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Home My Public Portal About19920311 - Agendas Packet - Board of Directors (BOD) - 92-05 Open Space '4409 eZ— MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 92-5 REGULAR MEETING BOARD OF DIRECTORS A G E N D A 7 : 30 P.M. 201 San Antonio Circle Wednesday Building C - Suite 135 March 11 , 1992 Mountain View, Calif . (7 : 30) *, ROLL CALL, APPROVAL OF MINUTES February 12 , 1992) WRITTEN COMMUNICATIONS ORAL COMMUNICATIONS --- Public** ADOPTION OF AGENDA BOARD BUSINESS (7 : 45) 1 . Implementation of Staffing Reorganization Plan - H. Grench (8 : 15) 2. Streamlining of District Procedures - H. Grench (8 : 45) *** 3 . Award of Contract for Picchetti Barn Restoration Project - R. McKibbin 4 . Authorization to Purchase Wood Chipper - R . McKibbin 5. Scheduling of Special Meeting - R . McKibbin (Time) INFORMATIONAL REPORTS -- Director's and Staff CLAIMS CLOSED SESSION (Litigation, Land Negotiations , Labor Negotiations , and Personnel Matters) ADJOURNMENT -,'NOTE: Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE BOARD. When an item you 're concerned with appears on the agenda, the Chair will invite you to address the Board at that time; on other matters you may address the Board under Oral Communications. An alternative is to comment to the Board by a Written Communication, which the Board appreciates. Each speaker will ordinarily be limited to 3 minutes. When 201 San Antonio Circle,Suite C-1 35 - Mountain View,California 94040 - Phone:(415)949-5500 - FAX:(415)949-5679 General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop recognized, please begin by stating your name and address. We request that you fill out the form provided so that your name and address can be accurately .included in the minutes. Denotes Express Item NOTICE OF PUBLIC MEETINGS The Budget Committee will meet Tuesday, March 10, 1992 beginning at 4:00 P.M. and Thursday, March 19, 1992 beginning at 3:30 P.M. at the District Office. The purpose of the meetings will be to discuss the fiscal year 1992-1993 budget. The 20tb Anniversary Committee will meet Wednesday, March 11, 1992 beginning at I P.M. and Thursday, March 19, 1992 beginning at 2:00 P.M. The purpose of the meetings will be to plan special events celebrating the District 's twentieth anniversary. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REGULAR MEETING BOARD OF DIRECTORS February 12 , 1992 MINUTES I . ROLL CALL President Robert McKibbin called the meeting to order at 7 : 00 P.M. Members Present: Ginny Babbitt, Richard Bishop, Betsy Crowder, Kay , Duffy, Teena Henshaw, and Robert McKibbin. Nonette Hanko arrived at 7 : 35 P.M. Personnel Present : Herbert Grench, Craig Britton, Jean Fiddes , Mary Hale, John Escobar, Del Woods , and Deborah Morvay-Zucker. IT . APPROVAL OF MINUTES January _22 , 1992 Motion: G. Babbitt moved that the Board accept the minutes of January 22, 1992 as presented. T. Henshaw seconded the motion. The motion passed 6 to 0 . ITT . WRITTEN COMMUNICATIONS There were no written communications . TV. ORAL COMMUNICATIONS Aaron Miller of Boy Scout Troop 9 , stated that he was attending the meeting to fulfill a badge requirement to earn a community badge. V. ADOPTION OF AGENDA R. McKibbin stated that the agenda was adopted by Board consensus . VT . BOARD BUSINESS A. Legislative Committee Report (Report R-92-15) T. Henshaw presented the Legislative Committee ' s recommendations for changes in the scope of the committee ' s charge to include: 1 . To review legislation and make recommendations to the full Board, and 2 . To act as leaders of Board ' s liaison with legislators . K. Duffy ascertained that the general manager was in full agreement with the proposed changes. The Board agreed that the general manager would continue to coordinate the legislative program. Motion: R. McKibbin moved that the Board approve the change in 201 San Antonio Circle,Suite C-1 35 • Mountain View,California 94040 • Phone:(415)949-5500 • FAX:(415)949-5679 General Manager:Herbert Grench Board ofDirectors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Meeting 92-03 Page 2 the scope of charge of the Legislative Committee. K. Duffy seconded the motion. The motion passed 6 to 0. T. Henshaw also presented the committee ' s recommendation that individual directors conduct site tours for state and local legislators . Directors volunteered to work with the legislators as follows : K. Duffy Assembly Member Charles Quackenbush; T. Henshaw and G. Babbitt Senator Al Alquist; and R. Bishop and B. Crowder - Senator Rebecca Morgan and Assembly Member Jackie Speier. T. Henshaw also discussed the importance of broadening the base of support for open space in Sacramento. She stated that the committee was planning a breakfast meeting with legislators and their aides in Sacramento. She stated that the committee also recommended discussions between the boards of directors of East Bay Regional Park District and Midpeninsula Regional Open Space District for the purpose of working together on ideas to build a support base in the legislature. R. Bishop commented that work with East Bay Regional Park District would best be accomplished at the staff level . She proposed that the not-so-annual meeting of the open space agencies of various counties be conducted in the near future. H. Grench stated that David Hansen of Sonoma County Agricultural Preservation and Open Space District was interested in his agency sponsoring a meeting in the summer of 1993 at the earliest. T. Henshaw stated that Planning and Conservation League was considering a state-level conference on open space preservation and that at least one member of the Legislative Committee would attend the California Parks and Recreation Society' s legislative conference in May. Motion: B. Crowder moved that the Board approve site tours with legislators and approve in concept the Legislative Committee ' s plans as presented. G. Babbitt seconded the motion. The motion passed 6 to 0. B . Authorization to Solicit Wood Chipper Bids (Report R-92-14) Motion: T. Henshaw moved that the Board authorize staff to solicit competitive bids for a wood chipper. B. Crowder seconded the motion. The motion passed 6 to 0 . C . Amendment to Rules, of Procedure for Financial Instrument Signatories and Revision of Authorized Signatories for District Accounts and Safe Deposit Boxes (Report R-92-17) Motion: G. Babbitt moved that the Board adopt Resolution 92-03 , a Resolution of the Board of Directors of the Meeting 92-03 Page 3 Midpeninsula Regional Open Space District Amending Rules of Procedure; Resolution 92-04 , A Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts; Resolution 92-05, A Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing and Endorsing Checks and Other Instruments for Checking Account (First Interstate Bank of California - Los Altos) ; Resolution 92-06 , A Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing of Payroll Checks for Payroll Checking Account (First Interstate Bank of California - Los Altos) ; and Resolution 92-07 , A Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California - Los Altos) . B. Crowder seconded the motion. The motion passed 6 to 0 . D. Authorization to Solicit Bids for-Telephone System (Report R-92-21) Motion: G. Babbitt moved that the Board authorize staff to solicit competitive bids from independent contractors for up to a complete replacement of the telephone system, as necessary, for the District ' s new administrative office and the foothills and skyline ranger offices . B. Crowder seconded the motion. The motion passed 6 to 0. E. Final Adoption of the Preliminary Use and Management Plan for the Sinclair Property Addition to Sierra Azul Open SpacePreserve (Report R-92-18) Motion: R. Bishop moved that the Board adopt the Preliminary Use and Management Plan for the Sinclair property addition to the Kennedy Limekiln Area of Sierra Azul Open Space Preserve, including the naming, as contained in report R-91-14 , and indicate its intention to dedicate the land as public open space . K. Duffy seconded the motion. The motion passed 6 to 0 . F. Final Adoption of the Preliminary Use and Management Plan for the Chew Property Additionto SierraAzul Open Space Preserve (Report R-92-19) Motion: R. Bishop moved that the Board adopt the Preliminary Use and Management Plan for the Chew property addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, including the naming, as contained in report R-91-145, and indicate its intention to withhold the Meeting 92-03 Page 4 property from dedication as public open space at this time . K. Duffv seconded the motion. The motion passed 6 to 0 . G. Final Adoption of the Preliminary Use and Management Plan for the Borelli Property Addition to Sierra Azul Open Space Preserve (Report R-92-20) Motion: R. Bishop moved that the Board adopt the Preliminary Use and Management Plan for the Borelli property addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, including the naming, as contained in report R-91-133 , and indicate its intention to withhold the property from dedication as public open space at this time. K. Duffv seconded the motion. The motion passed 6 to 0. H. Senate Bill 1298 Regarding Term Limitations (Report R-92-22) Motion: R. Bishop moved that the Board refer Senate Bill 1298 to the Legislative Committee for action recommendation to the full Board. K. Duffv seconded the motion. The motion passed 6 to 0 . VII . INFORMATIONAL REPORTS K. Duffy reported that Gibson Anderson of Responsible Off-road Mountain Peddlers (R.O.M. P. ) informed her that after having a field trip with representatives of the Trail Center they concluded that the trail alternative to the Sheldon Road access in Los Gatos is not technically feasible. She stated that Mr. Anderson had not yet confirmed that R .O.M.P. would continue its lawsuit for a prescriptive access on Sheldon Road. B . Crowder stated that she hiked up the Black Mountain Trail and that the new trail , despite the rains , was in excellent condition. G. Babbitt reported that the Santa Clara County Board of Supervisors had its final meeting on the trails issue on January 28 . She stated that Supervisor Mike Honda did an outstanding job in bringing about an agreement to adopt a trails policy that preserves the authority to require trails as part of new subdivisions . H. Grench reported that on March 11 the Bay Area Council