HomeMy Public PortalAbout09/19/95 CCM147
ORDER CHECKS - SEPTEMBER 19, 1995
15005 Polar Chevrolet $21,485.00
15006 American Linen Supply 40.20
15007 Barton Sand & Gravel 277.48
15008 Wesley Bendickson 200.00
15009 Biff's, Inc. 265.04
15010 Void 0.00'
15011 Bonestroo, Rosene, Anderlik 9,445.78
15012 Buffalo Bituminous 22,777.62 �V
15013 Commissioner of Revenue 805.79
15014 Equal Net 28.65 C.
15015 ESS Bros. & Sons, Inc. 1,041.57
15016 Eull's Manufacturing Co. 113.53 i
15017 Farmers State Bank of Hamel 3,429.6
15018 Feed Rite Controls 890.1
15019 G.L. Contracting 10.0
15020 Genuine Parts 197.98
15021 Glenwood Inglewood 35.50
15022 City of Golden Valley 5.00
15023 Goodyear Auto Service 189.60
15024 Gopher State one Call 94.50
15025 Grainger 64.60
15026 Great West Life Assurance 800.00
15027 Hamel Building Center 72.85
15028 Hennepin Co. Treas., Acctg. Svcs 272.00
15029 Hennepin County Support 534.00
15030 Jeffrey Karlson 36.00
15031 Lake Business Supply 14.24
15032 Law Enforcement Labor Service 112.00
15033 Lawson Products 85.71
15034 Maximize 15.95
15035 Metro West Inspection 5,836.71
15036 Midwest Automotive 323.13
15037 Minn Comm 38.60
15038 Minnesota Dept. of Health 653.00
15039 MTI Distributing Co. 3.53
15040 National Fire Protection Assn. 407.50
15041 Northern States Power 399.67
15042 Northwest Assoc. Consultants 2,546.67/
15043 Northwest Capter F B I N A A 20.00
15044 Otten Bros. Nursery 228.45
15045 Postmaster 532.00
15046 Reynolds Welding 18.49
15047 Safety Kleen 92.39
15048 Schmidt Curb 3,294.00
15049 Spectrum 136.32
15050 St. Joseph's Equpment 426.00
15051 T.L. Stevens Well Co., Inc 295.50
15052 Steven M. Tanen 4,547.19
15053 Twin City Water Clinic 20.00
15054 U.S. West Cellular 164.21,
15055 U.S. West Commuications 34.60‘
15056 Uniforms Unlimited 73.00
15057 Water Pro 785.15 d‘
15058 City of Wayzata . .4r6-1p7 a-77‘"uGk.:5 1,731.53
$85,948.05
PAYROLL CHECKS - SEPTEMBER 19, 1995
14512 Steven T. Scherer $ 859.47
14513 Richard R. Rabenort 1,257.17
14514 Michael J. Rouillard 464.98
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PAYROLL CHECKS - SEPTEMBER 19, 1995 (CONT'D)
14515 Scott A. Stillman 1,034.59
14516 James D. Dillman 1,147.45
14517 Robert P. Dressel 1,216.41
14518 Edgar J. Belland 1,022.25
14519 Jeffrey E. Karlson 1,188.63
14520 Cecilia M. Vieau 707.91
14521 Laura L. Sulander 859.45
14522 Sandra L. Larson 726.53
14523 Joseph R. Heyman 876.15
14524 Jon D. Priem 885.89
$12,246.88
149
MEDINA CITY COUNCIL MEETING MINUTES OF SEPTEMBER 19, 1995
The City Council of Medina, Minnesota met in regular session on September 19, 1995,
at 7:30 p.m. in the City Hall Council Chambers. Mayor Anne Theis presided.
Members Present: John Ferris, James Johnson, Ann Thies, Philip Zietlow, and Mayor
Theis.
Members Absent: None.
Also Present: Police Chief Rick Rabenort, Public Works Director Jim Dillman, City
Engineer Shawn Gustafson, Zoning Administrator Loren Kohnen, City Attorney Ron
Batty, and Clerk -Treasurer Jeff Karlson.
1. Adoption of the Agenda
MOVED BY THIES, SECONDED BY MAYOR THEIS, TO ADOPT THE AGENDA WITH
THE FOLLOWING ADDITIONS:
• Approval of COLA Increase to 1996 Wage Schedule
• Muller-Pribyl Utilities -- Request for Installation of Traffic Signal
• Northwest League of Municipalities -- Regional Park Trail Plan
• NW Suburban Chamber of Commerce -- September 14, 1995 Letter
• Update of Long Lake Improvement Project
MOTION PASSED UNANIMOUSLY.
2. Consent Agenda
MOVED BY JOHNSON, SECONDED BY THIES, TO ADOPT THE CONSENT
AGENDA, AS FOLLOWS:
• Resolution No. 95-40, "Resolution Granting Preliminary Approval to Thomas Supel
and Thomas Lundell for a Lot Division/Combination"
• Resolution No. 95-41, "Resolution Granting a Permit to Minnegasco for Gas Main
Installation"
MOTION PASSED UNANIMOUSLY.
3. Minutes
MOVED BY ZIETLOW, SECONDED BY THIES, TO APPROVE THE MINUTES OF
THE REGULAR MEETING OF SEPTEMBER 5, 1995, AS AMENDED, AS FOLLOWS:
• Page 11, line 6, to read, "...they might need 20..."
• Page 11, line 8, to read, "...with Congressman Jim Ramstad..."
MOTION PASSED UNANIMOUSLY.
4. Site Development Plan for Hamel Legion Park
Shawn Gustafson presented a site development plan for Hamel Legion Park which was
drafted by Bonestroo, Rosene, Anderlik & Associates. The concept plan included
several ballfields, two hockey rinks, tennis courts, volleyball courts, basketball courts,
two playgrounds, three parking lots, picnic areas, a shelter, horseshoe pits, a baseball
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grandstand, family skating, a soccer field, an archery range, a sliding hill, a fitness trail,
a batting cage, and a gazebo. Gustafson said the proposed construction schedule was
shown as a seven-year plan but would be dictated by the amount of contributions
raised. The total construction cost was estimated at $1,554,055.
Park Commissioner Tom Anderson said the Hamel Legion Club was looking for help
from the city in the first year, particularly with excavation and utility installation.
Anderson said he also asked the U.S. Corps of Engineers for help.
The council agreed that the concept plan incorporated everything the Medina residents
wanted to see in the park based on the responses to the park survey that was mailed to
all the residents.
Mayor Theis asked if the park area was sewered.
Gustafson said that the existing northerly park area was in the sewered area, but the
new southerly portion of the park was not. However, there were sewer units available
for the concession building, but it could not be sewered until a comprehensive plan
amendment was adopted. Gustafson said the construction of the concession/restroom
building was targeted to occur in the seventh year of the proposed construction
schedule.
MOVED BY FERRIS, SECONDED BY JOHNSON, TO APPROVE THE SITE
DEVELOPMENT PLAN FOR THE HAMEL LEGION PARK AS DRAFTED BY
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES. MOTION PASSED
UNANIMOUSLY.
5. Hennepin County Public Works Facility -- Preliminary Plat Approval
Ron Batty said City Planner David Licht interpreted the council's action from the last
meeting as having included preliminary plat approval for Hennepin County. Batty said
the council needed to handle this separately by authorizing him to prepare a resolution
granting preliminary plat approval. Batty said he still needed title evidence from the
county.
MOVED BY FERRIS, SECONDED BY THIES, TO AUTHORIZE RON BATTY TO
PREPARE A RESOLUTION GRANTING PRELIMINARY PLAT APPROVAL TO
HENNEPIN COUNTY. MOTION PASSED UNANIMOUSLY.
6. Northstar Mattress Factory Store -- Reduction of Financial Guarantee
Shawn Gustafson said he reviewed the work completed on the Northstar Mattress
Factory Store and he recommended a reduction in the security deposit. Gustafson said
the amount of the remaining security deposit should be $5,400. He estimated the cost
of the work to be completed at $3,600.
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MOVED BY FERRIS, SECONDED BY THIES, TO APPROVE THE REDUCTION OF
NORTHSTAR'S SECURITY DEPOSIT TO $5,400. MOTION PASSED
UNANIMOUSLY.
7. Lundgren Bros. Construction -- Reduction of Financial Guarantee
Shawn Gustafson said Lundgren Bros. Construction had requested that the City
reduce their financial guarantee to reflect work completed through the middle of
September. Gustafson said the site grading had been completed and the utilities were
approximately 90 percent complete. He recommended that the council reduce the
financial guarantee from $397,350 to $365,850.
MOVED BY FERRIS, SECONDED BY MAYOR THEIS, TO APPROVE THE
REDUCTION OF LUNDGREN'S FINANCIAL GUARANTEE TO $365,850. MOTION
PASSED UNANIMOUSLY.
8. Update of Bill Nunn's Fill Activity
Loren Kohnen said Bill Nunn had installed a silt fence where he was filling in dirt on his
property, but the fence was installed improperly. Kohnen said Nunn also needed to
add another 100 feet of fencing. Kohnen said nothing else had been done to the site.
John Ferris asked if the council was at the point where it needed to initiate proceedings
to revoke Nunn's conditional use permit.
Kohnen said he wanted to give Nunn another two or three weeks.
Ferris asked why the council should wait another two weeks.
Jim Dillman said Nunn was counting on getting an exemption from the Wetland
Conservation Act.
Shawn Gustafson said Nunn received bad information and it was highly unlikely that he
would obtain an exemption to fill the wetland as proposed.
Ferris said the council needed to consider holding a public hearing to revoke Nunn's
conditional use. Ferris suggested that Kohnen write a letter to Nunn stating that
everything had to be done by the next council meeting or the council would hold a
public hearing to consider the revocation of his CUP.
Ron Batty said the letter could state that Nunn must comply with the city ordinance by
the next council meeting on October 3, 1995 or the council would consider revocation.
MOVED BY FERRIS, SECONDED BY MAYOR THEIS, TO AUTHORIZE LOREN
KOHNEN TO WRITE A LETTER TO BILL NUNN WITH A LIST OF EVERYTHING
THAT MUST BE COMPLETED BEFORE THE NEXT COUNCIL MEETING ON
OCTOBER 3, 1995, WHICH INCLUDES THE FOLLOWING:
• SILT FENCE IN PLACE.
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• DELINEATION OF WETLANDS.
• ALL DEBRIS, MANURE, BUILDING MATERIALS, AND BRUSH REMOVED.
• SITE RE -GRADED TO A 3:1 SLOPE.
• AREA MUST BE SEEDED.
MOTION PASSED UNANIMOUSLY.
9. Outdoor Activities at the Medina Ballroom
Mayor Theis informed the council that a swap meet had been held at the Medina
Entertainment Center which overflowed into their parking lot. Theis said a permit was
not issued for this type of outdoor activity and had to be stopped. Theis said she talked
to Bob Raskob about applying for a permit the next time he wished to host this event.
Ron Batty pointed out that the Medina Ballroom was operating under a non -conforming
use status and did not have a conditional use permit. Batty said the Ballroom was
grandfathered in with regard only to those uses in 1980.
Theis asked how much it would cost Raskob to apply for a conditional use permit.
Loren Kohnen estimated it would cost between $1,000 to $1,500. Kohnen said the city
had in the past acknowledged that existing businesses did not have to meet certain
requirements such as the 60:40 hardcover ratio and the placement of retention ponds.
10. Update on the Elm Creek Interceptor
Jim Dillman said he and Loren Kohnen had recently attended a meeting by the
Metropolitan Council which provided cities with an update of the Elm Creek Interceptor.
Dillman said the Met Council wanted to get started on the project by constructing the
first eight miles of the pipe into Maple Grove. Dillman said the Met Council would then
begin meetings with Plymouth, Medina, Corcoran, Hassan, Rogers, and Dayton to
determine whether the pipe should go north or south from Maple Grove. Dillman said
an affordable housing agreement would be tied into the Elm Creek project. He said
Maple Grove already approved a housing agreement and Plymouth was reviewing it.
Dillman said Medina was tied in with Plymouth. Dillman said the Met Council was
waiting for Medina and Plymouth to determine what their future sewer needs were.
11. Safety Survey
Jim Dillman presented his written response to the safety survey which was conducted
by Berkley Administrators. The report addressed several potentially hazardous
conditions and remedial action that should be taken.
In the response, Dillman offered several remedies to correct the potentially hazardous
conditions identified in the report.
Jim Johnson asked if the city was making strides toward complying with OSHA
standards.
Dillman answered yes. He said the main concern was ventilation.
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12. Garage Addition
Rick Rabenort said he talked to the City of Loretto about helping out Medina with a
contribution toward the construction of a garage addition for the police department.
Rabenort said the mayor of Loretto was receptive to the idea.
John Ferris said the key issue was to have a place for the officers to secure people.
Ferris said the issue of securing people that have been apprehended was an important
one. He said the potential for more severe incidents of crime was greater than it was
four or five years ago. Ferris said the council was dealing with three issues related to
the garage issue: (1) security; (2) the squad cars; and (3) more space for future
expansion. Ferris said fixing the heating and air conditioning problem downstairs was
another consideration.
Jim Johnson asked Shawn Gustafson what the cost estimate would be to draw up plans
for the garage addition.
Gustafson estimated that it would cost around $2,000.
Phil Zietlow said Hennepin County was planning to add a sheriffs station --including a
sally port --in the next three to four years. He asked why Medina would not want to take
advantage of their services.
Rabenort said the county was planning to move only their emergency radio operation to
Medina from Golden Valley. He pointed out that the county usually took their prisoners
directly to the Hennepin County jail.
Mayor Theis said there were two things to consider: (1) ask Hennepin County Sheriff
Pat McGowan to clarify what type of activity the sheriffs department would carry out in
Medina; and (2) authorize Bonestroo to draw up plans for a garage addition.
MOVED BY JOHNSON, SECONDED BY MAYOR THEIS, TO AUTHORIZE
BONESTROO & ASSOCIATES, INC. TO DRAW UP PLANS FOR A GARAGE
ADDITION AND FOR THE UPGRADE OF THE POLICE DEPARTMENT AT A COST
NOT TO EXCEED $2,500. MOTION PASSED UNANIMOUSLY.
13. On -Sale Intoxicating Liquor License Fees
Jeff Karlson said he contacted several cities to find out how much they were charging
for on -sale liquor licenses. The cities of Excelsior and Deephaven charged the highest
fees at $10,000 for an intoxicating on -sale liquor license. The cities of Plymouth and
Wayzata charged a fee of $8,000 for a license. Medina's on -sale fees were as follows:
• Class A: A licensed premise in excess of 9,000 square feet in area -- $4,831
• Class B: A licensed premise in excess of 3,000 square feet, but less than 9,000
square feet in area -- $4,186
• Class C: A licensed premise less than 3,000 square feet in area -- $3,704
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John Ferris suggested that the fees be increased to $6,000 for a Class A licensed
premise, $5,000 for Class B license, and $4.000 for Class C license.
MOVED BY MAYOR THEIS, SECONDED BY FERRIS, TO HOLD A PUBLIC HEARING
ON NOVEMBER 7, 1995, TO CONSIDER AN INCREASE IN THE ON -SALE
INTOXICATING LIQUOR LICENSE FEES, AS FOLLOWS: $6,000 FOR CLASS A,
$5,000 FOR CLASS B, AND $4,000 FOR CLASS C LICENSED PREMISES. MOTION
PASSED UNANIMOUSLY.
14. Transfer of Funds
Jeff Karlson asked for authorization to transfer the following funds:
• $207,813.14 from TIF Projects Fund to TIF Debt Service Fund
• $153,246.12 from TIF Projects Fund to 1993 TIF Debt Service Fund
• $35,000 from General Fund to Clydesdale/Willow Dr. Street Improvements
• $140,000 from General Fund to Medina Road Improvements
MOVED BY THIES, SECONDED BY FERRIS, TO ADOPT RESOLUTION NO. 95-42,
"RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS."
AYES: FERRIS, JOHNSON, THIES, ZIETLOW, AND MAYOR THEIS. NAYS: NONE.
RESOLUTION NO. 95-42 ADOPTED ON A 5-AYE AND 0-NAY VOTE.
15. Sale of Surplus Vehicles and Equipment
City staff provided a list of surplus vehicles and equipment which could be sold to the
general public.
