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HomeMy Public PortalAbout19910109 - Agendas Packet - Board of Directors (BOD) - 91-01 Open .Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 91-01 REGULAR MEETING BOARD OF DIRECTORS A G E N D A 7 : 30 P .M. 201 San Antonio Circle Wednesday Building C -- Suite 135 January 9 , 1991 Mountain View, Calif . (7 : 30) * ROLL CALL APPROVAL OF MINUTES (November 7 , December 12 , December 13 , and December 19 , 1990) WRITTEN COMMUNICATIONS ORAL COMMUNICATIONS --- Public** ADOPTION OF AGENDA BOARD BUSINESS (7 : 45) 1 . Election of Board Officers for 1991 - N. Hanko (7 : 55) 2 . Open Space Management Budget Policies _. K. Duffy, B. Crowder , R. McKibbin . w {8 : 15} 3 Annual Review of Relative Site e Emphasis Plan and Schedule for Review of Use and Management Plans - D. Hansen (8 : 55) 4 . Approval of Open Space Technician Job Specification and Salary Range Changes - H. Grench (9 : 00) ** * 5. Final Adoption of the Preliminary Use and Management Plan for Carilli Property Addition to Mt. Umunhum Area of Sierra Azul Open Space Preserve - President *** 6 . Renewal of Investment Authority -- President Resolution Authorizing Certain Board Employees to Invest Temporarily Idle Funds in Securities Allowed by Government Code *** 7 . Authorization for Director ' s Expenses for Special District Board Management Institute - President (9:10) 8 . Appointment of Budget Committee - President (9 : 15) INFORMATIONAL REPORTS -- Directors and Staff I CLAIMS 201 San Antonio Circle, Suite C-135 • Mountain View, California 94040 • Phone: (415) 949-5500 . FAX: (415) 949-5679 Genera!Manager:Herbert Grench Board of Directors:Richard Bishop,Betsy Crowder,Katherine Duffy,Nonette Hanko,Teena Henshaw,Robert McKibbin,Edward Shelley CLOSED SESSION (Litigation, Land Negotiations , Labor Negotiations , and Personnel Matters) (9 : 35) ADJOURNMENT *NOTE: Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE BOARD: When an item you 're concerned with appears on the agenda, the Chair will invite you to address the Board at that time; on other matters you may address the Board under Oral Communications. An alternative is to comment to the Board by a Written Communication, which the Board appreciates. Each speaker will ordinarily be limited to 3 minutes. When recognized, please begin by stating your name and address. We request that you fill out the form provided so that your name and address can be accurately included in the minutes. Denotes Express Item NOTICE OF PUBLIC MEETINGS There will be a Budget Committee meeting on Wednesday, January 9, 1991 beginning at 7:00 P.M. The purpose of the meeting is to review Open Space Management budget policies. There will be an Office Space Committee meeting on Tuesday, January 15, 1991 beginning at 12:00 noon. The purpose of the meeting is to review the selection of an architectural firm for remodelling the District's new office building. i Open Space -------------- �y MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 90-27 SPECIAL MEETING BOARD OF DIRECTORS November 7 , 1990 MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 7 : 30 p.m. in the Cupertino Room of the Quinlan Community Center, 10185 N. Stelling Road, Cupertino. Members Present: Nonette Hanko, Richard Bishop, Robert McKibbin, Ginny Babbitt, and Elizabeth Crowder. Members Absent : Katherine Duffy and Teena Henshaw. Personnel Present: Herbert Grench, David Hansen, Del Woods, John Escobar, Sheryl Marioni Cochran, Annette Coleman, Phil Hearin, Brenda Kaufman, and Kathleen Hart. II . BOARD BUSINESS A. Review of Comprehensive Use and Management Plan for Fremont Older Open Space Preserve (Report R-90-130 dated October 31 , 1990) D. Hansen reported that the last Use and Management Plan review for this preserve was presented in July 1986. He noted that the 1 . 22-acre former Harris property had been added to the preserve since that time, making a total of 739 acres. D. Woods reviewed the Comprehensive Use and Management Plan report recommendations in conjunction with a slide presentation of the preserve. He showed slides of the popular Fremont Older house, and other areas of the preserve to illustrate the effects of increased use on the trail system, preserve access, and parking. He also discussed the potential benefits from cooperative planning with the County of Santa Clara and cities of Cupertino and Saratoga for trail easements . N. Hanko asked if staff had considered the use of fire breaks for equestrian trail use to reduce trail use conflicts . D. Hansen replied that equestrians can ride on the disc lines . J. Escobar noted that some lines are too steep for trail use. Meeting 90-27 Page '2 N. Hanko asked if discing and seeding would be enough to keep the baccharis at bay. D. Woods replied that discing and haying had kept it at bay in Fremont Older Open Space Preserve . D. Hansen noted the Resource Management Draft Policies which should be ready early next year would consider this problem further. N. Hanko asked if the Board would be included in the review committee for restoration plans of the adobe and surrounding area. D. Hansen replied that K. Duffy served on the review committee, with R. McKibbin as the alternate. N. Hanko asked what unleashed dogs were attacking deer and whether staff had any statistics . D. Hansen replied that they are generally stray neighborhood dogs , not dogs taken onto the preserve. B . Crowder asked if the District could fence the road off from the parking lot. D. Woods replied that the configuration made the turning space too tight and the most desirable solution would be for the Saratoga Country Club to allow the District to use some of their green space. B. Crowder commented that a tall golf-ball fence might be required for safety. D. Woods said the District is considering landscape screening, and D. Hansen added that the District can work with the City of Saratoga for appropriate protection and screening. R. McKibbin asked if the District had looked into a land exchange to alleviate the golf-ball hazard. D. Woods said C . Britton had some discussions about this . R. McKibbin asked if the parking lot could be relocated. D. Woods replied that the only alternatives, the ranger residence and the hayfield, were undesirable. Vince Garrod, 22600 Mt . Eden Road, Saratoga, suggested the opening of a one hour loop trail , another trail to allow preserve access through Stevens Creek County Park, and the reopening of Fern Grotto Trail . He commented that ranger presence has eliminated the problem of motor bikes on the trails . R. McKibbin clarified that Fern Grotto Trail was originally closed by a slide. Mr. Richard Childress, 11701 Regnart Canyon Drive, Cupertino, did not see anything negative about a ten foot wide trail . Mr. Childress suggested subsidizing a haying operation. He encouraged the District to work with the City of Cupertino and the County and encouraged the District to keep the current bike and dog policies . Earl Harris, 22802 Prospect Road, Saratoga, asked what had happened to the coyotes and if they could be imported to Meeting 90-27 Page 3 Fremont Older Open Space Preserve. R. McKibbin and D. Hansen replied that cyclical health problems had caused the decline in coyotes and that they should return. Mr. Harris also said that speed of bicyclists was becoming a major problem, especially around the adobe . D. Woods reported that staff is formulating guidelines on trail use, including speed limit signs and that he will suggest to the guidelines committee that a schedule be part of the guidelines . Sites identified as having serious problems would be scheduled for review first . N. Hanko noted that the Fremont older neighbors would be notified if major changes were being considered. Jennifer Lyn, 22700 W. Prospect Road, Saratoga, said she lives in the adobe and sees and hears the bicyclists. She said she knows that they travel sometimes in excess of 20 miles an hour, and she has had close calls with speeding bicyclists . Ms . Lyn reported that people tend to respect District signs , and she thinks more signing would help. She said that another issue is that bicyclists are sometimes excited and yell to each other; a sign saying this is a quiet residential area would help. Kathy Nellis , 22322 Regnart Road, Cupertino, said she walks her dogs daily on the preserve, and her experience has been that other dog users also keep their dogs on leash. She said she hopes the privilege of using the preserve will not be taken away from responsible dog owners . She said that she has also ridden a horse on District lands , and in her experience, bikers have been very courteous . She named education as the key to resolving many trail use conflicts . She stated she has not found the trails to be too wide, adding that more space makes it easier for users to pass each other. She said she would like to see the hayfield maintained, and hopes the District can find an agricultural tenant . Donna Harris , 22802 Prospect Road, Saratoga, described the involvement of Cora older in the history of the preserve. Mrs . Harris said that she would like the District to consider calling the preserve the Cora and Fremont Older Open Space Preserve . Jeffry Harris, 22700 Prospect Road, Saratoga, said that he finds used toilet tissue in his garden and on the roads, adding that the District needs to think about installing another toilet facility within the preserve. Vince Garrod, addressing the hayfield issue, said a soil analysis will show some soil will support native brushland and some soil will support native grassland.. He said, if left alone, both these areas will revert to their native vegetative states , and that in the right soils the native grasses will stop the baccharis . D. Woods asked what Meeting 90-27 Page 4 percentage of the hayfield Mr. Garrod thought would be natural grassland. Mr. Garrod replied he estimated about 70%. D. Woods said that any long term management proposals for a hayfield at Fremont Older would be based on a resource inventory similar to the Russian Ridge management project . Mr. Garrod also discussed the incompatibility of farming with nesting quail and with public use of the preserve . Doris Edwards, 22525 Rolling Hills Road, Saratoga , asked if fire breaks would still be disced if changes under discussions were implemented. R. McKibbin replied that fire control would continue to be important; only changes to resource management discing were being considered. R. McKibbin, referring to pages 8 to 9, suggested an amendment to incorporate Vince Garrod' s comments . D. Woods asked if the intent was for staff to examine all methods of managing the hayfield as an open grassland and to address recommendations in the context of the resource management element of the Plan. Motion: R. McKibbin moved that staff return to the Board with an amendment incorporating Vince Garrod ' s comments , for Board consideration. R. Bishop seconded the motion. The motion passed 4 to 1 , with N. Hanko voting against the motion. Motion: R. Bishop moved to tentatively adopt the revised Comprehensive Use and Management Plan for Fremont Older Open Space Preserve, as contained in report R-90-130. B. Crowder seconded the motion. The motion passed 5 to 0. III . INFORMATIONAL REPORTS N. Hanko reported that staff will be invited to a December 19 potluck buffet to introduce the new Board member, Ginny Babbitt. She said that D. Hansen will give his slide presentation from the conference, and a tape of Wangari Maathai 's presentation will be shown. H. Grench congratulated Cupertino voters on the passage of Measure T. He reported that two new open space districts were voted in elsewhere, one in Sonoma County and one in Riverside County. IV. ADJOURNMENT The meeting was adjourned at 9: 45 p.m. Kathleen Hart Recording Secretary Open Space s —, MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 90-30 REGULAR MEETING BOARD OF DIRECTORS December 12 1990 MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 7 :35 P.M. Members Present: Katherine Duffy, Nonette Hanko, Richard Bishop, Robert McKibbin, Teena Henshaw, Ginny Babbitt, and Betsy Crowder. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes, John Escobar, and Emma Johnson. II. APPROVAL OF MINUTES November 14 1990 Motion: R. Bishop moved that the Board approve the minutes of November 14 , 1990. B. Crowder seconded the motion. The motion passed 7 to 0. November 28, 1990 N. Hanko noted that the bottom of page one was missing the words "this time. " . Motion: R. Bishop moved that the Board approve the minutes of November 28, 1990 as amended. B. Crowder seconded the motion. The motion passed 7 to 0. III. WRITTEN COMMUNICATION E. Johnson stated that the Board had received a written communication dated December 4 from State Assemblyman Byron Sher congratulating the District on receiving the California Department of Parks and Recreation' s 1990 "Take Pride in California" Award. She stated that no response was necessary. IV. ORAL COMMUNICATIONS The we re ere no oral communications.munications. V. ADOPTION OF AGENDA N. Hanko stated that the agenda was adopted by Board consensus . VI. BOARD BUSINESS A. Proposed Addition of the Nicholas Property to the Cathedral Oaks Area of Sierra Azul Open Space Preserve (Report R-90- 145 dated November 27, 1990) C. Britton reported that the 40-acre proposed acquisition is +rr► 46 Meeting 90-30 2 southeast and north of the Cathedral Oaks Area of Sierra Azul Open Space Preserve and could serve as a future trail connection to that area. He said that the purchase price of $160, 000 is payable at close of escrow. D. Hansen' s slide presentation showed the site and the location of Calvillo Road which terminates on the property. He said the site would offer potential trail connections from the Cathedral Oaks area to Mt. Thayer and Mt . Umunhum. He added that staff recommends installation of private property and preserve boundary signs, and that the site be designated a conservation management unit. Motion: K. Duffy moved that the Board adopt Resolution 90- 64 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve Lands of Nicholas) . T. Henshaw seconded the motion. The motion passed 7 to 0. Motion: K. Duffy moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations , including naming the property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, and indicate its intention to withhold the property from dedication as public open space at this time. T. Henshaw seconded the motion. The motion passed 7 to 0. B. Authorization to Fill Ranger Position (Report R-90-120 dated December 6, 1990) D. Hansen said that the Board had approved funding for an additional ranger position in the 1990-1991 budget. He said staff is now recommending that the position be filled with one of the qualified candidates available. He added that, due to a ranger resignation, that position will be filled prior to the additional ranger position. B. Crowder stated that a greater ranger presence is needed and proposed that bicycles for rangers would be helpful . D. Hansen responded that staff has considered that as well as a volunteer patrol program. General discussion followed on future plans for the program such as another 5-year plan. D. Hansen said that this is the last year of the previous five-year plan and that he had given his recommendations to the General Manager for the "Strategic Plan for the 90 ' s. " Motion: R. McKibbin moved that the Board authorize staff to fill the additional ranger position funded in the 1990-1991 budget. T. Henshaw seconded the motion. The motion passed 7 to 0. Meeting 90-30 3 C . Proposed Process for Completion of District ' s Coordinated Graphic Design Program (Report R-90-149 dated December 3 , 1990) H. Grench introduced the report in the absence of M. Hale. He said that a new graphic design had been adopted for printed materials and that the Board had asked for staff recommendations for a process to facilitate completion of a graphic design program for District vehicles , signs and shoulder patches . Discussion centered on the need for a professional designer to avoid design mistakes of the past and the role staff would have in the procedure. H. Grench said that M. Hale had talked with designers who would be considered in the process . K. Duffy stated that specifications should not be too complicated, that the professionals should look at the whole logo package. G. Babbitt stated her concern about getting a professional to do the work since the process will be lengthy. H. Grench said that M. Hale had said that the