will hold its 1992 outlook Conference . He stated that California State Parks and Recreation Department reported that over the years the District has received $19, 000 , 000 in state grants, excluding Land and Water Conservation Fund grants . He distributed a draft of the Bay Area Open Space Council ' s vision statement and asked the Board for comments . H. Grench informed the Board that the Hassler assessment district Meeting 92-03 Page 5 bonds would soon be entirely paid off and that the balance remaining was about $13, 000 . He also reported his participation in a California Park and Recreation Society delegation to Washington D.C . to visit California legislators . H. Grench reported Santa Cruz County Local Agency Formation Commission 's approval of the annexation to the District of Santa Cruz County lands in and adjacent to Long Ridge Open Space Preserve . C . Britton reported on the progress and budget of the new office building. He briefed the Board on the status of the toxics cleanup at Mt. Umunhum. He stated that the Army Corps of Engineers study affirmed the eligibility of Mt. Umunhum for clean-up and that unofficial estimates for the cleanup project are in excess of $2 , 000 , 000 . C . Britton also reported that a cabin on the Johnson property of the Redwood Park subdivision was burned, perhaps by arson. J. Escobar reported four incidents involving accidents on District preserves and a single incident involving a cyclist collision and assault , resulting in the subsequent arrest and release of one of the cyclists . M. Hale presented and requested a critique of a slide show that had been assembled for general presentations . VIII . CLAIMS Motion: T. Henshaw moved that the Board approve Revised Claims 91-03 R. Bishop seconded the motion. Discussion: The Board asked for explanations for 1) claim number 1974 to Town of Portola Valley, 2) number 1935 to Communications Strategies, and 3) number 1934 to Annette Coleman. Staff responded that 1) payment to Town of Oortola Valley was for permit staff time costs for the Windy Hill parking lot, adding that the project was proceeding; 2) Communications Strategies was a telecommunications consultant; and 3) Annette Coleman participated on a panel in Sacramento and requested reimbursement for use of her personal vehicle . The motion passed 6 to 0 . IX. CLOSED SESSION H. Grench announced that personnel matters would be discussed in closed session. C . Britton announced that litigation matters to be discussed in Closed Session fell under Government Code Sections 54956 . 9 (a) Midpeninsula Regional Open Space District v. Town of Los Gatos and Midpeninsula Regional Open Space District v. Acronico; and (b) (1) significant exposure of the District to legal action . He said that Meeting 92-03 Page 6 land negotiations to be discussed would be Santa Clara County assessor ' s parcel number 562-07-003 , negotiated with owner Michael Quane, Santa Mateo County assessor ' s parcel numbers 076-350-150 ' and -240 negotiated with owner Ryland Kelly, and San Mateo County assessor ' s parcel numbers 078-210-130 and -230, negotiated with owner George Norton. The Board recessed to Closed Session on personnel , litigation, and land acquisition matters at 8 : 10 P.M. X. ADJOURNMENT The Board reconvened to adjourn the meeting at 12 : 10 A.M. , Thursday, February 13 , 1992 . Deborah Morvay-Zucker Secretary . Claims No. 92-04 ' Meeting 92 O4 _ Dote: Feb. 26. 1992 ^� REVISED i MIDPC0I03DLA REGIONAL UP80 SPACE DISTRICT -! # Amount Name Description _ _________________________________________________ _____________________________________________ . . -___ 2019 573.27 Alton Printing and Copy Bid Documents--Piobotti ,/2030 43.16 American Welding Supply Welding Supplies 2021 688'80 Apple One Temporary Office Help /2022 I29'50 Associate Construction Electrical B'epair--Di t l Tenants '2023 826'97 Bayoide Equipment Company Generator Repair--Enterprise j 2024 - ' 116.38 Craig Beckman Reimbursement--Tuition and Supplies 2025 1.081'87 Best Sanitation Sanitation Services 12026 362.31 Frank 8enmom . Photography and Slides �J2027 493'50 BiobIey Associates Consulting Services--Skyline Water System 2028 301'94 W. L. Butler, Inc. Repair Ceiling Tiles--Diotel Tenants 029 63.00 California Department of Fish Permit Application Fee | and Game 2030 56.60 California Water Service Company Water Service ``12031 43'68 Central Stationers Office Supplies �2032 � 84.08 Clarb's Auto Parts/Machine Shop Vehicle Parts and Supplies '] � 2O�3 � �A3?'8O Co�limb�w Construction, Inc.I Construction Services--Rancho Bridge 2034 185'00 �_ Aline Cummings ` Reimbursement--Wetlands Workshop 2035 2.500.00 .Dana Property Analysis Appraisal Services 118.53 The Dark-room Newsletter Photographs 3037 1.552.03 Design Concepts Prnduotion .aud Design--Newsletter and Map Bevin1noa of Slide Show and Brochures |2038 34'64 Dyou Med First Aid Supplies |2033 23.40 East Palo Alto Water District Water Service - 2040 29.95 Earthwork Subscription 2041 11'18 Eagle Manufacturing Company . Field Supplies 12842 515.08 First American Title Guarantee Title Insurance i Company 2043 80.00 Foothill College Interchange Class Tuition--John Dowalexki 2044 126.61 Foster 8roo.Senurlty Syotemo' Iuo. Locks and Keys 2045 216.54 Franciscan Glass Company Glass Sheets --,2046 320.00 Franz Termite Control Corporation Termite Work 2047 10.50 G bi t � . rap n a Artwork 83.60 Herbert Greucb Reimbursement--Conference Expense _2049 2,200.00 Hawley Peterson & Snyder Architectural Services--Ranger Office �2050 1SO.00 Honeywell Protection Services Burglar Alarm ' G7 The Idea Bank Safety �id �2O�1 2S2' Videos 2052 368.55 The Ed Jones Company Badges Refinished and Seals Changed ;2053 858.78 Konica Business Machines Maintenance Agreement .2054 -77.+e-3 - John Dowaleobi Reimbursement--Field Supplies i I29.09 and Plumbing Parts - 2055 67.I3 Langley Bill Quarry Base Rock--Iuoerpl 2O5O | 1 .500.00 Levinson Associates Training 3eooi000 |�O57 42.56 Lexington Quarry Base Book 2058 200.00 Loa Altos Garbage Company . Dumpoter Boutel |2050 210.00 Lon Altos Medical Clinic Medical Services 2068 437'50 Meyero, Nave, Dibanb & Silverman Legal Services 12061 668.13 Miracle Auto Pointing Vehicle Repairs � 2062 55.65 Moore Medical First Aid Supplies 2063 100.00 National Association for Membership Dues . Interpretation 2064 210.100 National Recreation and Park Membership Dues Association Claims No. 92-04 Meeting 92-04 Date: Feb. 26, 1992 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description ------------------------------------------------------------------------------------ =2065 44.30 National Safety Council Resource Documents . 2066 75.05 Norney's of Mountain View Office Supplies . '2067 66.76 Northern Energy Propane Fuel 2068 170.40 Stanley Norton December and January Expenses !2069 60.97 Northern Hydraulics Field Supplies : 2070 311.86 Office. Club Office Supplies 2071 1 ,240.64 Pacific Gas and Electric .Company Utilities :I,2072 186.83 Page & Turnbull, Inc. Architectural Services--Pichetti 12073 164.33 Peninsula Blueprint Bluelines--Pichetti 2074 35.00 Peninsula Times Tribune Advertisement -i2075 26.56 Precision Engravers, Inc. Namebadges 2076 50.95 Tom Randall Reimbursement--Uniform Expense !2077 124.10 Roberts & Brune Company Skyline Water Tank Supplies 2078 104.31 Rokon Vehicle Repairs 2079 1,173.95 Roy's Repair Service Vehicle Repairs .i2080 440.69 Russ Enterprises, Inc. Field Supplies 2081 96.24 San Jose Mercury News Bid Advertisement <?2082 42.98 Shell Oil Company Fuel j2083 126.00 Signet Testing Labs Testing Services--Rancho Bridge ,2084 _ 174.75 Christy Seidel Construction Administration Services-- Rancho Bridge 2085 630.00 Edward A. Tunheim Forestry Services--Slate Creek �2086 350,000.00 Valley Title Company Land Acquisition--Quane Property :2087 58.30 Value Business Products Office Supplies 2088 791.53 Wetlands Research Associates,Inc. Consulting Services--Ravenswood 2089 247.50 Whitmore, Johnson & Bolanos Legal Services--Personnel 2090 177.53 Word Products Printer Supplies • 2091 354.36 The Workingman's Emporium Uniform Expense 2092 30.00 Frank Smith Maps 2093 206.00 San Mateo County Department of Well Permit--Skyline Health Services Local Meeting Expense, Private Vehicle 2094 252.48 Petty Cash Expense, Office Supplies , Film and Developing and Postage I )7 i Claims No. 92-05 Meeting 92-05 Date: Mar. 11 , 1992 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description --- - ----- - --- --------------------------------- -- ------------------- -------- -------------------------- 2137 A00606- Micro Express Office Equipment 3,292&0 2138 614,21 Mity-Lite Tables Field Equipment, 2139 28,05 Monogram Sanitation Sanitation Supplies 2140 86498 National Mailing Services Mailing Services--Spring Newsletter 2141 1 ,099.33 Pacific Bell Telephone Service 2142 1 ,228.25 Pacific Gas & Electric Company Utilities 2143 004"4+ Peninsula Blueprint, Inc, Reproduction of Plans and Specifications 782,41 2144 35.00 Peninsula Times Tribune Bid Advertisement 2145 784.68 Warren Phillips Reimbursement--Training Expense 2146 651 .79 Plombo Construction Company Rock for Russian Ridge Parking Lot 2147 165�09 Pitney Bowes Postage Meter Rental 2148 1 ,64K24 Portola Park Heights Property Road Maintenance Agreement Owners Association 2149 35.94 Rancho Hardware Field Supplies 2150 100.00 Regal Dodge Transmission Warranty 2151 622� 13 Rich' s Tire Service Tires 2152 28K00 Robertson, Alexander, Luther, Legal Services Esselstein, Shiells & Wright 2153 110,24&40 Roma Construction Company Construction Services-- 330 Distel 2154 2,200, 13 Roy's Repair Service Vehicle Maintenance and Repairs 2154 192.50 Safety Specialists, Inc. Disposal Services--330 Distel 2155 67 ,33 S & W Equipment Company Equipment Parts and Repairs 2156 87�38 David Sanguinetti Reimbursement--Field Equipment and Membership Dues 2157 1 , 12000 San Jose Mercury News Advertisements 2158 1 ,683.00 San Mateo County Permits 2159 39.90 San Mateo Times Newspaper Group Advertisement 2160 814 .24 Santa Clara County Sheriff's Patrol Services Department 2161 80400 Santa Rosa Junior College Registration Fee--B. Malone 2162 240.00 Signet Testing Labs Structural Steel Testing--330 Distel 2163 54 .36 Skyline County Water Service Water Service 2164 345�77 Standard Brands Paint Company Carpeting and Linoleum--Enterprise 2165 700�00 State Board of Equalization Annexation Fee 2166 894801 The