Loading...
HomeMy Public PortalAbout19910710 - Agendas Packet - Board of Directors (BOD) - 91-22 Open Space P P � . MIDPENINSULA REGIONAL OPEN SPACE DISTRICT I Meeting 91-22 I REGULAR MEETING BOARD OF DIRECTORS I A G E N D A 7:30 P.M. 201 San Antonio Circle Wednesday Building C - Suite 135 July 10, 1991 Mountain View, Calif. (7 : 30) * ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES (June 25, 1991) WRITTEN COMMUNICATIONS ORAL COMMUNICATIONS -- Public ** ADOPTION OF AGENDA BOARD BUSINESS I (7 :45) 1 . Strategic Planning Workshop Follow-up - N. Hanko (10:15) 2 . Request by Redwood City Redevelopment Agency - H. Grench (10:20) 3 . Proposed Olivier Property Addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve - C. Britton Resolution Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager or Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of Olivier) (10: 35) ***4. Proposed Modifications in Associate Open Space Planner and Supervising Ranger Job Specification and Salary Ranges - N. Hanko ** 5. Facsimile Signature Agreement for First Interstate Bank of California - N. Hanko Resolution Authorizing Facsimile Signature Agreements *** 6. Scheduling of July 17 Special Meeting - N. Hanko 201 San Antonio Circle,Suite C-135 • Mountain View,California 94040 • Phone:(415)949-5500 • FAX:(415)949-5679 General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop (10: 40) INFORMATIONAL REPORTS -- Directors and Staff CLAIMS CLOSED SESSION (Litigation, Land Negotiations, Labor Negotiations, and Personnel Matters) ADJOURNMENT *NOTE: Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE BOARD: When an item you're concerned with appears on the agenda, the Chair will invite you to address the Board at that time; on other matters you may address the Board under Oral Communications. An alternative is to comment to the Board by a Written Communication, which the Board appreciates. Each speaker will ordinarily be limited to 3 minutes. When recognized, please begin by stating your name and address. We request that you fill out the form provided so that your name and address can be accurately included in the minutes. Denotes Express Item NOTICE OF PUBLIC MEETINGS The Trails Camittee will meet Tuesday, July 16, 1991 at the District office beginning at 7:30 p.m. The purpose of the meeting will be to develop Trail Use Guidelines. i Open ,Space l MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-84 (Meeting 91-22 July 10 , 1991) I REPORT July 3, 1991 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Pledge of Allegiance Members of Girl Scout Troop 630 of Los Gatos will perform a flag ceremony and lead the Pledge of Allegiance at your July 10 meeting. The ceremony will include the singing of a patriotic song. Deborah Zucker, office manager/secretary to the general manager, coordinated the arrangements for Troop 630. i i i i i i I I l I I II 1 i I I I I I j Open Space 1 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT I Meeting 91-19 a SPECIAL MEETING I BOARD OF DIRECTORS June 25, 1991 MINUTES I. ROLL CALL I President Nanette Hanko called the meeting to order at 7 : 36 P.M. Members Present: Nonette Hanko, Robert McKibbin, Katherine I Duffy, Teena Henshaw, Ginny Babbitt, and Richard Bishop. Member Absent: Betsy Crowder. Personnel Present: Herbert Grench. I Others Present: George Sipel . I II . CLOSED SESSION The Board recessed to Closed Session to consider personnel matters. T. Henshaw left the meeting at 9 : 15 P.M. I III. ADJOURNMENT The Board reconvened to adjourn at 10 : 34 P.M. Herbert Grench Recorder I I i i I 201 San Antonio Circle,Suite C-135 Mountain View,California 94040 Phone:(415)949-5500 FAX:(415)949-5679 General M naSer•Herbert Grench Boardo Dite ctors:KatherineDuffY,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-83 (Meeting 91-22 July 10, 1991) REPORT July 2, 1991 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: C. Britton, Land Acquisition Manager; J. Fiddes , Administrative Services Manager; J. Escobar, Operations Supervisor SUBJECT: Strategic Planning Workshop Follow-up Recommended Action: Make those policy choices for the nineties that will enable the District to complete the greenbelt while meeting the District 's other Basic Policy goals. Introduction: At your June 1 workshop, you assigned initial priorities to various options in the report to you on Strategic Planning for the Nineties (see report R-91-66 dated May 14 , 1991) . Staff was asked to review these option priorities and to return with the components and ramifications of implementing them, including timing, staffing, and funding, and change of present actions. I stated that staff could return in August with this information to continue the strategic plan formulation process . The Board voted to engage Geoff Ball to return as facilitator of the follow-up meeting to set priorities. Discussion: Since so many decisions are dependent upon the outcome of the strategic planning sessions, I wanted to return as quickly as possible, and we are responding four to six weeks earlier than I originally indicated. The attachments are organized by option number. The notation for June 1 priorities is keyed to the priorities chart that was developed at the workshop and attached to the minutes of the meeting. A priority of 3+, for example, refers to your having placed the item in the top portion of the "very important" range. The timing notation refers to where you placed the items along the time axis (all were within the "now" range) . Since 12 of 15 items (or combinations of items) were in the "very important" to "critically important" ranges and all 15 were in the "now" range, an objective of the forthcoming meeting will be to sort through them. The sorting should be done strategically, fine-tuning priorities and setting realistic timelines that will meet your goals. I hope that you will make choices that not only will enable us to obtain additional funding to complete the greenbelt but will also respond to the existing and growing needs of the District and its staff in all departments. MEMO 7/3/91 TO: MROSD BOARD AND STAFF FROM: Geoff Ball In the accompanying flow chart I have indicated with this diamond shape, * , what I understand to be the options requiring policy decisions, the policy choices (in my wording) are also listed at the lower right side. I also linked tasks to policy objectives. And, I have indicated the priority assigned by the Board by the pattern of the box. In preparation for the meeting on July 1 Oth, would you please: 1. Review the way that I have linked the tasks; does it make sense? 2. Review the list of policy questions; are there others? 3. Look for patterns of emphasis in the priorities assigned by the board to the options. Thanks. See you on the 1 Oth. June 1 Rating Option 1-1 Importance: 4+ Place a Supplementary Funding Measure on the Timin Immediate - now Ballot for Consideration by District Constituency Potentially and/or Specifically Related Items: Option 4-1 : Results of public survey for funding measure. Ootion 1-2: Statewide funding sources (statewide initiative on 1992 ballot similar to Proposition 70) Actions: ■ Board make determination if funding measure is to be pursued. ■ Determine timing and who would be responsible for conducting public survey. ■ Direct general manager, working with Finance Committee, to do everything necessary to get funding measure on 1992 ballot. Timing: ■ ASAP after decision made to pursue and timing determination made, establish detailed timetable for placement on selected 1992 ballot. ' i n ImoIscat o s. Costs: Public Survey - $ -0- to $ 25.Q00 Funding measure consultants - $ 25.000 to $ 50.000 Publications/PR items - $ 2.000 to $ 100,000 Election Costs - $ 30,000 to $ 50.040 Future Costs: Additional funds to manage existing and new areas of open space. Board Time: All-out effort. Concentrated time. Public speaking engagements - political liaison. Staff Time: Significant General manager - concentrated, focused time (1/3 to 1/2 time). May impact other administrative positions. Communications staff - Publications - PI items. Increased production demands; additional consultant time. Responses to spread word to electorate about the District. All staff - Involvement in the public information process. Factors: ■ Dependent on results of public survey. ■ Without funding measures, how District to complete the greenbelt? ■ Increased public awareness of District and preserves - increased usage - increase in management costs (patrol, maintenance, field staffing). ■ Increased awareness/usage (but not as much or as fast) will occur whether or not measure passes. Assuming doesn't pass, need to be prepared financially for increased management costs. ■ If not passed, could directly impact size of staff necessary in acquisition/planning. ■ To meet a 1992 election deadline, concentrated staff time needed. Use of consultants to augment effort needs to be addressed. ■ Could tie in with 20th anniversary - what done, what still need to do and how much needed to complete the greenbelt. Expectations: Public: Greater awareness of District, both in terms of general goals and specific preserves. Expectations regarding availability/ access/amenities (parking lots, toilets, trails, preserves). Board: Public more aware of District/Board. Ability to complete the greenbelt. "`':`: "25`a`': Political Liaison ininniuniunuinnuninni Acquisition :z:: Contact legis. Statewide utside MROSD:'`, 4 4 Funding Sources POLICY OBJECTIVES 1-11 uuunununiininwunui 1-2 un .......:....::....:......,,.,,...:.... un ...... unuunn COMPLETING THE GREENBELT ACQUISTION OF LAND Land purchase Priority Determination 1-10 Public Survey ;#Supplemental+`' LINKING WITH OUTSIDE AGENCIES for Funding Local Funding AND RESOURCES Measure ::::Measure 1-1 4-1 __. Comprehensive Work with cities . Public Outreach Expand Community nter-agency MANAGING THE LAND Program 4-2 2-1,2.3.4: #-9 uu............... n...... w General Managers EDUCATING THE COMMUNITY Political liaison BUILDING COMMUNITY SUPPORT FOR Comprehensive Activities 5-3 THE MROSD PROGRAM Risk Mgmt Prog. """"""""""""""""' Resource Mgmt — Allocate staff 3-3 Reorganize to ,time 3-10.12 implement the Strategic Plan STRENGTHENING THE ORGANIZATION Volunteers •% `f:;%;F.%`s::�g'{Gll�f Examine Level of > 3-5,6,7.8,11 %Organizational !: ]: Stewardship ':Structure _(care of land) 3-2 is POLICY CHOICES SEEKING FUNDING BEYOND CURRENT FUNDING u❑numun.....nuun.uu ALLOCATION OF EXISTING / NEW FUNDS TO ACQUISITION / MANAGEMENT • EXTENT OF EFFORT TO BUILD PUBLIC SUPPORT •.: :-: FOR THE WORK OF THE DISTRICT :i:i uniuuuuiunumninmu FOCUS INTERNALLY / FOCUS ON BUILDING STRATEGIC PRIORITY 5 PRIORITY 4 PRIORITY 3 PRIORITY 2 PRIORITY 1 ALLIANCES WITH OTHER AGENCIES EXTENSION OF GEOGRAPHIC SCOPE OF MROSD I I I Staff: Successful funding measure allows for completion of the greenbelt. Greater overall workload. Able to spend more dollars on land management (planning and operations) if measure passes. Comments from Workshop: a District has essentially used up 90% of its debt-capacity, with potential acquisition of 50,000 acres to complete the greenbelt. 0 Will be shortfall of approximately $150,000,000 in today's dollars to acquire the land. 0 Must have more $ for acquisition; escalating land costs. 0 Need to clarify vision--clarify for what (specifics) funding will be used. E Timing crucial in terms of $ needed - vote required. E Need public survey to ascertain support for a funding measure. N Should not go to voters unless law changed to allow 50% majority for passage. 0 Options to consider: Benefit Assessment District Sales Tax or Parcel Tax E Work on statewide initiative (Option 1-2) at same time as supplementary funding measure. Initiative could provide one-third $ needed; supplemental funding measure provide all $ needed. 0 Need for Board members to speak as a single voice regarding what the District supports and needs in the way of taxing measures. 1 vAcquisition ::? Statewide Contact legia. MROSD'; 4 4 POLICY OBJECTIVES utside Funding Sources i 7.7 7 r uurnnnurrrr l u o rrrrrrnorrunr COMPLETING THE GREENBELT r ACQUISTION OF LAND I Lend Purchase I Priority j Determination 1-70 e::>z%s<rix<i„r? LINKING WITH OUTSIDE AGENCIES Pu61ic Survey plemental for Funding AND RESOURCES 'Local Funding Measure :..Measure 1-1 ' Comprehensive Work with cities . public Outreach *ntleagency Community MANAGING THE LAND Program 4-2 - ,2.3.4: 4-9 .....rrrm q r rrnw iiui r General EDUCATING THE COMMUNITY Managers BUILDING COMMUNITY SUPPORT FOR Political Liaison THE MROSD PROGRAM - -- " Activities 5-3 .-.Comprehensive lrrrr �rr„r„,,,rr r r Resource Mgmt :;;Risk Mgmt Prog.. 3-3 Reorganize to x Allocate staff 'time 3 10.12 implement the Strategic Plan STRENGTHENING THE ORGANIZATION Volunteers " Examine Level of 3-5.6.7,8.11 !Organizational Stewardship .':Structure s�.'iG�:.G✓C..�dcr�4.G..r..v1GG'.ra'drrvr..Edd.•.rir.�.eK'.�.+c+.+.Grei<:G�.e.GC (pre of land) 3.2 j 3.7 POLICY CHOICES � arra.•:::r:::::.•::::�.reramrcr.�ra.�aan�a!svv c.G��aa.