HomeMy Public PortalAbout19910327 - Agendas Packet - Board of Directors (BOD) - 91-08 Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 91-08
REGULAR MEETING
BOARD OF DIRECTORS
A G E N D A
7 : 30 P.M. 201 San Antonio Circle
Wednesday Building C - Suite 135
March 27 , 1991 Mountain View, Calif .
(7 : 30) * ROLL CALL
APPROVAL OF MINUTES (March 13 and -March 20, 1991)
WRITTEN COMMUNICATIONS
ORAL COMMUNICATIONS -- Public**
ADOPTION OF AGENDA
BOARD BUSINESS
1 . Adoption of the Action Plan for the Implementation
of the Basic Policy of the Midpeninsula Regional
Open Space District for 1991-1992 Fiscal Year - R.
McKibbin
(7 :45) 2. Adoption of New Salary Ranges for Designated
General Manager Appointees for 1991-1992 - H.
Grench
(8 :00) 3. Acceptance of Insurance Bid Premiums for 1991-1992
- J. Fiddes
(8 :05) 4 . Adoption of Budget for Fiscal Year 1991-1992 - H.
Grench
Budget Committee Report - R. McKibbin
Resolution Adopting Budget for Fiscal Year 1991-
1992
(8 : 20) *** 5. Annual Claims List for Fiscal Year 1991-1992 - R.
McKibbin
6. Authorization for Reimbursement of Director
Expenses for California Park and Recreation
Society Legislative Conference - R. McKibbin
(8 : 25) INFORMATIONAL REPORTS -- Directors and Staff
CLAIMS
CLOSED SESSION (Litigation, Land Negotiations, Labor
Negotiations, and Personnel Matters)
ADJOURNMENT
*NOTE: Times are estimated and items may appear earlier or
later than listed. Agenda is subject to change of
order.
TO ADDRESS TEE BOARD: When an item you're concerned with appears on the
agenda, the Chair will invite you to address the Board at that time; on other
matters you may address the Board under Oral Communications. An alternative
is to comment to the Board by a Written Communication, which the Board
appreciates. Each speaker will ordinarily be limited to 3 minutes. When
recognized, please begin by stating your name and address. We request that
you fill out the form provided so that your name and address can be accurately
included in the minutes.
Denotes Express Item
NOTICE OF PUBLIC MEETINGS
The Comprehensive Use and Management Plan Review for Russian Ridge Open Space
Preserve is tentatively scheduled for consideration at the meeting of April
10, 1991. Please send your written comments, ideas, and concerns to David
Hansen, Land Manager, by March 29, 1991 so that they can be considered in
drafting the staff report. You may call the District office within 48 hours
prior to the above-mentioned Board meeting to confirm that the item is on the
agenda.
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
I
Meeting 91-06
REGULAR MEETING
BOARD OF DIRECTORS
March 13 , 1991
MINUTES
I . ROLL CALL
President Nonette Hanko called the meeting to order at
7 : 30 P .M.
Members Present: Katherine Duffy, Robert McKibbin, Teena
Henshaw, Ginn Babbit
t,ltt, Nonette Hanko, Betsy Crowder and
Richard Bishop.
Personnel Present: Herbert Grench , Craig Britton, David
Hansen, Mary Hale , Jean Fiddes , Stanley Norton, Michael
Foster , Kathleen Hart , John Escobar , Del Woods , Albert
Faria.
II . APPROVAL OF MINUTES
February 27 , 1991
Motion: R. Bishop moved that the Board approve the
minutes of February 27 , 1991 . K. Duffy seconded
the motion. The motion passed 7 to 0 .
III . WRITTEN COMMUNICATIONS
K. Hart stated that the Board had received a written
communication dated February 21 , 1991 from Joe Eckerle ,
Star Route , Box 20 in Redwood City regarding public access
to El Serena Open Space Preserve . She said a draft reply
had been prepared by staff for the Board ' s consideration.
N. Hanko stated the Board' s satisfaction with the reply
and requested it be sent.
IV. ORAL COMMUNICATIONS
There were no oral communications .
V. ADOPTION OF AGENDA
H. G rench requested the addition f a ninth agenda item in
order to schedule a Special Board Meeting for a closed
session labor negotiations discussion .
N. Hanko stated
that the agenda was adopted by Board consensus with the
addition of the new scheduling item.
0
Meeting 91-06 Page 2
VI . BOARD BUSINESS
A. Tentative Adoption of the Action Plan for the
Implementation of the Basic Policy of the
-Midpeninsula Regional Open Space District for the
1991-1992 Fiscal Year (Report R-91-25 dated March 5,
1991
B . Crowder commented on the need to revise District
preserve maps so they are accurate and readable . D.
Hansen and M. Hale said that staff was gradually
working toward converting all maps into the new
brochure format for A-sites and revamping the
photocopied flyer-type maps for B-sites . D. Hansen
suggested inserting the word "update" with maps in the
seventh section on the In-House Planning section under
Other Typical Projects and Activities in the Planning,
Design and Development Subprogram. G. Babbitt
commented that the information on whether or not dogs
are allowed on preserves should be added to the
Visitor ' s Guide at its next revision.
G. Babbitt suggested that the procedures for reviewing
the Action Plan be streamlined, noting a change in the
format could simplify the review. G. Babbitt stated
that she would get format suggestions to H. Grench.
Motion: R. McKibbin moved that the Board tentatively
adopt the Action Plan for the Implementation
of the Basic Policy of the Midpeninsula
Regional Open Space District for the 1991-
1992 Fiscal Year as contained in report R-91-
25 and amended during the meeting. G.
Babbitt seconded the motion. The motion
passed 7 to 0 .
B. Presentation of Proposed Budget for Fiscal Year 1991-
1992 (Report R-91-27 dated March 11 , 1991)
N. Hanko said the budget was scheduled for adoption at
the March 27 Board meeting. H. Grench provided an
overview of the District ' s proposed 1991-1992 budget.
C . Britton reported on the Open Space Acquisition
Program' s proposed budget of $20, 031, 721 . He stated
that funds for new land acquisition this year are
budgeted at $14 . 5 million, coming from last year ' s note
issue , Proposition 70 funds , possible resale of Teague
Hill to the Town of Woodside , and the sale of the Smith
house . He said the facilities budget for the new
office building is in the Enterprise Subprogram, and
that costs for remodeling and operation, which are not
yet finalized, had been allocated to each District
program.
Meeting 91-06 Page 3
D. Hansen reported on the Open Space Management
Program ' s proposed budget of $3 , 266 , 160 . He reviewed
the new open space management budget guidelines , noting
that the proposed net base budget increase was 6 . 3%.
He said that major capital improvement projects were
outside the budget guideline. He said that no major
changes in staffing were included in this budget.
D. Hansen said that the discretionary budget items list
would serve as a prioritized, preapproved list of items
that would be added to the budget if unspent funds
become available, or dropped from the budget if funds
had to be reallocated in the program.
M. Hale reported on the Communications Program' s
proposed budget of $412 , 550 . She said primary budget
items include production work on standard District
publications and specialty brochures , possible
production of a trail courtesy brochure , and ongoing
printing of business forms , including displays . She
said money is budgeted for computers , which would
greatly increase in-house publishing capabilities . B .
Crowder asked about the "Awareness Study" . M. Hale
explained that this project would identify
organizations and agencies that would display District
materials , and that it could enhance the twenty year
anniversary celebration.
J . Fiddes reported on General Management and Program
Support ' s proposed budget of $993 , 340 . She said the
tax collection fees being transferred to the District
from San Mateo and Santa Clara Counties had been
included in the program' s budget along with rental for
current office space, legal fees pertaining to
personnel matters , personnel consulting services , staff
recognition activities , safety program and fair, and
staff activities and events . She noted that an item
for potential networking of computers at the new office
space had been included as a contingency item in the
proposed budget.
Controller ' s Report on the Proposed Fiscal Year 1991-92
Budget (Report R-91-34 dated March 6 , 1991)
M. Foster reviewed his controller ' s report, noting the
budget fits very well within the District ' s long term
plans : funding for the acquisition program, while
steadily increasing funding for open space management.
He said that there is forty percent less money in this
year ' s budget for low priority land purchases and that
the District needs to complete its plans for sale of
surplus lands and structures to support the financial
model for the next three or four years . He said that
he projected a 6 . 5% increase in property tax revenue .
Meeting 91-06 Page 4
C . Letter of Support for Federal Funding for Bay Area
Ridge Trail Council (Report R-91-33 dated March 7 ,
1991)
B . Crowder stated that the Ridge Trail Council
asked each county committee to generate
letters of support for renewed funding from
congress to Senator Seymour, with copies to
Congressmen Lantos , Campbell , and Cranston.
Motion: K. Duffy moved that the Board approve the
letter in support of congressional
appropriation of $175, 000 for Fiscal Year
1992 for the Bay Area Ridge Trail Council .
T. Henshaw seconded the motion. The motion
passed 7 to 0 .
D. Final Adoption of the Revised Relative Site Emphasis
Plan and Schedule for Review of Use and Management
Plans (Report R-91-31 dated March 6 , 1991)
D. Woods said the Board is being asked to adopt the
schedule for 1991-1992 only.
Motion: T. Henshaw moved that the Board adopt the
j Revised Relative Site Emphasis Plan and
Schedule for Review of Use and Management
Plans as contained in report R-91-31 dated
March 6 , 1991. R. McKibbin seconded the
motion. The motion passed 7 to 0 .
E. Revised Open Space Use and Management Planning Process
(Report R-91-32 dated March 5 , 1990)
Motion: R. Bishop moved that the Board adopt the
Revised Open Space Use and Management
Planning Process as contained in report R-91-
32 dated March 5, 1990. R. McKibbin seconded
the motion. The motion passed 7 to 0 .
F. Appointment of Auditor for 1991-1992 Fiscal Year
(Report R-91-29 dated March 6 ,• 1991)
Motion: N. Hanko moved to appoint Deloitte and Touche
as the District ' s auditors for the fiscal
year 1990-1991 . R. Bishop seconded the
motion. The motion passed 7 to 0 .
G. Final Adoption of the Preliminary Use and Management
Plan for the Murphy Property Addition to the Mt
Umunhum Area of Sierra Azul Open Space Preserve (Report
R-91-26 dated February 27 , 1991)
Motion: K. Duffy moved that the Board adopt the
Preliminary Use and Management Plan for the
I
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Meeting 91-06 Page 5
Murphy Property Addition to the Mt. Umunhum
Area of Sierra Azul Open Space Preserve and
indicate its intention to withhold the
properties from dedication as public open
space at this time . T. Henshaw seconded the
motion. The motion passed 7 to 0 .
