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Home My Public Portal About2019-12-12 packetNotice of Meeting & Tentative Agenda City of Jefferson Public Works & Planning Committee 1) Introductions Thursday, December 12, 2019 7:30a.m . John G. Christy Municipal Building, 320 East McCarty Street Boone/Bancroft Room (Upper Level) TENTATIVE AGENDA 2) Approval of the November 14, 2019 Committee meeting minutes 3) New Business 1. Development Agreement for work at the Jefferson City Memorial Airport (Requestor: Richard Kampeter) (Britt Smith) 2 . Waiver of Ground Lease and Other Fees Due to Airport Flooding (Britt Smith) - Requestor: Abbott Aviation 3. Street Division Fleet Status (Britt Smith) 4 . Wastewater User Rate Study (Eric Seaman) 5. Missouri River Bank Stabilization Update (Eric Seaman) 6. Norris Drive SEMA Grant (David Bange) 7 . Lien Release Agreement (Ryan Moehlman) 4) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues • Request for the City to install a sidewalk for a the small section of Southwest Boulevard (Requestor: Mike Woolley) • Rental Inspection Program Request (Requestor: Mike Lester) • Paving of Alleyway in the 1700 block of West Main Street (Requestor: John Glenn) 5) Adjourn NOTES Individuals should con tact the ADA Coordinal or at (573) 634-6570 to reques t accommodations or alternative formats as req uired under the Americans with Disa bilities Act Please allow three business days to process the request Please cal l (573) 634 -6410 with quest1ons regarding agenda items MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Council Chambers Committee Members Present: Ron Fitzwater David Kemna Mark Schreiber Committee Members Absent: Ken Hussey Laura Ward Staff Present: John G. Christy Municipal Building 320 East McCarty Street November 14, 2019 Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Mark Mehmert, Transit Division Director Sonny Sanders, Director of Planning & Protective Services · Larry Burkhardt, Building Official Jayme Abbott, Neighborhood Services Manager Dave Helmick, Housing/Property Inspector Matt Schofield, Fire Chief Ryan Moehlman, City Coun~~.l9r Steve Crowell, City Admini~~fator Brenda Wunderlich, Administrative Supervisor Attendance 6 of6 6 of6 6 of6 4 of6 5 of6 Vice Chairman Fitzwater called the meeting to order at 7:30a.m. A quorum was present at this time. The following guests were present: Jonathan and Angie Abbott, 510 Airport Road; Heath Clarkston with HBA, 314 E. High; Jeff Ahlers, 2024 Scenic Drive; and Emily Cole with News Tribune. 1. Introductions · Introductions were made at this time. 2. Approval of the August 8, 2019 Committee meeting minutes Councilman Kemna moved and Councilman Schreiber seconded to approve the September 12, 2019 minutes, motion carried. 3. New Business 1. Amending Chapter 8, Article V, Property Maintenance Code (Sonny Sanders) Ms. Abbott explained the change to the code is to Section 602.3 Heat Supply which must be furnished from September 1 to June 1 to maintain a minimum temperature of 68 degrees Fahrenheit. Councilman Kemna moved and Councilman Schreiber seconded to refer the amendment to the City Council with recommendation to approve, motion carried. 2. Amending Appendix Y -Changing Determination Method of Construction Value from RS Means to ICC Valuation (Larry Burkhardt) Minutes/Jefferson City Public Works and Planning Committee November 14, 2019 Mr. Burkhardt explained the proposed modifications to the City Code which will allow a 2 building plan review fee to be collected and also allow an equitable means to determine minimum new construction value. There was discussion among Committee members, staff and those present regarding the plan review fee needed to help with projects that are not built but are reviewed which takes staff time, the differences in the RS Means and the ICC construction values, contractors giving low construction estimates, and sending the ICC table to stakeholders for comments. Vice Chairman Fitzwater requested Mr. Burkhardt put a plan together and bring this information to a future Committee meeting for the members to review prior to sending it to stakeholders. 3. 2018 Building Code Review (Larry Burkhardt) Mr. Burkhardt informed Committee members the ad hoc steering committee to review building construction codes and propose updates would be reviewing the 2018 International Codes. He explained the code books come out every three years and the City currently uses the 2015 version adopted in 2017. 4. 