Loading...
09 September 27, 2010 Western Riverside County Programs and Projects89961 • RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE MEETING AGENDA TIME: 1:30 p.m. DATE: Monday, September 27, 2010 LOCATION: BOARD ROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside • 4� COMMITTEE MEMBERS ..4! Karen Spiegel, Chair / Steve Nolan, City of Corona Bonnie Flickinger, Vice Chair / Jesse Molina, City of Moreno Valley Bob Botts / Don Robinson, City of Banning Wallace Edgerton / Darcy Kuenzi, City of Menifee Malcolm Miller / Kathy Azevedo, City of Norco Daryl Busch / Al Landers, City of Perris Steve Di Memmo / Vacant, City of San Jacinto Scott Farnam / Bridgette Moore, City of Wildomar Bob Buster, County of Riverside, District I Marion Ashley, County of Riverside, District V 4P. STAFF -V Anne Mayer, Executive Director John Standiford, Deputy Executive Director 4P- AREAS OF RESPONSIBILITY ,0%) Air Quality, Capital Projects, Communications and Outreach Programs, Congestion Management Program (CMP), Intermodal Programs, Motorist Services (ie. SAFE/Freeway Service Patrol), New Corridors, Regional Agencies/Regional Planning, Regional Transportation Improvement Program (RTIP), State Transportation Improvement Program (STIP), and Transportation Uniform Mitigation Fee (TUMF) Program related to Western Riverside County and other areas as may be prescribed by the Commission. Comments are welcomed by the Committee. If you wish to provide comments to the Committee, please complete and submit a Speaker Card to the Clerk of the Board. 11.36.54 • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 1:30 p.m. Monday, September 27, 2010 BOARD ROOM County Administrative Center 4080 Lemon Street, First Floor Riverside, California In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission's website, www.rctc.org. In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in a Committee meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENTS - Each individual speaker is limited to speak three (3) continuous minutes or less. The Committee may, either at the direction of the Chair or by majority vote of the Committee, waive this three minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. Also, the Committee may terminate public comments if such comments become repetitious. In addition, the maximum time for public comment for any individual item or topic is thirty (30) minutes. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Committee shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items. Western Riverside County Programs and Projects Committee September 27, 2010 Page 2 Under the Brown Act, the Board should not take action on or discuss matters • raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. 5. APPROVAL OF MINUTES - AUGUST 23, 2010 6. 7. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. if there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) AGREEMENT WITH U.S. DEPARTMENT OF AGRICULTURE FOREST SERVICE FOR THE TRANSFER OF EQUIPMENT AND FUNDING TO ASSIST WITH CONTINUED GROUND WATER MONITORING AT FIVE COREHOLE SITES IN THE CLEVELAND NATIONAL FOREST Page 1 Overview This item is for the Committee to: 1) Approve Agreement No. 1 1-65-027-00 with the U.S. Department of Agriculture (USDA) Forest Service - Cleveland National Forest (Forest Service) for the transfer of ground water monitoring equipment and a one-time stipend of $200,000 to assist in the Forest Service's monitoring of ground water at the five corehole sites; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3► Forward to the Commission for final action. • • Western Riverside County Programs and Projects Committee September 27, 2010 Page 3 8. AGREEMENT WITH TRC SOLUTIONS, INC. FOR PREPARATION OF A PROJECT REPORT AND ENVIRONMENTAL DOCUMENT FOR THE INTERSTATE 215 SOUTH CONNECTOR PROJECT FROM INTERSTATE 15 TO MURRIETA HOT SPRINGS ROAD — ADD ONE MIXED FLOW LANE _IN THE SOUTHBOUND DIRECTION, IN THE CITY OF MURRIETA Page 4 Overview This item is for the Committee to: 1) Award Agreement No. 11-31-022-00 to TRC Solutions, Inc. to prepare a project report and environmental document (PR/ED) for the Interstate 215 South connector project from 1-15 to Murrieta Hot Springs Road — Add one mixed flow lane in the Southbound direction, in the city of Murrieta, based on the project scope and cost for the base amount of $774,716, plus a contingency amount of $150,284 for potential scope changes, for a total not to exceed amount of $925,000; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director to approve contingency work as may be required for the project; 4) Authorize the Executive Director to execute non -funding related cooperative agreements with Caltrans as may be required for the project; and 5) Forward to the Commission for final action. 9. AGREEMENT WITH IVS SYSTEMS TO PROVIDE CLOSED CIRCUIT TELEVISION SECURITY SYSTEM MAINTENANCE SERVICES FOR THE FIVE COMMISSION - OWNED COMMUTER RAIL STATIONS AND THE PERRIS TRANSIT CENTER IN RIVERSIDE COUNTY Page 74 Overview This item is for the Committee to: 1) Award Agreement No. 10-24-1 1 1-00 to IVS Systems (IVS) for Closed Circuit Television (CCTV) security system maintenance services at the five Commission -owned commuter rail stations and the Perris Transit Center for a three-year period, plus three one-year options to extend the agreement, for a total contract amount of $687,432; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement, including option years, on behalf of the Commission; and 3) Forward to the Commission for final action. Western. Riverside County Programs and Projects Committee September 27, 2010 Page 4 10. COMMISSIONERS / STAFF REPORT Overview This item provides the opportunity for the Commissioners and staff to report on attended and upcoming meeting/conferences and issues related to Commission activities. 11. ADJOURNMENT AND NEXT MEETING The next Western Riverside County Programs and Projects Committee meeting is scheduled to be held at 1:30 p.m., Monday, October 25, 2010, Board Chambers, First Floor, County Administrative Center, 4080 Lemon Street, Riverside. RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE ROLL CALL September 27, 2010 County of Riverside, District I Ca of City of Banning City of doftirigr City of Menifee City -. r - City of Norco City of PeOs City of San Jacinto City of .n, V Present Absent ,I_ O rigil 0 f:liv 0 13 )71,„.# .P 0 • AGENDA ITEM 5 • MINUTES • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE Monday, August 23, 2010 MINUTES 1. CALL TO ORDER The meeting of the Western Riverside County Programs and Projects Committee was called to order by Chair Karen Spiegel at 1:31 p.m., in the Board Room at the. County of Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside, California, 92501. 2. PLEDGE OF ALLEGIANCE • 3. • At this time, Vice Chair Bonnie Flickinger led the Western Riverside County Programs and Projects Committee in a flag salute. ROLL CALL Members/Alternates Present Members Absent Bob Botts Daryl Busch Bob Buster Steve Di Memmo Wallace Edgerton Bonnie Flickinger Malcolm Miller Karen Spiegel Marion Ashley Scott Farnam 4. PUBLIC COMMENTS There were no requests to speak from the public. 5. APPROVAL OF MINUTES - JUNE 28, 2010 M/S/C (Busch/Edgerton) to approve the minutes of June 28, 2010, as submitted. Abstain: Spiegel RCTC WRC Programs and Projects Committee Minutes August 23, 2010 Page 2 6. ADDITIONS/REVISIONS Chair Spiegel noted a revision to Agenda Item 8, "City of Temecula Request for Funds for Interstate 15/French Valley Parkway Phase 1 and Interstate 15/State Route 79 South Interchange Improvement Projects." 7. AMENDMENT TO AGREEMENT WITH JACOBS CIVIL INC. FOR THE COMPLETION OF THE RECIRCULATED DRAFT ENVIRONMENTAL IMPACT REPORT/SUPPLEMENTAL ENVIRONMENTAL IMPACT STATEMENT AND PROJECT REPORT FOR THE MID COUNTY PARKWAY PROJECT Cathy Bechtel, Project Development Director, presented an overview of the scope of the amendment to the agreement with Jacobs Civil Inc. for the completion of the recirculated draft environmental impact report/ supplemental environmental impact statement and project report for the Mid County Parkway project. M/S/C (Di Memmo/Edgerton) to: 1) Approve Agreement No. 04-31-018-05, Amendment No. 5 to Agreement No. 04-31-018, with Jacobs Civil Inc. (Jacobs) to perform additional studies and design support for the completion of the recirculated draft environmental impact report/supplemental draft environmental impact statement (RDEIR/SDEIS) and project report for the Mid County Parkway (MCP) project in the amount of $6,375,515, plus a contingency amount of $658,077, for a total amendment amount of $ 7,033, 592; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director to approve contingency work as may be required for the project; 4) Authorize the Executive Director, pursuant to legal counsel review, to execute non -funding related agreements for the environmental clearance and design of the project; and 5) Forward to the Commission for final action. • RCTC WRC Programs and Projects Committee Minutes August 23, 2010 Page 3 8. CITY OF TEMECULA REQUEST FOR FUNDS FOR INTERSTATE 15/FRENCH VALLEY PARKWAY PHASE 1 AND INTERSTATE 15/STATE ROUTE 79 SOUTH INTERCHANGE IMPROVEMENT PROJECTS Shirley Medina, Programming and Planning Manager, presented an overview of the request from the city of Temecula for funds for Interstate 15/French Valley Parkway Phase 1 and Interstate 15/State Route 79 South interchange improvement projects. M/S/C (Flickinger/Miller) to: 1) Approve up to $20 million of Transportation Uniform Mitigation Fee (TUMF) Community and Environmental Transportation Accountability Program (CETAP) funds in place of TUMF Regional Arterial funds currently programmed for the I-15/French Valley Parkway Phase 1 interchange improvement project; 2) Approve up to $5.4 million of TUMF CETAP funds in place of TUMF Regional Arterial funds currently programmed for the 15/79 South interchange improvement project; 3) Remove the I-15/French Valley Parkway and 15/79 South interchange improvements from the TUMF Regional Arterial program as they will be funded under the CETAP Winchester to Temecula Corridor; 4) Authorize the Chair, pursuant to legal counsel review, to execute agreements on behalf of the Commission with the city of Temecula to reflect above funding commitments; and 5) Forward to the Commission for final action. 9. AGREEMENT WITH CALTRANS FOR THE STATE ROUTE 91 HIGH OCCUPANCY VEHICLE PROJECT FROM ADAMS STREET TO STATE ROUTE 60/INTERSTATE 215 INTERCHANGE Patti Castillo, Capital Projects Manager, presented a brief overview of the scope of the agreement with Caltrans for the State Route 91 high occupancy vehicle project from Adams Street to State Route 60/Interstate 215 interchange. M/S/C (Di Memmo/Flickinger) to: 1) Approve Agreement No. 11-31-016-00 with Caltrans for the construction of the State Route 91 high occupancy vehicle (HOV) project from Adams Street to State Route 60/Interstate 215 Interchange; RCTC WRC Programs and Projects Committee Minutes August 23, 2010 Page 4 2) Authorize the Executive Director, pursuant to legal counsel review, to execute the cooperative agreement and future non - funding related amendments to this agreement; and 3) Forward to the Commission for final action. 10. AGREEMENT FOR UTILITY RELOCATION FOR THE STATE ROUTE 60/INTERSTATE 215 EAST JUNCTION HIGH OCCUPANCY VEHICLE LANES CONNECTOR Gina Gallagher, Senior Staff Analyst, presented a brief overview of the scope of the agreement for the utility relocation for the State Route 60/Interstate 215 East Junction high occupancy vehicle lanes connector. M/S/C (Flickinger/Di Memmo) to: 1) Approve Agreement No. 11-31-018-00 with Santa Fe Pacific Pipeline, LP (SFPP), for utility protection and inspection for the 60/215 East Junction high occupancy vehicle (HOV) lanes connector project; 2) Authorize the Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission to final action. 11. METROLINK POSITIVE TRAIN CONTROL AND BUDGET UPDATE Sheldon Peterson, Rail Manager, presented an update on Metrolink's budget and implementation of positive train control (PTC). At Commissioner Bob Buster's request, Anne Mayer, Executive Director, and Sheldon Peterson clarified Metrolink's proposed new approach to the management of the operations budget. Anne Mayer then discussed the funding challenges for PTC, the impacts of the lack of a state budget, and the purchase of additional rail fleet. Commissioner Daryl Busch briefed the Committee on important issues that are currently being discussed at Metrolink. At Chair Spiegel's request, Anne Mayer clarified the letter of no prejudice process and the status of Proposition 1 A funding, reiterating the impacts of the lack of a state budget. • • • RCTC WRC Programs and Projects Committee Minutes August 23, 2010 Page 5 M/S/C (Busch/Edgerton) to: 1) Authorize the Executive Director to take all actions necessary to support a letter of no prejudice (LONP) from the Southern California Regional Rail Authority (SCRRAT under the High Speed Passenger Train Bond Act, known as Proposition 1A (Prop 1A), for the Positive Train Control (PTC) project; 2) Amend the FY 2010/11 Commuter Rail Short Range Transit Plan (SRTP) to reflect the allocation and use of $10,369,021 in 1989 Measure A rail capital funds in advance of SCRRA's receipt of Prop 1 A funds; 3) Approve an increase to the FY 2010/11 budget for interfund transfers and expenditures for $10,369,021; 4) Authorize the Executive Director to negotiate and execute a Memorandum of Understanding or other agreements as needed with SCRRA and other entities to allow for the programming and allocation of funds as requested along with appropriate measures to ensure the reimbursement of Measure A funds; 5) Amend the FY 2010/11 Commuter Rail SRTP to reflect the allocation and use of $9,975,000 in Measure A funds for the remaining balance of the SCRRA Metrolink rail car option #3 purchase of seven cars; 6) Approve an increase to the FY 2010/11 budget for interfund transfers and expenditures for $9,975,000; 7) Receive an update on current Metrolink Budget initiatives and capital projects and explore their implications; and 8) Forward to the Commission for final action. 12. AGREEMENT WITH ALCORN FENCE COMPANY AND CROWN FENCE COMPANY TO FURNISH AND INSTALL FENCING AT THE PEDLEY AND NORTH MAIN CORONA COMMUTER RAIL STATIONS Greg Moore, Procurement and Asset Manager, presented a brief overview of the scope of the agreement with Alcorn Fence Company and Crown Fence Company to furnish and install fencing at the Pedley and North Main Corona commuter rail stations. M/S/C (Busch/Miller) to: 1) Approve Agreement No. 10-24-112-00 with Alcorn Fence Company to furnish and install perimeter fencing at the Pedley Metrolink station for an amount of $38,773, plus a 10% contingency of $3,877, for a total not to exceed amount of $42,650; RCTC WRC Programs and Projects Committee Minutes August 23, 2010 Page 6 2) Approve Agreement No. 11-24-017-00 with Crown Fence Company to furnish and install perimeter fencing and barrier gates at the North Main Corona Metrolink station for an amount of $48,200, plus a 10% contingency of $4,820, for a total not to exceed amount of $53,020; 3) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 4) Approve budget adjustments to increase interfund transfers for the matching Local Transportation Fund (LTF) contribution of $20,000, to decrease maintenance expenditures by $45,670, and to increase property improvements expenditures by $45,670; and 5) Forward to the Commission for final action. 13. COMMISSIONERS / STAFF REPORT 13A. Commissioner Malcolm Miller announced the open call for the SCAG compass blueprint demonstration project. 138. Chair Spiegel announced the grand opening of the Corona Transit Center will be held on September 7. 13C. Anne Mayer announced the public information meeting for the SR-91 Corridor Improvement Project at the Corona Public Library will be held on August 26. She then provided an update on the design -build legislation. 14. ADJOURNMENT There being no further business for consideration by the Western Riverside County Programs and Projects Committee, Chair Spiegel adjourned the meeting at 2:13 p.m. in memory of Commissioner Dick Kelly who passed away on August 20. Respectfully submitted, (3sur.".4ep?„ VUL/civz)i--. Jennifer Harmon Clerk of the Board • AGENDA ITEM 7 • RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON DATE: September 27, 2010 TO: Western Riverside County Programs and Projects Committee FROM: Cathy Bechtel, Project Development Director THROUGH: John Standiford, Deputy Executive Director SUBJECT: Agreement with U.S. Department of Agriculture Forest Service for the Transfer of Equipment and Funding to Assist with Continued Ground Water Monitoring at Five Corehole Sites in the Cleveland National Forest STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 11-65-027-00 with the U.S. Department of Agriculture (USDA) Forest Service - Cleveland National Forest (Forest Service) for the transfer of ground water monitoring equipment and a one- time stipend of $200,000 to assist in the Forest Service's monitoring of ground water at the five corehole sites; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: The Commission, in cooperation with the Orange County Transportation Authority and the Foothill -Eastern Transportation Corridor Agency, commissioned a feasibility evaluation of the Irvine -Corona Expressway (ICE) tunnels. The purpose of the study was to further define and evaluate site conditions that impact the feasibility of transportation tunnel construction beneath the Cleveland National Forest. Based on the limited studies conducted to date, it was determined that a tunnel system is technically feasible. However, while there are no fatal flaws identified that would prevent the project from being designed, constructed, and operated, there are significant challenges relating to cost, protection of groundwater resources, construction technology, and ventilation. At its August 27, 2010 meeting, the Riverside Orange Corridor Authority (ROCA) Board, the joint board formed to manage the geotechnical studies regarding this potential new corridor, took action to defer additional study of the ICE tunnel Agenda Item 7 1 project until such time as financial considerations improve and/or technological advancements warrant re-examination. This action was taken after the ROCA Board received the results of a financial review of the project. Information was developed on the debt service requirements needed and potential toll revenue anticipated to fund and operate the tunnel project. The high-level financial feasibility analysis concluded that $28.3 billion would be required to initiate the project. Approximately $9.25 billion of bond proceeds would be needed to fund construction and $17.9 billion of capitalized interest on bond proceeds would be required to pay debt service for approximately 10 years before the project could generate tolls to pay for the debt service, operations and maintenance, and required coverage. As a result, the long construction duration, associated lack of toll revenue generation, and high cost of debt service, makes funding this project, financed solely through tolls, extremely challenging. Additionally, the financial risk associated with the construction duration and resulting construction cost unknowns of this type of major tunnel construction project provides uncertainty in the market. Future tunnel discussions will be evaluated annually by the State Route 91 Advisory Committee as part of its SR-91 Implementation Plan update. The annual review will determine if any of the major assumptions with regard to financial considerations, private sector interest, or technological advancements have changed to make the tunnel financially viable. There is approximately $7.5 million of federal funds remaining that can be used to assist with transportation improvements between the two counties, including projects on the SR-91 corridor. Once the open consultant contracts are closed out and the exact remaining dollars are determined, a recommendation on project allocation of funds will be brought to the SR-91 Advisory Committee. One of the recommendations made by the ROCA Board was to work with the Forest Service to continue base level ground water monitoring. As part of the . feasibility study, an extensive water monitoring program was put in place and has been providing baseline data. The cost of the water monitoring program at the five corehole sites and 55 springs and wells was approximately $30,000 a month. If continued for the required ten-year duration, this would have totaled nearly $3 million in additional costs. Given the results of the initial financial assessment and the cost of the ground water monitoring program, staff recommended and the ROCA Board concurred, that the monitoring program be terminated in its current form. Arrangements have been made with the Forest Service to continue limited water monitoring at the five corehole sites, which will allow the gathering of important baseline water data in the forest. The agreement referenced in this agenda item is Agenda Item 7 • 2 • • to transfer the monitoring equipment and allocate a one-time stipend of $200,000 to assist the Forest Service in its cost of retrieving the data telemetrically, which can only be done at the corehole sites, not at the springs and wells. The project would have incurred a cost to remove this telemetric equipment and rehabilitate the corehole sites; with this recommendation the funding can instead be used to assist in the continued gathering of ground water data. Financial Information In Fiscal Year Budget: Yes Year: FY 2010/11 Amount: $200,000 Source of Funds: SAFETEA-LU $160,000 State PPM $20,000 OCTA funds $20,000 Budget Adjustment: No GL/Project Accounting No.: 106 65 81501 002310 Fiscal Procedures Approved: \)Ue4,4a, Date: 09/15/10 Agenda Item 7 3 AGENDA ITEM 8 • • • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: September 27, 2010 TO: Western Riverside County Programs and Projects Committee FROM: Lisa DaSilva, Capital Projects Manager THROUGH: Marlin Feenstra, Project Delivery Director SUBJECT: Agreement with TRC Solutions, Inc. for preparation of a Project