HomeMy Public PortalAbout09/20/2016 City Council Minutes"
M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F S E P T E M B E R 2 0 , 2 0 1 6
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n S e p t e m b e r 2 0 , 2 0 1 6 a t
7 : 0 0 p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , a n d M i t c h e l l .
M e m b e r s a b s e n t : M a r t i n .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
J i m S t r e m e l , C i t y P l a n n e r D u s t y F i n k e , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , C h i e f o f
P o l i c e E d B e l l a n d , a n d R e c o r d i n g S e c r e t a r y A m a n d a S t a p l e .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 0 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 1 p . m . )
A . A p p r o v a l o f t h e S e p t e m b e r 6 , 2 0 1 6 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e S e p t e m b e r 6 , 2 0 1 6
s p e c i a l C i t y C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
B . A p p r o v a l o f t h e S e p t e m b e r 6 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
J o h n s o n s t a t e d t h a t h e r e c e i v e d s o m e g r a m m a t i c a l c h a n g e s f r o m C o u s i n e a u t h a t h e
w o u l d i n c o r p o r a t e i n t o t h e m i n u t e s . I n a d d i t i o n , i t w a s n o t e d o n p a g e t h r e e , l i n e 1 4 , i t
s h o u l d s t a t e , " . . . p l a n s a - s c o m p a r a b l e t o a s m a l l b u s i n e s s . "
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e S e p t e m b e r 6 , 2 0 1 6
r e g u l a r C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 0 5 p . m . )
A . A p p o i n t A n d r e w S c h a r f t o C o m m u n i t y S e r v i c e O f f i c e r P o s i t i o n
B . A p p r o v e M o n u m e n t S i g n C o n s e n t a n d L i c e n s e A g r e e m e n t w i t h t h e V i l l a s o f
M e d i n a , L L C
C . A p p r o v e S u b o r d i n a t i o n o f D e v e l o p m e n t A g r e e m e n t w i t h M e d i n a L e a s e d
H o u s i n g A s s o c i a t e s I
D . C a l l f o r S p e c i a l C i t y C o u n c i l M e e t i n g o n O c t o b e r 1 3 , 2 0 1 6 a t 7 : 3 0 a . m . f o r
F a l l B u s i n e s s T o u r s
M o v e d b y P e d e r s o n , s e c o n d e d b y A n d e r s o n , t o a p p r o v e t h e c o n s e n t a g e n d a . M o t i o n
p a s s e d u n a n i m o u s l y .
V I . P R E S E N T A T I O N S
A . R e s o l u t i o n N o . 2 0 1 6 - 7 5 R e c o g n i z i n g J o d i G a l l u p f o r 1 0 Y e a r s o f S e r v i c e t o
t h e C i t y o f M e d i n a ( 7 : 0 7 p . m . )
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
S e p t e m b e r 2 0 , 2 0 1 6
Mitchell read aloud a resolution recognizing Jodi Gallup for 10 years of service to the
City of Medina. He stated that the City and Council appreciate Gallup for her many
years of service and hope that there will be many more.
Johnson noted that only scratches the surface of what Gallup brings to the City and
thanked her for her energy, intelligence, and leadership.
Anderson stated that Gallup is the face of the City, by virtue of where her desk is, and
thanked her for being a great face for the City.
Moved by Cousineau, seconded by Pederson, to adopt Resolution No. 2016-75
Recognizing Jodi Gallup for 10 Years of Service to the City of Medina. Motion passed
unanimously.
VII. COMMENTS (7:10 p.m.)
A. Comments from Citizens on Items not on the Agenda
Angie Hassek, 250 Prairie Center Drive in Eden Prairie, spoke in representation of
Senator Paulsen's office. She stated that they have an open door policy at the office
and welcome people to come to them with anything they need assistance with.
B. Park Commission
Scherer reported that the Park Commission meeting the following night has been
canceled. He provided a brief update on the projects currently underway or completed
in the parks.
Mitchell stated that a number of the Councilmembers were at the gathering at the park at
the Fields of Medina two weeks prior, noting that the event was well attended.
C. Planning Commission
Finke reported that the Planning Commission met the previous week to conduct two
public hearings. He advised that the Commission considered a variance request from
minimum lot size for the Olkons, noting that the Commission unanimously recommended
denial of the request. He advised that the Council will hear that request in October. He
stated that the Commission also considered the floodplain management ordinance,
which the Council will consider tonight, and recommended unanimous approval.
