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HomeMy Public PortalAbout09/16/86 CCM and Special CCMA 2i PAYROLL CHECKS - SEPTEMBER 16, 1986 9408 Jill E. Hodapp $ 849.95 9409 Mark Moran 40.55 9410 Michael Rouillard 1,089.46 9411 Void 9412 James Dillman 945.96 9413 Robert Dressel 707.73 9414 Francis Pumarlo 611.15 9415 Karen Dahlberg 419.25 9416 JoEllen Hurr 846.06 9417 Donna Roehl 846.06 9418 Laura Skarda 477.21 9419 Sandra Larson 252.09 9420 Troy Starcznski 374.00 9421 David Schmit 281.85 9422 Jennifer Larson 34.49 9423 Carolyn Smith 98.55 9424 Michael Sankey 8,052.13 9425 Farmers State Bank 1,345.03 9426 Commissioner of Taxacation 631.10 9427 P.E.R.A. 1,338.29 9428 Social Security Retirement Div. 519.60 $19,760.51 8720 Marilyn Fortin 8721 Delia Roehl 8722 Carol Taylor 8723 Anne Theis 111.00 85.50 85.50 85.50 367.50 ORDER CHECKS - SEPTEMBER 16, 1986 5136 Buffalo Chrysler Plymouth $11,641.00 5137 City of Wayzata $ 25.25 5138 MILE 125.00 5139 First Trust St. Paul 15,370.00 5140 P.E.R.A. 825.22 5141 Social Security Retirement Div. 519.60 $28,506.07 1 2 The Council of the City of Medina met in regular session on Tuesday, September 16,1986 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Robert Mitchell, William Reiser; Clerk -Treasurer, Donna Roehl; Planning and Zoning Admin- istrator, JoEllen Hurr; Public Works Director, James Dillman; Engineer, Glenn Cook; Attorney, Richard Schieffer Absent: Councilmember, Anne Heideman 1. ADDITIONAL AGENDA ITEMS Moved by Reiser, seconded by Scherer to discuss the following additional items: woodlake Landfill Moratorium area report Shoreland Management Ordinance Boxing Franchise Police court overtime pay Elm Creek Interceptor Tax Increment Financing Seminar Motion declared carried 2. MINUTES OF SEPTEMBER 2, 1986 Moved by Scherer, seconded by Reiser to accept minutes of September 2, 1986, as presented. Motion declared carried 3. MINUTES OF SEPTEMBER 11, 1986 Moved by Reiser, seconded by scherer to accwpt minutes of September 11, 1986, as presented. Motion declared carried 4. NORMA FREDRICKS Council discussed letter from Norma Fredricks, 2860 Willow Dr., requesting an amendment to the firearms ordinance that would allow trap shooting and other non hunting fire- arms discharge only on the same days as the Orono Gun Club. She stated that the noise is a public nuisance. Council asked that she contact either the police or Wilfred Scherer when such shoot- ing occurs and either will determine the source, with Council to make a decision at a later meeting as to whether or not the ordinance should be amended. 5. POLICE CHIEF VACANCY Moved by Reiser, seconded by Scherer to appoint the following to a committee to review the applications and interview prospective candidates for the posistion of Chief of Police: Anne Heideman, Robert Mitchell, Ron Rogers, Anne Theis, Bruce Hentges, Larry Peterson, with Thomas Anderson to act as alternate. Motion declared carried 6. WEST HENNEPIN POLICE Mayors Marvin Johnson of Independence and jeff Walton of Maple Plain presented infor- mation regarding a Joint Powers Agreement for policing of Medina. In answer to Council questions, they explained that each city prosecutes its own cases and collects fine money. West Hennepon is a separate entity; operating under a budget approved by the two cities; carrying its own insurance; writing checks, including payroll. The combined size of the force would be 11 officers plus a full time investigator. Medina would hve 24 hour service, plus the investigator and would be paying $20,000 less than the city is currently budgeting. Budget for each city is determined by valuation of property in the city; population and number of calls made in each city. Medina could share the services of an investigator through a separate arrangement even if the entire program was not accepted. Mayor Johnson stated that their philosophy of policing is public safety, not merely to make arrests. Robert Mitchell reported that the City of Plymouth is not interested in providing service to Medina. Donna Roehl stated that the County Sheriff's Department would answer all calls in Medina when a Medina officer is not on duty. 127 7. POLICE OFFICER COURT TIME Donna Roehl explained that Mark Moran had requested overtime pay for a court appearance; that he would not have to appear for to many more cases as the petty misdemeanors would be dismissed and that no court appearances were scheduled for Robert Anderson or Michael Sankey. She stated that she had asked Attorney, Dayle Nolan for her opinion and she advised that because there wer very few cases pending it would be better to pay the overtime than to not have the officer appear in court or to have to settle the issue in some other way. She also reported that two other nearby cities pay overtime as part of an employee leaving service. 