HomeMy Public PortalAbout03 March 28, 2011 Western Riverside County Programs and Projects90725
RECORDS
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE
MEETING AGENDA
TIME: 1:30 p.m.
DATE: Monday, March 28, 2011
LOCATION: BOARD ROOM
County of Riverside Administrative Center
4080 Lemon Street, First Floor, Riverside
9- COMMITTEE MEMBERS .40
Karen Spiegel, Chair / Steve Nolan, City of Corona
Marcelo Co / Richard Stewart, City of Moreno Valley
Bob Botts / Don Robinson, City of Banning
Adam Rush / Ike Bootsma, City of Eastvale
Darcy Kuenzi / Wallace Edgerton, City of Menifee
Berwin Hanna / Kathy Azevedo, City of Norco
Daryl Busch / Al Landers, City of Perris
Scott Miller l Andrew Kotyuk, City of San Jacinto
Ben Benoit / Timothy Walker, City of Wildomar
Bob Buster, County of Riverside, District I
Marion Ashley, County of Riverside, District V
9. STAFF .0%0
Anne Mayer, Executive Director
John Standiford, Deputy Executive Director
9. AREAS OF RESPONSIBILITY ot,
Air Quality, Capital Projects,
Communications and Outreach Programs,
Congestion Management Program (CMP),
Intermodal Programs,
Motorist Services (ie. SAFE/Freeway Service Patrol),
New Corridors,
Regional Agencies/Regional Planning,
Regional Transportation Improvement Program (RTIP),
State Transportation Improvement Program (STIP), and
Transportation Uniform Mitigation Fee (TUMF) Program
related to Western Riverside County and other
areas as may be prescribed by the Commission.
Comments are welcomed by the Committee. If you wish to provide comments to the Committee,
please complete and submit a Speaker Card to the Clerk of the Board.
11.36.54
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS
COMMITTEE
www.rctc.org
AGENDA*
*Actions may be taken on any item listed on the agenda
1:30 p.m.
Monday, March 28, 2011
BOARD ROOM
County Administrative Center
4080 Lemon Street, First Floor
Riverside, California
In compliance with the Brown Act and Government Code Section 54957.5, agenda materials
distributed 72 hours prior to the meeting, which are public records relating to open session
agenda items, will be available for inspection by members of the public prior to the meeting at
the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the
Commission's website, www.rctc.orq.
In compliance with the Americans with Disabilities Act and Government Code Section
54954.2, if you need special assistance to participate in a Committee meeting, please contact
the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting
time will assist staff in assuring that reasonable arrangements can be made to provide
accessibility at the meeting.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. PUBLIC COMMENTS - Each individual speaker is limited to speak three (3)
continuous minutes or less. The Committee may, either at the direction of the
Chair or by majority vote of the Committee, waive this three minute time
limitation. Depending on the number of items on the Agenda and the number of
speakers, the Chair may, at his/her discretion, reduce the time of each speaker
to two (2) continuous minutes. Also, the Committee may terminate public
comments if such comments become repetitious. In addition, the maximum time
for public comment for any individual item or topic is thirty (30) minutes.
Speakers may not yield their time to others without the consent of the Chair.
Any written documents to be distributed or presented to the Committee shall be
submitted to the Clerk of the Board. This policy applies to Public Comments and
comments on Agenda Items.
Western Riverside County Programs and Projects Committee
March 28, 2011
Page 2
Under the Brown Act, the Board should not take action on or discuss matter.
raised during public comment portion of the agenda which are not listed on the
agenda. Board members may refer such mattes to staff for factual information
or to be placed on the subsequent agenda for consideration.
5. APPROVAL OF MINUTES - SEPTEMBER 27, 2010
6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after
making a finding that there is a need to take immediate action on the item and
that the item came to the attention of the Committee subsequent to the posting
of the agenda. An action adding an item to the agenda requires 2/3 vote of the
Committee. if there are less than 2/3 of the Committee members present,
adding an item to the agenda requires a unanimous vote. Added items will be
placed for discussion at the end of the agenda.)
7.
ELECTION. OF OFFICERS
Pagel
Overview
This item is for the Western Riverside County Programs and Projects Committee
to conduct an election of officers for 201 1 - Chair and Vice Chair.
AMENDMENT TO AGREEMENT WITH BURLINGTON NORTHERN SANTA FE
RAILWAY COMPANY TO PROVIDE RAILWAY FLAGGING SERVICES FOR THE
PERRIS VALLEY LINE PROJECT DURING PRELIMINARY AND FINAL
ENGINEERING, ENVIRONMENTAL, CONSTRUCTION, AND PROPERTY
MAINTENANCE WORK
Page 2
Overview
This item is for the Committee to:
1) Approve Agreement No. 09-33-013-02, Amendment No. 2 to
Agreement No. 09-33-013-00, with Burlington Northern Santa Fe Railway
Company (BNSF) to extend the term for an additional three years and two
one-year options, and additional compensation in the amount of $250,000
for the continued provision of railway flagging services;
2) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement, including option years, on behalf of the Commission; and
3) Forward to the Commission for final action.
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W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
M a r c h 2 8 , 2 0 1 1
P a g e 3
9 . 2 0 1 1 C O R R I D O R M O B I L I T Y I M P R O V E M E N T A C C O U N T - C A L L F O R P R O J E C T S
P a g e 9
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e t h e n o m i n a t i o n a n d a p p l i c a t i o n s u b m i t t a l t o t h e C a l i f o r n i a
T r a n s p o r t a t i o n C o m m i s s i o n ( C T C ) f o r t h e I n t e r s t a t e 2 1 5 W i d e n i n g , f r o m
S c o t t R o a d t o N u e v o R o a d f o r C o r r i d o r M o b i l i t y I m p r o v e m e n t A c c o u n t
( C M I A ) f u n d s ;
2 ) I n p a r t n e r s h i p w i t h t h e c o u n t y o f R i v e r s i d e , a p p r o v e t h e n o m i n a t i o n a n d
a p p l i c a t i o n s u b m i t t a l t o t h e C T C f o r t h e I - 2 1 5 / V a n B u r e n B o u l e v a r d
i n t e r c h a n g e p r o j e c t f o r C M I A f u n d s p e n d i n g r e v i e w o f t h e p r o j e c t ' s
e l i g i b i l i t y ; a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
1 0 . C O M M I S S I O N E R S / S T A F F R E P O R T
O v e r v i e w
T h i s i t e m p r o v i d e s t h e o p p o r t u n i t y f o r t h e C o m m i s s i o n e r s a n d s t a f f t o r e p o r t o n
a t t e n d e d a n d u p c o m i n g m e e t i n g / c o n f e r e n c e s a n d i s s u e s r e l a t e d t o C o m m i s s i o n
a c t i v i t i e s .
