HomeMy Public PortalAbout09/19/06 CCM315
MEDINA CITY COUNCIL MEETING MINUTES OF SEPTEMBER 19, 2006
The City Council of Medina, Minnesota met in regular session on September 19, 2006 at
7:30 p.m. in the City Hall Chambers. Mayor Workman presided.
I. ROLL CALL
Members present: Brinkman, Smith, and Workman.
Members absent: Weir and Cavanaugh.
Also present: City Attorney Ron Batty, City Engineer Tom Kellogg, Police Chief Ed
Be!land, Finance Director Jeanne Day, City Administrator Chad Adams and Recording
Secretary Lauren McKay.
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
Adams noted the addition of 9D to the agenda relating to Roof Shelter Agreement.
Moved by Smith, seconded by Brinkman, to approve the agenda as amended. Motion
passed unanimously.
IV. APPROVAL OF MINUTES
A. Approval of the September 5, 2006 Regular City Council Meeting Minutes
Adams stated that on page 11 and 12 there was an updated version reflecting the
correct language that should read as:
1. Exceptional or extraordinary circumstances do apply to the property and result
from lot size or shape, topography, or other circumstances over which the
due to its bisection by Lakeshore Avenue and the
setbacks which reduce the buildable area; and
2. The Literal interpretation of the provisions of the Medina Zoning ordinance would
deprive the applicants of land use rights that have commonly been granted
enjoyed by to other properties in the -same this district,. and
3. The existence of the road across the property is a pre-existing circumstance and
is not the result of the
actions of the applicant; and
4. Granting of the minimal variance will not confer on the applicant any special
privileges that other owners in this district have not been granted; and
5. The four -foot overhang of one corner of the deck is a minimum variance The
vorianne regye terl in the minim my rune. which would alleviate the hardship;
and
6. The minimal variance will w not be materially detrimental to the purposes of
this the Ordinance or to property in the same zoning district zone.
Moved by Brinkman, seconded by Smith, to approve the September 5, 2006 regular City
Council meeting minutes as amended. Motion passed unanimously.
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316
V. CONSENT AGENDA
Adams recommended pulling item A.��,�}p�
A. Accey ce of na ina-Celebrati® ay Do atio c
B. Resolution Denying a Request to Vacate a Portion of the ROW and Utility
and Drainage Easement on Shawnee Woods Road
C. Resolution Granting Variance Approval for 2845 Lakeshore Avenue
D. Approve Interim Retainer with Bonestroo, Rosene, Anderlik and Associates
E. Approve Salary Increase and Lift Probationary Status for Finance Director
Jeanne Day
F. Approve Sale of Police Squad #124 at ABC Auction Services
G. Accept $200 Donation from Liberty Triathlon to Medina Police Reserves
H. Reschedule November 7, 2006 Regular Meeting to Wednesday, November
8, 2006 at 7:00 p.m. in City Hall
I. Approve Grant Application and Commitment of $5,000 for Nutrient
Management Program Through Clean Water Legacy Act
Moved by Smith, seconded by Brinkman, to approve the consent agenda as amended.
Motion passed unanimously.
A. Acceptance of Medina Celebration Day Donations
Adams stated there was an updated list of donations, which was passed out to the
Council.
Moved by Smith, seconded by Brinkman, to accept the donations for Medina
Celebration Day as amended. Motion passed unanimously.
VI. COMMENTS
A. Comments from Citizens on Items not on the Agenda
Betty Goodman, 2495 Willow Drive, stated that there was a resolution approving a lot
division and rearrangement in April, which expires on October 4th unless she asks in
writing that it be extended. She presented the Council with her written request.
She stated she has not bought the property yet because she has a court date on
October 17th to ensure she has a clean title to buy the property, as well as an easement
agreement with the City that is not yet completed. She stated the judgment may not be
passed until Thanksgiving.
Batty recommended authorizing a resolution to extend the deadline until December 31 st.
Adams stated that was the intent of Staff to bring it to the October 3rd meeting.
Moved by Smith, seconded by Brinkman, to authorize the preparation of a resolution to
extend the date for the Goodman/LeJeune Lot Division to December 31st 2006. Motion
passed unanimously.