�Krr��. V SEEKING FUNDING BEYOND CURRENT FUNDING j ALLOCATION OF EXISTING/NEW FUNDS TO j Inwwnnu..... ACQUISITION I MANAGEMENT Y EXTENT OF EFFORT TO BUILD PUBLIC SUPPORT FOR THE WORK OF THE DISTRICT ,rrrrrrrrnnnrno....nnr.w FOCUS INTERNALLY / FOCUS ON BUILDING STRATEGIC PRIORITY 5 PRIORITY 4 PRIORITY 3 PRIORITY 2 PRIORITY 1 ALLIANCES WITH OTHER AGENCIES EXTENSION 0F GEOGRAPHIC SCOPE OF MROSD i ',June 1 Rat na Option 1-2 Importance: 3+ Support Current Efforts to Place a Statewide Timin : Immediate - now Initiative on the Ballot in 1992 That Is Similar to Proposition 70 Placed Before the Voters in 1988. I I I Potential and/or Specifically Related Items: - Option 1-1: Supplemental Local Funding Measure I Action: Continue to pursue District inclusion on any statewide ballot initiative. Timing: On-going. Implications: Cost: No campaign contributions from District. Board Time: Moderate depending on individual Board member's initiative. Staff Time: Could impact general manager and his support staff person most significantly. Factors: I ■ Could increase $ to District for acquisition and/or management of District lands. i ■ Could increase public's awareness of District and use of preserves. I I I Expectations: Public: Greater awareness of District. More land to be preserved. Expectations regarding use, availability, access, and amenities on preserves. Board: Public more aware of District. Ability to acquire more open space. Staff: Successful initiative allows for completing more of the greenbelt. Direct implications on acquisition staff. Comments from Workshol2: ■ District will continue to work on a statewide initiative regardless of whether funding measure on the ballot. ■ Planning and conservation League (PCL) currently on hold with its initiative efforts. ■ District encourage PCL to proceed with its original plans. ■ Necessary for the District to work with the governor and legislature. June 1 Rating Option 1-10 Importance: 5+ Land Purchase Priority Determination T[n2ft: Immediate - now. (Option added during workshop) Potential and/or Specifically Related Items: Acquisition of lands outside the Sphere of Influence or in the Sphere but outside District boundaries and expansion of District boundaries. (Option 1-11). Action: Board-key staff discuss (prioritize in closed session only as allowed to be in compliance with Brown Act). Timing: Immediate. Implications: Cost: May change amount $ expended in short-term as funds are allocated for longer-term, higher priority parcels. Board and If Board more directly involved in negotiation decision- Staff Time: making, will impact Board and staff time. Factors: 0 How determinations made regarding which parcels to seek to acquire? N Level of Board involvement in determining which parcels to seek to acquire. Level of direction to staff. ■ What is current Board consensus regarding above? ■ If more S allocated to land management, impact on acquisition S. Expectations: Public: Will depend on public interest in which specific parcels to be acquired. Board and Clearer understanding of Board's and staff's respective and/or Staff: participation in negotiation-acquisition decision-making process. Other: Public information will have to be developed in connection with a funding measure to explain how funds would be spent. Except for specific parcels for which the District holds options, the information will have to be of a general nature. Comments from Workshop: ■ Option added at workshop during discussion of Option 5 (continue to concentrate on acquiring land which is under threat of development). ■ What procedure to be followed for putting $ in model for critical acquisitions when opportunities arise and in light of potential funding decline. ■ If no new funding, may need to re-prioritize properties considered for acquisition. ■ Properties should be re-prioritized even if funding acquired. ■ Hold $ in bank for "sacred" future acquisitions. ■ Principles/strategies that address limited resources - use of resources. M For past 20 years, strategy has been to consider properties currently available, while being aware of what's being developed. 0 Differentiation of future acquisitions: "sacred" parcels; close-in parcels; "fringe" parcels (lower priority). N Anything wrong with present priorities? 0 Able to purchase all critical parcels and be able to fund other purchases presented for acquisition? 0 Pressures to increase $ for management - impact on acquisition. June 1 Rating Option 1-11 Acquisition of Land Importance: 4+ Outside Sphere of Influence Timina: Mid - now Acquisition of Land Outside Boundaries, But In Sphere of Influence Expansion of District Boundaries (Option added during workshop) Potentially and/or Specifically Related Items: Land purchase priority determination (Option 1-10). Actions: ■ Reaffirm existing policy regarding acquisition outside boundaries; Board control in connection with setting specific land priorities. ■ Defer major expansion of District boundaries deferred indefinitely unless approached by voters. Timing: Place item on early agenda to ascertain Board interest regarding each of three option statements. Initial discussion could occur in October-January period. Implications Cost: Uncertain at this time, pending level of interest on each item. Expansion of District boundaries could carry highest cost, both in terms of open space that could be acquired and management costs, including additional field staff. Board Time: Nominal time if only reaffirming District policy. Significant time up-front if seeking to expand District boundaries (presentations, hearings, "selling" the concept). Staff Time: No increase in staff time if existing policies reaffirmed. Increased management time if areas of acquisition broaden - on-going. Significant time up-front if seek to expand District - coordination - support to Board. Factors: ■ Need to differentiate, if necessary, between expansion concept and acquisition concept. ■ If any of three options to be pursued further, additional staff time required, particularly if expansion to be pursued (potential support survey, LAFCo procedures, public hearings, election coordination, financial impact including expanded management/patrol costs). Expectations: Public: Will vary according to perception of District - what want District to accomplish - where live. Board: ? Staff: Clearer directive from Board on what staff to accomplish. Comments from workshog: ■ Option added at workshop during discussion of Option 5 (continue to concentrate on acquiring land which is under threat of development). June 1 Rating Option 2-1, 2, 3 and 4 Option 3-9 Importance: 1 Allocate More Board and Staff Timina: Mid - now Time to Enhance Contacts With Public and Non-profit Agencies Enter Into Cooperative Management Agreements To Gain More Efficient Use Of Staff. Enhance Joint Planning For Adjacent Preserves and Parks. Potentially and/or Specifically Foster More Planning on a Regional Scale Among the Related Items: District and Park Agencies. Option 3-2: Organizational Structure - Increase Efforts to Utilize Open Space Management Adjacent State, County, and Option 5-1 : Reorganization to Implement City Parks Staff to Aid in District Strategic Plan Site Management Through Reciprocal Management Agreements and Planning Studies. Action: Review mechanism for enhancing contacts, joint planning, etc. after new staffing in place. Timinci: Defer for now. Review-address mechanism after staffing changes- additions. Implications: Costs: ? Board Time: More Board time spent in liaison efforts and more direct involvement in projects in respective wards. Staff Time: Increased staff time needed for enhanced contacts- planning. Key staff members to be involved need to be identified. Factors: 0 Potential for cooperative management agreements where District assuming more responsibility rather than less. 0 Any contacts beneficial to District as a whole. -- -- - - --- -------- i Expectations: Public: Better use of tax dollars via interagency cooperation and projects. Board: i a d• District more involved in regional projects an i_o,_ g p � cts d sues Could be looked upon as a leader . ff•Sta Quid pro quo arrangements. I I I ! I i i i I i i i i i I 1 i I i i i I I I June 1 Rating Option 3-1 Importance: 4 Identify Those Critical Factors, Immediate and Long Term, That Need Timin Immediate - now To Be Addressed For Proper Stewardship of District Lands Potentially and/or Specifically Related Items: Option 3-2: Organizational Structure (Open Space Management) Option 3-3: Resource Management Actions: ■ Staff presentation of level of stewardship provided on District lands - special workshop or primary topic of regular Board meeting. ■ Identify long-term stewardship needs and build into budget process for each new fiscal year. Timina: ■ Staff presentation and Board discussion regarding level of stewardship: October - November. ■ Address long term stewardship factors: On-going as part of annual budget process. Implications: Costs: Costs will increase with growth of District lands; level of stewardship directly related to costs. Board Time: Not.significant unless workshop(s) are held or committee formed. Staff Time: Concentrated time to identify critical factors. Time needed for on-going analysis of long term factors-needs. l Factors: ■ Very complex issues involved in addressing stewardship. ■ What is the quality of stewardship that the Board wants District to maintain as usage and acreage increase? Financial impact of specified quality? ■ Provision for public's safe use and enjoyment of District's lands. ■ Impact on funding for acquisition-completion of the greenbelt. Expectations: Public: Be safe when using-enjoying district lands. Proper maintenance of lands, parking lots, trails, signs, bathrooms, etc. so as not to detract from open space experience. Board: Provision of proper stewardship to allow visitor safe and enjoyable experience when using District lands. Staff: Same as Board. Resource protection consistent with other agencies managing similar public lands. Comments from Workshoo: ■ Definition of "proper" stewardship = care of land. ■ Enabling legislation requires adequate police and fire protection. ■ Staff should be provided with proper tools to accomplish necessary tasks - level of staffing - level of training. ■ District generally provides proper stewardship, but inadequate patrol in some areas and some resource degradation caused by overuse. ■ Does the District want to encourage more public use of the preserves? ■ Planning should be first step, followed by management of the land. ■ Underlying issues of stewardship: usage control public safety staffing needs growth in usage growth in acreage how to maintain the quality of stewardship as acreage and use increase? ■ Majority of Board rated District stewardship at a C level. Would a higher level of stewardship be at the expense of acquisition? ■ Field staff's strong commitment to land stewardship. Staff, field and office, spread too thin. i June 1 Rating Option 3-2 Importance: 4+ Develop and Implement an Open Space Timing: Mid - now Management Organizational Structure and Staffing Plan to Meet the District's Needs in the Nineties �I Potential and/or Specifically Related Items: Option 5-1 : Reorganization to Implement Strategic Plan I Actions: ■ Determine appropriate staffing structure for Open Space Management (one department or separate departments for planning and operations). ■ Incorporate into reorganization to implement strategic plan. i ■ Present to Board for consideration staffing changes that do not impact overall reorganization. ■ Develop ten-year staffing plan for future planning-budget purposes. Timing: Immediate - Present proposed operations staffing changes not directly tied to reorganization to implement the strategic plan. Incorporate structure changes in reorganization to implement strategic ,I plan. Once staffing in place, prepare ten-year staffing plan. i Implications: i Cost: Up to perhaps $400,000 initially. Will increase annually i as salary-benefits increase. i I Board Time: Not significant. jStaff Time: Concentrated time needed.to formulate-implement staffing plan. Should alleviate staff being stretched too thin, provide more effective-efficient open space management organization. Factors: ■ Portions of staffing changes to be incorporated into reorganization to implement strategic plan. ■ Impact on acquisition funding ability to complete the greenbelt. Expectations: Public: Most effectively organized staffing structure to carry out District's mission. Board: Same as public. In addition, not severely limit District's ability to complete the greenbelt if no additional funding can be secured. Staff: Same as Board. In addition, need organizational structure that meets employees' needs and that does not stretch employees too thin. Comments from Workshog: ■ Given District's growth, current planning and operations staffing structures inadequate. June 1 Rating Option 3-3 Importance: 2+ Resource Management Develop Comprehensive Timing: September/low - now Restoration Plans, Following Adoption of Resource Management Policies, Seeking Funds to Help Prepare and Implement Plans. Potentially and/or Specifically Related Items: Actions: 1 Present preliminary draft of resource management policies to Board in September 1991 for review. 2. Return to Board after policies adopted with comprehensive restoration plans for specific preserve and proposal on seeking funds to help prepare and implement the plans. Implications: Costs: Could be very expensive; outside funding to be sought for implementation of comprehensive restoration plans. On-going costs of such plans could pass to District, as well as impact field staffing. Board Time: Minimal unless additional workshop(s) are held or committee is formed. Staff Time: Concentrated time of environmental analyst; open space planners, and field staff. If outside funding sought, additional staff time or consultant time for ascertaining potential grant sources - writing grants and administering grants if received. Factors: ■ Preliminary policies drafts have been completed. Exgectations: Public: Some may think in terms of stewardship - care and nurturing of the land. Some lands visually more attractive. Board: ? Staff: Implementation of realistic resource management plans. Comments from Workshop: ■ Option could be divided into two parts: 1 Board adopting resource management policies; 2) Development of implementation plans. ■ Need for basic policies - resource management - resource restoration. ■ Long-term impact on District. ■ Cost-effective to "do" now. i 'I June 1 Rating Options 3-5, 6, 7, 8 and 11 Volunteers Importance: 2+ Develop a Volunteer Foot, Equestrian, and Bicycle Patrol Program to Provide a Timin Low - now Greater Presence on District Land and Assess Costs and Benefits of Staff Bicycle or Equestrian Patrol. Evaluate and Utilize Existing Local Volunteer Organizations to Complement, Enhance, and Structure the District's Proarams. Utilize the Docent Programs to Present a Greater Variety of Interpretive Activities and Educational Opportunities to a PP � Broader Cross-section of the District's Constituency (e.g., Junior Rangers, Potential and/or Specifically Whole Access Activities, Other Youth Related Items: Proarams). Option 3-2: Organization Structure Support Increased Volunteer Activities with the Staffing Necessary to Organize (Open Space Management) i and Manane the Activities. Qption 5-1: Reorganization to Explore Alternative Methods and Implement Strategic Plan Funding to Provide for Site Maintenance f Needs. Consider an Adopt-A-Trail or Other Similar Programs to Encourage i Citizen and Corporate Involvement. ' I i i i i Action: Determine appropriate level of docent-volunteer activities that can be handled at current staff level and increased staff level, including field staff support required. Incorporate into organizational structure changes. Determine appropriate District program for docent-volunteer programs. Timing: Incorporate any intial changes into reorganization proposals. Prepare timeline for expanding docent-volunteer activities. Implications: Cost: $50,000 - $75,000 depending on level of staffing and increased support required for program(s). Future Costs: Would escalate as program(s) expands. Board Time: Not significant. Staff Time: Directly impacted. Increased staff time for program. Additional activities-programs will impact field staffing requirements for overseeing volunteer activities. Factors: ■ Need to determine appropriate number of volunteers and level of activities District staff able to manage and provide quality experience for the volunteer. ■ Volunteers-docents provide critical District support group. ■ Docents are the interpretive "arm" of the District. Expectations: Public: Provide opportunities to support District. Stretching taxpayers' dollars by utilizing