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Home My Public Portal About7C Petty Cash And Visa Card ReportAGENDA ITEM 7.C. ADMINISTRATIVE SERVICES DEPARTMENT MEMORANDUM DATE: January 20 , 2015 TO: The Honorable City Council FROM: Bryan Cook , City Manager Via : Tracey L. Hause , Administrative Services Director By : Lee Ma , Accountant SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION: The City Council is requested to review , receive and file the Petty Cash and Visa Card Report . BACKGROUND: 1. On August 6 , 1991 , staff began submitting the Petty Cash Report to the City Council on a regular basis . 2 . On June 3, 1997 , staff began submitting the Visa Card Report to the City Council on an as needed basis . ANALYSIS: In the interest of full transparency, the City Council is being requested to review the Petty Cash Report from November 25 , 2014 to December 23 , 2014 . The total of petty cash expenditures were $371 .69 (Attachment "A"). The petty cash fund will be re imbursed after the City Council approves the January 20 , 2015 Warrant Register. Further, the City Council is being requested to review the Visa Card Report from September 25 , 2014 to December 6 , 2014 . The total of the Visa card expenditures were $8 ,348 .73 (Attachment "B") and were paid on the January 20, 2015 Warrant Register . City Council January 20 , 2015 Page 2 of 2 CONCLUSION: As has been our past practice , the attached Petty Cash and Visa Card Reports are being presented for Co uncil review and for staff to answer any questions that t hey may have with regards to these expenditures. Th is practice seeks to avoid any potential m isuse of pub lic funds . FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2014-15 City Budget. ATTACHMENTS: A. Petty Cash Detai l B. Visa Card Charge ATTAC H MENT A Acco unt No. De sc r ipti on 01-950-65-4420 $ 27 .12 Milage reimbursement-Viet Tran $ 27 .12 01 -950-67-4465 $ 5.89 Special department supplies $ 5.89 01-940-57-4690 $ 46 .96 Supplies for senior program R15-06 $ 44 .95 Supplies for senior program $ 91 .91 01-940-57-4690 $ 35 .05 Supplies for Drill Team R15-04 $ 27 .76 Supplies for Stars C lub $ 16 .88 Supplies for senior program $ 79 .69 01-940-57-4630 $ 48 .72 Supp lies for lights on TC R15-07 $ 43 .53 Supplies for lights on TC $ 34 .80 Supplies for lights on TC $ 13 .00 Suppl ies for lights on TC $ 140.05 01-910-41-4410 $ 27 .03 Food for Meeting $ 27 .03 $ 371 .69 Grand Total Receipts# 15-0032 -15-0044 ATTACHMENT B I V ISA CARD CHARGES I 9/25/14-12/6/14 9/25/14 CLAIM ADJ/PLN * RENTAL INSURANCE (33 00) Adjustment fo r Rental In surance Charge 11 /8/14 MARRIOTI CORONADO (627 23 ) Credit -Hotel Reg istrat ion for CA Contract Cities Conference, Councilmember Vizcarra 11 /9/14 MARRIOTI CORONADO (209 07) Credit -Hotel Registration for CA Contract Cities Conference. Councilmember Sternquist 11 /1 0/14 MARRIOTI CORONADO 442 .16 Hotel Reg istration -CA Contract C it ies Conference, Mayor Blum 11 /10/14 MARRIOTI CORONADO 87 .00 Se lf Parking -CA Contract Cities Conference, Councilmember Yu 11 /1 0/14 MARRIOTI CORO NADO 54 .01 Valet Parking-CA Contract Cities Conference , Mayor ProTem Chavez 11/10/14 ENTERPRISE RENT-A-CAR 126.40 Car Rental-CA Contract Ci ties Conference. Mayor ProTem Chavez 11 /10/14 RANCHO BERNARDO INN 