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HomeMy Public PortalAbout1996/03/28 HARm 28, 1996 The Agenda Meeting of the Mayor and Council of the Borough of Carteret preceding the Regular Meeting April 2, 1996 was held on March 28, 1996, 7:00 P.M., Council Office, Municipal Building, 61 Cooke Avenue, Carteret, New Jersey. AGENDA MEErING March 28, 1996 The following were noted present: PRESENT Mayor Peter J. Sica Councilmember Bialowarczuk " F ailace " Fazekas " Feingold " O'Brien " Semenza Also noted present was Borough Attorney Robert Hedesh. Mailed to The Home News & Tribune, The Star Ledger and posted on the bulletin board on March 22, 1996. SfATEMENf OF MEETING NOnCE March 7, 1996. MINUl'ES FOR APPROVAL a)National Library Week. b )75th Anniversary - Catholic Daughters. PROCLAMATION a) Harold Ferguson - Deferred Compo This is a tax deferred compensation plan. He said it works like this, the employees can make these tax contributions up to 25% of their salary. A maximum of $7500.00 a year and that is before taxes plus all the interest or other monies earned by the investment of the dollars are also tax deferred. TO ADDRESS OOVERNING BOOY Harold Ferguson, Re: Defe=ed Compensation Mayor Sica said it is something like an IRA only a little better. Mr. Ferguson said he met with several companies on this and he was only impressed by two (2). They are Valic and Pepsco. He said in his opinion they should involve the employees in the selection process and this should make a more acceptable program 1 HARm 28, 1996 Harold Ferguson Continued Borough Engineer Hill Section, Re: Second Phase .,....)~.:: "i.. f:.~··:'·' '~:'O~ Mr. Ferguson said he recommends that we make time available during the work day or you may not get a good turn out. Then he said he would give out a questi~naire of which company they prefer. Another thought rather than doing it on company time is to have it at the Municipal Court at 4:30 p.m. He said neither one of these companies cannot do anything besides recruiting people or signing people up. A resolution has been passed authorizing him to do that and also there has to be a plan description approved by the Council. This is only a technicality that every town and Borough has to do. He said this is a golden opportunity to give to the Borough employees. They can retire to the lifestyles they are accustomed to. Mayor Sica spoke favorably on this. He told Harold to set up a meeting with these people. He said to make it from 3:30 to 4:00 P.M., at the Community Center or whatever and give the workers the half hour. Councilmember Failace asked why it is beneficial to have two (2) compames. Mayor Sica said this way they have a choice. Harold Ferguson said that if the person is unhappy they can change over to the other one. b)BOROUGH ENGINEER - Pratap Parmar spoke on work being done in West Carteret and the second phase of the Hill Section. A lot of what he spoke on was inaudible. Mayor Sica said that GA TX was going to move a lot of their lines rrom under the ground to overhead and that would have removed a lot of obstructions for us, but now they don't know when they will be doing it. He personally thinks it will be a lot easier to go on the south side of the Industrial Road because once they go through GATX property and start digging they don't know what they will find, so they may be responsible for getting rid of a couple of hundred thousand dollars worth of dirt because we dug it up. He thinks we are way ahead of the game and we should approve the $4500.00 to look at the alternate route. He said there is a forty-eight inch line under the Industrial Road now, that they put in when we built the Industrial Road. What Parmar is saying is we could bring it around the road right awa)\ all the way and put another forty-eight inch line across to carry all the flow and it will be a lot cheaper. He said the $4500.00 will probably save us money in the long run, probably a couple of hundred thousand dollars going the other route provided that we can do it. We have to do the engineering work and make sure it is going to work because it is going to be pretty flat. Mr. Parmar then spoke inaudibly on the Sports Complex Project. 2 .'