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HomeMy Public PortalAbout09) 7F ACCEPTANCE OF DOWNTOWN PARKING LOTS ACCESSIBILITY IMPROVEMENTS AND MODIFICATION OF CDBG BUDGET FOR TC BLVD CURB CUT IMPROV PROJCity Council March 17, 2015 Page 2 of 4 BACKGROUND: 1. On March 11, 2013, the City was notified that $611,565 of CDBG unallocated funds must be expended by March 30, 2013 due to LACDC's drawdown requirement. 2. On March 12, 2013, the City, Willdan Group and LACDC staff met to discuss the status of the City's FY 2013-14 CDBG Programs, FY 2014-15 CDBG Programs and two out of cycle projects (i.e., Downtown Parking Lots Accessibility Improvements and the Temple City Boulevard Curb Cut Improvements), which would assist in reducing the City's unallocated CDBG funds. The LACDC requested that the City provide additional information relating to the specific work and estimated costs. 3. On May 15, 2013, City staff received notification from the LACDC that the two out of cycle projects (i.e., Downtown Parking Lots Accessibility Improvements and the Temple City Boulevard Curb Cut Improvements) were initially approved, and the City could proceed with publishing the required 30-day notice to establish the two new out of cycle projects and conduct the required public hearing. 4. On June 18, 2013, the City Council conducted a public hearing and approved the establishment of two new out of cycle projects utilizing CDBG funds to bring existing downtown parking lots and a portion of Temple City Boulevard into compliance with ADA accessibility standards. These projects included the Downtown Parking Lots Accessibility Improvements (with a budget of $115,000) and the Temple City Boulevard Curb Cut Improvements (with a budget of $105,000). 5. In July 2013, the LACDC approved and executed the CDBG funding agreements with the City for the above projects. LACDC also granted the City's request to combine bid packages for the projects into one bid package and award the contract to one single contractor. 6. On January 30 and February 6, 2014, the City published the project bid notice (Bid Notice) in the Temple City Tribune, with a bid deadline of March 4, 2014. Additionally, the City posted the project bid notice on City's website and Transtech requested publishing of the project bid notice through various contractor trade publications. 7. On March 4, 2014, the City Clerk conducted the bid opening for the combined projects. Three bids were submitted (i.e., Unique Performance Construction, Inc., FS Construction, and El Camino Construction & Engineering) and the lowest bid received was in the amount of $200,000. 8. On April 11, 2014, City staff submitted various amendments to CDBG Programs for FY 2013-14 at the request of LACDC staff due to additional unallocated funds that needed to be designated. The amendments included increasing the City Parking Lots Accessibility Improvements Project from $113,760 to $151,610, and increasing City Council March 17, 2015 Page 4 of 4 The following will be the new total contract amount for FS Construction: Subtotal 1 for the Downtown Parking Lots Project: $ 65,000.00 Temple City Blvd. Curb Cuts Project original budget: $ 135,000.00 Temple City Blvd. Curb Cuts Project budget increase: $ 19,727.60 Subtotal 2 for Temple City Blvd. Curb Cuts Project: $ 154,727.60 Total FS Contract for both projects combined: $ 219,727.60 The addition of new ramps will increase the City's CDBG fund expenditure to $274.254.50, which is recommended by LACDC staff, and will help reduce the City's unused CDBG balance. CONCLUSION: The City has the ability to expend an additional $48,436.50 of CDBG funds this fiscal year. Staff recommends expanding the Temple City Boulevard Curb Cut Improvement Project as there are additional intersections that require improvements, and the design and construction can be completed prior to the end of the fiscal year. FISCAL IMPACT: The funding for the additional curb cut improvements on Temple City Boulevard will utilize a portion of the project balance from the Downtown Parking Lots Accessibility Improvements Project. Once the Downtown Parking Lots Accessibility Improvements Project is closed out, $64,182 will transfer to the City's unallocated CDBG balance. This action will appropriate $48,436.50 from the City's unallocated CDBG balance to the Temple City Boulevard Curb Cut Improvements Project.