190.38 Hotel Registration -MMASC Conference, Executi ve Assistant to the City Manager Corella 11/1 0/14 D&R OFFICE WORKS 545 .00 Chairs and Table for C ity Manager Office 11 /10/14 TARGET 13 .08 Supplies for Lights on Temple City Event 11 /10/14 WALMART 90.73 Supplies for Lights on Temple City Event 11/10/14 PEP SUPPLY 533 .83 Deposit Half for Drill Team Uniforms 11 /11 /14 RANCHO BERNA DO INN (190 38) Credit for MMASC Credit 11/12/14 P IER 1 IMPORT 117.67 Round Glass Table Top for City Manager Office 11 /12/14 CALIFORNIA SOC IETY OF MUNICI PAL FINA NCE OFFICERS 80 .00 CSMFO Meeting Lu ncheon -Administrative Services Di rector Hause , Accountin g Techmcian Trevino 11 /12 /14 CALIFORNIA SOCIETY OF MUNICIPAL FINANCE O FFI CERS 350.00 CSMFO An nual Conference Reg is tration-Administrative Services Director Hause 11 /12/14 CALIFORNIA SOC IETY OF MUNICIPAL FI NANC E OFFICERS 110.00 CSMFO Annual Membership-Admin istra ti ve Serv ices Di rector Hause 11 /13/14 TRADER JOE'S 30 .51 Food and Refreshments for Citi zen's Academy 11 /13/14 WHOLE FOODS 64.41 Fo od and Refreshments for Citi zen's Academy 11 /13/1 4 OFFICE DEPOT 100.24 Office Supplies for the Parks and Recrea tion Department 11 /14/14 TEMPLE CITY AUTO SPA 60.00 Detail Cleanup for City Manager Vehicle Page 1 of 3 VISA CARD CHARGES 9/25/14 -12/6/14 11 /14/14 BANK OF AMER ICA (5000) Late Payment and Finance Charge Adjustment 11 /18/14 NNA SERVICES LL C 166 02 Notary Insurance and Stamp-C1ty Clerk Kuo 11 /20/14 AMAZON 17 .95 Supplies for Community Preservat io n Prog ram 1 1/20/1 4 WHOLEFOODS 96 .26 Food and Refreshments for Ci tizen's Academy 11 /20/14 ORCHARD SUPPLY 157 45 Suppli es for Lights on Temple City Event 11 /22/14 SHARP INTERNATIONAL 180 00 Ent ry Fee for Drill Tea m Competition 11 /24/14 WALMART 215 82 Suppli es for Lights on Temple C ity Event 11 /25 /14 RALPHS 16.17 Water Bottles for City Council Office 11 /25/14 RALPHS 32 .66 Food and Refreshment for Sheriffs Meeting Breakfast 11 /25/14 EL RUIZENOR 90 .00 Food for Sheriffs Meeting Breakfast 12/1/14 OFFICE DEPOT 116.05 Mousepad and other suppl i es for Ct iy Manage r Office 12/1/04 HOBBY LOBBY 126 60 Suppl i es for Lights on Temple City Event 12/21 14 PERSONALIZATION MALL 1,839 95 Ornaments for Employee Annua l Holiday Party 12/2/14 AMAZON 1,377.93 Scanner and two-year office protection plan -Bu ilding Department 12/2/14 A MAZO N 316 .76 Scanner and two-year office protection plan -Community Development Directo r Forbes 12/2/14 COMPSOURCE 627 .64 TV purchase for City Hall Lobby 12/2/14 CLOVERLEAF 95 63 Pastnes for Meeting 1213/14 PAYPAL 3C MA 99 00 Job Posting for the Management Analyst (Civic Engagement Specialist) Pos1tion 12/4/14 TARGET 40 .83 Gift Baskets for Hol iday Yard of the Quarter 12/4/14 TARGET 37 21 Suppl ies for Lights on Temple City Event 12/4/14 SUBWAY 120 00 Food for Lights on Temple City Event Staff Page 2 of 3 ;--------------- I VISA CARD CHARGES I 9/25/14-12/6/14 12/4/14 BALLON EMPORIUM 62.11 Supplies for lights on Temple C ity Event 12/4/14 MICHAELS 106 04 G ift Baskets for Holiday Yard of the Quarter 12/4/14 MICHAELS 26 3 1 Supplies for Voluntee r Recogmt1on Program 12/6/14 HYATI HOTELS MONTEREY 4 98 .60 Hotel Registration-2014 C1ty Clerks New Law & Elect ion Sem i nar, City C le rk Ku o TOTAL 8 ,348 73 Page 3 of 3