200 and 202 East High Street Update (Sonny Sanders) Mr. Sanders updated the Committee on the deadline for demolition which is December 10, 2019. There was discussion among Committee members and staff regarding staff working with a demolition company, the company having insurance, a supplemental appropriation being needed, and recouping the costs. Mr. Sanders requested approval of a supplemental appropriation during the December 2, 2019 City Council meeting. 5. Proposed revisions to City of Jefferson Standard Drawings (David Bange) Mr. Bange stated staff is preparing to issue an update to the Standard Construction Drawings which were last updated in January 2013. Staff will make the updates public on January 1, 2020. 6. Lien Release Agreement (Ryan Moehlman) Mr. Moehlman explained the lien release agreement would allow temporary release of lien for three years with the provision the owner keep current on taxes and not have any nuisances. This would be to help get the neglected properties within the City in the hands of responsible landlords. There was discussion among Committee members, staff and those present regarding expediting the process for lien release, irresponsible landlords, and the City Council being responsible for waiving the fees. Vice Chairman Fitzwater requested this item be placed on the December Committee meeting for discussion. 7. Update on New Transit Facilities (Mark Mehmert) Mr. Mehmert informed the Committee that Jefffran was named a Missouri Public Transit Association Transit Champion. Mr. Mehmert indicated transit facilities are nearing the end of their useful life. Mr. Mehmert indicated transit facilities are nearing the end of their useful life. He intends to approach CAMPO regarding potential funding in order to develop plans to replace transit facilities. Mlnutea/Jefferson City Public Works and Planning Committee November 14, 2019 8. CIP Updates: Dunklin/Ciark; Dunklin Bridge; East High (David Bange) 3 Mr. Bange explained the Dunklin Street Bridge and Corridor has been hampered due to the continued high water in the creek. The contractor intends to lay temporary pavement so that the street can be opened to traffic for the winter and then close in the spring to allow for building of the new bridge. The Dunklin and Clark roundabout project has progressed steadily since it was included as an item with the Sales Tax G literature. The appraisal for the purchase of 1136 E Dunklin Street is $250,000. The East High Street project design is complete and an open house was held in October. The project will be presented to the Council at their meetings in December. 9. Waiver of Ground Lease and Other Fees Due to Airport Flooding (Britt Smith) - Requestor: Abbott Aviation Mr. Smith explained the hangars at the Airport are privately owned and the owners lease the property from the City. Due to the flooding, the properties were lost for two months. If the City forgives the leases it would be approximately $15,000 in lost revenue. Mr. Morasch stated this request came up earlier to the Committee with no action taken. Ms. Abbott stated they are requesting the City consider proration of the land leases due to the flooding of the hangars and to discuss fair and reasonable rates for current and future airport land leases. There was discussion among Committee members, sta,ff and those present regarding if leases are waived the City would have to research state statutes and leases being due this time of the year. Vice Chairman Fitzwater requested staff provide further information and bring it to the December Committee meeting~ 10. Amtrak Facility Grant (Britt Smith) Mr. Smith explained the City has a no cost lease for the Amtrak Station which currently uninhabitable due to foundation issues. Staff is working to get some type of temporary facility. Currently DNR and MoDOT are in discussions regarding this issue. 11. Pamela/Linden St()rmwater (David Bange) Mr. Bange stated the Committee often hears requests from citizens concerning stormwater issues. In many instances staff has indicated that the problems being presented are on private property and need to be addressed by the homeowner. The property owner at 803 Linden Drive, with the technical assistance and pipe provided by the City, has hired a contractor to install the pipe around the rear and side of the house to correct the problem of the house being built over an existing stormwater pipe. 3. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues • Sidewalk on North Ventura Avenue (Ken Dobbs). Mr. Dobbs was not present to address the Council/Staff. 