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Home My Public Portal About19920108 - Agendas Packet - Board of Directors (BOD) - 92-01 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 92-01 REGULAR MEETING BOARD OF DIRECTORS A G E N D A 7 : 30 P.M. 201 San Antonio Circle Wednesday Building C - Suite 135 January 8 , 1992 Mountain View, Calif . (7 : 30) * ROLL CALL APPROVAL OF MINUTES (December 18 , 1991) WRITTEN COMMUNICATIONS ORAL COMMUNICATIONS -- Public ** ADOPTION OF AGENDA BOARD BUSINESS (7 : 45) 1 . Election of Board Officers for 1992 - N. Hanko (7 : 55) 2 . Requested Relay Station: Mt . Umunhum and Related Policv - N. Hanko ( 8 : 15) 3 . Action Plan Review - H. Grench (8 : 45) 4 , Appointment of Budget Committee - President (8 : 50) *** 5. Renewal of Investment Authority - President Resolution Authorizing Certain Board Employees to Invest Termporarily Idle Funds in Securities Allowed by Government Code *** 6 . Renewal of Contract with Legislative Consultant - President INFORMATIONAL REPORTS -- Directors and Staff CLAIMS CLOSED SESSION (Litigation , Land Negotiations , Labor Negotiations , and Personnel Matters) ADJOURNMENT *NOTE: Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. 201 San Antonio Circle,Suite C-135 - Mountain View,California 94040 » Phone:(415)949-5500 - FAX:(415)949-5679 General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop TO ADDRESS THE BOARD: When an item you 're concerned with appears on the agenda, the Chair will invite you to address the Board at that time; on other matters you may address the Board under Oral Communications. An alternative is to comment to the Board by a Written Communication, which the Board appreciates. Each speaker will ordinarily be limited to 3 minutes. When recognized, please begin by stating your name and address. We request that you fill out the form provided so that your name and address can be accurately included in the minutes. Denotes Express Item NOTICE OF PUBLIC MEETINGS There will be a meeting of the Twentieth Anniversary Committee Monday, January 6, 1992 beginning at 12:00 noon at the District Office. The purpose of the meeting will be to discuss plans for celebration of the District 's twentieth anniversary. There will be a meeting of the Finance Committee Tuesday, January 7, 1992 beginning at 9 A.M. at the District Office. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 91-38 RESCHEDULED REGULAR MEETING BOARD OF DIRECTORS December 18, 1991 MINUTES I. ROLL CALL President Nonette Hanko called the meeting to order at 7:35 P.M. Members Present: Katherine Duffy, Nonette Hanko, Richard Bishop, Robert McKibbin, Teena Henshaw, and Betsy Crowder. Personnel Present: Herbert Grench, Craig Britton, Mary Hale, Del Woods, John Escobar, Sheryl Cochran, Stanley Norton, and Emma Johnson. II. SPECIAL ORDERS OF THE DAY N. Hanko read the resolution honoring Karen Nilsson. Motion: N. Hanko moved that the Board adopt Resolution 91-49, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Honoring Karen Nilsson for Her Lifetime of Contributions to Environmental Preservation and Education. B. Crowder seconded the motion. Ginny Babbitt arrived at 7:42 P.M. The motion passed 7 to 0. J. Escobar introduced the District 's newest ranger, Warren Phillips, to the Board. III. WRITTEN COMMUNICATION E. Johnson stated that there were no written communications. IV. ORAL COMMUNICATIONS Jeff Mangasarian, PO Box 954, El Granada, said he wanted the District to be aware of the availability of a large estate in El Granada Hills in the event the District would want to acquire it. C. Britton said the land is probably not within District boundaries but will follow-up on the information. V. ADOPTION OF AGENDA N. Hanko stated that the agenda was adopted by Board consensus. VI. BOARD BUSINESS A. Legislative Status Report (Report R-91-137 dated November 25, 1991) H. Grench introduced Ralph Heim, the District 's legislative advocate in Sacramento who reviewed the status of legislation affecting the District. He reported that repeal legislation for the property tax assessment and collection fees does not have much support in the legislature but he would continue to make it a high priority. He said Meeting 91-38 ' Page 2 voter sentiment is strong against allowing a simple majority to pass a bond measure so aggressive action will be needed. He suggested that the District become proactive in an educational process for legislators, establishing a grass roots program which could be very beneficial when all present legislators are replaced because of the term limitation. T. Henshaw proposed that the Legislative Committee meet early in January to discuss Mr. Heim's suggestions and other ideas that Board members may have. N. Hanko clarified that the meeting should be after committee assignments are made in January. Motion: N. Hanko moved that items III D and IV C and E be deleted from the District's legislative program. R. Bishop seconded the motion. The motion passed 7 to 0. Motion: R. Bishop moved that the Board approve the legislative program as amended. B. Crowder seconded the motion. The motion passed 7 to 0. B. Resolution of Appreciation to Senator Bergeson (Report R-91-150 dated December 13, 1991) Motion: R. Bishop moved that the Board adopt Resolution 91-50, a Resolution of Appreciation to Senator Marian Bergeson for Introducing District Sponsored Measures in Senate Bill 767. R. McKibbin seconded the motion. The motion passed 7 to 0. C. Annual Review of Relative Site Emphasis Plan and Schedule for Use and Manaqement Plan Reviews (Report R-91-148 dated December 9, 1991) D. Woods stated that the plan includes new land acquisitions, current Use and Management Plans, and changes in short and long term priorities for site use and development . He reviewed charts of the Plan for Relative Site Emphasis indicating the preliminary five-year schedule for major capital improvement projects. Motion: B. Crowder moved that the Board tentatively adopt the Relative Site Emphasis Plan and Use and Management. Plan Target Review Schedule. R. McKibbin seconded the motion. The motion passed 7 to 0. The Board recessed at 9:40 and reconvened at 9:50 P.M. D. Proposed Addition of Chew Property to the Cathedral Oaks Area of Sierra Azul Open Space Preserve (Report R-91-145) C. Britton said