1 1 . A D J O U R N M E N T A N D N E X T M E E T I N G
T h e n e x t W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e m e e t i n g i s
s c h e d u l e d t o b e h e l d a t 1 : 3 0 p . m . , M o n d a y , A p r i l 2 5 , 2 0 1 1 , B o a r d C h a m b e r s ,
F i r s t F l o o r , C o u n t y A d m i n i s t r a t i v e C e n t e r , 4 0 8 0 L e m o n S t r e e t , R i v e r s i d e .
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS SIGN -IN SHEET
MARCH 28, 2011
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS
COMMITTEE
ROLL CALL
March 28, 2011
County of Riverside, District
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City of Banning
City of Eastvale
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City of Moreno Valley
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City of Perris
City of Wildomar
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R I V E R S / D E C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E
M o n d a y , S e p t e m b e r 2 7 , 2 0 1 0
M I N U T E S
1 . C A L L T O O R D E R
T h e m e e t i n g o f t h e W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s
C o m m i t t e e w a s c a l l e d t o o r d e r b y C h a i r K a r e n S p i e g e l a t 1 : 3 0 p . m . ,
i n t h e B o a r d R o o m a t t h e C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r ,
4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e , C a l i f o r n i a , 9 2 5 0 1 .
2 . P L E D G E O F A L L E G I A N C E
A t t h i s t i m e , C o m m i s s i o n e r D a r y l B u s c h l e d t h e W e s t e r n R i v e r s i d e C o u n t y
P r o g r a m s a n d P r o j e c t s C o m m i t t e e i n a f l a g s a l u t e .
3 . R O L L C A L L
M e m b e r s / A l t e r n a t e s P r e s e n t M e m b e r s A b s e n t
M a r i o n A s h l e y
B o b B o t t s
D a r y l B u s c h
B o b B u s t e r
S t e v e D i M e m m o
W a l l a c e E d g e r t o n
S c o t t F a r n a m
B o n n i e F l i c k i n g e r
K a r e n S p i e g e l
M a l c o l m M i l l e r
4 . P U B L I C C O M M E N T S
T h e r e w e r e n o r e q u e s t s t o s p e a k f r o m t h e p u b l i c .
5 . A P P R O V A L O F M I N U T E S - A U G U S T 2 3 , 2 0 1 0
M / S / C I B u s c h / F l i c k i n g e r ) t o a p p r o v e t h e m i n u t e s o f A u g u s t 2 3 , 2 0 1 0 ,
a s s u b m i t t e d .
A b s t a i n : A s h l e y
RCTC WRC Programs and Projects Committee Minutes
September 27, 2010
Page 2
6. ADDITIONS/REVISIONS
There were no additions or revisions to this agenda.
7. AGREEMENT WITH U.S. DEPARTMENT OF AGRICULTURE FOREST SERVICE
FOR THE TRANSFER OF EQUIPMENT AND FUNDING TO ASSIST WITH
CONTINUED GROUND WATER MONITORING AT FIVE COREHOLE SITES IN
THE CLEVELAND NATIONAL FOREST
John Standiford, Deputy Executive Director, presented an overview of the
scope of the agreement with the U.S. Department of Agriculture Forest
Service for the transfer of equipment and funding to assist with continued
ground water monitoring at five corehole sites in the Cleveland National
Forest.
M/S/C (Busch/Di Memmo) to:
1) Approve Agreement No. 11-65-027-00 with the U.S.
Department of Agriculture (USDA) Forest Service - Cleveland
National Forest (Forest Service) for the transfer of ground water
monitoring equipment and a one-time stipend of $200,000 to
assist in the Forest Service's monitoring of ground water at the
five corehole sites;
2) Authorize the Chair, pursuant to legal counsel review, to
execute the agreement on behalf of the Commission; and
3) Forward to the Commission for final action.
8. AGREEMENT WITH TRC SOLUTIONS, INC. FOR PREPARATION OF A
PROJECT REPORT AND ENVIRONMENTAL DOCUMENT FOR THE
INTERSTATE 215 SOUTH CONNECTOR PROJECT FROM INTERSTATE 15
TO MURRIETA HOT SPRINGS ROAD — ADD ONE MIXED FLOW LANE IN
THE SOUTHBOUND DIRECTION, IN THE CITY OF MURRIETA
Lisa DaSilva, Capital Projects Manager, presented an overview of the scope
of the agreement with TRC Solutions, Inc. for preparation of a project report
and environmental document for the Interstate 215 South connector project
from Interstate 15 to Murrieta Hot Springs Road.
At Commissioner Wallace Edgerton's request, Lisa DaSilva clarified that the
addition of the mixed flow lane will only be for the southbound direction
because the northbound direction has an additional lane.
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R C T C W R C P r o g r a m s a n d P r o j e c t s C o m m i t t e e M i n u t e s
S e p t e m b e r 2 7 , 2 0 1 0
P a g e 3
M / S / C ( D i M e m m o / E d g e r t o n ) t o :
1 ) A w a r d A g r e e m e n t N o . 1 1 - 3 1 - 0 2 2 - 0 0 t o T R C S o l u t i o n s , I n c . t o
p r e p a r e a p r o j e c t r e p o r t a n d e n v i r o n m e n t a l d o c u m e n t ( P R / E D )
f o r t h e I n t e r s t a t e 2 1 5 S o u t h c o n n e c t o r p r o j e c t f r o m 1 - 1 5 t o
M u r r i e t a H o t S p r i n g s R o a d A d d o n e m i x e d f l o w l a n e i n t h e
s o u t h b o u n d d i r e c t i o n , i n t h e c i t y o f M u r r i e t a , b a s e d o n t h e
p r o j e c t s c o p e a n d c o s t f o r t h e b a s e a m o u n t o f $ 7 7 4 , 7 1 6 , p l u s a
c o n t i n g e n c y a m o u n t o f $ 1 5 0 , 2 8 4 f o r p o t e n t i a l s c o p e c h a n g e s ,
f o r a t o t a l n o t t o e x c e e d a m o u n t o f $ 9 2 5 , 0 0 0 ;
2 ) A p p r o v e A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w ,
t o e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ;
3 ) R e m o v e A u t h o r i z e t h e E x e c u t i v e D i r e c t o r t o a p p r o v e
c o n t i n g e n c y w o r k a s m a y b e r e q u i r e d f o r t h e p r o j e c t ;
4 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r t o e x e c u t e n o n - f u n d i n g r e l a t e d
c o o p e r a t i v e a g r e e m e n t s w i t h C a [ t r a n s a s m a y b e r e q u i r e d f o r
t h e p r o j e c t ; a n d
5 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
9 . A G R E E M E N T W I T H I V S S Y S T E M S T O P R O V I D E C L O S E D C I R C U I T
T E L E V I S I O N S E C U R I T Y S Y S T E M M A I N T E N A N C E S E R V I C E S F O R T H E F I V E
C O M M I S S I O N - O W N E D C O M M U T E R R A I L S T A T I O N S A N D T H E P E R R I S
T R A N S I T C E N T E R I N R I V E R S I D E C O U N T Y
G r e g M o o r e , P r o c u r e m e n t a n d A s s e t s M a n a g e r , p r e s e n t e d a b r i e f o v e r v i e w
o f t h e s c o p e o f t h e a g r e e m e n t w i t h I V S S y s t e m s t o p r o v i d e c l o s e d c i r c u i t
t e l e v i s i o n s e c u r i t y s y s t e m m a i n t e n a n c e s e r v i c e s f o r t h e f i v e C o m m i s s i o n -
o w n e d c o m m u t e r r a i l s t a t i o n s a n d t h e P e r r i s T r a n s i t C e n t e r .
