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HomeMy Public PortalAbout7A2 CC Minutes December 16, 20141. CALL TO ORDER CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING DECEMBER 16, 2014 AGENDA ITEM 7.A-2 Mayor Blum called the City Council Regular Meeting to order at 7:33 p.m. in the Council Chambers located at 5938 Kauffman Avenue, Temple City. 2. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: 3. INVOCATION Councilmember-Sternquist, Vizcarra, Yu, Chavez and Blum Councilmember-None City Manager Cook, City Attorney Vail, City Clerk Kuo, Administrative Services Director Hause, Parks and Recreation Director Burroughs, Community Development Director Forbes, Planning Manager Reimer, and Assistant to the City Manager/ Economic Development Manager Haworth Pastor David Palmer from First Methodist Church provided the Invocation. 4. PLEDGE OF ALLEGIANCE Steve Curran, Planning Commissioner, led those present in the Pledge of Allegiance to the Flag. 5. PRESENTATIONS-None 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Jing Li, Temple City Library Manager, announced upcoming library program for the months of December and January. Dan DeBoer, Temple City resident, spoke regarding traffic on Muscatel Avenue and lack of traffic enforcement. City Council Minutes December 16 , 2014 Page 2 of 11 7. CONSENT CALENDAR City Clerk Kuo made the following corrections to the minutes on Consent Calendar Item 7 A: The word "unanimous" reflecting City Council's votes in the Regular Meeting Minutes of December 2, item 7F and 1 OA was removed ; the time City Council recessed to the December 2 Special meeting was revised to 6 :07 p .m.; and the names of the Sheriff's staff present at the November 26 Special City Council meeting were added to the meeting minutes . Mayor Pro Tem Chavez made a motion to approve the consent calendar items. Seconded by Council member Vizcarra and approved by the following votes : AYES : Councilmember: ABSTAINED : Councilmember: NOES: Councilmember: A. APPROVAL OF MINUTES Sternquist , Vizcarra , Yu , Chavez, Blum None None The City Council is requested to review and approve: 1) Minutes of the Special City Council Meeting of November 26, 2014; 2) Minutes of the Special City Council Meeting of December 2 , 2014; and 3) Minutes of the Regular City Council Meeting of December 2, 2014. Action : Approved as amended. B. PUBLIC ARTS COMMISSION ACTIONS-MEETING OF NOVEMBER 5 , 2014 The City Council is requested to review the Public Arts Comm iss ion actions of their regular meeting of November 5, 2014. Action: Received and filed. C. AWARD OF CONTRACT FOR DEMOLITION ACTIVITIES AT 5800 TEMPLE CITY BOULEVARD Award of a demolition contract will clear the site from becoming a nuisance and prepare it for interim and long-term redevelopment opportunities . Action : 1) Accepted a bid for demolition activities at 5800 Temple City Bou levard from Unlimited Environmental , Inc . in the amount of $45 ,000 ; 2) Authorized the City Manager to award and execute the associated City Council Minutes December 16, 2014 Page 3 of 11 demolition contract; and 3) Authorized the City Manager to approve change orders in an amount not- to-exceed $4,500 for additional project costs beyond the demolition contract. D. FINAL SUBDIVISION MAP APPROVAL FOR TRACT MAP NO. 71297, A FIVE- UNIT CONDOMINIUM PROJECT AT 5040-5072 SERENO DR IVE The final map for the subdivision is ready for recordation. The final map has been reviewed and approved by the City Engineer. Certifying the final map will allow the developer to record said map and start construction of the project. Action: 1) Received the Subdivision Improvement Agreement; 2) Approved the final subdivision map for Tract Map No. 71297 and dedications indicated on the map; 3) Authorized the City Manager to execute the Subdivision Improvement Agreement; and 4) Authorized the City Clerk to certify Tract Map No. 71297. E. ACCEPTANCE OF LONGDEN AVENUE SEWER REPLACEMENT PROJECT (EPA GRANT ID: XP-OOT60601-0; BID NO. POB-07, CIP NO. POB-07) The Longden Avenue Sewer Replacement Project replaced aging i nfrastructure and helped prevent groundwater contamination. The project also upgraded the previous 12-inch sewer li ne to a 15-inch line. Action: Accepted the Longden Avenue Sewer Replacement Project as completed by Palp Inc. dba Excel Paving Company. F. ACCEPTANCE