volunteers. Board: Increased support provided by docents-volunteers. Help get the District out in the community. Resource-support group. Staff: Support-augment District's activities, but not a replacement for necessary staff. Will expand awareness of the District. Comments from Workshop: ■ Increased volunteers required increased supervision (train, monitor). ■ Staff bicycle patrol be considered before a volunteer bicycle patrol. ■ Volunteer patrols to act as eyes and ears only, with no law enforcement powers. ■ Volunteer patrols represent use groups, thus providing peer enforcement. ■ Need support for volunteer programs-activities from field staff. June 1 Rating Option 3-10 and 12 Importance: 4- Develop and Implement a Comprehensive Risk Timing: Mid - now Management Program That Includes Continuing Training for Planning and Field Staff on Identification and Mitigation of Liability Problems. Implement a Maintenance Management Plan for District Preserves. Potential and/or Specifically Related Items: Oration 3-2: Organizational Structure (Open Space Management) Qption 5-1 : Reorganization to Implement Strategic Plan Action: Staff prepare report for consideration by Board on where we are and where we are going in terms of risk management on District sites. Determine appropriate staff person (with consistent focused time for review and responsibility to coordinate field risk management program. Timing: Present to Board in first half of 1992. Iml2lications: Cost: ? Board Time: Not significant. Staff Time: Need portion of staff person's time focused on risk management as relates to preserves-activities. Factors: ■ Comprehensive program will benefit District - prevent accidents, reduced insurance rates. Exl2ectations: Public: Safe open space experience. Board: Part of proper stewardship-provision of safe open space experience. Lands, trails, parking lots, etc. properly maintained. Staff: Same as Board. Comments from Workshop: ■ Liability concerns. ■ Increase in accident. ■ Site safety. June 1 Rating Option 4-1 Importance: 5- Public Survey for Funding Measure Timin Immediate - now (Option added during workshop) Potentially and/or Specifically Related Items: Option 1-1 : Supplemental Local Funding Measure Action: Board request a non-profit organization to have a consultant conduct a a survey. If unsuccessful, District to conduct survey. Board give direction to Board Finance Committee regarding involvement with the survey. Timing: Immediate. Decision regarding local funding measure may be dependent on results. Implications: Cat: Estimated $0 to $25,000 range; one-time expenditure. Board Time: Finance Committee involved in development - review of survey questions-results. Staff Time: Impact on management staff's time to aid development of questionnaire. Factor s: ■ Need to clarify what funding measure is for in order to ask direct, specific survey questions. ■ Professional survey firm needs to conduct. ■ General manager and/or Board Finance Committee can be main liaison with survey firm. ■ Need to decide timing of survey relative to public information program. Expectations: Public: District will respond to results of survey. Board: Results reveal public awareness for lack of awareness) of District. Provide information for public outreach program. Staff: Same as Board. W rk Comments fr h m o o sop. ■ Need for public survey to determine whether funding measure would pass. Not seek funding measure unless survey indicates it would pass. a I I 1 I i I I l i i i i I I I I i I i I l I June 1 Ratina Option 4-2 Importance: 5 Establish a Comprehensive Public Timina: Mid - now Outreach Program, Including Increased Public Information about the Benefits of Open Space Protection, the District's Accomplishments, and Need for Continued Support Potential and/or Specifically Related Items: Option 5-1 Reorganization to Implement Strategic Plan. Actions: E Convert current public communications program into a comprehensive public outreach program. E Board will need to determine level of new program, based in part on financial resources to be allocated to program. Determine if full Board to address and be involved. Incorporate changes as part of reorganization to implement the strategic plan. ■ Form a 20th Anniversary Board Committee to work with staff. Timina: 0 Incorporate enhancement-conversion of current program into a comprehensive public outreach program as part of reorganization to implement strategic plan. 0 Immediate - Board determine level of increase of program's scope. Board determine if full Board to be involved in establishing an outreach program and better public communications. If yes, schedule Special Meeting ASAP. ■ Immediate - Board form 20th Anniversary Board Committee. Implications: Cost: Additional staffing $90,000 Additional program expenditures $25,000 to $100,000 (printing, mailings, displays, presentations, etc.) Board Time: Variable. Will depend on level of full Board involvement and role of 20th Anniversary Committee. Staff Time: Significant. Factors: ■ Expanded program provides expanded awareness of District and its site. ■ Increased public awareness of preserves - increased usage - potential increase in management costs (patrol, maintenance, field staffing). ■ Expand program should provide stronger-larger support group for District Expectations: Public, Board Increased District visibility. Greater awareness of the and Staff: District by the public. Comments from Workshop ■ The Public Communications section of the Basic Policy was not being realized at this point, and that not enough information is being disseminated to the public. ■ Entire Board -should be involved in establishing an outreach program and better public communications. ■ A more comprehensive Public Communications program, which would put more emphasis on public outreach, education, and distributing publications to a larger audience. ■ New goals and directions need to be established for the Public Communications program, with adequate staffing to implement these goals. ■ The publications program has been upgraded, and that the 1990 International Open Space Conference had fully engaged Public Communications staff for nearly a year. ■ A more comprehensive public outreach program might include the docent and volunteer programs. ■ A full public outreach program would have staffing implications, which might involve staff reassignments. ■ Everyday contacts and public education needed to be addressed. ■ Discussion centered on the desirability of forming a Board committee to help plan the District's 20th Anniversary in 1992. ■ Need to upgrade site signing and preserve maps. ■ Field staff have a great deal of public contact and should be requested to provide feedback. Field staff provide a major portion of public outreach. ■ A primary focus of the District should be to reach members of the public who are not already friends and allies. June 1 Ratina Option 4-4 Importance: 3- Commit Additional Time of General Manager, Timina: Low - now and high - one Board, and Staff to to two year range Political Liaison at Local, State, and Federal Levels Potentially and/or Specifically Related Items: Oration 3-2: Organizational Structure Oration 5-5: General Manager's Political Liaison Action: Legislative Committee discussion and preparation of recommendations for Board consideration. Determine level of Board's involvement; specify amount of time to be spent on political liaison activities. Give direction - expectations to general manager regarding his level of involvement. Discuss in relation to Option 5-3. Timing: Critical in terms of level of general manager's involvement - tied into modification to organizational structure - reorganization to implement strategic plan. Iml2lications: Costs: Could tie into need for additional administrative staff depending on level of general manager's involvement and support needed by Board. Additional legislative trip expenses ($4,000 - $6,000) Board Time: Dependent on individual Board member's commitment. Staff Time: Could impact general manager and support staff person most significantly. Factors: ■ Depending on level of Board's involvement and staff support needed and general manager's involvement, other administration functions may need to be reassigned. Expectations: Public: ? Board: Greater liaison - greater "payoffs" for District. Staff: Greater "payoffs" for District. Comments from Workshop: ■ Board more involved in developing a strategic legislative plan. ■ More Board involvement with state legislators at local level. ■ legislatorsearl next ear to discuss various Meeting suggested with y y projects and funding sources. ■ Seek advise from Ralph Heim to advise Board members in how to work with legislators. ■ Increased need for the Board to become more involved in the political arena outside the Board room. ■ There was agreement by Board to increase their public speaking engagements to build support for additional revenues and the District in general, with back-up from staff and realistic amounts of time. ■ Need for Board members to speak as a single voice regarding what the District supports and needs in the way of taxing measures. i i i i i i i i i i i i i i i i June 1 Rating Option 5-1 Importance: 5 Reorganize, and Augment If Necessary, Timing: Mid - now District Staff to Meet Strategic Plan Goals i I I I Potential and/or Specifically Related Items: Strategic plan needs to be formalized and adopted by Board of Directors. Results of organizational improvement program Portions of organizational structure changes could be implemented prior to final adoption of strategic P P Ian (see Option 3-2 Organizational Structure). �I I i Action: Complete strategic plan and present program-staffing reorganization to Board of Directors for approval. Timing: ASAP. If necessary, implement certain organizational changes (program and/or staffing) prior to approval of the strategic plan. Implications: Cost: As much as $1 million annually. Will increase annually as salary-benefits increase. Future Costs: f ' C Board Time: Not significant outside of regular Board meetings and/or some special Board meetings. I I Staff Time: Concentrated time needed for follow-up, formulation, and implementation of reorganizational changes related to Strategic plan. Should alleviate staff being stretched too thin, provide more effective-efficient overall organization. I l it Factors: ■ District will be more effective-efficient overall organization. Ex c tions: Public, Board and Staff: Reorganization provide for more effective-efficient organization. j II Comments from Workshop: ■ Staffing - providing enhanced support to District staff - providing enhanced support to Board i ■ Role of General manager ("at home" - "away") - administration of District. I I I i I I I 1 i i i i I I i i June 1 Rating Option 5-3 Importance: 3 General Manager's Political Liaison Activities (Increase Timina: Mid-now General Manager's Involvement in Potential Liaison with Federal, State and Local Officials) Potentially and/or Specifically Related Items: Option 3-2: Organizational structure Option 4-4: Commit additional time of general manager, Board, and staff to political liaison at local, state, and federal levels. Actions: E Board discuss. Give direction-expectation to general manager. Timin-q: Critical; Board's need to discuss level of general manager's time - tied into modifications of organizational structure. Board President schedule - place on August agenda. lml2lications: Costs: Could tie into need for additional administrative staff depending on level of general manager's involvement. Additional legislative trip expenses ($4,000 - $6,000). Board Time: Not impacted once discussions held. Staff Time: Could impact general manager and his support staff person most significantly. Factors: ■ Board needs to define general manager's role and time expected in this area. ■ Depending on general manager's level of involvement, other administration functions may need to be assigned to appropriate existing or new staff members. Expectations: Public: Greater political strength for District. Board: Clear understanding of what Board want general manager to do. Greater involvement will provide "payoffs" for District. Staff: General manager have clear understanding what Board wants him to do in this area. Comments from Workshop: ■ Discussion centered on desirability of allocating more of the general manager's time to political liaison. ■ Earlier in workshop, Board agreed to examine who on staff has responsibility for different political liaison activities and possibly opening up avenues for additional support in political areas. Open Space ------------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91 -85 (Meeting 91-22 July 10, 1991) REPORT June 28, 1991 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Request by Redwood City Redevelopment Agency Recommended Action: Assuming additional documentation is in order and the District's controller is satisfied, approve the request for subordination of the District ' s share of the tax increment from amendment number two of the Redwood City redevelopment project number two for the purpose of a $20, 000, 000 note issue by the redevelopment agency and city. Introduction: On December 5, 1989 the District ' s Board of Directors approved an agreement with the Redwood City Redevelopment Agency that returned 40% of the District 's tax increment share to the District from the amendment area to their redevelopment project number two (see report R-89- 160 dated November 28, 1989) . The District ' s share of the tax increment constitutes an annual lien on the agency' s tax increment funds . Section nine of the agreement contemplated subordination of the agency' s debt to the District to any long term debt of the agency. Subordination of existing debt can aid the agency in the rating its bonds receive. However, subordination means that available funds are used first to service the bonds . The District has the right of approval of subordination requests but may not unreasonably withhold approval . Discussion: The agency has submitted a request for subordination in connection with a planned $20 million bond issue (see attached letter of June 18 , 1991) . The District ' s legal counsel has reviewed the request and opined that it was proper to make such a request pursuant to the agreement. I have reviewed the documentation the agency has submitted thus far and am comfortable, pending receipt of additional information and review by the District ' s controller, that there is sufficient debt coverage from anticipated agency revenue and that the agency should have no trouble maintaining its payments to the District. - - - - - - - - - - - - - - - - - - - - -- ------ f i I REDEVELOPMENT AGENCY OF RedWOOd THE CITY OF REDWOOD CITY t1i11��Cellfo�nil� � U'ILy Founded 1881 June 18, 1991 I I I Mr. Herb Grench Mid-Peninsula Regional Open Space District . �� 201 San Antonio Circle Mt. View, CA. 94090 SUBJECT: REQUEST FOR SUBORDINATION UNDER THE AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF REDWOOD CITY AND THE MID PENINSULA REGIONAL OPEN SPACE DISTRICT COVERING TAX INCREMENT FROM AMENDMENT NO. 2 OF REDWOOD CITY REDEVELOPMENT PROJECT NO. 2 Dear Mr. Grench: The Redevelopment Agency is preparing to participate in a financing with the City of Redwood City, through a joint powers authority ("JPA"") to be called the "City of Redwood City Public Financing Authority", pursuant to which the Agency will incur long term indebtedness payable from tax increment revenues, under a Loan Agreement with the JPA. The principal amount of such indebtedness will not exceed $20,000,000 annual debt service on the bonds will not exceed $1,800,000 and the term of the bonds will not exceed thirty (30) years. The Loan Agreement is scheduled to be executed I and delivered on July 24, 1991. I Attached please find a copy of the latest tax increment projections for the bond issue, prepared by Katz Hollis. Your attention is drawn to Table 1, column labeled "Waiver/Tax Sharing Agreement(6)". i Footnote 6 on this same table notes that the amounts to be disbursed to your agency, and the other taxing agencies, have been deducted from the total tax increment available for sizing the bond issue. Please consider this the request for subordination contemplated by Section 9 of our agreement. If I can provide you with additional I information, please do not hesitate to call me. I Sincerely, -�.