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HomeMy Public PortalAbout2019-03-12 minutesMEETING MINUTES JEFFERSON CITY BOARD OF ADJUSTMENT March 12, 2019 BOARD MEMBERS PRESENT Andrew Hake, Vice Chair Katy Lacy Brad Schaefer Adam Cartwright, Alternate Sharon Keating, Alternate Jamie Seaver, Alternate ATTENDANCE RECORD 5 of 5 5 of 5 4 of 5 4 of 5 5 of 5 4 of 5 BOARD MEMBERS ABSENT Stacey Young, Chairwoman 2 of 5 COUNCIL LIAISON PRESENT Erin Wiseman STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Eric Barron, Planning Manager Bryan Wolford, Associate City Counselor Ian Zollinger, Planner Ahnna Nanoski, Planner Beth Sweeten, Administrative Assistant Anne Stratman, Neighborhood Services Specialist 1. Call to Order and Introduction of Members, Ex -Officio Members and Staff Vice Chairman Hake called the meeting to order at 7:30 a.m. and introduced Board members and asked staff to introduce themselves. A quorum was present to hear the items on the agenda. The following members were designated to vote: Hake, Keating, Lacy, Schaefer, Seaver. Those wishing to speak to the Board were sworn in. Mr. Barron introduced Beth Sweeten, Administrative Assistant for the Department of Planning and Protective Services. Ms. Sweeten will be replacing Ms. Stratman who took another position within the department. 2. Procedures Explained Vice Chairman Hake explained the procedures of the meeting. Mr. Zollinger entered the following documents as exhibits for all items under consideration at the meeting: 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of Property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure for the Board of Adjustment 3. Adoption of Agenda Ms. Lacy moved and Ms. Keating seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Hake, Keating, Lacy, Schaefer, Seaver 4. Approval of Minutes from the Regular Meeting of February 12, 2019, Ms. Lacy moved and Mr. Seaver seconded to approve the minutes as printed. The motion passed 5-0 with the following votes: Aye: Hake, Keating, Lacy, Schaefer, Seaver Minutes/Jefferson City Board of Adjustment Page 2 March 12, 2019 5. Communications Received No correspondence was received. 6. New Business — Public Hearing Case No. B19004 - 311 & 320 Hoover Road, Conditional Use Permit. Request filed by Missouri American Water Co, property owner, for a Conditional Use Permit for office and operations facility including outdoor storage of maintenance and heavy equipment in a M-1 Zoning District. The property is located at the end of Hoover Road and is described as part of Tract 5-B of the Parcel Division recoded in Survey Record Book B, page 105, City of Jefferson, Cole County, Missouri (Central Missouri Professional Services, Consultant). Mr. Zollinger described the proposal and explained that the property consists of 8.49 acres and is Zoned M-1 Light Industrial. He stated that the property was recently rezoned and the purpose of the rezoning was to facilitate the future redevelopment of the property for Missouri American Water Company, to relocate their existing office and operations facility. Mr. Zollinger explained that such a facility is a permitted use within the M-1 Zoning District, but the addition of outdoor storage requires a Conditional Use Permit. Mr. Paul Samson, Central Missouri Professional Services, 2500 E. McCarty Street, spoke regarding this request and distributed a visual depicting the site plan. Mr. Samson explained that the purpose of the project is to relocate the existing office and operation facility from their current location on West High Street to the subject property. He stated that the relocation of the existing office and operations facility to the subject property will allow Missouri American Water Company to update and expand the capacity of their water treatment facility. Mr. Samson explained that the back side of the site will contain an approximately 5,000 square foot three or four bays wide enclosed equipment garage. He stated that there would also be an unenclosed covered outdoor storage building for materials. Mr. Samson explained that the outdoor storage area would be completely enclosed by a six foot tall chain Zink fence with a barb wire top. He stated that the property to the west side of the site is currently zoned C-2 General Commercial and sits at a 20 foot elevation difference above the subject property site. Mr. Samson explained that they are proposing a six foot tall chain link fence with a barb wire top and privacy slats. He stated that the fence would be located approximately 10 feet off of the property line. Mr. Samson explained that they are proposing a six foot tall chain link fence with privacy slats on the north side of the subject property. He stated that this is a high density residential apartment development. Mr. Samson explained that the fence will be located approximately 30 feet off of the property line. He stated that they will plant a row of medium canopy trees that are low to the ground and provide a dense canopy. Mr. Samson explained that on the east side of the property is Riverview Cemetery. He stated that they are proposing a chain Zink fence with not privacy slats located approximately 50 feet off of the property line. Mr. Samson explained that the existing slope located 30 feet off of the property line will remain. He stated that the existing vegetation will remain and allowed to grow. No one spoke in opposition to this request and no correspondence was received. Mr. Zollinger gave the Planning Division staff report and explained that the use of a screening fence and additional landscaping helps to mitigate the visual nuisance of outdoor storage. Ms. Keating moved and Mr. Seaver seconded to approve the proposed Conditional Use Permit and site plan to allow for the use of outdoor storage, subject to comments and technical corrections from City Staff. After discussion, the motion passed 5-0 with the following roll call vote: Aye: Hake, Keating, Lacy, Schaefer, Seaver 7. Miscellaneous Reports None. 8. Other Business None. Minutes/Jefferson City Board of Adjustment Page 3 March 12, 2019 9. Adjournment The meeting was adjourned at 8:00 a.m. Resp tfully submitted, 5i)1T-IYYa4/‘ Anne Stratman Neighborhood Services Specialist