the purchase price of the 16.16-acre parcel is $75,000, and D. Woods showed on the wall map that it adjoins the Kennedy Limekiln Area of Sierra Azul Open Space Preserve and is within 50 feet of the Cathedral Oaks Area of the Preserve. S. Cochran showed slides of the area and the site'.s location relative to other landmarks, existing structure, landslides on the property, and roads. Motion: R. McKibbin moved that the Board adopt Resolution 91-51, a Resolution of the Board of Directors of the Midpeninsula Meeting 91-38 Page 3 Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager or Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Land of Chew) . K. Duffy seconded the motion. The motion passed 7 to 0. Motion: R. McKibbin moved that the Board tentatively adopt the preliminary Use and Management Plan recommendations contained in the report, including naming the property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, and indicate its intention to withhold the property from dedication as public open space at this time. K. Duffy seconded the motion. The motion passed 7 to 0. E. Proposed Annexation to the District of Lands Adjacent to Skyline Ridge Open Space Preserve and Long Ridge Open Space Preserve (Report R-91-147 dated December 10, 1991) C. Britton said the 229.49 acres of District fee-owned land that is part of Skyline Ridge Open Space Preserve was deleted from a 1985 annexation request and that it is now timely to propose annexation because of Proximity to the Salt Creek Additions. He added that there are four privately held parcels in the same area whose owners have previously objected to annexation that are not included in the proposed annexation. C. Britton noted that the date on Exhibit A-1 should be changed from December 18, 1991 to December 19, 1991. H. Grench pointed out that the Local Agency Formation Commission may require that this "island" of private parcels be included and the Board would have to consider it during the proceedings. Motion: K. Duffy moved that the Board adopt Resolution 91-52, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Requesting Initiation of Annexation Procedures by the Santa Clara Countv Local Agency Formation Commission (Midpeninsula Preserves 1991 - Skyline Area) . R. McKibbin seconded the motion. The motion passed 7 to 0. F. Habitat Conservation Fund Application for the Jacques Ridge Corridor Acquisition Project (Report R-91-151 dated December 12, 1991) C. Britton said the District proposes to apply for a $1 million grant to help acquire approximately 904 acres in the Jacques Ridge area of Santa Clara County, and that the District will work with the County for cooperative funding of the local share. Motion: G. Babbitt moved that the Board adopt Resolution 91-53, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application for Habitat Conservation Funds for the Jacques Ridge Corridor Acquisition Project . T. Henshaw seconded the motion. The motion passed 7 to 0. G. Appointment of 20th Anniversary Committee (Report R-91-149 dated December 12, 1991) N. Hanko said she will appoint, with the Board's approval, K. Duffy, B. Meeting 91-38 - Page_ 4 Crowder, and N. Hanko, with G. Babbitt as alternate, to the 20th Anniversary Committee, and suggested January 6 as the first meeting date. Motion: R. Bishop moved that the Board approve the appointments to the 20th Anniversary Committee. T. Henshaw seconded the motion. The motion passed 7 to 0. H. Solicitation of Bids for Picchetti Ranch Barn Restoration Project_ (Report R-91-146 dated December 10, 1991) Motion: K. Duffy moved that the Board authorize staff to solicit competitive bids from independent contractors for the Picchetti Ranch barn reconstruction project. R. McKibbin seconded the motion. The motion passed 7 to 0. VII. INFORMATIONAL REPORT J. Escobar reported that there had been a minor bicycle accident at Fremont Older Open Space Preserve. VIII. CLAIMS Motion: T. Henshaw moved that the Board approve Revised Claims 91-38 dated December 18, 1991. R. McKibbin seconded the motion. The motion passed 7 to 0. IX. CLOSED SESSION S. Norton announced that litigation matters to be discussed in Closed Session fell under Government Code section 54956.9 (b) (1) , regarding threatened legal action, and C. Britton said that land negotiations involve Corte Madera Associates, San Mateo County Assessor's parcel numbers 350-150 and 350-240, Ryland Kelly, owner representative. The Board recessed to Closed Session at 10:40 P.M. X. ADJOURNMENT The Board reconvened to adjourn the meeting at 11:15 P.M. Emma Johnson Recording Secretary Claims No. 92-01 Meeting 92-01 Date: Jan. 8, 1991 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description ----------------------------------------------------------------------------------------------------- 1797 39.97 Northern Energy Propane Fuel 1798 2,837.95 Stanley Norton Monthly Expenses and Litigation 1799 170.00 Owner Builder Center Training Class Registration--T.Jensen 1800 999.24 Pacific Bell Telephone Services 1801 1 ,904.53 * Pacific Gas & Electric Company Utilities 1802 1 ,371 .20 Pacific Gas & Electric Company Utilities 1803 29.66 Peninsula Blueprint, Inc. Blueprint and Supplies 1804 43.25 Warren Phillips Reimbursement--Uniform Expense 1805 7.26 Pine Cone Lumber Company Field Supplies 1806 153.05 Pitney Bowes Credit Corporation Postage Machine Rental 1807 42.79 Precision Engravers, Inc. Namebadges 1808 500.00 Price Club Field Supplies 1809 12.75 Rancho Hardware & Garden Shop Field Supplies 1810 690.00 Eric Remington Wildlife Survey 1811 312.50 Robertson, Alexander, Luther, Legal Services Esselstein, Shiells & Wright 181.2 803.42 Roy's Repair Service Vehicle Maintenance 1813 202.55 S & W Equipment Company Equipment Repairs 1814 814.24 Santa Clara County Patrol Service Sheriff's Department 1815 804.50 Santa Rosa Junior College Registration--W.Phillips 1816 226. 18 Scotts Valley Sprinkler & Pipe Field Supplies Supply Company 1817 55. 