specifications are the most critical part of the process and that she had talked with designers who would enter into the process . R. McKibbin and N. Hanko said that staff should be involved in the process with at least some feedback sometime in the process, since they wear the patch and have to identify with it. R. McKibbin suggested that Board members advise staff as to why they didn' t like the earlier new design that was proposed. H. Grench responded that the Board's ideas about the problems of the earlier design should surface in the discussion of specifications and that staff ' s involvement will be sought. He clarified that a consultant might be used to see the process through in behalf of the District but that this would not be the graphic designer who actually will do the design work. B. Crowder suggested that the consultant should attend the Board workshop. G. Babbit stated her agreement with the concept of a workshop, and T. Henshaw added that it is important that the consultant hear the discussion at the workshop. The Board concurred to amend the five-point plan to include staff feedback at some level . Motion: R. Bishop moved that the Board adopt the proposed five-point plan contained in the report with the additional provision that at some point in the process staff have an opportunity to review and comment on the proposed design. R. McKibbin seconded the motion. Discussion: B. Crowder stated her opinion that it will not be necessary to follow the exact Meeting 90-30 4 procedure as outlined in the report and would like to see some flexibility. R. Bishop agreed that it could be adjusted during the process. K. Duffy suggested that staff review and feedback be scheduled between steps four and five . T. it Henshaw and R. McKibbin stated their agreement. The motion passed 7 to 0 . D. Continuation of 1990-1991 Mid-Year Program Evaluation (Report R-90-146 dated November 29, 1990) N. Hanko stated that this item was continued from the Board ' s previous meeting. III G. Babbitt asked what renovations have taken place at Picchetti Ranch Area and where plans stand for Windy Hill Open Space Preserve. D. Hansen responded that the District has just finished utilizing the first grant funds for the project at Picchetti Ranch which principally focused on the winery building and that work on adjacent buildings is continuing under a county grant. He said the District is nearly ready to start work under a second grant of $190, 000 focusing on the barn and other structures. He noted that progress has been slowed by the county permit process that ensures work is being done according to code. He said the Picchetti Winery Restoration Review Committee should meet to determine progress and get an outline of what anticipated completion schedules are. He said that the tenant has fulfilled the public requirements such as restrooms and parking areas , but that the District should get an amended agreement with Mr. Stortz that focuses on the timetable. D. Hansen, responding to the question on Windy Hill Open Space Preserve, said staff has submitted preliminary information and has the full submittal going to the Planning Department and the Town Council . He said the process is taking longer than expected, but staff intends to continue with plans and specifications this coming year as well as volunteer trail work and start contruction the following year, which is approximately a year behind schedule. D. Hansen said the plans and specifications are complete for the Grant House and staff is waiting for the building permit from the City of Mountain View. In response to a question regarding the Strategic Plan for the 90 ' s , H. Grench said that the plan should be presented to the Board in January. Motion: R. McKibbin moved that the Board accept the program evaluation contained in the staff report for the first six months of the 1990-1991 fiscal year. T. Henshaw seconded the motion. The motion passed 7 to 0. Meeting 90-30 5 E. Final Adoption of the Preliminary Use and Management Plan for the Pong Property Addition to Cathedral Oaks Area of Sierra Azul Open Space Preserve (Report R-90-148 dated December 3, 1990) Motion: R. McKibbin moved that the Board adopt the Preliminary Use and Management Plan for the Pong property addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, including the naming, as contained in the staff report, and that the Board indicate its intention to withhold the property from dedication as public open space at this time. T. Henshaw seconded the motion. The motion passed 7 to 0. F. Appointment of Directors to Wards 1, 2 , 5, and 6 (Report R- 90-150 dated December 5, 1990) Motion: K' Duffy moved that the Board adopt Resolution 90- 65, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Appointing Katherine (Kay) Duffy, Robert (Bob) McKibbin, Nonette G. Hanko, and Elizabeth (Betsy) Crowder to the Office of Director for Ward 1 , 2, 5, and 6 Respectively. R. McKibbin seconded the motion. The motion passed 7 to 0 . Vii . INFORMATIONAL REPORT D. Hansen reported that a volunteer project to cut old Christmas trees was held on December 8 at Skyline Ridge Open Space Preserve. He said 150 trees were given to the Salvation Army. He added that the Thornewood tour on December 16 was fully booked with 150 people. R. McKibbin noted that he attended an Eagle Scout ceremony and that Eric Johnson attained the rank of Eagle Scout in nine years, one of the 2% that receive that designation. C. Britton reported that the District has been trying, without success , to get state funding for purchase of the Cathedral Oaks property from Peninsula Open Space Trust. He said that the Youth Science Institute (YSI) , which had been interested in renovation of the building is no longer interested because of the earthquake damage, and that Peninsula open Space Trust would like to proceed with the removal of the improvements . He asked if there were any objections to this proposal by the Board. Board members did not voice any objection. J. Escobar reported that he attended a Trail Advocacy Committee meeting of the Trails Center and presented the District 's trail closure report and that everyone there was in full agreement and encouraged closing trails in winter to prevent damage. C. Britton, reporting on the District 's new office building, said that tenants have occupied space that won ' t be needed by the District and that staff has received thirteen proposals from architects for design of the District space. He said final A& Meeting 90-30 6 selection of an architect will be considered by the Office Space Committee. He added that he anticipates a Board item on architect selection in January. VIII. CLAIMS Motion: R. Bishop moved that the Board approve Revised Claims 90-22, dated December 12, 1990 . T. Henshaw seconded the motion. The motion passed 7 to 0. IX. CLOSED SESSION H. Grench announced that labor negotiations would be discussed in Closed Session. The Board recessed to Closed Session at 9:05 P.M. X. ADJOURNMENT The meeting was adjourned at 11 :05 P.M. 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Q ---------- Open Space ------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SPECIAL MEETING BOARD OF DIRECTORS December 13 , 1990 MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 7 : 05 P .N. TMIembers Present : Ginnv Babbitt , Richard Bishop, Betsy Crowder, �"av Duffy, Nonette Hanko, Teena Hinshaw, and Robert NcKibbin. Members Absent : None Personnel Present : Herbert Grench BOARD BUSINESS A. Closed Session Concerning Personnel Matters III . ADJOURNiIENT The meeting was adjourned at 9 : 45 P .N,1. Deborah Morvav-Zucker Secretary 201 San Antonio Circle, Suite C-135 •- Mountain View, California 94040 - Phone: (415) 949-5500 - FAX: (415) 949-5679 General Manager:Herbert Crench Board of Directors:Richard Bishop,Bitsy Crowder,Katherine Duffy,Nonette Hanko,Teena Henshaw,Robert McKibbin,Edward Shelley Open Space 1 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 90-32 I RESCHEDULED REGULAR MEETING BOARD OF DIRECTORS DECEMBER 19, 1990 i MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 8 : 10 P.M. Members Present: Betsy Crowder, Katherine Duffy, Nonette Hanko, Robert McKibbin, Richard Bishop, Ginny Babbitt, and Teena Henshaw. Personnel Present: Herbert Grench, Craig Britton, David Hansen, John Escobar, Ruth Blanchard, David Topley, David Sanguinetti , and Joan Combs . II . WRITTEN COMMUNICATIONS J. Combs stated that a letter had been received from Donald and Kathryn Kuehn 22549 Roll ing Hills g Road, Saratoga, � concerning a possible land encroachment at Fremont Older Open Space Preserve.P Sh e said tha t a draft response P prepared by staff was attached to the letter. N. Hanko stated that the draft res ponse onse was ap proved rrr.yed by Board consensus . III . ORAL COMMUNICATIONS i There were no oral communications. i IV. ADOPTION OF AGENDA N. Hanko stated that the agenda was adopted by Board consensus. V. BOARD BUSINESS A. Proposed Preliminary Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for Fiscal Year 1991-1992 (Report R 90 147 dated December 10, 1990) H. Grench introduced the Preliminary Action Plan, noting that it was basically a "status quo" plan pending completion of longer term planning for the 201 San Antonio Circle, Suite C 135 • Mountain View, California 94040 • Phone: (415) 949-5500 • FAX: (415) 949-5679 General Manager:Herbert Grench Board of Directors:Richard Bishop,Betsy Crowder,Katherine Duffy,Nonette Hanko,Teena Henshaw,Robert McKibbin,Edward Shelley Meeting 90-32 Page two District . He said that a strategic plan for the 1990s was being prepared for presentation to the Board. The plan would involve various options , including significant changes in the number and structure of staff . C . Britton reviewed the land acquisition portion of the proposed Action Plan, and said that dwindling acquisition funds would be directed toward key acquisitions which would help to establish a basic greenbelt . He said that item #2 under Other Typical Projects and Activities was completion of the transition to the District ' s new office . N. Hanko suggested that item #9 of that section concerning the Brown Act list should be deleted and C. Britton concurred. D. Hansen reviewed his portion of the proposed action plan and said that trails focus will be on two grant- funded projects : the Ridge Trail rerouting at Russian Ridge Open Space Preserve , and the Ridge Trail at Skyline Ridge Open Space Preserve. In addition, he said that the Deer Hollow Farm bypass at Rancho San Antonio Open Space Preserve is a high priority project . He said that Open Space Management hoped to work more closely with Public Communications on brochures , maps , tour events , and awards . Discussion centered on the desirability of retaining the Dog Committee, and it was agreed to retain it in the Action Plan. In response to a question from N. Hanko, D. Hansen said that a joint planning for Mt . Umunhum had not been included in the report because of the toxic cleanup delay by the federal government. D. Hansen noted two new key projects and activities under the operations , Maintenance and Volunteer Subprogram: beginning implementation of the adopted trail policies and guidelines, and developing plans for a new radio system. Discussion centered on the possibility of implementing a volunteer trail patrol project. H. Grench said that a volunteer patrol would be an option for the Board to consider if the Volunteer Coordinator ' s position becomes full-time . H. Grench presented the Public Communications portion of the action plan and said that the major emphasis for the coming fiscal year was planning for the District ' s 20th Anniversary. Meeting 90-32 Page three Discussion centered on the desirability of producing a District calendar to be distributed in fiscal year 1991-1992 . H. Grench said that the item could be IIII reinstated with a wording such as "Consider producing a calendar, perhaps as part of the 20th Anniversary. " H. Grench reported that the Media Relations Subprogram was unchanged except for item #5, "Publicize special Board meeting workshop to be held in the Skyline Boulevard area. " N. Hanko said that she would like this project to be retained. K.Duffy suggested that the item should be more generally stated. N. Hanko suggested omitting "Skyline Boulevard" and substituting "an appropriate planning area. H. Grench reported on the General Management and Program Support section of the proposed action plan, noting that the main thrust of the program will be to implement any changes the Board approves concerning planning for the 1990s . R. Bishop said that the Board might consider 1991 as a planning year for fund raising or a bond issue, and schedule presenting the plan to the public in 1992 . R. McKibbin proposed adding a fifth key project, which would state : "Develop a process by which staff and Board members coordinate short and long-term goals and objectives for acquisition. " Motion: R. Bishop moved that the Board adopt the Preliminary Action Plan as amended. R. McKibbin seconded the motion. The motion passed 7 to 0 . III Motion: R. Bishop moved that the Board charge the 1991 Budget Committee with conducting a review of the Preliminary Action Plan on the Board ' s behalf as part of the budget review process . R. McKibbin seconded the motion. The motion passed 7 to 0. B. Prop sed Addition of the Murph Umunhum Area of Sierra Azul g ly Properties to the Mt. pen Space Pr-eserve (Report R-90-151 dated December 6 , 1990) C. Britton reviewed the purchase agreement for the two adjacent parcels , noting that the properties adjoin District land and are within the Bay Area Ridge Trail corridor. He said that $160, 000 per site will be payable in cash at close of escrow. He said that the seller would be allowed to visit the property, subject to District regulations . He added that the seller will be permitted to salvage any structure materials and non-native plants before the building is demolished. Meeting 90-32 Page four D. Hansen showed slides of the proposed acquisition. He said that the site will be closed to the public until the building and safety hazards have been removed, and noted that the property will be designated a Conservation Management Unit (CMU) . Motion: R. McKibbin moved that the Board adopt Resolution 90-66 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager or Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve , Lands of Murphy) . T. Henshaw seconded the motion. The motion passed 7 to 0 . Motion: R. McKibbin moved that the Board adopt Resolution 90-67 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement , Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager or Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve, Lands of Murphy et al . ) T. Henshaw seconded the motion. The motion passed 7 to 0 . Motion: R. McKibbin moved that the Board adopt the Preliminary Use and Management Plan recommendations contained in the staff report, including naming the property as an addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve, and indicate its intention to withhold the property from dedication as public open space at this time . T. Henshaw seconded the motion. The motion passed 7 to 0 . C. Dedication Status of District Lands (Report R-90-153 dated December _12 , 1990) H. Grench noted that several parcels slated for dedication were not being recommended for dedication at this time. He said that the Redwood Park subdivision lots were not being recommended for dedication at this time until the entire area can be comprehensivly reviewed. He said that the Vista Point Associates property, an addition to Coal Creek Open Space Meeting 90-32 Page five Preserve, should be withheld from dedication be of the potential for a trade of land in that area. He noted that the 10-acre Struggle Mountain parcel , a part of Foothills Open Space Preserve, is still an isolated parcel and he felt that dedication at this time would be premature. He noted that with passage of the resolution, 70% of District lands would be dedicated. Motion: R. McKibbin moved that the Board adopt Resolution 90-68 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Dedicating Interests in Certain District Lands for Public Open Space Purposes . R. Bishop seconded the motion. The motion passed 7 to 0 . D. Notice of Contract Completion and Acceptance of Work for the Winery Building Restoration at the Picchetti Ranch Area of Monte BelloOpen Space Preserve (Report R-90-152 dated becember12 , 1990) Motion: G. Babbitt moved that the Board adopt the Notice of Completion of Contract and Acceptance of Work for the restoration of the winery building at the Picchetti Ranch Area of Monte Bello Open Space Preserve, and authorize the Board President to execute it. R. McKibbin seconded the motion. The motion passed 7 to 0 . VI. INFORMATIONAL REPORTS - D. Hansen reported that 130 people had attended the tour of Thornewood on December 16 , and noted that next year ' s tour will probably be scheduled for spring or fall . H. Grench reported that he had appeared before San Mateo County Local Agency Formation Commission on annexation of the McDonald property and said that the annexation and expansion of the District ' s sphere of influence had been approved by the commission. D. Hansen invited Board members to join staff at Purisima Creek Redwoods Open Space Preserve on December 21 to select a grove recognizing people who played an active role in putting together the 1990 International Open Space Conference. VII.