H. Appointment of Peace Officer (Report R-91-28 dated
March 4 , 1991)
J. Escobar introduced Albert Faria, the newest District
ranger.
Motion: N. Hanko moved that the Board adopt
Resolution 91-12 , a Resolution of the Board
of Directors of the Midpeninsula Regional
Open Space District Appointing Peace Officer
Albert Faria. R. McKibbin seconded the
motion. The motion passed 7 to 0 .
I . Scheduling of Special Meeting
Motion: N. Hanko moved that the Board schedule a
special meeting at the District office on
March 20 , 1991, at a time to be arranged, for
the purpose of discussing labor negotiations'
matters in closed session. R. McKibbin
seconded the motion. The motion passed 7 to
0 .
VII . INFORMATIONAL REPORTS
N. Hanko said a docent appreciation event was scheduled for
Saturday, June 22 . B . Crowder said she is on the committee
to organize the event and R. Bishop volunteered to
participate on the committee .
G. Babbitt reported on attending the Management Institute on
March 1 , 2 and 3 in San Diego.
D. Hansen reported that senior ranger Greg Grimm has accepted
a ranger position for the City of Chico, and that Chris
Saenger, the caretaker at Mt . Umunhum, will be moving out of
the area at the end of the month.
H. Grench said the Senate Local Government Committee approved
the bill sponsored by Senator Mello for funding of the South
Santa Clara Open Space Authority. He said the majority vote
required for levying an excise tax had been increased to 60%
from 50%.
H. Grench reported on the recent California Parks and
Recreation Society Conference in Santa Clara. He said M. Hale
received a first place award for the materials for the
International Open Space Conference , and two second place
0
Meeting 91-06 Page 6
awards : one for the logo, and one for the best single
brochure (Open Space publication featuring Skyline Open Space
Preserve) . H. Grench said that C . Britton was on a panel
called 'Working with Developers ' and D. Hansen was on a panel
H. Grench chaired called ' Life Along the Edge ' , dealing with
boundary issues . J. Escobar said there were more natural
resources related sessions than there have been at previous
conferences .
J. Escobar reported a solo bike accident at Windy Hill Open
Space Preserve on the Spring Ridge Road.
K. Duffy commented on the need for a sign along Skyline
Boulevard for Coal Creek Open Space Preserve to show where
the trail goes . D. Hansen said that the District does not
own property immediately adjacent to Skyline Boulevard, and
that the sign must be on District property.
C. Britton commented on the planned purchase of three tax
deeded parcels from Santa Clara County that had been approved
by the Board at a previous meeting. He said two of the
planned acquisitions will not occur because third parties had
paid the delinquent taxes . He recommended that the District
change some acquisition policies to avoid this type of
situation with tax-deeded parcels in the future.
VIII . CLAIMS
Motion: T. Henshaw moved that the Board approve Revised
Claims 91-05 . R. Bishop seconded the motion. The
motion passed 7 to 0 .
Ix. CLOSED SESSION
C. Britton announced that matters to be discussed in Closed
Session fall under Government Code Section 54956 . 9 (b)
relating to significant exposure to litigation. H. Grench
stated the Board would discuss labor negotiations and
personnel matters . The Board recessed to Closed Session at
9 : 50 P .M.
X. ADJOURNMENT
The meeting was adjourned at 11 : 32 P.M.
Kathleen Hart
Recording Secretary
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Open Space .
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 91-07
it
SPECIAL MEETING
BOARD OF DIRECTORS
March 20 , 1991
MINUTES
I. ROLL CALL
Vice President Robert McKibbin called the meeting to order at
5: 30 p.m. in the Conference Room at the Old Mill Office Center,
201 San Antonio Circle, Mountain View, California.
Members Present: Robert McKibbin, Katherine Duffy, Teena
Henshaw, Richard Bishop, Ginny Babbitt , and Betsy Crowder.
Member Absent : Nanette Hanko.
Personnel Present: Herbert Grench, Craig Britton, David Hansen,
John Escobar, Jean Fiddes, and Stanley Norton.
II . CLOSED SESSION
The Board recessed to Closed Session on labor negotiation,
personnel , and potential litigation matters ,
III. ADJOURNMENT
The Board reconvened to adjourn at 8 :15 P.M.
Jean Fiddes
District Clerk
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Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
I
R-91-36
(Meeting 91-08
March 27 , 1991)
REPORT
March 22, 1991
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Adoption of New Salary Ranges for Designated General Manager
Appointees for 1991-1992
i
Recommended Actions:
1 . Approve a five point (5. 1%) across-the-board increase for all General
Manager appointees in unrepresented District classifications effective
April 1 , 1991 .
2. Approve a three-point (3%) special adjustment increase in the
Receptionist-Typist salary range.
3. a) Approve modifying the thirty point salary ranges for all unrepre-
sented classifications by dropping the bottom five points of the ranges
and eliminating the five-point Step B growth increase.
b) Based on the modified salary ranges , convert the five point Step A
growth increase to an automatic five point increase at six months upon
successful completion of probation for employees hired at the beginning
step of the salary range.
c) Direct the General Manager to make necessary special adjustments ,
i
effective April 1 , 1991 , for current employees with less than 18 months
of service in their current position impacted by the elimination of the
five-point Step B growth increase.
i
4 . Direct staff to modify the District ' s Salary Pay Plan to reflect the
approved range adjustments .
5. Approve the addition of a Vision Care Plan, with monthly premiums fully
paid by the District, as a sub-group of Santa Clara County, as soon as
necessary enrollment procedures can be completed for all General Manager
appointees in unrepresented classifications.
Discussion:
A. Salary Survey: The salary survey for the 1991-1992 fiscal year was
based on the revised 1989-1990 salary survey. This report before you
---------- -
R-91-36 Page 2
and the above recommended actions pertain specifically to all General
Manager appointees in unrepresented classifications. S.E. I .U. Local 715
is the exclusive representative for the District ' s rangers, open space
technicians, and equipment mechanic operator, and contract negotiations
are currently in progress.
The four "benchmark" classes used in the survey are:
Receptionist/Typist
Secretary
Senior Ranger
Associate Open Space Planner
The public jurisdictions surveyed are:
East Bay Regional Park District City of Mountain View
County of Santa Clara City of San Jose
County of San Mateo City of San Mateo
City of Los Altos City of Santa Clara
City of Milpitas City of Sunnyvale
B. salary Survey Data: The attached Exhibit A, 1991-1992 Salary Survey,
summarizes general salary trend data for the jurisdictions surveyed.
General annual salary adjustments range from 4 . 9% to 7% and average
5.7%. Five of the jurisdictions surveyed are in negotiations at this
time, thus reducing the amount of information available. The four
graphs attached at the end of this report show the array of comparable
salary data for each of the four surveyed "benchmark" positions. The
figures in the first column, labeled Monthly Salary, represent the top
salary range step; the numbers in parentheses are the salary' s effective
date. Current top step District salaries are shown, as well as these
District top step salaries based on a 5 point (5. 1%) salary range
increase. The second column, labeled Salary Plus Retirement, shows the
comparable top salary, plus the jurisdiction ' s payment, where
applicable, of the retirement plan contribution amount that would
normally be paid by the employee.
As noted in previous reports, the use of position comparables in setting
salaries is not an exact science and there is no perfect comparable for
any position. Also, the District ' s salary structure takes into account
various factors such as the relative importance, responsibility, and
training needed for the job in each of the District ' s programs , as well
as the comparison of those positions relative to the labor market .
Based on the information in the graphs , I am recommending a three point
special adjustment increase in the salary range for the Receptionist-
Typist classification.
C . The Cost of Living Data: The District uses the San Francisco-Oakland-
San Jose Area Index (CPI) for all Urban Consumers to track cost of
living changes. Based on the data released on March 19, the CPI
increased 5. 3% from February 1990 to February 1991 .
D. Private Sector Data : Staff has not been able to obtain information on
average salary trends for the San Francisco Bay Area ' s private sector.
E. Salary Change Recommendation: According to your policies , you consider
the following factors in making salary range changes:
R-91-36 Page 3
1 . the DistricL s salaries with respect to the surveyed groups;
2. current trends in the private sector;
3 . the change in the cost of living; and
4 . internal relationships of District positions .
It is the policy decision of the Board each year as to the relative
importance of these four factors in setting District salary ranges .
I am not recommending any changes in the internal relationships of
District positions at this time. The attached Exhibit B is the
District ' s current salary pay plan and shows the current internal
relationship of the twenty-five classifications .
Based on the available public sector data and the February 1990 to
February 1991 consumer price index, I recommend that you approve a five
point (5. 1%) across-the-board increase in the District salary ranges for
all General Manager appointees in the unrepresented classifications
effective April 1 , 1991 . This five point across-the-board increase tt
corresponds to approximately $58 , 900 increase in cost for the salaries
and retirement benefits . The five point increase will , on the whole,
keep District salary ranges in good competitive position with respect to
surveyed organizations and keeps pace with consumer price index changes .
I am also recommending that a vision care benefit , with monthly premiums
fully paid by the District , be implemented as soon as necessary
enrollment procedures can be completed for District employees in
unrepresented classifications .
The Administrative Services Manager will be meeting with the District ' s
planners and supervising rangers to determine whether any adjustments in
their position classifications and/or salary ranges are appropriate at
this time. I would return to you for approval. of any adjustments .
At the meeting I held on March 20 with the office staff , Operations
Supervisor, Supervising Rangers , and Senior Rangers, I stated that a
comprehensive review of the District ' s salary system should be conducted
by an outside consultant . The timing of this comprehensive review would
be tied to potential reorganization resulting from the Strategic Plan
for the Nineties that I anticipate being adopted for implementation
within about six months . I anticipate this review to be a "fresh look"
at comparables for all unrepresented classifications , salary
administration, and the District ' s salary system, including moving the
review and adjustment period for salary changes away from April 1 .
F. Salary Range Adjustments
I recommend that the current thirty point salary ranges for all
unrepresented classifications become twenty-five point salary ranges
with the elimination of the bottom five points of the current ranges .
The five point Step B automatic growth increase should also be
eliminated. Current employees with less than 18 months of service
impacted by the elimination of the Step B five point growth increases
should receive, effective April 1 , 1991 , an appropriate special
adjustment based on this modification of their salary range. New
employees hired at the beginning step of the new salary ranges would
receive an automatic five point increase at six months upon successful
completion of their probationary period; this automatic five point
increase would correspond to the current Step A five point growth
increase.
