HomeMy Public PortalAbout19851113 - Agendas Packet - Board of Directors (BOD) - 85-30 T*f Meeting 85-30
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415)965-4717
REGULAR MEETING
Wednesday BOARD OF DIRECTORS 375 Distel Circle , D-1
November 13 , 1985 Los Altos, California
A G E N D A
(7 : 30) * ROLL CALL
APPROVAL OF MINUTES (October 23 , 1985)
WRITTEN COMMUNICATIONS
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
OLD BUSINESS WITH ACTION REQUESTED
(7 :45) 1. Final Adoption of the Revised Use and Management Plan for the
Picchetti Ranch Area of the Monte Bello Open Space Preserve --
D. Hansen
(7 :50) 2 . Amendments to the Rules of Procedure -- H. Grench
Resolution Amending the District ' s Rules of Procedure
NEW BUSINESS WITH ACTION REQUESTED
( 8 :20) 3 . Proposed Addition to Sierra Azul Open Space Preserve, Mt. Umunhum
Area (Baldwin-Wallace College Property) -- C. Britton
Resolution Authorizing Acceptance of Purchase Agreement, Autho-
rizing Officer to Execute Certificate of Acceptance of Grant to
District , and Authorizing General Manager to Execute Any and All
Other Documents Necessary to Closing of the Transaction (Sierra
Azul Open Space Preserve - Baldwin-Vallace College, an Ohio Non-
Profit Corporation)
( 8 :40) 4 . Conference Reports -- H. Grench and C. Britton
(9 :10) 5 . Rescheduling of November 27 Regular Meeting to November 20 H. Grench
I
(9 :15) INFORMATIONAL REPORTS
CLAIMS
CLOSED SESSION (Land Negotiation and Litigation Matters)
ADJOURNMENT
TO ADDRESS THE BOARD: When an item you 're concerned with appears on the agenda,
you may address the Board at that time. Otherwise, you may address the Board
under Oral, Communications. When recognized, please begin by stating your name
and address. Concisenss is appreciated. We request that you corn ete the forms
provided so that your name and- address can be accurately included in the minutes.
*Times are estimated. Agenda is subject to change of order.
ANNOUNCEMENT OF FUTURE COMMITTEE MEETING--OPEN TO THE PUBLIC
The Eminent Domain Policy Committee will meet at the District office at 7:30 P.M.
I� Monday, November 25, 1985.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415)965-4717
NOTICE OF COMMITTEE MEETING
The Eminent Domain Policy Committee will have a meeting on
Monday, November 25 , 1985 at 7 :30 P.M. at the District
office. The public is invited to attend.
A G E N D A
1. Eminent Domain Policy - Finalize Submittal to Full Board
2 . Brown Act Implementation - Discussion of Current Draft
3 . Acquisition and Sphere of Influence Boundary - Discussion
of Current Draft
4 . Annexation Policy - Discussion of Current Draft
5 . Eminent Domain Exemption Contracts - Discussion of Current
Draft and Further Direction to Staff
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
Meeting 85-29
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415)965-4717
REGULAR MEETING
BOARD OF DIRECTORS
OCTOBER 23 , 1985
MINUTES
I . ROLL CALL
President Teena Henshaw called the meeting to order at 7 :36 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Teena Henshaw, and
Nonette Hanko. Richard Bishop arrived at 7 :40 P .M.
Members Absent: Edward Shelley and Harry Turner .
Personnel Present : Herbert Grench, Craig Britton, David Hansen, Jean
Fiddes , Mary Hale , Stanley Norton, James Boland, Mary Gundert, Alice
Cummings , David Camp, Joyce Nicholas , and Doris Smith.
II . APPROVAL OF MINUTES
A) September 18 , 1985
• N. Danko -stated that on page 3 , paragraph- 2 of conclusion, N-ita-
Spangler 's name had been misspelled.
Motion: -D. Wendin moved the approval of the minutes, as corrected, *
of the Special Meeting of September 18 , 1985 . K. Duffy
seconded the Tnotion .* The motion-was passed 4 to 0 .
B_) October 9 , 1985
D. Wendin questioned the statement on page 5 , paragraph 2 , that
there was no vote on the motion and subsequently requested the
s but
be amended to read : "There was no vote on the motion,
but there was consensus on the motion. "
Motion: D. Wendin moved approval of the corrected minutes of the
Regular Meeting of October 9 , 1985. T. Henshaw seconded
the motion. The motion passed 4 to 0 .
C) July 24 , 1985
J. Fiddes stated that a member of the public had contacted her
to point out an incorrect statement in the approved minutes of
July 24 , 1985 . She said the first sentence of paragraph one on
page 5 should be amended to read: "S. Norton used the map to show
that the portion in question of the Portola Heights Road is
entirely on District-owned land. "
Motion: D. Wendin moved that the minutes of the Regular Meeting
of July 24 , 1985 be ammended to reflect this change.
N. Hanko seconded the motion. The motion passed 4 to 0 .
III. WRITTEN COMMUNICATIONS
There were no written communications .
IV. ADOPTION OF THE AGENDA
T. Henshaw stated that the agenda as printed was adopted by Board
consensus .
Herbert A.Grench,General Manager Board of Directors,Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
+ t
Meeting 85-29 Page Two
V. ORAL COMA'"'-',+IC .TIONS
There were no oral couamunications .
VI . OLD BUSINESS WITH ACTION REQUESTED
A. Final Adoption of Interim Use and Management Plan for the Weber
Property Addition to the La Honda Creek Open Space Preserve
(Memorandum M-85-159 dated October 17 , 1985) - D. Hansen stated
that notification for this agenda item was sent to an extended
mailing list , but no further public comment was received. Julia
Larson, 2915 Evelyn Avenue , Merced, advised that her property is
adjacent to the Preserve and she raised questions concerning
parking, water, and whether future development of her land would
be curtailed because of District property on both sides. T.
Henshaw asked D. Hansen to discuss these subjects with her.
Eric Krebs , 119 La Honda Road, questioned whether the Weber
property would give alternate access to the Preserve, and C.
Britton responded that it would.
Bob Sheffield, 145 La Honda Road, owner of property immediately
adjacent to the Weber property, advised that upon checking with
the Water Resources Board he found that the District has water
rights on the former Weber property. He stated that he believes
his
gara
ge may
g g y be encroaching upon District property. C. Britton
advised that when the District ' s Legal Intern completes a report,
C. Britton will get back to Mr. Sheffield on this matter. Mr.
Sheffield repeated his previous offer to
use his kio
sk in La Honda
to post District notices .
H. Haeussler , 1094 Highland Circle, Los Altos , asked if the garage
question could be resolved if the property were dedicated as public
open space as proposed in the recommendation of the staff report.
P P
H. Grench noted that this could result in a problem roblem and
P
suggested that the Board postpone the dedication of the property
until the matter was resolved.
Motion: R. Bishopmoved the adoption of the Interim Use and
P
Management -
g Plan as contained in report R-85 47 for the
Weber property addition to the La Honda Creek Open
Space Preserv
e ve and that the property be withheld from
dedication as public open space at
this time. N. Ha nko
seconded the motion. The motion passed 5 to 0 .
K. Duffy stated she wanted to be informed of staff action taken
to resolve the questions concerning the property line and parking
for the Preserve .
B. Final Adoption of the Interim Use and Management Plan for. the
Fernandez Property Addition to the Coal Creek Open Space Preserve
(Memorandum M-85-158 dated October 17 , 1985) - D. Hansen stated
that no further public comments had been received on the proposed
Interim Use and Managment Plan for the 10 . 6 acre addition.
Motion: N. Hanko moved that the Board adopt the Interim Use and
Management Plan as contained in report R-85-47 for the
Fernandez property addition to the Coal Creek Open Space
Preserve and dedicate the property as public open space.
D. Wendin seconded the motion. The motion passed 5 to 0 .
I
Meeting 85-29 Page Three
C. Instructions to the Eminent Domain Policy Committee Regarding
Questionnaire (Memorandum M-85-157 dated October 16 , 1985) -
N. hanko stated that , according to the results of the question-
naires which the Directors completed , there appeared to be suffi-
cient agreement among the Directors for the Committee to proceed
with drafting policy wording for improved property and make recom-
mendations regarding unimproved property. She noted that further
study by staff may be needed on some of the other items.
Motion: N. Hanko moved that the Committee be charged to review
the results of the questionnaire and, where a clear Board
position exists , to return with proposed wording of
policies and, where no clear position exists, to return
with recommendations as to what further studies are
needed. D. Wendin seconded the motion.
Discussion: Discussion centered on whether the Board
would attempt to reach any consensus statements during
the evening 's meeting, and was subsequently decided it
would not be appropriate to try to reach consensus at
this time.
The motion passed 5 to 0 .
T. Henshaw requested that the Committee let her know when they
wanted to report back to the Board and said she would place it
on an agenda dedicated to the topic.
VII . NEW BUSINESS WITH ACTION REQUESTED
A. Proposals for the Board of Directors Recognition of the Work of
District Docents (Memorandum M-85-154 dated October 2 , 1985) -
J. Nicholas reviewed some of the ways in which the docents had
been honored in the past. N. Hanko requested that the President
include a recess on the agenda for the meeting at which new do-
cents were introduced to the Board in order to permit the Direc-
tors to meet the docents . D. Wendin stated he did not like the
form letter method discussed in recommendation three.
Motion: R. Bishop moved that the Board adopt recommendations one,
two, four, and five presented in the staff report to show
appreciation to the District docents. N. Hanko seconded
the motion. The motion passed 5 to 0 .
B. Review of the Use and Management Plan for the Picchetti Ranch Area
of Monte Bello Open Space Preserve (Re2ort R-85-51 dated Octo-
ber 15 , 198 D. Hansen said that no property had been added to
the Preserve since the last Use and Management Plan review and
stated that the major item of emphasis had been the restoration of
the winery area. M. Gundert showed slides of the Picchetti Ranch
Area.
There was discussion concerning the lease which would allow the
Crippled Children' s Society of Santa Clara County to utilize- a
portion of the Picchetti Ranch Area as a riding ring. D. Hansen
stated that these plans are currently in a holding pattern based
on completion and approval of Outside Use Policies by the staff
and Board and that he would be meeting with the Crippled Children 's
Society representative next week. Questions were also raised
concerning a trail through the former Consigny property, and D.
*4
Meeting 85-29 Page Four
Hansen noted that negotiations will continue with Santa Clara
Count-,- Parks and Recreation staff for a connecting trail through
this area .
Motion : K. Duffy moved that the Board tentatively adopt the Use
and Management Plan for the Picchetti Ranch Area as
contained in report R-85-51. R. Bishop seconded the
motion. The motion passed 5 to 0.
C. Proposed Historic Preservation Grant Application for Picchetti
Ranch (Memorandum M-85-161 dated October 17 , 1985) - D. Hansen
stated that through Proposition 18 another opportunity had been
provided to apply for funds which would be used to restore this
historic property. He said a previous grant request had been
turned down in 1981. Ronald and Rolayne Stortz , the lessees of
the winery complex were present , and Mr. Stortz stated they were
concerned about the dollar amount of their request and were looking
to the District for guidance as they do not want to prejudice the
grant. -He noted that .there was much more restoration work they
would like to do than they had envisioned initially.
Discussion centered on the grant application, how the State evalu-
ates the applications , and the appropriate amount of grant funds
to request . The members of the Board indicated the Stortzes should
work with District staff to determine the appropriate funding
request .
Motion: D. Wendin moved the adoption of Resolution 85-49 a
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Approving the Application
and the Project Agreement for Historic Preservation Grant
Funds for the Picchetti Brothers Winery Rehabilitation
Project from the California Parks and Recreational Facil-
ities Act of 1984 , and that the General Manager and staff
work with the Stortzes to help determine the amount of the
grant application. K. Duffy seconded the motion. The
motion passed 5 to 0 .
D. Proposed Annexation of Los Gatos Creek Park to Town of Los Gatos
(Memorandum M-85-155 dated October 11, 1985) - H. Grench stated
that the Town of Los Gatos was proceeding with the annexation of
170 acres of land owned in fee by the District.
Motion: K. Duffy moved that the Board authorize the General
Manager to give consent on behalf of the Midpeninsula
Regional Open Space District to the proposed annexation
of the approximately 170 acres of District land called
Los Gatos Creek Park. R. Bishop seconded the motion.
The motion passed 5 to 0 .
E. Reappointment of Vince Garrod to Peninsula Open Space Trust Board
of Trustees (memorandum M-85-160 dated October 18 , 1985)
Discussion centered on the term of the appointment and on the term
of the General Manager 's appointee to the POST Board of Trustees .
Motion: R. Bishop moved that consent be given to President Henshaw
to reappoint Vince Garrod to the POST Board of Trustees
for a three year term commencing in January 1986 when his
current term expires. K. Duffy seconded the motion. The
motion passed 5 to 0 .
Meeting 85-29 Page Five
F. Pro-ose", Minor Change in Public Resources Code (Memorandum M-85-156
dated-_October 8 , 1983) - H. Grench reviewed the reasons for the
proposed change that would allow financial signatories to be desig-
nated by resolution.
Motion : N. Hanko moved that the proposed amendment be included
in the current Legislative Program with a "B" priority.
R. Bishop seconded the motion. The motion passed 5 to 0 .
G. Proposed Expansion Planning Process for the Hassler Property (Mem-
orandum M-85-151 dated October 23 , 1985) - H. Grench reviewed his
proposed expanded planning process for the Hassler property and
M. Hale reviewed the public relations aspect of the outline, sug-
gesting the potential for public involvement in establishing a new
name for the site and using thil opportunity to reach a new segment
of the population.
N.Hanko stated she felt there was a need for more balanced regional
representation on the proposed Public Advisory Committee and added
the Board of Directors should appoint three, rather than two, mem-
bers of the general public.
R. Bishop supported the name change idea, noting that if current
rules could be changed, the site should be named afte*r former
Director George Seager. He suggested that a two-phase planning
approach be used which would , in phase one, have the site minimally
developed and to open the site to the public as soon as possible.
He said his phase one would include signing some trail development,
and parking atop the hill . He noted that phase two of the planning
process could provide for more elaborate planning for the site.
Discussion centered on public access to the site, trail routes
which could be developed, parking facilities for the Preserve, and
public participation in site development planning.
R. Bishop stressed that he would like initially to see a simple Use
and Management Plan for the Preserve and that it be open to the
public as soon as possible. D. Hansen noted that the site is sche-
duled to be opened to the public November 1 , 1985 and that a Use
and Management Plan review was scheduled for the site in early
1986 . T. Henshaw and N. Hanko stated their desire to tour the
area.
D. Wendin stated his position that development of the Preserve
should be in two phases with phase one being the normal use and
management planning with added emphasis on public relations and
phase two calling for more planning for the site, as was done for
Skyline Ridge.
Motion: D. Wendin moved that the Board direct staff to return
with a more formal two phase planning proposal along the
lines outlined in the staff. report. R. Bishop seconded
the motion.
Discussion: H. Grench highlighted the reasons he had
recommended the more detailed planning study process that
incorporated significant public participation.
The motion passed 5 to 0 .
Meeting 85-29 Page Six
VIII . INFORMATI�y AL REPORTS
H. Grench reported on the visit of Mayor Ruth Correll and her husband
of Boulder~ , Colorado , on October 18 . He said they were given a tour
of the District which was followed by lunch at Picchetti Ranch Area.
D. Hansen stated that the Hassler site was slated to be open to the
public on Nlovember ,l , 1985. A reseeding contract had been awarded
for the areas in need of revegetation. He also noted that the re-
seeding project in Mount Umunhum area had been completed and looked
quite good , however , further hand work was needed.
D. Hansen reported on a workshop meeting at Skyline Ridge Open Space
Preserve which was sponsored by POST for the purpose of obtaining
input for planning for environmental education uses of the Preserve.
He said the meeting was attended by approximately 25 environmental
planners and educators , and POST will arrange follow-up meetings to
continue the planning processes , a written report will be prepared to
summarize the meeting, and he will notify members of the Board of
future meetings .
D. Hansen advised that a meeting will be held Thursday evening,
October 24 , at the Saratoga Summit fire station for the purpose of
exploring ways to deal with the speeding problem on Skyline Boulevard.
He noted that the radar gun cannot be used on Skyline Boulevard by the
California Highway Patrol .
K. Duffy noted that the entrance to the Purisima Creek Redwoods Open
Space Preserve parking lot is difficult to find and advised that signs
should be posted alerting motorists of the entrance .
IX. CLAIMS
Motion : N. Hanko moved approval of Revised Claims 85-21 . R. Bishop
seconded the motion. The motion passed 5 to 0 .
X. CLOSED SESSION
S. Norton announced that litigation matters to be discussed in Closed
Session fell under subdivision (b) (1) of Government Code Section
54956 . 9 . The Board recessed to Closed Session at 9 :45 P.M.
XI . ADJOURNMENT
The Board reconvened to adjourn at 11 :10 P.M.
Doris Smith
Secretary
�
� .
�
� {22\ZY113 y1c)- 85-21
coeczzn7 85-29
Opl.� ���lC� DIS],DIC%, D�te: October 23^ 7985
� [ � � Z 10 S KEV|�ED
�mo�ot 0����
1)es-cription
18813 Ervin Alves Union 0i } Jobber Fuel for District Vehicles .
8814 45 63 Big Creek Lumber Company Field Supplies -'
�8815 7q,83 Bullard Safety VusL Safety Classes ^
8816 273.00 Communications Research Company Radio Maintenance '
�M7 75.20 Patrick C d �
- Congdon Reimbursement--Field Supplies
8818 733, 11 Crest Copies, Inc. Xeroxing and B^ uellnes �
�881q 900.00 Susan Cretekos
Patrol Services8820 �
38.54 Jean FYddes
Private Vehicle Expense
118821 64.70 Forestry Suppliers, Inc. Field Supplies '
lO.�2 The Frog Pond Heal Conference Food�882 �
j 170.00 Department of General Services
�
ery ces Radio Dispatching Services
�8'�6 Santa Clara County �
�8824 ���Tt CraphlcsLat, Inc. Artwork Enlargement �
825 32.06 Herbert Crench Reimbursement--Out-of-Town Meeting �
8826 4O.43 The Hertz Corporation Car Rental
827 1 ,250.00 Hodnick Design Consulting Fee--Office Space �
%28 ' 25.00 Home Club
� Membership Fee
B839 367.00 Honeywell Protection Services Alarm Installation �
9830 111 ,55 Hubbard and Johnson Field Supplies
B831 252.00 Keller and DasekYng, Architects - Hassler Site Renovation
B832 591 .47 Lawrence' Tire Service, Inc. Tires for District Vehicle �
B833 26O.O0 Los Altos Garbage Company Dumpstcr Rental
B834 15.99 Los Altos Stationers Office Supplies
B835 267.72 Midas Muffler and Brakeshops Repair District Vehicle
B836 01 .45 MYnton` s Lumber and Supply Field Supplies
B837 25.84 Monta Vista Garden Center Field Supplies
3838 285.41 Noble Ford Tractor, Inc. Parts for District Vehicle
1839 G%].gl _ ^ On-Line Business Systems, Inc. Computer Services
3840 241 .9O Orchard Supply Hardware Field Supplies
3841 118.31 Pacific Gas and Electric Company Utilities
3842 4.28 Peninsula Blueprint, Inc. Blumlinos |
3843 lU\ .O8 San Francisco Hater Deportment Water Service--Hassler
3844 45,0O Santa Rosa Junior College Training Course--David Camp |
3845 73.113 S & W Equipment Company Equipment Maintenance
3846 13.65 Skyline County Water District Water Service /
�
i
REVISED
Amount NN e Doscription
8847 142.42 David Topley Reimbursement--Training Courses a(,
Field Supplies '
8848 42.00 The Travel Place
Out-of-Town Meeting—L.Craig Britt(-.
8849 2 3' 4 4 Uno Graphics Brochure Printing
8850 IS 0 U. S. Postmaster Postage for Meter
8851 41 -70 Union Oil Company Fuel for District Vehicles
18852 193.70 Value Business Systems Equipment Maintenance
18853 437.20 Wilcox Graphics
I Trail Courtesy T-Shirts
8854 794-54 Xerox Corporation Maintenance and Supplies
i�8855 228.39 Yolles Equipment Sales Equipment Repair
I8856 100.00 ZZZ Sanitation Company Sanitation Services
I8857 127-70 Petty Cash Office Supplies, Meal Conferences,
Drafting Supplies, Private Vehicle
Expense and Field Supplies
RESPONSE ACTION PROPOSED BY SV WRITTEN COMMUNICATION
Board President Acknowledge/Res, Meeting 85-30
Director- Acknowledge/Respond Nov. 13 , 1985
Staff Acknowledge/Respond
Draft Response Attached
Staff to be Directed to Prepare Draft
Response for Board Consideration per
Board Directive(s)
Other
27 October 1985
Board of Directors
Midpeninsula Regional Open Space District
375 Distel
Mountain View, CA 94040
Dear Board Members :
It was certainly interesting seeing all of you
again. Just like old times ! How endearing to hear that
Stan specifically didn' t want any memorandums from me. And
all the same old faces ! Except of course for your president
who I believe first came on as an appointed replacement for
Barbara Green when she left for Texas. It surely makes for
an interesting reflection on American democracy.
I remember in my innocent youth when I was serving as
an election official at the Long House in 1972. (That 's
right, we 11tresspassers" had an official Santa Clara County
polling place up there for years) . Was it really 1972 when
the district was formed? I voted for you myself. We even
had one of our residents running in Nonette ' s ward;
although after having dinner with her he declined to
campaign. The idea of preserving land is a good one, but
I 'm afraid its execution has proven rather unsavory. Well, I
thought forming the district was a good idea at the time.
My, how time makes fools of us all.
And hearing the Land Community linked with arson!
Gosh, it really was like old times. I suppose it will
always be easier to blame your adversaries instead of
taking responsibility for the fact that opening up lands to
the public brings with it the increased danger of fire.
Surely no one took seriously your ranger 's slightly veiled
insinuation that the fire at the Land was set by feuding
Land folk. How long have the fences been up this time?
Long enough I think that any such slander is completely
unwarranted.
My apologies for rushing off before I had the
opportunity to chat with you during the break. I was on
vacation and had all my fun very tightly scheduled! I would
have liked to stick around, not just for the pleasure of
your company, but also because I had some comments of a
general nature to make and I noticed that you scheduled
oral communications for after the break. Please give my
congratulations to whoever made the decision to change oral
communications from the beginning to the middle of your
meetings. A brilliant stroke ! I ' ll bet it cut the number
of your disgruntled oral comunicees in half.
Speaking of which, I trust you ' ll treat this letter
as a regular written communication and not as a
confidential communique, hey?
Once again, it was certainly a pleasure to see you
and to have the comforting (and disquieting! ) feeling that
some things never change. Perhaps I ' ll have the
opportunity to come north again and visit you. And, of
course, if you 're ever in the area, feel free to give me a
call.
Yours
�Ma ' Schneider hnei2 1355 Circle Drive
San Marino, CA 91108
( 818) 792-4544
RESPONSE ACTION PROPOSED BY STAF.
_
JRITTEN COMMUNICATION
Board President Acknowledge/Respond
_ Director Acknowledge/Respond Meeting 8 5-3
J� Staff Acknowledge/Respond NOV. 1 3 , 1985
_ Draft Response Attached Harry H. Haeussler,, Jr.
_ Staff to be Directed to Prepare Draft 1094 highland Circle
Response for Board Consideration per Los Altos , Calif. 94022
Board Directive(s)
Other
October 30, 1985
Board of Directors
Midpeninsula Regional Open Space District
375 Distel Circle, Suite D
Los Altos , CA 94022
Off Road Vehicle.-Trails . Mention this and hackles raise from almost every point of the compass cries of anguish
go up.
However. owners of these off road vehicles are taxpayers
and supporters of open space . They deserve the oppor-
tunity to use the open space for their hobby just as
others do for their hobbies .
A copy of a recent Santa Barbara County Trails Council
newsletter enclosed contains an article about off road
vehicles , the U .S .Forest Service and the state adminis-
tered "Green Sticker" fund which is used to construct
off road vehichle trails .
With this in mind, I propose that you direct your staff
to investig* places under your jurisdiction that could
be used for off road vehicles . This might be done in
cooperation with adjacent public parks .
In addition, off road vehicles might be the only means
some handicapped people might enjoy the open spaces .
