HomeMy Public PortalAbout04) 6A Fiscal Year 2014-15 Public Arts Annual PlanDATE: May 20, 2014
AGENDA
ITEM 1 a. B.
MANAGEMENT SERVICES DEPARTMENT
MEMORANDUM
TO: The Honorable City Council
FROM: Donald E. Penman, Interim City Manager Y�
By: Brian Haworth, Asst. to the City Mgr./Economic Dev. Mgr.
Chelsea Pitcher, Management Analyst
SUBJECT: FISCAL YEAR 2014-15 PUBLIC ARTS ANNUAL PLAN
RECOMMENDATION:
The City Council is requested to approve the fiscal year 2014-15 Public Arts Annual Plan
contained herein.
BACKGROUND:
1. On August 21, 2012, the City Council adopted Ordinance No. 12-960 (Ordinance),
which formalized the Arts in Public Places Program and established a Public Arts
Commission (Commission). Section 2.636 of the Ordinance requires the City Council
to adopt a Public Arts Annual Plan (Annual Plan) with preparation assistance from
the Commission to develop program goals and an implementation strategy.
2. On November 6 and December 4, 2013, the Commission discussed preliminary
Annual Plan recommendations for final consideration on January 22, 2014.
3. On December 13, 2013, the Rosemead Boulevard Improvement Project Standing
Committee (i.e., Mayor Blum and Councilmember Yu, collectively known as the
Standing Committee) recommended for next year the installation of additional
Rosemead Boulevard mosaic pavers to provide a more extensive art walk. This
recommendation is included as priority two of this Annual Plan.
4. On January 7, 2014, the City Council approved a development agreement with the
Olson Company to construct Linden Walk, a 74 unit single-family residential project
on Lower Azusa Road. Negotiated terms include $50,000 to fund a public art
enhancement on-site, as well as an incremental $150,000 contribution into the City's
public art fund. This project is referenced as priority five of this Annual Plan.
City Council
May 20, 2014
Page 2 of 6
5. On January 22, 2014, the Commission recommended its initial Annual Plan for City
Council consideration on February 4, 2014 (Attachment "A"). The action was
unexpectedly delayed by an employment termination of the former City Manager
and the City Council's immediate need to identify interim organizational priorities.
6. On April 15, 2014, Mayor Blum (with City Council concurrence) requested the
Commission bring forth its recommended Arts Annual Plan for City Council
consideration on May 20, 2014. The timing is imperative, as the City Council will
consider recommended projects and the allocation of resources as part of the
upcoming fiscal year (FY) 2014-15 City Budget process.
7. On May 7, 2014, the City Council Budget Ad Hoc Committee (i.e., Mayor Blum and
Mayor Pro Tem Chavez, collectively known as the Budget Ad Hoc) reviewed staffs
proposed City Budget for FYs 2014-16. The Budget Ad Hoc moved to present the
proposal for City Council consideration on May 21, 2014, which includes $55,000 in
requested General Fund allocations for priorities one, two and six of this Annual
Plan (i.e., public art consulting services, copywriting and design services, and an
"art -in -the park" installation). The proposal also includes part-time staffing to support
anticipated Annual Plan implementation, which is exclusive of the aforementioned
$55,000 General Fund allocation.
8. On May 7, 2014, subsequent to the aforementioned Budget Ad Hoc meeting, the
Commission revised its initial Annual Plan to better coincide with unknown project
externalities and emerging public art priorities (Attachment "B"). The Commission
unanimously recommended the following Annual Plan for City Council consideration,
with an understanding that it be somewhat flexible to accommodate new priorities as
they arise. The advisory body also recommended a $15,000 General Fund
appropriation in the proposed FY 2014-15 City Budget to support priority three of
this Annual Plan (i.e., the rotating mural program).
The Commission recommends the following Annual Plan to realize artworks and
establish long-term policies essential for a successful public art program. Items below
are prioritized from high to low, and include an implementation timeline with necessary
resource allocations for FY 2014-15.
PRIORITY ONE
Establish a Percent for Art Ordinance and administrative guidelines.
Timeline: July -December 2014
Resources: Public art consulting services and staff support.
City Council
May 20, 2014
Page 3 of 6
Summary_: The percent for art ordinance will provide a sustainable
funding source for future cultural programming and the
acquisition, installation and maintenance of public art. Most
city public art ordinances allocate one to two percent (1-2%)
of total building valuation from applicable public capital
improvement projects and/or private developments towards
artwork and cultural programming, or into a municipal public
art fund. The City Council and Commission will conduct a
joint study session in July 2014 to collectively assess the
potential impact of such an ordinance, with possible
adoption by year-end.