--- MICHAEL CHURCH Executive Director MC/rk I cc: Bond Parties P.O. BOX 391 REDWOOD CITY, CALIFORNIA 94064 TES. (415) 369-6251 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT i i i i i i i I I R-91-82 (Meeting 91-22 July 10 , 1991) REPORT June 27 , 1991 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: C. Britton, Land Acquisition Manager; S . Marioni Cochran, Associate Open Space Planner; C. Bruins, Administrative Assistant SUBJECT: Proposed Olivier Property Addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve Recommended Actions: 1 . Adopt the accompanying Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager or Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of Olivier) . 2 . Tentatively adopt the Preliminary Use and Management Plan recommendations contained in this report, including naming the property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve. 3 . Indicate your intention to withhold the property from dedication as public open space at this time. Introduction The proposed acquisition consists of a one-acre parcel located in Los Gatos Creek canyon about 1, 500 feet northwest of Lake Elsman. The property is approximately 700 feet south of a portion of the Cathedral Oaks Area of Sierra Azul Open Space Preserve. It is surrounded by private land on all sides. An unimproved, overgrown road leads to the property. The 1985 Lexington fire passed through the area, - --------------- - - - - - - R-91-82 Page 2 completely destroying a small hunting cabin located on the property. Acquisition of this parcel would help preserve the scenic Los Gatos Creek watershed. 1 . Property Identification Property owner: Linda A. Olivier Size: 1 .0 acre 2. Location and Boundaries (see attached map) Regional setting: North side of Los Gatos Creek Canyon; northwest of Lake Elsman Road access: Summit Road to Morrill Road to Sears Road; an old overgrown road (possibly called Skinner Road) takes off from Sears Road and passes through San Jose Water Works property before entering the property. The road is currently inaccessible to vehicles. Boundaries : Private property on all four sides Nearby public lands : Portions of Sierra Azul Open Space Preserve located approximately 700 feet to the north and 2 , 500 feet to the northeast Nearby landmarks: Lake Elsman, approximately 1, 500 feet to the southeast; Wrights Station, a former railway stop for the line that extended from San Jose to Santa Cruz several decades ago, located 3, 500 feet northwest of property 3. Topography and Hydrology Elevation range: 1 , 160 to 1, 200 feet Slope steepness: Moderately steep slopes averaging 30% Slope exposure: Southwest-facing slopes Watershed: Within Los Gatos Creek watershed; property drains into Los Gatos Creek and Lexington Reservoir 4 . Geology and Soils Seismology: San Andreas Fault zone and the Sargent Fault located in Los Gatos Creek Canyon Soil classification: Maymen-Los Gatos Association - - - - - - - - - -- R-91-82 Page 3 Soil stability: Highly erodible soils 5. Flora and Fauna Plant communities: Primarily chapparal Dominant flora: poison oak, chamise, madrone, redwood, coyote brush, toyon Common fauna: Deer, coyote, bobcat, squirrel , rattlesnakes 6. Visual Qualities Viewshed: Contributes to the visual backdrop of Los Gatos Creek Canyon Vistas: Views across Los Gatos Creek canyon to Summit Road 7 . Existing Improvements An unimproved, overgrown road leads to the site, where a small hunting cabin once stood. The cabin was destroyed during the 1985 Lexington fire. A number of grape stakes were found on the site, suggesting that vineyards once covered the area. The title report indicates there is a spring on the property. However, it was not located during staff ' s site visit. 8. Existing Use The property is currently vacant. 9. Planning Considerations Political boundaries: Unincorporated Santa Clara County; within District boundaries Zoning: Hillside (requires a 20 to 160-acre minimum lot size, depending on slope) Master Plan rating: Low to medium as open space resource Use and Management Plan review: Anticipate review in August, 1993 Regional plans: The Santa Clara County Trails and Pathways Plan identifies a proposed trail corridor along Los Gatos Creek connecting Lexington Reservoir with Lake Elsman. The plan also identifies a proposed trail corridor connecting Los Gatos Creek near Wrights Station to Summit Road. R-91-82 Page 4 10. Potential Use and Management Protection of this property from future grading and development will help to preserve and enhance the Los Gatos Creek watershed. The overgrown road leading to the property could potentially provide a scenic trail connection if and when adjacent properties are acquired by the District. 11. Public Safety Review Staff inspected the site and found no existing or potential public safety hazards . 12. Preliminary Use and Management Recommendations Signs: Install private property and preserve boundary signs where appropriate Site Emphasis designation: Conservation Management Unit (CMU) 13. Name The property should be named as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve. 14 . Dedication I recommend that you withhold the property from dedication to allow for the trade of development rights, or sale of a portion or all of the property, if the District is not successful in acquiring other necessary land in the area. 15. Terms Although this property does not have deeded access, the existence of the road leading to the property and the long- time use of the cabin indicates a potential separate building site under county regulations . on this basis, the full, cash purchase price would be $15, 000 , in accordance with the terms and conditions of the attached purchase agreement. 16. Funding The full explanation of this funding summary is contained in report R-89-109 dated July 3, 1989 . R-91-82 Page 5 The District 's 1991-1992 fiscal year budget includes $14. 5 million for new open space acquisitions; $10.0 million in cash outlay and $4 . 5 million in notes. The following is a current summary of cash expenditures for open space acquisition for the fiscal year: Land Acquisition Funds for this Fiscal Year-Cash $10 , 000, 000.00 Previously Approved Acquisitions (Escrows closed) (712, 000. 00) Previously Approved Acquisitions (Escrows not closed) (67 , 000 .00) The Olivier Property Acquisition Recommended for Approval on this Agenda (15, 000.00) Remaining Cash Balance for Future Acquisitions this Fiscal Year $ 9 , 206, 000 RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT I AUTHORIZING ACCEPTANCE OF PURCHASE AGREEMENT, AUTHORIZING OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT TO DISTRICT, AND AUTHORIZING GENERAL MANAGER OR ASSISTANT GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (SIERRA AZUL OPEN SPACE PRESERVE - LANDS OF OLIVIER) I The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpenin- sula Regional Open Space District does hereby accept the offer contained in that certain Purchase Agreement between Linda A. Olivier and the Midpeninsula Regional Open Space District, a copy of which is attached hereto and by reference made a part hereof , and authorizes the President or appropriate officers to execute the Agreement on behalf of the District. Section Two. The President of the Board of Directors or other appropriate officer is authorized to execute a Certifi- cate of Acceptance on behalf of the District. Section Three. The General Manager or the Assistant General Manager of the District shall cause to be given appropriate notice of acceptance to the seller. The General Manager or Assistant General Manager further is authorized to execute any and all other documents in escrow necessary or appropriate to the closing of the transaction. Section Four. The General Manager of the District is authorized to expend up to $1, 000 to cover the cost of title insurance escrow fees and a other miscellaneous costs related to this transaction.n action. Section Five. It is intended and hereby authorized that the District' s General Fund will be reimbursed in the amount of $15, 000 from the proceeds of the next long term District note issue. II l I I � ,. ����• V I. . � ''-kM��Y� �' ��- WOOD ""x�,: ��,,.,� '^ :t� � � �. � j�% � ;, Alm■}'ire R7 i .=�J/1 '�: S s� ^N y} J '�''"!Hi,. __\ t.�' l" J \� zt ROAD , � •\ .i V1 •�. i A. ail j �: t t,.,4' �� ��'':^"y�,^>~•M:.. i ..'��.. .,t � r �VY,t,r.xjnK J ( ,S 7 is rsns f . i�� .. �,. : E� SorYsbrgs0 SODA ROAD Cr SPRINGS , .ate '\,� � �;<_' { i. ,� � �� ,. i.�� il, �,. � ��;' .�� 'y � �,•� �.� � ��:.,� .'(�- �.��.�—'lA�li��c �. �,.n t, �',� ,—� � •,� .. Il. _ ,,- � �. r ��f� 1.1>s �._ � ,lt i���l e .. 1 ;)�I ,•' IIII 1 _ WEAVER ROAD ��e �� ��`•� 1 i�. "ltrt> I 1�,t lu�l _r._..� �,, r .li;� I�ii�I i 'l�' i '� {��"� .j= .';�,.,/ " 1 _' u i'rd�l• .�, � �ese. � 1 t �� S � t � r -��,. ,+$.� ��" I \;... ( a9x gnt6�.esl8. l ,•( \._`'1 a� rien i � ;CALVILLO . ' -ii(`� It) ����'' ,J11,..' ri1 Yer.. '�Cat wm: ,-`^^7..r. •c v� ' `I` 1� �' - .•.tr.•'•'��, ��\h �,iG C.I(�' A�dkr t tlei �.^-xb•ROAD �'{ •` \\ l r I � � f . t )� �'`y ��( "�r^' •� '�l• tlol� 'itV `.5,�. _!� �q i. ,i' Jf` � �� "�'! at�� t �iti. <� . I ,o ,L�t•r�t�e ,ti' r • -� > � ,r,:;-' L; /� ; ,I '>>�nl ;fir ;U;'� - �, i '�i �a,: -� �1`: � .. -:�'� nl,]H� (� ��I� 1��1.)S � f ��i� u.. .�,,� .VIA'/l � ,�,.Y: r �"�\��• �\.-�/�rA�. A �� t �`.y r. �I, '��/ no ���, ;r�ll,t•��� �I �i,r �,�r. 1,i���� ��•. `,/c j '� i �- 7 �.. , � I\0�, , Ilir( lam— � :� � }1�.• •gip ..i �.- -a s.- ( t� I�J ' � ,�'�I.�_ i�`'� '#? .:✓:%i 1 /� ' 1 ,,r:,�h i r,� i,. ��. _ f..A .5 1 � �� I/I �11,I11 \ 11 1.,7_r� .•j.��< � , ,' r. � i i.', I � ;�_ (1 •r, y ti$o•�•�,� �i�' �' � � � t ��' � ..:�. � �: r'�.t'.. \. � ./� gill)�1� � ''�' I(�� �'��noYl i,''I��`�1::.� -.� F atc- J: _ Q 'i i- f:-,n 4✓ ;.,.,.` ,i •" il• -1G SUMMIT ROAD il G it •- r r _ •,t, � �� 1 � _ I ;,f xc we cl- 1 SIB r Ji WRIGHTS SIERRA AZUL OPEN SPACE PRESERVE ��i� �'`+► ���k ' >t � ROAD � — PROPOSED ADDITION CATHEDRAL OAKS AREA ti� � f j � (OLIVIER) o w x �• MORRI LL1 t \w� „r t •N l a• Irr 1500' ROAD SEAR$ ROADS ' MROSD LANDS ;t. I i 1 I PURCHASE AGREEMENT III This Agreement is made and entered into by and between Linda A. Olivier, a married woman as her sole and separate property, hereinafter called "Seller" and the MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a Public District formed pursuant to Article 3 of Chapter 3 of Division 5 of the California Public Resources Code, hereinafter called "District . " I WITNESSETH WHEREAS, Seller is the owner of certain real property which has open space and recreational value, located within an unincorporated area of the County of Santa Clara, and being more particularly described within the body of this Agreement; and WHEREAS, Seller entered into that certain "Exclusive Authorization and Right to Sell" agreement with Loma Prieta Properties on March 15, 1991, thereby offering said real property for sale to the general public; and I j WHEREAS, District was formed by voter initiative to solicit and receive conveyances of real property by purchase, exchange, gift, or l bargain purchase for public park, recreation, scenic and open space i purposes; and I WHEREAS, District desires to purchase said property for open space preservation and as part of the ecological and aesthetic resources of j the midpeninsula area; and WHEREAS, Seller wishes to sell and convey the entirety of said property to District, and District wishes to purchase said property upon the terms and conditions set forth herein . l NOW, THEREFORE, IT IS MUTUALLY UNDERSTOOD AND AGREED as follows : l 1 . Purchase and Sale . Seller agrees to sell to District and District agrees to purchase from Seller, Seller' s real property located within an unincorporated area of the County of Santa Clara, State of California, containing approximately one (1) acre, more or less, and commonly referred to as Santa Clara County Assessor ' s Parcel No . 558-01-022 . Said property being further described in the l Legal Description attached to Preliminary Title Report number 1801751 j from Fidelity National Title Company, a copy of said preliminary title report attached hereto as Exhibit "A, " and incorporated herein j by this reference . Said property to be conveyed together with any easements, rights of way, or rights of use which may be appurtenant or attributable to the aforesaid lands, and any and all improvements attached or affixed thereto . All of said real property and j I I � I I Purchase Agreement Olivier Page 2 appurtenances hereinafter called the "Subject Property" or the "Property . " 2 . Purchase Price . The total purchase price ("Purchase Price") for the Property shall be Fifteen Thousand and No/100 Dollars ($15, 000 . 