Harry H. Haeussler, Jr,
fl
4 J
ted by the National Park Service to study the almost 50 trails with maps and photos from SAT)td B,#RBAPA County tr2mis co, :,IL
proposed restricted areas for pack and saddle Sonoma County through the Bay Region and from
stock use. the ocean to Lake Tahoe, We have a sample
W py.
ite r to: H oofprints, PO Box 5765, Redwood OPEN BOARD MEETING
OE ANZA NATIONAL TRAIL City, Ca. 94063. Some of the most experien-
The Draft Feasibility Study and Environmental ced trail riders in the, state contributed. (THE PUBLIC IS WELCOME )
Assessment for the Juan Bautista De Anza Sharon Saare writes in the forward: "The
National Trail has been completed by the special opportunities for riders in the Gol- TUESDAY, 1985 AT 7 : 30 P ,M,
National Park Service. Copies are available. den State are a reality for two reasons. OCTOBER 29, ,
First, the natural setting and climate and OFFICE OF DR , ARTHUR NAJERA, 1819 STATE ST, , SUITE A
"NEW TRAIL ADVENTURES FOR CALIFORNIA HORSE- secondly, our access as horsepeople continues UPSTAIRS ON LEFT)
MEN" as a result of the dedicated work by those
Doni Hubbard from Redwood City has published who realize that it isn't automatically AGRICULTURAL ELEMENT
a second book by popular demand to follow her guaranteed." MOCKINGBIRD LANE
"FAVORITE TRAILS OF NORTHERN CALIFORNIA The proposed Agricultural Element to the A development of 30 townhouses is proposed on
HORSEMEN." "NEW TRAIL ADVENTURES" descrbes County General Plan has generated numerous 12.34 acres on Mockingbird Lane. The County
meetings, The next one will be at the County Park Department has requested a trail ease-
Park Department building at Lake Cachuma on ment on the south side of Vieja Drive and the
October 28. This will be followed by a meet- west side of Mockingbird Lane providing
ing with the Board of Supervisors on November access to More Mesa. This trail is shown on
11 at 3 p.m, to review the Ag Element as it the subdivision map.
,plates to the gntls of tho_ rid.inn and hiking i
trails program. The Slide show sponsored by Braemar-Marina Drive extension trail
the County Riding and Hiking Trails Advisory Letters have been sent to the City Council
- - - - - - - - - - - - - - - - - - - - - - - - - - - - Committee (CRAHTAC) will be shown and the asking them to accept a short trail easement
Santa Barbara County Trails Council North County trails dilemma will be addres- that is now being negotiated with owners of
Vie Obern, Executive Secretary sed. The Park Department is proposing that
property at the end of Marina Drive connec-
4140 Mo• , Dr, ` i i trails be prioritized. Historical trails and Ling to a city easement on Braemar Drive.
,nta F A 931101
q those extending from public parks should be
i classed as essential. The high priority Campanil Hill-Arroyo Burro Creek
trails would continue to be acquired under The owner of property on Campanil Hill, Bill
" LX the current discretionary review process
Bertka, has agreed to trail use along Arroyo
cwvLanCoJucna, �<orp, whereas low priority trails would be acquired Burro Creek connecting the new trail above
only when the property is subdivided for the Stonecreek condos to the trail from Bith-
ranchette use. ynia Road. The work to be funded by the Hope
The CRAHTAC FRONT COUNTRY TRAILS SLIDE PRO- Ranch Riding and Trails Association will
RAM will also be presented on October 23 to begin soon,
the County Planning Commission and to the Las Positas Park
,,.err, Santa Barbara Group of the Sierra Club on The agreement between Las Positas Park and
November 12 at the Louise Lowry Davis Recrea-
l.0 lion Center, 1232 De La Vina St. at 7:30 p.m. Equestrian Trails, Inc. Corral /39 is still
pending.
TORO CANYON COUNTY PARK UNITED STATES FOREST SERVICE
The proposed Loop trail has been lost due to
opposition from the Carpinteria Valley Assoc- Mel Sanchez, Santa Barbara District disbursed
iation to a proposed exchange. Other trails recreation manager, reports that the Los
are on hold until connecting trails can be Prietos Hotshots crew cleared several trails
acquired. The park is still envisioned as a in May in Rattlesnake Canyon and Mono and
much needea equestrian area. Ala mar. The; are still orlon^ on fires in.
Ventura but will return to trail work on the
A new member, rancher Willie Chamberlin, is Indian, Buckhorn and Mattais Potrero trails.
attending the CRAHTAC meetings to represent The Hotshot crews are disbanded for the win-
Santa Ynez Valley ranching interests. ter after the first 2 inches of rain,
A large log which bloc.. the Jesusita trail round trip hike. Bring large trash bags. The State Recreational Trails Committee met disabled rin demonstration thrilled the
spectators and over 100 representatives from
was cut up by the Forest Service two weeks December 12 will be the LPIA tenth Anniver- at Lake Tahoe in August and in Orange County 7 area institutions. Dancing to a live band
sar Celebration. A potluck supper at 6:30 followed a buffet supper. Financially the
ago. The owner has bulldozed a new location Y P PP on October 17, 18.
for the trail away from the creek. p.m. at the Forest Headquarters, 6144 Calle benefit was outstanding plus four six-month
Real in Goleta. Phone before Dec.5, 685-3779 The THIRD ANNUAL STATE TRAIL CONFERENCE WILL scholarships and a horse trailer were do-
MOUNTAIN BIKES or 967-8722. AGAIN BE AT ASILOMAR on March 16-18, 1986. nated.
TRAIL CALIFORNIA IF
The USFS has been holding a series of meet- CA L 0 IL DAYS
S The State Trails Committee has a dedicated THE NATIONAL TRAMS COUNCIL EXECUTIVE BOARD
ings to obtain information about mountain bicyclist, Bill Bliss from the San Jose area, will be meeting in Chicago on November 2 to
bicycle use and to determine any necessary THE STATE RECREATIONAL TRAILS COMMITTEE has CalTrans no longer has a Bicycle Section but plan for the 1986 Trails Symposium in
regulations. The next meeting will be at the announced that the statewide trails recogni- the do have $5 million from federal as tax 9 9 Y 9 Vancouver, British Columbia from May 31 to
Supervisor's office at 6144 Calle Real in tion days will be on the week end of April moneythat must be used for non-motorized
Goleta at 7:00 p.m. on October 24. The main 19-20. Joe Inch will be the chairman of the June 4. Vie Obern, the organizations secre-
improvements. This would be ideal for the De tart', will attend.
concern seems to be safety when suddenly Steering Committee to coordinate the event. Anza, coastal bikeway and trail in the high-
meetin the silent bicycle careening down The ultimate objective is three-fold: 1) way right-of-way.
9 Y 9 YThe Interstate Commerce Commission on Oct.
narrow precipitous trails. Interest in the public awareness, 2) the number of people 16 in Washington, D.C. held an open confer-
trail bicycle and their number has prolife- Participating and 3)the amount of work accom- GOLETA VALLEY CYCLING CLUB organizesrides, ence on Rail Abandonments to discuss long
rated so much in the past year that there is plished (measured in miles cleared, tons of each week for Beginners and intermediates over-due regulations to implement Public Law
also concern for degradation of both the litter removed or number of water bars usuallybeginning or ending at a restaurant g installed). 9 9 9 98-11. This would encourage State and local
front and back country trails experience. or park picnic. Their membership has blos- agencies and private interests to establish
JIM BLAKLEY 6 DIETER GOETZE CO-CHAIRMEN FQR somed and their monthly newsletter delivered appropriate trails. Over 60 miles of trails
OFF-ROAD VEHICLE TRAILS '. by a cyclist is full of information. Sunday have been acquired in New England from aban-
THE FIRST ANNUAL SANTABARBARA COUNTY TRAII Oct.20 was the 6th Annual People Powered Ride doned railroads. We rode the bikeways in
The USFS will nnPn three trails in the brck DAYS beginning at Nojoqui Falls Paris. Over 450 i isccrWsiti Quill ua iic former roadbeds
country to Off-Road Vehicles next year thanks riders had registered from all over the through tunnels and lovely woods.
to the state administered "Green Sticker" The consensus from representatives of various state. Glad the rain held off til Monday.
fund. $138,564 will be disbursed to con- organizations (Sierra Club, CRAHTAC, Monteci- Membership is $6.00. GVCC P.O. Box 1547 President Reagan's National Resources Review
struct trails, monitor their use and post to Trails Foundation, LPIA, and SBCoTrails Goleta, Ca. 93117. For ride Info. call Jack Commission called the Commission on Americans
signs in the S.B. District. Those to be Council) agreed that the west fork of the Carter, 964-3618. Outdoors has held its first organizational
opened are the three mile Camuesa Peak Trail Cold Springs Trail was the most likely sub-
* ect for rejuvenation. meeting on September 13 in Washington. They
the six mile Divide Peak and Hildreth Moun- j SANTA BARBARA HOSTEL SO CIE want to know 1) what you want to do outdoors?
tain trail. Mike Bishop, chairman of the regularly to find a location for the proposed 2) where you do it and is this resource
State Off-Highway Motor Vehicle Recreation The first local organizational meeting will hostel. Bert Schwarzschild was a y threatened? 3) new ideas. Write to: Ameri-
9 y be on October 24 at 4 m. in the office of appointed b
Commission, lives in Santa Ynez Valley. P• the American Youth Hostels, Inc. as a Hostel cans Outdoors. Y Dept. of Interior, Washing-
Since 1973, $134 million has been spent by Los Padres National Forest Recreation Oirec- Development Consultant to assist us. He ton D.C. 20240. They will make reports in
the state on land purchase and improvements tor, Sam Alfano at 6144 Calle Real. A Trail developed the 3 successful hostels in San q
P P P Dec., April, August. November and conclusions
for off-road vehicle use. The fund is gene- Days Organization Manual has been prepared by Francisco. Legislators, city and county by Dec. 1986. The chairman is Lamar Alexan-
rated from 78 percent of the gasoline tax, 15 the State Recreational Trails Committee. officials have offered every assistance. der, the governor of Tennessee. Another
Leaders must be trained to supervise each 9 y organ- member of the commission is Frank Bogert,
percent from interest on the gas tax, and 8 The wormer hostel program successfully
percent from registration fee for ORVs. or 10 inexperienced trail builders, ized a number of host homes, but it became mayor of Palm Springs, Ca. who is an ardent
too difficult to continue with only three horseman and trail rider.
LOS PADRES INTERPRETIVE ASSOCIATION Copiesof the TRAILS DAYS QUESTIONNAIRE Pre- volunteer dispatchers.
pared by the State Committee have been en- SHARON SAARE has just returned from riding
On October 26 the USFS will lead a car trip closed with this mailing to leaders of local THE THERAPEUTIC RIDING ACADEMY WILL MEET ON in the Grand Canyon with Bud Brown from Pres-
to Wheeler Fire burn area leaving Ojai High trails organizations. Please contact Jim or TUESDAY, OCTOBER 22 at the Bays Club, 632 Cott, Arizona and the chief of the Bureau of
School at 9:00 a.m. Dieter or the Trails Council if you or your East Canon Perdido St. at 7:00 p.m. Land Management (BLM), Robert Burford and
November 10 a hike is scheduled to Jameson group would like to participate. The next volunteer training session will be Mrs. Burford who rode Bud's wonderful mules.
Lake to see geology exposed by the fire and a Nov. 2, 10 a.m. til noon. They reported perfect weather. She next flew
waterfall on Alder Creek. Leave from the TONY LOOK, the chairman of the State Trails The Pacific Crest Trail Slide Show will be to Palm Springs to interview Commissioner
Mission Rose Garden at 7:45 a.m. Call Jim Committee and the mastermind behind the fab- shown at the Coral Casino Nov. 21 at 7:00 Frank Bogert.
Blakley, 682-4120. led trail days in the Santa Cruz Mountains p.m.
On November 24, Matilija Canyon Clean-up, successfully carried out for the past 17 Congressman kobert Lagomarsino and his wife
leave from Rose Garden at 7:30 a.m.Deep years, has agreed to share his experience at The benefit Polo Match on Oct. 5 where Bo Norma just returned from a five day pack trip
pools, waterfalls, spectacular rock forma- the S.B. Co. Trails Council Annual meeting in Derek presented the trophies was a huge suc- in the High Sierra in the Huntington Lake
tions and TRASH exposed by the fire. 8 miles February. cess. Trick riding by Ramon Beccera and a area south of Yosemite. The trip was conduc-
!ESP("" - ACTION PROPOSED BY STAFF WRITTEN COMMUNICATION
Boar sident Acknowledge/Respond Meeting 85-30
Director_I '� f Acknowledge/Respond Nov. 13 , 1985
Staff Acknowledge/Respond
Jim Warren _ Draft Response Attached
(415)851-7075 — Staff to be Directed to Prepare Draft 345 Swett Road, Woodside, CA 94062
Response for Board Consideration per
Board Directive(s)
Other
85 Oct 30
Board of Directors
Midpeninsula Regional Open Space District
375 Distel Circle, #D-I [Board communication]
Los Altos, CA 94022
Greetings,
I am concerned about the circumstances of the notice your staff distributed, announcing the
likely-crucial meeting of your Eminent Domain Policy Committee — a meeting where it is
probable that much or all of the District's final eminent domain policy will actually be drafted.
The circumstances are:
1. The notice arrived in many Skyline mail boxes on October 29th, one day prior to this
important meeting. This is obviously inadequate advance notice. It does not seem to reflect a
"good neighbor" communication effort.
2. Your postage meter was used to imprint a "Oct 2 85" postmark (copy enclosed). It's
highly unlikely that the U.S. Postal Service took almost a month to deliver this. However, due to
this (presumed) mis-set posting date, the notice fails to include any printed record of its actual
mailing date.
At best, that does not seem inappropriate, particularly considering the circumstances, the
issues, and how many of the recipients of the notice are involved.
3. The notice was a two-sentence notice, stating only name, date, location, and the fact that
it was a public meeting.
Although Board guidelines for the Committee were surely available by the time this notice
was drafted, no information was provided as to the agenda, topics, topic limits or Board
guidelines. Thus, recipients of the notice have no idea of the direction the Committee will be
inclined to take and report to the full Board for likely adoption.
The lack of anything other than "name, rank and serial number" does not seem to implement
the District's adopted "Basic Policy" of "Visibility" — which states in part, "The District will
work in the open, making its actions and motives clearly visible to its constituency."
I urge you: As these issues approach final Board action, do not allow yourselves or your
staff to withdraw from the previous months' examples of increased public information about the
issues and your considerations.
Most certainly, I and others — though we may no longer be commuting to your Los Altos
meetings 2-4 times monthly — remain crucially interested in, and attentive to, your deliberations
and actions. We are depending on you to fairly and equitably represent the interests of all your
constituents (not merely bayside land acquisition interests).
This certainly includes providing adequate public notice and making every reasonable effort
to implement your laudable Basic "Visibility" Policy. Such a policy is appropriate for any public
agency in this nation; it is mandated for California governmental bodies.
My neighbors an I look forward to more adequate notices of future meetings. I remain,
Sin re ,
im Warren
cc: Jay Thorwaldson and various other neighbors
_ r.rt
�i
No
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1
LOS ALTOS,CALIFORNIA 94022
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----------
RESPONSE ACTION PROPOSED BY STA'
Board President Acknowledge/Resp WRITTEN COMMUNICATION
Director Acknowledge/Respond Meeting 85-30
Staff Acknowledge/Respond Nov. 13 , 1985
Draft Response Attached
Staff to be Directed to Prepare Draft
Response for Board Consideration per
Board Directive(s)
Other
791 Sunshine Dr.
Los Altos, CA 94022
Board of Directors
Midpeninsula Regional
Open Space District
375 Distel Circle, Suite D-1
Los Altos, CA 94022
Dear Board Members :
Above all, this is a thank-you letter, for I have long been
grateful for the very existence of the Midpeninsula Regional Open
Space District. Having recently concluded a term paper regarding
the District, I find myself in the happy position of being even
more grateful, for the material supplied me by your Lead Ranger,
Dave Camp, was not only abundantly helpful in referencing my paper,
but was also interesting and educational. I feel that I now have
a better understanding of District affairs and therefore a greater
appreciation of it.
Jean Fiddes, your Administrative Services Manager, was also very
helpful in clarifying the Eminent Domain issue and in providing me
with background material. This issue, however, remains a question
in my mind. Though I realize the practicality of occasionally in-
voking its power, as a concerned supporter of the District, I would
urge its very infrequent use. Director Nonette Hanko, in her memo
to the Board of March 27, 1985, (under Eminent Domain) , recognizes
"that human beings are also part of our natural environment and
that some of them live in our acquisition planning area,
As she goes on in this section to recommend careful treatment of
homeowners in regard to property condemnation, I find myself very nixh
in agreement with her wisdom, practicality, and kindness.
Having voiced my small concerns, I will take this opportunity to
again thank the Board for its management, and caring, of the District,
Dave Camp for his generous and courteous assistance, and Jean Fiddes
for her kind help.
Sincerely yours,
7,
M-85-164
(Meeting 85-30
November 13 , 1985)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
November 7 , 1985
TO: Board of Directors
FROM: H. Grench, General Manager
RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager; M. Gungert,
Associate Open Space Planner
SUBJECT: Final Adoption of the Revised Use and Management Plan for the
Picchetti Ranch Area of the Monte Bello Open Space Preserve
Discussion: The Use and Management Plan review for the Picchetti Ranch
Area of the Monte Bello Open Space Preserve was considered at your
October 23 , 1985 meeting (see attached report R-85-51 , dated Octo-
ber 15 , 1985) . Final adoption of the revised plan was deferred until
your November 13 meeting to allow for public comment. To date , staff
has received no further public comment. The State Historic Preserva-
tion Grant was submitted for the Winery restoration on November 1.
Recommendation: I recommend that you adopt the Revised Use and Manage-
ment Plan for the Picchetti Ranch Area of the Monte Bello Open Space
Preserve as contained in report R-85-51.
i
R-85-51
(Meeting 85-29
October 23, 1985)
N11DPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
October 15 , 1985
TO: Board of Directors
FROM: H. Grench, General Manager
RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager; M. Gundert,
Associate Open Space Planner
SUBJECT: Review of the Use and Management Plan for the Picchetti
Ranch Area of Monte Bello Open Space Preserve
Introduction : The last Use and Management review for the Picchetti Ranch
Area occurred at your August 8 , 1984 meeting (see report R-84-37, dated
August 1, 1984) . Final adoption of the plan occurred at your August 22,
1984 meeting (see memorandum M-34-72 , dated August 14 , 1984) .
I . Site Description and Use
A site description of the Picchetti Ranch Area was included in the
report presented at your June 22 , 1983 meeting (see report R-83-28,
dated June 15 , 1983) . There have been no property additions to the
Preserve since the last review.
The implementation of the Picchetti Ranch Area Historic Restoration
Lease continues to be the primary activity on the property. The
leaseholders received their use permit from Santa Clara County in
the summer of 1984 and immediately opened the winery for tasting
two days per week. Tasting hours were extended to three days per
week in the spring. In addition to the normal hours of operation,
several special events have been held at the winery including a
Peninsula Conservation Center fundraiser attended by approximately
150 people.
Use of the Preserve tends to revolve around the winery with the
majority of visitors planning their stop at the Preserve primarily
for the wine tasting. A September article on the Picchetti Ranch
Area and Sunrise Winery in Sunset magazine helped to make people
aware of the happenings on the Preserve and use has increased as a
result. Uses include picnicking, wine tasting, hiking, and horse-
back riding as the favored activities.
Restoration efforts have centered around the main winery building
where a concrete floor was recently installed in the cellar and
the winery operation moved in. The cellar is currently serving as
the tasting room as well until the rebuilt windows can be installed
on the building. Around the remainder of the site, water tanks
for fire suppression were buried last fall and a two-phase septic
system has been approved by the County and is planned for instal-
lation this winter. This will include more permanent toilet
facilities for the visiting public. Work has also continued on
R-85-51 Page two
the main souse and sarroi-,-.nding winery grounds.
The Si---
and Design Re-,view Committee met on September 27, 1985 to
discuss -progress in meeting the terms of the lease agreement and
other :ratters requiring the Committee' s approval. It was decided
that rather than painting the buildings, various stains will be
tried on the fermentation building to protect the wood but not
change the appearance of the complex. Entry signing was also
discussed, and a temporary sign identifying the winery and winery
hours was installed until a permanent sign solution identifying
both the Preserve and the winery can be found. Concern was ex-
pressed to complete restoration of the pressing room and garage
as this has been delayed due to a shift in priority completion of
the ma-in house. A chart is attached showing the current timetable
and progress on the lease. The lessees are currently applying for
a State Historic Preservation Grant to assist in financing the
restoration process. Applications for the grant are due November 1,
1985, and a Resolution approving this application is included on
your October 23 agenda.
The Sunnyvale Rod and Gun Club on Stevens Canyon Road has applied for
a continuation of its use permit from the Santa Clara County Planning
Commission. Many of the neighbors on Monte Bello Ridge near the
Picchetti Ranch Area as well as Preserve visitors have complained
about an increase in noise since the adjacent quarry removed a
hill which acted as a natural sound barrier. Petitions and letters
have been sent to the Santa Clara County Planning Commission. A
copy of a letter sent by District staff to the Planning Commission
is attached.
II . Planning Considerations
The site is ranked moderately high on the District' s plan for
Relative Emphasis of District Sites (see memorandum M-85-02 , dated
January 3 , 1985) . While the renovation of the leasehold area
continues, the site will most likely be reviewed on an annual basis.
Permits to operate the winery were obtained by the lessee from
Santa Clara County.
III . Use and Management Plan
The following discussion and recommendations focus on the existing
Use and Management Plan (report R-84-37 and memorandum M-84-72) and
on proposed new use and management recommendations for the coming year.
A. Access and Circulation
Primary access to the Preserve is from the parking area on Monte
Bello Road adjacent to the winery complex. The parking area
was originally designed to accommodate 10 to 12 vehicles, but
was later expanded to accommodate 45 vehicles by the removal
of coyote brush. The lot and driveway were recently surfaced
with baserock.
The secondary access to the Preserve, via a hiking stile on
Stevens Canyon Road opposite Stevens Creek Reservoir, continues
to be impacted by a landslide which first occurred in early 1983.
Efforts by the Santa Clara County Department of Transportation
have not stabilized the slide, and baserock is still piled in
front of the stile interfering with the access from this point.
R-85-51 Page three
Exi-s--inq Use an:' '-,anagement Plan
1. S�aff should work with Santa Clara County Parks and Recreation
Department and local equestrian enthusiasts to align an
equestrian/hiking trail connecting the Picchetti Ranch Area
to the Fremont Older Open Space Preserve through the former
Consigny property and lower Stevens Creek County Park.
Status : Staff members, assisted by members of the Midpeninsula
Trails Council , have investigated several potential align-
ments for a hiking and equestrian trail between the Picchetti
Ranch Area and Fremont Older Open Space Preserve. Staff has
contacted Santa Clara County Parks and Recreation staff and
will continue to encourage the Midpeninsula Trails Council
to work with the County Parks and Recreation Department
in seeking the necessary permission to construct and/or
open equestrian trails in the park. The proposed connecting
trail through the former Consigny property to the Brooks
trail easement near Fremont Older is estimated to cost $1500.
If negotiations with the County are successful, funding
will be included in fiscal year 1986-1987 budget preparation.
2. The patrol road accessing the southern portion of the site
will be improved for year round use.
Status : Annual maintenance of the road is estimated at $250
with funding included in the fiscal year 1985-1986 budget,
and the work is scheduled for completion in the spring.
3. The hiking stile entrance from Stevens Canyon Road is in
need of repair as a result of Santa Clara County Transpor-
tation efforts to correct landslide damage to the road.
Railroad tie steps will be constructed up the bank to the
stile.
Status : The stile entrance should be repaired upon completion
of the roadwork by the County Department of Transportation
in front of the stile. Roadwork repairs are estimated to
be completed by the end of this year, and cost of adding
railroad tie steps is estimated at $185. Funding was in-
cluded in the fiscal year 1985-1986 budget preparation.
4 . The trail from the hairpin turn is in need of corrective
erosion measures prior to the winter storms.
Status: Funding for this project was carried over to fiscal
year 1985-1986 . Work is scheduled for completion prior to
the winter rains.
5 . The existing trail network has a number of excessively steep
areas and plans will be made to realign these sections.
Status : Realignment has been a low priority, given priorities
in the Relative Site Emphasis Plan; however, an effort will
be made in the coming year to complete this project.
B. Signing
Existing Use and Management Plan
1. Trail signing on the remainder of the Preserve ,
including
the signing of the proposed trail through the former Con-
signy property, will be completed.
R-85-51 Page four
`at-us : Las-,:- -,--ear ' s report erroneously stated the interior
~rail_S4 gninr, _'cr the Preserve was complete. It is not.
sins C:
_ �ns are currently on order and will be installed as
soon as possible. Funding in the amount of $350 was in-
cl,cd�:-d in the -fiscal year 1985-1986 budget preparation.
Signing of the proposed trail on the former Consigny property
will be coordinated with that trail development.
Use and Management Plan Addition
1. A new site identification sign will be installed at the
entrance to the parking area on Monte Bello Road. The
sign should be compatible with signing to the winery and
other District site identification signs. Cost is estimated
at $1000 with funding not originally included in the fiscal
year 1985-1980' budget preparation. However, funds will now
be made available to complete this project jointly with
the winery tenants, as it has become a high priority project.
