HomeMy Public PortalAbout13) 7H FY 2014-15 City Budget Secobd Quarter AmendmentsAGENDA
ITEM 7H
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: February 3, 2015
TO: The Honorable City Council
FROM: Bryan Cook , City Manager
Via : Tracey L. Hause , Administrative Services Director
By : Lee Ma , Accountant
SUBJECT: FISCAL YEAR (FY) 2014-1 5 CITY BUDGET -SECOND QUARTER
BUDGET AMENDMENTS
RECOMMENDATION:
The City Counci l authorizes staff to revise various budgeted appropriations for the FY
2014-15 City Budget as indicated in Attachment "A " to ensure revenue estimates are
accurate and actual spending levels are w ithin budgeted appropriations during the
current fisca l year.
BACKGROUND:
1. On June 3, 2014, the City Council approved the FY 2014-15 City Budget.
2. On August 5, 2014 , the City Council approved a budget amendment in the amount
of $26 ,500 to host and co-sponsor the 2015 Sing Tao Lunar New Year Street
Festival. To offset the cost to the City, Sing Tao will reimburse the City $10 ,000 .
3 . On September 2 , 2014 , the City Council approved a budget amendment in the
amount of $15 ,0 00 for re location of a streetl ig ht pursuant to contractual terms with
the Temple City Gateway LLC .
4 . On September 16, 2014 , the City Council approved a budget amendment in the
amount of $41,610 to purchase a telephone system from KTS Networks.
5. On October 21 , 2014 , the City Council approved a budget amendment in the
amount of $7,500 awarded to Center of Priority Bas ed Budgeting (CPBB) for the
development of the Fiscal Health Diagnosti c Tool and related consulting services .
6. On November 18, 2014 , the City Council approved first quarter budget
amendme nts in various accounts in th e tota l amount of $575 ,000 in Estimated
City Council
February 3 , 2015
Page 2 of 2
Revenues and $104 ,770 in General Fund and $1 ,6 41 ,125 Non -General Fund
Appropriations. The General Fund Appropriations included an allocation of
$40 ,000 for as -needed Economic Development services .
7 . On December 16 , 2014 , the City Council appropriated $10 ,000 to fund installation
decorative feature on the Performing Arts Pavilion Dance Floor.
ANALYSIS:
Throughout the fiscal year, staff monitors revenues and expenditures and makes
recommendations for revised revenue estimates and adjustments to appropriations
quarterly, if necessary , and at mid-year. For the second quarter budget amendments,
staff is only recommending the revenue and appropriation adjustments in Attachment
"A " be made at this time to ensure actu a l spending levels in individual line items are
within budgeted appropriations as of December 31, 2014 . The proposed FY 2014-15
Mid-Year adjustments will be submitted to the City Council on February 10 , 2015
Special Council Meeting .
CONCLUSION:
These recommended estimated revenue revisions and appropriation adjustments are
necessary to ensure actual spending leve ls in individual line items do not exceed
budgeted appropriations at the close of the second quarter of FY 2014-15 .
FISCAL IMPACT:
This item has an impact on the FY 2014-15 City Budget. If the City Council approves
the recommended revenue and appropriation adjustments , an additional $30,600 from
the General Fund Unassigned Fund Balance is needed for the recommended
appropriations ; and an adjustment of $40 ,350 in both estimated revenues and
appropriations in the Community Development Block Grant (CDBG) Fund to recognize
for housing rehabilitation loan repayment.
ATTACHMENT:
A. FY 2014-15 Second Quarter Revenue and Appropriation Adjustments
Revenue Description
Loan Repayment
Program Income
To t al Revenue Adjustm e nts
Acco unt Nu mber
27 -870-38-3 823
27-870-38-3824
CITY OF TEMPLE CITY
FY 2014·15 SECOND QUARTER REVENUE ADJUSTMENTS
Orgina l Budget
Amount
Pr oposed
Adjustments
35,000
5,350
40,350
Revised Budget
Amount
35,000
5,350
40,350
Page 1 of 3
Explanat ion
CDBG housing loan repayment -principal
CDBG housing loan repaymen t -interest
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De partmen t/Pro gam
Reappropriauons
Specia l Department Su pplies
Specia l Department Supplies
Special Department Suppl ies
Office Equ ipmen t
Specia l Department Supplies
Special Equ1pment
Office Equipment
Plannmg
Spec 1al Department Supplies
Special Equ ipm ent Maintenance
Parkmg Admmistrat1on
Sp ec i al Equipment Main t enance
General Government Buildings
Ove rti m e
Pri mrose Prop erty Expense
Parking Facilities
Part Time
Specia l Department Supplies
Graffiti Abatement
Graffiti Abatement
Accou nt Number
01-910-4 2-446S
01 -910-45-4 46S
01 -93 0-S3 -4465
01 -970-S4 -4830
01 -970.81-4465
01-970-81-4840
01 -970-81-8430
01-93Q-S3 -446S
01 -930-53 -4530
01 -950-67 -4530
01-970-81 -4150
01-970-81 -4505
01-970-82 -4161
01 -970-82 -4465
0 1-970-84-4262
Tot al General Fund Appropnation Ad j ustments
CITY O F TEMPLE CITY
FY 2014 -1S SECOND QUARTER APPROPRIATION ADJUSTMENTS
Orginal Budget
Amount
2,000
1,700
5,400
22 ,000
96,610
2,700
4,SOO
7,560
5,400
3S,OOO
182,870
Proposed
Adjustments
600
6SO
400
1,300
6,400
6SO
(10,000)
3,000
3,300
1,000
2,SOO
7,000
s,ooo
3,800
s,ooo
30,600
Revised Bud get
Amount
2,600
2,3SO
400
6.700
28,400
6SO
86,610
3,000
3,300
3.700
7,000
14,560
5,000
9,200
40,000
213,470
Page 2 of 3
Explana t ion
La ser Jet and toner cartridge -Ci ty Manager Program
laser Jet , t one r ca rtridge and keyboard -Ci ty Clerk Program
Scan sna p scannner-Planni ng Program
Document sca nner-Building Program
Varidesk Mats, SinglePius and ProPius (sit /stand desks)-Citywide
Ci ty Hall lobby TV -General Government Buildmgs Program
Reappriat ion funding t o other account s
Amount was not budgeted for recordmg fees and miscellaneous supplies
Amount wa s not budgeted for bu si ness license software renewal
To pay for park ing permit machme maintenance cos t for the year
Ove rtime for Maintenance St aff
Possessory interest expenses
Amount was not budge ted
To pay for applicat ion hosting and su ppo rt serv 1ces (EdgeSoft)
Additional funding for graffitti abatemen t cos t