6. Adjourn Councilman Kemna moved and Councilman Schreiber seconded to adjourn the meeting at 9:25 a.m., motion carried. Department of Public Works Memo randum 320 E . McCarty Street • Jefferson City, Missouri 65101 • P 573-634 -6410 • F 573 -634-6562 • www.jeffcitvmo.org Date: December 9 , 2019 To: Public Work and Planning Committee From : Britt E. Smith , P .E . Subject: Terminal Construction Development Agreement Staff is recommending the city pursue negotiations with RHK Airport Properties for a development agreement whereby they would design and construction of an airport terminal and hangar building at the Jefferson City Memorial A irport . With the recent flooding and the damage caused to the terminal , we have been loo king for options for reconstruction . At the same time , officers of RHK Airport Properties have been looking to add a 1 00 ' X 1 00 ' hangar at the airport . Though discusses the possibility of a facility combining both uses came to the forefront. Attached is a potential floor plan for a facility , which RHK Airport Properties proposes to construct and maintain with the understanding that the City would lease office space fo r the airport manager to use within that facility . The facility wou ld be constructed on the same site as the existing terminal building . The officers of RHK Airport Property plan to address the committee at the meeting . cc: Matt Morasch, P .E. Attachment PREUMINARY ONLY NOTRJRc:oHS'IRliCTION HANGAR BELOW ~KOnllh '-FioGrt 10' hD!s9Jl l'llfftlbDr..a.. flk>~ ... 'SN l'tllll f1oGPo ra"noarw.. ....,-g,_,_ ~~~~c~:~aq, AoGio pitch to be~ ..ul~ 8td1111o t1et.lt Bdartar PoMo &~Goa llurfa pau ....... r.v.lo -' •wr ...... -..,....,... AREA&s Colftii!On .4rsao Cetatretslav, FeR. halleJ 8806F om ceo IOI06F Fi!setaurant 3110 Total Sutldllng area 5000 6F SEATING 49')(49' , •••••• -•••••• ······-·-·-········· ................... _ •t :•.: ! :10'-ollo" :-···--~ 1-· .............. ··-···-······ ~--------------~~--~4-----------~f : KITCHEN LINE Dl&f.l ROOM STORAGE CONFERENCE ... " i !"'·~ .. • : \----... ~-o~J .::"f ~ ~.-· I ~ &T-t i ~ i i t: .............. . . (oo "' ifo-loo' • • ............. : l""-1•· ~ _ ... ;;,;;"· ······:···-·-.: I ELl VAJ:OR I! ~ :1~ J~ ~ j 1/ It: " &·.-· :.~ •'-<~' :· •• . =~ RON'& loR=tce ~ S'-d' Department of Public Works Memorandum 320 E . McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 5 73-634-6562 • www.jeffcitymo.org Date: December 5, 2019 To : Public Work and Planning Committee From: Britt E. Smith , P.E. Subject: Request to Reduce Ground Lease Fees Due to Flooding As a result of Abbott Aviation's request at the last Public Work and Planning Committee, staff calculated a two month reduction in ground lease at the airport to be approximately $12 ,000. If the committee would like to pursue this reduction, staff would recommend that a bill be brought to the full council reducing the ground lease rates . As the Council is aware, on May 22 the Mayor issued a mandatory evacuation order for north Jefferson City which includes the airport. Within two days of that order, f lood water began to cover the airport surfaces . The airport remained closed from that time until July 16 when it opened for daytime traffic and on July 29 we were able to permit night time traffic . Because of FAA regulations , all property at the airport is owned by the city . The city has entered into ground lease agreements with companies/agencies/groups to build and maintain hangers at the airport. Currently we have 9 agreements which resulted in approximate $71,578.59 in lease revenue in FY2019. Reducing the fee paid by hanger owners , for the two months the airport was flooded , would reduce this amount by $11 ,929 .77 . The current ground lease agreements do not have any allowance for reduction in lease payment due to the tenant inability to use the property. cc: Matt Morasch, P.E. Attachment Name Jefferson City Flying Farmers Holding Company MoDOT Office of Administration Missouri Department of Conservation Abbott Aviation Warhawk Nov to Oct Central Bank Jefferson City Hanger Assocation Totals Lease Fee due 2 Month Reduction $26,220.00 $4,370.00 $6,357.47 $1,059.58 $1,410.92 $235.15 $7,555.26 $1,259.21 $7,137.43 $1,189.57 $2,047.53 $341.26 $10,358.04 $1,726.34 $7,191.94 $1,198.66 $3,300.00 $550.00 $71,578.59 $11,929.77 Department of Public Works Memorand um 320 E. McCarty Street ·Jefferson C ity, Mis souri 65101 • P 5 73-634 -6 410 • F 573-634 -6 