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HomeMy Public PortalAboutPB Minutes 2003-05-27 ORLEANS PLANNING BOARD May 27, 2003 —Minutes A meeting of the Orleans Planning Board was called to order at 7:00 p.m. on May 27, 2003, in Meeting Room A, Orleans Town Hall. Present were: Chairman: Alan Conklin; Vice-Chairman: Mark Zivan; Clerk: Sims McGrath;Nate Pulling; Associates: Karen Etsell; Town Planners: George Meservey, Secretary: Karen Sharpless. Absent: Kenneth McKissick. DISCUSSION TO REVISE STATEMENT OF CONDITIONS—FREDERICA PAYSON-PAYSON LANE Tim Brady(East Cape Engineering)represented the applicant. This subdivision plan was approved in 1985. The Planning Board issued a Statement of Conditions that waived the construction regulations. It stated that before the lots could be built on, the existing dirt track must be relocated into the private way. Most of the land is now owned by the Orleans Conservation Trust. Lot 5 will be constructed in the future. They have requested using the existing track to make the driveway to Lot 5,rather than construct an entirely new road for just one house. The current track is narrow, but in good condition, (i.e. no ruts). Brady stated that constructing a new road would be a big problem and would have a high impact on the area. They would like to change the statement of conditions to eliminate the part that requires constructing the driveway in the private way. McGrath—no issues in principal. Land runs across private property. OCT needs to give documents. Brady gave deed to Lot 1. Done by Frederica Payson at the time to OCT. George Meservey read the deed section related to this issue. McGrath—Lots I and 2 owners need to be in agreement. Banks close together to be a problem for fire dept vehicles. Need Fire Dept. agreement. Sims McGrath—Planning Board is charged w/"adequate access". Zivan—3 issues include: 1. Land has been conveyed. Need any rights reserved—easement from OCT to use for a connector to Lot 5. Need a condition in easement that 14' x 14' right of way be maintained. Need prior for building on Lot 5. Area needs to remain open for turnaround—Lot 2 or 4. 1. Easement not disposing of property 2. Must meet minimum safety standard 3. Must meet turnaround standard 4. Need not from Fire Dept of approval. Meservey—potential issue—what building possible at end of road. Chapter 61 protection=greater than 5 acres. Must have a public hearing because Planning Board would be changing Conditions of Approval. Planning Board agreed to go forward w/public hearings on this plan change requested. Planning Board Minutes May 27, 2003 Page I of 3 WASTEWATER MANAGEMENT STEERING COMMITTEE—PLANNING BOARD REPRESENTATIVE APPOINTMENT Sims McGrath agreed to be the representative to the Wastewater Management Steering Committee. MOTION: On a motion by Nate Pulling, seconded by Mark Zivan, the Board voted to make a recommendation to the Board of Selectmen that Sims McGrath be appointed as the Planning Board's representative to the Wastewater Management Steering Committee. VOTE: 5-0-0 The vote was unanimous. ANNUAL TOWN MEETING—REVIEW OF MAY 12,2003 TOWN MEETING ZONING BYLAW ARTICLES The Planning Board thanked Sims McGrath for a great presentation of the articles at the Annual Town Meeting. McGrath stated that the Planning Department's preparation of articles for the Annual Town Meeting was excellent. Planning Board agreed that powerpoint presentations are very effective. Meservey stated that he would like to bring a list to the Planning Board for future bylaw changes in the fall. Zivan noted that the cluster zoning objections were anticipated. Sims McGrath—further action on cluster discussion was tabled until June meeting. NEW BUSINESS EPA STORMWATER REGULATIONS Bob Bersin(Highway Manager) gave a handout to the Planning Board entitled"EPA Stormwater Permitting —The Phase II Storm Water Rule". Bersin stated that he is working with Stearns and Wheeler on this process. Orleans is considered an Urban Area(MS4 Category) according to the last census -based on population, density and land area. The town will need by-laws for Construction Site Runoff Control, and Post-Construction Runoff Control. There are zoning issues that need to be addressed in the permitting process. The Planning Board will need to consider bylaws over the next couple of years. This is a 5-year permit. Will also need a database of catchbasins in GPS and then into the GIS system. Bersin will also incorporate water quality testing information in the database in relationship to catchbasins. Americorps is helping with the database information input(Americorp consists of college graduates who help in towns with various projects). Bersin stated that the only drainage oversight is that at Site Plan Review there is a"25-year storm drainage must be contained on-site" condition that can be required. Meservey stated that the Subdivision Rules and Regulations have not been changed since 1993. This would have to be done through the public hearing process. Bersin will work with Meservey on created all of the maps for the permit through the GIS system. This would also help with the database. This will be tied in with the information from Robert Wineman(Water Quality Task Force). Planning Board Minutes May 27, 2003 Page 2 of 3 ASSISTANT PLANNER POSITION Meservey noted that there were nine applications for the Assistant Planner position. There will be interviews in June. AUDIENCE MEMBERS Judith Beardsley and John Fallender were introduced from the audience. They are considering applying for the Planning Board openings. TRAINING VIDEOS ON LOSS CONTROL -MIIA The Planning Board viewed MIIA videos including Conducting Public Meetings and Zoning and Land Use Issues. APPROVAL OF MINUTES: MOTION: On a motion by Nate Pulling , seconded by Mark Zivan, the Board voted to approve the minutes of April 22, 2003. VOTE: 4-0-1 The vote passed by a majority. (Etsell abstained.) MOTION: On a motion by Mark Zivan, seconded by Nate Pulling, the Board voted to approve the minutes of April 29, 2003. VOTE: 4-0-1 The vote passed by a majority. (Etsell abstained). ADJOURNMENT MOTION: On a motion by Nate Pulling, seconded by Karen Etsell, the Board voted to adjourn at 8:30 p.m. VOTE: 5-0-0 The vote was unanimous. SIGNED: DATE: (Clerk: Sims McGrath) Planning Board Minutes May 27, 2003 Page 3 of 3