HomeMy Public PortalAbout09/15/2015 City Council Minutes"
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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F S E P T E M B E R 1 5 , 2 0 1 5
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n S e p t e m b e r 1 5 , 2 0 1 5 a t
7 : 0 2 p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
T o m K e l l o g g , C i t y P l a n n e r D u s t y F i n k e , E r i n B a r n h a r d t , P u b l i c W o r k s D i r e c t o r S t e v e
S c h e r e r , P u b l i c S a f e t y D i r e c t o r E d B e l l a n d , a n d R e c o r d i n g S e c r e t a r y A m a n d a S t a p l e .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 2 p . m . )
M i t c h e l l n o t e d t h a t t h e S t o n e g a t e i t e m w o u l d b e c o n s i d e r e d f i r s t o n t h e a g e n d a a n d
r e c u s e d h i m s e l f f r o m t h e d i s c u s s i o n .
V I I . O L D B U S I N E S S
A . S t o n e g a t e C D - P U D G e n e r a l P l a n a n d P r e l i m i n a r y P l a t ( 7 : 0 3 p . m . )
M i t c h e l l r e c u s e d h i m s e l f f r o m t h e d i s c u s s i o n .
J o h n s o n s t a t e d t h a t C i t y s t a f f r e c e i v e d a l e t t e r f r o m t h e a p p l i c a n t t o d a y r e q u e s t i n g t h e
i t e m b e t a b l e d t o t h e n e x t C o u n c i l m e e t i n g o n O c t o b e r 6 , 2 0 1 5 .
B a t t y s t a t e d t h a t t h e C i t y h a s r e c e i v e d t h e r e q u i r e d e x t e n s i o n .
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o t a b l e t h e S t o n e g a t e C D - P U D G e n e r a l
P l a n a n d P r e l i m i n a r y P l a t r e q u e s t f o r c o n s i d e r a t i o n a t t h e O c t o b e r 6 , 2 0 1 5 C o u n c i l
m e e t i n g . M o t i o n p a s s e d u n a n i m o u s l y .
< <
. S t o n e g a t e a n d - A m e n d i n g - t h e - O f f i s j a i
w r y
D r e l ��r v ��i n a r y R i a t a n d E - s t a b l i s h i n n C i n r l i n n c .
M i t c h e l l r e j o i n e d t h e C o u n c i l .
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 5 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 5 p . m . )
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
S e p t e m b e r 1 5 , 2 0 1 5
A. Approval of the September 1, 2015 Special City Council Meeting Minutes
Moved by Pederson, seconded by Cousineau, to approve the September 1, 2015
regular City Council meeting minutes as presented. Motion passed unanimously.
B. Approval of the September 1, 2015 Regular City Council Meeting Minutes
It was noted on page two, line 49, it should state, "...work session earlier this evening to
review the budget items in detail and at this meeting will provide..." On page two, line
16, it should state, "Martin confirmed requested and received confirmation..." On page
six, line 23, it should state, "...rounding to the nearest whole number..." On page five,
line 51, it should state, "...II -ad experiences..." On page nine, line nine, it should state,
"...isuers examiners..."
Moved by Anderson, seconded by Cousineau, to approve the September 1, 2015
special City Council meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA (7:08 p.m.)
A. Resolution No. 2015-77 Granting Preliminary and Final Plat Approval with
Variance for Willow Manor
B. Resolution No. 2015-78 Approving Variance to Brian Etzel for Property
Located at 2942 Lakeshore Avenue
C. Resolution No. 2015-79 Adopting the Updated Lake Minnetonka Emergency
Operations Plan (LMEO)
D. Resolution No. 2015-80 Ordering Preparation of a Feasbility Report on the
Sioux Drive Turn Lane Improvement Project
E. Amendment to Upland Buffer Easement Agreement with Charles W. Morse
and Berit E. S. Morse
Moved by Pederson, seconded by Martin, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:09 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer stated that the date for the next Park Commission meeting has been changed to
September 23rd and had nothing further to report.
C. Planning Commission
Planning Commissioner Reid stated that the Commission met the previous week to
consider a Conditional Use Permit to use a portion of the building at 52 Hamel Road for
church meetings. She stated that the Commission recommended approval and actually
recommended that up to 100 people be allowed to gather as long as the applicant can
show proof of the shared parking available. She noted that the Commission also
considered the updated Wealshire of Medina plan and recommended approval. She
stated that the Commission also received an update from staff regarding the schedule to
update the Comprehensive Plan.
