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HomeMy Public PortalAbout2019-09-12 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Council Chambers John G. Christy Municipal Building 320 East McCarty Street September 12, 2019 Committee Members Present: Attendance Ken Hussey 4 of 5 *Ron Fitzwater 5 of 5 David Kemna 5 of 5 Mark Schreiber 5 of 5 Laura Ward 5 of 5 *Left early Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Sonny Sanders, Director of Planning & Protective Services Eric Barron, Planning/MPO Manager Ahnna Nanoski, Planner I Katrina Williams, Transportation Planner Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Chairman Hussey called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Councilman Rick Mihalevich; Mayor Carrie Tergin; Mike Woolley, 1109 Southwest Boulevard; Andrew Wempe and Lillian Kinard, Republic Services; Danisha Hogue, News Tribune; and Dick Aldrich, KJLU. 1. Introductions Introductions were made at this time. 2. Approval of the August 8, 2019 Committee meeting minutes Councilman Kemna moved and Councilman Fitzwater seconded to approve the August 8, 2019 minutes, motion carried. 3. New Business 1. Proposed Modifications of Bill No. 2019-040, for Chapter 32 (Streets and Sidewalks) by Revising the Duties and Responsibilities of Property Owners Regarding Sidewalks (David Bange) Mr. Bange explained staff is seeking the Committee’s endorsement of modifications to the language of the sidewalk ordinance which is currently on the Council’s informal calendar and move it to the Council as a substitute to the current bill. He stated the proposed amended language removes all references to offset dimensions, introduces the wording “dangerous or hazardous condition”, and removes what was proposed as paragraph E of Section 32-99. Minutes/Jefferson City Public Works and Planning Committee September 12, 2019 2 There was discussion among Committee members and staff regarding the number of trip and fall cases and the liability belonging to the City and not the property owner, claims and settlements paid out, property owners maintaining sidewalks, staff being proactive rather than reactive, and funding and priorities. Councilman Fitzwater moved and Councilman Schreiber seconded to move the substitute ordinance with the removal of Sec. 32-98. 2. to the City Council with recommendation to approve. 2. City/County Agreement for Militia Drive Railroad (David Bange) Mr. Bange explained staff is seeking the Committee’s endorsement to enter into an agreement with Cole County for the joint maintenance of the Algoa railroad spur. Currently the responsibility of track maintenance is the County and inspection and upkeep of the railroad crossing is the City. There was discussion among Committee members, staff and those present regarding the immediate need for repairs at the railroad crossing, the cost of repairs, and taking on additional maintenance costs. Councilman Fitzwater moved and Councilwoman Ward seconded to draft the joint City/County maintenance agreement and send to the County Commission and City Council with recommendation to approve, motion carried. *Councilman Fitzwater left the meeting at this time (8:32 a.m.). 3. Downtown Overlay Zoning District (Eric Barron) Mr. Barron explained the downtown area currently does not have building design standards. Staff will be preparing a draft overlay zoning district for the area which would establish standards for building design based on the existing style of buildings located downtown. Staff will then put the document out for review and hold a public meeting. There was discussion among Committee members and staff regarding the general elements, including build-to line, height, building materials, window design, entryway and roof design. Discussion continued regarding signage and keeping the historic nature of buildings. 4. Airport Flood Update (Britt Smith) Mr. Smith updated the Committee on the Airport flooding:  The Street Division completed repairs to Taxiway C and Runway  Temporary office space has been installed  Grant and consultant agreement for a feasibility study to replace the terminal will appear on the next Council agenda  ATC service restored the middle of August  Additional work on the maintenance building is underway  Staff is working with our consultant and MoDOT to put together a replacement project bid for the field light  The FAA reports a complete replacement of the Instrument Landing System and Approach lights is needed. 5. Recycling Market Update (Sonny Sanders/Republic Services) Mr. Sanders introduced Mr. Wempe and Ms. Kinard with Republic Services. Minutes/Jefferson City Public Works and Planning Committee September 12, 2019 3 Ms. Kinard stated Republic Services has done two recycling surveys, mailings to customers, and media campaigns on recycling. Customers are still not using the recycling bins as they are intended. In February a letter was sent to the City Council requesting to negotiate a price increase and in April Republic appeared before the council regarding a price increase. Mr. Wempe stated the cost of recycling has increased eight percent which equates to 20 cents per home. Republic would like to renegotiate an increase of $1.00 per home, increase the budget on recycling activities to the City, and Republic would like the City to share in market increases and decreases. There was discussion among Committee members, staff, and those present regarding recycling for renters, new recycling labels on boxes customers receive, the agreement still have six years, and recycling contamination. Councilwoman Ward moved to not move a renegotiation forward. Then withdrew the motion. Councilman Schreiber requested staff inform the Council that this discussion has come up again. 4. Other Topics Councilwoman Ward requested an update on the Dunklin Street Bridge project. Mr. Bange explained the 300 block opened last week. The contractor is working on the handicap ramps at Dunklin and Broadway and installing a sewer line. Hopefully by next week the water may be down to work on the stormwater pipe and then build the bridge.  Mr. Sanders invited the Committee to the Comprehensive Plan Workshop on September 19, 2019 from 5:30 to 7:30 p.m. at the East Elementary School gym located at 1229 E. McCarty Street. He also stated there is a survey on the City website. 5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues There was no one present to address the Council/Staff. 6. Adjourn Councilman Kemna moved and Councilwoman Ward seconded to adjourn the meeting at 9:14 a.m., motion carried.