A t C o m m i s s i o n e r B o n n i e F l i c k i n g e r ' s r e q u e s t , G r e g M o o r e n a m e d t h e f i v e
C o m m i s s i o n - o w n e d c o m m u t e r r a i l s t a t i o n s .
J o h n S t a n d i f o r d n o t e d t h a t R i v e r s i d e C o u n t y i s u n i q u e i n t h a t t h e l o c a l i t i e s
d o n o t o w n a n d o p e r a t e t h e s t a t i o n s .
M / S / C ( F a r n a m / B u s t e r ) t o :
1 ) A w a r d A g r e e m e n t N o . 1 0 - 2 4 - 1 1 1 - 0 0 t o I V S S y s t e m s ( I V S ) f o r
C l o s e d C i r c u i t T e l e v i s i o n ( C C T V ) s e c u r i t y s y s t e m m a i n t e n a n c e
s e r v i c e s a t t h e f i v e C o m m i s s i o n - o w n e d c o m m u t e r r a i l s t a t i o n s
a n d t h e P e r r i s T r a n s i t C e n t e r f o r a t h r e e - y e a r p e r i o d , p l u s t h r e e
o n e - y e a r o p t i o n s t o e x t e n d t h e a g r e e m e n t , f o r a t o t a l c o n t r a c t
a m o u n t o f $ 6 8 7 , 4 3 2 ;
RCTC WRC Programs and Projects Committee Minutes
September 27, 2010
Page 4
2) Authorize the Chair, pursuant to legal counsel review, to
execute the agreement, including option years, on behalf of the
Commission; and
3) Forward to the Commission for final action.
10. COMMISSIONERS / STAFF REPORT
10A. Commissioner Busch announced H.R. 6150 (Gallegly) is moving
forward and will retroactively raise the limit on insurance liability for
passenger rail accidents and recommended the Commission oppose
this bill.
10B. John Standiford announced that Executive Director Anne Mayer, Chief
Financial Officer Theresia Trevino, and Toll Projects Director Michael
Blomquist are in New York meeting with the rating agencies regarding
the issuance of sales tax revenue bonds to finance the State Route 91
Corridor Improvement Project.
11. ADJOURNMENT
There being no further business for consideration by the Western Riverside
County Programs and Projects Committee, the meeting was adjourned at
1:48 p.m. The next meeting of the Western Riverside County Programs and
Projects Committee is scheduled for October 25, 2010 at 1:30 p.m.
Respectfully submitted,
C�jevz_ \
Jennifer Harmon
Clerk of the Board
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
M a r c h 2 8 , 2 0 1 1
T O :
W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
F R O M :
J e n n i f e r H a r m o n , C l e r k o f t h e B o a r d
T H R O U G H :
J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T :
E l e c t i o n o f O f f i c e r s
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e t o
c o n d u c t a n e l e c t i o n o f o f f i c e r s f o r 2 0 1 1 C h a i r a n d V i c e C h a i r .
B A C K G R O U N D I N F O R M A T I O N :
T h e e l e c t i o n o f o f f i c e r s f o r t h e f u l l C o m m i s s i o n a n d i t s C o m m i t t e e s a r e h e l d o n a n
a n n u a l b a s i s . C o m m i s s i o n e r s K a r e n S p i e g e l a n d B o n n i e F l i c k i n g e r w e r e e l e c t e d a s
t h e W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e ' s o f f i c e r s i n
J a n u a r y 2 0 1 0 . O n c e t h e e l e c t i o n h a s b e e n c o n d u c t e d , t h e n e w C h a i r a n d V i c e
C h a i r w i l l i m m e d i a t e l y a s s u m e t h e p o s i t i o n s .
A g e n d a I t e m 7
1
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
M a r c h 2 8 , 2 0 1 1
T O :
W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
F R O M :
J o e C o l a y c o , S t a f f A n a l y s t
M i n S a y s a y , R i g h t o f W a y M a n a g e r
T H R O U G H :
M a r l i n F e e n s t r a , P r o j e c t D e l i v e r y D i r e c t o r
S U B J E C T :
A m e n d m e n t t o A g r e e m e n t w i t h B u r l i n g t o n N o r t h e r n S a n t a F e
R a i l w a y C o m p a n y t o P r o v i d e R a i l w a y F l a g g i n g S e r v i c e s f o r t h e
P e r r i s V a l l e y L i n e P r o j e c t D u r i n g P r e l i m i n a r y a n d F i n a l E n g i n e e r i n g ,
E n v i r o n m e n t a l , C o n s t r u c t i o n , a n d P r o p e r t y M a i n t e n a n c e W o r k
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e A g r e e m e n t N o . 0 9 - 3 3 - 0 1 3 - 0 2 , A m e n d m e n t N o . 2 t o A g r e e m e n t
N o . 0 9 - 3 3 - 0 1 3 - 0 0 , w i t h B u r l i n g t o n N o r t h e r n S a n t a F e R a i l w a y C o m p a n y
( B N S F ) t o e x t e n d t h e t e r m f o r a n a d d i t i o n a l t h r e e y e a r s a n d t w o o n e - y e a r
o p t i o n s , a n d a d d i t i o n a l c o m p e n s a t i o n i n t h e a m o u n t o f $ 2 5 0 , 0 0 0 f o r t h e
c o n t i n u e d p r o v i s i o n o f r a i l w a y f l a g g i n g s e r v i c e s ;
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e
a g r e e m e n t , i n c l u d i n g o p t i o n y e a r s , o n b e h a l f o f t h e C o m m i s s i o n ; a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
B N S F r e q u i r e s , p e r t h e s h a r e d u s e a g r e e m e n t e n t e r e d o n O c t o b e r 3 0 , 1 9 9 2 , a
B N S F f l a g g e r b e p r e s e n t d u r i n g t h e p e r f o r m a n c e o f a n y w o r k t h a t h a s t h e p o t e n t i a l
t o f o u l t h e r a i l r o a d t r a c k s . T h e B N S F f l a g g e r h a s d i r e c t c o n t a c t w i t h t h e t r a i n ' s
e n g i n e e r a n d c a n a l e r t t h e e n g i n e e r t o t h e w o r k b e i n g p e r f o r m e d a n d c o n t r o l t h e
m o v e m e n t o f t h e t r a i n s t h r o u g h t h e w o r k z o n e . T h i s p r o v i d e s a s a f e a n d s e c u r e
a r e a f o r o t h e r c o n t r a c t o r s ' f i e l d c r e w s t o w o r k a n d r e d u c e s t h e p o t e n t i a l f o r
c o n f l i c t s b e t w e e n t h e f i e l d c r e w s a n d t h e t r a i n m o v e m e n t s . B N S F r e q u i r e s t h a t
o n l y t r a i n e d B N S F e m p l o y e e s p e r f o r m f l a g g i n g a n d w i l l n o t a l l o w o u t s i d e
c o n s u l t a n t s t o p e r f o r m t h e w o r k . T h o u g h t h e l a b o r r a t e a n d c r e w s i z e v a r i e s
d e p e n d i n g o n t h e p a r t i c u l a r p r o j e c t r e q u i r e m e n t s , t h e t y p i c a l c o s t f o r a B N S F
f l a g g e r f o r a n e i g h t h o u r d a y i s $ 1 , 0 0 0 .
