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Home My Public Portal About1/10/2006City of Greencastle ® City Hall One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 t gl ennPgreencast I e. c om Teresa P. Glenn Clerk Treasurer Greencastle Common Council Minutes Regular Session January 10, 2006 7:OOP.M. Greencastle City Hall I. Call to Order; Roll Call A. Mayor Michael called meeting to order at 7:00 PM B. Roll Call 1. Councilor Bob Sedlack, present 2. Councilor Tom Roach, present 3. Councilor Russ Evans, present 4. Councilor John Lanie, present II. Organizational Matter A. Elect President 1. Note: Mark Hammer arrived at 7:02 PM 2. Motion by Tom Roach to nominate Bob Sedlack as president, second by ® Mark Hammer, unanimous approval. B. Set Date, Time and Location of Meetings for 2006 1. Motion by Mark Hammer to continue meetings 2nd Tuesday of each month at 7:00 PM at City Hall, second by Russ Evans, unanimous approval. C. Council Assignments 1. Council discussed assignments and possible changes. Motion by Bob Sedlack to petition Putnam County Community Foundation (PCCF) to allow council to appoint a council member or other individual of their choice to PCCF board, second by John Lanie, unanimous approval. Mark Hammer will continue until such time as a new appointment can be made. a. Plan Commission (Mark) Mark Hammer b. Park Board (Russ) Russ Evans c. Tree Board (Tom) — Bob Sedlack 2006 d. Cable Access (Bob) — Tom Roach 2006 e. Chamber of Commerce i. Bob Sedlack will no longer serve, Laurie Hardwick will serve as City Representative f. Economic Development Commission (John) John Lanie g. Putnam County Comm. Foundation (Mark) Mark Hammer h. Main Street Greencastle (John) John Lanie ® i. Greencastle /Putnam County Dev. Board (John) John Lanie j. Putnam County 911 (Russ) Russ Evans D. Council Appointments to Boards Page 1 of 4 1. Redevelopment a. Steve Gauly and Jim Ruark • i. Mark Hammer motion to re- appoint Steve Gauly and Jim Ruark, second by Russ Evans, unanimous approval. 2. School Board due June 30, 2006 a. Barb Bryan currently serving as council appointment. i. Will advertise in March and move forward to have appointment in order by June. E. Department Liaison 1. Fire — John Lanie 2. Forest Hill — Mark Hammer 3. Park & Recreation — Russ Evans 4. Police — Russ Evans 5. Street — Bob Sedlack 6. Waste Water— Bob Sedlack 7. Water —Tom Roach III. Public Petitions and Comments A. None IV. Special Requests A. None V. Approval of Minutes • A. Regular Session December 13, 2005 (Mark Hammer abstained) B. Special Session December 19, 2005 C. Special Session December 27, 2005 1. Motion to approve with noted amendments and additions by Bob Sedlack, second by Tom Roach, unanimous approval. VI. Approval of City Claims A. Motion by John Lanie to approve claims as presented, second by Russ Evans, unanimous approval. VII. New Business A. Discuss Purchase of Police Cars for 2006 1. Mayor Michael asked Chief Sutherlin to help with this discussion. Mayor Michael stated understanding that if this item is cut for any reason from 2006 police budget asking to move forward upon DLGF 2006 Budget approval to appropriate from CCD Funds. Looking at approximately $30,000 per year for principal and interest payment. Councilor Hammer asked any reason why we should not move forward with ordering these vehicles. Consensus of council to wait until next council meeting to discuss again, waiting on approval from DLGF. B. Resolution 2006 -1 — A Resolution Authorizing Funding of Phase I: Hometown Greencastle Steering Committee Marketing Plan through the Greencastle Chamber of Commerce from Industrial Development Funds. • Page 2 of 4 1. Ken Eitel present to explain this proposal request. Highlighted items in the proposal. Lynne Fuller of F2, Inc. introduced herself and shared information on this marketing plan. Discussion. a. Mayor Michael read Resolution 2006 -1 in it's entirety i. Motion by John Lanie to approve, Mark Hammer second, discussion, motion by Tom Roach to table, second by Bob Sedlack, 2 ayes, 3 nays; Bob Sedlack asked for monthly reports, steering committee keeps careful monitor of this project regarding Phase I and that the City not be asked to participate financially further; Tom Roach stated not opposed to project but asked that this be tabled for further advertisement, 4 ayes, 1 nay (Tom Roach). 8:41 PM VIII. Department Reports A. Cemetery — Ernie Phillips 1. Nothing to add, looking forward to a great new year, looking forward to working with council this year. B. City Engineer — Glen Morrow 1. Absent; copy of updated street map of City provided by Glen Morrow C. Fire Department — Bill Newgent 1. Provided quotes from A.A. Huber in the amounts of $4678 and $16,135 regarding boiler at Fire Station and necessary repairs and updates. Motion by Mark Hammer to approve these expenses to be paid for out of CCD, second by John Lanie, unanimous approval. D. Park and Recreation — Rod Weinschenk 1. Nothing to add. Rod spoke briefly on the loss of community volunteer and Cub Scout leader, James Hardy due to sudden illness and death. E. Planner — Shannon Norman 1. Nothing to add. Bob Sedlack asked Shannon to call on Mr. Cunningham regarding his plans for the spring. F. Police Department — Tom Sutherlin 1. Mayor Michael complimented Chief Sutherlin and his department for their continued commitment to this city with the recent accident involving Sgt. Terry Eastham. Spoke on City of Greencastle Police Dept. being chosen as a distribution center for Project Love. DPU, PCSD and GPD working together to offer training referred to as FATS. G. Street Department — Paul Wilson 1. Street Department has received the Gold Leaf Award. H. Wastewater Department — Mike Neese 1. Hosted tour for six surrounding counties and workshop last month. IDEM has completed annual inspection with satisfactory results. I. Water Works —Terry Dale 1. Under 10% on water loss again. J. City Attorney - Laurie Robertson Hardwick 1. Two DPU students, Ashley Richards and Matt Krine assisting this term. Will be attending workshop in Lafayette regarding electronic handheld parking enforcement with Tom and Darcy Thursday. Page 3 of 4 2. Working on Railroad abandonment's as well as Ordinances and Resolutions that need recording. IX. Reports A. Mayor's Report 1. Reminder Legislators in Session; Hometown Matters Bill. January 28 Chamber of Commerce dinner. Received recent resignation from member of tree board looking for someone who would be interested. IACT legislative conference next Wed and Thurs., will be attending with Teresa Glenn. B. Clerk- Treasurer's Report 1. Teresa Glenn updated council on account balances and reported City received fall tax distribution on December 31, 2005, no shortfall. C. Councilors 1. Bob Sedlack shared parking at DU House still an issue on Seminary Street. DPU's Maintenance dept. installed signs over the holiday restricting parking. No concerns as of yet. X. Adjournment A. Motion to adjourn at 9:38 PM, by Mark Hammer, second by Russ Evans, unanimous approval. Nancy A. Mi hael, Mayor ATTEST: eresa P. Glenn, Clerk Treasurer E Page 4 of 4