VII. OLD BUSINESS (Continued)
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Medina City Council Meeting Minutes 2
September 15, 2015
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B . W e a l s h i r e o f M e d i n a R e z o n i n g , S i t e P l a n R e v i e w , I n t e r i m U s e P e r m i t
( 7 : 1 3 p . m . )
F i n k e s t a t e d t h a t t h e P l a n n i n g C o m m i s s i o n r e v i e w e d t h e u p d a t e d S i t e P l a n t h e p r e v i o u s
w e e k a s R e i d n o t e d . H e r e p o r t e d t h a t t h e r e w a s a r e d u c t i o n i n s q u a r e f o o t a g e o f t h e
b u i l d i n g , w h i c h w a s s h i f t e d t o t h e s o u t h a n d e a s t b u t n o t e d t h a t t h e n u m b e r o f r e s i d e n t s
w o u l d r e m a i n t h e s a m e a t 1 5 0 . H e s t a t e d t h a t t h e s h i f t i n g o f t h e b u i l d i n g f u r t h e r i m p a c t s
t h e w e t l a n d s a n d t h e a p p l i c a n t i s n o w p r o p o s i n g t o c o n d u c t t h e m i t i g a t i o n o n s i t e . H e
d i s p l a y e d t h e u p d a t e d S i t e P l a n a n d c o m p a r e d t h e p l a n t o t h a t o f t h e p r e v i o u s
s u b m i s s i o n . H e n o t e d t h a t o n e C o m m i s s i o n e r e x p r e s s e d t h e p o i n t o f v i e w t h a t t h e
p r o p e r t y h a d b e e n r e z o n e d a n d p e r h a p s t h e a d d i t i o n a l w e t l a n d w o u l d r e d u c e t h e s p a c e
a v a i l a b l e f o r f u r t h e r d e v e l o p m e n t . H e n o t e d t h a t t h e r e i s s u f f i c i e n t s p a c e a v a i l a b l e i n t h e
C i t y f o r f u t u r e d e v e l o p m e n t . H e s t a t e d t h a t t h e C o m m i s s i o n d i d n o t r e c o m m e n d a n y
f u r t h e r c o n d i t i o n s a n d d i d r e c o m m e n d a p p r o v a l o f t h e u p d a t e d p l a n . H e n o t e d t h a t i f t h e
C o u n c i l i s i n a g r e e m e n t w i t h t h e u p d a t e d p l a n , n o a c t i o n w o u l d b e n e c e s s a r y t o n i g h t .
P e d e r s o n a s k e d i f t h e p r o p e r t y w o u l d a c c e s s f r o m M o h a w k a n d w h e t h e r a t u r n l a n e
w o u l d b e n e e d e d .
F i n k e p r o v i d e d a d d i t i o n a l i n f o r m a t i o n o n t h e M o h a w k a c c e s s p o i n t , n o t i n g t h a t t h e r e i s
a l r e a d y a c o n d i t i o n t h a t h a d b e e n c r e a t e d i n t h e l a s t a p p r o v a l , w h i c h w i l l c a r r y f o r w a r d .
H e n o t e d t h a t t h e o n l y c h a n g e s t o t h e a p p r o v e d p l a n w o u l d b e t h e r e d u c e d f o o t p r i n t o f
t h e b u i l d i n g a n d t h e a d d i t i o n a l o n s i t e m i t i g a t i o n t h a t w o u l d b e c o m p l e t e d b y t h e
a p p l i c a n t .