Report and Environmental Document for the Interstate 215 South Connector Project from Interstate 15 to Murrieta Hot Springs Road — Add One Mixed Flow Lane in the Southbound Direction, in the City of Murrieta STAFF RECOMMENDATION: This item is for the Committee to: 1) Award Agreement No. 11-31-022-00 to TRC Solutions, Inc. to prepare a project report and environmental document (PR/ED) for the Interstate 215 South connector project from 1-15 to Murrieta Hot Springs Road — Add one mixed flow lane in the southbound direction, in the city of Murrieta, based on the project scope and cost for the base amount of $774,716, plus a contingency amount of $150,284 for potential scope changes, for a total not to exceed amount of $925,000; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director to approve contingency work as may be required for the project; 4) Authorize the Executive Director to execute non -funding related cooperative agreements with Caltrans as may be required for the project; and 5) Forward to the Commission for final action. BACKGROUND INFORMATION: There are two highway projects in the design and construction phase in the vicinity of the 15/215 interchange in the city of Murrieta. The first project is the Commission's 1-215 South widening project between Murrieta Hot Springs Road and Scott Road, which will be advertised for construction bids by the end of September 2010, and will add a third mixed flow lane in both directions. The second project is the city of Temecula's French Valley Parkway project, 'which makes major changes to the 15/215 interchange, especially in the southbound Agenda Item 8 4 direction. Among these changes is the addition of a third lane to southbound 1-215 beginning justsouth of the bridge over the 1-15. This results in a two-lane section of the southbound 1-215 between Murrieta Hot Springs Road and the French Valley Parkway project. Therefore, this 1-215 South connector project was initiated to complete the third southbound lane in this gap. The Commission's 1-215 South widening project could not have included widening this section to three lanes because environmental regulations require each project to have independent utility, meaning that its usefulness must not depend upon another project, unless that project has achieved environmental clearance. When the 1-215 South widening project was scoped, the French Valley Parkway project was not yet environmentally cleared. If the environmental phase is commenced at this time, some of the environmental field studies performed for the 1-215 South Widening Project can be utilized for this 1-215 South Connector Project, which the construction cost has been estimated at $8.5 million. The environmental phase of the 1-215 South connector project is expected to take 17 months to complete. It is the intent of staff that the environmental clearance be obtained in time to give the Commission options to either construct this project as a standalone construction contract or in combination with the French Valley Parkway phase 2 project, which is scheduled to start construction in 2013. Selection Process Staff entered into negotiations with the most qualified firm from the Commission approved on -call list for engineering and environmental services for Measure A highway projects, TRC Solutions, Inc (TRC). TRC was a subcontractor to PBS&J on the 1-215 South widening project and was teamed with the same environmental subcontractor firm as PBS&J; therefore it has familiarity with the PR/ED work required for the project. Commission staff requested that TRC submit a scope, cost, and schedule proposal for preliminary engineering services, PR/ED, for the 1-215 South connector project. Staff has reviewed the scope of work and cost proposal and has completed negotiations with TRC. In the course of negotiations, TRC agreed to a 20% reduction in its profit compared to its original proposal. The final scope, cost, and schedule documents are included with the attachment. The PR/ED schedule duration is 17 months. Recommendation Staff recommends Agreement No. 1 1-31-022-00 be awarded to TRC Solutions, Inc. to prepare a PR/ED for the 1-215 South connector project, based on the project Agenda Item 8 5 • • scope and cost included with the attachment, for the base amount of $774,716, plus a contingency amount of $150,284 to cover potential changes in scope for a total not to exceed amount of $925,000. To help control costs, staff has placed $70,109 into the contingency, for preparation of three technical studies. The need for these studies cannot be confirmed until investigation, which is part of the contract scope, is complete. A normal contingency amount is also added, resulting in the total contingency of $150,284. Financial Information In Fiscal Year Budget: Yes N/A Year: FY 2010/11 FY 2011/12 Amount: $550,000 $375,000 Source of Funds: 2009 Measure A Budget Adjustment: No N/A GL/Project Accounting No.: 003031 81101 262 31 81 101 Fiscal Procedures Approved: `ajt.av Date: 09/17/10 Attachment: Agreement 11-31-022-00 with TRC Solutions, Inc. Agenda Item 8 6 • • Attachment Agreement No. 11-31-022-00 RIVERSIDE COUNTY TRANSPORTATION'., ISSION AGREEMENT WITH TRC SOLUTIONS, INC FOR PRELIMINARY ENGINEERING SERVICES, PR ENVIRONMENTAL D,CUMENT FOR T INTERSTATE 215 SOUTH CONNECTO'n= OJECT FROM INTERST MURRIETA HOT SPRINGS ROAD — SOUTHBOUND D 1. PARTIES AND DAT This Agreement is made and e between the RIVERSIDE COUN Commission") and TRC SOLUTION CORPORATION. 2.1 O Measure A authorizing th use tax (th ax") to fund tra of Rive opting the "Plan" 5 TO NE M ED FLOW LANE _ THE this day w , 20_, by and RTATION COMMISSION ("the ultant"), a CALIFORNIA 8, 1988 the Voters of Riverside County approved half percent (2%) retail transactions and rams and improvements within the County side County Transportation Improvement Plan (the 2.2 Pur` nt to Public Utility Code Sections 240000 et seq., the Commissio uthonzedk allocate the proceeds of the Tax in furtherance of the Plan. LL� 2.3 4pn Nov -ember 5, 2002, the voters of Riverside County approved an extension of the Meap A tax for the continued funding of transportation and improvements within th�tounty of Riverside. 2.4 Consultant desires to perform and assume responsibility for the provision of certain professional services required by the Commission on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing preliminary engineering services to public clients, is licensed in the State of California (if necessary), and is familiar with the plans of the Commission. RV PUEMS HANE1774781.1 7 2.5 The Commission desires to engage Consultant to render such services for the 1-215 Widening project from 1-15 to Murrieta Hot Springs Road — add one mixed flow lane in the southbound direction CProject"), as set forth in this Agreement. 3. TERMS. 3.1 General Scope of Services. Cons and professional services, including labor, mate supervision and expertise, and incidental and custom adequately supply the professional preliminary engineer! Project ("Services"). The Services are mor attached hereto and incorporated herein by and performed in accordance with, this A incorporated herein by reference, and all a and regulations. serve rticularly descn All Services sha exhibits attache state and federa shall furnish all technical ment, transportation, cessary to fully and ecessary for the n Exhibit "A" ject to, reto and aws, rules Commencement of Services. The Consu� shall commence work upon receipt of a written Notice to Proc= from Commission. 3.2 Term. The term forth above or the date of issuance whichever occurs first, to December 31, herein. Consultant shall complete the Se shall meet any ®p stablished schules indemnification prthis Agreemen termination of thi designates Repres Com Corp also re progresses. the Commissio reement shall from the date first set e to Proceed by the Commission, rlier terminated as provided term of this Agreement, and a d deadlines. All applicable remain in effect following the 3.3 Comres-ntative. The Commission hereby the Commission ecu i - ctor, or his or her designee, to act as its the performa of this Agreement ("Commission's Representative"). entative sh F':ve the authority to act on behalf of the es under is Agreement. Commission's Representative shall oval, as needed, to the details of Consultant's work as it not accept direction or orders from any person other than tive or his or her designee. 3.4 nt's Representative. Consultant hereby designates Ross Lew, Project Manage' o act as its Representative for the performance of this Agreement ("Consultan 's Representative"). Consultant's Representative shall have full authority to act on behalf of Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his or her professional skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. Consultant shall work closely and cooperate fully with Commission's Representative and any other agencies which may have jurisdiction over or an interest in the Services. Consultant's Representative shall RVPUBIHSHAN E1774781.1 2 • • 8 i be available to the Commission staff at all reasonable times. Any substitution in Consultant's Representative shall be approved in writing by Commission's Representative. 3.5 Substitution of Key Personnel. Consultant has represented to the Commission that certain key personnel will perform and coo t,: note the Services under °w_. this Agreement. Should one or more of such per ,�� ,_•ecome unavailable, Consultant may substitute other personnel of at least competence upon written approval by the Commission. In the event that the C�.and Consultant cannot agree as to the substitution of the key personnel, the ‘ +mmi'. shall be entitled to terminate this Agreement for cause, pursuant to the provisi • ns of i !n 3.14. The key personnel for performance of this Agreement Ross Lew (Con °t personnel), Brian Calvert (ICF International, Inc.). 3.6 Preliminary Review o similar work products prepared for submission in this Agreement shall be submitted to the Commiss and the Commission may require revisions of such dra approval. In the event that Com determines the formally submitte Representative may require Consulta Commission. 3.7 Consultant shall re Project or necess on's Representativ product to and res ports, working pers, and f providing Services under Representative in draft form, r to formal submission and e,s •r her sole discretion, be i -quate, Commission's ubmit ' e work at no cost to the Ap•earance at Hearing If and w required by the Commission, that it is skilled in the pro obligations uired by this Consul orm the Se the sdards ge recognize dis 'p in the Stf Califomi Consultant warrants that all employees and subcontr s shall h sufficient skill and experience to perform the Services assigned to m. Cons tlbnt further represents and warrants to the Commission that its employees nd subcobtractors have all licenses, permits, qualifications and approvals of whatnatye that are legally required to perform the Services, and that such licenses and app vaTS shall be maintained throughout the term of this Agreement. Consultant shall perforr at its own cost and expense and without reimbursement from the Commission, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein, and shall be fully responsible to the Commission for all damages and other liabilities provided for in the indemnification provisions of this Agreement arising from the Consultant's errors and omissions. Any employee of Consultant or its subconsultants who is determined by the Commission to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the tance at public arings or other meetings related to the ormance of the ry es. R V P U B1 HS HA N E 1774781.1 are; Licenses. Consultant represents and maintains necessary to perform all Services, duties and Ily and adequately complete the Project. and duties in conformance to and consistent with 'being employed by professionals in the same 3 9 Services in a manner acceptable to the Commission, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.9 Opportunity to Cure. Commission may provide Consultant an. opportunity to cure, at Consultant's expense, all errors an +missions which may be disclosed duringProject implementation. Should Co '= � p � fail to make such correction in a timely manner, such correction may be by the Commission, and the cost thereof charged to Consultant. 3.10 Inspection of Work. Consultant sh-II allo a Commission's Representative to inspect or review Consultanork in progress` a vy reasonable time. 3.11 Final Acceptance. U�o ��� ermi �; ion by the Com Fission that Consultant has satisfactorily completed the Servi Etunder this Agreement and within the term set forth in Section 3.3, the Commis ?y shall give Consultant a written Notice of Final Acceptance. Upon receipt of such n Consultant shall incur no further costs hereunder, unless o 'se specified in the ce of Final Acceptance. Consultant may request issuance o - • ce of Final Acceptg4 hen, in its opinion, it has satisfactorily completed all Servic- dunder the ters of this Agreement. 3.12 Laws and Re • ulation . - s a m II keep itself fully informed of and in compliance with all local, state an deral la rules and regulations in any manner affecting the = - ance of the Proj- =t or the ervices, including all Cal/OSHA requirements, and all gi' - . notices require w. Consultant shall be liable for all violations of suc = ae -nd r� lations in conn- on with Services. If the Consultant performs any work kn• i.+ be contrary to such laws, rules and regulations and without giving written note is '•n, Consultant shall be solely responsible for all co arising ther tant shall defend, indemnify and hold Commi cials, direct • officers, employees and agents free and harmless, pursuan to the i ification pro s of this Agreement, from any claim or liability aristnOtt of any fail txx r alleged fat re to comply with such laws, rules or regulations. 13 Term ton. 13.1 ,' Notice; Reason. Commission may, by written notice to Consultant, termina� agreement, in whole or in part, at any time by giving written notice to Consultant such termination, and specifying the effective date thereof ("Notice of Terminatiorry Such termination may be for Commission's convenience or because of Consultant's failure to perform its duties and obligations under this Agreement, including, but not limited to, the failure of Consultant to timely perform Services pursuant to the Schedule of Services described in Section 3.15 of this Agreement. Consultant may not terminate this Agreement except for cause. 3.13.2 Discontinuance of Services. Upon receipt of the written Notice of Termination, Consultant shall discontinue all affected Services as directed in R V P U MH 5 HA N E 5774781.1 4 • • 10 the Notice or as otherwise provided herein, and deliver to the Commission all Documents and Data, as defined in this Agreement, as may have been prepared or accumulated by Consultant in performance of the Services, whether completed or in progress. 3.13.3 Effect of Termination For Conv, fence. If the termination is to be for the convenience of the Commission, the C•°';!n shall compensate Consultant for Services fully and adequately provided. if gh the effective date of termination. Such payment shall include a pro -rated �u '•rofit, if applicable, but no amount shall be paid for anticipated profit on unperfo' ed S' apes. Consultant shall provide documentation deemed adequate by Commission'Repre .£. tive to show the Services actually completed by Consultant prig • the effective d •f termination. This Agreement shall terminate on the effectivaate the Notice of Ter o 3.13.4 Effect of Ter` i ' for 'ruse. If the termination is for cause, Consultant shall be compensated for thos=' 4e'� hich have been fully and adequately completed and accepted by the Commis � s of the date the Commission provides the Notice of Termination. In such case, the z mission may take over the work and prosecute the same completion by contr ,or ,otherwise. Further, Consultant shall be liable to the ission for any re - Viable additional costs incurred by the Commission to revise • hich the Com ssion has compensated Consultant under this Agreement, but =ch t emission has determined in its sole discretion needs to be revised, in part or �o § to 'a� the Project. Termination of this Agreement for ca se may be consi• red by t Commission in determining whether to enter int• . • reements with, sultant. Parties provided in th provided by law or under t 3.13.6 mulative Reme's. The rights and remedies of the are in addition to any other rights and remedies ement of Similar Services. In the event this Agre ent is terreted, in wh• m5r in part, as provided by this Section, the Co rn on may p x , e, upon ,' ch terms and in such manner as it deems appropn services si" „ to those terminated. 3.13.7" Waivers. Consultant, in executing this Agreement, shall be deemed to ha ie$waivec ;any and all claims for damages which may otherwise arise from the Commissioermination of this Agreement, for convenience or cause, as provided in this Section 3.14 Schedule and Progress of Services. 3.14.1 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel to perform the Services in conformance with such conditions. In order to facilitate R V P U B1 H S HA N B7 74781.1 5 11 Consultant's conformance with the Schedule, the Commission shall respond to Consultant's submittals in a timely manner. Upon request of Commission's Representative, Consultant shall. provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.14.2 Modification of the Schedule. ; orisultant shall regularly report to the Commission, through correspondence or pro • `' ,, -ports, its progress in providing required Services within the scheduled time �.w.s. Commission shall be promptly informed of all anticipated delays. In the eve .� a' sultant determines that a schedule modification is necessary, Consultant sh pro ass submit a revised Schedule of Services for approval by Commission's Representativ 3.14.3 Trend Meetin•-- °onsultant shall • u trend meetings with the Commissions Represtive aid other interested rties, as requested by the Commission, on a bi-we �kl is or may be mutually' scheduled by the Partiesata standard day and time. .,meetings will encompass focused and informal discussions concerning scope, �� _.edule, and current progress of Services, relevant cost issues, and future Project o• ves. Consultant shall be responsible for the preparation a • istribution of meetin•; n•. s to be received by the Commission and other attende .ter than three (3) ;p ing days prior to the meeting. rt of its monthly invoice, Consultant shall submit a progress report, a form ermined by the Commission, which will indicate t lfis� ss achieved du s •g the previous month in relation to the Schedule of Sery Su Sion of such p. -ss report by Consultant shall be a condition prece•n of payment fro the Commission for each monthly invoice submitted. 3.14.4 15.1 Exc m.. Delays. Should Consultant be delayed or preye from the performa* of any act or Services required by the terms of the Agre nt by reas f acts of God or of the public enemy, acts or omissions of the Commissio other go mental agencies in either their sovereign or contractual capacities, fire , ods, ep mimics, quarantine restrictions, strikes, freight embargoes or unusually severe Wither, $'performance of such act shall be excused for the period of such delay. 3.f5.2 Written Notice. If Consultant believes it is entitled to an extension of time due to conditions set forth in subsection 3.16.1, Consultant shall provide written notice to the Commission within seven (7) working days from the time Consultant knows, or reasonably should have known, that performance of the Services will be delayed due to such conditions. Failure of Consultant to provide such timely notice shall constitute a waiver by Consultant of any right to an excusable delay in time of performance. R V PU BIHSHANE\774781.1 6 • 12 • • • 3.15.3 Mutual Agreement. Performance of any Services under this Agreement may be delayed upon mutual agreement of the Parties. Upon such agreement, Consultant's Schedule of Services shall be extended as necessary by the Commission. Consultant shall take all reasonable steps to minimize delay in completion, and additional costs, resulting from any such extension. 3.16 Status of Consultant/Subconsultants. 3.16.1 Independent Contract•: performed by Consultant or under its supervision. Con' tant methods and details of performing the Services subjec`a'to the Agreement. Commission retains Consultant o a; independent co not as an employee, agent or representative mmission. Consu right to perform similar or different services Any additional personnel performing the e Consultant shall at all times be under Consult Consultant shall pay all wages, salaries and othe connection with their performance of Services and as r be responsible for all reports an rations respectin not limited to, social security taxes, �� tax withhol `� disability insurance, and workers' com�insuran Services shall be termine the means, irements of this for basis and ins the ring the term of this reement. this Agreement • behalf of ive direction and control. ounts due such personnel in d by law. Consultant shall g s„sonnet, including but dings,' .w ployment insurance, ce. 3.16.2 Prevailinxecution of this Agreement, Consultant certifies that it is aware of t require is of California Labor Code Sections 1720 et se•tiay70 et seq., as w%= as Cali ornia Code of Regulations, Title 8, Section 16000 se4 y, evailing Wages a "), which require the payment of prevailing wage a end t - performance of _® -r requirements on certain "public works" and "maintenan`:;. •r. If the Services are being performed as part of an applicable "public works" -" . oject, as defined by the Prevailing Wage Laws, an he total com• .tion i ,000 or more, Consultant agrees to fully comply,, revailing Laws. Copies of the prevailing rate of per diem waged effect a ommencem_ +f this Agreement are on file at the offices of the Corti session. Consu shall make copies of the prevailing rates of per diem wages for each aft classifica or type of worker needed to execute the Services available to interested j arties upo quest, and shall post copies at the Consultant's principal place of busine nd at tlif project site. Consultant shall defend, indemnify and hold the Commission, i s ctedFofficials, officers, employees and agents free and harmless from any claims, ha: ij i , costs, penalties or interest arising out of any failure or alleged failure to com.: with the Prevailing Wage Laws. Certified Payrolls are to be submitted whenever required by Prevailing Wage laws. 3.16.3 Eight -Hour Law. Pursuant to the provisions of the California Labor Code, eight hours of labor shall constitute a legal day's work, and the time of service of any worker employed on the work shall be limited and restricted to eight hours during any one calendar day, and forty hours in any one calendar week, except when payment for overtime is made at not less than one and one-half the basic rate for all hours worked in excess of eight hours per day ("Eight -Hour Law"), unless R V PU MHSHANE1774781.1 7 13 Consultant or the Services are not subject to the Eight -Hour Law. Consultant shall forfeit to Commission as a penalty, $50.00 for each worker employed in the execution of this Agreement by him, or by any subconsultant under him, for each calendar day during which such workman is required or permitted to work more than eight hours in any calendar day and forty hours in any one calendar week without such compensation for overtime violation of the provisions of the California Lab •.i, ode, unless Consultant or the Services are not subject to the Eight -Hour Law. 3.16.4 Assignment or Transfe ��i C• a�tant shall not assign, hypothecate, or transfer, either directly or by operation law, Agreement or any interest herein, without the prior written consent of the Comission ny attempt to do so shall be null and void, and any assignees, h ,i q ,ecates or transfe shall acquire no right or interest by reason of such attempt ssig ment, hypothecatitnsfer. 