00) , payable in cash at the Closing (as further defined herein . ) 3 . Escrow. Promptly upon execution of this Agreement, in accordance with Section 11 herein, an escrow shall be opened at Fidelity National Title Company, 210 Almendra Avenue, Los Gatos, CA 95030, phone number (408) 354-6071, or other title company acceptable to District and Seller (hereinafter "Escrow Holder") through which the purchase and sale of the Property shall be consummated. A fully executed copy of this Agreement shall be deposited with Escrow Holder to serve as escrow instructions to Escrow Holder; provided that the parties shall execute such additional supplementary or customary escrow instructions as Escrow Holder may reasonably require . This Agreement may be amended or supplemented by explicit additional escrow instructions signed by the parties, but the printed portion of such escrow instructions shall not supersede any inconsistent provisions contained herein . Escrow Holder is hereby appointed and instructed to deliver, pursuant to the terms of this Agreement, the documents and monies to be deposited into the escrow as herein provided, with the following terms and conditions to apply to said escrow: (a) The time provided for in the escrow for the close thereof shall be on or before July 12, 1991, provided, however, that the parties may, by written agreement, extend the time for Closing. The term "Closing" as used herein shall be deemed to be the date when Escrow Holder causes the Grant Deed (as defined below) to be recorded in the Office of the County Recorder of Santa Clara County. (b) Seller and District shall, during the escrow period, execute any and all documents and perform any and all acts reasonably necessary or appropriate to consummate the purchase and sale pursuant to the terms of this Agreement . (c) Seller shall deposit into the escrow on or before the Closing an executed and recordable Grant Deed covering the Property. (d) District shall deposit into the escrow, on or before the Closing: (i) The required Certificate of Acceptance for the Grant Deed, duly executed by District and to be dated as of the Closing. Purchase Agreement Olivier Page 3 (ii) District 's check payable to Escrow Holder in the amount of Fifteen Thousand and No/100 Dollars ($15, 000 .00) . (e) Seller shall pay for the escrow fees, the CLTA Standard Policy of Title Insurance, if required by District, and all recording costs and fees . All other costs or expenses not otherwise provided for in this Agreement shall be apportioned or allocated between District and Seller in the manner customary in Santa Clara County. All current property taxes on the Property shall be handled in accordance with Section 4986 of the Revenue and Taxation Code of the State of California . (f) Seller shall cause Fidelity National Title Company, or other title company acceptable to District and Seller, to be prepared and committed to deliver to District a CLTA standard coverage Policy of Title Insurance, dated as of the Closing, insuring District in the amount of ($15, 000 . 00) for the Property showing title to the Property vested in fee simple in District, subject only to : (i) current real property taxes, and (ii) such additional title exceptions as may be acceptable to District . In the event District disapproves of any additional title exceptions and Seller is unable to remove any District disapproved exceptions before the time set forth for the Closing, District shall have the right either : (i) to terminate the escrow provided for herein (after giving written notice to Seller of such disapproved exceptions and affording Seller at least twenty (20) days to remove such exceptions) and then Escrow Holder and Seller shall, upon District ' s direction, return to the parties depositing the same, all monies and documents theretofore delivered to Escrow Holder or; (ii) to close the escrow and consummate the purchase of the Property. (g) Escrow Holder shall, when all required funds and instruments have been deposited into the escrow by the appropriate parties and when all other conditions to Closing have been fulfilled, cause the Grant Deed and attendant Certificate of Acceptance to be recorded in the Office of the County Recorder of Santa Clara County. Upon the Closing, Escrow Holder shall cause to be delivered to District the original of the policy of the title insurance if required herein, and to Seller Escrow Holder ' s check for the full purchase price of the Subject Property (less Seller ' s portion of the expenses described in Section 3 (e) ) , and to District or Seller, as the case may be, all other documents ,or instruments which are to be delivered to them. In the event the escrow terminates as provided herein, Escrow Holder shall return all monies; documents or other things of value deposited in the escrow to the party depositing the same . - - - - - - -------- Purchase Agreement Olivier Page 4 4 . Rights and Liabilities of the Parties in the Event of Termination . In the event this Agreement is terminated and escrow is cancelled for any reason, all parties shall be excused from any further obligations hereunder, except as otherwise provided herein. Upon any such termination of escrow, all parties hereto shall be jointly and severally liable to Escrow Holder for payment of its title and escrow cancellation charges (subject to rights of subrogation against any party whose fault may have caused such termination of escrow) , and each party expressly reserves any other rights and remedies which it may have against any other party by reason of a wrongful termination or failure to close escrow. 5 . Leases or Occupancy of Premises . Seller warrants that there exist no oral or written leases or rental agreements affecting all or any portion of the Subject Property. Seller further warrants and agrees to hold District free and harmless and to reimburse District for any and all costs, liability, loss, damage or expense, including costs for legal services, occasioned by reason of any such lease or rental agreement of the Property being acquired by District, including, but not limited to, claims for relocation benefits and/or payments pursuant to California Government Code Section 7260 et seq. Seller understands and agrees that the provisions of this paragraph shall survive the close of escrow and recordation of any Grant Deed(s) . 6 . Seller' s Representations and Warranties . For the purpose of consummating the sale and purchase of the Property in accordance herewith, Seller represents and warrants to District that as of the date this Agreement is fully executed and as of the date of Closing: 6 .01 Authority. Seller has the full right, power and authority to enter into this Agreement and to perform the transactions contemplated hereunder. 6 . 02 Valid and Binding Agreements . This Agreement and all other documents delivered by Seller to District now or at the Closing have been or will be duly authorized and executed and delivered by Seller and are legal, valid and binding obligations of Seller sufficient to convey to District the Subject Property described therein, and are enforceable in accordance with their .respective terms and do not violate any provisions of any agreement to which Seller is a party or by which Seller may be bound or any articles, bylaws or corporate resolutions of Seller. Purchase Agreement - Olivier Page 5 6 . 03 Good Title . Seller has and at the Closing date shall have good, marketable and indefeasible fee simple title to the Subject Property and the interests therein to be conveyed to District hereunder, free and clear of all liens and encumbrances of any type whatsoever and free and clear of any recorded or unrecorded option rights or purchase rights or any other right, title or interest held by any third party except for the exceptions permitted under the express terms hereof, and Seller shall forever indemnify and defend District from and against any claims made by any third party which are based upon any inaccuracy in the foregoing representations . 7 . Intecfritv of Property. Except as otherwise provided herein or by express written permission granted by District, Seller shall not, between the time of Seller 's execution hereof and the close of escrow, cause or allow any physical changes on the Property. Such changes shall include but not be limited to grading, excavating or other earthmoving activities, cutting or removing trees, shrubs, brush or other vegetation, and damaging or demolition of improvements or structures on the Property. 8 . Hazardous Substances . "Hazardous substance" as used herein means and includes polychlorinated biphenyls (PCB 's) , benzene, asbestos or any other substance the placement, storage or removal of which is prohibited or regulated by federal, state or local law. (a) Seller warrants and represents that : W During Seller ' s ownership of the Property Seller has not placed or stored or allowed to be placed or stored any hazardous substance on the Property. (ii) Seller has no knowledge of the presence on the Property of any hazardous substance, whenever or however placed or stored. (b) If hazardous substances are subsequently found to exist on the Property, District may exercise its right to bring an action if necessary to recover cleanup costs from Seller or any other person or persons who are ultimately determined to have responsibility for the hazardous substances on the Property. However, under* no circumstances shall Seller be held liable for costs other than those incurred in the cleanup of the hazardous substances resulting from Seller ' s ownership and operation of the property. 9 . Waiver of Statutory Compensation . Seller and District understand and agree that Seller may be entitled to receive the fair market value of the Property described in Exhibit "A", as provided Purchase Agreement Olivier Page 6 for by the Federal Uniform Relocation Assistance and Real Property Acquisition Act of 1970 (Public Law 91-646) the Uniform Relocation Act Amendments of 1987 (Public Law 100-17) , Title IV of the Surface Transportation and Uniform Relocation Assistance Act of 1987 (101 Statutes, 246-256) , and California Government Code Section 7267, and following. Seller hereby waives any and all existing and/or future rights Seller may have to the fair market value of said Property, appraisals, etc . , as provided for by said Federal Law and any corresponding California Government Code Sections . 10 . Miscellaneous Provisions . 10 .01 Choice of Law. The internal laws of the State of California, regardless of any choice of law principles, shall govern the validity of this Agreement, the construction of its terms and the interpretation of the rights and duties of the parties . 10 . 02 Attorneys ' Fees . If either party hereto incurs any expense, including reasonable attorneys ' fees, in connection with any action or proceeding instituted ,by reason of any default or alleged default of the other party hereunder, the party prevailing in such action or proceeding shall be entitled to recover from the other party reasonable expenses and attorneys ' fees in the amount determined by the Court, whether or not such action or proceeding goes to final judgment . In the event of a settlement or final judgment in which neither party is awarded all of the relief prayed for, the prevailing party as determined by the Court shall be entitled to recover from the other party reasonable expenses and attorneys ' fees . 10 .03 Amendment and Waiver. The parties hereto may by mutual written agreement amend this Agreement in any respect . Any party hereto may: (i) extend the time for the performance of any of the obligations of the other party; (ii) waive any inaccuracies in representations and warranties made by the other party contained in this Agreement or in any documents delivered pursuant hereto; (iii) waive compliance by the other party with any of the covenants contained in this Agreement or the performance of any obligations of the other party; or (iv) waive the fulfillment of any condition that is precedent to the performance by such party of any of its obligations under this Agreement . Any agreement on the part of any party for any such amendment, extension or waiver must be in writing. 10 . 04 Rights Cummlative . Each and all of the various rights, powers and remedies of the parties shall be considered to be cumulative with and in addition to any other rights, powers and i i i Purchase Agreement - Olivier page 7 i i i remedies which the parties may have at law or in equity in the event of the breach of any of the terms of this Agreement . The exercise or partial exercise of any right, power or remedy shall neither constitute the exclusive election thereof nor the waiver of any other right, power or remedy available to such party. I 10 . 05 Notices . All notices, consents, waivers or demands of any kind which either party to this Agreement may be required or may desire to serve on the other party in connection with this Agreement shall be in writing and may be delivered by personal service or sent by telegraph, telefax communication or cable or sent by registered or certified mail, return receipt requested, with postage thereon fully prepaid. All such communications shall be addressed as follows : I Seller : Linda A. Olivier c/o Loma Prieta Properties (Carol Payne) 24191 Summit Road Los Gatos, CA 95030 (408) 353-1613 FAX: (408) 353-1196 Copy To: Gary Beck-Joe Beatty Real Estate 7172 Anjou Creek Circle San Jose, CA 95120 (408) 268-4062 Fax: (408) 927-0225 District : Midpeninsula Regional Open Space District Old Mill Office Center Building C, Suite 135 201 San Antonio Circle Mountain View, CA 94040 Attn: Herbert Grench, General Manager (415) 949-5500 Fax: (415) 949-5679 I Copy To: Stanley R. Norton, Esq. 407 Sherman Avenue Palo Alto, CA 94306 (415) 324-1366 Fax : (415) 327-9151 If sent by telegraph, telefax communication or cable, a conformed copy of such telegraphic/telefaxed communication or cabled notice shall promptly be sent by mail (in the manner provided above) to the addressee . Service of any such communication made only by mail shall i be deemed complete on the date of actual delivery as shown by the I I i i I I Purchase Agreement Olivier Page 8 addressee 's registr r certification receipt or at the expiration of the third (3rd) business day after the date of mailing, whichever is earlier in time . Either party hereto may from time to time, by notice in writing served upon the other as aforesaid, designate a different mailing address or a different person to which such notices or demands are thereafter to be addressed or delivered. Nothing contained in this Agreement shall excuse either party from giving oral notice to the other when prompt notification is appropriate, but it any oral notice given shall not satisfy the requirement of written notice as provided in this Section. 10 . 06 S-e-y—erability. If any of the provisions of this Agreement are held to be void or unenforceable by or as a result of a determination of any court of competent jurisdiction, the decision of which is binding upon the parties, the parties agree that such determination shall not result in the nullity or unenforceability of the remaining portions of this Agreement . The parties further agree to replace such void or unenforceable provisions which will achieve, to the extent possible, the economic, business and other purposes of the void or unenforceable provisions . 10 .07 Counter]2arts . This Agreement may be executed in separate counterparts, each of which shall be deemed as an original, and when executed, separately or together, shall constitute a single original instrument, effective in the same manner as if the parties had executed one and the same instrument . 