HomeMy Public PortalAbout09/20/2011 CCM225
MEDINA CITY COUNCIL MEETING MINUTES OF SEPTEMBER 20, 2011
The City Council of Medina, Minnesota met in regular session on September 20, 2011 at
7:00 p.m. in the City Hall Chambers. Mayor Crosby presided.
I. ROLL CALL
Members present: Crosby, Pederson, Martinson, Siitari, and Weir.
Members absent: None.
Also present: City Attorney Ron Batty, City Engineer Darrin Amundsen, Planner Dusty
Finke, Public Works Superintendent Steve Scherer, City Administrator Scott Johnson,
Chief of Police Ed Belland, and Dan Edgerton of Bonestroo.
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
Crosby requested to add three items to the agenda, Schedule a Special Meeting on
October 4, 2011 at 4:00 p.m., a Resolution Recognizing Jeanne Day for Service to the
City of Medina, and TMDL Management.
Moved by Weir, seconded by Pederson, to approve the agenda as amended. Motion
passed unanimously.
IV. APPROVAL OF MINUTES
A. Approval of the September 6, 2011 5:30 p.m. Special City Council Meeting
Minutes
Moved by Weir, seconded by Pederson, to approve the September 6, 2011 5:30 p.m.
special City Council meeting minutes as presented. Motion passed unanimously.
B. Approval of the September 6, 2011 6:30 p.m. Special City Council Meeting
Minutes
Moved by Weir, seconded by Pederson, to approve the September 6, 2011 6:30 p.m.
special City Council meeting minutes as presented. Motion passed unanimously.
C. Approval of the September 6, 2011 Regular City Council Meeting Minutes
It was noted on page six, line 14, it should state, "...Pemtom Lennar..." On page six,
line 24, it should state, "...in the residential section of the Ordinance."
Moved by Weir, seconded by Martinson, to approve the September 6, 2011 regular City
Council meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA
A. Approve IT Services Agreement
B. Approve Managed Vendor Service Agreement
C. Approve Spray Injection Patching Services Agreement
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D. Approve Water Conservation Services Agreement
E. Authorize City Administrator to Enroll in Donald Salverda & Associates
Effective Management Program
F. Resolution No. 2011-82 of Local Government Unit Authorizing Filing of
Application and Execution of Agreement to Develop a Sport Facility by
Installing Ball Field Lights Under the Provisions of the Hennepin Youth
Sports Program
G. Resolution No. 2011-83 Certifying Delinquent City Charges for Services to
the Hennepin County Auditor for Collection in 2012
Moved by Weir, seconded by Siitari, to approve the consent agenda. Motion passed
unanimously.
VI. PRESENTATIONS
A. Resolution No. 2011-84 Recognizing Jodi Gallup for Five Years of Service
to the City of Medina
Crosby thanked Jodi Gallup for her services to the City of Medina, and commented that
she has been a vital part of City staff. He read the Resolution recognizing Jodi Gallup
for her five years of service to the City of Medina and presented the Resolution to Jodi.
Moved by Weir, seconded by Pederson, to approve the Resolution No. 2011-84
Recognizing Jodi Gallup for Five Years of Service to the City of Medina. Motion
passed unanimously.
VII. COMMENTS
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
No report.
C. Planning Commission
No report.
VIII. OLD BUSINESS
A. Stormwater Ordinance Discussion
Finke noted that this item had been previously discussed at the July 19th Council
meeting and advised that staff attempted to obtain additional feedback. He reported
that one comment had been received and was included in the Council packet. He
advised that comparison information had also been gathered, as requested. He
believed that the Ordinance, as compared to other communities, is fairly common,
although there are requirements for small projects that may be uncommon.
Crosby discussed the regulations of the different Watersheds to which the City belongs.
He believed that although the City should be responsible to the environment, he did not
want the City to stand out for strict regulations that go far beyond what is necessary.
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Weir provided additional comparison information and advised of discussions she has
had with staff from neighboring cities. She believed that the same stormwater
requirements should be applied across the City, rather than applying the requirements
of Minnehaha to one portion of the City, and less restrictive requirements in the other
areas of the City.
Edgerton confirmed that the infiltration requirement of 1.1 inches is most likely going to
be applied and required across the Metro area.
Finke clarified that this Ordinance establishes the guidelines for the City and is separate
from the requirements of the Watershed. He stated that he would like to streamline the
process going forward to simplify the process and make it easier for homeowners. He
explained that currently the City has one set of calculations and the Watershed has
separate calculations for the same project.
Edgerton noted that this would most likely be complete in the spring.
Crosby stated that he would like flexibility and would like to know whether this Ordinance
matches the discussion of the State. He questioned how the proposed Ordinance would
have affected a recently approved project.
