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HomeMy Public PortalAbout2019-01-08 minutesMEETING MINUTES JEFFERSON CITY BOARD OF ADJUSTMENT January 8, 2019 BOARD MEMBERS PRESENT Andrew Hake, Vice Chair Katy Lacy Stacey Young, Chairwoman Adam Cartwright, Alternate Sharon Keating, Alternate BOARD MEMBERS ABSENT Brad Schaefer Jamie Seaver, Alternate COUNCIL LIAISON PRESENT Erin Wiseman STAFF PRESENT Eric Barron, Planning Manager Bryan Wolford, Associate City Counselor Ian Zollinger, Planner Ahnna Nanoski, Planner Anne Stratman, Administrative Assistant ATTENDANCE RECORD 3 of 3 3 of 3 2 of 3 2 of 3 3 of 3 2 of 3 2 of 3 1. Call to Order and Introduction of Members, Ex -Officio Members and Staff Chairwoman Young called the meeting to order at 7:30 a.m. and introduced Board members and asked staff to introduce themselves. A quorum was present to hear the items on the agenda. The following members were designated to vote: Cartwright, Hake, Lacy, Keating, Young. Those wishing to speak to the Board were sworn in. 2. Procedures Explained Chairwoman Young explained the procedures of the meeting. Mr. Zollinger entered the following documents as exhibits for all items under consideration at the meeting: 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of Property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure for the Board of Adjustment 3. Adoption of Agenda Mr. Hake moved and Ms. Lacy seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Cartwright, Hake, Lacy, Keating, Young 4. Approval of Minutes from the Regular Meeting of December 11, 2018 Ms. Keating moved and Ms. Lacy seconded to approve the minutes as printed. The motion passed 5-0 with the following votes: Aye: Cartwright, Hake, Lacy, Keating, Young 5. Communications Received No correspondence was received. Minutes/Jefferson City Board of Adjustment Page 2 January 8, 2019 6. New Business — Public Hearing Case No. B19001- 1820 Southwest Blvd, Conditional Use Permit and Variance. Application filed by Albert Enterprises, property owner, for the following: 1. A Conditional Use Permit to operate a Mini Storage use in a C-2 General Commercial Zoning District 2. A Variance of 5 feet from the 25 foot front setback to permit a 20 foot front setback adjacent to Route C. The property is located on the North West corner of the intersection of Route C and Southwest Blvd and is described Part of the Northwest Quarter of the Northwest Quarter of Section 24, Township 44 North, Range 12 West, in the City of Jefferson, Cole County, Missouri ( Central Missouri Professional Services, consultant). Mr. Zollinger described the proposal and explained that the subject property is zoned C-2 General Commercial. He stated that the property owner wishes to develop the property as a self -storage facility. Mr. Zollinger explained that mini-warehouses/self-storage facilities are a conditional use of the C-2 zoning district. He stated that in addition to seeking a conditional use permit for a mini- warehouse/self-storage facility, the owner is seeking a variance from zoning code requirements to permit a variance of 5 feet from the 25 foot front setback to permit a 20 foot front setback adjacent to Route C. Mr. Zollinger explained that the required Type B Bufferyard will be open space with a screening wall consisting of the perimeter of the storage unit buildings. Mr. Paul Samson, Central Missouri Professional Services, 2500 E. McCarty Street, spoke regarding this request on behalf of Mr. Steve Albert, property owner. Mr. Samson distributed a visual depicting the layout of the proposed mini -storage development. Mr. Samson explained that the subject property was the former location of M & M Motor and prior to that it was a location of a church. He stated that Mr. Albert has looked at several uses for the property such as restaurants, quick shops and strip malls. Mr. Samson explained that because of the irregular shape of the property and some terrain challenges those types of uses are not feasible. He stated that since there are few storage unit developments in this part of the City, Mr. Albert believes this will be an excellent business opportunity and service to the community. Mr. Samson explained that currently the only existing access to the property is off of Southwest Boulevard and is controlled by MoDOT. He stated that after discussions with the City and MoDOT regarding access to the site, MoDOT has taken the stance that the existing access cannot be moved closer to the Route C interchange and cannot be widened. Mr. Samson explained that the existing access is currently 20 feet wide and City standards for a typical driveway would be a minimum of 24 feet. He stated that MoDOT is agreeable to eliminating that access to give the property owner access onto Route C. Mr. Samson explained that City staff recently discussed waiving the 24 foot wide driveway standard and let the property owner use the existing 20 foot wide driveway for access to the site as opposed to putting the access onto Route C. He stated that he has not had an opportunity to vet that with the Board of Adjustment to see if it is feasible instead of coming back