-CLAIMS Motion: T. Henshaw moved that the Board approve the Revised Claims 90-23. R. Bishop seconded the motion. The motion passed 7 to 0 . i Meeting 90-32 Page six VIII ,CLOSED SESSION The Board recessed to Closed Session at 9 : 30 P .M. IX. ADJOURNMENT The Board reconvened to adjourn the meeting at 9 : 45 P.M. Joan Combs Secretary �I Claims No. 90-23 r/jeeting 9:.)-32 Date: Dec. 19, 1990 REVISED r MIDPi�'.etiINT STUI+A REGIO Aim OPTEN SPACE DISTRICT it iumOnun Name Description ----------------------------------------------------------------------1--------------------------- 5139 208.80 caheIaIs Uniform ��nse 0 234.74 California Y'rnter Service Cmz:aYij V«at-$r Service 11"AI2*21 F pr mc "ce Bi dTxg Improve-muents, .�C �ai uii 1iCe Lii1Ci2; II roJ_len!5142 2,517.00 Ca1orrn, Inc. Of 5143 314,383.56 1. M. Charig and Yoshie F. Cnang Note Red+ yiTleii~ 5144 lT�.c.. Clan i S Ali o Par tis a kicniiae Si1op L e liC Ie Parts •_S 5145 97,172.95 Cn,;en M. Collett Note Re)a-yi lent 5146 97,172.95 Collett Investment Co-mpany Note Repgrpment 5147 329.00 Colliul.inications Research Compa:iy Radio Maintenance 5148 76.67 Crest Conies, Inc.. Bluelines 5149 247.31 Egghead Disco;-Lrnt Software Covi�lter 5150 1,94-7.66 Emergency Vehicle S-ystems Siren�Lirgh . Control irlit 5151 450.00 First America- Guaranty Title Prelimir-ar'y Title Report CM- ra:ly 5152 1.4,000.00 First Interstate Flan_ 'Vote Paying Agent Fees 5153 395.5.5 Garcia Pumi n FTC Well C C_e-mail P'tium,p Repair 5154 946.26 Herbert G•rench iteimairsetrlent--Conference, Local a:d t;zt-of-Tovin Meeting Ex-penses 5155 70.24 Grossly an's Field S nnlies 51156 92,692.60 Ronald L. Incemi Note Rerayrlen- 5157 8,037.00 •ran'K W. Isid'ioro Demolition of Swimming Pools 425.00 .% and ti 1%'w�l•ter Trucks- rater Delivery 58 1,663.45 ,'era Publica`ions Printing 59 115.92 Langley Fill Quarry Base Roca 5160 557.49 Los Altos Garbage Co;raany Dumrster. Rental 516i 40.00 Los Altos lviediral Clinic Hepatitis Testing 5162 1,441.5 3 YK--yers, Na-Je, R1brick & �-�-st Lec- I Services 5163 54..'-6 Minton's Lumber and Simply Field Sumnlies 5164 433.00 O'Connor Drapery Cleaners Drapei 17 Cleaning--Distel Off ice 5165 35.26 Office Clue Office Supplies 5166 794.68 or(,-hard Supply Hardware Field Supplies 5167 575.00 Pacific Coast Mamtenance Canrany Distel Office Building Clea ,m 5168 285.29 Port-o-Le-t Sanitation_ Services 5169 19.50 Rancho Cobbler Ulniform Expense 5170 20.41 Rancho Hardware Field S Dlies 5171 2,357.26 Rol eras & Brune Ccammny Lvater Line Project-Rancho San Antonio 5172 190.00 Vicki Reeder Conference Consulting 5173 1,319.59 Roy's Repair Service Vehicle Repairs 35.00 Sanborn Park Hostel Use Fee for Land P",ariage-me-nt Retreat 5174 15.00 Sierra Chita California S?fbscription fo Legislative Agenda 24.50 Swift Attorney Service Legal Services 5175 99.58 Suru,tit Uhiforn; Uniform E-•pense 5176 33.81 Taylor Rental Equirnent Rental 77 1,136.14 Real .Estate Information Microfiche--Assessor's Records Service 5178 1,325.39 Tr-y-gg & Ti y-g De-sign, Production am- Printing 5179 630.00 USRentais Equipment Rental 5180 160,000.00 Valley Title Cmrany Land rurc•'nase--Duuglas 1-;zrrih et uA. 31 160,000.00 Valley Title Company Land Purcnase--Sn�nnon M-urphy et al. `;u�82 1,022.64 Whi more, Kay & Stevens Legal Services 5183 93.68 Yardbird Equipment Sales Egn-ur rent Parts and Mia.intenance 5184 173.22 Petty Cash Uniform Expense, Office Strophes, Lona. aLid Dit-of-Trwn *41eetinn D aenses Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 91-01 SUMMARY OF JANUARY 9 1991 REGULAR BOARD MEETING Election of Board Officers - The Board elected Nonette Hanko to serve as President , Robert McKibbin to serve as Vice President , Ginny Babbitt as Treasurer , and Richard Bishop as Treasurer. Open Space Management Budget Policies - The Board rescinded the Open Space Management Budget Policies of September 1988 and approved proposed Open Space Management Budget Policies subject to revision by the Budget Committee. Approval of Open Space Technician Job Specification and Salary Range Changes - The Board approved modifications to the open space technician job specification. In addition, the Board approved a seven-point pay adjustment in the open space technician job classification, retroactively effective January 1 , 1991 « Annual Review of Relative Site Emphasis Plan and Schedule for Use and Management Plan Reviews - The Board tentatively adopted the Relative Site Emphasis Plan and Use and Management Plan Target Review Schedule. The Board directed staff to return with a revision in the planning process to incorporate a five year review schedule. Final Adoption of the Preliminary Use and Management Plan for Carilli Property Addition to Mt . Umunhum Area of Sierra Azul Open Space Preserve - The Board adopted the Preliminary Use and Management Plan for the Carilli property addition to the Mt . Umunhum Area of Sierra Azul Open Space Preserve and indicated its intention to withhold the property from dedication at this time. Renewal of Investment Authority - The Board adopted Resolution 91-01 extending the controller ' s investment authority for another year . Authorization for Director ' s Expenses for Special District Board Management Institute - The Board authorized payment of Director Babbitt ' s expenses to attend the 1991 Special District Board Management Institute. Appointment of Budget Committee _ The President appointed directors Ginny Babbitt, Kay Duffy, and Robert McKibbin to the Budget Committee . Deborah Morvay-Zucker Recording Secretary 201 San Antonio Circle, Suite C-135 « Mountain View, California 94040 « Phone: (415) 949-5500 • FAX: (415) 949-5679 General Manager:Herbert Grench Board of Directors:Richard Bishop,Betsy Crowder,Katherine Duffy,Nonette Hanko,Teena Henshaw,Robert McKibbin,Edward Shelley Claims No. 91-01 Meeting 91-01 Date: Jan. 9, 1991 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Ana nt Name Description. --------------------------------------------------------------------------------------------------- 5185 53.63 Allen Equipment Company Field Ecauipment 5186 1,052.25 All Horizons Travel, Inc. Open Space Conference Expense 5187 1,075.33 Alves Petroleum, Inc. Fuel 5188 120.60 Barron Park. Supply C.cmpany Water Line Project 5169 319.53 Judith Bechtel Utilities and Water 5190 36.36 Matthew Bender Resource Document 5191 20.00 Bicycle Federation Resource Document 5192 398.97 Birnie Lumber and Fence Company Li-mber 5193 51.61 Ruth Blanchard Private Vehicle Expense 5194 50.00 Carleen Bruins Reimbursement--Merdbership Dues 5195 208.54 Cabela's, Inc. Uniform Expense 5196 65.00 California Land Title Company Reconveysnce Fees 5197 165.30 California Trail Days Cooperating Trail Days Patches and Shirts Association 5198 72.52 C.ardoza-James Binding Company Note Issue 5199 38.65 Central Stationers Office Supplies 5200 90.00 Sheryl Marioni Cochran Christmas Staff Dinner 5201 562.99 Crmmunications Research Company Radio Disratch and Repairs 5202 1,223.36 Davis Water and Waste Industries Water Line Project--Rancho Antonio 5203 16.89 DeHart's Printing Services Photocopying 5204 299.60 Design Concepts C.onsul"."ing Services 5205 20.00 East Palo Alto Water District Water Service 5206 315.40 John Escobar Reimbursement--Training Class Expense 5207 200.00 Firepro %,stems Fire Sprinkler System Inspection 5208 65,00 Firs*"-- American Title Insurance Reconveysnce Fees Company 5209 136.50 Davis B. Fischer Legal Services 5210 283.82 Garcia Well & Puma Compare Pam Repair _ Y p P� 5211 55.72 Goodco Printing Printing 5212 9.16 Gressman's Field Supplies 5213 254.46 Hengehold Truck Rentals Van Rental 5214 1,989.91 Hertz Equipment Rental Eruipment Rental 5215 68.42 Home Plumbing Supplies Plumbing Parts 5216 300.00 Lopez Gardening Gardening Service--3.30 Distel 5217 77.37 Los Altos Garbage Company Dempster Rental--330 Distel 5218 250.00 Magana's Building Maintenance Janitorial Service--330 Distel 5219 158.68 Marin Supply Company Sanitation Supplies 5220 439.72 Microland Equipment Repair 5221 52.26 Monogram Sanitation Supplies 5222 430.00 National Recreation and Park Registration Fee--John Escobar Association 5223 144.77 Michael Newburn Reim"bursement--Staff Christmas Party and Heating Service 5224 67.07 Noble Ford Eauipment Parts 5225 39.47 Northern Energy Propane Fuel 5226 180.00 Sill Orr Consulting Services 5227 1,118.14 Pacific Sell Telephone Service 5228 2,093.36 Pacific Gas & Electric Ccmpany Utilities 5229 1,405.83 Peninsula Oil Company F`ae1 5230 725.90 Town of Portola Valley Conditional Use Permit Claims No. 91-01 Meeting 91-01 Date: .pan. 9, 1991 REVISED ' MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description --------------------------------------------------------------------------------------------------- 5231 8.62 Precision Engravers, Inc. Name Badge 5232 117.48 Pure stater %stems, Inc. Parts 5233 152.59 Rancho Hardware Field Supplies 5234 686.75 Ray's Repair Service Vehicle Repairs 5235 120.00 San nose Mercury New Advertisement 5236 63.00 County of San Mateo Building Permit 5237 14,642.96 County of San Mateo Election Einn"f"..ense 5238 15,143.23 County of Santa Clara Election Expense 5239 688.16 Santa Clara County Sheriff's Patrol Services Department 5240 33.00 Segpoia Analytical Water Test 5241 16.73 Shell Oil Company Fuel 5242 242.42 Signs of the Times Signs 5243 51.30 Skyline Company Water District Water Service 5244 180.00 Sonoma State University Archeological Record Search Academic Foundation, Inc. 5245 37.50 Spencer Associates Blueprints 5246 375.00 Systems for P.fblic Safety Background Investigation 5247 151.20 Tejima and Associates Consulting Services 5248 65.00 Ticor Title Insurance Cm-,pany Re-conveyance Fee 5249 35.00 Tribune Media Services Resource Document 5250 128.32 Unocal Fuel 5251 510.00 Valley Title Company Preliminary Title Reports 5252 217.00 Western Allied Service Company Heating System Startup 5253 71.61 The Workingcan's Emporium Uniform Expense 5254 265.99 Yardnird F,guipment Sales Ernaipment Parts 5255 525.64 * R. G. Property Maintenance Maintenance and Supplies--330 Distel 5255 100.00 * Santa Clara County Gas Tank Permit 5257 225.97 Petty Cash Local and Out-of-Town meeting F penses, Resource Lkir_:►.xments, Office Supplies, Postage and Private Vehicle E;;ense i Emergency check-s- issLied on 7anuary 8, 1991, i RESPONSE ACTION PROPOSED BY STAFF Board President Acknowledge/Respond Director Acknowledge/Respond December 2 0 , 1 9 9 0 Staff Acknowledge/Respond Draft Response Attached M i d p e n i n s u l a R e g i o n a _ staff to be Directed to Prepare Draft Response for Board Consideration per Old Mill Office Cent Board Directive(s) No Response Necessary Mountain View, CA _ Other Board of Directors : I have enjoyed using Midpen lands for the past 12 years . It is really nice to have the open space so close to home and to be able to observe the wildlife in its natural habitat and practice my outdoor photography. Two and a half years ago I purchased a mountain bike and since then the Midpen lands have become even more valuable to me. I now bike from home to many of the preserves (Saratoga Gap, Longridge, Fremont-Older, Montebello, Coal Creek, and Sierra Azul ) instead of driving my car with the resulting polution and use of our precious natural resources . The bicycle has also opened up more of the preserves to me. I have knee problems and hiking hills really bothers them. After one recent eight mile hike, I had severe knee pain for three days . I am not physically limited, however, when cycling. I understand that the board is considering a complete ban on bicycle use of the preserves . I am vehemently opposed this . impression I have of to t s . The 1 p s sion ter attending several Midpen meetings is that a few fanatics who are against bicycles for no other reason than they are bikes are controlling the board ' s decision and that the majority of users do not object to bicycle use. To eliminate bicycle use completely because a very small minority of users can not accept the bicycle presence is , in my opinion, not a reasonable solution. I propose that you eliminate this small minority that objects to multiple use ! Also, I do not believe that hikers have a God-given right to all open space. I am a firm believer in MULTIPLE USE of our land. I was also under the impression that the purpose of Midpen was to aquire land for the public to use and enjoy. Am I wrong to interpret this as multiple use? The cyclist is a very significant presence on open space land. It is my experience as a volunteer for the Santa Clara County Bike Watch program that cyclists may even be the 2 majority user of some of the preserves . As to the safety issue, the U.S.Forest Service has published guidelines regarding bicycle use and trail width. Their guidelines state that experienced cyclists can readily share trails that are only two feet wide . My own experience hiking and cycling confirm this . I have had no problem passing hikers and equestrians on single track trails . The Grizzly Flat single track in Montebello/Upper Stevens Canyon is one example of why a narrow trail is a safe multiple use trail. The natural obstacles (rocks and switchbacks ) force the cyclist to ride very slowly and in control . This automatically minimizes conflicts . To limit bicycle use to roads will only encourage high speed, semi-controlled riding which is the cause of multi-use conflicts . Another point that should be considered is that hikers will hike abreast of each other whenever possible. Two hikers on an eight foot wide road leave little passing room for a cyclist. Three hikers will effectively block the entire road. This situation is identical to an encounter on a single track trail except that the speed of the cyclist is much greater on the road than on the single track. I have yet to hear a logical explanation as to why cyclists shourld not use single track trails . I would also be interested in actual statistics (real head counts , not estimates ) regarding hiker/cyclist/equestrian use of each preserve. Do these numbers exist? If not, I would suggest that surveys be made to determine actual use. Have the accidents been tabulated as to particular trail ( single track or road) in each preserve? These numbers would also be useful from a safety standpoint. In conclusion, I am strongly in favor of multiple use of our land and vehemently opposed to a partial or complete ban of bicycle use in the preserves . Thank you very much, Glenn Wegner 547 Winterberry Way San Jose, CA 95129 ( 408 ) 253-6570 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Glen Wegner 547 Winterberry Way San Jose, CA 95129 Dear Mr, Wegner, The District's Board of Directors reviewed your December 20, 1990 letter regarding bicycle use of District open space preserves at their regular meeting last night. Contrary to your understanding, the Board is not considering a complete ban on bicycle use of the preserves. The District trail policies, which were recently adopted by our Board, consider multiple use of the trails as a high priority. These policies, which are attached for your perusal, were formulated over a two year period by staff and a special Board committee which received balanced and extensive public input from all manner of trail users, including bicyclists. Guidelines to apply the trail policies to site specific District trails have yet to be approved. We will add your name to the mailing list for this Board Trail Use Committee and will inform you when and where their public meetings will be held to formulate the guidelines. Thank you for your interest in the District's lands and policies. Sincerely, Nonette Hanko, President Board of Directors NH:kh cc: Board of Directors 201 San Antonio Circle,Suite C-1 35 Mountain View,California 94040 Phone:(415)949-5500 FAX:(415)949-5679 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-01 (Meeting 91-01 (January 9, 1991) REPORT December 4, 1990 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Election of Board officers for 1991 Pursuant to Section 1 . 