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B. Park Commission
Adams stated the park commission will discuss the County Road 19 Trail which includes
a public hearing, and Hennepin County will present two options and will discuss both.
He stated the Commission will be recommending the best option and will bring it forward
to the Council in October.
Adams noted other updates would be given at the meeting.
CI. Planninq Commission
Adams stated the Commission discussed the site plan and CUP amendment for the
LORAM application, including a variance for outside storage and building height, which
will be discussed by the Council on October 3`d. He also noted the Planning
Commission is in favor of a preliminary plat submitted by Wells Fargo, but not a PUD
amendment.
Adams noted that Ryan Companies has also presented a PUD amendment and plat for
the retail pad and the Planning Commission approved the plat but not the PUD
amendment.
Adams stated ordinance recommendations relating to park dedication updates would be
discussed on October 3rd, which would include new language to be in compliance with
new statute requirements, as well as rural residential setbacks, and 1000-foot residential
notification for public hearings.
1. Acceptance of Steven Jacobson Resignation
The Council thanked Jacobson for his service to the Commission.
Moved by Smith, seconded by Brinkman to Accept the Resignation of Steven Jacobson,
as requested. Motion passed unanimously.
2. Discussion of Planning Commission Vacancy
Adams stated he is looking for direction from Council whether to approve a
representative based on applications from last year. He suggested that, as per Weir's
recommendation, Robin Reid be approved as the new member of the Planning
Commission.
Brinkman noted she was interested in the position on the Planning Commission.
Moved by Smith, seconded by Brinkman, to appoint Robin Reid to the Planning
Commission, as requested. Motion passed unanimously.
Workman asked if she would resign from the Parks Commission. Adams stated the
issue would be brought up at the next Park Commission meeting.
VII. OLD BUSINESS
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318
A. Policy to Reduce Greenhouse Gas Emissions and/or to Establish "Green"
Initiatives
Adams stated Staff has prepared a preliminary memo discussing possibly City
implementation practices.
Adams stated Staff is looking for direction regarding green practices and if a resolution
should be drafted comparable to the City of Plymouth.
Workman stated he would support actions to make the City green, but may not want to
set up a task force. Brinkman asked if the City could determine who would be affected
by the policy. Smith stated it will apply to City practices, not to business or
homeowners. She further explained that long-range green practices save significant
money due to increasing efficiency.
Workman stated if the City can make such changes to make the planet better, it is worth
it. Smith stated it may cost more up front due to some initial costs, but will save the City
money in the long run.
Smith noted that a 20/20 plan to reduce greenhouse gases has been supported by the
governor. She stated she would like to have staff and departments to look at the policy
in their own areas and make suggestions.
Adams stated there are two options the Council could consider. One includes a broad
city policy and the other includes detailed practices to implement. He noted some
possible constraints of adopting a specific policy including budget, availability to
implement, etc.
Workman suggested a resolution to move forward with the policy discussions and
determine how such a policy would affect the City. He added that the priority in planning
needs to be green.
Smith stated a broad policy would be supported. She asked if Adams would like a broad
resolution or if a more specific policy should be requested. Adams stated a broad policy
would be similar to Plymouth's and the staff would also discuss implementation of such
the policy as well as day-to-day practices.
Smith offered to call the League of MN Cities to find out if any policies have been
passed by other cities.
Moved by Brinkman, seconded by Smith, to direct Staff to bring a resolution back to the
Council. Motion passed unanimously.
VII1. NEW BUSINESS
A. Uptown Hamel Special Assessments - Public Hearing (7:15 p.m.)
1. Resolution Adopting Assessment Roll for Uptown Hamel
Improvement Project
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Kellogg stated that last August the project for storm sewer and street improvements was
approved. He noted Mill and Sioux Drives and explained the improvements that have
been made. He also explained the improvements to the storm sewers system.
Kellogg stated the purpose of the project was to remove the whistle crossing and
provide pedestrian access to Uptown Hamel and access to the park.
Kellogg stated the storm sewer system would give the area a better regional -wide storm
water system and it will relieve the obligation of individual developers of the
responsibility to manage their own storm water ponds.