C . S e w e r a n d W a t e r C o n n e c t i o n F e e P o l i c y D i s c u s s i o n ( 7 : 2 0 p . m . )
F i n k e s t a t e d t h a t s t a f f a t t e m p t e d t o m a k e t h e d r a f t p o l i c y c o n s i s t e n t w i t h t h e c o m m e n t s
m a d e b y t h e C o u n c i l a t t h e p r e v i o u s m e e t i n g . H e n o t e d t h a t t h e r e w o u l d b e a 1 0 0
p e r c e n t c r e d i t ( a m a x i m u m o f t w o c r e d i t s ) f o r a n e w u s e m o v i n g i n t o a n e x i s t i n g s p a c e ,
w h i c h h a s p r e v i o u s l y p a i d C i t y f e e s . H e n o t e d t h a t a n e w c o n s t r u c t i o n u s e w o u l d n o t b e
e l i g i b l e f o r t h e c r e d i t . H e s t a t e d t h a t t h e r e h a s b e e n a r e d u c t i o n o f u n i t c a l c u l a t i o n f o r
r e s t a u r a n t s , n o t i n g t h a t 2 3 s e a t s w o u l d e q u a l o n e u n i t a n d a d v i s e d t h a t b a r s a n d c o f f e e
s h o p s c u r r e n t l y u s e a r a t e o f 3 0 s e a t s t o o n e u n i t .
M a r t i n p r o v i d e d s o m e g r a m m a t i c a l c h a n g e s . S h e a s k e d f o r f u r t h e r i n f o r m a t i o n
r e g a r d i n g t h e M e t r o p o l i t a n C o u n c i l d e t e r m i n a t i o n .
F i n k e n o t e d t h a t t e r m i s n o t f u l l y d e f i n e d .
M a r t i n s t a t e d t h a t p e r h a p s a n a d d i t i o n a l s t a t e m e n t s h o u l d b e a d d e d r e g a r d i n g t h e
d e t e r m i n a t i o n t h a t w o u l d a d d f u r t h e r c l a r i f i c a t i o n . S h e s t a t e d t h a t i t c a n b e d i f f i c u l t t o
u n d e r s t a n d b e c a u s e a l t h o u g h s e w e r a n d w a t e r c h a r g e s a r e s e p a r a t e , t h e d e t e r m i n a t i o n
i s b a s e d o n u n i t s t h a t i n c l u d e s b o t h s e w e r a n d w a t e r c o n n e c t i o n s .
C o u s i n e a u a s k e d a t w h a t p o i n t s t a f f w o u l d r e e v a l u a t e t o d e t e r m i n e t h e a c t u a l a m o u n t o f
u s a g e .
F i n k e s t a t e d t h a t t h e r e i s n o t h i n g s p e c i f i c i n c l u d e d i n t h e p o l i c y a s t h a t c a n b e
d e t e r m i n e d o n a c a s e b y c a s e b a s i s .
M i t c h e l l s t a t e d t h a t s t a f f c a n f u r t h e r a m e n d t h e p o l i c y a n d b r i n g t h a t b a c k f o r a p p r o v a l .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
S e p t e m b e r 1 5 , 2 0 1 5
Finke stated that there are people that are awaiting the Council decision to make the
determination of whether or not they will be opening a business in Medina.
Johnson noted that the item could be approved tonight, contingent upon the requested
changes being made.
Finke stated that the first two items could be approved as presented with the third item
being approved contingent upon the changes recommended by the Council.
1. Ordinance No. 587 Amending the City of Medina Fee Schedule
Moved by Anderson, seconded by Pederson, to adopt the Ordinance Amending the City
of Medina Fee Schedule. Motion passed unanimously.
2. Resolution No. 2015-81 Authorizing Publication of Ordinance No.
587 by Title and Summary
Moved by Anderson, seconded by Pederson, to adopt the Resolution Authorizing
Publication of the Ordinance by Title and Summary. Motion passed unanimously.
3. Policy 21.10 Related to Sewer and Water Connection Fees
Moved by Anderson, seconded by Pederson, to approve Policy 21.10 Related to Sewer
and Water Connection Fees, with changes and additions noted by Council. Motion
passed unanimously.
VIII. CITY ADMINISTRATOR REPORT (7:32 p.m.)
Johnson stated that the business tours will occur in October and received consensus
from the Council to hold the event on October 15th. He asked if the Council would like to
visit any specific businesses, noting that the Council typically visits three locations.
Pederson stated that perhaps the woman opening her business would like to be included
in the visit.
Johnson noted three large businesses in Medina and received confirmation from the
Council that they would be interested in possibly visiting those businesses. He reported
that Medina Celebration Day would occur this Saturday from 4:00 — 8:30 p.m.