3.16.5 Subcontracti q. portion of the work or Services required by this herein, without prior written approval of the Comm contain a provision making them subject to all provisions Consultant ha companies/firms that will be subcons Project delivery. A list of said Subcon Part 2 and made a part hereof. Th Consultant of the Subconsultants identified to the replacement ubconsultant ap and obtain the C. issio ° ' ritten approval. rates at which e4c k.con ;iant shall bill th subject to reimbursem defined in Exhibit "C" Subconsul unless othe the schedule create any The Subconsul accounting purpoS claim or proceeding t shall not sub ntract any xcept as expressly stated Subcontracts, if any, shall ulated in this Agreement. part of its pro I, identified certain ed by Consult, t ("Subconsultants") for be attached hereto as Exhibit "C" reby approves the use by xhibit' `"APart 2. In the event and prior oved herein, the Consultant shall seek hibit "C" Part 2 also sets forth the onsultant for Services and that are mmission to Consultant. Additional Direct Costs, as same for both the Consultant and all Exhibit "C" Part 2. nsultant ac dges that approval of Consultant's utilization of ants togeter with the incorporation of Subconsultants' rate sals into this Agreement shall in no way be construed to ionship between any Subconsultant and the Commission. rate spedules and cost proposals contained herein are for nlyfn the event that any Subconsultant shall bring any action, rting to enforce any right purportedly arising under this Agreement, the Consunt shall be responsible for the Commission's reasonable legal fees without regard to the merits of any such claim. 3.17 Ownership of Materials/Confidentiality. 3.17.1 Documents & Data. This Agreement creates an exclusive and perpetual license for Commission to copy, use, modify, reuse, or sub- license any and all copyrights and designs embodied in plans, specifications, studies, drawings, estimates, materials, data and other documents or works of authorship fixed RV P UMHS HANE\774781.1 8 • • • 14 • in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (Documents & Data"). Consultant shall require all subcontractors to agree in writing that Commission is granted an exclusive and perpetual license f orany Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warra hr •nsultant has the legal right to grant the exclusive and perpetual license fo`. II sj documents & Data. Consultant makes no such representation and warranty in egard.cuments & Data which were prepared by design professionals d er than Consultr provided to Consultant by the Commission. Commission shall no ' . `� 'ted any way in its se of the Documents & Data at any time, provided that .e not within the purposes intended by this Agreement shall be at Commission '- risk. 3.17.2 Int ctual Property. In ad �, Commission shall have and retain all right, title and interes ding copyright, pat fade secret and other proprietary rights) in all plans, spec' studies, drawi estimates, materials, data, computer programs or software a so de, enhancements, documents, and any and all works of authorship fixed in y ium or expression, including but not limited to, physical drawings or othe to mag tally or otherwise recorded on computer media ("I I Property") pr ared or developed by or on behalf of Consultant under s Ag ent as well a other such Intellectual Property prepared or deve or ehalf of Consul under this Agreement. The II h ,ve and retain all right, title and interest in Intellectual Property develo r m nder this Agreement whether or not paid for who ®. a by Com on, whether or not developed in conjunction with Cons nt, an er or not ` Moped by Consultant. Consultant will execute sep r.written assents of anyt` nd all rights to the above referenced Intellectual Propert .n request ` pmmission. Consultant shall also be responsible to obtain in writing separate written assignme rom a4 subcontractors or agents of Consultant of any and all right to the above referert CV-ihtellectual Property. Should Consultant, either during or following termination .this Agreement, desire to use any of the above -referenced Intellectual Property, it shall first obtain the written approval of the Commission. All materials and documents which were developed or prepared by the Consultant for general use prior to the execution of this Agreement and which are not the copyright of any other party or publicly available and any other computer applications, shall continue to be the property of the Consultant. However, unless otherwise identified and stated prior to execution of this Agreement, Consultant R V P U B\ HS HA N E1774781.1 9 15 represents and warrants that it has the right to grant the exclusive and perpetual license for all such Intellectual Property as provided herein. Commission further is granted by Consultant a non-exclusive and perpetual license to copy, use, modify or sub -license any and all Intellectual Property otherwise owned by Consultant which is the basis or fou tion for any derivative, collective, insurrectional, or supplemental work created un greement. 3.17.3 Confidentiality. All id ��, ��� oranda, specifications, plans, procedures, drawings, descriptions, computer pram input input record data, written information, and other Documents and Data eith r crew ;. or provided to Consultant in connection with the performa., of this Agreem hall be held confidential by Consultant. Such materials sh. not,° ithout the prior wt c• sent of Commission, be used by Consultant for any.oses ®ther than the perfor�fce of the Services. Nor shall such materials be disc rson or entity n.= connected with the performance of the Services or the Proj �. ""` g furnished to Consultant which is otherwise known to Consultant or is genera own, or has become known, to the related industry shall be deemed confidentia . Consultant shall not use Commission's name or insignia, •` • ographs of the Proje ay publicity pertaining to the Services or the Project in a -zine, trade paper, _ s spaper, television or radio production or other similar :.,without the or written consent of Commission. 3.18 Indemnification. To th= `Hest ex permitted by law, Consultant shall defend, inded hold Com sion, its directors, officials, officers, employees, cons ts, v.¢ eers, and agen a and harmless from any and all claims, demands, c. -s of on, costs, expe s, liability, loss, damage or injury, in law or equity, to prope ; . r . T - • ns, including wrongful death, in any manner arising out of or incident to a 4 a • ts, omissions, or willful misconduct of Consultan,: s officials, office ploy-- agents, consultants, and contractors arising out of `. . -ction with t ffi .erformance of the Services, the Project or this Agre-ent, incluithout limita she payment of consequential damages, expert witns es, and a .' -ys fees arid other related costs and expenses. Consultant shall def at Consu a, 's own cost, expense and risk, any and all such aforesaid suits, action s.d other leg +roceedings of every kind that may be brought or instituted against Commisn, its di - tors, officials, officers, employees, consultants, agents, or volunteers. Cons , t s b pay and satisfy any judgment, award or decree that may be rendered agains nmission or its directors, officials, officers, employees, consultants, agents, orolunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse Commission and its directors, officials, officers, employees, consultants, agents, and/or volunteers, for any and all legal expenses and costs, including reasonable attorney's fees, incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Commission, its directors, officials officers, employees, consultants, agents, or volunteers. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section RV PUB\HSHANB774781.1 10 16 • • • 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligations as set forth in this Section 3.19 shall survive expiration or termination of this Agreement. 3.19 Insurance. 3.19.1 Time for Compliance. Con work under this Agreement until it has provided Commission that it has secured all insurance require Consultant shall not allow any subcontractor to com until it has secured all insurance required under this sectio 3.19.2 Minimum Re expense, procure and maintain for the du claims for injuries to persons or damag connection with the performance of the Agre representatives, employees or subcontractors. Co subcontractors to procure and maintain the same in Agreement. Such insurance sh eet at least the coverage: (A) M at least as broad as the latest version of Services Office Commercial General Liabili Automobile Liability. ce Services O CA 0001, code (any x, .); and (3) if Compensation a. loye lability Worker by the State of Califom shall not commence nce satisfactory to the s section. In addition, on any subcontract s. Consultant' e Agreement insur which may aris e Consultant, its agents, ant shall also require all of its ce for the duration of the n• minimum levels of at its against om or in e of Insurance. Coverage shall be General Liability. Insurance verag°ccurrence form CG 0001); (2) Busin ass Auto Coverage form number o sultant has employees, Workers' ompensation insurance as required loyer's Liability' Insurance. Limits of Insurance. Consultant shall maintai ss than: (1 w eral Liability: $2,000,000 per occurrence for bodily injury,,,, rsonal i nd prope • m , ge. If Commercial General Liability Insurance or Oh orm with al aggregate limit is used, either the general aggregate limit shall ap eparatelyt is Agreement/location or the general aggregate limit shall be twice the req ' d occurre limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury a ` property ;damage; and (3) Workers' Compensation and Employer's Liability: Workers mpeaation limits as required by the Labor Code of the State of California. Employ� lability limits of $1,000,000 per accident for bodily injury or disease. 3.19.3 Professional Liability. Consultant shall procure and maintain, and require its subconsultants to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $2,000,000 per claim. R V PU B1HS HANE1774781.1 11 17 3.19.4 Aircraft Liability Insurance. Prior to the direct or indirect use of any civil aircraft to provide Services under this Agreement, Consultant shall procure and maintain, or cause to be procured and maintained, aircraft liability insurance or equivalent form, with a single limit of not less than $5,000,000 per each occurrence. Such insurance shall include coverage for owned, hired and non -owned aircraft and passengers, and shall name, or be endorsed to Ek the Commission, its directors, officials, officers, employees consultants and -. additional insureds with respect to the Services or operations performed by .'F!ehalf of the Consultant. 3.19.5 Insurance Endorsements. TheI'�ance policies shall contain the following provisions, or Consultant shall pro "'ide en•M-ments on forms approved by the Commission to add the following•visions to the ins ce policies: (A) Gener .bile eThe general liabili icy shall be endorsed to state that: (1) the C:mon, it directors, office officers, employees and agents shall be covered as areds with respect to the Services or operations performed by or on behalf of i �� onsultant, including materials, parts or equipment furnished in connection with suc rk; and (2) the insurance coverage shall be primary insurance s respects the Com n its directors, officials, officers, employees and agents, om cess, shall stand `� �n unbroken chain of coverage excess of the Consultant's �'- °Q • underlying co rage. Any insurance or self-insurance maintained by the Common', Victors, officials, officers, employees and agents shall be excess of the Consu ins'". nd shall not be called upon to contribute with it in a way. ) Automobilility. The automobile liability policy shall be endors= .. tot (1) the Com sion, its directors, officials, officers, employees and agent II - overed as additional insureds with respect to the ownership, operation, m. -, •.ding or unloading of any auto owned, leased, hir r borrowed by Consu or for which the Consultant is responsible; and (2) a coverage be •rimary insurance as respects the Commission, its di ors, offic ` fficers, em• yes and agents, or if excess, shall stand in an unb hain of co a excess a the Consultant's scheduled underlying coverage. Any insu or self -in ance maintained by the Commission, its directors, officials, officers, em es and a T is shall be excess of the Consultant's insurance and shall not be called up ` kto contra to with it in any way. (C) Workers' Compensation and Employers Liability Coverage. The insureiPshall agree to waive all rights of subrogation against the Commission, its directors, officials, officers, employees and agents for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the Commission; and (B) any failure to RV PU6IHSHANE1774781.1 12 • 18 • • • comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the Commission, its directors, officials, officers, employees and agents. 3.19.6 Deductibles and Self -Insurance Retentions. Any deductibles or self -insured retentions must be declared and approved by the Commission. If the Commission does not approve th wibles or self -insured retentions as presented, Consultant shall guarante rt, at the option of the Commission, either: (1) the insurer shall reduce or e , na m ch deductibles or self - insured retentions as respects the Commission, i` dire �officials, officers, employees and agents; or, (2) the Consultant shall pr•cure d guaranteeing payment of losses and related investigation s, claims and istrative and defense expenses. 3.19.7 Separation insurance required by this Section shall cont provisions. In addition, such insurance shall not co scope of protection afforded to the Commission, employees, and agents. 3.19.8 Accep insurers with a current A.M. Best's ratin Califomia, and satisfactory to the Commis Commission with required by this and endorsements for that insurer to bind cover received an approved by th reserve- require co at an Special Limit dons. All separation of insureds any special limitations on the irectors, officials, officers, surers. Insur.= ce is to be placed with n A:VIII, licensed to do business in Verification o`Covera•`e. Consultant shall furnish ates of insuran�a�d endorsements effecting coverage orms satisfacto o the Commission. The certificates ance policy sha I be signed by a person authorized by f. All certificates and endorsements must be mmis efore work commences. The Commission te, certified copies of all required insurance policies, 31 Other Insurance. At its option, the Commission may require suc additional erage(s), limits and/or the reduction of deductibles or retentions it co r 'tiers reas fable and prudent based upon risk factors that may directly or indirectly impa a Prgrect. In retaining this option Commission does not warrant Consultant's insura pgram to be adequate. Consultant shall have the right to purchase insurance in dition to the insurance required in this Section. 3.20 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) R V P U B1 HS HAN E 1774781.1 13 19 instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.21 Fees and Payment. 3.21.1 Compensation. Consult- sha including authorized reimbursements, for all Services ren�y'-red un the rates set forth in Exhibit "C" attached hered incorporated h The Total Compensation shall not exceed S �+ dred Seventy-F Seven Hundred Sixteen Dollars ($774,71��ritten approval of Representative. Extra Work may be autho�iz des••ed below, and i will be compensated at the rates and manner set �k i�� "� greement. 3.21.2 Payment of Compensat monthly itemized statement whi dicates work comp rendered by Consultant. The sta shall describe the supplies provided since . the initial `" ment date, o subsequent billing periods, as appropn specific to each Milestone listed in the S on an attachment to each statement. E monthly progress re each month and bearing a certifi Project Manager or oth Agree herein nec anticipat perform, n Commission' signed by Co Commis spreadsheets s ct to date. Ea accuracy of the d officer. Extra r for proper 3.21.3 ssion may eans any letion of t uld be nec compe s resenta ; r1's R eive compensation, is Agreement at by reference. husand, ission's uthorized, Consultant shall submit a and hours of Services unt of Services and since the start of the he date of the Statement. Charges es shall be listed separately statem= shall be accompanied by a wing hours expended for each task for tement shall include a cover sheet atement signed by the Consultant's At any time during the term of this est Consultant to perform Extra Work. As used ich is determined by the Commission to be Project, but which the parties did not reasonably ary at the execution of this Agreement. Consultant shall not ted for, Extra Work without written authorization from In the event an Extra Work Order is not issued and resentative, Consultant shall not provide such Extra Work. 3.2x4 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by the Commission's Representative. 3.22 Prohibited Interests. 3.22.1 Solicitation. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, RV PUBIHSHANE1774781.1 14 • • • 20 • Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the Commission shall have the right to rescind this Agreement without liability. 3.22.2 Conflict of Interest. For th member, officer or employee of the Commission, durin with the Commission, shall have any direct interest present or anticipated material benefit arising therefrom. f this Agreement, no term of his or her service eement, or obtain any 3.22.3 Conflict of Emplo nt. Employmenta Consultant of personnel currently on the payroll of the mion shall not be tt- • in the performance of this Agreement, even thou • uch e t •loyment may occ _ outside of the employee's regular working hours or o"eken holidays or vaation time. ,..4 Further, the employment by the Consultant o" ���" .. who have been on the Commission payroll within one year prior to the da execution of this Agreement, where this employment is caused by and or depende on the Consultant securing this or related Agreements with th mmission, is prohibi 3.23 Accountin• Rec.k '°_�o.nsultant shall aintain complete and accurate records with respect to all c. senses incurred and flees charged under this Agreement All such records" •e m . 'dentifiable. Consultant shall allow a representative of the Commission 'nng nor: business hours to examine, audit, and make tror copies of an and all 'ledgers and books of account, invoices, voucher nce hecks, and and er records or documents created pursuant to this g` - nt such informatio hall be retained by Consultant for at least three (3) years fo g =' nation of this Agreement. 3.24 Equal O• •kunity ` yment. Consultant represents that it is an equal o " mployer an shall not discriminate against any subcontractor, emploe or app for employ m 1 :ecause of race, religion, color, national origin, ancest%,4sex or age. ch non-discrimination shall include, but not be limited to, all activities ted to in' mployment, upgrading, demotion, transfer, recruitment or recruitment tivertising, I ff or termination. Consultant shall also comply with all relevant provisli sof the mmission's Disadvantaged Business Enterprise program, Affirmative Action's or other related Commission programs or guidelines currently in effect or hereinafter A, 3.25 Employment of Apprentices. This Agreement shall not prevent the employment of properly indentured apprentices in accordance with the California Labor Code, and no employer or labor union shall refuse to accept otherwise qualified employees as indentured apprentices on the work performed hereunder solely on the ground of race, creed, national origin, ancestry, color or sex. Every qualified apprentice shall be paid the standard wage paid to apprentices under the regulations of the craft or trade in which he or she is employed and shall be employed only in the craft or trade to which he or she is registered. RVP UB1HS HAN E1774781.1 15 21 If California Labor Code Section 1777.5 applies to the Services, Consultant and any subcontractor hereunder who employs workers in any apprenticeable craft or trade shall apply to the joint apprenticeship council administering applicable standards for a certificate approving Consultant or any subconsultant for the employment and training of apprentices: Upon issuance of this certificate, Consultant and any subconsultant shall employ the number of apprenti , ; p-rovided for therein, as well as contribute to the fund to administer the apprentice ram in each craft or trade in the area of the work hereunder. The parties expressly understand that th,myrespsility for compliance with provisions of this Section and with Sections 1777. a 1777 : - d 1777.7 of the California Labor Code in regard to all apprentice -,.,occupations lies' Consultant 3.26 Right to Employ Other ultant, The Commission rves the right to employ other consultants in con ec��.with� a Project. Connitant shall cooperate fully with any other consultant engage 3.27 Governing Law. This Agreeme mission on the Project. be governed by and construed with the laws of the Sta "•f Califomia. Venue sa.e in Riverside County. 