VIII. NEW BUSINESS
A. Ordinance No. 603 Regarding Floodplain Management; Amending Chapter
8 of the City Code (7:15 p.m.)
Johnson stated that FEMA updated their maps and therefore the City has certain
timeframes to update their ordinance.
Finke stated that the City's discretion on this ordinance is very limited. He noted that the
DNR is the State agency that adopts the rules from FEMA and explained that the City
has the responsibility to enforce those rules at the local level. He stated that the optional
provisions are more permissive for uses within the floodplain and noted that would
equate to more administrative requirements. He stated that the City's risk is very low.
He noted that some residents may have to have insurance for accessory structures on
their property but advised that is only a handful of properties in the City. He stated that
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Medina City Council Meeting Minutes 2
September 20, 2016
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i n s o m e i n s t a n c e s a h o m e o w n e r i s r e q u i r e d t o c a r r y f l o o d i n s u r a n c e w h e n t h e y p u r c h a s e
t h e i r p r o p e r t y a n d t h e n c a n g o t h r o u g h t h e L O M A p r o c e s s t o h a v e t h a t d e s i g n a t i o n
c h a n g e d o n c e i t i s p r o v e n t h a t t h e y d o n o t n e e d t h e i n s u r a n c e . H e s t a t e d t h a t w i t h i n t h e
s u r f a c e w a t e r m a n a g e m e n t p l a n t h e r e i s a g o a l t o d o a b i g p i c t u r e s t u d y o f t h e
w a t e r s h e d s i n o r d e r t o b e t t e r i d e n t i f y t h e f l o o d p l a i n s . H e s t a t e d t h a t s t a f f r e c o m m e n d s
n o t e n a c t i n g t h e o p t i o n a l p r o v i s i o n s a s t h a t w o u l d a l l o w m o r e a c t i v i t y w i t h i n t h e
f l o o d p l a i n s .
M i t c h e l l n o t e d t h a t t h e m a p s i d e n t i f y t h e e x t e n s i v e m a r s h e s w i t h i n t h e C i t y a n d i d e n t i f i e s
h o w t h e y a r e i n t e r l i n k e d . H e s t a t e d t h a t h e l i k e s h o w t h e m a p e x t e n d s o u t s i d e o f t h e
C i t y l i m i t s i n o r d e r t o s h o w t h e b o r d e r i n g d e v e l o p m e n t o f n e i g h b o r i n g c i t i e s a n d
e n c o u r a g e d t h e C o m p r e h e n s i v e P l a n m a p p i n g t o f o l l o w s u i t i n t e r m s o f m a p p i n g .
A n d e r s o n s t a t e d t h a t t h e e x t e n s i v e m a r s h e s l o c a t e d i n M e d i n a h a v e b e e n d i s c u s s e d b y
t h e S t e e r i n g C o m m i t t e e a s a b e n e f i t t o t h e C i t y t h a t w i l l a s s i s t i n m a i n t a i n i n g t h e r u r a l
f e e l o f t h e C i t y .
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a d o p t O r d i n a n c e N o . 6 0 3 R e g a r d i n g
F l o o d p l a i n M a n a g e m e n t ; A m e n d i n g C h a p t e r 8 o f t h e C i t y C o d e . M o t i o n p a s s e d
u n a n i m o u s l y .
1 . R e s o l u t i o n N o . 2 0 1 6 - 7 6 A u t h o r i z i n g P u b l i c a t i o n o f O r d i n a n c e N o .
6 0 3 b y T i t l e a n d S u m m a r y
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a d o p t R e s o l u t i o n N o . 2 0 1 6 - 7 6
A u t h o r i z i n g P u b l i c a t i o n o f O r d i n a n c e N o . 6 0 3 b y T i t l e a n d S u m m a r y . M o t i o n p a s s e d
u n a n i m o u s l y .
I X . C I T Y A D M I N I S T R A T O R R E P O R T ( 7 : 2 3 p . m . )
J o h n s o n t h a n k e d A n n K l a e r s , L i n d a L a n e a n d t h e C e l e b r a t i o n D a y C o m m i t t e e f o r t h e i r
e x c e l l e n t w o r k w i t h t h e e v e n t . H e a l s o t h a n k e d p u b l i c w o r k s , p u b l i c s a f e t y , s t a f f , a s w e l l
a s t h e C o u n c i l m e m b e r s t h a t a s s i s t e d w i t h t h e e v e n t .