562 • www.jeffcitymo.org Date: December 9 , 2019 To : Public Work and Planning Committee From: Britt E. Smith , P .E . Subject: FY2020 Snow Fighting Season Staff would like to make the committee aware of potential impacts to the Street Division response to snow/ice events during the coming snow season . As the committee is aware, the street division fleet continues to ages . This fact can impact our response to snow/ice events. Our maintenance staff does a great job keeping this ageing fleet on the road but it should be expect that the older the vehicles are the more often maintenance issues will cause downtime . Staff will present a short presentation at the meeting highlighting areas of concern . The intent is to ensure all understand the potential impa ct these downtime can create i n slowing our response to snow/ice events . cc: Matt Morasch , P .E. Attachment Department of Public Works Memorandum 320 E. McCarty Street ·Jefferson City, Missouri 65101 • P 57 3-634-6410 • F 573-634-6562 • www.j effc itymo.o rg Date: To: Through: From: Subject: December 10 , 2019 Public Works and Planning Committee Matt Morasch , P.E. Public Works Director Eric Seaman , P.E., Wastewater Division Director Sewer Rate Study Project No. 31169 Staff has selected Rafetilis Financial Consultants, Inc. (RFS) for the sewer rate study. A contract is being negotiated with RFS. Staff would like to bring the contract to Council in 2020. The study will be paid for by the Sewer Utility Fund . Department of Public Works Memorandum 320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.jeffcitymo .org Date : To: Through : From : Subject: December 10 , 2019 Public Works and Planning Committee Matt Morasch, P.E . Public Works Director Eric Seaman , P.E., Wastewater Division Director Missouri River Bank Stabilization Project No. 31169 To update you from the June, 2019 Public Works and Planning Meeting , the River should be low enough to install the bank protection in January , 2020. We will obtain bids the week of December 16, 2019 Staff will request the requisite readings to award at the January 6, 2020 Council Meeting in order to complete the work before the anticipated Spring River r ise . The engineer's estimate is $931,000 and we are continuing to work with FEMA to obtain partial reimbursement for this cost. Photo taken 12/3/2019 •• I Memorandum 320 East McCarty Street • Jefferso n City, Missouri 65 101 • P: 573.634.6 41 o • F: 573.634.6562 • www .l effer soncl tymo .gov Date: December 9 , 2019 To : Public Works and Planning Committee From : David Bange P .E ., C ity Engineer Subject: Norris Drive Grant Opportunity Staff requests Committee support of the submission of an application for grant funding for the replacement of the exi sting stormwater system adjacent to 512 Norris Drive . On the night of April 30, 2019 the basement of the residential home at 512 f looded as a result of heavy rainfall which overwhelmed the culvert system under Norris Drive. In a subsequent rain event the basement again took on water. The culvert system in this area is nearing the end of its life and one of the two crossroad pipes has collapsed to t he point that it is nearly nonfunctional. Because of the f looding and cond ition of the pipes the City submitted a Notice of Interest in the Hazard Mit igation Grant Program to SEMA. On November 21, the City received word that our notice of intent had been reviewed and the City was eligib le to submit a grant appl ication . The grant, if given , would provide for 75% of the cost of th e construction of a new stormwater system which has a planning level estimate of $250,000 . Matching funds would be ta ken from the stormwater allotment of the Y2 cent CIP sales tax. If you have any questions I can be reached at 634-6433. DB :db U:\Public Works\Engineering\dbange\PUBLIC WORKS & PLANNING\20 19\12-20 19\Norr is Drive Cu lvert .d ocx LIEN RELEASE AGREEMENT THIS DEVELOPMENT AGREEMENT ("this Agreement") is made and entered into on the last day executed by a party, as indicated on the signature pages below, by and between the City of Jefferson, Missouri, a municipal corporation of the State of Missouri ("City") -------("Developer"). RECITALS The Subject Property. The Developer is the contract pW'Chaser of certain land currently located in the incorporated area of the City of Jefferson currently owned by (the "Seller''), generally located at and identified in the Cole County tax records as Parcel No. (the "Subject Property"). Proposed ProjecL Developer desires to redevelop the Subject Property for resident purposes. NOW, THEREFORE, in view of the foregoing Recitals and in consideration of the mutual promises, declarations, covenants and agreements of the City and Developer as hereinafter set forth, the Parties hereto do hereby agree as follows: 1. City's Obliglllions for Development. a) Upon execution of this agreement, the City shall temporarily release and hold in abeyance all special tax bills, including penalties and interest, which had been previously assessed on the Subject Property by the City. Nothing herein shall be deemed to release any generally applicable property taxes assessed on the Subject Property. 