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HomeMy Public PortalAbout09/18/84 CCM128 Order Checks - September 18, 1984 3232 Adams Pest Control 3233 Jack Ebert 3234 Hamel Lions Club 3235 Gary Hertzfeldt 3236 Arthur Huar 3237 Don Mayer, Inc. 3238 Roger Meyer-Enviro Chem. 3239 Dennis Vee 3240 Westside Equip. Installers 3241 Social Sec. Retirement Div. 3242 P.E.R.A. 67.50 200.00 43.75 17.12 107.50 200.00 175.00 190.00 38.25 406.94 935.67_ $2,381 73 Payroll Checks-Seatember 18, 1984 7879 Robert Anderson 7880 Jill Hodapp 7881 Mark Moran 7882 Michael Rouillard 7883 Michael Sankey 7884 James Dillman 7885 Robert Dressel 7886 Francis Pumarlo 7887 Karen Dahlberg 7888 JoEllen Hurr 7889 Donna Roehl 7890 Sylvia Rudolph 7891 Sandra Larson 7892 Janice Peterson 7893 Marilyn Adams 7894 Doris Dorweiler 7895 Anne Theis 7896 Carol Taylor 7897 Laura Miller 7898 Farmers State Bank of Hamel 7899 Commissioner of Taxation 7900 P.E.R.A. 7901 S.S. Retirement Division 836.68 593.69 777.75 902.72 1048.44 874.79 739.20 575.95 319.13 603.21 735.03 324.41 140.00 41.25 93.33 70.13 70.13 65.88 25.50 1372.00 788.00 691.21 389.50_ $12,077 93 The Council of the City of Medina met in regular session on Tuesday, September 18, 1984129 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Thomas Crosby, Anne Heideman; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief, Michael Sankey; Attorney, Richard Schieffer; Engineer, Glenn Cook Absent: Councilmember, William Reiser 1. ADDITIONAL AGENDA ITEMS Moved by Scherer, seconded by Crosby to discuss the following additional agenda items; Park Equipment Purchases Personnel Policy Oliver Smith, Well Test Election Information Motion declared carried 2. MINUTES OF SEPTEMBER 4, 1984 Moved by Heideman, seconded by Crosby to approve the minutes of September 4, 1984, as presented Motion declared carried 3. PUBLIC WORKS DEPARTMENT Independence Beach Well Jim Dillman reported that the vibration problem in the Independence Beach well had apparently been corrected by Bonstead Electric, through a motor adjustment and that Bergerson-Caswell would supply a one year warranty from July 26, 1984. Moved by Scherer, seconded by Heideman to pay Bergerson-Caswell $7802.20 for Independence Beach pump repairs, after receipt of a one year warranty is received. Motion declared carried 4. PLANNING AND ZONING DEPARTMENT R M T, Ino. Conditional Use Permit and Variance JoEllen Hurr reported that the Planning Commission had not recommended approval of the Conditional Use Permit to RMT Inc. because they had not supplied all of the site plan, landscaping and building plans that were needed. Anne Heideman asked why the matter was before the Council if a recommendation had not been gotten from the Planning Commission. Wilfred Scherer stated that he would prefer to be consistent, with the Planning Commission completing its review of the application. Thomas Anderson asked if the Planning Commission could complete their review of the materials at their special meeting of September 25th. JoEllen Hurr reported the Planner could not be at a meeting on the 25th but a meeting would be scheduled for October 1st or 2nd. Moved by Heideman, seconded by Scherer to refer the RMT application back to the Planning Commission, if they can meet on September 25th the Council will hold a special meeting on September 26th, otherwise the Planning Commission shall hear the matter on October 1st or October 2nd with Council to act on the matter on October 2nd. Motion declared carried 5. LORETTO FIRE DEPARTMENT CONTRACT Donna Roehl reported that the contract for fire protection services from the Loretto Fire Department is the same as the existing contract, except for the dollar amount which has increased to $9650. Moved by Heideman, seconded by Crosby to approve the contract with the Loretto Fire Depart- ment, subject to review by the City Attorney. Motion declared carried 6. GEMINUS COMPUTER SOFTWARE CONTRACT Donna Roehl reported that the city should enter into a contract with Geminus assistance and material updating for the Utility Billing system. She stated grams the city uses need that kind of service. Moved by Crosby, seconded by Heideman to enter into contract with Geminus for Utility Billing support service at $350. Motion declared carried so as to provide that some pro - one year of .30 7. HENNEPIN COUNTY LANDFILL ADVISORY COMMITTEE Council disoussed letter regarding endorsement of Willie Wakefield to the Landfill Advisory Committee. Thomas Anderson reported that he had beenappointed by the Hennepin County