3.28 Attorneys' Fees. other party, either legal, administrative this Agreement, the prevailing party in recover from the losing party reasonable actions. 3.29oae of essence. Time provision of this Agree margina no effP® arty commen sus an action against the arising out of or in connection with all be entitled to have and and, all other costs of such i the essence for each and every 3.30 Headin rtic Section Headings, paragraph captions or contained in Agreement are for convenience only and shall have the ction or inte-tion of any provision herein. 3.31 N shall be .' - to the r address as thespective CONSULTAI TRC Solutions, Ic. 21 Technology Drive Irvine, CA 92618 Attn: Ross Lew s. All notices permitted or required under this Agreement ective parties at the following address, or at such other ies may provide in writing for this purpose: COMMISSION: Riverside County Transportation Commission 4080 Lemon Street, 3rd Floor Riverside, CA 92501 Attn: Executive Director Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. mail, first class postage prepaid, and RV PUB\HSHANE\774781.1 16 • • 22 addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.32 Conflicting Provisions. In the event that provisions of any attached exhibits conflict in any way with the provisions set forth in this Agreement, the language, terms and conditions contained in this Agreement shall oritrol the actions and obligations of the Parties and the interpretation of the Parti�rstanding concerning the performance of the Services. 3.33 Amendment or Modification. Nupp e t, modification, or amendment of this Agreement shall be binding unless exe`" ted in g and signed by both Parties. 3.34 Entire Agreement. Thi '; • reeme„t contains the entir- . ® reement of the Parties relating to the subject matter a nd s ersedes all prior ¢-•otiations, agreements or understandings. 3.35 Invalidity; Severability. If any porti®`' . this Agreement is declared invalid, illegal, or otherwise une = rceable by a court mpetent jurisdiction, the remaining provisions shall continue orce and effect. 3.36 Survival. All right are to continue after any expiration or tear limited to, the indemnification and confid expiration or termina 3.3 beneficiaries of any n that it is. requir under comply tions hereunder that by their nature greement, including, but not ions, shall survive any such There are no intended third party the Parties. 3.38 Labor ica signature hereunder, Consultant certifies the provisio of Section 3700 of the California Labor Code which r to be ins rett against liability for Workers' Compensation or to in accorda* with the provisions of that Code, and agrees to s before commencing the performance of the Services. Counterparts. This Agreement may be signed in counterparts, each of which siaconstitut an original. 3.40 Inrgoration of Recitals. The recitals set forth above are true and correct and are incorporated into this Agreement as though fully set forth herein. 3.41 No Waiver. Failure of Commission to insist on any one occasion upon strict compliance with any of the terms, covenants or conditions hereof shall not be deemed a waiver of such term, covenant or condition, nor shall any waiver or relinquishment of any rights or powers hereunder at any one time or more times be deemed a waiver or relinquishment of such other right or power at any other time or times. R V P U B1 H S HA N E 177 47 81.1 17 23 SIGNATURE PAGE TO AGREEMENT NO. 11-31-022-00 IN WITNESS WHEREOF, this Agreement was exec,the date first written above. RIVERSIDE COUNTY TRC SOL TRANSPORTATION COMMISSION By: Bob Buster, Chair Approved as to Form: By: Best Best & Krieger LLP General Couns RVPU BIHSHANE1774781.1 ATTEST: By: Its: Secretary 18 24 • • RVPUMSHANE1774781.1 EXHIBIT "A" SCOPE OF SERVICES [Attached behind this page] A-1 25 • EXHIBIT A PROJECT REPORT AND ENVIRONMENTAL DOCUMENT SCOPE OF WORK I-215 Lane Widening Between I-15 and Murrieta Hot Springs Road Add One Mixed -Flow Lane in the Southbound Direction Riverside County, California Prepared for: Riverside County Transportation Commission 4080 Lemon Street 3rd Floor Riverside, California 92501 Prepared by: t1 TRC September 15, 2010 • 26 Cite TABLE OF CONTENTS Page PROJECT DESCRIPTION TECHNICAL ASSUMPTIONS ENVIRONMENTAL ASSUMPTIONS PROJECT MANAGEMENT 100.10 Project Management —PA & ED Component 100.10.05 PA&ED Component Initiation and Planning 100.10.10 PARTED Component Execution and Control 100.10.15 PA&ED Component Close Out PRELIMINARY ENGINEERING STUDIES AND DRAFT PROJECT PERFORM REPORT 160.05 Updated Project Information (Data Collection) 160.10 Engineering Studies 160.10.10 Traffic Forecasts/Modeling 160.10.15 Geometric Plans for Project Alternatives 160.10.25 Hydraulics/Hydrology Studies 160.10.35 Traffic Operational Analysis 160.10.40 Updated Right -of -Way Data Sheet 160.10.45 Utility Locations Determined for Preliminary Engineering 160.10.85 Structures Advance Planning Study (APS) and Preliminary Engineering 1 1 2 4 4 4 4 5 6 6 6 6 6 6 7 8 8 8 160.10.85.05 Structures Preliminary Geotechnical Report 9 160.15 Draft Project Report 10 160.15.05 Cost Estimates for Alternatives 10 160.15.10 Fact Sheet for Exceptions to Design Standards 10 160.15.20 Draft Project Report 10 160.30 Environmental Study Request 10 160.30.15 Property Access Rights for Environmental/Engineering Studies 10 PERFORM ENVIRONMENTAL STUDIES AND PREPARE FINAL DRAFT ENVIRONMENTAL DOCUMENT 165.10 General Environmental Studies 165.10.20 Visual Impact Assessment and Scenic Resource Evaluation 165.10.25 Noise Study 165.10.30 Air Quality Study 165.10.65 Paleontology Study 165.10.80 Hazardous Waste Initial Site Assessments/Investigations 165.10.80.10 Asbestos Assessments for Bridge Structure TRC 11 11 12 13 13 15 17 17 27 fCtCaw. Page 165.15 Biological Studies 18 165.20 Cultural Resources Studies 20 165.20.05 Archaeological Survey 21 165.20.05.10 Native American Consultation 21 165.20.05.25 Archaeological Survey Report (ASR) 21 165.20.20.20 Bridge Evaluation 21 165.20.25.05 Final Area of Potential Effects/Study Area Maps 21 165.20.25.15 Historic Property Survey Reports / Historic Resource Compliance Reports 21 165.25 Draft Environmental Document 21 165.25.05 Draft Environmental Document 22 165.25.25 Approval to Circulate Resolution 22 CIRCULATE DRAFT ENVIRONMENTAL DOCUMENT AND SELECT PREFERRED PROJECT ALTERNATIVE 22 175.05 DED Circulation 22 175.05.05 Master Distribution and Invitation Lists 22 175.05.10 Notices Regarding Public Hearing & Availability of DFD 23 175.05.15 DED Publication and Circulation 23 175.15 Public Comments Responses and Correspondence 23 PREPARE AND APPROVE PROJECT REPORT AND FINAL ENVIRONMENTAL DOCUMENT 24 180.05 Final Project Report 24 180.05.05 Updated Project Report 24 180.05.15 Storm Water Data Report 24 180.10 Final Environmental Document 25 180.10.05.05 Draft Final ED Review 25 180.10.05.10 Revised Draft Final ED 25 180.15 Completed Environmental Document 26 180.15.05 Record of Decision (NEPA) 26 180.15.10 Notice of Determination (CEQA) 266 PREPARE BASE MAPS AND PLAN SHEETS DURING PS&E DEVELOPMENT 27 185.10 Engineering and Photogrammetric Surveys 27 185.10.60 Engineering Surveys 27 185.10.70 Pavement Surveys 27 185.15 Preliminary Design 27 185.15.05 Roadway and Miscellaneous Design (GAD) 27 185.20 Engineering Reports 28 185.20.15 Preliminary Geotechnical Design Report (PGDR) 28 TRC 28 • • PROJECT DESCRIPTION The following scope of work is our planned effort to address RCTC's proposed I-215 widening from the junction of the I-15/I-215 to Murrieta Hot Springs Road Interchange in the City of Murrieta. The California Department of Transportation (Caltrans) Work Breakdown Structure (WBS) is the basis for project tasks. A Project Report (PR) and Environmental Documents (ED) will be prepared based on the Caltrans approved Project Study Report (PSR) dated December 22, 2006, that addressed widening I-215 from I-15 to Nuevo Road. In addition to the no -build alternative, it is assumed one build -alternative (consistent with Alternative 2 of the PSR) will be analyzed as follows: Project (I-215 widening between I-15 and Murrieta Hot Springs Road Interchange) • Add one mixed -flow lane and an inside shoulder to the median in the southbound direction, including a median barrier • Widen the I-215 Southbound OC bridge of the I-15 • California Environmental Quality Act (CEQA) Initial Study (IS)/Mitigated Negative Declaration (MND) will be prepared; National Environmental Policy Act (NEPA) Categorical Exclusion (CE) (Section 6005) will be prepared • The project will include an asphalt overlay of the existing two lanes The scope of work has been configured to be consistent with the current Caltrans manuals and guidance to deliver the Project Report (PR) and Environmental Document (ED). Should any of the following assumptions be modified during the course of the project, a re-scoping of the project may be required. TECHNICAL ASSUMPTIONS The following assumptions have been made with regard to the proposed project. More detailed discussion has been included under the appropriate technical studies. It is the Consultant's intent that all of these assumptions be confirmed early in the project development process. 1. There will be only one Build Alternative and all roadway improvements would be constructed within the existing median. 2. No noise walls are anticipated for the Project. 3. A Noise Study Report will not be required for this project. A Noise Technical Memorandum will be used to document this decision. 4. A Noise Abatement Decision Report will not be required for this project. 5. A new Life Cycle Cost Analysis will not be required for this project. 6. No modification of the Murrieta Hot Springs Interchange is anticipated to be required. 7. Systems compliant with the Caltrans approved Best Management Practices (BMP) are assumed to be required for the proposed project for water quality treatment. It is assumed that the approach developed for EA OF161 (I-215 Widening Between Murrieta Hot Springs 1 TRC 29 Road to Scott Road) using bio strips and bio swales will be adequate to meet these requirements. The scope of work and cost is based on the BMPs being located within the existing State right-of-way. 8. 'The Storm Water Data Report (SWDR) will be sufficient to address any water quality concerns and a separate Water Quality Report will not be required. The Water Quality Studies developed for EA OF161 and EA 432701 (I-15/French Valley Parkway Improvements) projects will be referenced in the SWDR 9. No land acquisitions or displacement of any residential or commercial structures or individuals will occur for the Project. 10. It is assumed that a Value Analysis will not be required for this project. 11. We will assume that the Caltrans Preliminary Pavement (Materials) Memorandum dated August 8, 2006 will be adequate for this project as it was for OF161. 12. The OF161 survey mapping and topography will be adequate for use on this project. 13. If it is necessary to pothole existing utilities at critical locations, the Consultant will coordinate with RCTC and Caltrans to arrange with the respective utility owner to pothole its facility (at utility owner or RCTC cost). The Consultant will coordinate the field survey crews to locate potholed utilities by coordinates and elevations at additional cost. 14. 50-scale Aerial Mapping obtained for the I-215 Project (OF 161) and I-15 (0J0801) will be sufficient coverage for this project 15. The Record land net prepared for the I-215 Project will be sufficient for this project 16. The 3" digital orthophotographs prepared for both the I-215 and I-15 projects provide sufficient coverage for this project. ENVIRONMENTAL ASSUMPTIONS 17. The Western Riverside Multiple Species Habitat Conservation Plan (MSHCP) Consistency Determination will be processed through the United States Fish and Wildlife Service, the California Department of Fish and Game and Caltrans. 18. The California Environmental Quality Act (CEQA) document will be an Initial Study (IS) followed by a Negative Declaration (ND) or Mitigated Negative Declaration (MND). 19. The National Environmental Policy Act (NEPA) document will be a Categorical Exclusion (CE) (Section 6005). There is the potential that the project would fall under the FHWA/Caltrans stewardship agreement and that a National Environmental Policy Act (NEPA) document would not be required. This will be discussed at the outset with RCTC and Caltrans. 20. The California Department of Transportation will be the lead agency under NEPA and CEQA. 21. Focused protocol surveys for any species are not included in this scope and cost. If focused surveys are identified during the biological field reconnaissance then this will TRC 2 • 30 be communicated to RCTC and a scope and cost for this work will be provided. 22. No Section 4(f) evaluation will be required. 23. No Section 7 or Section 10 consultation or California Endangered Species Act Section 2081 or 2080.1 consultation will be required, other than the consistency determination required under the MSHCP. 24. A Detertnination of Biologically Equivalent or Superior Preservation (DBESP) will not be required. 25. Permit applications and processing (Section 401 Water Quality Certification, Section 404 permit, and Section 1602 Streambed Alternation Agreement), if required, are not included in this scope of work. 26. Since the project is not within a floodplain, the Location Hydraulic & Floodplain Study Report is anticipated not to be required. 27. Since the ADL Studies for EA 0E161 and 432701 projects show that the soil contains nonhazardous level of contaminants, a separate ADL study is assumed not to be required. 28. Only those technical studies specifically identified in this scope of work are included. If other technical studies are determined to be required then a separate scope and cost to address these studies will be submitted for approval by RCTC prior to conducting this work. 29. It is assumed that any issues related to logical termini and/or independent utility will have already been addressed between RCTC and Caltrans" 30. A Preliminary Environmental Analysis Report (PEAR) or Preliminary Environmental Study (PES) will not be required as part of the proposed project. TRG 3 31 100 PROJECT MANAGEMENT 100.10 PROJECT MANAGEMENT — PA & ED COMPONENT 100.10.05 PA&ED Component Initiation and Planning The Project Management Plan will be created under this activity. The specific elements of the Project Management Plan are listed below • Workplan for the PA&ED component including the scope, cost, and schedule elements for each project Quality Management Plan • Communication Management Plan • Risk Management Plan Deliverable: • Project Management Plan 100.10.10 PA&ED Component Execution and Control This process includes coordinating people and other resources to carry out the plan, and ensuring that the PA&F.D component objectives are being met by monitoring progress and taking corrective action, when necessary. In addition, this activity will address the planning of and attendance at the Project Development Team (PDT) meetings, technical meetings, agency coordination meetings, and public meeting. The Consultant will maintain ongoing liaison with the RCTC Project Manager and other affected agencies to promote effective coordination during the course of project development. The Consultant will hold a kick-off meeting with RCTC to confirm the project scope, establish the lines of communications, and set a schedule for project coordination meetings and technical reviews. The kick-off meeting will address the start-up activities to initiate both Preliminary Engineering and the Environmental work tasks. Seventeen (17) months of project management is assumed. Fourteen (14) monthly PDT meetings will be held to review progress of the project development and to resolve any issues and concerns for the Project. In addition to the PDT meetings, a combined fourteen (14) technical and agency meetings will be held. The Consultant will prepare a meeting agenda and minutes for each meeting and have these available for review within ten (10) working days following the meeting. The Consultant will ensure that all work products conform to all applicable standards and policies. The Consultant will prepare and monitor the project budget and schedule. Monthly progress reports with an updated Critical Path Method (CPM) schedule will be prepared. TRG 4 • • 32 Subtasks: • Status of the project including the entire status process from reporting work results to updating databases. This task includes updating and revising workplan during PA&ED component execution. • Communication and distribution of project records and information including responses to all internal and external requests for information about the project. • Performing Quality Assurance/Quality Control (QA/QC) • Updating Project Management Plan Deliverables: • Updated Project Management Plan • Project records, using Caltrans Uniform File System • Preparation of meeting agenda • Preparation of meeting minutes • Project management for 17 months for the Project • CPM master schedule • Monthly schedule updates and progress reports Monthly invoices • Attendance at 24 meetings 100.10.15 PA&ED Component Close Out This task includes the process of formally bringing the PARrF.D component to an end. • Finalize any open action items • Closeout project filing system • Sponsor, team, and stakeholder evaluations of the PA&ED component • Document lessons learned from the PA&ED component Deliverables: • Lessons learned memorandum • Archived records 5 33 160 PERFORM PRELIMINARY ENGINEERING STUDIES AND DRAFT PROJECT REPORT 160.05 UPDATED PROJECT INFORMATION (DATA COLLECTION) The Consultant will coordinate with RCTC, Caltrans, and local agencies- to gather any additional existing project documents and/or planning documents related to the proposed project that was not previously obtained while performing work on OFI61. Encroachment permit applications will be prepared and/or updated as necessary and submitted to Caltrans for processing and approval. After obtaining the encroachment permit, field reconnaissance of the project will occur as required by the various team members. 