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HomeMy Public PortalAboutBOW Min.City of Greencastle City Hall One North Locust Street, P.O Box 607 Greencastle, Indiana 46135 765 653.9211 Idunbar cni citvofareencastle.com March 21, 2012 II. Special Requests: None VI. Old Business: None VII. New Business Greencastle Board of Works Regular Meeting Minutes 4:30 P.M. V. Department Reports: A. Cemetery — Ernie Phillips B. Engineer — C. Fire Department — Bill Newgent D. Park and Recreation — Rod Weinschenk E. Planner — Shannon Norman F. Police Department — Tom Sutherlin G. Department of Public Works — Brad Phillips H. Water &Wastewater Department — Richard Hedge I. City Attorney - Laurie Robertson Hardwick Lynda R. Dunbar Clerk Treasurer Greencastle City Hall I. Call to Order; Roll Call Mayor Murray called the meeting to order at 4:30 PM; upon roll by Clerk - Treasurer Lynda Dunbar the following were present: Trudy Selvia, Susan Murray and Thom Morris III. Approval of Minutes A. Motion by Trudy Selvia to approve minutes as presented, second by Thom Morris, 3 -0 motion carried. IV. Approval of Claims A. Water - Motion by Trudy Selvia to approve claims as presented second by Thom Morris, 3 -0 motion carried B. Waste Water — Motion by Trudy Selvia to approve claims as presented, second by Thom Morris, 3 -0 motion carried. A. Sewage Refund to DePauw University A motion was made by Thom Morris to reimburse DePauw University $12,970.72 for overpayment of sewage, second Sue Murray, 3 -0, motion carried B. Notice of Award and Notice to Proceed for water and wastewater work on Anderson Street. A motion was made by Trudy Selvia that all three contracts with Brett Hurley Construction be awarded and permission to proceed on the water and wastewater work on Anderson Street, Second Sue Murray, 3 -0, motion carried. C. Anderson Street contract for: Windstream & Notice to Proceed A motion was made by Sue Murray to accept the contract and notice to proceed as presented, Second Thom Morris, 3 -0, motion carried D. Frontier contract for Anderson Street & Notice to Proceed. A motion was made by Trudy Selvia to accept the contract and notice to proceed as presented, Second Thom Morris, 3 -0, motion carried E. Gierke Telephone Systems contract for Anderson Street & Notice to Proceed A motion was made by Trudy Selvia to accept the contract and notice to proceed as presented, Second Thom Morris, 3 -0, motion carried F. Cinergy Metro -Net contract for Anderson Street and Notice to Proceed — Discuss at later Meeting G. Notice to Proceed for Duke Energy, Anderson Street — Discuss at later Meeting H. Approval of CDBG contract with OCRA for Facade Construction. A motion was made by Sue Murray to accept the CDBG contract Phase 1 as presented, Second Thom Morris, Trudy Selvia abstained, 2 -0, motion carried I. Architect Contract for Facade Grant. A motion was made by Thom Morris that Mayor Murray would have permission to sign the contract when it was completed. Second, Sue Murray, Trudy Selvia abstained, 2 -0, motion carried J. HWC Engineering Contract. A motion was made by Trudy Selvia to accept the new HWC Engineering Contract and allow Mayor Murray to sign. Second Thom Morris, 3 -0 motion carried Special Meeting Board of Works will be held April 2 at 4:30 p.m. VIII. Adjournment Motion by Thom Morris to dismiss at 5:08 P.M., second by Sue Murray, 3 -0. Motion carried. ATTEST: Lyda R. Dunbar, Clerk Treasurer Susan V. Murray, Mayor City of Greencastle City Hall One North Locust Street, P O. Box 607 Greencastle, Indiana 46135 765.653 9211 IdunbarCc�citvoforeencastle com April 2, 2012 II. Special Requests: None III. Approval of Claims IV. New Business Greencastle Board of Works Special Meeting Minutes 4:30 P.M. Lynda R. Dunbar Clerk Treasurer Greencastle City Hall I. Call to Order; Roll Call Mayor Murray called the meeting to order at 4:30 PM; upon roll by Clerk - Treasurer Lynda Dunbar the following were present. Trudy Selvia, Susan Murray and Thom Morris A. Bret Hurley Construction /Anderson Street. A motion was made by Trudy Selvia to accept the claims for Bret Hurley as presented, Second Thom Morris, 3 -0, motion carried. A. Approval of contract with Cinergy Metronet/utility relocation A motion was made by Thom Morris to accept the contract as presented, Second Trudy Seliva, 3 -0, motion carried B. Approval of contract with Comcast/utility relocation A motion was made by Trudy Selvia giving Mayor Murray the approval to sign contract later, Second Thom Morris, 3 -0, motion carried C. Approval of contract with Ratio Architects /Parking Structure- Did not Present for Motion D. Approval of contract with Civil Engineering Consultants /CE Anderson Street A motion was made by Trudy Selvia to accept the contract as presented, Second Thom Morris, 3 -0, motion carried E. Approval of contract with WCIED /grant administration A motion was made by Trudy Selvia giving Mayor Murray the approval to sign contract, Second Thom Morris, 3 -0, motion carried F. Approval of contract with DePauw University. A motion was made by Thom Morris giving Mayor Murray the approval to sign contract after changes are made, Second Trudy Selvia, 3 -0, motion carried G. Change Order Request for Bret Hurley Contract: A motion was made by Thom Morris to allow for additional equipment to be rented but the cost could not exceed $10,000, Second Trudy Selvia, 3 -0, motion carried V. Adjournment Motion by Thom Morris to dismiss at 4:45 P.M., second by Trudy Selvia, 3 -0. Motion carried. ATTEST: ' 2/Z Lypfra R Dunbar, Clerk Susan V. Murray, Mayor