Steinberg Group Architectural Services--330 Distel 1 , 127Y2 2167 171 ,58 Summit Uniforms Uniform Expense 2168 27&00 Tap Plastics Lexan Brochure Holder 2169 27.23 Unocal Fuel 2170 70.00 USRentals Equipment Rental 2171 17�41 Valley Tool & Manufacturing Equipment Part, Company, Inc. 2172 616.65 Whitmore, Johnson & Bolanos Legal Services 2173 76.91 WMI Services: Port-O-Let Sanitation Services 2174 56YO! The Workingman's Emporium Uniform Expense 2175 45.73 Wear Guard Uniform Expense 2176 4,210,00 Westwood Design, Inc. Casework Deposit--330 Distel 2177 11 .95 World Peace University Resource Document 2178 388.34 Yardbird Equipment Sales Equipment Repairs and Parts 2179 52,44 Travis Jensen Private Vehicle Expense ----------- Claims No. 92--05 Meeting 9205 Date: Mar. 11 , 1992 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTUCT # Amount Name Description 2095 1 , 133.71 Acme & Sons Sanitation, Inc. Sanitation Services 2096 663.08 Alves Petroleum, Inc Fuel 2097 226�80 AT&T Telephone Repair and Maintenance 2098 410.00 A 'Fool Shed, Inc, Equipment Rental 2099 654.20 B�ijley's Western Division Field Equipment 2100 3 , 171 ,87 Best Sanitation Sanitation Services 2101 1 ,015�50 Hinkley Associates Consulting Services---Skyline Ridge 2102 283� 79 Bridge Radio Services Radio Repairs 210,'� 7,728�00 Business Interiors Furniture Deposit- -330 Distel 2104 2,500�00 C & C Equipment Company Combine Repeater with C & C Equipment 2 105 65,00 The California Mosquito and Vector Registrat i on- --R. Mol I ca Control Association, Inc, 2106 3,592,44 Callander Associates Architectural Services--Windy hill Parking Lot 2107 88,45 Clark's Auto Parts/Machine shop Vehicle Parts 2108 2 ,250,00 Clevenger Realty Appraisal Corp, Appraisal Services 2109 100�00 Coastside Proflame Propane Fuel 2110 85�69 Sheryl Marioni Cochran Bridge Site 2111 1 ,015.39 Computer Biz Equipment 2112 126.30 Edward L. Corekin Repairs- --Former Smith House 2t13 10,210�00 Corporate Environments Furniture Deposit---330 Distel 2114 �),140w,ww CRI/Office Pavilion Furniture Deposit330 Distel 7,000.00 2115 42�92 Dittmer's Gourmet Meats Local Meeting lr,�pense 2116 '372,34 John Escobar Reimbursement---Gonference Expense 2117 2 ,308,05 David B. Fisher Legal Services 21,18 1648, 13 Robert M, Garcia Construction Management Services----Rancho and Skyline Offices 2119 382,97 Garcia Well & Pump Company Water Systems Repairs---Smith House 2120 317�07 Gibson Studio 1-.'�lide Duplications 2121 16�55 GNW Partners,L,P.dba Sunrise Field Supplies 2122 276.40 Goodco Press Printing- --Docent Newsletter and Maps 2123 340�00 Herbert Grench Peimi)tirsemetit - -Otit--of -Town Meeting Expenses 2124 135� 00 Carroll H. Harrington Consulting Services---20th Anniversary 2125 1 ,566�65 Hertz Equipment Rental Equipment Rental Corporation 2126 f83.86 Interstate Traffic Control S i gns 2127 424 ,00 J & J Water Trucks Water Service 2128 1 ,046�84 J . Thomas Jakaby Engineering Services --Russian Ridge Trail Relocation 2129 440.00 JPal Consulting Consulting Ser,vices-----Radio Repeater Bids 2130 200.00 Lopez Gardening Services Gardening Services---Distel 213t 281 ,26 Los Altos Garbage Company Dumpster Rental 2132 268�47 Los Altos Typewriter Equipment Repairs 2133 134.24 Merwin A. Mace Private, Vehicle Expense 2134 200�00 Magatia's Building, Maintenance Janitorial Services--Distel 2 1,3 5 1 ,000,00 Dr. Samuel McGinnis Biological Survey 2136 53.00 Marie McGough Reimbursement-- Office Supplies Claims No. 92-05 Meeting 92-05 Date: Mar, 11 , 1992 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description ---- ---- -------------------------- --------------------- -------------------- -- ------- -- ----------- --- 2180 235 00 Wolf Computer Training Center Registration -J. Law 2181 733.64 Annette Coleman Reimbursement--Conference Expenses 2182 13777.20 Geotechnical Management, Inc, WeJJ Hookup--Dean House 2183 175.00 John Kowaleski Reimbursement--Conference Registration 2184 301 .11 Petty Cash Local and Out-of-Town Meeting Expenses, Film and Developing, Field and Office Supplies, Professional Dues , Postage, and Private Vehicle Expense *Emergency check issued on March 1 , 1992, Claims No. 92-05 Meeting 92-05 Date: Mar. 11, 1992 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description ---------------------------------------------------------------------------------------------------- 2137 ^-Q-�f,�- - Micro Express Office Equipment 3,292.60 2138 .614.21 Mity-Lite Tables Field Equipment 2139 . 28.05 Monogram Sanitation Sanitation Supplies 2140 869.98 National Mailing Services Mailing Services--Spring Newsletter 2141 1 ,099.33 Pacific Bell Telephone Service 2142 1 ,228.25 Pacific Gas & Electric Company Utilities 2143 -692.;= Peninsula Blueprint, Inc. Reproduction of Plans and Specifications 782.41 2144 35.00 Peninsula Times Tribune Bid Advertisement 2145 784.68 Warren Phillips Reimbursement--Training Expense 2146 651.79 Piombo Construction Company Rock for Russian Ridge Parking Lot 2147 165.09 Pitney Bowes Postage Meter Rental 2148 1 ,644.24 Portola Park Heights Property Road Maintenance Agreement Owners Association 2149 35.94 Rancho Hardware Field Supplies 2150 100.00 Regal Dodge Transmission Warranty 2151 622.13 Rich's Tire Service Tires 2152 286.00 Robertson, Alexander, Luther, Legal Services Esselstein, Shiells & Wright 2153 110,246.40 Roma Construction Company Construction Services--330 Distel 2154 2,200.13 Roy's Repair Service Vehicle Maintenance and Repairs 2154 192.50 Safety Specialists, Inc. Disposal Services--330 Distel 2155 67.33 S & W Equipment Company Equipment Parts and Repairs 2156 87.38 David Sanguinetti Reimbursement--Field Equipment and Membership Dues 2157 1 ,120.00 San Jose Mercury News Advertisements 2158 1 ,683.00 San Mateo County Permits 2159 39.90 San Mateo Times Newspaper Group Advertisement 2160 814.24 Santa Clara County Sheriff's Patrol Services Department 2161 804.50 Santa Rosa Junior College Registration Fee--B. Malone 2162 240.00 Signet Testing, Labs Structural Steel Testing--330 Distel 2163 54.36 Skyline County Water Service Water Service 2164 345.77 Standard Brands Paint Company Carpeting and Linoleum--Enterprise 2165 700.00 * State Board of Equalization Annexation Fee 2166 see.89 The Steinberg Group Architectural Services--330 Distel 1 , 127.62 2167 171 .58 Summit Uniforms Uniform Expense 2168 270.00 Tap Plastics Lexan Brochure Holder 2169 27.23 Unocal Fuel 2170 70.00 USRentals Equipment Rental 2171 17.41 Valley Tool & Manufacturing Equipment Part Company, Inc. 2172 616.65 Whitmore, Johnson & Bolanos Legal Services 2173 76.91 WMI Services: Port-O-Let Sanitation Services 2174 561.01 The Workingman's Emporium Uniform Expense 2175 45.73 Wear Guard Uniform Expense 2176 4,210.00 Westwood Design, Inc. Casework Deposit--330 Distel 2177 11.95 World Peace University Resource Document 2178 388.34 Yardbird Equipment Sales Equipment Repairs and Parts 2179 52.44 Travis Jensen Private Vehicle Expense � ~ Claims No. 92-05 Meeting 02-85 Date: Mar. 11 . 1992 REVISED MIDP8NI0SOLA REGIONAL OPEN SPACE DISTRICT # Amount Name Description _--___--_____-__-________-_-___-______---_________-_---_______---______-___---_-___-______-____-___ � 2180 233.00 Wolf Computer Training Center Registration--J. Law 2181 733.84 Annette Coleman Reimbursement--Conference Drpeuoea 2182 18777.20 Geutecbuica} Muoogement, Inc. Well 8nobuy--8eoo House 2183 175.00 John Kowalemki Reimbursement--Conference Registration 2184 301.11 Petty Cuob Local and Out-of-Town Meeting Expenses, Film and Developing, Field and Office Supplies, Professional Dues , Postage, and Private Vehicle Expense *Emergency check issued on March 1. 1092. ~ ' Claims No. 92-05 Meeting 92-05 Date: Mar. 11 , 1992 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2095 1 , 133.71 Acme & Sons Sanitation, Inc. Sanitation Services 2096 663�08 Alves Petroleum, Inc Fuel 2097 226�80 AT&T Telephone Repair and Maintenance 2098 410.00 A Tool Shed, Inc. Equipment Rental 2099 654.20 Bailey's Western Division Field Equipment 2100 1 , 171 .87 Best Sanitation Sanitation Services 2101 1 ,015�50 Hinkley Associates Consulting Services--Skyline Ridge 2102 283,79 Bridge Radio Services Radio Repairs 2103 7,728.00 Business Interiors Furniture Deposit--330 Distel 2104 2,500.00 C & C Equipment Company Combine Repeater with C & C Equipment 2105 65.00 The California Mosquito and Vector Registration--R. Molica Control Association, Inc. 2106 3,592.44 Callander Associates Architectural Services---Windy Hill Par-king, Lot 2107 88.45 Clark's Auto Parts/Machine Shop Vehicle Parts 2108 2,250�00 Clevenger Realty Appraisal Corp. Appraisal Services 2109 100.00 Coastside Proflame Propane Fuel 2110 85�69 Sheryl Marioni Cochran Reimbursemerit----Seed--Rancho Bridge Site 2111 1 ,015.39 Computer Biz Equipment 2112 126.30 Edward L. Corekin Repairs--Former Smith House 2113 10,210�00 Corporate Environments Furniture Deposit--330 Distel 2114 10,000.00 CRI/Office Pavilion Furniture Deposit-----330 Distel 2115 42.92 Dittmer's Gourmet Meats Local Meeting Expense 2116 372.34 John Escobar Reimbursement--Conference Expense 2117 2,308.05 David B. Fisher Legal. Services 2118 1648,13 Robert M. Garcia Construction Management Services---Rancho and Skyline Offices 2119 382�97 Garcia Well & Pump Company Water Systems Repairs---Smith House 2120 317.07 Gibson Studio Slide Duplications 2121 16.50 GNW Partners,L.P.dba Sunrise Field Supplies 2122 276.40 Goodco Press Printing--Doeent Newsletter and Maps 2123 340.00 Herbert Grench Reimbursement---Out--of--Town Meeting Expenses 2124 135.00 Carroll H. Harrington Consulting Services---20th Anniversary 2125 1 ,566�65 Hertz Equipment Rental Equipment Rental Corporation 2126 83.86 Interstate Traffic Control Signs 2127 424.00 J & J Water Trucks Water Service 2128 1 ,046.84 J. Thomas Iakaby Engineering Services--Russian Ridge Trail Relocation 2129 440.00 JPaI Consulting Consulting Services----Radio Repeater Bids 2130 200�00 Lopez Gardening Services Gardening Services----Diste.1 2131 281 .25 Los Altos Garbage Company Dumpster Rental 2132 268.47 Los Altos Typewriter, Equipment Repairs 2133 134.24 Merwin A. Mace Private Vehicle Expense 2134 200.00 Magana's Building Maintenance Janitorial Services--Distel 2135 1 ,000�00 Dr. Samuel McGinnis Biological Survey 2136 53.00 Marie McGough Reimbursement--Office Supplies 2137 3,306�35 Micro Express Office Equipment 2138 614.21 Mity-Lite Tables Field Equipment Claims No. 92-05 Meeting 92-05 Date: Mar. 11 , 1992 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description ---------------------------------- -------------------------------------------------- 2139 28.05 Monogram Sanitation Sanitation Supplies 2140 869.98 National Mailing Services Mailing Services--Spring Newsletter 2141 1 ,099.33 Pacific Bell Telephone Service 2142 1 ,228.25 Pacific Gas & Electric Company Utilities 2143 602�71 Peninsula Blueprint, Inc. Reproduction of Plans and Specifications 2144 35�00 Peninsula Times Tribune Bid Advertisement 2145 784�68 Warren Phillips Reimbursement--Training Expense 2146 651 .79 Piombo Construction Company Rock for Russian Ridge Parking Lot 2147 165.09 Pitney Bowes Postage Meter Rental 2148 1 ,644.24 Portola Park Heights Property Road Maintenance Agreement Owners Association 2149 35.94 Rancho Hardware Field Supplies 2150 100.00 Regal Dodge Transmission Warranty 2151 622� 13 Rich's Tire Service Tires 2152 286�00 Robertson, Alexander, Luther, Legal Services Esselstein, Shiells & Wright 2153 110,246.40 Roma Construction Company Construction Services---330 Distel 2154 2,200. 