18 Sears Equipment 1818 23.16 Shell Oil Company Fuel 1819 678.00 Signet Testing Labs Testing Services for Bridge Construction 1820 312.06 Signs of the Times Signs 1821 53.46 Skyline County Water District Water Service 1822 3,799.63 The Steinberg Group Architectural Services 1823 400.00 Systems for Public Safety Background Investigation 1824 107.00 Summit Uniforms Uniform Expense 1825 64.94 Tooland, Inc. Equipment Part 1826 3,820.00 The Trail Center Trail Construction 1827 40.08 University Art Center Office Supplies 1828 32.32 Unocal Fuel 1829 94.50 Warren, Gorham & Lamont Subscription 1830 384.58 WearGuard Uniform Expense 1831 791 .19 Western Allied Service Company Equipment Repair 1832 76.91 WMI Services: Port-o-Let Sanitation Services 1833 150.46 Word Products Computer Supplies 1834 317.64 The Workingman's Emporium Uniform Expense 1835 286.00 San Mateo County Water Permit 1836 453.42 Petty Cash Express Mail , Local and Out-of-Town Meet ing Expenses, Office and Field Supplie Film and Private Vehicle Expense *Emergency check issued on December 31 , 1991 . Claims No. 92-01 Meeting 92-01 Date: Jan. 8, 1991 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description --------------------------------------------------------------------------------------------------- 1755 1 ,750.00 AAA Furnace Company Furnace Installation 1756 159.33 Ace Fire Equipment & Service Fire Extinguisher Training 1757 47.63 Allen Equipment Company Equipment Parts 1758 5.68 Altos Print & Copy Laminations 1759 32.48 Arne Signs Signs 1760 102.80 AT&T Telephone Maintenance 1761 68.49 Bailey's Field Equipment 1762 247.03 Barron Park Supply Company Shop Supplies 1763 1 ,156.50 Binkley Associates Consulting Services 1764 70.40 Ruth Blanchard Private Vehicle Expense 1765 386.76 * City of Boulder Workshop Expenses 1766 348. 18 Bridge Radio Services, Inc. Radio System Installation 1767 33.72 California Water Service Company Water Service 1768 100.00 Coastside Proflame Propane Fuel 1769 893.54 Carsonite International Corp. Road Markers 1770 60.62 Central Stationers Office Supplies 1771 60.00 ** Computer Repair Services, Inc. Equipment Repair 1772 104.94 Edward Corekin Furnace Repair 1773 146.14 The Darkroom Film Processing 1774 35.00 Dittmer's Gourmet Meats Local Meeting Expense 1775 28.50 East Palo Alto Water District Water Service 1776 134.49 Egghead Software Computer Software 1777 93.00 John Escobar Reimbursement--Supplies 1778 26.00 Federal Express Corporation Express Mail 1779 3,668.70 First American Title Insurance Escrow and Title Fees Company 1780 479.70 Herbert Grench Reimbursement--Local Meeting Expense and Conference Expense 1781 49.64 The Home Depot Field Supplies 1782 1,361 .09 Jeda Publications Brochure Printing 1783 140.40 Jobs Available Advertisement 1784 62.88 The Ed Jones Company Badges 1785 83.35 Michael Jurich Reimbursement--Uniform Expense 1786 309.29 Konica Business Machines Maintenance Agreement 1787 64.77 Kwik Key Lock & Safe Company,Inc. Cabinet Repair 1788 21 .00 Town of Los Altos Hills Agendas 1789 135.03 Merwin Mace Private Vehicle Expense 1790 200.00 Magana's Building Maintenance Janitorial Services--Distel 1791 728.84 Maintenance and Service Heating Pump Repair Refrigeration Company 1792 87.73 Marie McGough Reimbursement--Staff Christmas Party 1793 193.77 Meyer Appliance Ranger Residence--Appliance 1794 293.50 Meyers, Nave, Riback & West Legal Services 1795 301.71 Miracle Auto Painting & Repair Vehicle Repairs 1796 8.00 National Council of Teachers Subscription of English * Emergency check issued on December 23, 1991 . **Emergency check issued on December 30, 1991 . r Claims No. 91-23 Meeting 91-38 Date: Dec. 18, 1991 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description --------------------------------------------------------------------------------------------------- 1709 128.38 Matthew Bender & Company Resource Materials 1710 950.00 Lou Bordi General Engineering Grading 1711 241.79 California Water Service Company Water Service 1712 94.02 Clark's Auto Parts/Machine Shop Vehicle Parts 1713 9.36 Mountain View Garden Center Base Rock 1714 101 .54 California Chamber of Commerce Resource Documents 1715 26,073.09 Collishaw Construction, Inc. Bridge Project 1716 75,000.00 Continental Land Title Company Land Purchase--Chew 1717 23.17 Crest Copies, Inc. Map Duplication 1718 84.59 EMED Company Inc. Signs 1719 2,613.00 Flinn, Gray & Herterich Additional Insurance--Distel 1721 472.24 Hertz Equipment Rental Equipment Rental 1722 113.50 JCP Engineers & Geologists, Inc. Inspection Services 1723 1,288.18 Jeda Publications Brochure Printing 1724 281.26 Los Altos Garbage Company Dumpster Rental 1725 350.00 NRPA Training Registration--D.Topley 1726 160.27 Noble Ford Tractor, Inc. Equipment Parts 1727 291 .76 Office Club Office Supplies 1728 1,112.57 Orchard Supply Hardware Field Supplies 1729 14.55 Pacific Bell Telephone Service 1730 351.32 Page & Turnbull , Inc. Architectural Services 1731 41.09 Peninsula Blueprint, Inc. Bluelines 1732 22.93 Pitney Bowes Credit Corporation Equipment Tax 1733 125.03 Pitney Bowes Corporation Postage Meter 1734 709.60 Rich's Tire Service Tires 1735 947.43 Roy's Repair Service Vehicle Repairs 1736 103.00 Jane Saltman Consulting Services 1737 1 ,529.92 San Jose Mercury New Advertisement 1738 860.00 Santa Clara County LAFCO Annexation Fees 1739 814.24 Santa Clara County Sheriff's Patrol Services Department 1740 52.57 Sears Equipment Part 1741 1 ,584.00 Signet Testing Lab Testing Services 1742 5, �.18 Skyline County Water District Water Service 1743 452.54 Smith Equipment Equipment 1744 4,573.69 The Steinberg Group Professional Services 1745 1 , 156.64 TRW Property Data Products Assessor's Records 746 222.60 Vallen Safety Supply Company Field Supplies I747 3,950.00 Van der Steen Engineering Grading 1748 54.02 Valley Tool & Manufacturing Field Supplies Company, Inc. 1749 31 .49 WearGuard Uniform Expense 1750 190.00 Western Allied Service Company Furnace Repair 1751 580.00 Whitmore, Johnson & Bolanos Legal Services 1752 139.48 Yardbird Equipment Sales Uniform Expense 1753 505.74 Com Systems Telephone Service 1754 .270.08 Petty Cash Local and Out-of-Town Meeting Expenses, Field and Office Supplies and Film ` ^ � Claims No. 92-01 � Meeting 92-01 � Date: Jan. 8. 1991 � � REVISED MIDP6NI0SDLA REGIONAL OPEN SPACE DISTRICT # Amount Name Description � ____________________________________________________________________________________________________ 1755 1 .750.00 AAA Furnace Company Furnace Installation 1758 150.33 Ace Fire Equipment & Service Fire Extinguisher Training 1757 47.63 4IIou Equipment Company Equipment Parts 1758 5.68 Altos Print & Copy Laminations 1759 32.48 Arne Signs Signs 170* 102.80 AT&T Telephone Maintenance I761 68.49 Bailey's Field Equipment 1762 347.03 Barron Perk Supply Company Shop Supplies 17$3 1 .156.50 BinKley Associates Consulting Services 1784 70.40 Ruth Blanchard Private Vehicle Expense 1785 986.78 City of Boulder #hrkoboD Expenses 1766 348. 