R-91-36 Page 4
This change in t..e salary ranges mirrors the salary range adjustments
made last year for the classifications of open space technicians ,
rangers, and equipment mechanic-operator.
G. Effective Date: The effective date for this year ' s salary rate changes
would be April 1 , 1991 , and the Salary Pay Plan would be modified to
reflect your approved changes .
EXHIBIT A
1991-1992 SALARY SURVEY DATA
East Bay Regional Park District (April) County of Santa Clara (July)
Negotiations Negotiations Represented employees
Local 715
Year two of two-year contract for C&MA
employees - 5% increase 6/91
-County of San Mateo (April) City of Palo Alto (May)
Year two of two-year contract Negotiations. Contract expires 4/30/91
6% increase 4/91
City of Sunnyvale (June) City of Los Altos (July)
Year three of three-year contract Salary adjustments for 1991-1992 not
5.25% increase effective June 1991 known at this time
City of Mountain View (July) City of Santa Clara (January
Increase not known at this time. Anticipated Year two of four-year MOU. 4.9% increase
to be tied to CPI. in January 1991. Percent change based on
movement of benchmark positions; minimum
increase tied to CPI (August to August)
City of San Jose (Varies) City of Milpitas (January and July)
Score units in negotiations. Management unit Benchmark positions surveyea for January 1
to increase 5% effective 6/91 ana July 1 changes. Increased 3.5% in
January; July increase not known at this
time.
City of San Mateo (September)
Salaries change in September. Increased 6.5%
in 9/90 for San Mateo City Employees Assn.
(EEMCEA) and other represented positions.
Management Association increase was 7%.
I
EXHIBIT B
PAYPLAN 1990-91
(rev. 1-9-91)
MONTHLY+ ANNUALLY+
$ $
CLASSIFICATION STEP NO. MIN-MAX MIN-MAX
Receptionist/Typist 1 70-200 1 ,532 - 2,064 18,379 - 24,773
Senior Typist Clerk 170-200 1 ,532 - 2,064 18,379 - 24,713
Open Space Technician* 193-218 1 ,926 - 2,469 23,106 - 29,632
Secretary 188-218 1 ,832 - 2,469 21,986 - 29,632
Off. Mgr/Sec'yto G.M. 197-227 2,004 - 2,701 24,045 - 32,408
Accounting Specialist 199-229 2,044 - 2,755 24,527 - 33,060
Ranger** 206-231 2,191 - 2,810 26,297 - 33,725
R.E. Research Analyst 201-231 2,085 - 2,810 25,020 - 33,725
Docent Coordinator 201-231 2,085 - 2,810 25,020 - 33,725
Volunteer Coordinator 201-231 2,085 - 2,810 25,020 - 33,725
Assoc. Open Space Plnr. 206-236 2,191 - 2,954 26,297 - 35,445
Senior Ranger -e 1 g 2 1 241 2,303 - 3,104 27,639 - 37,253 i
Admin.Asst. 0.S.Mgmt. 21 1-241 2,303- 3,104 27,639 - 37,253
Equip. Mech-Operator 216-241 2,421 - 3,104 29,049 - 37,253
Environmental Analyst 216-246 2,421 - 3,263 29,049 - 39,152
Legal Assistant 216-246 2,421 - 3,263 29,049 - 39,152
Open Space Planner 216-246 2,421 - 3,263 29,049 - 39,152
Supervising Ranger 221-251 2,544 - 3,429 30,530 - 41 ,151
Principal O.S. Planner 235-265 2,924 - 3,942 35,094 - 47,301
Real Property Rep. 236-266 2,954 - 3,981 35,445 - 47,773
Operations Supervisor 241-271 3,104 - 4,184 37,253 - 50,211
Public Comm. Coord. 233-263 2,867 - 3,864 34,401 - 45,369
Admin. Services Manager 240-270 3,074 - 4,143 36,885 - 49,714
Land Manager*** 273-303 4,268 - 5,754 51 ,220 -69,044
Land Acquisition Mgr*** 273-303 4,268 - 6,754 51 ,220 - 69,044
* The salary range for Seasonal Open Space Technician is$6.00 to$9.00 per hour with actual
individual rate to be determined at time of hire.
** Five point pay differential added to Ranger base salary for assignment as Crew Coordinating
Ranger.
***Range of three points to five points to be added to base salary as approved by General Manager
for Assistant General Manager.
+ Forty hours per week basis.
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1991-1992 Salary Survey Data
Position: Receptionist-Typi
Current Step No. 170-200
Current Monthly: $1532-2064
MONTHLY SALARY
(TOP OF RANGE) SALARY PLUS RETIREMENT
2600— 2600-
--2516 City Santa Clara --2516 City Santa Clara
2500— Receptionist/Clerk 1/91 2500-
--2426* Mountain View
2400— 2400—------------------2391 MROSD (+3 +5 pts)
--2365 Sunnyvale
2300— 2300-
---2277* EBRPD Switchboard Op 4/90 --2277* EBRPD
--2268* Mountain View Typist Clerk/Off. Asst
7/90
-----------------2235 MROSD (+3 pt + 5 pt)
2200—'--2211 Sunnyvale Office Clerk 7/91 2200L--2208 MROSD Current
2100— 2100—.--2098* Los Altos
2064*San Jose Typist Clerk 1 6/90
2064 MROSD Current ---2064* San Jose
2000— 2000-
-1961* Los Altos Office Asst. 1 7/90
1950 1950
Current salary shown; negotiations in progress or increase not known at this time.
1991-1992 Salary Survey Data
Position: Secretary
Current Step No. 188-218
Current Monthly: $1832-2469
MONTHLY SALARY
(TOP OF RANGE) SALARY PLUS RETIREMENT
3500- 3500--
3400- 3400-
3300- 3300-
_3259 Sunnyvale
--3225 City of Santa Clara Typist Clerk, 11 ---3225 City of Santa Clara
3200- 1/91 3200-
3100- 3100-
--3046 Sunnyvale Sr. Sec'y 7/91
3000- 3000-
2900- 2900--_2897*Los Altos
-2882* Mountain View
2800---2806* San Jose Sec'y 2800---2806* San Jose
-----------------2Z75 MROSD (+5 pt)
2772 City San Ma eo
2700---2708* Los Altos Admin. Sec'y. 2700-
--2694* Mountain View Office Specialist
_ -,-2641 MROSD Current
:-- —2625* Palo Alto
2600---2622* EBRPD Sec'y 2600- -2622* EBRPD
-----------�iat-989'1 MRDSD (+5 pt)
2591 --2582 Milpitas
Sec y 9/90
2500- 2500-
--2479* Santa Clara County
--2469 MROSD Current
--",,2453* Palo Alto Office Specialist
2400---2413* Milpitas Office Clerk 11 1/91 2400-
2300-J--2317* Santa Clara County Sec'y I 230Q
-_2281 San Mateo County Sec'y 4/91 __2281 San Mateo County
*Current salary shown; negotiations in progress or increase not known at this time.
1991-1992 Salary Survey Data
Position: Senior Ranger
Current Step No. 211-241
Current Monthly: $2303-3104
MONTHLY SALARY
(TOP OF RANGE) SALARY PLUS RETIREMENT
4100 - 4100 -
--4049 City San Jose Sr. Park Ranger 6/91 --4049 City San Jose 6/91
4000 - 4000 -
3900 - 3900 -
3800 - 3800 -
3700 - 3700 -
3600 3600 --
-3518* Santa Clara County
3500 - 3500. ...........3490 MROSD (+5 pt)
3400 - 3400-
3321 MROSD Current
3300 - 3300 -
_3288*Santa Clara County Sr. Park Ranger
-----------------3262 M OSD (+5 pt)
3200 - 3200-
,--3140 San Mateo County Park Ranger 111 --3145* City of Palo Alto
3100---3104 MROSD Current 3100-
4/91 -�3140 San Mateo County 4/91
3000- 3000-
---2940* City of Palo Alto Sr. Park Ranger
2900-1 2900-1
*Current salary shown. Negotiations in progress.
1991-1992 Salary Survey Data
Position: Assoc. Open Space anner
Current Step No. 206-236
Current Monthly: $2191-2954
MONTHLY SALARY 4079 Mountain View*
(TOP OF RANGE) SALARY PLUS RETIREMENT
4007 City Santa Clara 1/91 4007 City lof Santa Clara
Asst. Planner
3900--- 3900- —3894 City San Mateo
"-3813*Mtn View 7/90
3800- Asst Urban Planner 3800-
3700- 3700-,--3692 Sunnyvale
--3640 City San Mateo 9/90
3600- Asst. Planner 3600-
3500- 3500-
--3455 Sunnyvale 7/91
Asst. Planner
3400- 3400-
----------3321 MROSD (+5 pt)
3300- 3300-
3200- 3200-
--3160 MROSD Current
3100----------------------3104 MROSD (+5 pt) 3100-
3000- 3000-
--2954 MROSD Current
29 Mat-- 39 San eo
2939 San Mateo County Planner 1 -----2034* S County
San Jose
2900
--'���2934* San Jose Planner 4/1961/90 2900-:-::���2929* EBPPD
2929* EBRPD Planner I 4/90 2910* Santa Clara County
-'-�
2800-, 2800-
--2720* Santa Clara County Planner 1 2700-, *Cvrrent salary shown; .negotia-
2700-- (11/90) tionp in pr s or increase
not known aotgrfffs time
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-91-38
(Meeting 91-08
March 27 , 1991)
REPORT
March 19, 1991
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Adoption of the Action Plan for the Implementation of the
Basic Policy of the Midpeninsula Regional Open Space
District for 1991-1992 Fiscal Year
Recommended Action: Adopt the Action Plan for the Implementation
of the Basic Policy of the Midpeninsula Regional Open Space
District for the 1991-1992 Fiscal Year.
Discussion: You tentatively adopted the Action Plan at your March
13 meeting (see report R-91-25 dated March 5, 1991) . At that
meeting you discussed the need to revise District maps so that they
are more accurate and readable. Staff recommended, based on your
concerns , that the seventh item under other typical projects and
activities (in-house planning) in the Planning, Design, and
Development Subprogram be amended to read:
Work with Communications Program on brochures,
map updates, special dedication or tour
events , gifts , and awards.
The revised Planning, Design, and Development Subprogram section of
the Action Plan is attached.