Allocation: A $20,000 General Fund appropriation for public art
advisory services is included in the proposed FY 2014-15
City Budget to assist the Commission in completing
necessary guidelines for public art program administration.
PRIORITY TWO
Complete the Rosemead Boulevard art walk.
Timeline: July 2014 -February 2015
Resources: Staff support, and copywriting and design services.
Summary: Staff resources for the next eight months will continue to focus
on the completion of Rosemead Boulevard public art
installations pursuant to executed artist agreements. Activities
include the oversight of tile murals and interpretive panels on
the corridor's directory monuments; and collaboration with the
Homestead Museum to complete educational narratives for the
Temple City Routes artwork series (Phase 1). The Commission
proposes to consider the Standing Committee's
recommendation in January 2015 to install additional mosaic
sidewalk pavers after Phase I of the art walk is complete.
Allocation: A $10,000 General Fund appropriation for professional
services is included in the proposed FY 2014-15 City Budget to
finalize descriptive copy and design of the interpretive panels.
Funds will also be used to realize an interactive Quick
Response (QR) code sign program that, when scanned,
provides further information on the Temple City Routes artwork
series.
City Council
May 20, 2014
Page 4 of 6
PRIORITY THREE
Revive the Rotating Mural Program.
Timeline: August 2014 -May 2015
Resources: Artist services, materials and staff support.
Summary: In July 2011, the former Public Arts Advisory Group
installed a mural on the west wall of Temple City Library.
The artwork was originally proposed as part of a rotating
mural program, where murals were relocated from the
library wall to another public location twice each year.
Program development and execution was temporarily
stalled in 2012 by the Commission's formation and
recruitment process.
Consideration: To revive the program, the Commission has requested a
$15,000 General Fund appropriation in the FY 2014-15 City
Budget. Funds will be recommended for appropriation upon
City Council approval of the Commission's finalized
program guidelines and intent, as well as a defined project
scope for mural development and rotation in FY 2014-15.
Presentation of the Commission's finalized concept and
project pricing is scheduled for City Council review no later
than fall 2014.
PRIORITY FOUR
Amend the Community Profile and participate in the General Plan process.
Timeline: October 2014 -June 2015
Resources: Staff support.
Summary: Creating a vision for public art—whether short or long-
term—will further the Commission's goal to make public art
a force for placemaking. The Commission will undertake a
revision of its Community Profile, a timely document that
informs commissioned artists of the community's history
and current conditions, as well as themes and design
sensibilities that should be considered for near-term public
art projects.
The Commission has also requested involvement in the
upcoming General Plan process to help define a long-term
vision for public art, ensuring that future artworks {and
City Council
May 20, 2014
Page 5 of 6
possibly cultural programming) set the stage for vibrant
public places. The scope and role of the Commission is
unknown at this time, but should be confirmed by
September 2014.
PRIORITY FIVE
Review the Linden Walk on-site public art installation.
Timeline: July -December 2014
Resources: Staff support.
Summary: Pursuant to an executed development agreement, the
Commission will review submission materials developed by
the Olson Company for a public art installation at the soon-
to-be constructed Linden Walk housing subdivision. The
Commission's review, albeit critical, will be somewhat
limited as the artwork is privately funded. Artwork
installation is scheduled for December, upon release of the
subdivision's first housing release.
PRIORITY SIX
Conduct a mid -year Annual Plan review and draft the FY 2015-16 Annual Plan.
Timeline: January -June 2015
Resources: Staff support.
Summary: Before the Commission drafts the FY 2015-16 Annual Plan,
it will conduct a mid -year review to reassess current
priorities and possibly consider pending initiatives including:
hiring an artist for the proposed Las Tunas Streetscape
Improvement Project (Las Tunas Project); realizing an "art -
in -the -park" installation; and developing a public art funding
strategy. Realizations of these initiatives are dependent
upon possible revenues from the proposed percent for art
ordinance and other City Council actions. Any Commission
involvement in the Las Tunas Project is dependent on the
City Council's decision to move the initiative forward.
Allocation: A $25,000 General Fund appropriation for an "art -in -the
park" installation is included in the draft FY 2014-15 City
Budget. The project, which has been previously budgeted,
will most likely begin in April after specific plans are
completed for Temple City and Live Oak parks.