-. HARm 28, 1996 Mayor Sica said next Tuesday night he is going to ask that we award the contract on the lighting and the field restorations for the $134,000.00. He said they will not award the building at the next meeting because they just came back from Trenton last week with Green Acres where we sold that land up there. The bids are higher then we have in the bond issue to do, but, we have enough money to give out the $134,000.00 contract. When we get finished with Green Acres then they will allow us to sell Leffert Street which will bring in about $160,000.00 more than has to be used on this project. It can't be used for anything other than this project. There is some others that have been sold in the Chrome Area and some others that will come up for sale, that has been give to us by Urban Renewal. It has to be used for a community project. We cannot put it in the bank and spend it. We will use that money plus the Leffert Street money to bring up the shortage that we are going to have in building the building, but we can't give out the contract and build the building until such time that we do those two (2) particular projects. He said because of the sand that PJS donated to the city and the mulch that Dauman Pallet donated to the city we are going to receive a credit of about $30,000.00., all for that $134,000.00 contract. Lighting & Field Restorations Attorney Hedesh said you can't use their bid because if you go through everybody's bids they will have a different number. All we can do is put a number on our material, so if we got it for nothing......the number you put in anything you geL.some people will put their profit number in there. Councilmember O'Brien said he saw topsoil and he was wondering why they included it like that. Mayor Sica said that is why it was put in there. Anything that is put in there or anything that is any bid that we supply comes down as a deduct. That is why he had it written down like that, so theoretically with the topsoil alone we saved $30,000.00. Now we have to spread it out. Tuesday night they want to award the contract to put the lights on the Little League Field and put the landscape and improvements on the Pop Warner Field. They want to do it now so that the sod will sit and knit together all summer long so in the fall we will have a class act football field for the kids to play on. Councilmember Failace said the four bids we had originally, two of them were lower than the $573,000.00 bid. They were $531,000.00 and $472,000.00. He asked if that would create a problem for us. Mayor Sica said no, we rejected those bids because they weren't what they wanted. He said when they went out for the second bid there was more added to the bid. Air conditioning, etc. Attorney Hedesh said once you reject or accept the bids you start rrom scratch. Mayor Sica said the bid that we have now is much lower. We are getting more for our money. 3 HARm 28, 1996 Lighting & Field Restorations Sewer Maintenance Contract Councilmember Failace said the low bidder was $472,809.00. The next one was $531,800.00. Attorney Hedesh said it is hard to tell rrom looking at this sheet if they are even low because some of them combined their bids, etc. Mr. Parmar said there is ninety (90) items on the second bid. Mayor Sica said there was near that many on the first bid. Parmar spoke on the Sewer Maintenance Contract with (inaudible) corporation. They submitted a bid for $32,000.00 and then they got it back and it went up to $41,000.00 and then a few days later they went up to $49,000.00. He had a meeting with them and asked them for justification oftheir figures, which they could not give and so they left the meeting abruptly. Mayor Sica said he thinks :Attomey Hedesh should send them a letter that we want the documentation for the emergency work and if we don't get that documentation then they don't get any work. Mr. Parmar said there is two (2) items of emergency work. One is to repair and reconstructing the catches and the manhole and another one is to remove the whole catch basin and providing the new one and (inaudible) the old one. They are saying there is a major markup in doing the whole thing and they want to charge $2000.00 for every catch basin (inaudible). He said that is not proper and then he just left everything. Mayor Sica said then that was his problem then. Mr. Parmar said then (inaudible) $15,000.00 (inaudible) and the catch basins are not even more than four (4) or five (5) feet. Mayor Sica said if he has a $480.00 cost on each catch basin and he ran in to additional problems then of course we will consider that but they can't just say they ran into a few extra problems and we will charge $2000.00. That is not going to work that way. Each catch basin will be determined on the amount of work that was done. Mr. Parmar said he offered them to come down to all the sights. He is ready to go on each and every sight so then we will both see that but he has never come to any of the sights. He has only (inaudible) on the paper. Mayor Sica said too bad that was his problem. :Attomey Hedesh asked Mr. Parmar to get him a copy of the original proposal and contract. He did not know it was an emergency so everything may not be the way he likes it, but that is the way it happens. He told him to give him a list of what items you want documentation of He said he is sure there is some things we are