This is the only change made in the 1991-1992 Action Plan at this
time. If , as a result of your discussion of the proposed 1991-1992
budget or the forthcoming Strategic Planning for the Nineties
changes need to be made in staffing resources or in other sections
of the Action Plan, staff will return to you to request that
appropriate changes be made in the Action Plan.
1991-1992,
Planning,_Design,_and Development Subprogram
Objective: Provide short-term and long-range acquisition planning and the formulation and review of Use and Manageent Plans, as well as overseeing the physical implementation of capital
improvements
for public access and interpretation, and for resource management, master, and other special plans.
Key Projects_and Activities
1. Continue implementation of Board approved and grant funded public access improvements including trails, water system, toilets, and the interpretation center at Skyline Ridge Open Space
Preserve. Continue implementation of grant funded historic structure improvements at Picchetti Ranch area and other structure improvements at Rancho San Antonio Open Space Preserve.
Complete the planning and commence implementation of parking areas and trails at Windy Hill Open Space Preserve.
2. Continue multi-jurisdictional planning projects for the Bay and Ridge Trails. Conduct joint planning with Santa Clara County on Rancho San Antonio County Park, the Lexington Reservoir
Plan,including the Highway 17 overcrossing and corrections to El Sereno Open Space Preserve, and on the Stevens Creek Park connection between Monte Bello and Fremont Older Open Space
Preserves.
3. Apply adopted District-wide trail policies and guidelines to key trails and begin applying then to site specific Use and Management Plans. Implement adopted resource management policies
by incorporating priority of projects into the site emphasis and Use and Management Plan review process.
Other Typical Projects and Activities
In-House Planning Site Development Projects Inter- en_cY.Plann?nsJ_ _._ Coordination
Ag ..
Comprehensive background studies for acquisition Public access improvement at Sierra Azul, Pulgas Gather input from special interest or use groups At least two Board field trips to
and long-range management and development Ridge and Rancho San Antonio Open Space Preserves for management plans review planning for specific
decisions preserves
Coordinate, with Operations Subprogram's Develop and manage projects with other local Routine use and management tasks
Construction plans and specifications for site assistance, the following trail construction to jurisdictions with field staff
development projects including trails, signing, be done by another organization or outside
fencing, etc. contract: Site use permit process
Preparation of Use and Management Plan, 1) Deer Hollow bypass (Rancho Radio operations
acquisition reports, grant applications, CDQA- San Antonio)
related enviromental docmments, standardized 2) Ridge Trail reroute (Russian Public map production
maps and special presentation materials Ridge)
3) Ridge Trail (Skyline Ridge to Library resource
Monitoring plans for hang gliding, dog use, Long Ridge)
grazing, and all site and building restoration Student intern programs
projects such as for Thornewood, Picchetti, and
Fremont Older structures or development plans Work with private organizations
Work with Dog committee to develop general policy to acccmplsh special planning
on dogs on preserves projects such as YSI at Sierra
Azul
Reviewing various documents from other
jurisdictions that could impact District land and
commenting and testifying accordingly
Requ red_Staff Resources
Work with Commrrications Program on brochures,
map updates, special dedication or tour events, 50% time of Land Manager 15% time of Supervising Rangers (3)
gifts, and awards 85% time of Principal Open Space Planner 50% time of Administrative Assistant
90B time of Open Space Planner 70% time of Secretary
Work with Acquisition Program on enterprise 85% time of Environmental Anaylst 10% time of Docent Coordinator (1/2 time)
leases, acquisition referrals, access and right- 90% time of Associate Open Space Planner 10% time of Volunteer Coordinator (1/2 time)
of-way projects to District preserves, surveys, 90% time of Draftsperson (1/2 time T)
and encroachments 25% time of Operations Supervisor
—--- - - - - - - - - --
Open Space
--------------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-91-40
(Meeting 91-08
March 27 , 1991)
REPORT
March 21 , 1991
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: J. Fiddes, Administrative Services Manager
SUBJECT: Insurance Bid Coverage for 1991-1992
At the writing of this report the insurance quotation from the
District ' s brokers, Flinn, Gray & Herterich of Palo Alto, has not
been received. The information will be presented at your March 27
meeting.
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-91-37
(Meeting 91-08
March 27 , 1991)
REPORT
March 21 , 1991
TO: Board of Directors
FROM: M. Foster, Controller
PREPARED BY: J. Fiddes , Administrative Services Manager
SUBJECT: Annual Claims List for Fiscal Year 1991-1992
Recommended Action: Approve the annual claims list, including debt
service payments, for the 1991-1992 fiscal year.
Discussion: In accordance with Section 1 . 52 of the District ' s Rules
of Procedure, this list of annual claims for the 1991-1992 fiscal year
is submitted for Board approval . All items are in accordance with the
budget presented for your review at the March 13 meeting. Staff will
submit a revised annual claims list during the 1991-1992 fiscal year
to reflect necessary salary and benefit adjustments for your Board
appointees and the General Manager appointees .
The debt service claims list reflects payments required by currently
outstanding debt. Attachment A lists the District ' s current debt
service annual claims for 1991-1992, and Attachment B provides a
detailed list of debt service obligations .
ANNUAL CLAIMS
Item Description Amount
Directors ' Fees $ 28 , 000
Staff Salaries 1 , 830, 500
Retirement Funds 231 , 200
Group Insurance Premiums 145, 800
State-Mandated Insurance 165, 800
Office Rent 58 , 800
Management Vehicle Expense 7 , 350
Telephone Lease (Citicorp) 1 ,750
Patrol Services (Raye Girouard) 4 , 200
Legislative Consultant (Jackson/Barish & Assoc. ) 15, 350
Dispatching Services (County of Santa Clara) $ 7 , 000
TOTAL $2, 495,750
Attachment A
ANNUAL CLAIMS
DEBT SERVICE
FISCAL YEAR 1991-1992
NOTEHOLDER-LAND PRINCIPAL INTEREST
------ -------- ------
Basich $ 4,989 . 20 $ 449 .03
Hosking 40,000. 00
Darling 14, 100.00 4,935 .00
Dyer 30,000. 00 47 ,600. 00
Harris 4,437 . 50 4 , 792 . 50
Aine 5,363 . 63 12 , 761 . 16
Wilkins 170,000 .00 74, 800 .00
Zabel 15,000.00 1 ,443 . 95
Leverich 2 ,362 . 80 2 , 289 .00
Ertell 9,000.00 1 ,890.00
Jamison 9 , 663 .07 3,601 . 37
Ellertson 4 ,953 . 27 40.45
Lazenby 3,054 .46 5 , 664 .00
Bullis 60,000.00 22 ,050. 00
Carilli 3,900.00
BONDS PAYABLE
-------------------------
1987 Notes 1 , 268, 365 .00 526, 448.00
1988 Notes 750,000 .00
1990 Notes 1 ,087 ,853. 00
1990 COP S 748,915 . 00
-------------- --------------
PURCHASE CONTRACTS
AND BONDS $ 1 , 601 , 288 . 93 $ 3,339,432 .46
-------------------
Attachment B
DEBT SERVICE 91/92
--------------------
lOn SPACE PRESERVE Payable to Close of Escrow Original Note Rate% Term f4mfining Principal Final Paym.DR. Payable 90/91 Principal Interest
----------------------------------------------------------------------------------------------------------------------------------I-----------------------------------------
coal Creek &-rich 07/01/82 49,892.00 8,0 10 years 7,483,80 07/02/92 5,438,23 4,989,20 449,03
_---_-__._________._--
El Corte de,Madera
--------------------Hoskinig 03/01/88 500,000,00 8,0 10 years 500,000,00 03/01/98 40,000,00 0,00 40,0W00
Fremont Older
--------- Harris 06/01/88 88,750,00 6,0 7 years 79,875,00 06/01/95 9,230,00 4,437.50 4,792,50
Foothills
Aine 01/18/89 192,000.00 7,0 20 years 182,302,46 12/18/98 18,124,79 5,363.63 12,761.16
Darling 08/16/85 141,000,00 7.0 10 years 70,500,00 08/16/95 19,035.00 14,100,00 4,935,00
Dyer 10/17/86 500,000,00 7,O 10 years 500,000,00 10/17/96 35,000.00 0.00 35,000,00
1W 10/17/86 300,000,00 7,0 10 years 180,000,00 10/17/96 42,600,00 30,000,00 12,600.00
-------------- -------------------- -------------------------------------------------
941,000,00 750,500,00 96,635,00 44,100m 52,535,00
Purisim C;raek Redwoods
-------------------Wilkins 04/20/84 1,700,000.00 11,0 10 years 680,000,00 04/20/94 244,800.00 170,000.00 74,800,00
Saratoga cap
------------ Zabel 10/05/82 150,000,00 7,0 10 years 26,250,00 10/02/92 16,443,95 15,000,00 1,443.95
Sierra kul,
------------ Leverich 05/13/81 50,0W00 7.0 20 years 33,769,10 OV22/2001 4,651,80 2,362.80 2,289,00
Ertel 07/27/83 90,000,00 7,0 10 years 27,000,00 07/27/93 10,890,00 9,000.00 1,890,00
Jamison 7.0 10 years,J 03r48/86 95,200B 55,821.24 05/28/96 13,264* 9,663,07 3,601,37
Eilertson 03/28/86 155,000,00 7,0 5 years 4,953.00 OV28/91 4,943,72 4,953,27 40,45
Lazenby 08/31/88 100,000,00 6,0 20 years 94,399,98 08/31/2008 8,718,46 3,05446 5,664,00
C-3rilli 12/07/91 65,000,00 6,0 7 years 65,000,00 12/07/98 3,900,00 3,900,00
-------- --------- ----------------- -------------------------------------------------
555,200,00 280,94132 46,41842 29,033,60 17,384
Skyline
------- Wllis 05/02/86 600,000,00 7.0 10 years 330,000,00 OV02/96 82,050,00 60,000,00 22,050,00
-------------- --------------------- ---------------------------------------.—---------
U- TOTAL—PUMWE CONTRACTS 4,776,842,00 2,837,354,58 559,1140,39 332,923,93 226,216,46
Various Notes
-------------------- 1987 Note 04/01/87 21,200,000,00 5.445 10 years 10,176,511,00 03/01/97 1,794,81M0 1,268,365,00 526,448,00
1988 Note 02/01/88 12,500,000,00 20 years 12,500,000,00 02/01/2008 750,000.00 750,000.00
1990 Note 09/01/90 15,000,000.00 20 years 15,000,000,00 0910112010 1,087,853,00 1,087,853,00
1990 0 09/01/90 10,000,000.00 20 years 10,000,000,00 09/01/2020 748,915,00 748,915,00
-------- --------- -------------------- ---------------------------------------------------
5L18TOTAL-NOTES 58,700,000,00 47,676,511,00 4 381,58t 00 1,268,365.00 3,113,216,00
- ----------- -------------- ------------ ------------ ------------
iTOTALS 6.3,476,842.00 50,513,865,58 4,940,721,39 1,601,288,93 3,339,432,46
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-91-43
(Meeting 91-08
March 27 , 1991)
REPORT
March 27 , 1991
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: J. Fiddes , Administrative Services Manager
SUBJECT: Acceptance of Insurance Coverage for 1991-1992
Recommended Action: Accept the package (liability and property) , auto,
umbrella liability, public entity difference-in-conditions, and fidelity bond
insurance coverage bid totalling $152, 836 from Flinn, Gray & Herterich based
on the quotations shown on Exhibit A from CIGNA, American Surplus , and Chubb
for the period of April 1 , 1991 through March 31 , 1992.
