200 plus a 10% contingency of $4,820 for a total amount of $53,020. The pricing offered by both Crown Fence Company and Alcorn Fence Company are considered fair and reasonable based upon adequate price competition. Alcorn Fence Company has provided comparable services for the city of Moreno Valley, Eastern Municipal Water District, and city of Riverside Parks, Recreation, and Community Services Department. Crown Fence Company has provided similar services for Ca!trans, Metrolink, and city of Riverside. Fiscal Impact Rail station security projects are funded with Proposition 1 B security funds; the Commission has a LTF matching requirement of $20,000 for these funds. A budget adjustment is required to transfer the LTF match from the Rail Operations Fund to the 2009 Measure A Rail Fund. The 2009 Measure A Rail Fund budget includes $100,000 for maintenance and $50,000 for property improvements expenditures. Since these security projects are considered property improvements, a budget transfer of $45,670 is required from maintenance to property improvements. Agenda Item 12 92 Financial Information In Fiscal Year Budget: Yes Year: FY 2010/11 Amount: $95,670 Source of Funds: Prop 1 B Security Funds and LTF Budget Ad ustment: *e* ( only) 254199 97001 103 25 97001 $20,000** 004012 59001 265 33 59001 $20,000** GL/Project Accounting No.: 004012 73304 265 33 73301 $(45,670)** 004012 90701 265 33 90701 $45,670** 004012 90701 265 33 90701 $50,000 Fiscal Procedures Approved: \11"�10.4, Date: 08/12/10 Agenda Item 12 93 BLUEPRINT building partnerships. serving communities. 2010-2011 FISCAL YEAR APPLICATION DEMONSTRATION PROJECT PROPOSAL AN OPPORTUNITY TO PARTNER FOR REGIONAL SUSTAINABILITY Compass Blueprint is offering the opportunity for a planning effort in your community to be a showcase Demonstration Project -one that exemplifies the benefits envisioned by the Compass Blueprint program, your own community, and emerging Sustainable Communities Strategies. Projects that feature creative and forward -thinking development solutions will benefit, free of charge, from a customized program of consultant services, SCAG staff time, financial resources and technical assistance. With the recent passage of Senate Bill 375, this year's program will focus on reducing regional vehicle miles traveled (VMT) and resulting greenhouse gas (GHG) emissions. Compass Blueprint's innovative tools and services allow cities and counties to evaluate planning options and stimulate sustainable development opportunities. More information is available on the Compass Blueprint website: www.compassblueprint.org/toolbox/services. Proposals will be evaluated and selected based on criteria that include: -*The project's integration of land use and transportation planning and efficiency of infrastructure use; -) A mix of housing densities and types, including affordable housing; -3, Cooperation with other local governments and transporta- tion commissions; -) Coordination with project stakeholders through an existing or planned advisory group; a project of SOUTHERN CALIFORNIA ASSOCIATION of GOVERNMENTS 4 Development planned within or adjacent to existing developed or underutilized areas, with conservation of open space and agricultural lands; 4 The project's inclusion of emerging fields of sustainabil- ity such as carbon footprint modeling, climate change mitigation, public health, stormwater management, green building, etc. For a complete list of evaluation criteria see www.compassblueprint.org/apply/criteria. Past Demonstration Project partner jurisdictions may propose work that will move their plans closer to implementation and construction. Successful applicant jurisdictions will be identified as Compass Blueprint Partners leading the way 'to<improve the region's mobility, livability, prosperity and sustainability. SCAG may showcase the final products from their projects as demonstra- tions of innovative planning, with useful ideas and strategies to inspire other cities and counties. To apply for Compass Blueprint Demonstration Project assistance for the 2010-2011 fiscal year, fill out the coper sheet on the next page, prepare a proposal describing your project, its local benefits and how it furthers regional Compass Blueprint goals, and submit to SCAG. Applicants are encouraged to contact SCAG for assistance in assembling a winning application. Applications will be accepted until 5:00 p.m. on Thursday, October 21, 2010 818 W. 7th Street,12th Floor, Los Angeles, CA 90017 Tel. (213) 236-1800 1 Email: info@compassblueprint.org www.compassblu epri nt.org 42342 BLUEPRINT building partnerships. serving communities. 2010-2011 FISCAL YEAR APPLICATION DEMONSTRATION PROJECT PROPOSAL AN OPPORTUNITY TO PARTNER FOR REGIONAL SUSTAINABILITY Please complete this form using only the space provided. Attach a proposal that includes detail on: 4 The project location (include maps); 4 Scope of the overallproject; 4 Scope of the planning assistance requested from Compass Blueprint; 4 Project timeline including anticipated start date for requested services (funds expected to be available February 201i1);' 4 Estimated cost of requested services; Title Product(s) expected (e.g. written report, visual/video :aids, plans, events, etc.); 4 How the project will assist the region in meeting the Compass Blueprint principles of mobility, livability, prosperity and sustain - ability (please see www.compassblueprint.org/about/principles). Phone Applicants are encouraged to include a letter of support from the appropriate subregional organization and selected projects will need Email to provide a resolution of support from the appropriate' City Council or County Board of Supervisors= Please provide a short' description of your proposed project and the (see www.compassblueprint.org/files/demoprojresolution.pdf for a services requested: sample resolution). Project Name Agency Sponsor Primary Contact Person Address City State lip a'project of SOUTHERN CALIFORNIA ASSOCIATION of GOVERNMENTS Proposals should not exceed 10' pages and must include an electronic copy (PDF preferred) of all application materials. Proposals under 10MB may be submitted via email. Submit your proposal by 5:00p.m on October 21, 2010`to: Peter Brandenburg Southern California Association of Governments 618 West Seventh Street,12th Floor Los Angeles, CA 90017-3435 For more Information, go to www.compassbiueprintorg E-mail: brandenburg@scag.ca.gov Or call: (213) 236-1937 818 w. 7th Street,12th Floor, Los Angeles, CA'90017 TeL (213) 236-1800I Email: info@compassblueprint.org www.compassblueprint.org #2342