Kellogg noted the properties that will be served by the regional storm water system and
stated the total area served is approximately 23 acres. He said the regional storm water
system means any improvements and redevelopments will not be required to have their
own storm water ponds. He stated it will allow for more development on each parcel and
associated environmental impacts will improve.
Kellogg stated the total project cost was $960,000 and explained the costs for the areas.
He noted the eight properties that will be assessed the cost for the road improvements
and explained the cost would be $5,000 per lot, which will equal $40,000.
Kellogg stated the remaining assessment for the storm water system was $440,000 and
would cost $20,300 per acre. He explained the assessment for the roads is on a per -lot
cost, while the storm sewer will be assessed per -acre. He noted the total assessment
would be about half of the total project cost.
Batty pointed out that state law is specific about how an appeal can be filed. He stated
property owners can appeal to district court, but before that happens, they must provide
a written objection to the Council before the public hearing is closed. He noted it
preserves citizens' right to appeal. He stated the objection can be simple and must be
turned in; otherwise, there will be no right to appeal.
Mayor Workman opened the public hearing at 7:31 p.m.
Adams stated for the record that the Council received written objections from the Church
of St. Anne's at 200 Hamel Road, Dino and Donald DesLauriers at 342 and 322 Hamel
Road, Neil Barnes of Endeavor Design at 62 Hamel Road, and Clifford Fortin, ID
numbers of 121823410038, 121823410019, supporting a reconsideration of the
assessment.
Marilyn Fortin, 645 Comanche Trail, asked about the drainage along Hamel Road. She
asked if there will be drainage traps to collect the water that will connect to the regional
storm water system when the road is rebuilt with new curb and gutter. She asked if
affected properties will be reassessed at such a time.
Kellogg stated that such improvements have been discussed, but assessments for the
storm sewer improvements will be a small part of the cost of the rebuilding of Hamel
Road. He noted where there would be pipes and drainage added to Hamel Road but
said it has not been discussed yet in detail.
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Smith clarified that the question was if the storm sewer will be reassessed. Kellogg
replied that the residents are being assessed for current road improvements, not for
future improvements.
Workman explained the need for storm sewers in Uptown Hamel. He noted that any
developers who wish to develop any lot are responsible for their own storm sewer
management. He stated in order to encourage development, a regional storm water
system needed to be implemented. He stated it will help residents improve their own
properties and will encourage more investment.
Brinkman stated the original idea was that development would happen at a quicker rate
than it has, and that the assessment would not be necessary. He stated the assessment
is necessary at this time to continue the improvement project in Uptown Hamel.
Adams offered several options for moving forward, such as leaving the public hearing
open until October 3rd or 17th meetings, or closing it now.
Workman and Brinkman stated they would like to close the hearing. Batty noted that
the right to written objection would be cut off if the public hearing is closed at the current
time.
Workman closed the public hearing at 7:39 p.m.
Workman noted there have been previous discussions about the issue. He brought up
the St. Anne's Church property and the future cemetery property. Adams questioned if
the Council waived a portion of the assessment for the Church property if the
assessment would be spread across the other remaining properties? He noted the City
does not have the current cash flow to completely waive the assessment, and the City
would need to depend on future development or other source of revenue to make up the
cash flow shortage.
Batty stated the basic parameters for the assessment were set at a previous meeting.
He noted that the storm water improvements were spread across the properties
affected, and taking any properties out of the assessment will affect the equation. He
noted the church is more complicated because a credit can be given to the cemetery,
but not for the actual property the Church sits on. He said if the church is not assessed,
the City will have to cover the costs.
Smith noted the assessment reduction relating to the two church parcels would be just
over $50,000. Adams stated it comes own to risk. He said if more development occurs,
the full assessment may not be necessary but added that Staff does not recommend
borrowing from other funds for this project.
Batty stated that if the property is reassessed, and if the assessment is spread out
among other properties, there has to be another notice and public hearing. Batty
explained the law that states churches are exempt from taxation, but not from special
assessments. He noted that church cemeteries that are actively used are exempt from
special assessments. He stated there is case law that states other property that may be
considered for use, as a cemetery in the future is not exempt. He stated that only the
land currently used by a cemetery is exempt.
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Workman asked Dave Callister of Ehlers and Associates if there is any extra TIF
funding. Callister replied that using current TIF, the project would cash flow in about 15
years. He stated neither the inflationary rate nor more projects were factored in. He
stated over the life of the TIF district, the $50,000 will be insignificant.
Workman asked where the $50,000 would come from. Callister stated the project has
already been financed, and the $50,000 will not have to be paid immediately. He stated
the interest was calculated into the cost. He restated that $50,000 is very minimal in the
large scope of the project.
Workman suggested having the City take on the $50,000. Smith responded that she is
uncomfortable with the suggestion.
Batty stated there are arguments from both sides, and one of the arguments for the
special assessments are that they must be uniform as to class of property. He stated
that anyone else whose assessment is not changed could ask why the church is given
the advantage. He noted the only difference between the Church and other properties
is the cemetery. He also noted there has been no action by the Church to establish the
property as a cemetery.
Smith stated that since the Church is not currently using the land as a cemetery, it
should not be counted as a cemetery. She stated that if the TIF comes in and the
assessment is alleviated for the two properties, it would not be fair for the other
properties. She asked if there was any way to assess the property if it is not used as a
cemetery.
Batty suggested that the property be assessed, and if the church takes any action to
claim the parcels as cemetery, the City could relieve some of the assessments on the
portion that was actively being used as a cemetery. He stated that the property could
currently be assessed, and as the parcels are used as cemetery, the assessments could
be relieved.
Smith stated that the properties be joined. Adams said the property owner have
expressed their intent to file a CUP for a cemetery in the area and are planning to meet
with Planner Lorsung. Workman asked if the City could relieve the assessment as the
church uses the properties as cemetery.
Batty explained the time constraints on the project and that the assessments must be
levied by 2007, and have to be to the County by November 1st
Donald Atkinson, 2000 Pawnee Road, stated he was working for the parish when they
laid out the area that has been designated as future cemetery.
Workman stated his concern was assessing cemeteries and added that there is a
mechanism to relieve the assessment on the cemetery areas. Adams stated the
potential $50,000 loss would affect the rest of the properties because it would affect the
bottom line and could increase the length of assessment payments for the rest of the
property owners.
Brinkman stated he would only like to relieve: the assessment after the Church applies
fora CUP.
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Batty stated some of the property could be used as something else and he would like to
balance the portion of land that is legitimately used as cemetery and other property that
may not be used.
Workman stated he sees distinction because the church is not a for -profit entity.
Smith stated that she is concerned that the rest of the Hamel property owners are
picking up the extra cost.
Brinkman said the improvement projects have been started in the hope to bring in more
development so the assessment can be relieved. Smith added that there is some risk
because so far, the developments in Uptown Hamel are not selling.
Workman suggested approving a resolution for the special assessments and suggesting
Staff work on a proposal for the Church. Brinkman stated he would like to discuss
development in the area.
Batty explained the City must pass a resolution approving the assessment with or
without the Church. Smith suggested the assessment include the Church property.
Adams asked what the annual amount that will be assessed for the church. Callister
responded that the Church would have to pay approximately $3,500 a year in
assessment until the TIF funding comes in to relieve them.
Brinkman asked if there is any way for the Church to pay the assessment if the Church
did decide to develop the land differently. Batty stated the property must be levied now
and relieved later.
Batty suggested the amount be levied now and at the point at which the Church is
granted a CUP, the Council could go back and revisit the special assessment decision
and change some of the Church's special assessment. He suggested levying the
amount now, and rethinking the levy next year.
Moved by Workman, seconded by Brinkman, to approve the Special Assessment and
exempt the two St. Anne's properties that are designated for use as a future cemetery.
Smith noted she would not support such a motion.
Aye — 2, Nay—1(Smith), Motion passed.
Smith stated every other property should be assessed if the properties are exempted
and that the special assessments should be readjusted.
B. Uptown Hamel
1. Discussion of Request for Proposal (RFP) Process and Marketing of
Uptown Hamel
Callister stated that there were assumptions made that several redevelopment projects
would be built and the TIF would pay off the debt for the improvement projects. He
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stated it is crucial that the City consider how to spur redevelopment and determine what
properties can be redeveloped.
