HomeMy Public PortalAbout11) 7F Adoption of Reso. 15-5059 Ordering the Engineers Report to Establish Lighting and Maintenance District RatesDATE:
TO:
FROM:
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
February 3 , 2015
The Honorable City Council
Bryan Cook, City Manager
By: Tracey L. Hause , Administrative Services Director
AGENDA
ITEM 7F
SUBJECT: ADOPTION OF RESOLUTION NO. 15-5059 ORDERING THE
ENGINEER'S REPORT TO ESTABLISH LIGHTING AND MAINTENANCE
DISTRICT ASSESSMENT RATES FOR FISCAL YEAR (FY) 2015-16
RECOMMENDATION:
The City Council is requested to adopt Resolution No . 15-5059 (Attachment "A ")
ordering the preparation of the Lighting and Maintenance Assessment District Annual
Engineer's Report (Engineer's Report) for FY 2015-16 .
BACKGROUND:
1. On June 19, 1979, the City Council adopted Resolution No . 79-1825 creating the
Citywide Lighting Assessment District pursuant to the State of California Lighti ng
and Landscape Act of 1972.
2 . On May 7 , 1991 , the City Council adopted Resolution No . 91 -3048 amending the
existing Citywide Lighting Assessment District to incl ude a maintenance zone ,
thereby creating the Temple City Lighting and Maintenance District for the purpose
of funding other eligible programs , including traffic signal and tree ma intenance
services .
3 . On November 5, 1996 , California voters approved Propos ition 218 , also known as
"The Right to Vote on Ta xes Act", which prohibits the levy of any new
assessments or increase in existing assessment rates without property owner
approval. The local agency must distinguish between general and d irect benefit
and shall only assess for d irect benefit. At that time parks were considered to be a
general benefit.
4 . On July 1, 1997, the City discontinued assessments for park maintenance
operations. The park maintenance program is currently funded through the
General Fund .
City Council
February 3, 2015
Page 2 of 3
5 . On March 16, 1999, the City Council adopted Resolution No . 99-3737 extending
the duration of the Lighting District for an additional 20 years through 2019 .
6 . On February 14, 2013 , the City issued a Request for Qualifications (RFQ) for
Lighting and Landscape District Assessment services.
7 . On March 1, 2013, the City received two Statements of Qualifications from David
Taussig & Associates , In c . and Harris & Associates which included a cost to
comp lete the services of $15,000 and $8 ,500 respective ly .
8 . On March 19, 2013 , the City Council , with their action of ordering the preparation
of the Engineer's Report for the City's Lighting and Maintenance District for FY
2013-14 , approved the use of Harris & Associates for report preparation.
9 . On February 4 , 2014, the C ity Council , with their action of ordering the preparation
Engineer's Report for the City's Lighting and Maintenance District for FY 2014-15 ,
approved the use of Harris & Associates for report preparation . The scope of
services of that Harris & Associates Consulting Services Agreement provided for a
lump sum fee of $8,500 per year for the next three years , beginning in FY 2013-
14, plus a not to exceed amount of $750 .00 per year for reimbursable expenses
related to the insu rance endorsements requi red by the City .
ANALYSIS:
Pursuant to the 1972 State Lighting and Landscape Act, an engineer's report must be
prepared for each fis cal year in which assessments are levied and collected for the
City's Lighting and Maintenance District (District). The engineer's report identifies
e ligible program expenditures , establishes the District's operating budget, updates
individual property assessments, and documents the City's compliance with all
applicable laws. Staff ha s prepared the appropriate resoluti on ordering the Engineer's
Report fo r City Council's review and adoption .
In previou s years, the City has utilized Harris & Associates to complete this Engineer's
Report and provide other similar assessment services. However, staff was aware of the
City Counci l's desire to solicit for proposals of qualifications for these services
periodically to ensure competitive pricing and quality services . Since it was anticipated
the scope of services would be less than $25 ,000 , staff requested informal RFQ in
accordance with the Purchasing Ordinance in February, 2013.
Harri s and Associates provided a competitive quote of $8 ,500 . As a result of their
competitive cost and quality of work, staff negotiated and executed a Consulting
Services Agreement with Harris & Associate to co mplete the Engineer's Report for FY
2013-14 and FY 2014-15 . Staff is recommending th e City continue with Harris &
Associates for preparation of the FY 2015-16 Engineer's Report.
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City Council
February 3, 2015
Page 3 of 3
CONCLUSION:
The City Council is requested to adopt Resolution No . 15-5059 ordering the required
Engineer's Report for the City 's Lighting and Maintenance District for FY 2015-16 .
FISCAL IMPACT:
The City Council , as part of the FY 2014-15 City Budget, approved an appropriation of
$9,000 fo r the e ngineering work and related report .
ATTACHMENT:
A. Resolution No . 15-5059
ATTACHMENT "A"
RESOLUTION NO. 15-5059
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMPLE CITY ORDERING THE ENGINEER'S REPORT
REQUIRED TO LEVY THE LIGHTING AND MAINTENANCE
DISTRICT ANNUAL ASSESSMENTS FOR FISCAL YEAR
(FY ) 2015-16
WHEREAS, on June 19 , 1979 , the City Council of the City of Temple City adopted
Resolution No . 79-1825 creating the Citywide Lighting Assessment District, pursuant to
the State of California Lighting and Landscape Act of 1972 , as conta ined in D ivision 15 of
the Streets and Highways Code of the State of California ; and
WHEREAS, the City Council , on May 7, 1991 , adopted Resolution No . 9 1-3048
amending the existing Citywide Lighting Assessment District to include a maintenance
zone , thereby creating the Temp le City Lighting and Maintenance District for the purpose
of funding other eligib le programs , inc luding traffic signal and tree main tenance serv ices ;
and
WHEREAS , the City Council , on March 16 , 1999 , adopted Reso l ut ion No . 99-373 7
extending the duration of the Camellia Lighting District for an additional 20 years through
2019 , per §18062 of the Streets and Highways Code of the State of California ; and
WHEREAS , the Lighting and Landscape Act of 1972 requires the preparation of
an engineer's report to determi ne and adjust annual assessment rates for the Light i ng
and Maintenance District.
NOW THEREFORE , the City Coun c il of the City of Temple City does hereby
resolve as follows :
SECTION 1. The engineering firm of Harris & Associates is hereby orde red to
prepare and appropriately file the enginee r's report required to determine and adjust the
City of Temple City Lighting and Maintenance District assessments for FY 2015-16 i n
accordance with Article 4 of the Lighting and Landscape Act of 197 2 .
SECTION 2 . The engineer's report shall reflect provisions and related assessment
rate adjustment in compliance w ith Proposition 218 , also referred to as "The Rig ht to Vote
on Taxes Act ," as approved by the voters of the State of Californ ia on November 5, 1996 .
SECTION 3. The report shall be titled : "Engineer's Report fo r the C ity of Temp le
City Lighting and Maintenance District FY 2015-16 Assessments ."
Resol ution No. 15-5059
February 3, 2015
Pag e 2 of 2
SECTION 4. The City Clerk shall certify to the adoption of this Resolution .
PASSED , APPROVED , AND ADOPTED on this 3rd day of February , 2015 .
MAYOR
ATIEST:
City Clerk
I, City Clerk of the City of Temple City, hereby certify t hat the foregoing resolution ,
Resolution No . 15-5059 was adopted by the City Council of the City of Temple City at a
regular meeting held on the 3rd day of February , 2015 by the following vote :
AYES :
NOES :
ABSENT:
ABSTAIN :
City Clerk