A t i t s S e p t e m b e r 1 0 , 2 0 0 8 m e e t i n g , t h e C o m m i s s i o n a w a r d e d A g r e e m e n t
N o . 0 9 - 3 3 - 0 1 3 - 0 0 t o B N S F t o p r o v i d e f l a g g i n g s e r v i c e s f o r t h e P e r r i s V a l l e y L i n e
A g e n d a I t e m 8
2
for a term of three years ending on September 9, 2011, for a total contract amount
of $110,000. The Commission also authorized the Executive Director, pursuant to
legal counsel review, to approve amendments for potential additional work in the
amount of $40,000.
Pursuant to that authorization, a contract amendment was executed with BNSF on
August 16, 2010, to increase the contract amount by $40,000 for a total contract
value that was not to exceed $150,000.
Additional flagging services will be needed beyond this initial three-year term for
the remaining work in constructing the Perris Valley Line, highway construction,
and property maintenance work at locations intersecting the railroad, and property
maintenance work on the railway itself.
Staff recommends approval of this second amendment to provide an additional
$250,000 to cover flagging services for an additional term of three years with two
one-year options.
Financial Information
In Fiscal Year Budget:
N/A
N/A
N/A
Year:
FY 201 1 /12
2012/13
2013/14
Amount:
$150 000
50 000
50,000
Source of Funds:
Rail Measure A
Budget Ad ustment:
No
GLA No.:
003823 65520 00000 0000 221 33 65520 $210,000
003023 65520 00000 0000 262 31 65520 20,000
512402 65520 00000 0000 105 51 65520 10,000
522402 65520 00000 0000 105 52 65520 10,000
Fiscal Procedures Approved:
\)/Xii,,„/„aot ai
Date:
03/15/11
Attachment: Agreement No. 09-33-013-02
Agenda Item 8
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3
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"
"
A g r e e m e n t N o . 0 9 - 3 3 - 0 1 3 - 0 2
A M E N D M E N T N O . 2
T O R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
A G R E E M E N T F O R F L A G G I N G S E R V I C E S
W I T H T H E B N S F R A I L W A Y C O M P A N Y
P A R T I E S A N D D A T E
T h i s A m e n d m e n t N o . 2 t o t h e A g r e e m e n t f o r F l a g g i n g S e r v i c e s i s m a d e a n d e n t e r e d
i n t o a s o f , 2 0 1 1 , b y a n d b e t w e e n t h e R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N
C O M M I S S I O N ( t h e " C o m m i s s i o n " ) a n d B N S F R A I L W A Y C O M P A N Y . , a D e l a w a r e
c o r p o r a t i o n ( t h e " R a i l w a y " ) .
2 . R E C I T A L S
2 . 1 T h e C o m m i s s i o n a n d t h e R a i l w a y h a v e e n t e r e d i n t o a n a g r e e m e n t d a t e d
S e p t e m b e r 1 0 , 2 0 0 8 f o r t h e p u r p o s e o f p r o v i d i n g t h e C o m m i s s i o n w i t h
r a i l w a y f l a g g i n g s e r v i c e s o n i t s r a i l w a y s . ( t h e " M a s t e r A g r e e m e n t " ) , w i t h
c o m p e n s a t i o n n o t t o e x c e e d O n e H u n d r e d T e n T h o u s a n d D o l l a r s ( $ 1 1 0 , 0 0 0 ) .
2 . 2 O n A u g u s t 1 6 , 2 0 1 0 , t h e C o m m i s s i o n a n d R a i l w a y e n t e r e d i n t o A g r e e m e n t
N o . 0 9 - 3 3 - 0 1 3 - 0 1 i n c r e a s i n g t h e c o m p e n s a t i o n t o a n a m o u n t n o t t o e x c e e d
O n e H u n d r e d F i f t y T h o u s a n d D o l l a r s ( $ 1 5 0 , 0 0 0 ) .
2 . 3 T h e C o m m i s s i o n a n d R a i l w a y n o w d e s i r e t o a m e n d t h e M a s t e r A g r e e m e n t i n
o r d e r t o e x t e n d t h e t e r m t h e r e o f a n d t o p r o v i d e a d d i t i o n a l c o m p e n s a t i o n f o r
t h e c o n t i n u e d p r o v i s i o n o f f l a g g i n g s e r v i c e s .
T E R M S
3 . 1 T h e R e c i t a l s s e t f o r t h a b o v e a r e t r u e a n d c o r r e c t a n d a r e i n c o r p o r a t e d i n t o
t h i s A m e n d m e n t N o . 2 b y t h i s r e f e r e n c e , a s t h o u g h f u l l y s e t f o r t h h e r e i n .
3 . 2 T h e t e r m o f t h e M a s t e r a g r e e m e n t s h a l l b e e x t e n d e d f o r a n a d d i t i o n a l t e r m o f
t h r e e ( 3 ) y e a r s , e n d i n g S e p t e m b e r 9 , 2 0 1 4 , w i t h t w o o n e - y e a r o p t i o n s t o
e x t e n d a t t h e d i s c r e t i o n o f t h e C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r .
1 7 3 3 6 . 0 0 6 0 3 \ 5 7 8 9 8 3 3 . 1
1
4
3.3 Compensation for Services provided under this Amendment No. 2 shall be at
the rates set forth in Exhibit "A", attached to this amendment and
incorporated herein by reference.
3.4 The maximum compensation to be provided under this Amendment No. 2
shall not exceed Two Hundred Fifty Thousand Dollars ($250,000), without
written authorization from the Commission's Executive Director.
3.5 The total contract value for the Master Agreement, including this Amendment
No. 2, is Four Hundred Thousand Dollars ($400,000).