X . M A Y O R & C I T Y C O U N C I L R E P O R T S ( 7 : 2 4 p . m . )
A n d e r s o n c o m m e n t e d t h a t C e l e b r a t i o n D a y w a s a t e r r i f i c e v e n t e n j o y e d b y a l l .
C o u s i n e a u s t a t e d t h a t s h e l i k e d b e i n g p a r t o f t h e C o m m i t t e e a n d a l s o e n j o y e d t h e e v e n t .
P e d e r s o n c o m m e n t e d t h a t t h e e v e n t h a d a g r e a t t u r n o u t .
C o u s i n e a u a s k e d i f t h e r e w a s a n e s t i m a t e o f h o w m a n y p e o p l e a t t e n d e d .
B e l l a n d s t a t e d t h a t h e d o e s n o t h a v e t h o s e f i g u r e s b u t a d v i s e d t h a t t h e t r a f f i c w a s s t e a d y
t h r o u g h o u t t h e e v e n t .
X I . A P P R O V A L T O P A Y T H E B I L L S ( 7 : 2 6 p . m . )
A n d e r s o n r e f e r e n c e d t h e " m o v e d t o e a r l y r e l e a s e " t e r m m e n t i o n e d i n t h e p a c k e t .
J o h n s o n s t a t e d t h e c h e c k s a r e p a i d w e e k l y i n t h e n o r m a l c o u r s e o f b u s i n e s s a n d t h e
C i t y p r o c e s s i s a p p r o v e d b y t h e a u d i t o r .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
S e p t e m b e r 2 0 , 2 0 1 6
Moved by Anderson, seconded by Cousineau, to approve the bills, EFT 003811-003831
for $48,320.60, order check numbers 044826-044885 for $540,041.52, and payroll EFT
507393-507423 for $47,202.81. Motion passed unanimously.
XII. ADJOURN
Moved by Anderson, seconded by Cousineau, to adjourn the meeting at 7:27 p.m.
Motion passed unanimously.
Bob Mitchell, Mayor
Attest
Jodi M. allup, City Clerk
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Medina City Council Meeting Minutes 4
September 20, 2016
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O R D E R C H E C K S S E P T E M B E R 7 , 2 0 1 6 - S E P T E M B E R 2 0 , 2 0 1 6
0 4 4 8 2 6 C E N T U R Y L I N K $ 1 9 9 . 3 1
0 4 4 8 2 7 C O M M E R C I A L A S P H A L T C O $ 3 , 5 8 5 . 0 0
0 4 4 8 2 8 H A M E L A T H L E T I C C L U B $ 5 0 0 . 0 0
0 4 4 8 2 9 H I R M A N , S T E V E N & K A R I $ 2 5 0 . 0 0
0 4 4 8 3 0 J P S A L E A G R O U P $ 1 5 0 . 0 0
0 4 4 8 3 1 M E D I N A G O L F & C O U N T R Y C L U B $ 4 7 . 5 9
0 4 4 8 3 2 P R I M R O S E S C H O O L - W E S T P L Y M O U T H $ 2 5 0 . 0 0
0 4 4 8 3 3 P U I , H Y O N J U / J O N A T H A N $ 1 5 0 . 0 0
0 4 4 8 3 4 R E L E V A N T C H U R C H $ 2 5 0 . 0 0
0 4 4 8 3 5 M N D V S $ 4 9 . 7 5
0 4 4 8 3 6 C E N T E R P O I N T E N E R G Y $ 2 1 2 . 5 8
0 4 4 8 3 7 C I T Y O F M A P L E P L A I N $ 3 , 7 3 6 . 8 7