22 of your Rules of Procedure, you elect new Board officers for the 1991 calendar year at your first regular meeting in January. The election will be by signed ballots , and the District clerk will count the ballots . After the election, the ballots will be available for public inspection. Your Rules of Procedure list the order of officers to be elected as follows : President, Vice-President, Treasurer, and Secretary. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-05 (Meeting 91-01 January 9, 1991) REPORT January 3, 1991 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Open Space Management Budget Policies Recommendation: Approve the attached Open Space Management Budget Policies ,-subject to change when the fiscal 1991-1992 budget is adopted and to amendment when the Budget Committee completes its work on Section A. Discussion: At your meeting of August 8 , 1990 in connection with discussion on Proposed Budget Increases for Open Space Management (please see report R-90-90 dated July 25, 1990) , the Board directed the Budget committee to review and recommend simplifications in the existing Open Space Management Budget Policies (attached) . The Budget Committee, consisting of Directors Crowder, Duffy, and McKibbin, almost completed its work at its meeting of December 20 . However, the committee will be meeting on January 9 to work on additional language for Section A, "Purpose of Policies . " Apart from Section A, the Committee recommends approval of the attached revised policies, subject to a potential change in the budget base (or base year) when the fiscal 1991-1992 budget is adopted. The policies are also subject to change, of course, when you approve implementation of any changes in connection with The Strategic Plan for the Nineties. � 7 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OPEN SPACE MANAGEMENT BUDGET POLICIES Priorities for Open Space Management Budget Allocation Adopted by Board of Directors September 14, 1988 _ 1. First priority in allocating Open Space Management budget shall be given to providing responsible public stewardship of District lands, including patrol, maintenance, visitor safety, basic site informa- tion to promote responsible public use and enjoyment of the lands, resource restoration and protection, associated site planning, and Open Space Acquisition support. 2. Second priority shall be given to development of basic visitor improvements, in accordance with Site Emphasis Policy, to make preserve areas usable by the general public, including access points, parking signing, and primary trail systems, and to visitor education and participation via volunteer programs . 3. Third priority shall be given to development, in accordance with Site Emphasis Policy, of visitor improvements beyond those which are basic to making the site usable, including, for example, interpre- tive, picnic , and camping facilities . imolementatior_ In order to accomplish these priorities, the following policies shall be adhered to, unless changed by the Board, through fiscal year 1991- 1992, with Budget Committee review annually. 1. Funds will be provided (subject to the limitations of Paragraph 6) . to implement the Open Space Management Staffing Plan, as approved. 2. Funds will be provided (subject to the limitations of Paragraph 6) so that the combined total of services, supplies, and capital equipment budgets will grow at an average rate of up to 7s, as needed, above inflation from one year to the next. 3. Capital improvement funds for basic visitor improvements will be provided (subject to the limitations of Paragraph 6) at an average annual level of $120 000. 4 . Extended visitor improvements, including the cost of contractual services for design and for construction oversight, will be provided to the extent that the can be fun r y del by wants, and can be handled by staff included in the staffing plan without seriously impacting higher priority tasks . 5. Federal , State, and private grants will be aggressively sought for resource enhancement and protection and for basic and extended visitor improvements. At least 50% of funds which would ordinarily be provided by the District pursuant to paragraphs 1, 2, and 3 but are covered by gr, s will be used to increa funds for resource enhancement or protection, or for basic or extended visitor improve- ments , but not in each case necessarily for the same category covered by the grant. 6 . Funds will be provided so that the total net budget, not including extended visitor improvements, but including costs of inflation and Board approved salary range increases, will grow, as needed and on the average, at the rate the District ' s property tax income grows. 7 . The District ' s net cost of extended visitor improvements shall not exceed the funds not spent pursuant to Paragraph 6 . 8 . in the event budget cuts are necessary, funding cuts would be made in each of the three priority areas for Open Space Management budget allocations . The priorities are intended to provide guidance in allocating any necessary budget cuts . January 3, 1991 PROPOSED REVISED OPEN SPACE MANAGEMENT BUDGET POLICIES A. Purpose of Policies The following budget policies outline guidelines and priorities in preparing the annual budget allocation for the District's Open Space Management program. They are guided by the District's Basic Policy. B. Priority Guidelines for Open Space Management Budget Allocation 1. First priority in allocating Open Space Management budget shall be given to providing responsible public stewardship of District lands, including patrol, maintenance, necessary field support facilities, visitor safety, basic site information to promote responsible public use and enjoyment of the lands, resource restoration and protection, associated site planning, and Open Space Acquisition support. 2. Second priority shall be given to development of basic visitor improvements, in accordance with Site Emphasis Policy, to make preserve areas usable by the general public, including access points, parking, signing, and primary trail systems, and to visitor education and participation via volunteer programs. 3. Third priority shall be given to development, in accordance with Site Emphasis Policy, of visitor improvements beyond those which are basic to making the site usable, including, for example, interpretive, picnic, and camping facilities. C. Open Space Management Budget Guideline Funds will be allocated so that the basic net Open Space Management budget will grow above the 1990-1991 basic net budget, as needed, at the rate the District's property tax income grows. Basic Net Budget = Total Budget Minus Costs of Major Capital Improvements and Minus Outside Funding (for Other Than Major Capital Improvements) Such as Gifts, Grants, and Sales of Surplus Equipment D. Implementation Guidelines 1. A five year capital improvement program for projects over $25,000 will be adopted and then reviewed and extended annually. The capital improvement program includes basic and extended visitor improvements and field support facilities. . Federal state and private rants will be aggressively sought for 2 p g g9 all planned programs and improvements. Other potential grants will be sought on a case by case basis. 3. Extended visitor improvements, including the cost of contractual services for design and for construction oversight, will be provided to the extent that they can be funded by grants, and can be n managed b staff without seriously impacting implemented and the m Y Imp 9 Y higher priority tasks. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-06 (Meeting 91-01 (January 9, 1991) REPORT January 3, 1990 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager; D. Woods, Principal Planner; C.Bruins, Administrative Assistant SUBJECT: Annual Review of the Relative Site Emphasis Plan and Schedule for Use and Management Plan Reviews Recommendation: Tentatively adopt the Relative Site Emphasis Plan and Use and Management Plan Target Review Schedule as contained in this report and direct staff to return with a revision in the planning process to incorporate a five-year review schedule. Introduction: You last adopted the Relative Site Emphasis Plan and Use and Management Plan Target Review Schedule at your December 5, 1989 meeting (see report R-89-161 dated November 29, 1989). The Relative Site Emphasis Plan is scheduled for review near the end of each calendar year to coincide with Action Plan preparation. Discussion: The proposed annual Relative Site Emphasis Plan has been revised to include new land acquisitions, current Use and Management Plans, and changes in short and long term priorities for site use and development. Two significant changes have been made in the presentation of the plan. These changes simplify the report and make long-term planning implications easier to understand. The changes are addressed below; A) Relative Site Emphasis and Five-Year Capital Improvement Plan The Relative Site Emphasis Plan format has been modified to include a preliminary five year schedule for implementing major capital improvement projects (refer to Chart A). The intent is to review proposed major projects for the coming year in context with the overall list of outstanding projects that may be considered over a five year period. The format also reflects the 201 San Antonio Circle,Suite C-135 • Mountain View,California 94040 • Phone:(415)949-5500 • FAX:(415)949-5679 1 R-91-06 Page 2 i proposed changes in the new draft Open Space Management Budget Guidelines to be presented at your January 9, 1991 meeting. The left portion of Chart A is somewhat similar to the old format. District sites are listed in relative order, emphasizing long-term plans for use and development. Under each site, a list of adopted and potential major capital I improvements has been included. On this chart projects are considered major capital improvements when their estimated costs are equal to or more than $10,000. Proposed budget policies consider major capital improvement projects as those over $25,000. All trail projects, which in the past have been presented in a separate schedule, have been incorporated into this list. Reviewing trail projects in context with other major capital improvement projects will improve trail construction scheduling. For example, trail construction can be scheduled to coincide with construction of nearby staging areas. The right portion of the chart has been significantly changed, and is referred to as the Preliminary Five Year Capital Improvement Plan. The projects proposed for the next fiscal year are in the vertically shaded column labeled 1991 . These are the specific projects being considered at this time. If adopted, they will be incorporated into the preparation of the upcoming budget. The schedule for the remaining projects shown over the following four years will be annually reviewed and updated to reflect the availability of grants, changes in staffing levels and the scope of various projects. Unless the implementation of the five-year program is tied to availability of grants, it will have a severe impact on the District's ability to acquire lands to complete the greenbelt. Over five years net capital improvement costs not havingapproved rants .total $2.6 million the equivalent f roughly t o ou PP 9 q 9 Y i 1 r fl n Clearly, 000 acres o land. C ea I substantial rants for these projects must be Y� 9 P 1 obtained or additional fundingmust be obtained for acquisition and 4 i development) from other sources. The Preliminary Five-Year Capital Improvement Plan is based on reasonable expectations of what can be planned and implemented by existing staff. The plan takes into consideration major planning staff projects that are non- specific to sites, such as staff required to work on trail use guidelines and resource management policy implementation in the coming year. Even though increases in planning staff are not a consideration here, this plan would require increased levels of staff and volunteers to care for new visitor amenities and provide public safety for the increased number of visitors, the financial implications of which could be far greater than the initial costs of R-91-06 Page 3 the improvements. This is attributed to increased public use associated with the opening of new staging areas, and facilities such as the nature center and pond piers at Skyline Ridge Open Space Preserve. Another significant change in the presentation of the Relative Site Emphasis Plan is the inclusion of cost estimates for major capital improvements. In the past, you have adopted the Relative Site Emphasis Plan composed of a list of projects often exceeding the Open Space Management Budget Guidelines. The new format for the chart improves the procedure. Based on current cost estimates, we can better project what can be reasonably accomplished within budget guidelines. Grant funding is also considered to project net District expenditures. In fiscal year 1991-1992, it is estimated that $807,500 of budgeted funds will be required to fulfill this plan. Subtracting $228,000 of available grant and other outside funds, District costs total $579,500. The proposed Open Space Management Budget Guidelines suggest capital improvements exceeding $25,000 are to be considered independently of the budget guidelines. If the guidelines are adopted, fiscal year 1991-1992 projects expected to be outside the budget guidelines are estimated to total $702,000, or $474,000 after grant income. These projects include unusually large expenditures associated with infrastructure, including major improvements to the Rancho San Antonio ranger yard and Deer Hollow Farm bridge, the water system at Syline Ridge, realignment of the patrol road at La Honda Creek, and restoration of the Corte Madera dump. In looking at the the remaining four years, it is evident that expensive infrastructure projects will keep occurring. In 1992, phase one improvements are proposed for the Skyline Ridge ranger yard with phase two improvements scheduled in 1994. Second phase improvements to the Rancho San Antonio ranger yard are scheduled in 1993. Also, in 1993, a large portion of the improvements at Windy Hill are associated with widening of Portola Road and undergrounding utilities. In 1995, there is the possibility that the District will be contributing to the improvement of the entry bridge at Rancho San Antonio and the demolition of buildings at Mt. Umunhum. In addition, there are unanticipated infrastructure projects not yet scheduled that are related to aging facilities such as failing water systems, bridges, restrooms, and septic systems. A column has been included in Chart A to present the status of projects in the current year (refer to "Status 1990"). The outlined box indicates that the project is underway and a significant amount of work has been R-91-06 Page 4 III completed this year. The solid box indicates that the project was completed during the current fiscal year. One preserve has changed location in its relative order of sites due to a major acquisition. In March 1990, the MacDonald property was added to La Honda Creek Open Space Preserve. The preserve, prior to this acquisition, had significant access and use limitations. The MacDonald addition has greatly enhanced the preserve's potential use and development. It is now anticipated that the addition will provide a major staging area adjacent to Highway 84, have an increased carrying capacity for recreational use, and provide an extensive trail system, including regional connections to other preserves. For these reasons the preserve has been moved upward to position 15. B) Use and Management Plan Review Schedule The Use and Management Plan Target Review Schedule has been changed to reflect a five year cycle. This planning approach parallels the proposed changes to the review of the Relative Site Emphasis Plan. It assists in scheduling Use and Management Plan reviews to coincide with expected capital improvement projects. A significant change occurs in the schedule because it shows a five year cycle for each preserve's Use and Management Plan. This change is