Discussion: Flinn, Gray & Herterich of Palo Alto, the District ' s insurance
broker, has submitted the attached bid package totaling $152, 836 . The
coverage period is April 1 , 1991 through March 31 , 1992. The bid information
is :
1) Package (Liability and Property) and Auto: CIGNA has bid $95, 787 , a
6. 2% increase over the annualized 1990-1991 premium of $90, 188 .
2) Umbrella Liability Coverage: CIGNA has quoted $36 , 069 for the
District ' s $5 million-limit umbrella liability coverage. The bid is a
4 .6% increase over the annualized 1990-1991 premium of $34 , 495.
3) Public Entities Difference-in-Conditions Coverage: American Surplus
Insurance Company has bid $15, 867 . The bid is a 54% increase from the
1990-1991 premium of $10 , 244 . The primary reason for the increase is
the projected increase of the District ' s revenues .
4) Fidelity Bond Coverage: Chubb' s premium bid is $5, 113 . The bid is the
same as the 1990-1991 premium.
The above bids are the only ones that Flinn, Gray & Herterich could secure
for the District. The following carriers declined to bid on the District ' s
package policy: Fireman ' s Fund; General Accident; Great American, Maryland
Casualty; and Chubb. The primary reasons are the District ' s current claim
situation and lack of interest on the carriers ' part to provide public entity
insurance.
R-91-43 Page two
EXHIBIT A
INSURANCE COVERAGE
MTDPENINSULA REGIONAL OPEN SPACE DISTRICT
1991-1992
COVERAGE COMPANY BID QUOTATION
Package (Liability and CIGNA $95, 787
Property) and Auto
Umbrella Liability CIGNA $36 , 069
Public Entity Difference- American Surplus $15, 867
In-Conditions Insurance Company
Fidelity Bond Chubb Insurance Company $ 5, 113
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Open Space
2
i MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
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R-91-39
(Meeting 91-08
March 27 , 1991)
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REPORT
March 20, 1991
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Adoption of Budget for Fiscal Year 1991-1992
Recommended Action:
Adopt the Resolution Adopting the Budget for Fiscal Year 1991-1992. If
necessary, staff will return to the Board during the 1991-1992 year with a
revised budget reflecting salary and benefit adjustments approved for your
Board appointees and the General Manager appointees , as well as funding
needed to implement appropriate initial approved staffing portions of my
long-term strategic planning for the District.
Discussion:
The proposed budget for the 1991-1992 fiscal year was reviewed at your March
13 meeting (see report R-91-27 dated March 11 , 1991) . The $136, 000 tax
collection fees from Santa Clara and San Mateo Counties have been removed as
an expense item from the General Management and Program Support budget. The
Controller has reduced District tax revenues by this amount to reflect the
charges being passed on to the District.
Attached for your review is Chart A, Open Space Management Budget , with
corrected headings; Chart B, 1991-1992 Open Space Management Budget - Five
Year Capital Equipment Schedule; and Chart C, Discretionary Budget Items -
Open Space Management . The numbering of items in Chart C has been revised to
clarify which discretionary items would be added or deleted from the budget
based on availability of funds .
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CHART A
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OPEN SPACE MANAGEMENT BUDGET
(not including new office allocation)
March 12 , 1991
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PD&D (CIP) OM&V TOTAL (CIP)
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SALARIES & BENEFITS
Adopted 1990-91 $370, 400 $1 , 064 , 600 $1, 435,000*
Projected Expenses 339, 700 1 , 070, 500 1 , 410, 200
Proposed 1991-92 393 , 800 1, 271 , 000 1,664, 800
Proposed budget = 11 .4% increase (after $60, 000 cost of living adjustment
added to 90-91) over 1990-91 budget and 13 . 2% over 1990-91 projected
expenditures .
SERVICES & SUPPLIES
Adopted 1990-91 53, 050 (65, 500) 426 , 950 $480,000 (65, 500)
Projected Expenses 54, 150 (60, 000) ** 430, 650 474, 700 (60, 000) **
Proposed 1991-92 37 , 950 (86, 000) 439, 750 $477,700 (86,000)
Proposed budget , not including CIP, = 0. 5% decrease compared to 1990-91
budget and 0. 6% increase compared to 1990-91 projected expenditures .
FIXED ASSETS
Approved 1990-91 144 , 850 (374 , 500) 114 , 850 $259,700 (374, 500)
Projected Expenses 113, 250 (180, 000) ** 128 , 300 241 , 550 (180, 000) **
Proposed 1991-92 96, 450 (599, 500) 156, 050 $252, 500 (599, 500)
l
Proposed budget, not including CIP, = 2. 8% decrease compared to 1990-91
budget and 9. 5% increase compared to 1990-91 projected expenditures .
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PD&D OM&V TOTALS
Adopted 1990-91 $568, 300 (440, 000) $1,606,400 $2,174,700 (440 ,000)
Projected Expenses 507, 100 (240, 000) ** 1 , 629, 450 2, 351 , 900 (240, 000) **
Proposed 1991-92 $528,200 (685, 500) $1, 866, 800 $2,395,000 (685, 500)
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Proposed Budget, not including CIP, = 10. 1% increase, without adjustments
(see Adherence to Guidelines section) .
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Numbers in parenthesis = Capital Improvement Plan (CIP)
* Budget reflects approved budget including additional ranger
position funds .
** Estimate
PD&D = Planning, Design and Development Subprogram
OM&V = Operations , Maintenance and Volunteer Subprogram
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1991-1992 OPEN SPACE MANAGEMENT BUDGET
FIVE YEAR CAPITAL EQUIPMENT SCHEDULE
(Major Items over $10 , 000)
Current 1Proposed
� FY 1990-1991 1FY 1991-1992 FY 1992-1993 1FY 1993-1994 FY 1994-1995 1FY 1995-1996
Patrol Vehicles
($20 , 000 -ea.
} �._
a) Replacement (3) $54 , 000 1 (1) $17 , 000 j (2) $40, 000 (2) $40, 000 (3) $60, 000 j (2) $40 , 0(.
b) New I {1} 20, 000 1 I (1) 20, 000
Other Vehicles C $15, 500 I 1 $20 , 000
1Supervisors ' ICrew Cab I I
iVehicle Truck
1
Heavy Equipment 1 $45, 000 $25, 000 $15, 000 $60, 000 $40, 000 j $30, 000
Dump Truck ( Bobcat Tractor ( Transport Backhoe Forklift iSkiploader
jTrailer
I j 1 $18 , 000 ( C 1 $65, 000
I IChipper I ( 1 Toilet Pump 11
I I ! Truck II
Radio or _Other I $19, 000 I $12, 000
i Ewqui_pment Repeaters N Radio Base I I
Station
I I # $25, 000 j I1 1
1 1 Trail 1 I
t Machine
I I 1 1 I I
TOTALS � $99 , 000 1 $94 , 500 1 $109 , 000 � $120, 000 1 $120 , 000 1 $135, 000
Note: Beyond FY 1995-1996 items could include replacement mini trucks ( $15, 000) ,
bulldozer ($70 , 000) , and grader ($120 , 000) . n
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1-3
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CHART C
DISCRETIONARY BUDGET ITEMS
KEY ITEMS IN OR CONSIDERED FOR BUDGET
10. Senior ranger (promotion) $ 5, 000
9. Replacement patrol vehicle 17 , 000
8 . Ravensbury access 2, 000
7 . Radio-fixed station repeaters 19, 000
6. Multipurpose/supervisor vehicle 18 , 000
5. Bobcat replacement tractor 25, 000
4 . Intern to aid with resource management 800
3 . Dam improvements - Alpine Lake 10 , 000
2 . Stevens Creek bridge 10, 000
1 . Chipper 18 , 000
If funds must be reallocated in Open Space Management budget , items
at bottom of list would be dropped first.
If unspent funds are available from budget, items at top of list
would be added first to budget.
1 . Rhus Ridge fencing 3, 500
2 . Mora Drive upgrade 3, 000
3. Specialized new office furniture 5, 000
4 . Radio base station-county communication 12, 000
5. Rock breaker (Pionjar) 4 , 500
6. Additional vehicle maintenance 5, 000
7 . High capacity trailer 13, 000
8 . Additional road maintenance 5, 000
9. Additional sheriff ' s patrol 4 , 000
» as rcviscd 1/9191
PROPOSED REVISED OPEN SPACE MANAGEMENT BUDGET POLICIES
A. Purpose of Policies
Src e :.; a : :> .;.:...
3 str t.:;s t een a Mara went rp
pa m::y>:;:..T, u x. .....
t�<r>fu.n��
N.
sca<e::><:w th fundz.n: ><:: :::<;:;
�:. ........:...::::::.::::.::.::.:.:.:::: ..........�aZe .::;::;t�:::;::aeh :eve
B. Priority Guidelines for Open Space Management Budget
Allocation
1. First priority in allocating Open Space Management budget
shall be given to providing responsible public
stewardship of District lands, including patrol,
maintenance, necessary field support facilities, visitor
safety, basic site information to promote responsible
public use and enjoyment of the lands, resource
restoration and protection, associated site planning, and
Open Space Acquisition support.
2. Second priority shall be given to development of basic
visitor improvements, in accordance with Site Emphasis
Policy, to make preserve areas usable by the general
public, including access points, parking, signing, and
primary trail systems, and to visitor education and
participation via volunteer programs.
3 . Third priority shall be given to development, in
accordance with Site Emphasis Policy, of cc visitor
improvements beyond those which are basic tomaking the
site usable, including, for example, interpretive,
picnic, and camping facilities.