13 Roy's Repair Service Vehicle Maintenance and Repairs 2154 192.50 Safety Specialists, Inc. Disposal Services---330 Distel 2155 67.33 S & W Equipment Company Equipment Parts and Repairs 2156 87.38 David Sanguinetti Reimbursement--Field Equipment and Membership Dues 2157 1 , 120.00 San Jose Mercury News Advertisements 2158 1 ,683.00 San Mateo County Permits 2159 39.90 San Mateo Times Newspaper Group Advertisement 2160 814�24 Santa Clara County Sheriff's Patrol Services Department 2161 804.50 Santa Rosa Junior College Registration Fee--B. Malone 2162 240,00 Signet Testing Labs Structural Steel Testing---330 Distel 2163 54 ,36 Skyline County Water Service Water Service 2164 345.77 Standard Brands Paint Company Carpeting and Linoleum---Enterprise 2165 700.00 State Board of Equalization Annexation Fee 2166 820.00 The Steinberg Group Architectural Services--.330 Distel 2167 171 .58 Summit Uniforms Uniform Expense 2168 270.00 Tap Plastics Lexan Brochure Holder 2169 27�23 Unocal Fuel 2170 70.00 USRentals Equipment Rental 2171 17.41 Valley Tool & Manufacturing Equipment Part Company, Inc. 2172 616.65 Whitmore, Johnson & Bolanos Legal Services 2173 76.91 WMI Services: Port--O-Let Sanitation Services 2174 561 .01 The Workingman's Emporium Uniform Expense 2175 45�73 Wear Guard Uniform Expense 2176 4,210�00 Westwood Design, lnc� Casework Deposit---330 Distel 2177 11.95 World Peace University Resource Document 2178 388�34 Yardbird Equipment Sales Equipment Repairs and Parts *Emergency check issued on March 1 , 1992� Claims No. 92-05 Meeting 92-05 Date: Mar. 11 , 1992 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description --------------------------------------------------------------------------------------------------- 2095 1 ,133.71 Acme & Sons Sanitation, Inc. Sanitation Services , 2096 663.08 Alves Petroleum, Inc Fuel 2097 226.80 AT&T Telephone Repair and Maintenance 2098 410.00 A Tool Shed, Inc. Equipment Rental 2099 654.20 Bailey's Western Division Field Equipment 2100 1 , 171 .87 Best Sanitation Sanitation Services 2101 1 ,015.50 Binkley Associates Consulting Services--Skyline Ridge 2102 283.79 Bridge Radio Services Radio Repairs 2103 7,728.00 Business Interiors Furniture Deposit--330 Distel 2104 2,500.00 C & C Equipment Company Combine Repeater with C & C Equipment 2105 65.00 The California Mosquito and Vector Registration--R. Molica Control Association, Inc. 2106 3,592.44 Callander Associates Architectural Services--Windy Hill Parking Lot 2107 88.45 Clark's Auto Parts/Machine Shop Vehicle Parts 2108 2,250.00 Clevenger Realty Appraisal Corp. Appraisal Services 2109 100.00 Coastside Proflame Propane Fuel 2110 85.69 Sheryl Marioni Cochran Reimbursement--Seed--Rancho Bridge Site 2111 1 ,015.39 Computer Biz Equipment 2112 126.30 Edward L. Corekin Repairs--Former Smith House 2113 10,210.00 Corporate Environments Furniture Deposit--330 Distel 2114 CRI/Office Pavilion Furniture Deposit--330 Distel 7,000.00 2115 42.92 Dittmer's Gourmet Meats Local Meeting Expense 2116 372.34 John Escobar Reimbursement--Conference Expense 2117 2,308.05 David B. Fisher Legal Services 2118 1648. 13 Robert M. Garcia Construction Management Services--Rancho and Skyline Offices 2119 382.97 Garcia Well & Pump Company Water Systems Repairs--Smith House 2120 317.07 Gibson Studio Slide Duplications .2121 16.55 GNW Partners,L.P.dba Sunrise Field Supplies 2122 276.40 Goodco Press Printing--Docent Newsletter and Maps 2123 340.00 Herbert Grench Reimbursement--Out-of-Town Meeting Expenses 2124 135.00 Carroll H. Harrington Consulting Services--20th Anniversary 2125 1 ,566.65 Hertz Equipment Rental Equipment Rental Corporation 2126 83.86 Interstate Traffic Control Signs 2127 424.00 J & J Water Trucks Water Service 2128 1 ,046.84 J. Thomas Jakaby Engineering Services--Russian Ridge Trail Relocation 2129 440.00 JPal Consulting Consulting Services--Radio Repeater Bids 2130 200.00 Lopez Gardening Services Gardening Services--Distel 2131 281 .26 Los Altos Garbage Company Dumpster Rental 2132 268.47 Los Altos Typewriter Equipment Repairs 2133 134.24 Merwin A. Mace Private Vehicle Expense 2134 200.00 Magana's Building Maintenance Janitorial Services--Distel. 2135 1 ,000.00 Dr. Samuel McGinnis Biological Survey 2136 53.00 Marie McGough Reimbursement--Office Supplies Claims No. 92-05 Meeting 92-05 Date: Mar. 11 , 1992 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description --------------------------------------------------------------------------------------------------- 2137 Micro Express Office Equipment 3,292.60 2138 614.21 Mity-Lite Tables Field Equipment 2139 28.05 Monogram Sanitation Sanitation Supplies 2140 869.98 National Mailing Services Mailing Services--Spring Newsletter 2141 1 ,099.33 Pacific Bell Telephone Service 2142 1 ,228.25 Pacific Gas & Electric Company Utilities 2143 G9Cj.:;1T Peninsula Blueprint, Inc. Reproduction of Plans and Specifications 782.41 2144 35.00 Peninsula Times Tribune Bid Advertisement 2145 784.68 Warren Phillips Reimbursement--Training Expense 2146 651 .79 Piombo Construction Company Rock for Russian Ridge Parking Lot 2147 165.09 Pitney Bowes Postage Meter Rental 2148 1 ,644.24 Portola Park Heights Property Road Maintenance Agreement Owners Association 2149 35.94 Rancho Hardware Field Supplies 2150 100.00 Regal Dodge Transmission Warranty 2151 622.13 Rich's Tire Service Tires 2152 286.00 Robertson, Alexander, Luther, Legal Services Esselstein, Shiells & Wright 2153 110,246.40 Roma Construction Company Construction Services--330 Distel 2154 2,200.13 Roy's Repair Service Vehicle Maintenance and Repairs 2154 192.50 Safety Specialists, Inc. Disposal Services--330 Distel 2155 67.33 S & W Equipment Company Equipment Parts and Repairs 2156 87.38 David Sanguinetti Reimbursement--Field Equipment and Membership Dues 2157 1 ,120.00 San Jose Mercury News Advertisements 2158 1 ,683.00 San Mateo County Permits 2159 39.90 San Mateo Times Newspaper Group Advertisement 2160 814.24 Santa Clara County Sheriff's Patrol Services Department 2161 804.50 Santa Rosa Junior College Registration Fee--B. Malone 2162 240.00 Signet Testing Labs Structural Steel Testing--330 Distel 2163 54.36 Skyline County Water Service Water Service 2164 345.77 Standard Brands Paint Company Carpeting and Linoleum--Enterprise 2165 700.00 State Board of Equalization Annexation Fee 2166 698.88 The Steinberg Group Architectural Services--330 Distel 1 ,127.62 2167 17-1 .58 Summit Uniforms Uniform Expense 2168 270.00 Tap Plastics Lexan Brochure Holder 2169 27.23 Unocal Fuel 2170 70.00 USRentals Equipment Rental 2171 17.41 Valley Tool & Manufacturing Equipment Part Company, Inc. 2172 616.65 Whitmore, Johnson & Bolanos Legal Services 2173 76.91 WMT Services: Port-O-Let Sanitation Services 2174 561.01 The Workingman's Emporium Uniform Expense 2175 45.73 Wear Guard Uniform Expense 2176 4,210.00 Westwood Design, Inc. Casework Deposit--330 Distel 2177 11.95 World Peace University Resource Document 2178 388.34 Yardbird Equipment Sales Equipment Repairs and Parts 2179 52.44 Travis Jensen Private Vehicle Expense Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-92-33 Meeting 92-5 March 11 , 1.992 AGENDA ITEM Tmplementation of Staffing Reorganization Plan At your February 26 , 1992 meeting, you approved in concept the staffing reorganization plan presented in report R-92-27 . The specific recommendations on implementing the plan, as well as more detailed cost information will be delivered to the Board under separate cover and will be made available to the public at the District office on Monday, March 9 , 1992. 201 San Antonio Circle,Suite C-1 35 - Mountain View,California 94040 - Phone:(415)949-5500 - FAX:(415)949-5679 General Manager:Herbert Grench Board of Directors;Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-92-5 Meeting 92-5 March 11 , 1992 AGENDA ITEM Implementation of Staffing Reorganization Plan GENERAL MANAGER ' S RECOMMENDATIONS Approve the recommendations contained herein to begin implementation of the staffing reorganization plan. Discussion: At your February 26 , 1991 meeting, you approved in concept the staffing reorganization plan as presented in report R-92-27 . The staffing reorganization plan is shown on the attached chart. This report contains specific recommendations on implementing the plan, as well as more detailed cost information . For the purpose of this report, additional maximum salary plus related benefit, cost information are shown. The current 1991- 1.992 salary range structure was used as the base for the cost estimates . Because of hiring and other implementation schedules and because not everyone will be at the top of his or her range intially, the initial costs will not be as great . Salary costs are based on the top step of current salary ranges , but do not include future salary range cost of living or market adjustments . The estimates for new or upgraded managerial positions are based upon estimates made by George Sipel Associates based upon current salaries and market factors . The projected cost to implement the staffing reorganization plan is $404 , 600 . By program areas , the plan and related costs breakdown as follows : ACQUISITION, PLANNING, AND OPERATIONS PROGRAM ACQUISITION - $60, 800 Add one full-time administrative assistant position - $51 , 000 Adjust assistant general manager/land acquisition manager position - $9 , 800 PLANNING - $80, 800 Add one full-time planning manager position and eliminate land manager position - ($22 , 600) Add two full-time planning technician positions - $80 , 800 Add one one-half time secretary position - $20 , 300 Add second open space planner position - $2 , 300 201 San Antonio Circle,Suite C-1 35 � Mountain View,California 94040 - Phone:(415)949-5500 - FAX:(415)949-5679 General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Report R-92-33 Page 2 OPERATIONS Add one full -time equipment mechanic-oporaLor position - $44 , 200 Tncrease docent coordinator position to full-time - $21 , 200 Reclassify the existing positions of operations supervisor, supervising ranger - crew , and administrative assistant to operations manager, support services supervisor , and visitor services supervisor, respectively - $15, 400. PUBLIC RS PROGR.