being proposed to reflect staff's ability to reasonably maintain the schedule. In actuality, the five year interval between reviews represents the current situation. The average length of time required to prepare a Use and Management Plan is three months. During this period of time, planning staff consults with District field staff, neighborhood groups, special interest groups and local jurisdictions. Field trips are conducted to identify and resolve land use issues. Draft reports are written and circulated to the field staff for review and comment. Finally, workshops are held when significant land use changes are proposed. The Target Use and Management Plan Review Schedule has been prepared to balance the work load over the five year period. Consideration has been given to spacing out plans where major issues are expected to require additional lead time for preparation. Also, where possible, the schedule shows alternating plan reviews between preserves in the skyline area and foothills area. This relates to the geographic responsibilities of the planners; the planning areas for each planner correspond to the division of the field staff. This facilitates closer communication between planners and field R-91-06 Page 5 staff, allows planners to get better acquainted with specific preserves, and allows more thorough research in preparing the specific plans. One important reason for a slower review process over the past few years is the growing acreage and use of preserves. As District acreage has grown, so has the length of preserve boundaries, increasing the number of preserve neighbors and related problems and issues such as development, encroachments, and trespassing by the public. The increased public use of District lands creates pressure on preserve resources and impacts neighboring property owners. Often these problems and issues are not addressed until a Use and Management Plan comes up for review. Even the smallest preserve may require a great deal research of before drafting the report. Abbreviated plans have been discussed by staff but, given experience, they are not considered feasible. When plans have not been thoroughly researched and written, they are subject to more questions by you and the public. This can result in additional staff reports and delays in obtaining final approval of plans. Summary: The changes being proposed in the Plan for Relative Emphasis of District Sites and Target Use and Management Plan Review Schedule will require changes to the Open Space Management Planning Process. The planning process was last revised February 11, 1987 (see R-87-34 dated February 5, 1987). If you tentatively adopt the recommendation, the planning process will be revised and presented to you with the second reading of the Plan for Relative Emphasis of District Sites and Target Use and Management Plan Review Schedule. i CHART A-PLAN FOR RELATIVE EMPHASIS OF DISTRICT SITES 12/28/90 Relative Order of Sites U&M Status Preliminary Five Year Capital Improvement Plan Existing and Ma or Improvements Adopted 1990 1991 1992 1993 1994 1995 Grant$$ 1. Skyline Ridge Ranger Yard Expansion No ❑ 2Q000 P$ 200000 CS 7500 PS 75000 CS Gasoline Tanks No ■ Restrooms Yes ❑ Nature Center Yes ❑ 23500 Observation Piers Yes 2SQQQ. 10000 Restoration/Dam No ❑ 1Q0tt Restoration/Ponds Yes ■ Well and Water System Yes ❑ 4500tk 15000 firail to`LA© . {LWCF} Yes ❑ B5000 26000 Bulbs Bypass Tray Yes 15000 Horseshoe Trail Yes ■ Alpine`tray Yes ■ 2. Monte Bello South Ridge Parking No 10000 PS 30000 CS South Ridge Restroom No 15000 Gold Mine Trail Yes 35000 Stevens Creek Bridge Yes i 000E} Disc Lune Trail! Yes 15000 Who1e Access#o Vista Yes 10000 3. Rancho San Antonio Farm Bridge Yes ❑ 7d000 CS Entry Bridge(Co/MROSD) No 50000 Grant House Yes ❑ 10tHI0 Ranger Yard/Annex Yes ❑ 15000 CS> 10000 PS 100000 CS ..............................: ............................... Gas Tanks Yes ❑ 1200U; Restrooms Yes ❑ Restoration/pools Yes ■ Water System Yes ■ Farm Bypass Trail Yes ❑ 2500Qi Whole Access Frail Yes 4. Purisima Creek Lower Restroom Yes 15000 Expand Lower Parking Yes 15000 PS 35000 CS Whole Access Trail Yes 25000 5. Windy Hill Portola Parking Lot Yes ❑ 2000t PS 225000 CS Upper/Lower Restrooms Yes ❑ 15000 Corke INadera 1 rails Yes ❑ 1000t7 $ausal&Meadow Trays Yes 25000 136zzo/Midlevel Tray Yes 40000 I i II Relative Order of Sites U&M Status Preliminary Five Year Capital Improvement Plan Existing and Major Improvements Adopted 1990 1991 1992 1993 1994 1995 Grant$$ 6. St.Joseph's Hill Restoration/Off-trail Yes 10000 Trait to Hilltop; Yes 10000 7. Ravenswood Restoration/Pond No 5000 PS 20000 Parking and Access Yes ■ Trait tp;Palo Alto Yes 7500 PS 75000 8. El Corte Madera Skyline Parking Lot No 15000 PS Parking Lot Restroom No Restoration/Dump Yes ❑ a0000 CS 10000 Restoration/Corp Yard Yes ■ 9. Picchetti Ranch Area Restoration/Winery Yes ■ Restoration/Barn Yes ❑ 2500E} PS 192000 ...._ .......... 1 fi7'0c C5 Trail above Pond Yes 15000 Trait to Cosr"gry Yes 10000 10. Saratoga Gap 11. Los Trancos 12. Long Ridge Restoration/Bar Y Yes ❑ 15000 Restoration/Panaghetti Yes ❑ 1500ft Grizzly Flat Parking No 10000 PS 35000 CS `frail to Skylir►e Yes 10000 13. Pulgas Ridge Restoration/Sewage Plant Yes 3000 PS 20000 CS Edmonds Parking Lot Yes 7500 PS 25000 CS Restoration/Fire Plan No 20000 Cordilleras Trail(LWCF) Yes 42000 28300 South Canyon Trait Yes 14. Russian Ridge Vista Yr&tl(Prop 70) Yes ❑ 10000 10000 Loop Travis(L111tCF) Yes ❑ 24000 24000 Nature firaii{t- C '`' Yes 14000 12000 * 15. La Honda Creek MacDonald Parking Lot No 20000 PS Restoration/Highway 84 Yes ■ Realign Weeks Road Yes 40000 CS 20000 D er Trail to PGE Yes 10000 Hwy 0410 Dyer Trail` Yes 25000 Relative Order of Sites U&M Status Preliminary Five Year Capital Improvement Plan Existing and Major Improvements Adopted 1990 1991 1992 1993 1994 1995 Grant$$ 16. Teague Hill 17. Fremont Older Parking Lot Expansion Yes 2500 PS 10000 CS Restroom Yes 15000 Seven Springs Road Yes 5000 PS 18. Kennedy Road Area Parking Lot Yes 3000 PS 25000 CS Restroom Yes 15000 19.Windmill Pasture Area Upper Mack Mtn Tray No 20. Stevens Creek Shoreline i 21. Coal Creek 1/ista Pant Trail Yes 10000 Metv(lt Trail Yes 10000 22. El Sereno Sheldon Trait No ❑ 23. Foothills Foothills Park Trail No ❑ 24. Thomewood Upper Bye;Trai( Yes 15000 25. Mt. Umunhum Area Master Plan Yes 50000 PS Restoration/Air Base No 500000 26. Cathedral Oaks Area --------=- -------- ----------- ----------- ---------- TOTAL ANTICIPATED BUDGET AMOUNT �80750C3 335000 513000 414000 824000 2893500 (-) EXISTING GRANT FUNDS 22BQ00 38300 24000 12000 302300 ANTICIPATED DISTRICT EXPENDITURE 57950a 296700 390000 812000 2591200 ................................ * Recent Acquisitions Change Position PS Plans and Specifications, Engineering CS Consultant Supervision Required ❑ Work in Progress ■ Project Completed Horizontal Shading = Trail Projects Vertical Shading = Proposed Fiscal Year 1991-1992 Projects i i CHART B-RELATIVE ORDER OF SITES/TARGET USE AND MANAGMENT REVIEW SCHEDULE DATE:12/31/90 Relative Order of Sites Last Five Year Use and Management Plan Target Review Schedule Review 1991 1992 1993 1994 1995 1st 2nd 3rd 4th 1 st 2nd 3rd 4th 1 st 2nd 3rd 4th 1 st 2nd 3rd 4th 1st 2nd 3rd 4th Qtr Qtr Qtr Otr Qtr Qtr Qtr Qtr Otr Otr Qtr Otr Otr Otr Qtr Qtr Qtr Qtr Otr Otr 1. Skyline Ridge 07/87 ■: I, 2. Monte Bello 12/89 ■ 3. Rancho San Antonio 04/90 ■ 4. Purisima Creek 02/89 ■ 5. Windy Hill 11/88 ■ 6. St.Joseph's Hill 09/87 7. Ravenswood 04/90 ■ 8. EI Corte de Madera 09/89 ■ 9. Picchetti Ranch Area 01/88 ■ 10. Saratoga Gap 03/89 11. Los Trancos 07/87 ■ 12. Long Ridge 07/90 ■ 13. Pulgas Ridge 08/87 ■ 14. Russian Ridge 02/87 * 15. La Honda Creek 03/88 ■ 16. Teague Hill (� 17. Fremont Older 11/90 ■ !', 18. Kennedy Road Area 07/89 ■ Sierra Azui 19. Windmill Pasture Area 04/90 .... ■ .. _ Rancho San Antonio 20. Stevens Creek Shoreline 05/90 ■ 21. Coal Creek 10/87 22. El Sereno 11/87 23. Foothills 02/90 ■ 24. Thomewood 11/87 ■ 25. Mt.Umunhum Area 07/89 Sierra Azul 26. Cathedral Oaks ;;■ Sierra Azul Moved up from#f21 0 Interim Use and Management Plan Review 0 Comprehensive Use and Management Plan Review L"'.en Space AP -------AA� MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-07 (Meeting 91-01 January 9, 1991) REPORT January 4 , 1991 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: J. Fiddes , Employee Relations Officer SUBJECT: Approval of Open Space Technician Job Specification and Salary Range Changes Recommended Actions: 1 . Approve the modifications to the open space technician job specification. 2. Approve a seven-point pay adjustment in the open space technician job classification, from Step Numbers 186-211 ($1795.97 - $2303. 21 monthly) to Step Numbers 193-218 ($1925. 52 - $2469. 35 monthly) , effective retroactively to January 1 , 1991 . Each open space technician ' s compensation will be adjusted upward to the corresponding step on the adjusted salary range. Discussion: Pursuant to the attached side letter (Exhibit A) dated July 6 , 1990 to the Memorandum of Agreement between S.E. I.U. Local 715 and the District, a classification study for the open space technician position was completed in November 1990. Local 715 ' s committee for the study included B.W. (Rusty) Smith, Senior Field Representative for Local 715 and open space technicians Michael Jurich and Warren Phillips. The District ' s committee for the study was comprised of John Escobar, operations supervisor; David Sanguinetti , supervising ranger; and Jean Fiddes, employee relations officer. Job Specification Modifications Proposed modifications for the open space technician job specification (see Exhibit B) are: 1) Definition: "General" added. 2) Typical Tasks*: Minor wording revisions in work performed under construction/maintenance tasks. The following sentences to be added: "May direct work of volunteers, seasonals, trustees, and probation juvenile crews" and "May be assigned to train less experienced personnel . " 3) Employment Standards: Modified to include equivalency to graduation from twelfth grade, as well as stating how skills for position would normally be achieved. Allows for substitution of work experience for college study requirement and makes a valid California driver' s license a condition of initial and continued employment. R-91-07 page 2 4) Physical Requirements : Modified to relate directly to physical requirements of the position. 5) Special Note: Last sentence modified to read "Individual must wear the prescribed District uniform and adhere to prescribed safety procedures . " Classification Study: The list of comparable public agencies agreed upon to serve as benchmark agencies and the positions identified as comparable to the District 's open space technician positions are shown below. Compensation ranges for the positions were ascertained, and for purposes of comparison, the salary for the top step in each salary range was used and is shown in the right column. Top Step Agency Position Salary State of California Combination of Park $2205 Maintenance Assistant/Park (average) Maintenance Worker I East Bay Regional Park Ranger $2565 Park District County of Santa Clara Park Maintenance Worker 11 $2475 County of San Mateo No comparable position City of Milpitas Maintenance Worker 11 $2516 City of Mountain View Maintenance Worker 1 $2594 City of Palo Alto* Park Maintenance Assistant $2437 Park Maintenance Person $2657 City of San Jose Groundsworker $2438 City of Santa Clara* Grounds Maintenance Worker 1 $2796 Grounds Maintenance Worker 11 $2935 City of Sunnyvale Utility Worker $2686 Subclass: Parks : General Services *Two classifications shown. The District and Local 715 "agreed to disagree" on which position was the appropriate comparable to the District ' s open space technician classification. Comparable Pay Adjustment Using the information gathered during the classification study, Union and District representatives met in December and reopened the contract on the limited issue of comparable pay for the open space technician position. The District proposed a seven-point range pay adjustment for the open space technician classification, effective January 1 , 1991 . Tentative agreement on the proposed adjustment was reached on December 13 , 1990, and the District ' s open space technicians ratified the proposed agreement on December 21 , 1990. The attached Exhibit C compares the open space technician position to the other positions in the classification study. The left column of the chart R-91-07 page 3 shows straight top step monthly salary figures, while the right column of the chart adds employees ' retirement contributions paid by agencies shown to the top monthly salary. The proposed seven-point pay adjustment for the open space technician classification strengthens the District ' s position relative to other public agencies used in the survey. EXHIBIT A • %_Iper, Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT July 6 , 1990 B . W. (Rusty) Smith Senior Field Representative A— Service Employees International Union Local 715 180 East Gish Road, Suite B San Jose, California 95112 Re : Midpeninsula Regional Open Space District ; Side Letter of Agreement Regarding 1990 Contract Negotiations Dear Rusty: This will serve to confirm the understanding reached between the parties concerning a classification study and contract reopener for the classification of Open Space Technician ( "OST" ) . It is agreed that in November of this year , District and Union representatives will form a committee for the purpose of preparing a classification study for the OST position . It is understood that the committee will have the following tasks : 1) to establish a list of comparable public agencies to serve as benchmark agencies for the 'job classification study; 2) review and revise, if necessary, the current description for OST; 3) review job descriptions of classifications in the comparable public agencies to identify positions comparable to the OST position; and 4) ascertain the compensation ranges for the benchmark classifications . It is further understood that once the classification committee has completed the tasks outlined above, Union and District representatives will meet and reopen the contract on the limited issue of comparable pay for the OST position. It is understood that information developed through the classification study is intended to facilitate the parties ' negotiations concerning an appropriate wage adjustment for the OST position and that neither party is bound by that information or otherwise obligated to agree to a certain result with respect to the classification study. The parties agree that January 1 , 1991 will be the target date for completion of negotiations and implementation of the parties agreement . If the foregoing is consistent with your understanding, please acknowledge on the line below and return a copy of this letter to this 201 San Antonio Circle, Suite C-135 -Mountain View, California 94040 - Phone: (415) 949-5500 - FAX: (415) 949-5679 General Manager:Herbert Crench Board of Directors.-Richard Bishop,Utsy Crowder,Katherine Duffy Nonette Hanko,Teena Henshaw,Robert McKibbin,Edward Shelley B . W. Smith Page two office. A copy of the executed side letter will be attached to the parties ' memorandum of agreement. I Very truly yours , By kaA& 74� � ddl man H. Fiddes Personnel Officer Midpeninsula Regional Open Space District THE FOREGOING S ACCEPTABLE B . W. (Rusty) Smith EXHIBIT B OPEN SPACE TECHNICIAN DEFINITION: Under "'I""'tAl supervision, performs a variety of semi- 9:e.�ae.­.... - skilled construction tasks and general building and grounds maintenance duties on District properties and facilities; has frequent contact with the public and provides visitor information as necessary. TYPICAL TASKS : Construction/Maintenance: Performs semi-skilled carpentry and construction tasks using hand and power tools; installs and repairs fences , gates, hiking stiles and signs; assists in construction of trails on District lands; performs clean-up and routine maintenance on District lands, trails , roads , buildings and other facilities; operates and maintains mechanical equipment such as tractors , chain saws, mowers , sprayers , and similar equipment; drives trucks as required. M­y>'.ai Ol. :6 �s: t pro d"' `--ba"tto= OY Performs other A 1. Tai n.,:.:il ,esB:-:::.e.XPEM1L:j, w VC related tasks as required. Ranger Assistance/Public Contact : Assists with fire suppression and resource management assignments as needed; assists with patrol of District lands and advises public of land use regulations; assists with record keeping and compiling of data; performs other related tasks as required. EMPLOYMENT STANDARDS : E "t-,d 0 from t h e twelfth grade q.ti _adu i ea. ­...Q.:,:gr . q ..:.... and the equivalent of one full year of college study in a related field. Individuals must have skills to perform basic construction and 'skill. :,Jiia 'd b maintenance assignments; ....!