2. Developer's Obligations for Development. a) In Developer's contract to pW'Chase the Subject Property, Developer shall require that any purchase funds provided to Seller shall be first credited out of escrow to the City for delinquent administrative fees (include Abandoned Property Registration fees), penalties, and interest. b) Within thirty (30) days of the execution of this Agreement or closing on the Subject Property, whichever is later, Developer shall pay all delinquent generally applicable property taxes previous assessed on the Subject Property. c) Developer shall redevelop the Subject Property by (describe the project. including timeframe) d) During term of this Agreement, Developer shall not allow any generally applicable property taxes assessed on the Subject Property to become delinquent. l e) During term of this Agreement, Developer shall not allow the Subject Property to become a nuisance or contain nuisance conditions, as that term is defined in the Jefferson City Code. 3. FaUure to Comply. This Agreement shall have a term ending on Janwn:y I. 2023. If at the end of the term of this Agreement Developer has been in continuous compliance with the requirements of this Agreement, the special tax bill temporarily released in Paragraph l(a) of this Agreement shall deemed to be permanently released without further action of the City. If at the end of the term of this Agreement Developer has not been in continuous compliance with the requirements of this Agreement, the City may reinstate the special tax bills on the Subject Property with the County Collector and such shall special tax bills may be collected as a debt against the Developer. 4. Amendments. The obligations of the Developer set forth in in the Agreement shall run with the land and be binding on future owners, successors, or assigns. 5. Remedies. The parties to this Agreement may, either in law or equity, by suit, action, mandamus or other proceedings in court, seek declaratory relief, enforce and compel specific performance of this Agreement, provided that in no event shall the City have any liability in damages, costs (including attorneys' fees) or any other monetary liability to Developer or any affiliate of Developer, any person claiming through Developer, or to their respective successors, assigns, heirs and personal representatives in respect of any suit, claim, or cause of action arising out of this Agreement or any of the actions or transactions contemplated herein. 6. Third Party Actions. Developer shall have the right, but not the obligation to assume the costs of defense of any action or proceeding initiated by a third party challenging this Agreement, or any other actions or transactions contemplated by this Agreement (including, without limitation, to settle or compromise any claim or action for which Developer has assumed the defense) with counsel of Developer's choosing and the City and Developer agree that so long as no conflicts of interest exist between them, the same attorney or attorneys may simultaneously represent the City and Developer in any such proceeding. In no event shall the City have any liability to Developer for damages or otherwise in the event that all or any part of this Agreement or the ordinances approving this agreement shall hereafter be declared invalid or unconstitutional in whole or in part by a final (as to which all rights of appeal have been exhausted or expired) judgment of a court of competent jurisdiction, and, in the event Developer elects not to assume such defense and costs, the City shall have no obligation to defend or to assume the costs of defense of any such action. 