HomeMy Public PortalAboutBOW Min.City of Greencastle
City Hall
One North Locust Street, P.O Box 607
Greencastle, Indiana 46135
765 653.9211
Idunbar cni citvofareencastle.com
March 21, 2012
II. Special Requests: None
VI. Old Business: None
VII. New Business
Greencastle Board of Works
Regular Meeting
Minutes
4:30 P.M.
V. Department Reports:
A. Cemetery — Ernie Phillips
B. Engineer —
C. Fire Department — Bill Newgent
D. Park and Recreation — Rod Weinschenk
E. Planner — Shannon Norman
F. Police Department — Tom Sutherlin
G. Department of Public Works — Brad Phillips
H. Water &Wastewater Department — Richard Hedge
I. City Attorney - Laurie Robertson Hardwick
Lynda R. Dunbar
Clerk Treasurer
Greencastle City Hall
I. Call to Order; Roll Call
Mayor Murray called the meeting to order at 4:30 PM; upon roll by Clerk -
Treasurer Lynda Dunbar the following were present: Trudy Selvia, Susan Murray
and Thom Morris
III. Approval of Minutes
A. Motion by Trudy Selvia to approve minutes as presented, second by Thom
Morris, 3 -0 motion carried.
IV. Approval of Claims
A. Water - Motion by Trudy Selvia to approve claims as presented second by
Thom Morris, 3 -0 motion carried
B. Waste Water — Motion by Trudy Selvia to approve claims as presented,
second by Thom Morris, 3 -0 motion carried.
A. Sewage Refund to DePauw University A motion was made by Thom
Morris to reimburse DePauw University $12,970.72 for overpayment of
sewage, second Sue Murray, 3 -0, motion carried
B. Notice of Award and Notice to Proceed for water and wastewater work on
Anderson Street. A motion was made by Trudy Selvia that all three
contracts with Brett Hurley Construction be awarded and permission to
proceed on the water and wastewater work on Anderson Street, Second
Sue Murray, 3 -0, motion carried.
C. Anderson Street contract for: Windstream & Notice to Proceed A motion
was made by Sue Murray to accept the contract and notice to proceed as
presented, Second Thom Morris, 3 -0, motion carried
D. Frontier contract for Anderson Street & Notice to Proceed. A motion was
made by Trudy Selvia to accept the contract and notice to proceed as
presented, Second Thom Morris, 3 -0, motion carried
E. Gierke Telephone Systems contract for Anderson Street & Notice to
Proceed A motion was made by Trudy Selvia to accept the contract and
notice to proceed as presented, Second Thom Morris, 3 -0, motion carried
F. Cinergy Metro -Net contract for Anderson Street and Notice to Proceed —
Discuss at later Meeting
G. Notice to Proceed for Duke Energy, Anderson Street — Discuss at later
Meeting
H. Approval of CDBG contract with OCRA for Facade Construction. A
motion was made by Sue Murray to accept the CDBG contract Phase 1
as presented, Second Thom Morris, Trudy Selvia abstained, 2 -0, motion
carried
I. Architect Contract for Facade Grant. A motion was made by Thom Morris
that Mayor Murray would have permission to sign the contract when it was
completed. Second, Sue Murray, Trudy Selvia abstained, 2 -0, motion
carried
J. HWC Engineering Contract. A motion was made by Trudy Selvia to
accept the new HWC Engineering Contract and allow Mayor Murray to
sign. Second Thom Morris, 3 -0 motion carried
Special Meeting Board of Works will be held April 2 at 4:30 p.m.
VIII. Adjournment
Motion by Thom Morris to dismiss at 5:08 P.M., second by Sue Murray, 3 -0.
Motion carried.
ATTEST:
Lyda R. Dunbar, Clerk Treasurer
Susan V. Murray, Mayor
City of Greencastle
City Hall
One North Locust Street, P O. Box 607
Greencastle, Indiana 46135
765.653 9211
IdunbarCc�citvoforeencastle com
April 2, 2012
II. Special Requests: None
III. Approval of Claims
IV. New Business
Greencastle Board of Works
Special Meeting
Minutes
4:30 P.M.
Lynda R. Dunbar
Clerk Treasurer
Greencastle City Hall
I. Call to Order; Roll Call
Mayor Murray called the meeting to order at 4:30 PM; upon roll by Clerk -
Treasurer Lynda Dunbar the following were present. Trudy Selvia, Susan Murray
and Thom Morris
A. Bret Hurley Construction /Anderson Street. A motion was made by Trudy
Selvia to accept the claims for Bret Hurley as presented, Second Thom
Morris, 3 -0, motion carried.
A. Approval of contract with Cinergy Metronet/utility relocation A motion was
made by Thom Morris to accept the contract as presented, Second Trudy
Seliva, 3 -0, motion carried
B. Approval of contract with Comcast/utility relocation A motion was made by
Trudy Selvia giving Mayor Murray the approval to sign contract later,
Second Thom Morris, 3 -0, motion carried
C. Approval of contract with Ratio Architects /Parking Structure- Did not
Present for Motion
D. Approval of contract with Civil Engineering Consultants /CE Anderson
Street A motion was made by Trudy Selvia to accept the contract as
presented, Second Thom Morris, 3 -0, motion carried
E. Approval of contract with WCIED /grant administration A motion was made
by Trudy Selvia giving Mayor Murray the approval to sign contract,
Second Thom Morris, 3 -0, motion carried
F. Approval of contract with DePauw University. A motion was made by
Thom Morris giving Mayor Murray the approval to sign contract after
changes are made, Second Trudy Selvia, 3 -0, motion carried
G. Change Order Request for Bret Hurley Contract: A motion was made by
Thom Morris to allow for additional equipment to be rented but the cost could
not exceed $10,000, Second Trudy Selvia, 3 -0, motion carried
V. Adjournment
Motion by Thom Morris to dismiss at 4:45 P.M., second by Trudy Selvia, 3 -0.
Motion carried.
ATTEST:
' 2/Z
Lypfra R Dunbar, Clerk
Susan V. Murray, Mayor