satisfied with, so we will narrow it down. 4 ., -~, _.. Mr. Parmar asked how we can be sure after one (I) year he will not say (inaudible). Mayor Sica said now that we have an inhouse engineer all the work and materials have to be documented and Mr. Parmar told them we will go from catch basin to catch basin make a determination based on their quantities that they use on a fair and equitable price. They don't want to do that they just want to go from $480.00 to $2000.00 and we are not going to do that and he told them that. Councilmember Semenza asked Mr Parmar on the six (6) bids that he said were rejected were they all run by our Borough Attorney. Mr. Parmar said no and he explained it inaudibly. Councilmember Semenza said he would still like the Borough Attorney to review it. Mayor Sica said he has to review it. He said what Mr. Parmar is saying is some people didn't put all the items. He explained on the Sports Building, if we have some of the work done by our inhouse people or we get somebody to donate and it is in our ninety (90) items then we will just X it out, because if they don't supply it they don't get paid for it and that is how you save money. Mr. Parmar spoke on Middlesex Avenue. He said they continued until the entrance and because of that the total amount initially was $32,375.18 and that (s coming out (inaudible) and in view of the bid and the saving of $10,000.00 and the final amount is $22,000.00, still we have about six (6) or seven (7) thousand left in grant which will be claimed for the cost of inspectors for those jobs. Mayor Sica said we had $78,000.00 and we have only spent $72,000.00. $6000.00 we will be claiming for our inspection costs, etc. It goes back to the city, so we will be spending every cent of the grant. What we did because the bid came in low is we extended the work so that we didn't lose the grant money otherwise it would have gone back to Trenton and somebody else would have gotten it. Councilmember Failace asked if we did some additional work. Mayor Sica said on the same road but we went further than they granted us to do but when they came and looked at it they said if we had the money to do it. Councilmember O'Brien questioned while looking at the bid if they had everything separated out. Mayor Sica said it was all separated out. Attorney Hedesh said they might of just put the total bid in the cover sheet. The people that just bid on the eight items were all specified. 5 MARm 28, 1996 Sewer Maintenance Contract Continued Middlesex Avenue HARm 28, 1996 Middlesex Ave. Continued ORDINANCES RESOI.lJI'IONS REl'ORTS APPLICATIONS ŒH1UNICATIONS He said the people that did the site and the lighting had a bid on all the items and we were able to do that one. It would appear the other ones were using the total cover sheet but the one number so when the people bid on two (2) of them they built one number, but, we will go through it and make sure it is all the bids because if you have a problem with the time factor you have to send back the bid bonds on everybody but the three (3) lowest bids so he will go through them. Mayor Sica said the whole problem is the architects draw up the plans and the man that is going to do the work tells us how much it is going to cost and he is not the architect. ORDINANCES: Public Hearing - #96-8 Amending Code, Chapter 246, Entitled, Trees & Shrubs. #96-9 Providing for the Purchase of Municipal Vehicles, Appropriating $60,000.00 rrom the Capital Improvement Fund. RESOLUTIONS Directing Issuance of Various Raffle Licenses. Amendment to 1996 Temporary Budget. Award of Bid - Pick up Truck. Designating Various Handicapped Parking Spaces. Authorizing Issuance of Various Amusement Device Licenses. Authorizing Submission of Recycling Tonnage Grant Application and Authorizing Designee. REPORTS: Clerk's Office - March 1996. APPLICATIONS: St. Demetrius Church - Amend BLl384 by adding date. COMMUNICATIONS: PSE&G - Lighting Survey for Industrial Road. Mayor Sica asked what they gave us in that survey, the whole road or just what........... The Clerk said they separated it into two (2) sections. Mayor Sica said we will no do the whole road. 6 HARm 2'8, 1996 Mayor Sica said they will do the part down by Middlesex Avenue so he thinks they should put a resolution on instructing them to do Area One, that is down by Middlesex Avenue where that triangle is. There is no lights there and it is dangerous there at night. That is going to cost us $36.66 a month. If they did the whole Industrial Road it would cost us $1466.00 a month. They are not going to do that. PSE&G Continued Woodbridge Township - Land Use & Development Ordinance, Re: Outside Storage ofInoperable Cars. AJV ENGINEERING - Status Report on Carteret Waterfront Project. Woodbridge Township AJV mGINEERING MATTERS FOR DISCUSSION: MA'l1.'EES FOR DISCUSSION 1996 Chevrolet Suburban - No bids received. Mayor Sica said to put on a resolution to re-bid it. Coregis - Requesting payment of claim, $500.00 - Re: Tumminia. He hit a pothole on Minue Street. 