10 - 08 Waiver . No waiver of any term, provision or condition of this Agreement, whether by conduct or otherwise, in any one or more instances, shall be deemed to be, or be construed as, a further or continuing waiver of any such term, provision or condition or as a waiver of any other term, provision or condition of this Agreement . 10 . 09 Entire Agreement . This Agreement is intended by the parties to be the final expression of their agreement; it embodies the entire agreement and understanding between the parties hereto; it constitutes a complete and exclusive statement of the terms and conditions thereof, and it supersedes any and all prior correspondence, conversations, negotiations, agreements or understandings relating to the same subject matter. 10 . 10 Time of Essence. Time is -of the essence of each provision of this Agreement in which time is an element . 10 - 11 Survival ofCovenants . All covenants of District or Seller which are expressly intended hereunder to be performed in Purchase Agreement - Olivier Page 9 whole or in part after the Closing, and all representations and warranties by either party to the other, shall survive the Closing and be binding upon and inure to the benefit of the respective parties hereto and their respective heirs, successors and permitted assigns . 10 . 12 Assianment . Except as expressly permitted herein, either party to this Agreement may assign its rights or obligations under this Agreement to any third party without the prior written approval of the other party. 10 . 13 Further Documents and Acts . Each of the parties hereto agrees to execute and deliver such further documents and perform such other acts as may be reasonably necessary or appropriate to consummate and carry into effect the transactions described and contemplated under this Agreement . 10 . 14 Binding on Successors and Assigns . This Agreement and all of its terms, conditions and covenants are intended to be fully effective and binding, to the extent permitted by law, on the successors and permitted assigns of the parties hereto. 10 . 15 Broker' s Commission . As a part of the amount payable under Section 2 hereinabove, Seller shall pay a real estate agent 's commission in the amount of One Thousand Two Hundred and No/100 Dollars ($1, 200 . 00) payable as follows : $600 . 00 to Joe Beatty Real Estate, 7172 Anjou Creek Circle, San Jose, CA 95120 and $600 . 00 to Loma Prieta Properties, 24191 Summit Road, Los Gatos, CA, 95030 . No other such commission is due or payable by District and the Seller agrees to and does hereby indemnify and hold District harmless from and against any and all costs, liabilities, losses, damages, claims, causes of action or proceedings which may result from any broker, agent or finder, licensed or otherwise, claiming through, under or by reason of the conduct of Seller in connection with this transaction . 10 . 16 Ca]2t ion s . Captions are provided herein for convenience only and they form no part of this Agreement and are not to serve as a basis for interpretation or construction of this Agreement, nor as evidence of the intention of the parties hereto. 10 . 17 Pronoun References . In this Agreement, if it be appropriate, the use of the singular shall include the plural, and the plural shall include the singular, and the use of any gender shall include all other genders as appropriate . Purchase Agreement Olivier Page 10 11 . Acres tance . Provided that this Agreement is signed by Seller and returned to District on or before June 17 1991 District shall have until midnight July 10, 1991 to accept and execute this Agreement and during said period this instrument shall constitute an irrevocable offer by Seller to sell and convey the Property to District for the consideration and under the terms and conditions herein set forth. As consideration for the tender of said offer, District has paid and seller acknowledges the receipt of the sum of Ten Dollars ($10 .00) . Provided that this Agreement is accepted by District, this transaction shall close as soon as practicable in accordance with the terms and conditions set forth herein. I � � Purchase Agreement - Olivier Page 11 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers to be effective as of the date of final execution by District in accordance with the terms hereof . MIDPENINSULA REGIONAL OPEN SPACE ELLER DISTRICT APPROVED AS TO FORM: Linda A. Olivier 1 lvt, Date : bi I Stanley Nor t n, District -Counsel ACCEPTED FOR RECOMMENDATION : L. Craig Britton, SR/WA Land Acquisition Manager APPROVED AND ACCEPTED : I I President, Board of Directors ATTEST: District Clerk Date: I I I Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-81 (Meeting 91-21 July 10, 1991) REPORT July 1 , 1991 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: C . Britton, Acting Land Manager ; J . Fiddes , I Administrative Services Manager SUBJECT: Proposed Modifications in Associate Open Space Planner and Supervising Ranger Job Specification and Salary Ranges Recommended Actions: 1 . Approve the modifications in the associate open space planner job specification; 2. Approve a five-point (5. 1%) special adjustment increase in the associate open space planner salary range, retroactive to April 1 , 1991; 3. Approve a five-point (5.1%) special adjustment increase in the supervising ranger salary range, retroactive to April 1 , 1991 . Discussion: In March 1991 , 1 reported that the administrative services manager would be meeting with the District ' s planners and supervising rangers to determine whether adjustments in their position classifications and/or salary ranges are appropriate (see report R-91-36 dated March 22, 1991) . Based on the meetings held and information gathered, I recommend job specification modifications and a five-point special salary range adjustment, retroactive to April 1, 1991 , for the associate open space planner position, and a five-point special salary range adjustment, retroactive to April 1 , 1991 , for the supervising ranger position. Associate Open Space Planner: The associate open space planner position was created in October, 1980 to provide "the additional graphics, drafting, and planning capability required to support the increasing number of Open Space Management and Open Space Acquisition activities. " As demands on planning staff have increased, the position has evolved away from the initial graphics and drafting focus . The proposed modifications in the job specification (Exhibit A) reflect more accurately the current job duties and responsibilities. As noted in the specification, the associate open space planner position is distinguished from the open space planner position by the level of complexity of assigned tasks, projects, and duties and by the degree of independence and direction. ------- - - - - R-91-81 Page 2 The proposed five-point special salary range adjustment would place the associate open space planner salary range five points below the open space planner salary range. The attached Exhibit B indicates the position' s relationship to other public agency planning positions. With the adjustment, the new salary range, for the associate open space planner position would be step number 221 to step number 246 ($2, 421, to $3, 104 monthly; $29 , 048 to $37 , 253 annually) . Supervising Ranger: Two concerns expressed by the supervising rangers were 1 ) the need to survey their position with comparable positions at other public agencies , and 2) the current five point overlap of the ranger classification (step number 211, to step number 236) and the supervising ranger classification (step number 231 to step number 256) . Ten agencies were surveyed. The administrative services manager, operations supervisor, and supervising rangers reviewed and determined appropriate comparable positions at the agencies . Attached Exhibit C shows the supervising ranger position in relation to other comparable positions . In the case of East Bay Regional Park District and the State of California, two positions are shown since the District ' s supervising ranger position included elements of both positions. I recommend a special five-point salary range adjustment, retroactive to April 1 , 1991 , to enhance the District ' s supervising ranger ' s competitive position with respect to the surveyed organizations. This five-point adjustment also reduces the overlap with the ranger salary range. With the adjustment, the new salary range for the supervising ranger position would be step number 236 to step number 261 ($2, 954 to $3 , 788 monthly; $35, 445 to $45, 455 annually) . Both the assistant open space planner and supervising ranger special adjustments are recommended retroactive to April 1 , 1991 since both positions and follow-up study required were specifically identified in my March 22 salary range adjustment report. The retroactivity is not intended to set any precedent for adjustments for other positions that might occur in the future. EXHIBIT A ASSOCIATE OPEN SPACE PLANNER DEFINITION. nde _diretaii c .'<the..pri: ep Opel.. spal. ce I?I.ane as�st .vle . otute . : .a>tg ;ta the glaring axc anage ent : of .< st � .t..; a ds.; Under general direction of the Principal Open Space Planner, assist in pre-acquisition and post- acquisition planning and management of District lands in relation I to District 's short- and long-term planning goals. Assignments will include, but not be limited to, mappI adrapl Pre.pa.rat. p Brie planning activities involving the development and I implementation of land use plans for District sites; limited coordination and supervision of planning and construction projects . I DISTINGUISHING CHARACTERISTICS: The Associate Open Space. Planner position is distinguished from the Open Space Planner p 9 p p position by I the level of complexity of assigned tasks, projects, and duties and I by the degree of independence and direction. I TYPICAL TASKS: Plans and conducts assigned open space planning projects and studies, including pre-acquisition and post- acquisition related activities; administers planning and construction contracts and/or projects; assists in budget preparation, _. , ?ns. is>. :�let 's ., �ase . MOp..::a.Rd:;: ser;?�l . :;series. her vie;i�a.1 aids .>f©r repea ;8 anid + gip as compiles and interprets planning data from aerials , development plans, subdivision maps, and legal descriptions; assists in site brochure development; performs general field surveys and investigations using maps and legal descriptions; conducts resource inventories for pre-acquisition and post- acquisition planning; prepares planning section of acquisition reports; based on experience and knowledge, reviews impacts of development projects on District lands; assists in the preparation and implementation of Use and Management Plans for District sites , including preparing work specifications and supervising field projects; assists in review of plans and specifications for conformance with District objectives and with federal , state and local regulations; answers inquiries and provides appropriate information; provade;e ma:PpiT1g axed gra:pica sttpca ca .. }pe_ i a.ca A t�p� C ;:���tm�r��eat�as pi"c�g�amsr assists in the gathering of information from special interest I g g p groups, homeowners associations, and other private and public agencies; assists in grant application planning and preparation; performs drafting/graphic duties as needed; trains, advises and reviews work of volunteers and interns who may be working with the District, in planning and/or mapping activities; performs other related activities as required. EMPLOYMENT STANDARDS . Training and experience equivalent to graduation from an accredited college or university with major work in urban or regional planning, environmental design, landscape architecture, natural resource management or a closely related field • In addition, n one year of professional plan ning experience or two years experience at a trainee level in planning. Valid California driver ' s license along with use of personal vehicle required. i I ABILITY TO: Gather and interpret data; work cooperatively and effectively with the public, co-workers and others contacted in course of work; prepare graphic illustrations; use symbols, language and techniques used in planning, drafting and mapping; communicate clearly and concisely orally and in writing; carry out projects to completion with minimal supervision. Revisions approved by Board of Directors June 10, 1987 ASO'")CIATE OPEN SPACE PLANNER EXHIBIT B i MONTHLY SALARY (TOP OF RANGE) SALARY PLUS RETIREMENT 007 City Santa Clara Asst Planner (1/91) 4287 City Santa Clara Asst Planner . 40,03 Min View Asst Urban Planner 4000 —4002*Santa Clara County Park Planner 4000 T4283 Mtn View Asst. Urban Planner 4282 Santa Clara County Park Planner , i 3900 3900 3894 City San Mateo Asst Planner 3800 3800 —� 3710 Santa Clara County Planner II 3700 3705* City San Jose Planner II 3700 705 City San Jose Planner II 3697 Sunnyvale Asst Planner -3669 MROSD Open Space Planner 3640 City San Mateo Asst Planner (9/90) 3600 3600 3500- 3500 -3491 MROSD Assocc en Space Planner (+5) - 3484 San Mateo County Planner II (4/91) -- * 3484 San Mateo County Planner II 3468 Santa Clara County Planner II 3477 EBRPD Park Planner II - 34 Sunnyvale Asst Planner 7 91 55 yv ( / ) --3429 MROSD Open Space Planner 3400 3400 3343 EBRPD Park Planner II (4/91) -3321 MROSD Current Assoc Open Space 3300 3300 Planner --3263 MROSD Assoc Open Space Planner (+5 pt adjustment) 3200 3200 3175 EBRPD Park Planner I 3100 --3104 MROSD Current Assoc. Open 3100 Space Planner 3080* San Jose Planner I 3080* San Jose Planner I 3056* Santa Clara County Planner I 3053 EBRPD Park Planner I (4/91) 3000- 3000 I I I 2939 San Mateo County Planner I (4/91) 939 San Mateo County Planner I i 2900 2900 2856* Santa Clara County Planner I 2800 2800 SUPERVISING RANGER CLASSIFICATION STUDY EXHIBIT C MONTHLY SALARY (TOP OF RAN,- SALARY PLUS -REMENT 4800- 4800 T 5059 EBRPD, Park Unit Mgr. _ -4678 EBRPD Park Unit Mgr (mgmt-exempt) 4600- 4600- -4422 Santa Clara County 440 4400 4411 City Fremont 0- - -4366* Marin Water Dist Chief Park Ranger -4366 Marin Water District (exempt) -4306 San Jose 4200- 4200 4133 County Santa Clara Park Mgr. (exempt) -4123 City Fremont Environ.Services Super- -4049 City San Jose Sr Pak n intenden t =4-705M3 MBOSD (+5) 4028AState Park � (exert) _ CA-Sla- e Park Ranger IV 4000- tnon-exempt) 4000 -3930*EBMUD Spvsing Ranger/Naturalist(non- -3930* FIN M exempt) -3856 MROSQ, (Current) -3847 Average CA ,State Park Ranger III IV 3847 Aver CA State Ranger III/IV 3800- 3800- -3788NROSD (+5 .pt adjustment) -3785 EBRPD Park Supervisor 3667 CA State Park Ranger III(nOn-ex -3667 CA State Park Ranger III 3640 EBRPD Park Supvisor (non-exempt) 3600--3604MROSD Supervising Range r (non-ex&=t)3600- -3557County San Mateo Park Ranger IV (Ion-exemp _3357 County San Mateo -3481 Livermore Area Rec & Park -3481 Livermore Area Rec & Park Park superv/Ranger Naturalist Superv. 