to ask for a driveway width variance. Mr. Samson explained that the development will consist of approximately 99 storage units ranging in size from 5 x 10 to 20 x 20. He stated that units will be controlled by electronic access and will be secured electronically. Mr. Samson explained that the exterior will consist of metal panels. He stated that the units will be staggered along Southwest Boulevard so that there is not one continuous wall. Mr. Samson explained that reducing the front setback from 25 feet to 20 feet will have no impact to adjacent properties. He stated that Route C is maintained by MoDOT. Mr. Samson explained that City staff proposed to place landscaping trees between the proposed storage units and the front property line to lessen the visual impact of the proposed development. He stated that they will show trees along the frontage to help break up that long line of units and wrap around to Southwest Boulevard. Mr. Samson explained that stormwater runoff would be collected inside those units and discharged via the adjacent property owner's stormwater system. He stated that Mr. Albert has an agreement with the adjacent property owner to tie into his stormwater system. Mr. Barron explained that regarding the driveway entrance off of Southwest Boulevard, since that driveway width is undersized it would require a variance. He stated that the variance for that driveway was not advertised as part of this proposal. Mr. Barron explained that there is nothing the Board can do at this meeting regarding that driveway. He stated that if that is an option for the property owner to pursue then it would be a new variance request. Minutes/Jefferson City Board of Adjustment Page 3 January 8, 2019 Mr. Samson explained that at this time, the property owner's preference is to be on Route C. He stated that they understand if they have to come back. Ms. Jackie Coleman, owner of 1805 and 1807 Crader Drive, spoke in favor of this request. Ms. Coleman explained that they look forward to the inclusion of the storage units as long as they do not negatively impact stornwater runoff to the vacant lot at 1807 Crader Drive. She stated that she would also like to see trees planted on the Crader Drive side as well. Ms. Coleman explained that they are pleased to see that the subject property is being put to good use. She stated that she likes to see small business owners find uses for and offer to the community an opportunity to have a facility that is beneficial. No one spoke in opposition to this request and no correspondence was received. Mr. Zollinger gave the Planning Division staff report and explained that staff believes with the recommended landscaping condition the required findings appear to be met. The proposed mini- warehouse/self-storage development does not create a dangerous situation with respect to fire or traffic, and is similar in nature to existing businesses in the area. The requested variance is largely in response to the large amount of right of way between the property and Route C and the irregular shape of the property. Staff recommends the installation of a small canopy of trees, 5 per 100 linear feet, in accordance with the approved list of trees found in Appendix A of Chapter 35 of the zoning code. Mr. Zollinger noted a correction in the motion for the approval of the requested conditional use permit: Installation of a row of landscaping trees, 1 per 20 25 feet between the building and the front property line along the frontage of the property. Mr. Hake posed a question regarding property frontage and the municipal code's definition of property frontage. Staff answered his question, stating that frontage in the zoning code includes all street frontage and is defined as "all the property on one side of a street between two intersecting streets (crossing or terminating), along the line of the street". The landscaping recommended by staff for 1820 Southwest Blvd is in accordance with this definition. Ms. Lacy moved and Ms. Keating seconded to approve a variance of 5 feet from the 25 foot front setback to permit a 20 foot front setback adjacent to Route C. After discussion, the motion passed 5-0 with the following roll call vote: Aye: Cartwright, Hake, Lacy, Keating, Young Ms. Keating moved and Mr. Hake seconded to approve a requested conditional use permit to construct a mini-warehouse/self-storage facility in a C-2 zoning district with the following condition: A. Installation of a row of landscaping trees, 1 per 20 feet, between the building and the front property line along the frontage of the property which is recommended to Crader Drive, as well as, Southwest Boulevard and Route C. Ms. Jackie Coleman, owner of 1805 and 1807 Crader Drive, stated that she is agreeable to the installation of trees along Crader Drive. The motion passed 5-0 with the following roll call vote: Aye: Cartwright, Hake, Lacy, Keating, Young 7. Miscellaneous Reports None. 8. Other Business None. 9. Adjournment The meeting was adjourned at 8:09 a.m. Minutes/Jefferson City Board of Adjustment Page 4 January 8, 2019 Restfully submitt G�1'{'l2rti, Anne Stratman Administrative Assistant