3.6 Except as amended by this Amendment No. 2, all provisions of the Master
Agreement, as heretofore amended, including without limitation the indemnity
and insurance provisions, shall remain in full force and effect and shall
govern the actions of the parties under this Amendment No. 2.
17336.0060315 789833.1
[Signatures on following page]
2
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S I G N A T U R E P A G E T O
A G R E E M E N T N O . 0 9 - 3 3 - 0 1 3 - 0 2
I N W I T N E S S W H E R E O F , t h e p a r t i e s h e r e t o h a v e e x e c u t e d t h i s a g r e e m e n t a s o f t h e
d a t e f i r s t h e r e i n a b o v e w r i t t e n .
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N B N S F R A I L W A Y C O M P A N Y
C O M M I S S I O N
B y :
B y : M e l v i n T h o m a s
A n n e M a y e r M a n a g e r , P u b l i c P r o j e c t s
E x e c u t i v e D i r e c t o r
A P P R O V E D A S T O F O R M :
B y :
B e s t , B e s t & K r i e g e r L L P
G e n e r a l C o u n s e l
1 7 3 3 6 . 0 0 6 0 3 \ 5 7 8 9 8 3 3 .
3
17336.00603\5789833.1
EXHIBIT "A"
COMPENSATION FOR SERVICES
(ATTACHED BEHIND THIS PAGE)
EXHIBIT A
7
EXHIBIT "A"
COMPENSATION
The estimated cost for one (1) flagger is approximately between $800.00-$1,600.00 for
an eight (8) hour basic day with time and one-half or double time for overtime, rest days
and holidays. The estimated cost for each flagger includes vacation allowance, paid
holidays, Railway and unemployment insurance, public liability and property damage
insurance, health and welfare benefits, vehicle, transportation, meals, lodging, radio,
equipment, supervision and other costs incidental to performing flagging services.
Negotiations for Railway labor or collective bargaining agreements and rate changes
authorized by appropriate Federal authorities may increase actual or estimated flagging
rates. The flagging rate in effect at the time of performance by the Contractor
hereunder will be used to calculate the actual costs of flagging pursuant to this
paragraph.
Exhibit A
8
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
M a r c h 2 8 , 2 0 1 1
T O :
W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
F R O M :
T a n y a L o v e , G o o d s M o v e m e n t M a n a g e r
S h i r l e y M e d i n a , P r o g r a m m i n g a n d P l a n n i n g M a n a g e r
T H R O U G H :
J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T :
2 0 1 1 C o r r i d o r M o b i l i t y I m p r o v e m e n t A c c o u n t - C a l l f o r P r o j e c t s
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e t h e n o m i n a t i o n a n d a p p l i c a t i o n s u b m i t t a l t o t h e C a l i f o r n i a
T r a n s p o r t a t i o n C o m m i s s i o n ( C T C ) f o r t h e I n t e r s t a t e 2 1 5 W i d e n i n g p r o j e c t
f r o m S c o t t R o a d t o N u e v o R o a d f o r C o r r i d o r M o b i l i t y I m p r o v e m e n t A c c o u n t
( C M I A ) f u n d s ;
2 ) I n p a r t n e r s h i p w i t h t h e c o u n t y o f R i v e r s i d e , a p p r o v e t h e n o m i n a t i o n a n d
a p p l i c a t i o n s u b m i t t a l t o t h e C T C f o r t h e I - 2 1 5 / V a n B u r e n B o u l e v a r d
i n t e r c h a n g e p r o j e c t f o r C M I A f u n d s p e n d i n g r e v i e w o f t h e p r o j e c t ' s e l i g i b i l i t y ;
a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
I n N o v e m b e r 2 0 0 6 , P r o p o s i t i o n 1 B a u t h o r i z e d $ 4 . 5 b i l l i o n i n g e n e r a l o b l i g a t i o n
b o n d p r o c e e d s t o b e d e p o s i t e d i n t h e C M I A . T h e f u n d i n g w a s m a d e a v a i l a b l e f o r
p e r f o r m a n c e i m p r o v e m e n t s o n t h e s t a t e h i g h w a y s y s t e m , o r m a j o r a c c e s s r o u t e s t o
t h e s t a t e h i g h w a y s y s t e m o n t h e l o c a l r o a d s y s t e m , t h a t r e l i e v e c o n g e s t i o n b y
e x p a n d i n g c a p a c i t y , e n h a n c i n g o p e r a t i o n s o r o t h e r w i s e i m p r o v i n g t r a v e l t i m e s
w i t h i n t h e s e h i g h - c o n g e s t i o n t r a v e l c o r r i d o r s .
T h e C M I A f u n d i n g w a s d e v o t e d t o h i g h w a y p r o j e c t s w i t h a c o n s t r u c t i o n a w a r d
d a t e n o l a t e r t h a n D e c e m b e r 3 1 , 2 0 1 2 . F u n d i n g w a s a l l o c a t e d o n a 6 0 / 4 0 s p l i t
w i t h a 6 0 % s h a r e a l l o c a t e d i n S o u t h e r n C a l i f o r n i a a n d a 4 0 % s h a r e a l l o c a t e d f o r
N o r t h e r n C a l i f o r n i a p r o j e c t s . A s a r e s u l t , $ 2 . 7 b i l l i o n i n C M I A f u n d i n g w a s
a v a i l a b l e f o r S o u t h e r n C a l i f o r n i a p r o j e c t s . O f t h a t a m o u n t , t w o R i v e r s i d e C o u n t y
p r o j e c t s r e c e i v e d a t o t a l o f $ 1 9 5 , 7 6 8 , 0 0 0 :
A g e n d a I t e m 9
9
Project CMIA Funding
1-215 South Widening Project $ 38,570,000
SR-91 HOV/Adams Street to 60/91 /215 Interchange $157,198,000
Total: $195,768,000
The CTC adopted the initial CMIA program of projects in February 2007. Since
that time, many of the projects awarded for construction have accrued substantial
project cost savings. To address the cost savings issue, the CTC adopted
Supplement 2 to the CMIA and State Route 99 Accountability Implementation Plan
in December 2009. The purpose of Supplement 2 was to clarify and expand the
CTC's policy regarding project cost savings for CMIA and State Route 99 projects
and to communicate how project cost savings will be administered.
Supplement 2 reflects the CTC's intent to program project cost savings to:
1) Eligible projects nominated but not programmed in the initial CMIA program;
and/or
2) Enhancements to existing CMIA projects.
Based on the level of project cost savings accrued through March 2010, the CTC
approved amendments to the CMIA program at the May and June 2010 CTC
meetings, programming $227.8 million for projects located in the north and
$79.6 million for projects in the south.