IX. MAYOR & CITY COUNCIL REPORTS (7:34 p.m.)
Mitchell stated that he received a call the previous week from a woman involved in the
international sister cities program, who had been in contact with a woman in a small
town in France. He stated that he visited with the Deputy Mayor of that town in France
to discuss possible participation in the program. He noted that he may receive a letter
regarding participation in the program and advised that the program would not have a
cost to the City. He reported that former City Attorney Richard Shieffer has passed
away.
X. APPROVAL TO PAY THE BILLS (7:37 p.m.)
Moved by Anderson, seconded by Pederson, to approve the bills, EFT 003308E-
003325E for $43,923.02, order check numbers 43311-43377 for $921,711.49, and
payroll EFT 506639-506668 for $44,536.44. Motion passed unanimously.
XI. CLOSED SESSION: UNION CONTRACT NEGOTIATIONS
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Medina City Council Meeting Minutes 4
September 15, 2015
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M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a d j o u r n t h e m e e t i n g t o c l o s e d s e s s i o n
a t 7 : 3 8 p . m . t o d i s c u s s u n i o n c o n t r a c t n e g o t i a t i o n s . M o t i o n p a s s e d u n a n i m o u s l y .
T h e m e e t i n g r e t u r n e d t o o p e n s e s s i o n a t 8 : 1 8 p . m .
X I I . A D J O U R N
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a d j o u r n t h e m e e t i n g a t 8 : 1 9 p . m .
M o t i o n p a s s e d u n a n i m o u s l y .
A t t e s t :
A d m i n i s t r a t o r
B o b M i t c h e l l , M a y o r
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
S e p t e m b e r 1 5 , 2 0 1 5
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T h i s P a g e I n t e n t i o n a l l y L e f t B l a n k
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M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 6
S e p t e m b e r 1 5 , 2 0 1 5
ORDER CHECKS September 2 , 2015 -September 15, 2015
43311 CAUGHEY, SANDRA $150.00
43312 COMMERCIAL ASPHALT CO. $588.82
43313 KRISTENSEN, HILDANIA $250.00
43314 DOMAAS, MONA $150.00
43315 MATTAMY MPLS PRTNSHP $30,000.00
43316 NIEMAN, KATHY $150.00
43317 ROLF ERICKSON ENTERPRISES INC $7,222.54
43318 MERRIMAN, STEPHEN $500.00
43319 ASPEN MILLS INC $888.00
43320 ASPHALT SURFACE TECH CORP $437,948.76
43321 AUTOMATIC SYSTEMS CO $542.35
43322 BERGANKDV, LTD $1,400.00
43323 BLUE CROSS BLUE SHIELD OF MN $27,592.28
43324 BOYER FORD TRUCKS INC $39.88
43325 BROCK WHITE $781.80
43326 BRYAN ROCK PRODUCTS $623.62
43327 BUDGET PRINTING $20.72
43328 CENTURYLINK $251.48
43329 CRETEX ONCRETE PRODUCTS MIDWES $239.40
43330 DESIGNING NATURE, INC. $6,442.79
43331 DPC INDUSTRIES INC $129.99
43332 ECM PUBLISHERS INC $55.41
43333 ESS BROS. & SONS, INC $1,624.00
43334 EULL'S MANUFACTURING CO $336.80
43335 FASTENAL COMPANY $163.89
43336 FLAGSHIP RECREATION LLC $3,150.00
43337 GOPHER STATE ONE CALL $451.25
43338 GOPHER STATE SEALCOAT INC $10,437.60
43339 GRAFIX SHOPPE $885.00
43340 GRAINGER $145.04
43341 HAKANSON ANDERSON ASSOCIATES I $500.00
43342 HAMEL LUMBER INC $252.62
43343 HAMEL VOLUNTEER FIRE DEPT $63,778.75