City Council
May 20, 2014
Page 6 of 6
CONCLUSIC:
Approval of this Annual Plan allows for the continuation of public art installations, as
well as the establishment of essential policies to guide future growth and sustainability
of the City's inaugural Art in Public Places Program. Implementation of the Annual
Plan—if funded as part of the FY 2014-15 City Budget—will commence in July with a
joint City Council/Commission discussion on the proposed percent for art fee ordinance
(i.e., priority one of this Annual Plan).
This item does not have an impact of the FY 2013-14 City Budget.
Financial resources are required for Annual Plan implementation in FY 2014-15.
Referenced items total $70,000 in requested General Fund appropriations, exclusive of
recommended part-time staff support. These possible line items will require further
discussion by the City Council at its May 21, 2014 budget study session.
A. Initial Public Art Annual Plan (January 22, 2014)
B. Updated Context for Public Art Annual Plan Reconsideration (May 7, 2014)
ATTACHMENT A
MANAGEMENT SERVICES DEPARTMENT
DATE: January 22, 2014
MEMORANDUM
TO: Public Arks Commission
FROM: Brian Haworth, Asst. to the City Manager/Economic Development Mgr.
Chelsea Pitcher, Management Analyst
SUBJECT: APPROVAL OF FY 2014-15 PUBLIC ARTS ANNUAL PLAN
RECOMMENDATION:
The Public Arts Commission (Commission) is requested to:
1. Approve the FY 2014-15 Public Arts Annual Plan (Annual Plan); and
2. Request staff to present the Commission's recommendations to the City Council
(Council) on February 4, 2014.
BACKGROUND:
1. On August 21, 2012, the Council adopted Ordinance No. 12-960, which formalized the
Arts in Public Places Program and established a Public Arts Commission. Section
2636 of the Ordinance requires Council to adopt a Public Arts Annual Plan with
preparation assistance from the Commission to identify program goals, and prepare
an implementation and resource allocation plan.
2. On November 6, 2013, the Commission discussed preliminary Annual Plan
recommendations in preparation for their December meeting, recognizing community
involvement, outreach and funding as high priority objectives.
3. On December 4, 2013, the Commission prioritized Annual Plan objectives for their
final review on January 22, 2014.
4. On December 13, 2013, the Rosemead Boulevard Improvement Project Standing
Committee (Standing Committee), comprised of Mayor Pro Tem Blum and
Councilmember Yu, recommended installing additional mosaic pavers along
Rosemead Boulevard in the 2015 calendar year to provide a more extensive art walk.
Public Arts Commission
January 22, 2014
Page 2 of 5
The Committee's recommendation is included in Annual Plan priority two contained
herein.
5. On January 7, 2014, the Council approved a development agreement with the Olson
Company to construct a 74 unit single-family residential project on Lower Azusa
Road. Part of the terms include $50,000 to fund a public art enhancement on an
architectural sound wall, as well as an incremental $150,000 contribution into the
City's public art fund. This project is referenced in Annual Plan priority three
contained herein.
ANALYSIS:
The Commission has proposed the following Annual Plan to enhance civic life and the
built environment with artworks and other initiatives that celebrate local history and
current affairs. Through its objectives, the Annual Plan also establishes long-term
financial and administrative policy foundations essential to sustaining a successful
public art program.
The proposed Annual Plan, as follows, summarizes public art 'priorities for
implementation between January 2014 and June 2015 (to be referenced as 1=Y 2014-
15). Items listed below are prioritized from high to low, and include an implementation
timeline and a plan for allocating staff and funding resources.
Proposed Annual Plan
Establish a Percent for Art Ordinance and Administrative Guidelines
January -- September 2014; Project Funded
The percent for art ordinance will provide a sustainable funding source for future
culturai programming and the acquisition, installation and maintenance of public
art. Most city public art ordinances allocate one to two percent (1-2%) of total
building valuation from applicable public capital improvement projects and/or
private developments towards artwork and cultural programming, or into a
municipal public art fund. The Council and Commission will conduct a joint study
session in February 2014 to collectively assess the potential impact of a percent
for art ordinance, which could possibly be enacted by Council in May 2014.
If enacted, administrative guidelines will be established by September 2014, to
outline requirements set by the percent for art ordinance. Among other things, the
guidelines will define a design review process for the Commission, outline
restrictions for public art fund expenditures, set procedures for artwork acquisition
and de -accession, and further clarify the Commission's official roles and
responsibilities as the Council's advisory body.