Amundsen commented that the project would have been similar in design, but noted
that it would be hard to equally compare the information.
Edgerton provided background information regarding water treatment standards.
Weir provided information on which portions of the City belong to each Watershed. She
clarified where most development would occur and which Watershed those areas
belong to.
Martinson confirmed that future commercial development would not be made to follow
more stringent requirements than the OSI project was made to follow.
Crosby confirmed that he would like to see conformation to community standards,
additional flexibility, and ensuring that these requirements are not building another
hurdle for builders. He suggested that only cities and Watersheds who have considered
the issues and set standards should be used for comparison purposes.
Finke stated that the purpose of the Ordinance is to incorporate the Surface Water
Management Plan of the City. He believed that the Council should not simply focus on
one aspect of the Ordinance, but the Ordinance as a whole and all the aspects including
volume control, run-off control, and water quality. He discussed the items that would
trigger the regulations of the City and questioned if the Council desired to include an
additional trigger. He reviewed the phosphorus reduction requirements specified in the
proposed Ordinance and what would trigger those requirements.
Crosby stated that if the City were to become too stringent in these requirements it could
discourage businesses from doing what needs to be done, such as improvements, to
stay competitive.
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Finke explained that the requirements must be in agreement with the Comprehensive
Plan. He questioned the Council position on the requirements for smaller projects and
noted that not all communities regulate those projects.
Crosby provided examples of businesses which may join existing buildings and
questioned if the regulations would be triggered.
Amundsen explained that the stormwater aspects for those buildings were designed for
full capacity and noted that because the hardcover would not increase, the regulations
would not be triggered.
Finke noted that for those cases water quality aspects could be considered, such as
phosphorus removal.
Weir discussed maintenance of stormwater ponds.
Finke stated that he would like guidance regarding the smaller projects.
Crosby stated that he would like to see flexibility to ensure that businesses are able to
make needed improvements without a large additional cost to meet these regulations.
Weir suggested including additional tree planting as another method for infiltration. She
also discussed other items which she felt could be included in the Ordinance language.
Edgerton confirmed that some of those items could be included in the Ordinance, but
could not be used as standalone systems.
Crosby hoped that these regulations could be applied beginning January 1, 2012.
Finke noted that this item could be brought back before the Council in October or
November for additional review.
IX. NEW BUSINESS
A. Establishment of Economic Development Authority — Public Hearing
Batty reported that the Council discussed this item at the meeting on August 16, 2011
and noted that the comments from that discussion were incorporated into the draft. He
stated that because there was inconsistency in the number of members on the EDA, the
document calls for a seven member EDA which would include five Council members
and two additional members. He provided an example of another community which
developed a five member EDA, which was simply the Council, with the authority to form
Subcommittees when necessary.
Crosby stated that he believed that members outside the Council should be able to vote
and would be in favor of a seven member EDA.
Batty noted that if members outside of the Council are appointed, additional difficulties
could arise such as scheduling and conflict of interest.
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229
Weir questioned why Crosby felt it necessary to bring in members outside of the
Council.
Crosby stated that if the true nature of an EDA is for economic development, he felt that
business members should be brought in for their knowledge. He questioned what would
be necessary to amend the Resolution.
Batty explained that the Resolution could be amended at any time in the future by
holding a public hearing. He stated that in his experience a Council composed EDA is
more successful.
Johnson stated that in his opinion he believed that it may be beneficial for the EDA to
simply be composed of the Council at this time and noted that additional members could
be added in the future if the Council felt it would be beneficial.
Crosby suggested that the EDA simply be composed of the Council to begin with and
additional members could be added in the future if necessary.
Crosby opened the public hearing at 8:31 p.m.
No public input was received.
Moved by Siitari, seconded by Pederson, to close the public hearing at 8:31 p.m.
Motion passed unanimously.
1. Resolution No. 2011-85 Enabling Resolution Establishing the
Medina Economic Development Authority
Moved by Weir, seconded by Martinson, to approve Resolution No. 2011-85 Enabling
Resolution Establishing the Medina Economic Development Authority, amending
paragraph 2.03 to state that "the EDA consists of five members, which will be the
members of the City Council."Motion passed unanimously.
Batty provided a timeline and discussed the process that would be followed to fully
establish the EDA.
Crosby called for an EDA meeting to occur at 6:30 p.m. on October 4, 2011.
Weir noted that she would be unable to attend the meetings on that date.
B. Schedule Special Council Meeting for October 4, 2011
Crosby noted that this would be a closed session meeting to discuss potential litigation
regarding Woodridge versus the City of Medina.
Moved by Martinson, seconded by Weir, to schedule a special Council meeting to take
place at 5:30 p.m. on October 4, 2011. Motion passed unanimously.