43344 HD SUPPLY WATERWORKS LTD $1,674.57
43345 HENN COUNTY SHERIFF $176.80
43346 HENN COUNTY TAXPAYER SVCS DEPT $52.70
43347 HENN CTY RESIDENT/REAL ESTATE $95.00
43348 HENRYS WATERWORKS INC $73.39
43349 IYENGAR, DEEPIKA $250.00
43350 KELLY'S WRECKER SERVICE INC $150.00
43351 KENNEDY & GRAVEN CHARTERED $18,456.25
43352 LEAGUE OF MINNESOTA CITIES $5,898.00
43353 LEAGUE OF MN CITIES INS.TRUST $250.00
43354 CITY OF MAPLE PLAIN $1,383.41
43355 MARK J TRAUT WELLS, INC $56,593.87
43356 MATHESON TRI-GAS INC $75.83
43357 MN DEPT OF LABOR/INDUSTRY $45.00
43358 MORRIS ELECTRONICS INC $332.50
43359 NAPA OF CORCORAN INC $19.39
43360 NORTHWEST ASSOC CONSULTANTS $1,263.40
43361 OFFICE DEPOT $109.97
43362 CITY OF ORONO $2,843.48
43363 PLAISTED COMPANIES INC $2,913.18
43364 ROYAL CONCRETE PIPE INC $2,583.00
43365 STREICHER'S $400.00
43366 SUBURBAN TIRE WHOLESALE INC $251.82
43367 TALLEN & BAERTSCHI $3,039.71
43368 TIMESAVER OFFSITE $261.00
43369 TOWMASTER $114,399.00
43370 TWIN CITY SEED CO $992.40
43371 VIKING INDUSTRIAL CENTER $43.37
43372 MN DVS $11.00
43373 WESTSIDE WHOLESALE TIRE $200.00
43374 WSB & ASSOCIATES $81,144.71
43375 ALL OVER MEDIA $500.00
43376 NELSON AUTO CENTER $27,035.95
Medina City Council Meeting Minutes 7
September 15, 2015
43377 WELDON, ROSEMARIE $500.00
Total Checks $921,711.49
Electronic Payments September 1, 2015—September 15, 2015
003308E CULLIGAN-METRO $31.80
003309E DELTA DENTAL $2,348.34
003310E CITY OF PLYMOUTH $805.93
003311E PREMIUM WATERS INC $85.25
003312E PAYMENT SERVICE NETWORK INC $301.65
003313E FRONTIER $55.44
003314E MEDIACOM OF MN LLC $193.98
003315E PIVOTAL PAYMENTS INC $277.66
003316E PITNEY BOWES $1,000.00
003317E VERIZON WIRELESS $1,234.67
003318E CIPHER LABORATORIES INC. $4,753.00
003319E PR PERA $12,935.62
003320E PR FED/FICA $14,313.06
003321E PR MN Deferred Comp $1,930.00
003322E PR STATE OF MINNESOTA $2,916.62
003323E SELECT ACCOUNT $702.00
003324E CITY OF MEDINA $18.00
003325E FARMERS STATE BANK OF HAMEL $20.00
Total Electronic Checks $43,923.02
PAYROLL DIRECT DEPOSIT September 10, 2015
506639 ALTENDORF, JENNIFER L. $1,269.15
506640 ANDERSON, JOHN G. $230.87
506641 BARNHART, ERIN A $1,865.68
506642 BELLAND, EDGAR J. $2,484.21
506643 BOECKER, KEVIN D $2,325.73
506644 CONVERSE, KEITH A. $1,929.53
506645 COUSINEAU, LORIE K. $230.87
506646 DINGMANN, IVAN W. $1,644.32
506647 DOMINO, CHARMANE $1,730.48
506648 ENDE, JOSEPH $1,356.10
506649 FINKE, DUSTIN D $2,116.35
506650 GALLUP, JODI M. $1,590.31
506651 GLEASON, JOHN M $1,940.16
506652 GREGORY, THOMAS $1,777.54
506653 HALL, DAVID M $1,974.08
506654 JESSEN,JEREMIAH S. $2,147.60
506655 JOHNSON, SCOTT T $2,162.88
506656 KLAERS, ANNE M. $855.30
506657 LANE, LINDA $1,465.17
506658 LEUER, GREGORY J $2,174.66
506659 MARTIN, KATHLEEN M $230.87
506660 MCGILL, CHRISTOPHER R. $1,365.40
506661 MITCHELL, ROBERT G $327.07
506662 NELSON, JASON $2,176.71
506663 PEDERSON, JEFF $221.92
506664 PETERSON, DEBRA A. $1,545.17
506665 REINKING, DEREK M $1,518.18
506666 SCHERER, STEVEN T $2,225.70
506667 VIEAU,CECILIA M $1,165.44
506668 WENANDE, BRANDON S. $488.99
Total Payroll Direct Deposit $44,536.44
Medina City Council Meeting Minutes 8
September 15, 2015