Callister noted 3 things the City must consider before an RFP:
1. Is there a plan and vision for the area;
2. Would the City consider incentives such as abatement or TIF funding; and
3. The City must have an inventory of properties and those property owners who may be
willing to sell.
Callister suggested that once the City develops an inventory and vision for the area, the
City sit down with developers to determine the pros and cons of the area. He stated
there are a number of ways for the proposal. He suggested the City do up -front
planning before an RFP is presented.
Brinkman said the City should move swiftly and be more proactive about approaching
potential developers. He agreed the most efficient way to accomplish the task is to talk
to specific developers.
Smith noted that she has read there has been a glut of condos in the metro area and
asked what other options the City has, such as four-plexes or row houses. She said the
City should ask developers what is marketable at this point.
Callister said that until the City speaks with developers, they would not be able to
determine market feasibility, financial feasibility, and what projects fit with the Council's
vision for the area. He said the City should set the framework for the area and then
allow developers to suggest projects that fit with the vision.
Adams suggested sending the proposal back to Staff to determine the best way to go
about the RFP. He noted there are timelines and said there are policy questions which
need to be outlined, such as if the City would like to provide incentives or TIF to the
developers. Workman supported sending the issue back to Staff for further discussion
and potential proposals.
Workman stated that in six years, only two projects have been completed in Uptown
Hamel and expressed his desire is to speed up development in the area. He stated
landowners in the area must be willing to invest.
Adams said Staff has no formal applications, but there are three parcels conceptually
and periodically being discussed at a Staff level.
Smith stated Staff should spend some time on the issue and come back with options.
She said it must be a cooperative venture by landowners, the City, and developers.
The Council reached consensus to direct Staff to come back to the Council with options.
Smith suggested a temporary sign be erected that indicates the area as a
redevelopment area. Adams requested some examples of such a sign.
2. Discussion of Community Building and Area Naming
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Adams referenced a few letters received including the Uptown Hamel Business
Association, and a petition with over 300 signatures supporting keeping the name of
Hamel.
Smith stated that the Council has not discussed renaming Uptown Hamel.
Workman explained how the issue was raised and how the name of the Community
Building should include Medina. He stated he would not like to change the feel and
character of Uptown Hamel, but reminded citizens that it is the City of Medina, not the
City of Hamel. He stated it was not the Council's intent to change the name of Uptown
Hamel, just to ensure that the Community Building is indicated as the City of Medina.
Smith noted that there was not a serious discussion to change the name of Uptown
Hamel to Uptown Medina. She noted the conversation was centered on how to better
market the area.
Brinkman stated he would like to ensure that citizens notice that the redevelopment will
affect the area. He stated it was his intention was to open the issue to discussion on the
name of Uptown Hamel or Medina.
Dr. Brenda Fortin, 149 Hamel Road, stated she owns the health and wellness clinic and
passed along 32 other signatures for the petition. She stated the Uptown Hamel
businesses would like to keep their name and ensure that the sign remains as Uptown
Hamel. She stated the business owners in Uptown Hamel would like to ensure that
Uptown Hamel is highlighted on the sign on Highway 55.
Workman stated the Community Building sign would remain the same.
Workman said most people outside the City of Medina do not understand the distinction
between the City of Medina and area of Hamel. He added that both Medina and Hamel
have identity problems.
Ms. Fortin stated the Uptown Hamel Business Association has discussed naming the
area the "Hamel Community or Hamel Township." Smith mentioned that Navarre is not a
City, but the signs say "Navarre, City of Orono." She stated the sign on the Community
Center was pattemed after the Navarre sign, and that she would like the sign to say
Uptown Hamel, City of Medina.
3. Discussion of Uptown Hamel Sign
Adams presented illustrations of the potential signs. Smith explained the discussions
surrounding the sign.
Brinkman noted the history of Hamel and how the original design of the sign reflected
the history of the area.
Workman and Smith pointed out the confusion about the post office and addresses.
Workman explained that the City is attempting to ensure that Historic Uptown Hamel is
designated and highlighted.
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Gerry Dykhoff, 562 Hwy. 55, an active member of Uptown Hamel and Lions Club, noted
the water tower states "Hamel Area, City of Medina." He suggested the sign read
Uptown Hamel Area, City of Medina."
Ms. Fortin stated "Hamel Community" was suggested by the business association
because the area is a true community and the signage should reflect such. She stated
she would like a more friendly word, such as "community," or "township."
Dennis Hedke, 3225 Sioux Drive, stated the sign is presently on his property. He asked
if the location of the sign would be moved and stated he would like some input as far as
where the sign is placed if it will infringe on his property in the future. Workman
reassured Hedke that Staff will discuss location with him before the sign is built.
Smith noted how the City would like to put up the sign that will be visible from 3 areas.
Moved by Smith, seconded by Brinkman, to maintain the Hamel Community Building,
City of Medina name. Motion passed unanimously.
Sarah Lux, Ridgeview Circle, stated there are three issues, the third of which is the
landmark sign.
Moved by Brinkman, seconded by Smith, to maintain Uptown Hamel's identity. Motion
passed unanimously.
Brinkman asked for public input for the landmark sign. Workman stated at this point,
the City will have a meeting where citizens can discuss sign proposals. Brinkman stated
he would like the illustration of the original sign distributed. Smith noted that the sign
was approved, but will not work in the area.
Workman stated the sign discussion will be on a future meeting agenda.
Doug Dickerson, 2625 Pioneer Trail, stated that the sign shown was not a marketable
design. He noted that he would like to present a design at a future meeting.
Workman stated there will be a meeting about the design and such proposals could be
presented.
A recess was taken at 8:51 p.m. The meeting reconvened at 8:56 p.m.
C. Open Space Task Force
1. Acceptance of Steven Jacobson Resignation
Moved by Smith, seconded by Brinkman, to accept Resignation of Steven Jacobson, as
requested. Motion passed unanimously.
2. Discussion of Task Force Vacancy
Adams stated William Kroll has been recommended to fill the vacant role. Smith noted
Mr. Kroll is not on the Planning Commission, and asked if there would be any
representative from the Planning Commission on the task force. She stated a Planning
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Commission member should be appointed. She asked if Mary Verbick would be
interested. Ms. Verbick stated she would need to think about it.
Adams noted the meetings are once a month. Ms. Verbick stated there should be a
Planning Commission member on the committee. Smith stated Ms. Verbick or Ms. Reid
could sit on the Open Space Task Force. Smith suggested Ms. Reid, since she is well
versed about open space, and added someone should be appointed as soon as
possible.
Ms. Verbick noted she would attend and could discuss the issue with Ms. Reid and if
she is interested, she could sit on the committee. Ms. Verbick stated either she or Ms.
Reid would attend the meeting on Thursday.
Workman noted a formal appointment will be made at the next meeting.
IX. CITY ADMINISTRATOR REPORT
A. Appointment of Office Assistant
Adams recommended the current intern, Jodi Wunsch, be hired in the position at $16.25
an hour. He noted that she should be commended for her hard work and dedication.
Smith noted that she would be a great addition to the permanent Staff.
Moved by Smith, seconded by Brinkman, to approve Appointment of Office Assistant,
Jodi Wunsch. as requested. Motion passed unanimously.
B. Appointment of Public Works Maintenance Worker
Adams noted there were 29 applicants and interviews were held. He stated Greg Leuer
is recommended to be appointed to the position on October 1st at a wage of $20.50 an
hour.
Moved by Brinkman, seconded by Smith, to approve Appointment of Public Works
Maintenance Worker, Greg Leuer, as requested. Motion passed unanimously.
C. Upcoming Special Meetings (Work Sessions)
Adams asked if there should be more time dedicated to the survey results on October
3`d, and if it should be moved to 6:00.
Smith stated 6:00 would be too early for most of the public to arrive and have input.
Workman stated the original council meeting could be moved to 6:00. Smith suggested
the survey discussion be moved to later in the agenda.
Moved by Smith, seconded by Brinkman, to change the October 3, 2006 regular
meeting to 6:00 at City Hall. Motion passed unanimously.
Adams noted the next work session discussion will surround the Highway 55
environmental assessment process.
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Kellogg stated the State and County will focus on the environmental assessment and
would like to discuss what it involves and future plans the City might have that will affect
the County and State's plans. He stated it will be more of an educational session.
Smith asked if the meeting would be published. Adams said it would be posted, but it
would not be a formal public meeting. Smith noted that a property owner was
concerned that he was not being informed and it is important that businesses on the
corridor are invited. Adams stated that the session is intended to be an educational
work session between the Council and County.
Moved by Brinkman, seconded by Smith, to schedule an October 17, 2006 Work
Session at 6:00 p.m. to discuss the Highway 55 corridor at City Hall. Motion passed
unanimously.
Adams discussed a possible joint session with the Planning Commission and Park
Commission. He stated it is a critical period because open spaces and Comprehensive
Plans are being discussed.
Smith asked if the meeting could be held before the open houses. Adams stated it
could. Smith suggested the meeting be held before an existing neighborhood meeting.
Adams stated the options are October 11 th or October 24'i'.
Moved by Smith, seconded by Brinkman, to schedule the joint Planning Commission
and Park Commission meeting for October 24. 2006 at 6:00 at the Hamel Community
Building. Motion passed unanimously.
Adams stated the last special meeting request will address the 2007 budget, which
needs to be held before the December 4th Truth in Taxation meeting.
Adams stated he would come back in October to the Council with a potential date in
November.
D. Amended Roof Shelter Agreement for Hunter Lions Park
Adams noted that it was the contractor's mistake to re -roof the wrong building and there
are two options available to the City. He stated the original quote was $5,000 to do the
picnic shelter and the contractor has proposed $5,500 to pay for the re -roofing of the
shed and picnic shelter.
Moved by Brinkman, seconded by Smith, to approve the Amended Roof Shelter
Agreement for Hunter Lions Park for $5, 500, as requested. Motion passed
unanimously.
Adams reported that Sarah Scheild will be leaving Landform and he and Lorsung will be
meeting with Landform to discuss potential replacements for the City's planning needs.
Adams noted that the City would discuss the potential contract with Landform.
Workman explained the City's justification for using outside consultants. Smith stated
there is not a full-time need for another planner.
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Adams estimated that around 90% of the billable time is passed on to developers.
Adams stated another issue is that the city does not have much space to accommodate
more full-time employees.
Brinkman stated he would like to ensure the City is paying the correct rate. Smith noted
that Schield is working on several applications. Adams stated it makes sense to keep
Landform working on such issues. He noted the city has Landform under a long-term
contract. He also noted the City has options to change the contract if desired.
X. MAYOR & CITY COUNCIL REPORTS
Workman stated his concern is ensuring Uptown Hamel development is on track.
He noted he is encouraged at the response with the survey and is excited to discuss the
results. Adams noted a hard copy of the results will be presented to the Council in a few
weeks.
Xl. APPROVAL TO PAY THE BILLS
Adams noted two additions:
$300 for the second payment to the band for Celebration Day, and
$295 for the face painter at the event.
Moved by Smith, seconded by Brinkman, to approve the bills, order check numbers
029874-029935 for $106.332.01, and payroll check numbers 19963-19966 and EFTs for
$30,966.34, as presented. Motion passed unanimously.
XII. ADJOURN
Moved by Smith, seconded by Brinkman to adjourhe meeting at 9:27 p.m. Motion
passed unanimously.
Attest: (4,..A /C
Chad M. Adams, City Administrator -Clerk
d�—
Brte D. Workman, Mayor
Medina City Council Meeting Minutes
September 19, 2006
329
ORDER CHECKS - SEPTEMBER 19, 2006
029874 ACCURINT $30.00
029875 ALLSTAR WIRELESS $53.23
029876 AMERIPRIDE LINEN & APPAREL SVC $97.83
029877 AWWA $65.00
029878 BIFF'S INC. $442.82
029879 BUDGET PRINTING $92.29
029880 BUFFALO BITUMINOUS $13,851.66
029881 CEN 1'ERPOINT ENERGY $235.07
029882 COUNTRYSIDE CAFE $105.53
029883 CULLIGAN $46.17
029884 DASH DELIVERY SERVICES, INC. $46.58
029885 DITTER, INC. $272.75
029886 EHLERS & ASSOC. $2,450.00
029887 ELAN FINANCIAL SERVICE $2,322.32
029888 ELECTRON HERDERS $277.77
029889 FORTIN HARDWARE $382.46
029890 FRONTIER $S8.94
029891 GARY'S DIESEL SERVICE $629.81
029892 GENUINE PARTS CO. - MPLS $17.56
029893 GRAFIX SHOPPE $390.00
029894 HAMEL BUILDING CENTER $876.34
029895 HAWKINS INC $4,637.68
029896 HENN. CO. DEPT. OF PROP.TAX $184.92
029897 HENNEPIN COUNTY INFO.TECH.DEPT $792.55
029898 HENNEPIN COUNTY SHERIFF $75.00
029899 HENRYS WATERWORKS $790.90
029900 HOSTINGMINNESOTA.COM $24.95
029901 INTOXIMETERS, INC. $93.19
029902 KEN'S SNOWPLOWING & BOBCAT $2,000.00
029903 LAKE BUSINESS SUPPLY $71.98
029904 LANGUAGE LINE $79.94
029905 LASER LABS, INC. $58.00
029906 MEDIACOM $79.95
029907 METRO.COUNCIL ENVIRO. SERVICES $9,575.38
029908 METROPOLITAN COUNCIL WASTEWTR $4,603.50
029909 MIDWEST ASPHALT CORPORATION $629.50
029910 MINNESOTA CONWAY $462.98
029911 MOTHERS MOTORS/LORETTO TOWING $40.00
029912 PEARSON BROS., INC. $21,126.95
029913 PRUDENTIAL INSURANCE CO. OF AM $326.56
029914 QUICK FUEL $11,649.00
029915 QWEST $906.65
029916 RECY-CAL SUPPLY CO. $513.81
029917 REYNOLDS WELDING $90.29
029918 SONNYS AUTO $233.42
029919 STAR WEST $743.39
029920 SUN PRESS & NEWSPAPERS $1,307.95
029921 SUNBURST LAWN & SNOW $2,130.00
029922 SWANSON & YOUNGDAHL $1,500.00
330
029923
029924
029925
029926
029927
029928
029929
029930
029931
029932
029933
029934
029935
19963
19964
19965
19966
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
ORDER CHECKS - SEPTEMBER 19, 2006 (CONT'D)
T-MOBILE $276.33
TALLEN & BAERTSCHI $3,485.05
TIME SAVER OFF SITE SEC. $311.40
TWIN CITY WATER CLINIC $40.00
U.S. POSTAL SERVICE $500.00
VERIZON WIRELESS $7.77
WASTE MANAGEMENT-TC WEST $3,395.84
WEST HENNEPIN AUTO $132.86
WEST SIDE REDI MIX $764.68
WESTSIDE WHOLESALE TIRE $535.88
XCEL ENERGY $9,007.60
XEROX CORPORATION $152.02
ZEE MEDICAL SERVICE $250.01
$106,332.01
PAYROLL CHECKS - SEPTEMBER 18, 2006
SCHERER, STEVEN T $1,823.96
SKREEN, FRED $288.89
CONVERSE, KEITH A $1,759.63
VIEAU, CECILIA M. $1,022.29
ADAMS, CHAD M. $2,118.60
SCHERER, STEVEN T $1.00
MCGILL, CHRISTOPHER R. $1,836.16
HALL, DAVID M. $1,714.60
DRESSEL, ROBERT P. $1,125.48
BELLAND, EDGAR J $2,249.49
CONVERSE, KEITH A $1.00
VIEAU, CECILIA M. $1.00
DINGMANN, IVAN W $1,455.51
SULANDER, LAURA L. $1,215.96
BOECKER, KEVIN D $1,972.57
GREGORY, THOMAS $1,662.09
LORSUNG, ROSE A $1,288.76
NELSON, JASON $1,798.91
KLISZCZ, DAVID A. $551.96
VINCK, JOHN J. $1,258.58
FINKE, DUSTIN D. $1,603.42
MAROHNIC, NICHOLAS $453.88
DAY, JEANNE M. $1,872.10
DOMINO, CHARMANE $1,056.73
WUNSCH, JODI M. $833.77
$30,966.34