C. Resolution No. 2011-86 Recognizing Jeanne Day for Five Years of Service
to the City of Medina
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230
Crosby reported that Jeanne Day was the first Finance Director for Medina, serving from
March 2006 through September 2011. He stated that Day brought the City into the
current financial times through her years of service.
Moved by Weir, seconded by Pederson, to approve the Resolution No. 2011-86
Recognizing Jeanne Day for Five Years of Service to the City of Medina. Motion
passed unanimously.
D. TMDL Management
Weir provided an update regarding the Sarah -Pioneer Creek Watershed District and the
needed update of a Plan. She noted that there would be a financial cost to this update
and confirmed that members of City staff would be attending an upcoming meeting to
support the City of Medina. She also provided information regarding additional TMDL
requirements that may arise. She stated that there are citizen volunteers attending the
meetings and requested that those citizens provide an update occasionally to the
Council.
Crosby stated that given the importance of these issues to the City, he believed that the
City Administrator should be involved to some degree to coordinate information from the
volunteers to the Council and City staff.
Weir stated that she recently spoke to a resident regarding the speed of vehicles at CR
101 in Gramercy. She asked that Scherer review the issue.
X. CITY ADMINISTRATOR REPORT
Johnson noted that Medina Celebration Day would be held this Saturday, September
24th from 4:00 p.m. to 8:00 p.m., with fireworks to follow. He confirmed that Crosby and
Pederson would like to take part in the final round of interviews with the candidates for
the Finance Director position.
XI. MAYOR & CITY COUNCIL REPORTS
Pederson advised that the Uptown Hamel meeting occurred earlier today and noted that
Johnson also attended the meeting with him. He advised that he attended the Council
open office hours the previous weekend and was disappointed that more residents do
not take advantage of that time.
Crosby reviewed a notification that West Hennepin Pioneer Association is holding an
open house for their new addition on Saturday, October 8th at 12:00 p.m. in Long Lake.
He stated that he has been in discussion with Johnson regarding the budget process
and the goal to keep the budget constant. He stated that he also reviewed the Capital
Improvement Plan and made suggestions to ensure that the document is as realistic as
possible. He suggested that a public works agenda item be added to the regular
Council meeting on October 4th
The Council reviewed the upcoming meetings and noted which members would have
conflicts with upcoming meetings.
XII. APPROVAL TO PAY THE BILLS
Medina City Council Meeting Minutes
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231
Moved by Weir, seconded by Pederson, to approve the bills, EFT 001302E-001322E for
$71,455.88 and order check numbers 037346-037400 for $166,140.54, and payroll EFT
503759-503790 for $45,979.58 and payroll check 020349 for $2, 207.78. Motion
passed unanimously.
XIII. ADJOURN
Moved by Weir, seconded by Siitari, to adjourn the meeting at 8:52 p.m. Motion
passed unanimously.
Attest:
1-7 CA-Zj?
T.M. Crosby, Jr., Mayor`
Scott Johnson, City Administrator
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September 20, 2011
232
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Medina City Council Meeting Minutes
September 20, 2011
233
ORDER CHECKS September 7 - September 15, 2011
037346 MEDINA GOLF & COUNTRY CLUB $525.81
037347 QWEST $948.53
037348 SCHINDLER, CHRISTINE $500.00
037349 CAREFREE SERVICES INC $1,251.30
037350 KLICHE, MANDI $500.00
037351 ALLEGRA PRINT & IMAGING $34.20
037352 AMERICAN SUPPLY GROUP INC $393.34
037353 ANCHOR SCIENTIFIC INC $72.67
037354 ASPEN MILLS INC $962.15