CMIA projects delivered since March 2010 have accrued additional cost savings
and as a result, the CTC is expected to approve a call for projects at its
March 23-24, 2011 meeting. In anticipation, Commission staff is seeking approval
to nominate the following two projects:
1-215 Central Widening Project - Scott Road to Nuevo Road
Estimated project construction cost: $95 million
Seeking CMIA funds: $82 million
The project consists of constructing an additional mixed flow lane in each direction
and will require additional right of way to accommodate the widening. The
environmental document is scheduled for approval in April 2011. Contract award
is scheduled to occur in September 2012. This project is part of an overall corridor
improvement that will complete a gap in the system and improve mobility within
Murrieta, Temecula, Perris, and nearby unincorporated areas.
Agenda Item 9
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10
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1 - 2 1 5 V a n B u r e n B o u l e v a r d G r o u n d A c c e s s I m p r o v e m e n t P r o j e c t
E s t i m a t e d p r o j e c t c o n s t r u c t i o n c o s t : $ 6 6 m i l l i o n
S e e k i n g C M I A f u n d s : $ 1 0 m i l l i o n
T h e p r o j e c t p r o p o s e s t o r e c o n s t r u c t t h e V a n B u r e n B o u l e v a r d i n t e r c h a n g e .
I m p r o v e m e n t s i n c l u d e r e c o n f i g u r a t i o n o f t h e i n t e r c h a n g e , b r i d g e r e p l a c e m e n t s ,
a u x i l i a r y l a n e s t o t h e n o r t h , i m p r o v e m e n t s t o V a n B u r e n B o u l e v a r d , a n d r e a l i g n m e n t
o f s o u t h b o u n d 1 - 2 1 5 t o a c c o m m o d a t e f u t u r e w i d e n i n g o f t h e f r e e w a y . T h i s p r o j e c t
i s n e e d e d t o p r o v i d e i m p r o v e d a c c e s s t o n o t o n l y t h e j o i n t - u s e M a r c h A i r R e s e r v e
B a s e / M a r c h I n l a n d P o r t b u t a l s o t h e M e r i d i a n B u s i n e s s P a r k , a n e m p l o y m e n t b a s e d
r e d e v e l o p m e n t o f t h e f o r m e r M a r c h A i r F o r c e B a s e , t h a t i s p l a n n e d f o r s i g n i f i c a n t
g o o d s m o v e m e n t r e l a t e d u s e s i n c l u d i n g r a i l - s e r v e d m a n u f a c t u r i n g , l i g h t i n d u s t r i a l ,
a n d l o g i s t i c s / w a r e h o u s i n g . T h e p r o j e c t i s s c h e d u l e d t o b e g i n c o n s t r u c t i o n i n
D e c e m b e r 2 0 1 1 .
C r i t e r i a f o r 2 0 1 1 C M I A C a l l f o r P r o j e c t s
T h e c o m p l e t e c r i t e r i a f o r s u b m i t t i n g p r o j e c t s f o r t h e 2 0 1 1 C M I A c a l l f o r p r o j e c t s i s
d e t a i l e d i n t h e a t t a c h e d C M I A a n d S t a t e R o u t e 9 9 A c c o u n t a b i l i t y I m p l e m e n t a t i o n
P l a n . T h e C T C r e q u i r e s C a l t r a n s a n d i n d i v i d u a l p r o j e c t s p o n s o r s t o j o i n t l y p r o p o s e
p r o j e c t s t h a t m e e t e l i g i b i l i t y r e q u i r e m e n t s d e t a i l e d i n t h e C M I A g u i d e l i n e s , i n c l u d i n g
b u t n o t l i m i t e d t o , t h e f o l l o w i n g :
" T h e p r o p o s e d c o r r i d o r e n h a n c e m e n t p r o j e c t e i t h e r 1 ) r e d u c e s t r a v e l t i m e o r
d e l a y ; 2 ) i m p r o v e s c o n n e c t i v i t y o f t h e s t a t e h i g h w a y s y s t e m b e t w e e n r u r a l ,
s u b u r b a n , a n d u r b a n a r e a s ; o r 3 ) i m p r o v e s t h e o p e r a t i o n o r s a f e t y o f a
h i g h w a y o r r o a d s e g m e n t ;
" T h e p r o j e c t i m p r o v e s a c c e s s t o j o b s , h o u s i n g , m a r k e t s , a n d c o m m e r c e . ; a n d
" T h e p r o j e c t c a n c o m m e n c e c o n s t r u c t i o n n o l a t e r t h a n D e c e m b e r 3 1 , 2 0 1 2 .
C o m m i s s i o n s t a f f b e l i e v e s t h a t t h e 1 - 2 1 5 C e n t r a l w i d e n i n g p r o j e c t i s a p r i m e
c a n d i d a t e f o r t h e 2 0 1 1 C M I A C a l l f o r P r o j e c t s a s i t w a s o r i g i n a l l y s u b m i t t e d i n
2 0 0 7 f o r C M I A f u n d i n g . A d d i t i o n a l l y , t h e p r o j e c t i s a d j a c e n t t o t h e 1 - 2 1 5 S o u t h
w i d e n i n g p r o j e c t , w h i c h r e c e i v e d $ 3 8 . 5 7 m i l l i o n i n C M I A f u n d i n g .
T h e I - 2 1 5 / V a n B u r e n B o u l e v a r d g r o u n d a c c e s s i m p r o v e m e n t p r o j e c t w a s n o t
i n c l u d e d a s a p r o j e c t i n t h e 2 0 0 7 C M I A p r o j e c t l i s t . I t w a s i n c l u d e d i n t h e
P r o p o s i t i o n 1 B T r a d e C o r r i d o r I m p r o v e m e n t F u n d ( T C I F ) p r o g r a m a n d w a s a p p r o v e d
f o r $ 1 0 m i l l i o n o f T C I F f u n d s . P o t e n t i a l l y , t h e p r o j e c t c o u l d b e c o n s i d e r e d a s a n
e n h a n c e m e n t p r o j e c t t o t h e 1 - 2 1 5 c o r r i d o r .
T h e C M I A g u i d e l i n e s i n d i c a t e t h a t p r o j e c t s p o n s o r s p r o v i d e a r a n k i n g o f t h e i r
n o m i n a t i o n p r o j e c t s . B a s e d o n t h e C T C c r i t e r i a , s t a f f b e l i e v e s t h a t t h e p r i o r i t y
A g e n d a I t e m 9
1 1
should be given to the 1-215 Central widening project as it meets the CTC's intent
to program project cost savings to an eligible project nominated in the 2007 CMIA
Call, and it directly enhances an existing CMIA project (1-215 South, Murrieta Hot
Springs Road to Scott Road) since the project is an adjacent segment. Although
the I-215/Van Buren interchange project was not originally nominated for CMIA
funds in 2007, the project improves access to jobs, housing, markets, and
commerce. The interchange improvements are among the most important mobility
projects in the county as it provides needed capacity for the completion of the
Meridian Business Park, which will be the single largest employment center in
Riverside County, creating close to 15,000 jobs.
Commission staff will attend the March CTC meeting and will explore the feasibility
of submitting one or both of these projects in the 2011 CMIA Call for Projects.