&q_-__$ 1 ! 97 500 Add one full-time public affairs manager position and eliminate the public communications coordinator position - $10 , 800 Add the equivalent of one one-half time receptionist posktion - $17 , 500 Potential other staff positions - $69 , 200 GENERAL_ADM1N!qTRAT1ON_PRQGRAM n_ a84,70aq Add one full- time administrative analyst position - $58 , 500 Add one one-half time clerk/typisL position - $17 , 400 Adjust administrative services manager/district clerk position - $8 , 800 The District has hired the firm of Ralph Andersen & Associates to conduct a salary and classification study for all non-represenLed positions . TV is anticipated that the study will be completed by April 15, 1992 . Because of the study, salary range adjustments for existing positions or positions being reclassified are to be retroactive to April 1 , 1992 . Board-Action: Direct staff to implement any Board-approved salary range adjustments resulting from the salary and classification study being conducted by Ralph Andersen Associates retroactive to April 1 , 1992 . ;CgJUJQfTTyO1N, PLANNING, AND OPERATIONS PROGRAM AC )UTSTTTON New Position: 1 . ADMINISTRATIVE ASSISTANT - Add one full-time regular staff position. Cost Implications: Total : $51 , 000 Salary: $39 , 200 Benefits : $11 , 800 Board Action: Approve the attached revised administrative assistant job specification and authorize staff to fill the position. Report R-92-33 Page 3 Other: 1 . B ard Action: Direct staff to prepare the job specification for the assistant general manager/land acquisition manager position for Board approvaT to reflect changes proposed in the staffing plan . Cost_Implicatians: Total : $9 , 800 Salary: $8 , 700 Benefits : $1 , 100 2 . Board Action: Direct staff to review the job specifications for the real property representaLive, legal assistant , and acquisition secretary in conjunction with the salary and classification study and return to the Board , as necessary, with amended specifications . PTANNING 1 . PLANNING MANAGER: Add one full-time regular staff posit4on. Eliminate the existing land manager classification. The planning manager position ' s salary range is approximately 32% below the existing land manager salary range . Cost-IMPACItions: Total : ($22 , 600) Salary : ($17 , 400) Benefits : ($ 5 , 200) Board Action: Eliminate the existing land manager classification, approve the creation of the planning manager job classification and the attached job specification , assign the position a salary range of sLep number 255. 5 to 280 . 5 , with a corresponding monthly salary of $3 , 586 to $4 , 599 , and authorize the general manager to fill the position . 2 . PLANNING TECHNICIAN: Add two full-time regular staff positions . Cost Implications: Total : $80 , 800 Salary: $31 , 100 per position Benefits : $ 9 , 300 per position Board Action: Approve Lhe creation of the planning technician job classification and the attached jot) specification, assign the position a salary range of step number 198 to 223 , with a corresponding monthly salary of $2 , 024 to $2 , 595, and authorize staff to fill two positions . 3 . SECRETARY: Add one one-half time regular staff position . Cost WaliCALions: Total : $20 , 300 ii2gAii�!� Salary: $15, 600 Benefits : $ 4 , 700 Board Action: Approve the filling of the position on a one--- half time basis . Report R-92-33 Page 4 4 . SENTOR PLANNER: Reclassify the existing principal. open space planner positiori to a senior planner position. Cost Tmplications: No increased costs anticipated at this Li me. A salary range decrease is possible . Board Action: Approve the reclassification of the principal open space planner classification to a senior planner classification , direc� staff to prepare a job specification for th(-, position , and diroct the sal-ary range be reviewed in conjunction with the salary and class [ftcation study . 5 . OPFN SPACE PLAMER: Reclassify Lhe existing associate open space planner position to the level of c)r,)Pn �;pace planner . Cost jLmpl J c-3 ,i otts Total : $2 , 300 Salary: $2 , 000 Bonef i ts : $ 300 Board Action: AT)nrove the recla,,3sification of tbe associate open space, planner classification to open space planner, and direct that the open space planner salary range. be reviewed in conjunction with the salary and classification study. Other: 1 . Board Action: Retitle the onvir-onmental, analyst classification to resource plamier. 2 . Board Action: Direct staff to review t'he open space planner, resource planner , and planning so(�-�retary job spec-ifications in conjunction with the, salary and classification st,tidy and return to the Board , as necessary, with amended specifications . OPERATTONS New.-Pos i L ions, NT MECITANTC--OPERATOR : Add one full -r-ime regular 1 . LE"Q-U—TP I i t�' p os,i t-1 c.)n Cost j yiplicat-Jons: Tot a 1 $44 , 200 Salary: $34 , 000 Bonet i ts : $10, 200 Board Action: Approve the filling of an additional ope-rator position . Other: 1 . Board Action: RecTassify the operations supervisor position to operations manager and direct staff to prepa-re ttt(- job specification for the operations manager class! f ication for Board approval to reflect changes Report R9233 Page, 5 prop(�-)sed in the staffing plan . Cpp t T%pI J(L t ions ToLa 1 $8 , 300 Salary : $7 , 300 Benefits : $1 , 000 2 . Board Action: Reclassify the supervising ranger -- crew position to support servj (,_,e�-,; supervisor and direct staff to prepare the job specification for the support, services -)n for Board approval to) reflect supervisor classi f icati ( cAlanges proposed :in the staffing plan. Cost __DAPI i cations: No increased cost,,; anticipated at, this time . A salary decrease is possible . 3 . Board Action: Reclassify the admin-ist,rative assistant -- open space management position to support visitor services supervisor and direct staff to prepare the jot) specificatJon for the visitor services supervisor classification for Board approval, to reflect, changes proposed in the staffing plan. Cost Implications: Total : $7 , 100 Salary : $6 , 300 Benefits : $ 800 4 . Board Action: Tncrease the docent coordinator position from a regn1ar one-half time position LO d regular full--time p(-)s i t ion. Cost_Implications ., ToLal : $21 , 200 Salary: $17 , 700 Benefits : $ 3 , 500 5 . Board Action: Direct. staff IJ-) review docent, coord ilia tor. VO] Unteer coordinator, suporvisi-ng ranger, senlor rang(.-,,r- , and operations secretary job spk�,�cifications in conjunction i t h Lhe salary and classification study and return to the Board , as, necessary, with amended speci f icat ions . PUBLTC AFFATRS PROGRAM New Positions: 1 . PTJBLTC AFFAIRS MANAGER:. Add one full --Limo regular staff pos i L i(-)n . Eliminate the existing public communications coordinator position effe(,�Jvo May 31 , 1992 . C -,�tT m�)]�i c�aL J()�ns Total : $10 , 800 Salary: $ 8 , 300 Benefits : $ 2 , 500 Board Action: Eliminate the existing colmilunications coordinator classification effective May 31 , 1992, approve the croation of the public affairs manager job (_-Jasf3_ificatJ(,-_)ri and the attached job specification , assign the position a salary range of stlep number 255 . 5 to 280 . 5, with a corresponding monthly salary of $3, 586 to Report R-92-33 Page 6 $4 , 599 , and authorize the general manager Lo fill the, posi ti on . 2 . RECEPTTONTST - Add the equivalent of one one-half regular receptionist staff position . Cost. Tm-ol-jcations: Total $17 , 500 Salary : $13 , 400 Benef its : $ 4 , 000 Board Action: Approve the equival-ent of an additional one- half regular receptionist position . Other: Specific stlaffing recommendations for other pogitions in the pubTic affairs, program will be inade after the public affairs manager is hire(] and has bad an opportunity to determine staffing needs. At, this time , the public affairs program is anticipated to include four to five positions . Th e s,e figures include the receptioi,'iist position that currentl.y falls under the general administration program. At this time , cost implications for other additional staff positio'ns -in the program are : Cost Tmplications: Total : $69 , 200 Salary: $53 , 200 Benefits : $16 , 000 GENERAL ADMTNTSTRATTON PROGRAM New Positions: 1 . ADMTNTSTRATT.VE ANALYST - Add one full -time regular staff position . The Board approved the creation and filling of this posi-tion in December 1,991 . The poqition liar, bo(--,n filled. C _tT m )�Ii c a t�io nqj, Total $58 , 500 Salary: $45 , 000 B(--n e f 1 ts : $13 , 500 2 . CLFRK/TYPTST: -- Add one on(:�-half time regiAlar staff pos i t,i on . Cqs,-_t_TmpI,icatIons: Total : $17 , 400 Salary: $13 , 400 Benefits : $ 4 , 000 Board Action: Approve the creation of the cl-erk/typist job clagsification and the attached job specification , assign the positi(-,)n a sal-ary range of step number 183 to 208 , with a corresponding monthl-y salary of $1 , 743 to $2 , 235, and authorize staff to f-1,11 the positio,)n (-.)n a one-hal.f time basi s . Rep(,)rt P.--92-33 Page 7 Other: 1 � Boa rd Act J,on: DJ rect s ta f f [.-(,) revise the job spec i f ica t ion for the administrative services, manager/district clork for Board al.-,)proval Lo reflect changos proposod in the '-0,affing PI an. Jcations: Total $8 , 800 Salary: 1�7 , 800 Berief I ts : $1 , 000 2 . Board Act-lion: Direct staff to review the job specific�atjoris f or, L,he secretary to the general. fuaroagor/offic�e fllarllgerr ac('ouriting �,:�pecialjst , and general administration secretary in conJunction wiLh the salary and classification sLudy and return tbe Board, as necessary, with amend('-�d s,pecifications . Prep,ired I)y: Jean Fiddes , Admini,strative Ser"vices Mandger Contact per-ion: Same as at)ove Open Space ............................ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Job Description ADMINISTRATIVE ASSISTANT DEFINITION Staff assistant position performing a variety of administrative and technically-related duties for the assistant general manager/land acquisition manager and the open space planning, operations, and acquisition staff members . SUPERVISION RECEIVED AND EXERCISED Receives direction from the assistant general manager/land acquisition manager. May exercise supervision over clerical personnel , as assigned. EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following: Assist in developing and monitoring program budgets and action plans . Prepare and edit correspondence , reports , memoranda , manuals, contracts , and other documents . Conduct studies and surveys , analyze findings and prepare written and oral reports on findings and recommendations . Organize and arrange meetings and workshops involving District staff and Board members , and officials from neighboring jurisdictions , special interest groups and members of the public. Answer public inquiries regarding District ' s priorities, procedures , operations , regulations and personnel . Assist with the implementation of improved operating procedures , methods , and systems . Assist , as assigned, in District ' s grants program , including coordinating and preparing grant applications for acquisition, development , restoration, and planning; assisting in preparation of bid and contract documents, monitoring contracts , and grant administration. Maintain records and monitor cash flow for all grant projects; provide information on cash flow projections and status of projects and expected completion. Prepare and monitor payment reports and audits .for receipt of grant funds and project completion. Prepare, coordinate, and participate, as assigned, in historic preservation grant projects . 201 San Antonio Circle,Suite C-1 35 - Mountain View,California 94040 • Phone:(415)949-5500 • FAX:(415)949-5679 General Manager:Herbert Crench Boardof0irector5:Katherine Duffy,Robert McKibbin,Teena Henshaw,Cinny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Assist in the hiring and training of new acquisition and planning staff members . Assist in the planning and coordination of special events , projects , or studies , including working with various departments as assigned. Research and draft administrative guidelines and policies . Perform other related duties as assigned. KNOWLEDGE OF: Principles and techniques of administrative analysis . Mathematics and analytical applications . Principles and practices relating to modern budget , programs , and systems management . ABILITY TO Use or learn to use, computer hardware and software , including word processing and data base and spreadsheet programs . Conduct research through written or oral communication process . Establish and maintain effective work relationships with those contacted in the performance of required duties . Communicate effectively in both oral and written form. Be self-directed yet able to work as a team member. EXPERIENCE AND EDUCATION Any combination of experience and education that would likely provide the required knowledge and abilities required . A typical wav to obtain the knowledge and abilities would be: Experience Two years experience in an administrative staff support capacity. Education Equivalent to a bachelor ' s degree from an accredited college or university with major course work in public administration, business administration, or a closely related field . Valid California driver ' s license required along with use of personal vehicle . This is an exempt position . March 1992 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Job Description PLANNING MANAGER DEFINITION Plans , directs , coordinates , and supervises all open space planning activities relating to open space acquisition, site planning, and regional open space planning issues . SUPERVISION RECEIVED AND EXERCISED Receives general direction from the assistant general manager/land acquisition manager. Exercises direct and indirect supervision over professional , technical , and clerical staff . Administers contracts with planning and engineering consultants . EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following: Oversee open space acquisition planning activities , interacting closely with land acquisition staff in conducting acquisition studies and preparing associated reports and materials . Direct development and implementation of open space planning policies , such as land use planning process , site emphasis , trail use, resource management, other planning and special uses . Oversee preparation and implementation of preserve use and management plans , including preparation of design specifications, solicitation of bids , contract preparation, and administration for various planning and construction contracts. Provide liaison with operations program in respect to land use planning and implementation; assist with coordination and supervision of in-house construction and maintenance projects . Develop grant projects, coordinate grant application submittals for acquisition and site development projects ; administer site development grant projects . Administer environmental review of all District projects in accordance with California Environmental Quality Act . Review and respond to proposals for general plan, zoning, development , improvements , redevelopment and regional plans that impact District lands or the District ' s planning area , and evaluate environmental documents from other agencies for projects of interest to the District . Represent the District at numerous public hearings and various community and task force meetings , attend District Board meetings , and respond to public and media inquiries . 201 San Antonio Circle,Suite C-1 35 • Mountain View,California 94040 • Phone:(415)949-5500 • FAX:(415)949-5679 General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Develop, present , implement, and manage planning programs , budget , and action plan. Hire, train, motivate , supervise, and evaluate assigned staff . Perform other related duties as assigned. KNOWLEDGE OF: Principles , practices and other trends in environmental and open space planning. Requirements of California Environmental Quality Act and National Environmental Quality Act. Federal , state and local laws , rules and regulations relating to planning and open space management activities . Principles of project management , organization, budgeting, and personnel management, policy development , and public planning processes . ABILITY TO Establish and maintain effective work relationships with those contacted in the performance of required duties . Communicate effectively in both oral and written form . Motivate , supervise , train, and evaluate assigned staff . Identify, coordinate, and resolve a wide variety of interests in the development and implementation of land use policy. Be self-directed yet able to work as a team member. Effectively represent the District on a variety of matters with other staff , the public, press , media , and other governmental agencies or community groups . EXPERIENCE AND EDUCATION Any combination of experience and education that would provide the required knowledge and abilities . A typical way to obtain the knowledge and abilities would be: Experience Five years of increasingly responsible professional planning experience that includes at least two years of program management experience and staff supervision. Education Equivalent to a bachelor ' s degree from an accredited college or university with major course work in urban or regional planning, landscape architecture , architecture, natural resource management or a closely related field. Professional licensure in landscape architecture or a related field is preferred, but not required. Valid California driver ' s license required along with use of personal vehicle. This is an exempt position. March 1992 Open Space ----------------------I---1- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Job Description PLANNING TECHNICIAN DEFINITION Performs a variety of technical support services for the open space planning program, including preparation of a variety of mapping, graphic and written materials , and field research. SUPERVISION RECEIVED Receives direct supervision from the open space planner for assigned geographical area. May receive indirect supervision from higher level planning positions . EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following: Graphic Support: Maintain District base maps and property maps , purchase and maintain drafting supplies; update and maintain site maps; provide graphic support for assigned projects such as grants and annexations; prepare presentation maps , displays, and workshop flyers ; maintain District standard specifications ; assist planning staff with preparation of plans and construction documents for improvements . Brochure and Sign Program: Conduct field research; prepare artwork for brochure and sign orders; prepare sign standards; coordinate computer mapping work as assigned. Site Planning and Implementation: Research background information and collect data as assigned; assist resource planner with resource inventories , field investigations , etc. ; draft appropriate elements of use and management plans for supervisor ' s review; assist with preparation of site plans; order materials ; monitor trail use and resource management projects; conduct surveys and inspections for site improvements . Other: Respond to routine citizen and agency requests for maps and information about open space preserves; prepare and update fact sheets pertaining to District lands; perform related duties as assigned. KNOWLEDGE OF• General knowledge of landscape planning and design, graphic techniques , photography, construction detailing, map and plan reading and reproduction, and general office and field practices . Some knowledge of land use planning is desirable. 