C. Brochure
A folded brochure and map is available on-site or through the
District office upon request.
D. Structures and Imo-rovements
Existing Use and '•Ianacement Plan
1. The leaseholder should orovide drinking water and restrooms
that are accessible and open to the general public during
the times the :wilding area is open.
Status : The leaseholders have provided drinking water,
picnic tables , and restroom facilities since the opening
to public wine tasting. They are planning to install perma-
nent restroom facilities in the old barn later this fall
pending completion of the septic system.
2. The fencing and equestrian stile at the hairpin turn on
Monte Bello Road should be improved and an equestrian/hiking
stile installed.
Status : The project is scheduled for completion this winter.
Materials for the project are in stock.
3. A horse hitching post will be added as a provision in the
vineyard lease negotiations.
Status : The 40 acre vineyard lease has yet to be negotiated.
4. A pipe gate will be installed at the parking area entrance
to replace the existing chain link gate.
Status : The pipe gate was installed in October, 1984 .
5. The dilapidated fencing surrounding the reservoir will be
removed. Other fencing located around the site will be
removed as time permits .
Status : The fencing is still in place, but will be removed
in conjunction with the hairpin turn fencing and stile
construction this winter.
E. Natural Resource and Agricultural Management
Existing Use and Management Plan
1. Annual discing of fire breaks and clearing of hazardous
R-85-5 1 Page five
o7~ n` building area should continue. Fire
!Drotect_-ion -.7e_�sz rues within the leasehold area should be
-c—ducted by. lessee.
Status': Discinq of the fire breaks around the property was
e rf:-_r med in the spring. Cost of discing this spring is
,D
estimated at $650 with funding included in the fiscal year
1935-1986 budget preparation. The leasehold area has been
kept mowed throughout the summer months by the lessee, and
a small sprinkler system has been installed as well.
2 . The 3 acre vineyard should be leased to the winery tenant
on a month-to-month basis until such time as an overall
vineyard lease is negotiated. The total area to be con-
sidered for vineyard lease should not exceed 43 acres.
Status : The 3 acre vineyard was leased to the winery tenant
on an annual basis. The 3 acre area will be incorporated
into the vineyard lease area if negotiations are successful.
3. The new lease area bypass trail crosses an existing trail
near the rear of the winery building. To alleviate confusion
in the future, the old trail will be seeded with native
grasses. Seed mix for the project is in stock.
Status': The old trail reseeded naturally and no reseeding
was felt necessary at this time.
F. Visitor and Site Protection
Along with the District Ranger staff' s regular patrol of the
site , the lessee provides a presence and is responsible for
opening and closing the gate to the parking area each day.
This has helped keep site problems to a minimum and aided
greatly in requiring minimal Ranger staff presence.
G. Additional Recommendations
1. A lease will be executed to allow the Crippled Children' s
Society of Santa Clara County to utilize a portion of the
Picchetti Ranch Area as a riding ring. The lease will be
for a one year period and be limited to a maximum of four
horses at any one time. District staff will have site and
design review for a temporary shelter and hitching post
that may be constructed, and the general public will continue
to use the area.
Status The one year term lease was approved at your July 25,
1984 meeting. The Crippled Children' s Society did not pursue
the continuation of the lease this year, but will return
with a lease request once the policies and procedures for
considering special uses and improvements on MROSD lands
has been reviewed and approved by you.
IV. Dedication Status
The 307 acre Picchetti Ranch Area is dedicated public open space. The
40 acre former McCone parcel should remain undedicated to allow for
possible land exchanges in conjunction with County park acquisitions
in this area. The remaining 26 acre former Melton and Collins
properties should continue to be withheld from dedication since the
parcels constitute an 'isoltO-ed site with no public access.
Re.C(_),TKTk n(I C1 t-, I o;! recor.-LT"2nd t-hiit yot,i tentatively adopt the Use and
Man .4-,I,ment_ P'lan for th(-., Picchetut_-i Pinc,h Area as contained in this report.
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R-85-52
(Meeting 85-30
AA
Nov. 13 , 1985)
or
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
November 4 , 1985
TO: Board of Directors
FROM: H. Grench , General Manager
PREPARED BY : J. Fiddes , District Clerk
SUBJECT : Amendments to the Rules of Procedure
Background: At your meeting of October 9 , you considered my report
on possible changes in the District ' s Rules of Procedure (see memo-
randum M-85-147 of September 25 , 1985) . Based on motions adopted
and consensus statements made during your discussion, staff is
returning the amended version of the Rules of Procedures to you for
consideration and adoption.
Discussion: All of the items presented to you for consideration at
the October 9 meeting, unless deleted by you during the discussion,
are again shown in italics on the attached copy of the Rules of Pro-
cedure. All proposed changes to the Rules of Procedures , including
ones you previously reviewed and new proposed changes , are designated
by margin notes.
You directed staff to report back to you on the matter of Directors '
compensation. Senate Bill 360 , which has been signed by the Governor
and will be effective January 1 , 1986 , amended section 5536 of the
Public Resources Code to read as follows :
SECTION 1. Section 5536 of the Public Resources Code is
amended to read:
5536. (a) The board shall establish rules for its proceedings.
(b) The board may provide,by ordinance or resolution,that each
of its members may receive an amount not to exceed one hundred
dollars ($100) per day for each attendance at a meeting of the board.
For purposes of this section,a meeting of the board includes, but is
not limited to,closed sessions of the board,board field trips,district
public hearings, or meetings of a committee of the board. The
maximum compensation allowable to a board member on any given
day shall be one hundred dollars ($100). Board members shall not
receive any other compensation,and no board member shall receive
more than five hundred dollars ($500) compensation under this
section in any one calendar month. A board member may elect to
waive the per diem. In addition, the board may provide, by
ordinance or resolution, that each of its members not otherwise
eligible for an employer-paid or partially employer-paid group
medical or group dental plan,or both,may participate in any of those
plans available to permanent employees of the district on the same
terms available to those district employees or on terms and
conditions as the board may determine.A board member who elects
to participate in any plan may also elect to have the pre 'um for the
plan charged against his or her per them and may further elect to
waive the balance of the per diem.
R-85-52 Page two
'I
Thus , a board will be allowed, but not be limited to, compensation
for closed sessions of the board, board field trips, district public
hearings , or meetings of a committee of the board. The current lan-
guage allows for compensation for "public meetings of the board" but
does not define "public meetings" . The daily and monthly compensation
limits will be unchanged.
Staff will be following-up on the list of items below discussed at
your October 9 meeting:
1) Looking into ways that notification for use and management plans
could be made earlier and prior to distribution of the agenda for
a meeting;
2) Determining if the Boards of Supervisors of San Mateo and Santa
Clara Counties would like to receive District meeting packets ;
and
3) Revising the speakers form for Oral Communications .
At the conclusion of your discussion of this agenda item on October 9 ,
President Henshaw stated the Board 's agreement that the subjects of
less detailed Use and Management Plans and of the conduct of meetings
could be discussed at a future time.
Recommendations : I recommend that you again review the proposed changes
in the Rules of Procedure and adopt the attached Resolution of the Board
of Directors Amending the Rules of Procedure, amended as you deem proper.
R-85-52 Page three
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Rules of Procedurel
Proposed Changes Indicated inItalics
Section
1. 10 Regular Meetings. 2 Regular meetings of the Board of
Directors of the Midpeninsula Regional Open Space
District shall be held on the second and fourth Wed-
nesday of each month at the hour of 7 :30 P.M. Meet-
ings shall be held at such place or places within the
District as shall be determined by the Board of Direc-
tors. A majority of the members of the Board may cancel a
meeting for cause or call the regular meeting for a
New wording added different date or time. Public notice of the place,
to clarify what date, and time of meeting shall be announced at least
to do if a meeting 48 hours prior to the regular meeting time. If a
falls the evening regularly scheduled meeting occurs on the evenin preceding
before a holiday 9
e.g. , Thanksgiving a holiday or on a holiday, the regular meeting must be
rescheduled or cancelled.
1. 12 Special Meetings. Special meetings may be called at any
time by the President or at the request of a majority of
the members of the Board. Written notice of such meeting
shall be delivered personally or by mail to each member
and to each local newspaper of general circulation at
least 24 hours before the time specified for the proposed
meeting, provided that the failure to receive notice shall
not effect the validity of any action taken at the meet-
ing. The notice shall specify the time and place of the
special meeting and the business to be transacted, which
shall be determined by the Board or by the General Manager
in consultation with the President. No other business
shall be considered at the meeting.
1. 14 Meetings to be Public. 3 All meetings of the Board of
Directors shall be public, provided the Board may hold
-closed sessions from which the public may be excluded
for the consideration of the following subjects :
New wording and appointment, employment, evaluation of perfor-
footnote per manse, or dismissal of a public officer, employee
or agent, or to hear complaints or charges brought
Legal Counsel's against such officer or employee by another pub-
review lic officer, person or employee.
2. proposed or Pending litigation
3. contract negotiations
4. matters embraced within the attorney-client
privilege
5. any other matters exempted by law ,;
1 . Rules of Procedure required by Public Resources Code, Division 5 ,
Chapter 3 , Article 3 , section 5536 .
2 . Public Resources Code section 5535.
3 . Public Resources Code section 5535.
4 . See Government Code Section 54950 et seq. , the Ralph M,Brown Act.
R-85-52 Page four
Section
-,
1. 16 Quorum. 4-5 At any meeting of the Board a majority of they
Directors shall constitute a quorum for the transaction
of business. When there is no quorum the President, or
Vice President, or the District Clerk, or any other
member of the 'Board of Directors, shall adjourn such
meeting.
1. 18 Smoking. It shall be unlawful for any person to smoke
at any time at the meetings of the Board of Directors.
1. 20 Legislative Body. The Board of Directors is the legis-
lative body of the District- and shall determine all
questions of policy.
7
1. 22 Board of Directors; Election of Officers. At the
first regular meeting in January of each year -beq-irn -!Ttg�
4-+-r--1J9-74-, the Board of Directors shall choose one of its
wording
New. Unnecessary members President, and another Vice-President, who shall
deleted.
act for the President in his/her absence or disability.
The Board shall choose one of its members to serve as Board
Seeretary Treasurer and another to serve as Treasurer Secretary.
Each officer shall be voted on separately. Elections
shall be by secret ballot. The candidate receiving a
majority of the vote of the members of the Board shall
be elected.
1. 24 Duties of the Presiding Officer. The President, or
in his/her absence, the Vice-President , shall be the
presiding officer of the Board and shall assume his/her
place and duties as such immediately following his/her
election. The presiding officer shall preserve order
at all meetings of the Board, announce its decisions
on all subjects, and decide all questions or order,
subject to an appeal to the Board. S/he shall partici-
pate in debate, make motions, and vote on all questions
as other members of the Board.
The President shall sign all ordinances , resolutions,
contracts and conveyances on behalf of the District
Added per Board after they have been approved by the Board, shaZZ sign financial
consensus. instruments as appropriate, and s/he shall perform such other
duties as may be imposed upon him/her by the Board.
In the absence of the President, or in the event of
his/her inability to act, the Vice-President shall
perform all the powers and duties of the President.
If both the President and Vice-President are absent
or unable to act, the Board may select a president
pro tempore who shall perform all the powers and duties
of the President.
Public Resources Code section 5535.
Public Resources Code section 5537 .
-6-.7 Public Resources Code section 5535.
Public Resources Code section 5548.
R-85-52 Page five
Section
1 . 26 Rules of Procedure. Roberts Rules of order shall be
followed as interpreted by the presiding officer, subject
to an appeal to the Board.
Added 1.27 Board Treasurer. The Treasurer shall be a member of the Budget
per Board Committee and shall sign financial instruments as appropriate.
consensus 1.28 Board Secretary 9 Unless otherwise directed by the Board,
the Board Secretary shall countersign all ordinances ,
resolutions , contracts and conveyances on behalf of the
Added per District. In the absence of the Secretary, or in the event of hislher
Board consensus inability to act, the Board may select a secretary pro tempore who
shall perform all the duties of the Secretary.
1. 30 Agenda. All reports , ordinances , resolutions and other
matters intended to be considered by the Board at its
regular meeting shall be delivered to the District Clerk
not later than 5 : 00 P.M. on the preceding Wednesday for
material requiring typing or other preparation, and not
later than 5 : 00 P.M. on the preceding Thursday for
material requiring reproduction only.
Any Board member or Board appointed staff member may
place a matter on the agenda for Board consideration.
The District Clerk shall prepare the agenda according
to the order of business as determined by the General
Manager. A copy of the agenda and of all available
supporting materials shall be mailed by 5: 30 P.M. on
the Friday preceding each regular Board meeting or
delivered by 7 : 00 P.M. on the Saturday preceding each
regular Board meeting. Supplementary materials may be
received by the District Clerk after that time, pro-
vided the matter refers to an already agendized item.
Agendas will be available with no charge upon request
to public officials, newspapers in the District, and
members of the public at the District office by 9 :00
A._'I. on the 12,4,3ndzay preceding the regular meeting.
Agendas %;,ill be posted on the door of the District
of--::ice.
Supporting materials (reports, memoranda, resolutions,
nonconfidential written co-mmiunications to the Board,
and other inf=,iational materials not" previously pub-
lished or distributed) may be obtained L upon request
by public agencies , newspapers in the District, and
members of the public at the District office by 9 :00
A..,,I. on the II-Ionday preceding the regular meeting, and
24 hours before a special meeting. Absent extraordi-
nary circumstances, communications to the Board from
, embers of the public shall be deemed nonconfidential.
A memorandum -from, the General Manager explaining the
justification for this decision "Not to distribute
materials to rie-nabers of the public" shall accompany
the written co-,-,naunications when sent to the Board.
There will be no charge for the materials if available;
otherwise, the cost of reproduction will be charged.
-8-7 ' Public Resources Code section 5551 and 5552 .
R-85-52 Page six
Section
Reworded 1.30 A/I written communications, unZess they relate to an item on the agenda,
to describe(cont. ) must be received no Zater than 6:00 P.M. on the Thursday preceding a regu-
how written com- lar Board meeting in order to be distributed with the agenda and supporting
munications will materials and considered by the Board at the forthcoming meeting. Written
be handled, both communications directly related to an item on the agenda will be accepted
in terms of time up to 3:00 P.M. for distribution on the day of the meeting. Written com-
of receipt and munications directly related to an item on the agenda but received after
whether they re- 3:00 P.M. on the day of a meeting must be accompanied by thirty copies for
late to an agenda distribution in order to be considered by the Board as a written communica-
item. tion at the meeting.
No matters other than those on the prepared agenda shall
be finally acted upon by the Board, provided that matters
deemed to be of an urgent nature by a majority of the Board ,
with an explanation stated as to the urgency, may be acted
upon.
1. 32 Subscription to Meeting Materials . Members of the public
may subscribe on an annual basis to receive agendas , or
agendas and minutes, or agendas , minutes , and supporting
materials as defined in Section 1 . 30 . Subscription fees
Changed to will be waived for members of the press, Board members-elect,
include Board and former Board members for a period of six months
members-elect following their leaving office.
t
&F-L-hm-- -ptLes Charges for public subscription will be adopted
by the Board from time to time.
1. 40 Order of Business. The order of business shall be
deterimined by the General 'tanager for the purpose of
preparing meeting agendas, using the following format
unless in the General Manager ' s opinion a different
order would be more appropriate:
1. Roll Call
2 . Pledge of Allegiance (see Section 1. 42)
Changes on an experi- 3. V;aa i trte iq--c�.Y,*-E+3.�eart-i-ens Approval of Minutes
mental basis per Board 4 .
consensus ten4a Special Orders of the Day
5. Written Communications
6 . Unfinished Business
7 . Oral Communications
8. Adoption of Agenda
9- Public Hearings
10. Board Business
11. Reports
12 . Claims
13. Closed Session
14 . Adjournment
The order of business as set forth in the meeting
agenda shall not be departed from except by consent
of the majority of the Board.
R-85-52 Page seven
Section
1. 41 7�,v 7 1 Call .
Z_-3--o Proceeding with the business of
Soar,!, t^v D; s trict Clerk. or minute
New wording --Ie taker shall call
0 --.Ie roll of -ne Board of Directors , and the names of those
change for --present shall be entered in the minutes .
clarification
1. 3
1. Z_..:)Oroyal of It4 nutes of Previous jqeetinq. Unless the
Subs Uent reading of --.e minutes of a card mt eet_i�ng is requested
renumbering of by a �
majori L_
Sections result , -, I � of "he Board, such minutes may be approved
of revisions in
wl readir q, provided that the District Clerk has
Section 1.40 previously zr.-._I s-need eaclin member of the Board with a
copy.
1. 45
I-s7ritten The District Clerk is authori-
zed .........................
zed to rece!Va a_-a open all mail addressed to the Board
Of Directors frOM, "te-mbers of the public. Any such
written add-nessed to the Board shall be
reproduced and - _str;bted
in the next regular mailing
to the Board --e--s a,a to members of the press who
Dave requested supporting materials (sec Section 1. 30) .
Added to
;-_?Z written �rZeos they relate io an item an the agenda,
-7
correspond with must be received no - thanI�D:�"O P.M. on the Thursday precedi*��g a Board
Section 1.30 meeting in order to De distributed with the agenda and supporting materials
and considered by the Board at the forthcoming meeting. Written communica-
tions directly related to an item on the agenda will be accepted for distri-
bution up to 3:00 P.M,. on the day of the meeting. Written communications
directly related tc_ an item on the agenda but received after 3:00 P.M. an
the day of a meeting r7ast be accompanied by thirty copies for distribution
in order to be considered by the Board as written communications at the
meeting.
Draft replies to written co:rz-nunications vrhiclh have riot
been considered by the Board may be submitted with Lhe
written coni-n- unication, provided such draft replies are
labeled as follows : "Draft Response Prepared by Staff. "
Any member of the Board may place request that such written
communication be placed on the agenda as an emergency item in
accordance with Section 1.30 for consideration by the Board.
The Board shall consider the recommendation of the General Ijana,,,?r and
detarm-'ne whet;z_-_,- a writton communication shall be placed on the agenda in
accordance with the procedures of Sec tionl. 30 , considered in connection
with an item already on the agenda, andlor referred to a committee, a
Director or staff for simple acknowledgement, response or draft response.
Added per Board A written communication addressed to an individual Director may, at the
consensus on how discretion of the individual Director-, be considered a personal letter, a
to handle written written communication or may be relayed to the members of the Board as an
communications
i
delivered directly nformational item.
o a Director
R-85-52 Page eight
Section
1 . 45 (-- -- . )
and _residz2nts of the District, or their
representative, or other persons ,
read .-r-itten co=-iunications into the District' s
records at a regular meeting and offer explanations
c_ianv s uQh document . 7'ae p,eeiding member of the Board may limit
Time li-m-i.t * ing the reading of a written communication,
added per Board three minutes. Written communications received at a regular
consensus. Board meeting shall be reproduced and distributed to absent
Board members and to members of the press who have requested
supporting materials no later than the next regular mailing to
the Board . Written communications which are distributed to
the Board at a time other than a regular mailing shall be dis-
tributed to members of the press who have requested supporting
materials within two working days of when they are sent to the
Board. Writtle-,: communicatior?s accompanied by an extraordinary quantity
c.11:' attaohr-e?-ts at the discretion of the General Manager-, be duplicated
and distributed some of aZZ the attachments excluded. The General
'
Added per Board Z lanagep skazl_ nc e or, the written communication or in an accompanying
consensus memorandum tf'iat re entire written communication, including attachments,
is available at' 7,ie District or pubZic review. The General Manager
I for
sh,zZL det,3)mine, a most
method for prese;,jt,,nq the attachments
o the Board of
48 �.
Adoption of ' c.,H 1 111 17,e n,`a. The Board shall determine the order of
business to be considered at regular meetings and shall adopt
the agenda , %-,,ith additions or deletions . Written coiiLmunica-
tions and other special items may be added to the agenda at
this time provided that any action be taken pursuant to
Section 1 . 30 .
1.47
Oral Communication . Taxpayers or residents of the District
or their authorized legal representative, or other persons ,
may address the Board under the category Oral Communications
during regular meetings on any matter concerning the affairs
of the District. Such persons shall indicate in writing their
names , addresses and subjects on forms to be provided by the
District , and will be recognized by the presiding officer of
the Board at an appropriate time. The presiding member of the
Board may limit presentations of speakers under this section
added per Board to f-4:ve: three minutes . if the OraZ Communications category exceeds
consensus fifteen minutes, the with the approvaZ of the Board., may delay
additional oral to a designated time Zatev in the meeting.
1.4,11
4-.-4-6 Special Orders of the Day. Any Board member or Board appointed
staff member may schedule special presentations , introductions
or other activities deemed appropriate to this category, which
shall be placed on the agenda by the District Clerk.
1.49
1-,4-7 Public Hearings . Any matter which, in the opinion of
the Board of Directors , requires notice to and response
by members off the public may be placed on the agenda
under this category.
R-85-52
Page nine
Section
3� 48 d Business With Action Requested. These are busi�e
it s previously considered by the Board which. requ e
tran ission of additional information to the Boa
's -previously
an s a-on usly
These are bus in
c which requ e
of ad the Boa
f r
Action the form of a resolution, motion or
rec-
tion to s ff on the items in this category requested.
-1-.-4-9- Old Business Wit
No Action Requested. These are busi-
ness items previou considered by e Board which re-
quire transmission o additional i ormation to the
Deleted per
Board. Action by the rd on e items in this cate-
changes in gory is ordinarily not ex et but the Board is not
ex
Section 1.40 prevented from taking actin on the subject of the item.
act
New Business With Act' n Requested. These are business
items not previous considered by th Board and for
which action by e Board in the form o a resolution,
motion or dire 'on to staff is requested.
New Busine s With No Action Requested. These a e business
items n previously considered by the Board and r which
'I's n
no ac on by the Board is being requested, although he
Boa
is
a is not nrevented from taking action on the subj t
o the item.
1. 50 Board Business. These are business items being presented to the Board
Added to describe for consideration that do not faZZ under, the category of Unfinished
new agenda cate- Pusiness (see Section 1 .46). Action in the form of an ordinance,
gory resolution, motion or direction to staff items
in this mrtegory.
_I. C52 Informational Reports. Informational, short reports by
Board and staff members on items of interest to the
District may be given under this category. No action
is expected but could occur at a Regular Meeting with
a majority vote of the Board pursuant to Section 1. 30
herein.
-1-.-53 Claims. No claims against the District shall be paid
unless the same shall be first approved by a majority
of the Board at a meeting thereof. Payment of employees '
salaries and fringe benefits and other recurring claims
may be authorized by the Board on an annual basis.
-9-io Public Resources Code sections 5547 , 5544 . 2 and 5540 as amended.
R-85-52 Page ten
1. 4 6
1z15-4- Unfinished Business . When a regular meeting is adjourned
before the completion of the agenda , all unfinished items w4:13:
Changed per shalL be listed unde 1—94:6-Bus 4:ne s s-w-i th-Aeti en-Requested-e E
Board consensus
E)ld-Bus 4:nes 9-Wi th-Ne-Aet ien-Reqtie steel Unfinished Business on
the next regular Board meeting agenda, at the discretion
of the General Manager or unless otherwise designated by
a majority of the Board.
Z.4,',,,
4-,r 5 5
Pledge of Allegiance. The Pledge of Allegiance shall be
recited at the f_`Lrs_t regular meetings of January and July
and special presentations shall be made at those times.
l. GO Minutes. Minutes of Board meetings shall be kept by the Dis-
ETI—H—Clerk. The District Clerk or his/her designee shall make
a record together with sense minutes of such business as
New wording in was actually passed upon by a vote of the Directors.
first 2 paragraphs
added to clarify A record shall be made of the names and addresses of
that Clerk is re- persons addressing the Board, the subject matter to
sponsible for the which their remarks related and whether they spoke in
Minutes but_ may
not acti-tz-111 , support or in opposition to such matter.
take them
The District Clerk shall be responsil,-,Ze or, ; reparing erftse and
eatise causing a copy of the minutes t- be, 2',Jr?S�,dered j"Arl zz
� Czppf-ovc
to be forwarded to each Board member in the next regular
mailing or as soon thereafter as possible .
Wording added to Minutes of meetings to be considered for approval shall be avail-
clarify that sec-
tion refers to able with no charge upon request to public officials, news-
minutes being papers within the District, and members of the public at the
considered for District offices as soon as available following the meeting.
approval
The officiaZ Board-approved minutes of a meeting shaZZ consist of at
New wording per Zeast two separate documents: 1) the copy of the proposed minutes
Board consensus forwarded to the Board for their consideration and approvaZ, and
2) any additions or corrections to the proposed minutes made by the
Board during the arprovaZ p2, amendr(,4-,,n1. prof?Cs,,,- znd reco,d,.,,d in the
- inut f a
ct I Ti
_7,Ppo:),'d m -e,�3 cl , subsequent :3,-,ur
1.70 Board Action. A majority vote of all of the members
of the Board shall be sufficient for the taking of
Board action or the conduct of business except where
action is required to be taken by "four-fifths of the
members of the District Board" or "a two-thirds vote
of the Board" or language of similar import.-"I]
-141 '- Public Resou ces Code sections 5547 , 5544 . 2 and 5540 as amended.