Staff will provide an update at the Western Riverside County Programs and Projects
Committee. If the I-215/Van Buren Boulevard interchange project is deemed
ineligible for CMIA funds, staff will continue to work with the county of Riverside
in seeking other funds to complete the funding gap.
The CTC is scheduled to approve the 2011 CMIA projects in June. It should be
noted that the California Treasurer has announced that there will be no Proposition
1 B bond sale this spring as planned due to the State budget situation. CMIA
funding availability is dependent on such bond sales and is uncertain at this time.
Since this item is for approval of a nomination and application submittal, there is no
financial impact at this time.
Attachment: CTC CMIA and State Route 99 Accountability and Implementation
Plan Supplement 2
Agenda Item 9
•
•
12
California Transportation Commission
Corridor Mobility Improvement Account (CMIA)
& State Route 99 (SR 99)
Accountability Implementation Plan
Supplement 2
Project Cost Savings
I. General: The Accountability Implementation Plan for the CMIA and SR 99
programs was approved by the Commission in October 2007 and Supplement 1
(Financial Accountability) was approved by the Commission in June 2008. The
Commission later extended the applicability of the Accountability Implementation
Plan and Supplement I to the Trade Corridors Improvement Fund (TCIF) and the
Highway Railroad Crossing Safety Account (HRCSA) Proposition la bond
programs. The purpose of Supplement 2 is to clarify and expand the Commission's
policy regarding project cost savings for CMIA and SR 99 projects and to:,
communicate to project sponsors and implementing agencies. the. expectations related
to financial.accountability, and more specifically, how project savings will be
administered. Supplement 2 also addresses the special provisrons.fereost savings on
projects subject to Assembly Bill.X3-20 or a private placement Bond Purchase
Contract. As such, Supplement 2 revises only the Project Cost Savings,provisions
of Supplement 1 for CMIA and SR 99 projects with the exception of the provisions
related to Cost Savings on Projects Subject to Assembly Bill X3720 and. Cost.Savings
on Projects Subject to a Private;Plaeement Bond Purchase Contract. These
provisions may also apply to certain. TCIF and HRCSA projects under the limited
circumstances detailed in Supplement 2. Absent these special circumstances, the
Project Cost Savings provisions of Supplement 1 remain in effect for TCIF and
HRCSA projects as originally adopted. Allotherprovisions of. Supplement 1 remain
in effect for all designated bond programs (CMIA, SR 99, TCIF and HRCSA) as
originallyadopted.
2. Project Cost Savings/CMIA Projects: Since the adoption of the CMIA program,
the Commission approved a Financial Accountability plan (Supplement 1) that allows
funds to be de -allocated from a project at contract award when the cost to award the
construction contract is lower than the total sum of allocated funds. However, funds
de -allocated from the project at contract award were to remain available to address
potential cost increases necessary to complete the project or to supplement a funding
plan for another project or contract only upon prior Commission approval. In the
latter case the project sponsor would have to commit to funding any cost increases to
13
ensure the completion of both projects — the original project where the savings were
realized and the resulting new project using the savings in bond funds. The
Commission has continued to emphasize its intent that the use of CMIA bond funds
will be limited to the cost of construction, and that bond funds will not be utilized to
cover project cost increases. As a condition of adopting a project into the CMIA, the
Commission resolved that all project cost increases beyond the February 2007
program adoption are the responsibility of the nominating and sponsoring agencies.
When the cost to award the construction contract is lower than the total sum of
allocated funds, the project sponsor is required to provide documentation identifying
a proportional credit to each of the respective funds shown in the original (or
amended) baseline agreement for the construction component. The project sponsor
may consider crediting the funding source that contributed additional funds in
preparation for contract advertisement prior to applying the proportional credits to the
funding sources in the original (or amended) baseline agreement. This supplement
provides that remaining bond funds de -allocated from the project at project award;
and will be administered in the following manner.:
• . Ten percent of the project's bond savings will be held in a CMIA program reserve
and available, upon approval by the Commission, to: contribute to funding
potential: construction cost increases necessary to complete the project,: where the
savings were taken from. Upon project close-out, the remaining bond funds will
be available for re -programming by the Commission.
• 'Remaining project bond savings, beyond those reserved for pdtential eonstruetion
cost increases and are not subject to the constraints of Assent* Bill X3120 or a
pnvateplacement Bond Purchase Contract, will be available for programming by
the Commission for additional or enhanced benefits; consistent with the stattitory
intern ofthe CMIA program.
Under the Bond Act; a CMIA project must be on the state highway system or on a.
major access route to the state highway system on.the local road system. To include a
project the CMIA program, the Commission must find that'it "improves mobility in
a high -congestion corridor, by improving travel times or reducing the number of daily
vehicle hours ofdelay, improves the connectivity ofthe state highway system
between -rural, suburban, and urbari areas, or improves the operation or safety of a
highway or road segment." The Bond Act also requires the Commission, in adopting
a program for the CMIA, to find that the program is geographically balanced,
consistent with the north/south split that applies to the STIP (40% north, 60% south),
and to find that it "provides mobility improvements in highly traveled or highly
congestedcorridors in all regions of California." Further, the Bond Act requires the
Commission to find that the program targets funding "to provide the mobility benefit
in the earliest possible timeframe." It also mandates that the inclusion of a project in
the CMIA program be based on a demonstration that the project can commence
construction or implementation no later than December 31, 2012.
14
In addition, Commission policies reflected in the CMIA program guidelines include
provisions for program updates and allow the Department of Transportation and
regional agencies to request program amendments in the same manner as for STIP
amendments, except that "CMIA program amendments will not add new projects
that were not included in the nominations for the initial program" received by the
Commission on or before January 16, 2007.
The Commission will consider proposals to program projects nominated and
considered during the original CMIA process that were not programmed as part of the
2007 CMIA Adopted Program of Projects or projects which will enhance the benefits
of already programmed CMIA projects. The Commission expects the Department of
Transportation and individual projects sponsors to jointly propose those projects that
meet eligibility requirements detailed in the CMIA Guidelines, including, but not
limited to, the following:
• The proposed corridor enhancement project either (1) reduces travel time or
delay, (2) improves connectivity of the state highway system between rural,
suburban, and urban areas, or (3) improves the operation or safety of a highway or
road segment.
• The project improves access to jobs, housing, markets, and commerce.
• 'The project can commence construction no later than December 31, 2012.
The Commission expects that bond funding contributions for these additional projects
will be limited to the costs of construction and that projects willhave a full funding
commitment through project completion and closeout. The Commission also intends
to programproject savings consistent with the north/south provisions of the original
CMIA Program.
3. Protect Cost Savings/SR 99 Projects: Similar to the CMIA program, the de -
allocation of bond funds are allowed from a project in the SR 99 program at contract
award when.the cost to award the construction contract is lowerthan the total: sum of
allocated funds. De -allocated fundswill remain availableto address potentiafcost
increases necessary to complete the project;.or may be utilized to supplement a
funding plan foranother project or contract only upon prior Commission approval..