�,X. _q$. ­.e,ve ,:A,Y he M. Y 'f k'..........th": 'nd t.... ........ ... ....... .... ... . .. q ........ pi#e ::::::::a e 9: Ylng�. 0 eh. .... .......... ....... . ... ... ...ti me :.ba in: ...... ... .. ............ t t : 6".- k - n"0: ..-. P"r'ef ` bl­ ....:..p. ar... : ...... . r.. -U, b ic e0 on a ...may; :be.: " N " I ege 01u rernent A current: on a doti ............ f-_f cense.i...,si: �-Q. Ye ti th"' 1`.... ..f t First aid ia -An _n,I :t . .em:of :::. :ai.­ _Q .....I....... q-Q01;: R49.1.... PT and CPR certification. is desirable. The person filling this position should have aptitude and demonstrated interest in park and open space work and be able to present t oneself in a professional and courteous manner. Must be able to work effectively and cooperatively with other staff members and the general public. Must be self-directed yet able to work as a team member. an �::A-91_ f PHYSICAL REQUIREMENTS : g.x::x d In WL.r.-i-x! : z.... r. .q .... 1. . g SPECIAL NOTE: Individual may have to work on weekends and holidays and/or " "' " at odd and irregular hours V . d* ­'*�'.i':dU*A: :*" � dWi U ' t . .......... ...dh �.t,­... un:xf pies: . :.e .,p c: r �: :01,* .: :::::: ro.�q:....ul. P._7 Approved by Board of Directors June 10, 1987 Revised: EXHIBIT C OPEN .SPACE TECHNICIAN TOP $ MONTH PLUS-- - - _ - RETIREMENT (+ X%) TOP $ MONTHLY - - - 3000 3000 _------- -- - - _ -(2935 Santa Clara) - - (2935 Santa Clara) 2900 _ - 2874 Sunnyvale -(2843 Palo Alto) 2800 2800 ---- ---------- -------------- -�---- -=(2796-Santa`Clara)-- -(2796��Santa-Clara) 2775 Mtn View 2700 -" - 2692 rilpitas 2686 Sunnyvale -(2657 Palo Alto) . — - 2648 Santa Clara County 7 vt 2641- 2630 San-Mateo 2600 ----- -------- - 2600 _--..__. - ___-(2608 .Palo Alto)- 2594 Mtn View 2565 EBRPD - 2565-EBRPD 2516 Milpitas 2500 MROSD current- 7 _ - t 246. 2475 Santa Clara County -- 2464 - -- - - 2458 Sari Mateo _ 2438 -San Jose -- -- - _ - - - - (2437 _Palo Alta), - 2438__San._Jose MROSD current- - - -.2249-State of_CA.__._._ 2200 ._-2205--State-76f-CA-(Coinbinatioii) _�_.___-_._---2200 EXHIBIT B REV QED ..................... OPEN SPACE TECHNICIAN DEFINITION: Under ge:reraj supervision, performs a variety of semi- skilled construction tasks and general building and grounds maintenance duties on District properties and facilities; has frequent contact with the public and provides visitor information as necessary. TYPICAL TASKS : Construction/Maintenance: Performs semi-skilled carpentry and construction tasks using hand and power tools; installs and repairs fences , gates, hiking stiles and signs; assists in construction of trails on District lands; performs clean-up and routine maintenance on District lands, trails, roads, buildings and other facilities; operates and maintains mechanical equipment such as tractors , chain saws , mowers , sprayers, and similar equipment; drives trucks as required. M-ay' z' t ark ;;af. .vo unteers ,...:se;asana s. tr steers, and...p q, at on . ever � e;... re rs. e. per. ene..d. :pe. sanne Performs other related tasks as required. Ranger Assistance/Public Contact: As's: sts: with .fire..: upp ess c n...::and either : ...emerges:a�es ass its. .wi.th.;::.resource:::: anage�ttent.::.::ass grime is . , needed; assists with patrol of District lands and advises public of land use regulations; assists with record keeping and compiling of data; performs other related tasks as required. EMPLOYMENT STANDARDS : $qu !�a rent. :tQ ..gr:aduatior from the twelfth grade and the equivalent of one full year of college study in a related field. Individuals must have skills to perform basic construction and maintenance assignments, such sk�j:�..s..::�a.y ::narmaI.I.y<;:be....ach. d::,`by...;the . e:quiva .en:tcsn.e ;::year's:. opeece.. ri: o vn.g :;work:;. wz th...equ: pment...:a.n:d tcso s; usee3 n.:park::.ma1n:t...enahO'e: 'Phe...e.qu v.a. ent>:.of:..one..:bear. a : .. u : ....t.i`�n:e rel.a.ted<:. : ror .:>: .exer .e.n:ce...:::pref:erab .y ...:fin ...:a .....pa. .k.. :. : orst�. .:: errI- x : pub :c e.cre:a.t�c ri....area....m e ...subs t :hated:. for. ccz e.g.e:...s:u. Y:.re-quire-ent.. urren.t. y< e...eec.J'a*n.d..Via: d.., al�form:a: d.r ver.`.>s cens.e::. s::a;..ccxn;d. t: a sf.... :n .t. a: ...and First aid cort�nued. ..e#npcmen:t>. r .:th .clasfcat�:ai . and CPR certification is desirable. The person filling this position should have aptitude and demonstrated interest in park and open space work and be able to present oneself in a professional and courteous manner. Must be able to work effectively and cooperatively with other staff members and the general public. Must be self-directed yet able to work as a team member. PHYSICAL REQUIREMENTS: Phyca3...s: rength::.and...ag ty..ta>.<perform::;ianttal abor..z.eq !r z:g:be.11:ng. caop n.g; :.. n.eelln:g:,: and: SPECIAL NOTE: Individual may have to work on weekends and holidays and/or at odd and irregular hours . 2ri i t :drxa1:.miz:a, .wear:.tne..pres:orlbed:.: l:strict un. ....orm..a:rid:: d:h.e:re:...t+ .::pr:eacr bed...:e:afet.y::xprocedures. Approved by Board of Directors June 10, 1987 Revised: Open Space A. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-04 (Meeting 91-01 January 9, 1991) REPORT January 3 , 1991 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager; S. Marioni-Cochran, Associate Open Space Planner SUBJECT: Final Adoption of the Preliminary Use and Management Plan for Carilli Property Addition to Mt. Umunhum Area of Sierra Azul Open Space Preserve Recommended Actions : 1 . Adopt the Preliminary Use and Management Plan for the Carilli property addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve, including the naming, as contained in report R-90-137 . 2 . Indicate your intention to withhold the property from dedication as public open space at this time. Discussion: At your November 28, 1990 meeting, you approved the acquisition of a 70-acre property addition to the Mt . Umunhum Area of Sierra Azul Open Space Preserve (see report R-90-137 dated November 14 , 1990) . The acquisition also includes a right of first refusal on the adjacent 116-acre parcel owned by Mr. Carilli . You also tentatively adopted the Preliminary Use and Management Plan for the addition, including naming the property as an addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve and indicated your intention to withhold the property from dedication as public open space at this time. In accordance with your adopted Land Acquisition Notification Procedures , final adoption of the Preliminary Use and Management Plan was deferred until after close of escrow to allow further time for public comment . Escrow on the property closed on December 7 , 1990 . Staff has received no further public comment . Open Space ----------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 90-27 SPECIAL MEETING BOARD OF DIRECTORS November 7 , 1990 MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 7 : 30 p.m. in the Cupertino Room of the Quinlan Community Center, 10185 N. Stelling Road, Cupertino. Members Present: Nonette Hanko, Richard Bishop, Robert McKibbin, Ginny Babbitt , and .Elizabeth Crowder. Members Absent : Katherine Duffy and Teena Henshaw. Personnel Present: Herbert Grench, David Hansen, Del Woods, John Escobar, Sheryl Marioni Cochran, Annette Coleman, Phil Hearin, Brenda Kaufman, and Kathleen Hart. II . BOARD BUSINESS A. Review of Comprehensive Use and Management Plan for Fremont Older Open Space Preserve (Report R-90-130 dated October 31 ,- 1990) D. Hansen reported that the last Use and Management Plan review for this preserve was presented in July 1986. He noted that the 1. 22-acre former Harris property had been added to the preserve since that time, making a total of 739 acres. D. Woods reviewed the Comprehensive Use and Management Plan report recommendations in conjunction with a slide presentation of the preserve. He showed slides of the popular Fremont Older house, and other areas of the preserve to illustrate the effects of increased use on the trail system, preserve access, and parking. He also discussed the potential benefits from cooperative planning with the County of Santa Clara and cities of Cupertino and Saratoga for trail easements. N. Hanko asked if staff had considered the use of fire breaks for equestrian trail use to reduce trail use conflicts. D. Hansen replied that equestrians can ride on the disc lines. J. Escobar noted that some lines are too steep for trail use. Meeting 90-27 Page ,2 N. Hanko asked if discing and seeding would be enough to keep the baccharis at bay. D. Woods replied that discing and haying had kept it at bay in Fremont Older Open Space Preserve. D. Hansen noted the Resource Management Draft Policies which should be ready early next year would consider this problem further. N. Hanko asked if the Board would be included in the review committee for restoration plans of the adobe and surrounding area. D. Hansen replied that K. Duffy served on the review committee, with R. McKibbin as the alternate. N. Hanko asked what unleashed dogs were attacking deer and whether staff had any statistics . D. Hansen replied that they are generally stray neighborhood dogs, not dogs taken onto the preserve. B. Crowder asked if the District could fence the road off from the parking lot . D. Woods replied that the configuration made the turning space too tight and the most desirable solution would be for the Saratoga Country Club to allow the District to use some of their green space . B . Crowder commented that a tall golf-ball fence might be required for safety. D. Woods said the District is considering landscape screening, and D. Hansen added that the District can work with the City of Saratoga for appropriate protection and screening. R. McKibbin asked if the District had looked into a land exchange to alleviate the golf-ball hazard. D. Woods said C. Britton had some discussions about this. R. McKibbin asked if the parking lot could be relocated. D. Woods replied that the only alternatives, the ranger residence and the hayfield, were undesirable. Vince Garrod, 22600 Mt . Eden Road, Saratoga, suggested the opening of a one hour loop trail , another trail to allow preserve access through Stevens Creek County Park, and the reopening of Fern Grotto Trail . He commented that ranger presence has eliminated the problem of motor bikes on the trails. R. McKibbin clarified that Fern Grotto Trail was originally closed by a slide. Mr. Richard Childress , 11701 Regnart Canyon Drive, Cupertino, did not see anything negative about a ten foot wide trail . Mr. Childress suggested subsidizing a haying operation. He encouraged the District to work with the City of Cupertino and the County and encouraged the District to keep the current bike and dog policies. Earl Harris, 22802 Prospect Road, Saratoga, asked what had happened to the coyotes and if they could be imported to Meeting 90-27 Page 3 Fremont Older Open Space Preserve. R. McKibbin and D. Hansen replied that cyclical health problems had caused the decline in coyotes and that they should return. Mr. Harris also said that speed of bicyclists was becoming a major problem, especially around the adobe. D. Woods reported that staff is formulating guidelines on trail use, including speed limit signs and that he will suggest to the guidelines committee that a schedule be part of the guidelines . Sites identified as having serious problems would be scheduled for review first. N. Hanko noted that the Fremont Older neighbors would be notified if major changes were being considered . Jennifer Lyn, 22700 W. Prospect Road, Saratoga, said she lives in the adobe and sees and hears the bicyclists . She said she knows that they travel sometimes in excess of 20 miles an hour, and she has had close calls with speeding bicyclists . Ms . Lyn reported that people tend to respect District signs , and she thinks more signing would help. She said that another issue is that bicyclists are sometimes excited and yell to each other; a sign saying this is a quiet residential area would help. Kathy Nellis, 22322 Regnart Road, Cupertino, said she walks her dogs daily on the preserve, and her experience has been that other dog users also keep their dogs on leash. She said she hopes the privilege of using the preserve will not be taken away from responsible dog owners . She said that she has also ridden a horse on District lands, and in her experience, bikers have been very courteous . She named education as the key to resolving many trail use conflicts . She stated she has not found the trails to be too wide, adding that more space makes it easier for users to pass each other. She said she would like to see the hayfield maintained and hopes the District can find an agricultural tenant . Donna Harris , 22802 Prospect Road, Saratoga, described the involvement of Cora Older in the history of the preserve. Mrs . Harris said that she would like the District to consider calling the preserve the Cora and Fremont Older Open Space Preserve. Jeffry Harris , 22700 Prospect Road, Saratoga, said that he finds used toilet tissue in his garden and on the roads, adding that the District needs to think about installing another toilet facility within the preserve. Vince Garrod, addressing the hayfield issue, said a soil analysis will show some soil will support native brushland and some soil will support native grassland.. He said, if left alone, both these areas will revert to their native vegetative states, and that in the right soils the native grasses will stop the baccharis. D. Woods asked what Meeting 90-27 Page .4 percentage of the hayfield Mr. Garrod thought would be natural grassland. Mr. Garrod replied he estimated about 70%. D. Woods said that any long term management proposals for a hayfield at Fremont Older would be based on a resource inventory similar to the Russian Ridge management project . Mr. Garrod also discussed the incompatibility of farming with nesting quail and with public use of the preserve. Doris Edwards , 22525 Rolling Hills Road, Saratoga, asked if fire breaks would still be disced if changes under discussions were implemented. R. McKibbin replied that fire control would continue to be important; only changes to resource management discing were being considered. R. McKibbin, referring to pages 8 to 9, suggested an amendment to incorporate Vince Garrod' s comments . D. Woods asked if the intent was for staff to examine all methods of managing the hayfield as an open grassland and to address recommendations in the context of the resource management element of the Plan. Motion: R. McKibbin moved that staff return to the Board with an amendment incorporating Vince Garrod' s comments, for Board consideration. R. Bishop seconded the motion. The motion passed 4 to 1 , with N. Hanko voting against the motion. Motion: R. Bishop moved to tentatively adopt the revised Comprehensive Use and Management Plan for Fremont Older Open Space Preserve, as contained in report R-90-130 . B. Crowder seconded the motion. The motion passed 5 to 0 . III . INFORMATIONAL REPORTS N. Hanko reported that staff will be invited to a December 19 potluck buffet to introduce the new Board member, Ginny Babbitt. She said that D. Hansen will give his slide presentation from the conference, and a tape of Wangari Maathai ' s presentation will be shown. H. Grench congratulated Cupertino voters on the passage of Measure T. He reported that two new open space districts were voted in elsewhere, one in Sonoma County and one in Riverside County. IV. ADJOURNMENT The meeting was adjourned at 9: 45 p.m. Kathleen Hart Recording Secretary Op en Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-03 (Meeting 91-01 January 9 , 1991) REPORT December 18 , 1990 TO: Board of Directors FROM: M. Foster, Controller SUBJECT: Renewal of Investment Authority Recommendation: Adopt the attached resolution to extend the controller' s investment authority for another year. The investment goals and guidelines are the same as you adopted on January 24 , 1990. Discussion: My authority to invest temporarily idle funds expires on January 24, 1991 according to the provisions of Resolution 90-08 (see report R-90-10 dated January 16, 1990) . Currently, all of our cash reserves not held by a trustee are invested through the Santa Clara County pooled investment fund. However, when short-term interest rates rise we are able to earn an enhanced return on our investment funds by investing directly. RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING CERTAIN BOARD EMPLOYEES TO INVEST TEMPORARILY IDLE FUNDS IN SECURITIES ALLOWED BY GOVERNMENT CODE WHEREAS, the District needs to maximize the yield on temporarily idle funds in order to help meet land acquisition objectives; and WHEREAS, Government Code, Sections 53630 et seq. authorize the District to invest inactive funds in securities which, at times, yield interest rates higher than achievable through the Santa Clara County Pooled Fund; and WHEREAS, the District can often improve its yield on temporarily idle funds without sacrificing financial safety or flexibility; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby authorize the Controller, or in his/her absence, a District employee authorized by the Board to act on his/her behalf, to invest temporarily idle funds according to the Investment Goals and Guidelines attached hereto as Exhibit "A" and by reference made a part hereof. Section Two. Before any particular investment the Controller shall consult with the General Manager, or a District employee authorized to act in his/her behalf, to determine anticipated cash flow needs of the District. Section Three.. This Resolution supersedes Resolution No. 90-08 adopted January 24 , 1990. This Resolution shall no longer be in effect as of January 23, 1992, unless extended in time, and inactive funds shall then be deposited in the Santa Clara County Pooled Investment Fund. EXHIBIT "A" Investment Goals and Guidelines Goal 1 . Capital Preservation Te.