037355 BERTELSON TOTAL OFFICE $188.24
037356 BUDGET PRINTING $17.58
037357 CALIBRE PRESS $430.00
037358 COMMERCIAL ASPHALT CO. $6,326.21
037359 CREATIVE PRODUCT SOURCING INC $107.97
037360 DELL MARKETING L.P. $958.25
037361 DESIGNING NATURE, INC. $1,202.50
037362 EGAN $248.40
037363 EHLERS & ASSOC INC. $285.00
037364 GOPHER STATE ONE CALL $1,311.90
037365 GRAFIX SHOPPE $935.00
037366 HAMEL LUMBER & SUPPLY INC $123.28
037367 HD SUPPLY WATERWORKS $58.10
037368 HENN COUNTY INFO TECH $836.56
037369 HOLIDAY INN $169.98
037370 HOSTINGMINNESOTA.COM $17.98
037371 INSIDE THE TAPE LLC $250.00
037372 JANS LAWN & LANDSCAPE $160.31
037373 JOHN DEERE LANDSCAPES $26.03
037374 KRAEMER MINING AND MATERIALS $1,307.22
037375 LAW ENFORCEMENT LABOR $336.00
037376 LEAGUE OF MINNESOTA CITIES $4,423.00
037377 LEXISNEXIS RISK DATA MGMT INC $31.50
037378 CITY OF MAPLE PLAIN $1,758.64
037379 METROPOLITAN COUNCIL $2,207.70
037380 METROPOLITAN COUNCIL $18,466.43
037381 METRO WEST INSPECTION $3,400.23
037382 MILLER TRUCKING & LANDSCAPE $56.11
037383 OFFICE DEPOT $223.19
037384 OFFICE OF ENTERPRISE $10.00
037385 CITY OF ORONO $2,496.22
037386 PAINT -A -LOT $2,920.00
037387 PEARSON BROS., INC $96,731.02
037388 RDJ SPECIALTIES, INC. $252.09
037389 LISA RINGER $5,000.00
037390 SCHARBER & SONS, INC. $192.32
037391 ST PAUL STAMP WORKS INC $16.25
037392 STREICHER'S $646.27
037393 SUBURBAN TIRE WHOLESALE INC $506.55
037394 SUN PRESS & NEWSPAPERS $100.94
037395 TALLEN & BAERTSCHI $5,765.49
037396 TRI-COUNTY LAW ENFORCEMENT $50.00
037397 VALLEY NATL GASES LOC93 $171.56
037398 CITY OF WAYZATA $21.50
037399 WESTSIDE EQUIPMENT $129.02
037400 WESTSIDE WHOLESALE TIRE $80.00
Total Checks $166,140.54
E-CHECKS September 7 -September 15, 2011
001302E DELTA DENTAL $2,108.62
001303E ELAN FINANCIAL SERVICE $1,136.09
001304E CENTERPOINT ENERGY $180.59
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September 20, 2011
234
001305E FRONTIER $15.31
001306E VOID $0.00
001307E VOID $0.00
001308E MEDIACOM OF MN LLC $49.95
001309E GLENWOOD INGLEWOOD $90.25
001310E PR PERA $12,344.44
001311E PR FED/FICA $13,138.48
001312E PR MN Deferred Comp $7,675.00
001313E PR STATE OF MINNESOTA $3,130.28
001314E CITY OF MEDINA $18.00
001315E FARMERS STATE BANK OF HAMEL $20.00
001316E ACCLAIM BENEFITS LLC $1,534.69
001317E HEALTHPARTNERS $29,484.50
001318E AFLAC $149.46
001319E PITNEY BOWES $112.17
001320E PIVOTAL PAYMENTS INC $83.96
001321E PAYMENT SERVICE NETWORK INC $174.14
001322E PIVOTAL PAYMENTS INC $9.95.
Total Checks $71,455.88
PAYROLL DIRECT DEPOSIT September 7 — September 15, 2011
503759 SIITARI, MIKE $184.36
503760 BARNHART, ERIN A $1,465.46
503761 BELLAND, EDGAR J. $2,546.82
503762 BOECKER, KEVIN D $2,654.66
503763 CONVERSE, KEITH A. $1,912.64
503764 COONEY, DALE T. $1,107.63
503765 CROSBY, THOMAS M. JR. $334.15
503766 DAY, JEANNE M. $207.24
503767 DINGMANN, NAN W. $1,779.92
503768 DOMINO, CHARMANE $1,875.00
503769 FINKE, DUSTIN D $1,924.21
503770 GALLUP, JODI M. $1,340.23
503771 GLEASON, JOHN M $1,764.38
503772 GREGORY, THOMAS $2,190.03
503773 HALL, DAVID M $1,867.63
503774 JESSEN, JEREMIAH S. $1,894.62
503775 JOHNSON, SCOTT T $2,351.50
503776 KLAERS, ANNE M. $588.47
503777 KORDIAK, JEFFREY $664.72
503778 LANE, LINDA $1,340.40
503779 LEUER, GREGORY J $1,802.55
503780 MARTINSON, MELISSA $235.87
503781 MCGILL, CHRISTOPHER R. $1,965.44
503782 NELSON, JASON $2,325.05
503783 PEDERSON, JEFF $224.36
503784 PETERSON-DUFRESNE, DEBRA A. $1,484.66
503785 PORTINEN, TERI $1,356.87
503786 REINKING, DEREK M $1,262.09
503787 SCHERER, STEVEN T $2,045.62
503788 VIEAU, CECILIA M $1,133.29
503789 VINCK, JOHN J. $1,913.84
503790 WEIR, ELIZABETH V $235.87
Total Payroll Direct Deposit $45,979.58
PAYROLL CHECK September 7 — September 15, 2011
020349 DAY, JEANNE 52,207.78
Total Payroll Check $2,207.78
Medina City Council Meeting Minutes
September 20, 2011