160.10 ENGINEERING STUDIES 160.10.10 Traffic Forecasts/Modeling This item has been combined with Task 160.10.35 below. No new traffic model runs will be necessary to prepare traffic forecasts. The overall traffic forecasts will be based on the I-15/I-215 PSR/PDS that was used to develop traffic forecasts for the OF161 project. In addition, traffic forecasts from the French Valley Interchange (EA 432701) project will be used in preparing traffic forecasts for the portion of the study area that is within the project area of the French Valley Interchange project. Deliverables: • See Task 160.10.35 160.10.15 Geometric Plans for Project Alternatives This activity includes creating horizontal and vertical alignments, cross sections, typical sections and construction staging/detours plans for one alternative. Construction staging and detour plans will be coordinated with traffic findings and Traffic Management Plan (MP) requirements. Deliverables: Completion of base maps with geometric design to support engineering and environmental studies 160.10.25 Hydraulics/Hydrology Studies This phase of work includes preparation of documents for the preliminary off site and on site drainage systems and cross drainage facilities. The preliminary design will be based on the Caltrans requirements for on -site systems and Riverside County Flood Control District requirements for off - site systems. The initial efforts will be concentrated on collecting all necessary as -built information along the project and all off site systems. TRC 6 34 For off -site systems, the initial efforts will be related to the research of proposed and planned off site master plan systems in the vicinity of the project. This phase of work will include following items: • Preliminary hydrology for on site and off site • Preliminary layout of off -site and on site systems • Inlets for on -site systems will be conceptually sized and coordinated with the existing systems Deliverables: • Draft and final preliminary hydrology and hydraulics report (Concept Drainage Report) for both on site and off site systems (5 copies) • Preliminary layout of off -site and on site systems 160.10.35 Traffic Operational Analysis These deliverables have been combined with task 160.10.10. This task includes all activity necessary to document the level of service that will be provided within the study area for various scenarios of existing and future conditions and all traffic -related tasks that are necessary to support the remainder of the project work. The following items are included: Conduct traffic operations analysis to determine levels of service for various scenarios of existing and future conditions within the study area. The analysis will be conducted for existing conditions, opening day conditions, and horizon year conditions. The opening day and horizon year analysis will be conducted for two scenarios: No Build and Build. The No Build scenario will assume construction of the OF161 project and the French Valley Interchange project with no GAP project. The Build scenario will assume construction of the OF161 project and the French Valley Interchange project with the GAP project. The study area for the traffic analysis will include the southbound segment of I-215 from the Murrieta Hot Springs Road eastbound to southbound on ramp to the southbound collector -distributor road off ramp, including the freeway mainline, the on ramp merge and the collector -distributor ramp diverge. • Prepare a technical memorandum that documents the traffic operations analysis. • Based on the analysis described above, provide input to various engineering tasks and reports, including the Project Reports, and Fact Sheets. • Based on the analysis described above, provide input to the project Environmental Documents. • Prepare responses to traffic -related comments on the Environmental Documents. Deliverables: • Traffic Analysis Memorandum, first review draft (15 copies) • Traffic Analysis Memorandum, second review draft (15 copies) TRC 7 35 • Traffic Analysis Memorandum, final (20 copies) 160.10.40 Updated Right -of -Way Data Sheet It is assumed that no right of way is required for this project. However, a right of way data sheet will still need to be filled out and signed indicating that the project will not impact any right of way or utilities. Deliverables: • Signed Right-of-way Data Sheet (to be included in the Project Report) 160.10.45 Utility Locations Determined for Preliminary Engineering The Consultant will build upon utility record maps already obtained for the EA OF161 and 432701 projects. For those locations not covered by the utility record maps, The Consultant will coordinate with utility owners to obtain record copies of utility maps from each utility owner within the project limits for existing and/or proposed utility facilities. The Consultant will provide the utility owners mapping and/or exhibits that clearly define the project limits as part of the requests for utility information. The Consultant will identify utility companies affected by the project and delineate utilities within the projeces sphere of influence on the plans. The Consultant will prepare preliminary plans, which will include all existing utilities (above ground and below ground) identified by location, size, type, and owner, as appropriate. The Consultant will check horizontal and vertical clearances for utilities based on utility record maps and field verification, and coordinate design with the various utility companies to address conflicts. Known utility conflicts will be shown on the plans with construction notes. The Consultant will monitor responses of utility notices received and make recommendations for mitigating conflicts. The Consultant will provide written responses to utility companies with regard to stated concerns and conduct design coordination meetings with utility companies as needed. Recommendations regarding any unresolved issues will be provided to RCTC as early as practical. Deliverables: Utility agency correspondences and meeting minutes • Request for potholing (not anticipated) • Inventory of utility record maps • Utility base map 160.10.85 Structures Advance Planning Study (APS) and Preliminary Engineering The Consultant will prepare or update a structure Advance Planning Study (APS) per current Caltrans Bridge Design Aids, Memorandum to Designers and Office of Specially Funded Projects (OSFP) Information and Procedures Guidelines for the I-125/I-15 Southbound Connector Overcrossing. TRC 8 • 36 • ctc This study develops structure feasibility, costs, and controls. Duties include reviewing structures as- builts and structures maintenance reports, performing preliminary seismic analysis, conducting a field review, evaluating temporary falsework clearances and reviewing the geometric alignment. The work will include the preparation of a conceptual level bridge plan (Bridge Plans). The Bridge Plans will be prepared using the horizontal and vertical alignment developed in the preliminary roadway layout. The critical bridge clearances, such as falsework clearance over traffic, will be based on the vertical calculations of the proposed alignment. Foundation types will be evaluated based on the recommendations in the Structure Preliminary Geotechnical Report. The structure analysis will also include a preliminary review of the seismic hazard at the site and a preliminary seismic analysis to the extent that a structure configuration can be estimated. The Bridge Plans will contain the preliminary design of the bridge girder width and depth, location of falsework and proposed minimum clearance, column size and foundations, slope paving, and approach slabs. Columns and foundations will be determined from simplified seismic calculations. The Bridge Plans will be prepared on standard 22"x17" sheets. The preliminary engineering, including the Bridge Plans and construction cost estimate, will be documented in the APS Design Memorandum. Deliverables: • Draft and Final Preliminary Structures Bridge Plans as required (5 copies) • Draft and Final APS Design Memorandum (5 copies) 160.10.85.05 Structures Preliminary Geotechnical Report The Consultant will prepare one (1) Structure Preliminary Geotechnical Report (SPGR) in support of the APS. An idealized soil profile and design strength parameters for foundation analysis will be developed based on existing subsurface data obtained for the existing structure. The Consultant will provide seismic design parameters (acceleration and response spectrum) using the latest Caltrans web -based seismic design criteria. Using the soil profile and strength parameters, the Consultant will provide preliminary foundation type and foundation design data for the bridge widening. For pile foundations, the Consultant will estimate the required pile length based on preliminary axial demands. For spread foundations, the Consultant will provide allowable and ultimate bearing capacities, and soil resistance for lateral loading. The above data will be presented in a memorandum known as a SPGR. The content and format of the SPGR will follow Caltrans Memo to Designers 1-35 dated June 2008. Deliverables: • Draft and Final Structure Preliminary Geotechnical Report (5 copies) 9 C TRC 37 ate 160.15 DRAFT PROJECT REPORT This activity includes all tasks required to develop the text, exhibits, and cost estimate required for a Draft Project Report consistent with the latest Caltrans guidance. 160.15.05 Cost Estimates for Alternatives The cost estimate for the one build altemative will be prepared in accordance with the Caltrans Project Development Procedures Manual and will use the latest available Caltrans bid data and actual recent construction costs in the area. Deliverables: • Cost estimates (to be included in the Project Report) 160.15.10 Fact Sheet for Exceptions to Design Standards The Advisory and Mandatory Fact Sheets for the one build alternative will be prepared in accordance with the Caltrans Project Development Procedures Manual. Prior to the Fact Sheets submittal, a coordination meeting will be held with Caltrans District 8 and Headquarters staff, and FHWA to present the preliminary design exceptions, discuss potential solutions to eliminate the design exceptions, and agree to potential justifications for the design exceptions. Deliverables: • Design exception exhibits and coordination meeting minutes • Draft Fact Sheets (10 copies) • Final Fact Sheets (10 copies) 160.15.20 Draft Project Report The Consultant will prepare a Project Report with all necessary documentation and exhibits in accordance with the Caltrans Project Development Procedures Manual. Deliverables: • Screencheck Project Report (5 copies) • Draft Project Report, first review draft (35 copies) • Draft Project Report, second review draft (35 copies) • Draft Project Report, Final (35 copies) 160.30 ENVIRONMENTAL STUDY REQUEST 160.30.15 Property Access Rights for Environmental/Engineering Studies Obtain access to private and public lands as needed for environmental and engineering technical studies. Access may be obtained by any of the following: permits to enter; rights of entry; temporary construction easement; or other legal document. 10 • TRC • 38 CIS. each report will be prepared. The final technical studies (two copies to RCTC and four copies to Caltrans) will be submitted following the workshop for final concurrence (no additional comments are assumed to be received associated with the final concurrence review). • For this scope of work, the technical studies for which a specific -scope of work has been included have been assumed based on our familiarity with the project site. If additional studies are identified during the environmental phase of the project a scope of work and cost will be submitted for approval prior to their initiation. The technical studies to be prepared for the proposed project are: • Visual impact Assessment (165.10.20) • Noise Technical Memorandum (165.10.25) • Air Quality Study (165.10.30) • Air Quality Conformity Analysis Report and Checklist (165.10.30) • Initial Site Assessment (165.10.80) • Asbestos Assessment Report (165.10.80.10) • Paleontological Information Report/Paleontological Evaluation Report (165.10.65) • Paleontological Mitigation Plan (165.10.65) • Natural Environment Study (Minimal Impact) (165.15) • Historic Property Survey Report (including Archaeological Survey Report) (165.20) 165.10.20 Visual Impact Assessment and Scenic Resource Evaluation The environmental document will include a discussion of the visual environmental including a general description of the physical changes to the study area. It is assumed that a Visual Impact Assessment and Scenic Resource Evaluation may be required as a contingency work. Visual Impact Assessment and Scenic Resource Evaluation will be prepared in accordance with FHWA and the U.S. Department of the Interior guidelines. The visual analysis will be prepared for the proposed project under the direction of a licensed Landscape Architect. The existing visual environment and viewshed will be analyzed using available mapping, aerial photos, GIS, and site reconnaissance. Project plans and profiles will be analyzed to identify proposed physical changes to the study area and to aid in the identification of key observer viewpoints. Key viewpoints (visual quality "sensitive receptors") will be identified for the proposed project. Visual quality of proposed conditions will be evaluated OF and FROM the key viewpoints. That is, visual quality will be evaluated "OF" the proposed improvements and "FROM" the improved facility toward the viewpoint. It is assumed that up to three key viewpoints will be identified and assessed. These viewpoints will be submitted to Caltrans for approval prior to starting the analysis. FHWA methodology, including the evaluation of unity, intactness, and vividness, will be applied. Mitigation measures will be recommended, if necessary. TRC 12 40 Visual simulations are not anticipated to be needed and are not included in this scope of work. Contingency Deliverables: • Draft, Revised Draft, and Final Visual Impact Assessment (6 copies each). 165.10.25 Noise Study A preliminary review of the project site indicates that the closest identified receptors are approximately 850 feet from the proposed project alignment. No noise sensitive land uses appear to be located within 500 feet of the anticipated limits of disturbance. Therefore, it is assumed that a Noise Study Report would not be required. At the start of the project, the Consultant will meet with Caltrans to confirm that a Noise Study will not be required. If a study is required, the Consultant will recommend that a Noise Technical Memorandum be prepared using the screening procedure specified in the Caltrans Traffic Noise Analysis Protocol (Protocol). This screening documents why detailed noise analyses were not preformed so that questions do not arise later in the environmental process. As part of this analysis proposed development plans will be reviewed to confirm that no noise sensitive receptors are proposed for the project area. If any receptors are identified during a more detailed field review or any proposed noise sensitive receptors are identified then this will be communicated to RCTC and a scope and cost for preparing a full Noise Study Report will be submitted for review and approval prior to initiating this work. The Consultant will prepare the Noise Technical Memorandum based on the screening procedure in the Protocol. This effort has been identified as a contingency work. Contingency Deliverables: • Draft, Revised Draft, and Final Noise Technical Memorandum (6 copies each). 165.10.30 Air Quality Study The Consultant will prepare an air quality technical report that analyzes air pollutant emissions associated with changes in vehicle speed and traffic distribution patterns resulting from the proposed project. All impact analyses will be performed consistent with the technical requirements and methodologies outlined in the Caltrans' Standard Environmental Reference (air quality chapter). The Consultant's air quality technical reports will provide the following discussions and analyses: Regulatory Setting and Existing Conditions. The Consultant will summarize the existing federal, state, and local air quality regulatory environment as it affects the proposed project, and will also describe the location of sensitive receptors in the project vicinity. Using data provided by the California Air Resources Board (CARB) and the SCAQMD, the Consultant will characterize existing air quality conditions in the project area and to explain how those conditions are affected by local climate and topography. Evaluation of Construction Emissions. Based on current District 8 procedure, the Consultant will provide a qualitative discussion related to construction emissions. Evaluation of Operations -Period Mass Emissions. The Consultant will evaluate whether the project meets transportation conformity requirements by determining whether it is included, as currently defined, in the most recent Regional Transportation Plan (RTP) and Regional Transportation TRC 13 41 Improvement Program (RTIP) prepared by the Southern California Association of Governments (SCAG). It is assumed that the projects will be included in the RTIP and that a regional analysis will not be required. Lorali7ed Carbon Monoxide Hot Spot Analysis. The Consultant will analyze the degree to which project -related traffic volumes have a potential to effect local carbon monoxide (CO) concentrations using California Department of Transportation CO Hotspot Protocol. It is anticipated that the CO screening procedure will be appropriate and that CALINE-4 dispersion modeling will not be required. Localized PM2.5/PM10 Hot Spot Analysis. The Consultant will analyze the degree to which project -related traffic volumes have a potential to affect local PM2.5 and PM10 concentrations based on the United States Environmental Protection Agency (EPA) guidance document tided Transportation Conformity Guidance for Qualitative Hot -spot Analyses in PM2.5 and PM10 Nonattainment and Maintenance Areas. This scope and cost assumes that a screening level analysis is appropriate, and that no modeling will be required by Caltrans or Federal Highway Administration (FHWA) to address PM2.5 and PM10. Mobile Source Air Toxics. The Consultant will evaluate proposed project -related mobile source air toxics (MSAT) emissions in accordance with Federal Highway Administration (FHWA) interim guidance on how MSATs should be addressed. It is assumed that quantitative analyses would not be required to address MSATs. If a quantitative analysis is required for the project then a scope and cost would be provided for this additional effort, however, such an analysis is not anticipated. Climate Change/Greenhouse Gas Emissions. The Consultant will quantify operational -period greenhouse gas (GHG) emissions associated with implementation of the proposed project. Consistent with current Caltrans policy, construction -period GHG emissions will not be quantified. Operations -period GHG emissions will be quantified using regional daily peak -period and non - peak -period vehicle miles traveled (VMT) apportioned into 5 mph speed bins for speeds between 5 mph and 75 mph; and the CT-EMFAC emissions model. ICF will present a comparison of GHG emissions associated with the Build Alternative(s) to the No -build Alternative to characterize effects of the proposed project on GHG emissions. The analysis of climate change also will also incorporate the most recent guidance found on the Caltrans Standard Environmental Reference and Caltrans annotated outline. Mitigation Measures. The Consultant will develop mitigation measures, where applicable, to address significant air quality impacts, if present. Air Quality Conformity Analysis Report and Checklist. Under NEPA delegation, the federal air quality conformity determination has not been delegated to Caltrans and must be made by FHWA. We will prepare a separate Air Quality Conformity Analysis using the annotated outline for this report on the SER at the time that the report is initiated and will also prepare the Conformity Checklist based on the checklist that is available on the SER at the time that the Air Quality Conformity Analysis Report is prepared. Deliverables: • Draft, Revised Draft, and Final Air Quality Study (6 copies each). OTRC 14 • • 42 • Draft, Revised Draft, and Final Air Quality Conformity Analysis Report Checklist (6 copies each). 165.10.65 Paleontology Study It is assumed that a combined Paleontological Information Report/Paleontological Evaluation Report (PIR/PER) maybe required as a contingency work. The study will identify and document the viability of paleontological resources existing with the projeces study limits. The following identifies the tasks to be perforrned. Literature Search and Field Review • Applicable Laws - The Consultant shall review relevant State and federal statutes, regulations, and guidelines to determine the requirements for protection of paleontological resources specific to this project. • Coordination with Agencies and Schools - The Consultant shall coordinate with appropriate agencies and educational facilities to collect data regarding paleontological sensitivity. For the proposed projects the following agencies and schools would be contacted, as appropriate: University of California (Riverside and Berkley), California State University (Los Angeles and East Bay), and the United States Geological Survey. • Library Search - The Consultant shall search relevant published information, including technical geologic and paleontological articles, discussions of fossil localities and their geologic context, geologic maps, and descriptions of sedimentary geologic units in the project area. • Museum Record Search - The Consultant shall examine unpublished specimen records in museums to obtain information relating to resource distribution in the project area. • Field Review - The Consultant shall visit the proposed project site to observe stratigraphic features, bedding geometry and other relevant geologic features. Data Compilation & Sensitivity Assessment • Data accumulated from the above sources will be integrated and summarized to provide a description of the known aspects of the resource, if relevant. These aspects include the probability that the affected geological units include paleontological resources, the probable/possible significance of any likely fossils, and the effects of any historic surface modifications. Paleontological Evaluation Report The goal of the PER portion of the report is to identify the potential for impacts to significant paleontological resources within the project's limits. The report prepared will identify and document anticipated impact to paleontological resources existing with the project's limits of disturbance (both vertical and horizontal), if potential impacts exist. The Consultant shall prepare a PIR/PER that includes the following: • Summary of the proposed project • Delineation of the project limits Delineation of the project excavation locations and depths TRC 15 43 • Document efforts to avoid or minimize effects on paleontological resources • Identify significance and/or sensitivity of paleontological resources and/or rock units following the guidance provided at: http://www.dot.ca.gov/ser/vo11 /sec3/physical/Ch08Paleo/chap08paleo.htm#pir • Identification of sources consulted and results of that consultation • Identification of any consultation related constraints • Identification of a course of action, including identification of specific geologic formations and paleontological resources • Identification of the persons preparing the PIR/PER and their qualifications • Identify whether a Paleontological Mitigation Plan (PMP) is recommended A PMP is assumed to be required for the proposed project. The PMP shall include the following sections in compliance with Caltrans Standard Environmental Reference. It is assumed that the project and physical information included in the PIR/PER will be sufficient for the PMP and that no further field investigation will be required. • Title Page • Appropriate ADA statement • Table of Contents • Introduction - Including a brief discussion of the goals of the proposed study, a discussion of the construction project effects, and why mitigation is needed (e.g., compliance with CEQA). • Background - Pertinent information to demonstrate familiarity with the project area, the type of fossils and rock units under study, and both the published and unpublished literature for the area. • Description of the Resource - Including a description of the rock unit(s), boundaries of the fossiliferous formation(s), and locations of exposures in the vicinity of the project area and in the area of direct impact. • Proposed Research — This section shall present a clear, concise, description of why the paleontological resource is significant or has scientific importance and how the study is expected to address current gaps in the paleontological data. • Scope of Work - This section shall detail what is being proposed to mitigate project effects, including all fieldwork and laboratory efforts. The scope states how any monitoring will be conducted, safety measures that will be implemented, the volume of any bulk samples to be taken and their locations (if known), preparation procedures for recovered specimens and reporting format and content. Since not all fossils need to be collected, the criteria for the discard of specific fossil specimens shall be made explicit. The number of field and lab crew needed and estimated duration of their participation in the study shall be provided, along with a brief statement of the qualifications (e.g., educational background and paleontological experience) of all personnel. The scope of work shall logically follow the discussion of proposed research (above) and also include the rationale for the proposed sample size and methods and support a conclusion that the effort will provide adequate material to mitigate the projects effects. TRC • 44 • • Decision Thresholds - This section shall address how and when fieldwork will achieve the study goals, allowing fieldwork to cease. Specific decision criteria (e.g., less than "x" specimens per cubic meter) shall be stated. There will also be mention of any circumstances in which additional effort might be needed to achieve study goals, if the proposed scope of work proves unsuccessful. • Schedule — An approximate schedule for completing the proposed work will be included and will identify an anticipated start date (based on information to be provided by the project engineer), duration of fieldwork and laboratory processing, and time for report preparation; as best as these can be estimated at this time. This schedule will be an estimate as this work is somewhat dependent on what resources, if any, are found during construction. • Justification of Cost Estimate - This section shall provide narrative support for the information provided in the cost estimate portion of the report (see below), including the basis for person - hours estimates. • Cost Estimate — It is not anticipated that a cost estimate will be prepared and included, however, a level of effort will be provided with an estimated number of hours for conducting the work identified in the PMP. • Bibliography • Curation - The curation facility shall be identified and a draft curation agreement included. It is assumed that the fully executed agreement would be obtained at a later date by the contractor prior to construction. • Permits — Any permits that may be needed to conduct the work shall be identified. • Appendices Contingency Deliverables: • Draft, Revised Draft, and Final PIR/PER (6 copies each). 