C. Open Space Management Budget Guideline
Funds will be allocated so that the basic net Open Space
Management budget will grow above the 1990-1991 basic net
budget, as needed, at the rate the District's property tax
income grows.
Basic Net Budget = Total Budget
Minus
Costs of Major Capital Improvements
and Minus
Outside Funding (for Other Than Major Capital Improvements)
Such as Gifts, Grants, and Sales of Surplus Equipment
D. Implementation Guidelines
- 1. A five year capital improvement program for projects ever
$25, 000 at 'rzr will be adopted and then reviewed and
extended`.�`arriva�ily. The capital improvement program
includes basic and extended visitor improvements and
field support facilities.
2 . Federal, state, and private grants will be aggressively
sought for all planned programs and improvements. Other
potential grants will be sought on a case by case basis.
3 . Extended visitor improvements, including the cost of
contractual services for design and for construction
oversight, will be provided to the extent that they can
be funded by grants, and can be implemented and then
managed by staff without seriously impacting higher
priority tasks.
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Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
(Meeting 91-08
REPORT
To: Board of Directors
From: Budget Committee
Prepared By: R. McKibbin, K. Duffy, G. Babbitt
Subject : 1991-1992 Budget
Recommendation: Accept the proposed 1991-1992 Fiscal Year Budget.
The Budget Committee has met eight times since January 22 , 1991 to review
the proposed 1991-1992 budget. After some discussion of the specific
"charge" to the committee it was determined that a permanent description of
the committee ' s duties would be helpful . This description is attached.
Special charges could be added to these duties by the Board for any
specific year.
The committee reviewed the budget of each program proposed according to the
Preliminary Action Plan, the charge to the committee from the Board after
revisions were discussed, the new Open Space Management Budget Guidelines ,
and the new five year Capital Improvement Project List . It is important to
note that this budget does not reflect any changes in staffing and program
that may occur as a result of the upcoming discussions of the "Strategic
Plan for the 90s. "
In the Communications budget the committee asked staff to expedite the new
District logo selection process to coincide with the office move. This
will necessitate a Board workshop in May to discuss the logo. The 20th
anniversary celebration funding may increase if the activity is tied to a
potential fundraising measure in 1992 .
In Administration the renovation of the new office building has been
budgeted at $500 , 000. The organizational improvement survey by Sipel and
Associates has been budgeted at $12, 500 . A staff committee is reviewing
the salary incentive program and will return to the Budget Committee with
recommendations . The committee, with Board approval , has contracted Sipel
and Associates at $1 , 900 to conduct a salary survey for the general manager
position as suggested by the charge from the Board. The full Board will
review Board appointees in April .
The District controller advises that the District is on sound financial
ground but that funding will be tighter this year due to projected
acquisitions . In Land Acquisition debt service is budgeted at
approximately $5, 000 , 000 and funding for land purchases is budgeted at
/
2Ol San Antonio Circle,Suite Cl]5 ^ Mountain View,California 94O40 ^ Phone:(415)949- 500 ^ FAX:(4l5)949-5679
Report 91-41 Page 2
The Open Space Management budget was reviewed in accordance with the new
Open Space Management Budget Guidelines , the new five year Capital
Improvement Project list, and a new five year Capital Equipment list . This
format gives a clearer picture of the growth anticipated in the four
specific categories . The Committee recommends that this format continue
next year. The new Open Space Management Budget Guidelines allow staff
budgetary flexibility within the four specific categories while maintaining
a control on growth through an overall cap. This year the committee and
staff recommend that unspent funds from one category be allowed to be moved
into other categories by the end of the fiscal year without further Board
approval . Incorporated into this year' s budget is a list of discretionary
items which may or may not be funded based on available finances .
The total Open Space Management budget , excluding $700, 000 budgeted for
capital improvement projects, will increase by 6. 3%. Salaries and benefits
are projected to increase by 11 . 4% with, basically, no new staffing
additions. This category accounts for 70% of the open Space Management
budget (excluding capital improvement projects) .
One concern expressed during the budgetary process was the lack of real
growth in the remaining three categories of the Open Space Management
budget under the open Space Management Budget Guidelines . Services and
supplies will decrease by 0. 5% in this year ' s budget and fixed assets are
projected to decrease by 2 .8%. The committee feels the full Board should
address any necessary adjustment to the Open Space Management Budget
Guidelines soon after the adoption of the Strategic Plan for the ' 90s.
Also of concern is the potential increased funding that may be necessary
midyear for the ranger yard and office remodeling, the Strategic Plan for
the ' 90s, and the combining of the 20 year anniversary event with the
potential funding measure for 1992.
The committee discussed the desirability of initiating a two year budget in
order to do more forward planning than can be accomplished in a yearly
budget. We think this is an excellent idea but, in view of changes that
may be required by the strategic plan, we decided that this should be
delayed. We ask that next year ' s budget committee initiate a two year
budget .
In conclusion, under the charge to the committee from the Board, the Budget
Committee recommends acceptance of the proposed 1991-1992 budget by the
Board.
We thank staff for their participation in this year ' s budgetary process .
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Open Space
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3/13/g 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
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Duties and Responsibilities - Bud et Committee
Composition - Board Treasurer and two other Board members; normally
appointed at the end of first meeting in January.
Appointed annually.
Budget Responsibility -
1 . Review, in behalf of Board, proposed budget prepared by
staff for forthcoming fiscal year.
2. Review any special charges for the Budget Committee
adopted by the Board.
3. Select committee member at initial budget meeting to
serve as chairperson for the committee and a committee
member to write the Budget Committee report.
4. Select meeting times/dates for Budget Committee meetings
to review proposed budget material .
5. Review Budget Committee ' s expectations and input
regarding particular budget data, topics of special
interest, format and presentation and/or other items of
particular interest to committee members. Get Board
sanction to have staff prepare special materials or
studies .
6. Establish a salary review schedule for the General
Manager, Legal Counsel , and Controller.
Recommend to Board what Board appointee salary survey
data and other information is required to review
compensation of General Manager, Controller, and Legal
Counsel . See attachment A for specific Budget Committee
charges in this particular area.
7 . Review proposed budgets, including line item budgets, for
the coming fiscal year for:
Open Space Acquisition Program
Open Space Management Program
Communications Program
General Management and Program Support
Review each program budget in relationship to proposed
Action Plan for forthcoming fiscal year adopted by Board.
Review each program ' s budget taking into consideration
the current adopted budget, projected budget expenses,
and proposed budget for forthcoming fiscal year. Staff
to designate specific areas of over-under expenditure
impacting proposed budget.
8 . Open Space Acquisition-Enterprise Subprogram
Review three years of data (actual income - actual
expenses; current fiscal year ' s budgeted income -
projected income - budgeted expenses - projected
expenses; and forthcoming fiscal year ' s proposed income
and proposed budget expenses) .
9 . Open Space Management Program
a. Review project summary expense - budget sheets for
each preserve.
b. Review projected percentage change in property tax
revenue that District ' s Controller computes on
basis of data from county assessors ' offices .
C. Review conformity with Open Space Management Budget
Guidelines and other related budget policies .
d. Review proposed updated five-year major capital
improvement budget.
e. Review proposed up-dated five-year major capital
equipment budget.
f . Review projects on discretionary items list .
10. Review Controller ' s report.
11 . Review and audit the incentive award program for
compliance with District policies and approving budget
for the program on behalf of the Board. Meet with
General Manager in Closed Session to discuss specifics of
the program.
12. Review salary and fringe benefit data for District ' s non-
represented employees .
13. Prepare Budget Committee report for distribution to the
Board with the proposed budget. Make Budget Committee
presentation to Board of Directors in conjunction with
staff ' s presentation on the proposed budget.
14. After books are closed, review actual versus projected
expenditures.
REVISED OPEN SPACE MANAGEMENT BUDGET POLICIES
A. Purpose of Policies
The following budget policies outline guidelines and priorities in
preparing the annual budget allocation for the District's Open Space
Management program. They are guided by the District's Basic Policy.
B. Priority Guidelines for Open Space Management Budget Allocation
1. First priority in allocating Open Space Management budget shall be
given to providing responsible public stewardship of District lands,
including patrol, maintenance, necessary field support facilities,
visitor safety, basic site information to promote responsible public
use and enjoyment of the lands, resource restoration and protection,
associated site planning, and Open Space Acquisition support.
2. Second priority shall be given to development of basic visitor
improvements, in accordance with Site Emphasis Policy, to make
preserve areas usable by the general public, including access
points, parking, signing, and primary trail systems, and to visitor
education and participation via volunteer programs.
3. Third priority shall be given to development, in accordance with
Site Emphasis Policy, of visitor improvements beyond those which are
basic to making the site usable, including, for example,
interpretive, picnic, and camping facilities.
C. Open Space Management Budget Guideline
Funds will be allocated so that the basic net Open Space Management budget
will grow above the 1990-1991 basic net budget, as needed, at the rate the
District's property tax income grows.
Basic Net Budget = Total Budget
Minus
Costs of Major Capital Improvements
and Minus
Outside Funding (for Other Than Major Capital Improvements)
Such as Gifts, Grants, and Sales of Surplus Equipment
D. Implementation Guidelines
1. A five year capital improvement program for projects over $25,000
will be adopted and then reviewed and extended annually. The
capital improvement program includes basic and extended visitor
improvements and field support facilities.
2. Federal, state, and private grants will be aggressively sought for
all planned programs and improvements. Other potential grants will
be sought on a case by case basis.
3. Extended visitor improvements, including the cost of contractual
services for design and for construction oversight, will be provided
to the extent that they can be funded by grants, and can be
implemented and then managed by staff without seriously impacting
higher priority tasks.
1*VC-J-Y Z 1,Y -- ie Board of Directors
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January 9, L 9i
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RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MTDPENTNSULA REGIONAL OPEN SPACE DISTRICT
ADOPTING BUDGET FOR FISCAL YEAR 1991-1992
The Board of Directors of the Midpeninsula Regional Open Space District does
resolve as follows :
Section One. The budget for the Midpeninsula Regional
Open Space District for the fiscal year 1991-1992 is
adopted as set forth in Exhibit A.
Section Two. The District ' s allocation of property taxes
collected shall correspond to the maximum tax rate of one
percent of assessed valuation for all agencies within
each county.
Section Three. A total tax rate of ten cents ($0. 10) per
$100 assessed valuation is adopted or such lesser amount
as may be allowable by law.