3400- 3400- -3322Marin County Chief O.S. Park Ranger -3322 Marin County (exempt) 3200- 3200- 3000 - 3000- *Assumes 5% increase; may be high depen( ing on budget problems various jurisdictions Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-86 (Meeting 91-21 July 10, 1991 REPORT July 8 , 1991 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Correction for Proposed Modifications in Associate Open Space Planner and Supervising Ranger Job Specification and Salary Ranges Board Report The new salary range figures cited for the associate open space planner position in report R-91-81 , dated July 1 , 1991 , are incorrect. With the five-point (5. 1%) special adjustment recommended, the new salary range for the associate open space planner position would be step number 221 to step number 246 ($2544 to $3, 263 monthly; $30, 530 to $39, 153 annually) . The monthly and annual figures shown in report R-91-81 did not include the recommended five-point special adjustment. - - - - - - - - - - - - - - I Open Space t MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-79 (Meeting 91-21 July 10 , 1991) REPORT June 24 , 1991 I I I TO: Board of Directors i FROM: H. Grench, General Manager SUBJECT: Facsimile Signature Agreement for First Interstate Bank of California j I I I Recommended Actions: I Adopt the attached resolution authorizing facsimile signature agreements with First Interstate Bank of California. I Discussion: The attached resolution is required by First I Interstate Bank in order for the District to use the general manager' s facsimile signature on some District checks (see report R-91-10 dated January 15, 1991) . I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I i I � I RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING FACSIMILE SIGNATURE AGREEMENTS The Board of Directors of the Midpeninsula Regional Open Space District does resolve that the President, Vice President, Secretary, or Treasurer of this District is authorized to enter into Facsimile Signature Agreements with First Interstate Bank of California on behalf of the District. Be it further resolved that this authorization is in addition to any other authorizations in effect and shall remain in effect until First Interstate Bank of California receives written notice of its revocation at each office where the District accounts are maintained. The resolution is now in full force and has not been revoked or changed in any way. Dated• 1991 Signature of Secretary District Seal Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-91-80 (Meeting 91-21 July 10 , 1991) REPORT June 26, 1991 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Scheduling of July 17 Special Meeting Recommended Action: Schedule a Special Meeting for Wednesday, July 17 , 1991 beginning at 7: 30 F.M. at the District office. The purpose of the meeting is to hold a graphic design-color workshop. Discussion: The date for this graphic design-color workshop was selected at your May 30 graphic design workshop. I i I � I I � I it I I I I i I Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: H. Grench, General Manager DATE: July 10, 1991 SUBJECT: F. Y. I. I I I I I I I I I I I I i i I STATE OF CALIFORNIA—THE RESOURCES AGENCY PETE WILSON,Govemor OFFICE OF HISTORIC PRESERVATION DEPARTMENT OF PARKS AND RECREATION -� P.O.BOX 942896 SACRAMENTO 94296-0001 (916)445-8006 JUL 0 5 1991 FAX:(916)322-6377 ( July 3, 1991 Mr. Herbert Grench, Director Midpeninsula Regional Open Space District 210 San Antonio Circle i Mountain View, CAc�94040 Dear Mr. Grr ich: 9V- t I Again I want to coiigratulate you on receiving a 1991 Governor's Preservation Award for your commitment to promoting public awareness and pride in the development of the open space greenbelt along the central coastal area and especially for your stewardship in the conservation of the state's i cultural environment. As you know, Governor Wilson has been involved with the State budget crisis. As soon as this is resolved, I feel sure a new date for the awards presentation will be set. We will let you know as soon as we are told. Sincerel I I Kathryn Gua=ieri State Historic Preservation Officer i I I f 1 SEQUOL 41ON HIGH SCHOOL DISTRICT BOARD TRUSTEES RESOLUTION NO. 815 A RESOLUTION OF INTENTION TO ORDER FORMATION OF A MAINTENANCE ASSESSMENT DISTRICT AND TO LEVY AND COLLECT ASSESSMENTS, PRELIMINARILY APPROVING ENGINEER'S REPORT, AND PROVIDING FOR NOTICE OF HEARING RESOLVED,by the Board of Trustees(the"Board")of the Sequoia Union High School District(the"District"), County of San Mateo(tile"County"),State of California,that I.Oil May 1, 1991 this Board adopted Resolution No.806,A Resolution Initiating Proceedings for the Formation of a Maintenance Assessment District, 1991.Pursuant to this Resolution,a report,in accordance with Section 22565 et seq.of the California Streets and Highways Code,has been prepared,filed with the Secretary of the Board,duly considered by this Board,and is hereby deemed sufficient and preliminarily approved.This report shall stand as the Engineer's Report for all subsequent proceedings under and PLUSUallt to the foregoing Resolution. 2.It is the intention of the Board to order formation of a Maintenance Assessment District which shall be known as the "Sequoia Union High School District Maintenance Assessment District, 1991" to levy and collect assessments,and to issue bonds or notes pursuant to the Landscaping and Lighting Act of 1972,Part 2 of Division 15 of the California Streets and Highways Code(commencing with Section 22500 thereof).The improvements to be made in the proposed Maintenance Assessment District consist Of the installation,maintenance,and servicing of the improvements describe(] in Exhibit"A"below and by this reference made a part of this Resolution. 3.The general location and the proposed boundaries of the Maintenance Assessment District are as shown on a map entitled "Proposed Boundaries of Sequoia Union High School District—Maintenance Assessment District 1991"on file and open to inspection in the office of the Secretary of the Board. -4.Reference is hereby made to the aforementioned Engineer's Report,on tile with the Secretary of the Board, for a full and detailed description of the improvements, the I)Oun(laries of the proposed Maintenance Assessment District and the proposed assessments upon assessable lots and parcels of'land within the district. 5. Notice is hereby given that on July 17, 1991,at the hour Ot'8:00()'Clock p.m.at Carrington Hall Auditorium, Sequoia High School, 1201 Brewster Avenue,Redwood City,California 94062,a hearing by the Board will be held on the question of the formation of the PrOPOSCLI Maintenance Assessment District and the levy of the proposed assessment. Prior to the conclusion of the hearing,any interested person may file a written protest with the Secretary of the Board,or,having previously filed a protest,may the a written withdrawal of that protest.A written protest shall state all grounds of objection.A protest by a property owner shall contain it description sufficient to identify the property owned by that owner. 6.The Secretary of the Board shall cause notice of the hearing to be given in each of the following ways,each of which must be accomplished at least ten(10)clays prior to the date of hearing specified in this Resolution: (a)By publishing a copy of this Resolution once,in the­7'he Times"and"The Peninsula Times Tribune," newspapers published and circulated in the District. (b)By mailing a copy of this Resolution by first class mail,postage prepaid to each property owner,whether resident or non-resident,of property to be assessed at their address as it appears on the last equalized County assessment roll,or as known to the Secretary of the Board,or to both if not the same. Exhibit A SEQUOIA UNION HIGH SCHOOL DISTRICT MAINTENANCE ASSESSMENT DISTRICT-1991 The improvements consist of the installation, maintenance and servicing of public recreational facilities, including but not limited to,landscaping,tennis courts,sprinkler systems,swimming pools,running tracks and turf areas,as applicable,at each of the following locations: Carlmont High School Redwood High School Woodside High School 1400 Alameda de las Pulgas 1968 Old County Road 199 Churchill Avenue Belmont,CA 94002-3585 Redwood City,CA 94063-1099 Woodside,CA 94062-2306 Menlo-Atherton High School Sequoia High School 555 Middlefield Road 1201 Brewster Avenue Atherton,CA 94025-3484 Redwood City,CA 94062-1378 BOARDOFTRUSTEES Sequoia TT "Jigh School District Pat Nail Rafael Ramirez 480 JAMES AVENUE,REDWOOD CITY,CALIFORNIA 94062-1098 Allene Sieling Sally D.Stewart June 28, 1991 Timothy F.Wellings,Jr. MERLE D.FRUEHLING SUBJECT: Maintenance Assessment District,1991 Superintendent The Sequoia Union High School District,along with many other educational and governmental agencies,is experiencing serious financial difficulties.The district's top priority is to provide the quality education needed to equip our high school students with the skills and knowledge necessary to become successful, productive citizens. The increasing financial difficulties have made it necessary for the district to shift funds from the maintenance and improvement of the schools' recreational facilities to the continuation of fundamental educational programs for students. A law referred to as the Landscaping and Lighting Act of 1972 allows cities,counties, and special districts to form Maintenance Assessment Districts to take care of fields and recreational facilities used by the community.Property values are enhanced when there are good recreational facilities available to the community.The Maintenance Assessment District proposal will allow us to continue upkeep of our fields for both the community and district students without taking money away from the educational program. It is proposed that the assessment for the 1991-92 fiscal year be$8.84 per single family residential equivalent unit.This would equal less than$0.74 per month for most single family homes in the district.This modest assessment will make it possible to maintain and improve recreational opportunities in the community.We have purposely set the assessment at a minimum. This assessment is for one year only.If it is to be renewed,it must be approved by"the board in each subsequent year following a public hearing. On the reverse side of this letter is a copy of the resolution adopted by the Sequoia District Board of Trustees on June 19, 1991,which calls for a public hearing on July 17,1991 at 8:00 p.m.,at Carrington Hall Auditorium at Sequoia High School. Any questions should be addressed to Martin Fuentes,Director of Budget,at 369-1411,extension 289. Sincerely, . Merle D.Fru .........lt�� e-�hfingg Superintendent Note:The district engineers have determined in their report that the parcel owned by the addressee of this Notice will under the property's current usage receive an assessment of$0.00. OL IP� iAl—', f�c�ojnqow, ;A -wT 0 Sate J, P) 1�z-A ITLIq rOfjcf,t U`';Jvjj I jjj!e lx�,ol�. �,Ijj ZI-juil sl'?fp,; Seiliioila Uniort High School Dbtr'ict e,',!",,V,,First(3sis 480 YAM!$AVENUE, PAW REDWOOD CITY,CA 94062-1098 sanFramisco PeMrAit No,6340 L,"i C V t k I h"i j",I VIC' X', ct 1,;a, h B 1"11 VI I V V It I I A 06734W* MU)POGNMA RMOW 201 sm Noago CI STE Im MDXWN VIEW CA 9400 Sequoia Union High School District BOARDOFTRUSTEES Pat Nail Rafael Ramirez 480 JAMES AVENUE,REDWOOD CITY,CALIFORNIA 94062-1098 Allene SieMg Sally D.Stewart June 28, 1991 Timothy F.Wellings,Jr. MERLE D.FRUEHLING SUBJECT: Maintenance Assessment District, 1991 Superintendent The Sequoia Union High School District,along with many other educational and governmental agencies,is experiencing serious financial difficulties.The district's top priority is to provide the quality education needed to equip our high school students with the skills and knowledge necessary to become successful, productive citizens. The increasing financial difficulties have made it necessary for the district to shift funds from the maintenance and improvement of the schools' recreational facilities to the continuation of fundamental educational programs for students. A law referred to as the Landscaping and Lighting Act of 1972 allows cities, counties, and special districts to form Maintenance Assessment Districts to take care of fields and recreational facilities used by the community.Property values are enhanced when there are good recreational facilities available to the community.The Maintenance Assessment District proposal will allow us to continue upkeep of our fields for both the community and district students without taking money away from the educational program. It is proposed that the assessment for the 1991-92 fiscal year be$8.84 per single family residential equivalent unit.This would equal less than $0.74 per month for most single family homes in the district. This modest assessment will make it possible to maintain and improve recreational opportunities in the community. We have purposely set the assessment at a minim-mm. This assessment is for one year only. If it is to be renewed, it must be approved by the board in each subsequent year following a public hearing. On the reverse side of this letter is a copy of the resolution adopted by the Sequoia District Board of Trustees on June 19, 1991,which calls for a public hearing on July 17, 1991 at 8:00 p.m.,at Carrington Hall Auditorium at Sequoia High School. Any questions should be addressed to Martin Fuentes, Director of Budget, at 369-1411, extension 289. Sincerely, Merle D. Fruehling Superintendent Note: The district engineers have determined in their report that the parcel owned by the addressee of this Notice will under the property's current usage receive an assessment of$0.00. Sequoia Union High School District First Class 480 JAMES AVENUE U.S.Postage REDWOOD CITY,CA 94062-1098 PAID San Francisco Permit No.6340 0673"" MIDPENINSULA REGIONAL 201 SAN ANTONIO CI STE #135 MOLWAIN VIEW CA 9400 SEQUOIA UNION HIGH SCHOOL DISTRICT BOARD OF TRUSTEES RESOLUTION NO. 815 A RESOLUTION OF INTENTION TO ORDER FORMATION OF A MAINTENANCE ASSESSMENT DISTRICT AND TO LEVY AND COLLECT ASSESSMENTS, PRELIMINARILY APPROVING ENGINEER'S REPORT, AND PROVIDING FOR NOTICE OF HEARING RESOLVED,by the Board of Trustees(the"Board")of the Sequoia Union High School District(the"District"), County of San Mateo (the "County"), State of California, that I.On May 1, 1991 this Board adopted Resolution No.806,A Resolution Initiating Proceedings for the Formation of a Maintenance Assessment District, 199 1.Pursuant to this Resolution,a report,in accordance with Section 22565 et seq. of the California Streets and Highways Code,has been prepared,filed with the Secretary of the Board,duly considered by this Board,and is hereby deemed sufficient and preliminarily approved.This report shall stand as the Engineer's Report for all subsequent proceedings under and pursuant to the foregoing Resolution. 