18 Bridge Radio Services, Inc. Radio System Installation 1787 33.72 California Water Service Company Water Service 1788 100.00 Cnmatm1de Proflame Propane Fuel 1769 803.54 Carsooite International Corp. Rood Markers | 1770 GU 8� Central Stationers Office 8n�pli�n | ' | 1771 60.00 ** Computer Repair Sernioem, Inc. Equipment Repair 1772 104.94 Edward Oorekiu Furnace Repair 1770 148.14 The Darkroom Film Processing 1774 35.00 Di tmer's Gourmet Meats Local Meeting Ex pense � � 1775 28.50 East Palo Alto Water District Water Service 1778 134.49 Egghead Software Computer Software 1777 93.00 Jnbu Escobar Reimbursement--Supplies 1778 28.00 Federal Express Corporation Express Nail 1770 3.888.70 First American Title Insurance Escrow and Title Fees � � Company � 1780 479.70 Herbert 0rencb Reimbursement--Local Meeting Gopoone and � Conference Expense 1781 49.84 The Home Depot Field Supplies � 1782 1.861.08 Jeda Publications Brochure Printing 1783 140.40 Jobs Available Advertisement 1784 62.88 The 8d Jones Company Badges 1785 83.35 Michael Juricb Reimbursement--Uniform Expense 1786 309.28 Konica Business Machines Maintenance Agreement 1787 64.77 Kwik Rey Loch & Safe Company. Iuc. Cabinet Repair 1788 2I.00 Town of Los Altos Hills Agendas 1780 1$5.03 Merwio Mare Private Vehicle Expense 1780 200.00 Magmua'm Building Maintenance Janitorial Services--Dietel 1791 728.84 Maintenance and Service Heating Pump Repair Refrigeration Company 1702 87.73 Marie McGoogb Reimbursement--Staff Christmas Party 1753 193.77 Meyer Appliance Ranger Residence--Appliance 1794 203.50 Meyers, Nave, Ribaoh & West Legal Services 1795 301 .71 Miracle Auto Painting & Repair Vehicle Repairs 1796 8.00 National Council of Teachers Subscription of English * Emergency rbeob imnoa6 on December 23. 1891. **Emergency check issued on December 30. 1091 . Claims No. 92-01 Meeting 92-01 Date: Jan. 8, 1991 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description --------------------------------------------------------------------------------------------------------- 1797 39.97 Northern Energy Propane Fuel 1798 2,837.95 Stanley Norton Monthly Expenses and Litigation 1799 170�00 Owner Builder Center Training Class Registration--T.Jensen 1800 999.24 Pacific Bell Telephone Services 1801 1 ,904.53 Pacific Gas & Electric Company Utilities 1802 1 ,371 .20 Pacific Gas & Electric Company Utilities 1803 29.66 Peninsula Blueprint, Inc. Blueprint and Supplies 1804 43.25 Warren Phillips Reimbursement--Uniform Expense 1805 7�26 Pine Cone Lumber Company Field Supplies 1806 153�05 Pitney Bowes Credit Corporation Postage Machine Rental 1807 42.79 Precision Engravers, Inc. Namebadges 1808 500.00 Price Club Field Supplies 1809 12.75 Rancho Hardware & Garden Shop Field Supplies 1810 690.00 Eric Remington Wildlife Survey 1811 312.50 Robertson, Alexander, Luther, Legal Services Esselstein, Shiells & Wright 1812 803.42 Roy's Repair Service Vehicle Maintenance 1813 202�55 S & W Equipment Company Equipment Repairs 1814 814.24 Santa Clara County Patrol Service Sheriff's Department 1815 804 .50 Santa Rosa Junior College Registration--W.Phillips 1816 226. 18 Scotts Valley Sprinkler & Pipe Field Supplies Supply Company 1817 55. 18 Sears Equipment 1818 23� 16 Shell Oil Company Fuel 1819 678.00 Signet Testing Labs Testing Services for Bridge Construction 1820 312.06 Signs of the Times Signs 1821 53.46 Skyline County Water District Water Service 1822 3,799.63 The Steinberg Group Architectural Services 1823 400.00 Systems for Public Safety Background Investigation 1824 107.00 Summit Uniforms Uniform Expense 1825 64.94 Tooland, Inc. Equipment Part 1826 3,820.00 The Trail Center Trail Construction 1827 40.08 University Art Center Office Supplies 1828 32�32 Unocal Fuel 1829 94,50 Warren, Gorham & Lamont Subscription 1830 384.58 WearGuard Uniform Expense 1831 791 . 19 Western Allied Service Company Equipment Repair 1832 76.91 WMT Services: Port-o-Let Sanitation Services 1833 150.46 Word Products Computer Supplies 1834 317.64 The Workingman's Emporium Uniform Expense 1835 286.00 San Mateo County Water Permit 1836 453.42 Petty Cash Express Mail, Local and Out-of-Town Meet- ing Expenses, Office and Field Supplies Film and Private Vehicle Expense *Emergency check issued on December 31 , 1991 . ------------ Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-92-02 (Meeting 92-01 January 8, 1992) REPORT January 3, 1992 TO: Board of Directors FROM: N. Grench, General Manager SUBJECT: Election of Board Officers for 1992 Pursuant to Section 1 . 22 of your Rules of Procedure, you elect new Board officers for the 1992 calendar year at your first regular meeting in January. The election will be by signed ballots, and the District clerk will count the ballots . After the election, the ballots will be available for public inspection. Your Rules of Procedure list the order of officers to be elected as follows: President, Vice-President, Treasurer, and Secretary. Memo to the January 8 , 1992 Meeting File DATE: January 9, 1992 FROM: J. Fiddes, District Clerk SUBJECT: Results of 1992 Election of Board Officers President : Ballot #1 : 7 votes for Robert McKibbin Vice President : Ballot #1 : 6 votes for Betsy Crowder 1 vote for Teena Henshaw Treasurer: Ballot #1 7 votes for Ginny Babbitt Secretary: Ballot #1 : 3 votes for Kay Duffy 2 votes for Teena Henshaw 1 vote for Nonette Hanko 1 vote for Richard Bishop Ballot #2: 4 votes for Teena Henshaw 3 votes for Kay Duffy Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Report 92-08 (Meeting 92-02 January 8 , 1992) December 31, 1991 To Board of Directors From : Nonette Hanko Subject : Requested Relay Station : Mt. Umunhum and related policy Dear Colleagues : An October 13 news article has brought to my attention a request from United States Geological Survey to locate a relay station on District property on Mt, Umunhum . I have talked to both District staff and USGS to become better informed on the subject. In order to carry out their function, USGS must locate thousands of monitors over the State. Their usual previous and current experience with the location of such facilities on public land, is a simple payment by USGS for paper work required by the participating agency. The District has no policies that exempt uses by government agencies through which public benefits accrue to such a great degree as a relaying of information related to earthquakes of our area; nor have we any criteria by which the visual affect or time consumption by staff can be weighed. Absent such policies , and until such time as policy can be drafted that would protect the District from an abuse of applications , I am asking the Board to honor an exemption of fee for USGS for this particular request, and to direct Staff to return at a future date with recommended policy language which would include the consideration of exemptions on a case-by-case basis. 