0 4 4 8 3 8 M A T T A M Y M P L S P R T N S H P $ 1 0 , 0 0 0 . 0 0
0 4 4 8 3 9 N O R T H E R N T E C H N O L O G I E S I N C $ 4 0 7 . 0 0
0 4 4 8 4 0 P U N N A M A R A J U , D H A V A L A $ 2 5 0 . 0 0
0 4 4 8 4 1 S P A N G R U D , N E C O L E $ 2 5 0 . 0 0
0 4 4 8 4 2 U N I T E D S T A T E S M A R S H A L S E R V I C E $ 1 , 2 8 9 . 5 7
0 4 4 8 4 3 A B R A A U T O B O D Y & G L A S S L P $ 1 , 0 3 7 . 8 5
0 4 4 8 4 4 A F O C O N S U L T A N T S $ 3 , 6 4 0 . 0 0
0 4 4 8 4 5 B L U E C R O S S B L U E S H I E L D O F M N $ 3 3 , 2 3 3 . 0 0
0 4 4 8 4 6 D E S I G N I N G N A T U R E , I N C $ 2 8 6 . 0 0
0 4 4 8 4 7 E A R L F A N D E R S E N I N C $ 2 8 0 . 0 1
0 4 4 8 4 8 E C M P U B L I S H E R S I N C $ 3 9 . 5 8
0 4 4 8 4 9 E Q U I F A X $ 7 . 9 9
0 4 4 8 5 0 E S S B R O S . & S O N S , I N C . $ 2 , 6 1 5 . 0 0
0 4 4 8 5 1 E U L L ' S M A N U F A C T U R I N G C O . $ 7 7 7 . 4 0
0 4 4 8 5 2 F E R G U S O N E N T E R P R I S E S I N C $ 3 3 . 9 8
0 4 4 8 5 3 F I N E L I N E C O N C R E T E C U T T I N G I N C $ 9 9 0 . 0 0
0 4 4 8 5 4 F O R T E R R A B U I L D I N G P R O D U C T S $ 2 , 7 0 8 . 9 5
0 4 4 8 5 5 G O P H E R S T A T E O N E C A L L $ 1 , 0 0 8 . 4 5
0 4 4 8 5 6 G R A F I X S H O P P E $ 8 8 5 . 0 0
0 4 4 8 5 7 H A M E L L U M B E R I N C $ 4 2 0 . 6 6
0 4 4 8 5 8 H D S U P P L Y W A T E R W O R K S L T D $ 3 , 2 2 3 . 9 1
0 4 4 8 5 9 H E N N C O U N T Y I N F O T E C H $ 1 , 0 8 7 . 4 9
0 4 4 8 6 0 H E N N C O U N T Y S H E R I F F $ 1 4 1 . 1 2
0 4 4 8 6 1 I N T E R S T A T E A L L B A T T E R Y $ 2 1 9 . 9 5
0 4 4 8 6 2 I Y A W E A N D A S S O C I A T E S $ 5 6 , 7 8 6 . 2 5
0 4 4 8 6 3 J . O . T . S . C O M P U T E R S E R V I C E S I N C $ 2 8 1 . 2 5
0 4 4 8 6 4 K D & C O M P A N Y R E C Y C L I N G I N C $ 4 4 3 . 4 9
0 4 4 8 6 5 L A R K I N A U T O $ 9 6 0 . 1 2
0 4 4 8 6 6 L E A G U E O F M I N N E S O T A C I T I E S $ 6 , 1 9 2 . 0 0
0 4 4 8 6 7 C I T Y O F L O R E T T O $ 3 2 5 . 0 0
0 4 4 8 6 8 C I T Y O F M A P L E P L A I N $ 3 , 0 8 1 . 8 5
0 4 4 8 6 9 M E T R O P O L I T A N C O U N C I L $ 9 5 , 9 4 5 . 8 5
0 4 4 8 7 0 M I D W E S T A S P H A L T C O R P O R A T I O N $ 1 2 2 . 5 0
0 4 4 8 7 1 M N C H I E F S O F P O L I C E A S S N $ 3 1 . 9 0
0 4 4 8 7 2 M N D E P T O F L A B O R / I N D U S T R Y $ 1 0 . 0 0
0 4 4 8 7 3 O F F I C E D E P O T $ 2 9 8 . 8 5
0 4 4 8 7 4 C I T Y O F O R O N O $ 3 , 6 4 3 . 4 5
0 4 4 8 7 5 P E A R S O N B R O S . , I N C . $ 1 6 6 , 1 2 8 . 7 0
0 4 4 8 7 6 V O I D $ 0
0 4 4 8 7 7 S A M ' S C L U B $ 9 2 . 4 9
0 4 4 8 7 8 J A M I E R W I O M E $ 5 , 5 3 3 . 3 4
0 4 4 8 7 9 S T R E I C H E R ' S $ 4 8 1 . 7 0
0 4 4 8 8 0 U F C F A R M S U P P L Y $ 1 9 . 9 7
