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HomeMy Public PortalAbout2019-11-14 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Council Chambers John G. Christy Municipal Building 320 East McCarty Street November 14, 2019 Committee Members Present: Attendance Ron Fitzwater 6 of 6 David Kemna 6 of 6 Mark Schreiber 6 of 6 Committee Members Absent: Ken Hussey 4 of 6 Laura Ward 5 of 6 Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Mark Mehmert, Transit Division Director Sonny Sanders, Director of Planning & Protective Services Larry Burkhardt, Building Official Jayme Abbott, Neighborhood Services Manager Dave Helmick, Housing/Property Inspector Matt Schofield, Fire Chief Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Vice Chairman Fitzwater called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Jonathan and Angie Abbott, 510 Airport Road; Heath Clarkston with HBA, 314 E. High; Jeff Ahlers, 2024 Scenic Drive; and Emily Cole with News Tribune. 1. Introductions Introductions were made at this time. 2. Approval of the August 8, 2019 Committee meeting minutes Councilman Kemna moved and Councilman Schreiber seconded to approve the September 12, 2019 minutes, motion carried. 3. New Business 1. Amending Chapter 8, Article V, Property Maintenance Code (Sonny Sanders) Ms. Abbott explained the change to the code is to Section 602.3 Heat Supply which must be furnished from September 1 to June 1 to maintain a minimum temperature of 68 degrees Fahrenheit. Councilman Kemna moved and Councilman Schreiber seconded to refer the amendment to the City Council with recommendation to approve, motion carried. 2. Amending Appendix Y – Changing Determination Method of Construction Value from RS Means to ICC Valuation (Larry Burkhardt) Minutes/Jefferson City Public Works and Planning Committee November 14, 2019 2 Mr. Burkhardt explained the proposed modifications to the City Code which will allow a building plan review fee to be collected and also allow an equitable means to determine minimum new construction value. There was discussion among Committee members, staff and those present regarding the plan review fee needed to help with projects that are not built but are reviewed which takes staff time, the differences in the RS Means and the ICC construction values, contractors giving low construction estimates, and sending the ICC table to stakeholders for comments. Vice Chairman Fitzwater requested Mr. Burkhardt put a plan together and bring this information to a future Committee meeting for the members to review prior to sending it to stakeholders. 3. 2018 Building Code Review (Larry Burkhardt) Mr. Burkhardt informed Committee members the ad hoc steering committee to review building construction codes and propose updates would be reviewing the 2018 International Codes. He explained the code books come out every three years and the City currently uses the 2015 version adopted in 2017. 4. 200 and 202 East High Street Update (Sonny Sanders) Mr. Sanders updated the Committee on the deadline for demolition which is December 10, 2019. There was discussion among Committee members and staff regarding staff working with a demolition company, the company having insurance, a supplemental appropriation being needed, and recouping the costs. Mr. Sanders requested approval of a supplemental appropriation during the December 2, 2019 City Council meeting. 5. Proposed revisions to City of Jefferson Standard Drawings (David Bange) Mr. Bange stated staff is preparing to issue an update to the Standard Construction Drawings which were last updated in January 2013. Staff will make the updates public on January 1, 2020. 6. Lien Release Agreement (Ryan Moehlman) Mr. Moehlman explained the lien release agreement would allow temporary release of lien for three years with the provision the owner keep current on taxes and not have any nuisances. This would be to help get the neglected properties within the City in the hands of responsible landlords. There was discussion among Committee members, staff and those present regarding expediting the process for lien release, irresponsible landlords, and the City Council being responsible for waiving the fees. Vice Chairman Fitzwater requested this item be placed on the December Committee meeting for discussion. 7. Update on New Transit Facilities (Mark Mehmert) Mr. Mehmert informed the Committee that JeffTran was named a Missouri Public Transit Association Transit Champion. Mr. Mehmert indicated transit facilities are nearing the end of their useful life. Mr. Mehmert indicated transit facilities are nearing the end of their useful life. He intends to approach CAMPO regarding potential funding in order to develop plans to replace transit facilities. Minutes/Jefferson City Public Works and Planning Committee November 14, 2019 3 8. CIP Updates: Dunklin/Clark; Dunklin Bridge; East High (David Bange) Mr. Bange explained the Dunklin Street Bridge and Corridor has been hampered due to the continued high water in the creek. The contractor intends to lay temporary pavement so that the street can be opened to traffic for the winter and then close in the spring to allow for building of the new bridge. The Dunklin and Clark roundabout project has progressed steadily since it was included as an item with the Sales Tax G literature. The appraisal for the purchase of 1136 E Dunklin Street is $250,000. The East High Street project design is complete and an open house was held in October. The project will be presented to the Council at their meetings in December. 9. Waiver of Ground Lease and Other Fees Due to Airport Flooding (Britt Smith) – Requestor: Abbott Aviation Mr. Smith explained the hangars at the Airport are privately owned and the owners lease the property from the City. Due to the flooding, the properties were lost for two months. If the City forgives the leases it would be approximately $15,000 in lost revenue. Mr. Morasch stated this request came up earlier to the Committee with no action taken. Ms. Abbott stated they are requesting the City consider proration of the land leases due to the flooding of the hangars and to discuss fair and reasonable rates for current and future airport land leases. There was discussion among Committee members, staff and those present regarding if leases are waived the City would have to research state statutes and leases being due this time of the year. Vice Chairman Fitzwater requested staff provide further information and bring it to the December Committee meeting. 10. Amtrak Facility Grant (Britt Smith) Mr. Smith explained the City has a no cost lease for the Amtrak Station which currently uninhabitable due to foundation issues. Staff is working to get some type of temporary facility. Currently DNR and MoDOT are in discussions regarding this issue. 11. Pamela/Linden Stormwater (David Bange) Mr. Bange stated the Committee often hears requests from citizens concerning stormwater issues. In many instances staff has indicated that the problems being presented are on private property and need to be addressed by the homeowner. The property owner at 803 Linden Drive, with the technical assistance and pipe provided by the City, has hired a contractor to install the pipe around the rear and side of the house to correct the problem of the house being built over an existing stormwater pipe. 3. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues  Sidewalk on North Ventura Avenue (Ken Dobbs). Mr. Dobbs was not present to address the Council/Staff. 6. Adjourn Councilman Kemna moved and Councilman Schreiber seconded to adjourn the meeting at 9:25 a.m., motion carried.