201 San Antonio Circle,Suite C-1 35 • Mountain View,California 94040 • Phone:(415)949-5500 FAX:(415)949-5679 General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop ABILITY TO Establish and maintain effective work relationships with those contacted in the performance of required duties . Communicate effectively in both oral and written form . Take primary responsibility for mapping and graphics needs in planning program . Conduct field research that involves hiking on rough, uneven terrain. Use or learn to use computer hardware and appropriate software programs . Be self-directed yet able to work as a team member. EXPERIENCE AND EDUCATION Any combination of experience and education that would likely provide the required knowledge and abilities required. A typical way to obtain the knowledge and abilities would be to have the equivalent of a bachelor ' s degree from an accredited college or university with major course work in planning, landscape architecture, natural resources management , or a closely related field and some experience indicative of ability to carry out duties and responsibilities of the position . Some experience with a public park, open space, or land management agency, or a private land conservation organization, is desirable. Valid California driver ' s license required along with use of personal vehicle . This is an non-exempt position. March 1992 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Job Description PUBLIC AFFAIRS MANAGER DEFINITION Develops and directs a comprehensive public outreach program to provide information to promote awareness of the District ' s programs . Furthers positive relations with the public, media, community groups , and local governmental agencies . SUPERVISION RECEIVED AND EXERCISED Receives general direction from the general manager. Exercises supervision over public affairs staff members , including professional , technical , and clerical personnel . EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following: Develop and direct a comprehensive public outreach program to promote the District ' s programs . Represent the District and general manager to other governmental agencies , private businesses, community groups , the press and media, and the general public. Provide oral and written information about the District and its activities to the public, community organizations , and agencies . Act as primary media contact and coordinate all press releases . Oversee production of promotional literature, brochures , maps , flyers , media, and multi-media presentations for the District . Oversee planning and coordination of special projects and events . Assist the general manager in implementing the District ' s legislative program. Make presentations to public agencies , councils and commissions , and participate in public task forces and interagency planning teams . Make presentations to the Board of Directors and attend Board meetings and various other meetings as assigned. Prepare annual program budget for general manager ' s review; prepare budget reports and monitor program expenditures . Perform other related duties as assigned. 201 San Antonio Circle,Suite C-1 35 • Mountain View,California 94040 • Phone:(415)949-5500 • FAX:(415)949-5679 General Manager:Herbert Grench Board ol`Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Cinny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop KNOWLEDGE OF: Open government and citizen participation concepts . Marketing, public information, media , and community relations techniques , resources , and methods . Technical aspects of graphic design, printing, and various multi- media forms . Organizations and businesses involved in community and conservation issues . ABILITY TO Plan, organize, implement, and manage a comprehensive and effective outreach-oriented public affairs program. Effectively interpret and represent District policies . Speak in public and write very well . Meet the public and discuss problems and complaints tactfully and effectively. Establish and maintain effective working relationships with elected officials, District Board of Directors and personnel , community leaders , and members of the public. Hire , train, motivate, supervise , and evaluate assigned staff and volunteers . Be self-directed yet able to work as a team member. EXPERIENCE AND EDUCATION Any combination of experience and education that would provide the required knowledge and abilities . A typical way to obtain the knowledge and abilities would be : Experience The equivalent of five years professional-level experience in one or several related capacities , such as public relations, community relations , governmental relations , fundraising-development . Experience must include substantial project management responsibilities . Education Equivalent to a bachelor ' s degree from an accredited college or university with major course work in journalism, communications , media relations , public relations , or a closely related field. Valid California driver ' s license required along with use of personal vehicle . This is an exempt position. March 1992 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Job Description CLERK/TYPIST DEFINITION Performs varied word processing and related clerical work of average difficulty. SUPERVISION RECEIVED Receives direct supervision from the administrative analyst. May receive functional or technical supervision from other staff . EXAMPLES OF DUTIES - General clerical duties related to department support may include, but are not limited to the following: Type, proofread, and process various documents including general correspondence, memos , and statistical charts from rough draft or verbal instruction. Collect materials from various sources and type in final form. Duplicate, collate, and distribute written material as assigned. Routine filing, including sorting and filing documents and records , maintaining alphabetical index and cross reference files . Manual and computer data entry, checking and recording information and data bases . Compile readily available information for report preparation according to standard operating procedures . Operate standard office equipment including photocopiers , computers , printers , and other equipment as assigned. Receive, sort and distribute incoming and outgoing correspondence. Receive visitors and telephone calls and relay them appropriately. Assist in keeping office in orderly condition , setting up for meetings, and ordering office supplies . Perform back-up radio monitoring. Perform related duties as assigned. KNOWLEDGE OF• English usage, spelling, grammar, and punctuation. Office methods , practices , and procedures , including filing systems ; and office equipment use and maintenance. 201 San Antonio Circle,Suite C-1 35 • Mountain View,California 94040 - Phone:(415)949-5500 • FAX:(415)949-5679 General Manager:Herbert trench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop ABILITY TO• Type at a rate of 50 words per minute . Use, or learn to use, various office machines or equipment including word processing and radio equipment . Learn the organization, procedures, and operating details of the District. Perform routine clerical work, including maintenance of appropriate records and preparation of general reports , with reasonable degree of accuracy. Understand and carry out oral and written directions . Perform simple mathematical calculations . Ability to reach and work with office furnishings and equipment at various heights . Establish and maintain effective work relationships with those contacted in the performance of required duties. Be self-directed yet able to work as a team member. EXPERIENCE AND EDUCATION Any combination of experience and education that would likely provide the required knowledge and abilities required . A typical way to obtain the knowledge and abilities would be : Experience One year of office clerical experience that includes word processing duties . Education Equivalent to completion of the twelfth grade. This is a non-exempt position. March 1992 GENERAL MANAGER SECRET OFFI C RE (As un ASSISTANT GENERAL MAN A G:E!/ LAND ACQUISITION MANAGER �_— SECRETARYJ— ADMINISTRATIVE ASSISTANT OPERATIONS MANAGER PLANNING MANAGER VISITOR SERVICES SUPERVISOR 4 SUPPORT SERVICES SUPERVISOR SENIOR PLANNER S [OPERATIONS SECRETARY) VOLUNTEER rDOCENT COORDINATOR] COORDINATOR(12) SUPERVISING RANGER SUPERVISING RANGDEA OPEN SPACE PLANNER RESOURCE PLANNER (Skyline Area) (Foothills Area) (Skyline Area) SENOR PATROL RANGER SENK7RM&C RANGER SENIOR PATROL RANGER SENIKOR M. C RANGER FPLANNING TECHNICIAN �EQUIPMENT EQUIPMENT EQUIPMENT MECHANIC MECHANIC OPERATOR OPERATOR P P P R R T T T T S S R R A A A A T T T S S S A A A A A E E E E E E A A A A A A E E E E E E N N N N N C C C C A A N N N N N N C C C A A A G G G G G H H H H S S G G G G G G H H H S S S E E E E E N N N N 0 0 E E E E E E N N N 0 0 0 P P R P R I I I I N N R A p R A P I I I IN N N C C C C A A C C C A A A I I I I L L I I I L L L A A A A A A A N N N N N N N A STAFF REORGANIZATION _MAANAGERNAGER EPTIONIST umed to relocate ier Ptblic Affairs} ADMINISTRATIVE SERVICES MANAGER PUBLIC AFFAIRS MANAGER DISTRICT CLERK (Staffing to be determined REAL PROPERTY LEGAL ASSISTANT _ after P.F.Manager 5 hied) REPRESENTATIVE -" SECRETARY ECRETARY(112) OPEN SPACE PLANNER ADMINISTRATIVE ANALYST ACCOUNTING SPECIALIST (Foothills Area) ,_.. PLANNING TECHNICIAN CLERK 1 TYPIST(tl2) Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-92-31 Meeting 92-05 March 11 , 1992 AGENDA ITEM Streamlining of District Procedures GENERAL MANAGER ' S RECOMMENDATTON Direct staff to implement streamlining proposals discussed if] this report and to return to the Board, as necessary, to request necessary amendments in the Rules of Procedure and/or Board policies . Tntroduction : A staff assignment from the November 5, 1991 Board-management workshop was to review various processes in the organization with streamlining procedures as a goal . Recommendations and suggestions to streamline various processes follow below. Discussion : 1 . Budget-Action Plan-Site Emphasis Plan A. Have two-year cycle for these three items ; year two would be an update for each. Have less detail in all three . For Action Plan, have crisper document . 2 . Board Policies A. Review . Determine if staff authority can be increased, potentially reducing amount of Board involvement required . 