MOVED BY FERRIS, SECONDED BY JOHNSON, TO AUTHORIZE THE CITY CLERK
TO PLACE AN ADVERTISEMENT IN THE CITY'S OFFICIAL NEWSPAPER FOR THE
SALE OF SURPLUS VEHICLES AND EQUIPMENT. MOTION PASSED
UNANIMOUSLY.
16. Approval of C.O.L.A. Increase to 1996 Wage Schedule
John Ferris said the council needed to determine what the cost of living increase
should be for each employee and increase the salary range by that percentage. Ferris
said the consumer price index was at 2.8%. He recommended a cost of living increase
of three percent. Ferris said supervisors and department head liaisons would have to
justify a salary adjustment over three percent for any employee or department head.
MOVED BY FERRIS, SECONDED BY MAYOR THEIS, TO ESTABLISH THREE
PERCENT AS THE COST OF LIVING INCREASE FOR THE 1996 WAGE SCHEDULE.
MOTION PASSED UNANIMOUSLY.
17. Muller-Pribyl Utilities -- Request for Installation of Traffic Signal
Mayor Theis said she received a letter from Muller-Pribyl expressing their concern for
traffic safety on Highway 55 between Hamel and Loretto. Muller-Pribyl asked the City
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to investigate the possibility of installing a traffic signal at the intersection of Highway
55 and Willow Drive.
The cost of a traffic signal was estimated at $300,000 with operating costs of $1,000
per month.
Jim Dillman said the City's cost would be 50% if the state approved the signal light.
Theis said she would contact Robert Muller and tell him that the City was going to look
into the feasibility of a traffic signal at the intersection of TH 55 and Willow.
18. Northwest Suburban Chamber of Commerce Letter
Mayor Theis said she received a letter from the Northwest Suburban Chamber of
Commerce urging the City of Medina to reduce the price of government and to limit its
property tax growth. Theis said the Chamber should have paid more attention to who
they were sending the letter to since Medina had consistently held the line on taxes for
several years. She asked if the City should respond to the letter.
The council agreed not to issue a formal response.
19. NW League of Municipalities -- Resolution Regarding Park Trail System
Mayor Theis said she received a resolution from the Northwest League of
Municipalities regarding the acceptance of the proposed regional park trail system.
MOVED BY JOHNSON, SECONDED BY MAYOR THEIS, TO TABLE THE
RESOLUTION UNTIL CITY ATTORNEY RON BATTY HAS HAD AN OPPORTUNITY
TO REVIEW IT. MOTION PASSED UNANIMOUSLY.
20. Update of Long Lake Improvement Project
Phil Zietlow said the Minnehaha Creek Watershed District (MCWD) had run into a few
snags with the Long Lake Improvement Project which might delay the cleanup project
for one year. Zietlow said the planning commission was planning to hold a special
meeting on September 26 to make a recommendation to the council regarding the
conditional use permit.
Shawn Gustafson said the MCWD did not have facts to back up their information.
Gustafson said he was still waiting for data which would explain how the MCWD arrived
at the numbers in their model.
John Ferris said the planning commission should not hold the special meeting since
Bonestroo did not have all the information it needed.
MOVED BY FERRIS, SECONDED BY THIES, TO INSTRUCT THE PLANNING
COMMISSION NOT TO HOLD A SPECIAL MEETING ON SEPTEMBER 26, 1995
BECAUSE THE CITY HAS NOT RECEIVED ENOUGH INFORMATION; AND TO
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DIRECT STAFF TO NOTIFY ALL THOSE INVOLVED THAT THE MEETING HAS
BEEN CANCELED. MOTION PASSED UNANIMOUSLY.
21. Payment of Bills
MOVED BY ZIETLOW, SECONDED BY THIES, TO APPROVE PAYMENT OF ORDER
CHECK NUMBERS 15005-15058 FOR $85,948.05 AND PAYROLL CHECK NUMBERS
14512-14524 FOR $12,246.88. MOTION PASSED UNANIMOUSLY.
22. Adjournment
MOVED BY THIES, SECONDED BY JOHNSON, TO ADJOURN THE MEETING AT
10:16 P.M. MOTION PASSED UNANIMOUSLY.
Anne E. Theis, Mayor
ATTEST:
Jeff ey,Karlsotl, City Clerk -Treasurer
September 19, 1995