-mporarily idle funds shall be invested in- a conservative manner such that funds can always be withdrawn at, or just above or below, full invested value . Investments that offer opportunities for significant capital gains and losses are excluded. Goal 2 . Liquidity Temporarily idle funds will be managed so that normal operating cash needs and scheduled extraordinary cash needs can be met on a same day basis . Investments will be sufficiently liquid to provide a steady and reliable flow of cash to the District to insure that all land purchases can be made promptly (within two weeks) . Goal 3 . Income Temporarily idle funds shall earn the highest rate of return that is consistent with capital preservation and liquidity goals and the Government Code. GUIDELINES 1 . Determination of Idle Funds The Controller will prepare a complete cash flow projection prior to all investment decisions . This cash flow projection will be reviewed and evaluated by the General Manager. The General Manager is responsible for, designating the maximum amount of funds available for investment. 2 . Contingency Reserve A contingency reserve of between $500 , 000 and $2, 000 , 000 shall be maintained with the Santa Clara County Treasurer. The General Manager is responsible for determining the size of this contingency reserve. At all times this contingency reserve will be sufficient to satisfy the requirements for all Note Funds. 3 . Non-Invested Funds Idle District funds not otherwise invested or maintained with paying agents will be deposited in the Santa Clara County pooled investment fund. 4 . Selection of Investments The Controller is responsible for selecting specific investments that fit within the amounts and maturities designated by the General Manager. The Controller is also responsible for directing security transactions. 5. Investment Instruments Investments shall be limited to those allowed by the Government Code. Investments shall not be leveraged. 6 . Diversification Investments other than insured or collateralized deposits at banks and savings and loan associations shall be diversified. ,7 . , marketability I _Y For investments other than deposits , the breadth of ownership and number of securities outstanding will be sufficient to establish a secondary market in which investments can be readily converted to cash without causing a material change in their market value. ' 8 . Acceptable Banks Bankers ' Acceptances and Negotiable Certificates of Deposit may be purchased only from banks and savings and loan associations with over $1 , 000 , 000 , 000 of deposits and reporting profitable operations . 9 . Acceptable Collateral Securities co.11ateralizing bank or savings and loan deposits must be rated "A" or higher. 10. Investments in Name of District All investments purchased shall stand in the name of the District. 11. Reporting The Controller shall report all security transactions to the Budget Committee no later than the next Regular Meeting of the Board of Directors after any transaction has been made . The Controller shall submit a complete listing of the investment portfolio to the Budget Committee by the fourth Wednesday of each month. The Budget Committee shall act on behalf of the Board of Directors in receiving reports from the Controller required by Chapter 1226 of the 1984 Regular Session of the State Legislature. 12. Purchase of Securities Through Bank The Controller is authorized to purchase securities through the investment department of the District' s bank. The Bank shall be instructed in writing only to purchase securities in the name of the District and that all matured funds shall be returned to the District' s bank account. The Bank shall also be instructed to send receipts for transactions to the General Manager. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-09 (Meeting 91-01 January 9 , 1991) REPORT January 3, 1991 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Authorization for Director ' s Expenses for Special District Board Management Institute Recommendation: Authorize payment of Director Babbitt ' s expenses to attend the 1991 Special District Board Management Institute. Discussion: Board members who have attended this institute in the past have found it to be very informative, stimulating, and useful. As a new member of the Board, Director Babbitt should find it particularly helpful . Budgeted funds are available for this purpose. The institute brochure is attached. Special District Board Management Institute Certificate program THE 1991 SPECIAL DISTRICT BOARD MANAGEMENT INSTITUTE March 1, 2 & 311991 San Diego You are invited The Institute is a comprehensive program... to join a group of The program consists of six in- depth seminars and two timely your fellow Special District leaders special presentations. This is a very intensive program, and is at the U.S. Grant Hotel in San Diego fully described in this brochure. The content has been developed on March 1 , 2 and 3, 1991 , over the years from what Direc- tors have told us they feel they for need to know. Each year the program and the THE Director's handbook which you receive... a complete, comprehen- sive manual packed with a wealth SPECIAL of Special District expertise to help you and your Board... is reviewed and revised. DISTRICT The manual contains more than 200 pages of legal and refer- ence material, forms, sample BOARD documents, complete outlines and notes. This valuable tool will be useful long after the Institute is MANAGEMENT over. INSTITUTE DL CERTIFICATE PROGRAM The Institute offers the Designed for Special only program of its kind District Directors... anywhere... The three-day weekend format The Institute is a once-a-year has been designed to recognize jevent for Special District Board the time constraints which you as The Certificate in { members and top management. a Director or manager face and Special District Board If you are a new Director, it offers to minimize the time away from Management a fast and efficient way to get ac- your weekday rE sponsibilities, yet lquainted with your new respon- provide enough time for you to The Special District Board 4 sibilities. reflect on and plan for your up- Management Institute is one of coming term.Your days are jam- the three programs required If you are an experienced packed, but evenings are free, for completion of the Certifi- I Director, the Institute is ideal as a and plenty of breaks are cate in Special District Board means to stay current and to scheduled for your comfort, and Management. For more infor- polish your Board management to give you time to meet with your mation about the Certificate, skills. peers. call, FAX, or write us at the ad- dress on the enrollment form If you are a District manager, Devoted solely to Special in this brochure. - the Institute is a unique oppor- District needs... The next scheduled Certifi- tunity to step back and mingle The accent is on practical and cate program will be Special with a cross section of Directors useful information which you can District Finance, June 10 & 11, and managers, and to see things take away with you and put to 1991, in Rancho Mirage. from a different perspective. work immediately. Program Contem Board Leadership in * Financial disclosure e Drugs and drug testing Special District * organization and policy Government organizational changes - "At Will" employment 9 LAFCo a Health care issues Efficient District operation re- * Authorized acts and * Current issues quires effective leadership by the prohibited acts Board of Directors.This session 9 Salary and benefit trends examines various aspects of 9 Delegation of powers leadership,communication, - Manner in which the Board Special District Board decision making, motivation, and may act Financial Management and conflict resolution within the Spe- cial District organizational, politi- * Ordinances and resolutions Control cal, and managerial framework. o Quorums and voting The responsibilities of the Topics include: 9 Legal meetings Board for District financial o Ralph M. Brown Act management will be the focus of • Special District organization this session. A review of long- Relationship of the District # Closed sessions and short-term conventional and • and the Board to other * Gifts of public funds non-traditional financing techni- ques will be followed by discus- governments,the public, & * Personal liability of public sion of revenue generation District employees officials alternatives, including rates, • Board membership * Civil rights violations fees, and service charges. A dis- • Motivating individuals a Antitrust liability cussion of information manage- ment will present various o Dealing with divergent * Civil and criminal penalties computer applications in non- issues * Reading and understanding• technical terms. Also: Values pending legislation * Financing enterprise and • Management and leadership non-enterprise Districts • Personnel Policy and the Team work Board of Directors . Role of the Treasurer • Developing team effort * Board member—financial • Leadership styles The role of the Board in Dis- manager relationships • Board-manager relationships trict personnel matters will be em- - Bonds • Handling change phasized in this session. The * Notes major criteria for effective • Action plans employee relations policy and - cops guidelines for development of 9 Leases Law and the Director District personnel policy will be discussed. Included: * Commercial paper In these important sessions, * Revenue Analysis the law and how it affects the * Organization Director,legal requirements for * "Meet and Confer" * Fundamentals of rate setting Board action, and open meeting * Cost control law will be thoroughly covered. * Employee and employer Legal and legislative trends as rights *• Investment management well as the effects of current * Employee evaluation 9 Financial planning legislation will be discussed. Topics are: * Grievances Planning • Legal foundations for 9 Fair Labor Standards-and Beginning with a review of the Special District government exceptions fundamentals of planning, and * Developing District progressing through the develop- • Acts of general applicability personnel policy ment of a District management • Interpreting statutes e Mandatory, permissible plan,this seminar will provide • Powers of Districts and illegal subjects you the tools to assess your Dis- trict planning needs and to • Powers of Board members * Sexual harassment policy prepare a Board action plan. • Conflicts of interest Planning guides and planning systems are discussed. Included • The new awareness—why it • Using Sacramento resources are: is essential to keep the Influencing legislation public informed . Major legislative issues • Defining your District goals District ci Special Distr� 's facing'o program analysis Information Inf p g Y g P • Defining the responsibilities . Defining the"community" Boards in 1991 of the Board and the District and various publics Air Travel Savings manager • Essential elements negotiated air fares on Special ne • Types of District plans P 9 • Strategic planning • Costs American Airlines and American • Priorities Eagle can save substantial • Operational planning amounts on regular air fares, and • Writing specifications How to-estimate benefits even additional amounts off the • Guidelines over-Saturday-night fare,for • Forming an effective those flying to The Special Dis- planning group trict Board Management Institute. The Sacramento Report• Board work sessions Call American Airlines at 1 800- 433-1790, or your local District • Keeping the plan up to date In this special session the travel agent, and refer to STAR • Relating the Master Plan to legislative advocate for California S01 Z1 UV for details and special managerial performance Special Districts Association,will fare rate. provide an update on current and • Key considerations project legislative activity.Your role as a Director,the role of the Communications and lobbyist and a review of the politi- The Special District Board Community Relations cal process in Sacramento will Management Institute's only be discussed.Topics include: business is quality training This session is designed to and education for Special Dis- provide specific guidance in plan- The policy-making process tricts. We pride ourselves on ning, developing, and carrying • How a bill is born our instructional staff of prac- ticing p and experienced Spe- out an effe ctive commu nity and tY Floor sessions _ inter-governmental relations pro cial District Directors gram. Beginning • Committee hearings managers, consultants, and i 9nin9 with an an alysis 9 of your District requirements, and • The role of committee counselors, and the support i of ou r thousands of alumni the elements of a program, consultants and legislative topics include: staff who have attended our programs over the past two j • Public information policy • Legislative publications decades. Program Schedule Friday, March 1 9:00-10:30 a.m. Board Leadership in Special District Government 10:45-11:50 a.m. Law and the Director 12:00 n.-1:45 p.m. Lunch -The Special District Report 2:00-3:30 p.m. Law and the Director(continued) 3:45-5:00 p.m. Personnel Policy and the Board of Directors Saturday, March 2 9:00-11:50 a.m. Law and the Director(continued) 12:00 n.