8. PUBLIC WORKS DEPARTMENT Wright -Hennepin Electric Moved by Scherer, seconded by Reiser to adopt Resolution 86-71, allowing Wright -Hennepin Electric to bury lines on Medina Rd. to serve 1110 Medina Rd. Motion declared carried Wright -Hennepin Electric Moved by Scherer, seconded by Reiser to adopt Resolution 86-72, allowing Wright -Hennepin Electric to bury lines to serve 3075 Tamarack Dr. Motion declared carried Northwestern Bell Telephone Co. Moved by Scherer, seconded by Reiser to adopt Resolution 86-73 allowing Northwestern bell Telephone Co. to bury lines on Pheasant Ridge Rd. and Hunter Dr. Motion declared carried Kilkenny Ln./Hamel Rd. Improvements The following bids were received at 10:00 A.M., September 16th for the Kilkenny Ln./Hamel Rd. improvement and storm sewer project: C.S. McCrossan, $111,596.25; B and D Underground, $126,911.80; Preferred Paving, $128,884. Burschville Construction, $129,448.40. Glenn Cook reported that the Hamel Rd. project would consist of laying drain tile, filling the ditch and constructing a 6 ft. wide shoulder. Council discussed the fact that the bids were 13% higher than the engineers estimate and whether or not the project should be ordered now or delayed until 1987. JoEllen Hurr stated that John Day was waiting for the work to be done so that he could restore his parking lots on Hamel Rd. Robert Mitchell suggested that the property owners might not object to the assessments after the project is constructed and the area improved. Moved by Scherer, seconded by Mitchell to adopt Resolution 86-74 awarding bid for the Kilkenny Ln./Hamel Rd. improvement project to C.S. McCrossan for $111,596.25. Motion declared carried 9. PLANNING AND ZONING DEPARTMENT Thomas Ogland, Hollybush Hills, Final Subdivision Approval Moved by Reiser, seconded by Mitchell to adopt Resolution 86-75, granting final subdivision approval to Hollybush Hills Subdivision. Motion declared carried Leonard Schlosser, Final Subdivision Approval JoEllen Hurr stated that no action would be required as the Les Pendens release had not been filed. Tally Ho Farms, Lot Line Rearrangement JoEllen Hurr stated that the Groves Property Co. would be rearranging the lot lines of Tally Ho Farms to combine Lots 2, 14 and 15 and subdivide into 2 lots, with frontage on Buckskin Dr. She stated that the location of the barn on the proeprty would need to be documented with a variance approved for the barn. Moved by Mitchell, seconded by Reiser to authorize preparation of a resolution allowing 1 2 8 for the combination and subdivision of Lots 2, 14 and 15 in Tally Ho Farms. Motion declared carried Hamel Fire Department JoEllen Hurr reported that the site work on the Hamel Fire Department property had been completed and she recommended release of the $2500 financial security that had been posted. Moved by Reiser, seconded by Mitchell to release the $2500 posted for completion of site work on the Hamel Fire department property. Motion declared carried Loram Inc., Conditional Use Permit JoEllen Hurr explained that Loram Inc. located at 3900 Arrowhead Rd. had applied for a Conditional Use Permit to expand their office and warehouse. She stated that they had received approval from the city in 1985 for building expansion but had not pro- ceeded at that time although they had completed much of the property clean-up since that time. Steve Irwin of Pope Associates,presented plans for lighting and for the break -away gate for the emergency access. Robert Mitchell explained the type of lighting that must be installed so as to avoid a problem with neighbors, now and later. Earl Miller of Loram, explined that there would be a snow problem if fencing were constructed around the rooftop structures. Moved by Mitchell, seconded by Scherer to authorize preparation of a resolution approving a Conditonal Use Permit for Loram to construct an addition to their build- ing at 3900 Arrowhead Rd. with conditions recommended by the Planning Commission; lighting as per plan submitted; emergency access as per plan submitted and a variance from the requirement for rooftop screening. Motion declared carried Hennepin County park Reserve District, Final Subdivision Approval JoEllen Hurr stated that the Park Reserve District wishes to finalize subdivision approval of their property on Homestead Tr. as the sale of the property had been approved by authorities who had provided funding for the property when purchased some years ago. Moved by Reiser, seconded by SCherer to adopt Resolution 86-76, granting final subdivision approval to the Hennepin County Park Reserve District for property on Homestead Tr. Motion declared carried Pro-Tech,Conditional Use Permit Moved by Scherer, seconded by Mitchell to adopt Resolution 86-77, granting a Condtional Use Permit to Pro -Tech to operate an auto repair business at 3575 Hickory Dr. Motion declared carried Independence Estates, Preliminary Subdivision Approval Moved by Mitchell, seconded by Scherer to adopt Resolution 86-78, granting prelim- inary subdivision approval to Independence Estates for subdivision of Blocks 3,4,5, and 6, Independence Beach. Motion declared carried Terry Lingen,Conditional Use Permit Moved by Mitchell, seconded by Reiser to adopt Resolution 86-79, granting a Condit- ional Use Permit to Terry Lingen to construct a garage at 2382 Hwy. 55 and to operate an existing motel and construction business, adding a condition regarding posting of a bond to guarantee completion of the parking area. Motion declared carried Woodlake Landfill JoEllen Hurr reported that she had attended a Metropolitan Council meeting and a request had been made to add language in the Woodlake permit regarding collection of fees to cover cost for administering the permit. She also reported that she and the attorney were working to negotiate a settlement with Woodlake for payment of expenses. She reported that a second tour of the landfill would be held on September 29th at 2:00 P.M. for anyone who could not attend the earlier tour. Shoreline Management Regulations JoEllen Hurr stated that she would read the proposed shoreline management regulations and report to Council. 129 Moratorium Report JoEllen Hurr stated that a meeting of the Moratorium Committee, and affected property owners, would be held Wednesday, September 24th at Rolling Green Country Club, to review and discuss the report of the area prepared by Dahlgren and Associates. Elm Creek Sewer Interceptor Council discussed the Maple grove resolution requesting continuation of plans for construction of the Elm Creek Interceptor. Thomas Anderson asked that a similar resolution be prepared for the October 7th meeting. West Airport Search Area Council discussed the information regarding plans to conduct a search for a west airport. Moved by Anderson, seconded by Reiser to send comments to Metropolitan Council expressing concern for devaluation of property due to noise pollution and to recommend that existing airports in Wright, Anoka and Sherburne Counties be upgraded rather than studying the area for a new airport. Motion declared carried 10. BOXING FRANCHISE Donna Roehl explained that MKJ Promotions would like to sponsor a boxing match at the Medina Ballroom on October 13th but needs approval from the city before the State Board of Boxing issues a franchise, which is then valid for 13 weeks. She explained the plans for the event and stated that she and the POlice Department had researched the handling of similar matches in Brooklyn Park and Moundsview and found that there had been no problems. Moved by Mitchell, seconded by Scherer to notify the State Board of Boxing that Medina has no objection to their issuance of a franchise to MKJ Promotions for conducting a boxing match at Medina Ballroom on October 13th. Motion declared carried 11. TAX INCREMENT SEMINAR Moved by Scherer, seconded by Mitchell to authorize the Mayor to attend a Tax Increment Seminar on October 16-17 for a fee of $200. Motion declared carried 12. BILLS Donna Roehl reported that a bill for $130 for used police Bob Anderson and that Michael Sankey had submitted a bill pose. She asked Council if these bills should be paid in city had paid for the clothing when they were new. Council asked that the matter be discussed with Attorney, Moved by Mitchell, seconded by Scherer to pay the bills: the amount of $28,506.07 and Payroll Checks $8720-8723 in Payroll Checks # 9408-9428 in the amount of $19,760.51. Motion declared carried clothing had been paid to for $275. for a similar pur- lieu of the fact that the Dayle Nolan. Order Checks # 5136-5141 in the amount of $367.50 and 13. LORAM INC. JoEllen Hurr asked if a Tax Increment District should be established for the Loram property. Donna Roehl reported that Ehlers and associates was perparing a report on the status of the Tax Increment Districts which would be available for the October 7th meeting. 130 Thomas Anderson asked if there would be any advantage to contacting Plymouth regarding Medina providing water to the area immediately east of Hamel. 14. 1987 BUDGET Council reviewed various sections of the 1987 budget and discussed whether or not additional full time employees should be hired for the office and Public Works Department. Also discussed was the need for a Capital Improvement Budget and when to set 1987 salaries. Moved by Scherer, seconded by Mitchell to hold a special budget meeting on September 23rd at 7:00 P.M. Motion declared carried Moved by Scherer, seconded by Reiser to adjourn. Motion declared carried Meeting adjourned at 9:50 P.M. September 16, 1986 The Council of the City of Medina met in special session on Tuesday, September 23, 1986 at 7:00 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Anne Heideman, William Reiser, Robert Mitchell at 7:35 P.M.; Clerk-Treasurer,Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director James Dillman. 1. ORONO POLICE DEPARTMENT Police Chief, Mel Kilbo and Orono City Administrator, Mark Bernhardson appeared to present information regarding Medina contracting with Orono for police protection. They explained that they would schedule 168 hours per week coverage; would consider hiring Medina's two remaining officers and could either purchase Medina's vehicles or Medina could retain ownership should the city decide to reform its own force. Chief Kilbo stated that certain officers would be assigned to Medina for a stated length of time and that their officers have had investigative training and follow a case from beginning to end. Council agreed that they should return on October 7th with a proposal. 2. 1987 BUDGET Council discussed the prepared Capital Improvement Program prepared by Mayor Anderson salaries for present employees and agreed that two employees would be hired. Moved by Mitchell, seconded by Heideman to increase 1987 salaries by 2% with an addition of $3000 to the budget for merit and comparable worth pay. Motion declared carried 3. WOODLAKE LANDFILL JoEllen Hurr briefly explained the issue of collecting fees from Woodlake. Robert Mitchell asked that a complete report be provided to Council consideration. Moved by Scherer, seconded by Heideman to adjourn. Motion declared carried Meeting/hadjourned at 10:30 P.M. Clerk -Treasurer September 23, 1986