Public Arts Commission
January 22, 2014
Page 3 of 5
2. Complete the Rosemead Boulevard Art Walk
Spring 2094 — July 2015; Phase I Funded, Phase 11 Requires Funding
The Commission will continue its review of the Rosemead Boulevard Art Walk by
approvirf'text art associated with 24 mosaic pavers, and selecting design
concepts for the installation of five tile mosaic murals (Phase 1). Furthermore, with
expertise from the City's public art consultant, the Commission will consider the
Standing Committee's recommendation of developing a scope and direction for,
and fabricating additional mosaic sidewalk pavers in the 2015 calendar year
(Phase 11).
3. Complete Design Review for the Olson Company's Public Art Sound Wall
Spring 2094 — July 2095, Project Funded
Consistent with Ordinance No. 12-960 and pursuant to a development agreement,
the Commission will review submission materials developed by the Olson
Company for the approval and recommendation of a public art project on an
architectural sound wall. Staff and the City's public art consultant will identify a
"best practices" process for the Commission to review and approve the presented
art concepts by an artist selected by the Olson Company (using the City's
prequalified artist short-list).
4. Participate in City Planning Efforts and Establish a Public Art Visioning Plan
Spring 2014- July 2015; Project Funded
The Commission's involvement in the City Strategic and General Plan processes is
to solicit community interest and identify public art as a key objective in enhancing
quality of life and incorporating arts and culture into the built environment. As part
of these efforts, the Commission will establish a long-range vision to identify future
opportunities and strategies for public art and cultural programming. Although the
General and Strategic Planning calendar has yet to be finalized, staff recommends
coinciding this schedule with the public art visioning process.
To kick-off the visioning process, the Commission will finalize a community
outreach strategy to collect public input and engage targeted audiences at citywide
events such as the Camellia Festival on February 23, 2014. The City's public art
consultant will include public input in the continually updated Community Profile
that is given to commissioned artists for assessing local cultural needs and
opportunities.
5. Identify an artist for the Las Tunas Project Design Team
July — December 2094; Requires Funding
Dependent upon funding„ the Commission will select an artist from the City's
prequalified artist short-list to collaborate with an interdisciplinary design team and
Public Arts Commission
January 22, 2014
Page 4 of 5
determine appropriate public art opportunities for the upcoming Las Tunas Safety
Enhancements and Beautification Project (Project). The selected artist would
collaborate with the p'roject's landscape architect to holistically develop public art
opportunities by determining potential artwork locations, identifying potential
materials for artworks, and reviewing street furnishings and amenities to create a
unique look for the downtown corridor.
6. Strategize Public Art for Parks
May — November 2094; Project Funded
As parks are one of the most widely used public spaces, they could be perfect
venues for functional public art installations, or serve as an outdoor museum to
exhibit temporary artworks. Two options have been proposed; the first being a
stand-alone public art project, or the development of a formal art in the park
program. Both options would require the Parks and Recreation Commission's input
in determining the type and scope of public art, and the Commission would assist
with artist selection and design review. This initiative could potentially be funded
with a budgeted and minimum allocation of $25,000.
7. Identify Additional Funding Opportunities
May— September 2094; Does not require funding at this time
The Commission intends to research available grant opportunities and application
requirements as an additional future funding source for the Arts in Public Places
Program. The Commission will present their findings to Council in September
2014. It is anticipated that staff and the Commission will pursue grant funding in FY
2015-16 to allow sufficient time in preparing application requirements and
associated documentation.
8. Formalize the Rotating Mural Program
December 2094 — July 2095; Requires Funding
In July 2011, the former Public Arts Advisory Group installed a mural on the west
wall of Temple City Library. The artwork was originally proposed as part of a
rotating library mural program, where murals were relocated twice each year to
another publically accessible location. To revive the program, the Commission will
need to formally specify the program's intent, objectives and mechanisms to justify
a new General Fund budget allocation for FY 2015-16.
9. Draft the FY 2015-16 Annual Plan and Funding Priorities
April -- June 2095; Does not require funding at this time
Funding for future public art projects and programs will be budgeted and prioritized
in the FY 2015-16 Annual Plan based primarily on revenues collected through the
Public Arts Commission
January 22, 2014
Page 5 of 5
proposed percent for art ordinance. The Commission is scheduled to begin drafting
the FY 2015-16 Annual Plan in April 2015 for Council approval in June 2015.
CONCLUSION:
The Annual Plan provides an essential policy foundation for the future growth and
sustainability of Temple City's public art program, and should therefore be revisited
periodically to ensure the Commission remains on track to fulfilling its goals.
The Commission is also requested to approve the Annual Plan for Council's final
approval on February 4, 2014 to ensure timely development of necessary policy
frameworks that will provide a majority of needed funding and staff resources.
FISCAL IMPACT:
This item does not have an impact on the FY 2013-2014 City 'Budget.
ATTACHMENTS:
None.
DATE: May 7, 2014
ATTACHMENT B
MANAGEMENT SERVICES DEPARTMENT
TO: Public Arts Commission
MEMORANDUM
FROM: Brian Haworth, Asst. to the City Manager/Economic Development Mgr.
SUBJECT: FY 2014-15 PUBLIC ARTS ANNUAL PLAN
RECOMMENDATION:
The Public Arts Commission is requested to review and revise (if needed) the draft FY
2014-15 Public Arts Annual Plan for subsequent City Council consideration on May 20.
2014.
BACKGROUND:
On January 22, 2014, the Commission recommended for Council approval the FY 2014-
15 Public Arts Annual Plan. That document, provided as Attachment "A",was scheduled
for Council consideration on February 4, 2014. The action was unexpectedly delayed by
an employment termination of the former City Manager and the Council's immediate need
to identify interim organizational priorities.
Last month, both the Mayor and interim City Manager requested the Commission bring
forth its recommended Arts Annual Plan for Council consideration on May 20. 2014. The
timing is imperative, as the Council will consider recommended projects and the allocation
of resources as part of the upcoming FY 2014-15 City Budget process.
ANALYSIS:
Tonight's discussion will focus on the Commission's review of its draft Arts Annual Plan
and any necessary revisions regarding scope and priority rankings. To facilitate dialogue,
the following provides updated context on initially proposed Arts Annual Plan initiatives.
Fie: Item 1 of the Arts Annual Plan: Consideration of a percent for art fee ordinance is
scheduled for a joint Council and Commission meeting in July. Furthermore, a $20,000
appropriation for advisory services has been proposed for next fiscal year to assist the
Commission in completing necessary guidelines for public art program administration.
May 7, 2014
Public Arts Commission
Page 2 of 3
• Re: Item 2 of the Arts Annual Plan: Staff resources for the next eight months will
continue to focus on the completion of Rosemead Boulevard public all installations
pursuant to Council directives and executed agreements. Activities include the
oversight of tile murals and interpretive panels on the corridor's directory monuments;
and collaboration with the Homestead Museum to complete educational narratives for
the Temple City Roates artwork series.
• Re: Item 5 of the Arts Annual Plan: A Council approved development agreement with
the Olson Company requires Commission input on a public art installation at the soon-
to-be constructed Linden Walk housing subdivision. The Commission's review. albeit
critical, will be limited as the artwork is privately funded. The installation is anticipated
for completion by December, more information on project timing and scope will be
provided at the Commission's ,July meeting.
• Re: Item 4 of the Arts Annual Plan: The City's Strategic Plan is nearing completion and
will incorporate recommendations of the Council -adopted Arts Annual Plan. Additional
community input is not warranted as the Strategic Plan workshops (held last Fall)
identified public art as a community desire. As for the General Plan. that initiative will
formally launch this summer. There is no information yet on the Commission's
involvement or role in the General Plan public art visioning process.
• Re: Item 5 of the Arts Annual Plan: The proposed Las Tunas street improvement plan
is on -hold pending a traffic study and uncertainty of funding at the State level. If the
project moves forward. it most likely will begin the design phase in FY 2015-16.
• Re: Item 8 of the Arts Annual Plan: As recommended in the recently adopted Parks
and Open Space Master Plan. staff is planning to move ahead next fiscal year in the
development of specific plans for Temple City and Live Oak parks. These plans will
comprehensively identify where future amenities will be placed.. including provisions for
public art. A $25,000 "art -in -the -park" appropriation will be proposed for next fiscal
year; if approved, the artwork process will begin as early as Spring 2015.
• Re: Item 8 of the Arts Annual Plan: It has come to staffs attention that the former
Public Arts Advisory Group developed preliminary concepts specifying intent and
mechanisms of the proposed rotating mural program. This information has been
requested and upon presentation, may assist the Commission in furthering
consideration of the program's possible reprioritization.
CONCLUSION:
The Commission is requested to review and revise (if needed) the draft FY 2014-15 Public
Arts Annual Plan. Input received will be culled into a final Arts Annual Plan for Council
consideration on May 20, 2014.
r
May 7, 2014
Public Arts Commission
Page 3 of 3
FISCAL IMPACT:
This item does not have an impact on the FY 2013-2014 City Budget.
ATTACHMENTS:
A. Draft Public Art Annual Plan (January 22, 2014)