R-85-52 Section Page eleven
1 .70 Action of the Board of Directors shall be taken by
(cont- ) ordinance, resolution, or a motion duly recorded in
the minutes of the meeting. The ayes and nos shall
be taken upon the passage of all ordinances, resolu-
tions or motions and entered into the minutes of the
Board.
An ordinance or resolution shall not be passed or
become effective without the affirmative vote of at
least a majority of the members of the Board.
The enacting clause of all ordinances passed by the
Board shall be in these words: "Be it ordained by
the Board of Directors of the Midpeninsula Regional
Open Space District— "
All ordinances and resolutions shall be signed by the
President of the Board and attested by the Board Sec-
retary, and all ordinances shall be published once
within thirty (30) days after adoption in a news-
paper of general circulation printed, published and
circulated in the District.
1. 80 Committees of the Board. Upon passage of motion by
a majority of Board members, special or standing
committees composed of Board members may be estab-
lished for the study of specific matters. Upon estab-
lishment of such a committee, the presiding officer
of the Board may appoint the committee members with
the consent of the Board.
New 1.81 Board AEL2�-ntmen t�. With the consent of the Board, the presiding officer
Section of the Board may appoint a person to Serve as a Board appointee on a
per Board
consensus committee that is not a committee of the Board.
1. 82 Budget Committee. The Budget Committee shall be at L
standing committee, composed of three Board members
appointed at the regular meeting following the meeting
at which officers of the Board are elected. The
Treasurer shall be one of the three members of the
Budget Committee.
1. 84 Legislative Cc .-dttee . The Legislative Committee shall
be a standing committee composed of three Board members
appointed at the first regular meeting following the
meeting at which officers of the Board are elected.
li 1. 86 Committee :Meeting Notification. Meetings of standing
committees and of committees ofa quorum of the Board
shall be Publicly noticed at least 24 hours in advance by
listing the meetings on B'oard meeting agendas or on separate
notices that are forwarded to each person who usually receives
an agenda, by posting such agendas and notices on the District
office door, and by notifying each person who has requested
notification of meetings of a particular committee.
For any other committee, unless the Board gives specific
direction, the committee will determine which meetings
will be noticed and the manner of notification such as
listing on agendas .
II
yr
Section Page eleven
1 . 55 Pledge of Allegiance . The Pledge of Allegiance shall be
recited at the first regular meetings of January and July
and special presentations shall be made at those times.
1. 60 Minutes . Minutes of Board meetings shall be kept by
the District Clerk. The District Clerk shall make a
record together with sense minutes of such business as
was actually passed upon by a vote of the Directors.
A record shall be made of the names and addresses of
persons addressing the Board, the subject matter to
which their remarks related and whether they spoke in
support or in opposition to such matter.
R-85-52 Page twelve
Section
1. 86 Notices shall include the committee name and the time
(cont. ) and place of the meeting.
The notification procedure provided herein shall be
directory only, and failure to give such notice shall
not prevent such committee meetings from being held or
affect the validity of any action taken at such meeting.
1. 90 Public Records . All public records of the District shall
be open to public inspection during District office hours :
C>
Monday through Friday from 9 :00 A.M. - 12 :00 Noon and 1 : 00
P.M - 5 :00 P.M. , 'holidays excepted. Holidays observed by
the District-- are New Year ' s Day, Lincoln' s Birthday, Wash-
ington' s Birthday , Memorial Day, Independence Day, Labor
Day , Columbus Day, Veterans Day, Thanksgiving Day, the
day after Thanksgiving, the afternoon of December 24, and
Christmas Day, If a holiday falls on a Saturday, the holi-
day shall be observed on the preceding Friday. If a holiday
falls on a Sunday , the holiday shall be observed on the
following Monday.
1.95 -, I
c,-1 _L'.-,!iz)iduaZ Directors. Any o u icatlon from
Added per DAre"tor, to hc in any way
o2, Board related to the Director'.
Board consensus capacity as an elected District official shall be distributed to the
Board as a public informational item by the Director unless it is made
clear in the co rmuricatior that the communication is the opinion of
the Direcz1.-.,?_o and -z
First 2.00 TLiLie Recording. tape recordings of a Board meeting shall be made by
paragraph added District staff solely for the purpose of facilitating the preparation
per Board action of the minutes of the meeting. )-' Each tape recording of a Board meeting
at Oct. 9 meeting may be erased six weeks after the approval of the minutes of a Board
meeting.
Second paragraph Any person attending a Board meeting shall have the right to record
new and for Board the proceedings on a tape recorder in the absence of a reasonable
consideration finding of the Board that such recording constitutes. or would con-
stitute., a disruption of the proceedings.
13
2 . 10 Candidates ' Packet�; . Informational packets shall be dis-
tributed at no charge prior to elections to candidates who
have filed for Directors ' seats .
2. 12 Candidates ' Statements. In those wards where two or more
candidates have qualified to appear on the ballot, candi-
dates' statements of qualifications, (and, if provided by the
respective county for county candidates, Spanish translations
of candidates ' statements for those requesting them) up to
a maximum of 200 words, shall , if requested, be provided by
the District at its expense pursuant to the Elections Code
of the State of California , and that no such candidate shall
be billed for availing himself or herself of these services.
In the case where there is a single candidate qualified to
appear on the ballot, and the candidate requests that his
or her candidate' s statement be included in official election
material distributed to voters, the District shall bill such
candidate for the cost thereof, including costs related to
Spanish translations .
('()de Section ' 6252
13 Governme�qt Crdh. Sectio,, 54953. 5
R-85-52 Page thirteen
Section
2 . 15 Annual Disclosure Statements . Annual disclosure statements
required by the Fair Political Practices Commission shall be
distributeC. tc, designated employees by the District Clerk by
January 15 ant returned to the Clerk by January 31 .
2 . 2o Fees Charged for Special Mailings . Reasonable fees may be
charge--d by the General Manager for reproducing and mailing
materials on special projects.
2 . 30 Compensation of Directors and Payment of Expenses 1"1-14
Members of the Board shall receive one hundred dollars ($100. 0 �
for each attendance at
-day. Regular or special meetings
of the Board or, regular or special meetings of the Board continued from
Changes to be another day. They shall not receive pay for more than two such
effective meeting days in any one calendar month. A,4=---1-ea-s#_--EH�-4-t-eFR-
J an. 1, 1986 a g-ndi
Rii--in-_-,cz_0r_bJp_W_
E),--ae� *_44*ued-
Members of the Board may be allowed actual necessary traveling
and incidental expenses incurred in the performance of official
business of the District as approved by the Board.
2 . 40 Financial Instrument Signatories . (a) The authorized signa-
tories to checks, warrants , withdrawal applications and Santa
Clara County claim forms of the Midneninsula Regional Open
Space District in amounts less than $50 , 000 shall be those of
any two of the following six officers: (i) the President, (ii)
the Vice President , (iii) the Treasurer, (iv) the General
Manager and (vi) the District Clerk.
(b) The authorized signatories to checks, warrants, with-
drawal applications and Santa Clara County claim forms of the
Midpeninsula Regional Open Space District in amounts of $50, 00(
or greater shall be the following officers : (i) the Treasurer,
or in his/her stead the President, or in his/her stead the Vicel
President, (ii) the General Manacer or in his/her stead the
District Clerk .
New. 2 . 50 Safe Deposit Box . 4-a4- The authorized signature for entrance
Unnecessary into the District ' s safe deposit box are any of the following:
paragraph desig- President, Treasurer, General Manager, Assistant General.
nation deleted.
Manaaer and the District Clerk .
44-74 Public Resources Code Sections 5536 and
Adopted 12/10/75 Amended 1/28/81
Amended 1/26/77 Amended 6/24/81
Amended 8/17/77 Amended 6/22/83
Amended 4/12/78 Amended 9/14/83
Amended 9/27/78 Amended 3/28/84
IVrended 10/25/78 Amended 8/8/84
Amended 6/13/79 A=-nded 8/22/84
Amended 11/14/79
RESOLUTION NO.
RES 07 7r4'7--
_ _ )� OF THE B�1_2-_RD OF DIRECTORS OF THE MIDPENINSUL2�'
REG!0' 7 OPEN SPACE DISTRICT AMENDI14G THE DISTRICT 'S RULES
OF P?__' _-_7:)uRE
The Boa_-_ of Directors of the Midpeninsula Regional Open Space
District _':oes resolve as follows :
Section One : The Rules of Procedure of the Midpeninsula
Regional Open Space District are amended to read in full as follows :
Section Rules of Procedurel
1. 10 Regular Meetings. 2 Regular meetings of the Board of
Directors of the Midpeninsula Regional Open Space
District shall be held on the second and fourth Wed-
nesday of each month at the hour of 7 :30 P.M. Meet-
ings shall be held at such place or places within the
District as shall be determined by the Board of Direc—
tors. A majority of the members of the Board may cancel a
meeting for cause or call the regular meeting for a different
date or time . Public notice of the place, date, and time of
a meeting shall be announced at least 48 hours prior to the
regular meeting time. If a regularly scheduled meeting occurs
on the evening preceding a holiday or on a holiday, the regu-
lar meeting must be rescheduled or cancelled.
1. 12
Special meetings. Special meetings may be called at any
time by the President or at the request of a majority of
the members of the Board. Written notice of such meeting
shall be delivered personally or by mail to each member
and to each local newspaper of general circulation at
least 24 hours before the time specified for the proposed
meeting, provided that the failure to receive notice shall
not effect the validity of any action taken at the meet-
ing. The notice shall specify the time and place of the
special meeting and the business to be transacted, which
shall be determined by the* Board or by the General Manager
in consultation with the President. No other business
shall be considered at the meeting.
1. 14 Meetings to be Public. 3 All meetings of the Board of
Directors shall be public, provided the Board may hold
closed sessions from which the public may be excluded
for the consideration of the following subjects :
1. appointment, employment, evaluation of performance,
or dismissal of a public officer, employee or agent
or to hear complaints or charges brought against
such officer or employee by another public officer,
person or employee.
1. Rules of Procedure required by Public Resources Code,
Division 5, Chapter 3, Article 3, section 5536.
2. Public Resources Code section 5535.
3. Public Resources Code section 5535.
Section
1. 14 2. proposed or Pending litigation
3. contract negotiations
4 . matters embraced within the attorney-client
privilege
5. any other matters exempted by law4
1. 16 Quorum. 5 At any meeting of the Board a majority of the=
Directors shall constitute a quorum for the transaction
of business. When there is no quorum the President, or
Vice President, or the District Clerk, or any other
member of the Board of Directors, shall adjourn such
meeting.
1. 18 Smoking. It shall be unlawful for any person to smoke
at any time at the meetings of the Board of Directors.
1. 20 Legislative Body. 6
The Board of Directors is the legis-
lative body of the District and shall determine all
Questions of policy.
1. 22 Board of Directors; Election of Officers. ? At the
first regular meeting in January of each year,
the Board of Directors shall choose of of its
members President, and another Vice-President, who shall
act for the President in his/her absence or disability.
The Board shall choose one of its members to serve as
Board Treasurer and another to serve as Secretary.
Each officer shall be voted on separately. Elections
shall be by secret ballot. The candidate receiving a
majority of the vote of the members of the Board shall
be elected.
1. 24 Duties of the Presiding Officer.8 The President, or
in his/her absence, the Vice-President, shall be the
presiding officer of the Board and shall assume his/her
place and duties as such immediately following his/her
election. The presiding officer shall preserve order
at all meetings of the Board, announce its decisions
on all subjects, and decide all questions or order,
subject to an appeal to the Board. S/he shall partici-
pate in debate, make motions, and vote on all questions
as other members of the Board.
4 . See Government Code Section 54950 et seq. , the Ralph M. Brown Act
5. Public Resources Code section 5535.
6. Public Resources Code section 5537.
7. Public Resources Code section 5535.
S. Public Resources Code section 5548.
2
Section
1. 24 '-he President shall sign all ordinances, resolutions, con-
tracts and conveyances on behalf of the District after they
have been approved by the Board, shall sign financial instru-
::ients as appropriate, and s/he shall perform such other
duties as may be imposed upon him/her by the Board.
In the absence of the President, or in the event of
his/her inability to act, the Vice-President shall
perform all the powers and duties of the President.
If both the President and Vice-President are absent
or unable to act, the Board may select a president
pro tempore who shall perform all the powers and duties
of the President.
1. 26 Rules of Procedure. Roberts Rules of Order shall be
followed as interpreted by the presiding officer, sub-
ject to an appeal to the Board.
1. 27 Board Treasurer. The Treasurer shall be a member of the
Budget Committee and shall sign financial instruments as
appropriate.
1. 28 Board Secretary.9 Unless otherwise directed by the Board, the
Board Secretary shall countersign all ordinances, resolutions,
contracts and conveyances on behalf of the District. In the
absence of the Secretary, or in the event of his/her inability
- to act, the Board may select a secretary pro tempore who shall
perform all the duties of the Secretary.
1. 30 Agenda. All reports , ordinances , resolutions and other
matters intended to be considered by the Board at its
regular meeting shall be delivered to the District Clerk
not later than 5: 00 P.M. on the preceding Wednesday for
material requiring typing or other preparation, and not
later than 5: 00 P.M. on the preceding Thursday for
material requiring reproduction only.
Any Board member or Board appointed staff member may
place a matter on the agenda for Board consideration.
The District Clerk shall prepare the agenda according
to the order of business as determined by the General
Manager. A copy of the agenda and of all available
supporting materials shall be mailed by 5: 30 P.M. on
the Friday preceding each regular Board meeting or
delivered by 7 : 00 P.M. on the Saturday preceding each
regular Board meeting. Supplementary materials may be
received by the District Clerk after that time, pro-
vided the matter refers to an already agendized item.
Agendas will be available with no charge upon request
to public officials, newspapers in the District, and
members of the public at the District office by 9 : 00
9. Public Resources Code sections 5551 and 5552.
3
Section
1. 30 A.M. on Lne Monday preceding the regular meeting. Agendas
will be posted on the door of the District office.
Supporting materials (reports , memoranda , resolutions , non-
Confidential written communications to the Board, and other
informational materials not previously published or distributed)
may be obtained upon request by public agencies, newspapers in
the District, and members of the public at the District office
by 9 :00 A.M. on the Monday preceding the regular meeting, and
24 hours before a special meeting. Absent extraordinary cir-
cumstances, communications to the Board from members of the
public shall be deemed nonconfidential . A memorandum from the
General Manager explaining the justification for this decision
"not to distribute materials to members of the public" shall
accompany the written communications when sent to the Board.
There will be no charge for the materials if available; other-
wise the cost of reproduction will be charged.
All written communications , unless they relate to an item on
the agenda , must be received no later than 5 :00 P.M. on the
Thursday preceding a regular Board meeting in order to be dis-
tributed with the agenda and supporting materials and considered
by the Board at the forthcoming meeting. Written communica-
tions directly related to an item on the agenda will be accepted
up to 3 :00 P.M. for distribution on the day of the meeting.
Written communications directly related to an item on the agenda
but received after 3 :00 P.M. on the day of a meeting must be
accompanied by thirty copies for distribution in order to be
considered by the Board as a written communication at the
meeting.
No matters other than those on the prepared agenda
shall be finally acted upon by the Board, provided
that matters deemed to be of an urgent nature by a
majority of the Board, with an explanation stated as
to the urgency, may be acted upon.
1. 32 Subscription to Meeting Materials. Members of the public
may subscribe on an annual basis to receive agendas, or
agendas and minutes, or agendas, minutes, and supporting
materials as defined in Section' 1. 30. Subscription fees will
be waived for members of the press , Board members-elect, and
former Board members for a period of six months following
their leaving office. Charges for public subscription will
be adopted by the Board from time to time.
1.40 Order of Business. The order of business shall be
deter,:Ti_ned_!;Y-the General Manager for the purpose of
preparing neeting agendas, using the following format
unless in the General Manager' s opinion a different
order would be more appropriate:
1. Roll Call
2 . Pledge of Allegiance (see Section 1. 42)
3 . Approval of Minutes
4 . Special Orders of the Day
5. Written Communications
6 . Unfinished Business
7 . Oral Communications
4
Section
1. 40 8 . Adop-z_4cn of Agenda
9 . Publ__ Hea
rings
10 . Boa--f -UsiNess
11 . Info--mational Reports
12 . C 1 a`Lm s
13 . Closed Session
14 . Adjournment
The order of business as set forth in the -meeting
agenda shall not be departed from except by consent
of the majority of the Board.
1. 41 Roll Call. Before Proceeding with the business of the
Board , the District Clerk or minute taker -shall call the
roll of the Board of Directors , and the names of those present
shall ',De cntcreld- in t1i. rAnutes.
1 . 42 Pledge of Allegiance . The Pledge of Allegiance shall be
recited at the first regular meetings of January and July
and special presentations shall be made at those times .
1 .43 Approval of Minutes of Previous Meeting. Unless the
reading of the minutes of a Board meeting is requested
by a majority of the Board, such minutes may be approved
without reading, provided that the District Clerk has
previously furnished each member of the Board with a
copy.
1.44 Special orders of the Day. Any Board member or Board
appointed staff member may schedule special presentations ,
introductions or other activities deemed appropriate to
this category, which shall be placed on the agenda by the
District Clerk.
1 .45 Written Communications. The District Clerk is authori-
zed to receive and open all mail addressed to the Board
of Directors from members of the public. Any such
written communication addressed to the Board shall be
reproduced and distributed in the next regular mailing
to the Board members and to members of the press who
have requested supporting materials (see Section 1. 30) .
All written communications, unless they relate to an
item on the agenda, must be received no later than 5 :00
P.M. on the Thursday preceding a Board meeting in order
to be distributed with the agenda and supporting materials
and considered by the Board at the forthcoming meeting.
Written communications directly related to an item on the
agenda will be accepted for distribution up to 3 :00 P.M.
on the day of the meeting. Written communications directly
related to an item on the agenda but received after 3 :00
P.M. on the day of a meeting must be accompanied by thirty
copies for distribution in order to be considered by the
Board as written communications at the meeting.
5
Section
1 4-D
Draft replies to written communications which have not
been considered by the Board may be submitted with the
written communication, provided such draft replies are
labeled as follows : "Draft Response Prepared by Staff. "
Any member of the Board may request that such written
communication be placed on the agenda as an emergency
item in accordance with Section 1 . 30 for consideration
by the Board.
The Board shall consider the recommendation of the General
Manager and determine whether a written communication shall
be placed on the agenda in accordance with the procedures
of Section 1 . 30, considered in connection with an item
already on the agenda, and/or referred to a committee , a
Director or staff for simple acknowledgement, response or
draft response.
III
A written communication addressed to an individual Direc-
tor may, at the discretion of the individual Director, be
considered a personal letter, a written communication or
may be relayed to the members of the Board as an infor-
mational item.
Taxpayers and residents of the District, or their autho-
rized legal representative, or other persons, may read
written communications into the District's records at a
regular meeting and offer explanations of any such docu-
ment. The presiding member of the Board may limit presen-
tations of speakers, including the reading of a written
communication, to three minutes. Written communications
received at a regular Board meeting shall be reproduced
and distributed to absent Board members and to members of
the press who have requested supporting materials no later
than the next regular mailing to the Board. Written Commu-
nications which are distributed to the Board at a time other
than a regular mailing shall be distributed to members of
the press who have requested supporting materials within
two working days of when they are sent to the Board.
Written communications accompanied by an extraordinary
quantity of attachments may, at the discretion of the
General Manager, be duplicated and distributed with some
of all the attachments excluded. The General Manager
shall note on the written communication or in an accompany-
ing memorandum that the entire written communication,
including attachments , is available at the District office
for public review. The General Manager shall determine
the most appropriate method for presenting the attachments
to the Board of Directors .
6
Section
1 . 46 Lnfinished Business . When a regular meeting is adjourned
-efore the co~pietion of the agenda , all unfinished items
-, --all be listed under Unfinished Business on the next regular
Board meeting agenda, at the discretion of the General
_,-anager or unless otherwise designated by a majority of
the Board.
1. 47 Oral Communication. Taxpayers or residents of the Dis-
trict or their authorized legal representative, or other
persons , may address the Board under the category Oral
Communications during regular meetings on any matter con-
cerning the affairs of the District. Such persons shall
indicate in writing their names , addresses and subjects
on forms to be provided by the District, and will be
recognized by the presiding officer of the Board at an
appropriate time. The presiding member of the Board may
limit presentations of speakers under this section to
three minutes. If the Oral Communications category
exceeds fifteen minutes, the President, with the approval
of the Board, may delay additional oral communications to
a designated time later in the meeting.
1 .48 Adoption of Agenda. The Board shall determine the order
of business to be considered at regular meetings and shall
adopt the agenda, with additions or deletions. Written
communications and other special items may be added to
the agenda at this time provided that any action be taken
pursuant to Section 1 . 30.
1 . 49 Public Hearings.- Any matter which, in the opinion of the
Board of Directors, requires notice to and response by
members of the public may be placed on the agenda under
this category.
1. 50 Board Business. These are business items being presented
to the Board for consideration that do not fall under the
category of Unfinished Business (see Section 1.46) . Action
in the form of an ordinance , resolution, motion or direc-
tion to staff may be required for items in this category.
1. 51 Informational Reports. Informational , short reports by
Board and staff members on items of interest to the
District may be given under this category. No action is
expected but could occur at a Regular Meeting with a
majority vote of the Board pursuant to Section 1. 30 herein.
1. 52 Claims .10 No claims against the District shall be paid
unless the same shall be first approved by a majority of
the Board at a meeting thereof. Payment of employees '
salaries and fringe benefits and other recurring claims
may be authorized by the Board on an annual basis .
10 . Public Resources Code sections 5547 , 5544 .2 and 5540 as
amended.
7
Section
1 .60 _V-i-nutes. Mi-� tes of Board meetings ahll be kept by
-z'ne District C_srk . The District Clerk or his/her desig-
nee shall make a record together with sense minutes of
such business as was actually passed upon by a vote of
the Directors . A record shall be made of the names and
addresses of persons addressing the Board, the subject
matter to which their remarks related and whether they
spoke in support or in opposition to such matter.
The District Clerk shall be responsible for preparing
and causing a copy of the minutes to be considered for
approval to be forward to each Board member in the next
regular mailing or as soon thereafter as possible.
Minutes of meetings to be considered for approval shall
be available with no charge upon request to public offi-
cials, newspapers within the District, and members of the
public at the District offices as soon as available
following the meeting.
The official Board-approved minutes of a meeting shall
consist of at least two separate documents : 1) the copy
of the proposed minutes forwarded to the Board for their
consideration and approval , and 2) any additions or
corrections to the proposed minutes made by the Board
during the approval or amendment process and recorded in
the approved minutes of a subsequent Board meeting.
1. 70 Board Action. A majority vote of all of the members
of the Board shall be sufficient for the taking of
Board action or the conduct of business except where
action is required to be taken by "four-fifths of the
members of the District Board" or "a two-thirds vote
of the Board" or language of similar import.11
Action of the Board of Directors shall be taken by
ordinance, resolution, or a motion duly recorded in
the minutes of the meeting. The ayes and nos shall
be taken upon the passage of all ordinances, resolu-
tions or motions and entered into the minutes of the
Board.
An ordinance or resolution shall not be passed or
become effective without the affirmative vote of at
least a majority of the members of the Board.
The enacting clause of all ordinances passed by the
Board shall be in these words: "Be it ordained by
the Board of Directors of the Midpeninsula Regional
Open Space District. "
11. Public Resources Code sections 5547 , 5544 . 2 and 5540 as amended.
8
Section
1. 70 All ordinances and resolutions shall be signed by the
'resident of the Board and attested by the Board Sec-
retary, and all ordinances shall be published once
within thirty (30) days after adoption in a news-
paper of general circulation printed, published and
circulated in the District.
1. 80 Committees of the Board. Upon passage of motion by
a majority of Board members, special or standing
committees composed of Board members may be estab-
lished for the study of specific matters. Upon estab-
lishment of such a committee, the presiding officer
of the Board may appoint the committee members with
the consent of the Board.
Board Appointments . With the consent of the Board, the
presiding officer of the Board may appoint a person to
serve as a Board appointee on a committee that is not a
committee of the Board.
1. 82 Budget Committee. The Budget Committee shall be a
standing committee, composed of three Board members
appointed at the regular meeting following the meeting
at which officers of the Board are elected. The
Treasurer shall be one of the three members of the
Budget Committee.
1. 84 Legislative Committee. The Legislative Committee shall
be a standing committee composed of three Board members
appointed at the first regular meeting following the
meeting at which officers of the Board are elected.