Commissioners and he would need to find out if a substitution could be made. Moved by Heideman, seconded by Scherer to table the matter until the Mayor determines the status of membership on the Landfill Advisory Committee. Motion declared carried 8. ORONO COMMUNITY EDUCATION COMPUTER COURSE Moved by Heideman, seconded by Scherer to authorize Sandra Larson to attend the Fall session of the Orono Community Education Computer Course with Donna Roehl and Sylvia Rudolph to attend at a later time; expenditure of $40 for the course, authorized. Motion declared carried 9. ADMINISTRATIVE REFUNDS Thomas Crosby asked why some of the refunds were being returned to applicants so long after projects had been heard by the city. JoEllen Hurr explained that attorney bills are not received until two months after an item is heard by the City Council. Council asked that an effort be made to refund unused monies in a more timely manner. 10. PARK EQUIPMENT Anne Heideman reported that picnic tables could be purchased from Hennepin County Corr- ections at $54.00 each and she suggested that six be purchased for use at various city parks. Moved by Heideman, seconded by Scherer to purchase six picnic tables at $54.00 each. Motion declared carried 11. ELECTION INFORMATION Donna Roehl reported that the Orono School District would be using paper ballots for an upcoming referendum and had asked if Medina would allow them to use its voting booths. She stated that they were told that they were responsible for any damages to the booths. Moved by Scherer, seconded by Heideman to allow the Orono School District to use voting booths according to arrangements made with the City Clerk. Motion declared carried 12. WOODLAKE LANDFILL Landscaping JoEllen Hurr reported that the Planning Commission had recommended that Woodlake be allowed to landscape according to the proposed revised plan. Rollin Smith stated that they had originally been told that there were 2000 transplantable trees at Woodlake but because the original estimate was wrong they have asked to reduce the height and type of tree for better screening. Phil Zietlow, Planning Commission member, stated that he believed it was a good plan as the screening was needed two years from now when work was being done on the north face and by that time smaller, heavier trees, planted now, would be of sufficient height. Thomas Anderson asked why a 7 ft. tree was not being offered. Tom Gryglka of Greenworks stated that they are not as readily available as 6 ft. trees because they are m:+re in demand for landscaping purposes. Thomas Crosby stated that he wanted a guarantee that Woodlake would continue to work according to its existing contract terms. Moved by Crosby, seconded by Scherer to approve the Woodlake landscape plan as recommended by the Planning Commission as regards size and type of tree with other terms of the con- tract to be complied with as set forth in the permit. Motion declared carried Private Wells Council reviewed results of water samples taken from Oliver Smith's well at 4175 Chippewa Rd. on August 20th, as compared with results taken on September 13th. The most recent sample indicates a rise in the chloride level and a lower C 0 D level. Bruce Liesch stated that the chloride level indicated contamination from a source that 131 could be investigated. He also stated that well construction had not been determined. Leonard Leuer, member of the Planning Commission, stated that reports given by Bruce Liesch stated that water from the landfill area run north and northwest, so perhaps the City of Loretto's water should be tested. Rollin Smith stated that they have tried to secure a report on Loretto's water. Wilfred Scherer asked if samples were taken at the well before it ran through any pipes. Mr. Smith stated that they try to get as close to the water source as possible, when taking a sample. Moved by Heideman, seconded by Scherer to have Bruce Liesch take samples of Oliver Smith's water and that of the City of Loretto and have them tested for chlorides and any other elements germane to health. Motion declared carried Leachate Rollin Smith reported that they would like to install two monitoring wells and three 4" piezometers into the base of the landfill area to determine where the water level is and that the city needs to give its approval; based on the results they could then formulate a plan for removal of from 7,000 to 12,000 gallons of leachate to determine the exact location of the estimated three million gallons of leachate on the site. Thomas