OF CONSTRUCTION COMPLETION OF THE ROSEMEAD BOULEVARD SAFETY ENHANCEMENT AND BEAUTIFICATION PROJECT The Rosemead Boulevard Safety Enhancement and Beautification Project (Project) transformed Rosemead Boulevard to a safe, attractive, and comfortably accessed street for travel by all users, including pedestrians, bicyclists, motorists, and public transit users of all ages and abilities. The City Council is requested to accept the construction of the Rosemead Boulevard Safety Enhancement and Beautification Project as completed. City Council Minutes December 16, 2014 Page 4 of 11 Actio n: 1) Accepted the construction of the Rosemead Boulevard Safety Enhancement and Beautification Project as completed by Los Angeles Engineering, Inc.; 2) Approved the final construction cost in the amount of $15,537,122.70 , which includes a deductive (credit to City) change order in the amount of $236,791.80; 3) Approved the Project substantial completion date effective May 11, 2014; 4) Accepted the guarantee period as one year from the completion date as specified by the bid specifications, except the trees, for which the guarantee is extended until October 1, 201 E; and 5) Authorized the City Manager to file a notice of completion with the County Recorder and release the retention amount to the contractor 35 days after the recordat io n of the notice with the County Recorder. G. PETTY CASH AND VISA CARD REPORT The City Council is requested to review, receive and file the Petty Cash and Visa Card Report. Action: Received and filed. H . ADOPTION OF RESOLUTION NO. 14-5053 APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 14-5053 authorizing the payment of bills. Action: Adopted Resolution No. 14-5053. 8. PUBLIC HEARING-None 9. UNFINISHED BUSINESS-None 10 . NEW BUSINESS A. COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2014 A Comprehensive Annual Financial Report is a set of United States City Council Minutes December 16, 2014 Page 5 of 11 government financial statements comprising of the financial report of a state, municipal or other governmental entity that complies with the accounting requirements, Generally Accepted Accounting Principles (GAAP), created and circulated by the Governmental Accounting Standards Board (GASB). Administrative Services Director Hause gave a brief summary of the City's financial position. Steve Curran, Audit Standing Committee Chair/Planning Commissioner, gave a brief overview of the establishment and purpose of the Audit Standing Committee. He reported that the standing committee held meetings to assist in the audit of the City's Comprehensive Annual Financial Report. Mayor Blum opened public comment. Hearing no request to speak, Mayor Blum closed public comment. City Council thanked Chair Curran for serving on the Audit Standing Committee. Councilmember Yu made a motion to receive and file the Comprehensive Annual ,Financial Report for the year ended June 30, 2014 as recommended by the Audit Committee. Seconded by Councilmember Sternquist and unanimously carried by the following votes: AYES: ABSTAINED: NOES:· Councilmember: Counci I member: Councilmember: Sternquist, Vizcarra, Yu, Chavez , Blum None None B. REQUEST FROM THE TEMPLE CITY CAMELLIA FESTIVAL FOR SUPPORT AND AUTHORIZATION FOR USE OF STREETS AND FACILITIES FOR THE 2015 CAMELLIA FESTIVAL The Festival will be celebrating its 71 51 anniversary in 2015. The Temple City Camellia Festival Board is requesting the City's support and sponsorship for the upcoming Festival. Parks and Recreation Director Burroughs gave a brief summary of the staff report . City Council asked questions regarding the City's sponsorship of the event. City Attorney Vail clarified that the City is not taking control of the event. We serve as the organizer and operator of the event. The festival does have individual sponsors (i .e., Athens Services) that are donating money towards the operation of certain services of the event. City Council Minutes December 16, 2014 Page 6 of 11 Mayor Blum opened public comment. Hearing no request to speak, Mayor Blum closed public comment. Mayor Pro Tern Chavez made a motion to: 1) Authorize use of streets and facilities, including temporary parking bans and street closures for the festival and parade, as identified in the attached Request for City Support from the Temple City Camellia Festival; 