1. 86 Committee Meeting Notification. Meetings of standing
committees and of committees of a quorum of the Board
shall be Publicly noticed at least 24 hours in advance by
listing the meetings on Board meeting agendas or on separate
notices that are forwarded to each person who usually receives
an agenda, by posting such agendas and notices on the District
office door, and by notifying each person who has requested
notification of meetings of a particular committee.
For any other committee, unless the Board gives specific
direction, the committee will determine which meetings
will be noticed and the manner of notification such as
listing on agendas .
Notices shall include the committee name and the time
and place of the meeting.
The notification procedure provided herein shall be
directory only, and failure to give such notice shall
not prevent such committee meetings from being held or
affect the validity of any action taken at such meeting.
9
Section
1. 90 1"ublic Records . All public records of the District shall
ID& open to pu'--lic inspection during District office hours :
I�4_onday through Friday from 9 :00 A.M. - 12 :00 Noon and 1:00
M I M
� . - 5 :00 P.M. , holidays excepted. Holidays observed by
the District are New Year's Day, Lincoln' s Birthday, Wash-
ington' s Birthday, Memorial Day, Independence Day, Labor
Day, Columbus Day, Veterans ' Day, Thanksgiving Day, the
day after Thanksgiving, the afternoon of December 24, and
Christmas Day. If a holiday falls on a Saturday, the holi-
day shall be observed on the preceding Friday. If a holiday
falls on a Sunday, the holiday shall be observed on the
following Monday.
1. 95 Communications From Individual Directors. Any communica-
tion from a Director to the public or Board in any way
related to the Director' s capacity as an elected District
official shall be distributed to the Board as a public
informational item by the Director unless it is made clear
in the communication that the communication is the opinion
of the Director and not a Board position.
2 . 00 Tape Recording. Tape recordings of a Board meeting shall
be made by District staff solely for the purpose of facili-
tating the preparation of the minutes of the meeting. 12
Each tape recording of a Board meeting may be erased six
weeks after the approval of the minutes of a Board meeting.
Any person attending a Board meeting shall have the right
to record the proceedings on a tape recorder in the absence
of a reasonable finding of the Board that such recording
constitutes ,1�r would constitute , a disruption of the
proceedings .
2 . 10) Candidates ' Packets. Informational packets shall be dis-
tributed at no charge prior to elections to candidates who
have filed for Directors' seats.
2. 12 Candidates ' Statements. In those wards where two or more
. candidates have qualified to appear on the ballot, candi-
dates ' statements of qualifications, (and, if provided by the
respective county for county candidates, Spanish translations
of candidates ' statements for those requesting them) up to
a maximum of 200 words, shall , if requested, be provided by
the District at its expense pursuant to the Elections Code
of the State of California , and that no such candidate shall
be billed for availing himself or herself of these services.
In the case where there is a single candidate qualified to
appear on the ballot, and the candidate requests that his
or her candidate' s statement be included in official election
material distributed to voters, the District shall bill such
candidate for the cost thereof, including costs related to
Spanish translations.
12 . Government Code Section 6252
13 . Government Code Section 54953 . 5
10
Section
2 .15 �nnual Disc] csure Statements . Annual disclosure statements
required- 'Syj_7:ne Fair Political Practices Commission shall be
distributed tc designated employees by the District Clerk by
-anuary 15 an--; returned to the Clerk by January 31 .
2 . 20 Fees Charcred Icor Special Mailings. Reasonable fees may be
charged by the General Manager for reproducing and mailing
materials on special projects.
2 . 30 Compensation of Directors and Payment of Expensesj4.
Members of the Board shall receive one hundred dollars ($100. 00)
for each attendance at public Board meetings or public Board
meetings continued from another day. They shall not receive
pay for more than two such meeting days in any one calendar
month. At least one item agendized under Special Orders of
the Day, Public Hearing, Old Business or New Business must be
discussed in public at a meeting or a continued meeting for
the meeting or continued meeting to be compensable.
Members of the Board may be allowed actual necessary traveling
and incidental expenses incurred in the performance of offi-
cial business of the District as approved by the Board.
2 .40 Financial Instrument Signatories. (a) The authorized signa-
tories to checks, warrants, withdrawal applications and Santa
Clara County claim forms of the Midpeninsula Regional Open
Space District in amounts less than $50, 000 shall be those of
any two of the following six officers: (i) the President, (ii)
the Vice President, (iii) the Treasurer, (iv) the General
Manager and (vi) the District Clerk.
(b) The authorized signatories to checks, warrants, with-
drawal applications and Santa Clara County claim forms of the -
Midpeninsula Regional Open Space District in amounts of $50, 000
or greater shall be the following officers: (i) the Treasurer,
or in his/her stead the President, or in his/her stead the Vice
President, (ii) the General Manager or in his/her stead the
District Clerk.
2 . 50 Safe Deposit Box. The authorized signature for entrance
into the District ' s safe deposit box are any of the following:
President, Treasurer, General Manager, Assistant General
Manager and the District Clerk .
14. Public Resources Code Sections 5536 and 5536. 5
Section Two : Effective January 1 , 1986 , Section 2 . 30 of
the Rules of Procedure is to be amended to read as follows:
Section
2 . 30 Compensation of Directors and Payment of Expenses.14 Members
of the Board shall receive one hundred dollars ($100 .00) for
each attendance at regular or special meetings of the Board
or regular or special meetings of the Board continued from
another day. T*_=v shall not receive pay for more than two
such meetin ays in any one calendar month.
Members of the Board may be allowed actual necessary
traveling and incidental expenses incurred in the perfor-
mance of official business of the District as approved by
the Board.
Section Three: This Resolution supersedes Resolution 84-35
adopted on August 22 , 1984 .
12
R-85-53
(Meeting 85-30
Nov. 13 , 1985)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
November 13 , 1985
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Amendments to the Rules of Procedure
Introduction: As part of your November 13 , 1985 agenda you are
considering my report R-85-52 dated November 4 , 1985 regarding
Amendments to the Rules of Procedure. Two further potential changes
that have come to mind since that report was written are discussed
herein.
Discussion : Section 1. 45 Written Communications : Since a written
acknowledgement may not be necessary at all because , for example,
of the nature of the communication or of the fact that the writer
is in the audience , additional wording can be added to Section 1. 45 .
The addition is underlined below from the mark-up version of the
Rules from report R-85-52 .
1.45
Written Communications.. The District Clerk is authori-
zed to receive ;z - 17 , I
:!a open all -nail addressed to the Board
of Directors Tro-n -, embers of the public. Any such
written COMMUnicattion, addressed to the Board shall be
reproduced and, distributed, in the next regular mailing
to the Board ne7_'-ers and to members of the press who
have requested supporting materials (see Section 1.30) .
Added to All written communications, unless they relate to an item on the agenda,
correspond with must be received no later than 5:00 P.M. on the Thursday preceding a Board
Section 1.30 meeting in order to be distributed with the agenda and supporting materials
and considered by the Board at the forthcoming meeting. Written communica-
tions directly related to an item on the agenda will be accepted for distri-
bution up to 3:00 P.M. on the day of the meeting. Written communications
directly related to -an item on the agenda but received after 3:00 P.M. on
the day of a meeting must be accompanied by thirty copies for distribution
in order to be considered by the Board as written communications at the
meeting.
Draft replies to written co-Immun i cations which have not
been considered by the Board may be submitted with the
written conmunication, provided such draft replies are
labeled as follows : "Draft Response Prepared by Staff. "
Any member of the Board may plaee request that such written
communication be placed on the agenda as an emergency item in
accordance with SeCtion 1.30 for consideration by the Board.
!F
R-85-53 Page two
The Board shalt consider the recommendation of the General Manager and
determine whether a written communication shall be placed on the agenda in
accordance with the procedures of Sectionl.301, considered in connection
with an item already on the agenda, and/or referred to a committee, a
Director or staff for simple acknowZedgement, response or draft response,
or shall determine that a response is unrecessary..
Added per Board A written communication addressed to an individual Director may, at the
consensus on how discretion of the individuaZ Director, be considered a personal letter, a
to handle written written communication or may be relayed to the members of the Board as an
communications
delivered directly informational item.
o a Director
Ta_,tipayers and resit�nts of the District, or their
a-ort-horized legal representative, or other persons,
n,.ay read written communications into the District' s
records at a regular meeting and offer explanations
off any such document. The presiding member of the Board may limit
Time limit s_nea�ers, ineZuding the reading of a written communication,
added per Board t-- trlree minutes. Written communications received at a regular
consensus. Board meeting shall be reproduced and distributed to absent
Board members and to members of the press who have requested
supporting materials no later than the next regular mailing to
the Board . Written communications which are distributed to
the Board at a time other than a regular mailing shall be dis-
tributed to members of the press who have requested supporting
materials within two working days of when they are sent to the
Board. Written communications accompanied by an extraordinary quantity
o.,�' azttac�:ments na_:4, at the discretion of the General Manager, be duplicated
and distributed with some of aZZ the attachments excluded. The General
Added per Board Manager shaZZ note on the written communication or in an accompanying
consensus merroranaum that the entire written communication, including attachments,
is available at the District office for public review. The General Manager
shaZZ determine the most appropriate method for presenting the attachments
to the Board o"'
j Directors.
Section 2 .30 - Compensation of Directors and Payment of Expenses. On
the matter of Directors compensation, I referred to Senate Bill 360
(SB 360) in my November 4 report which does not become effective until
January 1 , 1986. Accordingly, I structured the resolution so that a
change to Section 2 . 30 would become effective on January 1 . 1 have
since learned that Senate Bill 601 (SB 601) which the East Bay Regional
Park District also sponsored contains an identical amendment to Section
5536 of the Public Resources Code as SB 360 , and furthermore is urgency
legislation signed by the Governor, and effective already. Therefore ,
you can have the change to Section 2 . 30 of the Rules effective immedi-
ately. This can be accomplished by changing the last two pages
(attached) of the resolution to read as shown.
Recommendation: I recommend that you consider these further potential
changes and if appropriate adopt an amended resolution.
Section
2. 15 Annual Disclosure Statements . Annual disclosure statements
required by the Fair Political Practices Commissionshall be
distributed to designated employees by the District Clerk by
January 15 and returned to the Clerk by January 31 .
2 . 20 Fees Charged for Special Mailings . Reasonable fees may be
charged by the General Manager for reproducing and mailing
materials on special projects.
2 . 30 Compensation of Directors and Payment of Expenses 14
Members of the Board shall receive one hundred dollars
($100- 00) for each attendance at regular or special meetings
of the Board or regular or special meetings of the Board con-
tinued from another day. They shall not receive pay for more
than two such meeting days in any one calendar month.
Members of the Board may be allowed actual necessary
traveling and incidental expenses incurred in the perfor-
mance of official business of the District as approved by
the Board.
2 .40 Financial Instrument Signatories . (a) The authorized signa-
tories to checks, warrants , withdrawal applications and Santa
Clara County claim forms of the Midpeninsula Regional Open
Space District in amounts less than $50 , 000 shall be those of
any two of the following six officers: (i) the President, (ii)
the Vice President, (iii) the Treasurer, (iv) the General
Manager and (vi) the District Clerk.
(b) The authorized signatories to checks, warrants, with-
drawal applications and Santa Clara County claim forms of the
Midpeninsula Regional Open Space District in amounts of $50, 000
or greater shall be the following officers : (i) the Treasurer,
or in his/her stead the President, or in his/her stead the Vice
President, (ii) the General Manaqer or in his/her stead the
District Clerk.
2 . 50 Safe Deposit Box. The authorized signature for entrance
into the District' s safe deposit box are any of the following :
President, Treasurer, General Manager, Assistant General
Manaaer and the District Clerk .
14. Public Resources Code Sections 5536 and 553-6 . 5
Section Two : This Resolution supersedes Resolution 84-35
adopted on August 22 , 1984 .
RESOLUTION NO.
RESO�T_-'7TO"_' OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIC7_17'7,_� OPEN SPACE DISTRICT AMENDING THE DISTRICT 'S RULES
OF P_t�,-_,CEEDURE
The Board of Directors of the Midpeninsula Regional Open Space
District does resolve as follows :
Section One : The Rules of Procedure of the Midpeninsula
Regional Open Space District are amended to read in full as follows :
Section Rules of Procedurel
1. 10 Regular Meetings. 2 Regular meetings of the Board of
Directors of the Midpeninsula Regional Open Space
District shall be held on the second and fourth Wed-
nesday of each month at the hour of 7 :30 P.M. Meet-
ings shall be held at such place or places within the
District as shall be determined by the Board of Direc-
tors. A majority of the members of the Board may cancel a
meeting for cause or call the regular meeting for a different
date or time . Public notice of the place, date , and time of
a meeting shall be announced at least 48 hours prior to the
regular meeting time . If a regularly scheduled meeting occurs
on the evening preceding a holiday or on a holiday, the regu-
lar meeting must be rescheduled or cancelled.
1. 12 Special Meetings Special meetings may be called at any
time by the Pres7ident or at the request of a majority of
the members of the Board. Written notice of such meeting
shall be delivered personally or by mail to each member
and to each local newspaper of general circulation at
least 24 hours before the time specified for the proposed
meeting, provided that the failure to receive notice shall
not effect the validity of any action taken at the meet-
ing. The notice shall specify the time and place of the
special meeting and the business to be transacted, which
shall be determined by the Board or by the General Manager
in consultation with the President. No other business
shall be considered at the meeting.
1. 14 Meetings to be Public. 3 All meetings of the Board of
Directors shall be public, provided the Board may hold
closed sessions from which the public may be excluded
for the consideration of the following subjects:
1. appointment, employment, evaluation of performance,
or dismissal of a public officer, employee or agent
or to hear complaints or charges brought against
such officer or employee by another public officer,
person or employee.
1. Rules of Procedure required by Public Resources Code,
Division 5, Chapter 3, Article 3, section 5536.
2. Public Resources Code section 5535.
3. Public Resources Code section 5535.
Section
1. 14 2. proposed or -pending litigation
3. contract negotiations
4. matters embraced within the attorney-client
privilege
5. any other matters exempted by law4
1. 16 Quorum. 5 At any meeting of the Board a majority of the
Directors shall constitute a quorum for the transaction
of business. When there is no quorum the President, or
Vice President, or the District Clerk, or any other
member of the Board of Directors, shall adjourn such
meeting.
1. 18 Smoking. It shall be unlawful for any person to smoke
at any time at the meetings of the Board of Directors.
1. 20 Legislative Body. 6 The Board of Directors is the legis-
lative body of the District and shall determine all
questions of policy.
1. 22 Board of Directors; Election of Officers. 7 At the
first regular meeting in January of each year,
the Board of Directors shall choose of of its
members President, and another Vice-President, who shall
act for the President in his/her absence or disability.
The Board shall choose one of its members to serve as
Board Treasurer and another to serve as Secretary. .
Each officer shall be voted on separately. Elections
shall be by secret ballot. The candidate receiving a
majority of the vote of the members of the Board shall
be elected.
1. 24 Duties of the Presiding Officer.8 The President, or
in his/her absence, the Vice-President, shall be the
presiding officer of the Board and shall assume his/her
place and duties as such immediately following his/her
election. The presiding officer shall preserve order
at all meetings of the Board, announce its decisions
on all subjects, and decide all questions or order,
subject to an appeal to the Board. S/he shall partici-
pate in debate, make motions, and vote on all questions
as other members of the Board.
4 . See Government Code Section 54950 et seq. , the Ralph' M. Brown Act
5. Public Resources Code section 5535.
6 . Public Resources Code section 5537.
7. Public Resources Code section 5535.
S. Public Resources Code section 5548 .
2
Section
1. 24 7he President shall sign all ordinances , resolutions, con-
tracts and conveyances on behalf of the District after they
'--.ave been approved by the Board, shall sign financial instru-
--.ents as appropriate , and s/he shall perform such other
uties as may be imposed upon him/her by the Board.
In the absence of the President, or in the event of
his/her inability to act, the Vice-President shall
perform all the powers and duties of the President.
If both the President and Vice-President are absent
or unable to act, the Board may select a president
pro tempore who shall perform all the powers and duties
of the President.
1. 26 Rules of Procedure. Roberts Rules of order shall be
followed as interpreted by the presiding officer, sub-
ject to an appeal to the Board.
1. 27 Board Treasurer. The Treasurer shall be a member of the
Budget Committee and shall sign financial instruments as
appropriate.
1. 28 Board Secretary.9 Unless otherwise directed by the Board, the
Board Secretary shall countersign all ordinances, resolutions,
contracts and conveyances on behalf of the District. In the
absence of the Secretary, or in the event of his/her inability
to act, the Board may select a secretary pro tempore who shall
perform all the -duties of the Secretary.
1. 30 Agenda. All reports , ordinances, resolutions and other
matters intended to be considered by the Board at its
regular meeting shall be delivered to the District Clerk
not later than 5: 00 P.M. on the preceding Wednesday for
material requiring typing or other preparation, and not
later than 5: 00 P.M. on the preceding Thursday for
material requiring reproduction only.
Any Board member or Board appointed staff member may
place a matter on the agenda for Board consideration.
The District Clerk shall prepare the agenda according
to the order of business as determined by the General
Manager. A copy of the agenda and of all available
supporting materials shall be mailed by 5: 30 P.M. on
the Friday preceding each regular Board meeting or
delivered by 7 : 00 P.M. on the Saturday preceding each
regular Board meeting. Supplementary materials may be
received by the District Clerk after that time, pro-
vided the matter refers to an already agendized item.
Agendas will be available with no charge upon request
to public officials, newspapers in the District, and
members of the public at the District office by 9 :00
9. Public Resources Code sections 5551 and 5552.
II
3
S,_:action
1. 30 A.M. on the Vcnday preceding the regular meeting. Agendas
will be posted on the door of the District office.
Eupporting raterials (reports , memoranda, resolutions , non-
Confidential written communications to the Board, and other
informational materials not previously published or distributed)
may be obtained upon request by public agencies, newspapers in
the District, and members of the public at the District office
by 9 : 00 A.M. on the Monday preceding the regular meeting, and
24 hours before a special meeting. Absent extraordinary cir-
cumstances, communications to the Board from members of the
public shall be deemed nonconfidential . A memorandum from the
General Manager explaining the justification for this decision
"not to distribute materials to members of the public" shall
accompany the written communications when sent to the Board.
There will be no charge for the materials if available; other-
wise the cost of reproduction will be charged.
All written communications, unless they relate to an item on
the agenda, must be received no later than 5 :00 P.M. on the
Thursday preceding a regular Board meeting in order to be dis-
tributed with the agenda and supporting materials and considered
by the Board at the forthcoming meeting. Written communica-
tions directly related to an item on the agenda will be accepted
up to 3 :00 P.M. for distribution on the day of the meeting.
Written communications directly related to an item on the agenda
but received after 3 :00 P.M. on the day of a meeting must be
accompanied by thirty copies for distribution in order to be
considered by the Board as a written communication at the
meeting.
No matters other than those on the prepared agenda
shall be finally acted upon by the Board, provided
that matters deemed to be of an urgent nature by a
majority of the Board, with an explanation stated as
to the urgency, may be acted upon.
1. 32 Subscription to Meeting Materials. Members of the public
may subscribe on an annual basis to receive agendas, or
agendas and minutes, or agendas, minutes, and supporting
materials as defined in Section' 1. 30. Subscription fees will
be waived for members of the press , Board members-elect, and
former Board members for a period of six months following
their leaving office. Charges for public subscription will
be adopted by the Board from time to time.
1. 40 Order of Business. The order of business shall be
determined by the General rianager for the purpose of
wc preparing meeting agendas, using the following Lornat
unless in the General Manager' s opinion a different
order would be more appropriate:
1 . Roll Call
2 . Pledge of Allegiance (see Section 1. 42)
3 . Approval of Minutes
4 . Special Orders of the Day
5. Written Communications
6. Unfinished Business
7 . Oral Communications
4
Section
1 . 40
8 . Ac1c _ion of Agenda
9 . Public Hearings
10 . Board Business
11 . Informational Reports
12 . Claims
13 . Closed Session
14 . Adjournment
The order of business as set forth in the -meeting
agenda shall not be departed from except by consent
of the majority of the Board.
1. 41 Roll Call. Before Proceeding with the business of the
Board , the District Clerk or minute taker -shall call the
roll of the Board of Directors , and the names of those present
shall entered in t-11a minutes.
1. 42 Pledge of Allegiance . The Pledge of Allegiance shall be
recited at the first regular meetings of January and July
and special presentations shall be made at those times.
1 .43 T�pproval of Minutes of Previous Meeting. Unless the
reading of the minutes of a Board meeting is requested
by a majority of the Board, such minutes may be approved
without reading, provided that the District Clerk has
previously furnished each member of the Board with a
copy.
1.44 Special Orders of the Day. Any Board member or Board
appointed staff member may schedule special presentations .,
introductions or other activities deemed appropriate to
this category, which shall be placed on the agenda by the
District Clerk.
1 .45 Written Communications. The District Clerk is authori-
zed to receive and open all mail addressed to the Board
of Directors from members of the public. Any such
written communication addressed to the Board shall be
reproduced and distributed in the next regular mailing
to the Board members and to members of the press who
have requested supporting materials (see Section 1. 30) .
All written communications, unless they relate to an
item on the agenda, must be received no later than 5 :00
P.M. on the Thursday preceding a Board meeting in order
to be distributed with the agenda and supporting materials
and considered by the Board at the forthcoming meeting.
Written communications directly related to an item on the
agenda will be accepted for distribution up to 3 :00 P.M.
on the day of the meeting. Written communications directly
related to an item on the agenda but received after 3 :00
P.M. on the day of a meeting must be accompanied by thirty
copies for distribution in order to be considered by the
Board as written communications at the meeting.
5
Sectio-r-
1 . 45
;raft replies �o written communications which have not
been considered by the Board may be submitted with the
written communication, provided such draft replies are
labeled as follows : "Draft Response Prepared by Staff. "
Any member of the Board may request that such written
communication be placed on the agenda as an emergency
item in accordance with Section 1. 30 for consideration
by the Board.
The Board shall consider the recommendation of the General
Manager and determine whether a written communication shall
be placed on the agenda in accordance with the procedures
of Section 1 . 30 , considered in connection with an item
already on the agenda, and/or referred to a committee , a
Director or staff for simple acknowledgement, response or
draft response.
A written communication addressed to an individual Direc-
tor may, at the discretion of the individual Director, be
considered a personal letter, a written communication or
may be relayed to the members of the Board as an infor-
mational item.
Taxpayers and residents of the District, or their autho-
rized legal representative, or other persons, may read
written communications into the District's records at a
regular meeting and offer explanations of any such docu-
ment. The presiding member of the Board may limit presen-
tations of speakers, including the reading of a written
communication to three minutes . Written communications
received at a regular Board meeting shall be reproduced
and distributed to absent Board members and to members of
the press who have requested supporting materials no later
than the next regular mailing to the Board. Written Commu-
nications which are distributed to the Board at a time other
than a regular mailing shall be distributed to members of
the press who have requested supporting materials within
two working days of when they are sent to the Board.
Written communications accompanied by an extraordinary
quantity of attachments may, at the discretion of the
General Manager, be duplicated and distributed with some
of all the attachments excluded. The General Manager
shall note on the written communication or in an accompany-
ing memorandum that the entire written communication,
including attachments , is available at the District office
for public review. The General Manager shall determine
the most appropriate method for presenting the attachments
to the Board of Directors .
6
Section
1 . 46 Infinished Business . When a regular meeting is adjourned
:De--":'ore the co:-apletion of the agenda , all unfinished items
shall be listed under Unfinished Business on the next reqular
Board meeting agenda, at the discretion of the General
Manager or unless otherwise designated by a majority of
the Board.
1. 47 Oral Communication. Taxpayers or residents of the Dis-
trict or their authorized legal representative,
or other
persons , may address the Board under the category Oral .
Communications during regular meetings on any matter con-
cerning the affairs of the District. Such persons shall
indicate in writing their names , addresses and subjects
on forms to be provided by the District , and will be
recognized by the presiding officer of the Board at an
appropriate time. The presiding member of the Board may
limit presentations of speakers under this section to
three minutes. If the Oral Communications category
exceeds fifteen minutes , the President, with the approval
of the Board, may delay additional oral communications to
a designated time later in the meeting.
1 .48 Adoption of Agenda. The Board shall determine the order
of business to be considered at regular meetings and shall
adopt the agenda, with additions or deletions. Written
communications and other special items may be added to
the agenda at this time provided that any action be taken
pursuant to Section 1 . 30.
1. 49 Public Hearings.- Any matter which, in the opinion of the
Board of Directors , requires notice to and response by
members of the public may be placed on the agenda under
this category.
1. 50 Board Business. These are business items being presented
to the Board for consideration that do not fall under the
category of Unfinished Business (see Section 1.46) . Action
in the form of an ordinance , resolution, motion or direc-
tion to staff may be required for items in this category.