Anderson stated that he would like to install wells in the old landfill area to find out if there are problems in that area. He also asked what type of permanent system was planned for drainage of the lower area. Mr. Smith stated that there was not a plan for that, as of yet. JoEllen Hurr stated that it would take 16 weeks to remove three million gallons, 4 to 5 trucks hauling 4600 gallons per day. She asked if they could haul in the winter. Mr. Smith stated that it would be difficult to remove it before winter, but that the gallonage is only an estimate. Leonard Leuer asked if a chemical analysis had been made and if the PCA considers the leachate permanent waste. Mr. Smith stated that had not been determined. Mrs. Hurr asked where the leachate would be dumped and how soon before the hauling would start. Mr. Smith stated that there are three sites but Plymouth would be the most appropriate; that they are waiting for city approval to install the additional monitoring wells and that it will take 5 or 6 weeks to secure the trucks. Resident, Carolyn Smith, stated that Medina should have been notified at the same time as the PCA, not a month later. Mrs. Hurr stated that since the notification, Browning -Ferris has been cooperating with the City, the County and PCA. Moved by Crosby, seconded by Scherer to approve plans of Browning -Ferris to install wells and piezometers according to plans presented by Rollin Smith. Motion declared carried 13. METROPOLITAN COUNCIL LETTER REGARDING TWIN CITY MONORAIL JoEllen Hurr reported that a letter had been received from the Metro Council regarding Twin City Monorail and the number of sewer units that would be assigned to the new facility. The letter also alerted the city to the fact that it should not be allocating sewer units faster than planned for in the cities Comprehensive Plan. Anne Heideman stated that she would like to have the Planning Commission move as quickly as possible to consider the zoning information being given to them by the Planner. Phil Zietlow stated that they had worked on the Zoning and Comprehensive Plan for two years and they want to do the job correctly so as not to have to repeat the process again in a couple of years. 14. PERSONNEL POLICY Anne Heideman discussed her prepared memo regarding city staff taking one-half hour lunch breaks and two - 15 minute breaks in the morning and afternoon. 13 15. HAMEL SANITARY SEWER RECONSTRUCTION Glenn Cook presented tabulation of bids taken on September 7, 1984 at 10:00 A.M. for repair of the Hamel Sanitary Sewer lines: S.J. Louis Construction Inc. Latour Construction Co. Barbarossa & Sons, Inc. 0rvedahl Construction, Inc. Widmer Bros., Inc. He stated that S.J. Louis Construction was the low bidder. Council asked for financial information regarding the company and the bonding company which represents the company. Discussion of the possibility of securing Community Development Block Grant funds for some of the actual work and the need to allow an amount of money to pay Special Assess- ments for those who qualify fo such funds. Bid award was tabled until Engineer could research the background of the S.J. Louis Co. and its bonding company. $214,247.00; 229,014.50; 239,617.50; 258,484.00; 273,062.00; 0 and P Contracting Inc. $227,172.70 Northdale Construction Co. 232,437.00 Mueller Pipeliners-Sewer 253,349.05 Crossings, Inc. 266,778.86 Nodland Associates, Inc. 273,167.00 16. WEST HENNEPIN FUEL ASSISTANCE PROGRAM Anne Heideman reported that seventeen households had been awarded fuel assistance grants in the city during the 1983-84 season. She asked that the report be filed in city office. 17. CITY NEWSLETTER Anne Heideman reported that she had discussed publication of a newsletter with Robert Derus, who has one published for Corcoran. She stated that she would be willing to work on such a publication for Medina and would look into postage costs, etc. 18. BUDGET Council reviewed revised budget. Moved by Heideman, seconded by Scherer to certify $547,000 to Hennepin County for collect- ion in 1985; $522,500 for general city purposes and $24,500 for the Municipal Building General Obligation Bonds. Motion declared carried 19. BILLS Moved by Scherer, seconded by Heideman to pay the bills; Order Checks # 3232-3242 in the amount of $2381.73 and Payroll Checks # 7879-7901 in the amount of $12,077.93. Motion declared carried Moved by Crosby, seconded by Scherer to adjourn. Motion declared carried Meeting adjourned at 10:45 P.M. (3174,n,eciietLAL} Clerk -Treasurer September 18, 1984