165.10.80 Hazardous Waste Initial Site Assessments/Investigations Consultants will review the Initial Site Assessment (ISA) Reports prepared for the EA OF161 and EA 432701 projects, and prepare an ISA to determine if the proposed project may contain hazardous materials or wastes. Field samples and laboratory analysis will be conducted to determine the level of contaminants associated with asbestos material on the existing bridge. Deliverables: • ISA Report (10 copies) • ISA Checklist (10 copies) 165.10.80.10 Asbestos Assessments for Bridge Structure The objective of the asbestos assessment is to investigate if the existing bridge structure contains asbestos materials. Caltrans Coordination. This task includes coordination with Caltrans personnel to develop, coordinate, and implement effective field strategies for minimizing impacts to traffic movement along the affected southbound I-215/I-15 Connector under investigation. Consultant will meet with 17 TRC 45 the Caltrans Hazardous Waste Coordinator to discuss the scope and schedule for the field program. An encroachment permit application will be prepared and submitted to Caltrans' Permit Branch for review and approval. Preparation of Work Plan. Consultant will prepare a site specific Work Plan and Health and Safety Plan for implementation of the field sampling program described below. The Work Plan and Health and Safety Plan will be prepared in accordance with applicable Caltrans and OSHA regulations. This task will include a site reconnaissance to verify locations based on Caltrans coordination, schedule coordination with subcontractors, and equipment mobilization. Field Work. Field work will consist of core sampling along the bridge. Laboratory and Data Analysis. The samples will be analyzed in accordance with the EPA's Test Methods: Methods for the determination of Asbestos in Bulk Building Materials (EPA 600/R- 93/116, July 1993) and the McCrone Research Institute's The Asbestos Particle Atlas. Asbestos Assessment Report. The report will include the asbestos findings and be submitted to Caltrans for review. A coordination meeting will be conducted with Caltrans reviewers to resolve any report comments and to obtain approval of the asbestos report. Deliverables: • Work plan (5 copies) • Draft Asbestos Assessment Report (10 copies) • Final Asbestos Assessment Report (10 copies) 165.15 BIOLOGICAL STUDIES The Consultant will conduct a literature search, perform field reconnaissance, and prepare a Natural Environmental Study/Minimal Impact (NES/MI) report for the proposed project analyzing potential impacts to biological resources. The reports will be prepared in accordance with Caltrans SER guidance and will conform to the Caltrans NES/MI template that is available at the time that the NES/MI is initiated. The following tasks will be performed during the preparation of the reports: Review of Project Information and Applicable Literature A literature review will be conducted to identify special -status species known or reported from the project area. The literature review will include: 1) Special .status species lists from the California Department of Fish and Game (CDFG) and U.S. Fish and Wildlife Service (USFWS); 2) Database searches of current versions of the California Natural Diversity Database (CNDDB) and the Online Inventory of the California Native Plant Society (CNPS); 3) The most recent applicable Federal Register listing package and critical habitat determination for each federally listed Endangered or Threatened species potentially occurring within the project site; TRC 18 • • 46 4) The most recent CDFG Annual Report on the status of California's listed Threatened and Endangered plants and animals; 5) Other available biological studies conducted in the vicinity of the project site; and 6) The approved Western Riverside County Multi Species Habitat Conservation Plan (MSHCP). Field Evaluation for Biological Resource Constraints After reviewing relevant information, the project area will be evaluated, with a thorough walkover covering all portions relevant to potential biological resource constraints to confirm that conditions have not changed since the field work that was performed for the OF161 project. If necessary, detailed field notes will be compiled including conditions, visible disturbance factors, species, habitats, and more general biological resource issues observed or detected. Adjacent areas will also be briefly examined to provide context. It is assumed that all surveys and assessments performed for the OF161 project (and the follow up special status plant surveys conducted in the vicinity of I- 15) will be sufficient to address the proposed project and that no surveys or assessments will have to be redone or updated for the proposed project. It is assumed that access shall be provided by RCTC for the field surveys, if needed. If focused habitat evaluations or focused surveys are required for any species then this will be communicated to RCTC immediately and a separate scope and cost for this work will be provided. The study area is assumed to be the proposed project footprint plus 100 feet (where access is permissible). Technical Report Preparation A draft NES will be developed for the proposed project based on results of the biological surveys and analysis presented in the OF161 NES/MI and will conform to the current Caltrans NES/MI template, as previously described. The report will describe: (a) The study methods used in identifying and assessing the biological resources at the project site, the personnel who conducted the studies, contacts made with agencies, and any limitations associated with the study; (b) The environmental setting including both the biological and physical setting at the project site; (c) The results, including special -status species present on the site, if any, and a discussion of impacts and mitigation, as necessary; and (d) The appropriate regulatory requirements and necessary permits, if any. (e) It is assumed that the NES/MI will be used as the primary method of documentation to obtain a consistency determination from the resource agencies, if required. No separate detailed analyses related to the consistency determination are assumed or included in this scope and cost. It is assumed that a Determination of Biologically Equivalent or Superior Preservation (DBESP) will not be required and a DBF,SP is not included in this scope and cost. It is assumed that the proposed project will be able to avoid the jurisdictional drainages previously identified during the work performed for the OF161 project and that no permitting would be TRC 19 47 required (i.e., Section 401 Water Quality Certification, Section 404 permit, or Section 1602 Streambed Alteration Agreement). Deliverables: • Draft, Revised Draft, and Final Natural Environment Study (Ivlinirnai Impacts) (6 copies each). 165.20 CULTURAL RESOURCES STUDIES The proposed project improvements will be subject to compliance with Section 106 of the National Historic Preservation Act and with CEQA. This requires consideration of potential project effects to historic properties including archaeological and historical resources listed in or eligible for listing in the National Register of Historic Places according to criteria listed in 36 CFR800. Caltrans administers Section 106 compliance on behalf of FHWA and requires that documentation conform to specifications contained in Caltrans Standard Environmental Reference. As of January 1, 2004, cultural resource studies must be prepared and processed in accordance with the Programmatic Agreement among the Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Officer, and the California Department of Transportation Regarding Compliance with Section 106 of the National Historic Preservation Act, as it Pertains to the Administration of the Federal -Aid Highway Program In California. The Consultant shall conduct a records search at the Information Center of the California Historical Resources Information System and through the Sacred Lands File at the Native American Heritage Commission to ensure that no new sites have been identified within the project area. This records search will consult California's database of previous studies and previously recorded sites within the proposed project area and within a 1.0 mile radius, per Caltrans guidelines. Historic maps and photographs shall also be reviewed, if available. The map shall provide the survey boundaries for cultural resources to be evaluated during project studies. The APE shall be based on the total anticipated disturbance footprint associated with project activities (e.g., road widening, staging areas, detours, drainage facilities, and parcels containing impacted structures, if any). The Consultant will also contact the Native American Heritage Commission and consult with Native American groups and other interested parties to request information regarding the types of potential cultural resources in the study area. Consultation will be conducted in accordance with appropriate and current state and federal regulations. It is assumed that the proposed project APE will fall within the area that was previously covered in field work by the Consultant for the OF161 project and that additional field surveys will not be required: If addition field surveys were to be required this would be considered out of scope and it is assumed that RCTC will be responsible for obtaining access for conducting the surveys. This scope of work assumes that no archaeological sites will be identified in the APE and that no testing and/or evaluation will be required. It is anticipated that an Archaeological Survey Report (Finding of No Archaeological Resources Present) will be prepared. It is further assumed that a Historic Resources Evaluation Report will not be required and that any structures present could be exempted from further evaluation under the Section 106 P.A. 20 • • TRC • 48 Following completion and approval of the APE and detailed reports discussed above, a summary document (the HPSR) shall be generated in accordance with Caltrans/FHWA standards for Section 106 compliance with the NHPA. It is anticipated that the proposed project will result in an HPSR with a finding that no properties requiring evaluation are present within the project's APE. Deliverables: • Draft, Revised Draft, and Final APE map, ASR (Finding of No Archaeological Resources Present), and HPSR (no properties requiring evaluation finding) (6 copies each). 165.20.05 Archaeological Survey See 165.20 165.20.05.10 Native American Consultation See 165.20. 165.20.05.25 Archaeological Survey Report (ASR) See 165.20. 165.20.20.20 Bridge Evaluation See 165.20. 165.20.25.05 Final Area of Potential Effects/Study Area Maps See 165.20. 165.20.25.15 Historic Property Survey Reports / Historic Resource Compliance Reports See 165.20. 165.25 DRAFT ENVIRONMENTAL DOCUMENT Based on the environmental technical studies discussed above a Draft Initial Study/Mitigated Negative Declaration (IS/MND) will be prepared pursuant to CEQA for the proposed project. If a higher level CEQA document or if a NEPA document other than a CE is determined to be required then this will be communicated to ROTC and TRC and a scope/cost for this work will be provided. Environmental issues not documented in separate technical reports will be addressed in the IS/MND. The IS/MND format to be used will be a modified version of the IS/EA annotated outline as available on the Caltrans SER at the time that the IS/MND is initiated. Based on recent direction from Caltrans, the format used for the OF161 document will not be permissible and a modified version of the IS/EA annotated outline will be required. Technical studies are not assumed to be included as appendices or as a separate volume with the IS/MND. Deliverables: • Screencheck IS/MND (RCTC 2 copies) and Caltrans 8 copies) TRC 21 49 • Draft IS/MND (RCTC 2 copies and Caltrans 8 copies) • Revised Draft IS/MND for concurrence following the revisions workshop (RCTC 2 copies and Caltrans 8 copies) • Final Draft IS/MND for availability (30 copies and one electronic (pdf), including 15 copies to the State Clearinghouse 165.25.05 Draft Environmental Document Screencheck, Draft, Revised Draft, and Final Draft Initial Study (IS)/Mitigated Negative Declaration (MND) The Consultant shall prepare a Screencheck IS/MND for submittal to RCTC and Caltrans evaluating the proposed project. Each submittal of the document will include a completed Extemal QC Review form and Environmental Document Review Tool. The results of project technical studies shall be presented in the Screencheck IS/MND in conjunction with analyses of other appropriate issues. Following RCTC and Caltrans review it is assumed that a Draft IS/MND will be prepared and submitted to RCTC and Caltrans for review. If additional comments are received on the Draft IS/MND then a revisions workshop will be held to address the comments received. Following the revisions workshop the Revised Draft IS/MND will be prepared. The Revised Draft IS/MND will be submitted to RCTC and Caltrans following the workshop for final concurrence and approval to release the document for availability (minor additional comments are assumed to be received associated with the final concurrence review). The Draft MND would not be signed at this point but will be included in the draft document. 165.25.25 Approval To Circulate Resolution As noted under 165.25.05, following the revisions workshop the Draft IS/MND will be prepared. The Draft IS/MND will be submitted to RCTC and Caltrans following the workshop for final concurrence and approval to release the document for availability (minor additional comments are assumed to be received associated with the final concurrence review). 175 CIRCULATE DRAFT ENVIRONMENTAL DOCUMENT AND SELECT PREFERRED PROJECT ALTERNATIVE 175.05 DED CIRCULATION Preparation and circulation of the DED. 175.05.05 Master Distribution and Invitation Lists For the proposed project the Consultant will utilize a distribution list developed with RCTC and Caltrans to distribute the documents. It is assumed that a list of owners and residents, along with their mailing addresses, within 300 feet of the proposed project limits will be adequate. The distribution list developed for the OF161 project is anticipated to be used as the basis for the distribution list that is utilized for the proposed project. TRC 22 50 Deliverable: • Distribution list 175.05.10 Notices Regarding Public Hearing & Availability of DED The Consultant will assist RCTC and Caltrans in preparing a Notice of Availability and Intent to Adopt, a Mitigated Negative Declaration for publication in a newspaper of local circulation, for posting at the Riverside County Clerk's office, and for distribution to anyone who has filed a written request with RCTC or Caltrans. It is assumed that this notice will also include a Notice of Opportunity for Public Hearing (NOPH). A public meeting or hearing is not assumed for this project or included in this scope of work. A draft notice will be provided to RCTC and Caltrans for concurrent review. Upon receipt of comments from RCTC and Caltrans a final notice will be prepared and provided to RCTC and Caltrans. It is assumed that all transmittals of the notice will be done electronically. The Consultant will assist RCTC and Caltrans with publishing the notice but it is assumed that the cost of publication will be the responsibility of RCTC. The Draft IS/MND will require a 30-day public review period. A Draft State Clearinghouse Form A (Notice of Intent & Document Transmittal) will be prepared and submitted to RCTC and Caltrans for concurrent review. The final form, along with 15 copies of the Draft IS/MND, will be submitted by the Consultant to the State Clearinghouse. Deliverable: • Draft and Final NOA/NOPH (assumed to be transmitted electronically with no hard copies). 175.05.15 DED Publication and Circulation The Consultant will distribute the Draft IS/MND to the agencies, groups and individuals identified on the Distribution List. It is assumed that the availability locations (RCTC, Caltrans, and Library) will receive hard copies of the document and notice. All agencies will receive the Draft IS/MND on compact disc and a printed copy of the notice. All individuals will receive a printed copy of the notice only. 175.15 PUBLIC COMMENTS RESPONSES AND CORRESPONDENCE At the close of the public availability periods for the Draft IS/MND, the Consultant will review and respond to all comments received. In addition, the Consultant will attend a meeting with RCTC and Caltrans staff to review any written comments on the Draft Environmental Documents that were received and to discuss potential responses to these comments, if the comments received warrant such a meeting. The responses to comments will be forwarded to RCTC and Caltrans for review and approval prior to making any changes to the IS/ MND. It is assumed that no comments requiring new analyses, revision of existing analyses, or from lawyers will be received. New analyses are assumed to be analyses beyond those included in the DED or reanalysis of evaluations contained in the DED. Deliverable: • Draft and final responses to comments to RCTC and Caltrans for review and concurrence (5 Copies) 'TRC 23 51 PREPARE AND APPROVE PROJECT REPORT AND FINAL ENVIRONMENTAL DOCUMENT 180.05 FINAL PROJECT REPORT Includes all work beyond the approval of the Draft Project Report leading to and including approval and distribution of the Project Report. The Pre -Final Project Report will be prepared after all review comments are resolved with Caltrans. 180.05.05 Updated Draft Project Report Update Project Report based on any changes that have occurred since the draft document was prepared and to be consistent with any changes that occurred in response to the public comments received. Include review and revisions as needed due to comments made during circulation. The Consultant will meet with various Caltrans units to discuss and resolve Pre -Final Project Report comments. Written responses to comments along with supporting documentation will be provided to Caltrans to obtain approval. Deliverables: • Pre -Final Project Report (10 copies) • Responses to Pre -Final Project Report comments • Final Project Report (10 copies) 180.05.15 Storm Water Data Report Design objectives for storm water treatment will be developed based on requirements set forth by the San Diego Regional Water Quality Control Boards (SDRWQCB), as well as Caltrans policies for protection of receiving waters. Treatment BMPs will be required for storm water discharges to minimize the discharge of pollutants to the maximum extent practicable (MEP). This task will include coordination meetings with the Caltrans District 8 National Pollutant Discharge Elimination System (NPDES) Storm Water Coordinator and the RWQCBs to obtain consensus regarding the listed pollutants at receiving waters, source of the pollutants and preliminary BMP selection. It is assumed that a similar approach as was adopted for EA OF161 and 432701 projects will be used for this project. One meeting is assumed to reach consensus on storm water quality objectives and preliminary BMPs with the stakeholders. Treatment BMPs that will be considered include biofiltration strips or swales. Specific pollution prevention BMPs will also be considered. These include preservation of existing vegetation, slope/surface protection, and concentrated flow conveyance systems in accordance with the Caltrans PPDG. Preliminary hydraulic analysis will be performed to assess the feasibility of using specific treatment BMPs at specific sites. This will include an evaluation of possible drainage system layouts for routing to and from the roadway drainage systems to the BMPs, as well as to the storm water outfalls. 