1. 51 Informational Reports. Informational , short reports by
Board and staff members on items of interest to the
District may be given under this category. No action is
expected but could occur at a Regular Meeting with a
majority vote of the Board pursuant to Section 1. 30 herein.
1. 52 Claims .10 No claims against the District shall be paid '
unless the same shall be first approved by a majority of
the Board at a meeting thereof. Payment of employees '
salaries and fringe benefits and other recurring claims
may be authorized by the Board on an annual basis .
10 . Public Resources Code sections 5547, 5544 .2 and 5540 as
amended.
7
Section
1 .60 Minutes. Minutes of Board meetings ahll be kept by
the District Clerk. The District Clerk or his/her desig-
nee shall make a record together with sense minutes of 7
such business as was actually passed upon by a vote of
the Directors . A record shall be made of the names and
addresses of persons addressing the Board, the subject
natter to which their remarks related and whether they
spoke in support or in opposition to such matter.
The District Clerk shall be responsible for preparing
and causing a copy of the minutes to be considered for
approval to be forward to each Board member in the next
regular mailing or as soon thereafter as possible.
Minutes of meetings to be considered for approval shall
be available with no charge upon request to public offi-
cials, newspapers within the District, and members of the
public at the District offices as soon as available
following the meeting.
The official Board-approved minutes of a meeting shall
consist of at least two separate documents : 1) the copy
of the proposed minutes forwarded to the Board for their
consideration and approval , and 2) any additions or
corrections to the proposed minutes made by the Board
during the approval or amendment process and recorded in
the approved minutes of a subsequent Board meeting.
1. 70 Board Action. A majority vote of all of the members
of the Board shall be sufficient for the taking of
Board action or the conduct of business except where
action is required to be taken by "four-fifths of the
members of the District Board" or "a two-thirds vote
of the Board" or language of similar import.11
Action of the Board of Directors shall be taken by
ordinance, resolution, or a motion duly recorded in
the minutes of the meeting. The ayes and nos shall
be taken upon the passage of all ordinances, resolu-
tions or motions and entered into the minutes of the
Board.
An ordinance or resolution shall not be passed or
become effective without the affirmative vote of at
least a majority of the members of the Board.
The enacting clause of all ordinances passed by the
Board shall be in these words: "Be it ordained by
the Board of Directors of the Midpeninsula Regional
Open Space District. "
11. Public Resources Code sections 5547 , 5544 . 2 and 5540 as amended.
8
Section
1 . 70 :'-2.1 ordinance-s and; resolutions shall be signed by the
�resident of Board and attested by the Board Sec-
retary, and all ordinances shall be published once
within thirty (30) days after adoption in a news-
paper of general circulation printed, published and
circulated in the District.
1. 80 Committees of the Board. Upon passage of motion by
a majority of Board members, special or standing
committees composed of Board members may be estab-
lished for the study of specific matters. Upon estab-
lishment of such a committee, the presiding officer
of the Board may appoint the committee members with
the consent of the Board.
Board Appointments. With the consent of the Board, the
presiding officer of the Board may appoint a person to
serve as a Board appointee on a committee that is not a
committee of the Board.
1. 82 Budget Committee. The Budget Committee shall be a
standing committee, composed of three Board members
appointed at the regular meeting following the meeting
at which officers of the Board are elected. The
Treasurer shall be one of the three members of the
Budget Committee.
1. 84 Legislative Committee. The Legislative Committee shall
be a standing committee composed of three Board members
appointed at the first regular meeting following the
meeting at which officers of the Board are elected.
1. 86 Committee Meeting Notification. Meetings of standing
committees and of committees of a quorum of the Board
shall be Publicly noticed at least 24 hours in advance by
listing the meetings on Board meeting agendas or on separate
notices that are forwarded to each person who usually receives
an agenda, by posting such agendas and notices on the District
office door, and by notifying each person who has requested
notification of meetings of a particular committee.
For any other committee, unless the Board gives specific
direction, the committee will determine which meetings
will be noticed and the manner of notification such as
listing on agendas .
Notices shall include the committee name and the time
and place of the meeting.
The notification procedure provided herein shall be
directory only, and failure to give such notice shall
not prevent such committee meetings from being held or
affect the validity of any action taken at such meeting.
9
Section
1. 90 ?-,,-b-lic Records . All public records of the District shall
ye open to pu;--!_-;*_c inspection during District office hours :
.,:onday through Friday from 9 :00 A.M. - 12 :00 Noon and 1:00
P.M - 5 :00 P.1�1_. , holidays excepted. Holidays observed by
--he District are New Year' s Day, Lincoln' s Birthday, Wash-
ington' s Birthday, Memorial Day, Independence Day, Labor
Day, Columbus Day, Veterans ' Day, Thanksgiving Day, the
day after Thanksgiving, the afternoon of December 241, and
Christmas Day. If a holiday falls on a Saturday, the holi-
day shall be observed on the preceding Friday. If a holiday
-palls on a Sunday, the holiday shall be observed on the
following Monday.
1 .95 Communications From Individual Directors. Any communica-
tion from a Director to the public or Board in any way
related to the Director' s capacity as an elected District
official shall be distributed to the Board as a public
informational item by the Director unless it is made clear
in the communication that the communication is the opinion
of the Director and not a Board position.
2. 00 Tape Recording. Tape recordings of a Board meeting shall
be made by District staff solely for the purpose of facili-
tating the preparation of the minutes of the meeting. 12
Each tape recording of a Board meeting may be erased six
weeks after the approval of the minutes of a Board meeting.
Any person attending a Board meeting shall have the right
to record the proceedings on a tape recorder in the absence
of a reasonable finding of the Board that such recording
constitutes ,1c r would constitute , a disruption of the
proceedings .
2 . 10 Candidates ' Packets. Informational packets shall be dis-
tributed at no charge prior to elections to candidates who
have filed for Directors ' seats.
2. 12 Candidates ' Statements. In those wards where two or more
candidates have qualified to appear on the ballot, candi-
dates ' statements of qualifications, (and, if provided by the
respective county for county candidates, Spanish translations
of candidates' statements for those requesting them) up to
a maximum of 200 words, shall, if requested, be provided by
the District at its expense pursuant to the Elections Code
of the State of California, and that no such candidate shall
be billed for availing himself or herself of these services .
In the case where there is a single candidate qualified to
appear on the ballot, and the candidate requests that his
or her candidate ' s statement be included in official election
material distributed to voters, the District shall bill such
candidate for the cost thereof, including costs related to
Spanish translations.
12 . Government Code Section 6252
13 . Government Code Section 54953 .5
10
Section
2 .15 Annual Disclosure Statements . Annual disclosure statements
required by the Fair Political Practices Commission shall be
distributed to designated employees by the District Clerk by
January 15 and returned to the Clerk by January 31.
2 . 20 Fees Charged for Special Mailings. Reasonable fees may be
charged by the General Manager for reproducing and mailing
materials on special projects.
2 . 30 Compensation of Directors and Payment of Expenses�14
Members of the Board shall receive one hundred dollars ($100. 00)
for each attendance at public Board meetings or public Board
meetings continued from another day. They shall not receive
pay for more than two such meeting days in any one calendar
month. At least one item agendized under Special Orders of
the Day, Public Hearing, Old Business or New Business must be
discussed in public at a meeting or a continued meeting for
the meeting or continued meeting to be compensable.
Members of the Board may be allowed actual necessary traveling
and incidental expenses incurred in the performance of offi-
cial business of the District as approved by the Board.
2.40 Financial Instrument Signatories. (a) The authorized signa-
tories to checks, warrants, withdrawal applications and Santa
Clara County claim forms of the Midpeninsula Regional Open
Space District in amounts less than $50 , 000 shall be those of
any two of the following six officers: (i) the President, (ii)
the Vice President, (iii) the Treasurer, (iv) the General
Manager and (vi) the District Clerk.
(b) The authorized signatories to checks, warrants, with-
drawal applications and Santa Clara County claim forms of the
Midpeninsula Regional Open Space District in amounts of $50, 000
or greater shall be the following officers : (i) the Treasurer,
or in his/her stead the President, or in his/her stead the vice
President, (ii) the General Manager or in his/her stead the
District Clerk.
2. 50 Safe Deposit Box. The authorized signature for entrance
into the District ' s safe deposit box are any of the following:
President, Treasurer, General Manager, Assistant General
Manaaer and the District Clerk.
14. Public Resources Code Sections 5536 and 5536. 5
Section Two : Effective January 1 , 1986 , Section 2 .30 of
the Rules of Procedure is to be amended to read as follows :
Section
2 . 30 Compensation of Directors and Payment of Expenses.14 Members
of the Board shall receive one hundred dollars ($100 .00) for
each attendance at regular or special meetings of the Board
or regular or special meetings of the Board continued from
anoCher da ,. They shall not receive pay for more than two
suclh meeting days in any one calendar month.
Members of the Board may be allowed actual necessary
traveling and incidental expenses incurred in the perfor-
mance of official business of the District as approved by
the Board.
Section Three : This Resolution supersedes Resolution 84-35
adopted on August 22 , 1984 .
12
R-85-53
(Meeting 85-30
ook November 13 , 1985)
0("M
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
November 8 , 1985
TO: Board of Directors
FROM: H. Grench, General Manager
RESPONSIBILITY AND PREPARATION: C. Britton, Land Acquisition Manager;
D. Hansen, Land Manager; D. Woods , Open
Space Planner; M. Gundert, Associate Open
Space Planner; A. Cummings , Environmental
Analyst
SUBJECT: Proposed Addition to Sierra Azul Open Space Preserve,
Mt. Umunhum Area (Baldwin-Wallace College Property)
Introduction: The Sierra Azul Range of the Santa Cruz Mountains is
steep and rugged, providing a near-wilderness experience less than
30 minutes from downtown San Jose and Los Gatos , as well as an unspoiled,
spectacular scenic backdrop for the west side of the Santa Clara Valley.
Over the last few years the Midpeninsula Regional Open Space District
has acquired about 2428 acres of land in the Sierra Azul Range. However,
as yet there is no designated public access from the east side of the
Sierra Azul Range near Almaden Quicksilver County Park to the summit of
Mt. Umunhum.
The District now has the opportunity to purchase a property which could
provide this much needed access. The Baldwin-Wallace College land
totals approximately 988 acres and is located between Hicks Road and the
summit of Mt. Umunhum on the east facing slope of the Sierra Azul . The
property includes portions of Rincon and Guadalupe Creeks and connects
with District owned lands around the summit of Mt. Umunhum. It could
provide an alternative trail route to the summit of Mt. Umunhum, avoiding
the use of Mt. Umunhum for vehicular access.
A. Description of the Site
1. Size, Location and Boundaries
This 988 acre property is located south of the City of San Jose
and southeast of the Town of Los Gatos on the east facing slopes
of Mt. Umunhum. Portions of the District-owned Mt. Umunhum Area
border the property' s southern and western boundaries , while
Almaden Quicksilver County Park adjoins the northeast corner.
These connections could permit a continuous trail route from
the County Park to the summit of Mt. Umunhum.
The property adjoins Hicks Road at its intersection with Rincon
and Guadalupe Creeks approximately one mile south of Guadalupe
Reservoir Water Recreation Area.
The property is within the District' s Sphere of Influence, but
outside the formal boundary of the District.
R-85-53 Page two
2. Topography, Geology and Natural Landscape
The Baldwin-Wallace College property consists of five parcels
located between Mt. Umunhum and Almaden Quicksilver County Park.
The larger area of 774 acres, consisting of four parcels, is
roughly V-shaped, with the point of the V at Hicks Road and
the two arms extending up Rincon and Guadalupe Creeks, the
two major drainages on the east side of Mt. Umunhum. Rincon
Creek forms a portion of the northern boundary, while Guadalupe
Creek lies immediately south of the northeastern boundary,
entering the property higher up. The western and southern
boundaries adjoin the Mt. Umunhum area of the District' s Sierra
Azul Open Space Preserve. A non-contiguous smaller parcel of
214 acres southwest of the larger parcel includes the summit
ridge of Bald Mountain, a grassy meadow with outstanding views.
Elevations range from 720 feet at Hicks Road to 2600 feet at
the northwest corner below Mount El Sombroso. The property also
includes the 2387 foot summit of Bald Mountain.
Both Rincon and Guadalupe Creeks have carved deep canyons that
contain numerous rock outcrops and lush riparian vegetation.
Tree species, including tall sycamores, alders , bay, madrone,
and mature firs , would provide a shady canopy for a trail route
along Rincon Creek. The drier ridges are covered with brushy
chapparal species such as chamise, manzanita, coffeeberry, poison
oak, toyon, and ceonothus, as well as scrub oak, canyon live oak,
and knobcone pine.
Soils are of the Los Gatos-Maymen Association, developed on
hard sandstone and shales .
B. Current Use and Development
The property contacts a public road at only one point--the bridge
over Rincon Creek on Hicks Road, approximately one mile north of
Loma Almaden Road. To the east is Almaden Quicksilver County Park.
The County Park contains a flat area which could accommodate parking
adjacent to the Rincon-Guadalupe Creek intersection across Hicks
Road from the property. Access to this flat area is currently
blocked by a dirt berm alongside Hicks Road.
A trail up Rincon Creek begins at the bridge where a barbed wire
fence currently prevents access. The trail initially follows the
creek through an attractive riparian forest. As the canyon narrows,
the trail disappears, and it becomes necessary to cross the creek
frequently to avoid steep rock outcrops. Since the property line
apparently follows the creek' s center, it may be necessary to obtain
easements on the neighboring property if the trail were to continue
up the creek corridor. Alternately, the trail could follow a
higher route on the ridge, although the shady creekside would be
more desirable.
R-85- 53 Page three
Near the Hicks Road bridge, the property contains some litter,
broken bottles, and shotgun shells, indicating recent use in spite
of the barbed wire fence. The soil was also torn up in places by
rooting feral pigs.
Woods Road, a dirt road branching north from the lower end of Loma
Almaden Road, provides vehicular access to the upper portion of the
property and to several private parcels on the ridge between
Guadalupe and Rincon Creeks. However, due to the irregular V shape
of the property, the road crosses intervening private property and
passes three locked gates . The road is generally in good condition
with the exception of a steep rough area above Rincon Creek near
Mount El Sombroso. This road would be suitable for patrol and
maintenance purposes , but because of the lack of easements for public
purposes could not be utilized for trail use without the securing
of additional property rights.
Woods Road follows the 1400 foot contour from Loma Almaden Road
through private property containing attractive oak bay-madrone wood-
land. It passes through the southern "arm" of the property above
Guadalupe Creek, entering private property again west of the creek.
It then traverses a ridge. A large flat area at the northwest end
of the ridge is the most level area on the property, with panoramic
views down the Guadalupe and Rincon Creek watersheds to the Almaden
Valley and San Jose, and up towards Mt. Umunhum and the crest of
the Sierra Azul range. However, the close-up view is less attractive.
Here the ridge has been cleared and used as a dumping ground for
cars, trucks, a boat, and assorted old metal and trash. Two struc-
tures remain, a tiny shack and a large platform with wooden ramps .
The cars are riddled with bullet holes. Trash has also been dumped
into a ravine below the flat. Removal could be expensive due to
the large amount of debris and its remote location. The adjoining
private property also contains numerous abandoned cars. Contact
should be made with adjacent neighbors to ascertain who has been
dumping this debris on this area and to help expedite its removal .
Beyond the ridge, the road enters the Rincon Creek watershed and
climbs gradually, reentering the property at approximately the 1800
foot level. Above the road the property boundary adjoins District
owned lands between Mt. Umunhum and Mount El Sombroso. Rock out-
crops dot the steep chaparal covered slopes , and there is a good
view of the summit ridge of Mt. Umunhum, and Mt. Thayer.
The road continues on through District lands to a major intersection
at Mount El Sombroso, with connections to the District 's Limekiln
Canyon, Kennedy Road, and Mt. Umunhum Areas. Although there are
still some intervening private properties, ultimately hikers coming
up the proposed trail through the Baldwin-Wallace property could
have a through route from Almaden Quicksilver County Park to the
recreation area at Lexington Reservoir.
Although there are no houses on the property, a major PG&E high
voltage transmission line does traverse a 120-foot-wide right-of-way
across a portion of the site.
R-15-13 Page four
The non-contiguous Bald Mountain parcel is reached by driving up
the Loma Almaden Road to a pullout immediately below the locked
gate on Loma Almaden Road. A gated dirt access road branches
east across private property towards Bald Mountain, ending in a
loop along the western boundary of the property on the 2387 foot
grassy summit. The property extends northeasterly along two
ridges, dropping to the northeast property line which is an old
property line of the historic pueblo lands of San Jose. Due to
the grassy vegetation, the view is outstanding in all directions.
The former Almaden Quicksilver mining area is particularly
prominent. A grass fire recently scorched a portion of Bald
Mountain, but grass is already resprouting. Feral pigs have
uprooted grass and disturbed the soil on the ridge north of the
summit. At the base of this ridge, near the northern corner of
the property is a flat area which apparently has been cleared by
an adjacent homeowner. Since the access road crosses private
property, ingress and egress would be limited to District personnel
for patrol and maintenance purposes at this time.
C. Planning Considerations
The property falls within an unincorporated area of the County of
Santa Clara and near the Sphere of Influence of the City of San Jose
and is zoned hillside which requires 20 to 160 acres per dwelling
unit based on a slope density formula. Open space use of this land
is in conformance with the County General Plan.
The property is located outside the District boundaries but within
the District's Sphere of Influence. It has not received a rating
on the District' s Master Plan since the Sphere of Influence has yet
to be incorporated into this Plan.
The Trails Plan for the County of Santa Clara has shown a desirable
trail corridor in the vicinity of the property along Hicks Road.
Other potential trail corridors include Rincon Creek and a connection
from Mt. Umunhum Road to Mount El Sombroso.
Site planning for this property would be accomplished in conjunction
with planning efforts for other Distirct properties comprising the
Sierra Azul Open Space Preserve. Since this preserve consists of
many non-contiguous parcels and presently has inadequate public
access to most of them, the preserve remains low on the District's
Relative Site Emphasis Plan; a plan that serves as a guideline for
determining the level of planning and development for all District
preserves. Until such time as the Sierra Azul Open Space Preserve
becomes more suited for public recreation, i.e. , connecting trails
and areas suitable for parking, public access will be discouraged
but the land will remain open to those who can gain access without
trespassing.
D. Potential Use and Development
Although there is at present no parking along Hicks Road, thus
limiting access to the site, there is certainly the potential for
parking in the future. As previously stated, a relatively flat area
R-85-53 Page five
immediately east of the subject property and Hicks Road, and
bounded by Rincon Creek to the north and Guadalupe Creek to the
east, holds the potential for the development of a small parking
area. Such a parking area could service the County parklands to
the northeast as well as the open space lands of the Mt. Umunhum
Area. This potential parking area is currently owned by the
County of Santa Clara.
The Santa Clara County Regional Parks Trails and Scenic Highways
Plan (May, 1982) indicates a proposed trail corridor paralleling
Hicks Road. A potential trail network through the subject property
could tie into this corridor.
The first potential connecting trail follows Rincon Creek up the
canyon to tie into an existing road at approximately the 1800 foot
contour. This existing road then continues on towards Mount El
Sombroso to the northwest, or out to Hicks Road in a generally
easterly direction. The trail crosses from the proposed acquisition
to private property in several places prohibiting the opening of
any loop trail system upon acquisition of the property. At present
there are several footpaths following Rincon Creek up the canyon
from Hicks Road; however, they currently criss-cross the Creek
following the path of least resistance avoiding the particularly
steep and rocky formations that abut either side of the Creek as
one moves up the canyon. While a creekside trail is very desirable
from an aesthetic standpoint, it may prove to be difficult given
the confines of keeping to the southern bank of Rincon Creek.
The second area which would be a very desirable destination point
is the summit of Bald Mountain. There are existing roads which
make the climb to the 2387 foot summit from Mt. Umunhum Road, but
again they cross privately-owned lands and at present cannot be
considered as part of an existing trail system.
E. Interim Use and Management Recommendations
1. The property boundaries should be signed as appropriate. Cost
is estimated at $75 .
2. major trash cleanup should be coordinated by staff with adjacent
property owners. Funds are available in the site preparation
account to aid with vehicle removal and other haul out of
materials . Steps will be taken by Ranger staff to ensure that
dumping does not continue.
F. Dedication
The property should be withheld from dedication as public open space
to allow for future sale of portions of the property to better
align the boundaries of the Open Space Preserve, or trade development
or other rights to help complete the trails system.
G. Naming
The site should become an addition to the Sierra Azul Open Space
Preserve, Mt. Umunhum Area and be known by that name.
R-85-53 Page six
H. Terms
The total purchase price as stipulated in the attached Purchase
Agreement would be $800,000 payable in cash at close of escrow.
Of the total 988 acres , 774 acres in the Rincon Creek watershed
represents a value of $700 per acre ($542 ,000) and the 214 acres
on Bald Mountain represents a value of $1,200 per acre ($258 ,000) .
This transaction also additionally includes a $30, 000 payment to
N. A. Lefmann Associates for real estate brokerage services rendered
in connection with this acquisition transaction.
Recommendation: I recommend that you adopt the accompanying Resolution
of the Board of Directors of the Midpeninsula Regional Open Space District
Authorizing Acceptance of Purchase Agreement, Authorizing Officer to
Execute Certificate of Acceptance of Grant to District, and Authorizing
General Manager to Execute Any and All Other Documents Necessary to
Closing of the Transaction (Sierra Azul Open Space Preserve - Baldwin-
Wallace College, an Ohio Non-profit Corporation) .
I further recommend that you tentatively adopt the Interim Use and
Management Plan recommendations contained in this report, including
naming the property as an addition to the Sierra Azul Open Space
Preserve, Mt. Umunhum Area, and indicate your intention to withhold
the property from dedication.
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RESOLUTION NO. 85-50
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
AUTHORIZING ACCEPTANCE OF PURCHASE AGREEMENT,
AUTHORIZING OFFICER TO EXECUTE CERTIFICATE OF
ACCEPTANCE OF GRANT TO DISTRICT, AND AUTHORIZ-
ING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER
DOCUMENTS NECESSARY TO CLOSING OF THE TRANSACTION
(SIERRA AZUL OPEN SPACE PRESERVE - BALDWIN-WALLACE
COLLEGE, AN OHIO NON-PROFIT CORPORATION)
The Board of Directors of the Midpeninsula Regional Open
Space District does resolve as follows :
Section One. The Board of Directors of the Midpeninsula
Regional Open Space District does hereby accept the offer contained
in that certain Purchase Agreement between Baldwin-Wallace College ,
an Ohio Non-profit Corporation, and the Midpeninsula Regional Open
Space District dated November 7 , 1985 , a copy of which is attached
hereto and by reference made a part thereof , and authorizes the
President or appropriate officers to execute the Agreement on behalf
of the District.
Section Two. The President of the Board of Directors or
other appropriate ro riate officer is authorized to execute a Certificate o f
Acceptance to any deed (s) granting title to said property.
Section Three . The General Manager of the District shall
cause to be given appropriate notice of acceptance to the seller.
The General Manager further is authorized to execute any and all other
documents in escrow necessary or appropriate to the closing of the
transaction.
Section Four. The General Manager of the District is
authorized to expend up to $5 ,000 to cover the cost of title insurance ,
escrow fees , and other miscellaneous costs related to this transaction.
Section Five. The sum of $800 ,000 is hereby ordered to
be withdrawn from the Midpeninsula Regional Open Space District 1985
Promissory Note Fund for this purchase.
PURCHASE AGREEMENT
THIS AGREE-_,_.�NT is made and entered into by and between Baldwin-
Wallace College, an Ohio Non-profit Corporation, hereinafter called
"SELLER" and the Midpeninsula Regional Open Space District,
hereinafter called "DISTRICT. "
1. PURCHASED PROPERTY
SELLER agrees to sell to DISTRICT, and DISTRICT agrees to
purchase from SELLER, SELLER'S real property located
within an unincorporated area of Santa Clara County, State
of California, consisting of nine hundred eighty-seven and
51/100ths acres (987.51) , more or less, and commonly
referred to as Santa Clara County Assessor's Parcel Nos.
562-07-002 & -004, 562-08-006, 562-22-006, 562-23-001, and
575-12-003 ; said property being more particularly
described in Preliminary Title Report No. 501613, dated
July 2, 1984, from First American Title Guaranty Company,
said Report being designated Exhibit "A", as attached
hereto and by this reference incorporated herein and made
a part hereof. Said property being acquired together with
any easements, rights of way, or rights of use which may
be appurtenant or attributable to the aforesaid lands, and
any and all improvements attached or affixed thereto.
2.- PURCHASE PRICE AND MANNER OF PAYMENT
The total purchase price shall be Eight Hundred Thousand
and No/100 Dollars ($800, 000. 00) payable in cash at such
time as escrow may be closed and title conveyed to the
DISTRICT under the terms and conditions set forth herein.