0 4 4 8 8 1 V O I D $ 0
0 4 4 8 8 2 W R I G H T H E N N C O O P E L E C A S S N $ 5 , 0 0 3 . 9 2
0 4 4 8 8 3 R A I N B O W P A R T Y A R T S $ 4 4 0 . 0 0
0 4 4 8 8 4 U S A G O L F G A M E S I N C $ 5 5 7 . 1 0
0 4 4 8 8 5 M U N I C I P A L B U I L D E R S $ 1 1 9 , 4 4 7 . 7 8
T o t a l C h e c k s $ 5 4 0 , 0 4 1 . 5 2
R E P L A C E S # 4 4 6 0 4
R E P L A C E S # 4 4 8 0 8
M O V E D T O E A R L Y R E L E A S E
M O V E D T O E A R L Y R E L E A S E
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
S e p t e m b e r 2 0 , 2 0 1 6
ELECTRONIC PAYMENTS SEPTEMBER 7, 2016 — SEPTEMBER 20, 2016
003811E VOID $0.00
003812E PR PERA $14,122.06
003813E PR FED/FICA $15,656.96
003814E PR MN Deferred Comp $2,360.00
003815E PR STATE OF MINNESOTA $3,194.47
003816E SELECT ACCOUNT $793.12
003817E CITY OF MEDINA $19.00
003818E FARMERS STATE BANK OF HAMEL $20.00
003819E PITNEY BOWES POSTAGE BY PHONE $1,000.00
003820E AFLAC $394.88
003821E CIPHER LABORATORIES INC. $4,753.00
003822E ELAN FINANCIAL SERVICE $3,085.22
003823E FRONTIER $56.17
003824E MEDIACOM OF MN LLC $283.63
003825E PAYMENT SERVICE NETWORK INC $343.15
003826E PIVOTAL PAYMENTS INC $330.11
003827E CITY OF PLYMOUTH $703.02
003828E PREMIUM WATERS INC $106.34
003829E CULLIGAN-METRO $32.75
003830E SELECT ACCOUNT $989.22
003831E SELECT ACCOUNT $77.50
Total Electronic Checks $48,320.60
PAYROLL DIRECT DEPOSIT SEPTEMBER 7, 2016
507393 ALTENDORF, JENNIFER L $1,314.63
507394 ANDERSON, JOHN G $230.87
507395 BARNHART, ERIN A. $1,974.67
507396 BELLAND, EDGAR J $2,537.48
507397 BOECKER, KEVIN D. $2,488.84
507398 CONVERSE, KEITH A $1,907.19
507399 COUSINEAU, LORIE K. $230.87
507400 DINGMANN, IVAN W $1,844.77
507401 DOMINO, CHARMANE $1,766.60
507402 ENDE, JOSEPH $1,567.23
507403 FINKE, DUSTIN D. $2,110.19
507404 GALLUP, JODI M $1,667.32
507405 GLEASON, JOHN M. $1,805.75
507406 GREGORY, THOMAS $1,825.05
507407 HALL, DAVID M. $2,010.89
507408 JESSEN, JEREMIAH S $1,966.67
507409 JOHNSON, SCOTT T. $2,226.35
507410 KLAERS, ANNE M $1,116.32
507411 LANE, LINDA $1,506.20
507412 LEUER, GREGORY J. $1,865.79
507413 MARTIN, KATHLEEN M $230.87
507414 MCGILL, CHRISTOPHER R $1,435.40
507415 MCKINLEY, JOSHUA D $1,327.99
507416 MITCHELL, ROBERT G. $327.07
507417 NELSON, JASON $2,889.01
507418 PEDERSON,JEFF $221.28
507419 PETERSON, DEBRA A $1,614.15
507420 REINKING, DEREK M $1,625.75
507421 SCHERER, STEVEN T. $2,259.36
507422 STAPLE, AMANDA $185.44
507423 VIEAU,CECILIA M. $1,122.81
Total Payroll Direct Deposit $47,202.81
SOFTWARE SKIP
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Medina City Council Meeting Minutes 6
September 20, 2016