24 • TRC • 52 Preparation of Storm Water Data Report in accordance with Caltrans Storm Water Quality Handbooks, Project Planning and Design Guide will be performed. This document will address site data and storm water quality design issues. All impacted waterways will be identified and reviewed with the receiving waters on the 303(d) list. Beneficial uses will be identified and all existing agreements will be researched and reviewed. Preliminary identification of proposed design pollution prevention BMPs will be done. Temporary construction site BMP identification will be performed conceptually. Preliminary locations of BMPs along with preliminary cost estimates will be developed. Deliverable: • Preliminary Storm Water Data Report (5 copies) • Final Storm Water Data Report (5 copies) 180.10 FINAL ENVIRONMENTAL DOCUMENT Update the DED to identify the rationale for selection of the Preferred Alternative. Includes work on the Final Environmental Document. Submit Final Environmental Document to Caltrans for formal review. 180.10.05.05 Draft Final ED Review Draft Final Initial Study (IS)/Mitigated Negative Declaration (MND) Upon approval of the responses to comments, the Consultant will revise the IS/MND to respond to the comments and to document whether any changes to the project have occurred. It is assumed that only minor comments will be received from RCTC and Caltrans during the final concurrence review, as the revisions will be agreed upon before the final document is revised. Deliverable: • Final IS/MND for review (RCTC 2 copies and Caltrans 8 copies) 180.10.05.10 Revised Draft Final ED Revised Draft and Final Initial Study (IS)/Mitigated Negative Declaration (MND) Based on the comments received on the Draft Final IS/MND a Revised Draft IS/MND will be prepared and submitted to RCTC and Caltrans for review and final concurrence. It is assumed that minor comments will be received from RCTC and Caltrans during the final concurrence review of the Draft Final IS/MND, as the revisions will be agreed upon before the final document is revised. Following incorporation of these revisions the Final IS/MND will be submitted. For the proposed project the Consultant shall prepare an environmental commitments record (ECR) in table format for inclusion in the Draft and Final environmental document as an appendix. It is assumed that the ECR will be reviewed as part of the Draft and Final environmental document. The matrix table will include a description of each avoidance, minimization, and mitigation measure from the environmental document and technical studies, organized by topic and numbered to correspond with the impacts. For each measure, the Reporting Process, Timing of Measure, Responsible Party, and Verification of Compliance will be identified. It is assumed that he ECR will be included in each Final environmental document and reviewed as part of those documents. TRC 25 53 Deliverables: • Revised Draft IS/MND (10 copies) • Final IS/MND (10 copies and one electronic pdf) 180.15 COMPLETED ENVIRONMENTAL DOCUMENT 180.15.05 Record Of Decision (NEPA) NEPA CE (FONSI) Based on the environmental technical studies previously discussed a Categorical Exclusion (CE) will be prepared pursuant to NEPA. The Consultant will prepare the CE in compliance with the latest format identified on Caltrans Standard Environmental Reference website. As part of the CE a detailed project description will be included. The CE will also include a very brief (two to three sentence) summary of the findings of each of the technical studies. No separate environmental document or analysis is assumed to be prepared to support the CE and none is included in this scope of work. In addition, it is further assumed that no NEPA evaluations will be included in the IS/MND that is prepared. It is assumed that the Consultant will revise the CE based on one set of comments from RCTC and Caltrans (to be reviewed concurrently). Deliverables: • Draft and Final CE (5 copies each and electronic pdf copy of Final CE) 180.15.10 Notice of Determination (CEQA) The Consultant will assist RCTC and Caltrans in preparing the Notice of Determination (NOD) in compliance with CEQA. It is assumed that ICF Jones & Stokes will file the NOD with the Office of Planning and Research (OPR). The NOD would also be posted with the Riverside County Clerk. This notice starts a statute of limitation period under CEQA. Using the standard NOD format the NOD will include an identification of the project and it location, description of the project, date of agency approval, determination that the project will not have a significant effect on the environment, statement that a mitigated negative declaration has been prepared pursuant to the provisions of CEQA, and an address of where a copy of the I ND may be examined. Along with the NOD a California Department of Fish and Game (CDFG) filing fee would also be filed. The CDFG filing fee has been included in the submitted cost estimate and is assumed to not exceed $2,000. Deliverables: • NOD (2 copies and electronic pdf copy) 26 TRC 54 185 PREPARE BASE MAPS AND PLAN SHEETS DURING PS&E DEVELOPMENT 185.10 ENGINEERING AND PHOTOGRAMMETRIC SURVEYS 185.10.60 Engineering Surveys Supplemental topographic surveys will be performed to locate drainage, above ground utilities, structures, and other major man-made features along the corridor in support of the preliminary design. The Consultant will perform vertical clearance surveys for bridge and signage in the project area. Any man-made features collected will be added to the overall mapping files. A digital terrain model will be prepared which will be from a combination of aerial mapping and supplemental surveys. The supplemental topographic survey mapping will be delivered at a 1" = 50' scale in a Microstation v8 format. The DTM will be delivered in an InRoads ASCII alignment files. Deliverables: • Structures locations and elevations • Utility Locations • Vertical Clearance Survey Data 185.10.70 Pavement Surveys As needed, a supplemental topographic survey will be performed to verify the edge of pavement location and elevations shown on the aerial mapping.. Any man-made features collected will be added to the overall mapping files. Deliverables: • Pavement elevations 185.15 PRELIMINARY DESIGN The Geometric Approval Drawing (GAD) will be prepared in accordance with the latest Caltrans procedures and guidance. 185.15.05 Roadway and Miscellaneous Design (GAD) The Consultant will review horizontal and vertical alignment, typical cross sections, super elevations, and earthwork (cut & fill locations); and will develop conceptual stage construction plans of the build alternative and will include the pavement overlay work to be included with the project improvements. Prior to the GAD submittal, a GAD scoping meeting will be held with Caltrans to coordinate any project specific features related to operational analysis or to roadway geometries. This activity includes preliminary design that will be used as the GAD that will accompany the Project Report. Design activities with regard to the following preliminary design work include: • Horizontal and Vertical Alignment TRC 27 55 • Typical Cross Sections • Superelevations • Ramp Design • Review of Geometric Design Exceptions to Design Standards Deliverables: • Meeting minutes • Response to comments received • Draft GAD • Final GAD • Conceptual Stage Construction Plans for the Installation of the AC Overlay 185.20 ENGINEERING REPORTS 185.20.15 Preliminary Geotechnical Design Report (PGDR) The Consultant will prepare a PGDR documenting the site geotechnical and geologic conditions. Stability and settlement of proposed roadway embankments will be addressed. The evaluation will be based on a review of existing subsurface data and will not include field investigations, borings or testing. The primary source of geotechnical data will be the Log of Test Borings sheets for the two nearby existing structures. C TRC 28 • • • 56 • • R V PU BMSHAN E1774781.1 EXHIBIT "B" SCHEDULE OF SERVICES [Attached behind this pag B-1 57 • • 1-215 Southbound Widening GAP Closure ID : Task Name ] Duration fMonthl ' Part j, Finish i Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun ' 1 Task 100: Program Management 17 months: 12/1/2010 4128/2012 7 17 months] 2 Task 160: Project Report 9 months 12/1/2010 8/30/2011 i ti I 3 Task 165: Environmental Studies and Draft ntl Documents ercullate 12 months 12/1/2010 11/2912011 1 months ]. 4!Task 175:CiD ED Select Preferred j Alternatives 1.5 months 11/29/2011 1/13/2012 I1z ' 1.9 months 5 ITask 180: Prepare and Approve Final 5 months 11/29/2011 4/28/2012 i ;Project Report/ED 1411.11111111111.1110. 5 months „1 • Proposed Project Progress Tasks Critical Tasks Duration: 17 months Last Updated: 9/13/2010 58 • • • EXHIBIT "C" PART 1 COMPENSATION AND PAYMENT For the satisfactory performance and completio Agreement, the Commission will pay the Consultant co 1. ELEMENTS OF COMPENSATION. the Services under this as set forth herein. Compensation for the Services will be .wed of the following-ments: 1.1 Direct Labor Costs; 1.2 Fixed Fee; an Additional Direct Costs. 1.1 DIRECT LABOR COSTS. Direct Labor costs shall be paid in an a> y t equal to the product of the Direct Salary Costs .end the Multiplier which': defined as follows: 1.1.1 DIRECT SALA Direct Salary Costs are th Consultant's personnel direc under th reement. (The r perso rs in Section 2 1.1.42 s and wages actually paid to the ga '_performance of the Services of hou rates paid to the Consultant's ow.) The Multipli the Consultant's Direct Salary Costs to etermine the ct La b' osts is 2.5532, and is the sum of the ng compone R V PU BIHSHANE1774781.1 1 Direct salary Costs (DS) 1.00 Payroll Additives (PA) 0.3032 The decimal ratio of Payroll Additives to Direct Salary Costs. Ptayr`Additives include all employee benefits, allowances for vation, sick leave, and holidays, and company portion of employee insurance and social and retirement benefits, all federal and state payroll taxes, premiums for insurance which are measured by payroll costs, and other contributions and benefits imposed by applicable laws and regulations. 1.1.2.3 Overhead Costs (OC) 1.25 C-1 59 The decimal ratio of allowable Overhead Costs to the Consultant firm's total direct salary costs. Allowable Overhead Costs include general, administrative and overhead costs of maintaining and operating established offices, and consistent with established firm policies, and as defined in the Federal Acquisitions Regulations, Part 31.2. 1.1.2.4 Profit Profit is a decimal multiplier appl to t � yr m of Direct Salary Costs, the Payroll Additive Costs, an Overh,,�ey osts. The profit is fixed at 8%. Total Multiplier The Total Multiplier applied is the sum of the Direct Sala and the Overhead Costs multiplie ry Costs for compensation ts, the Payroll Additive Costs, e Profit multiplier. Compensation S+PA+OC P(DS+PA+OC) _ (1 +P)(DS+PA+OC The Total Multiplier for 1.2.1 -. ee is the profit determined in Section 1.1.2.4. The ma _ Itant Fixed Fee under this Agreement, excluding any a Consultant's subconsultants, shall not exceed out written approval of the Commission's xecutive Di tal maxi m Fixed Fee under this Agreement, including all Consultant's subconsultants, shall not exceed $54,837.92. a share of the Fixed Fee shall be applied to the total Direct r Costs expended for Services each month, and shall be in on each monthly invoice. Consultant shall not be entitled to And shall forfeit any portion of the Fixed Fee not earned as provided herein. 1.3 ADDITIONAL DIRECT COSTS. Additional Direct Costs directly identifiable to the performance of the services of this Agreement shall be reimbursed at the rates below, or at actual invoiced cost. R V P U M H S HAN E 1774781.1 C-2 • 60 • • Rates for identified Additional Direct Costs are as follows: ITEM REIMBURSEMENT RATE [ insert charges Per Diem Car Mileage Travel Computer Charges Photocopies Blueline LD Telephone Fax Photographs $ /day $ /mile $ /trip $ /hour $ /c Travel by air and travel in excess of 100 nearest to the Co sion's office must h written approval to be sed under this Agr 2. DIRECT SALARY RATES from the Consultant's office th Commission's prior ent. Direct Salary Rates, which are f range `. ourly rates to be used in determining Dary Costs in Sec r . n 1.1.1 above, are given below and are subject to t 2.1 Direct S shall be applic able to both straight time and overtime work, unles=� r� •rep ium for overtime work is required by law, regulation or c .. ree - �, • r is otherwise specified in this Agreement. ch event, th- k; emium portion of Direct Salary Costs will not be � o the Multipli fined in Paragraph 1.1.2 above. . Direct Sa Rates shown herein are in effect for one year following the ective d _ of the Agreement. Thereafter, they may be adjusted pally to7`reflect the Consultant's adjustments to individual coma nsation,following submission of a written request for adjustment to the Cam" scion, and written approval thereof by the Commission's Executive; erector. POSITION OR CLASSIFICATION Project Manager Task Leader Senior Project Engineer Project Engineer Engineer CADD Technician RV PUBIHSHANE1774781.1 C-3 RANGE OF HOURLY RATES $69.00 - $80.00/hour $55.00 - $74.00/hour $43.00 - $53.00/hour $33.00 - $43.00/hour $26.00 - $36.00/hour $26.00 - $36.00/hour 61 Administrative Staff $18.00 - $28.00/hour 2.3 The above rates are for the Consultant only. All rates for subconsultants to the Consultant will be in accordance with the rates set forth in Exhibit "C" — Part 2 below. 3. INVOICING. 3.1 Each month the Consultant shall submit during the preceding month. The original Commission's Executive Director with two Project Coordinator. 3.2 Charges shall be billed in ac herein, unless otherwise .gr Representative. 3.3 Base Work and Extra Work shall be cha for each task and M'z tone listed in the Sco separately. The char each individual a under this Agreement s invoice. oice copies for Services performed be submitted to the e Commission's th the terms and r'"included ing by the C° mission's 3.4 A charge of $500 or more for be ac�red by substanf Comte sion as invoices, tel 3.5 Each co Report an month and to ted separately separately, and the charges f Services, shall be listed d by the Consultant an attachment to the one it Additional Direct Costs shall ing do mentation satisfactory to the one logs, etc. invoice shall b accompanied by a Monthly Progress showing hours expended by task for each oice shall payments to DBE subconsultants or supplies by do _ ount and a , percentage of the total invoice. Signed Title Date Invoice No. R V PUB\HS HANE\774781.1 shall include a certification signed by the Consultant's or an officer of the firm which reads as follows: that the hours and salary rates charged in this invoice are rs and rates worked and paid to the employees listed. C-4 • • • 62 4. PAYMENT 4.1 The Commission shall pay the Consultant within four to six weeks after receipt by the Commission of an original invoice. Should the Commission contest any portion of an invoice, that portion shall be held for resolution, without interest, but the uncontested balance s „be paid. 4.2 The final payment for Services under this after the Consultant has executed a Payment. RV P U B1HS HANE\774781.1 C-5 ement will be made only d Certificate of Final 63 EXHIBIT "C" PART 2 APPROVED SUBCONSULTANTS AND SUBCONSULTANT RATES The Total Multiplier for Consultant's subconsultants pursuant to the formula provided in Exhibit "C° — Part 1 the components set forth below. The Fixed Fee and Di Consultant's subconsultants are also set forth b , and conditions contained in Exhibit "C" — Part 1 rel David Evans & Associates Components of Total Multiplier: Direct Salary Costs: 1.0 Payroll Additives: 0.6551 Overhead Costs: 1.2424 Total Multiplier: 3.1293 Direct Salary Rates. POSITION OR CLAS Survey Principal Survey PLS/ Sure PLS Pa Senior Ch Chainman Survey Admin/Cleral Fixed Fee: $2,132.75 Earth Mechanics, Inc. Components of Total Multiplier: Direct Salary Costs: 1.0 Payroll Additives: 0.30 RV PUMHS HAN E\774781.1 ct Sa are subje ese items. RANGE OF OURLY RATES 0 - $90.00/hour $6.00 - $70.00/hour $42.00 - $52.00/hour $32.00 - $40.00/hour F $45.56 - $49.56/hour $40.31 - $44.31/hour $39.73 - $43.73/hour $25.00 - $30.00/hour Part 3 C-1 below; is calculated 2.4 and is based on ates for each of the terms and • 64 • Overhead Costs: 1.35 Total Multiplier: 2.8620 Direct Salary Rates: POSITION OR CLASSIFICATION Principal Project Manager Sr. Engineer/Geologist Project Engineer Sr. Staff Engineer Staff Engineer Fixed Fee: $993.64 ICF International, Inc. Components of Total. Multiplier: Direct Salary Costs: 1.0 Payroll Additives: 0.5417 Overhead Costs: 1.2883 Total Multiplier: 3.056 Direct Salary Rat POSITION OR CLASSI Senior P •ecto Projec rec o Tech„ I Director Managi _ onsultant/ Senior Co giant III Senior Cons It, tat II Senior ConsultariJ� Associate Consulta Associate Consultant'I Associate Consultant I Assistant Consultant Lead Editor Support Editor/Publications Specialist Graphic Artist Administrative Technician RANGE OF HOURLY • ES $ 73.00/hour $ 57.00/hour $46.25-$49. $ 38.50/hour $ 33.1 $ 30 RANGE OF HOURLY RATES ech Analyst Fixed Fee: $25,197.93 R V PU 61 HSHANE1774781.1 $ 67.31 - $ 132.47/hour $ 46.49 - $ 81.20/hour $ 29.55 - $ 82.00/hour $ 39.36 - $ 75.00/hour $ 38.46 - $ 60.00/hour $ 30.00 - $ 5.0.00/hour $ 19.00 - $ 41.55/hour $ 20.51 - $ 42.09/hour $ 16.87 - $ 38.70/hour $ 17.34 - $ 30.00/hour $ 20.00 - $ 39.78/hour $ 29.23 - $ 35.60/hour $ 25.00 - $ 28.16/hour $ 26.81 - $ 36.16/hour $ 15.75 - $ 32.60/hour Part 3 C-2 65 VRPA Technologies, Inc. Components of Total Multiplier: Direct Salary Costs: 1.0 Payroll Additives: 0.27 Overhead Costs: 1.1528 Total Multiplier: 2.6166 Direct Salary Rates: POSITION OR CLASSIFICATION Principal in Charge Project Manager Sr. Engineer/Planner Project Engineer/Planner Research Specialist Technician Intern Admin Fixed Fee: $1,972.08 R V PU B1HS HANE1774781.1 RANGE Og URLY RATES $: e$92.6 3., our $57 2• .60/A r $37.47 - $29.54 - $38. $37.76 - $41.26 $22.79 - $24.90/ho 9.00 - $13.11/hour $26.76/hour Part 3 C-3 • • • 66 i RVPUB\HS HANE1774781.1 EXHIBIT "C" PART 3 COST PROPOSAL [Attached behind this p Part 3 C-1 67 TR Cost Proposal for 1-215 Lane Widening Between 1-15 and Murrieta Hot Springs Road Add One Mixed -Flow Lane in the Southbound Direction September 16, 2010 Consultant ICF Jones & Stokes David Evans and Associates, Inc Labor $331,310 $340,172 $28,792 $14,400 $450 Subtotal Cost $345,710 TOTAL $740,311 $34,405 $774,716 CONTINGENCY WORK TOTAL $40,6681 $29,441 $70,1091 • 68 • EXHIBIT C-1 FEE PROPOSAL TRC 9116f10 RCTC - Interstate 215 South Widening from Just South of Murrieta Hot Springs Road to Just South of Interstate 15 TRC Escalation Factor Proaa 1 8.00% v .I.' T°p.FvP`irT3T 1 ai -v 4P s v r 2A ; ;1 .. et a z �..,: 51., - � � � � wmn-even Project Manager mwuper. Task Leader too Senior Project Engineer Project Engineer Engineer CADD Tech Minh Stag TOTAL MANHOURS ESTIMATED FEE $74.44 56000 $4800 53800 WILCO E31 00 523.70 -:;7.<; y 3 ... i zr a,. 12': , � --_-cam...,.,•• "•Li..56 052 100.10.05 PARED Component Bhagat and Planning 8 4 72 � 6 216 16 468 f 826.14 100.10.10 PAGED Component Execution and Control 180 100.1010.05 � 72 54 8 96 112 342 W 22,741.20 E 100.10.10.10 OA/DC Program 70 70 15,23568 f 3,360.00 1C0.10.15 PAGED ConpaaM Close CM 8 24 24 56 E 1,854.00 PCt.&'A1 ARPROM €i``g3FviIYIRVIIMEISTAKII P..'¢ F r='aa`+t. ;zr.1 2,•,,%Mtg95. ,,....244"%rr":su88 '; 051:, .. ,.,.25(P` I- II,-r. 1, --48 M.'r'' 160.05 Updated Project lnfonna6m(Data Collection) 4 20 40 18 eo f 160.10 Engineering Studies 2,736.00 f 160.10.15 Geometric Para for Project Alternatives 2 4 20 120 - E 3136.00 160.10.25 Hydmufcs/ ydrology Studies 8 40 40 32 120 f 160,10.40 la 2 8 8 4,408.00 E 160,10.40 Updated ROW Updated ROW Data Shea[ Sheet 4 4 dOB.00 f 160.10.45 Utility Locations Determined far Preliminary Engineering 3D P 2 140 4 -_ 160 40 Y20 34 40 80 590 -- 2 152.00 E 2,542.00 S 22 680.00 f 160.10,85 Structures Advance Planning Study (APS) and Prelim hery EngNearig. 160.10.8505 Structures Preliminary Gectechnical Repro! 160.15 Draft Project Report 120.00 S f 160.15.10 Fact Sheet to Exceptions to.,... Standards 1 8 ao 120 8 6 12 __ 40 183 293 _- _ - - 200 3,043.00 E 8,071.50 E 9,71500 E f 180.15.20 Droll PMject Report _ ___-__ 1 _____- 8 - 80 160 32 __._.__. 40 160.30 160.30.15 EnhonmeMelS Study Request Properly Access Rights for Environmenta6EngheerBg SNdea - 165.10 General Environmental Studied 165.10.20 Visual Impact Assessment and Sank Resource Evaluation 165.10.W Air Quint Study - -. 165.10.80 Hazardous Waste InitialSite Assessments/ atye8,aa 20 100 185.f0.80.10-' Asbestos Studies MMBrdge 3tructuro 22 52 4 72 90 4,219.80 E 4,2t 9.00 _$- 185.75 6bbgkal Studies 165.20 165.20.05 Cultural Resources Studies Archaeobgical Survey '- - - f _ 1E5.25 Draft Environmental Document (ISOAND) 3 3 E ' 18000 $ $ - 15. DED Circulation -' 175.05.05 Master DhOitglbn and VNltnbn Data 175.05.10 Notices Resorting Pudic Hearing B Avaiabiay of DEO 175.05.15 DED Publication and Circulation . 175.15 Pubic Comments Roane/Nee end Cm -respondence 180.05 Final Project Report - 1 Updated --__ pd Project Repel 180.05.10 Review and Approve Project Report 180.05.15 Storm Water Data Repo) 180.10 Final Environmental Document 180.10.05 Approved FNaI ED 180.1005.05 DreO Final ED Review - 180.10.05.10 Revised Graft Final ED 180.15 Completed Environmental Document laoas.o5 Record of Decision(NEPA) 180.15.10 Notice of Determination (LEDA) 185.10 Engineering and Photogrammetrb Surveys.�._____.______- 185.10.60 EngineeringSurveys 185.10.70 785.15 185.15.05 Pavement Surveys Preliminary Dealgn_,__-_.___.._.___-_________________-___._._.__ Roadway and Miscellaneous Design jGAD) 185.20 Engineering Reports 185.20.15 Preliminary Geoledmicel Design Report (PGOR) TOTAL LABOR DIRECT Overhead (Audited) @ - _"'"------"-`-- Profit 1.5532 __8% 25803 225.00 430.00 708,00 961.00 25000 437.00 $ 120�150.T7 f 186,818.18 $ 24,541.52 OTHER DIRECT COST Travel/ Mileage �"4T:,,:. s «` Z Ja. ° aUr...,.r fty«.- g ^*`r d 6 t,Y v�p...E✓F[T' ,'i,. dA 4 E1.020.00 _ $8.000:00 _ .