3. TITLE AND POSSESSION
Title and possession of the subject property shall be
conveyed to DISTRICT at the close of escrow by Grant Deed,
free and clear of all liens, encumbrances, judgments,
easements, taxes, assessments, covenants, restrictions,
rights, and conditions of record except:
A. Taxes for the fiscal year in which this escrow closes
shall be prorated as of the closing date.
B. Typewritten Exceptions Numbered 3, 4, 5, 6, 7, 8, 9,
10 and 11 listed in said Preliminary Title Report
(Exhibit "A") .
4 . COSTS
DISTRICT shall pay all escrow, recording, and customary
title insurance charges and fees incurred in this
transaction. SELLER shall be responsible for, and pay all
Purchase Agreement
Baldwin-Wallace college Page Two
costs of any reconveyance of Deed of Trust, full release
of mortgage, payment of liens, discharge of judgments, or
any other charges, costs, or fees incurred in order to
deliver marketable title to DISTRICT.
5. WAIVER OF STATUTORY COMPENSATION .
SELLER understands that it may be entitled to receive the
fair market value of the property under the Federal
Uniform Relocation Assistance and Real Property
Acquisition Act of 1970 (Public Law 91-646) and California
Government Code Section 7267, eq seq. SELLER acknowledges
that it is familiar with the applicable Federal and
California law. SELLER hereby waives all existing and
future rights it may have to receive the fair market value
of the property under any applicable Federal or California
law.
6. COMMISSIONS
DISTRICT shall pay a real estate agent' s fee in connection
with this transaction in the amount of Thirty Thousand and
No/100 Dollars ($30, 000. 00) to N. A. Lefmann Associates'
at close of escrow as further provided herein. DISTRICT
has not dealt with any other real estate agent in
connection with this transaction, and recognizes N. A.
Lefmann Associates as procuring broker.
7. LEASES OR OCCUPANCY OF PREMISES
SELLER warrants that there exist no oral or written leases
or rental agreements, granted or entered into by SELLER,
affecting all or any portion of the subject property.
SELLER further warrants and agrees to hold DISTRICT free
and harmless and to reimburse DISTRICT for any and all
costs, liability, loss, damage or expense, including costs
for legal services, occasioned by reason of any such lease
or rental agreement of the property being acquired by
DISTRICT.
8. ACCEPTANCE AND TERMS OF ESCROW
Provided that SELLER executes this Agreement and delivers
it to DISTRICT on or before November 8, 1985, DISTRICT
shall have until November 14 , 1985 to accept and execute
this Agreement, and during said period this instrument
shall constitute an irrevocable offer by SELLER to sell
and convey the aforesaid real property to DISTRICT for the
consideration and under the terms and conditions herein
set forth. As consideration for the tender of said offer,
the DISTRICT has paid and SELLER acknowledges receipt of
the sum of Ten and No/100 Dollars ($10. 00) .
Purchase reement
Baldwir_- =Lace College Page Three
Provided that this Agreement is accepted and executed by
DISTRICT, this transaction shall close as soon as practi-
cable through an escrow to be conducted by First American
Tile Guaranty Company, 675 North First Street, San Jose,
California 95112 , or other such escrow holder as may be
designated by DISTRICT. In no event shall escrow close
later than November 29 , 1985.
9. ACCRUAL
The provisions hereof shall accrue to the benefit of and
bind the respective heirs , devisees assigns,ns
in interest of the parties hereto, g or successors
MIDPENINSULA REGIONAL OPEN SPACE SELLER
DISTRICT
APPROVED tit
AS TO FORM:
. B _
aldwin Wallace College,
an Ohio Non-Profit Corporation
By
Stanley Norton, District Counsel
WACCTEDOR RECOMMENDATION: Date // ,S
L. Crai VBritton, SR/WA
Land Acquisition Manager
APPROVED AND ACCEPTED:
President, Board of Directors
ATTEST:
District Clerk
Date
i
I S T A M E R f r � �
srst ' merscan Title Guaranty Company
C-LAI►fE L. ❑CtYERTINO 0 LOS ALTOS 0 PALO ALTO
2C T.SC"..'r 3.LS:'"AVE 1=n SOUTH DEANZA BLVD 445SAN ANTONIO RO •101 550 NAMI LTON AVE.
CAMPSELL CA 9558 CUPERTINO.CA W14 LOS ALTOS.CA W22 ►ALO ALTO.CA 94301
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12404 Ot the Ir,S1;113^ e 0 BLOSSOM NILL4AN JOSE LYJ SAN JOSE ❑WEST VALLEViAM JosE
Code 4999-CS0MHILLRD 675 NOR T.I FIR STST. 4125BLACKFORD AVE.e100
SAN JOSE.CA 95123 SAN JOSE.CA 95112 LAN JOSE.CA 9S117
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Xidpeninsula Regional TITLE OFFICER: Chris Sparks
Open Space District Escrow Officer: JoAnn Cardinale
375 Distel Circle,
Suite D-1 Your No.: None shown
Los Altos, CA 94022 Our Order No.: 501613
At L. Craig Britton Property Address: Not available
Form of Policy Coverage Requested:
In response to the above referenced application for a policy of title insurance,this Company hereby reports that it is prepared to issue,or
cause to be issued.as of the date hereof,a Policy of Titk Insurance in the form specified above,describing the land and the estate or interest
therein hereinafter set forth,insuring against loss which may be sustained by reason of any defect,lien or encumbrance not shown or referred
to as an Exception below or not excluded from coverage pursuant to the printed Schedules.Conditions and Stipulations of said policy form.
The printed Exceptions and Exclusions from the coverage of said Policy or Policies we attached. Copies of the Policy forms j
should be read The} art available from the office which issued this report.
This report(and any supplements or amendments thereto)is issued solely for the purpose of facilitating the issuance of a policy of title insur-
ance and no liability is assumed hereby. If it is desired that liability be assumed prior to the issuance of a,policy of title insurance,a Binder or
Commitment should be requested.
Dated as of July 2, 1984 at 7:30 a.m. 940w_
TITLE OPERATIONS MANAGER
Title to said estate or interest at the date hereof is vested in:
BALDWIN—WALLACE COLLEGE, an Ohio non—profit corporation
I
The estate or interest in the land hereinafter described or referred to covered by this Report is:
A FEE
At the date hereof exceptions to coverage in addition to the printed exceptions and exclusions contained in said policy form would be as follows:
(SEE NEXT PAGE) „+ Y $i-r
FORM 4288 201 (REV. 12/83) P a +rof
Order No. 501613
Page 2
1. Ta - s 7-he fiscal year 1984-85, a lien not yet due or payable.
2. The Of supplemental taxes assessed pursuant to Chapter 498, Statutes of
19c-3 of the State of California.
3. Any adverse claim based upon the assertion that:
(A) "Said land or any part thereof is now or at any time has been below
the ordinary high water mark of the Rincon Creek and the Guadalupe
Creek."
(B) "Some portion of said land has been created by artificial menas or has
accreted to such portion so created."
(C) "Some portion of said land has been brought within the boundaries thereof
by an avulsive movement of the Rincon Creek and the Guadalupe Creek,
or has been formed by accretion to any such portion."
4. "Such rights and easements for navigation and fishery which may exist over
that portion of said land lying beneath the waters of Rincon Creek and the
Guadalupe Creek."
5. Lack of Record Access to any public street or highway.
Said matter affects Parcel 5.
6. Easement for the purposes stated herein and incidents thereto
For Right of Way
Reserved by David H. Hahn
Recorded May 15, 1871 in Book 22 of Deeds, page 43, Santa Clara
County Records.
Affects Along the banks of the Capitancillos Creek
Said matter affects Parcel 6.
7. Rights granted by Mary Lord Sexton, an unmarried woman, to Santa Clara Valley
Water Conservation District, a water conservation district, by Deed dated
April 23, 1935, recorded April 25, 1935 in Book 724 Official Records, page 454,
Santa Clara County Records, reference to the record thereof is hereby made for
further particulars.
8. Easement for the purposes stated herein and incidents thereto
For
Underground wires, cables and other electrical conductors
Granted to The Pacific Telephone and Telegraph Company, a corporation
Recorded April 20, 1956 in Book 3472 Page 526, Official Records
Affects As follows:
I T
of
Order No. 501613
Page 3
8. C 0 n t I r,
The s-luth half of the southeast quarter (S 1/2 of SE 1/4) of Section 9, Town-
ship 9 South, Range 1 East, M.D.B. & M.
Said instrument contains a recital as follows:
Said Right of Way is twenty (20) feet in width, ten (10) feet on each side of
the center line as now surveyed and staked by grantee upon the above described
property.
Said matter affects Parcel 5.
The exact location of said easement is not defined of record.
9. Easement for the purposes stated herein and incidents thereto
For Electric transmission lines
Granted to Pacific Gas and Electric Company, a California Corporation
Recorded July 18, 1969 in Book 8609 Page 276, Official Records
Affects As follows:
(1) A strip of land of the uniform width of 120 feet extending from the westerly
boundary line of Lot 4 of Section 5, Township 9 south, range 1 east, M.D.B.
& M. , and from the southwesterly boundary line ofthe parcel of land described
and designated Parcel Nine in said Deed dated November 1, 1968 southeasterly
to the southeasterly boundary line of said parcel of land designated Parcel
Nine and lying 60 feet on each side of the line which begins at a point in
the westerly boundary line of said Lot kand runs thence south 770 50-1/2'
east 230 feet, more or less, to a point herein for convenience called point
"B": thence continuing south 77* 50-1/2' east 280 feet more or less, to
a point in the southeasterly boundary line of said parcel of land designated
Parcel Nine; said point "B" bears south 58* 47' east 5709.4 feet distant from
the 2-1/2 inch brass cap (marked Lindeman, Lean, Peckham, El Encino, P.S.J.
#11) marking the southeasterly terminus of a course in the westerly boundary
line of the 121 acre parcel of land described in the Deed from Herbert James
and wife to Francis H. Tucker and wife dated March 1, 1940 and recorded in
the office of said County Recorder in Book 977 of Official Records at page
55, which course, according to the description contained in said Deed dated
March 1, 1940, has a bearing of south 10* 45' east and a length of 665 feet.
Mir�r
cl
Order No. 501613
Page 4
9. (Con
(2) strip of land of the uniform width of 120 feet extending from the westerly
bo7--ndary line of the southeast quarter of Section 6, Township 9, South,
Range I east, M.D.B.&M. , southeasterly to the easterly boundary line of
Lot 2 of said Section 5, and lying 60 feet on each side of the line which
begins at a point in the westerly boundary line of the southeast quarter
of said Section 6 and runs thence south 79* 58-1/2' east 1420 feet, more
or less, to a point .herein for convenience called Point "C"• thence south
86 33' east 3291.4 feet; thence south 77' 50-1/2' east, 450 feet, more or
less, to a point in the easterly boundary line of said Lot 2; said point
"C" bears south 91 12' west 2366.0 feet distant from said 2-1/2 inch brass
cap.
Terms and Conditions contained in the instrument last above referred to.
Said matter affects Parcels One, Two and Seven.
The provisions in said easement relative to severance damages have been modified
by the instrument dated June 6, 1969, executed by Pacific Gas and Electric Com-
pany, recorded July 13, 1969 in Book 8609 Official Records page 282.
10. Any facts, rights, interest or claims which a correct survey would show.
11. Any and all unrecorded leases which may be disclosed by an inspection of the
premises.
12. The Requirement that the identity of New Idria Mining and Chemical Company, a
Nevada corporation in the instrument recorded November 18, 1968 in Book 8338,
page 186 be established as being the same person as New Idria, Inc. , a Nevada
corporation in the instrument recorded February 15, 1983, Book H342, page 36,
Official Records.
Id
Order No. 501613
Page 5
NOTES:
1) Accord-n7 --,� the public records, there have been no deeds conveying the herein
descri'-e'4 :,roperty recorded within six months prior to the date hereof except
as NONE
2) Both installments of Taxes for the fiscal year 1983-84 have been paid in full.
lst installment None
2nd installment
$17.80
Assessors No.
562-07-002-Ml
Code Area 72-007
(Said matter affects Parcel three and portion of Parcel Two)
Both installments of Taxes for the fiscal year 1983-84 have been paid in full.
lst installment $575.27
2nd installment $575.27
Assessors No. 562-07-002
Code Area 72-007
(Said matter affects Parcel Three and portion of Parcel Two)
Both installments of Taxes for the fiscal year 1983-84 have been paid in full.
lst installment $255.05
2nd installment $255.05
Assessors No. 562-07-004
Code Area 72-OQ7
(Said matter affects portion of Parcel Two)
Both installments of Taxes for the fiscal year 1983-84 have been paid in full.
lst installment None
2nd installment $53.40
Assessors No. 562-08-006-Ml
Code Area 72-007
(Said matter affects Parcels One and Four)
Both installments of Taxes for the fiscal year 1983-84 have been paid in full.
lst installment $922.18
2nd installment $922.18
Assessors No. 562-08-006
Code Area 72-007
(Said matter affects Parcels One and Four)
Order No. 501613
Page 6
NOTES: Cc e C:
Both iris-_=11--ents of ta_xes for the fiscal year 1983-84 have been paid in full.
1st i_:,St_=!__',-ent None
2nd ins:a'went $17.80
Assesscrs -\,,o. 562-22-006-111
Code Area 72-007
(Said matter affects portion of Parcel Five)
Both installments of taxes for the fiscal year 1983-84 have been paid in full.
lst installment $521.89
2nd installment $521.89
Assessors No. 562-22-006
Code Area • 72-007
(Said matter affects portion of Parcel Five)
Both installments of Taxes for the fiscal year 1983-84 have been paid in full.
lst installment $100.86
2nd installment $100.86
Assessors No. 562-23-001
Code Area 72-007
(Said matter affects portion of Parcel Five)
Both installments of Taxes for the fiscal year 1983-84 have been paid in full.
lst installment None-
2nd installment $17.80
Assessors No. 575-12-003-Ml
Code Area 80-002
(Said matter affects Parcels Six and Seven)
Both installments of Taxes for the fiscal year 1983-84 have been paid in full.
lst installment $462.38
2nd installment $462.38
Assessors No. 575-12-003
Code Area 80-002
(Said matter affects Parcels Six and Seven)
Page of&~
Order No. 501613
Page 7
LEG_T DES - -.�T
Real pro-pe_-`j situated in the County of Santa Clara, State of California, described
as follows:
PARCEL
The southeast 1/4 and the southeast 1/4 of the southwest 1/4 of Section 6 Township
9 south, Range 1 east, M.D.M. , according to the Official Plat thereof.
PARCEL TWO:
Lots 2 and 4 and the northwest 1/4 of the southwest 1/4 of Section 5, Township 9 south,
Range 1 east M.D.M. , according to the Official Plat thereof.
PARCEL THREE:
The northeast 1/4 of Section 8, Township 9 south, Range 1 east, M.D.M. , according to
the Official Plat thereof.
PARCEL FOUR:
The northeast 1/4 of the northwest 1/4 and north 1/2 of the northeast 1/4 of Section 7,
Township 9 south Range 1 east, M.D.M. , according to the Official Plat thereof.
PARCEL FIVE:
Lot 1 of Section 10 and Lot 4 and southeast 1/4 of Section 9, Township 9 south, Range 1
east, M.D.M. , according to the Official Plat thereof.
PARCEL SIX:
Beginning at a point on the easterly line of Hahn's land (now or formerly) distant
northerly 300 feet from a tree marked "L" standing in the Capitancillos Creek; thence
southwesterly on a line parallel with the general course of said creek to the south-
westerly line of said lands; thence southeasterly crossing said creek and along said
southwesterly line to the end thereof which is the apex of a triangle; thence in a
straight line through the tree above mentioned to the place of beginning, forming a
triangular piece of land.
A c? e of
Order No. 501613
Page 8
L E G A Ll DEES C;R -N, (Continued-j
PA-RCZEL SE"VEN:
Begir-aingc at the southwest corner of land heretofore sold by the authorities of
the City of San Jose to Francisco Mendibles, and thence running northerly along
the westerly line of lands so sold to Mendibles to the line of lands sold by said
City to L. Billou; thence southwesterly along the line of said land sold to said
Billou by said City to an Alder Tree marked "L"; thence due south along the line of
,and heretofore sold by said City to D. H. Hahn to the end of said line; thence along
the southwesterly line of the Pueblo lands, south 58* 24' east 28 chains to a stake
(which bears north 58* 24' west 13 chains from post "P.L.2" on Section Line U.S.
Survey) ; thence north 47 1/4* east 27 chains to the point of beginning.
1 Th
P --;w
a:g-- of
LIST OF PRIN' EXCEPTIONS AND EXCLUI 4S (By Policy Type)
1. -'L!FORNIA LAND TITLE ASSOCIATION STANDARD COVERAGE POLICY - 1973
SCHEDULE B
Th,,b,',cy does 713 or da`nMe,nc,r aIa'nt'costs,attorneys'fees or expenses,any or all of which arise by reason of the following:
Par-, l
1. Texas Of A- :.. are not shown as ex S-119 ens by the records of any taxing authority that levies taxes or assessments on real property orb the public records.
P,c,cetd+,,-s by 3 Zuz-c agency which may result .,-, :axes or assessments,or notices of such Proceedings,whether or not shown by the records of such agency orbythe
o�c:.c records-
2. A-,r tfacts,on r:gh-s, or claims which are not shown by the Public records but which could be ascertained by an inspection of the land or by making inquiry of persons
n;Xs-�ssi tne,eof.
3, Easements,ilPls or e7curno•arices,or claims thereof,which are not shown by the Public records.
4. 0'screPa"C,Ls,Conf',Cn in boundary lines,shortage in area,encroachments,or any other facts which a correct survey would disclose,and which are not shown by the public
recorbs
5. ia Unpatented n—n.q:!a,rns;(b) reservations or exceptions in Patents or in Acts authorizing the issuance thereof;W water rights,claims or title to water.
6. Any right,rue, interest,estate or easement in land beyond the lines of the area specifically described or referred to in Schedule A,or in abutting streets,roads,avenues,
alleys, lanes, ^a(s or waterways,but nothing in this paragraph shall modify or limit the extent to which the ordinary right of an abutting owner for access to a physically
open street or highway-3 insured by this pohzy,
7. Any law,ordinance or governmental regulation 6nc!uding but not limited to building and zoning ordinances)restricting or regulating or prohibiting the occupancy,use or
enjoyment of the !arc, or regulating the character, dimensions,or location of any improvement now or hereafter erected on the land, or prohibiting separation in
Ownership or a red.,ci on in the dimensions,Of area of the land,or the effect of any violation of any such law,ordinance or governmental regulation.
8. Rights of eminent domain or governmental rights O�Police power unless notice of the exercise of such rights appears in the public records.
9. Defects,liens,encumbrances, adverse clams,of other matters (a)created,suffered,assumed or agreed to by the insured claimant;W not shown by the public records and
not otherwise exclucer from coverage but known to the insured claimant either at Date of Policy or at the date such claimant acquired an estate or interest insured by this
policy or acquired the insured mortgage and no! disclosed in writing by the insured claimant to the Company prior to the date such insured claimant becamean insured
hereunder: (c) resultirg in no loss or damage to the insured claimant; full attaching or created subsequent to Date of Policy;or(a)resulting in loss or damage which would
not have been sustained if trie insured claimant had been a Purchaser or encumbrancer for value without knowledge.
2. AMERICAN LAND TITLE ASSOCIATION OWNER'S POLICY FORM B - 1970 (AMENDED 10-17-70)
SCHEDULE OF EXCLUSIONS FROM COVERAGE
1. Any law,ordinance or governmental fegUl3t!OP iinciodfrig but not limited to building and zoning ordinances)restricting or regulating or prohibiting the occupancy,use or
enjoyment of the illncf, or regulating the character, dimensions or location of any improvement now or hereafter erected on the land, or prohibiting a separation in
ownership or a recuct,on in,the dimensions of area of the land,or the effect of any violation of any such law,ordinance or governmental regulation.
2. Rights of eminent domain or governmental rights of policy power unless notice of the exercise of such rights appears in the public records at Date of Policy.
3. Defects,liens,encumbrances, adverse claims,or other matters (a) created,suffered,assumed or agreed to by the insured claimant;(b) not known to the Company and not
shown by the puol;c records but known to the insured claimant either at Date of Policy or at the date such claimant acquired an estate or interest by this policy and not
disclosed in writing by the insured claimant to the Company prior to the date such insured claimant became an insured hereunder,(c) resulting in no loss or damage to the
insured claimant. to, 3!!aching or created subse<uent to Date of Policy;or (e) resulting in loss or damage which would not have been sustained if the insured claimant had
paid value for the estate or interest insured by this policy.
3. AMERICAN LAND TITLE ASSOCIATION RESIDENTIAL TITLE INSURANCE POLICY - 1979
EXCLUSIONS
In addition to the Exceptions in Schedule 8,you are not insured against loss,costs,attorneys'fees and expenses resulting from:
1. Governmental police power, and the existence or violation of any law or government regulation.This includes building and zoning ordinances and also laws and
regulations concerning:
9 land use 0 land division
0 improvements on the land 0 environmental protection
This exclusion does not limit the zoning coverage described in Items 12 and 13 of Covered Title Risks.
2. The right to take the land by condemning it,unless a notice of taking appears in the public records on the Policy Date.
1 Title Risks:
• that are created,allowed,or agreed to by you
• that are known to you,but no,to us,on the Policy Date-unless they appeared in the public records
• that result in no loss to you
• that first affect your title after the Policy Date-this does not limit the labor and material lien coverage in Item 8 of Covered Title Risks
4. Failure to pay value for Your title.
5. Lack of a ,;,it
• to any land outside the area soecificaNy described and referred to in Item 3 of Schedule A.or
• in streets,alleys,or waterways that touch your land
This excfuvon does not limit the access coverage in Item 5 of Covered Title Risks.
SCHEDULE B- EXCEPTIONS
In addition to the Exclusions,you are not insured against loss,costs,attorneys'fees,and expenses resulting from:
1. Any rights.interests Or Claims of parties in possession of the land not shown by the Public records.
2. Any easements or liens not shown by the Public records.
This exception does not limit the lien coverage in Item 8 of Covered Title Risks,
3. Any facts about the land which a correct survey would disclose and which are not shown by the public records.
This exception does not limit the forced removal coverage in Item 12 of Covered Title Risks.
4. Any water rights,claims or title to water on or under the(and.
r
Continued on Next Page
FORM 4288-1 (12/83)
4. A ty CAN LAND TITLE ASSOCIATION LOAN I OY - 1970
�A17,A E""C=ISEMENT FORM 1 COVERAGE (AMENDED 10-17-70)
SL-i-,Er_`,ELF 0 EXCLUSIONS FROM COVERAGE
-7 n
- d to build rig and zor-rig ordinances)restricting or regulating or prohibiting the occupancy.use or
c, "..c. anon0, a-IV Improvement now or hereafter erected on the land, or prohibiting a separation in
iowne's,D A ':1'3'23 S ,
a-::, tne effect of any viciiation of any such law,ordinance or governmental regulation.
o, ! !
2. Rights c! -ri ?--, g�,eenta!r,;nn 01 Dc,&, n,ess notice of the exercise of such rights appears in the Public records at Date of Policy.
3. Deiects, ad e_ otr_
- nnz'7ems la) created,suffered,assumed or agreed to by the insured claimant;(b) not known to the Company and not
shown t, !ne :,-n kro., to he n anar, -,tier at Date Of Policy Of at the date such claimant acquired an estatIlFor interest insured by this policy or
3CQ-,e1t 7me i: a,io not c so--set, ,il by the ins,,red claimant to the Company prior to the date such insured claimant became an insured hereunder;
,,,I r 13 :�,_s Z, za.a,�e to,the'ns"et Ca m u nd
�3-,T� ci) attaching or created subsequent to Date of Policy(except to the extent insurance is afforded herein as to any
'ter to, ann or to the extent nsurance is afforded herein as to assessments for street improvements under construction or completed at Date of
4� o x of the insured mortgage because of failure of the insured at Date of Policy or of any subsequent owner of the indebtedness to comply with
cloing,c,�ess;aws of the state in which the land is situated.
5. AMERICAN LAND TITLE ASSOCIATION OWNERS POLICY FORM B - 1970 (AMENDED 10-17-70)
WITH REGIONAL EXCEPTIONS
SCHEDULE OF EXCLUSIONS FROM COVERAGE
i. Any law, ordinance or;overnmenta! regulation (including but not limited to building and zoning ordinances)restricting or regulating or prohibiting the occupancy,use or
enjoyment of the lard. or regulat,rg the character, dimensions or location of any improvement now or hereafter erected on the land,or prohibiting a separation in
ownership or a reduction in the dimensions of area of the land,or the effect of any violation of any such law,ordinance or governmental regulation.
2. Rights of eminent domain or governmental rights of Police power unless notice of the exercise of such rights appears in the public records at Date of Policy.