7. Hold Harmless. Developer at its sole cost and expense, hereby agrees to indemnify, protect, release, defend (with counsel acceptable to the City) and hold harmless the City, its municipal officials, elected officials, boards, commissions, officers, employees, attorneys, and agents from and against any and all causes of action, claims, demands, all contractual damages and losses, economic damages and losses, all other damages and losses, liabilities, fines, charges, penalties, administrative and judicial proceedings and orders, judgments, remedial actions of any kind, and all costs and expenses of any kind, including, without 2 limitation, reasonable attorney's fees and costs of defense arising, directly or indirectly, in whole or in part, from the action or inaction of Developer, its agents, representatives, employees, contractors, subcontractors or any other person for whose acts Developer may be liable, in the activities performed, or failed to be performed, by Developer under this Agreement or in the development of the Subject Property, or from breach of this Agreement, except to the extent arising from or caused by the sole or gross negligence or willful misconduct of the City, its elected officials, officers, employees, agents or contractors. The indemnification, duty to defend and hold hannless obligations set forth in this Section shall survive for a period of five (5) years from the final date of the term of this agreement. 8. Compliance with Laws. Developer shall comply with all applicable state, local, and federal laws in the performance of this Agreement, including obtaining all applicable building permits to complete the project described in Paragraph 2( c). 9. Entire Agreement. This Agreement contains the entire and complete agreement between the City and the Developer with respect to matters contained herein, all as hereinabove described in the Recitals for this Agreement and the above numbered paragraphs of this Agreement. Parties agree that this Agreement constitutes a lawful contract between the Parties and Developer hereby acknowledges and agrees that this Agreement and provisions of the City's Code of Ordinances applicable to this Agreement constitute lawful exercises of the City's authority and police power. (Signature Pages to Follow) 3 IN WITNESS WHEREOF, the Parties have exeeuted this Agreement and sbaU be effective on the last day and year indieated below. CITY: City of Jefferson, Missouri By: _____________ _ Carrie Tergin, Mayor Date: ___ _ ATIEST: Emily Donaldson, City Clerk Approved as to form: Ryan Moehlm~ City Counselor STATE OF MISSOURI ) )SS COUNTY OF COLE ) On this day of , 20_, before me appeared Steven S. Crowell, to me personally known, who, being by me duly sworn did say that she is Mayor of the City of Jefferson, Missouri, a Missowi constitutional charter city and municipal corporation, and that said instrument was signed on behalf of said City, by authority of its City Council, and said Mayor Canie Tergin acknowledged said instrument to be the free act and deed of said City and that she executed the same for the purposes therein stated. IN TESTIMONY WHEREOF, I have hereunto affixed my hand and notarial seal at my office in the State and County aforesaid, on the day and year hereinabove first written. __________ :,Notary Public My commission expires: ____ _ 4 DEVELOPER: By: ________________________ __ Name & Title: ------------------- Date ---------- STATE OF MISSOURI ) )SS COUNTY OF COLE ) On this day of 20_, before me appeared , to me personally known, who, being by me duly sworn did say that he/she is of -------------------~ a and that said instrument was signed on behalf of said company, by authority of its governing body, and said ----------------acknowledged said instrument to be the free act and deed of said company and that he executed the same for the purposes therein stated. IN TESTIMONY WHEREOF, I have hereunto affixed my hand and notarial seal at my office in the State and County aforesaid, on the day and year hereinabove first written. _____________ :,Notary Public My commission expires: ____ _ 5 l.'st imat e f o r side w al k at ll09 Southwest Bo u levard Based on unit price:;!feceived for t he M i550uri Bo u levard Pmj ect lttem Unit Quantiy Unit Price Total Mobi I i:zat i on LS J $1,000.00 Sl,OOO.OO T1raffic Control LS 1 $1,000.00 $1,000.00 Removals LS J $2,5 00.00 S2,500.00 Earthwork/La nd.scaping LS J $1 ,500.00 $1,500.00 Com~rcia l A pproach SY 37 $85.00 $3,1 45.00 Comme rcia l Dri ve SY '25 $85.00 $2;l:l.5.00 Curb and Gutter LF 38 $50 .00 $1,900.00 SY 8 $50 .50 $404 .00 Si dewillk ll.amp ~;y J2 $75.00 $900.00 Retai n ing Willi SF 4{) $50.00 $2,000.00 $16,47 4.00