2) Approve consumption of alcohol in Temple City Park, pursuant to Section 4-4-0 of the Temple City Municipal Code; 3) Approve food trucks adjacent to Temple City Park; 4) Authorize sponsor banners in Temple City Park pursuant to Section 3-5D- 1 0 of the Temple City Municipal Code; 5) Authorize City staff to hang a street banner on Las Tunas Drive in front of Temple City Park; 6) Approve Facilities Use Agreement with First Baptist Church of Temple City; 7) Authorize City staff to assist in publicizing the 2015 Camellia Festival on City's website, Connect magazine, and social media profiles; and 8) Authorize certain local community organizations to sell food, patches, etc. along the parade route. Seconded by Councilmember Yu and unanimously carried by the following votes: AYES: ABSTAINED: NOES: Councilmember: Councilmember: Councjlmember: Sternquist , Vizcarra, Yu, Chavez, Blum None None C. INTRODUCTION AND FIRST READING OF ORDINANCE NO. 14-997 AMENDING ARTICLE F OF CHAPTER 1 OF TITLE 4 OF THE TEMPLE CITY MUNICIPAL CODE RELATIVE TO REMOTE CALLER BINGO Adoption of the proposed ordinance to allow remote caller bingo in Temple City would provide local nonprofit organizations with an opportunity to raise additional funds through bingo games and provide more incentive for bingo players in the form of increased jackpots. City Council Minutes December 16, 2014 Page 7 of 11 Community Development Director Forbes gave a brief summary of the staff report. Community Development Director made a typographical correction to page 4, subsection F of the Ordinance, "Third Party Interest. .. except the organization authorized to conduct a bingo game, shall not hold ... " the word "not" should be removed. Mayor Blum opened public comment. Hearing no request to speak, Mayor Blum closed public comment. Councilmember Vizcarra stated that he does not support gambling of any form. Counc ilmembe r Sternquist made a motion to introduce Ordinance No. 14-997 for first reading by title only, amending Article F of Chapter 1 of Title 4 of the Temple City Municipal Code relative to remote caller bingo with correction, waived further reading of Ordinance No. 14-997 and scheduled the second reading of the ordinance for January 6, 2015. Seconded by Mayor Pro Tern Chavez and carried by the following votes: AYES: Councilmember: ABSTAINED: Councilmember: Sternquist, Chavez, Blum None NOES: Councilmember: Vizcarra, Yu D. DECORATIVE FEATURE ON THE PERFORMING ARTS PAVILION DANCE FLOOR The Council is requested to approve a decorative design on the Performing Arts Pavilion dance floor that features a sandblasted camellia pattern. City Manager Cook gave a brief history on the Performing Arts Pavilion Dance Floor project and about the process for installing the decorative feature on the dance floor. Ali Cayir, City's engineer, answered City Council questions regarding the project. Mayor Blum opened public comment. Robert Hepler, Public Arts Commissioner, asked if there is money left from this project, if the Public Arts Commission can use the rema ining fund for different projects. Councilmember Sternquist asked why the City's logo will not be used. City Council Minutes December 16, 2014 Page 8 of 11 Kathy Keelin, Public Arts Commissioner, responded that the City's logo was not chosen because it would be difficult to distinguish the pattern of the camellias on the City's logo without color. Councilmember Vizcarra made a motion to move forward with an original design for a decorative feature on the Performing Arts Pavilion dance floor and appropriate a not to exceed amount of $10,000 from the unassigned General Fund balance to fund installation costs. Seconded by Mayor Pro Tem Chavez and carried una nimously by the following votes: AYES: Councilmember: ABSTAINED: Councilmember: NOES: Councilmember: 11. COMMUNICATIONS -None 12. UPDATE FROM CITY MANAGER Sternquist, V izcarra , Yu, Chavez, Blum None None City Manager Cook welcomed Planning Manager Scott Reimer to the City and had Community Development Director Forbes give a brief introduction of Planning Manager Reimer to the City Council. City Manager Cook updated City Council regarding the recent storm in the city and acknowledged the staff from Parks and Recreation and Public Works for the work they did to prepare for the storm. He wished City Council and the community a happy holiday. 13. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. ROSEMEAD BOULEVARD IMPROVEMENT PROJECT STANDING COMMITTEE (Councilmember Yu and Mayor Blum)-Formed 6/3/2011 Mayor Blum shared that although the construction of Rosemead Boulevard has completed. There are still a few issues the standing committee needs to address before it can be disbanded. B. SCHOOL DISTRICT/CITY STANDING COMMITTEE (Mayor ProTem Chavez and Mayor Blum)-Formed 1/3/20 12 No report. C. CITY CODE REVIEW STANDING COMMITTEE City Council Minutes December 16, 2014 Page 9 of 11 · (Mayor Pro Tern Chavez and Councilmember Vizcarra)-Formed 11/6/2012 No report. D. CIVIC CENTER MASTER PLAN STANDING COMMITTEE (Councilmember Yu and Mayor Blum)-Formed 5/13/2013 No report . E. STRATEGIC PLAN IMPLEMENTATION STANDING COMMITTEE (Mayor Pro Tern Chavez and Mayor Blum)-Formed 1/27/2014 Mayor Pro Tern Chavez reported on their meeting of December 4. The committee identified certain project as priority and asked staff to make some corrections. The committee will meet again on December 18, 4 p.m . and have a study session with fu l l City Council on January 10, 2015. F. LAS TUNAS DOWNTOWN REVITALIZATION STANDING COMMITTEE (Councilmembers Vizcarra and Yu)-Formed 2/18/2014 Councilmember Yu reported on their meeting of December 5. The committee discussed about the traffic study and plan to have some follow up actions. The committee is recommending a study session with full City Council in January for further directions. G. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Councilmembers Vizcarra and Yu)-Formed 2/18/2014 No report. H. AUDIT STANDING COMMITTEE (Councilmember Yu, Mayor Pro Tern Chavez, and Planning Commissioner Curran)-Formed 7/15/2014 No report . I. FACILITIES, PUBLIC WORKS, AND INFRASTRUCTURE AD HOC COMMITTEE (Councilmember Yu and Mayor Blum)-Formed 2/4/2014 No report. 14. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA City Council Minutes December 16, 2014 Page 10 of 11 A. COUNCILMEMBER STERNQUIST Councilmember Sternquist shared that she attended the Foothill Family Services' 89 1h Ce lebration and "Breakfast with Santa" at Emperor and La Rosa Elementary School. B. COUNCILMEMBER VIZCARRA Councilmember Vizcarra complimented Parks and Recreation staff and City volunteers on another great Lights on Temple City event. C. COUNCILMEMBER YU Councilmembe r Yu also complimented staff on another great Lights on Temple City event and wished everyone a happy holiday. D. MAYOR PROTEM CHAVEZ Mayor Pro Tern Chavez echoed the same about Lights on Temple City and reported on the Compost Give-A-Way event at Live Oak Park on Saturday, December 13. He wished everyone a happy ho liday. E. MAYOR BLUM Mayor Blum announced that the City will be meeting with Supervisor Antonovich Wednesday, December 17 , 8 a.m. Commented that the Temple City Park Gazebo looked great for the holiday and thanked the staff for great Lights on Temple City event. Councilmember Sternquist asked Mayor Blum to share with the public the award he received from the American Public Work Association of Southern California. Mayor Blum reported that he was selected the "Local Elected of the Year" and thanked his fellow City Councilmembers and staff for their support. 15. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER STERNQUIST-None B. COUNCILMEMBER VIZCARRA -None C. COUNCILMEMBER YU -Reimbursement of $141.26 for gas mileage to attend the California Contract Cities Association (CCCA) 2014 Annual Conference in San Diego, CA: November 6-9, 2014. City Counc il Minutes December 16, 2014 Page 11 of 11 D. MAYOR PROTEM CHAVEZ-Reimbursement of $75.45 for rental vehicle gas mileage and meal expenses to attend the Cal ifornia Contract Cit ies Association (CCCA) 2014 Annual Conference in San Diego, CA: November 6-9 , 2014. E. MAYOR BLUM -Reimbursement of $141.26 for gas mileage to attend the California Contract Cities Association (CCCA) 2014 Annual Conference in San D iego, CA: November 6-9, 2014. 16. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA George McDonald, Temple City resident, spoke regarding traffic concerns on Arden Drive (i.e., between Freer and La Rosa) since the Baldwin Avenue closure. He asked City Counci l for traffic and speed enforcement. 17 . ADJOURNMENT The City Council Regular Meeting was adjourned at 8 :57p.m. Mayor ATTEST: City Clerk