3. Defects, lions,encumbrances,adverse claims,or ether matters (a)created,suffered,assumed or agreed to by the insured claimant;(b) not known to the Company and not
shown by the Public records but known to the insured claimant either at Date of Policy or at the date such claimant acquired an estate or interest by this policy and not
disclosed in writing by the insured claimant to t he Company prior to the date such insured u'ed claimant became an insured he
(c) resulting in no loss or damage to the
insured claimant:td) attaching or created subsequent to Date of Policy:or(e) resulting in loss or damage which would not have been sustained if the insured claimant had
paid value for The estate or interest insured by this policy.
SCHEDULE B
This policy does not insure against loss or damage by reason of the matters shown in parts one and two following:
Part One:
I Taxes or assessments which are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the Public
records,
2. Any facts, fights,interests,or claims which are not shown by the public records but which could be ascertained by an inspection of said land or by making inquiry
of persons in possession thereof.
3. Easerrie—s,claims of easement or encumbrances which are not shown by the public records,
4. Discrepancies,conflicts in boundary lines,shortage in area,encroachments,or any other facts which a correct survey would disclose,and which are not shown by
public records.
5. Unpatented mining claims; reservations or exceptions in patents or in Acts authorizing the issuance thereof;water rights,claims or title to water.
6. Any lien,or right to a lien,for services,labor or material heretofore or hereafter furnished,imposed by law and not shown by the public records.
6. AMERICAN LAND TITLE ASSOCIATION LOAN POLICY - 1970
WITH ALTA ENDORSEMENT FORM 1 COVERAGE (AMENDED 10-17-70)
WITH REGIONAL EXCEPTIONS
SCHEDULE OF EXCLUSIONS FROM COVERAGE
The following matters are expressly excluded from the coverage of this policy:
enjoyment of the land, or regulating the character, dimensions or location of any improvement now or hereafter erected on the land,or prohibiting a
1. Any law,ordinance or governmental regulation (including but not limited to building and zoning ordinances)restricting or regulationg or prohibiting the occupancy,use or
ownership or a reduction in the dimensions or area of the land,or the effect of any violation of any such law,ordinance or governmental regulation. separation in
2. Rights of eminent domain or governmental rights of police power unless notice of the exercise of such rights appears in the public records at Date of Policy.
3. Defects,liens,encumbrances,adverse claims,or other matters (a) created,suffered,assumed or agreed to by the insured claimant;(b) not known to the Company and not
shown by the public records but known to the insured claimant either at Date of Policy or at the date such claimant acquired an estate or interest insured by this policy or
acquired the insured mortgage and not disclosed in writing by the insured claimant to the Company prior to the date such insured claimant became an insured hereunder;
(c) resulting in no loss 0,damage to the insured claimant;(d) attaching or created subsequent to Date of Policy(except to the extent insurance is afforded herein as to any
statutory lien for labor or material or to the extent insurance is afforded herein as to assessments for street improvements under construction or completed at Date of
Policy).
e because of failure of the insured at Date of Policy or of any subsequent owner of the indebtedness to comply with
4. Unenforceabihty ol the :�er of the insured mortgag
applicable"doing business"laws of the state in witch the land is situated.
SCHEDULE
This Policy does not insure against loss or damage by reason of the matters shown in parts one and two following:
Part One:
1. Taxes or assessments which are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the public records.
2. Any facts, rights, interests, or claims which are not shown by the public records but which could be ascertained by an inspection of said land or by making inquiry of
Persons in possession thereof.
3. Easements,claims of easement or encumbrances which are not shown by the public records.
4. Discrepancies,conflicts in boundary lines,shortgage in area,encroachments,or any other facts which a correct survey would disclose,and which are not shown by public
records,
5 Unpatented mining claims,reservations or exceptions in patents or in Acts authorizing the issuance thereof;water rights,claims or title to water,
6. Any lien,or right to a lien,for services,labor or material theretofore or hereafter furnished,imposed by law and not shown by the public records.
L
FORM,4288-2(12/33) PLO
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OFFICE OF COUNTY ASSESSOR--- SANTA CLARA MUNTY, CALIFORNIA
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Aff
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
October 30, 1985
TO: Board of Directors ; FYI
FROM: H. Grench, General Manager
PREPARED BY : J. Fiddes , District Clerk
SUBJECT: Clarification of Notification Procedure for Final Adoption of Interim
Use and Management Plan for the Weber Property Addition to the
La Honda Creek Open Space Preserve
At your meeting of October 23, two members of the public seemed to indicate
that they had not received a notice for the above agenda item. Staff checked
the notification records during the meeting and later learned that both
individuals had received notification prior to the meeting. Although the
post office box number was incorrect for one of the individuals, this person,
as an adjacent property owner, was mailed a letter on October 9 stating that
the District had purchased the property and notifying him of the date when
the Interim Use and Management Plan would be presented to the Board for a
second reading.
I
�
� M-85-lO3
(Meeting 85-30
Nov' 13, 1985\
� Nb or
�
MKDRENUN8UL/& REGIONAL OPEN SPACE DISTRICT
�
�
MEMORANDUM
� October 31 , 1985
�
TO: Board Of Directors
FROM: H. GrenCh" General Manager
SUBJECT: Conference Reports
C. Britton recently attended the Trust for Public LaDd/S conference,
Creative Acquisition Of Parklands—Strategies for Financing Open Space,
in Denver. l spoke at the National Recreation and Park Association annual
conference that was held in Dallas this year.
At the request of President HenGhaw, C. Britton and I will be reporting
to you On our respective COnf2reDC83 at your November 13 meeting.
�
�
�
�
M-85-162
(Meeting 85-30
Nov. 13 , 1985)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
October 21, 1985
TO: Board of Directors
FROM: H. Grenc1, General Manager
SUBJECT: Rescheduling of November 27 Regular Meeting to
November 20
Discussion: Your second Regular Meeting in November falls on
the evening preceding Thanksgiving Day, and historically, this
meeting has either been rescheduled or cancelled. At this time ,
it appears necessary to have two Regular Meetings in November,
and therefore, I am recommending the November 27 Regular Meeting
be rescheduled to Wednesday, November 20 .
Recommendation: I recommend that you reschedule your November 27
Regular Meeting to Wednesday, November 20 beginning at 7 :30 P.M.
at the District office , 375 Distel Circle, Suite D-1 , Los Altos.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: F.Y.I.
DATE: November 8, 1985
ICI
1
w a % y
-NUDPENINSr3i A REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1.LOS ALTOS,CALIFORNIA 94022
(415)965-4717
October 24 , 1985
Ms. Rosemary Young
President , Board of Trustees
Peninsula Open Space Trust
3000 Sand Hill Road
Building 4 , Suite 135
Menlo Park, CA 94025
Dear Rosemary:
It gives me great pleasure to reappoint Vince Garrod to POST's
Board of Trustees for a three year term commencing when his
present term expires in January , 1986 .
Vince, of course , has a long history of service to the community
and as a champion of the preservation and wise use of our
natural resources . On behalf of the District 's Board of Direc-
tors , we are very grateful for the time and energy the POST
Trustees give to the preservation of open space and for Vince 's
enthusiastic willingness to continue his participation in this
effort.
Sincerely yours,
s/Teena Henshaw
Teena Henshaw, President
TH -ej / Board of Directors
cc: Vince Garrod
MROSD Board of Directors
G r� �t'. J �./l G-,r�.%?i` a.,Gf�c�-�-c--' ,,�t"-�' ,/�';r'�•.GL-C_-/L! -...f�,�,t
� J
�� cc-e.c
Herbert A.Grencb,General Manager Board o/Directors:Katherine Qum, Mn tt.r, 1-4.�=..a..r=,_v._ _....
0 lm�
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-11,LOS ALTOS,CALIFORNIA 94022
(415)965-4717
October 31 , 1985
Board of Supervisors
Santa Clara County
70 West Hedding
San Jose , CA 95110
Dear Chairperson Diridon and
Members of the Board :
On behalf of the Board of Directors of the Midpeninsula
Regional Open Space District and our Docents , I want to
thank the Board of Supervisors for the Resolution of
Commendation you recently adopted.
We look forward to a continuing cooperative relationship
with Santa Clara County as both Boards seek to serve our
constituents .
Sincerely yours ,
Teena Henshaw, President
Board of Directors
TH :ej
cc: MROSD Board of Directors
Herbert A Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
---`- ___
� 41 �
C3ALKs No. 85-22
REVISED
Description
8858 540.27 Ervin Alves Union oil Jobber Fuel for District Vehicles
8859 454-39 AT&T Information Systems Telephone Equipment
886o 51 .02 Bancroft-Whitney Company Resource Documents
8861 433-35 Baron Welding and Iron Works Field Supplies
";54 Mark R. Bristow Private Vehicle Expense
8863 352.09 L. Craig Britton Reimbursement--Professional Conference
8864 1 ,00o.00 California Advocates, Inc. Legislative Advocate Fee for October
8865 80.00 California Parks & Recreation Annual Membership--Herbert Grench
Society, Inc.
8886 88.0U State of California Annual Dam Fee
Department of Water Resources
� 8867 342.64 CaliforniaWater Service
, ery ce Company Water Service
� 8868 23.26 David Camp Reimbursement--Field Supplies
8869 135.58 Phyllis CangomY Reimbursement--Auto Repairs
8870 3,960.08 The CE|p Fund Legal Intern Salary
8871 26.27 C7ark/s Auto Parts and Machine Shop Truck Parts
� 8873 107.83 ' Patrick Congdon Private Vehicle Expense ,
8873 39 �O Crest Copies Inc.-� , . 8luelines and Mop Duplicates
8874 32.00 Alice Cummings Historic Photographs of Picchetti
8875 340.00 D and D Contracting Services Rental Equipment
�8876 40.45 Emergency Vehicle Systems District Vehicle Parts
�8877 830,000.00 First American Title Guaranty Co. Land Purchase--Baldwin-Wallace
�8878 166.0O First American Title Guaranty Co. Preliminary Title Report
�8879 4,254.90 First American Title Insurance Co. Title Insurance--Hosking and POST
Q88O 368.33 Foster Brothers Security Systems,- Inc. Field Supplies
�
18881 4l .82 The Frog Pond Meal Conference
�8882 338.63 William Class Trucking Field Supplies and Delivery
�
|8883 25~00 Golden State Report Subscription `
8884 41 . CooJco Press Offlce Supplies
45. l2 upp es
�O�85 ����� The Hertz Corporation Car Rental
�8886 39, 131 .89 Holtzmann, Wise & Shepard, Dr. Legal Services--Hnskyng Acquisition
8887 251 .66 Honeywell Protection Services Alarm Services
�
8888 62.96 Hubbard and Johnson Field Supplies
:8889 16.0O The Hub Schneider/s Uniform Expense
,8890 5,973.29 Keller and Dasekiny, Architects Site Renovation--Hassler
�
� _Lx,mz, mz. b5-22
Meeting 85-30 |
Date; November 13, }(_405��
� REVISED
Aimun t am e Description
8892 111 .00 Marshall and Swift Valuation Analysis Service
8893 78- 14 Marie McGough Reimbursement--Computer Class and
Private Vehicle Expense
8895 60.94 Midas Muffler Shop District Vehicle Repair
8896 89.4o Minton's Lumber and Supply Field Supplies
8897 58.00 Mobil Oil Credit Corporation Fuel for District Vehicles
� 8898 55.82 Monogram Sanitation Field Supplies
8899 318. 19 Monta Vista Garden Cente.r Field Supplies
�
89OO 137. 15 Noble Ford
Tractor, Inc. Parts for District Vehicle
� 898l 109. 15 Stanley Norton Expenses for September
8902 592. 12 Pacific Bell Telephone Services
8903 254. /7 Pacific Gas and Electric Company Utilities
89A 24. 11 City of Palo Alto Utilities Utilities
89O5 1 , 129.99 Peninsula 0� �
Company Fuel for District Vehicles
:8906 22.50 People for Open Space Resource Book
8907 19.89 Rancho Hardware and Carden Shop Field Supplies
8908 . 73.63 Reef Industries, Inc. Field Supplies
8909 161 .30 Roto-Rooter Sewer
' Service Sewer Maintenance
[�qlO 181 .08 San Francisco Water Service Water Service
'8911 170.08 Santa Clara County Radio Dispatch Services
� Department of General Services
�
8912 228.98 Scribner Graphic Press Office Supplies
�
�8913 1 ,246.87 Shell Oil Company Fuel and Repairs for District Vehicles
�
�8914 l 76l 75 Signs of the Times '
, . m�s Signs .
�
#915 l6O.O0 Special Districts Information Subscription
� Service
8AlG
�
�'� 380.00 John H. Tallett Legal Services
8gl7 27 92 Tools-R-Us
�_, , Equipment Repair
�
8918 214 50 The Times Tribune Advertisements
89/9 205. 16 The Tufnut Works Field Supplies
Union Oil Company Fuel for District Vehicles
892/ 290.95 Uno Graphics Brochures
Sandy Voorhees Reimbursements--Seminars
Ellis Wallace Private Vehicle Expense
Del Woods Private Vehicle Expense
'--
CLAIMS No. 85-22
► Meeting 85-30
Date: November 13, 1985
Armourtt Nea e REVISEDDescription
I8925 79.69 Yardbird Equipment Sales Equipment Parts
8926 163.98 Discount Office Supply Office Supplies
8927 13.21 E1 Monte Stationers Office Supplies
8928 234.76 Jean Fiddes Reimbursement--Professional Conference
8929 500.00 Foss and Associates Personnel Consulting Fee--October
8930 361 .50 Herbert Grench Reimbursement--Professional Conference'
8931 382.50 Bureau of Governmental Research Professional Conference--Del Woods and
and Services Mary Gundert
8932 188.58 Petty Cash Meal Conferences, Drafting and 9
Office Supplies, Xeroxing and
i
y Private Vehicle Expense
CIATMS No. 85-22
Meeting 85-30
F:10-AL OPEN SPACE DISI'IZICT Date:November 13, 1.985
1, A I M S
# Amount Description
8858 540.27 Ervin Alves Union Oil Jobber Fuel for District Vehicles
8859 454-39 AT&T Information Systems Telephone Equipment
8860 51 .02 Bancroft-Whitney Company Resource Documents
8861 433-35 Baron Welding and Iron Works Field Supplies
8862 68-53 Mark R. Bristow Private Vehicle Expense
8863 352.09 L. Craig Britton Reimbursement--Professional Conference
8864 1 ,000.00 California Advocates, Inc. Legislative Advocate Fee for October
18865 80.00 California Parks & Recreation Annual Membership--Herbert Grench
Society, Inc.
8866 88.00 State of California Annual Dam Fee
Department of Water Resources
8867 342.64 California Water Service Company Water Service
8868 23.26 David Camp Reimbursement--Field Supplies
8869 135-58 Phyllis Cangem! Reimbursement--Auto Repairs
8870 3,960.00 The CEIP Fund Legal Intern Salary
8871 26.27 Clark's Auto Parts and Machine Shop Truck Parts
8872 107.83 Patrick Congdon Private Vehicle Expense
8873 29.50 Crest Copies Inc. - Bluelines and Map Duplicates
8874 32.00 Alice Cummings Historic Photographs of Picchetti
8875 390-00 D and D Contracting Services Rental Equipment
8876 40.45 Emergency Vehicle Systems District Vehicle Parts
8877 830,000.00 First American Title Guaranty Co. Land Purchase--Baldwin-Wallace
8878 166.00 First American Title Guaranty Co. Preliminary Title Report
8879 4,254.90 First American Title Insurance Co. Title Insurance--Hosking and POST
8880 368-33 Foster Brothers Security Systems, Inc. Field Supplies
8881 41 .82 The Frog Pond Meal Conference
8882 338.63 William Glass Trucking Field Supplies and Delivery
8883 25-00 Golden State Report Subscription
8884 41 -57 Goodco Press Office Supplies
8885 90.24 The Hertz Corporation Car Rental
8886 39, 131 .89 Holtzmann, Wise & Shepard, Dr. Legal Services--Hosking Acquisition
8887 251 .66 Honeywell Protection Services Alarm Services
8888 62.96 Hubbard and Johnson Field Supplies
8889 16.00 The Hub Schneider's Uniform Expense
8890 5,973.29 Keller and Daseking, Architects Site Renovation--Hassler
Meeting 85-30
Arrount Name Description
8892 111 .00 Marshall and Swift Valuation Analysis Service
8893 78. 14 Marie McGough Reimbursement--Computer Class and
Private Vehicle Expensi�
8895 60.94 Midas Muffler Shop District Vehicle Repair
8896 89~40 Mlnton/s Lumber and Supply Field Supplies
8897 58.O0 Mobil Oil Credit Corporation Fuel for District Vehicles
8898 55.82 Monogram Sanitation Field Supplies
8899 316.19 Munta Vista Garden Cente.r Field Supplies
89UO 137.15 Noble Ford Tractor, Inc. Parts for District Vehicle
8901 109. 15 Stanley Norton Expenses for September
8902 592. 12 Pacific Bell Telephone Services
8903 254. 17 Pacific Gas and Electric Company Utilities
8904 24. 11 City of Palo Alto Utilities Utilities
8905 1 ,129.99 Peninsula Oil Company Fuel for District Vehicles
8906 22.50 People for Open Space Resource Book
8907 19~84 Rancho Hardware and Garden Shop Field Supplies
89O8 73.63 Reef Industries, Inc. Field Supplies
8909 l61 .30 Rotu-Rooter Sewe� Service Sewer Maintenance
UglO 101 .08 San Francisco Water Service Water Service
8911 170 O0 Santa Clara County. un y Radio Dispatch Services
Department of General Services
8412 228.98 Scribner Graphic Press Office Supplies
8913 1 ,244.87 Shell Oil Company Fuel and Repairs for District Vehicle
8914 l 76l 75 Signs of the Times, e. Signs
8915 |60.0O Special Districts Information Subscription
Service
8916 300.00 John H. Tallett Legal Services
�917 27.92 Tools-R-Us Equipment Repair
8918 214.50 The Times Tribune Advertisements
8919 205. 16 The Tufnut Works Field Supplies
8920 -68�07 Union Oil Company Fuel for District Vehicles
|8921 290.95 Uno Graphics Brochures
8922 200.00 Sandy Voorhees Reimbursements--Seminars
8923 111 .00 Ellis Wallace Private Vehicle Expense
8924 82.62 Del Woods Private Vehicle Expense
� CLAIMS No. 85-22
' Meeting 85-30
. Date: November 13, 1985
Amount Name Description
| 8925 /9~69 ,aroo/ ru Equipment Sales Equipment Parts
� 8926 163.98 Discount Office Supply Office Supplies
8'927 13.21 El Monte Stationers Office Supplies
8928 234.76 Jean �i6de� '
. Reimbursement--Professional Conference
8929 500.00 Foss and Associates Personnel Consulting Fee--October
8930 361 SU Herbert �renck
, _ Reimbursement--Professional Conference
8931 382.50 Bureau of Governmental Research Professional Conference--Del Woods an6
and Services
Mary Gundert
�
,
�
�
/
'
�
�
_ '-
-
'
. �
�
�
�
�
�
� |
�
�
�
�
�
� - -
C3AI2�� 0�. 8 5-2 2
Meeting 85-3O
2Z���NJZ�5O��� ���Z8���I. 0D20 S�&�� DISTRICTIate:No«cm6er 13, 1985
REVISED
C L AZMS
# J-muount �N acne
Description
8858 540,27 Ervin Alves Union Oil Jobber Fuel for District Vehicles
8853 454.39 AT&T Information Systems Telephone Equipment
8860 51 .02 Bancroft-Whitney Company Resource Documents
8861 493^35 Baron Welding and Iron Works Field Supplies
i�A 4
8862 �
���6� Mark R. Bristow Private Vehicle Expense
8863 352.09 L. Craig Britton Reimbursement--Prufessional Cmnferance
8864 1 ,00O.8O California Advocates, Inc. Legislative Advocate Fee for October
8865 80.00 California Parks & Recreation Annual Membership--Herbert Grench
Society, Inc.
8866 88.00 State of California Annual Dam Fee
Department of Water Resources
8867 342.64 California Water Service Co
mpany Water Service
�8868 23.26 David Camp Reimbursement--Field Supplies
�8869 135.58 Phyllis Cangemi Reimbursement--Auto
� Repairs
'O87O �,g6O,08 The C�/p Fund '
� Legal Intern Salary
�8871 26.27 Clark's Auto Parts and Machine Shop Truck Parts
8872 107.83 Patrick Congdon Private Vehicle Expense
�8873 29.50 Crest Copies Inc. - Bluelines and Map Duplicates
�8874 32.00 Alice Cummings Historic Photographs of Picchntty
8875 390.00 D and D Contracting Services Rental Equipment
�8876 48.45 Emergency Vehicle Systems District Vehicle Parts
7 830,000.00 First American Title Guaranty Co. Land Purchase--Baldwin-Wallace
8878 166.8O First American Title Guaranty Co. Preliminary Title Report
4,254.90 First American Title Insurance Co. Title Insurance--Hosking and POST �
8880 368.33 Foster Brothers Security Systems, /nc. Field Supplies
8881 41 .82 The Frog Pond Meal Conference
8882 3]8.6] William Class Trucking Field Supplies and Delivery
0883 25.00 Golden State Report Subscription884 `
41 . Goodco Press OfficeSupplies
885 ��. l2 upp
�U.�� The Hertz Corporation Car Rental
886 ]9, 13) .89 Holtomann, Wise & Shepard, Dr. Legal Services--Hosking Acquisition
887 251 .66 Honeywell Protection Services Alarm Services
62.96 Hubbard and Johnson Field Supplies
889 16.U0 The Hub Schneider's Uniform Expense
890 5'973.29 Keller and Dasek/ng, Architects Site Renovation--Hassler
� �
CLAIMS No. 85-22
Meeting 85-30 - -
Date: November 13, 1985
REVISED
Amount
2�aM�e Description
8831 en ang 12.00 Lauren L � d
. mr Typesetting
8892 111 .00 Marshall and Swift Valuation Analysis Service
8893 78. 14 Marie HcCough Reimbursement--Computer Class and
Private Vehicle Expens�
8894 160.50 Cynny Michelson Brochure Artwork
8895 60~94 Midas Muffler Shop District Vehicle Repair
8896 89,40 MlntPn`s Lumber and Supply ' Field Supplies
8897 D-8.00 _ Mobil Oil Credit Corporation Fuel for District Vehicles
8898 55.82 Monogram Sanitation Field Supplies
8899 316. 19 Monta Vista Garden Cente.r Field Supplies
8900 137. 15 Noble Ford Tractor, Inc. ` Parts for District Vehicle
8901 109. 75 Stanley Norton Expenses for September
8902 592.12 Pacific Bell Telephone Services
8903 254. 17 Pacific Gas and Electric Company Utilities
89O4 24. 11 City of Palo Alto Utilities Utilities
3905 1 , 1129.99 Peninsula 0i ( Company Fuel for District Vehicles
8906 22~50 People for Open Space Resource Book
8907 19.89 Rancho Hardware and Garden Shop Field Supplies
8908 73.63 Reef |ndustrims, _|nc. Field Supplies
8904 161 .30 Roto-Rooter Sewer Service Sewer Maintenance
8�l8 101 .08 San Francisco Water Service Water Service
8911 170.00 Santa Clara County Radio Dispatch Services
Department of General Services
8912 228.98 Scribner Graphic Press Office Supplies
8913 1 ,244.87 She] ] Oil Company Fuel and Repairs for District Vehicl
8914 1 ,761 ~75 Signs of the Times Signs
(
8915 l6O.00 Special Districts Information Subscription
Service
8916 300.08 John H. Tallett Legal Services
8917 27.92 Tools-R-Us Equipment Repair
8918 214,58 The Times Tribune Advertisements
Oglg 205. 16 The Tufnut Works Field Supplies
8920 68.07 Union Oil Company Fuel for District Vehicles
8921 390.95 Umo Graphics Brochures '
18922 200.00 Sandy Voorhees Reimbursements--Seminars
423 41 .OU Ellis Wallace Private Vehicle Expense
8924 82.62 Del Woods Private Vehicle Expense
�
�
' -- |
CLAIMS No. 85-22
Meeting 85-30
Date; November 13, 1985 �
� REVISED �
Amount IN'amn e Description �
8926 79.69 Yardb| rd Equipment Sales Equipment Parts �
8926 163^98 Discount Office Supply Office supplies �
8'927 13.21 El Monte Stationers Office Supplies �
8928 234.76 Jean F76des ReYmbursement--Professional Conference
�
8929 500.00 Foss and Associates Personnel Consulting Fee--October �
8930 361 ,5O Her6er*t Crench . Reimbursement--Professional Conference
�
8937 382.58 Bureau of Governmental Research Professional Conference--Del Woods and
and Services
Mary Gundart
8932 188.58 Petty Cash Heal Conferences, Drafting -and �
� Office Supplies, Xeroxing and �
Private Vehicle Expense �
-
-
- -
-
�
'
�
�
� .
�
�
�
�
'
�
. �