2.It is the intention of the Board to order formation of a Maintenance Assessment District which shall be known as the "Sequoia Union High School District Maintenance Assessment District, 1991" to levy and collect assessments, and to issue bonds or notes pursuant to the Landscaping and Lighting Act of 1972,Part 2 of Division 15 of the California Streets and Highways Code(commencing with Section 22500 thereof). The improvements to be made in the proposed Maintenance Assessment District consist of the installation, maintenance, and servicing of the improvements described in Exhibit "A" below and by this reference made a part of this Resolution. 3. The general location and the proposed boundaries of the Maintenance Assessment District are as shown on a map entitled "Proposed Boundaries of Sequoia Union High School District—Maintenance Assessment District 1991" on file and open to inspection in the office of the Secretary of the Board. 4. Reference is hereby made to the aforementioned Engineer's Report, on file with the Secretary of the Board, for a full and detailed description of the improvements, the boundaries of the proposed Maintenance Assessment District and the proposed assessments upon assessable lots and parcels of land within the district. 5. Notice is hereby given that on July 17, 1991, at the hour of 8:00 o'clock p.m. at Carrington Hall Auditorium, Sequoia High School, 1201 Brewster Avenue,Redwood City,California 94062,a hearing by the Board will be held on the question of the formation of the proposed Maintenance Assessment District and the levy of the proposed assessment. Prior to the conclusion of the hearing, any interested person may file a written protest with the Secretary of the Board,or,having previously filed a protest,may file a written withdrawal of that protest.A written protest shall state all grounds of objection.A protest by a property owner shall contain a description sufficient to identify the property owned by that owner. 6. The Secretary of the Board shall cause notice of the hearing to be given in each of the following ways, each of which must be accomplished at least ten (10) days prior to the date of hearing specified in this Resolution: (a) By publishing a copy of this Resolution once, in the "The Times" and "The Peninsula Times Tribune," newspapers published and circulated in the District. (b)By mailing a copy of this Resolution by first class mail,postage prepaid to each property owner,whether resident or non-resident, of property to be assessed at their address as it appears on the last equalized County assessment roll, or as known to the Secretary of the Board, or to both if not the same. Exhibit A SEQUOIA UNION HIGH SCHOOL DISTRICT MAINTENANCE ASSESSMENT DISTRICT-1991 The improvements consist of the installation, maintenance and servicing of public recreational facilities, including but not limited to,landscaping,tennis courts,sprinkler systems,swimming pools,running tracks and turf areas, as applicable, at each of the following locations: Carlmont High School Redwood High School Woodside High School 1400 Alameda de las Pulgas 1968 Old County Road 199 Churchill Avenue Belmont, CA 94002-3585 Redwood City, CA 94063-1099 Woodside, CA 94062-2306 Menlo-Atherton High School Sequoia High School 555 Middlefield Road 1201 Brewster Avenue Atherton, CA 94025-3484 Redwood City, CA 94062-1378 -------- - -- - - - JUL National Recreation and Park Association 3101 Park Center Drive•Alexandria,Virginia 22302 • (703) 820-4940- FAX (703) 671-N RPA May 14, 1991 Mr. Herbert A. Grench General Manager Mid-Peninsula Reg. Open Spaces 201 San Antonio Cir. , No. C-135 Mountain View, CA 94040 Dear Herb, The National Recreation and Park Association joined by the American Academy for Park and Recreation Administration is undertaking a project to review and revise the National Recreation. Park and Open Space Standards and Guidelines. NRPA is appointing a committee to work with the Academy Committee to revise and update the standards. We would like to ask you to serve on the NRPA committee. The two committees will be composed of approximately fifty members. The first meeting will be at the Baltimore Congress when co-chairman Jim Hall for NRPA and Jim Mertes for the Academy will outline the task and break the committee down into working groups. It is assumed that the committee work will take about two years. If you will serve, please let one of us know by June 15. Thank you. Sincerely, Kathryn A. Porter Robert F. Toalson, CLP Chairman President 1991 NRPA CONGRESS FOR RECREATION AND PARKS BALTIMORE, MARYLAND OCTOBER 18-21 , 1991 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT M-91-03 MEMORANDUM July 3, 1991 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Options for Increasing Visibility During Twentieth Anniversary Attached, as food for thought, is a preliminary list prepared by Public Communications Coordinator, Mary Hale. Preliminary Listing 012tions for Increasing District Visibility During 20th Anniversary: 1 Print and distribute a simple flyer to all residential and business addresses in San Mateo and Santa Clara counties listing opportunities available and where to get further information. 2. Have a significant "happening" every month in 1992 - each in a different part of the District, seven to be in a Director's residential area. 3. Produce a 20th Anniversary issue of Annual Report with historical photos, etc 4. Produce a 20th Anniversary video or film using historic photos, etc. 5. Include grand opening of Skyline Ridge Open Space Preserve in Spring 1992 as part of the 20th Anniversary. 6. Include public reception at new office in January 1992 to begin year-long celebration. 7. Take out newspaper ads, TV spots, and radio spots as part of concentrated visibility campaign. 8. Conduct a 2-week media blitz to promote recognition of District in November 1992. 9. "Mountain View Day" at Monte Bello - (spotlight different cities and preserves). 10. Equestrian events, runs, bicycle events, special hikes. 11 . Ads or inserts in newspapers. 12. Docents and volunteers to help distribute flyers to libraries, schools, businesses, corporations and other agencies. 13. Mailings to major employers, Chambers of Commerce, Kiwanis, senior groups, etc. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT July 2, 1991 Honorable Rebecca Morgan Room 4090, State Capitol Sacramento, CA 95814 Dear Becky: My Board and T greatly appreciate your support of SB 959 (Senator Presley) . This bill would not only provide ongoing funding for safe drinking water but would also ensure a very significant continuing source of moneys for watershed and habitat protection. The latter is, of course, of direct interest and potential benefit to Midpeninsula Regional Open Space District, the future South Santa Clara County Open Space Authority, and a host of agencies, existing and as yet unborn, around the state. Senate Bill 959, if enacted would be of tremendous benefit to the economic and natural environment of California. On behalf of the Board of Directors of the Midpeninsula Regional Open Space District, thank you very much for your support. Sincerely, Herbert Grench General Manager C HG:dmz j cc: Senator R. Presley MROSD Board of Directors Ralph Heim I I I I .. I h i I I 201 San Antonio Circle,Suite C-135 • Mountain View,California 94040 Phone:(415)949-5500 FAX:(415)949-5679 General Manager:Herbert Grench Boardof Directors:Katherine Duffy,RobertMcKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop' Notes from the Office Space Committee Meeting June 13: Craig showed the final version of the proposed floor plan for the Distel office building to the Committee for comment. Both Craig and I had reviewed the plan with Ann Allwein of The Steinberg Group and Ann had attended a staff meeting to answer questions. We feel the plan presented represents the best compromise considering traffic patterns, department adjacencies , and the needs expressed by the various groups in the program statements. The architect is constrained by the position of the steel girders running down the center of the space, the need for several conference rooms (because workstations will be open) , and the unusual amount of file cabinets our group has . Craig also described some modular furniture he had seen which would make for more efficient use of the workstations and, he felt , could be purchased for a very moderate budget. The Committee gave the go ahead to proceed with construction drawings. Craig will meet with the Committee again when final details for the Board room and reception areas are being drawn. i i Claims No. 91--13 Fleeting 91-22 Date: June 26, 1991 S jMIDPENIM= REGIONAL OPEN SPACE DISTRICT # Amount Name Description ________._____________._________________________w______._______.__------------------------------------- � 909 82.00 Allied Trailer Vehicle Parts ! 910 2,051.45 Alves Petroleum, Inc. Feel 911 336.41 Annex Printing Center Printing 912 118.00 A T & T Equipment Repair ! 913 782.58 Big Creel;. Lumber Bride Materials 914 37.45 Billings Chevrolet Vehicle Parts 915 275.70 Dick Bruhn Inc. Uniform Expense ! 916 32.10 Bay Maffler Vehicle Part 917 3,750.00 R. E. Brooker Company, Inc. House Painting 918 113.71 Ruth Blanchard Private Vehicle Expense 919 2,743.00 California Employment Development unemployment jrAnn anc:e f Department 920 895.00 Carpet World Carpeting 921 29,854.64 John Ehret Dodge Chrysler, Inc. Trucks ti 922 52,373.80 First American Title Insurance Note Prepaym nt---Carilli i ComPany t 923 65.00 First American Title Insurance Reconveyance Fee } Company 924 88.21 Foster Bros.Security Systems,Inc. Locks 1 925 265.32 Coodco Press Printing 926 57.80 Mary Gundert Reim emment--Penaits I 927 771.47 Harbinger Communications Update Computer Mailing List 928 100.85 Hengehold Motor Company, Inc. Van Rental 929 42.91 Honda Peninsula Vehicle Parts I 930 3,125.00 J. Thomas Jakaby Construction Services 931 420.00 J & J Water Trucks Water Service 932 616.97 Konica Business Machines Maintenance Fee ! 933 100.00 La Honda Vista Water Company Water Service 934 140.92 Los Altos Garbage Company ter Rental i 935 200.00 Lopez Gardening Landscape MIaint c:e---Distel Circle E + 936 200.00 Maganals Building Maintenance Janitorial Service--Ditel Circle i 937 243.96 Meyer Appliance Dishwasher ti 938 1,980.50 National Mailing Postage 939 344.87 Noble Ford Equipment Parts and Repairs 940 65.80 Stanley Norton May Expenses I 941 1,478.86 Pacific Bell Telephone Service 942 1,637.27 Pacific Gas & Electric Company Utilities 943 20.00 City of Palo Alto Agendas 944 66.00 Pro-Flame Propane Services 945 38.79 Rich's Tire Service Vehicle Repair 946 387.50 Jane Saltman Consulting Services 947 1,570.56 Santa Clara County Sheriff's Patrol Services Department 948 892.03 Signs of the Times Signs 949 8,900.00 George Sipel Associates Professional Services 1 950 56.38 Skyline County Water District Water Service 951 20.87 Summit Uniform Uniform Expense 952 36.84 Super Cal Express Delivery Charges 1 i I *Zee gency check issued on July 1,1991. j I I i I t Claim No. 91-13 rMeetizV 91-22 Date. July 10, 1991 j 1 REGIONAL OPEN SPACE DISTRICT I Amount Nam Description I i --- __ _-_----_--___--_-------------------.___--_-_-___-w----__-_-------_-__---- 953 55.16 Taylor Rental Equipment Recital 954 31.13 1 1 1 955 255.00 Valley Title Company Preliminary Title Report I 956 182.50 Western Allied Service Company Equipment airs � 957 479.24 MU Services: Fort-O-Let Sanitation Services 958 567.10 G+brd Products Office Supplies i i I I I I I 1 � I i I I I i 1 � I Claims No. 91-13 Meeting 91-22 Date: July 10, 1991 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ------ # -----Amount Name Description -------------------------------------------------------------------------------------------------- 909 82.00 Allied Trailer Vehicle Parts 910 2,051.45 Alves Petroleum, Inc. Fuel 911 336.41 Annex, Printing Center Printing 912 118.00 A T & T Equipment Repair 913 782.58 Big Creek Lunber Bridge Materials 914 37.45 Billings Chevrolet Vehicle Parts 915 275.70 Dick Bruhn Inc. Uniform Mqpense 916 32.10 Bay Muffler Vehicle Part 917 3,750.00 R. E. Brooker Company, Inc. House Paint-Mg 918 113.71 Ruth Blanchard Private Vehicle Expense 919 2,743.00 California Employment Development Unemployment Insurance Department 920 895.00 Carpet World Carpeting 921 29,854.64 John Ehret Dodge Chrysler, Inc. Trucks 922 52,373.80 Note Prepayment-Carilli Salvatore V. Carilli 923 65.00 First American Title Insurance Reconveyance Fee Company 924 88.21 Poster Bros.Security Systems,Inc. Locks 925 265.32 Goodco Press Printing 926 57.80 Mary Gundert Reimbursement-Permits 927 771.47 Harbinger Cammniications Update Computer Mailing List 928 100.85 Hengehold Motor Company, Inc. Van Rental 929 42.91 Honda Peninsula Vehicle Parts 930 3,125.00 J. Thomas Jakaby Construction Services 931 420.00 J & J Water Trucks Water Service 932 616.97 Konica Business Machines Maintenance Fee 933 100.00 La Honda Vista Water Company Water Service 934 140.92 Los Altos Garbage Company Dumpster Rental 935 200.00 Lopez Gardening Landscape bkLinterk-mce-Distel Circle 936 200.00 Magana's Building Maintenance Janitorial Service-Distel Circle 937 243.96 Meyer Appliance Dishwasher 938 1,980.50 National Mailing Postage 939 344.87 Noble Ford Equipient Parts and Repairs 940 65.80 Stanley Norton may -EqDenses 941 1,478.86 Pacific Bell Telephone Service 942 1,637.27 Pacific Gas & Electric Company Utilities 943 20.00 City of Palo Alto Agendas 944 66.00 Pro-Flame Propane Services 945 38.79 Rich's Tire Service Vehicle Repair 946 675.00 Jame Saltman Consulting Services 947 1,570.56 Santa Clara County Sheriff's Patrol Services Department 948 892.03 Signs of the Times Signs 949 8,900.00 George Sipel Associates Professional Services 950 56.38 Skyline County Water District Water Service 951 20.87 summit Uhiformm Uniform Expense 952 36.84 Super Cal Express Delivery Charges *Emergency check issued on July 1,1991. i I F Claims No. 91-13 Meeting 91-22 Date: July 10, 1991 5 REVISED 1MIDPENINSULA. REGIONAL OPEN SPACE DISTRICT i # Amount Name Description } --------------------------------------------a_W_-____---___e_._____________________,_____._._________________i { 95 55.16 Taylor Rental Bqjuipment Rental 954 31.13 Unocal Fuel 955 255.00 Valley Title ConVeny Preliminary Title Report i 956 182.50 Western Allied Service Company ETnpment Repairs 957 479.24 WMI Services: Fort-O-Let Sanitation Services � 958 567.10 GAbrd Products Office Supplies 959 15,000.00 Continental Lawyers Title Company Land Fuchase---Olivier a 960 457.83 Petty Cash Drafting, Field and Office Supplies, Local Meeting Rqpense, Film and Developing, and Private Vehicle Expense 1 961 2,000.00 stage by Phone Postage 962 860.00 Santa Clara County LAFM Annexation Fees i I i . { i i i 1 i i i i