- 1:00 p.m. Lunch 1:15-2:00 p.m. The Sacramento Report 2:15-3:30 p.m. Special District Board Financial Management and control 3:45-5:00 p.m. Special District Board Financial Management and Control continued Sunday, March 3 9:00-10:15 a.m. Planning 10:30-11:50 a.m. Communications and Community Relations The surroundings An outstanding faculty... tricts in the development of goals enhance the learning and District plans. experience... The Institute features a superb instructional staff, all of whom Glenn Reiter is principal in have extensive teaching and the financial, computer and en- The U.S. Grant has been practical experience in Special gineering consulting firm Glenn chosen as the 1991 Institute Districts. Drawn completely from M. Reiter and Associates. Glenn meeting location because of its the ranks of practicing Directors, has many years of expertise in well-equipped and comfortable managers and active consultants the fields of long-range District meeting rooms, splendid guest and advisors,the instructors'suc- financial planning, rate and fee ations and it s tradition- accomod backgrounds in Special analysis, computer system cessful g p Y al elegance and hospitality. Districts provide a real-world design and applications, and A multi-million dollar renova- foundation for your learning ex- public agency financial manage- tion has restored the opulance perience. ment. He has lectured and writ- and luxury Y of the historic hotel. ten extensive) on financial The result is a modern hotel Bruce Blanning is President management of Special Districts. providing a truly comfortable mix- of Blanning & Baker Associates, He is the author of Financing ture of the elegance of yesterday a public sector labor relations Special Districts. and the convenience of today. consulting firm. Bru ce is co- Guest rooms are spacious editor and author of California The program is directed by and faithfully capture the grace of Special Districts Labor Relations Jack Harris, Executive Director the early 20th century while Information Service, and he and of the Special District Board providing the finest in the his firm are labor relations con- Management Institute. amenities of the 1990s. sultants to California Special Dis- The U.S. Grant is a short walk- tricts Association. ing distance from"Gaslamp Quarter", a historic Victorian era Ralph Heim is with the Special Benefits restoration featuring restaurants Sacramento lobbying firm of and theaters. Seaport Village of- SRJ.Jackson/Barish &As- Opportunities to join Gol- fers hundreds of unique shops, sociates, and is the legislative ad- leagues and instructors in infor- fine restaurants and entertaining vocate for California Special mal exchange of ideas and activities only seven blocks Districts Association. Ralph discussion of seminar topics are away. Adjacent to the hotel is brings a wealth of information to provided at the Continental Horton Plaza shopping mall, share based on his experience Breakfast which is served each which features major department representing Special Districts in day beginning at 8:15 a.m., at stores, shops and restaurants the State Capitol. the luncheons on Friday and Hotel guests are welcome to Saturday, and at the reception on use the San Diego Athletic Club, Dallas Holmes, attorney at Friday evening. which features aerobics classes, law, is Chairman of the Public weight room, massage, spa, lap Law Department of the law firm 9 P Board pool,tennis. racquet ball, and The Special District cq of Best Best& Krieger. Dallas's P , 9 snack ba r. experience includes service in Management Institute The San Diego Zoo and Sea state and local government, and manual � World ar e nearby,with tours a distinguished record as coun- g If you are unable to attend the available. y The San Diego Trolley sel in Special District rict matters for can be boarded just outside the many years. He is a member of Institute, send for The Special hotel for the 16-mile trip to the the Executive Committee of the District Board Management In- Mexican border. Public Law Section of the State stitute manual. The U.S. Grant is five minutes Bar of California. This 200+ page manual is from the airport.The train station prepared especially for the March 1991 Institute. It contains is seven blocks away. Shuttle Bob Rauch, principal of and limousine service is avail- Robert A. Rauch Business Com- all the outlines and reference able from both. If arriving by car, munications, has participated in material for the program. take the Downtown exit from 1-5 many planning and management Please allow two weeks follow- to the Front Street exit. Follow assessment projects involving ing the program for delivery. Front Street to Broadway and teams of financial,legal, Price is$89 which includes make a left on Broadway to Third economic, engineering and shipping. Please call (805)966- Ave., and turn left on Third.The public relations personnel. Bob 5147 to order. hotel is between Third and has lectured extensively and Fourth. Hotel parking is available worked with many Special Dis- on Third. The Special District Board Management Institute Bulk Rate U.S.Postage PAID 21 Rincon Vista Santa Barbara Santa Barbara CA 93103 California Permit No.439 FORWARDING AND RETURN POSTAGE GUARANTEED l ADDRESS CORRECTION REQUESTED ! I How to Enroll in the Special District Board Management Institute Mail the enrollment form or call (805) 966-5147 or FAX your enrollment form (805) 962-4055. You may pay by check,Visa or MasterCard, or purchase order. Fee: The fee for the Special District Board Management Institute is$595.00 per person. Fee includes tuition, all seminar materials, including a comprehensive manual containing instructional and reference materials,continental breakfasts, refreshment breaks, lunches on Friday and Saturday, and Friday evening reception.The enrollment fee does not include lodging or other meals. •-----------------------------------------------------------------------------•---------------•----------------------•-- Enrollment Application The Special District Board Management Institute Mail with full payment to: Special District Board Management Institute, 21 Rincon Vista,Santa Barbara, CA 93103 Name Phone ( ) Title Fax ( ) Organization Address City State Zip , ❑Check enclosed -$595 Make checks payable to: the Special District Board Management Institute ❑ Purchase order enclosed ❑ Visa or MasterCard charge Credit card account no. Expiration date Signature ; -----------------------------------------------------------------------------------------------------------------------J Cancellations and Refunds The entire enrollment fee is fully refundable if notification of cancellation is received three working days prior to the Institute. Enrollment cancellations made less than three working days prior to the beginning of the Institute are subject to a cancellation fee of$50. Refunds will not be granted after the Institute has begun. In the event the Institute is can- celled, all fees will be refunded. Lodging Lodging arrangements can be made directly with the U. S.Grant Hotel,or a hotel of your choosing. If you wish to e 6 9 232-3121 or 1- 800 334 6957 or mall our reservation directly to U. S. Grant Hotel, Grant call 1 , he U.S. Y stay at t ( ) Y 326 Broadway,San Diego CA 92101. ants is 99 per night, single or Institute registrants , Board Management I $ The special guest room rate for Special District Boa M g g p 9 9 P available for two days before the program and two days after the program.The rate is a Y The conferenceP 9 double p lus tax. Y " final date for guaranteed reservations is February 7, 1991. After that date,the hotel will make every effort to accom- modate late requests, but will not guarantee room availability. When reserving rooms, please refer to"future reservations for Special District Board Management Institute." You may guarantee your reservation by sending a check for the first night's room rental plus tax, or by supplying American y Express,VISA, MasterCard, or Diner's Club credit card number and expiration date. Please note that it may not be possible to check into your room until 3 P.M. In that case, provision will be made to i store your luggage until the Friday afternoon break. _ Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-02 (Meeting 91-01 January 9, 1991) REPORT December 18 , 1990 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Appointment of Budget Committee Recommendations : 1 . The President should appoint the Budget Committee members for the 1991 calendar year with your consent. 2. With respect to the budget review process, determine if you want to charge the Budget Committee with: a. conducting a review of the proposed 1991-1992 Action Plan, especially in regard to its being a realistically achievable work program, on the Board' s behalf as part of the budget review process; b. examining the proposed use of consultants and/or private contractors to supplement existing staff resources and expertise; C. reviewing the separate category of low priority projects that will not be directly included for funding in the budget; d. reviewing Open Space Management ' s proposed budget in accordance with the Open Space Management Budget Policies adopted on September 14, 1988 or revised policies if adopted by the Board; e. auditing the incentive award program for compliance with District policies and approving budget for the program on behalf of the Board; f . establishing a salary review schedule for the General Manager, Legal Counsel , and Controller, in accordance with the compensation review procedure adopted February 22, 1989. Discussion: The current Budget Committee members are Directors Duffy (Treasurer) , Crowder, and McKibbin. As at the first meeting of the Board in January of 1990, the appointment of the Budget Committee will be placed at the end of the agenda in order to allow R-91-02 Page 2 the newly-elected Board President some time to contemplate the filling of the remaining two Budget Committee seats; the 1991 Treasurer will have been selected by the Board earlier in the evening. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: H. Grench, General Manager DATE: January 9, 1991 SUBJECT: F. Y. I. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT December 28 , 1990 Mr. John DeWitt, Director Save The Redwoods League 114 Sansome Street, Room 605 San Francisco, CA 94104 Dear John: We had a nice holiday field trip to Purisima Creek Redwoods Open Space Preserve to choose the grove to be dedicated in recognition of those who put the 1990 International Open Space Conference together. It is number PC-26 . On behalf of my Board of Directors, staff , the Conference Advisory Committee, others who worked on the conference, and myself, I want to convey our appreciation to you and Save The Redwoods League for your generous expression of support and encouragement. Best wishes for the New Year, a new governor, and renewed hope to save the Headwaters Forest and other priceless areas . Warm regards , Herbert Grench General Manager HG:ej 201 San Antonio Circle, Suite C-135 • Mountain View, California 94040 • Phone: (415) 949-5500 • FAX: (415) 949-5679 General Manager:Herbert Grench Board of Directors:Richard Bishop,Betsy Crowder,Katherine Duffy,Nonette Hanko,Teena Henshaw,Robert McKibbin,Edward Shelley i Claims No. 91-02 Meeting 91-02 Date: Jan. 9, 1991 REVISED MIDPENINSUTA REGIONAL OPEN SPACE DISTRICT # Amount Name Description --------------------------------------------------------------------------------------------------- 120 255.00 National Recreation and Park Membership and Subscription Association Parts 121 1369.40 National Mailing Services Newletter Mailing 122 88.71 Norney's of Mountain View Office Supplies 123 416.80 Office Club Office Supplies 124 747.37 Orchard Supply Hardware Field Supplies 125 41.23 Loro Paterson Reimbursement--Equipment Part 126 1,348.78 Peninsula Oil Company Fuel 127 4.29 The Printing Club Transparencies 128 285.29 Port-o-Let Sanitation Services 129 10.67 Pure Water Systems Filter Replacement 130 1500.00 Renfro Roofing Company Roof Repairs 131 775.15 Rich's Tire Service Tires 132 1,385.69 Roy's Repair Service Vehicle Repairs 133 114.00 Santa Clara County Gas Tank Inspection Fee 134 129.71 Sears Field Supplies 8.31.09 Signs of the Times Signs _ 0 1,027.50 Skyline Builders Inc. Water Tank 137 86.92 Smith Equipment Vehicle Repair 138 115.83 Summit uniforms Field Supplies 139 37.58 Tooland, Inc. Equipment Parts 140 1,235.10 Trygg and Trygg Design and Printing 141 1,020.63 Valley Title C(Mpany Title Report and Insurance 142 37.10 Value Business Producers Office Supplies 143 2,744.76 Whitmore, Kay & Stevens Legal Services 144 55.10 Word Products Office Supplies 145 269.20 The Workingman's Emporium uniform Expense 146 220.00 Drive Service Company Equipment Repair 147 268.58 Bruce Parton Pump :Service,Inc. Equipment Repair 148 238.84 Petty Cash Conference Registration, Local and Out- of-Town Meeting Expense, Field and Office Supplies, and Film and Developing Emergency check issued on January 23, 1991. . i ' Claims No. 91-01 Ming 91-01 Date: Jan. 9, 1991 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description --------------------------------------------------------------------------------------------------. 5185 53.63 Allen Equipment Company Field Equipment 5186 1,052.25 All Horizons Travel, Inc. Open Spa Space Conference _ Expense 5187 1,075.33 Alves Petroleum, Inc. Fuel 5188 120.60 Barron Park Supply Company Water Line Project 5189 319.53 Judith Bechtel Utilities and Water 5190 36.36 Matthew Bender Resource Document 5191 20.00 Bicycle Federation Resource Document 5192 398.97 Birnie Lumber and Fence Company Lumber 5193 51.61 Ruth Blanchard Private Vehicle Expense 5194 50.00 Carleen Bruins Reimbursement--Membership Dues 5195 208.54 Cabela's, Inc. Uniform Expense 5196 65.00 California Land Title Company Reconvey-ance Fees 5197 165.30 California Trail Days Cooperating Trail Days Patches and Shirts Association 5198 72.52 Cardoza-James Binding Company Note Issue 5199 38.65 Central Stationers Office Supplies 5200 90.00 Sheryl Marioni Cochran Christmas Staff Dinner 5201 562.99 Cammunication.s Research Company Radio Dispatch and Repairs 5202 1,223.36 Davis Water and Waste Industries Water Line Project--Rancho Antonio 5203 16.89 DeHart's Printing Services Photocopying =^04 299.60 Design Concepts Consulting Services 5 20.00 East Palo Alto Water District Water Service 5206 315.40 John Escobar Reimbursement--Training Class Expense 5207 200.00 Firepro Systems Fire Sprinkler System Inspection 5208 65.00 First American Title Insurance Reconveyance Fees Conpany 5209 136.50 Davis B. Fischer Legal Services 5210 283.82 Garcia Well & Pump Company Pump Repair 5211 55.72 Goodco Printing Printing 5212 9.16 Gross man Is Field Supplies 5213 254.46 Hengehold Truck Rentals Van Rental 5214 1,989.91 Hertz Equipment Rental Equipment Rental 5215 68.42 Home Pluumbing Supplies Plumbing Parts 5216 300,00 Lopez Gardening Gardening Service--330 Distel 5217 77.37 Los Altos Garbage Co,r Y Dumps ter Rental--330 Distel 5218 250.00 Magana's Building Maintenance Janitorial Service--330 Distel 5219 158.68 Marin Supply Company Sanitation Supplies 5220 u ----�-�-= r_ 2 5221 5 .26 Monogram Sanitation Supplies 5222 430.00 National Recreation and Park Registration Fee--John Escobar Associa III _ion 5223 144.77 Michael Newburn Reimbursement--Staff Christmas Party and Heating Service 5224 67.07 Noble Ford Equipment Parts 5225 39.47 Northern Energ-; Propane Fuel 5226 180.00 Bill Orr Consulting Services 7 1,118.14 Pacific Bell Telephone Service 5L28 2,093.36 Pacific Gas & Electric Company Utilities 5229 1,405.83 Peninsula Oil Company Fae1 5230 725.90 Town of Portola Valley Conditional Use Permit Claims No. 91-01 Meeting 91-01 Date: Jan. 9, 1991 REVISED MIDPENINTSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description -------------------------------------------------------------------------------------------------- 5231 8.62 Precision Engravers, Inc. Name Badge 5232 117.48 Pure Water System, Inc. Parts 5233 152.59 Rancho Hardware Field Supplies 5234 686.75 Roy's Repair Service Vehicle Repairs 5235 120.00 San Jose Mercury News Advertisement 5236 63.00 County of San Mateo Building Permit 5237 14,642.96 County of San Mateo Election Expense 5238 15,143.23 County of Santa Clara Election Expense 5239 688.16 Santa Clara County Sheriff's Patrol Services Department 5240 33.00 Sequoia Analytical Teter Test 5241 16.73 Shell Oil Company duel 5242 242.42 Signs of the Titres Signs 5243 51.30 Skyline Company Water District Water Service 5244 180.00 Sonoma State University Archeological Record Search Academic Foundation, Inc. 5245 37.50 Spencer Associates Blueprints F^46 375.00 Systems for Public Safety Background Investigation -- -7 151.20 Tejima and Associates Consulting Services 5248 65.00 Ticor Title Insurance Company Reconveyance Fee 5249 35.00 Trimme Media Services Resource Document 5250 128.32 Unocal Fuel 5251 510.00 Valley Title Company Preliminary Title Reports 5252 217.00 Western Allied Service Company Heating System Startup 5253 71.61 The Workingman's Emporium Uniform Expense 5254 265.99 Yard bird Equipment Sales Equipment Parts 5255 525.64 * R. G. Property Maintenance Maintenance and Sur plies--330 Distel 5255 100.00 * Santa Clara County Gas Tank Permit 5257 225.97 Petty clash Local and Out-of-Town Meeting Expenses, Resource Documents, Office Supplies, Postage and Private Vehicle Expense Emergencychecks issued_ aed u on Jail nary 8, 1.91. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM TO JANUARY 9 1991 MEETING FILE Prepared by: J. Fiddes, District Clerk Subject: Results of 1991 Election of Board Officers President Ballot #1 : 4 votes for Director Hanko 2 votes for Director McKibbin Vice President Ballot #1 5 votes for R. McKibbin 1 vote for R. Bishop Treasurer Ballot #1 5 votes for V. Babbitt 1 vote for R. Bishop Secretary Ballot #1 4 votes for R. Bishop 1 vote for K. Duffy 1 vote for B. Crowder