Section Four. An adjustment to the New Land Purchases
budget category shall be made to reflect any difference
between actual revenue and budgeted revenue .
Section Five. Monies are hereby appropriated in
accordance with said budget .
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EXHIBIT A
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Budget for Fiscal Year 1991-1992
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I . REVENUES
A. Tax Revenue $ 9, 285, 000
B. Grant Income 1 , 030, 000
C. Joint Projects, Gifts 420, 000
D. Interest Income 900, 000
E. Rental Income 405, 000
F. Sale of Surplus Property 3 , 100 , 000
G. Other Income 90 , 000
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TOTAL INCOME $ 15, 230, 000
NET PROCEEDS FROM DEBT ISSUE 4 , 500, 000
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TOTAL INCOME PLUS FINANCING $ 19 , 730, 000
II . CHANGE IN RESERVES ($ 4 , 837 , 771)
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III , EXPENDITURES
A. Debt Service
1 . Interest $ 3, 339 , 432
2 . Principal 1 , 601 , 289
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DEBT SERVICE SUBTOTAL $ 4 , 940, 721
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B. Salaries
1 . General Manager Appointees $ 1 , 648 , 300
2 . Salary Incentive Awards 16 , 400
3. General Manager 91 , 300
4 . Legal Counsel 66, 200
5. Controller 8 , 300
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Benefits
1 . General Manager Appointees 505, 700
2 . General Manager 32, 700
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3. Legal Counsel 4 , 400
C . Directors ' Fees $ 28 , 000
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SALARIES AND BENEFITS SUBTOTAL $ 2, 401 , 300
D. Services & Supplies
1 . Legal Services $ 31 , 700
j 2 . Regular Outside Services 50, 900
3. Land Option Fees 51000
4 . Contract Services 211 , 850
5. Election/Annexation 2, 500
{ 6 . Library and Subscriptions 5, 100
7 . Rents and Leases 66, 450
8 . Utilities 48 , 150
9. Postage 16, 850
10. Printing and Duplicating 21 , 900
11 . Insurance 101 , 850
12. Advertising 7 , 000
13. Maps and Aerials 11100
14 . Private Vehicle Expense 13, 400
15. District Vehicle Expense 110, 100
16. Business Meeting Expense 11 , 200
17 . Personnel Development 47 , 250
18 . Maintenance/Repair Equipment 11 , 600
19. Operating Expenses-Distel 46 , 050
20. Office Supplies/Small Equipment 11 , 400
21 . Field Supplies/Small Equipment 26 , 000
22. Outside Maintenance Services 163, 100
23. Property Taxes 2, 600
24 . Communications - Publications 147 , 000
25. Communications - Special Projects 49, 500
26 . Volunteer Program 3 , 600
27 . Miscellaneous 300
SERVICES AND SUPPLIES SUBTOTAL $ 1 , 213 , 450
E. Fixed Assets
i-. New Land Purchases $ 14, 500, 000
2. Building Improvements 500 , 000
3. Site Acquisition Expense 96, 000
4. Site Preparation Expense 35, 000
5. Structures and Improvements 735, 250
6 . Field Equipment 81 , 500
7 . Office Equipment 32, 050
8. Vehicles 32, 500
FIXED ASSETS SUBTOTAL $ 16, 012 , 300
TOTAL OF ALL EXPENDITURES $ 24, 567 ,771
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-91-35
(Meeting 91-08
March 27 , 1990)
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REPORT
i March 14 , 1991
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Authorization for Reimbursement of Director Expenses for CPRS
Legislative Conference
Recommended Action:
Authorize reimbursement of expenses for Director Henshaw (and another
Director if requested) to attend the California Park and Recreation Society
Legislative Conference.
Discussion: I sent you a memo dated March 11 , 1991 regarding the May 7-8
conference. Director Henshaw has expressed an interest in attending.
Funds are available in the fiscal 1991-1992 budget.
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Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: H. Grench, General Manager
DATE: March 27 , 1991
SUBJECT: F. Y. I.
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Open Space
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
February 28 , 1991
Michael A. Jordan
250 North Santa Cruz Ave.
Los Gatos , CA 95030
Dear Mr. Jordan:
The District ' s Board of Directors has reviewed your February 1
letter concerning the Sheldon Road access to El Sereno open Space
Preserve . We appreciate your interest in the public
accessibility of our preserves .
The District was formed and is committed to the Preservation of
regional lands as open space . El Sereno Open Space Preserve was
originally acquired to provide a scenic backdrop to the Los Gatos
and Saratoga area . Preserving this land also provides crucial
protection of the watershed and of the native flora and fauna.
Recreational use was considered limited due to the limited
access , lack of trails , and the steepness of the site . These
factors limit usage of the property, however they do not close
the preserve to the public .
Although recreational use was not the primary reason for
acquiring El Sereno, the Board is aware of the increase of
bicycle and pedestrian use of Sheldon Road, the conflict with the
neighbors , and the subsequent fencing which has occurred. Our
Board and staff are continuing to research viable and affordable
means of public access and will keep in touch with you in working
out a solution.
Sincerely,
. iS��C�71C
Nonette Hanko, President
Board of Directors
NH:kh
cc : Board of Directors
201 San Antonio Circle,Suite C-1 35 Mountain View,California 94040 Phone:(415)949-5500 FAX (415)949-5679
Open Space
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
February 28 , 1991
Yota Stuhlmueller
18260 Lakeview Court
Los Gatos , CA 95030
Dear Ms . Stuhlmueller:
Thank you for your January 19 , 1991 letter regarding access to El
Sereno Open Space Preserve. The District ' s Doard of Directors
reviewed your comments at our regular meeting last night. Our
Board and staff are continuing to research viable and affordable
means of public access .
We appreciate your interest , and will inform you of our progress
in achieving this goal .
Sincerely,
Nonette Hanko, President
Board of Directors
NH:kh
cc: Board of Directors
201 San Antonio Circle,Suite C-1 35 Mountain View,California 94040 Phone:(415)949-5500 FAX:(415)949-5679
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
February 28 , 1991
Ed Burke
16717 Mirado Road
Los Gatos , CA 95030
Dear Mr. Burke :
The District ' s Board of Directors has reviewed your January 14
letter concerning the Sheldon Road access to El Sereno Open Space
Preserve. We appreciate your interest in the recreational
benefits , as well as public accessibility of our preserves .
The District was formed and is committed to the preservation of
regional lands as open space. El Sereno Open Space Preserve was
originally acquired to provide a scenic backdrop to the Los Gatos
and Saratoga area. Preserving this land also provides crucial
protection of the watershed and of the native flora and fauna.
Recreational use was considered limited due to the limited
access , lack of trails , and the steepness of the site. These
factors limit usage of the property, however they do not close
the preserve to the public .
Although recreational use was not the primary reason for
acquiring El Sereno, the Board is aware of the increase of
bicycle and pedestrian use of Sheldon Road, the conflict with the
neighbors , and the subsequent fencing which has occurred. Our
Board and staff are continuing to research viable and affordable
means of public access and will keep in touch with you and Mr.
Moore in working out a solution.
Sincerely,
4060If
Nonette Hanko, President
Board of Directors
NH:kh
cc : Board of Directors
T. Moore, Sheldon Rd.
COSA
201 San Antonio Circle,Suite C-1 35 - Mountain View,California 94040 Phone:(415)949-5500 FAX:(415)949-5679
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LOMA PRIETA CHAPTER |
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P.O. Box 381775
Mountain View, [A 94039-1775 /
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201 San Antonio Circle, Suite C-13S |
Mountain View, [�` 84O4O
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� Dear Sirs: !
The Sierra Singles Loma Prketa Chapter, an activity section of the Sierra S|nomy. would like to i
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make a charitable contribution of$5ODtothe Mid-Peninsula Regional Open Space District.
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It is our o|noeng intent for this contribution 10 assist the Mid-Peninsula Regional Open Space �
District in your efforts to maintain and expand public access to the District's open space
prmomn/go.
!
Ross LaFetoa
Chair
Sierra Singles
Loma PrietaChapter
Sierra Club
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Ones Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
March 14 , 1991
Ross La Fetra, Chair
Sierra Singles , Loma Prieta Chapter
P. O. Box 391775
Mountain View, CA 94039
Dear Mr. La Fetra:
The Midpeninsula Regional Open Space District is most
grateful for the generous contribution of $500 from the Sierra
Singles , Loma Prieta Chapter. This contribution will be used to
help the District continue its work of preserving open space land
for public use and enjoyment.
We are very grateful for friends like you, who not only
appreciate open space, but also support our efforts to preserve
it. Please extend our sincere thanks to the chapter ' s members.
Sincerely,
"A-
Herbert Grench
General Manager
III
201 San Antonio Circle, Suite C-135 • Mountain View, California 94040 • Phone: (415) 949-5500 • FAX: (415) 949-5679
Genera/Manager:Herbert Grench Board of Directors.Richard Bishop,Betsy Crowder,Katherine Duffy,Nonette Hanko,Teena Henshaw,Robert McKibbin,Edward Shelley
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
March 15 , 1991
The Nature Conservancy
785 Market Street
San Francisco, CA 94103
Attn: Donald J . Duprey, California Regional Counsel
Subject : La Honda Creek Open Space Preserve - Lands of The
Nature Conservancy (San Mateo County Assessor ' s Parcel
Numbers 78-130-060 and -120)
Dear People :
Thank you for forwarding the original executed and acknowledged
Grant Deed by your letter of March 11 , 1991 . Accordingly, I have
enclosed District check number 0009000 in the amount of
$10 , 000 . 00 as payment in full for District acquisition of the
Subject Property pursuant to our Agreement . i also look forward
to being contacted by Mitchell family members for their annual
Christmas harvest of decorative Huckleberry branches .
I enjoyed working with The Nature Conservancy on this project and
very much appreciate the professional and courteous manner in
which business was conducted. The citizens of the San Francisco
Midpeninsula have directly benefitted from The Conservancy ' s
involvement in this project . On behalf of the elected Board of
Directors , District Staff members , and the public we serve , thank
you very much for assisting in the preservation of this
delightful redwood forest property. Si ely,
'Y L. aig B r i"t'-'. -S-�R,, A
Land Acquisition Manager
cc:/Midpeninsula Regional Open
Space District, Board of Directors
Steve McCormick
LCB:mld
201 San Antonio Circle,Suite C-1 35 Mountain View,California 94040 Phone:(415)949-5500 FAX:(415)949-5679
MAR 18 1991
March 12, 1991
R.M. Shriber
Project Manager
County of Santa Clara
Department of Parks/Recreation
298 Garden Hill Drive
Los Gatos, CA 95130
Dear Ms. Shriber:
My comments are regarding the recent Rancho San Antonio County Park
Preliminary Report. My hope has been that the park will remain a wilderness
buffer zone for the Rancho San Antonio Preserve, which has become increasingly
important since recent encrouchment by The Forum retirement center.