-23,500.00 E14,400.00 Postage and Special Delivery Reproductions/ Copying/ Printingir- SubrnnaulteM(Pakontobgy) Asbestos Field Work DFG Wee Project Supplies/record searches T TOTAL ODC TOTAL PROPOSED FEE E 345,710.00 CONTINGENCY WORK 166.10.25 165.1065 165.10.20 Noise Study Palholokgy Study Visual Impact Assessment and Scenic Resource Evaluation E E TOTAL LABOR DIRECT Overhead (Audited) Profit (a 1.5532 8% E S OTHER DIRECT COST TMvei Mileage Postage and Special Defter/ Reproductions/ Copying? Printing SubconsukaM(Paleontology) Project Suomes/record searches TOTAL ODC S S s TOTAL CONTINGENCY FEE E 69 PRINTED ON 9/16/20108:52 AM EXHIBITC-1 FEE PROPOSAL TRC 9/16/10 RCTC - Interstate 215 South Wtdenlng from Just South of Murrieta Hot Springs Road to Just South of Interstate 15 David Evans and Associates, Inc Escalation Fader None Rona I 8.009E P' 4JEO ,YTn" Zfp `3:,�aY ,, 6 sh Y•"�l'i q`xl�- ........._...... PMdpal ... v.- Project rot Manager ,...., rn Pa Chid Survey Analyst Senor Chainman Chairman CADD Drafter Ckrca1 TOTAL MANHOURS ESTIMATED FEE .DO $62.50 s45.58 E45.00 E40.31 E39.73 536.00 E28.03 r .'rtir>g,8` ....�., y_h �'::a`.:z'y,.4`1£:..' ,. y✓ <.,xc,.,e. ! '.�.:. ,• .. :'1 S 100.10.05 PAGED Compomnt blltAtlgn and Planning ,p E _ 100.10.10 PAGED Component ExecUM and Control -' E 100.10.10.05 Meetings ----- 100.10.10.10 OASIC Program ------ - _ E • 100.10.15 PARED Component Close Out EGr Os^tg!`BF.NT. .g ��;3&`:; -.532 . ,.A6"• ';".�aa''"�", 8 ... ;"� �.221f;.c9r.5",..9,20D.. 160.05 t 80.05 UpdatiAtr3�41VIROt Updated Project Information (Dais Collection) E 160.10 Engine rng Studies - E . 180.10.15 Geometric Plana for Project Alternatives $ - 160.10.25 Hydreuecs/Hydrology Studies $ 160.10.35 Traffic Operational Analysis E 160.10.40 Updated ROW Data Sheet s 160.10.45 Utility Locations Determined for Preliminary Endneding _ _..- .._ -_- _.-_ __. _____ E . _. $ E 160.10.85 Slruclure5 Advance Phnnig Study(APS) and Prefonha ry Engiraxhg 1E0.10.85.05 Structures Prebrsanxa niary Gecbt Report 160.15 Draft Protect Report ______ .______________.______-_ 5.__._._____ 180.15.05 Cost Estimates for AlternativesE 160.15.10 Fact Sheet for Exceptions to Des'. Standards E - 160.15.20 Draft Project Regal E E _ 180.30 Environmental Study Request 160,30.15 Properly Access Rights for Environmental/Engineering Studies E E . 185.10 General ErcAfonmenlsl Studies 165.10.20 Visual Impact Assessment and Scenic Resource Evaluation s - b . 185.10.30 Air Camay Study 1(55.10.80 Hazardous Waste Initial Site Assessment bat E 165.10.80.10 Asbestos Assessment for Bridge Structure ____-__________._.__________-_________ r _a__.__-____ E E - 165.15 , tical SlWea• _ 18520 Cultural Resources $IueMe - 785.20.05 Archaeological Survey 765.25 Dreg Environmental Docunent(ISddND) T ____ ___.___ ___.T.______._________ ,.__.__.___ ___.-__.. .._____ ______._ E E .5 _ s 165.25.05 165.25.05.01 Draft Environmental Document (ISR4ND) __-___.________-___ _ _- Screenccheck ED -- 185.25.05.02 Draft ED 165.25.05.03 Revised Draft ED 165.25.05.00. FIreI ED 175.05 DED Ckculatbn � 175.05.05 Master Distritulion and Imbiber-1ListsS _____-____.___-______ 175.05.10 175.05.15 Notices Regarding Public Hearing 8 AvataMTdy of DEO - ---_-.-_. __- -_._. _ __ E _E DED Publication and Ciiulatan _ -----'_-- 175.15 Public Comments Responses and Correspondence __..____..____ ___ .. - ____....__ _ 4 4 _-....._.__ - - -..-.. - .___ ._.__. 110 110 - __.... 5 . S_____-____ ____________ a - -=- E _ _ 5._.__....__- _ 5 - E -- S _ E . fi - 180.05 Final Project Rep _______-___.______T. -- - -- _____ • __ 24 24 __.__--__. - _-_ -_16 16 __._ -- - __�___-___. 24,_- 24 ....__-__ ... _. -- ---'-- 24 24 _... .__..___ -- -- _ 180.05.05 Updated Protect Report 180.05.10 Review and Approve Project Report -- ------ 180.05.15 Storm Water Data Report 180.10 Final Environmental Document 180.10.05 Approved Fiat ED 160.10.05.05 Draft Final ED Review 180.10.05.10 Revised Draft Final ED - __-_- ___-- ---'--- d 4 • 180,15 Completed Environmental Document --_-- 18045.05 Retard of Decision (NEPA) 180.15.10 Nctce of Determnelian (DEDA) 185.10 18510.0 Engineering end Piwlogremmcerk Surreys Engineering Surveys 1 .1 .70 Pavement Surveys Pavement S 165.15 Preliminary Design- 16515.05 185.20 -_____ Roadway and Miscellaneous Design (GAO) Engineering Reports 185.20.15 Preliminary Geolechnical Design Report (PGDR) TOTAL LABOR DIRECT a as 32 as 46 26 a 220 $ 9,200.80 Overhead (Audited) @ Proflt @ 1.8975 8% 17,458.52 S 2,132.75 OTHER DIRECT COST Travel/ Mileage S Tm 5 oyf ,r �i 5250.00 E100.00 _ 5100.00 5450.00 Postage.and Special Delivery. Reproductions/ Copying/Mint F` .[..1P� y h* \L Ei / < Subp caultant(Paleontology) Asbestos Field Wont 4 a�?»sa.yt+. DFG Ring fee Profed Sup searches TOTAL GDC TOTAL PROPOSED FEE - S 29,242.00 CONTINGENCY WORK 165.10.25 165.10.85 165.10.20 Nolse Study Paleasology Study Visual impact Assessment and Scenic Resource Evaluation b E TOTAL LABOR DIRECT Overhead (Audited) Profs @----- E E E 2.8975 8% OTHER DIRECT COST Travel/ Mteage Postage and Soma Delivery Reproductions/ Cowl nW Prinlln Subconsultant(Palaa4dopy) Project Supplies/record searches TOTAL 00C E S TOTAL CONTINGENCY FEE S PRINTED ON 9/16R0108:52 AM • • 70 3 • • EXHIBIT C-1 FEE PROPOSAL TRC 9116f10 RCTC - Interstate 215 South Widening from Just South of Murrieta Hot Springs Road to Just South of Interstate 15 100.10.05 0 ion and Plannl VRPA F Nora Profts I e reak•Even G. Vela() E. Rude $73.50 E52.50 4228% J. Stine A. Mar M. Adolph C. Fermin L. Eltner $3859 $32.55 11 lid Meet 100.10.10.10 ONrOC P • • 100.10.15 PARED Com ert Close ON DQcup 40 80; , «„ 25 $23,10 $21.00 8 ..... 40 -16 TOTAL ESTIMATED FEE MANHOURS ✓a. (P/ 274 s i E E 160.05 U.. Led - Information Data Collection E 160.10.25 fauna/ 160.15.10 160 Fact Sheet for Evc Draft R• act R, • • to Standards 65.25.05.04 180.05.10 180.05.15 80.10. Final ED Review and A; • ed Re.. Storm Water Data R Final Environmental Document 80.10.05 A, wed Firal ED 310.10.05.05 Draft Final ED R 80.1005 10Revised Draft Final ED Cameted EnvMimental Document Record of Dads ion fNEPA of bete Ina (CEOA Ergheerhg alM PhMoorammelrk Su 85.10 •r E •ircer • Surv- 185.10.70 Pavement Surveys 185.15 Preliminary Design 185.15.05 and Mlscetanaws Design (GAO 185.20 Engineering R 185.20.15 Preliminary GeotecMkal Design Report (PGDR) TOTAL LABOR DIRECT Overhead (Audited) Profit IV 16 40 18 274 E 10,179.60 6 18 E 274 E 10,174.60 1.4228 8% 14,476.42 E 1,972.08 OTHER DIRECT COST TOTAL PROPOSED FEE E 28,323.00 CONTINGENCY WORK 165.10.25 165.10.55 Noise Study Paleontology Study 165.10.20 Visual Impact Assessment and Scenic Resource Evaluation b b b E TOTAL LABOR DIRECT Overhead (Audited) Profit E 1.7019 8% E E OTHER DIRECT COST Travel? Mile Postage and Special Defivery Reproductions/ Copying! Printing SuEconsuaant (Paleontology) Project Supplies/record searches TOTALOOC TOTAL CONTINGENCY FEE E 71 PRINTED ON 9/1620108:52 AM EXHIBIT C-4 FEE PROPOSAL TRC 9/16/10 RCTC - Interstate 215 South Widening from Just South of Murrieta Hot Springs Road to Just South of Interstate 15' 10010.05 100.10.10 100.10.10.05 100.10.10.10 100.10.15 PAGED Component Initiation and Plamti RASED Component Execution and Cord Meetings CIA/OC Program PARED Component Close Out jd,J;VEOT¢AP,PFiOW $'ENYrIRONMFJ4 160.05 160.10 180.10.15 160.10.25 160.10.35 180.10.40 160.10.45 160.10.85 160.10.85,05 160.15 160.15.05 Updated Project Information (Data Collection) Engineer' Studies Geometric Plans fcr Project Alternatives HYdraulke/FNctrolow Stinks Traffic Operational Analysis Updated. ROW Data Sheet UMW L.oeethrts DNttmiretl kr Preliminary Engineering Structures Advance Planning Study (APS) and Preaninary Engineered Stmdures Preliminary Gemechnical Report Draft Prolect Report Coat Estimates for Alternatives 160.15.10 160.15.20 1E0.30 160.30.15 165.10 Fad Sheet for Exceptions to Design standards Draft Project Report Environmental Study Request Properly Access Rights for Emlrpnmental/Engneerirg Studies General Environmental Studies - 165.10,20 166.10.30 165.10.80 Visual Impact Assessment and Scenic Resource Evaluation AI Cushy Study Hazardous Waste Initial Site Assesshents/Invesf • -tons 165.10.80.10 165.15 165 20 Asbestos Assessment for Bridge Structure Biological Studies Cultural Resources Studies 165.21.05 165.25 165.25.05 165 25.05.01 ArchaeobRkal Survey Draft Environmental Document (IS/MND) Craft Environmental Document (IS/MND) Screencheek ED 165.25.05.02 Draft ED 185.25.05.03 Revised daft ED 165.25.05.04 Final ED Earth Mechanics, Inc. 175.05 175.05.05 DED Ciculattn Master Distrbulion and Invitation Ling 175.05.10 175.05.15 Notices Regarding Public Hearing 8 Avalabirly of DED DED Rubrication and Circulation 175.15 180.05 180.05.05 180.0510 180.05.15 180.10 180.10.05 180.10.05.05 Pubic Comments Responses and Correspondence noel Praiecl Report Updated Project Report Review and Approve Project Report Storm Water Data Report Final Environmental Document Approved Final ED Draft Rrel ED Review 180.10.05.10 Revised Draft Final ED Escalation Factor = Break -Ever, None Prose I 8.00% Multiples- 165.00% Principal Lho Cheang E73.00 Project Manager Serim Andrew Geologist I(orkw Bruce Suter 557.00 E4625 Project Engineer Chien-Tai Yarg 538.50 32 8 TOTAL ESTIMATED FEE MANHOURS 4468700:-: 32 40 $ 1,68800 E $ a E E E E E 180.15 180.15.05 180.15.10 185.10 185.10.60 185.10.70 185.15 185.15.05 185.20 185.20.15 Completed Environmental Document Record of Decision (NEPA) Notice ot Detemmation (CEOA) Engineering and Phetogrammelrk Surveys Engineering Surveya Pavement SWCJ$ Preliminary Design Roadway and Miscellaneous Design (GAD) Engineering Reports Preamhary Geotechnical Design Report (PGDR) 41 8 b E s E b E E S 53 E_ 2_999:00 TOTAL LABOR DIRECT Overhead (Audited) ta Profit 1.65 8% 4 49 8 32 93 E 4,687.00 S 7,733.55 E 90164 OTHER DIRECT COST Travel/Mieage Postage and Special Delivery Reproductions/ Copying/ Printing Subconsuhant (Paleontology) Asbestos Field Work OFG firma fee Protect Supenes/record searches TOTAL DOC 5100.00 TOTAL PROPOSED FEE E 13,514.00 CONTINGENCY WORK 165.10.25 Noiee St 165.10.65 165.10.21 Paleentobgy Slung Visual Impact Assessment and Scenic Resource Evaluation E E E E TOTAL LABOR DIRECT Overhead (Audited) @ Profit @ E 1.6500 8% E E OTHER DIRECT COST TraveV Mileage Postage and Special Delivery Reproductions/ Copying/ Printing Subconsultant(PakrolHobgy) Project Supplies/record searches TOTAL ODC TOTAL CONTINGENCY FEE E 72 PRINTED ON 9116/20108:52 AM • • EXHIBITC-1 FEE PROPOSAL TRC 9116110 RCTC - Interstate 215 South Widening from Just South of Murrieta Mot Springs Road to Just South of Interstate 15 ICF Jones 3 Stokes Esesletbn Factor 4 None Profits 'w4Z,r•{d11ars �ii. F <^� x� Prof Dr Sr Tech Amy Sr Consult III Sr Consul 11 Sr Consult 1 Assoc CIII Assoc Consul II Assoc Consult I Support Edam Adnin staff TOTAL MANHOURS ESTIMATED FEE $62513 $5209- 551.95 54106 $3806 $3554 E2462 82&00 E2713 52112 ,sage . , ytai ;' „lk,i,;.;i'@@".I .�,. ...5w?:Bt}5�; ,..;YA gzry,:j - ;,.;., j , ,,. 3&• 16 x si: 484 20 62 1 62 S 28,692.84 E 1, 124.16 $ 18,391.52 E 100.10,05 PARED Component Mltlelbn end Planing 8 12 q8 12 100.10.10 PARED ComporroN ExacUim and Control 2 150 100.70.10.05 Meetings rga 100.10.10.10 OA OC f0 _ _ _ 10 $ 3SB000 5408a 100.E0.15 PARED ComparieN Cbm OU ELICom en ,F�1X1 VAlidt AlgidliONMEhlia4tr"ID OUh7ENT: ,.i.b :.. "ds1? - ,;a. ,s .>, iS9 q*. 13D:,,,.a Cam.�o.,'2 _ 5'21 ..�.,R'78�,,900 18 124':;. _ _ _ _ _ i 13 _ 2,073 �8_E . , 82,805 $..,i" ?,l4].6B $ - 80.05 Undated Project Information (Data Collection) 60.10 de Engineering Studies 80.10.15 80.10.25 Geometric Plana for Project Alamo'Nea fyMaulcalHytlrobgy Studies __ ____. - _ $ - 80.10.35 Traffic Operational Analysis 5 _ $ - 80.10.40 Updated ROW Data Sheet -___ 60.10.45 118ay lacatkero Determined fro Preliminary Engineering 2 ---_- - 4 18 12 178 --_____.__._____-______._.___._______ 11 i6 ___ �_____4 26 18 10 4 __ 16 12 _ _ _________-____ tID ____ _ __.- ____2B-__-_12 _ �.______20 _____._..-___12_ - ._.__ 24 12 12 4 4 -- 12 8 -- __._______ ___ _.__._12 10 10 10 10 10 ... 24 0 10 10 4 9 _..._ . _.. 18 80 368_E14,a224 $ _ _ $ $ - $ - $ 830.12 52 $312.6 .8_ E E 12.789.80 E $ :.. $ E 11,319.09 $ ,3067 4 $ ,94476 b 2,021.52 $ a.__ 534.28 $ .8 E 608.26 868__-___________.._.______ S 3,309.16 E E $ E 60.10.85 60.10.85.05 60.15 Slructuree Advance Planning Study(APS) and Preliminary Engineering Structures PM'vnhlary Gedechnical Rapmt Draft Project Repot_- .1 . W Cast Estimates Igr ABemativea 80,15.10 80.15.20 Fact Shed for Exceptions to Design Standards ball Project Report 60.30 Environmental Study 60.30.15 Property Access Rights for EmtrgnmeNeVErgbeedngSMies ----_ 65.10 ' General Environmental Studies 85.70.20 Visual Impact AeaeeamM and Scene Resource EVduetbn d 6 _7BB78 6.10.80 _----- Air Cruelly Study 86 85.10.80.10 65.15 u Waste Hszertlaass Initial Site Assessments/Investigations Asbestos Assessment for Bridge 3lnlm kt Bbbgkai Studs 8 12 65.20 Cultural Resources Studies 65.20.05 rdheeevoSurvey _ 9 Draft mft Environmental Document R544ND) _p 54 26 18 8 12.._.__ 12 12 65.25.05 85.25.05.01 Draft Environmental Document (IS/MND) m • 24 /2 10 8 1 16 �- 12 S 9 2 _. 736 96 64 20 _ __ a 48 Screeneheek ED .02 Draft ED 85.25.05.03 Revised Draft ah ED 85.25.05.04 flrrel ED I5.05 DED Circulation 75.05.05 Mader Distribution and lnvltalbn Llala 75.05.10 Notices Resorting Public Hearing 8 Availability of DED _._.---- --- .05.15 DED Publication on and Ckculatbn 75.15 Public Comments Responses and Correspondence 80.05 nW eat Report 20 16 - Y 8 f - _ _____ 80 32 4 12 4 80.05.05 Updated Project Report 8005.10 Review snot Approve Project Report 80.05.15 Slam Water Data Repo[ 80.10 Final Emirgnmmdd Document 80.10.05 APpro+ed Final ED 80.70.05.05 Draft Feral EDRaview 80.10.U5.10 Revised Draft FFaI ED --- 80.15 Completed Environmental Document 80.15.10 Record of elision (NEPA 80.15.10 Notice of Ddermha8on (CEOA) el tion (C 8610 Engineerng end Phoogemmdrk Surveys ' 85,10.60 Engineering Surveys 85.10.70 Pavement Surveys 65.15 Prebmkdry Design 85.15.05 85.20 Roadway and Miscellaneous Design (GAD) ___________ _._....__.___.__ Engineering Reports _______ 85.20.15 Prefimnary GectKlnkal Design Report (POOR) TOTAL LABOR DIRECT 537 168 210 716 258 52 276 100 124 136 25T7 S 111,298.26 Overhead (Audited) @ Profit @ 1.83 5203,675.82 S 25,197.93 8% OTHER DIRECT COST TmveV Mileage ,Fxk )' Y ✓/,,, "" ,:r x`" x rt,. ., !µ'•"' ""''y•' `F a; : / x - �% h �37 ;- 52355,30 $1800.00 59.800.00 .._ 52,000.00 $1800.00 E77,755.30 Postage and Spacial DaWery Reproductbned Copying,/ Printingi SuboonsultaN (Paleontology)Y, Asbestos Field Work OFG Sing fee PMfKI Supplies/record 9mrttlea TOTAL ODC TOTAL PROPOSED FEE E 357,927.00 CONTINGENCY WORK 165.10.25 - 165.E0.65 165.10.20 Noise Sludy Palem6obgy Stud/ Maus' Impact Assessment and Scenic Resource Evaluation 4 14 4 64 36 6 12 4 16 92 12 6 16 12 6 16 10 96 82 E 4.313.26 3.518.68 152 E 5,474.20 .................... .. . TOTAL LABOR DIRECT Overhead (Audited) Profit ra._._____ OTHER DIRECT COST Travel/ Mileage Postage and Spec¢I Delivery Remoducikns/ Copying/ Printing SubcansultaN(PeleaMologi) Project Suppieshecced searches TOTAL 00C 330 S 13,306.14 1.8300 8% 5 24 350.24 E_.... 3,012.51 E200.0.0 . ............ El 00.00 $600.00 E2B 39056 $15000 $29,440.56 TOTAL CONTINGENCY FEE S 70,109.00 73 PRINTED ON 9/1620108:52 AM • AGENDA ITEM 9 • • • • • RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: September 27, 2010 TO: Western Riverside County Programs and Projects Committee FROM: Greg Moore, Procurement and Assets Manager THROUGH: Theresia Trevino, Chief Financial Officer SUBJECT: Agreement with NS Systems to Provide Closed Circuit Television Security System Maintenance Services for the Five Commission - Owned Commuter Rail Stations and the Perris Transit Center in Riverside County STAFF RECOMMENDATION: This item is for the Committee to: 1) Award Agreement No. 10-24-111-00 to IVS Systems (IVS) for Closed Circuit Television (CCTV) security system maintenance services at the five Commission -owned commuter rail stations and the Perris Transit Center for a three-year period, plus three one-year options to extend the agreement, for a total contract amount of $687,432; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement, including option years, on behalf of the Commission; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: A CCTV security system covers the five Metrolink stations owned and operated by the Commission and the Perris Transit Center. The system monitors a variety of station environments and activities on a 24 hour basis in order to enhance public safety, reduce vandalism, prevent crime, and identify criminal activity. The system consists of a total of 88 cameras that are distributed among the various station sites. The cameras are a mix of analog, digital, fixed, pan -tilt -zoom, color, and black and white, depending on the age of the camera and applicable security requirements. CCTV security system maintenance services are essential to provide continued public safety and security for Metrolink commuters, as well as preserving and maintaining the Commission's property. The Commission requires the services of a qualified contractor to provide both quarterly and on -call CCTV maintenance services, as well as consultation and design services to assist with the expansion of the CCTV system at future stations. The scheduled quarterly maintenance includes cleaning, adjusting, and focusing Agenda Item 9 74 cameras, housings, and lenses; cleaning/inspecting monitors, matrix controllers, VCR/DVR's, broadband video equipment, transmission equipment and rack mounted equipment; and configuring system hardware, software and architecture. Alternatively, on -call maintenance, consultation, and design services would be used on an as -needed basis to repair and relocate cameras and to provide recommendations for any additions to, relocation of, and/or reconfiguration of the centralized CCTV operations control center. Under Commission supervision, quarterly maintenance services would be conducted at each station for a fixed price during the term of the agreement. On -call services would be based upon the successful contractor's proposed fixed labor rates, material costs, and associated markup. Consultation and design services would be provided by the contractor based upon its proposed fixed labor rates. Procurement Process The Commission generally utilizes the low bid methodology for scopes of services that are complete and clearly delineated, and where price is the onry relevant factor that could distinguish qualified firms. The low bid procurement precludes Commission staff from discussing a vendor's approach to performing the required services with any potential bidder. When the Commission must rely on a vendor to provide safety related services; however, factors other than price should be considered. For these types of services, a firm's capacity, performance history, qualifications, experience, and other elements are relevant considerations in the procurement process. A negotiated procurement, or request for proposals (RFP), affords staff the opportunity to evaluate and discuss price and other technical factors with proposers. Accordingly, staff issued RFP No. 10-24-111-00 to secure services from a qualified firm to provide CCTV security system maintenance services for the five Commission -owned commuter rail stations and the Perris Transit Center. The RFP was released by staff and advertised on June 21, 2010. The weighted factor method of source selection was determined by staff to be the most appropriate for this procurement, as it allows the Commission to identify the most advantageous proposal with price and other technical factors considered. Non -price factors used to evaluate the proposers under this RFP included elements such as experience, qualifications of the firms and personnel, and the firms' relative ability to respond to the requirements set forth under the terms of the RFP. Price comprised 40% of the maximum possible points under the evaluation criteria. A pre -proposal conference was held at the Commission office on June 29 and six firms attended. Commission staff responded to all questions submitted by potential proposers prior to the July 7 deadline date. Four firms submitted Agenda Item 9 • • • 75 • • • proposals prior to the July 22 proposal deadline date. Three firms submitted responsible and responsive proposals, and one firm was disqualified for not possessing the minimally required three years of continuous work experience. Utilizing the evaluation criteria set forth in the RFP, the three responsive and responsible firms' proposals were evaluated and scored by an evaluation committee comprised of Commission and Bechtel staff. IVS earned the highest total evaluation score and also offered the most favorable pricing terms. The respective evaluation ranking, inclusive of pricing, is as follows: Firm Overall Rank Price Rank IVS Systems 1 1 - $687,432 Republic ITS 2 2 - $752,995 Henry Bros. Electronics, Inc. 3 3 - $946,044 The technical, non -price factors that earned IVS the highest score were related to its past performance based on reference checks, experience, qualifications, and technical personnel. Pricing was evaluated based upon the firms' fixed quarterly maintenance fees and fixed labor rates for on -call services and consultation services. Based on the stated criteria, IVS earned the highest total evaluation score. Accordingly, the evaluation committee recommends the award of Agreement No. 10-24-111-00 to IVS for CCTV security system maintenance services at the five Commission -owned commuter rail stations and the Perris Transit Center for a six year period, plus three one-year options, for a total contract amount of $687,432. IVS's rates are considered fair and reasonable based upon adequate price competition, and the historical cost paid for comparable services by the Commission. IVS is currently providing CCTV maintenance and repair services for the Commission and has performed satisfactorily. Financial information In Fiscal Year Budget: Yes N/A Year: FY 2010/11 FY 2011/12+ Amount: $ 76,381 $ 611,051 Source of Funds: Local Transportation Fund Budget Ad ustment: No N/A GL/Project Accounting No.: 004001 /004002/004003/004004/004006 73315 103 24 73301 Fiscal Procedures Approved: \)41.ttijo Date: 09/16/10 Agenda Item 9 76