201 San Antonio Circle,Suite C-1 35 - Mountain View,California 94040 - Phone:(415)949-5500 FAX:(415)949-5679 Suggested language for Board and Staff consideration for policy related to exemption of fees; an amendment to the Good Neighbor Policies : Regarding the installation of antennas and similar facilities on District land, which would generally impose a fair market charge for private , for-profit, users and governmental and similar agencies such charges may be waived by the District ( Board of Directors ) when the use of such facilities by a governmental agency is deemed to be important to the best interests of the public. z r . tt SIMILAR I14STALLATION Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-92-01 (Meeting 92-01 January 8 , 1992 REPORT January 2, 1992 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Action Plan Review Recommended Actions: Review the 1991-1992 Action Plan and determine what items, if any, should be changed or deleted as projects for the 1992-1993 fiscal year. Discussion: At your November 13, 1991 meeting you voted to continue the current Action Plan through the 1992-1993 fiscal year, with additional projects or project changes to be made as part of the 1992-1993 budget process (see report R-91-129 dated November 4, 1991) . At that same meeting, I suggested that Board members consider the current Action Plan individually and bring up at a Board meeting the items that are questionable or should be deleted. At your December 11 meeting Director Crowder questioned when this Action Plan discussion would occur. President Hanko stated that the item would be placed on a January agenda. I recommend that Board members contact me or the appropriate department manager prior to the January 8 meeting to discuss potential changes or deletions. This pre-meeting discussion should facilitate the Board ' s review and allow staff to prepare to respond, if necessary, to any questions or proposed changes. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-92-04 (Meeting 92-01 January 8 , 1992) REPORT January 3, 1992 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Appointment of Budget Committee Recommended Action: The President should appoint the Budget Committee members for the 1992 calendar year with your consent . Discussion: The current Budget Committee members are Directors Babbitt (Treasurer) , Duffy, and McKibbin. As done previously, the appointment of the Budget Committee is placed near the end of the agenda in order to allow the newly-elected Board President some time to contemplate the filling of the remaining two Budget Committee seats; the 1992 Treasurer will have been selected by the Board earlier in the evening. On March 27 , 1991 , you adopted the attached duties and responsi- bilities for the Budget Committee. Open Space 3/13/91 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Duties and Responsibilities - Budget Committee Composition Board Treasurer and two other Board members; normally appointed at the end of first meeting in January. Appointed annually. Budget Responsibility - 1 . Review, in behalf of Board, proposed budget prepared by staff for forthcoming fiscal year. 2. Review any special charges for the Budget Committee adopted by the Board. 3. Select committee member at initial budget meeting to serve as chairperson for the committee and a committee member to write the Budget Committee report. 4. Select meeting times/dates for Budget Committee meetings to review proposed budget material . 5. Review Budget Committee ' s expectations and input regarding particular budget data, topics of special interest, format and presentation and/or other items of particular interest to committee members . Get Board sanction to have staff prepare special materials or studies. 6 . Establish a salary review schedule for the General Manager, Legal Counsel , and Controller. Recommend to Board what Board appointee salary survey data and other information is required to review compensation of General Manager, Controller, and Legal Counsel . See attachment A for specific Budget Committee charges in this particular area. 7 . Review proposed budgets , including line item budgets , for the coming fiscal year for: Open Space Acquisition Program Open Space Management Program Communications Program General Management and Program Support Review each program budget in relationship to proposed Action Plan for forthcoming fiscal year adopted by Board. Review each program ' s budget taking into consideration the current adopted budget, projected budget exp*enses , and proposed budget for forthcoming fiscal year. Staff to designate specific areas of over-under expenditure impacting proposed budget. 8 . Open Space Acquisition-Enterprise Subprogram Review three years of data (actual income - actual expenses; current fiscal year ' s budgeted income - projected income - budgeted expenses - projected expenses; and forthcoming fiscal year ' s proposed income and proposed budget expenses) . 9 . Open Space Management Program a . Review project summary expense - budget sheets for each preserve. b. Review projected percentage change in property tax revenue that District ' s Controller computes on basis of data from county assessors ' offices . C. Review conformity with Open Space Management Budget Guidelines and other related budget policies . d. Review proposed updated five-year major capital improvement budget . e. Review proposed up-dated five-year major capital equipment budget. f . Review projects on discretionary items list . 