3 . Board Meetings A. Attempt to schedule major agenda items , which require a significant amount of staff preparation time and presentation time for first Board meeting of the month. Attempt to keep agenda light for second Board meeting of the month , allowing for possible cancellation of second meeting or potential allocation of meeting time for study sessions with the Board on specific items in preparation for future agenda items . B. Shorter . Use time at Board meetings more efficiently. C . Begin meeting at designated start time . D. Follow estimated times on agenda more closely; motion needed to extend past designated time for end of meeting . Report 92-31 Page 2 E . Observe time limits for oral communications . MAN- Board-public dialog"e during nral communicaL inns . F . Acknowledge written communications received by the Board with a District postcard in cases where tho written communication requires referral to a Board committee , a spectEic program, or when no response is necessary . G. Ustituto a consent calendar to include written communications , claims , and express items that staff deenHi do not requirv, Roard discussion . Ttems could bo pulled off consent calendar if a Board member wants to address a specific item . H. Shorten staff oral presentation of agenda items as much as possible , including roduAng narmhor of slidos sh"wri if appropriate . Eliminate second reading reports for acquisitions if no public comments are received botween meeting at which acquisition approved and close of escrow. Streamline informational reports by using succinct "bullet " -type Ndtoments . T . Resland to questions and comments from the public, through the Board president . J . Serve only coffee at Board meetings . 4 . Board Committees A . Carefully evaluate need f(w committen when formation being considered . R . Have two-member committees whenever 1"ssible . C . Set beginning and end times for committee meetings . D. Focus on P"licy, E . Wind to c(mmittee work as smm as p(mAbIp . Have specific Board deadlines for committee upports . F. Minimize staff assignments . 5. Budget Committee ,jeetiggs A. Have fewer , more streamlined meetings . B . Focus on issues from general manager ' s review of program budgets . ReporL ` 2-31 Page 3 C . Seok Budget CommItLee and Board approval for filling additional Staff positions with Pxisting jot) specificatious and salary ranges at time budget approved (rather than returning to Board later in the Year) , 6 . —(IeLl o r a I A . Have fewer meal meetings . B . Attampt, to hold ds many Boar d-rolatod meetings possible ( i . e . , committee , workshops , special meetings , neighborhood meetings) at the District office . Prepared by : Joan H. Fiddes , Administrdti-VY Sorvicos ManaUer Conlact person : Samp in Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-92-32 Meeting 92-5 March 11 , 1992 AGENDA ITEM Award of Contract for Picchetti Barn Restoration Project GENERAL MANAGER' S RECOMMENDATION 1 . Accept the lowest responsible bid of $88 , 490 from Plan Construction Company, Inc . of Cupertino for restoration of the barn at Picchetti Ranch. 2 . Authorize the General Manager to enter into a contract for performance of the work . Discussion: At your December 18 , 1991 meeting, you authorized staff to solicit bids for the Picchetti Barn Restoration Project (see report R-91-146 dated December 10, 1991) . A notice requesting bids was advertised on February 7 , 10 , and 11 , 1992 . The public bid opening was held on February 28 . A summary of the bids is attached for your review. Contractors bid on the base project (barn) and two alternates , which consisted of installing electrical service and a variety of work associated with doors and windows . If the bids received were higher than the funds available , the alternate items would have been deleted from the project . Contractors also submitted unit price bids . Because this is a historic preservation project, we are recycling as much of the existing siding material as possible . If the project requires more new material than estimated, unit price bids will be used to determine the cost of materials and prevent unreasonable increases in the total project cost . The lowest bid was submitted by Plan Construction Company, Inc . of Cupertino. Staff analyzed the bid submitted by Plan Construction and found it to be complete . Staff also contacted several references for information about the contractor ' s past construction projects . The contractor works exclusively with public agencies and has worked on projects such as building renovation, disabled access facilities , and playground development. References stated that the contractor was thorough and that projects proceeded smoothly. Prepared by: Carleen Bruins , Administrative Assistant Contact person: Same as Above 201 San Antonio Circle,Suite C-1 35 - Mountain View,California 94040 - Phone:(415)949-5500 • FAX:(415)949-5679 General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop PICCHETTI RANCH BARN RESTORATION PROJECT - BID SUMMARY UNIT PRICE BIDS (per board or square foot) CONTRACTOR BARN ALT. ',1 ALT. 2 TOTAL SIDING LIGHT TIMBER STONE electrical doors and PROJECT FRAME FRAME WORK'. windows WORK WORK Arthur Bros. 1779795 2,500 2,400 172,895* 4.00 3.50 3.00 18.75 Hodgson Const. 158,191 3,125 4,125 150,941* 10.00 45.00 40.00 14.00 Brero Const. 143,500 4,350 3,720 1359430 - - - - R.C. Benson 1489333 4,350 11,630 132,353* 4.00 4.50 5.00 33.60 Dennis Finn Const. 118,150 3,960 4,500 126,610 2.60 2.60 2.25 37.00 Jens Hansen Co. 111,489 4,062 2,507 118,058 18.60 15.65 15.95 29.80 Britsch Const. 112,900 550 2,580 1169330 4.74 2.93 3.12 343.00 Rhodes & Kessling 85,091 4,880 2,244 92,215 3.50 2.21 2.81 44.80 Plan Const. Co. 76,290 1 4,900 7,300 889490 3.50 6.20 9.20 14.00 * Bidder subtracted alternates from base bid instead of adding as specified on bid form. Because these are the three highest base bids, the error does not affect our final selection of the lowest responsible bidder. Open Space .......... MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-92-30 Meeting 92-5 March 11 , 1992 AGENDA ITEM Authorization to Purchase Wood Chipper GENERAL MANAGER' S RECOMMENDATION Authorize staff to purchase one (1) wood chipper from Cal-Line Equipment of Livermore at a total cost of $15 , 965 . 79 Discussion: At your February 12 , 1992 meeting you authorized staff to solicit competitive bids for one (1) wood chipper (see report R-92-14 dated February 12 , 1992) . Staff estimated that the cost would not exceed the $18 , 000 allocated in the Fiscal Year 1991-1992 budget. After finalizing specifications , staff solicited competitive bids from equipment dealers in the Bay Area . The District received the following two bids . 1) Cal-Line Equipment of Livermore $15 , 965.79 including tax 2) Vermeer Equpment of Pleasanton $20 , 450 . 59 including tax After an analysis of bids and equipment demonstratons , staff has determined that Cal-Line Equipment is the lowest responsible bidder . Prepared by: David Tapley, Supervising Ranger Contact person: Same as above Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-92-29 Meeting 92-05 March 11 , 1992 AGENDA ITEM Scheduling of Special Meeting GENERAL MANAGER ' S RECOMMENDATION Schedule a Special Meeting at the District office at 7 : 30 P .M. , March 23 for the purpose of conducting a closed session performance evaluation for the general manager . Discussion: You discussed possible dates for the closed session meeting at your February 26 regular Board meeting. Staff has confirmed that all Board members are available on March 23 . Prepared by : Jean Fiddes , District Clerk Contact person: Same as above Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: H. Grench, General Manager DATE: March 6 , 1992 SUBJECT: F. Y. 1 . 201 San Antonio Circle,Suite C-1 35 - Mountain View,California 94040 - Phone:(415)949-5500 - FAX:(415)949-5679 General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop • DEPARTMENT OF THE ARMY U.S.ARMY ENGINEER DISTRICT,SACRAMENTO CORPS OF ENGINEERS 1325 J STREET REPLY TO SACRAMENTO,CALIFORNIA 95814-2922 ATTENTION OF February 19, 1992 Military Projects Branch Ms . Diane Blackman Midpeninsula Regional Open Space District 201 San Antonio Circle Suite C-135 Mountain View, California 94040 Dear Ms . Blackman: The eligibility assessment prepared for the former Almaden Air Force Station has been approved, with two categories of contamination identified for further investigation. This assessment, termed an Inventory Project Report, is solely used as an eligibility document and is not an exhaustive report on any hazardous materials on the former Department of Defense site . A detailed survey and report on hazardous or toxic sites on the former station will be performed during the design phase of site remediation. Funds and authority to perform that survey were received on February 18, 1992 . A team from the Sacramento District Environmental Engineering Section will be in contact with your office, and that of other property owners, to coordinate our access to the site. At each step in the survey, design and remediation of this site we will coordinate our actions with each of the property owners and solicit your input and approval . I trust this information will be useful . Should you have any further questions on this issue, please contact Mr. Larry Bergmooser at (916) 557-7671 . Sincerely, Lewiswis A. *- i Chief, Engineering Division Les AJ wi Chief, LOpen Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 2 , 1992 Linda Niles, Planning Director Town of Los Altos Hills 26379 Fremont Road Los Altos Hills , CA 94022 Dear Ms . Niles: On behalf of the Board of Directors and myself , congratulations on your appointment as Planning Director. I am enclosing our visitor ' s guide to the Open Space District, a public agency which acquires and preserves undeveloped land in its natural state for public use and enjoyment. The District now owns over 34 , 000 acres of land where the public can enjoy hiking, horseback riding, and picnicking. I look forward to working with you on matters of mutual interest and would be delighted to meet with you to acquaint you with the District' s program. Sincerely, Herbert Grench General Manager Enc. cc: Board of Directors 201 San Antonio Circle,Suite C-1 35 • Mountain View,California 94040 • Phone:(415)949-5500 FAX:(415)949-5679 General Manager:Herbert Grench BoardofDirectors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop