HomeMy Public PortalAbout90-150B (08-30-90)RESOLUTION NO. 90-1506
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
CALIFORNIA, AMENDING ALL PREVIOUS EXPENSE ALLOWANCE POLICIES
FOR MEETING AND/OR CONFERENCE ATTENDANCE BY ALL CITY
OF LYNWOOD EM.PLOYEES
THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES RESOLVE AS
FOLLOWS:
~ SECTION 1. That the City Council of the City of
Lynwood does declare the following policy with regard to expense
allowance for meeting and/or conference attendance of all city
employees.
1. The cost of accommodations shall be reimbursed or
paid directly by the City if the conference and/or meeting is
outside a 35-mile radius of the City of Lynwood. The cost of
accommodations within a 35 mile radius may be reimbursed if the
accommodations are deemed necessary and appsoved by the City
Manager. The policy requires that accommodations in keeping with
availability, convenience and propriety, will be obtained by the
attending employees.
2. Transportation to and from the conference or
meeting shall be reimbursed or paid directly by the City, based
upon the following considerations:
a) The individual making travel arrangements shall
secure the mode of transportation in keeping with
considerations of availability, convenience, and
propriety;
b) When air travel is appropriate, coach class shall
~ be utilized whenever possible;
c) City vehicles shall be used when available and
appropriate;
d) Private automobile shall be used when appropriate.
Reimbursement for such use shall be based on the
rate of reimburaement established in the
appropriate Memorandum of Understanding (MOU) with
the City of Lynwood. Individuals who are
receiving auto allowance will not be reimbursed for
the use of their private automobile within a 35
mile radius, but will be reimbursed for trips
outside a 35 mile radius of the City of Lynwood at
the rate eatablished in the appropriate MOU.
3. All registration fees shall be reimbursed or paid
directly by the City.
4. All other meeting and/or conference costs ehall be
reimbursed or paid directly by the City based upon the following
considerations:
a) For all conferences or meetinge attended within a
~ 35 mile radius of the City of Lynwood, the
individual will be reimbursed for actual expenses
incurred.
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b) For all conferences or meetings attended outside a
35-mile radius of the City of Lynwood, a per diem
allowance of $70 for Department Directors and
Asst. Directors, $65 for other employees will be
paid, for only those days attended, or in tranait
to or from an approved conference which requires
overnight lodging (The per diem allowance ie
intended to cover the cost of ineals and other
miscellaneoue costs such ae telephone calls, taxi,
shuttle bus, etc. and does not include the cost of
registration, of accommodations or of travel to
and from the conference or meeting which are
reimburseable pursuant to the criteria set forth
in items 1, 2 and 3 above).
5. Attendance at any conference or meeting which is
one day in length or more, by individuals shall be subject to
the prior approval of the City Manager, provided that adequate
funds have been budgeted.
6. A receipt must be provided in all cases where the
City reimburses the individuals for expenses incurred (except
for mileage reimbursement which requires odometer readings).
This applies to meetings within a 35-mile radius.
7. This resolution supersedes all previous resolutions
in regards to the above text.
PASSED, APPROVED AND ADOPTED this 30th day of
August 1990.
ayor, City of L ood
ATTEST:
( 7~ ~ 5~~
City Clerk
TO FORM:
Attorney
of Lynwood
APPROVED AS TO CONTENT:
~Ti~~~
City Manager
City of Lynwood
allow2
STATE OF CALIFORNIA )
) ss.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby
certify that the foregoing resolution was passed and adopted by the City
Council of the City of Lynwood at a regular meeting held on the 30th day
of Octobe and passed by the following vote:
AYES: COUNCILMEMBERS HEINE, REA, RICHARDS, WELLS, HENNING
NOES: NONE
ABSENT: NONE
Ci~~~~~~ /J~ , ' i
CITY CLERK, CITY OF LYNWO
STATE OF CALIFORNIA )
) ss.
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of
of the City Council of said City, do hereby certify that the above and
foregoing is a full, true and correct copy of Resolution No. 90-150 B on
file in my office and that said resolution was adopted on the date and by the
vote therein stated.
Dated this 2nd day of October, 1991.
~
CITY CLERK