10 . Review Controller ' s report. 11 . Review and audit the incentive award program for compliance with District policies and approving budget for the program on behalf of the Board. Meet with General Manager in Closed Session to discuss specifics of the program. 12 . Review salary and fringe benefit data for District ' s non- represented employees . 13 . Prepare Budget Committee report for distribution to the Board with the proposed budget. Make Budget Committee presentation to Board of Directors in conjunction with staff ' s presentation on the proposed budget. 14. After books are closed, review actual versus projected expenditures. Adopted by the Board of Directors March 27 , 1991 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-92-03 (Meeting 92-01 January 8 , 1992) REPORT January 3, 1992 TO: Board of Directors FROM: M. Foster, Controller SUBJECT: Renewal of Investment Authority Recommendation: Adopt the attached resolution to extend the controller ' s investment authority for another year. The investment goals and guidelines are the same as you adopted on January 9 , 1991 . Discussion: My authority to invest temporarily idle funds expires on January 23, 1992 according to the provisions of Resolution 91-01 (see report R-91-03 dated December 18 , 1991) . Currently, all of our cash reserves not held by a trustee are invested through the Santa Clara County pooled investment fund. However, when short- term interest rates rise we are able to earn an enhanced return on our investment funds by investing directly. RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING CERTAIN BOARD EMPLOYEES TO INVEST TEMPORARILY IDLE FUNDS IN SECURITIES ALLOWED BY GOVERNMENT CODE WHEREAS , the District needs to maximize the yield on temporarily idle funds in order to help meet land acquisition objectives; and WHEREAS, Government Code, Sections 53630 et seq. authorize the District to invest inactive funds in securities which, at times , yield interest rates higher than achievable through the Santa Clara County Pooled Fund; and WHEREAS , the District can often improve its yield on temporarily idle funds without sacrificing financial safety or flexibility; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS : Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby authorize the Controller, or in his/her absence, a District employee authorized by the Board to act on his/her behalf , to invest temporarily idle funds according to the Investment Goals and Guidelines attached hereto as Exhibit "A" and by reference made a part hereof . Section Two. Before any particular investment the Controller shall consult with the General Manager, or a District employee authorized to act in his/her behalf , to determine anticipated cash flow needs of the District. Section Three. This Resolution supersedes Resolution No. 91-01 adopted January 9 , 1991 . This Resolution shall no longer be in effect as of January 21 , 1993, unless extended in time, and inactive funds shall then be deposited in the Santa Clara County Pooled Investment Fund. EXHIBIT "A" Investment Goals and Guidelines GOALS Goal 1. Capital Preservation Temporarily idle funds shall be invested in a conservative manner, such that funds can always be withdrawn at, or just above or below, full invested value. Investments that offer opportunities for significant capital gains and losses are excluded. Goal 2. Liquidity Temporarily idle funds will be managed so that normal operating cash needs and scheduled extraordinary cash needs can be met on a same day basis. Investments will be sufficiently liquid to provide a steady and reliable flow of cash to the District to insure that all land purchases can be made promptly (within two weeks) . Goal 3. Income Temporarily idle funds shall earn the highest rate of return that is consistent with capital preservation and liquidity goals and the Government Code. GUIDELINES 1. Determination of Idle Funds The Controller will prepare a complete cash flow projection prior to all investment decisions. This cash flow projection will be reviewed and evaluated by the General Manager. The General Manager is responsible for designating the maximum amount of funds available for investment. 2. Contingency Reserve A contingency reserve of between $500,000 and $2,000,000 shall be maintained with the Santa Clara County Treasurer. The General Manager is responsible for determining the size of this contingency reserve. At all times this contingency reserve will be sufficient to satisfy the requirements for all Note Funds. 3. Non-Invested Funds Idle District funds not otherwise invested or maintained with paying agents will be deposited in the Santa Clara County pooled investment fund. 4. Selection of Investments The Controller is responsible for selecting specific investments that fit within the amounts and maturities designated by the General Manager. The Controller is also responsible for directing security transactions. 5. Investment Instruments Investments shall be limited to those allowed by the Government Code. Investments shall not be leveraged. 6. Diversification Investments other than insured or collateralized deposits at banks and savings and loan associations shall be diversified. 7. Marketability For investments other than deposits, the breadth of ownership and number of securities outstanding will be sufficient to establish a secondary market in which investments can be readily converted to cash without causing a material change in their market value. 8. Acceptable Banks Bankers' Acceptances and Negotiable Certificates of Deposit may be purchased only from banks and savings and loan associations with over $1,000,000,000 of deposits and reporting profitable operations. 9. Acceptable Collateral Securities collateralizing bank or savings and loan deposits must be rated "A" or higher. 10. Investments in Name of District All investments purchased shall stand in the name of the District. 11. Reporting The Controller shall report all security transactions to the Budget Committee no later than the next Regular Meeting of the Board of Directors after any transaction has been made. The Controller shall submit a complete listing of the investment portfolio to the Budget Committee by the fourth Wednesday of each month. The Budget Committee shall act on behalf of the Board of Directors in receiving reports from the Controller required by Chapter 1226 of the 1984 Regular Session of the State Legislature. 12. Purchase of Securities Through Bank The Controller is authorized to purchase securities through the investment department of the District's bank. The Bank shall be instructed in writing only to purchase securities in the name of the District and that all matured funds shall be returned to the District's bank account. The Bank shall also be instructed to send receipts for transactions to the General Manager. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-92-07 Meeting 92-01 January 8 , 1991 AGENDA ITEM Renewal of Contract with Legislative Consultant GENERAL MANAGER ' S RECOMMENDATIONS Authorize general manager to execute attached consulting services agreement with SRJ-Jackson, Barish a,nd Associates . Discussion: On December 18 , 1991 the District ' s Sacramento lobbyist Ralph Heim presented a report to you. The District ' s contract is now up for renewal for another year. The terms will remain the same, namely, $1 , 100 per month pius an expense allowance of $50 per month (see attached proposed contract) . Prepared by: H. Grench, General Manager 201 San Antonio Circle,Suite C-1 35 - Mountain View,California 94040 - Phone:(415)949-5500 - FAX:(415)949-5679 General Manager:Herbert Grench Board ofDirectors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop SRj jaci%-.son, Barish & .: sso� - motes CONSULTING SERVICES AGREEMENT THIS AGREEMENT, entered into this first day of January, 1992, by and between MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, hereinafter called "District", and SRJ•JACKSON, BARISH & ASSOCIATES, a California Corporation, hereinafter called "Legislative Consultant", or "Consultant." The parties hereto do mutually agree as follows: 1. ENGAGEMENT OF CONSULTANT The District hereby agrees to engage Consultant, and Consultant agrees to Perform the services hereinafter set forth in this Agreement. 2. SCOPE OF SERVICES Consultant shall do, perform and carry out in a satisfactory and proper manner, as determined by District, the following services: a. Become familiar with District's Legislative Program for 1992 and its special legislative concerns. b. Advocate legislation and amendments to legislation to Sacramento legislators and administrators and their staffs which will enhance District's funding or result in other legislation favorable to District, with an emphasis on District's Legislative Program for 1992 and related matters, and other legislative or State administrative matters as may be assigned from time to time. C. Monitor and advise of status of pending legislation which may affect District. d. Evaluate and advise District as to the political climate in Sacramento, the best channels for influencing legislation affecting District, desirable kinds of legislation in light of District's problems, purposes and goals, and the best strategies for achieving legislation favorable to District. e. Maintain and improve liaison between District and members of the Legislature and the State Administration. f. Attend legislative hearings and other legislative meetings on behalf of District when a District representative is unable to be there or as otherwise appropriate. g. When beneficial to District, coordinate District efforts with advocates of other regional park or open space districts, special district associations, park and recreation associations, and other appropriate organizations. 3. RESPONSIBILITY OF DISTRICT District shall cooperate with and furnish necessary data to Consultant in every reasonable way to assist Consultant in carrying out its services under this Contract. Consultant's principal contact with Distrtict shall be District's General Manager or designee. Governmental 916 442-4584 770 L Street Affairs Fax Sacramento,CA Consultants 916 441-4925 95814 J SERVICES AGREEMENT PAGE 2 4. PERSONNEL a. Consultant represents that is has, or will secure at its own expense, all personnel required in performing the services under this Contract. Such personnel shall not be employees of or have any contractual relationship with District. b. Unless otherwise approved by the General Manager or his designee, the services described in paragraph 2 of this agreement shall be .personally performed primarily by Ralph A. Heim, with Clayton Jackson as principal back-up. 5. TIME OF PERFORMANCE The services of Consultant are to commence January 1, 1992 and continue through December 31, 1992. 6. COMPENSATION The District agrees to pay the Consultant at a fixed monthly rate of $1,100.00 plus a monthly expense allowance of $55.00. The expense allowance shall cover costs of telephone, postage, photocopying, bill service and other out-of-pocket expenses. If cumulative expenses have significantly exceeded cumulative expenses allowances and it appears this situation will continue, consultant may request an increase in the allowance which shall be considered by the General Manager. Compenastion for travel expenses, such as those to the District, which may cause the cumulative expense allowance to be exceeded, must be authorized in advance by the General Manager. Said payments shall be prorated for any fractional month at the beginning and end of the contract period. Such compensation shall constitute the total amount payable by District under this agreement and shall include all costs and expenses of Consultant. Consultant shall bill District at the end of each calendar month, and the District shall remit within 30 days of said billings. 7. TERMINATION District shall have the right to terminate this agreement by five (5) days written notice at any time, with or without cause. Consultant shall be entitled to compensation for all services rendered up to the date of termination. Consultant also shall have the right to terminate this agreement by fifteen (15) days written notice at any time, with or wihtout cause. 8. EQUAL EMPLOYMENT OPPORTUNITY The Consultant shall not willfully discriminate against any employee or applicant for employment because of race, color, sex, religion, ancestry, or national origin. Consultant shall take affirmative action to ensure that applicants are employed without regard to their race, color, sex, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 9. ASSIGNABILITY The Consultant shall not assign any interest in this agreement, and shall not transfer any interest in the same, or any payments to be received hereunder, without the prior written consent of District. I� SERVICES AGREEMENT PAGE 3 10. INTEREST OF CONSULTANT Consultant covenants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance.of services required to be performed under this agreement. Consultant shall from time to time advise General Manager of the District as to the names of other persons and/or organizations that Consultant represents in legislative matters. 11. FINDINGS Any reports, information, data, etc. given to or prepared or assembler) by Consultant under this contract which District requests to be kept as confidential shall not be made available to any individual or organization by Consultant without the prior written approval of District. 12. USE OF FUNDS Consultant shall not expend any of the funds received as compensation hereunder in support of any candidate for any political office. Compensation is limited to the cost of services actually rendered and expenses, and specifically does not include political contributions of any type whatsoever. IN WITNESS WHEREOF, District and Contractor have executed this Agreement as of the date first written above. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT By: Herbert Grench, General Manager SRJ•JACKSON, BARISH & ASSOCIATES By: Clayton R. Jackson, President Open Space ---------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: H. Grench , General Manager DATE: January 8 , 1992 SUBJECT: F. Y. 1 . 201 San Antonio Circle,Suite C-1 35 - Mountain View,California 94040 � Phone:(415)949-5500 � FAX:(415)949-5679 General Manager:Herbert Crench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICr January 3, 1992 Mr. Richard V. Carter 22400 Skyline Boulevard, #24 La Honda, CA 94020 Subject: Long Ridge Open Space Preserve (Slate Creek Area) Dear Mr. Carter: I assume that your letter of December 15, 1991 responds to the District ' s adjoining owner notification for the acquisition of lands from John Landre and Peninsula Open Space Trust. For your information, this notification procedure is a part of the District ' s Good Neighbor Policy mentioned in your letter. As you know, the District has had a long-time interest in the Slate Creek corridor for a trail connection between the District ' s Long Ridge Open Space Preserve and Portola State Park. When Mr. Landre's parcels "came on the market, " we completed a thorough planning investigation and found that the trail connection could be completed without acquisition of either your property or Mr. Gossett ' s property (however the Gossett property, being vacant land with a nice waterfall feature, would still be desirable open space) . Generally, however, acquisition of improved property is not financially prudent for the District. To help us in establishing the trail, if you know the exact location of your southeast property corner, I would appreciate an opportunity to meet with you for a field inspection of the area. Therefore, completion of the Slate Creek Trail Corridor would require acquisition of additional parcels lying southerly of the Landre property but no additional acquisitions in Portola Park Heights proper. As far as the District ' s power of eminent domain is concerned, I have attached a copy of the Board' s policy which was developed over a two-year period involving many public hearings and extensive public input. By copy of this letter, I am asking that your name be included on the mailing list for future notification of Trail Use Committee meetings. There are no minutes taken at those meetings , so if you are interested, it is best to attend. 201 San Antonio Circle,Suite C-1 35 - Mountain View,California 94040 - Phone:(415)949-5500 - FAX:(415)949-5679 General Manager:Herbert Grench BoardofDirectors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Mr. Richard V. Carter January 3, 1992 Page two Bucky Mace and David Sanguinetti of our office have already been requested to contact the Portola Park Heights Road Association to discuss the matter of our recent acquisitions and suggest logical arrangements for District participation in road maintenance costs and services . I hope this letter adequately addresses your questions . If you desire additional information, please do not hesitate to call me at (415) 949-5500. Sincerely, L. Craig Britton, SR/WA Land Acquisition Manager LCB:ej Enc. cc: Terrence Gossett 15 December 91 Mr. Britton, I'm sure you do not need another indication of my opinion of Open Space acquiring more parcels in Portola Park Heights; the more I get hemmed in by your actions, the more I dig in my heels. What is important now is, just what are your plans for a Slate Creek Trail, while there are still four parcels athwart the creek that so far you do not own? It is of the utmost importance to me (and to some of the other owners, although I do not speak for them here) because I have a lot of work to do on my place, around the house and also on my 40 acres of TPZ. There seems little reason to go ahead if I face eventual condemnation, or, which is just as bad, forced access along my portion of Slate Creek, which would ruin one of the best and most desirable features of my parcel. I would appreciate information about the November 19 meeting of the Trail Use Committee, which I was not able to attend (I presume it was public) , and about any further thought or action on this issue. By the way, I notice nothing was said about the POST parcel that lies on my north boundary. Our Road Association will have to consider the implications of your use of our roads, now that you have so many parcels with rights to them. Yours for a continuation of the Good Neighbor Policy. Richard V. Carter 22400 Skyline Blvd. 24 La Honda, Calif. 94020 Board Meeting 1992-Un-scanned Originals *stored in legal cabinet with old GC and AGC files 92-01 January 8, 1992—Original ballot votes for Board election 92-14 June 10, 1992- Audience speakers—name&address forms 92-17 July 8, 1992-Audience speakers—name&address forms