My disagreement with the report centers around paving, parking, and road
widening. Please consider that the preserve is already overused. Additional
parking and road widening will only increase the use.
I agree with your plans to return the park plantings to their native state, and
to remove the tennis courts, basketball courts, etc.
I use the preserve almost daily. My impression is that people who use the
park and preserve want it as undeveloped, even unimproved, as possible. We
don't need or want another urban park! Can't you protect this special place
from becoming just that?
We want and need open space!
Thank you for your consideration in this matter.
Sincerely,
Thomasene Dutton
22687 Royal Oak Way
Cupertino, CA 95014
cc: Dianne McKenna, Board of Supervisors, Santa Clara County
Board of Directors, Mid-Peninsula Open Space District
18 799,
C 12881 Foothill 'Lane
0 Saratoga, CA 95070
y 14 March 1991
Mr, David Knapp„ Town Manager
Town of Los Gatos
110 E. Main Street
Los Gatos, CA 95030
Dear Mr. Knapp:
Since the founding of the Midpeninsula Regional Open Space District I have been an enthusiastic
supporter of the District and appreciative user of its Preserves. Naturally, I have been following the St.
Joseph's Hill issue with considerable interest, attending Los Gatos Planning Commission and Town
Council meetings as well as Superior and Appellate Court hearings. I was sorry to hear that the Town's
appeal had been denied, but heartened to learn that the case might be appealed to the State Supreme
Court. There should, however, be a possibility of negotiation, saving both litigants considerable
expense} this is especially attractive in these days of constricted budgets and rising costs. I should like
to propose a compromise for consideration by both parties (compromise being the soul of negotiation!).
The Town has consistently refused to allow Dr. Ho's traffic to use either Foster Road or College
Road for access—with some justification, because both are narrow, twisty and steep, and would be diffi-
cult to widen very much because of the terrain. I am inclined to think that Dr. Ho's insistence on using
the right-of-way through the Pr i g y g Preserve s intended to a considerable extent as a club to force the Town to
allow him use of either or both of those roads, thereby saving him a lot of money since he would merely
repair/widen existing roads instead of constructing a rather costly road through the Preserve. My alter-
native would obviate the need for significant improvement of Foster or College Road, would save St.
Joseph's Hill Preserve from desecration, and would eliminate from University access the dangerous left
turn from Highway 17 onto Alma Bridge Road. My proposal is this:
Have Dr. Ho build a one- or two-lane road on his own property down to Limekiln Canyon
Road,
oa and have the Town allot ingress to the University via Foster and/or Coll Roads
9' y
one-way-uphill-only, installing a one-way entrance gate at the University property line.
This would provide a one-way traffic pattern: up Foster and/or College into the University,
then down the University's driveway to Limekiln Canyon to Alma Bridge road to H'way 17.
I have walked the abandoned roadway P College property on Guadalupe Colle a ert down to its end at an old water
tank just above Limekiln Canyon Road, and I am convinced that that alignment could make a decent
driveway for Dr. Ho's proposed University; the plans for building that road are, I believe, in the Town
files, along with the old plans for the right-of-way that Dr. Ho wants to use throe the Preserve. Uphill
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traffic on Foster is not so likely to be speeding, and keeping Dr. Ho's traffic ingress-and-uphill-only
would minimize that traffic, which should appease the Foster/College residents. On the other hand, the
University would have some use of Foster and/or College, which should appease Dr. Ho, and the
requirements for a 'driveway' should be considerably less costly than the 30 ft. road originally required,
which should also appeal to Dr. Ho. And finally, the Preserve would be left as it is, pleasing the large
number of people who hike, bike, run, and ride horses on its trails.
I hope this solution to the impasse can be seriously considered.
Sincerely,
i
Marjorie Ottenberg
cc: Los Gatos Weekly Times
Midpeninsula Regional Open Space District
1
i
Claims No. 91-06
Meeting 91-08
Date: Mar. 27, 1991
REVISED
MIDPENINSE)LA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
413 5,000.00 Moody's Investors Service Annual Maintenance Fee
414 244.30 Muller Construction Supply, Inc. Field Supplies
415 63.66 National Safety Council Resource Documents
416 335.00 The New Leaf Catering-Special Districts Forum
417 30.73 Noble Ford Tractor, Inc. Equipment Parts
418 31.33 Northern Energy Propane Fuel
419 414.09 The Office Outfitters Office Furnishings
420 934.51 Orchard Supply Hardware Field Supplies
421 1,127.30 Pacific Gas and Electric Company Utilities
422 2,014.43 Page and Turnbull, Inc. Architectural Services
423 49.72 Loro Paterson Reimbursement--Uniform Expense
424 1,066.29 Peninsula Open Space Trust 1990 Open Space Conference Expenses
425 150.94 Pitney Bowes Credit Corporation Postage Meter
426 195.00 Pitney Bowes Inc. Maintenance Agreement
427 11000.00 Town of Portola Valley Town Planner Services
428 4,041.25 Portola Park Heights Property Road Repairs
Owners Association
429 483.99 Perkins Welding Works Welding Supplies
430 29.67 Precision &xxravers, Inc. Namebadges
431 460.09 Price Club Field Equipment
432 630.00 Michael Quane Consulting Services
433 293.48 G.N. Rem, Inc. Fuel
434 372.54 Roberts & Brune Plumbing Supplies
435 52.50 Rokon International, Inc. Vehicle Parts
436 1,249.05 Ray's Repair Service Vehicle Repairs
437 765.16 Jane Saltman Consulting Services
438 600.00 Santa Clara County Health Hazardous Materials Permits
Department
439 2,861.18 Service Manufacturing Company Service Body
440 1,600.00 E. R. Sheehan Equipment Rental and Consulting
441 114.07 John Shelton, Inc. Drainage Pipe
442 330.89 Spencer & Associates Consulting Services
443 112.83 Standard Brands Paints Company Paint and Supplies
444 6,284.26 The Steinberg Group Architectural Services
445 4,400.00 Mike Thbar Excavation Demolition and Debris Removal
446 635.95 Trygg and Trygg Production and Printing
447 4,253.25 Valley Tool & Manufacturing Fire Pumper
Company, Inc.
448 28.50 WAC Corporation Aerial Photographs
449 65.74 West Coast Reber Company Steel Reinforcements
450 185.00 Western-Allied Service Company Maintenance Agreements
451 10,082.28 Whitmore, Kay & Stevens Legal Services
452 270.55 %1MI Services: Port-O-Let Sanition Services
453 31.96 Word Products Office Supplies
454 408.14 Del Woods Reimbursement- Canputer Supplies and
Conference &Kpense--C.Britton
455 332.70 The Workingman's Emporium Uniform Expense
456 450.00 Zanker Road Resource Management Dumpster Rental
457 252.62 Computer Care Printer Repair
458 399.46 Petty Cash Local and Out-of-Town Meeting Expense,
Field and Office Supplies, Film,
Conference Expense and Private Vehicle
Expense
**Emergency check issued on March 26, 1991.
w
Claims No. 91-06
Meet ing 91-08
Date: Mar. 27, 1991
REVISED
MIDPE WAM A REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
j __--__________
367 6,420.00 A-1 Sanitation Cody Utility Trailers
368 398.21 Albright Seed Company Seeds
369 1,083.75 Artistic Woodworks signs
370 192.32 Ginny Babbitt Reimbursement--Training Expenses
371 645.86 Baileys Western Division Fire Fighting Tools
372 7,704.00 Baron Welding & Iron Works, Inc. Gates
373 36.84 Craig Beckman Reimbursement--Field Supplies
374 90.34 Ruth Blanchard Private Vehicle Expense
375 247.33 Books, Inc. Resource Documents j
376 175.00 Borland Computer Software
377 3,659.48 Bridge Radio Service Radios and Installation
378 91.22 Dick Bruhn, Inc. Uniform Expense
379 375.46 Cabela's Inc. Uniform Eqpense
380 71.00 State of California, Endangered Species Search
Department of Fish & Game
381 154.47 California hater Service Company Water Service
382 255.00 Cannis Consulting Engineers Mapping Services
383 4,315.64 Carneghi-Bautoevich & Partners Appraisal Services
384 475.00 Carpeteria Ranger Residence Carpeting
385 79.45 * China shuttle Local Meeting Expense
386 78.25 Clark's Auto Parts/Machine Shop Vehicle Parts
387 300.20 Sheryl Marioni-Cochran Reimbursement--Conference Expenses
388 163.68 Annette Coleman Reimbursement--Conference Expenses
389 38.52 Color Plus Laboratory Prints
390 87.88 Communications Research Company Radio Repairs
391 225.00 Patrick Congdon Reimbursement--Carpet Deposit
392 339.12 Conservatree Photocopier Paper
393 48.12 Dennis Danielson Reimbursement--Field Supplies
394 97.35 Fast Palo Alto Water District Water Service
395 86.70 V.W.Elmicke Associates, Inc. Resource Documents
396 2,969.35 Emergency Vehicle Systems Radio Installation
397 160.79 John Escobar Reimbursement--Conference and Training
Expenses
398 13,350.00 FERMA Corporation Tank Removal and Cleanup
399 257.50 Mary G uidert Reimbursement--Permit Fees, Conference
Expense and Private Vehicle Expense
400 156.00 Herbert Grench Reimbursement--Conference Registration.
401 33.33 Goodco Press, Inc. Printing
f 402 698.69 Mary Hale Reimbursement--Photography supplies,
Conference and Private Vehicle Expense
403 3,375.00 Hawley Peterson & Snyder Consulting Services
404 519.00 Philip Hearin Reimbursement--Training Expense
405 591.87 The Home Depot, Inc. Field Supplies
406 75.00 JCP Geologists-Engineers Geotechnical Services
1 407 1,347.13 Jeda. Publications Brochures
1 408 48.42 Thomas Karnofel Reimbursement--Uniform Expense
409 256.22 Matthew Ken Reimbursement--Residence Repairs
410 1,809.50 Meyers, Nave, Riback & West Legal Services
411 4,192.08 Micro Accenting Solutions Computer Equipment and Consulting
412 93.81 Monogram sanitation Sanitation Services
*Emergency check issued on March 20, 1991.