1996 O1evrolet Suburban Coregis Mayor Sica asked why we had to pay that. Attorney Hedesh said he will check on this. He said if it is a standard until the Title 59, that it is a usual defect that the Borough knew of or should have know. If it is a substantial put hole he thinks they should pay but if it is a normal sized pothole that occurred this winter they may have a problem. Councilmember Semenza said a pothole, especially on a street like Minue could occur overnight by a truck. Carteret Royals - Requesting financial assistance. Mayor Sica said they already went and the bus was already paid for and now they want us to reimburse them. He said we can't do that. Carteret Royals Councilmember Bialowarczuk said if you do for one you should do for the other. Attorney Hedesh said the Borough can't give money out to private organizations. Mayor Sica said you could give them the bus but we can't reimburse them for something they paid. Attorney Hedesh said there is a cheerieading group that the Borough sponsors then that is the one that we recognize as fulfilling the service for the Borough. Mayor Sica said somewhere along the line you have to differentiate between a rec sponsored thing and a semi-rec sponsored thing, other wise you will open up Pandora's Box. 7 HARm 28, 1996 Carteret Royals Continued Bids Anusement Devise/Distributors License Interact Club RESOI.lJI'ION #96-97 Closed Session They all spoke on this for a while. Councilmember Bialowarczuk asked now if they come back and say that you gave to the other ones and not them our answer to them is that we only sanction the Carteret Rec. Bids - Recreation Facility & Field Improvements. This was already discussed. BUSINESS TO BE ADDED: Councilmember Failace said he had a few questions on the Amusement Device and Distributor Licenses. Mayor Sica said if you have a jute box to pay for the license to have it in there and if you distribute it you pay the license to bring it there. He said we were the only one at one time that was successful in keeping out all those arcades. We made it so tough that no one wanted to have them. Councilmember Bialowarczuk said she wanted citations for the children from the Interact Club and Mary Spiga. Most of them shoveled two (2) years in a row. Mayor Sica agreed. He said he understood that they were also going to do a leave raking program. The Interact Program during the snow storms, if you were old or sic~ they came and did your shoveling for rree and now they will pick up the leaves for the same people. Councilmember Semenza said everyone had received his letter of resignation which should go into effect April 30th, so that will give them some time to get the departments he is in charge of in order to whoever is going to take over. Mayor Sica said he is not accepting it. Councilmember Semenza said other than that he has a few more meetings that he can address the public so that is it. RESOLUTION #96-97 was introduced by the Mayor and referred to the Council for action. Upon MMS&C by Councilmembers O'Brien and Bialowarczuk RESOLUTION #96-97 "RESOLUTION TO GO INTO CLOSED SESSION" 8 ~ was adopted. Upon individual roll call vote, Councilmembers Bialowarczuk, Failace, Fazekas, Feingold, O'Brien and Semenza voted in the affirmative. At approximately 7:50 PM., a Closed Session was held. At approximately 8:05 P.M., UPON MMS&C, by Councilmembers Failace and Bialowarczuk and unanimous affirmative vote of the full membership present, the meeting was opened to the public. A motion to adjourn the meeting was made by Councilmember Bialowarczuk and second by Councilmember Feingold, so after no further discussion, at approximately 8:06 P.M., this meeting was adjourned. R~;¿robmirtoo K~THLEE~ Municipal Clerk KMB/lr --------------------------------------------------------------------------------- ----------------------------------------------------------------------------- ----------------------------------------------------------------------------- 9 MARQ{ 28, 1996 AOOPTED ADJOORNID TO ClDSI'D SESSION OPEN SESSION ADJOORNID - ------------------------------------------------------------------------- ------------------------------------------------------------------------- ------------------------------------------------------------------------- -=----------------------------------------------------------------------- ------------------------------------------------------------------------- ------------------------------------------------------------------------- -------------------------------------------------------------------------