The SR 99 program distributed funds based on 15 percent to the north for the
Sacramento Valley and counties north of-Sacramento/San Joaquin County line and 85
percent to the south for the San Joaquin Valley._ Project savings willTemain within
the geographic boundaries where the savings were attained.
When the cost to award the construction contract is lower than the total sum of
allocated funds, the project sponsor will provide documentation identifying a
proportional credit to each of the respective funds shown in the original (or amended)
baseline agreement for the construction component.. The project sponsor may
consider crediting the funding source that contributed additional funds in preparation •
for contract advertisement prior to applying the proportional credits to the funding
15
sources in the original (or amended) baseline agreement. This supplement provides
that remaining bond funds will bede-allocated from the project at project award, and
will be administered in the following manner:
• Ten percent of project bond savings will be held in a SR 99 program reserve and
available, upon approval by the Commission, to contribute to funding potential
construction cost increases necessary to complete construction of all programmed
SR 99 projects. Upon project close-out, the remaining bond funds will be
available for re -programming by the Commission.
• The remainder of bond savings may also be used to add new projects or
enhancements on already programmed SR 99 projects. Prior to making any
proposals to program additional projects into the SR 99 program, the Department
of Transportation will consult with the San Joaquin Valley and/or the Sacramento
Valley Regional Transportation Planning Agencies to identify corridor priorities
for the reprogramming of project savings. When proposing additional projects
into the 99 Bond Program; consideration must be given to existing projects and
needs identified in the SR 99 Business Plans, Corridor System Management
Plans, and project deliverability within the timelines established in the SR 99
Guidelines. The following criteria will be used to reprogram 'any SR 99 project
savings:
o Proposed new project or enhancement is identified in the.SR.99 Business
Plan, or in a Corridor System Management Plan (CSMP) produced as a
result of SR 99 bond. programming.
o Proposed new project can 'begin -construction by Deceniber-31; 2012.
o SR 99 Bond funding, or a combination of bond funding and other
committed funds, will complete the funding needs for the new project.
o Project selection will take into consideration the priorities outlined in the
Sacramento and San Joaquin Valley-Route'99 Business Plans:
4. Cost Savings on -Projects Subject to Assembly Bill X3=20: Under the provisions of
Assembly Bill X3-20, if a metropolitamplanning organization; county- transportation
commission, regional transportationplanning agency, or other local agency. uses
federal_ Recovery Act funds to fund a project programmed under a Proposition IB
Bond Program with:the effect of displacing the need for those bond funds on the •
project, the Cotmission will allocate funds for one or more qualifying projects in the
appropriate program; in the jurisdiction of that agency, and in the same amount of the
displaced bond funds. Requests to re -program such funds are subject to the eligibility
requirements of the appropriate Proposition 1 B program and subject to Commission
approval.
5. Cost Savings on Projects Subject to a Private Placement Bond Purchase
Contract: If a metropolitan planning organization, county transportation
commission, regional transportation planning agency, or other local agency enters
into a private placement Bond Purchase Contract with the Treasurer of the State of
16
"
"
C a l i f o r n i a t o s e c u r e f u n d i n g f o r a P r o p o s i t i o n I B B o n d P r o g r a m p r o j e c t ( s ) , t h e
p r o v i s i o n s o f t h e B o n d P u r c h a s e C o n t r a c t s t a t e t h a t i f B o n d p r o c e e d s r e m a i n a f t e r
c o m p l e t i o n o f t h e P r o j e c t s , s u c h p r o c e e d s w i l l b e e x p e n d e d f o r o t h e r p r o j e c t s
q u a l i f i e d u n d e r t h e B o n d A c t a n d l o c a t e d i n t h e s a m e g e o g r a p h i c r e g i o n a s t h e
p r o j e c t s f u n d e d w i t h t h o s e p r o c e e d s .
6 . C o s t S a v i n g s o n P r o j e c t s w i t h a L e t t e r o f N o P r e j u d i c e ( L O N P ) : F o r p r o j e c t s
u s i n g L O N P s , a l l o c a t i o n s w i l l b e a d j u s t e d t o r e f l e c t t h e c o s t t o a w a r d t h e c o n t r a c t ,
t h u s m a k i n g t h e s a v i n g s a v a i l a b l e f o r r e s e r v e a n d r e p r o g r a m m i n g .
7 . S u b m i t t a l s o f P r o j e c t P r o p o s a l s : P r o p o s a l s t o p r o g r a m a d d i t i o n a l C M I A o r S R 9 9
p r o j e c t s w i l l b e e v a l u a t e d o n t h e i r m e r i t s i f t h e y a r e r e c e i v e d b y F e b r u a r y I , 2 0 1 0 .
P r o p o s a l s t o p r o g r a m a d d i t i o n a l C M I A o r S R 9 9 p r o j e c t s r e c e i v e d o n o r a f t e r
F e b r u a r y 2 , 2 0 I 0 w i l l b e e v a l u a t e d o n a n o n g o i n g , f i r s t c o m e , f i r s t s e r v e b a s i s .
P r o p o s a l s m u s t i n c l u d e :
" A c o v e r l e t t e r f r o m t h e s p o n s o r i n g a g e n c y w i t h s i g n a t u r e a u t h o r i z i n g a n d
a p p r o v i n g t h e p r o p o s a l t o p r o g r a m t h e p r o j e c t .
" A l e t t e r f r o m t h e D e p a r t m e n t o f T r a n s p o r t a t i o n w i t h s i g n a t u r e a u t h o r i z i n g a n d
c o n c u r r i n g w i t h t h e p r o p o s a l t o p r o g r a m t h e p r o j e c t .
" A n u p d a t e d P r o j e c t P r o g r a m m i n g R e q u e s t ( P P R ) f o r m t h a t d e s c r i b e s t h e p r o j e c t
s c o p e , c o s t , f u n d i n g p l a n , p r o j e c t d e l i v e r y m i l e s t o n e s , a n d m a j o r b e n e f i t s .
" A b r i e f n a r r a t i v e ( 1 - 2 p a g e s ) t h a t u p d a t e s i n f o r m a t i o n s u b m i t t e d a s p a r t o f t h e
o r i g i n a l n o m i n a t i o n .
T h e p r o p o s a l s m u s t b e s u b m i t t e d i n h a r d c o p y a n d a d d r e s s e d o r d e l i v e r e d t o :
B i m l a G . R h i n e h a r t , E x e c u t i v e D i r e c t o r
C a l i f o r n i a T r a n s p o r t a t i o n C o m m i s s i o n
M a i l S t a t i o n 5 2 , R o o m 2 2 2 2
] 1 2 0 N S t r e e t
S a c r a m e n t o , C A 9 5 8 1 4
1 7